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HomeMy WebLinkAbout4168 +--------------------------------------------------------------------------+ 9=Browse: 9=Retrieve 9=Found: 1 "I: Next Previous the Next record Record(s) First Last Update Delete Restart X - Exit MAINTAIN Contract Number Contract Transactions 4168 : :Vendor Name 9=Subject 9=Department 9=Status Code .I:: MONTGOMERY WATSON HARZA CALLOW AVE CSO PUMP STATION - DESIGN & BID SUPPORT ENGINEERING PRO 9= + 9= 9= 9= Insurance Type Amount GL $2000000.00 E&O $5000000.00 Amount Begin Date End Date Review Date $264613.00 04/05/2001 12/31/2002 9= 02/15/2005 9= 9= 9= 9= 9= 9= 9= I +--------------------------------------------------------------------------+ Insurance Total Insurance Review Date $7000000.00 08/01/2005 Comments E&O EXPIRES 5/1/03 AMENDMENT *1 4/2/02 NEARLY COMPLETE 03/2003 VAULT 01/01/2005 -.- +--------------------------------------------------------------------------+ Browse: Retrieve Found: 1 Next Previous First Last Update the Next record Record(s) MAINTAIN Contract Number 4168 Delete Restart X - Exit ,. t Contract Transactions - -Vendor Name "Subject , 'Department "Status Code MONTGOMERY WATSON HARZA CALLOW AVE CSO PUMP STATION - DESIGN & BID SUPPORT ENGINEERING PRO Insurance Type Amount GL $2000000.00 E&O $5000000.00 Amount $264613.00 Begin Date 04/05/2001 " End Date 12/31/2002 .. Review Date 02/15/2005 .. .. Insurance Total $7000000.00 " Insurance Review Date 09/01/2004 .. .. " " Comments E&O EXPIRES 5/1/03 AMENDMENT #1 4/2/02 NEARLY COMPLETE 03/2003 VAULT 01/01/2005 " T ,. +--------------------------------------------------------------------------+ AMENDMENT NO. 1 TO PROFESSIONAL SERVICES AGREEMENT FOR CONSTRUCTION SUPPORT SERVICES The City of Bren~rton, Washington, (the "City"), and Montgon~ry Watson Harza, ("Consultant") have entered into a PROFESSIONAL SERVICES AGREEMENT, hereinatler refen'ed to as AGREEMENT for a project described as the Callow Avenue CSO Pump Station. This AMENDMENT NO. 1 modifies the Scope of Work and Budget set forth in the AGREEMENT dated April 2, 2001, as follows: The Scope of Work shall be modified to add additional scope items as outlined in the attached Amendment No. 1, Exhibits E and F. The Compensation for services shall be increased by $134,667 and the total fees under this Agreement shall not exceed Three Hundred Ninety Nine Thousand Two Hundred Eighty dollars ($399,280.). Except as herein modified, the terms of the AGREEMENT shall remain in full force and effect. In WITNESS WHEREOF, the parties hereto have executed the AMENDMENT NO. 1 to the Professional Services Agreement the date and year indicated. For Montgomery Watson Harza, dated this [ ~ day of //~r~ ], 2002. By: For the City of Bremerton, dated this ~ day of DEP~OVAL: Cary Bozeman~ Mayor W. Eugene ~ampley, l~'n:ff'Pubhc Works and UtthUes APP~g. Ov~n A g 2D_~O~: City~ttomey ~ RECEIVED FOR FII~ING: Kathleen McCluskey, City Clerk AMENDMENT NO.1 EXHIBIT E SCOPE OF WORK CITY OF BREMERTON WB-6 PUMP STATION CONSTRUCTION SUPPORT SERVICES BACKGROUND AND GENERAL PROJECT DESCRIPTION Montgomery Watson Harza (Consultant) has designed the WB-6 Pump Station, a 7,500 gpm CSO pump station involving wet-pit submersible pumps, a hydropneumatic surge control tank, a standby engine generator, electrical enclosure, and associated appurtenances. The City of Bremerton (City) plans to construct the project during calendar year 2002 under a single lump sum construction contract. The anticipated duration of construction is 6 months, all-inclusive. The City will provide all construction contract administration, day-to-day inspection of the work, and interface with the construction contractor and other entities involved in the construction process. The City has requested that the Consultant provide limited construction support services, consisting of office engineering and periodic field assistance to support the City's construction management effort. Services described herein will be performed by Montgomery Watson Harza, with the exception of electrical and instrumentation work (performed by Casne Engineering, Inc.), and geotechnical support (provided by GeoEngineers). In addition to constmctinn support services, this Scope of Work includes additional work performed during final design of the WB-6 Pump Station, as described under Task 6.1. A. SCOPE OF WORK TASK 1: OFFICE ENGINEERING Task 1.I - Shop Drawing Submittal Reviews Consultant will review shop drawing submittals