HomeMy WebLinkAbout4268
+--------------------------------------------------------------------------+
+Browse: Next Previous First Last Update rielete Restart X - Exit
+Retrieve the Next record
+Found: 1 Record(s) MAINTAIN Contract Transactions
+ Contract Number 4268
+
+vendor Name HDR ENGINEERING INC
:=Subject PUMP STATION UPGRADES - WB-3/EB-6
:~Department ENGINEERING
:=Status Code PRO
+
-,'
-.-
+
of;
+
+
+
+
Insurance
Type Amount
GL $1000000.00
AL $1000000.00
Amount
Begin Date
End Date
Review Date
$234200.00 --
01/07/2002 J:,
12/31/2002
02/15/2005 ..
Insurance Total
Insurance Review Date
$2000000.00 +
06/01/2006
Comments VAULT 01/01/2005 +
+
+
+--------------------------------------------------------------------------+
+--------------------------------------------------------------------------+
+Browse: Next Previous First Last Update Delete Restart X - Exit +
+Retrieve the Next record +
+Found: 10 Record(s) MAINTAIN Contract Transactions +
+ Contract Number 4268 +
+
+
+
+
+
+
+
+
+
+
+
+
+
Insurance
Type Amount
GL $1000000.00
AL $1000000.00
Amount
Begin Date
End Date
Review Date
+
+
+
+
+
$234200.00 +
01/07/2002 +
12/31/2002 +
02/15/2005 +
+
+
+
$2000000.00 +
06/01/2003 +
+
+
+
+
+
+Vendor Name
+Subject
+Department
+Status Code
HDR ENGINEERING INC
PUMP STATION UPGRADES
ENGINEERING
PRO
- WB-3/EB-6
Insurance Total
Insurance Review Date
Comments
VAULT 01/01/2005
+--------------------------------------------------------------------------+
PROFESSIONAL SERVICES AGREEMENT
WB-3/EB-6 PUMP STATION UPGRADES
DESIGN SERVICES
This Agreement is between the City of Bremerton, a municipal corporation (hereinafter
referred to as "City") and HDR Engineering, Inc. ("Consultant"), referred to collectively as the
"Parties," enter into the following Agreement for professional services:
I. Scope: The Consultant agrees to provide the services set out in the Scope of Work
attached hereto and incorporated herein by this reference as Exhibit A. The Scope of Work may
be modified only pursuant to Section VI.D. of this Agreement. If the Scope of Work provides for
unspecified additional services the City may request, such services shall only be performed upon
the express, written request of the City.
II. Term: This Agreement commences on January 7,2002 per Letter Agreement of that date
and terminates on December 31,2002, unless another date is substituted pursuant to Sections
VI.D. or VIII. The Parties agree that time is of the essence for completing this work and agree
that work under this agreement will be completed as set forth in schedule attached as Exhibit C
and incorporated herein by reference.
III. Compensation: In consideration of the services provided pursuant to this Agreement, the
City shall pay Consultant in an amount not to exceed Two Hundred Thirty Four Thousand Two
Hundred Dollars ($234,200). Consultant's charges and bills shall conform to the fee schedule
attached as Exhibit B and incorporated herein by reference. The amounts for individual tasks set
forth in Table B-2 may vary provided the total is within the not-to-exceed amount, less the
amount set aside for additional services, of this Agreement.
The Consultant shall submit regular billing statements describing services rendered and
the amount charged for each service consistent with the level of detail provided in Table B-1.
The descriptions shall conform to and fall within the categories set out in the Scope of Work.
Upon receipt of a conforming billing statement, the City shall promptly process payment.
Consultant shall not perform work beyond the Scope of Work, nor shall be compensated
for such work, unless the Scope of Work or amount of compensation is modified pursuant to this
Agreement. Additional services shall be compensated for only if requested pursuant to Section I
and shall be compensated as set out in the request or, if the request does not so provide, as set out
in the attached Table B-!.
Bremerton/HDR WB-3, EB-6 Design
Professional Services Agreement
Page 1 of 5
If a billing statement does not conform to this Agreement, the City may withhold
payment until the statement is brought into compliance. Such withholding does not relieve
Consultant of its obligations under this Agreement.
