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Contract Number 4181 t
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= =Vendor Name
= =Subj ect
= =Department
= :Status Code
POULSBO - CITY OF
ACCESS TELEVISION
ADMIN SVCS
GOV
Insurance
Type Amount
Amount
Begin Date
End Date
Review Date
$10000.00
04/18/2001 y
12/31/2002 t
02/15/2005 t
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Insurance Total
Insurance Review Date
$0.00
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Comments
VAULT 01/01/2005
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Contract Number 4181
: :Vendor Name
';Subject
. .Department
. 'Status Code
POULSBO - CITY OF
ACCESS TELEVISION
ADMIN SVCS
GOV
Insurance
Type Amount
Amount
Begin Date
End Date
Review Date
$10000.00
04/18/2001
12/31/2002 ','
02/15/2005 +
,
Insurance Total
Insurance Review Date
$0.00 T
+
,l.
Comments
VAULT 01/01/2005
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EXTENSION OF GOVERNMENTAL SERVICES AGREEMENT
BETWEEN THE CITY OF POULSBO AND THE CITY OF BREMERTON
For Governmental Access Television Services
THIS EXTENSION is entered into on the last date of signature set forth below between
the City of Poulsbo (Client) and the City of Bremerton (City).
WHEREAS, the parties entered into an agreement ("the Agreement") on April 18, 2001
under which Bremerton Kitsap Access Television (BKAT), a division of the City of Bremerton,
has provided governmental access television service to the Client, including but not limited to
video production and program scheduling, and
WHEREAS, Section 3 of the Agreement established an expiration date for the
Agreement of December 31, 2001 and provided that the Agreement could be extended for
additional one (1) year terms upon approval of both parties, and
WHEREAS, the parties have continued to operate under the Agreement since December
31, 2001, but wish to formalize the extension of the Agreement and to specify any revised terms,
now, therefore,
FOR AND IN CONSIDERATION OF the terms and conditions set forth below, the
parties agree as follows:
Section 1. Extension. The Agreement is hereby extended for the period
commencing January 1, 2002 and ending December 31, 2002. Except as provided in this
Extension, all terms of the Agreement shall remain in effect for the extension period. The
Agreement may be further extended for one (1) year terms beyond December 31, 2002 upon
approval of both parties.
Section 2. Funding. All terms and conditions of Section 2 of the Agreement
continue to apply throughout the Extension period except as follows:
A. The rate card to be used for billing Client during 2002 is attached to this
Extension Agreement as Exhibit A and incorporated herein by this reference as if set forth in
full, and
B. The maximum mount budgeted by the Poulsbo City Council and that may be
paid to BKAT under this Extension for services rendered during the year 2002 is $16,000.
Notwithstanding any other provision of this Extension or the Agreement, the total amount to be
paid to BKAT under this Extension shall not exceed $16,000 and BKAT will not perform
services in excess of this amount without the express written consent of the Poulsbo City
Council.
{ J E H510275.DOC; 1/00060.001018/999999 }
IN WITNESS WItEREOF, the parties have executed this Extension as of the date of
the last signature set forth below.