for major civil, structural, mechanical, electrical, and instrumentation items. A list of anticipated subm/ttals is included as Exhibit 1. Submittals not included in Table 1 but required under thc contract will be reviewed by the City. The budget estimate assumes that shop drawings will be approved in no more than two submittal events (i.e., one original submittal and one subsequent resubmittal). Shop drawings requiring mom than two submittal events may necessitate an adjustment of the Consultant's budget. Work Product: Shop drawing submittal reviews, prepared on City's standard shop drawing submittal review form included in the construction documents. Consultant shall receive six copies of each submittal from the City. Four copies of each submittal will be returned to the City complete with accompanying submittal review form, and clarifying "red-line" marks on submittal as required. Task 1.2 - Technical Support for Document Interpretations and Change Orders Consukant will respond to City-furnished requests for clarification or interpretation of the construction documents, and will provide support for change order-related items on an as-needed basis. The level of effort for this task is difficult to predict; a budget allowance of 72 hours (6 months x 12 hours per month) of engineering staff time is established each for Montgomery Watson Harza and Casne Engineering, Inc. Amendment No. 1 Exhibit E, City of Bremerton WB-6 Pump Station Conslrucfion Support Page E - I Construction contractor's Requests for Information shall be prepared on standard City forms included in the construction documents. A budget allowance of 32 hours of geotechnical staff time is established for GeoEngineers for techrdcal support services related to geotechnical work, to be used on tasks determined at the discretion and direction of the City. Work Product: Written plan clarifications and supporting sketches, prepared on City's Request for Information form included in the construction documents.. TASK 2: FIELD SUPPORT Task 2.1 - Periodic Meetings and Construction Site Visits Consultant shall attend the Preconstruction Conference and shall perform construction site visits at times requested by thc City. Montgomery Watson Harza shall provide up to 6 site visits and Casn¢ Engineering, Inc. up to 8 site visits. Visits are anticipated to require 6 hours total duration. Work Product: Notes from periodic site visits describing action items and presenting their resolution. Task 2.2 - Startnp Assistance Consultant shall provide on-site startup assistance to assist the City with validation of pump station operation, and control and alarm systems. Startup assistance shall include 40 hours of on-site t/me by Montgomery Watson Harza, 40 hours of on-site time by Casne Engineering, Inc, and 16 hours of shop testing of control panelwork/PLC system by Casne Engineering, Inc. Work Product: Field notes from starmp activities, including suggested items for punch list. Tabulation of alarm and control point testing/validation activities, noting initial setpoints for control and alarm systems. TASK 3: O&M MANUAL PREPARATION Task 3.1 - Prepare Draft O&M Manual Consultant will prepare a draft O&M Manual for the WB-6 Pump Station which meets the requirements of WAC 173-240-080. The O&M Manual will utilize text, photographs, and drawings to describe the following aspects of the pump station: Design criteria and pump/rig capacities; relationship with upstream gravity conveyance and the Cross Town Pipeline; and the general theory of pump station operation; pumping system operation; surge control system operation; equipment inspect/on and maintenance schedule; facility operation during maintenance; emergency procedures; safety; and record- keeping logs and forms. Vendor-furnished O&M data submitted under Section 01300 of the construction documents shall be used in combination with the O&M Manual prepared by the Consultant. For example, equipment-specific maintenance procedures/requirements [WAC 173-240-080 (4) (i)] and spare parts/supplier/warranty/catalog data [WAC 173-240-080 (4) (k)] shall be contained in the vendor- furnished O&M data, but not repeated in the O&M Manual. Six copies of the draft O&M Manual will be submitted to the City for review during the fifth month of construction, two of which will be forwarded to the Department of Ecology for review. FFork?roduct: Draft O&M Manual. Amendment No. l Exhibit E, CiB' of Bremerton WB-6 Pmnp Station Construction