IV. Opinions Of Probable Cost (Cost Estimates) Any opinions of probable project cost or
probable construction cost provided by Consultant are made on the basis of information available
to Consultant and on the basis of Consultant's experience and qualifications, and represents its
judgment as an experienced and qualified professional engineer. However, since Consultant has
no control over the cost of labor, materials, equipment or services furnished by others, or over
the contractor(s) methods of determining prices, or over competitive bidding or market
conditions, Consultant does not guarantee that proposals, bids or actual project or construction
cost will not vary from opinions of probable cost Consultant prepares.
V. Relationship of Parties: Consultant is skilled in the matters addressed in the Scope of
Work and will perform independent functions and responsibilities in the area of its particular
field of expertise. Consultant and its personnel are independent Consultants and not employees
of the City. Consultant and its personnel have no authority to bind the City or to control the
City's employees and other consultants or contractors.
As an independent consultant, Consultant is responsible for its own management. The
City's administration and enforcement of this Agreement shall not be deemed an exercise of
managerial control over Consultant or its personnel.
As an independent consultant, Consultant is responsible for payment of all taxes and
licensing fees necessary to perform its obligations under this Agreement. These taxes and fees
include but are not limited to State industrial insurance, B&O, State professional licensing, and
City business licensing. If any taxes or fees due the City have been declared delinquent, the City
may withhold the delinquent amount, plus any additional charges arising from the delinquency,
from any payments due Consultant.
VI. Insurance and Hold Harnfless: Consultant shall provide Certificates of Insurance to the
City's Risk Manager verifying the following coverage: 1) a professional liability policy ("E&O")
providing coverage of $1,000,000 for errors and omissions committed by Consultant while
performing its obligations under this Agreement, and 2) a comprehensive general liability
("CGL") policy providing coverage of at least $1,000,000 per occurrence and including bodily
injury and property damage. The CGL shall name the City as an additional insured. Both policies
shall remain in full force and effect, and provide coverage for the full term of this Agreement.
Insurer shall provide the Risk Manager with 30 days' written notice of any cancellation or
change of coverage of either policy.
Consultant shall, at all times, be solely responsible for the negligent or wrongful acts or
failures to act of its personnel, subconsultants and agents which arise in any way out of the
performance of this Agreement. Consultant agrees to defend, indemnify, and hold harmless the
Bremerton/HDR WB-3, EB-6 Design
Professional Services Agreement
Page 2 of 5
City and its appointed and elected officials and employees from and against any and all liability,
loss, costs, damage, and expense, including costs and attomey fees in defense thereof, because of
actions, claims, or lawsuits for damages resulting from personal or bodily injury, including death
any time resulting therefrom, sustained by any person or persons, and on account of damage to
property, to the extent arising out of the performance of the Agreement, if such injuries to
persons or damage to property is due to the willful or negligent act or ommision of the
Consultant, its subconsultants, its agents, or assigns.
The City and Consultant have specifically negotiated Consultant's waiver of its immunity under
Title 51 RCW, which is hereby waived for purposes of Consultant's indemnification and hold
harmless of the City, including the duty to defend. This provision shall be inapplicable to the
extent such action, claim, or lawsuit is judicially found to arise from the acts or failures to act of
the City.
VII. General Conditions:
A. Reports and Information: When requested by the City, Consultant shall furnish
periodic reports and documents on matters covered by this Agreement. The reports and
documents shall be furnished in the time and form requested. Consultant shall maintain
accounting records in accordance with Generally Accepted Accounting Principles (GAAP) to
substantiate all billed amounts.
B. Entire Agreement: This Agreement and its Exhibits constitutes the entire agreement
between the Parties, and the Parties acknowledge that there are no other agreements, written or
oral, that have not been set forth in the text of this Agreement.
C. Severability: Should any part of this Agreement be found void, the balance of the
Agreement shall remain in full force and effect.
D. Modification: This Agreement may only be modified by written instrument signed by
both Parties.
E. Notices: Notices shall be in writing and delivered to the following addresses:
City Address Consultant Address
City of Bremerton HDR Engineering, Inc.
239 4th Street 500 108t"Avenue NE Ste 1200
Bremerton, WA 98337 Bellevue, WA 98004-5549
F. Waiver: Failure to enforce any provision of this Agreement shall not be deemed a
waiver of that provision. Waiver of any right or power arising out of this Agreement shall not be
deemed waiver of any other right or power.
Bremerton/HDR WB-3, EB-6 Design
Professional Services Agreement
Page 3 of 5
G. Compliance with Laws: Consultant shall comply with all applicable Federal, State,
and local laws in performing its obligations under this Agreement.
H. Choice of Law and Venue: This Agreement shall be interpreted according to the laws
of the State of Washington. Any judicial action to resolve disputes arising out of this Agreement
shall be brought in Kitsap County Superior Court.
I. Attorneys' Fees: The substantially prevailing Party in any litigation arising out of this
Agreement shall be entitled to its reasonable attorneys' fees and court costs.
VIII. Nondiscrimination: Consultant shall not discriminate in employment or services to the
public on the basis of race, color, national origin, sex, religion, age, marital status, or disability,
except for employment actions based on bona fide occupational qualification.
IX. Termination: This Agreement may be terminated, at will, by the City upon 30 days'
notice to the Consultant. This Agreement may be immediately terminated for cause by either
Party if the other Party substantially fails to perform through no fault of the terminating Party,
and the non-performing Party does not commence correction of the failure of performance within
five days of the terminating Party's sending notice to the non-performing Party. Upon
termination the City will be entitled to reports showing the status and/or all work products,
independent of their stage of completion or preparation format, of all items listed in the Scope of
Work current through the termination date.
X. Standard Of Performance: The standard of care for all professional engineering and
related services performed or furnished by Consultant under this Agreement will be the care and
skill ordinarily used by members of Consultant's profession practicing under the same or similar
circumstances at the same time and in the same locality.
XI. Construction Procedures: Consultant's observation or monitoring portions of the work
performed under construction contracts shall not relieve the contractor from its responsibility for
perforrmng work in accordance with applicable contract documents. Consultant shall not control
or have charge of, and shall not be responsible for, construction means, methods, techniques,
sequences, procedures of construction, health or safety programs or precautions connected with
the work and shall not manage, supervise, control or have charge of construction.
XII. Re-Use Of Documents: All documents, including all reports, drawings, specifications,
computer software or other items prepared or furnished by Consultant pursuant to this
Agreement, am instruments of service with respect to the project and are the property of the City.
Any muse by the City for other than the specific purpose intended will be at City's sole risk and
without liability or legal exposure to Consultant, and City will defend, indemnify and hold
harmless Consultant from all claims, damages, losses and expenses, including attorney's fees
Bremerton/HDR WB-3, EB-6 Design
Professional Services Agreement
Page 4 of 5
arising or resulting therefrom. The format for documents and work products shall be as specified
in the exhibits.
IN WITNESS WHEREOF the parties hereto have executed this Agreement the date and
year indicated.
~ L. Jgt~er, P.E., ~
St, Vic~ President Mayor
wg. ~ugen~ s am~e~a~ PW&U
..~,~~~.~ved as to form:
Ro~er Lubovich, City~
Received for Filing:
Ka'th~een McCluskey, Ci/y Clerk
Bremerton/HDR WB-3, EB-6 Design
Professional Services Agreement
Page 5 of 5
I-DR
April 1, 2002
Ms. Cherie Henrie
City of Bremerton
City Clerks Office
239 Fourth Street
Bremerton, WA 98337
Dear Ms. Henrie,
Pursuant to the request of Gene Sampley, I am forwarding a second set of two (2) signed
original Professional Service Agreements between the City of Bremerton and HDR
Engineering, Inc. for the WB-3/EB-6 Pump Station Upgrades project. Please return one
fully executed original to me at the address below.
If you have any questions regarding this project or agreement, please contact Rudy
Vigilia, project manager, at (425) 450-6343. Thank you.
Sincerely,
HI)R Engineering, Inc.
Project Controller
Enclosures
HDR Engineering, Inc. 500 108th Avenue, N.E. Telephone
Suite 1200 425 453-1523
Bellevue, Washington Fax
Employee Owned 98004-5538 425 453-7107
EXHIBIT A
CITY OF BREMERTON
WB-3/EB-6 PUMP STATION UPGRADES
DESIGN SERVICES
SCOPE OF WORK
INTRODUCTION
The purpose of this contract is for HDR Engineering, Inc. (HDR) to provide engineering
services to design wastewater pump station improvements and prepare construction bid
documents for the specific capital projects define herein. HDR will lead the development
o£the design and will help to coordinate the activities required by the City and
subconsultants. This Scope of Work is divided into two major capital projects: WB-3
Pump Station Upgrade and EB-6 Pump Station Upgrade.
WB-3 PUMP STATION UPGRADE
Task 300 - Project Management
Consultant Responsibilities:
1. Contracting and internal project controlling and accounting.
2. Staff administration and scheduling.
3. Subconsultant administration.
4. Monthly reports and invoices.
Assumptions:
1. Standard invoices and reports will be prepared on a monthly basis.
2. HDR standard monthly invoice format will be utilized. This format contains an
itemized list of project staff that charged to the project, hourly rates, number of
hours charged, and Other Direct Charges (ODCs).
3. Invoice hours will be classified by tasks.
4. No backup information (e.g. timesheets, logs, receipts, etc.) will be submitted
with the invoices unless specifically requested by the City. Backup information
will be available in HDR files for inspection by City project auditing staff, if
requested by the City.
5. No Permitt'mg services provided.
6. At this time, one subconsultant (hydraulic review) has been identified for this
project.
7. Project Management for EB-6 Pump Station Upgrade is included in this Task.
City of Bremerton 1 IVB-3/EB-6 PS Upgrades
2/21/2002 Preliminary/Final Design
Work Products:
1. Monthly reports with descriptions of the work completed during the month, work
planned for the next month, need for additional information, and any schedule,
scope, or budget issue.
2. Monthly standard invoice.
Task 301 - Predesign
Consultant Responsibilities:
I. Confirm flow and pressure operating point.
2. Conduct existing physical pump test consisting of:
a. Measuring flow and discharge pressure.
b. Visual observation of surface vortex formation in wetwell.
3. Conduct workshop with City staffto review, solicit input, and make suggestions
regarding pump equipment configuration, pump/piping layout, standby generator
layout, HVAC modifications, electrical, and instrumentation and control issues.
Assumptions:
1. The physical pump test and workshop shall last a maximum of 8 hours each.
2. The projected operating point is 10,000 GPM at 105 FT TDH.
3. Odor/noise control will not be addressed.
4. Workshop Minutes (approximately 10 pages) will serve as the Technical
Memorandum. The estimated 2 figures may be drawn by hand.
City Responsibilities:
1. Provide record drawings of existing pump station WB-3.
2. Turn off pump station to allow flow to back up into existing sewer system.
3. Operate pumps during physical pump test.
4. Visual observation of surface vortex formation in wetwell.
5. Attend and participate in workshop and make decisions to Consultant's
suggestions.
6. Review Techn/cal Memorandum.
Work Products:
1. Hydraulic letter review of existing installation.
2. One (1) copy of Workshop Minutes.
Task 302 - Equipment Purchase
Consultant Responsibilities:
1. Prepare Equipment Purchase Contract Documents using Word 6.0. Develop
documents in accordance with the standard City bidding procedures using City
front end specifications (e.g. Invitation to Bid, Instructions to Bidders, Bid Form,
etc.), the Standard General Conditions of the Construction Contract as prepared
by the Engineers Joint Contract Documents Committee (EJCDC), and HDR
technical specifications (Division 11, 13, and 16) that are based on Construction
Specification Institute (CSI) format.
2. Conduct meeting with City to discuss review comments.
City of Bremerton 2 WB- 3/EB-6 PS Upgrades
2/21/2002 Preliminary/Final Design
3. Respond to Bidder's inquiries.
4. Prepare Addenda as required.
5. Receive shop drawing submittals, review, mark-up, and distribute to City and
Conmtctor.
Assumptions:
1. The Contract Documents will be based upon Task 301 - Predesign to include
pumps, standby generator, controls, motors, and VFD's (two separate Contract
Documents bidding concurrently; pumps/controls/motors/VFD's and generator).
2. Review meeting, to discuss all equipment items, will last a maximum of 8 hours.
3. Contract bidding period will last 2 weeks.
4. One (1) Addendum will be required for each contract that consists often (10) 8-
1/2" x 11" pages.
5. A total of 6 shop drawing submittals.
City Responsibilities:
1. Provide electronic files of City's standard front end specifications in Microsoft
Word.
