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HomeMy WebLinkAbout4381 Contract Nwnber: Vendor: Subject: Department: File Class: Begin Date: End Date: Review Date: Vault Date: Comments: 4381 EXELTECH Pedestrian/Transportation Center Access Improvements Engineering LEG 12-1 08/14/2003 12/31/2008 02/15/2011 01/01/2011 Supplement #1-4/04 #2-7/04 #3-8/05 #4-12/05 #5-2/06 #6-8/06 #7-12/06 #8-2/07 SUPPLEMENTAL AGREEMENT #8 City Contract No.: Maximum Amount Payable: HP1998(029) City of Bremerton Downtown Pedestrian/Bremerton Transportation Center Access Improvements 1122 $4,710,985.54 Project No.: Agency: Name of Project: The City of Bremerton (City) and Exeltech Consulting, Inc., (Consultant) desire to supplement the standard Consultant Agreement executed on August 14, 2003 as amended by Supplement #1 dated April 14, 2004, Supplement #2 dated July 13, 2004, Supplement #3 dated August 15, 2005, Supplement #4 dated December 6, 2005, Supplement #5 dated February 17, 2006, Supplement #6 dated August 18, 2006, and Supplement #7 dated December 27, 2006 respectively (Agreement). All provisions in the Agreement remain in effect except as expressly modified in this Supplemental Agreement as follows: I. Section II, SCOPE OF WORK, shall be amended as follows: The Scope of Work shall be amended to as set forth in the attached Exhibit B-1 g. Attached Exhibit B-2g (Task Order Agreement) replaces Phases 3, 4, and 5 of Exhibit B-2(a- f) (Task Order Agreement, Supplements #1-6). Phases 1 and 2 have not changed. II. Section IV, TIME FOR BEGINNING AND COMPLETION remains December 31,2008. III. Section V, PAYMENT, shall be amended as follows: Payment shall continue to be cost plus fixed fee. The Maximum Amount Payable is increased by $85,020.38 to $4,710,985.54 as set forth in the attached Summary of Payments (Exhibit A) and Budget Summary (Exhibit C). The Total Amount Authorized is increased by $87,736.35 to $4,705,456.22 as set forth in the attached Subcontracted Work (Exhibit Gg), Summary of Payments (Exhibit A) and Budget Summary (Exhibit C). Project Authorized Amounts for Phases 3,4, and 5 are hereby amended, as set forth in the attached Task Order Agreement, (Exhibit B-2g). Phases 1 and 2 have not changed. Project phase budgets are set forth in the attached Budget Summary (Exhibit C) which replaces the Budget Summary in Supplement #6. Attached Exhibit 0-1 g (Consultant Fee Determination) supplements Exhibits 0-1 a, 0-1 b, 0- 1c, D-1d, D-1e, and D-1f-(Consultant Fee Determination - Supplements #1, #2, #3, #4, #5, and #6 respectively). Attached Exhibit Gg (Subcontracted Work) supplements Exhibit Gf (Subcontracted Work - Supplement #6.) Attached Exhibits G-1g (Sub-consultant Fee Determination) supplements Exhibits G-1a, G- 1b, G-1c, G-1d, G-1e, and G-1f - (Sub-consultant Fee Determination - Supplements #1, #2, #3, #4, #5, and #6 respectively), for same sub-consultants. IN WITNESS WHEREOF, the parties have executed this supplement and agree to the changes as stated above as of this 7:t:Iu day of ,.j!.(l.JJ..1J AL 1-' 2007. Exeltech Consulting, Inc City of Bremerton Date: ~;:, City Attorney Exhibit "A" Summary of Payments Basic Supplement Supplement Supplement Supplement Supplement Supplement Supplement Total Agreement #1 #2 #3 #4 #5 #6 #8* Executed on Executed on Executed on Executed on Executed on Executed on Executed on Auaust 14, 2003 Aori114,2004 Julv 13. 2004 Auaust 18. 2005 December 6, 2005 February 17, 2006 Auaust 18, 2006 Direct Salary $1,478,841.57 $96,358.18 $147,016.80 $22,404.03 $965.87 $1,382.50 ($15,352.12) ($3,804.04) $1,727,812.79 Cost Overhead $1,917,895.94 $135,759.40 $167,867.83 $27,327.16 ($47,477.25) $1,432.75 $29,874.87 ($25,741.79) $2,206,938.91 (Including Payroll Additives) Direct Non- $124,918.14 $7,404.98 $10,754.00 $16,684.00 $55,746.62 $1,450.00 $25,725.00 $119,695.38 $362,378.12 Salary Costs Fixed Fee $355,778.26 $24,217.73 $29,348.53 $5,071.20 ($9,235.24) $264.75 $5,294.37 ($2,413.20) $408,326.40 Total $3,877 ,433.91 $263,740.30 $354,987.16 $71,486.39 $0.00 $4,530.00 $45,542.12 $87,736.35 $4,705,456.22 Amount Authorized Management $48,258.09 ----- ----- ----- ----- ----- ($45,542.12) ($2,715.97) $0.00 Contingency Reserve Fund (Phases 1 - 4) Management ----- $25,000.00 ----- ($14,940.68) ----- ($4,530.00) ----- ----- $5,529.32 Contingency Reserve Fund (Phase 5) Phase 5 ----- $56,545.71 ----- ($56,545.71 ) ----- ----- ----- ----- $0.00 Surface Option Management Reserve Fund Maximum $3,925,692.00 $345,286.00 $354,987.16 $0.00 $0.00 $0.00 $0.00 $85,020.38 $4,710,985.54. Amount Pavable * Supplement 7 did not revise financial information. DOT Form 140-063 EF Revised 10/97 Exhibit B-1 9 Supplemental Scope of Services City of Bremerton and Exeltech Downtown Bremerton Pedestrian/BTC Access Improvements Supplement 8 Downtown Bremerton PedestrianjBTC Access Improvements Scope of Services - Supplement 8 Table of Contents City of Bremerton and Exeltech Supplemental Scope of Services Downtown Bremerton Pedestrian/BTC Access Improvements Supplement 8 3200. PROJECT MANAGEMENT 3500. FINAL DESIGN AND PS&E 3502.6 Roadway Drainage, Utilities, Stormwater Management Plan 3502.8 Illumination, Signing and Striping 3502.9 Traffic Control/Traffic Signals 3504.2 Mechanical/Electrical 3504.4 Tunnel 0 & M Costs Report 3504.5 Tunnel Support Services 3505 Final Design and PS&E Deliverables 3506 Specifications 3509 Geoprobe Investigation: Real Estate Acquisitions, Tunnel and CSO Alignments 1 Downtown Bremerton PedestrianjBTC Access Improvements Scope of Services - Supplement 8 City of Bremerton and Exeltech Supplemental Scope of Services Downtown Bremerton Pedestrian/BTC Access Improvements Supplement 8 3200. PROJECT MANAGEMENT Additional Project Management was needed to address a number of items that were added beyond the scope of the original contract.' These items are listed in the scope description below. As requested by the City the Consultant team added RDg for landscape design. 3500. FINAL DESIGN AND PS&E 3502.6 Roadway Drainage, Utilities, Stormwater Management Plan As requested by the City plans were revised to incorporate a Puget Sound Energy (PSE) trench and restoration from the utility pole in the alley west of Pacific between Burwell St. and Fourth St. to the S.W. corner of the Pacific Ave. / Burwell St. intersection. As requested by the City and WSDOT the Consultant will coordinate franchise utility meetings, service applications and ties between museum/park project electrical service and tunnel project electrical service. 3502.8 ASSUMPTION: All utility coordination prior to 100% submittal, along with franchise utility coordination after the 100% submittal, is included within this additional work. Other utility coordination will be extra work. Illumination, Signing and Striping As requested by the City plans were revised to incorporate illumination/traffic signal service design to reduce PSE's estimated $35,000 cost to provide a separate service point to Tunnel/Burwell Street intersection. As requested by the City illumination and landscaping plans were revised to accommodate new driveway locations along westbound Burwell. 3502.9 Traffic Control/Traffic Signals As requested by the City and WSDOT concept signing plans were revised to incorporate approved signing for ferry passenger pickup / drop-off areas and to provide an overhead sign structure for tunnel entrance lane control. As requested by the City plans were revised to include a double mast arm pole plan, wiring diagram and signal pole detail at the S.E. corner of Pacific Ave. / Burwell St. As requested by WSDOT additional Traffic Control Plan sheets were prepared. 2 Downtown Bremerton PedestrianjBTC Access Improvements Scope of Services - Supplement 8 3504.2 3504.4 3504.5 3505 Mechanical/Electrical At the direction of WSDOT and the City the tunnel cross section was changed based on the Value Engineering Exercises, including significant additional redesign in the tunnel systems layout to accommodate the revised tunnel envelope. As requested by WSDOT the full lighting controller system was redesigned with a simplified system. As requested by WSDOT the controls system was modified to integrate with their general systems. Tunnel O&M Costs Report As requested by WSDOT and the City the report will be revised to align with the final Maintenance Agreement between WSDOT and the City of Bremerton. Tunnel Support Services As requested by WSDOT the Consultant team prepared data for and took part in a Monte Carlo exercise for the cost estimate review. Final Design and PS&E Deliverables Harborside Park Vicinity As requested by the City the design was revised to accommodate a Staircase from the BTC to Harborside Park. As requested by the City a new design was develop to replace the existing BTC Vehicle/Pedestrian Rail. As requested by the City the plans were revised to include steps & a planter adjacent to the BTC transit ramp sidewalk. As requested by the City the Consultant evaluated potential alignments for access to the Harborside Park museum from under the BTC transit deck. As requested by the City the Consultant provided survey and property descriptions related to a multi-parcel transfer mechanism for the Harborside Park property. Memorial Plaza Vicinity As requested by the City and WSDOT the Consultant designed a Grading Plan in the Plaza including retaining walls and curved planter/barriers As requested by the City and WSDOT the Consultant revised the design of the Retaining Wall adjacent to Building 290 to support the proposed PSNS Fence. As requested by the City the Consultant added Granite Pavers to the design. 3 Downtown Bremerton Pedestrian/BTC Access Improvements Scope of Services - Supplement 8 As requested by the City the Consultant revised the design to incorporate Plaza Edge Bollards meeting PSNS security requirements. As requested by the City and WSDOT the plaza area was redesigned without the Retaining Walls and Planters. Changes Following Value Engineering As requested by WSDOT and the City the Consultant revised the tunnel horizontal and vertical alignments, the Westbound Burwell Street alignment, and the structural and mechanical/electrical details of the tunnel to accommodate the revised alignment. As requested by WSDOT revised right-of-Way was identified for the modified tunnel alignment. As requested by WSDOT and the City the Consultant surveyed and prepared legal descriptions for temporary & permanent easements from the Puget Sound Naval Shipyard (PSNS.) As requested by WSDOT and the City the Consultant incorporated PSNS security requirements into the contract documents, coordinated security access to Navy properties during design and revised the design to accommodate Navy design-build work in the 151-Street Gate/Memorial Plaza area. As requested by WSDOT the Consultant evaluated multiple entrance alignment options through the WSF holding area. As requested by WSDOT and the City the Consultant revised the design to include demolition of basement walls and floors left in Plaza area. As requested by WSDOT the Consultant prepared a NEPA Reevaluation regarding the tunnel realignment. Additional Work As requested by WSDOT the Consultant incorporated Washington State Ferries (WSF) Homeland Security requirements into the contract documents and coordinated security access to WSF properties during the design. As requested by WSDOT and the City the Consultant combined all underground utilities onto one series of sheets. As requested by WSDOT (WSF) the Consultant revised the design to relocate the ADA toll booth, added a storage shed and a canopy over the toll booths. As requested by the City the Consultant revised the design to include roll-up security gates at each end of the tunnel. 4 Downtown Bremerton Pedestrian/BTe Access Improvements Scope of Services - Supplement 8 As requested by WSDOT the Consultant surveyed and provided property descriptions and parcel maps to clarify Kitsap Transit/WSF property line discrepancies remaining since BTC construction. As requested by WSDOT the Consultant revised the plans to include ADA- related modifications to the sidewalk adjacent to the Kitsap Transit building. As requested by the City planters were designed for the BTC transit deck area. As requested by WSDOT the Consultant prepared multiple FHWA Funding Requirements Updates for WSDOT, including identifying construction cash flow by federal fiscal year. As requested by WSDOT and the City the Consultant coordinated and participated in a meeting regarding granite paver placement and maintenance with the City of Seattle. As requested by the City the design was revised to incorporate a remedy for an undocumented structural sidewalk.on 1st Street. As requested by WSDOT the Consultant revised the special provisions to include an "Imposed Restrictions" list. 3506 Specifications As requested by the City and WSDOT the Consultant developed specifications and special provisions as appropriate regarding the items listed above under Final Design and PS&E Deliverables. As requested by WSDOT the Consultant revised the specification to include both FHWA and EPA/Ecology MWDBE requirements. As requested by WSDOT the Consultant revised the special provisions to include an "Imposed Restrictions" list. 3509 Geoprobe Investigation: Real Estate Acquisitions, Tunnel and CSO Alignments Geotechnical drilling identified potentially contaminated soils in the WestSound Bank parking lot, requiring geoprobe investigation of that site. As requested by WSDOT and the City the Consultant performed further sample collection and laboratory testing to determine the extent of soil contamination throughout the project including the tunnel and CSO alignments and incorporated the results into the plans and specifications for the project. 5 Exhibit 8-29 Scope of Work (Task Order Agreement) Each item of work under this AGREEMENT will be provided by task assignment. Each assignment will be individually negotiated with the CONSULT ANT. The amount established for each assignment will be the maximum amount payable for that assignment unless modified in writing by the AGENCY. The AGENCY is not obligated to assign any specific number of tasks to the CONSULTANT, and the AGENCY'S and CONSULT ANT'S obligations hereunder are limited to tasks assigned in writing. Task assignments may include but are not limited to, the following types of work: A. Phase I - Environmental Documents and Supporting Work B. Phase 2 - Preliminary Design and Supporting Work C. Phase 3 - Final Design and Supporting Work D. Phase 4 - Construction Support Services and Supporting Work E. Phase 5 - Permitting and Design of Trunk Storm Sewer and Supporting Work F. Task assignments made by the AGENCY shall be issued in writing by a Formal Task Assignment Document similar in format to page 2 of this Exhibit. An assignment shall become effective when a Formal Task Assignment Document is signed by the CONSULT ANT and the AGENCY, except that emergency actions requiring a 24-hour or less response can be handled by an oral authorization. Such oral authorization shall be followed up with a Formal Task Assignment Document within four working days, and any billing rates agreed to orally (for individuals, subconsultants, or organizations whose rates were not previously established in the AGREEMENT) shall be provisional and subject to final negotiation and acceptance by the AGENCY. Exhibit 8-29 Formal Task Assignment Document Task Number Phase 3 The general provisions and clauses of Agreement Assignment. shall be in full force and effect for this Task Location of Project: Bremerton, Washington Project Title: Downtown Pedestrian/Bremerton Transportation Center Access Improvements Maximum Amount Payable Per Task Assignment: $2,604.231.11 Completion Date: Description of Work: (Note attachments and give brief description) Final Design and Supporting Work, to carry one alternative from the 30% design-level to ad-ready final plans, specifications and estimates. Agency Project Manager Signature: ~ / e. Oral Authorization Date: ~ Date: :~0.7 See Letter Dated: Consultant Signature: Date: C /4'/1.vrJ7 , Agency Approving Authority: Date: Exhibit 8-29 Formal Task Assignment Document Task Number Phase 4 The general provisions and clauses of Agreement Assignment. shall be in full force and effect for this Task Location of Project: Bremerton. Washington Project Title: Downtown Pedestrian/Bremerton Transportation Center Access Improvements Maximum Amount Payable Per Task Assignment: $0.00 Completion Date: Description of Work: (Note attachments and give brief description) Construction Support Services and Supporting Wark. Agency Project Manager Signature: c;;?:::>pe; Y;~ Date: :~ ;;~7 See Letter Dated: Oral Authorization Date: Consultant Signature: Date: I /4/?.c07 , w Agency Approving Authority: Date: Exhibit 8-2g Formal Task Assignment Document Task Number Phase 5 The general provisions and clauses of Agreement Assignment. shall be in full force and effect for this Task Location of Project: Bremerton, Washington Project Title: Downtown Pedestrian/Bremerton Transportation Center Access Improvements Maximum Amount Payable Per Task Assignment: $336,909.50 Completion Date: Description of Work: (Note attachments and give brief description) Permitting and Design of Trunk Storm Sewer. Agency Project Manager Signature: ,~ f ~, Oral Authorization Date: Date: //?~7 /' ,/ ~ See Letter Dated: Consultant Signature: Date: (/4((1.401 Agency Approving Authority: Date: ! }< ;<""-"':r;t;l AmQlJntAYthQ~':..l Oemich 8.57% 5102.652.13 $80.679.47 $192,910.90 527.073.91 $403.316.41 Budget for Downtown Bremerton PedestrianlBremerton Transportation Center Access Improvements, By Phases Exhibit C $303,266.2A $26,620.00 $24,820.47 594.175.57 $25.870.21 $560.297.38 $118,188.33 $204.061.19 $396,985.98 I , $1,170,110.85 568,420.29 5207,035.92 $6,087.41 5286,829.60 ! L I $11,674.47l $2,240,710.39 5626,917.36 Sandwell saw TOG AAA 6.57% 0.69% 3.39% 11.08'1'. ! I i 5159,675.88 5159,675,88 Phase 5 Management Reserve Fund: Surface Op~_o" Mar1~gemen.t Reserve RDg J Task Totals 1.34% I 100% I 5625.322.38 -.---...-1 i i 51.138,993.25 '---1'--'''-'''-'' 563,051.20 i 52,604,231.11 i $63,051.20 $4,705,456.22 54,705,456.22 $0.00 $5,529.32 $0.00 $4,710,985.541 f Maximum Amount Pavable 4 Total Prolect SUPPLEMENT B Exhibit 0-lg Consultant Fee Determination - Summary Sheet Start Date City of Bremerton Permitting and Design of Trunk Storm Sewer City of Bremerton Task Description: Environmental through Construction Fee Determination Consultant: EXELTECH End Date Code Classification LABOR Dollars (Extension) 05 Principal 10 QA/QC 15 5tructural Lead (KK) 20 Structural Engineer 1 (MW/YP) 25 Structural Engineer 2 (SL,RS) 30 Environmental Lead (BC) 35 Environmental Support (KC) 40 Civil Lead (RM) 45 Civil Engineer 1 (LS) 50 Civil Engineer 2 (SG) 55 Civii Engineer 3 (CC) 55 Construction Management lead 55 Construction Engineer 1 55 Construction Engineer 2 55 Building Engineer 1 (AJ/LH) 55 Project Controller 55 Admin Support 1 55 Admin Support 2 55 Document Editor 55 CADD Tech 1 55 CADD Tech 2 55 CADD Tech 3 Total Hours Total DSC Escalation for '06 Escalation for '07 Escalated Total DSC Overhead (OH Cost -- including Salary Additives) OH Rate x DSC of 185.00% Fixed Fee (FF): FF Rate x DSC of Reimbursables ~ Meals and lodging Plans - Plotting 1 Repro Mapping/Photos/Su rveys Reproduction and Printing Field Equipment Rental Computers Postage and Supplies Ferry Fare Travel Reimbursables Total Grand Total Reduction Due to Efficiencies Supplement #7 Requested Amount Prepared B\ Man Hours (Extension) Rate (80) x $59.00 0 x $50.00 (222.71334) x $54.00 (60) x $47.00 306 x $37.00 40 x $49.00 60 x $26.00 285 x $45.00 331 x $41.00 362 x $34.00 f; x $38.00 (200) x $51.00 (25$) x $40.00 0 x $34.00 43 x $43.00 0 x $28.00 (80) x $26.00 0 x $15.00 0 x $26.00 275 x $25.00 0 x $22.50 x $20.00 % Increase % of Work 0 50 0 50 x $20,542.40 x $20,542.40 Units Rate each @ $13.94 each @ $4.50 each @ $3.50 copies @ $0.10 Lump Sum Est @ $1.00 $10.60 miles @ $0.425 30.00% Quantity o Dille: 1/24/2007 ($4,720.00) $0.00 ($12,026.52) ( $2,825.85) $11,322.00 $1,960.00 $1,560.00 $12,814.84 $13,571.00 $12,308.00 $304.00 ($10,200.00) ($10,204.84) $0.00 $1,849.00 $0.00 ($2,080.00) $0.00 $0.00 $6,910.77 $0.00 $0.00 $20,542.40 $0.00 $0.00 $20,542.40 $38,003.45 $6,162.72 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $64,108.56 ($139,868.50) ($75,159.94) Exhibit Gg Subcontracted Work The agency permits subcontracted work for the following portions of the work of this agreement Activity Subconsultant Fee Project Management OemichConsulting $32.530.62 Geotechnical Shannon & Wilson $118.288.33 Traffic Lochner $73,569.39 Operations and Maintenance Sandwell $16,440.79 Surveying DEA ($4,977.58) Public Involvement TOG ($27,986.16) Architecture -AAA ($23,741.27) Landscape Architecture RDG $3,000.00 Noise Michael Minor ($14,710.00) Archaeology NWAA. ($9,517.83) Total Subcontracted Work $162,896.29 Exeltech Consulting, Inc. ($75,159.94) TOTAL $87,736.35 SUPPLEMENT 8 Exhibit G-lg Subconsultant Fee Determination - Summary Sheet City of Bremerton Downtown Pedestrian/Bremerton Transportation Task Description: Environmental through Construction Subconsultant Fee Determination Subconsultant: Demich Consulting Start Date End Date Classification Man Hours Project # 0324 Dollars Rate x $125.00 $32,226.24 $32,226.24 % of Work 50.00% $0.00 20.00% $0.00 $32,226.24 $32,226.24 $0.00 $32,226.24 $0.00 Project Manager Total Hour 258 258 Total DSC % Increase Escalation for '06 0 Escalation for '07 0 Escalated Total Overhead (OH Cost -- including Salary Additives) OH Rate x DSC of 0.00% x Fixed Fee (FF): FF Rate x DSC of 0.00% x Reimbursables Itemized Meals and Lodging Mileage Ma ppi ng/Ph otos/Su rveys Reproduction and Printing Field Equipment Rental Postage and Supplies Quantity Units day 684 mi o each o copies o each Est @ @ @ @ @ @ Reimbursables Total Grand Total Prepared By Gary Demich 12/22/2006 Rate $0.45 $0.00 $304.38 $0.00 $0.00 $0.00 $0.00 $1.00 $304.38 $32,530.62 Date: SUPPLEMENT 8 Exhibit G-lg Subconsultant Fee Determination - Summary Sheet City of Bremerton Start Date Downtown Pedestrian/Bremerton Transportation Center Task Description: Geotechnical End Date Subconsultant Fee Determination Subconsultant: Shannon & Wilson Project # 0324 Classification Man Hours Dollars (Surface) Rate (Surface) Principal in Charge 1 0 x $68.58 $0.00 Principal in Charge 2 0 x $66.00 $0.00 Vice President -189.7829 x $55.45 ($10,524.01) Project Engineer 1 148 x $26.19 $3,875.54 .- Project Engineer 2 214 x $25.26 $5,406.04 _ Project Manager 3 0 x $36.68 $0.00 Associate 0 x $38.19 $0.00 Senior Hydrologist 0 x $27.56 $0.00 Staff Engineer/Geologist 1 0 x $24.00 $0.00 Staff Engineer/Geologist 2 10 x $25.27 $252.70 Flaggers 0 x $12.63 $0.00 Clerical 10 x $19.41 $194.09 Drafter 24 x $24.65 $591.50 Reproduction 6 x $18.48 $110.90 Total Hours 222 Total DSC ($93.24) % Increase % of Work Escalation for '06 0 50 $0.00 Escalation for '07 0 50 $0.00 Escalated Total ($93.24) Overhead (OH Cost -- including Salary Additives) OH Rate x DSC of 194.60% ($93.24) ($181.45) Fixed Fee (FF): FF Rate x DSC of 30.00% ($93.24) ($27.97) ($302.67) Reimbursables Itemized Quantity Units Rate Phase 3 Mileage and Ferry Costs 26.0 day @ $28.20 $733.20 Sampling Equipment 13.0 day @ $25.00 $325.00 Geoprobe Subcontractor 1 each @ $1,948.00 $1,948.00 Geoprobe Subcontractor 1 each @ $26,874.00 $26,874.00 Traffic Control Subcontractor 1 each @ $1,480.00 $1,480.00 Utility Locator Subcontractor 1 each @ $450.00 $450.00 Analytical Testing Subcontract each @ $1,000.00 $0.00 Halogenated VOCs 186 each @ $115.00 $21,390.00 TCLP VOCs 30 each @ $245.00 $7,350.00 RCRA 8 Metals 116 each @ $130.00 $15,080.00 Mod, From MTCA 5 to 11 Metals 70 each @ $50.00 $3,500.00 Volatile Organic Compounds (VOCs) 16 each @ $200.00 $3,200.00 Diesel-range extended total 8 each @ $105.00 $840.00 Gasoline-range total petroleum 8 each @ $105.00 $840.00 Metals in soil (Ar, Cd, Cr, Pb, and Hg) 8 each @ $105.00 $840.00 Metals in water (Ar, Cd, Cr, Pb, and Hg 8 each @ $130.00 $1,040.00 Polynuclear aromatic hydrocarbons 16 each @ $200.00 $3,200.00 Lab Costs 1 each @ $4,000.00 $4,000.00 Drilling 1 each @ $12,000.00 $12,000.00 Traffic Control 1 each @ $1,000.00 $1,000.00 Phase 5 Mileage and Ferry Costs 4.0 day @ $28.20 $112.80 Sampling Equipment 2.0 day @ $25.00 $50.00 Geoprobe Subcontractor 1 each @ $5,975.00 $5,975.00 Traffic Control Subcontractor 1 each @ $578.00 $578.00 Utility Locator Subcontractor 1 each @ $150.00 $150.00 Analytical Testing Subcontract each @ $1,000.00 $0.00 Halogenated VOCs 18 each @ $115.00 $2,070.00 MTCA 5 Metals 18 each @ $80.00 $1,440.00 TCLP VOCs 5 each @ $245.00 $1,225.00 Mod, From MTCA 5 to 11 Metals 18 each @ $50.00 $900.00 Reimbursables Total $118,591.00 Grand Total $118,288.33 Prepared By: Cody Johnson Date: July 18, 2006 12/22/2006 12/22/2006 SUPPLEMENT 8 Exhibit G-lg Subconsultant Fee Determination' Summary Sheet City of Bremerton Downtown Pedestrian/Bremerton Transportation Start Date Center Access Improvements Task Description: Environmental through Construction End Date Subconsultant Fee Determination Subconsultant: Lochner Project # 0324 Classification Hours Dollars Project Engineer Traffic Engineer Design Engineer CADD Tech Admin Support Total Hour 95.1983 192 180 198 6 671 Total DSC % Increase Escalation for '06 Escalation for '07 Escalated Total Overhead (OH Cost .. including Salary Additives) OH Rate x DSC of 167.71 % x Fixed Fee (FF): FF Rate x DSC of 30.00% x Quantity Units Est. @ 0 each @ Est. @ 0 Miles @ Est. Reimbursables Itemized Travel Plans - Plotting / Repro Reproduction and Printing Mileage Miscellaneous Reimbursables Total Grand Total Prepared By Gerry Wilhelm :i1!1 Rate x x x x x $52.79 $42.80 $33.69 $25.59 $28.28 % of Work 25 25 24,543.82 24,543.82 Rate $0.00 0.445 Date: $5,025.52 $8,217.60 $6,064.20 $5,066.82 $169.68 $24,543.82 $0.00 $0.00 $24,543.82 $41,162.43 $7,363.14 $430.00 $0.00 $20.00 $0.00 $50.00 $500.00 $73,569.39 12/22/2006 SUPPLEMENT 8 Exhibit G-1g Subconsultant Fee Determination - Summary Sheet Downtown Pedestrian/Bremerton Transportation City of Bremerton Task Description: Mech &. Elect Subconsultant Fee Determination Subconsultant: Sandwell Start Date End Date Project # 0324 Rate Dollars x $49.95 $549.45 x $41.22 -$72.22 x $35.48 $1,774.00 x $29.31 $1,172.40 x $24.23 $1,211.50 x $20.48 $0.00 x $16.89 $0.00 x $21.66 $2,382.60 x $17.21 $0.00 x $13.10 $0.00 x $11. 97 $0.00 $7,017.73 % of Work 60 $0.00 5 $0.00 $7,017.73 7,017.73 $7,017.73 7,017.73 $2,105.32 Classification Hours 01 Senior Manager / Specialist 02 Senior Supervisor / Specialist 03 Supervisor/Specialist 04 Senior Design Engineer / Tech Equ 05 Design Engineer / Tech Equiv 06 Intermediate Engineer / Techniciar 07 Junior Engineer / Technician 08 Senior Drafter / Technician 09 Intermediate Drafter / Technician 10 Junior Drafter / Technician 11 Support Staff Total Hours Total DSC Escalation for '06 Escalation for '07 Escalated Total DSC 11 -1.752 50.0 40 50 o o 110 o o o 259.2 % Increase Overhead (OH Cost u including Salary Additives) OH Rate x DSC of 100.00% x Fixed Fee (FF): FF Rate x (DSC) of Reimbursables Itemized Trips to Washington State Plans - Plotting / Repro Ma ppi ng/Photos/Su rveys Reproduction and Printing Field Equipment Rental Postage and Supplies Reimbursables Total Grand Total 30.00% x Quantity Units Rate 2 trips $150.00 0 each @ $0.00 0 each @ $0.00 0 copies @ $0.00 0 each $0.00 0 units @ $1.00 Prepared By Hugh A. Welch, P.Eng., Principal In Charge $300.00 $0.00 $0.00 $0.00 $0.00 $0.00 $300.00 $16,440.79 Date: 12/22/2006 SUPPLEMENT 8 Exhibit G-lg Subconsultant Fee Determination - Summary Sheet City of 8remerton Downtown Pedestrian/8remerton Transportation Start Date Center Access Improvements Task Description: Environmental through Construction End Date Subconsultant Fee Determination Subconsultant: DEA Project # 0324 Classification Hours Dollars (Surface) Principal in Charge Total Hour - 28.41 (28) Total DSC Escalation for '06 Escalation for '07 Escalated Total % Increase o o Overhead (OH Cost -- including Salary Additives) OH Rate x DSC of 182.87% x Fixed Fee (FF): FF Rate x DSC of 30.00% x Reimbursables Itemized Quantity Units Meals and Lodging/Ferry Est. @ Plans - Plotting / Repro 0 each @ Ma pp lng/Photos/Surveys 0 each @ Reproduction and Printing Est. @ Laser Scanner 0 each @ Postage and Supplies 0 Est @ Mileage 0 Miles @ Utility Locate Est. Reimbursables Total Grand Total :il Prepared By Sean Douthett, Scott Swarts Rate x $56.00 % of Work 25 25 -1,590.94 -1,590.94 Rate $20.00 $0.00 $0.00 $520.00 $1.00 0.45 Date: -$1,590.94 -$1,590.94 $0.00 $0.00 -$1,590.94 -$2,909.35 -$477.28 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 -$4,977.58 SUPPLEMENT 8 Exhibit G-lg Subconsultant Fee Determination - Summary Sheet Downtown Pedestrian/Bremerton City of Bremerton Task Description: Public Information/Involvement Plan Subconsultant Fee Determination Subconsultant: The Demich Group Start Date End Date Project # 0324 Classification Hours Rate Dollars Project Manager Strateg ist Project Coordinator Writer/Editor Total Hours Total DSC -279.86 x x x x $100.00 $100.00 $100.00 $80.00 ($27,986.16) $0.00 $0.00 $0.00 (280) -$27,986.16 % Increase % of Work 30 30 $0.00 $0.00 -$27,986.16 Escalation for '06 Escalation for '07 Escalated Total DSC Overhead (OH Cost -- including Salary Additives) OH Rate x DSC of 0.0% x -$27,986.16 $0.00 Fixed Fee (FF): FF Rate x DSC of 0.00% x -$27,986.16 $0.00 Reimbursables Itemized Quantity Units Rate Meals and Lodging $0.00 Mileage each @ $0.36 $0.00 Outside Graphic Design Services each @ $0.00 $0.00 Reproduction and Printing copies @ $0.00 $0.00 Advertising $0.00 Postage and Supplies Est @ $0.00 $0.00 Reimbursables Total $0.00 Grand Total -$27,986.16 Prepared By: Leslie S. Demich Date: 12/22/2006 12/22/2006 SUPPLEMENT 8 Exhibit G-lg Subconsultant Fee Determination - Summary Sheet City of Bremerton Downtown Pedestrian/Bremerton Transportation Center Access Improvements Task Description: Environmental through Construction Subconsultant Fee Determination Subconsultant: Art Anderson Start Date January 1, 2004 Project # 0324 End Date April 1, 2006 Classification Dollars Hours Rate Project Manager (160) x $45.81 Total Hours (160) Total DSC % Increase % of Work Escalation for '05 0 50 Escalation for '06 0 50 Escalated Total Overhead (OH Cost -- including Salary Additives) OH Rate x DSC of 194.24% x -7,322.13 Fixed Fee (FF): FF Rate x DSC of 30.00% x -7,322.13 Reimbursables Itemized Meals and Lodging Mileage Mapping/Ph otos/Surveys Reproduction, Printing, Architectural RE Field Equipment Rental Postage and Supplies Reimbursables Total Quantity o o o o o o Units day mile each copies each est. @ @ @ @ @ @ Rate $20.00 $0.41 $100.00 $3,300.00 $0.00 $1.00 Grand Total Provided By: Art Anderson Date: October 18, 2005 -$7,322.13 -$7,322.13 $0.00 $0.00 -$7,322.13 -$14,222.50 -$2,196.64 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 -$23,741.27 SUPPLEMENT 8 Exhibit G-lg Subconsultant Fee Detennination - Summary Sheet City of Bremerton Downtown Pedestrian/Bremerton Transportation Center Access Improvements Task Description: Environmental through Construction Subconsultant Fee Determination Subconsultant: RDG Start Date January 1, 2004 End Date Project # 0324 Classification Hours Rate Project Manager 2: x $32.00 '" Project Architect 12 x $26.00 Staff Architect 35 x $19.00 Total Hours 49 Total DSC % Increase % of Work Escalation for 'OS 0 50 Escalation for '06 0 50 Escalated Total Dollars $64.00 $312..00 $669.30 $1,045.30 $0.00 $0.00 $1,045.30 Overhead (OH Cost -- including Salary Additives) OH Rate x DSC of 157.00% x 1,045.30 $1,641.11 Fixed Fee (FF): FF Rate x DSC of 30.00% x 1,045.30 $313.59 Reimbursables Itemized Meals and Lodging Mileage Mapping/Photos/Surveys Reproduction, Printing, Architectural Rl Reid Equipment Rental Postage and Supplies Reimbursables Total Quantity o o o o o o Units day mile each copies each est. Rate @ $2.0.00 $0.00 @ $0.41 $0.00 @ $100.00 '" $0.00 @ $3,300.00 $0.00 @ $0.00 $0.00 @ $1.00 $0.00 $0.00 $3,000.00 Date: Grand Total Provided By: 1/24/2007 1/24/2007 SUPPLEMENT 8 Exhibit G-lg Subconsultant Fee Determination - Summary Sheet City of Bremerton Downtown Pedestrlan/Bremerton Transportation Center Access Improvements Task Description: Environmental through Construction Subconsultant Fee Determination Subconsultant: Michael Minor Start Date January 1, 2004 End Date Project # 0324 Classification Dollars Hours Rate Project Manager (147) x $100.00 Total Hours (147) Total DSC % Increase % of Work Escalation for '05 0 50 '" Escalation for '06 0 50 Escalated Total Overhead (OH Cost -- including Salary Additives) OH Rate x DSC of 0.00% x Fixed Fee (FF): FF Rate x DSC of 0.00% x Reimbursables Itemized Meals and Lodging Mileage Mapping/Photos/Surveys Reproduction, Printing, Architectural RE Field Equipment Rental Postage and Supplies Reimbursables Total Quantity o o o o o o Units day mile each copies each est. Grand Total Provided By: -14,710.00 -14,710;00 '" -$14,710.00 -$14,710.00 $0.00 $0.00 -$14,710.00 $0.00 $0.00 Rate @ $20.00 $0.00 @ $0.41 $0.00 @ $100.00 $0.00 @ $3,300.00 $0.00 @ $0.00 $0.00 @ $1.00 '" $0:00 $0.00 -$14,710.00 Date: 1/2412007 SUPPLEMENT 8 Exhibit G-lg Subconsultant Fee Detennination - Summary Sheet City of Bremerton Downtown PedestrianjBremerton Transportation Center Access Improvements Task Description: Environmental through Construction Subconsultant Fee Determination Subccnsultant: NWAA End Date Start Date January 1, 2004 Project # 0324 Classification Dollars Senior Archaeologist Staff Archaeologist Graphics/Production Admin. Assistant Total Hours Total DSC Escalation for '05 Escalation for '06 Escalated Total Overhead (OH Cost -- induding Salary Additives) OH Rate x DSC of 90.91% Fixed Fee (FF): FF Rate x DSC of Relmbursables Itemized Meals and Lodging Mileage Mapplng/Photos/Su rveys Reproduction, Printing, Architectural RE Field Equipment Rental Postage and Supplies Reimbursables Total Grand Total Provided By: 30.00%.. Quantity o o o o o o Hours Rate (60) x $28.55 (51) x $21.68 (G4) x $16.75 (24) x $17.70 (199) % Increase % of Work 0 50 0 50 x -4,308.46 x -4,308.46 Units day mile each copies each est. -$1,713.00 -$1,098.66 -$1,072.00 c$424.80 -$4,308>46 $0,00 $0.00 "$4,308.46 -$3,916.82 -$1,292.54 Rate @ $20.00 $0.00 @ $0.41 $0.00 @ $100.00 '" $0.00 @ $3,300.00 $0.00 @ $0.00 $Q.DO @ $1.00 $0.00 $0.00 -$9,517.83 Date: Vendor Subject Department Status Code Amount Begin Date End Date Review Date Insurance Comments Contract Number 4381 EXELTECH Pedestrian/Transportation Center Access Improvements Engineering PRO File Class LEG 12-1 $4625965.16 08/14/2003 12/31/2008 11/01/2008 GL AL E&O $2000000.00 $ $1000000.00 Insurance Total Insurance Review Date $3000000.00 07/01/07 SUPPLEMENT #1-4/04 #2-7/04 #3-8/05 #4-12/05 #5-2/06 #6-8/06 #7-12/06 SUPPLEMENTAL AGREEMENT #7 City Contract No.: Maximum Amount Payable: HP1998(029} City of Bremerton Downtown Pedestrian/Bremerton Transportation Center Access Improvements 1122 $4,625,965.16 Project No.: Agency: Name of Project: The City of Bremerton (City) and Exeltech Consulting, Inc., (Consultant) desire to supplement the standard Consultant Agreement executed on August 14, 2003 as amended by Supplement #1 dated April 14, 2004, Supplement #2 dated July 13, 2004, Supplement #3 dated August 15, 2005, Supplement #4 dated December 6, 2005, Supplement #5 dated February 17, 2006, and Supplement #6 dated August 18, 2006 respectively (Agreement). All provisions in the Agreement remain in effect except as expressly modified in this Supplemental Agreement as follows: I. Section II, SCOPE OF WORK, shall remain the same. II. Section IV, TIME FOR BEGINNING AND COMPLETION, shall be amended as follows: Contract completion date shall be amended to December 31,2008. III. Section V, PAYMENT, shall remain the same. IN WITNESS WHEREOF, the parties have executed this supplement and agree to the changes as stated above as of this ,,?1;t-A) day of/F--~ J, 2006. Exeltech Consulting, Inc Date: , ~/21 /'UJ 0' City of Bremerton ~ Cary Bozeman, Mayor Date: lo1~ 0~ C4/;;A:ROVAL: Phil Williams, Director of Public Works and Utilities APPROVED AS TO FORM: (( ~ Vendor Subject Department Status Code Amount Begin Date End Date Review Date Insurance Comments Contract Number 4381 EXELTECH PEDESTRIAN/TRANSPORTATION CENTER ACCESS IMPROVEMENTS ENGINEERING PRO File Class LEG 12-1 $4625965.16 08/14/2003 12/31/2006 11/01/2006 GL AL E&O $2000000.00 $ $1000000.00 Insurance Total Insurance Review Date $3000000.00 07/01/07 SUPPLEMENT #1-4/04 #2-7/04 #3-8/05 #4-12/05 #5-2/06 #6-8/06 . ~ SUPPLEMENTAL AGREEMENT #6 City Contract No.: Maximum Amount Payable: HP1998(029) City of Bremerton Downtown Pedestrian/Bremerton Transportation Center Access Improvements 1122 $4,625,965.16 Project No.: Agency: Name of Project: The City of Bremerton (City) and Exeltech Consulting, Inc., (Consultant) desire to supplement the standard Consultant Agreement executed on August 14, 2003 as amended by Supplement #1 dated April 14, 2004, Supplement #2 dated July 13, 2004, Supplement #3 dated August 15, 2005, Supplement #4 dated December 6, 2005, and Supplement #5 dated February 17, 2006 respectively (Agreement). All provisions in the Agreement remain in effect except as expressly modified in this Supplemental Agreement as follows: I. Section II, SCOPE OF WORK, shall be amended as follows: The Scope of Work shall be amended to as set forth in the attached Exhibit B-1 f. Attached Exhibit B-2f (Task Order Agreement) replaces Phases 1-5 of Exhibit B-2( a-e ) (Task Order Agreement, Supplements #1-5). II. Section IV, TIME FOR BEGINNING AND COMPLETION, remains the same. III. Section V, PAYMENT, shall be amended as follows: Payment shall continue to be cost plus fixed fee. Maximum additional payment for Supplement #6 is $45,542.12, amending the Total Amount Authorized to $4,617,719.87. The Maximum Amount Payable remains at $4,625,965.16 as set forth in the attached Summary of Payments, (Exhibit A). Project Authorized Amount for Phases 1-5 are hereby amended, as set forth in the attached Task Order Agreement, (Exhibit B-2f). Project phase budgets are set forth in the attached Budget Summary (Exhibit C) which replaces the Budget Summary in Supplement #5. Attached Exhibit Gf (Subcontracted Work) supplements Exhibit Ge (Subcontracted Work - Supplement #5.) Attached Exhibits G-1f (Sub-consultant Fee Determination) supplements Exhibits G-1a, G-1b, G-1 c, G-1 d, and G-1 e - (Sub-consultant Fee Determination - Supplements #1, #2, #3, #4, and #5 respectively), for same sub-consultants. IN WITNESS WHEREOF, the parties have executed thiS~~lement and agree to the changes as stated above as of this / f;:tJ, ) day of ' :/ j/ ./-<ft; t 2006. San City of Bremerton ~man, Mayor Exeltech Consulting, Inc Date: ~/2.1 /~ Date: ~MENTAL APPROVAL: h'l W"II'';i&-- I Iiams, Director of Public Works and Utilities RECEIVED FOR FILING: APPROVED AS TO FORM: ~!~ City Attorney Exhibit "Au Summary of Payments Basic Supplement Supplement Supplement Supplement Supplement Supplement Total Agreement #1 #2 #3 #4 #5 #6 Executed on Executed on Executed on Executed on Executed on Executed on Auaust 14. 2003 Aoril14. 2004 Julv 13. 2004 AUQust18.2005 December 6. 2005 February 17. 2006 Direct Salary $1 ,478,841.57 $96,358.18 $147,016.80 $22,404.03 $965.87 $1,382.50 ($15,352.12) $1,731,616.83 Cost Overhead $1,917,895.94 $135,759.40 $167,867.83 $27,327.16 ($47,477.25) $1,432.75 $29,874.87 $2,232,680.70 (Including Payroll Additives) Direct Non- $124,918.14 $7,404.98 $10,754.00 $16,684.00 $55,746.62 $1,450.00 $25,725.00 $242,682.74 Salary Costs Fixed Fee $355,778.26 $24,217.73 $29,348.53 $5,071.20 ($9,235.24 ) $264.75 $5.294.37 $410,739.60 Total Amount $3,871,433.91 $263,740.30 $354,987.16 $71,486.39 $0.00 $4,530.00 $45,542.12 $4,617,719.87 Authorized Management $48,258.09 --- ---- - ----- ---- ($45,542.12) $2,715.97 Contingency Reserve Fund (Phases 1 - 4) Management ---- $25,000.00 ----- ($14,940.68) --- ($4,530.00) $5,529.32 Contingency Reserve Fund (Phase 5) Phase 5 ----- $56,545.71 ----- ($56,545.71 ) ---- --- $0.00 Surface Option Management Reserve Fund Maximum $3,925,692.00 $345,286.00 $354,987.16 $0.00 $0.00 $0.00 $0.00 $4,625,965.16 Amount Payable DOT Form 140-063 EF Revised 10/97 Exhibit B-1f Supplemental Scope of Services City of Bremerton and Exeltech Downtown Bremerton Pedestrian/BTC Access Improvements Supplement 6 Downtown Bremerton PedestrianjBTC Access Improvements Scope of Services - Supplement 6 Table of Contents City of Bremerton and Exeltech Supplemental Scope of Services Downtown Bremerton Pedestrian/BTC Access Improvements Supplement 6 3100. CLOSEOUT - PHASE 1 3300. CLOSEOUT - PHASE 2 3500. FINAL DESIGN AND PS&E 3503.3 Geotechnical Services 3504.4 Tunnel 0 & M Costs Report 1 Downtown Bremerton Pedestrian/BTC Access Improvements Scope of Services - Supplement 6 City of Bremerton and Exeltech Supplemental Scope of Services Downtown Bremerton Pedestrian/BTC Access Improvements Supplement 6 3100. CLOSEOUT - PHASE 1 Update Biological Assessment, as required under Section 7 of the Endangered Species Act to analyze the project's impacts on endangered species, including new listed species of Steelhead Trout and Orcas. Up to two (2) updates to the BA are included. 3300. CLOSEOUT - PHASE 3 The following items describe the Scope of Services that David Evans and Associates, Inc. (DEA) shall perform for CLIENT under this Agreement. PROJECT DESCRIPTION DEA survey crews will perform topographic survey work for the following areas: 1. Burwell street from its intersection with Pacific Ave continuing 100 feet easterly. This area has recently been modified by City street construction. 2. Along the west side of Pacific Avenue between Burwell Street and 1 st Street where the recent building demolition work has been completed by others. 3. Locate chain link fence along west edge of ferry terminal. 4. Locate gate arms for ferry terminal entrance and any others within the current mapping limits. 5. Identify characteristics of water vault in the south 1 st Street sidewalk at the foot of Pacific. This large vault possibly has multiple lids. The height, width, and length of the vault and location of the outside corners of the concrete lid will be identified. 6. Identify location and size characteristics of a bathroom/storage area under 1 st St sidewalk in front of the South Pacific Sports Bar (Approx 11 x 23 feet) including utilities serving the area or passing through it to the main building. 7. Survey changes at south end of alley between 1st & 2nd and the adjacent south 40 feet of the new Credit Union parking garage entrance (alongside the South Pacific Sports Bar), including topo of alley and driveway. 8. Survey the WSF storage area under the BTC Transit Access Ramp. Pavement elevations at the inside faces of the first six columns from the north, bottom of cap elevations at the inside faces of those columns, bottom of slab elevations at the inside faces of those caps, and approximate locations of existing lighting fixtures and sprinkler system. Elevations are not needed for lights or sprinkler. DEA will update its current project topographic base map to revise these areas with the current field topography. DEA will update the project CAiCE file to reflect the current field conditions. 2 Downtown Bremerton Pedestrian/BTC Access Improvements Scope of Services - Supplement 6 ON-CALL SURVEY DEA has provided for an additional two days of field survey work, and an additional four days of survey office work to take care of miscellaneous unforeseen survey tasks that come up. DELlVERABLES DEA will provide updated electronic AutoCAD basemap and CAiCE Database. 3500. FINAL DESIGN AND PS&E 3503.3 Geotechnical Services Additional soil borings will be drilled to provide subsurface information for design of temporary soil nail shoring walls for the proposed tunnel excavation. We understand that the Washington State Department of Transportation (WSDOT) requires the number of soil borings for soil nail wall design to be in accordance with Federal Highway Administration (FHWA) Geotechnical Engineering Circular NO.7. Specifically, Chapter 3.4.2 of the FHWA guidelines suggests soil borings be spaced between 100 and 200 feet along the proposed centerline of the wall, up to 150 feet apart behind the wall, and up to 200 feet apart in front of the wall. While we cannot be certain where the Contractor will elect to use soil nail shoring, we assume that it may be used on both sides of the tunnel excavation between approximate Stations 15+00 and 22+00. There are currently 12 relatively deep soil borings along the tunnel alignment through this area and we propose to drill up to 12 additional borings to meet FHWA guidelines. The exact locations of the borings will have to be determined at a later date after all buildings slated for demolition are removed and access is possible to drill sites. We will require right-of-entry to NAVY property as well as to City right-of-way and the parking lot of Westsound Bank. Soil borings will be scheduled after rights of entry have been secured. We propose to explore the subsurface conditions at the project site with up to 8 soil borings drilled to 60 feet and up to 4 borings drilled to 40 feet. We will use a truck- mounted drill rig. Soil cuttings derived from the borings will be placed in drums and removed from the site. In the event that hazardous materials are detected in the soil cuttings, we will temporarily store the drummed cuttings on the City of Bremerton Public Works yard pending the results of analytical testing. We will notify you immediately if this appears to be the case and seek additional authorization for soil disposal. The subsurface explorations will be used to obtain information on the engineering properties of the soils, depth to competent bearing soils, and location of groundwater, if present. Laboratory tests on the soil samples will include natural water content and grain size distribution analyses. Information from the supplemental soil borings will be provided in the final geotechnical report. The final report will be provided within three weeks after field explorations have been completed. Tunnel 0 & M Costs Report Operations and Maintenance costs for the tunnel, including training costs, will be estimated and conveyed in a report to the City of Bremerton Public Works. The estimates will include routine maintenance, annual power consumption, and non- routine-maintenance costs. The report will follow the outline provided by Sandwell in an e-mail sent June 5, 2006, and will include operational cost and maintenance, including labor, training, parts, and special equipment. 3504.4 3 Exhibit B-2f Scope of Work (Task Order Agreement) Each item of work under this AGREEMENT will be provided by task assignment. Each assignment will be individually negotiated with the CONSULTANT. The amount established for each assignment will be the maximum amount payable for that assignment unless modified in writing by the AGENCY. The AGENCY is not obligated to assign any specific number of tasks to the CONSULTANT, and the AGENCY'S and CONSULTANT'S obligations hereunder are limited to tasks assigned in writing. Task assignments may include but are not limited to, the following types of work: A. Phase 1 - Environmental Documents and Supporting Work B. Phase 2 - Preliminary Design and Supporting Work C. Phase 3 - Final Design and Supporting Work D. Phase 4 - Construction Support Services and Supporting Work E. Phase 5 - Permitting and Design of Trunk Storm Sewer and Supporting Work F. Task assignments made by the AGENCY shall be issued in writing by a Formal Task Assignment Document similar in format to page 2 of this Exhibit. An assignment shall become effective when a Formal Task Assignment Document is signed by the CONSULTANT and the AGENCY, except that emergency actions requiring a 24-hour or less response can be handled by an oral authorization. Such oral authorization shall be followed up with a Formal Task Assignment Document within four working days, and any billing rates agreed to orally (for individuals, subconsultants, or organizations whose rates were not previously established in the AGREEMENT) shall be provisional and subject to final negotiation and acceptance by the AGENCY. .1 Exhibit B-2f Formal Task Assignment Document Task Number Phase 1 The general provisions and clauses of Agreement Assignment. shall be in full force and effect for this Task Location of Project: Bremerton, Washington Project Title: Downtown Pedestrian/Bremerton Transportation Center Access Improvements Maximum Amount Payable Per Task Assignment: $625.322.36 Completion Date: Description of Work: (Note attachments and give brief description) Environmental Documents and Supporting Work, including development of additional alternatives, public input process and alternatives analysis. ~/ ~.. ,,/7<- Agency Project Manager Signature: ~Lh.-.~ Date: (Az-~ {, .t" .t" Agency Approving Authorit See Letter Dated: Oral Authorization Date: Consultant Signature: Date: -0 2 I J Ol, Date: 61's [) h b ,I Exhibit B-2f Formal Task Assignment Document Task Number Phase 2 The general provisions and clauses of Agreement Assignment. shall be in full force and effect for this Task Location of Project: Bremerton. Washimrton Project Title: Downtown Pedestrian/Bremerton Transportation Center Access Improvements Maximum Amount Payable Per Task Assignment: $1.138.993.25 Completion Date: Description of Work: (Note attachments and give brief description) Preliminary Design and Supporting Work, including 30% design-level documents for one tunnel alternative and one surface alternative. Agency Project Manager Signature: Date: Oral Authorization Date: ~ See Letter Dated: Consultant Signature: Date: l.P /2. I J /) Lt Agency Approving Authority: Date: .i Exhibit B-2f Formal Task Assignment Document Task Number Phase 3 The general provisions and clauses of Agreement __ shall be in full force and effect for this Task Assignment. Location of Project: Bremerton, Washington Project Title: Downtown Pedestrian/Bremerton Transportation Center Access Improvements Maximum Amount Payable Per Task Assignment: $2.193.786.40 Completion Date: Description of Work: (Note attachments and give brief description) Final Design and Supporting Work, to carry one alternative from the 30% design-level to ad-ready final plans, specifications and estimates. Agency Project Manager Signature: ~ rg ,,/':/ Date: 6' /2 z~ /, /' /' Oral Authorization Date: See Letter Dated: Consultant Signature: Date: u,J 2 , ) DJ; , , Date: to /36/n6 Agency Approving Authority: .; Exhibit B-2f Formal Task Assignment Document Task Number Phase 4 The general provisions and clauses of Agreement Assignment. shall be in full force and effect for this Task Location of Project: Bremerton. Washington Project Title: Downtown Pedestrian/Bremcrton Transportat!on Center Access Improvements Maximum Amount Payable Per Task Assignment: $322,708.36 Completion Date: Description of Wark: (Note attachments and give brief description) Construction Support Services and Supporting Work. Agency Project Manager Signature: Date: See Letter Dated: Oral Authorization Date: Consultant Signature: Date: &/ z 'I Dl.p Agency Approving Authority: Date: ,\ Exhibit B-2f Formal Task Assignment Document Task Number Phase 5 The general provisions and clauses of Agreement Assignment. shall be in full force and effect for this Task Location of Project: Bremerton. Washimrton Project Title: Downtown PedestrianlBremerton Transoortation Center Access Imorovements Maximum Amount Payable Per Task Assignment: $336.909.50 Completion Date: Description of Work: (Note attachments and give brief description) Permitting and Design of Trunk Storm Sewer. Agency Project Manager Signature: ~ ~ ,0- /- /~ Date: t'/z 2-~ 6 / / Agency Approving Authorit See Letter Dated: Oral Authorization Date: Consultant Signature: Date: LP J :Z'I 0 t, Date: ~ /? tJhc, I , Budget for Downtown Bremerton Pedestrian/Bremerton Transportation Center Access Improvements, By Phases Exhibit C Total Proiect Budaet Following Execution of Supplement 6 .,....01 Demich Exeltech DEA HWL MM NWAA Sandwell saw TOG AAA RDg Task Totals ToO'" % 01 Total Contract 8.11% 51.29% 5.78% 12.11% 0.90% "1.01% 6.22% 7.70% 1.54% 4.020/" 1.31"10 100% Phase I 13.69% $102,652.13 $303.266.24 $94.175.57 $25.87021 $26,620.00 $24.B20.47 $25.923.65 $21.994.09 $625.322.36 Environmental Phase l 24.94% $80.679.47 $560.297.38 $118.166.33 $204.061.19 $B2,992.50 $90.291.98 $2.504.40 $1,138,993.25 Preliminary Desig, Phase S 46.42% $135.606.52 $1.043.284.62 $68.420.29 1321.404.63 $14.710.00 $9,517 .B3 $202,157.84 $170.977.70 $7,979.89 $159,675.88 $60.051.20 $2,193,78&'40 Final Desig, Phase 7.61% $24,773.76 $177,165.37 $4,977.58 $2.011.94 $7,371.35 $54.6BO.93 $27.986.16 $23,741.27 $322.70B.36 Construction Suppa' Phase 5 7.34% 527.073.91 $231.856.72 $6,067.41 511.674.47 $60,236.99 $336,909.50 CSO Subconsultant Totals $370.785.79 $2,315,870.33 $291.807.18 $553.347.97 541,330.00 546.012.77 $292,521.69 $402,111.25 $60,464.54 $183.417.15 $60.051.20 54.617.719.81 Total Amount Authorized 100.00% 54.617.719.81 Pha88s1--4 Management RlIils.rve Fund: Phase 5 Management Reserve Fund: Surface Option Management Reaerve $2.715.97 $5,529.32 $0.00 IMaximum Amount Payable. Total Project 54,625.965.161 Exhibit Gf Subcontracted Work The agency permits subcontracted work for the following portions of the work of this agreement Activity Subconsultant Fee Project Management Demich Consulting ($25,000.00) Geotechnical Shannon & Wilson $44,250.30 Surveying DEA $27,830.00 Operations and Maintenance Sandwell $8,461.82 Public Involvement The Demich Group ($10,000.00) Total Subcontracted Work $45,542.12 Exeltech Consulting, Inc. $0.00 TOTAL $45,542.12 " Exhibit G-lf Subconsultant Fee Determination - Summary Sheet City of Bremerton Downtown Pedestrian/Bremerton Transportation Start Date Center Access Improvements Task Description: Environmental through Construction End Date Subconsultant Fee Determination Subconsultant: DEA Project # 0324 Classification Hours Rate Dollars (Surface) Principal In Charge 0 x $56.00 $0.00 Survey Manager 16 x $46.35 $741.60 Senior PLS 24 x $39.95 $958.80 PLS 18 x $31.96 $575.28 Party Chief 74 x $20.77 $1,536.92 Instrument Person 74 x $20.78 $1,537.72 Accounting Specialist 6 x $23.97 $143.82 Survey Technician 56 x $27.17 $1,521.52 Real Estate Manager 0 x $38.00 $0.00 Sr. Graphic Specialist 0 x $25.00 $0.00 Administrative Assistant 15.9 x $20.78 $331.17 Landscape Architect 0 x $34.00 $0.00 Landscape Architect 0 x $28.00 $0.00 Landscape Designer 0 x $22.00 $0.00 Senior Scientist 32 x $33.50 $1,072.00 Total Hour 316 $8,418.83 Total DSC % Increase % of Work Escalation for '06 25 $0.00 Escalation for '07 25 $0.00 Escalated Total $8,418.83 Overhead (OH Cost -- including Salary Additives) OH Rate x DSC of 182.87% x 8,418.83 $15,395.52 Fixed Fee (FF): FF Rate x DSC of 30.00% x 8,418.83 $2,525.65 Relmbursables Itemized Quantity Units Rate .Meals and Lodging/Ferry Est. @ $20.00 $0.00 Plans - Plotting / Repro 0 each @ $0.00 $0.00 Mapping/Photos/Surveys 0 each @ $0.00 $0.00 Reproduction and Printing Est. @ $0.00 Laser Scanner 2 each @ $520.00 $1,040.00 Postage and Supplies 0 Est @ $1.00 Mileage 1000 Miles @ 0.45 $450.00 Utility Locate Est. $0.00 R~lmbursables Total $1,490.00 Grand Total $27,830.00 Prepa red B~ Sean Douthett. Scott Swarts Date: GI 6/20/2006 .1 Exhibit G-1f Subconsultant Fee Determination - Summary Sheet City of Bremerton Start Date Downtown Pedestrian/Bremerton Transportation Center Task Description: Geotechnical End Date Subconsultant Fee Determination Subconsultant: Shannon III Wilson Project # 0324 Classification Man Hours Dollars (Surface) Rate (Surface) Principal in Charge 1 0 x $68.58 $0,00 Principal in Charge 2 5 x $66.00 $330,00 Vice President 0 x $48.25 $0,00 Project Manager 1 0 x $48,00 $0.00 Project Manager 2 40 x $39.00 $1,560.00 Project Manager 3 0 x $36.68 $0.00 Associate 0 x $38.19 $0.00 Senior Hydrologist 0 x $27.56 $0.00 Staff Engineer/Geologist 1 0 x $24.00 $0.00 Staff Engineer/Geologist 2 120 x $25,00 $3,000.00 Staff Engineer/Geologist 3 0 x $20.43 $0.00 Clerical/Drafting 1 0 x $20,00 $0.00 Clerical/Drafting 2 30 x $22,00 $660.00 Clerical/Draftinq 3 0 x $24.39 $0,00 Total Hours 19S Total DSC $5,550.00 % Increase % of Work Escalation for '06 0 50 $0.00 Escalation for '07 0 50 $0,00 Escalated Total $5,550.00 Overhead (OH Cost -- including Salary Additives) OH Rate x DSC of 194,60% x $5,550.00 $10,800.30 Fixed Fee (FF): FF Rate x DSC of 30,00% x $5,550.00 $1,665.00 $18,015.30 Reimbursables ltl:mWl.ll. Quantity Units Rate Mileage and Ferry Costs 7.0 day @ $20.00 $140.00 Drilling Subcontractor 640 feet @ $38.00 $24,320.00 Reproduction and Printing 500 each @ $0.10 $50.00 Field Equipment Rental 7 each @ $75.00 $525,00 Concrete coring 12 each @ $100.00 $1,200,00 Relmbursables Total $26,235.00 Grand Total $44,250.30 Prepared By: Monique Nykamp, Scott Gaulke, and Jim Wu Date: 6/20/2006 I .1 Exhibit G-lf Subconsultant Fee Determination - Summary Sheet Downtown Pedestrlan/Bremerton Transportation Start Date June 1, 2003 City of Bremerton Task Description: Mech a. Elect End Date December 31, 2006 Subconsultant Fee Determination Subconsultant: Sandwell Project # 0324 ClaSSIfication Hours Rate Dollars 01 Senior Manager / Specialist 8 )( $49.95 $399.60 02 Senior Supervisor / Specialist 60 )( $41.22 - $2,473.20 03 Supervisor/Specialist 9.5 x $35.48 $337.29 04 Senior Design Engineer / Tech Eql 16 x $29.31 $468.96 05 Design Engineer / Tech Equiv 0 )( $24.23 = $0.00 06 Intermediate Engineer / Techniciar 0 x $20.48 $0.00 07 Junior Engineer / Technician 0 x $16.89 $0.00 08 Senior Drafter / Technician 0 x $21.66 $0.00 09 Intermediate Drafter / Technician 0 x $17.21 $0.00 10 Junior Drafter / Technician 0 x $13.10 $0.00 11 Support Staff 0 x $11.97 $0.00 Total Hours 93.507 Total DSC $3,679.05 % Increase % of Work Escalation for '06 60 $0.00 Escalation for '07 5 $0.00 Escalated Total DSC $3,679.05 Overhead (OH Cost .- including Salary Additives) OH Rate )( DSC of 100.00% x 3,679.05 $3,679.05 Fixed Fee (FF): FF Rate x (DSC) of 30.00% )( 3,679.05 $1,103.72 Reimbursables Itemized Quantity Units Rate Trips to Washington State 0 trips $150.00 $0.00 Plans - Plotting / Repro 0 each @ $0.00 $0.00 Mapping/Photos/Surveys 0 each @ $0.00 $0.00 Reproduction and Printing 0 copies @ $0.00 $0.00 Field Equipment Rental 0 each $0.00 $0.00 Postage and Supplies 0 units @ $1.00 $0.00 Reimbursables Total $0.00 Grand Total $8,461.82 Prepared B~ Hugh A. Welch, P.Enq., PrinCipal In Charge Date: 612012006 .1 Exhibit G-1f SUbconsultant Fee Detennination - Summary Sheet City of Bremerton Downtown Pedestrian I Bremerton Transportation Task Description: Environmental through Construction Subconsultant Fee Detennination Subconsultant: Demich Consulting Start Date End Date Classification Project # 0324 Project Manager Total Hour Total DSC Escalation for '06 Escalation for '07 Escalated Total Man Hours (SUrface) (146) (146) % Increase o o Overhead (OH COst -- Including Salary Additives) OH Rate x DSC of 0.00%)( Fixed Fee (FF): FF Rate x DSC of Reimbursables Itemized Meals and Lodging Mileage Mapping/Photos/Surveys Reproduction and Printing Field Equipment Rental Postage and Supplies Relmbursables Total Grand Total Prepared By Gary Demich 6/20/2006 0.00% x Quantity Units day o mi o each o copies o each Est Dollars Rate (Surface) x $125.00 ($18,226.24) ($18,226.24) % of Work 50:00% ($4,773.76) 20:00% $0.00 ($23,000.00) ($23,000.00) $0.00 ( $23,000.00) $0.00 Rate @ @ @ @ @ @ $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 ($2,000.00) $0.41 $1.00 ($25,000.00) Date: -' Exhibit G-lf Subconsultant Fee Determination - Summary Sheet Downtown Pedestrian/ Bremerton Start Date City of Bremerton Task Description: Public Information/Involvement Plan End Date Subconsultant Fee Determination Subconsultant: The Demich Group Project # 0324 Classification Hours Rate Dollars Project Manager -100 x $100.00 = ($10,000.00) Strategist 0 x $100.00 = $0.00 Project Coordinator 0 x $100.00 = $0.00 Writer/Editor 0 x $80.00 = $0.00 Total Hours (tOO) Total DSC -$10,000.00 % Increase % of Work Escalation for '06 30 = $0.00 Escalation for '07 30 $0.00 Escalated Total DSC = -$10,000.00 Overhead (OH Cost -- including Salary Additives) OH Rate x DSC of 0.0% x -$10,000.00 = $0.00 Fixed Fee (FF): FF Rate x DSC of 0.00% x -$10,000.00 = $0.00 Reimbursables Itemized Quantity Units Rate Meals and Lodging = $0.00 Mileage each @ $0.36 = $0.00 Outside Graphic Design Services each @ $0.00 = $0.00 Reproduction and Printing copies @ $0.00 = $0.00 Advertising = $0.00 Postage and Supplies Est @ $0.00 = $0.00 Reimbursables Total $0.00 Grand Total -$10,000.00 Prepared By: Leslie S. Demich Date: .1 +--~-----------------------------------------------------------------------+ tEnter Search Criteria, Press Esc Key to Transmit 1=Press Del Key to Terminate Delete Mode t CHANGE t Contract Number t tVendor Name tSubject tDepartment tStatus Code t + t t t t t t t t t of of Contract Transactions of of 1= t t t t t t $4625965.16 of 08/14/2003 t 12/31/2006 t 11/01/2006 t t of of of t t t t of $2000000.00 07/01/2006 4381 EXELTECH CONSULTING INC PEDESTRIAN/TRANSPORTATION ENGINEERING PRO CENTER ACCESS IMPROVE Insurance Type Amount GL $2000000.00 Amount Begin Date End Date Review Date Insurance Total Insurance Review Date Comments SUPPLEMENT #1 4/04-#2 7/04-#3 8/05-#4 12/05-#5 2/06 +--------------------------------------------------------------------------+ SUPPLEMENTAL AGREEMENT # 5 Project No.: Agency: Name of Project: City Contract No.: Maximum Amount Payable: HP1998(029) City of Bremerton Downtown Pedestrian/Bremerton Transportation Center Access Improvements 1122 $4,625,965.16 The City of Bremerton (City) and Exeltech Consulting, Inc., (Consultant) desire to supplement the standard Consultant Agreement executed on August 14, 2003 as amended by Supplement #1 dated April 14, 2004, Supplement #2 dated July 13, 2004, Supplement #3 dated August 15, 2005, and Supplement #4 dated December 6, 2005 respectively (Agreement). All provisions in the Agreement remain in effect except as expressly modified in this Supplemental Agreement as follows: I. Section II, SCOPE OF WORK, shall be amended as follows: The Scope of Work shall be amended to provide for the upgrade of Sewage Pump Station CE-6 and installation of a force main all as set forth in the attached Exhibit B-1 e. Attached Exhibit B-2e (Task Order Agreement) replaces Phase 5 of Exhibit B-2c (Task Order Agreement, Supplement #3). Phases 1-4 remain as shown in Exhibit B-2d (Task Order Agreement, Supplement #4). II. Section IV, TIME FOR BEGINNING AND COMPLETION, remains the same. III. Section V, PAYMENT, shall be amended as follows: Payment shall continue to be cost plus fixed fee. Maximum additional payment for Supplement #5 is $4,530.00'J, amending the Total Amount Authorized to $4,572,177.75. The Maximum Amount Payable remains at $4,625,965.16 as set forth in the attached Summary of Payments, (Exhibit A.) Project Authorized Amount for Phase 5 (CSO) is hereby amended to $339,756.69 as set forth in the attached Task Order Agreement, (Exhibit B-2e). Project phase budgets are set forth in the attached Budget Summary (Exhibit C) which replaces the Budget Summary in Supplement #4. Attached Exhibit D-1e (Consultant Fee Determination) supplements Exhibit D-1d (Consultant Fee Determination - Supplement #4.) Attached Exhibit Ge (Subcontracted Work) supplements Exhibit Gd (Subcontracted Work - Supplement #4.) Attached Exhibits G-1 e (Sub-consultant Fee Determination) supplements Exhibits G-1 a, G- 1 b, G-1 c, and G-1d - (Sub-consultant Fee Determination - Supplements #1, #2, #3, and #4 respectively), for same sub-consultants. IN WITNESS WHEREOF, the parties have executed this supplement and agree to the changes as stated above as of this / ~ day of \p~jJ{({.Il~ ,2006. 1 Sa Exeltech Consulting, Inc Date:-dZo luo" Date: )- - {)~....- p? DEPARTMENTAL APPROVAL: CJl)1-~ Phil Williams, Director of Public Works and Utilities Exhibit "A" Summary of Payments Basic Supplement Supplement Supplement Supplement Supplement Total Agreement #1 #2 I #3 #4 #5 Executed on Executed on Executed on Executed on AUQust 14, 2003 Aori114,2004 Julv 13, 2004 Auaust 18, 2005 Direct Salary $1,478,841.57 $96,358.18 $147,016.80 $22,404.03 $965.87 $1,382.50 $1,746,968.95 Cost Overhead $1,917,895.94 $135,759.40 $167,867.83 $27,327.16 ($47,477.25) $1,432.75 $2,202,805.83 (Including Payroll Add itives) Direct Non- $124,918.14 $7,404.98 $10,754.00 $16,684.00 $55,746.62 $1,450.00 $216,957.74 Salary Costs Fixed Fee $355,778.26 $24,217.73 $29,348.53 $5,071.20 ($9,235.24 ) $264.75 $405,445.23 Total Amount $3,877 ,433.91 $263,740.30 $354,987.16 $71,486.39 $0.00 $4,530.00 $4,572,177.75 Authorized Management $48,258.09 ----- ----- ----- ----- ----- $48,258.09 Contingency Reserve Fund (Phases 1 - 4) Management ----- $25,000.00 ----- ($14,940.68) ----- ($4,530.00) $5,529.32 Contingency Reserve Fund (Phase 5) Phase 5 ----- $56,545.71 ----- ($56,545.71) ----- ----- $0.00 Surface Option Management Reserve Fund Maximum $3,925,692.00 $345,286.00 $354,987.16 $0.00 $0.00 $0.00 $4,625,965.16 Amount Payable DOT Form 140-063 EF Revised 10/97 Exhibit B-le Supplemental Scope of Services City of Bremerton and Exeltech Downtown Bremerton Pedestrian/BTC Access Improvements Supplement 5 - Sewage Pump Station CE-6 Upgrade and Force Main Installation Downtown Bremerton PedestrianjBTC Access Improvements Scope of Services - Supplement 5 Table of Contents City of Bremerton and Exeltech Supplemental Scope of Services Downtown Bremerton Pedestrian/BTC Access Improvements Supplement 5 - Sewage Pump Station CE-6 Upgrade and Force Main Installation 100. GENERAL DESCRIPTION 101 Background 102 Purpose 200. DOCUMENTATION 201 Coordination with EPA 202 Review Existing Data and Documents for Categorical Exclusion 203 Prepare Project Documentation and Area of Potential Effect 204 Prepare Draft Notification Letters and Update Biological Assessment No Effects Letter 205 Prepare Final Categorical Exclusion Application Letter and Notification Letters 300. PROJECT SCHEDULE 1 Downtown Bremerton PedestrianfBTC Access Improvements Scope of Services - Supplement 5 City of Bremerton and Exeltech Supplemental Scope of Services Downtown Bremerton Pedestrian/BTC Access Improvements Supplement 5 - Sewage Pump Station CE-6 Upgrade and Force Main Installation 100. Project Description 101. Project Background Pacific Avenue Basin (PAB) contains two sanitary sewer sub-basins. Flow in the east sub-basin is directed to Pump Station CE-4 located on the waterfront and is then pumped into the Central Bremerton Force Main (CBFM), flowing west along Burwell St. Flow in the west sub-basin is directed to Pump Station CE-6, located at Park Ave. and Burwell St. and is then pumped into the CBFM. When flow to CE-6 exceeds the station capacity (approx. 1200 gpm), sanitary flow backs up to OF-16, located at the intersection of 4th St. and Park Ave. This back-up then requires a discharge of flow into puget Sound. This project has two objectives: 1) Reduce CSO events in Pacific Avenue Basin as part of the City's efforts to comply with WAC 173-245. 2) Remove flow from the Central Bremerton Force Main (CBFM) to prevent reoccurring flooding by discharging to the Park Avenue sewer. These objectives will be accomplished by modifying Sewage Pump Station CE-6 and installing a new 10" HDPE force main so that CE-6 discharges to the Park Avenue Sewer and flows to CE-l. Federal funds will be used to accomplish these objectives. 102. Purpose The purpose of this scope of work is to address and document all the required tasks needed to comply with the EPA NEPA process for the Sewage Pump Station CE-6 Upgrade and Force Main Installation. All federal appropriations must be spent in accordance with federal laws and regulations. Sewage Pump Station CE-6 Upgrade and Force Main Installation must comply with the EPA's NEPA requirements. 200. Documentation 201. Coordination with EPA A key step in completing the required procedural requirements and Agency concurrence on the various required documents will be timely communications with the EPA to ensure project progress. De/iverab/es. . Bi-weekly progress reports 202. Collect and Review Existing Data and Documents for Categorical Exclusion (CE) 2 Downtown Bremerton PedestrianfBTC Access Improvements Scope of Services - Supplement 5 In order for Exeltech to complete scope of work, Exeltech will obtain the following data from the City of Bremerton and review for applicability in preparation of Title 40 96.107(d)(1) Categorical Exclusion: . All engineering drawings, scope of work and site plans for proposed sewage pump station CE-6 upgrade and force main installation. Outside agency coordination will be accomplished under the full knowledge and control of Ned Lever. Assumptions. . The project will qualify for NEPA Categorical Exclusion under Title 40 96.107(d)(1). 203. Prepare Project Description and Area of Potential Effect (APE). Exeltech will prepare a draft CE application letter detailing the project and how it meets the EPA's criteria for CE under Title 40 96.107(d)(1) for review and comment by the City of Bremerton. Assumptions. . Proposed action will only involve minor rehabilitation of existing facilities, functional replacement of equipment, or construction of new ancillary facilities adjacent or appurtenant to existing facilities. . The action will have no effect on the degree of treatment or capacity of the existing facility. Deliverables. . Draft CE application letter, both in an electronic and hardcopy format. . Draft CE APE letter, both in an electronic and hardcopy format. 204. Prepare Draft Notification Letters and Update Biological Assessment No Effects Letter Exeltech will prepare project notification letters (on the EPA's behalf) for the following Agencies. . Suquamish Tribe . US Fish & Wildlife Service . Washington State Historic Preservation Office . NOAA . Washington State Department of Natural Resources . Washington State Department of Fish & Wildlife Assumptions. . No tribal consultation or coordination will be necessary . An update to the Pacific Avenue Basin Combined Sewer Overflow (CSO) Reduction Biological Assessment (BA) No Effects Evaluation. Deliverables. . Draft Agency notification letters, both in an electronic and hardcopy format. . Draft BA No Effects letter update, both in an electronic and hardcopy format. 3 ~ "t . Downtown Bremerton Pedestrian/BTC Access Improvements Scope of Services - Supplement 5 205. Prepare Final CE application letter and notification letters. Based on City comments, prepare Final CE application letter and notification letters to City for forwarding to EPA for approval. Deliverable: . Final Categorical Exclusion application, both in an electronic and hardcopy format. . Final Notification Letters and BA update. Exeltech will prepare all letters in accordance with notification requirements of the EPA - or as defined by the City. 300. Schedule . <' .. Action ;' :Due:Date 8.esponsibility ..... .. . .< :', 1 Notice to Proceed 1/10/2006 City 2 Obtain Existing Data 1/13/2006 Exeltech/City 3 Prepare Draft CE Application and APE; 1/20/2006 Exeltech Submit to City for review, 4 Prepare Draft Notification Letters and BA 1/20/2006 Exeltech No Effects Letter; Submit to city for review. 5 City to comment on deliverables 1/25/2006 City 6 Prepare Final CE and Notification Letters; 1/27/2006 Exeltech Submit to EPA 7 Coordinate with EPA Ongoing Exeltech 4 Exhibit B-2e Scope of Work (Task Order Agreement) Each item of work under this AGREEMENT will be provided by task assignment. Each assignment will be individually negotiated with the CONSULT ANT. The amount established for each assignment will be the maximum amount payable for that assignment unless modified in writing by the AGENCY. The AGENCY is not obligated to assign any specific number oftasks to the CONSULTANT, and the AGENCY'S and CONSULTANT'S obligations hereunder are limited to tasks assigned in writing. Task assignments may include but are not limited to, the following types of work: A. Phase 1 - Environmental Documents and Supporting Work B. Phase 2 - Preliminary Design and Supporting Work C. Phase 3 - Final Design and Supporting Work D. Phase 4 - Construction Support Services and Supporting Work E. Phase 5 - Permitting and Design of Trunk Storm Sewer and Supporting Work F. Task assignments made by the AGENCY shall be issued in writing by a Formal Task Assignment Document similar in format to page 2 of this Exhibit. An assignment shall become effective when a Formal Task Assignment Document is signed by the CONSULTANT and the AGENCY, except that emergency actions requiring a 24-hour or less response can be handled by an oral authorization. Such oral authorization shall be followed up with a Formal Task Assignment Document within four working days, and any billing rates agreed to orally (for individuals, subconsultants, or organizations whose rates were not previously established in the AGREEMENT) shall be provisional and subject to final negotiation and acceptance by the AGENCY. "OX" .. .... .." .. .." ...... .. .... ...... .. .. .. '." .. .. .... """ .. .... ...... .. .... .... .. .... ...... .. .... ...... .. .... "" .. .... ...." .. .... .... .. .. .. .. .. .. .. .. .. .. Exh i lim' [9i po. ~ \\ ~ \\ ~S Formal Task Assigl . ,,0 __Llment Task Number Phase 5 The general provisions and clauses of Agreement Assignment. shall be in full force and effect for this Task Location of Project: Bremerton, Washington Project Title: Downtown Pedestrian/Bremerton Transportation Center Access Improvements Maximum Amount Payable Per Task Assignment: ,$339.756.69 Completion Date: Description of Work: (Note attachments and give brief description) Phase 5 - Permitting and Design of Trunk Storm Sewer south of 1st Street. (See Supplement 3 for description) Agency Project Manager Signature: Date: Agency Approving Authority: See Letter Dated: Oral Authorization Date: Consultant Signature: Date: I/ZZ/Z4ob Date: 2-/'3/ CJ " Budget for Downtown Bremerton Pedestrian/Bremerton Transportation Center Access Improvements, By Phases Exhibit C Total Project Budget Following Execution of Supplement 4 % of Demich Exeltech DEA HWl MM NWAA Sandwell S&W TDG AAA RDg Task Totals Tnt'" % of Total Contract 8.11% 51.29% 5.78% 12.11% 0.90% 1.01% 6.22% 7.70% 1.54% 4.02% 1.31% 100% Phase 1 13.69% $102,652.13 $303,266.24 $94,175.57 $25,870.21 $26,620.00 $24,820.47 $25,923.65 $21,994.09 $625,322.36 Environmental Phase 2 24.94% $80,679.47 $560,297.38 $118,166.33 $204,061.19 $82,992.50 $90,291.98 $2,504.40 $1,138,993.25 Preliminary Design Phase 3 46.42% $110,606.52 $1,068,284.63 $37,727.63 $321,404.63 $14,710.00 $9,517 .82 $193,696.02 $126,727.38 $17 ,979.89 $159,675.88 $60,051.20 $2,120,381.60 Final Design Phase 4 7.61% $49,773.76 $177,165.37 $4,993.07 $2,011.94 $54,680.93 $27,986.16 $23,741.27 $347,723.84 Construction Support $7,371.35 Phase 5 7.34% $27,073.91 $237,861.54 $8,914.58 $11,674.48 $54,232.18 $339,756.69 CSO Subconsultant Totals $370,785.79 $2,346,875.15 $263,977 .18 $553,347.97 $41,330.00 $46,012.77 $284,059.87 $351,856.13 $70,464.54 $183,417 .15 $60,051.20 $4,572,177.75 Total Amount Authorized 100.00% $4,567,647.75 Phases 1-4 Management Reserve Fund: Phase 5 Management Reserve Fund: Surface Option Management Reserve $48,258.09 $5,529.32 $0.00 I Maximum Amount Payable - Total Project $4,625,965.161 Exhibit D-le Consultant Fee Determination - Summary Sheet City of Bremerton sewage Pump Station CE-6 Upgrade and Force Main Installation City of Bremerton Task Description: Environmental through Construction Fee Determination Consultant: EXEL TECH Start Date End Date January 1, 2004 April 1, 2006 Code Classification Man Hours LABOR (Extension) Rate 35 Environmental Support 33 x $24.02 55 Admin Support 1 6 x $15.00 55 Admin Support 2 0 x $21.00 Total Hours 39 Total DSC % Increase % of Work Escalation for '04 0 50 Escalation for '05 0 50 Escalated Total DSC Overhead (OH Cost -- including Salary Additives) OH Rate x DSC of 162.35% x $882.50 Fixed Fee (FF): FF Rate x DSC of 30.00% x $882.50 Reimbursables Itemized Quantity Units Rate Biological Assessment Est @ $1,200.00 Misc. Est @ $250.00 Reimbursables Total Grand Total Prepared B' Robyn Moore Date: 1/12/2006 Dollars (Extension) $792.50 $90.00 $0.00 $882.50 $0.00 $0.00 $B82.50 $1,432.74 $264.75 $1,200.00 $250.00 $1,450.00 $4,030.00 March 3, 2005 Exhibit Ge Subcontracted Work The agency permits subcontracted work for the following portions of the work of this agreement Activity Project Management Total Subcontracted Work Exeltech Consulting, Inc. TOTAL Subconsultant Demich Consulting Fee $500.00 $500.00 $4,030.00 $4,530.00 Exhibit G-le Subconsultant Fee Determination - Summary Sheet City of Bremerton Sewage Pump Station CE-6 Upgrade and Force Main Installation Start Date City of Bremerton Task Description: Environmental through Construction End Date Subconsultant Fee Determination Subconsultant: Demich Consulting Project # 0324 January 1, 2004 April 1, 2006 Overhead (OH Cost -- including Salary Additives) OH Rate x DSC of 0.00% x Rate x $125.00 % of Work 50.00% 20.00% $500.00 $500.00 Dollars (Surface) Classification Project Manager Total Hour Man Hours (Surface) 4 4 $500.00 Total DSC $500.00 Escalation for '04 Escalation for 'OS Escalated Total % Increase o o $0.00 $0.00 $500.00 $0.00 Fixed Fee (FF): FF Rate x DSC of 0.00% x $0.00 Reimbursables Itemized Meals and Lodging Mileage Mapping/Photos/Surveys Reproduction and Printing Field Equipment Rental Postage and Supplies Reimbursables Total Quantity Units Rate day @ $0.00 0 mi @ $0.38 $0.00 0 each @ $0.00 0 copies @ $0.00 0 each @ $0.00 Est @ $0.00 $0.00 $500.00 Grand Total Prepared By Gary Demich Date: December 9, 2003 1/12/2006 SUPPLEMENTAL AGREEMENT # 4 Project No.: Agency: Name of Project: City Contract No.: New Maximum Amount Payable: HPI1998(029) City of Bremerton Downtown Pedestrian/Bremerton Transportation I Center Access Improvements I 1122 I $4,625,965.16 The City of Bremerton (City) and Exeltech IConsulting, Inc., (Consultant) desire to supplement the standard Consultant Agreement executed on August 14, 2003 as amended by Supplement #1 dated April.14, 2004, Supdlement #2 dated July 13, 2004, and Supplement #3 dated August 15, 2005 respectively (Agreement). All provisions in the Agreement remain in iffect except as expressly modified in this Supplemental Agreement as follows: I. Section II, SCOPE OF WORK, shall be aiended as follows: The Scope of Work shall be amended to provide for additional design effort in transferring the project from a Local Agency to WSDOT prject, all as set forth in the attached Exhibit B-1d. Attached Exhibit B-2d (Task Order Agreell1ent) replaces Phases 1 through 4 of Exhibit B-2b (Task Order Agreement in Supplement #21). Phase 5 remains as shown in Exhibit B-2c (Task Order Agreement in Supplement #3). II. Section IV, TIME FOR BEGINNING AND COMPLETION, remains the same. III. Section V, PAYMENT, shall be amended as follows: Payment shall continue to be cost plus fixed fee. Maximum additional payment for Supplement # 4 is $0.00, retaining the total payment of $4,625,965.16 as shown in the attached Summary of Payments, (Exhibit A). Project budget for Phase 1 is hereby amended to $625,322.36, Phase 2 to $1,138,993.25, Phase 3 to $2,120,381.60, and Phase 4 to $347,723.84, as set forth in the attached Task Order Agreement, (Exhibit B-2d). Project phase budgets are set forth in the attached Budget Summary (Exhibit C) which replaces the Budget Summary in Supplement #2. Attached Exhibit D-1d (Consultant Fee Determination) supplements Exhibit 0-1 c (Consultant Fee Determination - Supplement#3). Attached Exhibit Gd (Subcontracted Work) supplements Exhibit Gc (Subcontracted Work- Supplement #3). Attached Exhibits G-1 d (Sub-consultant Fee Determination) supplements Exhibits G-1 a, G- 1 b, and G-1 c -'- (Sub-consultant Fee Determination - Supplements #1, #2, and #3 respectively), for same sub-consultants. \ IN WITNESS WHEREOF, the parties have executed this supplement and agree to the changes as stated above as of this Iv ~ day ofw~~ , 2005. Exeltech Consulting, Inc Date: /1110 /2UO ~ Date: /,,::/f~5 ~~ENTA~ APPROVAL: ~~ Phil Williams, Director of Public Works and Utilities RECEIVED FOR FILING: APPROVED AS TO FORM: Paula Johnston, City Clerk Roger Lu bovich City Attorney Exhibit "A" Summary of Payments Basic Supplement Supplement Supplement Supplement Total Agreement #1 #2 #3 #4 Executed on Executed on Executed on Executed on Auqust 14, 2003 Aori114,2004 Julv 13, 2004 Auqust 18, 2005 Direct Salary $1,4 78,841.57 $96,358.18 $147,016.80 $22,404.03 $965.87 $1,745,586.45 Cost Overhead $1,917,895.94 $135,759.40 $167,867.83 $27,327.16 ($47,477.25) $2,201,373.08 (Including Payroll Add itives) Direct Non- $124,918.14 $7,404.98 $10,754.00 $16,684.00 $55,746.62 $215,507.74 Salary Costs Fixed Fee $355,778.26 $24,217.73 $29,348.53 $5,071.20 ($9,235.24 ) $405,180.48 Total Amount $3,877 ,433.91 $263,740.30 $354,987.16 $71,486.39 $0.00 $4,567,647.75 Authorized Management $48,258.09 ----- ----- ----- ----- $48,258.09 Contingency Reserve Fund (Phases 1 - 4) Management ----- $25,000.00 ----- ($14,940.68) ----- $10,059.32 Contingency Reserve Fund (Phase 5) Phase 5 ----- $56,545.71 ----- ($56,545.71 ) ----- $0.00 Surface Option Management Reserve Fund Maximum $3,925,692.00 $345,286.00 $354,987.16 $0.00 $0.00 $4,625,965.16 Amount Payable DOT Form 140-063 EF Revised 10/97 " Exhibit B-ld Supplemental Scope of Services City of Bremerton and Exeltech Downtown Bremerton Pedestrian/BTC Access Improvements Supplement 4 - WSDOT Lead Agency Change, Additional Survey Work, Traffic Analysis Work, Geotechnical Work, Architectural Renderings, and Evaluation of Contamination on Properties to Acquire ~ . Table of Contents City of Bremerton and Exeltech Supplemental Scope of Services Downtown Bremerton Pedestrian/BTC Access Improvements Supplement 4 - WSDOT Lead Agency Change, Additional Survey Work, Traffic Analysis Work, Architectural Renderings, and Evaluation of Contamination on Properties to Acquire 2400. PRELIMINARY DESIGN 300/0 2401 Design Record 2402 Develop Horizontal and Vertical Alignment Plans 2405 Structural Alternatives and T.S. & L. Study 2407 Surveying 2408 Geotechnical Report 2409 Hydraulic Analysis and Report 2410 Utilities Design Report 2411 Right-of-Way 2416 Cost-Risk Assessment 2417 Value Engineering 2418 Design Level Traffic Analysis 3200. PROJECT MANAGEMENT 3204 Coordination 3500 FINAL DESIGN AND PS&E 3502.10 Landscaping 3503.3 Geotechnical Services 3505 Final Design and PS&E DeliverabJes 3506 Specifications 3507 Cost Estimating 3509 Geoprobe Investigation of Real Estate Acquisitions 3510 Hazardous Building Materials Survey of Real Estate Acquisitions 3700. QUALITY ASSURANCE/QUALITY CONTROL 3709 Constructability Reviews 3800 WSF OFFICE BUILDING AND TOLL BOOTHS 3802.2 Architectural Plans 3803.2 Architectural Plans Downtown Bremerton Pedestrian/BTC Access Improvements Scope of Services - Supplement 4 City of Bremerton and Exeltech Supplemental Scope of Services Downtown Bremerton Pedestrian/BTC Access Improvements Supplement 4 - WSDOT Lead Agency Change, Additional Survey Work, Traffic Analysis Work and Evaluation of Contamination on Properties to Acquire This Supplement includes added work necessary to deliver the project in accordance with a modified set of "Managing Project Delivery" (MPD) requirements, occasioned by a change from lead-agency status from the City of Bremerton to the Washington State Department of Transportation during the execution of the work previously contracted for. It also includes added survey work regarding property easements from the Puget Sound Naval Shipyard, and added investigation of possible property contamination and/or hazardous building materials regarding properties being acquired for the project. 2400 CLOSEOUT PRELIMINARY DESIGN 2401 Design Record The Consultant shall complete the required documents and forms needed to comply with the modified WSDOT MPD process. Included are the Plan for Approval submittal and Deviation requests. 2402 Develop Horizontal and Vertical Alignment Plans The horizontal and vertical alignments shall be developed using AutoCAD and converted to CAiCE as needed for WSDOT to prepare the Right of Way Plan. 2405 Structural Alternatives and T.S. & L. Study Update the Type, Size and Location information to incorporate the revisions to the tunnel alignment, floor depth, roof beams, width, etc. as recommended in the Value Engineering exercise. 2407 Surveying A Record of Survey will be prepared and filed as requested of the project by the Puget Sound Naval Shipyard. 2408 Geotechnical Report The Geotechnical Report will be revised to incorporate the recommendations of the Value Engineering exercise regarding tunnel uplift and the use of soil nails rather than tie-backs. 2409 Hydraulic Analysis and Report The hydraulic analysis and report will be revised to incorporate changes made following the Value Engineering study. The WSDOT 2004 Highway Runoff Manual will be used in the preparation of the Hydraulic Analysis and Report. Assumptions. 1. Stormwater treatment will not be required for flows directed into the CSO line. 2. The stormwater from the 1st Street vicinity, including the BTC holding area, will be routed through the existing Vortechnics treatment unit. Additional treatment and/or retention facilities will not be required. 3. Stormwater runoff collected at the tunnel entrance and exit will require pumping a short vertical distance to finished grade of the proposed storm conveyance or CSO system. Deliverable: 1. Hydraulic Analysis and Report. 2410 Utilities Design Report 1 Downtown Bremerton PedestrianfBTC Access Improvements Scope of Services - Supplement4 The utilities design report will be revised to incorporate the impacts of project alignment changes made following the Value Engineering study, including determination of utilities impacts within the impacted area of the Puget Sound Naval Shipyard near the intersection of Burwell Street and Pacific Avenue, specifically: · Edit Report text to reflect tunnel alignment change · Attend October 3, 2005 Utility Project meeting at Bremerton · Revise figures for; o Recommended Utility Improvement (5 figures) o Recommended Waterline Improvements (3 figures) o Recommended Gravity Sanitary Sewer Improvements (4 figures) · Revise cost estimate tables for Waterline Improvements and Gravity Sanitary Sewer Improvements Deliverable: 1. The Revised Utilities Design Report 2411 Right-of-Way The Consultant will revise the proposed right-of-way needs following the Value Engineering exercise and coordinate with the City of Bremerton and WSDOT during the design process. The Consultant will establish the proposed right-of-way lines and provide this information electronically to the WSDOT Right of Way Plans Office. 2415 Preliminary Design Deliverables The Consultant shall provide the additional documents needed to satisfy the requirements of the modified WSDOT MPD process. Included are: Design Documentation Index Executive Summary Project Definition Design Decision Summary Environmental Review Summary Traffic Data and Analysis (Included separately, see Task 2418) Work Zone Traffic Control Strategy Summary Surfacing Report Design Parameters Checklist Design Variance Inventory Plan for Approval 2416 Cost-Risk Assessment The consultant shall prepare estimates, schedule, preliminary construction plans and preliminary traffic control plans for, and participate in, the Cost Risk Assessment required by the WSDOT Managing Project Delivery process. 2417 Value Engineering The consultant shall prepare estimates, preliminary construction plans, preliminary traffic control plans and additional information as needed for, and participate in, a Value Engineering exercise as required by the WSDOT Managing Project Delivery process. The Consultant shall evaluate the recommendations of the VE exercise and determine which of those to incorporate into the project. 2418 Design Level Traffic Analysis The Washington State Department of Transportation (WSDOT) requested a Design Level Traffic Analysis Summary Report be prepared. The following scope defines the associated tasks that are to be performed to prepare a design level traffic analysis based on the previously completed transportation discipline 2 Downtown Bremerton Pedestrian/BTC Access Improvements Scope of Services - Supplement 4 report for the project tunnel alternative. This analysis report will incorporate data and evaluations prepared in the Downtown Circulation Study, by Parametrix and the Transportation Discipline Report dated March 2005. Only new items of work needed to re-package or expand on the data already collected, analyzed and presented in the previous traffic analyses will be included in the current work effort, as follows: 1. Develop Traffic Analysis Method and Acceptable Criteria The traffic analysis will be conducted using the Synchrol SimTraffic Model software and files from the previous analysis except that multiple periods will be evaluated for ferry peak and non-ferry peak conditions. The traffic volumes in the previous analysis will be balanced from intersection to intersection and re-analyzed for the ferry peak. The ferry peak is defined as the peak 10 minute traffic volume when a ferry is offloading multiplied by six to obtain the analysis period traffic volume. The non-ferry peak is defined as the peak hour volume that would occur without the ferry offloading using a peak hour factor default of approximately 0.92. These analyses will be performed for only the PM peak conditions. The specific study locations for the Design Level Traffic Analysis have been identified as follows: Pacific Avenue I Burwell Street Tunnel Exit I Burwell Street (merge signal) Park Avenue I Burwell Street (new signal) Warren Avenue I Burwell Street These locations will be analyzed as part of a complete coordinated signal system including the Washington Avenue I Burwell Street intersection. These locations will also be where intersection Plan for Approval (PFA) documentation is needed. 2. Compile Existing Data The Consultant will obtain traffic volume counts that were used as a basis of the TDR analysis from Parametrix. These volumes will be balanced from intersection to intersection prior to re- analysis. Average Weekday Traffic (AWDT) volumes will be obtained from the WSDOT Traffic Data Office or City of Bremerton counts. The appropriate elements of the Transportation Discipline Report for the tunnel project and the Downtown Circulation Study prepared by Parametrix, Inc. for the City of Bremerton will be incorporated into the design level traffic analysis summary report. 3. Signal Warrant Analysis Signal warrant analysis in accordance with the Manual on Uniform Traffic Control Devices (MUTCD) Millennium Edition shall be conducted for the Park Avenue I Burwell Street intersection and the Tunnel Merge Signal intersection. A Traffic Signal Permit form will be filled in for processing by the WSDOT Project Coordinator. 4. Level of Service (LOS) Analysis for No Build 2007, No Build 2030, Build 2007, and Build 2030 for the specific intersections under two operating conditions: (a) Non-Ferry traffic volumes during PM peak hours (b) Ferry off load traffic volumes during PM peak hours 3 Downtown Bremerton Pedestrian/BTC Access Improvements Scope of Services - Supplement 4 The analysis will result in vehicle queue lengths, level of service, vehicular delays and volume to capacity ratios for all movements and for the overall intersections. 5. Teleconference with the TA and OD Offices After task Items 3 and 4 are complete the Consultant will meet with the Olympic Region Traffic Analysis (TA) and Olympic Region Design (OD) offices via teleconference to discuss the analysis results. LOS, intersection lane configurations, queue lengths, signal operation, and warrants shall be discussed. Output reasonableness, acceptable LOS, and additional design options and/or analysis recommendations will also be discussed. 6. Deliverable - Draft Report The results of the analysis, compilation of previous report data, and any subsequent analysis and/or direction from task Item 5 meeting will be submitted in a Draft Report to the TA and OD offices for review and comment. Output will be provided in Excel Spreadsheet and graphical drawings as a part of this work. The updated and new HCS, Synchro and SimTraffic input and output spreadsheets will be provided as well as the electronic copies of the program input files. LOS, intersection lane configurations, channelization recommendations, 95th percentile queue lengths, left and right turn lane warrant analysis, and signal warrant studies shall be included. An accident analysis prepared by WSDOT shall be included as an appendix. Figures showing the observed and/or estimated AWDT volumes shall be included. A summary paragraph for the accident analysis prepared by WSDOT TA Office shall be incorporated into the Draft Report. All assumptions used in the analysis shall be updated and documented in the Draft Report in tabular format. Additional Excel and graphics work will be required as part of the Draft Report. Traffic Data Diagrams for 2005 and 2030 for use in the Plan for Approval (PFA) shall be included for all study area intersections in accordance with Olympic Region TA standards. Signal phasing diagrams shall be included for each of the signalized intersections. Text format will be kept similar in style, fonts as the transportation discipline report (TDR). 7. Meeting with the TA & OD Offices A meeting with TA and OD Offices will take place to discuss the Draft Report, either prior to or after WSDOT review. 8. Deliverable - Final Report Following review of the Draft Report by TA and OD Offices and any revisions necessary, the Final Report will be prepared. All electronic files along with two hard copies of the report will be submitted. 9. Project Management & Administration The Consultant will coordinate with the WSDOT Bremerton Tunnel Project Traffic Facilitator throughout the design level traffic analysis summary report preparation. The Consultant will coordinate with Parametrix, Inc. to obtain traffic volume counts used in the TDR analysis. The Consultant may coordinate data from Kitsap Transit and the City of Bremerton and may provide information to these agencies based on the analysis recommendations, if requested. 4 Downtown Bremerton Pedestrian/BTC Access Improvements Scope of Services - Supplement 4 The Consultant will develop draft and final meeting agendas and prepare meeting minutes for meetings required to produce the design level traffic analysis summary report. Assumptions: 1. WSDOT and City of Bremerton review will require approximately two weeks. 2. One meeting will be required with the Olympic Region Traffic Analysis office and the Olympic Region Design office. 2700 QUALITY ASSURANCE/QUALITY CONTROL 2709 Constructability Review The Consultant shall participate in a constructability review exercise as required by the WSDOT Managing Project Delivery Process. 3200 PROJECT MANAGEMENT 3204 Coordination The Consultant shall review the WSDOT MPD requirements and in consultation with WSDOT adjust the requirements with respect to their mid-stream application. The Consultant shall coordinate with the Olympic Region of WSDOT as needed to provide additional preliminary design deliverables deemed necessary by WSDOT for a state led project. Included are a Maintenance Review, Materials Review, Traffic Review, and Design Deliverable Review and increased coordination with the Suquamish Tribe regarding inadvertent discovery of Cultural and Archaeological Resources. Assumptions. 1. WSDOT will allow a modified MPD process given the advanced stage of the environmental and design work at the time MPD was applied. 2. WSDOT will loan a trained engineer to the project to assist in meeting the modified MPD requirements. The Consultant shall coordinate with the Olympic Region of WSDOT as needed to provide the Final PS&E deliverables deemed necessary by WSDOT for a state led project. 3500 FINAL DESIGN AND PS&E 3502.10 Landscaping The Consultant shall prepare landscape enhancement plans for street medians and islands, and pedestrian amenities. Landscaping shall incorporate features and themes determined as part of the Harborside Park and Memorial Plaza design process. The existing clock tower and benches (or their equivalent) near 1st and Washington are to be incorporated into the landscape design, preferably near their current location as directed by the City. The Consultant shall receive prior concurrence from the City for inclusion of landscaping enhancements into the Project PS&E package. The Consultant shall provide the landscape concept plan and produce designs, drawings and specifications for the development of landscaping plans along Burwell Street between Park Avenue and Pacific Avenue, along the median and sidewalks of Pacific Avenue between Burwell Street and 1st Street, including the intersections, along 1st Street from Pacific Avenue to Washington Avenue including the intersection at 1st and Washington to the end of construction on Washington Avenue, and adjacent to the toll booths and the new Washington State Ferries office building near the tunnel entrance portal. Consultant shall design and incorporate irrigation, as appropriate, for landscape features, low voltage 5 Downtown Bremerton PedestrianjBTC Access Improvements Scope of Services - Supplement 4 lighting for street landscaping, and integrate into the landscape plan the location of street lights and signage provided by others. The Consultant shall also provide "hardscape" design, plans, specifications and construction estimates for crosswalk and intersection areas that meet the requirements of the Manual on Uniform Traffic Control Devices and the appearance and durability criteria approved by the City. Specific location of the crosswalks will be determined by others. Crosswalk construction materials, intersection paving materials and crosswalk delineation must be approved by WSDOT and the City of Bremerton. Hardscape design may include delineation of multiple crosswalks at any or all of the following locations: Burwell and Park, Pacific and Burwell, Pacific and 2nd, Pacific and 1St, and the general vicinity of 1st and Washington, as directed by the City. 3503.3 Geotechnical Services Geotechnical field explorations and engineering studies will be performed to develop recommendations for a drainage system and pump sizes needed to prevent hydrostatic uplift of the tunnel, as recommended by the Value Engineering study. Specifically: . Develop the saturated portions of the well screens at observation wells SW-2 and SW-3 in order to improve hydraulic connection with the aquifer soils. . Contain and arrange for disposal of the generated groundwater. . Perform in situ hydraulic conductivity testing (Slug tests) in these two wells. . Collect a round of water samples from the six observation wells. . Estimate the anticipated flow rate to the permanent drainage system using an analytical groundwater model. · Provide a brief report summarizing the analyses and recommendations. · Collect and test two water samples for screening tests consisting of hydrocarbon identification (HCID) analysis. Assumptions: The water collected in the well development and testing operations will be drummed and stored temporarily at the City of Bremerton Public Works yard. The drums will then be collected and disposed of after analytical testing results are available (approximately 10 days.) Additional chemical screening tests are not included. 3505 Final Design and PS&E Deliverables A. Landscape Plans - Concept plan, and 60%, 95%, 100% design plans Assumptions: It is generally assumed the following number of drawings represent the level of effort involved in Final Design and PS&E Deliverables. Landscape and Hardscape - 24 3506 Specifications Specifications and Special Provisions will be prepared using WSDOT standard format and will be provided for the 60%, 95% and 100% PS&E submittals. 3507 Cost Estimating Opinion of Probable Costs will be prepared using WSDOT standard format and will be provided for the 60%, 95% and 100% PS&E submittals. 3509 Geoprobe Investigation of Real Estate Acquisitions The Consultant shall perform Geoprobe investigations of certain parcels to be acquired as follows: 6 Downtown Bremerton Pedestrian/BTC Access Improvements Scope of Services - Supplement 4 The Hazardous Materials Discipline Report (HDMR) identifies buildings at 646 Burwell Street, 626 Burwell Street, 604 Burwell Street, and 100 Pacific Avenue that currently or have formerly used oil-burning furnaces for heat. Oil burning is typically associated with heating oil underground storage tanks (USTs). If a UST leaks, it can cause significant soil and groundwater contamination that would require special handling and disposal if encountered during construction. The HMDR also indicates that the property at 604 Burwell has been occupied by a dry cleaner and an automobile service station, and that the property at 626 Burwell has been occupied by an automobile service garage and junk yard. These property uses are commonly associated with significant soil and groundwater contamination and should be investigated prior to any earthwork at the site. The NAVFAC Final Remedial Investigation Report/Feasibility Study Report Operable Unit D indicates that a soil sample collected in the vicinity of the 1st and Washington triangle was found to contain heavy oil at a level that exceeds Ecology's Model Toxics Control Act Method A cleanup requirement. Additionally, the HMDR indicates that the Bremerton Transportation Center site nearby to the east was contaminated with petroleum free product, the extent of which is unknown. This site should be investigated to determine if contamination has migrated to the soil and groundwater at the site. Fieldwork Conduct a site walk at each of the properties that has, or formerly had, oil-burning furnaces to survey the buildings for any signs of USTs (Le., fill ports or vent pipes). Site walks at 646 and 626 Burwell will also attempt to identify potential soil sampling locations for investigation of the past site uses and mark the locations for utility locating. The site walks will be conducted concurrently during one day. A local geoprobe contractor will be subcontracted to obtain soil and groundwater samples in the vicinity of any potential USTs identified during the site walks, and from potentially affected areas of 646 and 626 Burwell and the 1st and Washington triangle. A geoprobe is a direct-push boring rig with a 2-inch outside-diameter casing that is advanced using a percussive force rather than using an auger to remove soils in its path. Geoprobes are the preferable method for conducting shallow soil and groundwater investigations because of the speed with which they can be installed and sampled, and the relatively minor disturbance caused to the site during installation. We anticipate obtaining soil and groundwater samples from two probe locations at each property where a potential UST is identified, and 6 to 8 from 646 Burwell, 626 Burwell, and the 1st and Washington triangle. Probe locations near the USTs will be placed in the assumed hydraulically downgradient direction from the tank and on the opposite side of the UST, as close as possible to the UST, to screen the soil and groundwater for product leaked from the UST. The approximate locations of the USTs will be verified by a private utility locator using magnetometers. The probes at 646 and 626 Burwell, and the 1st and Washington triangle will be located in areas identified during the site walk that will be affected by construction and are likely to be contaminated based on the site layout. Each geoprobe location will be cleared by public and private locators before work is started. The geoprobe borings will be sampled continuously to a depth of 16 feet below ground surface (bgs) or to the groundwater table, whichever occurs first. The explorations will be monitored by an experienced geologist or engineer who will log the explorations, classify the material encountered, and retrieve analytical samples. Soil samples retrieved during probe advancement will be screened for contamination using a photoionization detector (PID), visual and olfactory observations, and sheen tests. Soil cuttings from the geoprobes and purge and decontamination water will be collected and stored in sealed drums at a secure area on site, or at an off-site area specified by the client pending sample analysis. Upon receipt of the analytical results for the samples, the Consultant will subcontract a waste disposal contractor to dispose of the soil and water in accordance with Ecology's waste regulations. 7 . . . Downtown Bremerton Pedestrian/BTC Access Improvements Scope of Services - Supplement 4 Assumption: The soil and groundwater will be non-regulated contaminated waste, and will not be considered Washington State dangerous waste. Laboratory Testing Based on the results of field screening, up to two soil samples and one groundwater sample from each geoprobe location will be submitted to an analytical laboratory for chemical analyses. The samples will be submitted to the laboratory under chain-of-custody procedure to ensure sample integrity during transit. Soil and groundwater samples collected from UST sites will be analyzed for diesel-range extended total petroleum hydrocarbons (TPH-Dx). Samples collected from 646 Burwell will be analyzed for volatile organic compounds (VOCs); TPH-Dx; gasoline-range total petroleum hydrocarbons (TPH-G); and total arsenic, cadmium, chromium, lead, and mercury. Samples collected from 626 Burwell will be analyzed for TPH-Dx; TPH-G; benzene, toluene, ethyl-benzene, and xylenes (BTEX); and total arsenic, cadmium, chromium, lead, and mercury. Samples collected from the 1st and Washington triangle will be analyzed for TPH-Dx and TPH-Gx. All samples will be run on expedited 3 to 6 day turn-around times. Reporting and Meeting The Consultant will prepare separate preliminary site investigation reports for each site. The reports will include a summary of the fieldwork, including analytical results, geoprobe logs, and site maps, indicating sampling locations. The reports will present our conclusions and recommendations for further remedial actions at the site, if necessary, along with contaminated material disposal cost estimates. An initial draft of the reports will be submitted for client review and edits made for a final draft based on client comment responses. Assumption: One meeting will be required, to be held in Bremerton, to discuss the results of the geoprobe investigations. Cleanup Action Plan(s) If any of the sites investigated during the geoprobe study are found to have soil and/or groundwater contamination at concentrations that exceed the Washington State Department of Ecology's Model Toxics Control Act (MTCA) Method A cleanup levels, the Consultant will prepare Cleanup Action Plans (CAPs) for the sites. The CAPs will include a site description and history, a summary of the environmental issues, and proposed alternatives for remediating contamination at the site. Because it is unknown at this time which, if any, of the sites will require CAPs, this scope and estimate assumes no CAPs will be required. 3510 Hazardous Building Materials Survey of Real Estate Acquisitions The Consultant shall perform a Hazardous Building Materials Survey of certain buildings to be acquired as follows: Conduct a HBMS for each building on each affected property to identify asbestos-containing materials (ACM) and lead-containing paint (LCP). The Puget Sound Clean Air Agency (PSCM) requires that a asbestos survey be conducted for any building greater than 120 square feet in size, regardless of age, that is to be demolished. Fieldwork The HBMS fieldwork will consist of visual reconnaissance of the affected buildings to identify potential ACM and LCP and collection of potential asbestos-containing materials (PACM) and LCP samples. Staff certified as Asbestos Building Inspectors pursuant to the Asbestos Hazard Emergency Response Act (AHERA) and experienced with the U.S. Environmental Protection Agency's (EPA's) LCP sampling procedures will conduct the sampling. All work will be completed in accordance with the appropriate local, state, and federal regulations. Photographs of selected sampling locations and other pertinent features will be taken during the sampling process. All sampling locations will be documented. 8 . . . Downtown Bremerton Pedestrian/BTC Access Improvements Scope of Services - Supplement 4 Our cost estimate for field sampling is based on the assumption that all sampling areas are accessible with nothing more than a stepladder and that no confined space work is required for sampling. We will attempt to collect building material samples from concealed locations in reasonably accessible areas. Minor damage to the buildings may occur during sampling. Our proposal includes the cost of limited repair of damage to building materials. Standard repair methods that will be used include duct taping of pipe insulation and other wrapped surfaces, adhesive caulking to affix tile edges or fill depressions, and the application of roof sealant to areas where roofing samples are collected. Sampling locations of some building materials may remain obvious, even after repair. Shannon & Wilson does not warranty repairs made by our field personnel. We do not propose to paint surfaces or replace building materials sampled. If you desire a specific type of repair, such as those provided by a licensed contractor, separate arrangements should be made for this portion of work. Laboratory Testing Based on the age and size of the buildings given in the tax assessor's records, we propose to collect the following types and numbers of samples from each property: 646 Burwell: This building is listed as a 960-square-foot apartment building built in 1903. We will collect up to 30 PACM samples and 15 LCP samples from this building. 626 Burwell: There are two 6,672-square-foot buildings at this property: a service garage and an auto service center. Both buildings were built in 1937. We will collect up to 40 PACM samples and 20 LCP samples from each building for a total of 80 PACM and 40 LCP samples for this property . 604 Burwell: This property is occupied by a 2,750-square-foot utility/storage building that was constructed in 1934. We will collect up to 35 PACM and 20 LCP samples from this building. 538 Burwell: The building at this location is a 6,098-square-foot parking garage constructed in 1948. We will collect up to 20 PACM samples and 10 LCP samples from this building. 190 Pacific Avenue: This property is occupied by a 14,810-square-foot bank building that was built in 1964. The building at this property will not be affected during construction, so no samples will be collected. 100 Pacific Avenue: This property is occupied by a 6,098-square-foot, two-story, retail store that was built in 1916. We will collect up to 50 PACM and 25 LCP samples from this building. Samples will be submitted to NVL Laboratories, Inc. of Seattle, Washington, for analysis by polarized light microscopy for asbestos and EPA Method 7000B for total lead. Report Preparation, Specification Section, and Meeting One HBMS report will be prepared for each property. At a minimum, the reports will briefly summarize any readily available previous data, describe field methodology, and present laboratory analytical results. Drawings indicating the sampling locations relative to site features will also be included as will abatement cost estimates. We will submit an initial draft of the reports for client review and make edits for a final draft based on client comment responses. We will also prepare an asbestos abatement specification section for buildings found to contain ACM. This proposal does not include costs to prepare abatement drawings; however, we can provide that service if required. Assumption: One meeting will be required, to be held in Bremerton, to discuss the results of the HBMS investigations. 3700 QUALITY ASSURANCE/QUALITY CONTROL 3709 Constructability Review The Consultant shall participate in constructability review exercises as required by the WSDOT Managing Project Delivery Process. 3800 WSF OFFICE BUILDING AND TOLL BOOTHS 9 . , .. Downtown Bremerton PedestrianjBTC Access Improvements Scope of Services - Supplement 4 3802.2 Architectural Plans The consultant shall prepare typical elevation views of the proposed office building and toll booths and . submit for approval by WSF and the City. Follow up will include one revised set of elevation views as agreed upon by WSF and the City, and two perspective renderings of the office building and toll booths area looking from viewpoints identified by the client Project Manager. 3803.2 Architectural Plans The consultant shall submit an additional review set of the Plans, Specifications, and Estimates at approximately the 60% stage of design, and make modifications per the comments received. 10 . " .' Exhibit B-2d Scope of Work (Task Order Agreement) Each item of work under this AGREEMENT will be provided by task assignment. Each assignment will be individually negotiated with the CONSULTANT. The amount established for each assignment will be the maximum amount payable for that assignment unless modified in writing by the AGENCY. The AGENCY is not obligated to assign any specific number of tasks to the CONSULTANT, and the AGENCY'S and CONSULTANT'S obligations hereunder are limited to tasks assigned in writing. Task assignments may include but are not limited to, the following types of work: A. Phase 1 - Environmental Documents and Supporting Work B. Phase 2 - Preliminary Design and Supporting Work C. Phase 3 - Final Design and Supporting Work D. Phase 4 - Construction Support Services and Supporting Work E. Phase 5 - Permitting and Design of Trunk Storm Sewer and Supporting Work F. Task assignments made by the AGENCY shall be issued in writing by a Formal Task Assignment Document similar in format to page 2 of this Exhibit. An assignment shall become effective when a Formal Task Assignment Document is signed by the CONSULTANT and the AGENCY, except that emergency actions requiring a 24-hour or less response can be handled by an oral authorization. Such oral authorization shall be followed up with a Formal Task Assignment Document within four working days, and any billing rates agreed to orally (for individuals, subconsultants, or organizations whose rates were not previously established in the AGREEMENT) shall be provisional and subject to final negotiation and acceptance by the AGENCY. Exhibit B-2d Formal Task Assignment Document Task Number Phase 1 The general provisions and clauses of Agreement Assignment. shall be in full force and effect for this Task Location of Project: Bremerton, Washington Project Title: Downtown Pedestrian/Bremerton Transportation Center Access Improvements Maximum Amount Payable Per Task Assignment: $625,322.36 Completion Date: Description of Work: (Note attachments and give brief description) Environmental Documents and Supporting Work, including development of additional alternatives, public input process and alternatives analysis. (See Exhibit B-1) Agency Project Manager Signature: ~L~ Oral Authorization Date: Consnltant Signatnre: ~ Agency Approving Authority: . . ~ Date: 17../ 6~.r " / See Letter Dated: [{ //~ :3 / ' Date: "1'0 / o~- Date: /7-.//5"/ Or- . . Exhibit B-2d Formal Task Assignment Document Task Number Phase 2 The general provisions and clauses of Agreement Assignment. shall be in full force and effect for this Task Location of Project: Bremerton, Washington Project Title: Downtown Pedestrian/Bremerton Transportation Center Access Improvements Maximum Amount Payable Per Task Assignment: $1,138,993.25 Completion Date: Description of Work: (Note attachments and give brief description) Preliminary Design and Supporting Work, including 30% design-level documents for one tunnel alternative and one surface alternative. (See also Exhibit B-1) Agency Project Manager Signature: ~ /r~' Oral Authorization Date: Consultant Signature: ~ Agency Approving Authorit . "-'~ Date: /;(/1/0.5 / ,/ See Letter Dated: g // y ~ :3 ,/ ,/ Date: J J J /'0/ oj,,- Date: rZ / 15" !or , . f Exhibit B-2d Formal Task Assignment Document Task Number Phase 3 The general provisions and clauses of Agreement Assignment. shall be in full force and effect for this Task Location of Project: Bremerton, Washington Project Title: Downtown Pedestrian/Bremerton Transportation Center Access Improvements Maximum Amount Payable Per Task Assignment: $2,120,381.60 Completion Date: Description of Work: (Note attachments and give brief description) Final Design and Supporting Work, to carry one alternative from the 30% design-level to ad-ready final plans, specifications and estimates. (See also Exhibit B-1) Agency Project Manager Signature: ~ / L" Date: Oral Authorization Date: See Letter Dated: /)0~f ~/2 ;~.> II I' 0 loJ,.- /2-1 15'"1 fr(j Consultant Signature: Date: Agency Approving Authority: Date: .' Jr Exhibit B-2d Formal Task Assignment Document Task Number Phase 4 The general provisions and clauses of Agreement Assignment. shall be in full force and effect for this Task Location of Project: Bremerton, Washington Project Title: Downtown Pedestrian/Bremerton Transportation Center Access Improvements Maximum Amount Payable Per Task Assignment: $347,723.84 Completion Date: Description of Work: (Note attachments and give brief description) Construction Support Services and Supporting Work. (See also Exhibit B-1) \. '\ D \\ \ ~ /ate: \ /Detter Dated: ~\\/// Date Date: Agency Project Manager Signature: Oral Authorization Date: Consultant Signature: /I /IOJOJ..- , , Agency Approving Authority: Budget for Downtown Bremerton Pedestrian/Bremerton Transportation Center Access Improvements, By Phases Exhibit C Total Project Budget Following Execution of Supplement 4 o UI Demich Exeltech DEA HWL MM NWAA Sandwell S&W TOG AAA RDg Task Totals T. .1 % of Total Contract 8.11% 51.29% 5.78% 12.11% 0.90% -1.01% 6.22% 7.70% 1.54% 4.02% 1.31% 100% Phase 1 13.69% $102,652.13 $303,266.24 $94,175.57 $25,870.21 $26,620.00 $24,820.47 Environmental $25,923.65 $21,994.09 $625,322.36 Phase 2 24.94% $80,679.47 $560,297.38 $118,166.33 $204,061.19 $1,138,993.25 Preliminary Design $82,992.50 $90,291.98 $2,504.40 Phase 3 46.42% $110,606.52 $1,068,284.63 $37,727.63 $321,404.63 $14,710.00 $9,517.82 $193,696.02 $126,727.38 $17,979.89 $159,675.88 $60,051.20 $2,120,381.60 Final Design Phase 4 7.61% $49,773.76 $177,165.37 $4,993.07 $2,011.94 $27,986.16 Construction Support $7,371.35 $54,680.93 $23,741.27 $347,723.84 Phase 5 7.34% $26,573.91 $233,831.54 $8,914.58 CSO $11,674.48 $54,232.18 $335,226.69 Subconsultant Totals $370,285.79 $2,342,845.15 $263,977.18 $553,347.97 $41,330.00 $46,012.77 $284,059.87 $351,856.13 $70,464.54 $183,417.15 $60,051.20 $4,567,647.75 Total Amount Authorized 100.00% $4,567,647.75 Phases 1.4 Management Reserve Fund: Phase 5 Management Reserve Fund: Surface Option Management Reserve $48,258.09 $10,059.32 $0.00 IMaximum Amount Payable - Total Project $4,625,965.161 11/9/2005 SUPPLEMENT 4 Exhibit D-ld Consultant Fee Determination - Summary Sheet City of Bremerton Permitting and Design of Trunk Storm Sewer City of Bremerton Task Description: Environmental through Construction Fee Determination Consultant: EXEL TECH Start Date End Date January 1, 2004 April 1, 2006 Code Classification Man Hours LABOR (Extension) Rate 05 Principal (152) x $50.60 10 QA/QC (39) x $49.00 15 Structural Lead (394) x $49.00 20 Structural Engineer 1 (200) x $41. 00 25 Structural Engineer 2 (280) x $32.00 30 Environmental Lead (52) x $40.00 35 Environmental Support 16 x $29.00 40 Civil Lead 176 x $41. 00 45 Civil Engineer 1 36 x $35.00 50 Civil Engineer 2 192 x $32.00 55 Civil Engineer 3 0 x $26.00 55 Construction Management Lead (70) x $37.00 55 Construction Engineer 1 0 x $30.00 55 Construction Engineer 2 0 x $27.00 55 Building Engineer 1 (160) x $38.00 55 Project Controller 10 x $28.00 55 Admin Support 1 0 x $21.00 55 Admin Support 2 (144) x $15.00 55 Document Editor (72) x $26.00 55 CADD Tech 1 (370) x $25.00 55 CADD Tech 2 (120) x $22.50 55 CADD Tech 3 0 x $20.00 Total Hours -1,623 Total DSC % Increase % of Work Escalation for '04 0 50 Escalation for 'OS 0 50 Escalated Total DSC Overhead (OH Cost n including Salary Additives) OH Rate x DSC of 162.35% x ($57,436.20) Fixed Fee (FF): FF Rate x DSC of 30.00% x ($57,436.20) Reimbursables Itemized Quantity Units Rate Meals and Lodging each @ $13.94 Plans - Plotting 1 Repro each @ $4.50 Ma ppi ng/Photos/Su rveys each @ $3.50 Reproduction and Printing 0 copies @ $0.10 Field Equipment Rental Lump Sum Computers Postage and Supplies Est @ $1.00 Ferry Fare 5 $10.60 Travel 1,081 miles @ $0.425 Reimbursables Total Grand Total Prepared By: Date: Dollars (Extension) ($7,691.20) ($1,911.00) ($19,306.00) ($8,200.00) ($8,960.00) ($2,080.00) $464.00 $7,216.00 $1,260.00 $6,144.00 $0.00 ($2,590.00) $0.00 $0.00 ($6,080.00) $280.00 $0.00 ($2,160.00) ($1,872.00) ($9,250.00) ($2,700.00) $0.00 ($57,436.20) $0.00 $0.00 ($57,436.20) ($93,247.67) ($17,230.86) $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $53.00 $459.60 $512.60 ($167,402.14) SUPPLEMENT 4 Exhibit G-ld Subconsultant Fee Determination - Summary Sheet City of Bremerton Downtown Pedestrian/Bremerton Transportation Task Description: Environmental through Construction Subconsultant Fee Determination Subconsultant: Demich Consulting Sta rt Date End Date Project # 0324 January 1, 2004 April 1, 2006 Classification Dollars (Surface) Project Manager Total Hour Total DSC Escalation for '04 Escalation for '05 Escalated Total Man Hours (Surface) 254 254 x % Increase o o Overhead (OH Cost -- including Salary Additives) OH Rate x DSC of 0.00% Fixed Fee (FF): FF Rate x DSC of Reimbursables Itemized Meals and Lodging Mileage Ma ppingjPhotosjSurveys Reproduction and Printing Field Equipment Rental Postage and Supplies Reimbursables Total Grand Total Prepared By Gary Demich 11/9/2005 x 0.00% x Quantity Units day o mi o each o copies o each Est @ @ @ @ @ @ Rate $125.00 % of Work 50.00% 20.00% $31,750.00 $31,750.00 Rate Date: $0.41 $1.00 December 9, 2003 $31,750.00 $31,750.00 $0.00 $0.00 $31,750.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $31,750.00 11/9/2005 SUPPLEMENT 4 Exhibit G-ld Subconsultant Fee Determination - Summary Sheet City of Bremerton Downtown Pedestrian/Bremerton Transportation Center Task Description: Geotechnical Subconsultant Fee Determination Subconsultant: Shannon & Wilson Start Date End Date Project # 0324 January 1, 2004 April 1, 2006 Classification Dollars (Surface) Principal in Charge 1 Principal in Charge 2 Vice President Project Manager 1 Project Manager 2 Project Manager 3 Associate Senior Hyd rologist Staff Engineer/Geologist 1 Staff Engineer/Geologist 2 Staff Engineer/Geologist 3 Clerical/Drafting 1 Clerical/Drafting 2 Clerical/Drafting 3 Total Hours Total DSC Escalation for '04 Escalation for 'OS Escalated Total Overhead (OH Cost -- including Salary Additives: OH Rate x DSC of 194.60% Fixed Fee (FF): FF Rate x DSC of Reimbursables Itemized Mileage and Ferry Costs Geoprobe Subcontractor Analytical Testing Subcontracl Volatile Organic Compounds (VOCs; Diesel-range extended tota Gasoline-range total petroleum Metals in soil (Ar, Cd, Cr, Pb, and H9: Metals in water (Ar, Cd, Cr, Pb, and H Asbestos by PLM Lead-Containing Paint Analysi! Reproduction and Printing Private Utility Locator IDW Disposal Photoionizatlon Detector Disposable Sampline Equipment Waterra Pump Generator Water Level Meter Transducer HCID tests IDW Disposal to Emerald Services (Assu Disposable Sampling Equipment (Tubin( Reimbursables Total Grand Total 30.00% Quantity 17.5 5 o 24 72 56 16 16 215 110 1,050 12 8 4 9 1 1 2 1 2 2 2 Man Hours (Surface) 1 20 1 68 42 2 7 64 146 201 21 54 50 10 687 % Increase o o Units day each each each each each each each each each each Hours Drum days each day day day day each Drum each Prepared 8y: Monlque Nykamp, Scott Gaulke, and Jim Wl @ @ @ @ @ @ @ @ @ @ @ @ @ @ @ @ @ @ @ @ @ @ Rate x x x x x x x x x x x x x x $68. 58 $66.00 $48.25 $48.00 $48.25 $36.68 $38.19 $27.56 $24.00 $24.04 $20.43 $20.00 $21.63 $24.39 % of Work 50 50 x $20,002.33 x $20,002.33 Rate $20.00 $2,025.00 $1,000.00 $200.00 $105.00 $105.00 $105.00 $130.00 $9.00 $17.00 $0.10 $80.00 $75.00 $65.00 $25.00 $70 00 $24.00 $14.00 $70 00 $80.00 $250.00 $50 00 Date: $6858 $1,320.00 $48. 25 $3,264.00 $2,02650 $73.36 $267.33 $1,763.84 $3,504.00 $4,832.04 $429.03 $1,080.00 $1,081.50 $243.90 $20,002.33 $0.00 $0.00 $20,002.33 $38,924.53 $6,000.70 $64,928 $350.00 $10,125.00 $0.00 $4,800.00 $7,560.00 $5,880.00 $1,680.00 $2,080.00 $1,935.00 $1,870.00 $105.00 $960.00 $600.00 $260.00 $225.00 $70.00 $24.00 $28.00 $70.00 $160.00 $500.00 $100.00 $39,382.00 $104,309.56 December 9, 2003 SUPPLEMENT 4 Exhibit G-ld Subconsultant Fee Determination - Summary Sheet City of Bremerton Downtown Pedestrian/Bremerton Transportation Task Description: Environmental through Construction Subconsultant Fee Determination Subconsultant: H.W. Lochner Start Date End Date Project # 0324 Rate x $62.85 x $48.27 x $45.00 x $36.70 x $35.00 x $29.43 x $26.39 x $20.61 x $24.38 % of Work 50 10 x $6,926.34 x $6,926.34 January 1, 2004 April 1, 2006 Classification Man Hours (Surface) Dollars (Surface) Principal Project Manager Senior Traffic Engineer Traffic Engineer Drainage/Utilities Engineer Civii Engineer 1 Civil Engineer 2 CADD Tech Admin Support Total Hours o 26 71 27 8 o 16 38 o 186 Total DSC Escalation for '04 Escalation for 'OS % Increase o o Escalated Total Overhead (OH Cost -- including Salary Additives) OH Rate x DSC of 165.14% Fixed Fee (FF): FF Rate x DSC of 30.00% TOTAL Reimbursables Itemized Travel - Mileage and Ferry Meals and Lodging Miieage at Mapping/Photos/Su rveys Reproduction and Printing Field Equipment Rental Postage and Supplies Quantity Units Rate 3 day @ $20.00 0 day @ $200.00 0 each @ $0.41 0 each @ $100.00 0 each @ $0.10 0 each @ $0.00 0 each @ $1.00 Reimbursables Total Grand Total Prepared By: Date: 11/9/2005 $0.00 $1,255.02 $3,195.00 $990.90 $280.00 $0.00 $422.24 $783.18 $0.00 $6,926.34 $0.00 $0.00 $6,926.34 $11,438.16 $2,077.90 $20,442.40 $60.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $60.00 $20,502.40 SUPPLEMENT 4 Exhibit G-ld Subconsultant Fee Determination - Summary Sheet City of Bremerton Downtown Pedestrian/Bremerton Transportation Start Date January 1, 2004 Center Access Improvements Task Description: Environmental through Construction End Date April 1, 2006 Subconsultant Fee Determination Subconsultant: DEA Project # 0324 Classification Hours Rate Dollars (Surface) Principal in Charge 0 x $56.00 $0.00 Sr. Professional Land Surveyor 10 x $45.00 $450.00 Project Surveyor 20 x $35.00 $700.00 Survey Technician 50 x $25.00 $1,250.00 Party Chief 10 x $26.00 $260.00 Instrument Person 10 x $18.00 $180.00 Property Specialist 0 x $20.00 $0.00 Sr. Property Specialist 0 x $35.00 $0.00 Real Estate Manager 0 x $38.00 $0.00 Sr. Graphic Specialist 0 x $25.00 $0.00 Administrative Assistant -73 x $20.00 ($1,460.00) Landscape Architect -216 x $34.00 ($7,344.00) Landscape Architect -11 x $28.00 ($308.00) Landscape Designer -414 x $22.00 ($9,108.00) Landscape Designer -375 x $19.00 ($7,125.00) Total Hour (989) ($22,505.00) Total DSC % Increase % of Work Escalation for '04 25 $0.00 Escalation for 'OS 25 $0.00 Escalated Total ($22,505.00) Overhead (OH Cost -- including Salary Additives) OH Rate x DSC of 182.87% x - 22,505.00 ($41,154.89) Fixed Fee (FF): FF Rate x DSC of 30.00% x -22,505.00 ($6,751.50) Reimbursables Itemized Quantity Units Rate Meals and Lodging/Ferry Est. @ $20.00 $0.00 Plans - Piotting / Repro 0 each @ $0.00 $0.00 Mappi n g/Photos/Surveys 0 each @ $0.00 $0.00 Reproduction and Printing Est. @ $0.00 Field Equipment Rental 0 each @ $0.00 $0.00 Postage and Supplies 0 Est @ $1.00 Mileage 264 Miles @ 0.425 $112.02 Utility Locate Est. $0.00 Reimbursables Total $112.02 Grand Total ($70,299.37) Prepared By Sea n Do uth ett Date: October 19, 2005 'I'1J 11/9/2005 11/9/2005 SUPPLEMENT 4 Exhibit G-ld Subconsultant Fee Determination - Summary Sheet City of Bremerton Downtown Pedestrian/Bremerton Transportation Center Access Improvements Task Description: Environmental through Construction Subconsultant Fee Determination Subconsultant: Art Anderson Start Date January 1, 2004 Project # 0324 End Date April 1, 2006 Classification Hours Rate Project Manager 24 x $45.81 Sr. Engr/Arch 16 x $35.05 Engr/Sr Designer 24 x $26.22 Designer/Drafter 0 x $22.79 Clerical 8 x $16.75 Sr. Architect 24 x $35.05 Arch/Sr Designer 32 x $26.22 Arch Designer/Drafter 16 x $22.79 Total Hours 144 Total DSC % Increase % of Work Escalation for '05 0 50 Escalation for '06 0 50 Escalated Total Overhead (OH Cost -- including Salary Additives) OH Rate x DSC of 194.24% x 4,468.40 Fixed Fee (FF): FF Rate x DSC of 30.00% x 4,468.40 Reimbursables Itemized Meals and Lodging Mileage Mapping/Photos/Surveys Reproduction, Printing, Architectural Rt Field Equipment Rental Postage and Supplies Reimbursables Total Quantity o o o 2 o o Units day mile each copies each est. @ @ @ @ @ @ Rate $20.00 $0.41 $100.00 $3,300.00 $0.00 $1.00 Grand Total Provided By: Art Anderson Date: October 18, 2005 Dollars $1,099.44 $560.80 $629.28 $0.00 $134.00 $841.20 $839.04 $364.64 $4,468.40 $0.00 $0.00 $4,468.40 $8,679.42 $1,340.52 $0.00 $0.00 $0.00 $6,600.00 $0.00 $0.00 $6,600.00 $21,088.34 SUPPLEMENT 4 Exhibit G-ld Subconsultant Fee Determination - Summary Sheet Downtown Bremerton Pedestrian/BTC Access Improvements Start Date Task Description: Landscape Subconsultant Fee Determination Subconsultant: RDG June 1, 2003 End Date April 1, 2006 Classification Exeltech Project # 0324 Project Director Project Architect Staff Architect Total Hours Total DSC Man Hours Rate 130 x $32.00 260 x $26.00 = 360 x $19.00 750 = % Increase % of Work 0 0 = = Escalation for '06 Escalated Total DSC Overhead (OH Cost n including Salary Additives) OH Rate x DSC of 157.00% x $17,760 Fixed Fee (FF): FF Rate x DSC of 30.00% x $17,760 Total Direct Cost + Overhead + Fixed Fee = Reimbursables Itemized Quantity Units Rate Meals and Lodging 16 each @ $120.00 = Mileage 0 each @ $0.41 = Ma ppi ng/Photos/Surveys each @ $2.00 = Reproduction and Printing 60 copies @ $2.00 Travel: Tolls, Ferries, Taxi 8 $30.00 Airfare 8 $350.00 Postage and Supplies 0 Est @ $0.00 Outside Computer 0 $0.00 Outside Consultants 8 $500.00 Reimbursables Total Grand Total Prepared By: Jeffrey C Cannon Date: September, 2005 Dollars $4,160.00 $6,760.00 $6,840.00 $17,760.00 $0.00 $17,760.00 $27,883.20 $5,328.00 $50,971.20 $1,920.00 $0.00 $0.00 $120.00 $240.00 $2,800.00 $0.00 $0.00 $4,000.00 $9,080.00 $60,051.20 SUPPLEMENT 4 Exhibit Gd Subcontracted Work The agency permits subcontracted work for the following portions of the work of this agreement Activity Subconsultant Fee Project Management Demich Consulting $31,750.00 Geotechnical Shannon & Wilson $104,309.56 Traffic and Civil H. W. Lochner $20,502.40 (+ Surveying) (- Landscaping) DEA ($70,299.37) Ferry Building Art Anderson $21,088.34 Landscape Architectecture RDG $60,051.20 Total Subcontracted Work $167,402.13 (-Construction Management) Exeltech Consulting, Inc. ($167,402.14) TOTAL ($0.00) ~ +--------------------------------------------------------------------------+ =.Enter Search Criteria, Press Esc Key to Transmit + ..Press Del Key to Terminate Delete Mode CHANGE Contract Number + =1. . .Vendor Name ',=Subj ect +Department +Status Code + + =F =F =F =F =F =F + Contract Transactions 4381 + =F =F + EXELTECH CONSULTING INC PEDESTRIAN/TRANSPORTATION ENGINEERING PRO CENTER ACCESS IMPROVE Insurance Type Amount GL $2000000.00 Amount $4625965.16 Begin Date 08/14/2003 - - End Date 12/31/2006 =F Review Date 11/01/2006 =F + - - Insurance Total $2000000.00 =F Insurance Review Date 07/01/2006 .1. Comments SUPPLEMENT #1 4/04 - #2 7/04 - #3 8/05 T =f =F =F =F +---------------------------~----------------------------------------------+ SUPPLEMENTAL AGREEMENT # 3 City Contract No.: Maximum Amount Payable: HP1998(029) City of Bremerton Downtown Pedestrian/Bremerton Transportation Center Access Improvements 1122 $4,625,965.16 Project No.: Agency: Name of Project: The City of Bremerton (City) and Exeltech Consulting, Inc., (Consultant) desire to supplement the standard Consultant Agreement executed on August 14, 2003 as amended by Supplement #1 dated April 14, 2004 and Supplement #2 dated July 13, 2004 respectively (Agreement). All provisions in the Agreement remain in effect except as expressly modified in this Supplemental Agreement as follows: I. Section II, SCOPE OF WORK, shall be amended as follows: The Scope of Work shall be amended to provide for separate construction of the Trunk Storm Sewer south of First Street independently from other work included in the Agreement plus environmental monitoring for the project all as set forth in the attached Exhibit B-1A. Attached Exhibit B-2c (Task Order Agreement) replaces Phase 5 of Exhibit B-2b (Task Order Agreement, Supplement #2). Phases 1-4 remain as shown in Exhibit B-2b. II. Section IV, TIME FOR BEGINNING AND COMPLETION, remains the same. III. Section V, PAYMENT, shall be amended as follows: Payment shall continue to be cost plus fixed fee. The Total Amount Authorized is hereby increased to $4,567,647.75. There is no change in the Maximum amount payable resulting from this Supplement # 3. The Maximum Amount Payable remains at $4,625,965.16 as set forth in the attached Summary of Payments, (Exhibit A.) Project budget for Phase 5 (CSO- Tunnel Option) is hereby amended to $335,226.69 as set forth in the attached Task Order Agreement, (Exhibit B-2c). Attached Exhibit 0-1 c (Consultant Fee Determination) replaces Exhibit D-1 b (Consultant Fee Determination - Supplement #2.) Attached Exhibit Gc (Subcontracted Work) replaces Exhibit Gb (Subcontracted Work- Supplement #2.) Attached Exhibits G-1c (Sub-consultant Fee Determination) supplements Exhibits G-1a and G-1 b - (Sub-consultant Fee Determination - Supplements #1 and #2 respectively), for same sub-consultants. IN WITNESS WHEREOF, the parties have executed thi~Plement and agree to the changes as stated above as of this ~ day of I ~ ' 2005. Exeltech Consulting, Inc Date: V/1/2Ae ~ Date: &' i \ t~ / / Qltjl~L Phil Williams, Director of Public Works and Utilities RECEIVED FOR FlUNG: APPROVED AS TO FORM: Z~/! ~~ City Attorney Exhibit "A" Summary of Payments Basic Supplement Supplement Supplement Total Agreement #1 #2 #3 Executed on Executed on Executed on August 14, 2003 April 14, 2004 July 13, 2004 Direct Salary $1,478,841.57 $96,358.18 $147,016.80 $22,404.03 $1,744,620.58 Cost Overhead $1,917,895.94 $135,759.40 $167,867.83 $27,327.16 $2,248,850.33 (Including Payroll Additives) Direct Non- $124,918.14 $7,404.98 $10,754.00 $16,684.00 $159,761.12 Salary Costs Fixed Fee $355,778.26 $24,217.73 $29,348.53 $5,071 .20 $414,415.72 Total Amount $3,877 ,433.91 $263,740.30 $354,987.16 $71,486.39 $4,567,647.75 Authorized Management $48,258.09 $48,258.09 Contingency Reserve Fund (Phases 1 - 4) Management $25,000.00 ($14,940.68) $10,059.32 Contingency Reserve Fund (Phase 5) Phase 5 $56,545.71 ($56,545.71 ) $0.00 Surface Option Management Reserve Fund Maximum $3,925,692.00 $345,286.00 $354,987.16 $0.00 $4,625,965.16 Amount Payable DOT Form 140-063 EF Revised 10/97 Exhibit B-IA Scope of Services Table of Contents City of Bremerton Scope of Services for Permitting and Design of Trunk Storm Sewer, in conjunction with Ferry Tunnel or Surface Street Improvement Construction. Supplement Number 3 to Exeltech Contract No. 0324, Downtown Bremerton PedestrianfBremerton Transportation Center Access Improvements (Also referred to as "Phase 5" of the contract.) 5100. SCOPE AND BUDGET 5101 Project Description 5104 General Assumptions 5200. PROJECT MANAGEMENT 5202 Monthly Progress Reports 5203 Project Schedule Report 5204 Coordination 5300. NEPA/SEPA/SERP ENVIRONMENTAL ANALYSIS 5301 Public Meetings 5304 Tribal/SHPO Consultation 5310 Prepare and Coordinate Preparation of Permit Applications 5311 Archaeological Construction Monitoring 5500 FINAL STORM SEWER SYSTEM DESIGN AND PS&E 5501 Description of Work 5502 Final Design and PS&E Deliverables 5503 Specifications 5504 Cost Estimate 5505 Geotechnical 5506 Right of Way Easements 5600. CONSTRUCTION SUPPORT SERVICES 5601 Assist City in Contract Award 5602 Preconstruction Conference 5603 Attend Weekly Coordination Meetings 5604 Prepare As-Built Drawings 5605 Review Contractor Submittals 5606 Review Construction Methods and Procedures 5607 Clarification of Contract Drawings 5608 On-Site Monitoring of Excavation for Contamination 5700 QUALITY ASSURANCE/QUALITY CONTROL 5701 5702 5703 5704 5705 5706 5707 5708 Intra-Inter Discipline QC Review Calculations QC Review Drawings QC Review Specifications QC Review Opinion of Probable Construction Cost QC Review Document/Technical Reports QC Review Construction Administration QC Review Constructability Review 7/25/2005 1 Exhibit B-IA Scope of Services Scope of Services for Permitting and Design of Trunk Storm Sewer, in conjunction with Ferry Tunnel or Surface Street Improvement Construction. Supplement Number 3 to Exeltech Contract No. 0324, Downtown Bremerton PedestrianjBremerton Transportation Center Access Improvements (Also referred to as "Phase 5" of the contract.) 5100. SCOPE AND BUDGET 5101 Project Description The plans preparation work included in this supplement to the agreement consists of preparing Preliminary Plans, and Final Plans, Specifications and Estimates (P.S. & E.) to support the City of Bremerton's Trunk Storm Sewer Plan as outlined in the "Amendment to the 2000 CSO Reduction Plan Update" Report. The services provided under this agreement will also include Design Project Management and Construction Support. This supplement involves the design, environmental permitting and construction support for construction of a gravity sewer in advance of the new Maritime Park construction, located south of 1st Street, and adjacent to and west of the Bremerton Transportation Center, in accordance with HDR Option 4. This accelerated project is on a schedule driven by the demolition of existing PSNS buildings and conveyance of the Maritime Park property from PSNS to the City of Bremerton. The current schedule for building demolition indicates that it will take place beginning in June 2005 and the conveyance of the property will occur in September 2005. The remainder of the CSO line between Park Avenue and the northern end of this project will be constructed in conjunction with the Pedestrian/BTC Access Improvements project. It is anticipated that the Construction Contract work may include demolition and replacement of a portion of an existing 15-inch sanitary sewer section, installation of a new extension to a six-inch pressure sanitary sewer section, installation of a new 54-inch concrete or 48-inch HDPE gravity CSO section, manholes and other work necessary to provide a completed project as described herein. Several deliverables for the design of this CSO segment are also required for the Access Improvements project. This supplemental scope will include only those items that are outside of or in addition to the Access Improvements project scope. The Consultant will maximize re-use of all documents and deliverables. Data collection items to be provided by the City will include (as available): A. As-Built or As-Designated Utility Plans including but not limited to Gravity and Pressure Sanitary Sewer, Storm Sewer, Communication Lines, and Steam Lines. B. Building Plans for PSNS structures in the project area. C. Example preferred specifications. Data collection items beyond information needed for the Access improvements project, which will be requested by the Consultant from other agencies, may include: . A. Gas, Power, Telephone, And lV Utility Routings (From Respective Utility Owner) B. Environmental Data C. other Pertinent Project Data As May Be Available D. WSDOT Ferry Terminal utilities routings 5104 General Assumptions on Which This Scope of Work Is Based General Assumptions include: 7/25/2005 2 Exhibit B-1 A Scope of Services A. This supplement is limited to trunk sewer conveyance improvements of the stormwater system in the Pacific Avenue Basin, specifically that portion of the CSO line south of 1st Street. B. No Right of Way (ROW) costs included for necessary internal city easements. C. Alignment nominally follows easterly Maritime Park boundary. D. 1 st St. will not be closed to through traffic - Ferry traffic will be maintained. E. PSNS will agree to an extension of their existing six-inch pressure sanitary sewer line without modifying or replacing pumping equipment. F. Site preparation will not be necessary following demolition of existing buildings by the PSNS. G. PSNS steam lines, if present, will not require modification via this contract. 5300 NEPA/SEPA/SERP ENVIRONMENTAL ANALYSIS Several work tasks required for this project are also required for the Downtown Bremerton Pedestrian/BTC Access Improvements project. Consultant will make a reasonable effort to combine tasks and re-use deliverables with the Access Improvements project to a reasonable extent possible to minimize cost of the work. 5301 Public Meetings No scope or budget provided for this task. Any work requested for this task will be considered extra work and will require additional scope and budget. 5304 Tribal/SHPO Consultation Consultation with the Suquamish Tribe and Office of Archaeology and Historic Preservation will occur if required by those entities regarding the separated approach for constructing this segment of the CSO. Assumptions: One meeting with the Tribe, coordinated with the Downtown Bremerton Pedestrian/BTC Access Improvements Project. Deliverable: Written summary of any meetings conducted with the Tribe and SHPO. 5310 Prepare and Coordinate Preparation of Permit Applications Prepare permit applications and coordinate permit application process with the City being the signatory authority for the applications. Assumptions: 1. Permits required include: Shoreline Substantial Development; 2. No Corps of Engineers Section 404 or Section 10 Permit will be required. 3. No other federal permit will be required. 4. Maximum of two consultation meetings with agencies. Deliverables: 1. Shoreline Permit Application 2. SEPA Checklist 5311 Archaeological Construction Monitoring The consultant shall provide an archaeological specialist to monitor during excavation of materials in the vicinity of the historic natural shoreline per the Memorandum of Agreement with the Suquamish Indian Tribe. Assumptions: Two weeks of excavation work in the Heritage Park vicinity. Deliverable: Written summary of any findings. 7/25/2005 3 Exhibit B-IA Scope of Services 5500 FINAL STORM SEWER SYSTEM DESIGN AND PS&E 5501 Description of Work This work consists of developing the Plans, Specifications & Estimate package for the construction of the Trunk Storm Sewer using shored and open cut construction, in the Maritime Park vicinity as described herein. The work will be in accordance with the approved Basis of Design Report, Preliminary Design and other pertinent documents. The work will include completed design and PS&E for the new Gravity Sewer (CSO) Sections, incorporating as necessary the extension of an existing PSNS six-inch pressure sanitary sewer line and replacement of an existing 15-inch gravity line with an 8-inch gravity line if the 15-inch gravity line conflicts with the new 54-inch concrete or 48-inch HOPE CSO line. 5502 Final Design and PS&E Deliverables The PS&E Deliverables include: A. Easement Information - Incorporated into 95%, and 100% Submittals Assumptions. 1. The final storm sewer system design will include: a. New Trunk Storm Sewer Section from the former PSNS Police Station vicinity to a new outlet line manhole on BTC property. b. Replacement of a segment of an existing 15-inch gravity sanitary sewer line with an 8-inch gravity sewer line and extension of an existing six-inch pressure sanitary sewer line to replace a portion of the function of the 15-inch line (if required). 2. Eight (8) drawings represent the estimated level of effort involved in Final Design and PS&E Deliverables. a. General Plans b. Detail Plans c. Quantity Tabulations d. Temporary Erosion & Sedimentation Control Plans 5503 Specifications Special Provisions will be prepared using WSDOT standard format. 5504 Cost Estimate An estimate of probable construction costs will be prepared using WSDOT standard format. 5505 Geotechnical Maximum use shall be made of existing soils information, prior field explorations and engineering studies. Available geologic studies by others and previous City studies shall be reviewed. Specification Preparation Consultant will prepare draft and final specification sections for contaminated media based upon existing information. Potential specification sections may include health and safety, handling, stockpiling, transport and disposal of contaminated soil and handling, treatment and disposal of contaminated groundwater and dewatering. No meetings are assumed to be required. Estimation of Quantities and Costs Consultant will review existing information and develop preliminary estimates of the quantity of contaminated soil and groundwater that is likely to be encountered during construction. Consultant will also prepare a preliminary estimate of the quantity of non-contaminated 7/25/2005 4 Exhibit B-IA Scope of Services groundwater. Groundwater estimates will require hydraulic testing, a description of the likely construction approach (ie.. will excavation be sequenced or completed all at once) and reliable estimates of construction duration. Cost estimates will be developed once quantities have been established. Soil Disposal Evaluation Consultant will explore on-site disposal of potentially contaminated CSO trench excavation materials. Land spreading of excavation spoils is proposed since the Navy is going to remediate the whole area with a two-foot cap of clean soil after the CSO line is completed. The evaluation will involve discussions with the Department of Ecology, the City and, possibly, the Navy. See also: 5600 Construction Support 5506 Right of Way Easements The Consultant will establish the proposed internal city easement needs for the storm sewer system in coordination with the City of Bremerton during the design process. The Consultant will prepare this information with han9 annotated easement requirements on the most appropriate plan sheets. The City will acquire the necessary internal easements. The Consultant will identify the proposed easement needed for work on BTC property. The City will acquire the necessary easements. The Consultant will incorporate the appropriate easement information in the contract documents. . Consultant will provide BTC property easement descriptions and drawings to WSDOT for incorporation into the Bremerton WSF facility sundry site plan. 5600. CONSTRUCTION SUPPORT SERVICES The Consultant will assist the City of Bremerton staff with support services during construction. In addition to services identified in the main contract, these services may include: Consultant will provide environmental monitoring services during excavation for installation the SOD-foot long Phase 1 CSO line on the shipyard property and for the CSO line installation along Park Avenue. The work is estimated to require 3 weeks of on-site monitoring. Consultant will also perform sampling for characterization purposes and assist with permitting off-site disposal of contaminated soil. No monitoring is planned for other areas. Assumption: On-site monitoring of excavation assumes two weeks' excavation activities in the Harborside (Maritime) Park area and ten samples tested, and one week excavation activities in the Park Ave vicinity with five samples tested. Since the level of effort for Construction Support Services cannot be accurately predicted, the Consultant's estimated level of effort represented in the Cost Proposal for Construction Support Services is an allowance only; which is to be expanded on a time and material basis. Additional work in this task will be carried by mutual agreement under a Contract Change Order. For purposes of costing the aforementioned effort under Construction Support Services will be lumped under the following sub tasks: 5601 Assist City in Contract Award 5602 Preconstruction Conference 5603 Attend Weekly Coordination Meetings 5604 Prepare As-Built Drawings 5605 Review Contractor Submittals 7/25/2005 5 Exhibit B-1 A Scope of Services 5606 Review Construction Methods and Procedures 5607 Clarification of Contract Drawings 5608 On-Site Monitoring of Excavation for Contamination See also: 5311 Archaeological Construction Monitoring 5700 QUALITY ASSURANCE/QUALITY CONTROL Additional level of effort for QA/QC will occur in the following areas: 5701 5702 5703 5704 5705 5706 5707 5708 Intra-Inter Discipline QC Review Calculations QC Review Drawings QC Review Specifications QC Review Opinion of Probable Construction Cost QC Review Document/Technical Reports QC Review Construction Administration QC Review Constructability Review 7/25/2005 6 Exhibit B-2c Scope of Work (Task Order Agreement) Each item of work under this AGREEMENT will be provided by task assignment. Each assignment will be individually negotiated with the CONSULTANT. The amount established for each assignment will be the maximum amount payable for that assignment unless modified in writing by the AGENCY. The AGENCY is not obligated to assign any specific number oftasks to the CONSULTANT, and the AGENCY'S and CONSULTANT'S obligations hereunder are limited to tasks assigned in writing. Task assignments may include but are not limited to, the following types of work: A. Phase 1 - Environmental Documents and Supporting Work B. Phase 2 - Preliminary Design. and Supporting Work C. Phase 3 - Final Design. and Supporting Work D. Phase 4 - Construction Support Services and Supporting Work E. Phase 5 - Permitting and Design. of Trunk Storm Sewer and Supporting Work F. Task assignments made by the AGENCY shall be issued in writing by a Formal Task Assignment Document similar in format to page 2 of this Exhibit. An assignment shall become effective when a Formal Task Assignment Document is signed by the CONSULTANT and the AGENCY, except that emergency actions requiring a 24-hour or less response can be handled by an oral authorization. Such oral authorization shall be followed up with a Formal Task Assignment Document within four working days, and any billing rates agreed to orally (for individuals, sub consultants, or organizations whose rates were not previously established in the AGREEMENT) shall be provisional and subject to final negotiation and acceptance by the AGENCY. Exhibit B-2c Formal Task Assignment Document Task Number Phase 5 The general provisions and clauses of Agreement Assignment. shall be in full force and effect for this Task Location of Project: Bremerton. Washington Project Title: Downtown PedestrianlBremerton Transportation Center Access Improvements Maximum Amount Payable Per Task Assignment: $335.226.69 Completion Date: Description of Work: (Note attachments and give brief description) Phase 5 - Permitting and Design of Trunk Storm Sewer south of 1 st Street. (See Supplement 3 for description) Agency Project Manager Signature: Date: Oral Authorization Date: See Letter Dated: Consultant Signature: Date: Agency Approving Authority: Date: Exhibit D-lc Consultant Fee Determination - Summary Sheet City of Bremerton Permitting and Design of Trunk Storm Sewer Start Date January 1, 2004 City of Bremerton Task Description: Environmental through Construction End Date April 1, 2006 Fee Determination Consultant: EXELTECH Code Classification Man Hours Dollars LABOR (Extension) Rate (Extension) 05 Principal 2 x $50.60 $101.20 10 QNQC 6 x $49.00 $294.00 15 Structural Lead 4 x $49.00 $196.00 20 Structural Engineer 1 7 x $41.00 $287.00 25 Structural Engineer 2 0 x $32.00 $0.00 30 Environmental Lead 16 x $40.00 $640.00 35 Environmental Support 52 x $29.00 $1,508.00 40 Civil Lead 54 x $41.00 $2,214.00 45 Civil Engineer 1 0 x $35.00 $0.00 50 Civil Engineer 2 56 x $32.00 $1,792.00 55 Civil Engineer 3 2 x $26.00 $52.00 55 Construction Management Lead 0 x $37.00 $0.00 55 Construction Engineer 1 0 x $30.00 $0.00 55 Construction Engineer 2 0 x $27.00 $0.00 55 Building Engineer 1 0 x $38.00 $0.00 55 Project Controller 4 x $28.00 $112.00 55 Admin Support 1 0 x $21.00 $0.00 55 Admin Support 2 0 x $15.00 $0.00 55 Document Editor 4 x $26.00 $104.00 55 CADD Tech 1 0 x $25.00 $0.00 55 CADD Tech 2 96 x $22.50 $2,160.00 55 CADD Tech 3 8 x $20.00 $160.00 Total Hours 311 Total DSC $9,620.20 % Increase % of Work Escalation for '04 0 50 $0.00 Escalation for 'OS 0 50 $0.00 Escalated Total DSC $9,620.20 Overhead (OH Cost -- including Salary Additives) OH Rate x DSC of 162.35% x $9,620.20 $15,6111.39 Fixed Fee (FF): FF Rate x DSC of 30.00% x $9,620.20 $2,886.06 Reimbursables ~ Quantity Units Rate Meals and Lodging each @ $15.00 $0.00 Plans - Plotting / Repro each @ $4.50 $0.00 Mapping/Photos/Surveys each @ $3.50 $0.00 Reproduction and Printing 10,000 copies @ $0.10 $1,000.00 Field Equipment Rental Lump Sum Computers $0.00 Postage and Supplies Est @ $2.00 $0.00 Ferry Fare $8.00 $0.00 Travel miles @ $0.38 $0.00 Reimbursables Total $1,000.00 Grand Total $29,124.65 Prepared B~ Robyn Moore Date: March 3, 2005 8/8/2005 Exhibit G-lc Subconsultant Fee Determination - Summary Sheet Fixed Fee (FF): FF Rate x DSC of 0.00% x Start Date January 1, 2004 End Date April 1, 2006 Project # 0324 Dollars Rate (Surface) x $125.00 $5,500.00 $5,500.00 % of Work 50.00% $0.00 20.00% $0.00 $5,500.00 $5,500.00 $0.00 $5,500.00 $0.00 City of Bremerton Permitting and Design of Trunk Storm Sewer City of Bremerton Task Description: Environmental through Construction Subconsultant Fee Determination Subconsultant: Demich Consulting Classification Project Manager Total Hour Man Hours (Surface) 44 44 Total DSC Escalation for '04 Escalation for 'OS Escalated Total % Increase o o Overhead (OH Cost -- including Salary Additives) OH Rate x DSC of. 0.00% x Reimbursables Itemized Meals and Lodging Mileage Mapping/Photos/Surveys Reproduction and Printing Field Equipment Rental Postage and Supplies Quantity Units day 500 mi o each o copies o each Est Rate $0.38 $0.00 $187.50 $0.00 $0.00 $0.00 $70.00 $257.50 @ @ @ @ @ @ Reimbursables Total Grand Total $5,757.50 Prepared By Gary Demich Date: December 9, 2003 8/8/2005 I Exhibit G-lc Subconsultant Fee Determination - Summary Sheet City of Bremerton Permitting and Design of Trunk Storm Sewer City of Bremerton Task Description: Geotechnical Subconsultant Fee Determination Subconsultant: Shannon &. Wilson Start Date January 1, 2004 End Date April 1, 2006 Project # 0324 Dollars Rate (Surface) x $66.00 $0.00 x $35.00 $490.00 x $42.00 $672.00 x $26.00 $3,744.00 x $22.00 $0.00 $4,906.00 % of Work 50 $0.00 50 $0.00 $4,906.00 x $4,906.00 $9,547.08 x $4,906.00 $1,471.80 Classification Principal In Charge Project Manager Associate Staff Engineer/Geologist Clerical/Drafting Total Hours Total D5C Escalation for '04 Escalation for 'OS Escalated Total Overhead (OH Cost -- including Salary Additives) OH Rate x DSC of 194.60% Fixed Fee (FF): FF Rate x DSC of 30.00% Reimbursables Itemized Mileage and Ferry Costs Drilling Subcontract (incl. 10% markup) Analytical Testing Subcontract (incl. 10% Reproduction and Printing Field Equipment Rental EDR and Aerial Photos Instrumentation survey subcontractor Inclinometer Casing Strain Gages Crack Gages Rent Water Level & Strain Gage Readout! Rent Inclinometer Quantity 3 o 15 100 o o o o o o o o Reimbursables Total Grand Total Prepared By: Monique Nykamp, Scott Gaulke, and Jim Wu 8/8/2005 Man Hours (Surface) o 14 16 144 o 174 % Increase o o Units day each each copies each Est Est each each each days days @ @ @ @ @ @ @ @ @ @ @ @ Rate $20.00 $19,429.00 $1,000.00 $0.10 $670.00 $220.00 $15,000.00 $375.00 $250.00 $20.00 $40.00 $75.00 $60.00 $0.00 $15,000.00 $10.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $15,070.00 $30,994.88 Date: December 9, 2003 Exhibit G-1c Subconsultant Fee Determination - Summary Sheet Start Date End Date Project # 0324 Rate x $28.55 x $21.68 x $16.75 x $17.70 % of Work 50 50 x $2,377 .83 x $2,377.83 City of Bremerton Permitting and Design of Trunk Storm Sewer City of Bremerton Task Description: Archaeological Subconsultant Fee Determination Subconsultant: NWAA January 1, 2004 April 1, 2006 ClasSification Senior Archaeologist Staff Archaeologist Graphics/Production Admin. Assistant Total Hours Total DSC Escalation for '04 Escalation for '05 Man Hours (Surface) 1 106 2 1 110 % Increase o o Escalated Total Overhead (OH Cost -- including Salary Additives) OH Rate x DSC of 90.91% Fixed Fee (FF): FF Rate x DSC of TOTAL Reimbursables Itemized Ferry Costs Mileage Reports Reimbursables Total Grand Total Prepared By: 30.00% Quantity 20 100 1 Units day each each 8/812005 @ @ @ Rate $13.30 $0.41 $50.00 Date: Dollars (Surface) $28.55 $2,298.08 $33.50 $17.70 $2,377 .83 $0.00 $0.00 $2,377 .83 $2,161.69 $713.35 $5,252.86 $266.00 $40.50 $50.00 $356.50 $5,609.36 Exhibit Gc Subcontracted Work The agency permits subcontracted work for the following portions of the work of this agreement Activity Project Management Geotechnical Archaeological Total Subcontracted Work Exeltech Consulting, Inc. TOTAL Subconsultant Demich Consulting Shannon & Wilson Northwest Archaeological Associates Fee $5,757.50 $30,994.88 $5,609.36 $42,361.74 $29,124.65 $71,486.39 +--------------------------------------------------------------------------+ ::Enter Search Criteria, Press Esc Key to Transmit =F :=Press Del Key to Terminate Delete Mode =F CHANGE Contract Transactions + Contract Number 4381 : :Vendor Name :=Subject : =Department ::Status Code + EXELTECH CONSULTING INC PEDESTRIAN/TRANSPORTATION ENGINEERING PRO CENTER ACCESS IMPROVE -r =F =F + =F $4625965.15 =F 08/14/2003 =F 12/31/2006 :1= 11/01/2006 =F =F + Insurance Type Amount GL $2000000.00 Amount Begin Date End Date Review Date Insurance Total Insurance Review Date $2000000.00 07/01/2006 =f + + Comments SUPPLEMENT #1 4/04 - #2 7/04 =f +--------------------------------------------------------------------------+ SUPPLEMENTAL AGREEMENT # 2 Project No.: Agency: Name of Project: HPI998(029) City of Bremerton Downtown PedestrianlBremerton Transportation Center Access Improvement 1122 $4,625,965.15 City Contract No.: New Maximum Amount Payable: The City of Bremerton (City) and Exeltech Consulting, Inc., (Consultant) desire to supplement the standard Consultant Agreement executed on August 14, 2003 and supplemented on April 14, 2004. All provisions in the Agreement remain in effect except as expressly modified in Supplemental Agreement #1 and this Supplemental Agreement as follows: 1. Section II, SCOPE OF WORK, is supplemented to add Sections 1300 and 2400 as set forth in attached Exhibit B-1 b. The Task Order Agreement shall be amended as set out in and Exhibit B-2b, task number phases 1-5. Consultant shall not begin work on any phase~onsultant re~s written authorization to proceed from the City for that specific phase. ~ -f;!:J II. Section IV, TIME FOR BEGINNING AND COMPLETION, remains the same. III. Section V, PAYMENT, is amended as set forth in the attached Exhibit A, Exhibit C and Exhibit D- lb. The maximum amount payable under this agreement as modified herein, inclusive of all fees and other costs, is changed as a result of this supplement to $4,625,965. I 5. IV. Section VI, SUBCONTRACTING, is amended as set forth in the attached Exhibit Gb, and Exhibit G-Ib. The undersigned consultant approves this Contract Modification as to the changes, if any, in the contract price specified for each item, including any and all supervision costs and other miscellaneous costs relating to the change in work, and as to the extension of time allowed, if any, for completion ofthe entire work due to said Contract Modification. This document will become a supplement of the contract and all provisions will apply hereto. It is understood that this Contract Modification shall be effective when approved by the City of Bremerton. The parties whose names appear below warrant that they are authorized to enter into a contract modification that is binding on the parties of this contract. In addition, Consultant warrants that it has or will inform the surety of this change, and shall take appropriate action to modify any bonds required under the contract to address this change. 1N WITNESS WHEREOF, the parties have executed this Contract Modification on the day and year first written above. Exeltech Consulting, Inc City of Breme~o_l~ ~ Cary Bozeman, Mayor Date: ~~¢a.s,~Q~}~. Date: 7- 1J ' 05/ DEPARTMENTAL APPROVAL: Phil Williams, Director of Public Works and Utilities ~at)~ 5 gffn'sY-o f~ ' .~r~ rub-~-'voviclg In,rim City Clerk 'City Attorney Exhibit "A" Summary of Payments Basic Supplement Supplement Total Agreement #1 #2 Executed on Executed on August 14, 2003 Apd114, 2004 Direct Salary Cost $1,478,841.57 $96,358.18 $147,016.80 $1,722,216.55 Overhead $1,917,895.94 $135,759.40 $167,867.83 $2,221,523.17 (Including Payroll Additives) Direct Non-Salary $124,918.14 $7,404.98 $10,754.00 $143,077.12 Costs Fixed Fee $355,778.26 $24,217.73 $29,348.53 $409,344.52 Total Amount $3,877,433.91 $263,740.30 $354,987.16 $4,496,161.36 Authorized Management $48,258.09 .......... $48,258.09 Contingency Reserve Fund (Phases 1 -4) Management ..... $25,000.00 ..... $25,000.00 Contingency Reserve Fund (Phase 5) Phase 5 Surface Option ..... $56,545.71 ..... $56,545.71 Management Reserve Fund Maximum Amount $3,925,692.00 $345,286.00 $354,987.16 $4,625,965.15 Payable DOT Form 140-063 EF Revised 10/97 Exhibit B-:~b Supplemental Scope of Services City of Bremerton and Exeltech Downtown Bremerton Pedestrian/BTC Access Improvements Supplement 2 - Surface Alternative and Extension of Project Limits Table of Contents City of Brernerton and Exeltech Supplemental Scope of Services Downtown Bremerton Pedestrian/BTC Access Improvements Supplement 2 - Surface Alternative and Extension of Project Limits NEPA ENVIRONI~IENTAL ASSESSI~IENT 1301 Prepare Environmental Classification 1302 Update Preliminary Purpose and Need for the Project 1303 Prepare and Carry Out Public Involvement/Tnformation Plan 1304 Tnterview Businesses i/.305 Conduct Stakeholders Workshop 1306 /4eet with Resource Agencies 1307 Publicize and Conduct Public Open House 1308 Presentation to City Council 1509 Prepare Discipline Reports and Biological Assessment 1310 Qualitative Evaluation of Non-Critical Environmental Elements 1311 Revise Biological Assessment and Discipline Reports 1312 Preliminary Environmental Assessment (EA) 1313 Camera Ready EA 1314 Publicize and Conduct EA Public Open House ! Hearing 1315 Prepare Response to Comments 1316 Prepare Revised EA and Dra~c FONS! 1317 Prepare Notice of EA and FONSI Approval 1318 Publication of Documents i/.319 Environmental Permits 1320 Public Involvement~ Alternatives Development and Analyses PRELIF4ZNARY DESZGN 30% 2401 Design Record 2402 Develop Horizontal and Vertical Alignment Plans 2403 Traffic Circulation Study 2404 Roadway Sections 2405 Structural Alternatives and T.S.&L. Study 2406 Tunnel Support Systems 2407 Surveying 2408 Geotechnical Report 2409 Hydraulic Analysis and Report 2410 Utilities Design Report 2411 Right-of-Way 2412 Develop Design-Phase Public Information Plan 2413 Implement Design-Phase Public Information Plan 2414 Preliminary Opinion of Probable Costs for Right-of-Way and Proiect 2415 Preliminary Design Deliverables Downtown Bremerton Pedestrian/BTC Access ]Improvements Scope of Services - Supplement 2 City of Bremerton and Exeltech Supplemental Scope of Services Downtown Bremerton Pedestrian/BTC Access Improvements Supplement 2 - Surface Alternative and Extension of Project Limits 1300 NEPA ENV/RONMENTAL ASSESSMENT This supplemental scope of services encompasses impacts and mitigation analysis of one additional build alternative beyond the original scope of this project, referenced in Task 104 (General Assumptions on Which This Scope of Work is Based), of the original and approved Scope of Services. The environmental analysis and preliminary design will now look at two build alternatives and one no-build alternative. Additionally, this supplemental scope of services reflects an extension in the project limits on Burwell Street from Warren Avenue to Naval Avenue. A traffic analysis study will be conducted for this extended portion. All task descriptions and assumptions in the original Scope of Services remain the same and will also apply throughout this supplemental scope, except where explicitly noted or amended herein. 1301 Prepare Environmental Classification No additional work will be needed. 1302 Update Preliminary Purpose and Need for the Project No additional work will be needed. 1303 Prepare and Carry Out Public Involvement/Information Plan No additional work will be needed. 1304 I'nterview Businesses No additional work will be needed. 1305 Conduct Stakeholders Workshop No additional work will be needed. 1306 Meet with Resource Agencies No additional work will be needed. 1307 Publicize and Conduct Public Open House No additional work will be needed. 1308 Presentation to City Council No additional work will be needed. 1309 Prepare Discipline Reports and Biological Assessment Prepare Discipline Reports based on preliminary design that includes horizontal and vertical alignment, proposed improvements footprint, and preliminary right-of-way limits. This involves analysis of one additional build alternative beyond the original scope of this project. Additionally, the affected environment will be analyzed to encompass the extended project limits to the intersection of Burwell Street and Naval Avenue. Discipline Reports shall follow the outline for the specific Discipline Report and Biological Assessment checklists included in the WSDOT Environmental Procedures Manual (M 31-11) for the following elements: 1309.1 Water Quality The Discipline Report will be prepared based on the WSDOT Environmental Procedures Manual Exhibit 431-4, and will analyze the water quality associated with an additional build alternative. 1309,2 Hazardous Materials Downtown Bremerton Pedestrian/BTC Access Improvements Scope of Services - Supplement 2 Studies will be performed to investigate, assess, rank and describe the potential hazardous materials impacts that could occur with the project based on an additional build alternative. The additional hazardous materials analysis associated with the second build alternative will include: A. Identify probable adverse impacts of the screened project alternatives with respect to hazardous materials; B. Identify possible impacts that the existence of hazardous materials may have on the construction of the project; and C. Recommend mitigation measures that could be implemented for unavoidable adverse impacts. 1309.3 Biolo9¥ No additional analysis will be required. 1309,4 Biological Assessment The Biological Assessment and required consultation under Section 7 of the Endangered Species Act will comply with the BA checklist (Exhibit 436.4) in WSDOT Environmental Procedures Manual. No additional analysis will be needed. 1309.5 Transportation See Section 2403 1309.6 Bicycles and Pedestrians See Section 2403 1309.7 Historic and Archaeological This report will analyze the affect on historic and archaeological resources associated with the additional build alternative. Additional analysis and work associated with the additional build alternative will include: A. Assessment of effects of the proposed undertaking on cultural resources and historic properties. B. Consultation among principle parties to consider ways to resolve adverse effects. C. Project coordination and Section 106 - location of sites, field investigations and surveys as necessary. D. Analysis and report preparation. Assumpt/on: 1. No HABS/HAER documentation will be required. 1309.8 Air (~uality The Air Quality Report will document the results of "hotspot' modeling for carbon monoxide and will determine if the project meets the Conformity Requirements of the Clean Air Act Amendments. The Air Quality Discipline Report will be based on WSDOT Environmental Procedures Manual Section 425, Exhibit 425-4, and will analyze the air quality impacts associated with the additional build alternative. Further impacts and mitigation analysis will be necessary for the additional build alternative. 1309.9 Visual Quality The Visual Quality Discipline Report will be based on WSDOT Environmental Procedures Manual Section 459, Exhibit 459-1, and will analyze the visual quality impacts associated with the additional build alternative. Further impacts and mitigation analysis will be necessary for the additional build alternative. Downtown Bremerton Pedestrian/BTC Access Improvements Scope of Services - Supplement 2 Deliverab/es; 1. Eight (8) perspective sketches. Four (4) sketches for each of the two build alternative (Surface Alternative 2b and Tunnel Alternative 3b), each from a different viewpoint. 1309.10 Relocation, Disruptions, and Displacements The Relocation, Disruptions, and Displacements Discipline Report will be based on the checklist in WSDOT Environmental Procedures f4anual Section 457, Exhibit 457-3, and will analyze the relocation, disruptions, and displacements of each alternative. Further impacts and mitigation analysis will be necessary for the additional build alternative. 1309.11 Economic (Employment, property values, taxes, overall economic activity) The Economic Elements Discipline Report will be based on the WSDOT Environmental Procedures rVlanual Section 457, Exhibit 457-2, and will analyze the economic impacts associated with each alternative. Further impacts and mitigation analysis will be necessary for the additional build alternative. 1310 (~ualitative Evaluation of Non-Critical Environmental Elements The additional evaluation of non-critical environmental elements due to an added alternative and extension of the project limits include: 1310.1 Noise/Vibration Noise impacts and mitigation analysis for sensitive areas will be conducted for the additional build alternative. 1310.2 Land Use This analysis will examine consistency of all alternatives, including the additional build alternative, with current and proposed comprehensive plans, zoning, and related city, county, and state policy plans. An evaluation will be conducted to determine if properties are impacted by the project and mitigation thereto. 1310.3 Public Services and Utilities This analysis will examine public services and utilities potentially impacted by the project at a qualitative level for all alternatives, including the additional build alternative. This analysis will include a discussion of which utilities may require relocation. 1310.4 Geology and Soils Studies will be performed to assess the geology and soils along the project corridor for all alternatives. Additional evaluation due to the added build alternative will include: A. A description of affected environment including geology, geologic hazards, and general topographic setting for each alternative. B. Evaluation of potential impacts for each alternative and recommendations for mitigation of impacts. C. Prepare written sections and figures for inclusion into the EA documents. Prepare a technical memorandum summarizing the studies. 1310.5 Energy Analysis will be done to evaluate how much energy the project will use during construction and operation, the availability of energy sources, any conservation measures incorporated into the design, and the consumption of nomrenewable resources for all alternatives, including the additional build alternative. Downtown Bremerton Pedestrian/BTC Access Improvements Scope of Services - Supplement 2 1310.6 Environmental .lustice An evaluation will be done to determine the presence, if any, of minority or Iow-income populations in the project area and potential impacts on those populations from all alternatives, including the additional build alternative. 1310.7 Section 4(f) Evaluation This evaluation will satisfy Section 4(f) requirements associated with the historic and park sites located within the project area. The evaluation will analyze the surface alternative's impact to these sites and in regard to feasible and prudent alternatives to avoid impacts to Section 4(f) properties. For properties that cannot be avoided, measures to minimize harm will be developed. Assumptions: 1. A maximum of three (3) Section 4(f) properties will be evaluated. De/iverables: 1. Section 4-(0 Evaluation. 1311 Revise Biological Assessment and Discipline Reports Additional revisions to these reports will be needed due to the analysis of an additional build alternative. 1312 Preliminary Environmental Assessment (EA) Prepare Preliminary Environmental Assessment (EA). Submit to the City for approval and to WSDOT Local Programs office for transmittal to FHWA and FTA for approval. This report will study include the additional build alternative. The added build alternative will require additional impacts and mitigation analyses and summary work. 1313 Camera Ready EA Additional revisions will be needed due to the analysis of an additional build alternative. 1314 Publicize and Conduct EA Public Open House / Hearing Additional work will be needed due to the analysis of an additional build alternative. 1315 Prepare Response to Comments Upon conclusion of the 30-day public review period, evaluate public and agency comments received and prepare responses to comments. Additional work will be needed due to the analysis of an additional build alternative. 1316 Prepare Revised EA and Draft FONS! Additional work will be needed due to the analysis of an additional build alternative. 1317 Prepare Notice of EA and FONS! Approval No additional work will be necessary. 1318 Publication of Documents No additional work will be necessary. 1319 Environmental Permits No additional work will be necessary. 1320 Public Tnvolvement, Alternatives Development and Analyses Prepare four additional surface alternatives and two additional tunnel alternatives for presentation to the public via information handouts, internet review and open houses. Prepare public meeting advertisements for City to provide to area newspapers. Provide "rider alert" information to Kitsap Transit. Downtown Bremerton Pedestrian/BTC Access Improvements Scope of Services - Supplement 2 Conduct two open houses, receive, compile and summarize public input. Analyze the six alternatives, compare to the prior four alternatives (3 tunnel and one surface) and present to Stakeholders Committee. Prepare Alternatives Analysis Report. 2400 PRELIMINARY DESIGN 30% 2401 Design Record The Consultant shall prepare a surface alternative and include it in the Draft Design Record. Designs and drawings for the development of the drainage, landscaping, utilities, and other plans: and R/W information will also be prepared. Additional design work wilt be needed for the additional surface alternative which will include one pedestrian overcrossing, and reconfiguration of surface street lanes on Burwell Street, Pacific Avenue and First Street. Reconfiguration of lanes on Washington Street may also be required. 2402 Develop Horizontal and Vertical Alignment Plans The horizontal and vertical alignments shall be developed for a surface alternative so that horizontal and vertical clearances can be reasonably checked, drainage concepts resolved, utility conflicts identified and R/W requirements accurately estimated. Additional design work will be needed due to the addition of the surface alternative. The pedestrian overcrossing will require an additional plan sheet for horizontal and vertical alignments. The alignments for the surface streets will be modified from the layouts of the tunnel alternative. Assumption: Z. Minimal design work (removing existing bulb-outs and bus pad) will be all that is required west of Park Avenue on Burwell Street. 2403 Traffic Circulation Study The Consultant shall prepare a Lemperary detour route circulation report for a surface alternative utilizing the Parametrix Traffic circulation study to analyze traffic movements (including pedestrians and bicycles) during and after construction. Additional work will be needed due to the analysis of the additional surface alternative, Different detour routes will be analyzed in order to best convey traffic through the construction process. Traffic analysis will be in addition to the analysis prepared for the tunnel alternative; however, the assumptions are the same and the deliverables will be combined. Assumptions: 1. The final alignment traffic analysis report (preferred alternative) will utilize the Parametrix study as an appendix. 