Support Page E - 2 Task 3.2 - Prepare Final O&M Manual Within 30 days of receipt of City and Department of Ecology comments on the draft O&M Manual, Consultant will prepare a final O&M Manual. Six copies of the final O&M Manual will be furnished to the City. Work Product: Final O&M Manual. TASK 4: PROJECT MANAGEMENT Task 4.1 - Project Management Consultant will prepare up to seven monthly invoices for services performed. Invoices will include a brief summary of major work activities performed during invoice period and a budget summary by task noting amount expended and amount remaining. Work Product: Monthly invoices. TASK 5: CONSTRUCTION SUPPORT CONTINGENCY Task 5.1 - Construction Support Contingency Allowance This task is intended to provide a reserved budget for unanticipated construction support activities. It is understood that the Consultant must obtain prior authorization to utilize the contingency budget. Scope of services and budget for contingency tasks will be defined when authorization is requested. A budget allowance of $5,000 is established for this task. Work Product: To be defined if contingency work is requh-cd. TASK 6: ADDITIONAL DESIGN SERVICES Task 6.1 - Additional Design Services Tt~s task addresses engineering antivities performed during final design of the WB-6 Pump Station which the City agrees arc beyond the Scope o£Work for design. Specific items include: a) Modification of civil and electrical site plan drawings to accommodate revisions required by Kitsap Transit. b) Specifications for provision of a pre-engineered metal building to house electrical panelwork. c) Electfic/panelwork revisions. d) Electrical and control-related design work for thc sm:ge control system. Work Product: Design drawings and specifications, as reflected in the January 2002 Drawings and Specifications for the WB-6 Pump Station. C. SERVICES PROVIDED BY THE CITY 1. Construction contract award, construction contract administration, day-to-day inspection of construction work, punch list preparation, project closeout, and warranty-related service administration. Amendment No. 1 Exhibit E, City ofBremerton WB-6 Pump Station Construction Support Page E - 3 2. Transmittal of shop drawing submittals (6 copies) for review by Consultant, sent by overnight delivery within 24 hours of receipt whenever possible. Where submittals require review by Casne Engineering, Inc., 2 copies shall be sent directly to Casne, with 4 copies to Montgomery Watson Harza. 3. Transmittal of construction contractor's Requests for Information sent via e-mail or facsimile, within 24 hours of receipt. 4. Access to construction site and staffaccompaniment during site visits. 5. Establishment and maintenance of logs to track the disposition of shop drawing submittals, Contractor Requests for Information, and similar priority paperwork. City will provide Consultant with weekly updates of said logs. 6. Conduct construction-related meetings, including preparation of agendas and preparation/distribution of meeting notes. 7. Construction materials testing (geotechnical/soils, concrete, welding, etc.). 8. Payment of fees for construction-related permits and approvals. 9. Maintenance of record drawings at the construction site, including regular review of construction contractor's record drawings for completeness and accuracy. 10. Construction progress photographs. 11. Review of vendor O&M submittals D. SCHEDULE Services am anticipated to begin during April 2002 and conclude no later than Janum'y 1, 2003. Amendment No. l Exhibit E, CiD, of Bremerton WB-6 Pump Station Construction Suppor[ Page TABLE 1 CITY OF BREMERTON CONSTRUCTION SUPPORT FOR PUMP STATION WB-6 ANTICIPATED LIST OF SHOP DRAWING SUBMITTALS Division 01 - General Requirements 01300 List of submittals 01311 Construction schedule (anticipate one odginal submittal and one update) 01660 Testing and startup plan Division 02 - Sitework 02140 Construction dewatering plan 02160 Excavation support (shoring) systems 02556 RCP pipe, ASTM C-76 Division 03 - Concrete 03100 Concrete formwork (for cast-in-place wet well) 03200 Reinforcing steel (for cast-in-place wet well) 03290 PVC waterstop 03290 Construction joint sealant 03300 Concrete mix designs 03315 Grout Division 07 - Thermal and Moisture Protection 07920 Sealants and caulking Division 09 - Protective Coatings 09800 Protective coatings Division '11 - Equipment 11148 Submersible non-clog pumps 11149 Sump pumps Division 13- Special Construction 13202 