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HomeMy WebLinkAbout4246 Contract Number: Vendor: Subject: Department: File Class: Begin Date: End Date: Review Date: Vault Date: Cormnents: 4246 KITSAP CO ADMINISTRATIVE SERVICES Purchasing - Cooperative - Police Records Management Police LEG 12-1 01/07/2002 06/15/2010 KC-480-01A - Amended 1/05 Termination w/90 days notice Review date for tracking only Revision 2000-09-02 KC-480.01A CONTRACT AMENDMENT This CONTRACT AMENDMENT is made and entered into between KITSAP COUNTY, a municipal corporation, with its principal offices at 614 Division Street, Port Orchard, Washington 98366, hereinafter "COUNTY", and the City of Bremerton, hereinafter "CONTRACTOR." Whereas, the City desires to purchase four additional licenses and the associated maintenance costs, and Whereas, Schedule A costs for 3 of the 4 licenses have previously been recouped from the City. Schedule A costs for 1 additional license is $1,967, and Whereas maintenance costs for 3 of the 4 licenses have previously been incorporated into the annual/quarterly fees to the City, and Whereas, Maintenance costs for 1 additional license is $1,544, and Whereas Maintenance costs for the existing and additional 4 licenses are reflected in new Schedule B and detailed in Section III of this agreement. NOW THEREFORE, In consideration of the mutual benefits and covenants contained herein, the parties agree that their Contract, numbered as Kitsap County Contract No. KC-480-01, and executed on 1/7/02, shall be amended as follows: I. Schedule A: One Time Costs. Description Original Original Original Increase of Increase in price Quantity Extension licenses Contract Amount ($) Windows NT server $40 32 I $1,280 2 @ $20 $40 client software licenses Oracle server client $295 16.0 $4,720 1 @295 $295 software licenses (@ 1:2 ratio) IPS RMS client $1,500 16.0 $24,000 1 @ 1,500 + $1,632 software licenses (@ (8.8% tax) 1:2 ratio) Total Payable to $1,967 Kitsap County II. Schedule B Public Agency Annual Maintenance for RMS. Pumhase 1 I/Leads Lic 10/01/2004. Maintenance Costs for the additional licenses. Description Original Original Original Increase in Increase of Price Quantity Extension Quantity Contract Amount Contribution toward IPS $30,060 29.09% $8,745 $30,060 @ $544 maintenance of base RMS 1.81% Kitsap County Technical $500 32 $16,000 2 @ $500 $1,000 Services Staff Support (per PC) Kitsap County Applications $86 24 $2,064 $0 $0 Services Staff Support (estimated 24 hrs/yr) Total Additional Cost to $1,544 Agency Payable to Kitsap County II1. Schedule B - Public Agency Annual Maintenance for RMS reflecting the changes described above is amended to read as follows: Description Price Quantity Extension Contribution toward IPS maintenance $30,060 36.36% $10,930 of base RMS Kitsap County Technical Service Staff $500 40 $20,000 Support (per PC) Kitsap County Applications Services $86 24 $2,064 Staff Support (estimated 24 hrs/yr) Total Additional Cost to Agency $32,994 Payable to Kitsap County IV. Except as expressly provided in this Contract Amendment, all other terms and conditions of the original contract, and subsequent amendments, addenda or modifications thereto, remain in full force and effect. This amendment shall be effective upon execution by the parties. DATED this __ da~ ,2004. DATED this i0t4~day ,~ ,& ~ ,200~. M aY°,,~/,~//~ - Ci~y'"'Clerk - / '" ..... City"A't[orney Ja~ngel, Commissione(~ Opal I~obert~ ~ g~rk of ~he Board! +Browse: Next Previous First Last Update Delete Restart X - Exit + +Retrieve the Next record + +Found: 10 Record(s) MAINTAIN Contract Transactions + + Contract Number 4246 + + + +Vendor Name KITSAP CO KC-480-01 + +Subject POLICE RECORDS MANAGEMENT SYSTEM + +Department POLICE + +Status Code GOV + + Amount + + Begin Date 01/07/2002 + + Insurance End Date + + Type Amount Review Date 06/15/2005 + + + + + + + + Insurance Total $0.00 + + Insurance Review Date + + + + Comments SEE CONTRACT FOR COSTS - TERMINATION W/90 DAYS NOTICE + + REVIEW DATE FOR TP~ACKING PURPOSES + + + COOPERATIVE PURCHASING AGREEMENT FOR POLICE Pd~CORDS MANAGEMENT SYSTEM This interlocal agreement is entered into pursuant to chapter 39.34 RCW and other provisions of law, between Kitsap County, hereinafter called "Kitsap County" and the following named public entity or political subdivision of the State of Wasinngton: City of Bremerton, herein called the "Public Entity", hereby agree to cooperative govemmantal purchasing upon the following terms and conditions 1. K~tsap County, in contracting for the purchase of goods and services for itself agrees to seek the s~m~ or sim~lax telTn8 f6r the Public Entity, where appropriate in Kitsap County's sole discretion, to the extent permitted by law. 2. 