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HomeMy WebLinkAbout4463+Press Esc Key to Insert new record, Ctrl-Z to Clear form ~Press Del Key to Terminate Insert Mode INSERT Contract Maintenance Contract Number 4463 ~Vendor Name GEOENGINEERS ~Subject SLOPE STABILIZATION - NAD PARK & MCKENNA FALLS ~Department ENGINEERING +Status Code PRO Amount $38315.00 Begin Date 11/18/2004 Insurance End Date 12/31/2004 Type Amount Review Date 02/15/2007 Press F1 for GL $2000000.00 valid insuranceAL $1000000.00 type codes Insurance Total $3000000.00 Insurance Review Date 11/01/2005 Comments VAULT 01/01/2007 PROFESSIONAL SERVICES AGREEMENT NAD Park/McKenna Falls Slope Stabilization, Project No. 4306/4307 The City of Bremerton ("City") and GeoEngineers ("Consultant"), referred to collectively as the "Parties," enter into the following Agreement for professional services: I. Scope: The Consultant agrees to perform the services more specifically described in the Scopes of Work, dated September 15, 2004, including any attachments thereto, attached hereto as Exhibit A, which is incorporated by reference herein. The Scopes of Work may be modified only pursuant to Section VII.H. of this Agreement. If the Scopes of Work provide for unspecified additional services such services shall only be performed upon the express written request of the City. Consultant further represents that the services furnished under this Agreement will be performed in accordance with generally accepted professional practices in effect at the time such services are performed. II. Term: The City and the Consultant agree that work will begin on the tasks described in Exhibit A immediately upon execution of this Agreement. The parties agree that the work described in Exhibit A is to be completed as provided for in the work schedule attached hereto as Exhibit B; provided however, that additional time shall be granted by the City for excusable delays or extra work as provided for in section IX (A) of this agreement. III. Compensation: In consideration of the services provided pursuant to this Agreement, the City shall pay Consultant in an amount not to exceed $38,315.00. Consultant's charges and bills shall conform to the fee schedules attached hereto as Exhibit C and incorporated herein by this reference. The Consultant shall submit regular billing statements detailing work performed and amount charged on each task or portion thereof. The descriptions shall conform to and fall within the categories set out in the Scope of Work and/or Fee Schedule. Upon receipt of a conforming billing statement, the City shall promptly process payment. PROVIDED, HOWEVER, the City reserves the right to prioritize scoped work and accelerate and/or delay work tasks under the time frame set forth in Section II herein. The Consultant's labor rates and billing fees shall be as delineated in Exhibit C. Consultant shall not perform work beyond the Scope of Work, nor shall be compensated for such work, unless the Scope of Work or amount of compensation is modified pursuant to this Agreement. Consultant shall only be compensated for additional services if requested pursuant to Section I and, if not otherwise provided, such compensation shall be in accordance with Exhibit C. If a billing statement does not conform to this Agreement, the City may withhold payment until the statement is brought into compliance. Such withholding does not relieve Consultant of its obligations under this Agreement. Bremerton/GeoEngineers NAD Park/McKenna Falls Slope Stabilization, Project No. 4306/4307 Page 1 of 7 IV. Relationship of Parties: Consultant represents that it is skilled in the matters addressed in the Scopes of Work and is performing independent functions and responsibilities within its field of expertise. Consultant and its personnel are independent Consultants and not employees of the City. Consultant and its personnel have no authority to bind the City or to control the City's employees and other Consultants. None of the benefits provided by the City to its employees, including, but not limited to, compensation, insurance, and unemployment insurance are available from the City to the employees, agents, representatives, or sub-Consultants of the Consultant. Consultant will be solely and entirely responsible for its acts and for the acts of Consultant's agents, employees, representatives and sub-Consultants during the performance of this Agreement. The City may, during the term of this Agreement, engage other independent Consultants to perform the same or similar work. As an independent Consultant, Consultant is responsible for its own management. The City's administration and enfomement of this Agreement shall not be deemed an exemise of managerial control over Consultant or its personnel. As an independent Consultant, Consultant is responsible for payment of all taxes and licensing fees necessary to perform its obligations under this Agreement. These taxes and fees include but are not limited to State industrial insurance, Business & Occupation, State professional licensing, and City business licensing. If any taxes or fees due the City have been declared delinquent, the City may withhold the delinquent amount, plus any additional charges arising from the delinquency, from any payments due Consultant. V. Indemnification: Consultant shall indemnify and hold the City, its officers, officials, employees, agents and volunteers harmless from any and all claims, injuries, damages, losses or suits, including all legal costs and attorney fees, caused by or resulting from the negligent acts, errors, or omissions of Consultant in the performance of this Agreement, except for that portion of the injuries and damages caused by the City's negligence. The City's review or acceptance of any of the work when completed shall not be grounds to avoid any of these covenants of indemnification. IT IS FURTHER SPECIFICALLY AND EXPRESSLY UNDERSTOOD THAT THE INDEMNIFICATION PROVIDED HEREIN CONSTITUTES THE CONSULTANT'S WAIVER OF IMMUNITY UNDER INDUSTRIAL