CITY OF POULSBO CITY OF BREMERTON
Mayor Don~ Jean Bruce Mayor Cary Bo
Date: ,3 ?/- 2002 Date:
ATTEST/AUTHENTICATED: DEPARTMENT HEAD APPROVAL:
Karol ~10nes, CMC, City Clerk By:
Title:
APPROVED AS TO FORM: BKAT:
OFFICE OF THE CITY ATTORNEY:
James E. Haney By:
BKAT Executive Director
{ J E H 5102 7 5 .DOC ;1/O0060 .O01018/999999 }
Bremerton Kitsap Access Television
7266 Tibardis Road NW
Bremerton, WA 98311
360-308-0139
360-308-0239 Fax
BKAT Rate Card: 2002
Pre-Production Equipment Consultation, per hour $ 56.65
Program Development, per hour $ 56.65
Research, per hour $ 56.65
Location, per hour $ 56.65
Scripting, per hour $ 56.65
Graphics Development, per hour $ 56.65
Equipment Transport Remote Van transport to/from site, per hour $ 25.75
Studio Suitcase transport to/from site, per hour$ 25.75
$ 56.65
Production* Crew Set-up, per hour $ 56.65
Crew: Production, per hour $ 56.65
Crew: Breakdown, per hour $ 56.65
*minimum 2 hours for any productions
Post Production Editing, per hour $ 56.65
Voice Over, per hour $ 56.65
Audio Sweetening, per hour $ 56.65
Miscellaneous Training, per hour $ 56.65
Equipment Installation, per hour $ 56.65
Equipment Troubleshooting and Repair, per hour $ 56.65
Tape Duplication (max. 120 minutes), each $ 30.90
~/ideo Tape** VHS T-120 (2-hours) $ 5.00
VHS T-160 (3-hours), S-VHS ST-126 (2-hours) $ 8.00
S-VHS 182 (3-hours) $12.00
Labels $ 1.03
**Labels: No charge for proc~lram Masters
1/02 subjec~ to change
GOVERNMENTAL SERVICES AGREEMENT
BETWEEN-THE CITY OF POULSBO AND THE CITY OF BREMERTON
For Governmental Access Television Services
This Agreement is made this 18t~ day of April, 2001 by and between the City of
Poulsbo (Client) and the City of Bremerton (City), who agree as follows:
Section 1. Scope of Services. In exchange for funding provided by
Client, Bremerton Kitsap Access Television (BKAT), a division of the City of
Bremerton, shall provide governmental access television services including but
not limited to video production and program scheduling. BKAT shall provide
these services from properly trained staff and volunteers.
The Client shall retain control over program content and designate one person to
authorize and schedule programs produced under this agreement. BKAT will
deliver a copy of completed program to the Client or it's designee following
completion of post production of the program
BKAT shall provide production and playback of regularly scheduled city council
meetings as outlined in the "Worksheet for Recording City of Poulsbo Council
Meetings" ("Worksheet") provided the City on February 2, 2001 (see Attachment
A). Other production requests by Client, if any, will be handled on a time
available basis and subject to the terms of Section 2 of this agreement.
BKAT will work with Client to establish playback times for programs produced
under this agreement. Once scheduled, program times shall not be moved,
altered or deleted without consent of the Client.
Section 2. Funding. City of Bremerton, through services provided by
BKAT, shall receive funds in exchange for delivery of the services delineated in
Section 1 of this Agreement. Client shall make funds available to City as follows:
For regularly scheduled City Council meetings, the Client shall be billed in
accordance with the unit rates as listed in the "Worksheet." Unless otherwise
agreed upon by both parties, other productions, if any, shall be billed in
accordance with the rate card in use at the time of the production (see
Attachment B).
BKAT invoices will be detailed to pre-production, production, post-production,
Equipment Systems and other charges by event type and date. Client shall make
payment to the City of Bremerton within twenty (20) days of receipt of monthly
invoices from BKAT.
BKAT understands that the Poulsbo City Council has budgeted a maximum of
$10,000 for the services to be provided under this Agreement during the calendar
year 2001. Notwithstanding any other provision of this Agreement, the total
amount to be paid to BKAT under this Agreement shall not exceed $10,000 and
BKAT will not perform services in excess of this amount without the express
written consent of the Poulsbo City Council.
Nothing in this agreement will preclude the parties from negotiating a discount for
pre-payment for services.
Section 3. Term of Agreement. The term of this Agreement shall be for
a period commencing on April 18, 2001 and ending on December 31, 2001. The
Agreement may be extended for additional one (1) year terms upon approval of
both parties.
Section 4. Indemnification The City of Bremerton and City of Poulsbo
shall each indemnify, defend, and hold the other harmless from and against any
and all claims, suits, actions, causes of action, losses, damage, or liabilities
arising or resulting from any alleged negligent or intentional acts or omissions
arising out of the performance or non performance of their respective
responsibilities as set out in this contract.
Section 5. Termination.
A. During the initial term, this Agreement may be terminated by either
party without cause upon giving sixty (60) days written notice. During any
renewal term, either party may terminate this Agreement without cause upon
giving one hundred twenty (120) days written notice.
IN WITNESS WHEREOF, the parties have executed this Agreement as of
the date written above.
CITY OF POULSBO CITY OF BREMERTON
By:
~'Donna Jean Bruce By: ~ ~, ,c~.~
Title: fq duroc Title: Mayor
Attest:J~'n~ ~ ~. Department Head APPROVAL:
Karol ~Jones, CMC, City Clerk
By."/~<,,
Approved as to Form: Administrative Services ~)irector
Office of the City Attorney
BKAT:
James E. Haney Title. BKAT Executive Director
Attachment A
Worksheet for Recording City of Poulsbo Council Meetings
BKAT- 7622 Tibardis Road NW- Bremerton - WA - 98311 - (360) 308-0139
Assumptions
Meetings per mot;th 3
Meeting per year 36
Hours per meeting 2
Total Production Time 3.5
One Time Only Start-up Costs
Qnty Description Unit Extension
2 lours Location Surve $55.0£ $110.0(:
3 lours Consultatior $55.0£ $165.0£
2 ~ours Graphics Developmen~ $55.0(: ~;110.0£
Tota, $385.0¢
Typical City Council Meetir
Qnt7 Description Unit Extension
3ours Crew: Set-up $55.0¢ $55.0¢
2 3ours Crew: Production $55.0¢ $110.0¢
0.,' ~ours Crew: Breakdown $55.0(: $27.5¢
~ours Equip. transportto/from site $25.0¢ $25.0¢
3.,~ 3ours Equip: Studio Suitcase $30.0¢ $105.0¢
.~ach S-VHS ST-126 (2 hours) $8.0(: $8.0¢
~ach VHS T-120 (2 hours) $5.0¢ $5.0C
Tota, $335.5(~
2001 year Typical
Costs Worksheet: Apr.-Dec Year
Number of Months 9 12
Number of Meetings per montt' 3 3
Cost per meetin~ $335.5C $335.5C
Total Number of Meetings 27 36
Production Cos1 $9,058.5C $12,078.0C
One Time Only Start Up Costs $385.0C n/a
Tota~ $9,443.5C $12,078.0C
Attachment B
BKAT Rate Card: 2001 Standard Discount for City
Rate Council Meetings
Pre-production Equipment Consultation $68.75 $55.00 ~er hr.
Program Development $68.75 $55.00 3er hr.
Research $68.75 $55.00 3er hr.
Location Survey $68.75 $55.00 3er hr.
Scripting $68.75 $55.00 ~er hr.
Graphics Development $68.75 $55.00 '3er hr.
Equip. Transport Remote Van transport to/from site $31.25 $25.00 3er hr.
Studio Suitcase transport to/from site $31.25 $25.00 3er hr.
Producition * Crew Set-up $68.75 $55.00 3er hr.
Crew: Production $68.75 $55.00 3er hr.
Crew: Breakdown $68.75 $55.00 3er hr.
minimum 2 hours for an}, productions
Equip. Systems Remote Van $68.75 $55.00 3er hr
Studio Suitcase $37.50 $30.00 3er hr
Camcorder $18.75 $15.00 3er hr
Studio $68.75 $55.00 3er hr
Edit Suite $18.75 $15.00 ~er hr
~ost Production Editing $68.75 $55.00 3er hr
Voice Over $68.75 $55.00 ~er hr
Audio Sweetening $68.75 $55.00 ~er hr.
Vliscellaneous Training $68.75 $55.00 per hr
Equipment Installation $68.75 $55.00 ~er hr.
Equipment Troubleshooting and Repair $68.75 $55.00 per hr.
Tape Duplication (max. 120 minutes) $30.00 $30.00 each
Video Tape VHS T-120 (2 hours) $5.00 $5.00 each
VHS T-160 (3 hours) $8.00 $8.00 each
S-VHS ST-126 (2 hours) $8.00 $8.00 each
S-VHS ST-182 (3 hours) $12.00 $12.00 each
Labels** Labels: No charge for program Masters $1.00 $1.00 each
3/01 subject to change
PROFESSIONAL SERVICES APPROVAL
Originator: Kathleen McCluskey
Department: Administrative Services
Date Approved:
Total Cost: $ Not to Exceed $10,000 (to be paid to City)
Description:
Services provided by BKAT to the City of Poulsbo to film council and other
meetings.
Impact of Non-approval:
Poulsbo council will not be cablecast.
*Approvals:
Department Head
Operations ~ ~._~
Council President _~_~ _
* $0 - $1,000 Department Head (or designee) only
$1,000 - $10,000 D~partment Head, Mayor, Fiscal & Budge, Opera,ohs (Copy of form to Council President)
$10,000 - $20,000 Department Head, Fiscal & BudgeL Operations, Council President