2. Attend review meeting with individuals from engineering and wastewater
treatment plant.
3. Advertise and award the contract.
4. Print and distribute Contract Documents.
5. Generate, maintain, and distribute Planholders Lists.
6. Distribute Addenda.
Work Products:
1. One (1) set of unbound, reproducible Contract Documents with electronic files on
CD(s) of each equipment item.
2. Documentation of Bidder's inquiries and responses.
3. Addenda.
Task 303 - Installation Contract (Design)
Consultant Responsibilities:
1. Prepare Installation Contract Documents using AutoCAD 2000i and Word 6.0.
Develop documents in accordance with the standard City bidding procedures
using City front end specifications (e.g. Invitation to Bid, Instructions to Bidders,
Bid Form, etc.), the Standard General Conditions of the Construction Contract as
prepared by the Engineers Joint Contract Documents Committee (EJCDC), and
HDR technical specifications (Division 2 through 16) that are based on
Construction Specification Institute (CSI) format.
2. At the 50 percent design phase, construction drawings and specifications will be
submitted for review. This level of design includes pump station layout and
initial specifications of proposed materials.
3. At the 90 percent design phase, construction drawings and specifications will be
submitted for review. This level of design includes final pump station details and
complete specifications. Construction staging and sequencing will be included.
City of Bremerton 3 WB-3/EB-6 PS Upgrades
2/21/2002 Preliminary/Final Design
4. At 50 and 100 percent design phase, prepare an Engineer's Opinion of Probable
Construction Cost (Engineer's Estimate).
5. Conduct meeting with City to discuss review commems on 50 and 90 percent
submittals.
6. Respond to Bidder's inquiries.
7. Prepare Addenda as required.
Assumptions:
1. The Contract Documems will be based upon Task 301 - Predesign.
2. The budget is based upon production of the estimated following 15 design
drawings (no Traffic Control drawings to be provided):
Cover Sheet/Location, Vicinity Map, Drawing Index
Legend, Abbreviations, Material Symbols
Civil/Miscellaneous Details
Site Plan
Demolition/Structural Plan/Notes
Mechanical Plan
Mechanical Sections/Details
Plumbing/HVAC PlarffSections/Sehemafics
Electrical Legend, Abbreviations, Symbols
Electrical Site Plan
Electrical MCC One-Line/Elevations
Electrical Power/Lighting Plan/Schedules
Electrical Control Diagrams
Instrumentation & Control (2)
3. Review meetings will last a maximin of 8 hours each.
4. Contract bidding period will last 2 weeks.
5. One (1) Addendum will be required that consists often (10) 8-½" x 11" pages.
City Responsibilities:
1. Identify areas, if any, which may be used as a Contractor's staging area.
2. Attend review meetings with individuals from engineering and wastewater
treatment plant.
3. Advertise and award the contract.
4. Print and distribute Contract Documents.
5. Generate, maintain, and distribute Planholders List.
6. Distribute Addenda.
Work Products:
1. One (1) copy of the 50 and 90 percent design submittal with half-size drawings
(11' x 17") and specifications.
2. One (1) set of unbound, reproducible Contract Documents with electronic files on
CD(s).
3. Documentation of Bidder's inquiries and responses.
City of Bremerton 4 }YB-3/EB-6 PS Upgrades
2/21/2002 Preliminary/Final Design
4. Addenda.
Task 304 - Installation Contract (Constrnetion)
Consultant Responsibilities:
1. Conduct Pre-Construction Meefmg.
2. Respond to Contractor's Requests for Information (RFI's).
3. Receive shop drawing submittals, review, mark-up, and distribute to City and
Contractor.
4. Conduct project meet'rags and take and distribute minutes.
5. Conduct site visit for inspection.
Assumptions:
1. Pre-Construction Meeting will last a maximum of 8 hours.
2. A total of 20 shop drawing submittals.
3. A total of 30 RFI's.
4. A total of 3 project meetings (inspections to occur when onsite).
5. Consultant will make one (1) site visit for an additional inspection.
6. WB-3 is Substantially Complete by November 1, 2002.
City Responsibilities:
1. Administer the construction contract.
2. Provide daily inspection.
3. Process Change Orders and Pay Requests.
Work Products:
1. Responses to RFI's.
EB-6 PUMP STATION UPGRADE
Task 601 - Predesign
Consultant Responsibilities:
l. Confirm flow and pressure operating point.
2. Conduct workshop with City staffto review, solicit input, and make suggestions
regarding pump equipment configuration, pump/piping layout, standby generator
layout, HVAC modifications, odor/noise control, electrical, and instrmnentation
and control issues.
3. Prepare Technical Memorandum.
Assumptions:
1. The workshop shall last a maximum of 8 hours each.
2. The projected operating point is 1,200 GPM at 88 FT TDH with storage or 1,700
GPM at 155 FT TDH without storage.
3. Workshop Minutes (approximately 10 pages) will serve as the Technical
Memorandum. The estimated 2 figures may be drawn by hand.
City of Bremerton 5 WB-3/EB-6 PS Upgrades
2/21/2002 Preliminary~Final Design
City Responsibilities:
1. Provide record drawings of existing pump station EB-6.
2. Attend and participate in workshop and make decisions to Consultant's
suggestions.
3. Review Technical Memorandum.
}Fork Products:
1. One (1) copy of Workshop Minutes.
Task 602 - Final Design
Consultant Responsibilities:
1. Prepare Installation Contract Documents using AutoCAD 2000i and Word 6.0.
Develop documents in accordance with the standard City bidding procedures
using City front end specifications (e.g. Invitation to Bid, Instructions to Bidders,
Bid Form, etc.), the Standard General Conditions of the Construction Contract as
prepared by the Engineers Joint Contract Documents Committee (EJCDC), and
HDR technical specifications (Division 2 through 16) that are based on
Construction Specification Institute (CSI) format.
2. At the 50 pement design phase, construction drawings and specifications will be
submitted for review. Th/s level of design includes pump station layout and
iulrial specifications of proposed materials.
3. At the 90 percent design phase, construction drawings and specifications will b~
submitted for review. This level of design includes final pump station details and
complete specifications. Construction staging and sequencing will be included.
4. At 50 and 100 percent design phase, prepare an Engineer's Opinion of Probable
Construction Cost (Engineer's Estimate).
5. Conduct meeting with City to discuss review comments on 50 and 90 percent
submittals.
Assumptions:
1. The Contract Documents will be based upon Task 601 - Predesign.
2. The budget is based upon production of the estimated following 10 design
drawings (no Traffic Control drawings to be provided):
Cover Sheet/Location, Vicinity Map, Drawing Index
Legend, Abbreviations, Material Symbols
Civil/Miscellaneous Details
Site Plan/Demolition/Structural Plan/Electrical Plan/Notes
Mechan/cal Plan/Sections/Details
Electrical Legend, Abbreviations, Symbols
Electrical MCC One-Line/Elevations
Electrical Power/Lighting Plan/Schedules
Electrical Control Diagrams
Instrumentation & Control
3. No building is required.
City of Bremerton 6 WB-3/EB-6 PS Upgrades
2/21/2002 Preliminary/Final Design
4. Review meetings will last a maximum of 8 hours each.
5. EB-6 design is approved by Washington Department of Ecology by September
17, 2002.
CiO~ Responsibilities:
1. Identify areas, if any, which may be used as a Contractor's staging area.
2. Attend review meetings with individuals from engineering and wastewater
treatment plant.
Work Products:
1. One (1) copy of the 50 and 90 percent design submittal with half-size drawings
(11' x 17'3 and specifications.
2. One (1) set of unbound, reproducible Contract Documents with electronic files on
CD(s).
Task 700 - Surveying
Consultant Responsibilities:
1. Coordinate survey of area adjacent to EB-6.
Assumptions:
1. All blocks and text sized for final plot scale: 20.
2. Text rotated to sheet orientation, either 0 or 90 degrees when North is up: North
w'dl be either up or to the fight.
3. All text upper case.
4. Text on separate layers per utility. Text size 0.10 times scale factor.
5. All blocks created on layer "0" and are color by layer, not entity.
6. Provide located monuments in CAD file as well as table listing horizontal and
vertical control points.
7. Specify datum used.
8. Provide right-of-way lines, property lines, and roadway centerlines.
9. Provide surface features (MH' s, CB's, valve boxes, etc.) on a separate layer from
buried features. Pipes 18" diameter and larger to be double line. Include surface
and buried items for power, telephone, fiber optic, gas, storm, sewer, water, and
any other applicable utility. Utility inverts and rim elevations labeled as
available.
10. Index and interval contours to be on separate layers based on 1-foot increments.
l 1. Edge of pavement clearly delineated and text including material, asphalt,
concrete, gravel, etc.
12. Vegetation and trees 2" or larger.
13. Miscellaneous items such as fences, mailboxes, signs, other structures, etc.
14. All contours to have a correct "Z" elevation saved on a separate file.
City Responsibilities:
1. Perform survey'mg (approximately 150' x 150').
City of Bremerton 7 F~-3/EB-6 PS Upgrades
2/21/2002 Preliminary/Final Design
Work Products:
l. Electronic AutoCAD 2000i files on CD(s).
Task 800 - Additional Services
Consultant Responsibilities:
1. Provide esthnate for additional services requested by the City.
Assumptions:
1. An allowance has been included in the project budget for additional services as
requested by the City. Funds will not be expended from this task budget without
prior written authorization (e.g. Notice to Proceed) by the City.
City Responsibilities:
1. Request additional services in writing. E-mail is considered acceptable.
2. Provide written authorization to perform additional services. E-Mail is
considered acceptable for authorization.
Work Products:
1. Work products will be established at the rune additional services are requested by
the City.
City of Bremerton 8 WB-3/EB-6 PS Upgrades
2/21/2002 Preliminary/Final Design
EXHIBIT B
CITY OF BREMERTON
WB-3/EB-6 PUMP STATION UPGRADES
DESIGN SERVICES
COMPENSATION
Compensation for Consultant's services under this Contract shall be on a Cost Plus Fixed
Fee basis but not to exceed the Total Price. The sum of Cost and Fixed Fee shall be the
compensation for the Scope of Work.
Cost shall include Direct Labor Cost, Indirect Costs, and Reimbursable Expenses. Cost
shall be an amount equal to Direct Labor Cost times a factor of 2.85 plus Reimbursable
Expenses.
Direct Labor Cost shall mean salaries and wages (basic and overtime) paid to all
personnel for time worked directly on the project.
Indirect Costs shall include overhead, taxes, and other indirect project administrative
costs.
Fixed Fee shall mean a fixed amount of fee that is added to the Cost. The Cost may
vary, but the Fixed Fee shall remain the same provided the Scope of Work does not
change. The Fixed Fee will be prorated and paid monthly in proportion to the project
work satisfactorily completed. A payment for an individual month shall include that
portion of the Fixed Fee allocable to the project work satisfactorily completed during the
month and not previously paid. Any portion of the Fixed Fee not previously paid in the
monthly payments shall be included in the final payment.
The Fixed Fee for all tasks in the Scope of Work excluding Task 800 - Additional
Services shall be Twenty Thousand Six Hundred Seventy Four Dollars ($20,674).
For work authorized by the City under Task 800, the Fixed Fee will be increased at a rate
lwelve percent (12%) on the additional work Cost excluding Reimbursable Expenses.
Reimbursable Expenses shall mean the actual expenses incurred directly or indirectly in
connection with the project for transportation travel, subconsultants, subcontractors,
computer usage, telephone, fax, shipping and express, and other incurred expense.
Charges for reimbursable expenses incurred by the Consultant will be at the following
rates as shown in Table B-1. The amount of any sales tax, excise tax, or gross receipts
tax that may be imposed on this Agreement shall be added to the Consultant's
compensation as Reimbursable Expenses.
City of Bremerton 1 WB-3/EB-6 PS Upgrades
2/21/2002 Preliminary/Final Design
Table B-1 Reimbursable Expense Char~es
Item Billin~ Rate
Miscellaneous Postage at cost
Travel Mileage at 36.5 cents per mile or the current Internal Revenue Service (IRS)
allowable rate for business use of an automobile
Other travel expenses at cost
Copying Standard at 10 cents per page
Plotting~ 11 x 17 at $3.00 per sheet
22 x 34 at $7.00 per sheet
HP755 color at $8.50 per sheet
Phone At cost
Fax In-coming at No charge
Outgoing at $0.75 per page
Computer Engineer at $10 per hour
CADD at $15 per hour
1. In-house billing rate listed above; outside plotting will be billed "at cost".
Monthly invoices shall be submitted to the City for work performed subsequent to work
covered by all previously submitted invoices and shall be computed pursuant to the rates
and limitations set forth above.