INSURANCE, TITLE 51 RCW, SOLELY FOR THE PURPOSES OF THIS INDEMNIFICATION. THE PARTIES FURTHER ACKNOWLEDGE THAT THEY HAVE MUTUALLY NEGOTIATED THIS WAIVER. The provisions of this section shall survive the expiration or termination of this Agreement. VI. Insurance: The Consultant shall procure and maintain for the duration of the Agreement, insurance against claims for injuries to persons or damage to property which may arise from or in connection with the performance of the work hereunder by the Consultant, its agents, representatives, employees, sub-consultants or sub-Consultants. Bremerton/GeoEngineers NAD Park/McKenna Falls Slope Stabilization, Project No. 4306/4307 Page 2 of 7 Before beginning work on the project described in this Agreement, the Consultant shall provide a Certificate of Insurance evidencing: 1. Automobile Liability insurance with limits no less than $1,000,000 combined single limit per accident for bodily injury and property damage; and 2. Commercial General Liability insurance written on an occurrence basis with limits no less than $1,000,000 combined single limit per occurrence and general aggregate for personal injury, bodily injury and property damage. Coverage shall include but not be limited to: blanket contractual; products/completed operations/broad form property damage; explosion, collapse and underground (XCU) if applicable; and employer's liability; and 3. Excess Liability insurance with limits not less than 1,000,000 limit per occurrence and aggregate. 4. Professional Liability providing coverage of at least $1,000,000 against professional liability for errors and omissions in connection with the work to be performed by Consultant under this Agreement. Any payment of deductible or self insured retention shall be the sole responsibility of the Consultant. All required policies shall be provided on an "occurrence" basis except professional liability insurance (if required), which may be provided on a "claims-made" basis. The City shall be named as an additional insured on the Commercial General Liability insurance policy, as respects work performed by or on behalf of the Consultant and a copy of an endorsement that is acceptable to the City, which names the City as an additional insured shall be attached to the Certificate of Insurance. The City reserves the right to receive a certified copy of all the required insurance policies and endorsements. The City further reserves the right to reject any unacceptable policies and/or endorsements. The Consultant's Commercial General Liability insurance shall contain a clause stating that coverage shall apply separately to each insured against whom claim is made or suit is brought, except with respects to the limits of the insurer's liability. The Consultant's General Liability insurance shall be primary insurance as respects the City and the City shall be given thirty (30) days prior written notice by certified mail, return receipt requested, of any cancellation, suspension or material change in coverage. The City also reserves its unqualified right to require at any time and for any reason, proof of coverage in the form of a duplicate of the insurance policy with all endorsements as evidence of coverage. VII. General Conditions: A. Reports and Information: When requested by the City, Consultant shall furnish periodic reports and documents on matters covered by this Agreement. The reports and documents shall be furnished in the time and form requested. Consultant shall maintain Bremerton/GeoEngineers NAD Park/McKenna Falls Slope Stabilization, Project No. 4306/4307 Page 3 of 7 accounting records in accordance with Generally Accepted Accounting Principles (GAAP to substantiate all billed amounts. B. Ownership and Use of Records and Documents: Original documents, drawings, designs and reports, including those in electronic format, developed under this Agreement are the property of the City. All written information submitted by the City to the Consultant in connection with the services performed by the Consultant under this Agreement will be safeguarded by the Consultant to at least the same extent as the Consultant safeguards like information relating to its own business. If such information is publicly available or is already in Consultant's possession or known to it, or is rightfully obtained by the Consultant from third parties, Consultant shall bear no responsibility for its disclosure, inadvertent or otherwise. All data, documents and files created by Consultant under this Agreement may be stored at Consultant's office in Tacoma, Washington. Consultant shall make such data, documents, and files available to the City upon its request at all reasonable times for the purpose of editing, modifying and updating as necessary until such time as the City is capable of storing such information in the City's offices. Duplicate copies of this information shall be provided to the City upon its request, and at reasonable cost. All documents, including all reports, drawings, specifications, computer software or other items prepared or furnished by Consultant pursuant to this Agreement, are instruments of service with respect to the project and are the property of the City. Any reuse by the City for other than the specific purpose intended will be at City's sole risk and without legal liability to Consultant. C. Consultant to Maintain Records to Support Independent Consultant Status: On the effective date of this Agreement (or shortly thereafter), Consultant shall: 1. File a schedule of expenses with the Internal Revenue Service for the type of business Consultant conducts; 2. Establish an account with the Washington State Department of Revenue and other necessary state agencies for the payment of all state taxes normally paid by employers, register to receive a unified business identifier number from the State of Washington; and 3. Maintain a separate set of books and records that reflect all items of income and expenses of Consultant's business, all as described in the Revised Code of Washington (RCW) Section 51.08.195, as required to show that the services performed by Consultant under this Agreement shall not give rise to an employer- employee relationship between the parties which is subject to RCW Title 51, Industrial Insurance. D. Work Performed at Consultant's Risk: Consultant shall take all precautions necessary and shall be responsible for the safety of its employees, agents, and sub-consultants in the performance of the work hereunder and shall utilize all protection necessary for that purpose. The work described herein shall be done at Consultant's own risk, and Consultant shall be responsible for any loss of or damage to materials, tools, or other articles used or held by Consultant for use in connection with the work. Bremerton/GeoEngineers NAD Park/McKenna Falls Slope Stabilization, Project No. 4306/4307 Page 4 of 7 E. Place of Work: The Consultant shall perform the work authorized under this Agreement at its offices in Tacoma, Washington. Meetings with the City staff as described in Exhibit A, Scope of Work, shall take place at the City's offices, or at locations mutually agreed upon by the parties. F. Entire Agreement: This Agreement and its Exhibits constitutes the entire agreement between the Patties, and the Parties acknowledge that there are no other agreements, written or oral, that have not been set forth in the text of this Agreement. G. Severability: Should any part of this Agreement be found void, the balance of the Agreement shall remain in full force and effect. H. Modification: This Agreement may only be modified by written instrument signed by both Parties. I. Written Notices: All communications regarding this Agreement shall be sent to the parties at the addresses listed below by registered or Ist class mail, or by personal service, and shall be deemed sufficiently given if sent to the addressee at the address stated in this Agreement or such other address as may be hereafter specified in writing. C!ty.~.Address ~- Consultant Address J. Waiver: Failure to enforce any provision of this Agreement shall not be deemed a waiver of that provision. Waiver of any right or power arising out of this Agreement shall not be deemed waiver of any other right or power. K. Non-Waiver of Breach: The hilure of the City to insist upon strict performance of any of the covenants and agreements contained herein, or to exercise any option herein conferred in one or more instances shall not be construed to be a waiver or relinquishment of said covenants, agreements or options, and the same shall be and remain in full force and effect. L. Compliance with Laws: Consultant shall comply with all applicable Federal, State, and local laws in effect during the term of this Agreement in performing its obligations under this Agreement. M. Choice of Law and Venue: This Agreement shall be interpreted according to the laws of the State of Washington. Any judicial action to resolve disputes arising out of this Agreement shall be brought in Kitsap County Superior Court. Bremerton/GeoEngineers NAD Park/McKenna Falls Slope Stabilization, Project No. 4306/4307 Page 5 of 7 N. Attorneys' Fees: In the event of litigation to enfome any of the terms or provisions heroin, each party shall pay all its own costs and attorney's fees. O. Assignment: Any assignment of this agreement by the Contractor without the written consent of the City shall be void. VIII. Nondiscrimination: Consultant shall not discriminate in employment or services to the public on the basis of race, color, national origin, sex, religion, age, marital status, or disability, except for employment actions based on bona fide occupational qualification. IX. Termination: This Agreement shall remain in force until completion and acceptance of the services, terminated by written instrument upon mutual consent, or by the City of Bremerton for convenience. This Agreement may be inunediately terminated for cause by a Party if the other Party substantially fails to perform through no fault of the terminating Party, and the non- performing Party does not commence correction of the failure of performance within thirty (30) days of the terminating Party's sending notice to the non-performing Party. Any Notice by Consultant shall include a report showing the status of all items listed in the Scope of Work current through the termination date. If the City receives reimbursement by any federal, state, or other source for work described in Section I heroin, and that funding is withdrawn, reduced or limited in any way, or the project is cancelled or substantially reduced after the execution date of this Agreement and prior to the completion of the work, the City may summarily terminate this Agreement. A. Excusable Delays: The right of Consultant to proceed shall not be terminated nor shall Consultant be charged with liquidated damages for any delays in the completion of the work due to: 1) any acts of the federal government in controlling, restricting, or requisitioning materials, equipment, tools, or labor by reason of war, national defense, or other national emergency; 2) any acts of the City, its consultants, or other public agencies causing such delay; and 3) causes not reasonably foreseeable by the parties at the time of the execution of the Agreement that are beyond the control and without the fault or negligence of the Consultant, including, but not restricted to, acts of God, fires, floods, strikes, or weather of unusual severity. PROVIDED, HOWEVER, that the Consultant must promptly notify the City within ten (10) calendar days in writing of the cause of the delay. If, on the basis of the facts and the terms of this Agreement, the delay is properly excusable, the City shall, in writing, extend the time for completing the work for a period of time commensurate with the period of excusable delay. B. Rights Upon Termination: In the event of termination, the City shall pay for all services performed by the Consultant to the effective date of termination, as described on a final invoice submitted to the