HomeMy WebLinkAboutCITY CLERK 08062026Disposition
Authority
Number (DAN)
Records Series Title
Date/Date
Range of
Records
Eligible
Destruction Date
(As dictated by your
retention schedule)
Description Location
Ex: GS50-01-43 Meetings –Staff and Internal Committees 2019 2021 Agenda Packets (paper), meeting
minutes (electronic)
Office 245;
(S:) drive
Method of Destruction:
□Shred paper records yourself, in your department/unit
□Utilize locked bins for paper shredding through vendor
□Dispose of electronic records only
□Other:_________________________
Volume to be Destroyed:
Number of files: ____________
Number of Boxes: ____________
Electronic (KB, MB, GB, TB): ____________
Name of Department:
__________________________________________
Date of Destruction: _________________________
Signatures of Approving Officials:
_____________________________________________________________________________________________
Department Records Management Coordinator
_____________________________________________________________________________________________
City Clerk or designate
______________________________________________________________________________________________
Shredding Vendor (if applicable)
For Official Use Only (must complete before
destruction) :
Date Recv’d for Review: _____________
Date Approved: ____________________
Records Management Destruction Log
9014 Heritage Parkway Suite 308 | Woodridge, IL 60517
Phone: 630.985.1300 | Fax: 630-985.1310
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8/16/2019 GovQA | Confidential 1
Task Request
This Task Request is entered into by and between Granicus and Bremerton, WA
Support Ticket: 08406452 Date: 07/29/2026 Submitted by: Jorge Ramos
Client Name: Bremerton, WA
Details
Bremerton, WA gives Granicus permission to remove all records in file
‘’ Retention2022-2023“ This purge will clear approximately GB of data.
Acceptance
Customer: Bremerton, WA
Signature: _________________________________________________________________________________________
Print Name: ______________________________________________
Title: _______________________________________________ Date: ______________________________
GovQA
Signature: Jorge Ramos
Print Name: Jorge Ramos
Title: Technical Support Specialist Date: 07/29/2026
City Clerk
Angela
7/29/2026
Hoover
Certificate Of Completion
Envelope Id: F80B5405-9565-8121-8266-E2FBAF1900FB Status: Completed
Subject: Complete with Docusign: UnSigned_Task_Form.docx
Source Envelope:
Document Pages: 1 Signatures: 1 Envelope Originator:
Certificate Pages: 1 Initials: 0 Angela Hoover
AutoNav: Disabled
EnvelopeId Stamping: Disabled
Time Zone: (UTC-08:00) Pacific Time (US & Canada)
345 6th Street
Suite 100
Bremerton, WA 98337
Angela.Hoover@ci.bremerton.wa.us
IP Address: 64.156.71.82
Record Tracking
Status: Original
7/29/2026 9:35:33 AM
Holder: Angela Hoover
Angela.Hoover@ci.bremerton.wa.us
Location: DocuSign
Signer Events Signature Timestamp
Angela Hoover
Angela.Hoover@ci.bremerton.wa.us
City Clerk
City of Bremerton
Security Level: Email, Account Authentication
(None)
Signature Adoption: Pre-selected Style
Using IP Address: 64.156.71.82
Sent: 7/29/2026 9:35:48 AM
Viewed: 7/29/2026 9:35:54 AM
Signed: 7/29/2026 9:36:50 AM
Freeform Signing
Electronic Record and Signature Disclosure:
Not Offered via Docusign
In Person Signer Events Signature Timestamp
Editor Delivery Events Status Timestamp
Agent Delivery Events Status Timestamp
Intermediary Delivery Events Status Timestamp
Certified Delivery Events Status Timestamp
Carbon Copy Events Status Timestamp
Witness Events Signature Timestamp
Notary Events Signature Timestamp
Envelope Summary Events Status Timestamps
Envelope Sent Hashed/Encrypted 7/29/2026 9:35:48 AM
Certified Delivered Security Checked 7/29/2026 9:35:54 AM
Signing Complete Security Checked 7/29/2026 9:36:50 AM
Completed Security Checked 7/29/2026 9:36:50 AM
Payment Events Status Timestamps
From:Granicus Customer Support
To:Angela Hoover
Subject:Case Update: 08406452 - Retention: Remove up to 2023 [ ref:!00D46018MW9.!500Vq018X3Od:ref ]
Date:Wednesday, August 5, 2026 6:00:15 AM
Attachments:image001.png
CAUTION: This email originated from outside of the organization. Do not click links or open attachments unless
you recognize the sender and know the content is safe.