2~uis agreement provides the Public Entity full access and~nse of the police Records Management System ~RIvIS), licensed to Kitsap County by Intergraph Public Safety, he. (IPS), to the extent legally permitted by the Kitsap County contractual agreement of 2/1/99, contract ffKC-057-99. Ydtsap County will also purehase, indepandenfly of the aforementioned contract, the database server necessary for nmning the RMS. This agreement also provides that Kitsap County will purchase or contract for Wide Area Network (WAN) infrastructure equipment and telecomr~micafions services necessary for providing the Public Entity remote Ti-level access to the RMS. 3. The following schedules are incorporated herein, precedence being in the order that they appear: Schedule A: Public Agency Buy-In to RMS Schedule B: Public Agency Annual Maintenance for RMS Schedule C: Public Agency Network Infrastructure Schedule D: Public Agency Annual Maintenance for Network Iufrastmcmre 4. Kitsap County may enter into any future conlractual agreement with E?S or any supplier of computer hardware, software or services, without the consent of the Public Entity, however the Public Entity will be notified of any upgrades or changes to the RMS end-user workstation configuration. Kitsap County will notify the Public Entity within th/try days of having defi~_itive information concerning such upgrades or changes. 5. The level of access to records maintained within this system will be the respons~iLity of each participating agency. At a minimllza read-only access to names and criminal history mformatinn will be granted electronically to users with legal and appropriate authorization~ 6. The Public Entity and Kitsap County agree to provide each other an electronic mailing address for the purpose of exchanging informal comm~mications regarding day-to-day system operations. The electronic mail system must be provided by either Kitsap County's or the Public Enti,ty's own in-house server, a requirement of the Washington State Intergovernmental Network (IGN). 7. The Public Entity agrees to provide its own end-nser workstations meeting the minirmun requirements established by PS: Pentium Eli 233mhz or above, I28mb memory, 10gb disk storage, SVGA resolution of 800x600, T-I network connection. ~/ The workstations must nm either Windows 2000 or Windows-NT Version 4.0 or greater client operating system_ The Public Entity agrees to upgrade its workstations to meet any future I~S requirements. The Public Entity agrees to set up and maintain E1 end-user workstations accessing the RMS, except thai Kitsap County agrees to perform ail software end hardware installation related spec/ficulty to the end-user access of the RMS. 8. Kitsap County tests end verifies the proper functiomg of the RMS system prior to/nstallation on the Pubhc Entity's end-user workstations. 1Citsap County will not be respons~le for any impact th fimctional/ty or performance to eny software I~mni'aoo on the Public Entity's end-user workstations arising from its installation of the RMS and related client software, and/or connection to the Kitsap County WAN. 9. ICitsap County agrees to purchase sufficient concurrent client software licenses to ensure that the Public Entity will not be denied access to the RMS due to the lack thereof. For the purpose of this paragraph, access will be defined as the ability of every licensed work station for the Public Entity to be able to log on to the RMS 24 horn aday, seven days a week, to the extent that this level of ~ccess is under the control of ICitsap County. 10. Kitsap County agrees to use its best efforts, to the extent that it is under its control, to provide the Public Entity ,minterrupted access to the KMS, at a level of performance acceptable in common business computer applications. The Public Entity acknowledges end accepts that there will be occasions where the RMS will not be available, for reasons such as but not limited to, hardWare and sofSVare maintenance, mud telephone compeny serAce outages. Kitsap County assures the Public Entity that it wii1 inform it of planned down time th advance. K/tsap County will provide a miniraum of 24 hours written adveneed notice of planned down time to the Public Entity's system administrator. Electronic mail satisfies the written requkement for the purpose of this paragraph. I 1. K. itsap County agrees to provide the Public Entity telephone response withni six hours of a request for technical support, end on-site response within 24 hours of the request,/f reqnired. 