City. After termination, the City may take possession of all records and data within the Consultant's possession pertaining to this project which may be used by the City without restriction. Any such use not related to the project which Consultant was contracted to perform shall be without liability or legal exposure to the Consultant. Bremerton/GeoEngineers NAD Park/McKenna Falls Slope Stabilization, Project No. 4306/4307 Page 6 of 7 X. Disputes: The parties to this Agreement must refer any dispute, controversy or claim arising out of or relating to this Agreement or its breach to mediation before pursuing any other dispute remedy. XI. No Third Party Rights: Nothing in this Agreement or as a consequence of any of the services provided gives any fights or benefits to anyone other than the City and Consultant. All duties and responsibilities undertaken pursuant to this Agreement are for the sole and exclusive benefit of the City and Consultant and not for the benefit of any other party. No third party shall have the fight to rely on the product of Consultant's services without Consultant's' prior written consent and the third party's agreement to be bound to the same terms and conditions as the City. CITY OF BRE1Vi~J~h~ CONSULTANT ~ts ~JOr its: Date: Ii-qg'O~ Date: Ap~ Attes3~f-~ ~ ~ Breton City At~orneX'f ~ity Cler~// ' R:\I~GAL\Cont~actskFORM S'~rofes sional Services Agreement Form (2003).doc Bremerton/GeoEngineers NAD Park/McKenna Falls Slope Stabilization, Project No. 4306/4307 Page 7 of 7 EXHIBIT A REVISED GEOTECHNICAL SCOPE AND BUDGET CITY OF BREMERTON NAD PARK LANDSLIDE EVALUATION INTRODUCTION AND PROJECT UNDERSTANDING The following presents our geoteclmical scope and budget for the City of Bremerton NAD Park Landslide Evaluation. Our understanding of this project is based on our discussion with you and a brief visit to the project site. The NAD Park is located on the west bank of Ostrich Bay, south of the Jackson Park Naval Reserve in the City of Bremerton. The park was developed in the 1950's following the de-commissioning of a naval ammunition depository facility. The park is accessed from the south on Shomwood Drive. To the west of Shorewood Drive are moderately steep and heavily forested trails. To the east of Shorewood Drive is an approximate 10 to 15 foot high slope that declines at a moderate to steep inclination to the beach. We unders~tand that since about 1995, you have observed signs of slope instability between Shorewood Drive and the downslope beachfront. Slope movement indicators include pavement cracking and displacement at the top of the slope, development of a head scarp and movement of a concrete crib basket retention system located at the toe of the slope. During our site visit on August 26, 2004, we observed soil slumps on the order of 8 to 30 inches near the top of the slope. In addition, several of the crib baskets have fallen over at the toe of the slope. We understand you have recently received funding to protect an existing water line beneath Shorewood Drive. Prior to repairing the slope or relocating the waterline, we understand you are interested in a pre- design study that provides an opinion regarding the extent of the existing landslide mass and the potential for future movement that could adversely affect the waterline. You also requested preliminary recommendations to improve the stability of the slope. SCOPE OF SERVICES Our scope of services for this project includes investigating subsurface conditions at the top and toe of the slope, providing an opinion regarding potential for future slope movements to threaten the waterline, installing a slope inclinometer to monitor slide movement and providing preliminary recommendations to improve the stability of the existing slope. Specifically, our scope will include the following: 1. Advance a maximum of two (2) hollow-stem auger boring explorations using a trailer-mounted drill rig near the headscarp of the landslide. Relatively undisturbed soil samples will be collected in the first boring on a continuous sampling interval to a depth of approximately 30 to 40 feet below existing grade. Relatively undisturbed soil samples will be collected in the second boring on a maximum 5 foot sampling interval to a depth of approximately 30 to 40 feet below existing grade. We will notify the One-Call Utility Notification Center and request a utility locate a minimum of two full working days prior to arriving on the site. We request the City provide all available information for utilities in the project area. Depending on the results of our review of the available information provided by the City, it may be appropriate to delete one of the proposed explorations if this is acceptable to both the City and GeoEngineers. 2. Advance up to two (2) hollow-stem auger boring explorations using "acker" portable drilling equipment near the toe of the existing slope. Continuous sampling of subsurface conditions will be completed in the first boring using a split spoon sampler to depth of approximately 15 to 20 File No 0892-015-00 Page 1 (~EOENGtNEER~ September 15, 2004 feet below existing grade. Soil samples will be collected in the second boring using a split spoon sampler on a maximum 2 Y2 foot sampling interval to a depth of approximately 15 to 20 feet below existing grade. Depending on the results of our review of the available information provided by the City, it may be appropriate to delete one of the proposed explorations if this is acceptable to both the City and GeoEngineers. 3. Installation of a slope inclinometer casing near the top of the slope. Following installation of the inclinometer casing, we will return to the site to obtain baseline measurements of the inclinometer casing. For estimating purposes, we propose to install casing to approximately 40 feet below existing grade. We also propose two (2) additional site visits to check the inclinometer casing for movement to obtain additional information on landslide geometry and stability. We understand you may elect not to have an inclinometer casing installed. We will contact you after reviewing the utility data to discuss this option before we mobilize to perform subsurface explorations. 