The approximate distribution of costs with respect the tasks are presented in Table B-2.
Consultant may adjust the distribution of compensation between individual tasks of the
work noted herein to be consistent with services actually rendered, but shall not exceed
the total estimated compensation amount unless approved in writing by the Owner. No
costs shall be charged to the budget identified in Table B-2 for Tasks 800 without written
authorization from the City.
City of Bremerton 2 WB-3/EB-6 PS Upgrades
2/21/2002 Preliminary/Final Design
Table B-2 Task Breakdown of Project Budget~' 2
Task Description Estimated Budget
Pre-Authorization dated January 7, 2002 $ 10,000
300 Project Managemem $ 11,100
301 WB-3 Predesign $ 3,2003
302 WB-3 Equipment Purchase $ 16,800
303 WB-3 Installation Contract (Design) $ 91,800
304 WB-3 Installation Contract (Construction) $ 24,200
601 EB-6 Predesign $ 9,600
602 EB-6 Final Design $ 45,700
700 Surveying $ 1,800
800 Additional Services $ 20,000
Total Contract Amount $234,200
t. Cost plus Fixed Fee.
2. Task budgets are approximate; project managers reserve the right to reallocate
budget among all ~asks except Tasks 800 provided that the total budget of this
Agreement is not exceeded.
3. To include $10,000 Pre-Authorization dated January 7, 2002.
City of Bremerton 3 WB-3/EB-6 PS Upgrades
2/21/2002 Preliminary/Final Design
EXHIBIT C
CITY OF BREMERTON
WB-3/EB-6 PUMP STATION UPGRADES
DESIGN SERVICES
PROJECT SCHEDULE
The schedules for work conducted under this Agreemem are listed herein.
The Consultant understands that WB-3 PS needs to be operational by December 31, 2002
and that EB-6 PS Design needs to be approved by September 17, 2002. The following
milestones are intended to meet this schedule:
Consultant Notice to Proceed January 10, 2002
WB-3 Hydraulic Analysis January 29, 2002
WB-3 Predesign Workshop February 8, 2002
WB-3 Predesign Technical Memorandum February 15, 2002
WB-3 Equipmem Purchase Documems to City February 22, 2002
WB-3 Equipment Purchase City Review Comments March 1, 2002
WB-3 Equipmem Purchase Advertisement March 12, 2002
EB-6 Design Survey Provided by City to Consultant March 15, 2002
WB-3 Equipment Purchase Open March 26, 2002
WB-3 Equipment Purchase Award April 5, 2002
EB-6 Design Predesign Workshop April 12, 2002
EB-6 Design Predesign Technical Memorandum April 19, 2002
WB-3 Equipment Purchase Shop Drawing Preparation April 26, 2002
WB-3 Equipmem Purchase Shop Drawing Review May 3, 2002
WB-3 Installation Contract 50 Percent Documems to City May 3, 2002
WB-3 Installation Contract 50 Percent City Review Comments May 17, 2002
EB-6 Design 50 Percent Documents to City May 31, 2002
EB-6 Design 50 Percent City Review Commems June 14, 2002
WB-3 Installation Contract 90 Percent Documems to City June 21, 2002
WB-3 Installation Contract 90 Percent City Review Comments July 5, 2002
EB-6 Design 90 Percent Documents to City July 12, 2002
WB-3 Installation Contract 100 Percent Documems July 19, 2002
WB-3 Installation Contract Advertisemem July 23, 2002
EB-6 Design 90 Percent City Review Comments July 26, 2002
WB-3 Installation Contract Open August 6, 2002
EB-6 Design 100 Percent to WDOE August 9, 2002
WB-3 Installation Contract Award August 16, 2002
WB-3 Equipmem Purchase Fabrication/Delivery September 6, 2002
EB-6 Design WDOE Approval September 13, 2002
WB-3 Installation Contract Substantial Completion November 1, 2002
City of Bremerton C-I }VB-3/EB-6 PS Upgrades
1/28/2002 Preliminary~Final Design