Case Update
Angela,
We have been informed by our engineering department that this request
has been completed. About 982.41 was deleted. This request was
completed yesterday. At this time, we will close this case but if you have
any additional questions, please let me know.
Thank you,
Jorge Ramos
Please visit our Granicus support portal and knowledge base at
support.granicus.com to access training content and technical "how-to's."
You can also view the current status of Granicus applications and services
by visiting status.granicus.com .
If you would prefer to respond through the Customer Support Community,
follow link below:
ref:!00D46018MW9.!500Vq018X3Od:ref-#SLAE#
--------------- Original Message ---------------
From: Angela Hoover [angela.hoover@bremertonwa.gov]
Sent: 8/3/2026 10:40 AM
To: support@granicus.com
Subject: RE: Case Update: 08406452 - Retention: Remove up to 2023 [
ref:!00D46018MW9.!500Vq018X3Od:ref ]
Thank you so much for the update. I will need to know when it was removed to log it in our records.
Best Regards,
Angela Hoover, MMC, CPRO
City Clerk
https://www.bremertonwa.gov/161/City-Clerk
NOTE: This email is considered a public record and may be subject to public disclosure.
From: Granicus Customer Support <support@granicus.com>
Sent: Friday, July 31, 2026 5:09 PM
To: Angela Hoover <angela.hoover@bremertonwa.gov>
Subject: Case Update: 08406452 - Retention: Remove up to 2023 [
ref:!00D46018MW9.!500Vq018X3Od:ref ]
CAUTION: This email originated from outside of the organization. Do not click links or open attachments unless
you recognize the sender and know the content is safe.
Case Update
Angela,
Your request was escalated to our engineering team on Wednesday and
currently in progress. Once the process is complete, we'll provide you with
an update.
Thank you,
Jorge Ramos
Please visit our Granicus support portal and knowledge base at
support.granicus.com to access training content and technical "how-to's."
You can also view the current status of Granicus applications and services
by visiting status.granicus.com .
If you would prefer to respond through the Customer Support Community,
follow link below:
ref:!00D46018MW9.!500Vq018X3Od:ref-#SLAE#
--------------- Original Message ---------------
From: Angela Hoover [angela.hoover@bremertonwa.gov]
Sent: 7/29/2026 11:38 AM
To: support@granicus.com
Subject: RE: Case Update: 08406452 - Retention: Remove up to 2023 [
ref:!00D46018MW9.!500Vq018X3Od:ref ]
Here’s the signed form.
Best Regards,
Angela Hoover, MMC, CPRO
City Clerk
https://www.bremertonwa.gov/161/City-Clerk
NOTE: This email is considered a public record and may be subject to public disclosure.
From: Granicus Customer Support <support@granicus.com>
Sent: Wednesday, July 29, 2026 6:50 AM
To: Angela Hoover <angela.hoover@bremertonwa.gov>
Subject: Case Update: 08406452 - Retention: Remove up to 2023 [
ref:!00D46018MW9.!500Vq018X3Od:ref ]
CAUTION: This email originated from outside of the organization. Do not click links or open attachments unless
you recognize the sender and know the content is safe.
Case Update
Angela,
Please refer to attached csv report showing the requests to be purged. If
everything looks ok, please sign task request form and send it back so that
we can begin the process for retention.
Thank you,
Jorge Ramos
Please visit our Granicus support portal and knowledge base at
support.granicus.com to access training content and technical "how-to's."
You can also view the current status of Granicus applications and services
by visiting status.granicus.com .