4. Perform a reconnaissance of the site to document surface and landslide features at the site. We require the City to provide a topographic survey of the site for our study. 5. Laboratory testing to evaluate pertinent engineering properties of the encountered materials. We anticipate our testing could include moisture content and dry density determinations, gradation analysis and Atterberg limit testing, as appropriate. 6. Evaluate the stability of the proposed slope under current and estimated future conditions. We will provide an opinion regarding potential for future slope movements to threaten the existing waterline. 7. Prepare a final report presenting the results of our study including: · A summary of existing conditions at the site as encountered in our explorations and site reconnaissance. · An assessment of the risk to the existing utilities in the event of additional movement of the landslide. · Discussion of typical measures to improve stability of the embankment, as necessary and appropriate. · Recommendations for future inclinometer readings, as appropriate. We will provide two copies of our report, unless otherwise requested. Inclinometer casing measurements obtained after submitting our report will be transmitted with a brief summary memorandum. Two copies will be provided unless otherwise requested. Additional engineering services will include specific tasks requested by the City of Bremerton during the course of the project. Upon request by the City, a scope of services and budget estimate for each individual task will be defined at the time of written authorization. No work will be completed on these tasks without prior written authorization from the City. BUDGET We understand our services will be authorized under a City of Bremerton Professional Services Agreement with mutually agreed upon changes. Our fee estimate to complete the services described above is presented in Attachment A. Our estimated personnel hours by task are summarized in Attachment B. File No 0892-013-00 Page 2 G~OENGI~IEEIIS ~ September 15, 2004 We anticipate field work for this project could be combined with the McKenna Falls Embankment Improvements. The scope and budget for the McKenna Improvements is presented under a separate cover. If the field investigations are completed under a single mobilization, there would be a potential cost savings. Please call if you have questions or require additional information. TAD:GHS:jm TACO:\0\0892013\00\Finals\089201300RevScopeand Budget doc Enclosures: Revised Attachment A - Summary Consultant Fee Determination Revised Attachment B - Estimated Personnel Hours by Task Disclaimer: Any electronic form, facsimile or hard copy of the original document (email, text, table, and/or figure), if provided, and any attachments are only a copy of the original document The original document is stored by GeoEngincers, Inc. and will serve as ~he official document of record. REVISED ATTACHMENT A SUMMARY CONSULTANT FEE DETERMINATION PROJECT TITLE: City of Bremerton - NAD Park Landslide Evaluation DATE: 09/15/04 GeoEngineers File No. 0892-013-00 Sala~ Costs Classification Hours x Rate = Cost Principal x $0.0( Associate 4 x $146.00 $584.0( Senior Engineer/Geologist x $0.0( Project Engineer/Geologist 40 x $113.00 $4,529.0t Engineer/Scientist 3 x $0.0( Engineer/Scientist 2 40 x $87.00 = $3,480.0[ Engineer/Scientist 1 x $0.0( Senior Technician x $0.0( Technician 8 x $65.00 $520.0( Suppofl 8 x $55.00 $440.0( Subtotal $9,544.00 ~ther Expenses Mileage $175.00 Expendables (Field Equipment, Reproduction Costs) $960.00 Inclinometer Casing $320.00 Laboratory testing $500.00 Subtotal $1,955.00 ~ubcontmctor Costs Subsurface Exploration $4,600.00 Subtotal $4,600.00 Contingency -Additional Engineering Services $2,500.00 Subtotal $2,500.00 3RAND TOTAL - ESTIMATED COSTS $18,899.00 TACO:\0\0892013\00\Finals\089201300RevAttachmentA.xls File No 0892-013-00 Septen~ber 15, 2004 Page A- I GEOENGINEER~_~ REVISED ATTACHMENT B CITY OF BREMERTON NAD PARK LANDSLIDE EVALULATION FILE NO 0892-013-00 ESTIMATED PERSONNEL HOURS Project Staff Description Associate Technician Support Engineer Engineer Coordinate and Monitor Subsudace Explorations and 6 28 Inclinometer installation Inclinometer Testing 8 12 Laboratory Testing 2 Evaluate S~ope Stability 2 12 Prepare Report 2 12 8 8 Total Hours 4 40 40 8 8 I Additional Engineering Services I Lump Sum Estimate - See Summary Consultant Fee Determination TACO:\0\0892013\00\Finals\089201300RevAttachment B,doc File ,¥o. 8092-013-00 Page B- I FoEOENGINEER$_~ Sel)tetnber 15, 2004 REVISED GEOTECHNICAL SCOPE AND BUDGET CITY OF BREMERTON MCKENNA FALLS EMBANKMENT IMPROVEMENTS FILE NO. 0892-014-00 INTRODUCTION AND PROJECT UNDERSTANDING The following presents our geotechnical scope and budget for the City of Bremerton McKenna Falls Embankment Improvements. Our understanding of this project is based on our discussion with you and a brief visit to the project site. McKenna Falls is located off West McKenna Falls Road, south of the Union River Reservoir in west Bremerton. We understand the Union River Reservoir is the primary water source for the City of Bremerton. West McKenna Falls Road extends across a small creek located west of West Old Belfair Valley Road. A circular concrete culvert conveys the creek beneath the roadway. The culvert appears to bear on a basalt rock outcrop that is visible in the creekbed upstream and downstream of the embankment. The roadway embankment top is on the order of 10 to 15 feet above the creek elevation. The water line from the reservoir is located beneath West McKenna Falls Road. An underground power line also extends through the embankment below West McKenna Falls Road. Based on our conversations with you and our observations at the site, the roadway embankment on the downstream side is supported by a timber crib wall above the concrete