Surge contro~ system (surge tank, complete and including compressor and controls)) 13251 Activated carbon canister Division 15 - Equipment 15000 Vault and wet well piping layout 15000 Yard piping layout 15000 Cross Town Pipeline Hot Tap Connection 15000 Sleeve-type couplings 15006 Pipe support configurations Amendment No. 1 Exhibit E, City ofBremerton WB-6 Pump Station Construction Support Page E - 5 15006 Pipe support location drawings Division 15 - Equipment (continued) 15081 Magnetic flow meter 15201 Valve actuatom 15203 Swing check valves 15206 Resilient seated gate valves 15230 Air-vacuum and air-release valves 15850 In-line exhaust fan Division 16 - Electrical (Casne Engineering, Inc.) 16010-16180 Basic electrical materials 16200 Engine generator 16400 Service and metedng 16460 Transformem 16471 Panelboards 16740 Telephone service 16850 Electrical heat tracing 16910 Vadable frequency drives 16920 Motor control centem 16922 Power and control panel '~6922 PLC program (program developed by othem) 16950 Pm-engineered metal electrical building AJnendment No. I Exhibit E, City of Bremerton WB-6 Pump Station Construction Support Page E - 6 PROFESSIONAL SERVICES AGREEMENT CITY OF BREMERTON - CALLOW AVENUE CSO PUMP STATION PREDESIGN, DESIGN, AND BID SUPPORT SERVICES Montgomery Watson Americas, Inc. THIS AGREEMENT is between the City of Brcmcrton, a municipal corporation (hcreinai~er referred to as "City" and "Owner") and Montgomery Watson Americas, Inc. (hereinafter referred to as "Consultant"). WITNESSETH: 1. SCOPE: Consultant agrees to provide engineering s~rvices for the predesign, design, and bid support services of the Callow Avenue CSO Pump Station, and predesign of the Callow Avenue Storage Structure, as further described in the Scope &Work, attached h~r~to and incorporated herein by this reference as Exhibit "A" (Scope of Work). The schedule for this work is attached hereto and incorporated by this reference as Exhibit "C" (Schedule). Thc quality and expected content of engineering design products produced by the Consultant for this work and delivered to the Owner is described in Minimum Requirements for Architectural Engineering Design Product Submittals, attached hereto and incorporated by this reference as Exhibit "D". 2. TERM: Contract shall commence on the date &this agreement and will terminate on December 31, 2002, unless otherwise extended by thc City. 3. COMPENSATION: City shall pay Consultant compensation as £ollows: Total fees under this Agreement shall not exceed two hundred sixty four thousand, six hundred thirteen dollars. Charges £or services shall conform to thc £¢¢ schedule attached hereto and incorporated herein as Exhibit "B". Consultant shall submit regular statements describing thc s~wiccs rendered with a breakdown for work completed as authorized under this Agreement. Thc City, upon receipt of thc completed statement, shall promptly process said claim £or payment. Additional services which may be requested by thc City will be paid for by the City at the rates set £orth in Exhibit B, which sum may exceed thc "not to exceed" amount set forth above. However, said s~rvices will only be performed, and compensated by the City after the City has directed such performance in writing. 4. RELATIONSHIP OF PARTIES: The parties understand and agree that Montgnmcry Watson Americas, Inc. is a firm skilled in matters pertainin§ to Civil Engineering and will pcr£orm independent functions and responsibilities in thc area &its particular field of expertise. Consultant PROFESSIONAL SERVICES AGREEMENT -1- Montgomery Watson PSA - 2/27/01 and its personnel shall act as independent contractors and not employees of the City. As such they have no authority to bind neither the City or control employees of the City, contractors, or other entities. Within the performance of these duties, Consultant shall work under the direction of the Director of Public Works & Utilities. 5. INDUSTRIAL INSURANCE: Consultant agrees to provide for State industrial insurance coverage for its personnel as required by State law. 6. LICENSE AND TAXES: Consultant shall possess a current Bremerton Business License and any regulatury license required to fulfill Consultant's obligations under this Agreement. B & O taxes shall be paid when due and Consultant, by this Agreement, assigns any payments due under this Agreement to the City Clerk for payment of such taxes that have been declared delinquent. 7. INSURANCE AND HOLD HARMLESS: Consultant shall provide professional liability or errors and omissions insurance of $1,000,000 per claim and commercial general liability insurance, including bodily injury and property damage, of at least $1,000,000 per occurrence. The City shall be named an additional insured on the commercial general liability insurance policy. Consultant shall, at all times, be responsible for the negligent or wrongful acts or failures to act of its personnel which occur or arise in any way out of the performance of this agreement. Consultant agrees to defend and indemnify and hold harmless the City, its appointed and elected officers and employees, from and against any and all liability, loss, costs, damage, and expense, including costs and reasonable attorney fees in defense thereof, because of actions, claims or lawsuits for damages resulting from personal or bodily injury, including death at any time resulting therefrom, sustained by any person or persons, and on account of damage to property, to the extent arising out of the negligent performance of this Agreement, if such injuries to persons or damage to property is due to the negligence of the Consultant, its subcontractors, its agents or assigns. This provision shall be inapplicable to the extent such damage or injury is caused by the negligence of the City. The parties have specifically negotiated to provide that Consultant defend, hold harmless, and indemnify the City for all claims, damages, and losses, including reasonable attorneys fees, arising from any claims of Consultant's employees for injuries covered by Title 51 RCW, and for which Consultant could not be held directly liable. 8. GENERAL CONDITIONS: a. Reports and Information - Consultant, at such times and in such forms as the City may require, shall furnish the City such reasonable periodic reports and documents as it may request pertaining to the work or services undertaken pursuant to this Agreement, the costs and obligations incurred or to be incurred in connection therewith, and any other matters covered by this Agreement. Consultant will maintain accounting records in accordance with generally accepted accounting PROFESSIONAL SERVICES AGREEMENT -2- Montgomery Watson PSA 2/27/01 principles and practices to substantiate all invoiced mounts. b. Entire Agreement - This Agreement constitutes the entire agreement between the parties and both parties acknowledge that there are no other agreements, written or oral, that have not been fully set forth in the text of this Agreement. There are attached hereto and incorporated by reference as part of this Agreement Exhibits "A, B, C, and D". c. Amendments - The parties hereby further agree that this Agreement cannot be amended or modified without the written concurrence of both parties. d. Notices - Any notices required to be given by the City to Consultant or by Consultant to the City shall be in writing and delivered to the parties at the following addresses: City of Bremerton Montgomery Watson City Clerk 2375 - 130th Avenue NE, 239 Fourth St. Bellevue, WA 98005-1758 Bremerton, WA 98337 Attention: Mr. Pat Burke e. Waiver - Failure to insist upon strict compliance with any terms, covenants or conditions of this Agreement shall not be deemed a waiver of such, nor shall any waiver or relinquishment of such fight or power at any time be taken to be a waiver of any other breach. f. Compliance with State, Local and Federal Laws - Consultant agrees to comply with all applicable local, state and federal laws in performance of all services under this Agreement. g. Applicable Law; Venue - This Agreement shall be construed and interpreted in accordance with the laws of the State of Washington and, in the event of dispute, the venue of any action brought hereunder shall be in Kitsap County Superior Court. h. Attorney Fees - The substantially prevailing party in any litigation arising hereunder shall be entitled to its reasonable attorney's fees and court costs, including appeals, if any. 9. NONDISCRIMINATION: Consultant shall not discriminate in employment or services to the public on the basis of race, color, national origin, sex, religion, age, marital status or disability, except employment actions based on a bona fide occupational qualification. 