2. It is assumed that there will be one review of comments and responses for the draft report and one for the final report. Deliverables: 1. Temporary detour route report that will address the following: a. Temporary signal timing revisions b. Additional fire preemption c. Transit signal priority d. Conceptual layout and schematics of the roadways and intersections 2. Preliminary opinion of probable cost for temporary and permanent traffic items will be prepared at this stage and will be included in the Design Record. In addition, a traffic analysis study will be performed for the area along Burwell Street, between Naval Avenue and Warren Avenue. The following will be included in the traffic analysis study: 5 Downtown Bremerton Pedestrian/BTC Access Improvements Scope of Services - Supplement 2 Pedestrian Supplement to Downtown Circulation Study Pedestrian projections for both Tunnel Alternative 3b and Surface Alternative 2b will be prepared for years 2006 and 2030, The analysis will include consideration of the eventual return of the passenger ferry. Activities: A. Determine appropriate pedestrian circulation projections for year 2006 and year 2030. This will include consideration of the eventual return of passenger ferries. B. Develop pedestrian trip generation data from existing and projected land use based on trip generation for each land use and mode split data for Bremerton CBD or similar area. Assumptions: 1. City of Bremerton to provide current pedestrian volume data. 2. Trip Generation, 7th Edition published by ITE will be used as a reference. 2. Pedestrian Crossing Analysis and Related Traffic Congestion on Bun4~ell Street between Warren Avenue and Naval Streets Pedestrian crossing analysis will be conducted for current and future years, evaluating pedestrian issues along the Burwell Street corridor from Warren Avenue to Naval Avenue. This analysis will consider the feasibility of potential improvements in~:luding but not limited to signals, signing, warning lights, etc. Activities: A. Conduct 5-9 AM and 3-6 PM pedestrian volume counts at four locations. B. Perform pedestrian signal warrants study for one location. C. Four observation site visits. D. Evaluate potential pedestrian crossing improvements. Assumptions: 1. City of Bremerton to provide necessary vehicular volume, gap and speed data. 3. S/gna/Synchronization Analysis Conduct a signal synchronization analysis for Burwell Street from Pacific Avenue to Naval Avenue. There are two components to this analysis: a) A study level analysis for existing and years 2006 and 2030 for the EA alternatives; b) A design level signal optimization for the preferred alternative. Activities: ,4, Conduct signal needs study at the intersection of Park Avenue and Burwell Street. B. Run Synchro model for four intersections for existing conditions and future conditions. Assumptions: 1. City to provide necessary vehicular volumes and any default input values they require for signal phasing and operations under existing conditions or in the future. 4. Lane Configuration Analysis Conduct a lane configuration analysis on Burwell Street from Warren Avenue to Naval Avenue taking into consideration the pedestrian crossing analysis and in conjunction with the signal 6 Downtown Bremerton Pedestrian/BTC Access i'mprovements Scope of Services - Supplement 2 synchronization analysis to determine the appropriate lane configuration. (2 EB lanes and 1 WB lane versus I EB lane and 2 WB lanes) Activities: A. Prepare proposed channelization drawings as necessary. B. Analyze and determine optimal lane configuration for Warren Avenue. Assumptions: 1. City to provide ADT counts at Burwell Street and Warren Avenue and at Warren Avenue and State Avenue. 2. City to provide available accident data. Any signal design work for this area, should it be determined an appropriate solution, is not included within this scope of work. 2404 Roadway Sections The Consultant shall prepare roadway sections for a surface alternative. The typical sections shall be the basis for preparing preliminary opinion of probable costs for the Project. The typical sections shall show lane widths, shoulder widths, and other pertinent features. Additional work will be needed to provide additional roadway sections with varying widths for the surface alternative. 2405 Structural Alternatives and T.S. & L. Study The Consultant shall prepare conceptual level design calculations to determine structure Type, Size and Location (T. S. & L.) for an additional build alternative. The Consultant shall prepare T. S. & L. drawings and conceptual level opinion of probable cost for a surface alternative in addition to the tunnel and no- build alternatives. Additional work will be needed. The Consultant will provide up to three photo-based renderings (one each) of up to three alternative pedestrian overcrossing structure types to assist the City regarding choosing the preferred appearance. 2406 Tunnel Support Systems 2406.1 Incident Identification No additional work will be needed. 2406.2 Mechanical ! Electrical No additional work will be needed. 2406.3 Safety Systems No additional work will be needed. 2406.4 Tunnel Environmental Control Study No additional work will be needed. 2406.5 Tunnel Support Services No additional work will be needed. 2407 Surveying No additional work will be needed. 2408 Geotechnical Report Downtown Bremerton Pedestrian/BTC Access improvements Scope of Services - Supplement 2 Geotechnical field explorations and engineering studies will be performed to develop geotechnical recommendations for preliminary design of a surface alternative. Additional work will be needed due to the analysis of foundations for the pedestrian overcrossing included in the additional surface alternative. Due to contamination found near the intersection of Park Avenue and Burwell Street, additional geotechnical drilling, monitoring, and analysis will be necessary to determine the extent of contamination. The following will be included in this additional scope of work: Well Installation Three monitoring wells will be installed near MW-701 to attempt to delineate the extent of groundwater contamination detected in this well. Field Explorations will include: A. Make site visit to locate monitoring wells and evaluate traffic control needs. B. Perform utility check by calling the public utility locating service (one-call center). Private utility locates in the field are not included in the Scope of Work. Coordinate with the City of Bremerton and Washington State Ferries for boring locations, site access, Street-Use permits, and utilities, as appropriate. C. Drill 3 30-foot deep soil borings for monitoring well installation to the north, southeast, and southwest of MW-701. Borings will be drilled using hollow-stem auger techniques. D. Soil samples will be obtained generally at 2.5-foot intervals in the upper 20 feet of each borehole and at 5-foot intervals thereafter using the Standard Penetration Test (SPT). An experienced engineer/geologist will record the drilling and sampling information and prepare a field log of the boring. E. The soil samples will be screened for contamination using a Photo-I'onization Detector (PID). One sample will be selected for analysis based on the results of field screening. Analytical samples will be submitted to an analytical laboratory for testing. F. Monitoring wells will be installed in each boring. G. All auger flights will be decontaminated using a steam cleaner between boreholes. Groundwater Monitoring will include: A. The monitoring wells will be developed to provide a connection to the groundwater table. B. Groundwater samples will be collected from each well at least 24 hours following well development. One groundwater sample will also be collected from MW-701. C. Groundwater table water surface elevations will be measured and recorded on the same schedule as test holes SW-1 through SW-6. Laboratory Testing: A. Analytical soil and groundwater samples will be submitted for analysis of halogenated volatile organic compounds (HVOCs), total gasoline-range petroleum hydrocarbons (TPH- G), total diesel-range extended petroleum hydrocarbons (TPH-Dx), and Resource Conservation and Recovery Act (RCRA) priority pollutant metals (arsenic, barium, cadmium, chromium, copper, lead, mercury, and zinc). Draft Well Installation and Sampling Report: Prepare a draft well installation and sampling report presenting the results of the field explorations and analytical laboratory testing. The report will be submitted as draft for review and will be finalized during the PS&E phase (see Task 503.4). The report will include the following: A. Summary of Work Performed B. Site and Project Description C. Results of Previous Sampling of MW-70:!_ D. Results of Current Analytical Testing 8 Downtown Bremerton Pedestrian/BTC Access Improvements Scope of Services - Supplement 2 E. Construction Considerations Assumptions: 1. The City of Bremerton and Project Team will assist with obtaining rights-of-entry required to complete the field explorations. It is assumed that City permit fees will be waived. 2. The borings will be performed during normal daylight hours in parking areas or shoulders of existing streets. 3. No flaggers will be required to perform borings in these areas. Traffic control will consist of cones and signs only. 4. It is assumed that the soil cuttings produced during installation will be contaminated. The soil and decontamination water will be containerized in drums and stored on City property pending the results of disposal analysis. The costs associated with disposal of contaminated soil and water are not included with this cost estimate. 5. The locations of the monitoring wells will be measured from existing site features using a cloth tape and will therefore be approximate. Pe//verabl~, 1. Draft Well Installation and Sampling Report. 2409 Hydraulic Analysis and Report The WSDOT 2004 Highway Runoff Manual will be used in the preparation of the Hydraulic Analysis and Report, The Consultant will prepare the Hydraulic Report and drainage analysis per the City's standards and requirements. Additional work will be needed due to the analyses required for the increased surface area of the surface alternative, The report will include the following: A. Summary of Work Performed B. Project Description C. All calculations necessary to identify and design the storm drainage conveyance system and water quality facility for the project D. Preliminary opinion of probable costs for the storm drainage system and water quality facilities for the preferred alternative. Assumption~. _/. Proposed starmwater facilities will be designed and sized to accommodate runoff from the total project length, approximately 1,600 ft. 2. Surface water runoff will be collected and conveyed in a system of new catch basins and storm pipe to proposed stormwater quality and quantity facilities located at the end of the project in the vicinity of the tunnel entrance near the ferry terminal. $. An underground concrete detention vault is the most likely option for quantity control, as open area for a pond does not appear available. 4.Quality control will be provided in bioswales or a media-filter vault. Stormwater runoff collected at the tunnel exit will require pumping a short vertical distance to finished grade of the proposed storm conveyance system. 6. No storm improvements are anticipated in the tunnel itself. Deliverable. 1. Hydraulic Analysis and Report. 24:l.0 Utilities Design Report Downtown Bremerton Pedestrian/BTC Access Improvements Scope of Services - Supplement 2 A comprehensive research and analysis of existing utilities and potential conflict areas will be performed throughout the project area. Extensive coordination with public and private utility agencies shall be provided during the early stages of the project to facilitate orderly development. The proposed surface street alignment will impact many utilities throughout the project corridor, though to a different extent than the tunnel alternative. Additional work will be required to research and analyze the potential conflict areas. Assumption: 1. It is assumed that the following public and private utilities may be impacted on this project: a. Power - Approximately 2000 ft of power including vaults, boxes, streeUights and street connections. b. Gas - Approximately 1500 It of gas including valves and street connections. c. Communications - Approximately 2000 ft including vaults, boxes and street connections. d. Water - Approximately 1500 It of waterline including services, fire hydrants, valves, manholes and street connections will be relocated e. Sewer - Approximately 1500 It of sewer, including manholes and street connections f. Storm - Approximately 1500 It of storm including catch basin, manholes and street connections. Deliverable. 1. The Utilities Design Report will be submitted during the Preliminary Design Phase. The report will include: a. Summary of work performed. b. Project description. c. Exploratory pothole results. d. Utility description and contact information. e. Construction considerations and recommendations. The Utility Design Report will also include design verification to confirm impacts on existing public and private utilities and outline how those impacts and the relocation of those utilities will be addressed. 241:I Right-of-Way The Consultant will establish the proposed right-of-way needs and coordinate with the City of Bremerton and WSDOT during the design process. The Consultant will prepare this information with hand annotated right-of-way requirements on the most appropriate plan sheets. The Consultant will establish the proposed right-of-way lines, right-of-way plans, and other related instruments including parcel maps and legal descriptions. The Consultant shall check right-of-way plans in their entirety, and provide certification to City of Bremerton that the right-of-way requirements are ready for requisition. City will acquire necessary easements and right-of-way, following the procedures outlined in the Uniform Relocation and Real Property Acquisition Policies Act. The Consultant has considerable experience in this regard, and is available to assist or provide complete services as Extra Work. Additional work will be required to establish the differing right-of-way needs associated with the surface street a~ternative. The Consultant shall incorporate the appropriate right-of-way information in the contract documents. 2412 Develop Design-Phase Public Information Plan A. Identify key milestones in design process where the public will need to be kept apprised of progress. B. Prepare purpose statement, key audiences, tools, tactics, budget, timeline and key messages. 10 Downtown Bremerton Pedestrian/BTC Access Improvements Scope of Services - Supplement 2 Assumption: 1. One cycle of Client revisions. De#retable: 1. Five copies of Design-Phase Public ]nformation Plan. 2413 Implement Design-Phase Public Information Plan Provide updating information/education regarding the project to the public per the Public Information Plan. Assumptlon~. 1. Three to five written pieces (e.g., news releases/websita information). 2. One presentation for the Consultant Project Nanager and others to deliver to individuals and groups. 3. One round of Client revisions per piece. De#verab/~. 1. Collateral as prescribed by the Plan. 2414 Preliminary Opinion of Probable Costs for Right-of-Way and Project Opinions of probable cost will be developed by researching property assessed values and sales data in the area. A correlation will be developed between assessed value and sales price; from this an adjustment factor will be derived that can be applied to assessed value as a tool for estimating property costs. Naking use of this technique will allow the Consultant to develop a total right-of-way and displacement opinion of probable cost. This will include the cost to acquire the property inclusive of acquisition services, relocation services and administrative costs (i.e. client admin, eminent domain, etc.) for each impacted parcel. It is assumed that the project will impact very few parcels, that use of the described methodology is appropriate for this task, and that the acquisition areas will be adequately delineated to allow an analysis of the impacts on each parcel. Additional work will be required to provide opinions of probable cost for the added parcels needed for the surface street alternative. 2415 Preliminary Design Deliverables Design Record A. A draft working paper on forecasting results for existing, future baseline and future alternatives. B. 60%, 95%, and 100% Design Record document. C. Horizontal and vertical alignment plans. D. Typical roadway sections. E. Preliminary opinion of probable costs for each alternative. F. Final approach and methods report. Additional work will be required to incorporate the surface street alternative into the Design Record. Traffic Analysis A, Temporary detour route report that includes; a, Signal timing revisions. b. Recommended fire preempt revisions if necessary. c. Additional transit signal priority recommendations. d. Conceptual layout and schematics of the roadways and intersections. B. Preliminary opinion of probable costs for temporary and permanent traffic items, Downtown Bremerton Pedestrian/BTC Access Improvements Scope of Services - Supplement 2 Additional work will be required to incorporate the surface alternative into the Traffic Analysis, Pedestrian Overcrossing A. Pedestrian Bridge Site Data Plans B. Layout Plan C. Preliminary (T. S. & L.) Plan Additional work will be required to incorporate the pedestrian bridge portion of the surface street alternative into the Design Record. Surveying A. Log and Status of Requests B. Final Base Map and Terrain Model No additional work will be required to incorporate the survey data for the surface street alternative into the Design Record. Geotechnica/ Report A. Written Detailed Geotechnical Requests for Data B. Foundation Design Criteria Memorandum No additional work will be required to incorporate the added geotechnical analysis into the Design Record. Hydraulic Analysis Report No additional work will be required to incorporate the added hydraulic analysis into the Design Record. Ut/l/t/es Design Report No additional work will be required to incorporate the added utilities analysis into the Design Record. 12 Exhibit B-2b Scope of Work (Task Order Agreement) Each item of work under this AGREEMENT will be provided by task assigmnent. Each assignment will be individually negotiated with the CONSULTANT. The amount established for each assignment will be the maximum amount payable for that assignment unless modified in writing by the AGENCY. The AGENCY is not obligated to assign any specific number of tasks to the CONSULTANT, and the AGENCY'S and CONSULTANT'S obligations hereunder are limited to tasks assigned in writing. Task assignments may include but are not limited to, the following types of work: A. Phase 1 - Environmental Documents and Supporting Work B. Phase 2 Preliminary Design and Supporting Work C. Phase 3 Final Design and Supporting Work D. Phase 4 - Construction Support Services and Supporting Work E. Phase 5 - Permitting and Design of Trunk Storm Sewer and Supporting Work F. Task assignments made by the AGENCY shall be issued in writing by a Formal Task Assignment Document similar in format to page 2 of this Exhibit. An assignment shall become effective when a Formal Task Assignment Document is signed by the CONSULTANT and the AGENCY, except that emergency actions requiring a 24-hour or less response can be handled by an oral authorization. Such oral authorization shall be followed up with a Formal Task Assignment Document within four working days, and any billing rates agreed to orally (for individuals, subconsultants, or organizations whose rates were not previously established in the AGREEMENT) shall be provisional and subject to final negotiation and acceptance by the AGENCY. Exhibit B-2b Formal Task Assignment Document Task Number Phase 1 The general provisions and clauses of Agreement shall be in full force and effect for this Task Assignment. Location of Project: Bremerton, Washington Project Title: Downtown Pedestrian/Bremerton Transportation Center Access Improvements Maximum Amount Payable Per Task Assignment: $725,549.41 Completion Date: Description of Work: (Note attachments and give brief description) Environmental Documents and Supporting Work, including development of additional alternatives, public input process and alternatives analysis. (See Exhibit B-l) Oral Authorization Date: See Letter Dated: Consultant Signature: ~ Date: ~ I0~ 7.,OOal.. Agency Approving Authority: Date: 7- /.~-D ~L Exhibit B-2b Formal Task Assignment Document Task Number Phase 2 The general provisions and clauses of Agreement shall be in full force and effect for this Task Assignment. Location of Project: Bremerton, Washington Project Title: Downtown Pedestrian/Bremerton Transportation Center Access Improvements Maximum Amount Payable Per Task Assignment: $1,277,236.74 Completion Date: Description of Work: (Note attachments and give brief description) Preliminary Design and Supporting Work, including 30% design-level documents for one tunnel alternative and one surface alternative. (See also Exhibit B-I) Agency Project Manager Signature ~/4~5P,~,/~ Date: Oral Authorization Date: See Letter Dated: Consultant Signature: __ ri~ty:L/~ Date: Agency Approving Autho Date: Exhibit B-2b Formal Task Assignment Document Task Number Phase 3 The general provisions and clauses of Agreement shall be in full force and effect for this Task Assignment. LocationofProject: Bremerton, Washington Project Title: Downtown Pedestrian/Bremerton Transportation Center Access Improvements Maximum Amount Payable Per Task Assignment: $1,608,264.09 Completion Date: Description of Work: (Note attachments and give brief description) Final Design and Supporting Work, to carry one alternative from the 30% design-level to ad-ready final plans, specifications and estimates. (See also Exhibit B-l) Agency Project Manager Signature: //~~ Date: Oral Authorization Date: See Letter Dated: Consultant Signature: ~ ~/__~ate: Agency Approving Authority: t~ - - /$r/~ ~ D~te: Exhibit B-2b Formal Task Assignment Document Task Number Phase 4 The general provisions and clauses of Agreement shall be in full force and effect for this Task Assignment. Location of Project: Bremerton, Washington Project Title: Downtown Pedestrian/Bremerton Transportation Center Access Improvements Maximum Amount Payable Per Task Assignment: $621,370.83 Completion Date: Description of Work: (Note attachments and give brief description) Construction Support Services and Supporting Work. (See also Exhibit B-l) Agency Project Manager Signature: [/v ff~/-~/ Date: Oral Authorization Date: See Letter Dated: Consultant Signature: ~ ~.~.~ Date: Agency Approving Authority: (J-~~ ' Date: Exhibit B-2b Formal Task Assignment Document Task Number Phase 5 The general provisions and clauses of Agreement shall be in full force and effect for this Task Assignment. LocationofProject: Bremerton, Washington Project Title: Downtown Pedestrian/Bremerton Transportation Center Access Improvements Maximum Amount Payable Per Task Assignment: $263,740.30 Completion Date: Description of Work: (Note attachments and give brief description) Permitting and Design of Tnmk Storm Sewer. (See Supplement 1 for description) Agency Project Manager Signature:~, ~//~_~ Date: Oral Authorization Date: See Letter Dated: Consultant Signature: ~ Date: ~ Agency Approving Authority: Date: Exhibit D-I b Consultant Fee Determination - Summary Sheet (Lump Sum, Cost Plus Fixed Fee, Cost Per Unit of Work) Project: Downtown Pedestrian/Bremedon Transportation Center Access Improvements Direct Salary Cost (DSC) Consultant: EXELTECH Code Classification Hours Rate Dollars Labor (Surface) (Surface) 05 Principal 744 ~) x ~50.60 $37,646.40 10 QA/QC 565 ~! x ~49.00 $27,685.00 15 Structural Lead 2,707 2~7J~..2i~;~x ;49.00 $132,643.00 20 Structural Engineer I 2,170 i x ;41.00 $88,970.00 25 Structural Engineer 2 2,375 2,~J x ;32.00 $76,000.00 30 Environmental Lead 1,883 it~ x ;40.00 $75,320.00 35 Environmental Support 1,434 ~i~3! x ;29.00 $41,586.00 40 Civil Lead 3,319 3i2~)' x ;41.00 $136,079.00 45 Civil Engineer 1 794 ~']8 x ;35.00 $27,790.00 50 Civil Engineer 2 380 ~8 x ;32.00 $12,160.00 55 Construction Management Lead 268 ; x ;37.00 $9,916.00 55 Construction Engineer 1 0 i0 x ;30.00 $0.00; 55 Construction Engineer 2 0 0 x ;27.00 $0.00 55 Building Engineer i 320 ~20~ ;38.00 $12,160.00 55 Project Controller 564 x x ;28.00 $15,792.00 55 Admin Support 1 416 ~16 x ;21.00 $8,736.00 55 Admin Support 2 299 299 x ;15.00 $4,485.00 55 Document Editor 203 :!.87 x ;26.00 $5,278.00 55 CADD Tech i 2,177 2,163 x ;25.00 $54,425.00 55 CADD Tech 2 1,628 1,270 x ;22.50 $36,630.00 55 CADD Tech 3 424 424 x ;20.00 $8~480.00 Total Hours 22,758 22,~81 Total DSC $814,069.40 $~[~00 % Increase % of Work Escalation for '04 5 90 $20,35~.74 Escalation for '05 5 20 ~16~281.39 ~1~930~82 Escalated Total DSC $850,702.52 ~5138 Overhead (OH Cost -- including Salary Additives) OH Rate x DSC of 162.35°/o x 850,702.92 $1,381,115.55 $1,35i,~77;61 Fixed Fee (FF): FF Rate x DSC of 30.00% x 850~702.52 $255,210.76 Reimbursables l~temized Quantity Units Rate Meals and Lodging 148 each ~ $15.00 $2,220.00 $2~0.00 Plans - Plotting / Repro 6,200 each @ $4.50 $27,900.00 $~7~.00 Happing/Photos/Surveys each @ $3.50 $0.00 Reproduction and Printing 28,500 copies @ $0.15 $4,275.00 Field Equipment Rental Lump Sum $4,560.00 f~4,560.00 Computers $0.00 ~0.00 Postage and Supplies 344 Est @ $2.00 $688.00 $688.00 Ferry Fare 91 $8.00 $728.00 $728.00 Travel 20,203 miles @ $0.36 $7~394.76 , $7.273.08 Reimbursables Total $47,765.76 $47;'644.08 Subconsultant Costs (See Exhibit G): $2,017,912.48 $2~015,038.73 Grand Total $4~552r707.07 ~,4~,~9~1,~1.37 Prepared By Santosh Kuruvilla & Bernie Chaplin Date: February 13~ 2004 Exhibit G-lb Subconsultant Fee Determination - Summary Sheet Downtown Pedestrian/Bremerton Transportation Center Access Zmprovements Start Date 3une 1, 2003 CiW of Bremerton Task Description: Environmental through Construction End Date April 1, 2006 Subconsultant Fee Determination Subconsultant: Demich Consulting Project # 0324 Classification Hours Hours Rate Dollars (Surface) (Tunnel) (Surface) Total Hour 2,464 2,442 Total DSC $308,000.00 $305~250,00 % Tncrease % of Work Escalation for '04 5 50 $7,700.00 $7 631,25 Escalation for '05 5 20 $6,160.00 i~;~6~105,00 Escalated Total $321,860.00 $3~1~;986.25 Overhead (OH Cost -- including Salary Additives) OH Rate x DSC of 0.00% x 22,598.13 $0.00 $0.00 Fixed Fee (FF): FF Rate x DSC of 0.00% x 22~598.13 $0.00 $0.00 Reimbursables Ztamized Quantit~ Units Rate Meals and Lodging day @ $0.00 $0.00 Mileage 37,839 mi @ $0.36 $13,622.04 $13,622.04 Mapping/Photos/Surveys 0 each @ $0.00 $0.00 Reproduction and Printing 0 copies @ $0.00 $0.00 Field Equipment Rental 0 each @ $0.00 $0.00 Postage and Supplies Est @ $170.00 ~,,~, $:~70.00 Reimbursables Total $13,792.04 $13,792.~ Grand Total $335~652.04 Prepared By: Gary Demich Date: February ~.3, 2004 Exhibit G-lb Subconsultaet Fee Determination - Summary Sheet Downtown Pedestrian/Bremerton Transportation Center Access Improvements Start Date .lune 1, 2003 City of Bremerton Task Description: Environmental through Construction End Date April 1, 2006 Subconsultant Fee Determination Subconsultant: H.W. Lochner Project # 0324 Classification Hours Hours Rate Dollars (Surface) (TUnnel) (Surface) Principal 60 60 x $62.85 $3,771.00 1.00 Project Manager 484 484 x $48.27 $23,362.68 Senior Traffic Engineer 605 605 x $45.00 $27,225.00 Traffic Engineer 488 488 x $36.70 $17,909.60 Drainage/Utilities Engineer 630 630 x $35.00 $22,050.00 Civil Engineer i 1,422 1,422 x $29.43 $41,849.46 Civil Engineer 2 813 813 x $26.39 $21,455.07 CADD Tech 660 660 x $20.61 $13,602.60 Admin Support 128 128 x $24.38 Total Hours 5~290 5,290 Tota. $174,346.05 % Increase % of Work Escalation for '04 5 50 $4,358.65 ' Escalation for '05 3 10 Escalated Total $180,099.47 Overhead (OH Cost -- including Salary Additives) OH Rate x DSC of 165.14% x $180,099.47 $297,416.26 $297,4i~26 Fixed Fee (FF): FF Rate x DSC of 30.00% x $180~099.47 $54,02g.84 Reimbursables Itemized Quantity Units Rate Meals and Lodging i day @ $200.00 $200.00 ~00.00 Mileage at .36 per mile 1 mile @ $350.00 $350.00 ~$0.00 Mapping/Photos/Surveys i each @ $100.00 $100.00 Reproduction and Printing 1 copies @ $500.00 $500.00 ~500~00 Field Equipment Rental 0 each @ $0.00 $0.00 ~;).00 Postage and Supplies 1 est. @ $150.00 $150.00 . $[50 00 Reimbursables Total $1,300.00 ~.OO Grand Total Prepared By: Ali Nans0ur Date: Februar~ 13f 2004 Exhibit G-lb Subconsultant Fee Determination - Summary Sheet Downtown Pedestrian/Bremerton Transportation Center Access Improvements Start Date 3une 1, 2003 City of Bremerton Task Description: Support Services End Date April 1, 2006 Subconsultant Fee Determination Subconsultant: David Evans & Assoc. Project # 0324 Classification Hours Hours Rate Dollars Dollars (Surface) (Tunnel) (Surface) Principal in Charge 96 96 x ;56.00 $5,376.00 $5 37~00 Sr. Professional Land Surveyor 96 96 x ;45.00 $4,320.00 ~,320~,~ Project Surveyor 224 224 x ;35.00 $7,840.00 $7,840,00 Survey Technician 256 256 x ;25.00 $6,400.00 ~,40~00 Party Chief 384 384 x ;26.00 $9,984.00 Instrument Person 384 384 x ;18.00 $6,912.00 Property Specialist 40 40 x ;20.00 $800.00 ~$800'00 Sr. Property Specialist 90 90 x ;35.00 $3,150.00 150~00 Real Estate Manager 39 39 x ;38.00 $1,482.00 rvlanaging Scientist 159 ].59 x ;41.00 $6,519.00 Sr. Scientist 165 165 x ;33.00 $5,445.00 Scientist 42 42 x ;28.00 $1,].76.00 Sr. Planner 240 240 x ;35.00 $8,400.00 Sr. Graphic Specialist 51 51 x ;25.00 $1,275.00 Accounting Manager 0 0 x ;25.00 $0.00 Accounting Specialist 0 0 x ;22.00 $0.00 Administrative Assistant 148 1~ x ;20.00 $2,960.00 Landscape Architect 363 x ;34.00 $~,2,342.00 Landscape Architect 153 x ;28.00 $4,284.00 Landscape Designer 375 ;22.00 $8,250.00 Landscape Designer 358 x ;19.00 $6~802.00 Total Hour 3,663 3t663 Total DSC $103,717.00 $i03,71~00 % Increase % of Work Escalation for '04 5 25 $1,296.46 $i,2~46 Escalation for '05 5 25 ~2~592.93 ~59~3 Escalated Total $107,606.39 $107~60~L39 Overhead (OH Cost -- including Salary Additives) OH Rate x DSCof 169.96% x 107~606.39 $182,887,82 $182~87;fi2 Fixed Fee (FF): FF Rate x DSC of 30.00% x 107t606.39 $32,281.92 $32,281~92 Reimbursables Itemized Quantity Units Rate Meals and Lodging/Ferry Est. @ $1,500.00 Plans - Plotting / Repro 0 each @ $0.00 $0.00 $0,00 Happing/Photos/Surveys 0 each @ $0.00 $0.00 $0,00 Reproduction and Printing Est. @ $825.00 $825.00 Field Equipment Rental 0 each @ $0.00 $0.00 $0.00 Postage and Supplies 0 Est @ $0.00 $250.00 $250.00 Nileage 5013 Miles @ 0.36 $1,925.43 $1,925.43 Utility Locate Est. $4,000.00 $4,000.00 Traffic Control Est. $3r000.00 ~3~000.00 Reimbursables Total $11, S00.43 $11,~00.43 Grand Total $334~276.55 ~33~276.55 Prepared By Riley Atkins/Ron Anderson Date: February 13~ 2004 Exhibit G-lb Subconsultant Fee Determination - Summary Sheet Downtown Pedestrian/Bremerton Transportation Center Access Improvements Start Date 3une 1, 2003 City of Bremerton Task Description: Mech& Elect End Date April 1, 2006 Subconsultant Fee Determination Subconsultant: Sandwell Project # 0324 Classification Hours ~Hours Dollars Dollars (Surface) (T~nnel) Rate (Surface) (Tunnel) 01 Senior Manager / Specialist 152 :[52 x $48.26 $7,335.52 $7,335.52 02 Senior Supervisor / Specialist 692 692 x $39.83 $27,562.36 $27,562.36 03 Supervisor/Specialist 859 859 x $34.28 $29,446.52 $29,446.52 04 Senior Design Engineer /Tech Eq[ 730 730 x $28.32 $20,673.60 $20,673.60 0S Design Engineer /Tech Equiv 90 90 x $23.41 $2,106.90 $2,106.90 06 Intermediate Engineer/Technicia~ 0 0 x $19.79 $0.00 $0.00 07 3unior Engineer / Technician 0 0 x $16.32 $0.00 08 Senior Drafter/Technician 1267 1267 x $20.93 $26,518.31 $26,518.31 09 Tntermediate Drafter / Technician 0 0 x $17.21 $0.00 $0.00 10.]unior Drafter / Technician 0 0 x $12.65 $0.00 $0.00 11 Suppor~ Staff 288 288 x $11.57 $3t332.16 $3t332.16 Total Hours 4,078 4,078 Total DSC $116,975.37 $116,975.37 % Increase % of Work Escalation for '04 5 60 $3,509.26 $3,509.26 Escalation for '05 5 5 $584.88 $584.88 Escalated Total DSC $121,069.51 $121,069.51 Overhead (OH Cost -- including Salary Additives) OH Rate x DSC of 100.00% x 121~069.51 $121,069.51 $121,069.51 Fixed Fee (FF): FF Rate x (DSC) of 30.00% x 121~069.51 $36,320.85 $36,320.85 Reimbursables Itemized Quantity Units Rate Trips to Washington State 10 trips $150.00 $1,500.00 $1,500.00 Plans - Plotting / Repro 0 each @ $0.00 $0.00 $0.00 Mapping/Photos/Surveys 0 each @ $0.00 $0.00 $0.00 Reproduction and Printing 0 copies @ $0.00 $0.00 $0.00 Field Equipment Rental 0 each $0.00 $0.00 $0.00 Postage and Supplies 4,100 hours @ $1.00 = $4,100.00 $4,100.00 Reimbursables Total $5,600.00 $5,600.00 Grand Total $284~059.87 $284~059.87 Prepared Hu~]h A. Welch; P.En~]v Principal In Charge Date: 3une 26~ 2003 Exhibit G-lb Subconsultant Fee Determination ~ Summary Sheet Downtown Pedestrian/Bremerton Transportation Center Access Improvements Start Date June 1, 2003 City of Bremerten Task Description: Geotechnical End Date April 1, 2006 Subconsultent Fee Determination Subconsultant: Shannon & Wilson Project # 0324 (Surface) (Tunnel} (Surface) (TultneD Project Manager 291 291 $43.00 $12,513,00 $12,5~3.00 Associate 60 60 $42.00 $2,520.00 $2i~20~00 Senior Engineer/Geolcgist 288 288 $33.00 $9,504.00 Staff E ngineer/Geolo(jist 691 691 $24.00 $16,584.00 Total DSC $48,216.00 Escalation for '05 4 10 $192.06 ~192.86 Reimbursables Mileage (at .36 per mile) and Ferry Costs 26 day @ $20.00 $520.00 Drilling Subcontract 1 each @ $17,662.73 $17,662.73 ~?~2.73 B&O Tax 1 $219.00 $219.00 .~;219~00 EDR Radius Map Report 1 $100,00 ~100,00 Reimbursables Total $56,286.33 Grand Total $216~551.68 Prepared By: Monique Nykamp~ Scott Gaulke~ and ]im Wu Date: Februar~ 13~ 2004 Exhibit G-lb Subconsultant Fee Determination - Summary Sheet Downtown Pedestrian/Bremerton Transportation Center Access Improvements Start Date 3une 1~ 2003 City of Bremer~on Task Description: Support Services End Date April 1~ 2006 Subconsultant Fee Determination Subconsultent: NW Arch. Assoc. Project # 0324 Classification Hours Rate (Surface) ) (Surface) Project Manager/Historic 108 x $29.43 $3,178.44 Senior Archaeologist 308 x $25.59 $7,881.72 !~ Historian 134 x $28.35 Staff Archaeologist 82 x $18.66 Gi'S/Production Specialist 0 x $41.95 $0.00 Graphics/Production 55 x $19.25 Lab Tech/Data Entry 0 x $30.51 Admin. Assistant i x $33.75 Total Hours 688 Total DSC $17,481.68 % Increase % of Work Escalation for '04 5 30 $262.23 Escalation for '05 5 0 Escalated Total DSC $17,743.91 Overhead (OH Cost -- including Salary Additives) OH Rate x DSC of 90.91% x ~17~743.91 $16,130.98 Fixed Fee (FF): FF Rate x DSC of 30.00% x ~17~743.91 $5,323.17 Reimbursables Itemized Quantity Units Rate Mileage 950 miles @ $0.35 = $327.75 Ferry Fares 29 each @ $12.00 Meals and Lodging $0.00 Plans - Plotting / Repro $0.00 Mapping/Photos/Surveys 7 rolls @ $25.00 $175.00 Reproduction and Pdnting 1,364 copies @ $0.15 Field Equipment Rental $0.00 Computers $0.00 Postage and Supplies 1 L.S. Est @ $150.00 $150.00 Outside Computer Outside Consultants $0.00 Reimbursables Total $1,205.35 Grand Total Prepared By: Chris Miss Date: February 13~ 2004 Exhibit G-lb Subconsultant Fee Determination - Summary Sheet Downtown Pedestrian/Bremerton Transportation Center Access Improvements Start Date 3une 1, 2003 City of Bremerton Task Description: Support Services End Date April t, 2004 Subconsoltant Fee Determination Subconsultant: Michael Minor & Assoc. Project # 0324 Classification Hours Rate Dollars (Surface) (Surface) Michael Minor 256 256 x $80.00 $20,480.00 $20,480.~ Carl Bloom 266 266 x $75.00 $19,950.00 $19,950.00 Keri Stone 18 18 x ~50.00 $900.00 $900,00 Total Hours 540 540 Total DSC $41,330.00 $41,330.00 % Increase % of Work Escalation for '04 0 10 $0.00 $0.00 Escalation for '05 0 0 $0.00 $0.00 Escalated Total DSC $41,330.00 ~ $41,330.00 Overhead (OH Cost -- including Salary Additives) OH Rate x DSC of 0.0% x 41~330.00 $0.00 Fixed Fee (FF): FF Rate x DSC of 0.00% x 41/330.00 $0.00 ~,00 Reimbursables Itemized quantity Units Rate Meals and Lodging $0.00 Plans - Plotting / Repro 0 each @ $0.00 $0.00 '~"~.00 Mapping/Photos/Surveys 0 each @ $0.00 $0.00 ~i00 Reproduction and Printing 0 copies @ $0.00 $0.00 Field Equipment Rental 0 each $0.00 $0.00 Postage and Supplies 0 Est @ $0.00 $0.00 Reimbursables Total $0.00 Grand Total Prepared By: Michael Minor Date: Februa~ 13~ 2004 Exhibit G-lb Subconsultant Fee Determination - Summary Sheet Downtown Pedestrian/Bremerton Transportation Center Access Zmprovements Start Date 3une 1, 2003 City of Bremerton Task Description: Public Znformation/Znvolvement Plan End Date April 1, 2006 Subconsultant Fee Determination Subconsultant: The Demich Group Project # 0324 Classification Hours Rate Dollars (Surface) (Surface) Project Manager 52 82 x $100.00 = $5,200.00 $5~00~00 Strategist 249 249 x $100.00 = $24,900.00 : Project Coordinator 94 94 x $100.00 = $9,400.00 Writer/Editor 284 284 x $80.00 = $22,720.00 ...;. ~2[720~00 Total Hours 679 679 Total DSC = $62,220.00 $~,220.00 % Increase % of Work Escalation for '04 5 30 = $933.30 Escalation for '05 5 30 Escalated Total DSC = $65,019.90 Overhead (OH Cost -- including Salary Additives) OH Rate x DSC of 0.0% x $65,019.90 = $0.00 Fixed Fee (FF): FF Rate × DSC of 0.00% x $65~019.90 = $0.00 Reimbursables lrtemized (~uantity Units Rate Meals and Lodging = $0.00 ~0.~ Mileage 2,124 each @ $0.36 = $764.64 Outside Graphic Design Services each @ $0.00 = $500.00 . Reproduction and Printing 0 copies @ $0.00 = $3,130.00 $3~0.~ Advertising 0 = $0.00 ~0.00 Postage and Supplies 0 Est @ $0.00 = $1,050.00 $1,~0.00 Reimbursables Total $5,a. a. ~..64 ~rand Total Prepared t3y:. Leslie S. Demich Date: February 13~ 2004 Exhibit G-lb Subconsultant Fee Determination - Summary Sheet Downtown Pedestrian/Bremerton Transportation Center Access Improvements Start Date 3une 1, 2003 City of Bremerton Task Description: Environmental through Construction End Date April 1, 2006 Subconsultant Fee Determination Subconsultant: Ar~ Anderson Project # 0324 Classification Hours (Surface Rate (Surface) Project Manager 107 x $45.81 = $4,901.67 Sr. Engr/Arch 464 x $35.05 = $16,263.20 Engr/Sr Designer 96 x $26.22 = $2, Designer/Drafter 312 x $22.79 = $7,110.48 Clerical 84 x $16.75 = $1,407.00 Sr. Architect 270 : x $35.05 = Arch/Sr Designer 420 x $26.22 = $11,012.40 ArchTotaIDesigner/Drafter Hours 1,905 152 x $22.79 = Total DSC = $56,139.45 % Increase % of Work :~ Escalation for '04 0 50 = Escalation for '05 3 10 = Escalated Total = $56,307.87 Overhead (OH Cost -- including Salary Additives) OH Rate x DSC of 157.40% x 56~307.87 = Fixed Fee (FF): FF Rate x DSC of 30.00% x 56~307.87 = Reimbursables Itemized Quantity Units Rate Meals and Lod§ing 0 day @ $200.00 = Mileage at .36 per mile 0 mile @ $350.00 = $0.00 Mapping/Photos/Surveys 0 each @ $100.00 = $0.00 Reproduction and Printing I copies @ $500.00 = Field Equipment Rental 0 each @ $0.00 = $0.00 Postage and Supplies 0 est. @ $150.00 = Reimbursables Total $500.00 Grand Total Prepared By: Art Andemon Date: .lune 26/2003 Exhibit Gb Subcontracted Work Downtown Pedestrian/Bremerton Transportation Center Access Improvements, with Phase 5 (Permitting and Design of Trunk Storm Sewer) and Supplement 2 (Surface Alternative) The agency permits subcontracted work for the following portions of the work of this agreement Activity Subconsultant Fee Fee (Surface) (Tu~l) Project Mana~lement Demich Consultin9 $335,652.04 $332i7~8129 Environmental thru Construction H.W. Lochner $532,845.57 $532i845~57 Streetscape, Env. Supp, ROW, Survey David Evans & Assoc. $334,276.55 $334~6,55 Mechanical & Electrical Sandwell $284,059.87 $284;059~87 Geotechnical Shannon & Wilson $216,551.68 Environmental Support NWA $40,403.41 Environmental Support Michael Minor & Assoc. $41,330.00 Public Information The Demich Group $70,464.54 WSF Office Building & Toll Booths Art Anderson $162,328.81 Total Subcontracted Work $2,017,912.48 February 12, 2004 Exhibit C Summary Sheet Downtown Pedestrian/Bremer;on Transpodation Center Access Improvements Original Budget Supplement I Budget - Surface Option Phase: Supploment t Budget - Tunnel Option Supplement 2 Budget Total Project Budget +Enter Search Criteria, Press Esc Key to Transmit Press Del Key to Terminate Delete Mode CHANGE Contract Transactions Contract Number 4381 Vendor Name EXELTECH CONSULTING INC +Subject PEDESTRIAN/TRANSPORTATION CENTER ACCESS IMPROVE +Department ENGINEERING +Status Code PSA + Amount $3925692.00  Begin Date 08/14/2003 Insurance End Date 12/31/2006 + Type Amount Review Date 11/01/2006 + GL $2000000.00 + +  Insurance Total $2000000.00 Insurance Review Date 07/01/2004 + ~ Comments SUPPLEMENT %1 4/04 + SUPPLEMENTAL AGREEMENT # 1 Project No.: HP1998(029) Agency: City of Bremerton Name of Project: Downtown Pedestdan/Bremerton Transportation Center Access Improvements City Contract No.: 1122 New Maximum Amount Payable: $4,270,977.99 The City of Bremerton (City) and Exeltech Consulting, Inc., (Consultant) desire to supplement the standard Consultant Agreement executed on August 14, 2003. All provisions in the Agreement remain in effect except as expressly modified in this Supplemental Agreement as follows: I. Section II, SCOPE OF WORK, shall be amended as follows: The Scope of Work shall be supplemented to include Permitting and Design of Trunk Storm Sewer in Conjunction with Ferry Tunnel or Surface Street Improvement Construction per the attached Exhibit B-lA. Attached Exhibit B-2a (Task Order Agreement) replaces Exhibit B-2 (Task Order Agreement). II. Section IV, TIME FOR BEGINNING AND COMPLETION, remains the same. III. Section V, PAYMENT, shall be amended as follows: Payment shall continue to be cost plus fixed fee. Maximum additional payment for Phase 5 (Tunnel Option) will be $288,740.29, amending the maximum total project payment to $4,214,432.29. If the surface option is chosen following the Environmental Assessment, Phase 5 will be increased to $345,285.99, and the maximum total payment amount will be $4,270,977.99, as set forth in the attached Summary of Payments, (Exhibit A.) Project phase budgets are set forth in the attached Budget Summary (Exhibit C) which replaces the Budget Summary dated 9/22/03. Attached Exhibit D-la (Consultant Fee Determination) replaces Exhibit D-1 (Consultant Fee Determination.) Attached Exhibit Ga (Subcontracted Work) replaces Exhibit G (Subcontracted Work.) Attached Exhibits G-la (Sub-consultant Fee Determination for Shannon & Wilson, NW Arch. Assoc., Demich Consulting, and David Evans & Assoc.) replace Exhibits G-1 for same sub- consultants. IN WITNESS WHEREOF, the parties have executed this s_.upplement and agree to the changes as stated above as of this /~ day of ~ ,2004. Exeltech Consulting, I nc City of Bremerto~...~~ S Cary Bozema~, Mayor Date:~_~ ~::~ z~- Date: Director of Public Works and Utilities P-a u~l'a J (~h n~/~r~, City'Cierk CRi~,~e~ttLo~nbe°;ich Exhibit "A" Summary of Payments Basic Agreement Supplement #1 Total Direct Salary Cost $1,478,841.57 $96,358.t8 $1,575,199.75 Overhead $1,917,895.94 $135,759.40 $2,053,655.34 (Including Payroll Additives) Direct Non-Salary Costs $124,918.14 $7,404.98 $132,323.12 Fixed Fee $355,778.26 $24,217.73 $379,995.99 Total Amount Authorized $3,877,433.9t $263,740.29, $4,t4t ,174.20 Management Contingency $48,258.09 --- $48,258.09 Reserve Fund (Phases 1 - 4) Management Contingency $25,000.00 $25,000.00 Reserve Fund (Phase 5) Phase 5 Surface Option .... $56,54'5.70 '$56,545.70 .... Mana~lem~ Reserve Fund Maximum Amount Payable $3,925,692.00 $345,288.99 $4,270,977.99 DOT Form 140-063 EF Revised 10/97 Exhibit B-lA Scope of Services City of Bremerton Permitting and Design of Trunk Storm Sewer, in Conjunction with Ferry Tunnel or Surface Street Improvement Construction. Supplement Number ! to Exeltech Contract No. 0324, Downtown Pedestfian/Bremerton Transportation Center Access Improvements (Also referred to as "Phase 5" of the contract) 2/10/2004 1 B-lA of Services Table of Contents City of Bremerton Scope of Services for Permitting and Design of Trunk Storm Sewer, conjunction with Ferry Tunnel or Surface Street Improvement Construction. Supplement Number ! to Exeltech Contract No. 0324, Downtown Bremerton Pedestrian/Bremerton Transportation Center Access Improvements (Also referred to as "Phase 5" of the contract.) SCOPE AND BUDGET 5101 Project Background 5102 Project Logistics 5103 Collection of Available Data 5104 Geneml Assumptions PRO~ECT MANAGEMI3~ 5201 Project Management Guide 5202 Monthly Progress Reports 5203 Project Schedule Report 5204 Coordination NEPA/SEPA/SERP ENV]RONMENTAL ANALYSIS 5301 Public MeeUngs 5302 Biological Assessment 5303 Cultural Resources Report 5304 Tribal/SHPO ConsultaUon 5305 Prepare Preliminary Environmental Assessment 5306 Preliminary EA Review and Revision 5307 Final Fa. PreparaUon 5308 FONS/Approval by EPA 5309 SERP/SEPA Adoption of NEPA FONSI by Eodogy 5310 Prepare and Coordinate Preparation of Permit Applications PREI..~t4INARY DES/GN 15O/o 5401 Basis of Design Report 5402 Preliminary Design Deliverables 5403 Geotechnical Report Addendum 5404 Right of Way Review 5405 Preliminary Cost Estimates FINAL STORM SEWER S~ ce4 DF.S/GN AND PS&E (SURFACE OPI'J0N) 5501A Description of Work 5502A Final Design and PS&E Deliverables 5503A Specifications 5504A Cost Estimate fiNAL STORM SEWER SYSTEM DES/GN AND PS&E (TUNNEL OPT/ON) 5501B Description of Work 5502B Final Design and PS&E Deliverables 5503B Specifications 5504B Cost Estimate 2/10/2004 2 Exhibit B-lA Scope of Services 5600. O:~S1RUC-T/ON SUPK)RT SERV[Cl5 5601 Assist City in Contract Award 5602 Preconstruction Conference 5603 Attend Weekly Coordination Heet]ngs 5604 Prepare As-Built Drawings 5605 Review Contractor Submittals 5606 Review Construction Hethods and Procedures 5607 ClarificetJon of Contract Drawings 5700A. QUALtTY ~;URANCE/(~JALt'rY CONTROL (SURFACE OPTZON) 5701A Intra-Inter Discipline (~C Review 5702A Calculations (~C Review 5703A Drawings ~ Review 5704A Specificet~ons ~ Review 5705A Opinion of Probable Construction Cost (~ Review 5706A Document/Technical Reports (~C Review 5707A Construction Admini=~=~ion ~ Review 5708A Const~uctability Review 5700B, (~JALtTY ASSURANCE/(~JAI_,-TY CONTROL (TUNNEL OPT/ON) 5701B Int~a-Inter Discipline {~C Review 5702B Calculst]ons (~C Review 5703B Drawings ~ Review 5704B Specifications ~ Review 5705B Opinion of Probable Consl~uct]on Cost ~ Review 5706B Document/Technical Reports ~ Review 5707B ConstruclJon Admini=b=;~on ~C Review 5708B Constructability Review 2/10/2004 3 Exhibit B-lA Scope of Services Scope of Services for Permitting and Design of Trunk Storm Sewer, in conjunction with Ferry Tunnel or Surface Street Improvement Construction. Supplement Number 1 to Exeltech Contract No. 0324, Downtown Bremerton Pedestrian/Bremerton Transportation Center Access Improvements (Also referred to as "Phase 5" of the contract.) 5100. SCOPE AND BUDGET 5:~0:~ Project Background The report and plans preparation work under this agreement consists of preparing an Environmental Assessment to support the Trunk Storm Sewer and the collection Storm Sewer portions of "Amendment to the 2000 CSO Reduction Plan Update" Report by HDR Engineering, Inc. dated August 14, 2003. The agreement additionally consists of preparing a Basis of Design Report, Geetechnical Report Addendum, Preliminary Plans, and Final Plans, Specifications and Estimates (P.S. & E.) to support the City of Bremerton's Trunk Storm Sewer Plan as outlined in the "Amendment to the 2000 CSO Reduction Plan Update" Report. The services provided under this agreement will also include Project r,lanagement and Construction Support. it is the City's intent that the entire development from the Environmental Assessment through the final project closeout be included within this scope of services. The "Amendment to the 2000 (::SO Reduction Plan Update" report by HDR recommends various Stormwater improvements for the Pacific Avenue Basin to reduce CSOs (Combined Sewer Overflows) to one event per year as required by the State of Washington. These improvements include rerouting of flows, separation of inflow sources from right-of-way, commercial, and residential area connections, and the removal of point infiltration sources. The CSO Reduction Plan further recommends overflow monitoring modifications to prevent cross flow of storm water into the combined sewer and false recording of CSO events by recommending 4 options for storm sewer conveyance and disposal. Specifically, HDR's Option 4 recommends the connection of the Park Avenue System to the Pacific Avenue System. This project involves the detailed design and environmental permitting for t~vo of the sub options of HDR's Option 4, Option 4b and Option 4c. Option 4b is the construction of a gravity sewer in conjunction with the ferry tunnel construction, and Option zh: is the construction of the gravity sewer in conjunction with the surface street improvement construction using trenchless technology. This project is on a similar schedule as the Pedestrian Access l'mprovements Tunnel/Surface Street project and is scheduled to be permitted, designed and built in conjunction with that project. A major goal of the Pedestrian Access Improvements Tunnel project is completion as early as possible, targeting open-to-traffic in fall to winter of 2005. This project anticipates using one (1) combined construction contract to conslroct the Trunk Storm Sewer in conjunction with the Pedestrian Access Improvements Tunnel/Surfaea Tmprovement Contract. It is anticipated that the Construction Contract work will include demolition, replacement of storm sewer sections, installation of new gravity sewer section (using either open cut method in conjunction with the Pedestrian Access improvements Tunnel excavation or trenchless technology in conjunction with the surface option of the Pedestrian Access Improvements Project), installation of Ferry Terminal Stormwater treatment system, dewatering, landscaping, and other work necessary to provide a completed project as described herein. Several deliverables for the permitting and design of this project are also required for the Tunnel/Surface Street project, such as geetechnical recommendations, right of way issues, etc. This project scope will include only those items that are outside of the Tunnel/Surface Street Option project scope. The Consultant will maximize re~use of all documents and deliverables. The City will provide overall direction for the Project. The Consultant shall accomplish work as may be pertinent and necessary as approved and requested by the City to provide information and recommendations on the features of the work and on various aspects of the design in order to achieve 2/10/2004 4 Exhibit B-lA Scope of Services the most cost effective and appropriate project. When alternates are being considered, the City will have the right of selection. 5102 Project Logistics The project development process requires that the City's project development personnel provide certain necessary support services to the Consultant. To facilitate an orderly and efficient preparation of contract documents, the Consultant will coordinate work with the City's project development office in Bremerton. The Consultant shall provide labor and services necessary to complete the work of this agreement, including supplies, equipment, incidentals and materials, except as designated elsewhere in this agreement, necessary to prepare and deliver to the City, items of work as designated in this Scope of Services. 5103 Collection of Available Data Upon receipt of notice-to-proceed, the Consultant shall initiate the Project related activities as follows: A. Review pertinent information and technical data generated and provided to date by the City and other agencies. B. Assemble Project data available and identify that which is needed. C. Site visits D. Tour the Project with the City's staff and conduct a pre-operational orientaUon meeting (inclusive of site visit). E. Review as-built data, available pertinent information and technical data F. Confirm design criteria to be utilized in the development of the design G. Confirm procedures to be followed in connection with preparing and/or carrying out the public information plan, if required. H. Other agency public information data assembly and procedures. Establishing the Project design cdteria will be one of the key elements in the early-on work efforts. Design criteria and standards will be developed in accordance with AWWA, APWA, and AASHTO Guidelines, City of Bremerton Public Works Design Standard, and NPDES Permit regulations and EPA guidelines. These standards will include design criteria for pipes associated with Trunk Storm Sewer work. Data collection items to be provided by the City will include (as available): A. As-Built Or As-Designated Utility Plans including Sanitary and Storm Sewer Plans B. City Sewer Standards C. City Street Standards D. Traffic Data E. Downtown Redevelopment Design And Cdteda Standards F. Naintenance Data On-Site Problems G. Right-Of-Way Napping H. Existing Survey Control Data I. Existing Environmental Documents .1. Environmental Data City-owned utility routing. L Design plans for retaining wall(s) parallel to Burwell and Pacific Other Pertinent Project Data As May 8e Available Data collection items beyond information needed for the tunnel/surface street improvements project, which will be requested by the Consultant from other agencies, may include: A. Gas, Power, Telephone, And TV Utility Routings (From Respective Utility Owner) B. School Bus Routes C. Emergency Vehicle Routes D. Local And Regional Transit Agencies 2/10/2004 5 Exhibit B-lA Scope of Services E. Environmental Data F. Other Pertinent Project Data As May Be Available G. WSDOT Ferry Terminal utilities routings 5104 General AssumpUons on Which This Scope of Work Is Based This Scepe of Work is based on Project Background, Analysis of Pacific Avenue Work, Combined Sewer System Alternatives, Storm Sewer System Alternatives, and the Conclusions and Recommendations of "Amendment to the 2000 CSO Reduction Plan Update" Report by HDR Engineering, ThC. dated August 14, 2003. This Project focuses strictly on Options 4b and 4c of this aforementioned report. These options will serve as the baseline for development of the design and environmental analysis and documentation for this Project. Any consideration of option 4cl is strictly for the purposes of the alternatives evaluation in the environmental process. Other General Assumptions include: A. This project is limited to trunk sewer conveyance improvements of the stormwater system in the Pacific Avenue Basin. B. Storm sewer collection system improvements are not included in this scope of work, except for the work involved with the Environmental Assessment, which will include analysis of the trunk line and collector system, and the improvements on Burwell Street and Park Avenue as outlined in Options 4b and C. In HDR's option 4b the New Gravity Sewer will be constructed utilizing the same open cut excavation as for the Pedestrian Access Imprevements Tunnel. D. In HDR's option ~c the New Gravity Sewer will be constructed uUlizing the microtunneling trenchless technology method. Other trenchless technology such as jack and bore, and open face pipejackiog shall be considered during the preliminary design evaluation and cost estimating process for the selection and cost comparison of trenchless technology. E. No Right of Way (ROW) costs included for development of acquisition plans. F. Alignment noroinally follows existing streets (may require minimal Right of Way acquisition or easement) G. No Groundwater/soil liquefaction issues H. No allowances for art/artists I. One (1) combined Construction contract approach for the Tunnel/Surface Street Option work and the Trunk Storm Sewer work- completion 12/05. .1. Hazardous materials will not be found. K. Schedule delays outside of Consultant control may increase project cost. NEPA compliance will be an Environmental Assessment (EA). SEPA and SERP compliance will be NEPA FONSI Adopfion. M. An EIS will not be required. N. Timely payment of invoices. O. 1~ St, Pacific Ave & Burwell St construction area can be closed to through traffic - local access possible if Navy clears Pacific and allows temporary use. Ferry traffic will be maintained. P. Final acceptance authority during construction resides with Oty of Bremerton. (Consultant provides only construction support and no construction management or administration) Q. Consultant will use AutoCAD Soft, rare for plan preparation. R. City to provide available data needs necessary to conduct the design and environmental studies. S. Project records, base maps, cost estimates, design drawings, calculations and all other pertinent materials developed for "Amendment to the 2000 CSO Reduction Plan Update" Report by HDR Engineering, 1nc. dated August 14, 2003 are generally accurate and will be made available to the consultant. T. Design plans for the retaining walls separating the PSNS from Burwell and Pacific are available, and subsurface investigations are not necessary to determine the walls' ashbuilt type, size and location. U. All plans and documents will be based on English Units of measurement. V. Project is funded by a single funding source. 2/10/2004 6 Exhibit B-lA Scope of Services 5200. PRO~ECr MANAGEI~ The consultant shall provide clear and concise documentation of work progress, including coordinating work products by the design team that is critical to the overall design effort. This task shall include the preparation of monthly progress reports and monthly schedule reports. 5201 Project Management Guide In order to closely monitor, define, and schedule work products, the Consultant will prepare a manual that summarizes significant project activities. The manual will be developed with chapters devoted to the following: Project Plan, Directory, Budget Baseline, Schedule Baseline, Scope Baseline, Deliverables Log, Communications Plan, Change Control Plan, CADD Management, Project Closeout, and Cost Management. Deliverables: 1. Project Management Guide A. Project Plan B. Directory C. Budget Baseline D. Schedule Baseline E. Scope Baseline F. Deliverables Log G. Communications Plan H. Change Control Plan CADD Management Plan 3. Project Closeout Plan K. Other Tools and Forms 1. Schedule - Monthly Updates 2. Budget Tracking (task and deliverables log) 3. Meeting Minutes Documentation 4. Documentation Management Log 5. Action Item LOg 6. Project Archival Records 7. Subconsultant Monthly Progress Reports and Invoicos 8. Monthly Progress Report Format 9. Monthly ~nvoico Format 5202 Monthly Progress Reports Monthly progress reports shall be prepared to document work occurring by each discipline member. Monthly reports shall be forwarded to the Client's Project Manager for review and shall form the basis for tracking the progress of work throughout the project life. Deliverable: Monthly progress report 5203 Project Schedule Report The consultant shall augment the Downtown Bremerton Pedestrian/BTC Access Improvements project schedule, which provides a concise statement of the status of the work and critical project milestones. The Consultant shall use a single graphic to show beth a summary schedule in bar-chart form and a progress curve that allows comparison of actual work done (earned value) to the baseline budget and the actual expenditures The main elements of work completed shall be covered in more detail n the body of the monthly progress report. These reports shall be forwarded to the Chent s Project Manager by the working day of each month for the previous month's a~vities. The Consultant shall make these reports available in electronic format. Deliverable: Monthly schedule report 2/10/2004 7 Exhibit 8-1A Scope of Services 5104 Coordination The Consultant shall provide thorough and continuous coordination to ensure the overall success of the Project. The Consultant shall accomplish this on multiple levels for the various disciplines involved. In addition to the overall agency coordination required for this project, the Consultant shall provide in-house coordination as follows. The Consultant shall hold monthly meetings with the Client's Project Manager to provide an overall briefing of project activities. Secondly, the Consultant shall hold the weekly project team meetings that the Client's Project Manager is invited to attend. Coordination meetings shall be required as part of the environmental process for this project. For the benefit of interested public entities, the Consultant is available to provide project-related presentations to local individuals or groups as requested. The Consultant shall also provide briefings or assist in briefings to the local governmental councils as required. Deliverable: Monthly meeting minutes 5300 NEPA/SEPA/SERP ENV~RONMENTAL ANALYSLS Several work tasks including meetings and documents are required for this project that are also required for the Downtown Bremerton Pedestrian/BTC Access Improvements project. Consultant will make every effort to combine tasks and re-use deliverables with the Tunnel/Surface Street project to maximum extent possible to minimize cost of the work. 5301 Public MeeUngs 5301..:1. Alternatives Review Public Meeting Prepare materials, notices, and questionnaires for meeting along with a summary of comments received. No scope or budget provided for this task. Any work requested for this task will be considered extra work and will ~quire addiUonal scope and budget. 5301..2 Public Hearing Prior to finalization of the Environmental Assessment, participate with the City in conducting a public hearing on the projedc before the Bremerton City Council. In cooperation with the City, prepare materials, notices, questionnaires, and summary of commenta received. Assumptions: 1. Public hearing to be combined with Downtown Bremertoo Pedestdan/Bremerton Transportation Center Access Improvements project public headng. 2. City to advertise meeting 45 days prior to public hearing 3. CSO information will be combined with Downtown Pede~trian/BTC Aocese Improvements Project handouts. 4. City to provide C, SO Facilitie~ Plan for public review Deliverables: 1. Prepare public notice 2. Summary of comments received from the public 5302 Biological Assessment Prepare a Biological Assessment and required consultation under Section 7 of the Endangered Species Act following guidance supplied by the Environmental Protection Agency, US Fish and Wildlife Service and NOAA Fisheries. Assumptions: 1. Analysis will be based on the City selecting a preferred alternative. 2. Project area is located within 300 feet of the Sinclair Inlet shoreline. 2/10/2004 8 Exhibit 8-1A Scope of Services 3. Will assess the collector and trunk line areas. 4. [nformal consultation will be conducted with USFWS and NO,M, Fisheries (one meeting maximum). 5. Maximum of one review and revision of Biological Assessment Deliverable: Biological Assessment, approved by NEPA lead agency 5303 Cultural Resources Report The Culturel Resources analysis shall be conducted that includes all areas with the collector and trunk line system, and the analysis will include coordination, research, field survey, and report preparation. The report will be included as an addendum to the Downtown Bremerton Pedestrian/B'l'C Access Improvements Project Cultural Resources Report. Assumptions: 1. The APE (Area of Potential Effect) will include all streets in the Pacific Avenue Basin that contribute to the CSO. 2.The report will comply with Section 106 of the National Histodc Preservation Act, 3.No recordation of cultural resources and historic structures will be required. 4. Pedestrian Access/BTC literature and field analysis will be used as the baseline for this project. 5. A full Cultural Resources Report will not be required and an Addendum will be prepared. Deliverable: An addendum to the Downtown Bremerton Pedestrian/BTC Access Improvements Project Cultural Resources Report. 5304 Tribal/SHPO Consultation Consultation with the Suquamish Tribe and Office of Archaeology and Historic Preservation will occur as an integral elemeet of the Section 106 consultation process. Issues of each will be identified and incorporated into the design and evaluation of the project. Assumptions: One meeting with the Tribe, coordinated with the Downtown Bremerton Pedestrian/BTC Access Improvements Project. Deliverable: Written summary of any meetings conducted with the Tribe and SHPO. 5305 Prepare Preliminary Environmental A~sessment 5305.1 Chapter 1- Zntroduction Research and write the first chapter of the FA that includes Project Identification data, Median Family Income, Low Income/Poverty Income of Service and Purpose and Need of the project. Assumptions: 1. Introduction information will be referenced from "Amendment to the 2000 CSO Reduction Plan Update" and Callow Avenue Basin CSO FA. 2. No new analysis or research will be required. 5305,2 Chapter 2 - Evaluation of Alternatives Based on the Pacific Ave Basin Pre-Design Report, Amendment to the 2000 CSO Reduction Plan Update, and Basis of Design Report (Task 401), the project description of the trunk line alternatives and collector system will be prepared for inclusion in the Environmental Assessment. Assumptions: 1. Alternatives analysis data will be based on the Basis of Design Report (Task 2. Trunk alternatives will include open cut and trenchless technology (based on 2/10/2004 9 Exhibit 13-lA Scope of Services Downtown Bremerton Pedestrian/BTC Access Improvements Project alternatives) 3. One collector system alternative will be analyzed in the EA. 5305.3 Chapter 3 - Description of Existing (Baseline) Environment Research and write a description of the Study Area including baseline environmental conditions for all elements of the environment, Unique Areas, and Population and Land Use. Assumptions: 1. Elements of the environment to be addressed will follow "Environmental Assessment Guidelines: A Step by Step Process for Developing Draft Environmental Assessments for EPA Special Appropriation Act Projects". 2. Will include collector and trunk line geographic areas. 3. Amendment to the 2000 CSO Reduction Plan Update, Callow Avenue Basin CSO FA, Downtown Pedestdan/Bremerton Transportation Center studies, and updated Downtown Land Use Plan will be used as a reference. 5305.4 Chapter 4 - Environmental Effects of Alternatives This chapter will descdbe the predicted environmental effects of the various alternatives described in Chapter 2. Effects will be based on the evaluaUon of impacts on the elements of the environment described in Chapter 3. Additional impacts to be addressed in this chapter include Socio-economic impacts, indirect and cumulative impacts, compliance with Environmental Laws and Executive Orders, Irreversible and Irretrievable Commitment of Resources, and Short-Term Use of the Environment vs. Maintenance of Long-Term Productivity. Assumptions: 1. City to provide costs for impacts on households, plans for financing, proposed measures to ease the financial burden to those least able to pay (e.g. Iow income, senior ciUzens, etc.). 2. Impacts analysis will be limited to two build trunk line alternatives, one collector system alternative, and a no build alternative. 3. Amendment to the 2000 CSO Reduction Plan Update, Callow Avenue Basin CSO EA, and Downtown Bremerton Pedestdan/BTC studies will be used as a reference. 5305.5 Chapter 5 - Steps to Minimize Environmental Impacts This chapter will indude spedfic activities which will be proposed to reduce environmental impacts of the project alternatives. Additional elements of this chapter include Policy and Legal Constraints and Conformance with State Implementation Plans for Air Quality. Assumptions: 1. Consultant will contact the Puget Sound Regional Council, and Air Pollution Control Agency to obtain concurrence with EPA's conformity determination. 2. Alternatives will include two trunk line alternatives, one collector system alternative, and a no build alternative. 3. Amendment to the 2000 CSO Reduction Plan Update, Callow Avenue Basin CSO EA, and Downtown Bremerton Pedestrian/BTC studies will be used as a reference. 5305.6 Chapter 6 - Public Partidpation Summary of the public participation program described in Task 301 of this scope of work will be included in this chapter. 5305.7 Chapter 7 - Documentation 2/10/2004 ~0 Exhibit B-lA Scope of Services This chapter will include references to all material used to prepare the EA, including Technical Memorandums and reports, CSO Facilities Plan and other pertinent reference materials. 5305,8 Chapter 8 - Findings of Impacts This chapter will describe the process for concluding the level of project impacts. It will provide supporting reasons for determining whether a Finding of No Significant Impact (FONSI) or an Environmental Impact Statement (EIS) is necessary. Assumption: An EIS will not be required to be prepared for this scope of work. 5305,9 Chapter 9 - Appendices The EA will include appropriate supporting documentation to aid in the review of the proposed project and associated impacts and mitigation strategies. The appendices will include: 1. Maps of project area, land use soils, and hydrologic conditions. 2. Nailing list of adjacent property owners and public meeting attendees. 3. Comparative Table of Alternatives. 4. Cost Analysis of Proposed Project 5. Consultation and Coordination with Other State and Federal Agencies. 6. Section 106 Consultation documentation, including Memorandum of Agreement, if applicable. 7. Biological Assessment, including Essential Fish Habitat evaluation. Assumptions: 1. City to provide digital copies of relevant maps to be used in producing references for the EA. 2. Amendment to the 2000 CSO Reduction Plan Update, Callow Avenue Basin CSO EA, and Downtown Bremerton Pedestrian/BTC studies will be used as a reference for appendices. 3. City to provide mailing list for inclusion in the EA. 5306 Preliminary EA Review and Revision Upon completion of the Preliminary EA, submit to the City for review and follow-up submittal to the Department of Ecology for review and compliance with 40 CFR Part 6. Assumptions: 1. Two rounds of revisions will be provided, one following City review and another following Ecology review. 2. 20 figures or graphics. 3. One meeting with Washington Department of Ecology. De/iverab/e: Preliminary EA (Four copies for each round of review) 5307 Final EA Preparation After submittal and review of EA by the City and Ecology, prepare final EA for EPA approval. Assumption: One revision of the EA as a result of EPA's review. Deliverable: Six (6) copies of the EA for formal submittal to EPA and Ecology by the City. 5308 FONS! Approval by EPA Prepare Finding of No Significant Impact (FONSI) for approval by Ecology and signature by EPA. No scope or budget provided for this task. Any work requested for this task will be considered extra work and will require additional scope and budget. 2/10/2004 11 Exhibit B-IA Scope of Services 5309 SERP/SEPA AdOl~On of NEPA FONS! by Ecology After issuance of the FONS! by EPA, prepare draft SEPA adoption. The Department of Ecology will adopt the CONS! for compliance with the State Environmental Policy Act. City will use the Ecology approval for proceeding with finat design and construction of the project. No scope or budget provided for this task. Any work requested for this task will be considered extra work and will require addiUonal scope and budget. 5310 Prepare and Coordinate Preparation of Permit ApplicoUons Prepare permit applications and coordinate permit application process with the City being the signatory authority for the applications. Assumptions: 3.. Permits required include: Shoreline Substantial Development; NPDES. 2. No Corps of Engineers Section 404 or Section ~.0 Permit will be required. 3. No other federal permit will be required. 4. Maximum of two consultation meetings with agencies. Deliverables: 1. 3ARPA application 2. NPDES application 5400 PRELIM/NARY DESZGN 15O/o 5401 Basis of Design Report The Basis of Design Report is a formal documentation of design considerations and will be prepared concurrent with the EA. The Basis of Design Report documents the recommendations of the "Amendment to the 2000 (:SO Reduction Plan Update" specifically for HDR's Option 4b, Trunk Storm Sewer in conjunction with Tunnel construction, and HDR's Option 4c, Trunk Sewer without Ferry Tunnel construction using trenchless technology. The basis of Design Report with updated code and design criteria, any refinements to the preferred alternate, and, after review and concurrence by the City, will provide the basis for the approved design. The Basis of Design Report is instrumental in preparation of the PS&E. The Basis of Design Report must receive concurrence from the City prior to beginning work on the final PS&E. The Consultant shall review the recommended storm sewer system concept identified in "Amendment to the 2000 CSO Reduction Plan Update" as the preferred alternative in the Draft Design Record, confirm hydraulic calculations and pipe sizes, confirm trunk sewer location relative to tunnel construction, confirm boring and retrieval pit locations as needed to produce the preliminary 3.5% designs and drawings in Section 402. Assumption~. 1. !t is generally assumed that the Trunk Storm Sewer work as recommended in the "Amendment to the 2000 (:SO Reduction Plan Update" will be limited to: a. Park Avenue System Storm Sewer Sections south of 4th Street b. New Gravity Connection Sewer Section along Burwe[I St between Park Ave and Pacific Ave, along Pacific Ave south of Burwell St and Ist St c. New Ferry Terminal Stormwater Conveyance System. 2. Storm Sewer Alternatives consideration will be limited to Option 4, Connect Park Avenue System to Pacific Avenue System, specifically, Option 4b - Gravity Sewer in conjunction with ferry tunnel construction and Option 4 c - Gravity Sewer assuming no ferry tunnel construction (trenchless technology). 3. Consideration and evaluation of Options 1, 2, 3, 4a, and 4d will be beyond the scope of this work. 4. !t is generally assumed that the design work, calculations and recommendations provided in the "Amendment to the 2000 (:SO Reduction Plan Update" is accurate and 2/10/2004 12 Exhibit B-lA Scope of Services viable, and Consultants work under this scope of work is limited to confirmation of design calculations and recommendations. 5. Existing overflow structures and outfalls in the Pacific Avenue Conveyance System are adequate and will not need to be modified or upgraded. Deliverables. 1. Basis of Design Report a. Conceptual layout and schematics of Trunk Storm Sewer 2. Preliminary Opinion of Probable Cost from Task 5405 5402 Preliminary Design Deliverables The horizontal layout and vertical profile for the storm sewer system are to be developed to such detail that horizontal and vertical clearances, and connections can be reasonably checked, pipe and utility conflicts identified and R/W requirements accurately estimated for beth the Surface Option and the Tunnel Option. These plans shall be developed in a manner consistent with design criteria established in the Basis of Design Report. Corresponding horizontal layout and vertical profiles will be shown on the same sheet. Assumption~. 1. It is generally assumed that the trunk storm sewer system design will be based on the recommendations of the Basis of Design Report and limited to: a. Replacement Park Avenue System Storm Sewer Sections b. New Gravity Connection Sewer Section along Burwell St. between Park and Pacific Ave, along Pacific between Burwell and ist, and along Ist St installed as part of the tunnel construction utilizing open cut method or as part of the surface street option using trenchless technology c. New Ferry Terminal Stormwater Conveyance System as defined in the report. Deliverables. 1. Preliminary Layout & Profile Sheets (Surface Option) a. Preliminary layout and schematics of Trunk Storm Sewer Zmprovements b. Assumes ten (10) preliminary layout and profile sheets c. Assumes five (5) preliminary sections and detail sheets 2. Preliminary Layout & Profile Sheets (Tunnel Option) a. Preliminary layout and schematics of Trunk Storm Sewer Zmprovements b. Assumes ten {10) preliminary layout and profile sheets c. Assumes two (2) preliminary sections and detail sheets 3. Refined Preliminary Opinion of Probable Cost from Task 5405 (Surface option) 4, Refined Preliminary Opinion of Probable Cost from Task 5405 (Tunnel option) 5403 Geotechnical Report Addendum Geotechnical engineering studies will be performed to develop geotechnical recommendations for preliminary design of this project. Haximum use shall be made of existing soils information and the field explorations and engineering studies. Available geologic studies by others and previous City studies shall be reviewed. Geotechnical Engineering Studies: Based on the geometric and conceptual design information for the "Amendment to the 2000 CSO Reduction Plan Update" Report and the subsurface soil and groundwater conditions encountered, geotechnical recommendations will be developed for preliminary and final design of option 4, specifically, option 4b - gravity sewer option in conjunction with ferry tunnel construction, and option 4c - gravity sewer option assuming no ferry tunnel construction using trenchless technology such as microtunneling, jack and bore, and open face pipe jacking. Studies for this project will be performed in conjunction with the Pedestrian Access Improvements Tunnel project, and will include: A. Evaluate suitable shoring systems and develop recommendations for excavation. B. Provide groundwater control recommendations, if necessary. 2/i0/2004 i3 Exhibit B-lA Scope of Services C. Develop geotechnical construction considerations for proposed installation. Geotechnical Report Addendum: Prepare an addendum to the draft and final geotechnical report for the Pedestrian Access Improvements Tunnel project presenting the results of the field explorations and laboratory testing, generalized subsurface profile, engineering studies and geotechnical recommendations for the storm sewer system construction. The addendum will be submitted as draft for review and will be finalized during the PS, bE phase. The report will include the following: A. Summary of Work Performed B. Site and Project Description C. Results of Current and Previous Field Explorations relevant to storm sewer system construction D. Results of Current and Previous Laboratory Testing relevant to storm sewer system construction E. Subsurface Description and Recommended Design Soil Parameters F. Geotechnical Design Recommendations G. Geotechnical Design Recommendations for trenchless technology, namely, microtunneling, jack and bore, and open face pipojacking H. Construction Considerations Assumption~. 1. The Project Team will provide preliminary design information (including maps, sewer alignments, proposed project features, structural information, etc.) to Shannon & Wilson. 2. No addiUonal field exploration, groundwater monitoring and laboratory testing will have to be performed spedflcally for this project. It is assumed that all of the field exploration, groundwater monitoring and laboratory testing work performed for the Ferry Tunnel Project will be adequate for this project. 3. Studies related to potential environmental issues such as soil or groundwater contamination are not included and would constitute Extra Work. If collected data indicates that these issues may exist, an additional scope of work and Opinion of Probable Cost will be prepared. Deliverable: Gootechnical Report Addendum S404 Right of Way Review The Consultant will establish the proposed right-of-way needs for the storm sewer system in conjunction with the Ferry Tunnel Project and coordinate with the City of Bremertoo and WSDOT during the design process. The Consultant will prepare this information with hand annotated right-of-way mcluirements on the most appropriate plan sheets. The Consultant will establish the proposed right-of-way lines and other related instruments including parcel maps and legal descriptions. The Consultant shall provide certification to City of Bremerton that the right-of-way requirements are ready for acquisition. City will acquire necessary easements and right-of-way, following the procedures outlined in the Uniform Relocation and Real Property Acquisition Policies Act. The Consultant has considerable experience in this regard, and is available to assist or provide complete services as Extra Work. The Consultant will incorporate the appropriate right-of-way information in the contract documents. 5405 Preliminary Cost Estimates Preliminary opinion of probable co~L~ will be prepared for both the surface option (option ~=) and the tunnel option (option 4b). 2/10/2004 14 Exhibit B-lA Scope of Services 5500 FINAL ~I'ORI~I ,~¥ER ~f~1'Ef4 DEIGN ~ PS&E The Ci~ will issue w~en authorization for ~nsul~nt to pr~d with either ~sk ~ries 5500A or 5500B following pmlimina~ design. Work shall not pr~e~ without wri~en authorization." 5500A ~ ~ ~R ~ D~GN ~D ~ (~ ~) U~n wd~en authorization to pr~e~, consul~nt shall work on task ~ries 5500A. 550~A ~crip~on of Work This work consis~ of incor~rating the PSEE package for the constru~on of Trunk Storm Sewer into the P~estdan Access [mprovemen~ Surface Option Contra~ (or the option without Fer~ Tunnel Con~ru~ion) using a combination of Trenchle~ T~hnology and o~n cut con~u~ion to one ([) complete ~&E ~c~ge. The work will ~ in accordance with the approved ~sis of ~sign Re~, Prelimina~ ~sign and other ~inent document. The work will include ~mplet~ design and PS&E for · e replacement of the Park Avenue Storm Sewer S~tions, New GraviW Sewer S~ions, trenchle~ technol~y such as Hicrotunneling, ~unch Pi~, Retrieval Pit, New ~r~ Terminal Sto~water Treatment Sy~em, Pit ~watering and Trench Dewatering. 5~ Final ~ign and ~ ~li~bl~ ~e prelimina~ horizon~l layout ~nd ve~l profile for the storm ~ewer ~stem will ~ finaliz~ to su~dent detail to enable the ~n~on of Park Avenue Sto~ Sewer S~ion5, New Gravi~ Sewer S~ions, trenchless t~hnol~y such as Microtunneli~g, Launch Pi~, ~etrieval Pit, New ~r~ Terminal Stormwater Tr~t~eflt Sy~em, Pit ~watering, Trench Dewstering, and relat~ incidental appu~enant work. ~e ~lans shall ~ develo~d in a manner ~n~i~tent with design criteria e~blish~ in the ~i5 of ~sign ~e~, the Preli~ina~ ~sign an~ will in~r~rate an~ addre~ ~11 ~mmen~ of ~e Prelimina~ ~5ign review. ~rres~ndin~ horizon~l and ve~l ali~nmen~ will ~ shown on the ~me sh~t. Final ~sign ~nd ~E ~liverabie5 for this proj~ will ~ develo~ in ~njun~on with ~e ~wntown ~reme~on P~e~rian/BTC Ac~5 ~mprovemen~ proj~ to the e~ent ~ible. The~ P~E ~liverable~ include: A. General Plans (pre~nted as pa~ of surface ~reet improvement) - ~%, 95%, Z00% ~liUon Plan~ (~re~nt~ a~ ~ of su~ace 5~t improvement) - 60%, 95%, and Z00% ~ubmi~ls C. Trunk Storm Sewer ~yout ~nd Profile Plans - 60%, 95%, and ~00% Submi~ls D. ~dway Plans (pre~nted as pa~ of surface ~r~t improvement) - ~%, 95%, and ~00% Subm~ls TESC, D~inage and Stormwater Plans (pre~nt~ as pa~ of surface ~r~t improvement) - 60%, 95%, and 100%Sub~i~ls F. Sitewo~ Plans (pre~nt~ ~ ~ of surface 5~t improvement) - 60%, 95%, a~ 100% ~ubmi~ls G. ~ight of Way Plan~ - Zncor~raUon into 60%, 95%, and ~00% Submi~ls H. UUli~ Plan~ (pre~nt~ ~s pa~ of su~a~ ~reet improvement) - 60%, 95%, ~00% Submi~ls T~c Plans (pre~nt~ as ~ of surface street improvement) (pre~nt~ as pa~ of suite street improve~nt) - [n~tion into ~%, 95% and ~00% Submi~als ~su~tio~s: ~. The final ~torm ~wer ~t~ design will ~ ba~ on ~e ~ecommenda~on~ of ~e ~relimina~ ~sign and will include: a. Replacement Par~ Ave. System Storm Sewer ~e~ions south of ~ Street. b. ~w Trunk Storm ~ewer ~ion from inter~e~ion of Park Ave. and Bu~ell St. to laun~ pit on Bu~ell St. c. ~ew Trunk Storm ~ew~r Se~ion along Bu~ell St. from launch pit to Padfi~ Ave. in~all~ as ~ of the su~a~ ~r~ o~on u~ing t~n~le~s technol~y. d. New ~unk ~orm sewer ~ion along ~adfi~ Avenue ~uth of Bu~eil ~tr~t in~all~ u~ing tren~hle~ technol~. 2/10/2004 15 Exhibit B-lA Scope of Services e. New Trunk Storm Sewer Section from ist St. launch pit to New Ferry Terminal Stormwater Treatment System. f. New Ferry Terminal Stormwater Treatment System. g. Related incidental appurtenant work necessary for a complete and operating system. 2. The following numbers of drawings represent the estimated level of effort involved in Final Design and PS&E Deliverables. a. General Plans (presented as part of surface street improvement) b. Demolition Plans, Alignment of Right of Way, Site Preparation, and Drainage/Utilities (presented as part of surface street improvement) c. Final layout and schematics of Service Area, Pipes, Launch Pits and Retrieval Pits, assumes thirty (30) plans: 1. Assumes ten (10) final trunk storm sewer layout and profile plans 2. Assumes four (4) launch pit plans 3. Assumes two (2) retrieval pit plans 4. Assumes two (2) Ferry Terminal Stormwater Treatment System plans 5. Assumes ten (10) miscellaneous sections and detail plans 6. Assumes two (2) additional traffic control plans d. Roadway Modification Section and Details (presented as part of surface street improvement) e. Quantity Tabulations (presented as part of surface street improvement) f. Temporary Erosion & Sedimentafion Control (presented as part of surface street improvement) g. Traffic Control Detour (presented as part of surface street improvement, level of effort representative of two (2) additional plans) 5503A Specifications Special Provisions will be prepared using WSDOT standard format. 5504A Cost Estimate An estimate of probable construction costs will be prepared using WSDOT standard format. 5500B FZNAL STORM SEWER SY=,~tH DESZGN AND PS&E ('IIJNNEL OPITON) Upon written authorization to proceed, consultant shall work on task series 5500B. $501B Description of Work This work consists of incorporating construction of Trunk Storm Sewer with Ferry Tunnel Construction using open cut excavation. The work shall be in accordance with the approved Basis of Design Report, Preliminary Design and other pertinent documents and combined with the Ferry Tunnel Construction work to produce one (1) complete PS&E package. The work will include PS&,E for the replacement of the Park Avenue Storm Sewer Sections, New Gravity Sewer Sections, New Ferry Terminal Stormwater Treatment System, Trench Dewatedng, and related incidental appurtenant work necessary for a completed design. 5502B Final Design and PS&E Deliverables If the Tunnel Option is selected for the Downtown Bremerton Pedestriafl/BTC Access Improvements project, the Final Design and PSE&E Deliverables for the tunnel option of this Project will basically involve the preparation the Trunk Storm Sewer Layout and Profile Plans, and accompanying sections and details. Other discipline plans such as roadway, TESC, Drainage and Stormwater, Sitework, Right of Way, Utility, and Traffic Plans will not be developed separately as part of this project, instead will be incorporated into the Pedestrian Access Improvements Tunnel Project. The preliminary horizontal layout and vertical profile for the trunk storm sewer system will be finalized to sufficient detail to enable the construction of Park Avenue Storm Sewer Sections, New Gravity Sewer Sections, New Ferry Terminal Stormwater Treatment 2/10/2004 Exhibit ~iA Scope of Services System, Trench Dewatering, and related incidental appurtenant work necessary for a completed design. The plans shall be developed in a manner consistent with design cdteria established in the Basis of Design Report, the Preliminary Design and will incorporate and address all comments of the Preliminary Design review. Corresponding horizontal and vertical alignments will always be shown on the same sheet. The PS&E Deliverables for this Project include: A. General Plans - 60%, 95%, 100% B. Storm Sewer Layout and Profile Plans - 60%, 95%, and 100% Submittals C. Roadway Modification Plans - 60%, 95%, and 100% Submittals D. TESC, Drainage and Stormwater Plans - 60%, 95%, and 100%Submittals E. Right of Way Plans - Incorporation into 60%, 95%, and 100% Submittals Assumptions: 1. The final trunk storm sewer system design will be based on the recommendations of the Preliminary Design and include a. Replacement Park Avenue System Storm Sewer Sections south of 4m Street. b. New Gravity Connection Sewer Section along Burwell Street between Park Avenue and Pacific Avenue, along Pacific Avenue south of Burwell Street, and across ist Street installed as part of the tunnel construction utilizing open cut method. c. New Ferry Terminal Stormwater Treatment System d. Related incidental appurtenant work necessary for a completed design. 2. The following numbers of drawings represent the estimated level effort involved in Final Design and PS&E Deliverables. a. General Plans (presented as part of cut and cover tunnel work) b. Final layout and schematics of Service Area, Pipes Layout and Profile - 15 1. Assumes ten (10) final trunk storm sewer layout and profile plans 2. Assumes five (5) miscellaneous sections and detail plans c. Roadway Modification Section and Details (presented as pert of cut and cover tunnel work) d. Temporary Erosion & Sedimentation Control (presented as part of cut and cover tunnel work) e. Drainage, Utilities, and Alignment of Right of Way (presented as part of cut and cover tunnel work) f. Construction Phasing Plans (presented as pert of cut and cover tunnel work) g. Quantity Tabulations (presented as part of cut and cover tunnel work) 5503B Specifications Special Previsions will be prepared using WSDOT standard format. 5504B Cost EsUmate An estimate of probable construction costs will be prepared using WSDOT standard format. 5600. G0~IS'IRUCTZON SUPPORT S~RV~CES The Consultant will provide engineering support throughout the construction duration of the Project. The consultant shall work under the City's Project Engineer / Project Manager in charge of construction. Consultant will provide services during bid period by responding to bidder's questions and updating drawings and specifications during construction bid period for addenda as required. Tssuance of photocopies with hand notations is acceptable for minor changes. The Consultant shall perform bid support services and conform Bid documents to "Tssue for Construction"; and shall respond to Contractor's request for information during the bid phase and modi~ contract documents when appropriate. 2/10/2004 17 Exhibit B-lA Scope of Services Full definition of services and costs under this task will be developed by Consultant and City of Bremerton and the Contract amendment executed prior to project construction advertisement. The Consultant will assist the City of Bremerton staff with support services during construction. These services may include: A. Review and response to Requests for Information (RFI's). B. Review of submittals, including shop drawings. C. Provide design clarification and decisions as required and requested by City of Bremerton for response to the construction contractor. D. Attend periodic construction office progress meetings when requested by the City of Bremerton and contractors. E. When requested, perform periodic field visits during construction to observe construction progress and document any relevant observations to City of Bremerton. F. Prepare Field Observation Reports, and As-built Drawings. G. Attend Pre-Bid Neetings. H. Attend The Preconstruction Conference. Prepare As-Built Drawings For The Project. .1. Review Contractor Proposed Construction Hethods And Procedures For the Various Components, including Formwork Submittals. K. Provide The Clarification And interpretation Of Contract Drawings. Assumption: Since the level of effort for Construction Support Services cannot be accurately predicted, the Consultant's estimated level of effort represented in the Cost Proposal for Construction Support Services is an allowance only; which is to be expanded on a time and material basis. Additional work in this task will be carried by mutual agreement under a Contract Change Order. Furthermore, there is additional work in this task that can be carried on by mutual agreement under a Contract Change Order. For purposes of costing the aforementioned effort under Construction Support Services will be lumped under the following sub tasks: 5601 Assist City in Contract Award 5602 Preconstruction Conference 5603 Attend Weekly Coordination HeeUngs 5604 Prepare As-Built Drawings 5605 Review Contractor Submittals 5606 Review Construction Hethods and Procedures 5607 Clarification of Contract Drawings 5700A.~JAL/TY ASSURANC~/(~UAI..t'W CONtlt(O (SURFACE OPTZON) The quality assurance/quality control (QA/QC) program for the project shall follow Consultant's QA/QC process outlined in its Quality Assurance/Quality Control Program Hanual. Each member of the consultant team will be expected to subscribe to Section QAP-600 - Quality Control Reviews and QAP-700 - Quality Assurance Measurement. The spec~c elements of the program indude: 5701A Intra-Inter Discipline QC Review Section QCP-601 of the QA/QC Hanual provides guidelines for intra/inter-discipline checking of drawings, calculations and specifications for technical and formal review. This procedure applies to all projects unless otherwise specified by the Consultant Project Manager. The intra-discipline review process outlines proee~uros for the Originator, Checker, Originator Follow-up Procedure (Backchock~ng) and Rechecker. The inter-discipline review procedure is to verify consistency throughout project disciplines. Project standards will be provided to all disciplines that will provide the desired quality product. 2/10/2004 18 Exhibit B-lA Scope of Services The process for inter-discipline reviews include: inter discipline coordination review meeting preparation; inter disciplinary coordination review meeting; client submission; and review and revision after receipt of comments. 5702A Calculations (~ Review Design calculations preparation shall follow Section QCP-620 of the QNQC Manual, which sets for the procedures for calculation preparation and review. Design calculations shall conform to all applicable code regulations established or adopted by the Qty of Bremerton and shall form a complete record of the design process, including tried and rejected solutions. 5703A Drawings QC Review Section QCP-630 of the Consultant QNQC Manual prescribes the procedure for preparation and checking of drawings for projects. 5704A Specifications ~ Review Section QCP-640 of the Consultant QA.QC Manual outlines the procedure for developing the specification format, preparation of specifications, methods for checking and revising the specifications. 5705A Opinion of Probable Cons~uction Cost (~IC Review Section QCP-650 of the Consultant QA/QC Manual outlines the procedures for developing and maintaining the project construction cost estimates. The procedure includes consultation with the Qty of Bremerton and project cost estimator to define the contractual cost estimating criteria. In the absence of City standards, Exeltech Consulting's standards will apply. 5706A Document/Technical Reports ~ Review Section QCP-660 of the Consultant QA/QC Manual prescribes specific procedures and standards for preparing technical and Discipline Reports for the project. All technical reports will follow the same general format unless otherwise modified by the Consultant Project Manager. The procedure outlines content and format, document format standards, technical report review, and technical report approval. 5707A Construction Administration (~ Review Section QCP-670 of the Consultant QA/QC Manual prescribes guidelines for the documentation of all correspondence, clarificaUons, site observations, and submittal reviews for the project construction. All interactions with the contractor, owner, or other design team members shall be documented and filed with the City. 5708A Co~,~,~ctability Review Prior to final design of the project, an independent review by a party not involved in the design of the project will conduct a review to evaluate the construction elements of the project. After consideration of comments from the independent constructability review, revisions to the project design, spedfications or cost will be compiled and incorporated into the project prior to contract advertising. 5700B. (~KIALtTY ASSURANCE/(~UAI_tl'Y CONTROl. (TUNNEL OP1TON) The quality assurance/quality control (QA/QC) program for the project shall follow Consultant's QA/QC process outlined in its Quality Assurance/Quality Control Program Nanuah Each member of the consultant team will be expected to subscribe to Section QAP-600 - Quality Control Reviews and QAP-700 - Quality Assurance Neasurement. The specific elements of the program include: 5701B [ntra-Inter Discipline (~C Review 2/10/2004 19 Exhibit B-lA Scope of Services Section QCP-60! of the QA/QC Manual provides guidelines for intra/inter-discipline checking of drawings, calculations and specifications for technical and formal review. This procedure applies to all projects unless otherwise specified by the Consultant Project Manager. The intra-discipline review process outlines procedures for the Originator, Checker, Originator Follow-up Procedure (Backchecking) and Rechecker. The inter-discipline review procedure is to verify consistency throughout project disciplines. Project standards will be provided to all disciplines that will provide the desired quality product. The process for inter-discipline reviews include: inter discipline coordination review meeting preparation; inter disciplinary coordination review meeting; client submission; and review and revision after receipt of comments. 5702B CalculaUons ~ Review Design calculations preparation shall follow Section QCP-620 of the QA/QC Manual, which sets for the procedures for calculation preparation and review. Design calculations shall conform to all applicable code regulations established or adopted by the City of Bremerton and shall form a complete record of the design process, including tried and rejected solutions. 5703B Drawings QC Review Section QCP-630 of the Consultant QA/QC Manual prescribes the procedure for preparation and checking of drawings for projects. 5704B Specifications (~ Review Section QCP-640 of the Consultant QA.QC Manual outlines the procedure for developing the specification format, preparation of specifications, methods for checking and revising the specifications. 5705B Opinion of Probable Construction Cost QC Review Section QCP-650 of the Consoltant QA/QC Manual outlines the procedures for developing and maintaining the project construction cost estimates. The procedure includes consultation with the City of Bremerton and project cost estimator to define the contractual cost estimating criteria. In the absence of City standards, Exeltech Consulting's standards will apply. 5706B Document/Technical Reports (~C Review Section QCP-660 of the Consultant QA/QC Manual prescribes specific procedures and standards for preparing technical and Discipline Reports for the project. All technical reports will foliow the same general format unless otherwise modified by the Consultant Project Manager. The procedure outlines content and format, document format standards, technical report review, and technical report approval. 5707B Construction Admini=~rd~ion (~C Review Section QCP-670 of the Consultant Q~/QC Manual prescribes guidelines for the documentation of all correspondence, clarifications, site observations, and submi~al reviews for the project construction. ^11 interactions with the contractor, owner, or other design team members shall be documented and filed with the City. 5708B Constructability Review Prior to final design of the project, an independent review by a party not involved in the design of the project will conduct a review to evaluate the construction elements of the project. After consideration of comments from the independent constructability review, revisions to the project design, specifications or cost will be compiled and incorporated into the project prior to contract advertising. 2/10/2004 20 Exhibit B-2a Scope of Work (Task Order Agreement) Each item of work under this AGREEMENT will be provided by task assignment. Each assignment will be individually negotiated with the CONSULTANT. The amount established for each assignment will be the maximum amount payable for that assignment unless modified in writing by the AGENCY. The AGENCY is not obligated to assign any specific number of tasks to the CONSULTANT, and the AGENCY'S and CONSULTANT'S obligations herem~der are limited to tasks assigned in writing. Task assignments may include but are not limited to, the following types of work: A. Phase 1 - Environmental Documents and Supporting Work B. Phase 2 - Preliminary Design and Supporting Work C. Phase 3 - Final Design and Supporting Work D. Phase 4 Construction Support Services and Supporting Work E. Phase 5 Permitting and Design of Trunk Storm Sewer and Supporting Work F. Task assignments made by the AGENCY shall be issued in writing by a Formal Task Assignment Document similar in format to page 2 of this exhibit. An assignment shall become effective when a formal Task Assignment Document is signed by the CONSULTANT and the AGENCY, except that emergency actions requiring a 24-hour or less response can be handled by an oral authorization. Such oral authorization shall be followed up a Formal Task Assignment Document within four working days, and any billing rates agreed to orally (for individuals, subconsultants, or organizations whose rates were not previously established in the AGREEMENT) shall be provisional and subject to final negotiation and acceptance by the AGENCY. Exhibit B-2a Formal Task Assignment Document Task Number Phase 5 The geaeral provisions and clauses of Agreement shall be in full force and effect for this Task Assignment. Location of Project: Bremerton, Washington Project Title: Downtown Pedestrian/Bremerton Transportation Center Access Improvements Maximum Amount Payable Per Task Assignment: $263,740.29 Completion Date: Description of Work: (Note attachments and give brief description) Phase 5- Permitting and Design of Tru, k~m~er Oral Authorization Date: See Letter Dated: Cons tant Silage: t Da,e: Agency Approving Authority: Date: Exhibit D-la Consultant Fee Determination - Summary Sheet (Lump Sum, Cost Plus Fixed Fee, Cost Per Unit of Work) Project: Downtown Pedestrian/Bremerton Transportation Center Access Improvements Direct Salary Cost (DSC) Consultant: EXELTECH Code Classification Man Hour~Han Hours Rate Dollars Dollars Labor (Surface) (Tunnel) (Surface) (Tunnel) 05 Principal 68`1 670 x $50.60 : $34,610.40 $33,902.00 10 QNQC 565 541 x $`19.00 = $27,685.00 $26,509.00 15 Structural Lead 2,591 2,584 x $,t9.00 = $126,959.00 $126,616.00 20 Structural Engineer 1 2,090 2,089 x $,1t.00 = $85,690.00 $85,649.00 25 Structural Engineer 2 2,375 2,375 x $32.00 = $76,000.00 $76,000.00 30 Environmental Lead 1,527 1,527 x $,10.00 = $61,080.00 $61,080.00 35 Environmental Support 1,~.23 1,123 x $29.00 = $32,567.00 $32,567.00 ~0 Civil Lead 3,127 3,032 x $41.00 = $128,207.00 $124,312.00 45 Civil Engineer 1 698 682 x $35.00 = $24,430.00 $23,870.00 50 Civil Engineer 2 272 210 x $32.00 = $8,704.00 $6,720.00 55 Civil Engineer 3 80 80 x $26.00 = $2,080.00 55 Cons~uction Management Lead 268 268 x $37.00 = $9,916.00 55 Construction Engineer 1 0 0 x $30.00 = $0.00 55 Construction Engineer 2 0 0 x $27.00 = $0.00 55 Building Engineer I 320 320 x $38.00 = $12,160.00 $i2ij.60.00 55 Project Controller 564 564 x $28.00 = $15,792.00 55 Admin Support 1 200 200 x $21.00 = $4 200.00 55 AdmJn Support 2 299 2~ x $15.00 = $4,~85.00 55 Document Editor 203 18.7 x $26.00 $5 278 00 55 CADD Tech 1 ~.,993 I;979 x $25.00 $49 825.00 :00 55 CADD Tech 2 1,628 !,270 x $22.50 $36,630.00 55 C_ADD Tech 3 424 `124 x $20.00 ~;8t480.00 Total Hours 21,031 20,424 Total DSC $75q,778.`10 $737~50.00 % Increase % of Work Escalation for '04 5 50 $18,869.46 $~8;4~1~25 Escalation for '0S 5 20 $15~095.57 ~;14i745;00 Escalated Total DSC $788,743.43 $770;426.25 Overhead (OH Co~t-- including Salary Additives) OH Rate x DSC of 162.35% x 788~7,13.,13 $1,280,524.96 $1,250,787.02 Fixed Fee (FF): FF Rate x DSC of 30.00% x 788t743.43 $236,623.03 $231~127~ Reimbursables Ztemlzed Quantity Units Rate Meals and Lodging 1,18 each @ $15.00 $2,220.00 $2,220.00 Plans - Plotting / Repro 6,200 each @ $,1.50 $27,900.00 $27,900.00 Napping/Photos/Surveys each @ $3.50 $0.00 $0.00 Reproduction and PrinUng 28,500 copies @ $0.15 $,t,275.00 .~1,275.00 Field Equipment Rental Lump Sum $,1,560.00 ~,560.00 Computers $0.00 $0.00 Postage and Supplies 344 Est @ $2,00 $688.00 $688.00 Ferry Fare 91 $8.00 $728.00 $728.00 T~avel 20,203 miles @ $0.36 $7~39,1.76 $7,273.08 Reimbursables Total $47,765.76 $47,644.08 Subconsultant Costs (See Exhibit G): $1,84,1,062.73 $1,841,188,98 Grand Total $4r197~719.90 :~.4~141~174.2U Prepared By Santosh Kuruvilla & Bernie Chaplin Date: February 13, 2004 2/27/04 Exhibit Ga Subcontracted Work Downtown Pedestrian/Bmmerton Transportation Center Access Improvements, with Phase 5 (Permitting and Design of Trunk Storm Sewer) The agency permits subcontracted work for the following portions of the work of this agreement Activity Subconsultant Fee Fee (Surface) (Tunnel) Project Management Demich Consultin,g $298,423.92 $295,550.17 Environmentalthru Construction H.W. Lochner $480,365.30 $480,365.30 Streetscape, Env. Supp, ROW, Survey David Evans & Assoc. $294,211.88 $294,211,88 Mechanical & Electrical Sandwell $284,059.87 $284,059.87 Geotechnical Shannon &Wilson $190~228,52 $190~228.52 Environmental Support NWA $40,173.90 ~0,173,90 Environmental Suppod Michael Minor & Assoc. $29,240.00 $29~240~00 Public Information The Demich Group $65,030 54 WSF Office Buildin~l & Toll Booths Art Anderson $162,328.81 :$,~6 Total Subcontracted Work $1,844,062.73 February 12, 2004 Exhibit G-la Subconsultant Fee Determination - Summary Sheet Downtown Pedestrlan/Bremerton Transportation Center Access Improvements Start Data 3une 1, 2003 City of Bremerton TaSk Description: Geotachnlcal End Data April 1.~ 2006 Subconsultant Fee Determination Subconsultant: Shannon & Wilson Project # 0324 ClassificaDon Hours Hours Rata Dollars Dollars (Surface) (Tunnel) (Surface) (Tulmel) Principal In Charge 74 74 x $64.00 $4,736.00 $4,736.00 Project Manager 274 274 x $43.00 $11,782.00 $11,782,00 Associate 60 60 x $42.00 $2,520.00 $2,520.00 Senior Engineer/Geologist 272 272 x $33.00 $8,976.00 .$8,976.00 Staff Engineer/Geologist 563 563 x $24.00 $13~512.00 $13,512.00 Cleric~¥Dtafl~g 118 118 x :~17.00 $2,~06,00 ~;~ ~i i To~al Hours 1,361 1,361 Total DSC $43,532.00 $43,532.00 % Increase % of Work EscalaUon for '04 4 50 $870.64 $870.64 EscalaUon for '05 4 l0 ~174.13 ~174.13 Escalated Total $44,576,77 $44~76.77 Overhead (OH Cost -- including Salary Additives) OH Rate x DSC of 194.60% x 44~576.77 $86,746.39 ~,~6~746.39 Fixed Fee (FF): : FF Rate x DSC of 30.00% x 44~576.77 = Reimbursables II~miz~-*d Quantity Units Rate Mileage (at .36 per mile) and Ferry Costs 25 day @ $20.00 $500.00 , $500.00 Drilling Subcontract I each @ $17,662.73 $17,662.73 $17,662.73 Analytical TesUng Subcontract 1 each @ $3,100.00 $3,100.00 $3i100.00 Reproduction and Printing 2,996 copies @ $0.10 $299.60 $299.60 Field Equipment Rental 1 each @ $670.00 $670.00 $670.00 EDR and Aerial Photos 1 Est @ $220.00 $220.00 $220.00 Instrumentation survey subcontractor 1 Est @ $15,000.00 $15,000.00 $15,000.00 Inclinometer Casing 4 each @ $375.00 $1,500.00 $1,500.00 Strain Gages 16 each @ $250.00 $4,000.00 $4,000.00 Crack Gages 5 each @ $20.00 $100.00 $100.00 Rent Wa~er Level & Strain Gage Read@iRs 32 days @ $40.00 $1,280.00 $1,280.00 Rent Inclinometer 16 days @ $75.00 ~1~200.00 ~1i200.00 Reimbursables Total $45,532.33 ~45,532.33 Grand Total }190r228.52 ~190e228.52 Prepared By: I*lonique Nykamp~ Scott Gau[ke~ and 3ira Wu Date: February 13, 2004 Exhibit G-la Subconsoltant Fee DeterminaUon - Summary Sheet Downtown Pedestrian/Bremerton Transportation Center Access Improvements Start Date .lune 1, 2003 OW of Bremerton Task Description: Support Services End Date April 1, 2006 Subconsultent Fee DeterrninaUon Subconsultant: NW Arch. Assoc. Projec~ # 0324 (Surface)~ (Surface) Project Manager/Historic 108 208 x $29.q3 -- $3,178.44 Senior Archaeologist 304 304 x $25.59 = $7,779.36 Historian 134 ~3,1 x $28.35 = $3,798.90 Staff Arcflaeologist 82 82 x $18.66 : $1,530.t 2 G~S/ProducUon Specialist 0 0 x $41.95 = $0,00 Graphics/Production 55 55 x $~.9.25 $1,058.75 Lab Tech/Data Entry 0 0 x $30,5~ = $0.00 Admin. Assistant ~ I x ~[.33.75 = ~3.3.75 Escelatlon for '04 5 30 = $260,69 Overhead (OH Cost - including Salary AddiUves) Fixed Fee (FF): FF Rate x DSC of 30.00% x ~]7~640.01 ~ $5,292.00 Ttomlzed QuanUty Units Rate Mileage 950 miles @ $0.35 = $327,7S Feny Fares 29 each @ $12.00 = $348.00 Mapping/Photo/Surveys 7 rolls @ $25,00 = $175.00 Postage and Supplies I ES. Est @ $1S0.00 = $150.00 Reimbursables Totol $1,205.3S Prepared By: Lorlea Hodson/Val Geadn Date: February 13, 2004 2/27/04 Exhibit Subconsultent Fee DeterminaUon - Summary Sheet uown~own Pedeetnan/Bremerton Transportation Center Access Zmprovements Start Date June 1, 2003 City of Bremerton Task Description: Environrnentel throuqh Construction End Date April 1, 2006 Subconsultant Fee Determination Subconsultant: Demich Consulting Project # 0324 Classification Hours Hours Rate Dollars DoUars (Surface) (Tunnel) (Surface) (Tunnel) Pro,eat IVtana.qer 2;179 2~157 x $125.00 = }272~375.00 $269~625.00 Total Hour 2,t79 2,157 Total DSC = $272,375.00 $269,625.00 % [ncreese % of Work Escalation for '04 5 50 = $6,809.38 $6,740.63 Escalation for '05 5 20 = $5~447.50 ~5~392.$0 Escatated Total = $284,632.88 $28/~758.1~ Overhead (OH Cost -- including Salary Additives) OH Rate x DSC of 0.00% x 284~631.88 = $0.00 $0.00 Fixed Fee (FF~: FF Rate x DSC of 0.00% x 284,631.88 = $0.OO $0.00 Reimbursables :[temi;ed Quantity Units Rate Mileage 37,839 mi @ $0.36 = $13,622.04 $~1~ 622:04 Mappinq/Photos/Surveys 0 each @ $0.00 ~'~0.00 Reproduction and Printing 0 copies @ field Equipment Rental 0 each @ $0.00 $0.00 Postage and Supplies Est @ $170.00 $170.00 Reimbursables Total $13,792.O4 $13~792.04 Grand Total SZ98r423.92 $295~550.17 Prepared By: Gary Demich Date: February 13, 2004 Exhibit G-la Subconsultant Fee Determination - Summary Sheet Downtown Pedestrian/Bremerton Transportation Center Access Improvements Start Date .lune 1, 2003 City of Bremerton Task Description: Support Services End Date April 1, 2006 Subconsultant Fee Determination Subconsultant: David Evans & Assoc. Project # 0324 Classification Hours Houl~ Rate Dollars Dollam~ (Surface) (Tunnel) (Surface) (TUnnel) Principal in Charge 96 96 x $56.00 $5,376.00 $5,376.00 St. Professional Land Surveyor 96 96 x $45.00 $'1,320.00 $4,320.00 Project Surveyor 224 224 x $35.00 $7,840.00 $7,840.00 Survey Technician 256 256 x $25.00 = $6,400.00 $6,400:00 Party Chief 384 384 x $26.00 $9,984.00 $9,984.00 Instrument Person 384 384 x $18.00 = $6,912.00 $6,912.00 Property Specialist 36 36 x $20.00 $720.00 $720.00 Sr. Property Specialist 78 78 x $35.00 = $2,730.00 $2,730~00 Real Estate Manager 30 30 x $38.00 = $1,140.00 $1,140.00 Managing .Scientist 109 109 x $41.00 -- $4,469.00 Sr. Scientist 137 137 x $33.00 = $4,521.00 $4,52100 Sdeetist 42 42 x 628.00 = $1,176.00 ~,176.00 Sr. Planner 176 176 x $35.00 = $6,160.00 Sr. Graphic speoalist 36 36 x $25.00 = $900.00 cou. g Man.er 0 0 x $25.00 = $0.0o =oun§,g S e a,ist 0 Ox $22.00 ,0.00 AdministraUve Assistant 132 132 x $20.00 = $2,640.00 Landscape Architect 291 29:!. x $34.00 = $9,894.00 Landscape Architect 24 24 x $28.00 = $672.00 Landscape Designer 375 375 x $22.00 = $8,250.00 ~ ~;.~0 Landscape Desic. lner 358 358 x $19.00 = ~;6,802.00 Total Hour 3,264 3~264 Total DSC =: $90,906.00 $90,906.00 % Increase % of Work EscalaUon for '04 5 25 = $1,136.33 $! 136-33 EscalaUon for '05 5 25 = ~2~272.65 ~2~272~65 Escalated Total $94,314.98 $94~314.98 Overhead (OH Cost -- including Salary Additives) OH Rate x DSC of 169.96% x 941314.98 = $160~297.73 $160~297.73 Fixed Fee (FF): FF Rate x DSC of 30.00% x 94,314.98 = $28,294.49 $28,294.49 Reimbursables Itamized (2uantJty Units Rate Meals and Lodging/Ferry Est. @ = $1,500.00 $1,500.00 Plans - Plotting / Repro 0 each @ $0.00 = $0.00 $0.00 Mapping/Photos/Surveys 0 each @ $0.00 = $0.00 $0.00 Reproduction and Printing Est. @ = $750.00 $750:00 Field Equipment Rental 0 each @ $0.00 = $0.00 $0~00 Postage and Supplies 0 Est @ $0.00 $250.00 $250.00 Mileage 5013 Niles @ 0.36 $~,804.68 $1~804;68 Utility Locate Est, $4,000.00 $4,000.00 Traffic Control Est. $3,000.00 ~3~000~00 Reimbursables Total $11,304.68 $1:1~304.6~ Grand Total ~4,211.8B Prepared By. Ron Anderson Date: February 13, 2004 Enter Search Criteria, Press Esc Key to Transmit Press Del Key to Terminate Delete Mode CHANGE Contract Transactions Contract Number 4381 IVendor Name EXELTECH CONSULTING INC Subject PEDESTRIAN/TRANSPORTATION CENTER ACCESS IMPROVE Department ENGINEERING Status Code PSA Amount $3925692.00 Begin Date 08/14/2003 Insurance End Date 12/31/2006 Type Amount Review Date 11/01/2006 GL $2000000.00 iInsurance Total $2000000.00 Insurance Review Date 07/01/2004 Comments Consultant/Address/Telephone Local Agency EXELTECH CONSULTING, INC Standard Consultant 2627A Parkmont Lane SW Agreement Olympia, WA 98502 Agreement Number (360) 357-8289 Federal Aid Number Project Title And Work Description ~ Downtown Pedestrian/Bremerton Agreement Type (Choose one) Transportation Center Access Improvements [] Lump Sum Lump Sum Amount $ [] Cost Plus Fixed Fee Overhead Progress Payment Rate ]62.35 % DBE Participation Overhead Cost Method [] Yes [] No 54.46 % [] Actual Cost WBE Participation [] Actual Cost Not To Exceed % [] Yes [] No 1.67 % Federal ID Number or Social Security Number [] Fixed Rate __ % 91-1491880 Fixed Fee $ Do you require a 1099 for IRS? ICompletion Date []Yes [] No L/ [] Specific Rates Of Pay [] Negotiated Hourly Rate Total Amount Authorized $ 3,885,804.00 [] Provisional Hourly Rate Management Reserve Fund $ 39,§g$.00 [] Cost Per Unit of Work Maximum Amount Payable $ 3,925,692.00 THIS AGREEMENT, made and entered into this ~ day of between the Local Agency of City of Bremerton , Washington, ~reinafter called the "AGENCY", and the above organization hereinafter called the "CONSULTANT". WITNESSETH THAT: WHEREAS, the AGENCY desires to accomplish the above referenced project, and WHEREAS, the AGENCY does not have sufficient staff to meet the required commitment and therefore deems it advisable and desirable to engage the assistance of a CONSULTANT to provide the necessary services for the PROJECT; and WHEREAS, the CONSULTANT represents that he/she is in compliance with the Washington State Statutes relating to professional registration, if applicable, and has signified a willingness to furnish Consulting services to the AGENCY, NOW THEREFORE, in consideration of the terms, conditions, covenants and performance contained herein, or attached and incorporated and made a part hereof, the parties hereto agree as follows: DOT Form 1404)89 EF Page 1 of 8 Revised 12/99 I All reports, PS&E materials, and other data, furnished GENERAL DESCRIPTION OF WORK to the CONSULTANT by the AGENCY shall be returned All designs, drawings, specifications, The work under this AGREEMENT shall consist of documents, and other work products prepared by the the above described work and services as herein CONSULTANT prior to completion or termination of defined and necessary to accomplish the completed this AGREEMENT are instruments of service for this work for this PROJECT, The CONSULTANT shall PROJECT and are property of the AGENCY. Reuse furnish all services, labor and related equipment by the AGENCY or by others acting through or on necessary to conduct and complete the work as behalf of the AGENCY of any such instruments of designated elsewhere in this AGREEMENT, service, not occurring as a part of this PROJECT, shall be without liability or legal exposure to the II CONSULTANT. SCOPE OF WORK IV The Scope of Work and project level of effort for this TIME FOR BEGINNING AND COMPLETION project is detailed in Exhibit "B' attached hereto, and The CONSULTANT shall not begin any work under by this reference made a part of this AGREEMENT. the terms of this AGREEMENT until authorized in III writing by the AGENCY. All work under this GENERAL REQUIREMENTS AGREEMENT shall be completed by the date shown in the heading of this AGREEMENT under All aspects of coordination of the work of this completion date. AGREEMENT, with outside agencies, groups or individuals shall receive advance approval by the The established completion time shall not be extended AGENCY. Necessary contacts and meetings with because of any delays attributable to the CONSULT- agencies, groups or individuals shall be coordinated ANT, but may be extended by the AGENCY, in the through the AGENCY. event of a delay attributable to the AGENCY, or because of unavoidable delays caused by an act of The CONSULTANT shall attend coordination, GOD or governmental actions or other conditions progress and presentation meetings with the beyond the control of the CONSULTANT. A prior AGENCY or such Federal, Community, State, City supplemental agreement issued by the AGENCY is or County officials, groups or individuals as may be required to extend the established completion time requested by the AGENCY. The AGENCY will provide the CONSULTANT sufficient notice prior V to meetings requiring CONSULTANT participation. PAYMENT The minimum number of hours or days notice - The CONSULTANT shall be paid by the AGENCY required shall be agreed to between the AGENCY for completed work and services rendered under this and the CONSULTANT and shown in Exhibit "B" AGREEMENT as provided in Exhibit "C" attached attached hereto and made part of this AGREEMENT. hereto, and by this reference made part of this The CONSULTANT shall prepare a monthly progress report, in a form approved by the AGENCY, AGREEMENT. Such payment shall be full compen- sation for work performed or services rendered and that will outline in written and graphical form the for all labor, materials, supplies, equipment, and various phases and the order of performance of the incidentals necessary to complete the work work in sufficient detail so that the progress of the specified in Section II, "Scope of Work". The work can easily be evaluated. Goals for Disadvan- taged Business Enterprises (DBE) and Women CONSULTANT shall conform with all applicable podions of 48 CFR 31. Owned Business Enterprises (WBE) if required shall be shown in the heading of this AGREEMENT. Page 2 of 8 VI employees of the CONSULTANT only and not of the SUBCONTRACTING AGENCY, and any and all claims that may or might arise under any Workmen's compensation Act on The AGENCY permits subcontracts for those items of work as shown in Exhibit G to this Agreement. behalf of said employees or other persons while so engaged, and any and all claims made by a third party Compensation for this subconsultant work shall be as a consequence of any act or omission on the part of based on the cost factors shown on Exhibit G, at- the CONSULTANT's employees or other persons tached hereto and by this reference made a part of this while so engaged on any of the work or services AGREEMENT. provided to be rendered herein, shall be the sole The work of the subconsoltant shall not exceed its obligation and responsibility of the CONSULTANT. maximum amount payable unless a prior written The CONSULTANT shall not engage, on a full or approval has been issued by the AGENCY. part time basis, or other basis, during the period of the All reimbursable direct labor, overhead, direct non- contract, any professional or technical personnel who salary costs and fixed fee costs for the subconsultant are, or have been, at any time during the period of the shall be substantiated in the same manner as outlined contract, in the employ of the United States Depart- in Section V. All subcontracts exceeding $10,000 in merit of Transportation, the STATE, or the cost shall contain all applicable provisions of this AGENCY, except regularly retired employees, AGREEMENT. without written consent of the public employer of such person. The CONSULTANT shall not subcontract for the performance of any work under this AGREEMENT VIII without prior wdtten permission of the AGENCY. No NONDISCRIMINATION permission for subcontracting shall create, between the AGENCY and subcontractor, any contract or any The CONSULTANT agrees not to discriminate other relationship, against any client, employee or applicant for employ- merit or for services because of race, creed, color, VII national origin, marital status, sex, age or handicap EMPLOYMENT except for a bona fide occupational qualification with regard to, but not limited to the following: employ- The CONSULTANT warrants that he/she has not ment upgrading, demotion or transfer, recruitment or employed or retained any company or person, other any recruitment advertising, a layoff or terminations, than a bona fide employee working solely for the rates of pay or other forms of compensation, selection CONSULTANT, to solicit or secure this contract, and for training, rendition of services. The CONSULT- that it has not paid or agreed to pay any company or ANT understands and agrees that if it violates this person, other than a bona fide employee working provision, this AGREEMENT may be terminated by solely for the CONSULTANT, any fee, commission, the AGENCY and further that the CONSULTANT percentage, brokerage fee, gift, or any other consider- shall be barred from performing any services for the ation, contingent upon or resulting from the award or AGENCY now or in the futura unless a showing is making of this contract. For breach or violation of this made satisfactory to the AGENCY that discrimina- warrant, the AGENCY shall have the right to annul tory practices have terminated and that recurrence of this AGREEMENT without liability, or in its discre- such action is unlikely. tion, to deduct from the AGREEMENT price or consideration or otherwise recover the full amount of During the performance of this AGREEMENT, the such fee, commission, percentage, brokerage fee, gift, CONSULTANT, for itself, its assignees and or contingent fee. successors in interest agrees as follows: Any and all employees of the CONSULTANT or A. COMPLIANCE WITH REGULATIONS: The other persons while engaged in the performance of CONSULTANT shall comply with the Regula- any work or services required of the CONSULTANT tions relative to nondiscrimination in the same under this AGREEMENT, shall be considered manner as in Federal-assisted programs of the Page 3 of 8 Department of Transportation, Title 49, Code of sive possession of another who fails or refuses to Federal Regulations, Part 21, as they may be furnish this information the CONSULTANT shall amended from time to time, (hereinafter referred so certify to the AGENCY, or the United States to as the Regulations), which are herein incorpo- Department of Transportation as appropriate, and rated by reference and made a part of this shall set forth what efforts it has made to obtain AGREEMENT. The consultant shall comply the information. with the American Disabilities Act of 1992, as amended. E. SANCTIONS FOR NONCOMPLIANCE: In the event of the CONSULTANT's noncompliance B. NONDISCRIMINATION: The CONSULTANT, with the nondiscrimination provisions of this with regard to the work performed by it during the AGREEMENT, the AGENCY shall impose AGREEMENT, shall not discriminate on the such sanctions as it or the Federal Highway grounds of race, creed, color, sex, age, marital Administration may determine to be appropriate, status, national odgin or handicap except for a including, but not limited to: bona fide occupational qualification in the selec- 1. Withholding of payments to the CONSULT- tion and retention of subconsultants, including ANT under the AGREEMENT until the procurements of materials and leases of equip- CONSULTANT complies, and/or merit. The CONSULTANT shall not participate either directly or indirectly in the discrimination 2. Cancellation, termination or suspension of the prohibited by Section 21.5 of the Regulations, AGREEMENT, in whole or in part. including employment practices when the contract F. INCORPORATION OF PROVISIONS: The covers a program set forth in Appendix II of the Regulations. CONSULTANT shall include the provisions of paragraphs (A) through (G) in every subcontract, C. SOLICITATIONS FOR SUBCONSULTANTS, including procurements of materials and leases of INCLUDING PROCUREMENTS OF MATERI- equipment, unless exempt by the Regulations or ALS AND EQUIPMENT: In all solicitations directives issued pursuant thereto. The CON- either by competitive bidding or negotiation made SULTANT shall take such action with respect to by the CONSULTANT for work to be performed any subconsultant or procurement as the under a subcontract, including procurements of AGENCY or the Federal Highway Administra- materials or leases of equipment, each potential tion may direct as a means of enforcing such subconsultant or supplier shall be notified by the provisions including sanctions for noncompli- CONSULTANT of the CONSULTANT's ance; provided, however, that, in the event a obligations under this AGREEMENT and the CONSULTANT becomes involved in, or is Regulations relative to nondiscrimination on the threatened with, litigation with a subconsultant or grounds of race, creed, color, sex, age, marital supplier as a result of such direction, the CON- status, national origin and handicap. ULTANT may request the AGENCY to enter into such litigation to protect the interests of the D. INFORMATION AND REPORTS: The CONSULTANT shall provide all information AGENCY, and in addition, the CONSULTANT and reports required by the Regulations, or may request the United States to enter into such litigation to protect the interests of the United directives issued pursuant thereto, and shall States. permit access to its books, records, accounts, other sources of information, and its facilities as G. UNFAIR EMPLOYMENT PRACTICES: The may be determined by the AGENCY to be CONSULTANT shall comply with RCW pertinent to ascertain compliance with such 49.60.180. Regulations or directives. Where any information required of the CONSULTANT is in the exclu- Page 4 of 8 IX In the event of the death of any member, partner or TERMINATION OF AGREEMENT officer of the CONSULTANT or any of its supervi- sop/personnel assigned to the project, or, dissolution The right is reserved by the AGENCY to terminate of the partnership, termination of the corporation, or this AGREEMENT at any time upon ten days written notice to the CONSULTANT. disaffiliation of the principally involved employee, the surviving members of the CONSULTANT hereby In the event this AGREEMENT is terminated by the agree to complete the work under the terms of this AGENCY other than for default on the part of the AGREEMENT, if requested to do so by the CONSULTANT, a final payment shall be made to the AGENCY. The subsection shall not be a bar to CONSULTANT as shown in Exhibit F for the type of renegotiation of the AGREEMENT between the AGREEMENT used. surviving members of the CONSULTANT and the AGENCY, if the AGENCY so chooses. No payment shall be made for any work completed after ten days following receipt by the CONSULT- In the event of the death of any of the parties listed in ANT of the Notice to terminate. If the accumulated the previous paragraph, should the surviving members payment made to the CONSULTANT prior to Notice of the CONSULTANT, with the AGENCY's concur- of Termination exceeds the total amount that would rence, desire to terminate this AGREEMENT, be due computed as set forth herein above, then no payment shall be made as set forth in the second final payment shall be due and the CONSULTANT paragraph of this section. shall immediately reimburse the AGENCY for any excess paid. Payment for any part of the work by the AGENCY shall not constitute a waiver by the AGENCY of any If the services of the CONSULTANT are terminated remedies of any type it may have against the CON- by the AGENCY for default on the part of the CON- SULTANT for any breach of this AGREEMENT by SULTANT, the above formula for payment shall not the CONSULTANT, or for failure of the CONSULT- apply. In such an event, the amount to be paid shall be ANT to perform work required of it by the determined by the AGENCY with consideration AGENCY. Forbearance of any rights under the given to the actual costs incurred by the CONSULT- AGREEMENT will not constitute waiver of entitle- ANT in performing the work to the date of merit to exercise those rights with respect to any termination, the amount of work originally required future act or omission by the CONSULTANT. which was satisfactorily completed to date of termina- lion, whether that work is in a form or a type which is X CHANGES OF WORK usable to the AGENCY at the time of termination; the cost to the AGENCY of employing another firm The CONSULTANT shall make such changes and to complete the work required and the time which revisions in the complete work of this AGREEMENT maybe required to do so, and other factors which as necessary to correct errors appearing therein, when affect the value to the AGENCY of the work per- required to do so by the AGENCY, without additional formed at the time of termination. Under no compensation thereof. Should the AGENCY find it circumstances shall payment made under this subsec- desirable for its own purposes to have previously tion exceed the amount which would have been made satisfactorily completed work or pads thereof using the formula set forth in the previous paragraph, changed or revised, the CONSULTANT shall make such revisions as directed by the AGENCY. This If it is determined for any reason that the CONSULT- work shall be considered as Extra Work and will be ANT was not in default or that the CONSULTANT's failure to perform is without it or it's employee's fault paid for as herein provided under Section XIV. or negligence, the termination shall be deemed to be a termination for the convenience of the AGENCY in accordance with the provision of this AGREEMENT. Page 5 of 8 Xl that nothing herein shall require a CONSULTANT to DISPUTES indemnity the AGENCY and the STATE against and ho~d harmless the AGENCY and the STATE from Any dispute concerning questions of fact in connec- claims, demands or suits based solely upon the tion with the work not disposed of by AGREEMENT conduct of the AGENCY and the STATE, their between the CONSULTANT and the AGENCY shall agents, officers and employees and provided further be referred for determination to the Director of Public that if the claims or suits are caused by or result from Works or AGENCY Engineer, whose decision in the the concurrent negligence of (a) the matter shall be final and binding on the parties of this CONSULTANT's agents or employees and (b) the AGREEMENT, provided however, that if an action is AGENCY and the STATE, their agents, officers and brought challenging the Director of Public Works or employees, this indemnity provision with respect to AGENCY Engineer's decision, that decision shall be (1) claims or suits based upon such negligence, (2) the subject to de novo judicial review. costs to the AGENCY and the STATE of defending Xll such claims and suits, etc. shall be valid and enforce- VENUE, APPLICABLE LAW AND able only to the extent of the CONSULTANT's PERSONAL JURISDICTION negligence or the negligence of the CONSULTANT's agents or employees. In the event that either party deems it necessary to institute legal action or proceedings to enforce any The CONSULTANT's relation to the AGENCY shall right or obligation under this AGREEMENT, the be at all times as an independent contractor. parties hereto agree that any such action shall be The CONSULTANT specifically assumes potential initiated in the Superior court of the State of Washing- liability for actions brought by the CONSULTANT's ton, situated in the county the AGENCY is located in. own employees against the AGENCY and, solely for The parties hereto agree that all questions shall be the purpose of this indemnification and defense, the resolved by application of Washington law and that CONSULTANT specifically waives any immunity the parties to such action shall have the right of appeal under the state industrial insurance law, Title 51 from such decisions of the Superior court in acc. or- RCW. The CONSULTANT recognizes that this dance with the laws of the State of Washington. The waiver was specifically entered into pursuant to the CONSULTANT hereby consents to the personal provisions of RCW 4.24.115 and was the subject of jurisdiction of the Superior court of the State of mutual negotiation. Washington, situated in the county in which the AGENCY is located in. Unless otherwise specified in the AGREEMENT, the AGENCY shall be responsible for administration of Xlll construction contracts, if any, on the project. Subject LEGAL RELATIONS AND INSURANCE to the processing of an acceptable, supplemental The CONSULTANT shall comply with all Federal, agreement, the CONSULTANT shall provide on-call State, and local ~aws and ordinances applicable to the assistance to the AGENCY during contract adminis- work to be done under this AGREEMENT. This tration. By providing such assistance, the AGREEMENT shall be interpreted and construed in CONSULTANT shall assume no responsibility for: accord with the laws of Washington. proper construction techniques, job site safety, or any construction contractor's failure to perform its work The CONSULTANT shall indemn~/and hold the in accordance with the contract documents. AGENCY and the STATE, and their officers and employees harmless from and shall process and The CONSULTANT shatl obtain and keep in force defend at its own expense all claims, demands, or during the terms of the AGREEMENT, or as other- suits at law or equity arising in whole or in part from wise required, the following insurance with the CONSULTANT's negligence or broach of any of companies or through soumes approved by the State its obligations under this AGREEMENT; provided Insurance Commissioner pursuant to RCW 48. Page 6 of 8 XlV Insurance Coverage EXTRA WORK A. Worker's compensation and employer's liability A. The AGENCY may at any time, by written order= insurance as required by the STATE. make changes within the general scope of the AGREEMENT in the services to be performed. B. General commercial liability insurance in an amount not less than a single limit of one million B. If any such change causes an increase or decrease and 00FI00 Dollars ($1,000,000.00) for bodily in the estimated cost of, or the time required for, injury, including death and property damage performance of any part of the work under this per occurrence. AGREEMENT, whether or not changed by the order, or otherwise affects any other terms and Excepting the Worker's Compensation insurance and conditions of the AGREEMENT, the AGENCY any professional liability insurance secured by the shall make an equitable adjustment in the CONSULTANT, the AGENCY will be named on all (1) maximum amount payable; (2) delivery or certificates of insurance as an additional insured. The completion schedule, or both; and (3) other CONSULTANT shall furnish the AGENCY with affected terms and shall modify the AGREE- verification of insurance and endorsements required MENT accordingly. by this AGREEMENT. The AGENCY reserves the right to require complete, certified copies of all C. The CONSULTANT must submit its "request required insurance policies at any time. for equitable adjustment" (hereafter referred to as claim) under this clause within 30 days from All insurance shall be obtained from an insurance the date of receipt of the written order. However, company authorized to do business in the State of if the AGENCY decides that the facts justify it, Washington. The CONSULTANT shall submit a the AGENCY may receive and act upon a c~aim verification of insurance as outlined above within submitted before final payment of the 14 days of the execution of this AGREEMENT to AGREEMENT. the AGENCY. D. Failure to agree to any adjustment shall be a No cancellation of the foregoing policies shall be dispute under the Disputes clause. However effective without thirty (30) days prior r~otice to nothing in this clause shall excuse the CON- the AGENCY. SULTANT from proceeding with the The CONSULTANT's professional liability to the AGREEMENT as changed. AGENCY shall be limited to the amount payable E. Notwithstanding the terms and condition of under this AGREEMENT or one million dollars, paragraphs (a) and (b) above, the maximum whichever is the greater unless modified by amount payable for this AGREEMENT, shall Exhibit H. In no case shall the CONSULTANT's not be increased or considered to be increased professional liability to third parties be limited in except by specific written supplement to this any way. AGREEMENT. The AGENCY will pay no progress payments XV under Section V until the CONSULTANT has fully ENDORSEMENT OF PLANS complied with this section. This remedy is not exclu- sive; and the AGENCY and the STATE may take The CONSULTANT shall place his endorsement on such other action as is available to them under other all plans, estimates or any other engineering data provisions of this AGREEMENT, or otherwise in law. furnished by him. Page 7 of 8 XVl XVlII FEDERAL AND STATE REVIEW COMPLETE AGREEMENT The Federal Highway Administration and the This document and referenced attachments contains Washington State Department of Transportation all covenants, stipulations and provisions agreed upon shall have the right to participate in the review or by the parties. No agent, or representative of either examination of the work in progress, party has authority to make, and the parties shall not be bound by or be liable for, any statement, represen- XVll ration, promise or agreement not set forth herein. No CERTIFICATION OF THE CONSULTANT changes, amendments, or modifications of the terms AND THE AGENCY hereof shall be valid unless reduced to writing and Attached hereto as Exhibit "A-l", are the signed by the parties as an amendment to this Certifications of the Consultant and the Agency, AGREEMENT. Exhibit '%-2" Certification regarding debarment, XlX suspension and other responsibility matters - primary EXECUTION AND ACCEPTANCE covered transactions, Exhibit "A-3" Certification regarding the restrictions of the use of Federal funds This AGREEMENT may be simultaneously executed for lobbying, and Exhibit "A-4" Certificate of Current in several counterparts, each of which shall be Cost or Pricing Data. Exhibits "A-3" and "A-4" are deemed to be an original having identical legal effect. only required in Agreements over $100,000. The CONSULTANT does hereby ratif~ and adopt all statements, representations, warranties, covenants, and agreements contained in the proposal, and the supporting materials submitted by the CONSULT- ANT, and does hereby accept the AGREEMENT and agrees to all of the terms and conditions thereof. In witness whereof, the parties hereto have executed this AGREEMENT as of the day and year first above written. Page 8 of 8 Exhibit A-1 Certification Of Consultant Project No. Local Agency I hereby certify that I am Santosh J. Kuruvilla, President and duly authorized representative of the firm of EXELTECH CONSULTING, 1NC whose address is 2627A Parkmont Lane SW, Olympia, WA 98502 and that neither I nor the above firm I here represent has: (a) Employed or retained for a commission, percentage, brokerage, contingent fee or other consideration, any firm or person (other than a bona fide employee working solely for me or the above CONSULTANT) to solicit or secure this contract. (b) Agreed, as an express or implied condition for obtaining this contract, to employ or to retain the services of any finn or person in connection with carrying out the contract. (c) Paid, or agreed to pay, to any finn, organization or person (other than a bona fide employee working solely for me or the above CONSULTANT) any fee, contribution donation or consideration of any kind for, or in connection with procuring or carrying out the contract; except as here expressly stated (if any): I further certify that the firm I hereby represent is authorized to do business in the State of Washington and that the finn is in full compliance with the requirements of the board of Professional Registration. I acknowledge that this certificate is to be available to the State Department of Transportation and the Federal Highway Administration, U.S. Department of Transportation, in connection with this contract involving participation of Federal aid funds and is subject to applicable State and Federal laws, both criminal and civil. 7/11/2003 ~ Date Certification of Agency Official I hereby certify that I am the AGENCY Official of the Local Agency of Ci_ty of Bremerton Washington and that the above consulting finn or their representative has not been required, directly or indirectly as an express or implied condition in connection with obtaining or can'ying out this contract to: (a) Employ or retain, or agree to employ or retain, any finn or person, or (b) Pay or agree to pay to any firm, person or organization, any fee, contribution, donation or consideration of any kind, except as here expressly stated (if any). I acknowledged that this certificate is to be available to the Federal Highway Administration, U.S. Department of Transportation, in connection with this contract involving participation of Federal aid highway funds and it subject to applicable State and Federal laws, both criminal and civil. Dat~ Signature Exhibit A-2 Certification Regarding Debarment, Suspension, and Other Responsibility Matters-Primary Cove~d Transactions 1. The prospective primary participant certifies to the best of its knowledge and belief, that it and its principals: (a) Are not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from covered transactions by any federal department or agency; (b) Have not within a three-year period preceding this proposal been convicted of or had a civil judgment rendered against them for commission or fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public (federal, state, or local) transaction or contract under a public transaction; violation of federal or state antitrust statues or commission of embezzlement, thetL forgery, bribery, falsification or destruction of records, making false statements, or receiving stolen property; (c) Are not presently indicted for or otherwise criminally or civilly charged by a governmental entity (federal, state, or local) with commission of any of the offenses enumerated in paragraph 1 .b. of this certification; and (d) Have not within a thren-year period preceding this application/proposal had one or more public transactions (federal, state, or local) terminated for cause or default. 2. Where the prospective primary participant is unable to certify to any of the statements in this certification, such prospective participant shall attach an explanation to this proposal. Consultant (Finn): EXELTECH CONSULTING, [NC 7/11/2003__ r~~uttan ( '-Daej- (S~natu~' t Exhibit A-3 Certification Regarding The Restrictions of The use of Federal Funds for Lobbying The prospective participant cerlifies, by signing and submitting this bid or proposal, to the best of his or her knowledge and belief, that: 1. No federal appropriated funds have been paid or will be paid, by or on behalfoftbe undersigned, to any person for influencing or attempting to influence an officer or employee of any federal agency, a member of Congress, an officer or employee of Congress, or an employee ora member of Congress in connection with the awarding of any federal contract, the making of any federal grant, the making of any federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification ofeny federal contract, grant, loan, or cooperative agreement. 2. If any funds other than federal appropriated funds have been paid or will be paid to any pe~on for influencing or attempting to influence an officer or employee of any federal agency, a member of Congress, an officer or employee of Congress, or an employee of a member of Congress in connection with this federal contract, grant, loan, or cooperative agreement, the undersigned shall complete and submit Standard Form-LLL, "Disclosure Form to Report Lobbying," in accordance with its instructions. This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by Section 1352, Title 3 I, U.S. Code. Any person who fails to file the required certification shall be subject to a civil penalty of not less than $I0,000 and not more than $100,000 for each such failure. The prospective participant also agrees by submitting his or her bid or proposal that he or she shall require that the language of this certification be included in all lower tier subcontracts which exceed $100,000 and that all such subrecipients shall certify and disclose accordingly. Consultant (Firm): EXELTECH CONSULTING, [NC 7/11/2003 (~) Exhibit A-4 Certificate of Current Cost or Pricing Data This is to verify that, to the best of my knowledge and belief, the cost or pricing data (as defined in section 15.401 of the Federal Acquisition Regulation (FAR) and required under FAR subsection 15.403-4) submitted, either actually or by specific identification in writing, to the contracting officer or to the contracting officer's representative in support of Downtown Ped/BTC Access Improvements * are accurate, complete, and current as of July 11, 2003 **. This certification includes the cost or pricing data supporting any advance agreements and forward pricing rate agreements between the offeror and the Government that are part of the proposal. Firm EXELTECH CONSULTING, INC Name Santosh J. Kuruvilla Title President Date of Execution*** * Identify the proposal, quotation, request for price adjustment, or other submission involved, giving the appropriate identifying number (e.g., RFP No.). ** Insert the day, month, and year when price negotiations were concluded and price agreement was reached. *** Insert the day, month, and year of signing, which should be as close as practicable to the date when the price negotiations were concluded and the contract price was agreed to. Exhibit B-1 Scope of Services Downtown Pedestrian/Bremerton Transportation Center Access Improvements 7/18/03 1 Exhibit B-1 of Services Table of Contents Scope of Services Downtown Pedestrian/Bremerton Transportation Center Access Improvements SCOPE AND BUDGET 101 Prepare Scope and Budget 102 Project Logistics 103 Collection of Available Data 104 General Assumptions PROJECT MANAGEMENT 201 Project Management Guide 202 Monthly Progress Reports 203 Project Schedule Report 204 Coordination 205 Project Management Deliverables - Project Management Guide NEPA ENVZRONMENTAL ASSESSMENT 301 Prepare Environmental Classification 302 Update Preliminary Purpose and Need for Project 303 Prepare and Carry Out Public Tnvolvement/Tnformation Plan 304 Znterview Businesses 305 Conduct Stakeholders Workshop 306 Meet with Resource Agencies 307 Publicize and Conduct Public Open House 308 Presentation to City Council 309 Prepare Discipline Reports and Biological Assessment 3:~0 Oualitative Evaluation of Non-Critical Environmental Elements 311 Revise Biological Assessment and Discipline Reports 312 Preliminary Environmental Assessment (EA) 313 Camera Ready EA 314 Publicize and Conduct EA Public Open House / Hearing 315 Prepare Response to Comments 316 Prepare Revised EA 317 Prepare Notice of EA, Adopt EA for SEPA and FONS! Approval 3~.8 Publication of Documents 319 Environmental Permits PRELTMTNARY DESIGN 30°/0 401 Design Record 402 Develop Horizontal and Vertical Alignment Plans 403 Traffic Circulation Study 404 Roadway Sections 405 Structural Alternatives and T. S. & L. Study 406 Tunnel Support Systems 407 Surveying 408 Geotechnical Report 409 Hydraulic Analysis and Report 410 Utilities Design Report 411 Right of Way 412 Develop Design-Phase Public Znformation Plan 413 Zmplement Design-Phase Public Znformation Plan 2 Exhibit B-1 of Services 414 Preliminary Cost Estimates for Right of Way and Project 415 Preliminary Design Deliverables FINAL DESIGN AND PS&E 501 Description of Work 502 Preparation of Civil Plans 503 Preparation of Tunnel Plans 504 Tunnel Support Systems 505 Final Design and PS&E Deliverables 506 specifications 507 Cost Estimating 508 Develop Construction-Phase Public Information Plan CONSTRUCT/ON SUPPORT SERV/CES QUAI.~TY ASSURANCE/QUALTTY CONTROL 701 Tntra-Inter Discipline QC Review 702 Calculations QC Review 703 Drawings QC Review 704 SpeciflcaUons QC Review 70S Opinion of Probable Construction Cost QC Review 706 Document/Technical Reports QC Review 707 Construction AdministraUon QC Review 708 Value Engineering 709 Constructability Review WSF OFFTCE BUILDING & TOLL BOOTHS 801 Review & Update Program Needs 802 Preliminary Design - WSF Office Building & Toll Booths 803 Final Design - WSF Office Building & Toll Booths 3 Exhibit B-1 Scope of Services Scope of Services Downtown Pedestrian/Bremerton Transportation Center Access Tmprovements 100 SCOPE AND BUDGET 101 Prepare Scope and Budget The report and plans preparation work under this agreement consists of preparing an Environmental Assessment, Design Record, Hydraulic Report, Utility Report, Geetechnical Report, Preliminary Plans, Final Plans, Specifications and Estimates (P.S. & E.), Public Involvement Plan, Public Information Plans, WSF Office and Toll Booth Plans, and Tunnel Plans. The services provided under this agreement will also include Project Nanagement and Construction Support. It is the City's intent that the entire development from the Environmental Assessment through the final project closeout be included within this scope of services. Excluded is the determination of the Preferred Alternative, which is prior work. This project is on a fast-track schedule, and will construct a two-lane, one way cut-and-cover tunnel, approximately 1,100 feet total length, from the ferry off-loading area at the Washington State Ferries Bremerton terminal to a point approximately 200 feet west of Pacific on Burwell. The tunnel alignment is anticipated to be S-shaped, somewhat conforming to the alignment of surface streets 1st, Pacific, and Burwelh Grade is estimated as an approximately 2-2.5% rise from the tunnel entrance at the ferry terminal to the tunnel exit on Burwell. A major goal for this project is completion as early as possible, targeting open-to-traffic in fall to winter of 2005, where that range depends on subsurface conditions and funding. The project anticipates using one construction contract for retaining structure (piles), struts, and excavation, construction of the cut and cover tunnel and restoration of the surface streets, lighting, signing, landscaping, etc. Contract work will include demolition, grading, utilities, drainage, surfacing, paving, tunnel construction including lighting, ventilation and safety systems, traffic control, channelization, signals and signing, illumination, landscaping, and other work necessary to provide a completed project as described herein. The City will provide overall direction for the Project. The Consultant shall accomplish studies as may be pertinent and necessary as approved and requested by the City to provide information and recommendations on the features of the work and on various aspects of the design in order to achieve the most cost effective and appropriate project. When alternates are being considered, the City will have the right of selection. 102 Project Logistics The project development process requires that the £ity's project development personnel provide certain necessary support services to the Consultant. To facilitate an orderly and efficient preparation of contract documents, the Consultant will coordinate work with the City's project development office in Bremerton. The Consultant shall provide labor and services necessary to complete the work of this agreement, including supplies, equipment, incidentals and materials, except as designated elsewhere in this agreement, necessary to prepare and deliver to the City, items of work as designated in this Scope of Services. 103 Collection of Available Data Upon receipt of notice-to-proceed, the Consultant shall initiate the Project related activities as follows: 7/18/03 4 Exhibit B-1 Scope of Services A. Review pertinent information and technical data generated and provided to date by the City and other agencies. B. Assemble Project data available and identify that which is needed. C. Site visits D. Tour the Project with the City's staff and conduct a pre-operational orientation meeting (inclusive of site visit). E. Review as-built data, available pertinent information and technical data F. Confirm design criteria to be utilized in the development of the design G. Confirm procedures to be followed in connection with preparing and/or carrying out the public information plan and the public involvement plan. H. Other agency public information data assembly and procedures. Additional traffic data needed: A. Signal plans - opticom transit preemption B. Signal timing plans - fire preemption C. Synchro files relative to other development, Navy, etc. D. Parametrix Traffic Circulation Study with Synchro files E. Other pertinent information possessed by the City and/or WSDOT. Establishing Lbe Project design criteria will be one of the key elements in the early-on work efforts. Design criteria and standards will be developed in accordance with AASHTO Guidelines, City of Bremerton Public Works Design Standard, LAG Hanual for design criteria and standards, and WSDOT practices and procedures. These standards will include channelizaLion requirements, design speed, side and back slopes, structural requirements, clearance windows, and traffic control requirements. Data collection items to be provided by the City will include (as available): A. As-Built Or As-Designated Roadway Plans B. City Street Standards C. Traffic Data D. Downtown Redevelopment Design And Criteria Standards E. Maintenance Data On-Site Problems F. Right-Of-Way Happing G. Existing Survey Control Data H. Existing Environmental Documents I. Environmental Data City-owned utility routing K. In addition to any technical documents/data that will assist in gaining familiarity with the project itself, the following information will be necessary to proceed with the public involvement, public information aspects of the project. L. Design plans for retaining wall(s) parallel to Burwell and Pacific H. Other Pertinent Project Data As May Be Available Data collection items (as available), which will be requested by the Consultant from other agencies, include: A. Gas, Power, Telephone, And TV Utility Routings (From Respective Utility Owner) B. School Bus Routes C. Emergency Vehicle Routes D. Local And Regional Transit Agencies E. Environmental Data F. Other Pertinent Project Data As May Be Available 7/18/03 S Exhibit B- 1 Scope of Services 104 General Assumptions on Which This Scope of Work Is Based Phase 1 work done by others for development of the project includes several elements that will be provided to Exeltech Consulting prior to Notice to Proceed, including project records, base maps, cost estimates, design drawings, and all other pertinent materials developed under Phase I. These will serve as the baseline for development of the design and environmental analysis and documentation. A. Basic structure type will be a cast in place concrete or precast concrete Cut & Cover Tunnel B. Tunnel cross~-~:'cion will be uniform "single cell configuration" except for tapering the width as required to accommodate the exit onto Burwell. C. No Right of Way (ROW) costs included D. Alignment nominally follows existing streets (minimal Right of Way acquisition) E. No Groundwater/soil liquefaction issues F. No allowances for art/artists G. Longitudinal venting will be used for tunnel ventilation. H. One Construction contract approach - completion 12/05 1. KPFF will provide Preferred Alternate in Mid-3uly 03 a. Project records, base maps, cost est., design drawings & other pertinent materials developed in Phase 1' will be made available. J. Hazardous materials will not be found. K. Schedule will be as assumed by Consultant and not delayed. Schedule delays outside of Consultant control will increase project cost. L. NFPA compliance will be an Environmental Assessment (EA). SEPA compliance will be NEPA FONS1' Adoption. M. The tunnel, WSF Office Building and tollbooths will be consolidated into one NEPA/SEPA process or action. N, An EIS will not be required. O. Timely payment of invoices. (Fast tracking requires cash flow). P. 1't Pacific & Burwell construction area can be closed to through traffic - local access possible if Navy clears Pacific and allows temporary use. Q. Final acceptance authority during construction resides with Bremerton. (Consultant provides construction support) R. Consultant will use AutoCAD Soft:ware for plan preparation. S. Open house for presentation of Purpose and Need and Alternatives by others. T. Preferred Alternative will be selected by the City and confirmed bv City Council. Consultant will analyze one "build" and one "no-build" alternative. U. The Alternatives Analysis Report will be prepared by others documenting the process for selection of the preferred alternative, including evaluation criteria, public outreach, etc. V. Update of the City's Comprehensive Plan will include the project and other land use improvements in the downtown area. The Plan will be completed and adopted in time to be referenced in the FA, and will support the tunnel & downtown redevelopment. W. City to provide available data needs necessary to conduct the design and environmental studies. X. Project records, base maps, cost estimates, design drawings, and all other pertinent materials developed under Phase I will be made available to the consultant. Y. This scope includes providing a list of incidents that are typically identified for highway tunnels, as modified dudng a workshop with emergency response providers. It is assumed that the Emergency Response/Emergency Management Plan will be developed by the agencies charged with responding to emergencies. An Emergency Response/Emergency Management Plan can be developed and provided by the consultant at an additional expense. Exhibit B-1 Scope of Services z. Design plans for the retaining walls separating the PSN$ from Burwell and Pacific are available, and subsurface investigation are not necessary to determine the walls' as-built type, size and location. AA. All plans and documents will be based on English Units of measurement. BB. Security surveillance and/or tunnel access control barriers or systems are not included. 200 PROIECT MANAGEMENT The consultant shall provide clear and concise documentation of work progress, including coordinating work products by the design team that is critical to the overall design effort. This task shall include the preparation of monthly progress reports and monthly schedule reports. 201 Project Management Guide In order to closely monitor, define, and schedule work products, the Consultant will prepare a manual that summarizes significant project activities. The manual will be developed with chapters devoted to the following: Project Plan, Directory, Budget Baseline, Schedule Baseline, Scope Baseline, Deliverables Log, Communications Plan, Change Control Plan, CADD Management, Project Closeout, and Cost Management. 202 Monthly Progress Reports Monthly progress reports shall be prepared to document work occurring by each discipline member. Monthly reports shall be forwarded to the Client's Project Manager for review and shall form the basis for tracking the progress of work throughout the project life. 203 Project Schedule Report The consultant shall provide a schedule report that provides a concise statement of the status of the work and critical project milestones. The Consultant shall use a single graphic to show both a summary schedule in bar-chart form and a progress curve that allows comparison of actual work done (earned value) to the baseline budget and the actual expenditures. The main elements of work completed shall be covered in more detail in the body of the monthly progress report. These reports shall be forwarded to the Client's Project Manager by the 5th or each month for the previous month's activities. The Consultant shall make these reports available in electronic format. 204 Coordination The Consultant shall provide thorough and continuous coordination to ensure the overall success of the Project. The Consultant shall accomplish this on multiple levels for the various disciplines involved. In addition to the overall agency coordination required for this project, the Consultant shall provide in-house coordination as follows. The Consultant shall hold monthly meetings with the Client's Project Manager to provide an overall briefing of project activities. Secondly, the Consultant shall hold the weekly project team meetings that the Client's Project Manager is invited to attend. Coordination meetings shall be required as part of the environmental process for this project. For the benefit of interested public entities, the Consultant is available to provide project-related presentations to local individuals or groups as requested. The Consultant shall also provide briefings or assist in briefings to the local governmental councils as required. 205 Project Management Deliverables - Project Management Guide A. Project Plan B. Directory C. Budget Baseline D. Schedule Baseline E. Scope Baseline F. Deliverables Log G. Communications Plan 7/18/03 7 Exhibit B-1 Scope of Services H. Change Control Plan I. CADD Nanagement Plan Project Closeout Plan K. Other Deliverables a. Schedule - Nlonthly Updates b. Budget Tracking (task and deliverables tog) c. Heeting Hinutes Documentation d. Documentation Hanagement Log e. Action Item Log f. Project Archival Records g. Subconsultant Nonthly Progress Reports and Invoices h. IVlonthly Progress Reports i. Honthly Invoices 300 NEPA ENVIRONMENTAL ASSESSMENT 301 Prepare Environmental Classification Summary Environmental Classification Summary to validate project classification as a Class III, Environmental Assessment. Submit to the City and WSDOT Local Programs for a 15-day review and approval. Assumption: Presumes project requires an Environmental Assessment Deliverable: Environmental Classification Summary 302 Update Preliminary Purpose and Need for Project The Purpose and Need for the Project will be updated to provide substantiation for the need for and primary objectives of the Project. Assumptions: A. Pre data supplied by the City. B. City will provide final approval within 10 days and provide the decision on conflicting objectives by various stakeholders. Deliverable: Purpose and Need Documentation 303 Prepare and Carry Out Public Tnvolvement Plan The Public Involvement Plan (PIP) will identify the methods and milestones for involving stakeholders and the public during the design, environmental and construction phases of the project. It will also include publicity plans for encouraging public participation. Contents of the PIP will include those provisions outlined in Section 23.34 of the Local Agency Guidelines. The PIP will be submitted to the City for review and approval, The Consultant will develop and carry out the PIP. Assumption: One round of revisions of the PIP Deliverable: Public Involvement Plan 304 Tnterview Businesses All businesses abutting and potentially affected by the project will be interviewed to identify issues and coordinate development of mitigation strategies. A. Draffc interview questions and edit summary report. B. Conduct interviews (Assume 20 businesses, each interviewed twice.) C. Compile results 7/18/03 8 Exhibit B-1 Scope of Services Deliverable; Draft and edit two Summary Reports 305 Conduct Stakeholders Workshop Conduct Workshop with the key stakeholders to review purpose and need, further identify issues, and review preferred design option. A~sumptions: A. One four-hourworkshop B. Preliminary list of stakeholders includes: To be determined by the City of Bremerton. C. Two design options to be carried forward including the preferred design option. D. Up to eight exhibits as needed. Deliverable: Written Summary of Workshop 306 Meet with Resource Agencies Meet with resource agencies to identify key permit or regulatory issues that need to be taken into consideration. ll$$urnpt/on: Two-hour meeting each with five resource agencies (Washington Department of Fish and Wildlife, Environmental Protection Agency, NOAA Fisheries, Washington Department of Ecology, U.S. Army Corps of Engineers) De/iverab/e: Written Summary of resource agency meetings 307 Publicize and Conduct Public Open House Conduct public open house to display purpose and need statement, key issues, and design options considered preferred design option, and seek input. A. Draft, prepare and deliver display advertisement to City for publication in newspaper(s) of general circulation. B. Draft text for mailed notices publicizing the event C. Draft news release publicizing the event D. Draft text for up to five handouts for distribution at the open house. E. Coordinate logistics for event, including site reconnaissance, room set-up, etc F. Set up and break down event. Assumpt/ons: A. Four-hour open house for 100 people B. Consultant to prepare notices for mailing and newspaper publication. C. Costs for mailing and duplication to be reimbursed by City. D. Consultant will develop mailing list that will be approved by the City. E. City will place ad in newspaper(s). De/iverab/e$: A. Up to 15 exhibits as needed B. Nailing Notices C. Prepare Display Advertisement D. Written Summary of Comments received 308 Presentation to City Council Make presentation to the City Council that includes the following: history of Project; Purpose and Need for the Project; Project issues; design options considered) input from the public, stakeholders, and resource agencies; and the identified preferred design option. 9 Exhibit B-1 Scope of Services Assumption: Consultant Project Manager and Environmental Manager to attend meeting Deliverable: Prepared presentation to the City Council 309 Prepare Discipline Reports and Biological Assessment Prepare Discipline Reports based on preliminary design of the preliminary preferred alternative(s) that includes horizontal and vertical alignment, proposed improvements footprint, and preliminary right-of-way limits. Discipline Reports shall follow the outline for the specific Discipline Report and Biological Assessment checklists included in the WSDOT Environmental Procedures Manual (M 31-11) for the following elements: 309.1 Water (~uality The Discipline Report will be prepared based on the WSDOT Environmental Procedures Manual Exhibit 431-4. 309.2 Hazardous Materials Studies will be performed to investigate, assess, rank and describe the potential hazardous materials impacts that could occur with the project. The hazardous materials analysis will: A. Characterize known and suspected hazardous material releases in the project area; B. Identify probable adverse impacts of the screened project alternatives on hazardous materials; C. Identify possible impacts that the existence of hazardous materials may have on the construction of the project; and D. Recommend mitigation measures that could be implemented for unavoidable adverse impacts. Hazardous materials information will be summarized in the EA, with supporting data contained in the Hazardous Materials Discipline Report (prepared according to WSDOT Environmental Procedures Manual) A. Data Collection: Consultant will complete a gap analysis of existing information, historical and agency record review, and a windshield survey of the most industrial portion of the corridor. Preliminary studies performed by others will be reviewed, refined and evaluated by property rather than by city block to provide more site-specific information along the selected alignments to identify potential recognized environmental conditions. The following sources will be used: a. Department of Ecology Environmental Database Search b. Sanborn Fire Insurance maps c. Polk City Directories d. Washington State Archives e. King County Assessor's Office f. U.S. Geological Survey (USGS) maps g. Aerial photographs (if available) The information obtained from these sources will be summarized. All known or suspected contaminated sites based on regulatory records and historical research will be mapped by site address using GIS format and summarized in tables. B. Affected Environment: Characterization of the affected environment as impacted by the known and suspected contaminated sites will be performed, including a discussion of the land use history and physical environment considerations that could impact the distribution, migration, and cleanup of contamination. C. Impacts: Potential impacts that the existence of contamination has on project development will be evaluated. These impacts may include but not be limited to, construction impacts, worker safety, regulatory impacts, and local requirements. Further 7/18/03 10 Exhibit B-1 Scope of Services investigation will be necessary to fully evaluate project impacts and develop cleanup costs. D. Mitigation: Mitigation measures will be identified for the purposes of avoiding or controlling contaminated site impacts. The mitigation measures will be site specific where possible, including but not limited to, avoidance of contaminated sites, permit requirements, and cleanup options. E. Documentation: A Hazardous Materials Discipline report will be prepared in general accordance with the WSDOT Environmental Procedures Manual. The detailed information provided in the discipline report will be summarized for inclusion into the EA document. 309.3 Biology ']'he Biology Discipline Report will be based on WSDOT Environmental Procedures Manual Exhibit 437-11. 309.4 Biological Assessment The Biological Assessment and required consultation under Section 7 of the Endangered Species ACt will comply with the BA checklist (Exhibit 436.4) in WSDOT Environmental Procedures Manual. 309.5 Transportation See Section 403 309.6 Bicycles and Pedestrians See Section 403 309.7 Historic and Archaeological Section ].06 of NHPA requires federally assisted undertakings to take into account the effects of those undertakings on historic properties, which are included in, or which may be eligible for the National Register of Historic Places. ' Historic properties' refers to prehistoric and historical archaeological sites as well as buildings, structures, and other historic sites. Also of importance are Washington state laws dealing with archaeological sites and Native American burials (the Archaeological Sites and Resources Act [RCW 27.53] and the Indian Graves and Records ACt [RCM/27.44]). Three elements are involved in cultural resources studies following Section 106 procedures: A. The identification and evaluation of historic properties, B. Assessment of effects of the proposed undertaking on historic properties, and C. Consultation among principle parties to consider ways to resolve adverse effects. Consultant will assist the City in fulfilling its responsibilities for cultural resources by completing several tasks including development of an Area of Potential Effect (APE), if necessary, identification and evaluation of historic properties, and assessment of project impacts on them. The following sections outline the tasks, which will be undertaken. Project Coordination This task includes coordinating with city, state, and federal officials, tribes and EA team members throughout the project. An initial task, developing the APE, must be done in consultation with the Washington State Historic Preservation Officer (SHPO) and affected tribes. The APE is generally understood to be the geographic area within which an undertaking may directly or indirectly cause changes in the character or use of historic properties, if any such properties exist [36 CFR § 800.16(d)]. Consultant will advise the City on the requirements for an APE and help present this material to the lead federal agency. Tasks that follow are based on Section 106 and are subject to modification following consultation of the lead federal agency and the SHPO. 7/18/03 11 Exhibit B-1 Scope of Services Archival and Background Research Archival and background research, including a check of the Washington state site inventory and records at the Office of Archaeology and Historic Preservation (OAHP), will be conducted prior to any field activity in order to determine the locations and character of sites and buildings already recorded in the project area and its vicinity. Other information will be collected from contacting the Suquamish Tribe and individual tribal members, from ethnographic and historic accounts, previous regional cultural resource investigations, informants, museums, libraries, and city and county offices, maps, photographs, and from environmental information. Locations of archaeological sites may be identified by this process, or the potential for buried and hence, undiscovered sites that could be damaged can be determined. The Suquamish Tribe will be contacted to solicit any concerns about traditional use areas or other heritage issues; however, this contact does not constitute formal consultation, which must be completed by the lead federal agency or its designee. Field Survey The survey will verify field conditions and identify historic properties. An important part of the fieldwork will be to determine the relationship of any recorded sites and any newly discovered sites to the project boundaries. Expectation for discovery of archaeological sites is Iow because the ground surface is not visible within the project. This task also includes fieldwork associated with geotechnical work. Consultant will monitor geotach bering, determine the presence of cultural material, and advise the geotech team on the location of probable sites. Geotechnical bores will provide some subsurface exploration however; site discovery may not occur until ground disturbing activities begin. Newly identified sites and buildings will be recorded on the appropriate Washington State Inventory form that includes written description of the site and its setting, sketch maps, location on USGS 7.5 minute maps, and photographs. It is assumed no more than 8 buildings will bo recorded. Previously recorded sites will be updated if the existing record is more than 10 years old. Analysis and Report Preparation The results of these investigations will be presented in a technical report for submittal to the City, WSDOT, SHPO, the Tribes, agencies, and any other concerned parties. The report will present the results of archival and field investigations and include an assessment of effects based on available design information, recommendations for dealing with sites discovered or for any additional discovery measures needed. This report can bo used to support preparation of SEPA or NEPA environmental assessment documents and contributes to the completion of the identification and evaluation elements of the Section 106 of the National Historic Preservation Act. Assumption~. A. The APE is the route of the tunnel and adjacent property. B. No more than eight buildings will bo recorded. Del~retable. A defined APE, as necessary, and a technical report, as described above, for submission to the City, WSDOT, SHPO, the Tribes, agencies, and any other concerned party. 309.8 Air Quality The Air Quality Report will document the results of "hotspot" modeling for carbon monoxide and will determine if the project meets the Conformity Requirements of the Clean Air Act Amendments. The Air Quality Discipline Report will be based on WSDOT Environmental Procedures Manual Section 425, Exhibit 425-4. 