culvert. Both ends of the crib wall are currently being partially retained by trees that are in front of the wall. Indications of raveling of the soil were observed below and behind the wall. In addition, the timber cribs appear to be in poor condition. We understand you are concerned about the stability of the timber crib wall and the potential for damage to the existing utility lines should the timber crib wall fail entirely. SCOPE OF SERVICES Our scope of services for this project includes investigating subsurface conditions at the top and in front of the embankment on the downstream side of the road as a basis for providing recommendations to stabilize the embankment and protect on-site utilities. Based on our discussions with you and our observations, we envision the embankment would be stabilized by constructing a new gravity retaining wall at, or more likely downstream of the existing timber crib wall. Prior to designing the wall and after we have completed our site exploration, we will meet with you to discuss our opinion regarding the potential for damage to the on-site utilities if no improvements are completed. We will also discuss feasible embankment support option(s), and other construction considerations associated with the repair. Construction issues we will consider include feasibility of using temporary cut slopes and the need for temporary shoring; potential need for extending the existing culvert and feasibility of removing the existing crib wall to accomplish the repair. The objective will be to accomplish the repairs without the need for temporary shoring, if feasible. Specifically, our scope will include the following: 1. Advance two (2) hollow-stem auger boring explorations through the embankment using a trailer- mounted drill rig on the south side of West McKenna Falls Road on either side of the culvert crossing. Relatively undisturbed soil samples will be collected at approximate 5-foot intervals. The borings will be drilled to refusal on rock that we anticipate will be encountered 10 to 15 feet below road grade. We will notify the One-Call Utility Notification Center and request a utility locate a minimum of two full working days prior to arriving on the site. We request the City provide all available information for utilities in the project area. File No 0892-014-00 Pflge I GSOENGINS[R$~ Septemberlb, 2004 2. Perform a reconnaissance of the site to map the contact between soil and rock and classify rock in general accordance with the Unified Rock Classification System. We will also use Dynamic Cone Penetrometer hand equipment to estimate the depth to rock at selected locations where overburden is present above the rock. We request the City provide a topographic survey of the site prior to our field investigation. 3. Lab~rat~rytestingt~eva~uatepertinentengineeringpr~perties~ftheenc~unteredmateria~s. We anticipate our testing will be limited to moisture content and gradation analysis. 4. Evaluate the stability of the downstream embankment and assess feasibility options for stabilizing the embankment, as necessary. Our evaluation will focus on potential for damage to the existing utilities should the timber crib wall fail entirely. We will require the City to provide information regarding the type, size, location and elevation of the pipe inverts to complete our assessment. 5. Meet with you to discuss the results of our investigation, our opinion regarding the stability of the embankment slope with respect to the on-site utilities and our recommendations for repair of the embankment, as necessary. The objective of the meeting will be to discuss, identify and determine the type, size and location of the new retaining wall or alternative support system commensurate with the goals of protecting the existing utilities and eliminating the need for temporary shoring, if feasible. Assuming repair of the downstream embankment will be required, we will be prepared to discuss: the type, size and location of a new gravity retaining wall or alternative support system, · budget level cost estimates for each alternative considered, · the removal of the trees on the embankment and feasibility of partial removal of the existing timber crib wall before constructing a replacement wall or other support system, and · need for temporary shoring to protect the existing utilities during construction. · We will prepare a summary memorandum of our meeting with the City that will include a brief description of each alternative considered (including the "no action" alternative), the benefits of each system and the criteria for selection of the final system. Two copies of the memorandum will be provided. 6. Prepare a final report presenting the results of our study including geotechnical design criteria for the selected design option. Our final report will include: · A summary of existing conditions at the site as encountered in our explorations and site reconnaissance. · An assessment of the risk to the existing utilities should the existing retaining system fail. · The permitting requirements for the selected alternative. Specifically we will discuss different agencies and possible permits that may be required in order to construct the selected alternative. · A construction cost estimate for the selected alternative. We will provide two copies of our report, unless otherwise requested. Upon approval from the City of Bremerton, we will prepare design plans and specifications for the selected design alternative commensurate with the scope of services described above. We anticipate our design plans and specifications will be incorporated into the City's design plans and specifications that will be published for bidding and construction. Based on our previous experience, we anticipate providing a full size plan sheet that will include a vicinity map, site plan, elevation view and typical File No 0892-014 O0 Page 2 GEOI~blGINIEIEgS~ September 15, 2004 design details for construction of the selected repair option. Additional plan sheets will be included as necessary and appropriate. Project specifications will include earthwork and backfill material requirements and construction requirements with respect to geotectmical aspects of the selected repair option. Project specifications will be provided using the CSI or WSDOT format. For budgeting purposes, we estimate project plans and specifications will be subjected to one review by the City of Bremerton. Mutually agreed upon revisions will be included into the final version of the project plans and specifications. We will provide two copies of the project plans and specifications unless otherwise requested. Additional engineering services will include specific tasks requested by the City of Bremerton during the course of the project. Upon request by the City, a scope of service and budget estimate for each individual task will be developed at the time of written authorization. No work will be completed on these tasks without prior written authorization from the City. BUDGET We understand our services will be authorized under a City of Bremerton Professional Services Agreement with mutually agreed upon changes. Our fee estimate to complete the services described above is presented in Attachment A. Our estimated personnel hours by task are summarized in Attachment B. We anticipate fieldwork for this project could be combined with the NAD Park Landslide Investigation. The scope and budget for NAD Park Landslide Investigation is presented under a separate cover. If the field investigations are completed under a single mobilization, there would be a potential cost savings. Please call if you have questions or require additional information. TAD:GHS jm TACO:\0\0892014\00\Finals\089201400RevScope and Budget doc Enclosures: Revised Attachment A - Summary Consultant Fee Determination Revised Attachment B - Estimated Personnel Hours by Task Disclaimer: Any eleclronic form, facsimile or hard copy of the original document (email, text, table, and/or figure), if provided, and any attachments are only a copy of the original document The original document is stored by GeoEngineers, Inc and will serve as the official document of record File No 0892-014-00 Page September 15, 2004 REVISED ATTACHMENT A SUMMARY CONSULTANT FEE DETERMINATION PROJECT TITLE: City of Bremerton - McKenna Falls Embankment Improvements DATE: 09/15/04 GeoEngineers File No. 0892-0'14-00 Sala~ Costs Classification Hours x Rate -- Cost Principal x $0.0(~ Associate 11 x $146.00 $1,606.0£ Senior Engineer/Geologist x $0.0(~ Project Engineer/Geologist 78 x $113.00 $8.814.0C Engineer/Scientist 3 x $0.0(~ Engineer/Scientist 2 38 x $87.6C $3,306.0£ Engineer/Scientist 1 x $0.0¢ Senior Technician x $0.0C Technician 12 x $65.00 $780.0£ Support 8 x $55.00 $440.0£ Subtotal $14,946.00 Other Expenses Mileage $70.00 Expendables (Field Equipment, Reproduction Costs) $350.00 LaboratoP/testing $350.00 Subtotal $770.00 Subcontractor Costs Subsurface Exploration $1,500.00 Subtotal $1,500.00 Contingency - Addibona/ engineering services $2,500.00 Subtotal $2,500.00 GRAND TOTAL - ESTIMATED COSTS $19,716.00 TACO:\0\0892014~00\Finals~089201400RevAttachmentA.xls September 15, 2004 Page A- I {~EOENGINEERS~ REVISED ATTACHMENT B CITY OF BREMERTON MCKENNA FALLS EMBANKMENT IMPROVEMENTS FILE NO. 0892-014-00 ESTIMATED PERSONNEL HOURS Scope Project Staff Description Associate Technician Support Item Engineer Engineer 1 & 2 Coordinate and Monitor Subsurface 6 20 Explorations and Field Investigation 3 Laboratory Testing 1 4 Evaluate Slope Stability and Slope 2 28 13 2 Stabilization Alternatives 5 Design Meeting to Discuss Results of 4 8 Investigation and Repair Options 6 Prepare Final Report 2 15 2 4 Total Hours 8 58 33 4 4 Prepare Design Drawings and Material 2 20 5 8 4 I I Specifications Total Hours 3 20 $ 8 4 IAdditi°nal Engineering Services ILump Sum Estimate - See Summary C°nsultant Fee Determinati°n I TACO:\0~0892014\00\Finals\089201400RevArtachmentB.doc File No. 0892-014-00 Page B-I September 15. 2004 EXHIBIT B MEMORANDUM 1~01 FAWCETTAVENUE, SUlTE 200, TACOMA, WA 98402, TELEPHONE: {253) 383-4940, FAX: (253) 383-4923 www.geoengineers.com TO: Brad Ginn - City of Bremerton, Public Works and Utilities FROM: Teresa A. Dugger DATE: September 17, 2004 FILE: 0892-013-00 SUBJECT: Proposed Service Schedule for NAD Park Geotechnical Investigation The following memorandum presents our proposed service schedule for the NAD Park Geotechnical Investigation. This schedule assumes our revised scope of services is approved by Bremerton's City Council on October 20, 2004 and we receive notice to proceed before October 22, 2004. In addition, activities marked with an (*) indicate scope items that could be combined with the proposed McKenna Falls Geotechnical Investigation. Coordinate staff, sub-contractors and October 25, 2004* 1 week pre-exploration activities Site exploration November 1, 2004* 1 week Laboratory testing program November 8, 2004 1 week Analysis and stability evaluation November 8, 2004 2 weeks Report Preparation November 22, 2004 2 weeks Additional engineering services/ Upon request of City of Bremer[on, TBD consultation Public Works and Utilities On this basis, our report should be available on or about December 6, 2004. Please call if you have questions or wish to discuss modifications to our anticipated schedule TAD;GHS:jra:U TACO \0\0892013\00\Finals\089201300M doc [~ISCLAIMER2 Any electronic form, facsimile or hard copy of the original document (email, text, table, and/or figure), if provided, and any attachments are only a copy of the original document. The original document is stored by GeoEngineers, Inc. and will serve as the official document of record. GEOENGINEERS~ MEMORANDUM 1101 FAWCETI AVENUE, SUITE 200, TACOMA, WA 98402, TELEPHONE: (253) 383-4940, FAX: (253) 383-4923 www.geoengineers.com TO: Brad Ginn - City of Bremerton, Public Works and Utilities FROM: Teresa A. Dugger DATE: September 17, 2004 FILE: 0892-014-00 SUBJECT: Proposed Service Schedule for McKenna Falls Geotechnical Investigation The following memorandum presents our proposed service schedule for the McKenna Falls Geotechnical Investigation. This schedule assumes our revised scope of services submitted on September 15, 2004, is approved by Bremerton's City Council on October 20, 2004 and we receive notice to proceed before the end of day, October 22, 2004. In addition, activities marked with an (*) indicate scope items that could be combined with the proposed NAD Park Geotechnical Investigation. Task AntiCi~ted S~ ~te Duration Coordinate staff, sub-contractors and October 25, 2004* I week pre-exploration activities Site exploration November 1, 2004* 1 week Laboratory testing program November 8, 2004 I week Stability evaluation and preparation of November 8, 2004 2 weeks design alternatives Team meeting to review design November 18, 2004 1 day alternatives and select final design option Report Preparation November 22, 2004 2 weeks Project plans and specifications Upon approval of City of Bremerton, 2 weeks preparation Public Works and Utilities (tentatively scheduled for November 22, 2004) Additional engineering services/ Upon request of City of Bremerton, TBD consultation Public Works and Utilities On this basis, our report should be available on or about December 6, 2004. Please call if you have questions or wish to discuss modifications to our anticipated schedule. TAD:GHS:jm:tt TACO:\0\0892014\00\Finals\089201400M doc DISCLAIMER: Any electronic form, facsimile or hard copy of the original document (email, text, table, and/or figure), if provided, and any attachments are only a copy of the original document. The original document is stored by GeoEngineers, Inc. and will serve as the official document of record. EXHIBIT C SCHEDULE OF CHARGES COM~PENSATION CAD T~clu~cian $ 60/hour SCHEDULE OF CHARGES Equipment Air Sparglng Field Test. per day $ 500,00 Asbestos Sample Kit, per day $ 25.00 Blastmate, per day $ 50.00 22' Sampling&DiveBoat(plus fuel),perday $ 750.00 Cameo~er, per day $ 20.00 ConcretedMasom~ Field Gear, per day $ 10.00 Crack Gauges, per gauge $ 20.00 D & M Sampler, per day (1 day min.) $ 64.00 Data Logger - g-channel, per day $ 300.00 Digital Camera, per day $ 15.00 Environmental Soil Sampling Eqinpment, per day $ 150.00 Field Water Quality Meters, per day (1 day rrfin.) $ 80.00 Flow Meter, per day $ 10.00 Gas Detection & Oxygen Meters, per day (1 day min.) $ 80.00 Generator, per day (1 day min.) $ 60.00 GPS Unit - Survey Grada, per day $ 100.00 Groundwater Development & Sampling Pump, per day (1 day min.) $ 100.00 Grouudwater Monltofing Equipment, per day $ 200.00 Groundwater Monitoring and Operations & Maintenance Equipment, per day $ 300.00 Hydrolab Multi Probe~ per day $ 100.00 Laptop Computer, per day $ 50.00 Nuclear Density Gauge, per hour (4-hour daily min.) $ 10.00 Operations & Maintenance Equipment, per day $ 150.00 Pudstaltic Pump, per day $ 35.00 PID, FID or OVA, per day $ 80.00 Sampling Van/Trailer, per day $ 50.00 Saximetar, per day $ 15.00 Scuba Diving, per day/per diver $ 225.00 Singie Channel Data Logger w/Transducer, per day $ 100.00 SlopeIMieator, per day(1 daymin.) $ 200.00 Soil Samples (in Rings), per sample $ 3.00 Soil Samples (in Sleeves), per sample $ 6.00 Spectro Photo Meter, per day $ 45.00 Stereoscope, per day $ 20.00 SWain Gauge Readout, per day $ 25.00 Tedlar Bags & Air Sampling Equipment, per sample $ 11.00 Turbidity Testing Equipment. per day $ 15.00 Underwater Camera- Still, per day $ 50.00 Underwater Camera - Video, per day $ 125.00 Vapor Extractina Field Test, per day $ 500.00 Vehicle usage, per mile, or $20/day, whichever is greater $ 0.50 Vehicle - 4-wheel drive truck, per day $ 80.00 Miscelizneous Field Equipment, at current rates, list available upon request, per day $ 20.00 Specialized equipment will be quoted on a per-job basis OTHER SERVICES, SUPPLIES AND SPECIAL TAXES Charges for services, equipment, supplies and facilities not furnished in accordance with the above schedule, and any unusual items of expense not customarily incuned in our normal operations, are charged at cost plus 15 percent. This includes shipping charges, subsistence, u'ansportafion, printing and reproduction, miscellaneous supplie~ and rentals, surveying services, drilling equipment, cons~ucfion equipment. watercraft, aircraft, and special insurance which may be required. Taxes required By local jurisdictions for projects in specific geograpMe areas will be charged to projects at direct cost. LABORATORY SCHEDULE OF CHARGES (page 1 of 2) Two of Test Unit Price* Soil Index and Classification Tests Soil De$cdpfioa (ASTM D2488-90) $ l0 Oven (ASTM D2216-90) $13 Shelby Tubes, waxed chuak $ 30 Tubes (llner~), chunk $ 25 Percent Passing No. 200 (D1140-54) $ 45 Sieve (ASTM D422-63, C136-95a includes minus 200 Wash, Dry Sieve) $ 80 Hydrometer Only (ASTM 13422-63, minus gl0 fraction) $ 90 Organic Content (ASTM D2974) $ 65 Shrinkage Factor (ASTM D4943 -95) $ 65 Soil Resistivity $ 25 pH of SOil (ASTM 4972-95a) $ 25 Soluble Sulfates COS EPA 375.4) $ 25 SoIfides $ 20 Eades pH Test (to determine the percentage of lime to add to soil for IL, ne/soil cement) $ 80 Ductile Iron Pipe Research Association 10 Point Soil Evaluation Procedure (ANSFANWA Atterbexg Lhnits (ASTM D4318-84) $ 90 3 point $175 Strength and Consolidation Tests 3 points $ 50 Direct Shear (ASTM D3080-90) Tfiaxlal Compression Unconfined Comp. - UC (ASTM D2166-85) $ 85 Unconsolidated Undrained - UU (ASTM D2850-78) $160 Uncoamlideted Undrained (back pr~ure saturation) $300 Co~olidated Undrained CU (ASTIVl D4767-88) with pore pressure measurement $450 Consolidated Dr,~med - CD (Andy Corps of Eagineers EM 1110-2-1906 Appendix X) $450 Consolidation (ASTM D2435-90) Additional timed load increments; each $ 35 One-Dimensinnal Swell (ASTM D4546-90) G e o E n g i n e · r s ~D: P:LM3ivffN~CHEDULES_OF_CHARGESX2003~SCHEDULE_2003-LAB.DOC LABORATORY SCHEDULE OF CHARGES (page 2 of 2) Tvoe of Test Unit price* Permeab[lity Tests Mortar Cyl (strip, log, cure, break, report) $ 20 Grout Cub~ (s~p, log, cure, break, report) $17 will b~ charg~:i for ~e~ pmc~lur~s.