If you would prefer to respond through the Customer Support Community,
follow link below:
ref:!00D46018MW9.!500Vq018X3Od:ref-#SLAE#
--------------- Original Message ---------------
From: Angela Hoover [angela.hoover@bremertonwa.gov]
Sent: 7/28/2026 4:26 PM
To: support@granicus.com
Subject: RE: Case Update: 08406452 - Retention: Remove up to 2023 [
ref:!00D46018MW9.!500Vq018X3Od:ref ]
All requests closed out from January 1, 2022 to December 31, 2023
Best Regards,
Angela Hoover, MMC, CPRO
City Clerk
https://www.bremertonwa.gov/161/City-Clerk
NOTE: This email is considered a public record and may be subject to public disclosure.
From: Granicus Customer Support <support@granicus.com>
Sent: Tuesday, July 28, 2026 12:30 PM
To: Angela Hoover <angela.hoover@bremertonwa.gov>
Subject: Case Update: 08406452 - Retention: Remove up to 2023 [
ref:!00D46018MW9.!500Vq018X3Od:ref ]
CAUTION: This email originated from outside of the organization. Do not click links or open attachments unless
you recognize the sender and know the content is safe.
Case Update
Angela,
We need a date to begin due to the system's limitations we need to
know from what start date year to end year otherwise we cannot create this
report. (example 2021 - 2023)
Thank you,
Jorge Ramos
Please visit our Granicus support portal and knowledge base at
support.granicus.com to access training content and technical "how-to's."
You can also view the current status of Granicus applications and services
by visiting status.granicus.com .
If you would prefer to respond through the Customer Support Community,
follow link below:
ref:!00D46018MW9.!500Vq018X3Od:ref-#SLAE#
--------------- Original Message ---------------
From: Angela Hoover [angela.hoover@bremertonwa.gov]
Sent: 7/28/2026 1:35 PM
To: support@granicus.com
Subject: RE: Case Update: 08406452 - Retention: Remove up to 2023 [
ref:!00D46018MW9.!500Vq018X3Od:ref ]
All requests closed out prior to December 31, 2023.
Best Regards,
Angela Hoover, MMC, CPRO
City Clerk
https://www.bremertonwa.gov/161/City-Clerk
NOTE: This email is considered a public record and may be subject to public disclosure.
From: Granicus Customer Support <support@granicus.com>
Sent: Tuesday, July 28, 2026 10:34 AM
To: Angela Hoover <angela.hoover@bremertonwa.gov>
Subject: Case Update: 08406452 - Retention: Remove up to 2023 [
ref:!00D46018MW9.!500Vq018X3Od:ref ]
CAUTION: This email originated from outside of the organization. Do not click links or open attachments unless
you recognize the sender and know the content is safe.
Case Update
Angela,
Please specify the exact date range and request types for the requests you
would like to purge. Once this is confirmed we will send you a csv file
containing the requests for you to review and a task request form that
needs to be signed.
Thank you,
Jorge Ramos
Please visit our Granicus support portal and knowledge base at
support.granicus.com to access training content and technical "how-to's."
You can also view the current status of Granicus applications and services
by visiting status.granicus.com .
If you would prefer to respond through the Customer Support Community,
follow link below:
ref:!00D46018MW9.!500Vq018X3Od:ref-#SLAE#
--------------- Original Message ---------------
From: Granicus Customer Support [support@granicus.com]
Sent: 7/27/2026 6:36 PM
To: angela.hoover@bremertonwa.gov
Subject: Case Update: 08406452 - Retention: Remove up to 2023 [
ref:!00D46018MW9.!500Vq018X3Od:ref ]
Case Update
Angela,
We’ve received your request and will be responding as soon as possible.
If you have any additional details to share in the meantime, feel free to let
us know!
Thank you,
GovQA_Tier1
Please visit our Granicus support portal and knowledge base at
support.granicus.com to access training content and technical "how-to's."
You can also view the current status of Granicus applications and services
by visiting status.granicus.com .
If you would prefer to respond through the Customer Support Community,
follow link below:
ref:!00D46018MW9.!500Vq018X3Od:ref-#SLAE#