12. K/tsap County agrees to perform a.daily tape backup of the RMS system each K/map County business work day. In the unlikely event ora major system failure that requires a system reload from tape, the Public Entity acknowledges that data would be restored from the most recent daily backup, end that eny additions, modifications or deletions performed by the Pubhc Entity after the baqkup would have been lost end would have to be re-entered. 13. The Public Entity will pay Kitsap County, on contract signing, 50% of the 'Total Cost to Agency Payable to Kitsap County' on Schedule A. The Public Entity will pay the remakdng 50% fourteen days after the Public Entity goes 'live' in production mode. For future additional IPS client R_MS licenses, beyond the number of workstations specified in Schedule A, thePublic Entity will also pay K/tsap County: a. The then current vendor software client license costs; and b. t ·75% of the base RMS costs specified in Schedule A. The Public Entity will maintain a 2: I ratio of the number of end-user workstations accessing the RMS to the number of IPS client licenses foJ RMS. The recouping of the in/tial buy-in costs will continue unifi the Wtal number of licenses utilized by K/tsap County, City of Bremerton, City of Port Orchard, end City of Poulsbo reaches the initial purchase level of 55 n)s client RMS licenses. 14. The Public Entity will pay Kitsap County, on contract si~m~iug, the 'Total Cost to Agency Payable to Kitsap County' on Schedule C. 15. The Public Bntity will pay Kitsap County the 'Total Annu~ Cost to Agency Payable to Kitsap County' specified in Schedule B, in quarterly payments, due beginning on the date of the Public Entity's live cutover to production. The charges for 'Kitsap County Technical Services Staff Support~ will be based on the actual number of workstations accessing thc R_MS at the beg~nnlng of each quarter. The 'Contn'bution toward ~S maintenance of the base R_MS' will be increased by 1.75% of thc base RMS maintenance cost specified in Schedule B for each additional RMS chent hcensc, beyond the number of chent hcenses specified in Schedule A The Publ~c Entity ~ ranlutain a 2:1 ratio of the number of end-user workstations accessing the P..MS to the number ofl]?S client licenses fur RMS. Kitsap County reserves the ~ght to annually review its cost to provide the ~oods and services to the Public Entity, and to establish a revised Schedule B, beginning five years after the date of the Public Entity's live cutover to production. After year five, this rate will not increase more than 10% per year for ICitsap County staff support. Any increase ~n costs due to ne~vurk infi:astnacture or ][PS Services wig not be greater:than the percentage of increase to Kitsap County. 16. The Public Entity wi11 pay Kitsap County the 'Total Annuul Cost to Agency Payable to 1Citsap County' specified in Schedule D, in quarterly payments, due be~unlng on contract signing. 17. Kitsap County accepts no responsibility for the performance or suitability of any good or service to be provided by the vendors. 18. This agreement shall remn~n in force until canceled by either party with 90 day written notice. Upon the cancellation of the agreement, the Public Entity will be provided with a backup tape of all the entity's RMS data, current through the date of notification~ vv~thin five worldng days of the date of notification. The Public Entity will be provided a second tape of the entity's RMS data that is current through the last day of the 90 day notification time. The second backup tape witl be provided within 24 hours of the termination of service. 19. Each par~ shall be liable and responsible for the consequences of any sole neghgent or wrongful act on the part of itself and its employees. Neither party asstunes respons~ility to the other party for the consequences of any act or omission of any person~ firm or corporation not a party to this agreement. Th'e Public Entity agrees to defend, indemn~ and hold harmless the County, its officers, agents or employees fi:om any claims, costs and/or demands arising out of or related to this agreement. 20. Kitsap County will contract for the purchase of goods and services according to the laws and regulations govemtUg purchases by and on behalf of Kitsap County. The Public Entity accepts resp0ns~ility for comphance with and any additional or varymg laws and regulations governing purchases by or on behalf of the Public Entity in question-  /-~ ol/o?/o2 C~e~, commissioner Date _~~_. ~ ~.~ ~_~ 01107102 Jan ~.~, Comm/ssioner ~ ~ Date ~~ ~ 01/07/02 T~ Bo~Chair Date M~iW of Br~m Da~ ~W A~ey, Ciw of Br~ D~e / ATTEST: