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HomeMy WebLinkAbout4385 +--------------------------------------------------------------------------+ +Enter Search Criteria, Press Esc Key to Transmit + ..Press Del Key to Terminate Delete Mode -- CHANGE Contract Transactions Contract Number 4385 . -Vendor Name +Subject +Department +Status Code 9= 9= 9= 9= J. -.- 9= 9= 9= + Comments Insurance Type Amount GL $2000000.00 AL $1000000.00 E&O $5000000.00 Amount Begin Date End Date Review Date -.- 9= 9= + + $52281. 00 + 09/09/2003 04/30/2004 -- 02/15/2007 + 9= 9= 9= 9= ,1= BERGER/ABAM ENGINEERS INC PUBLIC SAFETY BOND PROJECTS - BLDG & FIRE STATION ECON DEV PRO Insurance Total Insurance Review Date $8000000.00 05/01/2006 VAULT 01/01/2007 -.- 9= +--------------------------------------------------------------------------+ PROFESSIONAL SERVICES AGREEMENT BERGER/ABAM ENGINEERS INC. PUBLIC SAFETY BOND PROJECTS The City of Bremerton ("City") and Berger/Abam ("Consultant"), referred to collectively as the "Parties," enter into the following Agreement for professional services: I. Scope: The Consukant agrees to perform the services more specifically described in the "Scope of Work and Fees", attached hereto as Exhibit A - Fire Station Headquarters and Exhibit B - Police/Court Facility, which is incorporated by reference herein. The Scope of Work may be modified only pursuant to Section VII.H. of this Agreement. If the Scope of Work provides for unspecified additional services such services shall only be performed upon the express written request of the City. Consultant further represents that the services furnished under this Agreement will be performed in accordance with generally accepted professional practices in effect at the time such services are performed. II. Term: The City and the Consultant agree that work will begin on the tasks described in Exhibits A and B immediately upon execution of this Agreement. The parties agree that the work described in Exhibits A and B is to be completed as provided for in the work schedule stated, provided however, that additional time shall be granted by the City for excusable delays or extra work as provided for in section IX (A) of this agreement. III. Compensation: In consideration of the services provided pursuant to this Agreement, the City shall pay Consultant in an amount not to exceed $52,281.00. Consultant's charges and bills shall conform to the fees shown in Exhibits A and B and incorporated herein by this reference. The Consultant shall submit regular billing statements showing percentage of work completed on each task or portion thereof. The descriptions shall conform to and fall within the categories set out in the Scope of Work and Fee Schedule. Upon receipt of a conforming billing statement and written approval by the Department of Economic Development, the City will promptly process payment. PROVIDED, HOWEVER, the City reserves the fight to prioritize scoped work and accelerate and/or delay work tasks under the time frame set forth in Section II herein. The Consultant's labor rates and billing fees shall be as delineated in Exhibits A and B. Consultant shall not perform work beyond the Scope of Work, nor shall be compensated for such work, unless the Scope of Work or amount of compensation is modified pursuant to this Agreement. Consultant shall only be compensated for additional services if requested pursuant to Section I and, if not otherwise provided, such compensation shall be in accordance with Exhibits A and B. Berger/Abam Public Safety Bond Projects Page 1 of 7 IV. Relationship of Parties: Consultant represents that it is skilled in the matters addressed in the Scope of Work and is performing independent functions and responsibilities within its field of expertise. Consultant and its personnel are independent Consultants and not employees of the City. Consultant and its personnel have no authority to bind the City or to control the City's employees and other Consultants. None of the benefits provided by the City to its employees, including, but not limited to, compensation, insurance, and unemployment insurance are available from the City to the employees, agents, representatives, or sub-Consultants of the Consultant. Consultant will be solely and entirely responsible for its acts and for the acts of Consultant's agents, employees, representatives and sub-Consultants during the performance of this Agreement. The City may, during the term of this Agreement, engage other independent Consultants to perform the same or similar work. As an independent Consultant, Consultant is responsible for its own management. The City's administration and enforcement of this Agreement shall not be deemed an exercise of managerial control over Consultant or its personnel. As an independent Consultant, Consultant is responsible for payment of ail taxes and licensing fees necessary to perform its obligations under this Agreement. These taxes and fees include but are not limited to State industrial insurance, Business & Occupation, State professional licensing, and City business licensing. If any taxes or fees due the City have been declared delinquent, the City may withhold the delinquent amount, plus any additional charges aris!ng from the delinquency, from any payments due Consultant. V. ,' Indemnification: Consultant shall defend, indemnify and hold the City, its officers, officials, employees, agents and volunteers harmless from any and all claims, injuries, damages, losses or suits, including ail legal costs and attorney fees, arising out of or in connection with performance of this Agreement, except for that portion of the injuries .agd damages caused by the'] City's sole negligence. ' ~.~q 5<.~l'k:t~'l'~ tle~ l,~[~-~'l' ~"~' The City's review or acceptance of any of the work when completed shall not be grounds to avoid any of these covenants of indemnification. Should a court of competent jurisdiction determine that this Agreement is subject to RCW 4.24.115, then, in the event of liability for damages arising out of bodily injury to persons or damages to property caused by or resulting from the concurrent negligence of the Consultant and the City, its officers, officials, employees, agents and volunteers, the Consultant's liability hereunder shall be only to the extent of the Consultant's negligence. IT IS FURTHER SPECIFICALLY AND EXPRESSLY UNDERSTOOD THAT THE INDEMNIFICATION PROVIDED HEREIN CONSTITUTES THE CONSULTANT'S WAIVER OF IMMUNITY UNDER INDUSTRIAL INSURANCE, TITLE 51 RCW, SOLELY FOR THE PURPOSES OF THIS INDEMNIFICATION. THE PARTIES FURTHER ACKNOWLEDGE THAT THEY HAVE MUTUALLY NEGOTIATED THIS WAIVER. The provisions of this section shall survive the expiration or termination of this Agreement. Berger/Abam Public Safety Bond Proiects Page 2 of 7 VI. Insurance: The Consultant shall procure and maintain for the duration of the Agreement, insurance against claims for injuries to persons or damage to property which may arise from or in connection with the performance of the work hereunder by the Consultant, its agents, representatives, employees, sub-consultants or sub-Consultants. Before beginning work on the project described in this Agreemem, the Consultant shall provide a Certificate of Insurance evidencing: 1. Automobile Liabili .ty insurance with limits no less than $1,000,000 combined single limit per accident for bodily injury and property damage; and 2. Commercial General Liability insurance written on an occurrence basis with limits no less than $1,000,000 combined single limit per occurrence and general aggregate for personal injury, bodily injury and property damage. Coverage shall include but not be limited to: blanket contractual; products/completed operations/broad form property damage; explosion, collapse and underground (XCU) if applicable; and employer's liability; and 3. Excess Liability insurance with limits not less than 1,000,000 limit per occurrence and aggregate. 4. Professional Liability insurance with limits no less than $1,000,000 limit per occurrence/claim. Any payment of deductible or self insured retention shall be the sole responsibility of the Consultant. All required policies shall be provided on an "occurrence" basis except professional liability insurance (if required), which may be provided on a "claims-made" basis. The City shall be named as an additional insured on the Commercial General Liability insurance policy, as respects work performed by or on behalf of the Consultant and a copy of an endorsement that is acceptable to the City, which names the City as an additional insured shall be attached to the Certificate of Insurance~ The City reserves the right to receive a certified copy of all the required insurance policies and endorsements. The City further reserves the right to reject any unacceptable policies and/or endorsements. The Consultant's Commercial General Liability insurance shall contain a clause stating that coverage shall apply separately to each insured against whom claim is made or suit is brought, except with respects to the limits of the insurer's liability. The Consultant's insurance shall be primary insurance as respects the City and the City shall be given thirty (30) days prior written notice by certified mail, return receipt requested, of any cancellation, suspension or material change in coverage. The City also reserves its unqualified right to require at any time and for any reason, proof of coverage in the form of a duplicate of the insurance policy with all endorsements as evidence of coverage. Berger/Abam Public Safety Bond Proiects Page 3 of 7 VH. General Conditions: A. Reports and Information: When requested by the City, Consultant shall furnish periodic reports and documants on ma~ters covered by this Agreement. The reports and documents shall be furnished in the time and form requested. Consultant shall maintain accounting records in accordance with Generally Accepted Accounting Principles (GAAP) to substantiate all billed amounts. B. Ownership and Use of Records and Documents: Original documents, drawings, designs and reports, including those in electronic format, developed under this Agreement are the property of the City. All written information submitted by the City to the Consultant in connection with thc services performed by the Consultant under this Agreement will be safeguarded by the Consultant to at least the same extent as the Consultant safeguards like information relating to its own business. If such information is publicly available or is already in Consultant's possession or known to it, or is rightfully obtained by the Consultant from third parties, Consultant shall bear no responsibility for its disclosure, inadvertent or otherwise. All data, documents and files created by Consultant under this Agreement may be stored at Consultant's office in Seattle, Washington. Consultant shall make such data, documents, and files available to the City upon its request at all reasonable times for the purpose of editing, modifying and updating as necessary until such time as the City is capable of storing such information in the City's offices. Duplicate copies of this information shall be provided to the City upon its request, and at reasonable cost. All documents, including all reports, drawings, specifications, computer software or other items prepared or furnished by Consultant pursuant to this Agreement, are instruments of service with respect to the project and are the property of the City. Any reuse by the City for other than the specific purpose intended will be at City's sole risk. C. Consultant to Maintain Records to Support Independent Consultant Status: On the effective date of this Agreement (or shortly thereafter), Consultant shall: 1. File a schedule of expenses with the Internal Revenue Service for the type of business Consultant conducts; 2. Establish an account with the Washington State Department of Revenue and other necessary state agencies for the payment of all state taxes normally paid by employers, register to receive a unified business identifier number from the State of Washington; and 3. Maintain a separate set of books and records that reflect all items of income and expenses of Consultant's business, all as described in the Revised Code of Washington (RCW) Section 51.08.195, as required to show that the services performed by Consultant under this Agreement shall not give rise to an employer- employee relationship between the parties which is subject to RCW Title 51, Industrial Insurance. Berger/Abam Public Safety Bond Proiects Page 4 of 7 D. Work Performed at Consultanfs Risk: Consultant shall take all precautions necessary and shall be responsible for the safety of its employees, agents, and sub consultants in the performance of the work hereunder and shall utilize ail protection necessary for that purpose. All work shall be done at Consultant's own risk, and Consultant shall be responsible for any loss of or damage to materiais, tools, or other articles used or held for use in connection with the work. E. Place of Work: The Consultant shall perform the work authorized under this Agreement at its offices in Seattle, Washington as well as at the project sites. Meetings with the City staff as described in Exhibit A, Scope of Work, shall take place at the City's offices, or at locations mutually agreed upon by the parties. F. Entire Agreement: This Agreement and its Exhibits constitutes the entire agreement between the Parties, and the Parties acknowledge that there are no other agreements, written or oral, that have not been set forth in the text of this Agreement. G. Severabilit¥: Should any part of this Agreement be found void, the balance of the Agreement shail remain in full force and effect. H. Modification: This Agreement may only be modified by written instrument signed by both Parties. I. WrittenNotices: All communications regard'mg this Agreement shall be sent to the parties at the addresses listed below by registered or 1st class mail, or by personal service, and shail be deemed sufficiently given if sent to the addressee at the address stated in this Agreement or such other address as may be hereafter specified in writing. City Address Consultant Address Kathleen McCluskey Berger/Abam 239 Fourth Street 2005 Fifth Avenue Bremerton, Wa. 98337 Seattle, Wa. 98121 J. Waiver: Failure to enforce any provision of this Agreement shail not be deemed a waiver of that provision. Waiver of any fight or power arising out of this Agreement shail not be deemed waiver of any other right or power. K. Non-Waiver of Breach: The failure of the City to insist upon strict performance of any of the covenants and agreements contained herein, or to exercise any option herein conferred in one or more instances shall not be construed to be a waiver or relinquishment of said covenants, agreements or options, and the same shail be and remain in full force and effect. L. Compliance with Laws: Consultant shall comply with ail applicable Federai, State, and local laws in performing its obligations under this Agreement. Berger/Abam Public Safety Bond Projects Page 5 of 7 M. Choice of Law and Venue: This Agreement shall be interpreted according to the laws of the State of Washington. AnyjudiciaI action to resolve disputes arising out of this Agreement shall be brought in Kitsap County Superior Court. N. Attorneys' Fees: In the event of litigation to enforce any of the terms or provisions herein, each party shall pay all its own costs and attorney's fees. O. Assignment: Any assignment of this agreement by the Contractor without the written consent of the City shall be void. VIII. Nondiscrimination: Consultant shall not discriminate in employment or services to the public on the basis of race, color, national origin, sex, religion, age, marital status, or disability, except for employment actions based on bona fide occupational qualification. IX. Termination: This Agreement may be terminated, at will, by either Party upon sixty (60) days notice to the other Party. This Agreement may be immediately terminated for cause by a Party if the other Party substantially fails to perform through no fault of the terminating Party, and the non-performing Party does not commence correction of the failure of performance within thirty (30) days of the terminating Party's sending notice to the non-performing Party. Notice by Consultant shall include a report showing the status of all items listed in the Scope of Work current through the termination date: If the City receives reimbursement by any federal, state, or other source for work described in Section I herein, and that funding is withdrawn, reduced or limited in any way, or the project is cancelled or substantially reduced after the execution date of this Agreement and prior to the completion of the work, the City may summarily terminate this Agreement. Termination shall be effective ten calendar days after Consultant's receipt of the written notice by certified mail. A. Excusable Delays: The right of Consultant to proceed shall not be terminated nor shall Consultant be charged with liquidated damages for any delays in the completion of the work due to: 1) any acts of the federal government in controlling, restricting, or requisitioning materials, equipment, tools, or labor by mason of