7/18/03 12 Exhibit B-1 Scope of Services The air quality analysis will consist of sections describing existing conditions, the impacts of the proposed project and mitigating measures. Five scenarios will be modeled: existing; no-build and build opening year; and design year no-build and build. The project budget assumes that the outputs of the traffic noise model along with area CAD files for the analysis are available. The EPA computer models, MobileSb and CAL3QHC will be used to estimate the current carbon monoxide concentrations at the existing intersections identified as being most likely to be significantly affected by the project. All intersections with Levels of Service of D, E or F will be modeled. Data from the intersection model regarding lane configuration, peak hour volumes, and turning movements and signal timing will be used as inputs to CAL3QHC. A technical report will be produced and summarize the findings of the air analysis. Existing conditions will include a discussion of the applicable national, state and local regulations from the Environmental Protection Agency, and the Washington Department of Ecology (WDOE). An examination of available data from WDOE monitoring stations that describing current regional and local concentrations of the priority air pollutants will also be included. The impacts section will include the carbon monoxide concentrations from traffic modeled for the five scenarios cited above. A paragraph on this issue of conformity as it applies to the project will also be included. If the analysis indicates that mitigation measures are needed to meet air quality standards, the intersections will be reconfigured (in coordination with the traffic consultants) to provide effective air quality mitigation. 309,9 Visual (~uality The Visual Quality Discipline Report will be based on WSDOT Environmental Procedures Manual Section 459, Exhibit 459-1. 309,10 Relocation, Disruptions, and Displacements The Relocation, Disruptions, and Displacements Discipline Report will be based on the checklist in WSDOT Environmental Procedures Manual Section ,157, Exhibit ,t57-3. 309,11 Economic (Employment, property values, taxes, overall economic activity) The Economic elements Discipline Report will be based on the WSDOT Environmental Procedures Manual Section 457, Exhibit 457-2. Assumptions for Task A. One Build Alternative and one "No-Build' Alternative will be analyzed for the Discipline Reports. B. Analysis for discipline reports will be based on approximately 30% preliminary design. C. Elements requiring discipline reports could change once more detailed information of the Project is discovered. D. Hazardous Material analysis and Discipline Report is based on an Initial Site Assessment. E. No water quality samples/analysis will be conducted. Del/verab/e$ for Task 309; Discipline Reports for each of the technical areas (Listed under section 309 Prepare Discipline Reports and Biological Assessment above), describing the methodology, existing conditions, impacts and recommended mitigation measures 310 Qualitative Evaluation of Non-Critical Environmental Elements The evaluation of non-critical environmental elements likely to have minor impacts include: 7/18/03 13 Exhibit B-1 Scope of Services 310.1 Noise/Vibration An on-site visit and land use inventory will be performed to identify the existin9 noise sensitive land uses and to assist in the screenincj analysis. Existing noise environment will be determined using a simplified traffic noise model. Input to the model will include existiog traffic volumes, mixture (passencjer vehicles, medium trucks and heavy trucks) and speeds. The model will assume a direct line-of-sight to the project roadway and not include any additional noise reducin9 factors, such as existin9 structures or area topography. This method will predict the worst-case noise levels for the project corridor. Future condition noise levels will also be projected using the methods described above with the future traffic volumes, mixture and speeds. Mitigation measures will be discussed for those locations where noise impacts are likely under the full build scenario. The traffic noise impact criteria against which the project traffic noise levels are evaluated are taken from the WSDOT Traffic Noise Manual. Construction noise and vibration related to the project will also be evaluated. Potential construction noise and vibration impacts and miUcjaUon will be identified. A memorandum will be prepared that qualitatively describes sensitive noise/vibration receptors and analyzes potential impacts by the project beth during construction and operation. 310.2 Land Use/Section 4 (fl A memorandum will be prepared that describes impacts to land use and land use plans at a qualitative level. The analysis will examine consistency of the alternatives with current and proposed comprehensive plans, zoning, and related city, county, and state policy plans. An evaluation will be conducted to determine if properties are impacted by the project. 310.3 Public Services and Utilities A memorandum will be prepared that describes the public services and utilities potentially impacted by the project at a qualitative level. Public service and utility providers in the project area will be identified including police, fire, emergency, schools, parks, sewer, water, power, phone, storm water, and solid waste. This analysis will include a discussion of which utilities may require relocation because of the project. 310.4 Geology and Soils Studies will be performed to assess the geology and soils along the project corridor. The studies will be used to provide input to preparation of the NEPA EA. The evaluation will include the following: A. Collect and review available soils information including bering logs, laboratory test results, and reports from previous geotechnical studies for projects completed along the proposed tunnel corridor. Review published geologic information and site history. B. Develop description of affected environment including geology, geologic hazards, and general topographic setting. C. Evaluate potential impacts for the preliminary preferred alternative and develop recommendations for mitigation of these impacts. D. Prepare written sections and figures for inclusion into the EA documents. Prepare a technical memorandum summarizing the studies. 310.5 Energy A memorandum will be prepared that describes the energy impacts of the project. The memorandum will evaluate how much enercjy the project will use during construction and operation, the availability of energy sources, any conservation measures incorporated into the desicjn, and the consumption of non-renewable resources. 7/18/03 14 Exhibit B-1 Scope of Services '~1o.6 Environmental Justice A memorandum will be prepared that describes environmental justice at a qualitative level. The memorandum will evaluate the presence, if any, of minority or Iow-income populations in the project area and potential impacts on those populations. Assumptions for Task 310: A. One Build Alternative and one "No-Build" Alternative will be analyzed for the Qualitative Evaluation of Non-Critical Environmental Elements. B. No technical memorandums for wetlands, farmlands, flood plains wildlife and vegetation will be necessary. C. The City of Bremerton will provide copies of geotechnical information of previous projects completed along the tunnel corridor. D. Washington State Ferries will provide copies of geotechnical information at the Bremerton Ferry Terminal. E. Other site history information collected by others will be provided to consultant for review. F. No Section 4(F) properties will be impacted. G. No disproportionate minority or Iow-income populations will be impacted. De//verab/e for Task 310: Technical memoranda for each element incorporating the existing environmental conditions and potential impacts of the non-critical elements listed. 311 Revise Biological Assessment and Discipline Reports A. Submit Discipline Reports and Biological Assessment to City and WSDOT Local Programs for review. B. Revise Biological Assessment and resubmit to the City and WSDOT Local Programs for forwarding on to FHWA and NOAA Fisheries Service for approval, C. Revise Discipline Reports per comments received from City and WSDOT. 312 Preliminary Environmental Assessment (EA) Prepare Preliminary Environmental Assessment (EA). Submit to the City for approval and to WSDOT Local Programs office for transmittal to FHWA and F-FA for approval. Assumptions: A. 30-day agency review period by WSDOT, FHWA, and FTA B. EA to be maximum of 75 pages C. EA to include a maximum of 25 figures Deliverable; 25 copies of Preliminary EA 313 Camera Ready EA Revise EA as necessary; submit to and obtain approval and signatures on the title page from City, WSDOT and FHWA. De//verab/e: Five copies of Camera Ready EA for approval and signature on title page 314 Publicize and Conduct EA Public Open House ! Hearing A. Draft and prepare display ad. B. Draft mailed notices publicizing the event C. Draft news release publicizing the event D. Draft up to five handouts for distribution at the open house. E. Coordinate logistics for event, including site reconnaissance, room set-up, etc. F. Set up and break down event. 7/18/03 15 Exhibit B-1 Scope of Services Assumption: city to arrange for and pay for court reporter and hearing transcript directly, Deliverable, Hearing Transcript 315 Prepare Response to Comments Upon conclusion of the 30-day public review period, evaluate public and agency comments received and prepare responses to comments. Assumption: Preparation of responses for up to 50 comments on different issues will be prepared. Deliverable: Summary of significant comments and recommended action or response 316 Prepare Revised EA and Draft FONS! Prepare Revised EA that will include revised EA text, hearing transcript, responses to comments, and draft Finding of No Significant ]mpact (FONSI). Submit approved Biological Assessment, revised EA and request for FONSI to City, WSDOT Local Programs and FHWA for approval. Assumption: One round of revisions to the Revised EA Del/verables: A. Five copies of Revised EA for City, WSDOT and FHWA for 30-day review B. Project Commitment File C. Draft Finding of No Significant Impact 317 Prepare Notice of EA and FONS! Approval Prepare notice of EA and FONST approval and availability for City's publication in newspaper of general circulation (The Sun) and submittal to agencies and other parties that commented on the mA, Assumpt~bns; A, City to publish notice in newspaper B, City to send notices to agencies and people who commented on EA De#verab/e: Notice for publication in newspaper and mailing to agencies and public 318 Publication of Documents Prepare SEPA Adoption of Existing Environmental Document (FA and FONSI) for City's approval and signature and publishing in newspaper of general circulation (The Sun). Assumptions: A. City to concur with noUce in newspaper(s) of general circulation. B. City to reimburse Consultant for cost of advertisement in newspapar(s). De/iverab/e: SEPA adoption notice 3:1.9 Environmental Permits Prepare applications for permits from the regulatory agencies Assumptions: A, Permit applications will include: a. Shoreline Substantial Development from City of Bremerton b. Hydraulic Project Approval from Washington Department of Fish and Wildlife c. Nationwide permit from United States Army Corps of Engineers d. 401 Water Quality Certification from the Washington Department of Ecology 7/18/03 16 Exhibit B-1 Scope of Services B, Consultant will coordinate with agencies and the Suquamish Tribe. C, City to submit applications to agencies. D. No wetland or buffer impacts. E. City to pay permit fees directly. Deliverable: Permit applications (excluding fees) 400 PRELTMZNARY DESTGN 30% 401 Design Record The Design Record is a formal documentation of design considerations and may be prepared concurrent with the EA and the Preliminary Plans. The Design Record records the evaluations of the various disciplines, which result in design recommendations and, after review and concurrence by the City, will provide the basis for the approved design. The Design Record is instrumental in preparation of the PS&E. The Design Record must receive concurrence from the City prior to beginning work on the PS&E. The Consultant shal~ refine the concept identified as the preferred alternative in the Draft Design Record to produce designs and drawings for the development of the drainage, landscaping, utilities, and other plans. 402 Develop Horizontal and Vertical Alignment Plans The horizontal and vertical alignments are to be developed to such refinement that horizontal and verUcal clearances can be reasonably checked, drainage concepts resolved, utility conflicts identified and R/W requirements accurately estimated. These plans shall be developed in a manner consistent with design criteria established for this Project. Corresponding horizontal and vertical alignments will be shown on the same plan sheet wherever possible. 403 Traffic Circulation Study The consultant will prepare a temporary detour route circulation report utilizing the Parametrix Traffic circulation study to analyze traffic movement~ (including pedestrians and bicycles) during and after construction. A. No additional traffic data or studies will be needed to accomplish this task. B. Several coordination meetings with stakeholders will be essential to support the detour route analysis. It is assumed that meetings will be held with each of the following stakeholders: a. One meeting with Washington State Ferries b. One meeting with Kitsap Transit c. One meeting with Police/Fire Emergency response d. One meeting with each private developer along detour route (up to 6 meetings) e. Two meetings with Navy regarding their development and access needs C, The final alignment traffic analysis report (preferred alternative) will utilize the Parametrix study as an appendix. D. It is assumed that there will be one review of comments and responses for the draft report and one for the final report. Deliverables,, A. Temporary detour route report that will address the following: a. Temporary Signal timing revisions b. Additional Fire preemption c, Transit signal priority d. Conceptual layout and schematics of the roadways and intersections 7/18/03 17 Exhibit B-1 Scope of Services B. Preliminary Opinion of Probable Cost for temporary and permanent traffic items will be prepared at this stage and will be included in the Design Record 404 Roadway Sections The Consultant shall prepare roadway sections for each type to be used on the Project. The typical sections shall be the basis for preparing preliminary Opinion of Probable Costs for the Project. The typical sections shall show lane widths, shoulder widths, and other pertinent features. 405 Structural Alternatives and T. S. & L. Study The Consultant shall prepare conceptual level design calculations to determine structure Type, Size and Location (T. S. & L.), and wall height and length for a cut and cover tunnel. The Consultant shall prepare T. S. & L. drawings of the 2 most viable structural alternatives and conceptual level Opinion of Probable Costs for the 2 most viable alternatives. Alternatives will most likely be cast in place concrete option and a medular precast concrete option. The Consultant shall prepare preliminary level design calculations for unique structural features and as necessary to ensure the most viable alternates are feasible. (Special studies work shall not begin before approval by the City). The result of the design shall include: A. Plans And Profiles At 1" = 20' Scale B. Cut and cover tunnel And Wall Site Data For The Preferred Alternative For Each Structure Per WSDOT Design Manual Section 11 C.Cut and cover tunnel Width And Wall Heights Defined By Roadway Sections And Profiles D.Cut and cover tunnel T. S. & L. Per WSDOT Bridge Design Manual E.Architectural Renderings Of Alternatives Assumptions: A. The two most viable alternatives will be a cast-in-place concrete alternate and a precast concrete alternate. B.Both these alternatives will have a uniform tunnel cross-section. C. Both these alternatives will not be required to be designed for superimposed "air-rights" or building loads other than regular traffic and backfill loads. D. The setback distances from Puget Sound Naval Shipyard to tunnel will be adequate for meeting the Anti-Terrorist Fome Protection (ATFP) criteria, and that no specialized blast resistant modeling and design will be required. 406 Preliminary Design Tunnel Support Systems A. Incident ]denUfication B. Mechanical Electrical C. Safety Systems D. Tunnel Environment Control Study 406.1 [ncident Identification A. Hold Workshop with emergency service group B. Define and document potential incidents Assumptions: A. Prior to the workshop, Consultant will prepare a complete listing of probable incidents and circulate this to the various stakeholders for comment and input prior to the workshop. B. City to provide the list of stakeholders. C. At the workshop, the list will be agreed to and the General Contractor will undertake further development and refinement. 7/18/03 18 Exhibit B-1 Scope of Services D. Consultant can provide assistance during the construction phase on an hourly rate if required. Deliverables: Consultant will produce a complete list of probable incidents that can occur in tunnel and the responsible agency for responding and reacting to the situation. 406.2 Mechanical / Electrical Ventilation A. Determine number of vehicles and traffic mix B. Review fire mode operations C. Ventilation controls and monitoring D. Noise levels permitted for plant equipment E. Prepare Opinion of Probable Cost for each reviewed system F. Prepare draft report detailing system Assumptions: A. The ventilation used will be a longitudinal system designed in accordance with PIARC recommendations. B. No other options will be reviewed. C. There will be no portal extraction system. Deliverable: Report on ventilation system, control philosophy and costing of system. Fire Detection / Suppression Systems A. Determine level of fire security required with Fire Department B. Prepare concept report from supplied info: C. Prepare Opinion of Probable Cost and prelim design D. Review draft report with Fire Department and select system parameters Assumption~. A. It is assumed no deluge or sprinkler system is required for the tunnel because of the Iow traffic volume and intermittent use. This must be confirmed with the Fire Department. B. A standpipe system will be designed for the tunnel. Deliverables: A, Report on fire detection / suppression systems B. Confirmation of Fire Department C. Design of standpipe system. D. Opinion of Probable Cost for system. Tunnel Power Supply A. Determine utility services providers capacity B. Determine level of high voltage redundancy acceptable a. Single or dual high voltage connection C. Determine level of Iow voltage redundancy acceptable a. Generator, UPS, automatic changeover etc D. Prepare Opinion of Probable Cost and draft report for each reviewed system E. Ensure optimal 'Power Smart' ideas considered Deliverables: A. Report on power system requirements. B. Opinion of Probable Cost for same. 7/18/03 19 Exhibit B-1 Scope of Services Tunnel Lighting A. Tunnel lighting levels and standards to follow a. TES REP 22 b. Determine access zone luminance c. Use counter-beam, symmetrical, continuous rows of fluorescent B, Determine if external lighting required C. Prepare Opinion of Probable Cost and prelim design Deliverables.. A, Report on lighting system requirements. B. Opinion of Probable Cost for same. Control Building / Substations A. Define building requirements for control, safety, mechanical/electrical requirements B. Prepare Opinion of Probable Cost for each building mechanical/electrical system De/iverab/es: A. Report on building system electrical / mechanical system requirements. B. Opinion of Probable Cost for same. 406,3 Safety Systems Emergency Egress Locations A. Review and determine the requirement for the following systems a. Spacing and location of emergency egress points b, Equipment required at each station B. Prepare Opinion of Probable Cost for each reviewed system Tunnel Specific Safety & Security Systems A. Determine what Traffic Nanagement and Control Systems required a. Tunnel variable message signs b, Lane use signals c. Closed Circuit Television Systems d. Visibility monitors e. Air flow monitors f. IVlotorist Emergency Telephone systems g. Radio Communication system h. Public Address System i. Automatic ]'ncident Detection System j, Tunnel Closed Devices k. Network Communication Systems I. Direct Telephone Lines to emergency services groups B. Prepare Opinion of Probable Cost and prelim design C. Select location for tunnel operations center - suggest at WSF office Del/verab/e~.. A. Report on tunnel safety system requirements. B. Recommendations re requirements. C. Opinion of Probable Cost for same. 406,4 Tunnel Environmental Control Study Tunnel Specific Environmental Issues A. Determine accepted air quality inside tunnel 7/18/03 20 Exhibit B-1 Scope of Services B, Determine if portal emissions are acceptable C, Review if external air monitoring systems are required D, Review if baseline air quality reports are necessary 406,5 Tunnel Support Services "Tunnel Support Services" encompass the service and logistical functions required to deliver the services as listed in 406.1, 406.2, and 406.3. These services include: A. Project Review Meetings with other members of team B. Project Controls/Scheduling effort C. QA/QC effort, as part of one subcontractor's ISO 9000:2000 certified process 407 Surveying 407.1 Horizontal and VerUcal Control The Consultant shall establish a project wide survey control network based upon the following datum'. Horizontal - Washington State Plane Coordinate System (WCS), North Zone, 1983 (1991 Adjustment); Vertical - North American Vertical Datum (NAVD), 1988. Control points established will consist of permanent type materials, set outside of the proposed tunnel alignment, for usage through the construction phase. Materials to be used could consist of a "PK" nail in asphalt, a 1/2" rebar with cap or a 3" brass cap on 2-1/2" iron pipe. The system for vertical datum will equate NAVD 1988 with NOAA and the Army Corp of Engineers vertical datum. Primary control shall be established using GPS Fast Static methods adjusted to two (2) sigma certainties (95% statistical positional tolerance certainty). 407.2 Base Mapping The Consultant shall prepare a topographic base map and review existing as-built WSDOT data of the project corridor consisting of the entire Bremerton Ferry Terminal site and right of way for SR 304 beginning at said terminal and terminating approximately at Warren Avenue, a distance of 2500 feet, more or less. Topographical data collected shall represent one-foot (1') contour accuracy with spot elevations accurate to the one-tenth of a foot vertically (true measurement) although said spots will delineate elevation to the one one-hundredth of a foot (0.00). Site specific data collection could include, but is not limited to, horizontal and vertical position of potholes for utility identification, underground utilities as marked on the surface by others, utilities having surface of above ground features, geotechnical bore hole locations, any hazardous material sites, existing structures or bridges within the right of way, any railroad tracks, roadway centerline and crown, columns, rockeries, traffic barriers, top of curbs and flow lines, parking, ferry terminal improvements, adjoining buildings or improvements and vertical clearances from roadway to overhead structures. Field surveys will be performed throughout the corridor area to locate catch basins and obtain invert elevations of the catch basins or drainage structures, surveys to locate culvert sizes and invert elevations and drainage features not identified on existing mapping. Said mapping will be conducted using a variety of methods that could include traditional terrestrial ground mapping, CYRA 3-D Scanning and/or Low Altitude Aerial Mapping. Assumptions: 7/18/03 21 Exhibit B-1 Scope of Services A. Data collected for adjoining buildings include position at surface grade, at top of the building and elevation of the building's lowest level. B. Right of Entry for field crews into buildings shall be obtained by City. C. This Scope of Services does not include, but it is highly recommended, research for all adjoining foundation plans, which delineate walls and footings, or the location of said footings by ground penetrating radar or other means. 407,3 Right of Way Establishment £enterline and right of way shall be established by the Consultant on the horizontal datum defined in 407.1. Alignment and right of way for SR 304 shall be based upon methodology for the State re-establishment procedures. Once right of way is determined, adjoining buildings and other improvements can be mathematically determined for spatial and clearance relationships within the project corridor. Consultant shall determine exterior boundary lines for the ferry terminal Consultant shall require receipt of a land description for the terminal and a title report for the site if encumbrances of record are to be delineated. Assurnpt/ons; A. Requesting permission for surveying on private property and traffic control will be the responsibility of the Consultant. B. If property owners are unwilling to allow access for surveying purposes, the City is responsible for acquiring permission through negotiations or court settlement 408 Geotechnical Report Geotechnical field explorations and engineering studies will be performed to develop geotechnical recommendations for preliminary design of the project. Maximum use shall be made of existing soils information. Available geologic studies by others and previous City studies shall be reviewed. Field Explorations: A. Make site visit to locate borings and evaluate traffic control needs. B. Perform utility check by calling the public utility locating service (one-call center). Private utility locates in the field are not included in the Scope of Work. Coordinate with the City of Bremerton and Washington State Ferries for boring locations, site access, Street-Use permits, and utilities. C. Drill 6 borings along the proposed tunnel alignment to depths of about 50 to 70 feet each. Drill 2 borings for the proposed storage tank locations to depths of about 50 feet each. Borings will be drilled using hollow stem auger techniques in the soil above and within 5 feet below the groundwater table. Below this depth, mud-rotary drilling techniques will be used. D. Geotechnical Soil samples will be obtained generally at 2.5-foot intervals in the upper 25 feet of each borehole and at 5-foot intervals thereafter using the Standard Penetration Test (SPT). An experienced engineer/geelogist will record the drilling and sampling information and prepare a field log of the boring. E. Environmental screening will be performed by using a Photo-Ionization Detector (PID) on each soil sample and the air space around the drilling operation to check for potential hazards and contamination. If contaminated soil is encountered, drilling will be halted and the City of Bremerton and Project Team will be contacted for direction as to whether or not to continue drilling and sampling. F. Two observation wells will be installed in borings performed for the proposed tunnel to observe groundwater levels. 7/18/03 22 Exhibit B-1 Scope of Services G. Following completion of the borings, the holes will be backfilled according to State and Federal regulations and a concrete patch placed at the ground surface. A paint mark will be placed at the borehole location for surveying by others, if necessary. Groundwater Monitoring: A. Develop monitoring wells to provide connection to groundwater table. B, Obtain groundwater level measurements in each well approximately once per month for a duration of 5 months. Laboratory Testing: A. Perform geotechnical index testing on soil samples obtained from the borings. B. Water content determinations will be performed on all non-gravel samples. C. Grain size analyses and Atterberg Limits determinations will be conducted on selected samples. Boring Logs and Subsurface Profile: A. The field record of the boring will be entered into a geotachnical database and a drafted boring log including laboratory test results will be generated for each boring, B. A generalized subsurface profile will be prepared along the proposed tunnel alignment based on the existing and new subsurface information. C. Geologic units and groundwater data will be identified and noted on the boring logs and profile Geotechnical Engineering Studies: Based on the geometric and conceptual design information for the preferred alignment and the subsurface soil and groundwater conditions encountered, geotechnical recommendations will be developed for preliminary design. A. Evaluate suitable shoring/wall types and develop lateral pressure diagrams for the proposed tunnel walls and bracing system. B. Provide geotechnical recommendations for the tunnel base slab including evaluation of potential uplift pressures. C. Evaluate suitable shoring systems and develop recommendations for excavation of the storage tanks, D. Develop base slab support recommendations for the proposed storage tanks. E. Provide groundwater control recommendations, if necessary. F, Develop geotechnical construction considerations for proposed tunnel and storage tank installation. Draft Geotechnical Report: Prepare a draft geotechnical report presenting the results of the field explorations and laboratory testing, generalized subsurface profile, engineering studies and geotechnical recommendations for the preferred tunnel alternative. The report will be submitted as draft for review and will be finalized during the PS&E phase (see Task 503.4). The report will include the following: A. Summary of Work Performed B. Site and Project Description C. Results of Current and Previous Field Explorations D. Results of Current and Previous Laboratory Testing E. Subsurface Description and Recommended Design Soil Parameters F. Geotechnical Design Recommendations G. Construction Considerations Assurnption~. A. The City of Bremerton and Project Team will assist with obtaining rights-of-entry required to complete the field explorations. It is assumed that City permit fees will be waived. 7/18/03 23 Exhibit B-1 Scope of Services B. The borings will be performed during normal daylight hours in parking areas or shoulders of the existing streets. C. No flaggers will be required to perform borings in these areas. Traffic control will consist of cones and signs only. D. It is assumed that the borings will not encounter contaminated soils. The drilling mud, cuttings or excavated soil will be containerized in drums, labeled, and removed from the site if no contaminants are observed. E. If contaminated soil is observed, the Project Team and City will be contacted for further direction. The drill rig and equipment will be steam cleaned prior to moving to another borehole if contamination is observed. Mud and cuttings within the potentially contaminated zone will be drummed separately from the mud and cuttings obtained from outside the contaminated zone. The drums containing the segregated contaminated soils will be left on site at a designated area for future disposal by the City of Bremerton. F. Sampling, analytical testing, and disposal of contaminated soils, water, or drilling mud will not be performed by Consultant unless requested, and would constitute Extra Work. G. The locations of the borings will be measured from existing site features using a cloth tape and will therefore be approximate. H. Studies related to potential environmental issues such as soil or groundwater contamination are not included and would constitute Extra Work. Zf collected data indicates that these issues may exist, an additional scope of work and Opinion of Probable Cost will be prepared. De#retable. Draft Geotechnical Report 409 Hydraulic Analysis and Report The Washington State Department of Ecology Stormwater Management Manual for Western Washington (DOE Manual) will be used in the preparation of the Hydraulic Analysis and Report. The DOE Manual considers existing roadway area that is completely replaced as new impervious, regardless of its current use as existing roadway. The consultant will prepare the Hydraulic report and drainage analysis per local agency's standards and requirements. The report will include the following: A. Summary of Work Performed B. Project Description C. All calculations necessary to identify and design the storm drainage conveyance system and water quality facility for the project D. Preliminary Opinion of Probable Costs for the storm drainage system and water quality facilities for the preferred alternatives Assumption~. A. The roadway area above the proposed tunnel falls into this category and will necessarily be classified as new impervious. This triggers a DOE Manual threshold requiring that detention and water quality treatment be provided for all of the new and existing impervious areas. B. Proposed Stormwater facilities will be designed and sized Lo accommodate runoff from the total project length, approximately ;!.,600'. C. Surface water runoff will be collected and conveyed in a system of new catch basins and storm pipe to proposed stormwater quality and quanUty facilities located at the end of the project in the vicinity of the tunnel entrance near the ferry terminal. D. An underground concrete detention vault is the most likely option for quantity control, as open area for a pond does not appear available. E. Quality control will be provided in bioswales or a media-filter vault. F. Stormwater runoff collected at the tunnel exit will require pumping a short vertical distance to finished grade of the proposed storm conveyance system. G. No storm improvements are anticipated in the tunnel itself. 7/~.8/03 24. Exhibit B-1 Scope of Services Deliverable. Hydraulic Analysis and Report 410 UtiliUes Design Report A comprehensive research and analysis of existing utilities and potential conflict areas will be performed throughout the project area. Extensive coordination with public and private utility agencies shall be provided during the early stages of the project to facilitate orderly development. The proposed tunnel alignment is anticipated to impact all existing utilities throughout the project corridor. Underground utilities such as power, gas, communications, water, sewer, and storm will be relocated from the tunnel entrance at the ferry terminal to the tunnel exit on Burwell Street, Ist Street, 2nd Street, Burwell Street, and Pacific Avenue. Street reconstruction will include restoration of all overhead and surface facilities. Assumpt/on~. A. It is assumed that the following public and private utilities are impacted on this project: a. Power - Approximately 2000 it of power including vaults, boxes, streetlights and street connections. b. Gas - Approximately 1500 it of gas including valves and street connections. c. Communications - Approximately 2000 it including vaults, boxes and street connections. d. Water - Approximately 1500 it of waterline including services, fire hydrants, valves, manholes and street connections will be relocated e. Sewer - Approximately 1500 ft of sewer, including manholes and street connections f. Storm - Approximately 1500 it of storm including catch basin, manholes and street connections. Del/verabl~. A. The Utilities Design Report will be submitted during the Preliminary Design Phase. The report will include: a. Summary of work performed b. Project description c. Exploratory pothole results d, Utility description and contact information e. Construction considerations and recommendations f. Design verification to confirm impacts on existing public and private utilities and outline how those impacts and the relocation of those utilities will be addressed, 411 Right of Way The Consultant will establish the proposed right-of-way needs and coordinate with the City of Bremerton and WSDOT during the design process. The Consultant will prepare this information with hand annotated right-of-way requirements on the most appropriate plan sheets. The Consultant will establish the proposed right-of-way lines and other related instruments including parcel maps and legal descriptions. The Consultant shall provide certification to City of Bremerton that the right-of-way requirements are ready for requisition. City will acquire necessary easements and right-of-way, following the procedures outlined in the Uniform Relocation and Real ProperLy Acquisition Policies Act. The Consultant has considerable experience in this regard, and is available to assist or provide complete services as Extra Work. The Consultant shall incorporate the appropriate right-of-way information in the contract documents. 7/18/03 25 Exhibit B-1 Scope of Services 412 Develop Design-Phase Public Information Plan A. Identify key milestones in design process where the public will need to be kept apprised of progress. B. Prepare purpose statement, key audiences, tools, tactics, budget, timeline and key messages. Assumption: One cycle of Client revisions. Deliverable: Five copies of Design-Phase Public Information Plan. 413 Implement Design-Phase Public Information Plan Provide updating information/education regarding the project to the public per the public information plan. Assumpt/on~. A. Three to five written pieces (e.g., news releases/website information) B. One presentation for the Consultant Project Manager and others to deliver to individuals and groups. C. One round of Client revisions per piece. De#verab/~. Collateral as prescribed by plan. 414 Preliminary Cost Estimates for Right of Way and Project Right of Way cost estimates will be developed by researching property assessed values and sales data in the area. A correlation will be developed between assessed value and sales price; from this an adjustment factor will be derived that can be applied to assessed value as a tool for estimating property costs. Making use of this technique will allow the consultant to develop a total Right of Way and Displacement cost estimate. This will include the cost to acquire the property inclusive of acquisition services, relocation services and administrative costs (i.e. client admin, eminent domain, etc.) for each impacted parcel. It is assumed that the project will impact very few parcels, that use of the described methodology is appropriate for this task and that the acquisition areas will be adequately delineated to allow an analysis of the impacts on each parcel. 415 Preliminary Design Deliverables Design Record A. A Dralt Working Paper on Forecasting Results for Existing, Future Baseline and Future Alternatives B. 60%, 95%, and 100% Design Record Document C. Horizontal and Vertical Alignment Plans D. Typical Roadway Sections E. Preliminary Opinion of Probable Costs for Each Alternative F. Final Approach and Methods Report Traffic Analysis A. Temporary detour route report that includes; a. Signal Timing revisions Recommended Fire preempt revisions if necessary c. Additional Transit signal priority recommendations d. Conceptual layout and schematics of the roadways and intersections B. Preliminary Opinion of Probable Costs for temporary and permanent traffic items Tunnel Structure A. Tunnel Site Data Plans 7/18/03 26 Exhibit B-1 Scope of Services B. Layout Plan C. Preliminary Type, Size, and Location Plan Surveying A. Log and Status of Requests B. Final Base Map and Terrain Model Geotechnical Report A. Written Detailed Geotechnical Requests for Data B. Foundation Design Criteria Memorandum Hydraulic Analysis Report Utilities Design Report 500 FTNAL DESIGN AND PS&E 501 Description of Work This work consists of preparing one complete PS&E package for the Project. The work shall be in accordance with the approved Design Record and other pertinent documents. 502 PreparaUon of Civil Plans 502.1 Vicinity Hap The consultant shall prepare a vicinity map for incorporation into the PS&E document. The vicinity map shall be prepared in accordance with standard WSDOT format. 502,2 Index The consultant shall prepare an index of plans for incorporation into the PS&E document. The index shall be prepared in accordance with standard WSDOT format. 502.3 Summary of quantities Demolition Plans The Consultant shall define the necessary demolition activities (items to be abandoned, salvaged, recycled or removed) and identify facilities that need to be protected during construction. This work is necessary for work areas associated with building demolition(s), reconstruction of sidewalks, and demolition associated with urban design work. 502.4 Preparation of Site Plans (Alignment/Plan & Profile) The Consultant shall prepare a complete set of site preparation plans in accordance with the approved Design Record, preliminary plans, field data, and other City furnished information. The plans shall show all demolition, removal items, alignment, clearing and grubbing, and other required features. 502,5 Roadway Paving The Consultant shall prepare a complete set of roadway paving plans, paving details, and roadway sections in accordance with the approved Design Record, the approved roadway sections, the approved intersection plans, preliminary design plans, and other City furnished information. Roadway Paving Plans shall include paving limits, barrier location, wall locations, guardrail, intersection configurations, and other associated items. The roadway paving plans may be combined with the channelization plans. The Consultant shall prepare vertical profiles for only those roadways being constructed as part of th is project. 7/~8/03 27 Exhibit B-1 Scope of Services The Consultant shall prepare roadway drawings to include preparation of plans for modifications to roadways including pavement designs, conform requirements (to existing streets, face of buildings or neighboring properties) as necessary, sidewalk modifications, and pavement sawcutUng and overlay requirements. Roadway cross-sections, cross street profiles and curb profiles shall be prepared to accurately define the construction requirements and design intent. Roadway contour grading shall be prepared including intersections where significant warping will be necessary and to accurately delineate conformance to existing pavement. 502.6 Roadway Drainage, UtiliUes, Stormwater Management Plans The Consultant shall prepare a complete set of drainage / utility plans, profiles, details, and structure notes, in accordance with the approved Design Record, and other City furnished information. Appropriate temporary erosion control and sediment control devices shall be designed and coordinated such that the Project area runoff will be effectively controlled. The Consultant shall prepare an addendum to the Hydraulic Report if significant design changes are made during the PS&E phase. The Consultant shall be responsible to locate and include in the plans all existing or proposed utility lines that may be in conflict during construction. Preliminary PS&E drainage features prepared during the Hydraulic Report shall be incorporated into the final Design PS&E unless deemed inapplicable. The Consultant shall be responsible to locate and include in the plans all existing or proposed utility lines that may be in conflict during construction. Public utilities impacted and may be relocated include 8 inch to ~.6 inch sanitary sewer lines, 8 inch to 12 inch water lines including all connections to private properties. Relocation of private utilities will be coordinated with each utility agency to incorporate into the final contract plans. Drainage and Stormwater Management Plans: Prepare drainage and stormwater management plans in accordance with applicable codes, ordinances and standards. Miscellaneous Details: Prepare miscellaneous details for roadways, grading, landscaping or drainage or other items needing detailing. 502.7 Walls The Consultant shall prepare PS&E for the retaining walls necessary for the Project. Retaining wall design shall be in accordance with the approved Design Record, Design Manual, approved Geotechnical Report, structural design criteria and other pertinent data. WSDOT pre-approvod proprietary wall designs shall be considered as well as other wall designs for this Project. 502.8 Illumination, Signing, and Striping The Consultant shall prepare plans in accordance with approved preliminary design plans, the WSDOT Design Manual, the WSDOT Traffic Manual, and the Manual on Uniform Traffic Control Devices (MUTCD). 502.9 Traffic Control/Traffic Signals The Consultant shall prepare detailed traffic control plans to accommodate each phase of the Pro,ject during construction. Traffic control plans shall include all signing, striping, and delineation for each required traffic shift. Traffic control plans shall be closely coordinated with the City's traffic department to ensure conformity with local codes and regulations. All lane closures and roadway closures shall require the concurrence of the City's traffic department. Traffic signal modification plans for three signals will be prepared for the ultimate configuration. Temporary signal revisions for approximately 8 signals during construction will be included in the traffic control plans. 7/18/03 28 Exhibit B-1 Scope of Services 502.10 Landscaping The Consultant shall prepare landscape enhancement plans for pedestrian amenities. Landscaping features shall incorporate features and themes determined during the Environmental Phase. The Consultant shall receive prior concurrence from the City for inclusion of landscaping enhancements into the Project PS&E package. 502.11 Ztems For Complete PS&E The Consultant shall furnish the following items, which make up the complete PS&E for the construction contract: A. I set of all sheets comprising the set of plans for the construction contract on the City's title and block format. No tape or stickons are allowed. Black line prints on paper or vellum shall be acceptable for 60% and 95% submittals. The 100% submittal shall be on half size reproducible and full size mylars. Quantity tabulations, structure notes, sign specifications, and other spreadsheet files shall be printed on sheets conforming to City of Bremerton standard title and border blocks format. All sheets shall be signed and stamped for inclusion into the PS&E document. B. I set of Contract Special Provisions for the construction contract. A listing of the General Special Provisions with fill-ins completed and amendments to the Standard Specifications required for this Project shall be provided. C. A draft Summary of Quantities, with unit and lump sum prices, from which an Engineer's Estimate will be developed. Sufficient backup information to substantiate lump sum, estimated, or nonstandard items shall be provided. 503 Preparation of Tunnel Plans 503.1 Structures Final Design The Consultant will use the approved grade and alignment and the preferred structure types identified in the final T. S. & L. report and proceed to develop final plans. The consultant shall prepare structural design and construction documents for the cut and cover tunnel structure. The Consultant shall furnish design calculations for all structures, which shall have been prepared by a Professional engineer, licensed under Title 18 RCW, in the State of Washington, in structural engineering. The Consultant shall pay a great deal of attention to soil- structure interaction for gravity and seismic loading. The Consultant shall detail all structures, retaining walls and foundations in sufficient clarity to be constructible at minimum impact to the local traffic and businesses. All structural work shall be in strict conformance with AASHTO and WSDOT Bridge Design Nanual. The Consultant shall prepare preliminary support of excavation schemes that will support the existing structures, soils and adjacent roadway. All structure final plans shall be prepared in accordance with WSDOT approved plan preparation procedures. Final plans shall be consistent with structure site data, previously approved layout plans, and approved channelization plans. The Consultant shall assist the City in obtaining permits required for the project. The Consultant shall prepare a design memorandum. Plans for the structure(s) shall be fully dimensioned and shall show complete construction elevations. The plans shall also include schedules for steel reinforcing bars. Such schedules shall provide all of the necessary detail required for the fabrication of the reinforcement. 7/18/03 29 Exhibit B-1 Scope of Services 503.2 QA/QC Review The Consultants internal QA/QC procedures will be utilized throughout the design effort on this Project. Independent check of the structural analysis and design calculations and structural plans will be performed. Checks will also be made of computer program input as well as the accurate use of the results. Drawings and details will be reviewed for constructability and conformance to the design and the approved drawing standards. Prior to the 60 percent design submittal, the Consultant intends to conduct a plan-in-hand or constructabilib/review on site for the various elements on the Project. Experienced senior engineers who are familiar with construction practices will perform this review. A 60 percent set of plans will be used for the review wherein they will be checked for coordination with existing facilities, site constraints, utilities, construction staging, construction access, and various other constructability issues that are site specific. 503.3 Geotechnical Services The Consultant shall analyze and provide foundation documentation to substantiate the b/pes of retaining walls, and tunnel foundations proposed in this Project. The tasks required to complete the geotechnical work will be as outlined below. Consultant will provide geotechnical consultation during the final design phase of the project. A. Once the project features have been finalized, the draf~ geotechnical report prepared during the preliminary engineering phase will be updated and finalized (see Task 408.6). B. Technical memoranda with geotechnical recommendations will be submitted, as needed, throughout the final design process. These memoranda will be incorporated into the final geotechnical report. C. Review of the geetechnical portions of the 60%, 95% and 100% plans and specifications will be performed. De/iverab/e~, A. Technical Nemoranda (as needed) B. Final Geetechnical Report 504 Final Design Tunnel Support Systems 504.:1 Tncident TdentificaUon Provide Summary of Incident Identification Workshop to Emergency Responders for the Contractors use in creating an Incident Response/P1anagement Plan. Assumpt/ons: From workshop noted in 406.1, Consultant will include a scope of work in the Construction Documents for the contractor to undertake during the construction of the project to finalize any incident response plans with the emergency services groups. The number of meetings, expected deliverables and participants expected will be detailed so the Contractor is aware of their responsibilities. 504.2 Mechanical / Electrical Ventilation A. Select thrust required for air flows B. Select number of fans based on air movement required C. Prepare detail design and specification of ventilation system D. Prepare detail design and specification of controls systems E. Based on the preliminary design requirements, detail traffic detection loops and controller for ventilating equipment. 7/18/03 30 Exhibit B-1 Scope of Services De//verab/~. Detail design of system. Fire Detection / Suppression Systems Based on system parameters determined in preliminary study, detail the following: A. Water main standpipe with hose reels B. Tunnel heat detection system C. Flame traps in tunnel to capture fuel fire Assumption~. A. It is assumed no deluge or sprinkler system is required for the tunnel because of the Iow traffic volume and intermittent use. B. This must be confirmed with the Fire Department. C. A standpipe system will be designed for the tunnel. De//verab/~. Detail design of system. Tunnel Power Supply Based on system requirements determined in preliminary study detail the following, A. Interconnection(s) with Power Supply Authority B. Single or dual high voltage connection C. Low voltage power connections to lights, fans, pumps and control systems D. Back up supplies such as generator, UPS, automatic changeover etc Deliverable: Detail design of system. Tunnel Lighting Based on lighting standard and access zone luminance, detail the following: A. Threshold, transition, interior lighting zones B. Select luminaire photometrics and performance requirements C. Detail mounting arrangements and circuiting for lighting D. Select portal luminance meter and specify same De//verab/e: Detail design of system. Control Building / Substations A. Interface with Architect and building designer as required B. Design mechanical electrical systems for buildings as required Deliverab/¢. Detail design of electrical / mechanical systems. 504,3 Safety Systems Emergency Egress Locations Based on preliminary design requirements, detail the following systems: A. Spacing and location of emergency egress points B. Equipment required at each station Tunnel Specific Safety & Security Systems Based on preliminary design requirements, detail the following systems: A. Tunnel variable message signs B. Lane use signals C. Closed Circuit Television Systems D. Motorist Emergency Telephone system E. Radio Communication system 7/18/03 31 Exhibit B-1 Scope of Services F. Public Address System G. Automatic Tncident Detection System H. Tunnel Closed Devices Network Communication Systems J. Direct Telephone Lines to emergency services groups K. Prepare and list operation and maintenance requirements L. Detail tunnel operations center Deliverable. Detail design of system. 504,4 Tunnel Environmental Control Study Tunnel Specific Environmental Issues A. Deliverables: A. Tncident Identification Summary B. I~lechanical / Electrical C. Safety Systems D. Tunnel Environment Control Study E. Opinion of Probable Cost 504.5 Tunnel Support Services "Tunnel Support Services" encompass the service and logistical functions required to deliver the services as listed in 504.2 and 504.3. These services include: A. Project Review Meetings with other members of team B. Project Controls/Scheduling effort C. Estimating Effort D. QA/QC effort, as part of one subcontractor's ISO 9000:2000 certified process 505 Final Design and P$&E Deliverables A. General Plans - 60%, 95%, 100% B. Demolition Plans - 60%, 95%, and 100% Submittals C. Roadway Plans - 60%, 95%, and 100% Submittals D. Cross Section Notebook E. TESC, Drainage and Stormwater Plans - 60%, 95%, and 100% F. Submittals G. Sitework Plans - 60%, 95%, and 100% Submittals H. Right of Way Needs (takes, permanent and construction easements) I. Document .1. Right of Way Plans - Incorporation into 60%, 95%, and 100% Submittals K. Street Lighting Plans - 60%, 95%, and 100% Submittals L. Utility Plans - 60%, 95%, 100% Submittals ~1. Traffic Plans - Incorporation into 60%, 95% and 100% Submittals N. Architectural Plans - Incorporation into 60%, 95%, and 100% Submittals Assurnpt/ons: It is generally assumed the following number of drawings represent the level of effort involved in Final Design and PS&E Deliverables. General Plans- 10 Roadway Section and Details - 12 Alignment of Right of Way - 5 Quantity Tabulations - 12 Site Preparation - 12 7/18/03 32 Exhibit B-1 Scope of Services Drainage and Utilities - 30 Temporary Erosion & Sedimentation Control - 4 Landscape and Streetscape - 24 Paving Plan - 8 Channelization and Striping - 8 Illumination and Lighting - 8 Signalization - 8 Traffic Control Detour - 18 Structural - 102 Tunnel, Ventilation, Nechanical, Electrical - 36 Architectural (WSF Building) - 25 506 Specifications Special Provisions using WSDOT standard format will be prepared. 507 Cost Estimating Opinion of Probable Costs will be prepared using WSDOT standard format. 508 Develop Construction-Phase Public Information Plan At the 60-percent design stage, A. Analyze Environmental findings and preliminary design for key public information points, milestones, items of interest, safety considerations and potential public concerns. B. Develop plan, including purpose statement, key audiences, tools, tactics, budget, timeline and key messages. Assumpt/on: One round of Client revisions. Deliverable. Five copies of Construction-Phase Public Information Plan. 600 CONSTRUe: i ,ON SUPPORT SERVZCES The Consultant shall provide engineering support throughout the construction duration of the Project. The consultant shall work under the City's Project Engineer / Project Nanager in charge of construction. Consultant shall provide services during bid period by responding to bidder's questions and updating drawings and specifications during construction bid period for addenda as required. Issuance of photocopies with hand notations is acceptable for minor changes. The Consultant shall perform bid support services and conform Bid documents to "Issue for Construction"; and shall respond to Contractor's request for information during the bid phase and modify contract documents when appropriate. The Consultant will assist the City of Bremerton staff with support services during construction. These services may include: 601 Assist City in Contract Award Attend Pre-Bid Meetings. 602 Preconstruction Conference Attend The Preconstruction Conference 603 Attend Weekly Coordination f4eetings Attend periodic construction office progress meetings when requested by the City of Bremerton and contractors. 604 Prepare A~-Built Drawings Prepare As-Built Drawings For The Project. 605 Review Contractor Submittals Review of submittals, including shop drawings and Formwork Submittals 606 Review Construction Methods and Procedures 7/18/03 33 Exhibit B-1 Scope of Services A. Review Contractor Proposed Construction Hethods And Procedures For The Various Components Of The Structures B, When requested, perform periodic field visits during construction to observe construction progress and document any relevant observations to City of Bremerton. C.Prepare Field Observation Reports 607 Clarification of Contract Drawings A.Provide The Clarification And Interpretation Of Contract Drawings. B.Review and response to Requests for Information (RFI's) C. Provide design clarification and decisions as required and requested by City of Bremerton for response to the construction contractor. 