10, TERMINATION: This Agreement may be terminated by either party for convenience upon thirty (30) days' written notice to the other party, or for cause if either party fails substantially to perform through no fault of the other and does not commence correction within five (5) days of written notice and diligently completes the correction thereafter. Upon such termination, City will be entitled to reports showing the status of all matters upon which Consultant is advising the City as of the effective date of termination. PROFESSIONAL SERVICES AGREEMENT -3- Montgomery Watson PSA - 2/27/01 ab, Callow Priority ~ CSO PSA 11. STANDARD OF PERFORMANCE: The standard of care for all professional engineering and related services performed or furnished by Consultant under this Agreement will bc the care and skill ordinarily used by members of Consultant's profession practicing under the same or similar circumstances at thc same time and in the same locality. 12. CONSTRUCTION PROCEDURES: Not Applicable (Noconstructionpmceduresarc directly associated with this project). 13. RE-USE OF DOCUMENTS: All documents, including all reports, drawings, specifications, computer software or other items prepared or furnished by Consultant pursuant to this Agreement, are instruments of service with respect to the project and are property of the City. The format for documents and work products shall be as specified in the exhibits. 14. HAZARDOUS MATERIALS: City represents to Consultant that, to the best of its knowledge, no hazardous materials are present at the project site. However, in thc event hazardous materials are known to be present, City represents that it has disclosed to Consultant the existence of all such hazardous materials, including but not limited to asbestos, PCB's, petroleum, hazardous waste, or radioactive material located at or near the project site, including type, quantity and location of such hazardous materials. It is acknowledged by both parties that Consultant's scope of services do not include services related in any way to hazardous materials. In the event Consultant or any other party encounters undisclosed hazardous materials, Consultant shall have the obligation to notify City and, to the extent required by law or regulation, the appropriate governmental officials, and Consultant may, at its option and without liability for consequential or any other damages to City, suspend performance of services on that portion of the project affected by hazardous materials until City: (i) retains appropriate specialist consultant(s) or contractor(s) to identify and, as appropriate, abate, remediate, or remove the hazardous materials; and (ii) warrants that the project site is in full compliance with all applicable laws and regulations. City acknowledges that Consultant is performing professional services for City and that Consultant is not and shall not be required to become an "arranger," "operator," "generator," or "transporter" of hazardous materials, as defined in the Comprehensive Environmental Response, Compensation, and Liability Act of 1990 (CERCLA), which are or may be encountered at or near the project site in connection with Consultant's services under this Agreement. If Consultant's services hereunder cannot be performed because of the existence of hazardous materials, Consultant shall be entitled to terminate this Agreement for cause on 30 days written notice. To the fullest extent permitted by law, City shall indemnify and hold harmless Consultant, its officers, directors, partners, employees, and subconsultants from and against all costs, losses, and damages (including but not limited to all fees and charges of Consultants, architects, attorneys, and other professionals, and all court or arbitration or other dispute resolution costs) caused by, arising out of or resulting from hazardous materials, provided that (i) any such cost, loss, or damage is attributable to bodily injury, sickness, disease, or death, or injury to or destruction of tangible property (other than completed Work), including the PROFESSIONAL SERVICES AGREEMENT -4- Montgomery Watson PSA - 2/27/01 loss of use resulting therefrom, and (ii) nothing in this paragraph shall obligate City to indemnify any individual or entity from and against the consequences of that individual's or entity's negligence or . misconduct. 1N WITNESS WHEREOF the parties hereto have executed this Agreement the date and year indicated. MONTGOMERY WATSON AMERICAS, INC. CITY OF BREMERTON Date: z/-,.~.OI BY:L.