war, national defense, or other national emergency; 2) any acts of the City, its consultants, or other public agencies causing such delay; and 3) causes not reasonably foreseeable by the parties at the time of the execution of the Agreement that are beyond the control and without the fault or negligence of the Consultant, including, but not restricted to, acts of God, fires, floods, strikes, or weather of unusual severity. PROVIDED, HOWEVER, that the Consultant must promptly notify the City within ten (10) calendar days in writing of the cause of the delay. If, on the basis of the facts and the terms of this Agreement, the delay is properly excusable, the City shall, in writing, extend the time for completing the work for a period of time commensurate with the period of excusable delay. B. Rights Upon Termination: In the event of termination, the City shall pay for all services performed by the Consultant to the effective date of termination, as described on a final invoice submitted to the City. After termination, the City may take possession of ail records and data within the Consultant's possession pertaining to th/s project which may be used by the City Berger/Abam Public Safety Bond Projects Page 6 of 7 without restriction. Any such use not related to the project which Consultant was contracted to perform shall be without liability or legal exposure to the Consultant. its: Mayor [ s: ~1.! Date: ~ ,ate!  o~ A~est: City Clerk ~me~on Cit~ A~omey Depmem Approve: Kamen McCl~key A~s~ative Se~ices Dk~ctor Berger/Abam Public Safety Bond Proiects Page 7 of 7 Exhibit A City of Bremerton Fire Station Scope of Civil Engineering Services Basic Services Tasks The ~ollowing tasks are itemized, based on the st~ndasd professional service agreement with the City of Bremerton: Task A Schematic Design Phase Develop civil design criteria with department o£ Economic Development and coordh~ate with City Planning and Construction Depart~ente; review of the Architectural concept building layout and u~lity requirements; prelhninary site grading design; ~etermlne storm and sewer connections to existing system; and develop preliminary cost estimate. Receive final approval from Department of Economic Development. Task B Design Development Phase Continue coordination through Department of Economic Development with Architect and Department of Public Works; develop Design Development level of civil drawings for site, demolition, grading, and utility plans; update the cost estimate based on the Design Development package; and provide outline specifications. Receive final approval from Department of Economic Development. Task C Construction Document Phase Provide the final civil engineering design, drawings, and specifications. Update the cost estimate per the final documents. Receive final approval from Department of Economic Development. Task D Bidding and Construction Phase To assist owner in answering bidding questions and issue added items if required; to review RFI questions if required; to review submittals; and to conduct any site visits (ms~imum of 3 visits) and coordinate construction by phone. Fee Schedule Civil Basic Services Task A Schematic Design Phase $4,192 Task B Design Development Phase $8,383 Task C Construction Document Phase $11,485 Task D Bidding and Construction Phase $3.885 Civil Total: $27,945 BERGER/ABAM Rates Project Manager $142.60 Senior Engineer $108.00 Junior Engineer $78.00 CAD Drafter $68.00 l~eimbursable expenses are in addition to the above fees and will be invoiced at cost for such as roundtrip ferry fares to the city. Invoices will be submitted on a monthly basis based on percent~ge complete. Exhibit A Exhibit B City of Bremerton Police Courts Building Scope of Civil Engineering Services Basic Services Tasks The fonowing tasks are itemized, based on the standard professional service agreement with the City of Bremsrten: Task A Schematic Design Phase Develop civil design criteria with the department of Economic Development and coordinate with City Planning and Construction Departments; review of the Architectural concept building layout and utility requirements; preli~,i-ary site grading design; determine storm and sewer cennections to existing system; and develop prelimlnary cost estimate. Receive final approval from Department of Economic Development Task B Design Development Phase Continue coordination through Department of Econsmic Development with Architect and Department of Public Works; develop Design Development level of civil drawings for site, demolition, grading, and utihty plans; update the cost estimate based on the Design Development package; and provide outline specifications. Receive final approval from Department of Ecenomic Development. Task C Construction Document Phase Provide the final civil engineering design, drawings, and specifications. Update the cost estimate per the final documents. Receive final approval from Department of Economic Development. Task D Bidding and Construction Phase To assist owner in answering bidding questions and issue added items if required; to review RFI questions if required; to review submittals; and to conduct any site.visits (me~imum of 3 vizits) and coordinate construction by phone.. Fee Schedule Civil Basic Services Task A Schematic Design Phase $3,650 Task B Design Development Phase $7,300 Task C Construction Document Phase $10~596 T~o]~ D Biddin~ and ~onstruction Phase $21790 Civil Total: $24,~86 BERGER/ABAM Rates Project Manager $142.60 Senior Engineer $108.00 Junior Engineer $78.00 CAD Drafter $68.00 Reimbursable expenses are in addition to the above fees and will be invoiced at cost for such as roundtrip ferry fares to the city. Invoices will be submitted on a monthly basis based on percentage complete. Exhibit B