608 Carry Out Construction-Phase Public Information Plan A. Draft written materials: News releases, fact sheets, flyers, web postings, Rider Alerts, etc. Reproduction costs, graphic services and distribution costs will be billed as direct costs. Assumes one site visit. B. Coordinate three omsita events during construction (could be news conferences, milestone marker events, etc.) Assumes two site visits each, media kits with up to five inserts, one-page handout for participants, and 100 participants. C. Issues management: For unforeseen issues that arise requiring community outreach, media relations, etc. Assumes five site visits, five 2-page handouts each Reproduction billed as direct costs. Assumpt/on; The City will plan and coordinate groundbreaking ceremonies or ribbon-cutting ceremonies without the assistance of the Consultant. De//verab/e: All collateral pieces as prescribed by the plan. 609 Instrumentation and Monitoring Pre-Construction Survey Prior to any on site Contractor activities, pre-construction surveys of existing structures (those that will remain in place) will be performed. This will include visual inspection of accessible building foundations, exterior and interior walls, and surrounding slabs/walkways. Documentation of this survey will include digital photographs, video, and sketches. Some crack monitoring devices may be installed on existing cracks during this survey. Construction Instrumentation A. Develop design drawings for instrumentation layout and configurations. B. Develop instrument monitoring schedule. C. Procure and perform pre-installation testing of instrumentation D. Subcontract a local surveying company to establish monitoring points along alignment surface and adjacent buildings. Baseline readings will be performed prior to start of construction. During construction, readings should follow developed schedule. E. Install inclinometer casings at selected locations along proposed excavation to monitor wall deflections, which could result in surface settlement. Baseline readings will be performed after installation. During construction, readings should follow developed schedule. F. Install strain gages on Contractor-installed bracing struts. Baseline readings will be performed prior to installation. During construction, readings should follow developed schedule. G. Nonitor water levels in wells along alignment. Baseline readings will be performed prior to construction. During construction, readings should follow developed schedule. 7/18/03 34 Exhibit B-1 Scope of Services H, Consultant will provide results of instrumentation monitoring within i business day of collecting data, All data will be plotted to represent deformations and changes in water level as a function of time and rate of excavation. Assumptions for Task 600: Since the level of effort for Construction Support Services cannot be accurately predicted, the Consultant's estimated level of effort represented in the Cost Proposal for Construction Support Services is an allowance only; which is to be expanded on a time and material basis. Additional work in this task will be carried by mutual agreement under a Contract Change Order. Full definition of services and costs under this task will be developed by Consultant and City of Bremerton and the Contract amendment executed prior to project construction advertisement. 700 QUAI_ZTY ASSURANCE/QUALZTY CONTROL The quality assurance/quality control (QNQC) program for the project shall follow Consultant's QA/QC process outlined in its Quality Assurance/Quality Control Program Manual. Each member of the consultant team will be expected to subscribe to Section QAP-600 - Quality Control Reviews and QAP-700 - Quality Assurance Measurement. The specific elements of the program include: 70:1 tntra-Inter Discipline QC Review Section QCP-601 of the QA/QC Manual provides guidelines for intra/inter-discipline chocking of drawings, calculations and specifications for tochnical and formal review. This procedure applies to all projects unless otherwise specified by the Consultant Project Manager. The intra~discipline review process outlines procedures for the Originator, Checker, Originator Follow-up Procedure (Backchocking) and Rochocker. The inter-discipline review procedure is to verify consistency throughout project disciplines. Project standards will be provided to all disciplines that will provide the desired quality product. The process for inter-discipline reviews includes: inter discipline coordination review meeting preparation; inter disciplinary coordination review meeting; client submission; and review and revision after receipt of comments. 702 Calculations (~C Review Design calculations preparation shall follow Section QCP-620 of the QA/QC Manual, which sets for the procedures for calculation preparation and review. Design calculations shall conform to all applicable code regulations established or adopted by the City of Bremerton and shall form a complete rocord of the design process, including tried and rejected solutions. 703 Drawings QC Review Section QCP-630 of the Consultant QA/QC Manual prescribes the procedure for preparation and checking of drawings for projects. 704 Specifications QC Review Section QCP-640 of the Consultant QA.QC Manual outlines the procedure for developing the specification format, preparation of specifications, methods for checking and revising the specifications. 705 Opinion of Probable Construction Cost QC Review Section QCP-650 of the Consultant QA/QC Manual outlines the procedures for developing and maintaining the project construction cost estimates. The procedure includes consultation with the City of Bremerton and project cost estimator to define the contractual cost estimating criteria. in the absence of City standards, Exeltech Consulting, Inc.'s standards will apply. 7/18/03 35 Exhibit B-1 Scope of Services 706 Document/Technical Reports (~C Review Section QCP-660 of the Consultant QA/QC Manual prescribes specific procedures and stands for preparing technical and Discipline Reports for the project. All technical reports will follow the same general format unless otherwise modified by the Consultant Project Manager. The procedure outlines content and format, document format standards, technical report review, and technical report approval. 707 Construction Administration (~C Review Section QCP-670 of the Consultant QA/QC Manual prescribes guidelines for the documentation of all correspondence, clarifications, site observations, and submittal reviews for the project construction. All interactions with the contractor, owner, or other design team members shall be documented and filed with the City. 708 Value Engineering Value Engineering will be integrated into the project as a philosophy rather than a one-time effort. Project team meetings and discussions will consider ideas and proposals that will improve the project and final product. Value Engineering effort will occur near the end of Phase 2 Preliminary Design to verify and/or modify assumptions used in the design of the project. 709 Constructability Review Prior to final design of the project, an independent review by a party not involved in the design of the project will conduct a review to evaluate the construction elements of the project. After consideration of comments from the independent constructability review, revisions to the project design, specifications or cost will be compiled and incorporated into the project prior to contract advertising. 800 WSF OFFTCE BUtLDTNG & TOLL BOOTHS 801 Review & Update Program Needs The program for the Agent Office and Toll Booth, dated 16 September :!.997, will be the basis of design. The program was developed during the planning phase for BTC as a portion of BTC Phase C work. An update of requirements for WSF needs was reviewed during the Phase 1 of the BTC & Pedestrian Access project (spring 2003). Assumption~. A. This scope includes one meeting with the project team and the City of Bremerton, WSF and Kitsap Transit to update the program. B. The siting issues relative to the BTC car holding area, First St. right-of-way and BTC entry approach is assumed to be a product of Phase I of the BTC & Pedestrian Access study, or provided by others. C. The design team will develop the site plan and general arrangement of the Agent Office and Toll Booths based on the program and designated site location. The program is understood to generally require an approximately 1000 square foot office building with general office space and restrooms. D. There will be accommodation for 4 Toll Booths with 3 assumed to be constructed during the first phase of construction. Toll Booths will have a customer service window, accommodation for point-of-sales operations, cash register, counter top or similar limited work space, future automated tariffs kiosk, and basic office-like sheltering including HVAC, but no restroom or other plumbing fixtures. Deliverable. Revised program for final approval. 802 Preliminary Design - WSF Office Building & Toll Booths 7/18/03 36 Exhibit B-1 Scope of Services Preliminary design will include schematic and design development architectural design and engineering design of the Agent Office and Toll Booths. This includes architectural services for both the buildings and the site, structural design engineering for the buildings, mechanical engineering and electrical engineering for the building, and design coordination with an interior designer or furniture vendor. The submittal documents for schematic design (SD) shall be schematic architectural drawings of the site and buildings with design narratives from the support disciplines describing the overall schematic design concept. The design development (DD) submittal will be the "preliminary design" submittal including design development level architectural drawings with plans, elevation views and limited details for the building and site. This submittal will also include design development level drawings for buildings' structure, mechanical, electrical and communications systems. Outline specifications will be developed and submitted with the design development submittal. These services are generally described as follows: Schematics A. Review scope of work/criteria for requirements for tollbooths and support offices. B. Review approved site layout for determining adaptation of tollbooths and support offices. C. Establish architectural theme acceptable to all relevant parties. D. Create an approved concept for the facility along with adaptation of this scheme into the given site configuration. E. Provide preliminary research into the various potential products needed by all the disciplines for use in the new facility. F. Verify through preliminary costing that the concept is economically viable. Design Development A. Research and gather more in-depth information about the products determined in the schematic phase to be candidates for use on the project, includes determination of compatibility of materials and systems chosen. B. Review costs of materials and systems selected for compatibility with budget goals. C. Work with the various disciplines (structural, mechanical, electrical, plumbing, interior design, civil, and landscape) to insure their work integrates one to the other and with the architectural concept. D. Begin formal drawings carried to a level of detail that verifies that the major elements of the facility fit the parameters detailed by project scope, budget, and constructability. Etements of the schematics and design development package are as follows: 802,1 Design MeeUngs One meeting with the Project Team and City of Bremerton, WSF and Kitsap Transit for the purpose of developing an approved concept prior to final submission of Schematic Design and Design Development Documents. 802.2 Architectural Plans Presentation of the architectural plans, elevations and sections that clearly depict the concept for the facility. Written narrative included. 802.3 Structural Plans Presentation of the type of structural framing system selected and a general framing layout showing preliminary framing member sizes, lateral resisting system and proposed foundation system. Written narrative included. 802.4 Electrical 7/18/03 37 Exhibit B-1 Scope of Services Presentation of the general, conceptual layout for lighting, power and communications. Written narrative included. Written narrative included. 802.5 Mechanical Presentation of the general, conceptual layout for the heating, ventilating and air conditioning systems. Written narrative included. 802.6 Specifications Outline specifications indicating the major sections intended to be used for the facility. 802,7 Cost Estimate Statement of probable costs for the Agent Office and Toll Booth facility based on the concept developed from the SD and DD phases. ,4ssurnpt/o~ Work included and excluded in preliminary design will be similarly included or excluded in the final design phase. De//verab/e~. One reproducible-ready copy of all electronically generated drawings and specifications of the schematic and design development phase documents. 803 Final Design - WSF Office Building & Toll Booths Final design will include completion of the design effort described above. The submittal product will be construction technical documents including necessary drawings and the technical specifications for the Project Manual. These services are generally described as follows: Construction Documents A. Expand on the work performed in the design development phase to refine all elements and how they will inter-relate. B. Examine costs based on the more refined documents. C. Perform in-depth research of materials chosen for final decision on their use in the project and to provide the basis for the final drawings and specifications. D. Complete the construction documents to a permittabte, constructible set of plans and specifications, Elements of the final design package are as follows: 803.1 Znterior Design & Furniture Presentation of selected interior colors, fabrics, furnishings for the Agent Offices and Toll Booths. 803,2 Architectural Plans Plans, elevations, sections and details suitable for permitting and construction. 803,3 Structural Plans Complete structural calculations, framing plans and details suitable for permitting and construction. 803,4 Electrical Complete electrical calculations, power, lighting and communication plans suitable for permitting and construction. 803,5 Hechanlcal 7/18/03 38 Exhibit B-1 Scope of Services Complete HVAC calculations and plans suitable for permitting and construction, 803.6 Specifications Detailed technical specifications based on the outline specifications provided in the DD phase describing the products, materials and level of quality to be adhered to in the installation of those products and materials. 803.7 Cost Estimate Opinion of probable costs for the Agent Office and Toll Booth facility based on the final construction documents. Deliverables. A. One reproducible copy of all electronically generated drawings and specifications of the final design phase documents. 8. Opinion of Probable Cost. 7/18/03 3g Exhibit B-2 Scope of Work (Task Order Agreement) Each item of work under this AGREEMENT will be provided by task assignment. Each assignment will be individually negotiated with the CONSULTANT. The amount established for each assignment will be the maximum amount payable for that assignment unless modified in writing by the AGENCY. The AGENCY is not obligated to assign any specific number of tasks to the CONSULTANT, and the AGENCY'S and CONSULTANT'S obligations hereunder are limited to tasks assigned in writing. Task assignments may include but are not limited to, the following types of work: A. Phase I Environmental Documents and Supporting Work B. Phase 2 Preliminary Design and Supporting Work C. Phase 3 Final Design and Supporting Work D. Phase 4 Construction Support Services and Supporting Work E. F. Task assignments made by the AGENCY shall be issued in writing by a Formal Task Assignment Document similar in format to page 2 of this exhibit. An assignment shall become effective when a formal Task Assignment Document is signed by the CONSULTANT and the AGENCY, except that emergency actions requiring a 24-hour or less response can be handled by an oral authorization. Such omi authorization shall be followed up with a Formal Task Assignment Document within four working days, and any billing rates agreed to orally (for individuals, subeonsultants, or organizations whose rates were not previously established in the AGREEMENT) shall be provisional and subject to final negotiation and acceptance by the AGENCY. Formal Task Assignment Document Task Number Phase 1 The general provisions and clauses of Agreement shall be in full force and effect for this Task Assignment Location of Project: Bremerton, Washington Project Title: Downtown Pedestrian/Bremerton Transportation Center Access Improvements Maximum Amount Payable Per Task Assignment: $565,844.00 Completion Date: Description of Work: (Note attachments and give brief description) Environmental Documents and Supporting Work Agency Project Manager Signature: Date: Oral Authorization Date: See Letter Dated: Consultant Signature: ~ Date: July 11, 2003 Agency Approving Authority: -~V Date: Formal Task Assignment Document Task Number Phase 2 The general provisions and clauses of Agreement shall be in full force and effect for this Task Assignment Location of Project: Bremerton, Washington Project Title: Downtown Pedestrian/Bremerton Transportation Center Access Improvements Maximum Amount Payable Per Task Assignment: $1,094,833.00 Completion Date: Description of Work: (Note attachments and give brief description) Preliminary Design and Supporting Work Agency Project Manager Signature: Date: Oral Authorization Date: See Letter Dated: Consultant Signature: ~ Date: July 11, 2~03 Agency Approving Authority: ~t ~,~,e Date: Formal Task Assignment Document Task Number Phase 3 The general provisions and clauses of Agreement shall be in full force and effect for this Task Assignment Location of Project: Bremerton, Washington Project Title: Downtown Pedestrian/Bremerton Transportation Center Access Improvements Maximum Amount Payable Per Task Assignment: $1,610, l 14.00 Completion Date: Description of Work: (Note attachments and give brief description) Final Design and Supporting Work Agency Project Manager Signature: Date: Oral Authorization Date: See Letter Dated: Consultant Signature: ~ . Date: July 11, 2003 Agency Approving Authority: {'~V Date: Formal Task Assignment Document Task Number Phase 4 The general provisions and clauses of Agreement shall be in full force and effect for this Task Assignment Location of Project: Bremerton, Washington Project Title: Downtown Pedestrian/Bremerton Transportation Center Access Improvements Maximum Amount Payable Per Task Assignment: $615,013.00 Completion Date: Description of Work: (Note attachments and give brief description) Construction Support Services and Supporting Work Agency Project Manager Signature: Date: Oral Authorization Date: See Letter Dated: Consultant Signature: Date: July 11, 2003 Agency Approving Authority: Date: Exhibit C-2 Payment (Cost Plus Fixed Fee) Thc CONSULTANT shall be paid by the AGENCY for completed work and services rendered under this AGREEMENT as provided hereinafter. Such payment shall be full compensation for all work performed or services rendered and for all labor, materials, equipment, and incidentals necessary to complete the work specified in Section II, "Scope of Work." The CONSULTANT shall conform with the applicable portion of 48 CFR 31. A. Actual Costs Payment for ail consulting services for this project shall be on the basis of the CONSULTANT's actaai cost plus a fixed fee. The actual cost shall include direct salary cost, overhead, and direct nonsalary cost. t. Direct Salary Costs The direct salary cost is the direct salary paid to principals, professional, technical, and clerical personnel for the time they are productively engaged in work necessary to fulfill the terms of this AGREEMENT. 2. Overhead Costs Overhead costs are those costs other than direct costs which are included as such on the books of the CONSULTANT in the normal everyday keeping of its books. Progress payments shall be made at the rate shown in the heading of this AGREEMENT, under "Overhead Progress Payment Rate." Total overhead payment shall be based on the method shown in the heading of the AGREEMENT. The three options are explained as follows: a. Actual Cost Not To Exceed Maximum Percent: If this method is indicated in the heading of this AGREEMENT, the AGENCY agrees to reimburse the CONSULTANT at the actual overhead rate verified by audit up to the maximum percentage shown in the space provided. Final overhead payment when accumulated with all other actual costs shall not exceed the total maximum amount payable shown in the heading of this AGREEMENT. b. Fixed Rate: If this method is indicated in the heading of the AGREEMENT, the AGENCY agrees to reimburse the CONSULTANT for overhead at the percentage rate shown. This rate shall not change during the life of the AGREEMENT. A summmy of the CONSULTANT's cost estimate and the overhead computation are attached hereto as Exhibit D-I and by this reference made part of this AGREEMENT. When an Actual Cost method, or the Actual Cost Not To Exceed method is used, the CONSULTANT (prime and all subconsultants) will submit to the AGENCY within three months a~er the end of each firm's fiscal year, an overhead schedule in the format required by the AGENCY (cost category, dollar expenditures, etc.) for the purpose of adjusting the overhead rate for billing purposes. It shall be used for the computation of progress payments during the following year and for retroactively adjusting the previous year's overhead cost to reflect the actual rate. Failure to supply this information by either the prime consultant or any of the subconsultants shall cause the agency to withhold payment of the billed overhead costs until such time as the required information is received and an overhead rate for billing purposes is approved. The STATE and/or the Federal Government may perform an audit of the CONSULTANT's books and records at any time during regular business hours to determine the actual overhead rate, if they so desire. 3. Direct Nonsalary Costs Direct nonsalary costs will be reimbursed at the actual cost to the CONSULTANT. These charges may include, but are not limited to the following items: travel, printing long distance telephone, supplies, computer charges, and fees of subconsultants. Air or train travel will only be reimbursed to economy class levels unless otherwise approved by the AGENCY. Automobile mileage for travel will be reimbursed at the current rate approved for AGENCY employees and shall be supported by the date and time of each trip with origin and destination of such trips. Subsistence and lodging expenses will be reimbursed at the same rate as for AGENCY employees. The billing for nonsalary cost, directly identifiable with the Project, shall be an itemized listing of the charges supported by copies of original bills, invoices, expense accounts, and miscellaneous supporting data retained by the CONSULTANT. Copies of the original supporting documents shall be provided to the AGENCY upon request. All of the above charges must be necessary for the services to be provided under this AGREEMENT. 4. Fixed Fee The fixed fee, which represents the CONSULTANT's profit, is shown in the heading of this AGREEMENT under Fixed Fee. This amount does not include any additional fixed fee which could be authorized from the Management Reserve Fund. This fee is based on the scope of work defined in this AGREEMENT and the estimated man-months required to perform the stated scope of work. In the event a supplemental agreement is entered into for additional work by the CONSULTANT, the supplemental agreement may include provisions for the added costs and an appropriate additional fee. The fixed fee will be prorated and paid monthly in proportion to the percentage of work completed by the CONSULTANT and reported in the monthly progress reports accompanying the invoices. Any portion of the fixed fee earned but not previously paid in the progress payments will be covered in the final payment, subject to the provisions of Section IX, Termination of Agrcement. 5. Management Reserve Fund The AGENCY may desire to establish a Management Reserve Fund to provide the Agreement Administrator the flexibility ofanthorizing additional funds to the AGREEMENT for allowable unforeseen costs, or reimbursing the CONSULTANT for additional work beyond that already defined in this AGREEMENT. Such authorization(s) shall be in writing and shall not exceed the lesser of $50,000 or 10% of the Total Amount Authorized as shown in the heading of this AGREEMENT. The amount included for the Management Reserve Fund is shown in the heading of this agreement. This fund may be replenished in a subsequent supplemental agreement. Any changes requiring additional costs in excess oftbe "Management Reserve Fund" shall be made in accordance with S~ction XIV, "Extra Work." 6. Maximum Total Amount Payable The maximum total amount payable, by the AGENCY to the CONSULTANT under this AGREEMENT, shall not exceed the amount shown in the heading of this AGREEMENT. The Maximum Total Amount Payable is comprised of the Total Amount Authorized, which includes the Fixed Fee and the Management Reserve Fund. The Maximum Total Amount Payable does not include payment for extra work as stipulated in Section XIV, "Extra Work." B. Monthly Progress Payments The CONSULTANT may submit invoices to the AGENCY for reimbursement of actual costs plus the calculated overhead and fee not more often than once per month during the progress of the work. Such invoices shall be in a format approved by the AGENCY and accompanied by the monthly progress reports required under Section Ill, General Requirements, of this AGREEMENT. The invoices will be supported by an itemized listing for each item including direct salary, direct nonsalary, and allowable overhead costs to which will be added the prorated Fixed Fee. To provide a means of verifying the invoiced salary costs for CONSULTANT employees, the AGENCY may conduct employee interviews. These interviews may consist of recording the names, titles, and present duties of those employees performing work on the PROJECT at the time oftbe interview. C. Finnl Payment Final payment of any balance due the CONSULTANT of the gross amount earned will be made promptly upon its verification by the AGENCY after the completion of the work under this AGREEMENT, contingent upon receipt of all PS&E, plans, maps, notes, reports, and other related documents which are required to be furnished under this AGREEMENT. Acceptance of such final payment by the CONSULTANT shall constitute a release of all claims for payment which the CONSULTANT may have against the AGENCY unless such claims are specifically reserved in writing and transmitted to the AGENCY by the CONSUETANT prior to its acceptance. Said final payment shall not, however, be a bar to any claims that the AGENCY may have against the CONSULTANT or to any remedies the AGENCY may pursue with respect to such claims. The payment of any billing will not constitute agreement as to the appropriateness of any item and that at the time of final audit, all required adjustments will be made and reflected in a final payment. In the event that such final audit reveals an overpayment to the CONSULTANT, the CONSULTANT will refund such overpayment to the AGENCY within ninety (90) days of notice of the overpayment. Such refund shall not constitute a waiver by the CONSULTANT for any claims relating to the validity ora finding by the AGENCY of overpayment. D. Inspection of Cost Records The CONSULTANT and the subconsultants shall keep available for inspection by representatives of the AGENCY and the United States, for a period ofthrce years after final payment, the cost records and accounts pertaining to this AGREEMENT and all items related to or bearing upon these records with the following exception: if any litigation, claim, or audit arising out of, in connection with, or related to this contract is initiated before the expiration oftbe three-year period, the cost records and accounts shall be retained until such litigation, claim, or audit involving the records is completed. Exhibit D-1 Consultant Fee Determination - Summary Sheet (Lump Sum, Cost Plu~ Fixed Fee, Cost Per Unit of Work) Project: Downtown PedeatfianlBremertea Tmnspodafiea Center Access Improvements Direct Salary Cost (DSC) Code C~ Man Hours LABOR Hours R~e Dollars 05 Principal 61:2 × 10 QA/QC ~89 × ~49.00 = $23,961.00 15 Structural Lead 2,493 × 49.00 = $1:2:2,157.00 :20 Sb~ctural Engineer ! :2,0:28 × ~41.00 = $83,148.00 25 Structural Enginea~ 2 2,3?5 × ~32.00 = $76,00~.0~ 30 Environmen~l Lead 1,398 × ~40.00 = $58,920.00 35 Environmental Suppo~ 90~ × ~29.00 = $26,216.00 40 Civil Lead 2,6q8 × ~41.00 -- $108,568.00 45 Civil Engineer 1 536 × 50 Civil Enginee~ :2 105 × 55 Civil Enginec~ 3 80 x ~26.00 = $2,080.00 55 Co~stn~don ~ena~ement Lead 26~ × :37.00 55 Censt~ucUen Engineer 1 0 x ~30.00 = $0.00 55 Cons~ucUon EnGineer :2 0 x ~27.00 = $0.00 55 Building r:nc. lineer i 3:20 × 58 Project Cont~olier 520 x 5S Admin Suppo~ 1 176 × :21.00 = $3,696.00 55 Admin Suppor~ 2 288 x :15.00 = $4,320.00 55 Document Editor 1~ 55 CADD Tech 1 1,788 x ~25.00 = Sql,?00.00 55 CADD Tesh :2 9~0 x ~2:2.50 = $21,I50.00 5S CADD Tech 3 ~ × ~20.00 -- $6,80~.00 To~al Hours To~al DSC = $672,183.OO % I~crease % of Work Escalation for '04 5 50 = $16,804.88 Escalation for '05 5 20 = ~13~443.66 Escalated To~al DSC = $702,431.24 Overhead (OH Cost -- including Salary Additives) OH Rate x DSC of 16:2.35% x 70:2~431.24 = $1~140,397.11 Fixed Fee (FF): FF Rathe x DSC of 30.00% x 702~431.24 = $210~729.37 Relmbumables ~ quaati~ Units I~eals and Lodging 130 each ~ $15.00 = $1,950.00 Plans - Plotting / P, epm 5,400 each @ $4.50 = $2~,300.00 Happing/Photos/Surveys each @ $3.50 = $0.00 Reproduction and Pdnting 25,000 copies @ $0.15 $3,750.00 Field Equipment Rent31 Lump Sum $4,000.00 Computers = $0.00 Post3ge and Supplies 300 Est ~ $2.00 $600.00 Ferry Fare 8O $8.00 $640.00 Travel 18,000 miles @ $0.36 ~6~480.00 Reimbursables Total $41~720.00 Subconsuitant Costs (See Exhibit G): $1~790~5:25.86 Grand Total $3,885~03.58 Prepared B~ Sanb3sh Kuruvilla & Bernie Chaplin Date: .June :26~ 2003 7/11/03 Exhibit E Breakdown of Overhead Cost Exeltech Consu~ng, Inc. December 31, 2000 as reported by WSDOT Audit June 2001 Audited Account Titles Amount of Direct Labor Direct Labor Base 644,578 Indirect Expenses Indirect Salaries 348,099 54.00% Bonuses 48,450 7.52% Vacation 46, t 79 7.16% Sick Leave 27,316 4.24% Holklays 33,776 5.24% FICA & Medicare 93,136 14.45% FUTA 2,509 0.39% Empicymect Security 22,019 3.42% L&I 4,552 0.7t% Health Insurance 73,210 11.36% Pr-TR Differences - Salaries 2,556 0.40% 401(k) Matching Contributions 0.00% Persennel Recruitment 1,773 0.28% B&O Ta~es 29,297 4.55% Property Taxes 566 0.09% Legal 4,813 0.75% Accounting 250 0.04% Computer Services 6,993 1.08% Bank Charges 969 0.15% Rent 89,398 13.87% Postage & Equipment Rental 821 0.13% Lease Equipment 32,365 5.02% Utilities 4,747 0.74% Computer Software 1,033 0.16% Maintenance 4,470 0.69% Supplies - Clerical 8,790 1.36% Supplies - Drafting 2,716 0.42% Supplies - Maintenance & Computer 2,090 0.32% Postage & Freight 5,401 0.84% Printing & Reproduction 12,691 1.97% Telephone/Communications 36,967 5.74% Prof./Fees/Lic./Dues 6,176 0.96% Professional Seminars 2,078 0.32% Client Meetings & Meals 535 0.08% Travel- Meals 499 0.08% Travel - Mileage 645 0.10% Travel - Transportation 14,196 2.20% Parking 4,462 0.69% Tra~,~l - Lodging 1,937 0.30% Moving - Job Related 0.00% Vehicle Expense - Gas & Misc. 5,104 0.79% Professional Literature 388 0.06% Publications 227 0.04% Advertising 310 0.05% Insurance - Auto 2,863 0,44% Insurance ~ Professional Liability 22,107 3.43% Insurance - Disability 2,812 0.44% Insurance - General Liability 3,250 0.50% Subscriptions 1,855 0.29% Miscelleneeas (459) -0.07% Depreciation 22,646 3.51% Staff Functions 2,780 0.43% Coffee & Supples 4,125 0.64% 1,046,488 162.35% Exhibit F Payment Upon Termination of Agreement By the Agency Other Than for Fault of the Consultant (Refer to Agreement, Section IX) Lump Sum Contracts A final payment shall be made to the CONSULTANT which when added to any payments previously made shall total the same percentage of the Lump Sum Amount as the work completed at the time of termination is to the total work required for the PROJECT. In addition, the CONSULTANT shall be paid for any authorized extra work completed. Cost Plus Fixed Fee Contracts A final payment shall be made to the CONSULTANT which when added to any payments previously made, shall total the actual costs plus the same percentage of the fixed fee as the work completed at the time of termination is to the total work required for the Project. In addition, the CONSULTANT shall be paid for any authorized extra work completed. Specific Rates of Pay Contracts A final payment shall be made to the CONSULTANT for actual hours charged at the time of termination of this AGREEMENT plus any direct nonsalary costs incurred at the time of termination of this AGREEMENT. Cost Per Unit of Work Contracts A final payment shall be made to thc CONSULTANT for actual units of work completed at the time of termination of this AGREEMENT. Exhibit G Subcontracted Work The agency permits subcontracted work for the following portions of the work of this agreement Activity Subconsultant Fee Project Management Demich Consulting $274,733.75 Environmental thru Construction H.W. Lochner $480,365.30 Stmetscape, Env. Supp, ROW, Survey David Evans &Assoc. $285,297.30 Mechanical & Electrical Sandwell $284,059.87 Geotechnical Shannon & Wilson $166~991.38 Environmental Support NWA $41,673.07 Environmental Support Michael Minor $ Assoc. $29,240.00 Public Information The Demich Group $65,030.54 WSF Office Buildin~ & Toll Booths Art Anderson $163,134.65 Total Subcontracted Work $1,790,525.Mi Exhibit G-1 Subconsultant Fee Determination - Summary Sheet Downtown PedestHan/Bremerton Transportation Center Access Improvements Start Date ]une 1, 2003 CiW of Bremerton Task Descripl~on: Environmental through Construction End Date April 1, 2006 Subconsult~nt Fee Determination Su~: D~mich ConluRJng Project # 0324 Hours Rate Dollars Project I~lanager 2,006 x $125.00 = $250,750.00 Total Hour 2,006 Total DSC = $250,750.00 % Increase % of Work Escalation for '04 5 50 = $6,268.75 Escalation for '05 5 20 = $5,015.00 Escalated Total = $262,033.75 Overhead (OH Cost - induding ~alary Additives) OH R~te x DSC of 0.00% × 262,033.75 = $0.00 Fixed Fee (FF): FF Rate x DSC of 0.00% x 262~033.75 = $0.00 Reimbursables Itemized I~l~a ntib/ IJ~ib Rate Meals and Lodging day @ = $0.00 Mileage 35,000 mi ~ $0.36 = $12,600.00 Mapping/Photos/Surveys 0 each @ = $0.00 Reproduction and Printing 0 copies @ = $0.00 Field Equipment Rental 0 each @ = $0.00 Postage and Supplies Est ~ = $100.00 Reimbursables Total $12,700.00 Grand Total $274,733.75 Prepared By Gary Demicf~ Date: .lune 26, 2003 7/10/03 Exhibit G-1 Subconsultant Fee Determination - Summary Sheet Downtown Pedestrian/Bremerton Transportation Center A__~e~___ ~mprovements Start Date 3une 1, 2003 Task DescriptJom Support Services End ~ April 1, 2006 Subconsultant Fee Determination Subcons~tlmt: Dmtkl EvBn~ & A~oc. Project # 0324 Pdneipel in Charge 96 x $56.00 $5,376.00 Sr. Professional Land Surveyor 96 x $45.00 $4,320.00 Project Surveyor 224 x $35.00 $7,840.00 Su~ey Technician 256 x $25.00 $6,400.00 Party Chief 384 x $26.00 $9,984.00 Instrument Parson 384 x $18.00 $6,912.00 Property Specialist 36 x $20.00 $720.00 Sr. Property Specialist 78 x $35.00 $2,730.00 Real F_sl~te Manager 30 x $38.00 $1,140.00 f4annging Scie~ 97 x $~1.00 $3,977.00 Sr. Sc!entist 112 x $33.00 $3,696.00 Sr. Planner 176 x $35.00 $6,160.00 Sr. Graphic Specialist 26 x $25.00 $650.00 Administrative Assistant 126 x $20.00 $2,520.00 Landscape Architect 291 x $34.00 $9,894.00 Landscape Architect 24 x $28.00 $672.00 Landscape Designer 375 x $22.00 $8,250.00 Landscape Designer 358 x $19.00 $6,802.00 To'~l Hour 3,169 Total DSC $88,0~3.00 EscalM~on for '04 5 25 $1,100.54 Escalati~n for '05 5 25 $2,201.08 Escala'~ed Total $01,344.01 Overlmad (OH Cost - indoding Salary Additives) OH Rate x DSC of 169.96% x 91~344.61 $155w249.3~ Fixed Fee (FF): FF Rate x DSC of 30.00% x 91,344.61 $27,403.38 Reimbursables Itemized Qua,,l~t, Units Ra~e Heals and I_odging/Ferry Est. @ $1,500.00 Plans - Plotting / Repro 0 each @ $0.00 $0.00 Happing/Photos/Surveys 0 each @ $0.00 $0.00 Reproduction and PrinUng ESt. @ $750.00 Field Equipment Rentel 0 each @ $0.00 $0.00 Postage and Sup~ies 0 Est @ $0.00 $250.00 Mileage 5000 ~liles @ 0.36 $1,800.00 Utility Locate Est. $'t,000.00 Traffic Control ESt. $3,000.00 Reimbursables Total $11,300.00 Grand Total $7.85,297.30 Prepared By: Ron Anderson Date: 3une 26, 2003 7/10/03 Exhibit Subconsultant Fee Determination - Summary Sheet Downtown Pedestrian/Bremerton Transportation Center Access Improvements Start Date lune 1, 2003 Cib/of Bremerten Task Description: Environmental I~rough Cmt~buction End Date April 1, 2~06 Subconsultent Fee DeterminaUon Sul~oemultent: H.W. Lochner Project # 0324 Classification Hours Rate Dollars Principal 60 x $62.85 = $3,771.00 Project Manager 470 x $48.27 = $22,686.90 Senior Traffic Engineer 545 x $45.00 = $24,525.00 Traffic Engineer 376 x $36.70 = $13,799.20 Drainage/Utilities Engineer 584 x $35.00 = $20,440.00 Ovil Engineer 1 1,248 x $29.43 = $36,728.64 Civil Engineer 2 751 x $26.39 = $19,818.89 CADD Tech 594 x $20.61 = $12,242.34 Admin Support 128 x $24.38 = $3,120.64 To~al Hours 4,75~ Total DSC = $157,132.61 % Zncrease % of Work Escalation for '04 5 50 = $3,928.32 Escalation for '05 3 10 = ~1r257.06 Escalated Total = $162,317.99 Overhead (OH Cost - induding Salary Additives) OH Rate x DSC of 165.14% x 162~317.99 = $268,051.92 Fixed Fee (Fl:): FF Rabe x DSC of 30.000/o x 162,317.99 = $48,695.40 Reimbursables Itemized (~uantit¥ Units Rate Meals and Lodging ! day @ $200.00 : $200.00 Mileage at .36 per mile ! mile @ $350.00 = $350.00 Mapping/Photos/Surveys i each @ $100.00 = $100.00 Reproduction and Printing I copies @ $500.00 = $500.00 F~d r:q~pment Rental 0 each @ ~.oo $o.oo eosmcje and supplies 1 est. @ $15o.oo = Reimbursables Total $1,300.00 Grand Total $480,365.30 Denny t'ngham Date: .lune 26, 2003 7/10/03 Exhibit Suba)nsultant Fee Determination - Summary Sheet Downtown Pedemt~ian/Bremerton TransportaUon Center Access ~mprovements Start Date ~une 1, 20~3 ciw of Bremell~n Task De~crJl~JO~: Support SeMces End Date April 1, 20~4 Subconsultent Fee DetenninaUon Sub(x)nlu nt: Nichael Hin0r & Project # 0324 Classification Hours Rate Dollars Keri Stone 18 x $50.00 : $900.00 Total ~ Tolal DSC = $?9,240.00 % Increase % of Work Escalation for '04 0 10 = $0.00 Escalal:Jon for '05 0 0 = $0.00 Escalated TM;al DSC $29,240.~O Om~head (OH Cost - inducting Salary ~) OH Rate x DSC of 0.0% x 29,240.00 = $0.00 fixed Fee (FF): FF Rate x DSC of 0.00% x 29~240.00 = $0.00 R~imbu~sabfes Ztemized quanl~y Units Ra~e Meals a~ L~ : $0.00 Plans-~/Re~ 0 ~ ~ ~.00 = $0.00 Ma~P~/~w~ 0 ~ ~ ~.~ = $0.00 R~a~Pd~ 0 ~ ~ ~.~ : $0.~ F~E~~I 0 ~ ~.~ = ~.~ ~~ 0 e~ ~ ~.m = ~.~ R~m~M~ Tal ~.~ Gland Total $29,240.~0 Prepared By: Michael Minor Date: 3une 26~ 2003 Exhibit G-1 Subconsultant Fee Determination - Summary Sheet Downtown Pedestrlan/Bremertan 'l'ranspmtation Center ~ Zmprovementa Start Date 3uae 1, 2003 City of Bremerton Task Description: Support Sendces End Data April 1, 2004 Subconsultant Fee Determination Sul~oaaultant: NW Arch. Aaron. Claaslflcation Man Hours Rata Dollars Project Manager/Historic Preservation S 104 x $33.00 = $3,432.00 Senior Archaeologist 220 x $21.00 $4,620.00 Historian 134 x $54.50 = $7,303.00 Staff Archaeologist 72 x $33.50 = $2,412.00 Graphics/Production 48 x $10.50 = $504.00 Total Hours ~ Total DSC = $18,271.00 % Increase % of Work E,~calatiml for '04 5 30 = $274..07 Escalation for '05 5 0 = $0.00 Escalated Total DSC = $18,545.07 Overhead (OH Cost -- including Salary Additives) OH Rate x DSC of 90.91% x $18~545.07 = $16,~59.00 Fixed Fee (Fl:): FF Rate x DSC of 30.00% x ~18f545.07 = $5,~64.00 Reimbursables Itm.~ quantity Unit~ Rata Meals and Lodging = $0.00 Plans - PlotBng / Repro 100 each @ $3.00 = $300.00 Happing/Phob3s/Surveys 50 each @ $3.50 = $175.00 Reproduction and Printing 25 copies @ $6.00 = $150.00 Field Equipment Rental = $0.00 Computers = $0.00 Postage and Supplies 40 Est @ $2.00 = $80.00 Outside Computer : $0.00 Outside Consultants = $0.00 Reimbursables Total $7~5.00 Grand Total $41,673,07 Prepared By: la'lea Hudson Date: June 26f 2000 7/11/03 Exhibit G-1 Subconsultent Fee Determination - Summary Sheet Downtown Pedestrian/Bremerton Transportation Center Access Improvements Start Date .]une 1, 2~03 City of Bremerton Task Description: Mech & Elect End Date April 1, 2006 Subconsultant Fee Determination Subconmzlt~nJ~ Sandweil Project # 0324 Classification Hours Rate Dollars 01 Senior Manager / Specialist 152 x $48.26 = $7,335.52 02 Senior Supervisor / Specialist 692 x $39.83 = $27,562.36 03 Supervisor/Specialist 859 x $34.28 = $29,446.52 04 Senior Design Engineer / Tech Eqc 730 x $28.32 = $20,673.60 05 Design Engineer / Tech Equiv 90 x $23.41 = $2,106.90 06 Intermediate Engineer / Technicial 0 x $19.79 = $0.00 07 Junior Engineer / Technician 0 x $16.32 = ~).00 08 Senior Drafter / Technician 1267 x $20.93 = $26,518.31 09 Intermediate Drafter / Technician 0 x $17.21 = $0.00 10 Junior Drafter / Technician 0 x $12.65 = $0.00 11 Support Staff 288 x $11.57 = $3,332.16 Total Hours 4078 Total DSC = $116,975.37 % Tncrease % of Work Escalation for '04 5 60 = $3,509,26 EscalaUon for '05 5 5 = $58~.88 Escalated Total DSC : $121,069.51 Overhead (OH Cost -- including Salary Additives) OH Rate x DSC of 100.00% x 121,069.51 = $121,069.51 Fixed Fee (FF): FF Rate x (DSC) of 30.00% x 121,069.51 = $36,320.85 Reimbursables Xtemized Quantit/ Units Rate Trips to Washington State 10 trips $150.00 = $1,500.00 Plans - Plotting / Repro 0 each @ $0.00 = $0.00 Napping/Photos/Surveys 0 each @ $0.00 = $0.00 Reproduction and Printing 0 copies @ $0.00 = $0.00 Field Equipment Rental 0 each $0.00 = $0.00 Postage and Supplies 4,100 hours @ $1.00 = $4,100.00 Reimbursables Total Grand Total $284,05g.87 7/10/03 Exhibit G-1 Subconsultant Fee Determination - Summary Sheet Downtown Pedestrian/Bremerton Transportation Center A _cv~___ Zmprovementa Strut Date 3une 1, 2003 C~y of Bremertan Tr~k Description: Geotechnical End Date April 1, 2006 Subcon~ultant Fee Determination Subco~mdt~nt: Slmnn~n · WIImm Project # 0324 Claesmcathm Hours Rate Dollars Principal tn Charge 64 × $64.00 = $4,096.00 Project Manager 209 x $43.00 = $0,987.00 Senior Fngineer/Geole~ist 272 x $33.00 = $8,976.00 Staff Enginaer/Geoiogist 528 × $24.00 = Oerical/D~f~n~ 110 x $17.00 : $1,87o.oo Total Hours 1,183 Total DSC = $36,601.00 % Increase % of Work Escalation for '04 4 50 = $732.02 Escalation for '05 4 10 = $146.40 $37,479.42 Overhead (OH Cost -- including Salary Additives) OH Rate x DSC of 194.60% × 37,479.42 = $72,934.96 Fb(ed Fee (FF): FF Rate x DSC of 30.00% x 37,479.42 = $11,244.00 Reimbursables l~emized QuanUty Units Rate Mileage (at .36 per mile) and Ferry Costs 20 day @ $20.00 = $400.00 Dril{ing Suix:ontract I each ~ $17,662.73 = $17,663.00 AnalyUcal Testing Subcontract 1 each @ $3,100.00 = $3,100.00 Reproduction and Printing 2,000 copies @ $0.10 = $200.00 Field Equipment Rental i each @ $670.00 = $670.00 EDR and Aerial Photos i Est @ $220.00 = $220.00 InstrumentaUon survey subcontractor 1 Est @ $15,000.00 = $15,000.00 inci~mmter Casing 4 each @ $375.0O = $1,S00.00 St~in Gages 16 each @ $250.00 = $4,000.00 Crack Gages 5 each @ $20.00 = $100.00 Rent Water Level & Strain Gage Readouts 32 pays @ $40.00 = $1,280.00 Rent Inclinometer 16 days @ $75.00 = $1,200.00 Reimbursables Total $45,333.00 Grand To~al $1~,991.3~ Prepared By: Monique Nykamp, Scott Gaulke, and Jlim Wu Date: June 26, 2003 7/lO/03 Exhibit G-1 Subconsultant Fee Determination - Summary Sheet Downtown Pedestrian/Bremerton Transportation Cenl~r Access Improvements Start Date ~lune 1, 2003 City of B~emerton Task DescripUon: Public TnfonnaUon/~ Plan End Da~e April 1, 2006 Subconsultant Fee DeterminaUon Sulx~lmd~nt: Tim Demich Group Project # 0324 Hours Rate Dollars Pro*~t Manager 0 x $100.00 = $0.00 S~ategist 249 x $100.00 = $24,900.O0 Project Coordinator 94 x $100.00 = $97100.00 Writer/Editor 284 x $80.00 : $22,720.00 Total Hours 627 Total DSC = $57,020.00 % Tncrease % of Work Escalation for '04 5 30 = $855.30 Escalation fo~ '05 5 30 $1,710.60 Escalated Total DSC Overhead (OH Cost -- including Salary Additives) OH Rate x DSC of 0.0% x $59,585.90 = $0.00 Fixed Fee (FI:): Fl: Rate x DSC of 0.00% x $59~585.90 = $0.00 Reimbursables Itemized ~uantity Units Rate Meals and Lodging = $0.00 Mileage 2,124 eac~ @ $0.36 = $764.64 Reproduction and Pdnting 0 copies @ $0.00 = $3,130.00 Advertising 0 : $0.00 ~ and Supplies 0 Est (~ $0.00 = ~;lt050.00 Reimbursables Tol~l $5,444.64 ~ Total $65,0~.54 Prepared By: Leslie S. Demich Date: .lune 26, 2003 Exhibit G-1 Subconsultant Fee Determination - Summary Sheet Downtown Pedestrian/Bremerton Transportation Center Access Zmprovements Start Date June Z, 2003 City of Bmmertofl Task Descrip~on: Environme.,;--; tJtrough Construction End Date April 1, 2006 Subconsultent Fee Determination Subcoflsultant: Aft Anderson Project # 0324 Hours Rate Dollars Project IVtana~er 133 × $45.81 = $6,093.00 Sr. Engr/Arch q30 x $35.05 = $15,072.00 Engr/~r Designer 96 x $26.22 -- $2,517.00 Designer/Drafter 312 x $22.79 = $7,110.00 Clerical 8~ x $16.75 = $1,407.00 Sr. Architect :~78 x $35.05 = $9,7~1~.00 Arch/$r Designer 420 x $26.22 = $11,012.00 Ard~ Designer/Drafter 152 x $22.79 = $3~6~t.00 Total Hours 1,905 T~a! DSC = $56A1g,00 % Increase % of Work Escalation for '04 0 $0 = $0.00 Escalation for '05 3 10 = $169.26 Escalated Tote! = $56,588.26 OveHlead (OH Cost - induing Salaw Additives) OH Rate x D~: of 157.40% x 56,588.26 = $89,069.92 Fixed Fee (FF): FF Kate x DSC of 30.00% x 56,588.26 = $16,976.48 Reimbursables Ztemi~ed quantity Un~ P. ate Heals and Lodging 0 day @ $200.00 = $0.00 Mileage at .36 per mile 0 mile @ $350.00 = $0.00 Mapping/Photos/Surveys 0 each @ $100.00 = $0.00 Reproduction and Printing i copies @ $500,00 = $500.00 Postage and Supplies 0 est. @ $150.00 : f~0.00 Reimbursables Total $50~.00 Grand Total $163,134,65 Art Anderson Date: .lune 26, 2003 360.413.7896 O 360.280.28/0 £ 8310 WaInu~ Rd NE 360.438.3(/16 F C)lvmpia WA 98516 gary£~demichcons ~1 ng ~ m July 10, 2003 Mr. W. Eugene Sampley Public Works & Utilities Director City of Bremerton 3027 Olympus Drive Bremerton, WA 98310 Mr. Santosh Kuruvilla, PE Exeltech 2627A Parkmont Lane SW Olympia, Washington 98502 Re: Bremerton Tunnel Negotiated Rates Gentlemen: This letter confirms Demich Consulting's hourly rates for the Downtown Pedestrian / Bremerton Transportation Center Improvements contract. My rate schedule is enclosed. This hourly rate is all-inclusive of direct salary, overhead and fee, and is the lowest rate charged to my preferred clients. In addition to the identified hourly rate, Demich Consulting will invoice additional direct non-salary costs. Reimbursable direct non-salary costs will be invoiced without markup. For all travel costs, Demich Consulting will comply with the Washington State Department of Transportation Accounting Manual M 13-82, Chapter 10, Travel, and its updates. Demich Consulting reserves the right to make cost-of-living adjustments to its hourly billing rates on an annual basis. Sincerely, Gary ~ Demich Principal Enclosure Exhibit G-1 Hourly Rate Schedule for 2003 Demich Consulting Gary F. Demich $125/hour State Mileage Rate $0.345/mile Expenses (Authorized) Cost without Markup Subconsultants (Authorized) Cost without Markup Exhibit G-2 Breakdown of Subconsultant Overhead Cost David Evans and A~soGiates, Inc. 2003 Provisional Overhead Rate '* Total UnMIowaMe COSt PAR Al~ov~b~e C4~t 3~ 89 '03 OE:50PM D~VID 5V~M$ & ~S$OC P.3 Exhibit G-2 Breakdown of Subconsultant Overhead Cost H. W. Lochner, Inc. FYE Al)HI 30, 2002 (Includes CADD Costs) Allocation To Description Co~ts per Lochner WSDOT Accepted % FieM Home GIL Adj. Adj. Co,ts Office Office Direct Labor Base $6,797.857 -$60,42__9 $8,737,428 $1,563,231 $7,174,197 FHnge Benefits Holidays $74,470 $74,470 0.85% $13~324 $61,146 Vacation Pay 654,535 654,535 7.49% 117,104 837,431 Sick Leave 238,835 238,835 2.73% 42,730 196,105 Officer's Comp 265,000 -198,035 66,965 0.77% 11,981 54,984 Empioyee's Comp 727,879 727,879 8.33% 130,226 597,653 ER 401(k) Match 479,000 479,000 5.48% 85,699 393,301 Payroll Taxea 1,039,393 1,039,393 11.90% 182,805 856,588 Group Insurance 1,340,836 1,340,836 15.35% 239,892 1,100,944 WolkeCs Comp 44,519 44,519 0.51% 7,965 36.554 Premium Overtime 10,893 -10 893 0 0.00% 1,949 -1~949 Total Fringe Benefits $4,875,360 -$198,035 -$10,893 $4,666,432 53.41% $833,675 $3,832,757 General Overhead Auto $190,240 -$8.637 $181,603 2.08% $10,525 $171,078 Insurance 289,687 289,687 3.32% 16,868 273,119 Computer E~pe~se 57,208 57,208 0.65% 3,316 53,892 Cofi~omte Fees 6,266 6,266 0.07% 363 5,903 Depreciatkxt 283,961 283,961 3.25% 6,342 277,619 Supplies 312,746 312,746 3.58% 18,126 294,620 Dues & Subscriptions 115,954 115,954 1.33% 6,721 109,233 Employmeat Ads 215,272 215,272 2.46% 12,477 202,795 Temporanj Help 30,033 30,033 0.34% 1,741 28,292 Director's Fees 36,000 -12,000 24,000 0.27% 1,391 22,609 Legal & Acceunfing 371,556 -180,000 191,556 2.19% 11,102 180,454 Light & P~7~er 44,240 44,240 0.51% 2.564 41,676 Madaine Melnte~ance 149,095 149,095 1.71% 5,367 143,728 OlflceCs Salaries 307,263 307,263 3.52% 17,808 289,455 Postage&Shipping 88,549 88,549 1.01% 5,132 83,417 Printing & Blueprint 59,085 59,085 0.68% 3,424 55,661 Rent 1,085,831 1,085,831 12.43% 49,955 1,035,876 Secmta~ & Suppcxt 240,904 240,904 2.76% 43,101 197,803 Manegement SuPe~asio~ 350,366 350,366 4.01% 62,685 287,681 Non-Billable Saladea 2,911,693 2,911,693 33.32% 509,265 2,402,428 T;~es 53,078 0 53,078 0.61% 3.076 50,002 State Inceme Tax 116,171 116,171 1.33% 6,733 109,438 Moving Expense 35,337 -2,000 33,337 0.38% 1,932 31,405 Consulting Sewices 356,854 -32,834 324,020 3.71% 18,780 305,240 Federal Income Tax 685,924 -685,924 0 0.00% 0 0 Telephone 205,220 205,220 2.35% 11,894 193,326 Travel & Subsistence 409,653 -13,259 396,394 4.54% 22,974 373,420 Cont~butk~.s 37,371 -37,371 0 0.00% 0 0 Olrmer's Life Ins~J mece 13,017 -16,156 -3,139 -0.04% -182 -2,957 Promotion 2,928 -2,928 0 0.00% 0 0 CADD Supplies 176~074 176,074 2,02% 0 176,074 Other So.rare 185.747 185,747 2.13% 10~766 174,981 PenelUes & Fines 537 -537 0 0.00% 0 0 Enter~elnmsnt 67,311 -07,311 0 0,00% 0 0 Cceventions & Seminars 362,637 362,637 4.15% 20,809 341,828 interest Expense 8,889 -8,889 0 0.00% 0 0 Misce#aneous E.q~enea 25,770 ~597 25,173 0.29% 1,459 23,714 CapSal Cost of Money 0 59,415 59,415 0.68% 10,630 48,785 Payroll Processing 33,537 33,537 0.38% 1,944 31,593 Miscellaneous Income 800 800 0.01% 46 754 TotalGeneralOverhead $9,922,804 -$1,068,443 $59,415 $8,913,776 102.02% $698,834 $8,014,942 TotallndirectCosts $14,798,164 -$1,266,478 $48,522 $13,580,208 155.43% $1,732,509 $11,847,699 Overhead Rate 168.20% 155.43% 110.83% 165.14% Dale: 7/10/2003 Time: 4:16:04 PM Page 2 of 5 July 7, 2003 Mr. ~ Kuruvillz, PE 2627A Parkn~nt Lan= SW Olympia, Washin~on 98~02 N~ ~ ~ ~ ~ ~ ~c~l M~r & ~ ~ly ~ f~ ~ ~ is ~ ~ ~y ~ ~ ~1~ of~ ~, ov~ ~ f~, ~ R~ ~-~ ~11 ~ ~o~ m ~ C~ of~~ For ~1 ~v~l ~, ~I ~ & As~ ~U ~iy ~ ~ W~ S~ ~ ofT~ A~ ~ M 1~82, ~ 10, T~ ~ i~ Mi~l ~ ~t ~1~: ~ht G-i: 2~ ~ ~ Date: 7/10/2003 Time: 4:16:04 PM Page 3 of 5 Exhibit G-I Hourly Rate Schedule for 2003 Michael Minor & Associates Michael Minor $80.O0/lmm' Sta~ ~ Rat~ $O.S45/mile ~ (Au,ix, d~,d) ~ wi,ho~ S~x~a~a~ta~ (Authorized) Co~ wi~ ~ Michael Minor & Associal~s Equipment Co~: N/A for this project July 7, 20O3 M~. Santosh Kuruvilln, PE 2627A Pnltnnont Lane SW w hinzt Re: Brem~ton Tunnel Negotiated Rates Letter Dear Mr, Kx~ruvilla: This le~ex ~fxnns Databridgc NW hourly tntes for the Downtown Pe~'ian / Theee hourly nttes ate all-incl~iv¢ of direct saint, overload nnd fee, nnd axe ~e lowest rates cha~ed to o~r prefem~d client. In ..ddifion to ~ above hourly rate, l~tabtidg~ NW villi invoice the addifonal direct non-a~ln~y cost~ listed on t~e enclosed ~l~dule. Reimbus~4e ~ no~-s~'y co,ts will be invoiced to the City of l~mn wittmut For all tmv~l ~ Datab6dge NW will comply with ~e Wa~ Sta~ Dq~tment of Tran~on Accounting Manual M 13-82, C'~ 10, T~avel, and its u~. $in©e~ely, Keri Coumin P~aident Encloffure: Exhibit G- 1: 20O3 Rap' Scbed~le Exhibit C~I Hourly R4te Selaedule for 2003 Databridge IG~ Cour~n $50.00~ur State Mileage Rate $0.345/mile ~ (Au, ho~ized) Cos~ wi~o~ ~ Subco, mdUm~ (Au~) Co~ wi,ho~ lV!mtmp l~,*~__l~'idSc IN%V Bquipment Costs: N/A Dale: 7/10/2003 Time: 5:02:56 PM age 2 of 3 ~ G-I l~osrly Rate Schedule for 2003 Environalysis Environalysis ~quil~uteat C~: N/A EXHIBIT G-2 Breakdown of Subconsultants Overhead Cost Northwest Archaeological Associates, Inc. Overhead Schedule December 31, 2001 WSDOT Audited and Approved Proposed Accepted Category Amount Adjust Ref. Amount % Direct Labor Base $ 577,747 $ 173,592 A $ 404,155 Fringe Benefits Medical Insurance $ 18,268 $ 18,268 4.52 FICA 44,198 44,198 10.94 FUTA 1,717 1,717 0.42 Worker Compensation 1,711 1,711 0.42 State Unemployment 16,295 16,295 4.03 SIMPLE IRA Employer Contribution 10,665 10,665 2.64 Total Fringe Benefits $ 92,854 $ 92,854 22.98 General Overhead Expenses Indirect Salaries $ 173,592 A $ 173,592 42.95 Auto and Travel $ 993 993 0.25 City & State Taxes 10,441 10,441 2.58 Dues, Subscriptions, Permits 869 B 869 0.22 Insurance 9,673 9,673 2.39 Interest 2,037 (2,037) B 0 Maintenance, Repair, Recycle 3,730 3,730 0.92 Meals 3,710 B 3,710 0.92 Office Supplies, Expenses 9,562 B 9,562 2.37 Outside Services, Professional 15,251 (8,250) B,D 7,001 1.73 Rent 30,880 30,880 7.64 Supplies & Equipment Rental 10,115 B 10, I 15 2.5 Telephone 8,882 8,882 2.2 Training 2,841 2,841 0.7 Travel & Lodging Expense 2,283 B 2,283 0.56 Total General Overhead Expenses $ 111,267 $ 163,305 $ 274,572 67.93 Total Overhead Expenses $ 204,121 $ 163,305 $ 367,426 90.91% Overhead Rate 90.91% Refs: A - FAR 48-31.202 Direct and indirect labor are co-mingled and shown as one total. B - FAR 48-31.202 Direct costs voluntarily identified and excluded. C - FAR 48-31.205-20 lntarest is an unallowable cost D - Disallowed tax preparation over $250 per WSDOT Policy and 48 CFR 31.205-41 (b)(1) Exhibit G-2 Breakdown of Subconsultant Overhead Cost Firm: Sandwel! Engineers Corp Completed by:~gLM~l~Date: 07/10/03 Account Title $ Beginning Total % of Direct Labor Direct Labor $5,694,414 100 Overhead ~nses: FICA 472,636 8.3 Unemployment 5,694 0.1 Health/Accident Insurance 267,637 4.7 Medical Aid & Industrial Insurance 51,250 0.9 HolidayNacation/Sick Leave 632,080 11.1 Corn mission/Bo~us/Pension 261,943 4.6 Total Fringe Benefits 1,691,241 29.7 General Overhead: State B&O Taxes Insurance 335,970 5.9 Administration & Time Not Assignable 2,881,373 50.6 Printing, Stationery & Supplies 85,416 1.5 Professional Services 233,471 4.1 Travel Not Assignable 216,388 3.8 Telephone & Telegraph Not Assignable 142,360 2.5 Fees, Dues & ProfesSiOnal Meetings 28,472 0.5 Utilities & Maintenance 85,416 1.5 Professional Development ] 19,583 2.1 Rent 689,024 12.1 Equipment Support 159,444 2.8 Office, Miscellaneous & Postage 210,693 3.7 Total General Overhead 5,187,611 91.1 Total Overhead (General + Fringe) 6,878,852 120.8 Overhead Rate (Total Overhead / Direct Labor) 1.208 1.208 Exhibit G-2 Breakdown of Subconsultant Overhead Cost Firm: Shannon & Wilson. Inc. Completed by: ' ' Date: 7/10/03 Account Title $ Beginning Total % of Direct Labor Direct Labor 5,821,034 FICA 793,430 13.6 Unemployment 282,188 4.8 Health/Accident Insurance 1,031,038 17.7 Medical Aid & Industrial Insurance 90,653 1.6 Holiday/Vacation/Sick Leave 1,149,226 19.7 Commission/Bonus/Pension 25,155 .5 Total Fringe Benefits 3,371,690 57.9 General Overhead: State B&O Taxes 233,751 4.0 Insurance 326,733 5.6 Administration & Time Not Assignable 3,930,848 67.5 Printing, Stationery & Supplies 192,667 3.3 Professional Services 209,535 3.6 Travel Not Assignable 144,902 2.5 Telephone & Telegraph Not Assignable 482,818 8.3 Fees, Dues & Professional Meetings 176,633 3.1 Utilities g Maintenance 348,712 6.0 Profeas~onal Development 208,020 3.6 Rent 749,334 12.9 Equipment Support 170,540 2.9 Office, Miscellaneous & Postage 782,532 13.4 Total General Overhead 7,957,025 136.7 Total Overhead (General + Fringe) 11,328,715 194.6 Overhead Rate (lotal Overhead / Direct Labor) 194.6 I D mich G R 0 U P 2222 State Avenue N[, Suite B Olympia, WA 9§506 [ax 360,10S,2262 mail~demi(h~roup,com July 7, 2003 Mr. Santosh Kumvilla, PE Exeltech 2627A Parkmont Lane SW Olympia, Washington 98502 Re: Bremerton Tunnel Negotiated Rates Letter Dear Mr. Kuruvilla: This letter confirms The Demich Group's hourly rates for the Downtown Pedestrian / Bremerton Transportation Center Improvements contract. My rate schedule is enclosed. These hourly rates are all-inclusive of direct salary, overhead and fee, and are the lowest rates charged to our preferred clients. The Demich Group reserves the fight to review and make cost-of-living adjustments to its hourly billing rate effective August I of each year the contract is open. In addition to the above hourly rate, The Demich Group will invoice the additional direct non-salary costs listed on the enclosed schedule. Reimbursable direct non-salary costs will be invoiced to the City of Bremerton without markup. For all travel costs, The Demich Group will comply with the Washington State Department of Transportation Accounting Manual M 13-82, Chapter 10, Travel, and its updates. Principal enclosure: Exhibit G-l: 2003 Rate Schedule Exhibit G-1 Hourly Rate Schedule for 2003 The Demich Group Public Outreach Strategist $100.00/hour Public Outreach Coordinator $100.00/hour Writer/Editor $ 80.00/hour State Mileage Rate $0.345/mile Expenses (Authorized) Cost without Markup Subconsultants (Authorized) Cost without Markup Exhibit G-2 Breakdown of Subconsultants Overhead Cost Firm: Art Anderson Associates Inc. Completed by: Simon Ngu Date: 7/9/03 Account Title $ Beginning Total % of Direct Labor Direct Labor $553,950 Overhead F-.,~nses: FICA (All Payroll Taxes) 73,163 13.21 Unemployment 0 Health/Accident Inauranee 32,090 5.79 Medical Aid & Industrial Insurance 1,984 .36 Holiday/Vacation/Sick Leave 83,077 15.00 Profit Sharing/401K/Transit Subsides 20,001 3.61 Total Fringe Benefits 2 ] 0,3 ! 5 37.97 General Overhead: State B&O Taxes 38,768 7.00 Insurance 27,587 4.98 Administration & Time Not Assignable 282,964 51.08 Printing, Stationery & Supplies 19,193 3.46 ProfeS~onal Services 21,859 3.95 Travel Not Assignable 2,157 .39 Telephone & Telegraph Not AssiGnable 17,319 3.13 Fee~. Duos & P~nal MeetinGs 6,187 1.12 Utilities & Maintenance ! 6,169 2.92 Pmfes,~onal Development 22,024 3.98 Rent 26,653 4.81 Equipment Support 86,290 15.58 Office, Miscellaneous & Postage 94,389 17.04 Total General Overhead 661,559 119.43 Total Overhead (General + Fnnge) 871,874 Overhead Rate (Total Overhead / Direct Labor) 157.40%