~-.J ~ ~ ~Yle~ S. HORTON, Mayor DEPARTMENTAL APPROVAL: W. DIRECTOR OF PUBLIC WORKS & UTILITIES APPROVED AS TO FORM: City Attorney Received for Filing: Kathleen L. McCluskMy, City Clerk PROFESS IONAL SERVICES AGREEMENT - 5 - Montgomery Watson PSA - 2/27/01 EXHIBIT A SCOPE OF WORK CALLOW AVENUE CSO PUMP STATION PREDESIGN, DESIGN, AND BID SUPPORT SERVICES BACKGROUND AND GENERAL PROJECT DESCRIPTION: The Callow Avenue Basin CSO Pump Station consists of a 7,500 gpm wastewater pump station, and one each diversion structure and downstream level control structure on the existing 42-inch diameter Callow Avenue Basin Interceptor. The pump station is proposed to be located within the existing Callow Avenue right-of-way, near the intersection of Callow Avenue and Rodgers Street. Pump station capacity was established under the October 2000 City of Bremerton CSO Reduction Plan Update and through supplemental investigations undertaken by the City. The facility is anticipated to operate five times in a typical year. The City proposes that the pump station will be initially constructed without the storage structure described in the CSO Reduction Plan Update. The City will determine at a future date if storage and associated inlet/flow control structures should be designed and built. As such, the storage structure and associated inlet/control facilities will be considered in predesign but are excluded from final design. The pump station will normally operate as an automated, unstaffed facility and will have standby emergency power supply from an engine generator. The pump station will be provided with protective alarms and PLC modem telemetry connected to the City's SCADA system to facilitate unstaffed operation. After a CSO event, the pump station will require inspection and cleaning by City staff. The pump station will consist of a wet pit submersible pump installation with three or four pumps. At the City's request, the pump station wet well will be a precast concrete structure, appropriate to house the selected pumps. The wet well will be provided with a supply air fan and exhaust air duct. No odor control facilities are proposed; however, the wet well ventilation ductwork will be conftgured to facilitate future connection to an activated carbon scrubber. The 7,500 gpm pumping capacity will be available with one pump out of service. The pumps will discharge into the existing Crosstown Pipeline, an existing 30-inch diameter manifolded low-pressure forcemain, that will convey flow to the City's wastewater treatment plant. In addition to the main CSO pumps, the facility may include a small submersible pump to aid draining and cleaning following CSO events. Pump controls will include variable frequency drives with ultrasonic level measurement and depth proportional speed control by means of a PLC. Hard-wired float switches will provide backup in the event of PLC or level control system failure. The City intends to contract with another finn for instrumentation and control systems integration, PLC programming, screen design, and related tasks. EXHIBIT A, CALLOW AVENUE BASIN CSO PUMP STATION Page Soils in the project vicinity are reported to be suitable for slab on grade construction, without need for piles or other deep foundations. Deep foundations are therefore not anticipated in the scope of the design. The pump station will not include a building. Electrical and instrumentation appurtenances will be enclosed in a weatherproof prefabricated metal enclosure. The engine generator will be mounted in a weatherproof metal enclosure rum/shed as part of the engine generator equipment package. The surrounding areas adjacent to the pump station will be finished with pavement, gravel, or bark surfacing as appropriate. No landscape restoration is proposed under this project. Stormwater management will rely on existing stormwater collection facilities in the area. No stormwater detention or treatment is proposed as part of this project. System hydraulic controls will include a Level Control Structure and a Diversion Structure. The Level Control Structure will consist of a gate (float actuated Grande Novak type or motorized gate with level controller system) located downstream of the pump station that will throttle the Callow Avenue Basin Interceptor flow to cause in-line storage in response to a rising downstream water surface. The Level Control Structure will be located in the vicinity of Callow Avenue at Farragut Avenue. The Diversion Structure will route excess flows from the Callow Avenue Basin Interceptor into the pump station after in-line storage has reached a predetermined elevation. The Diversion Structure will consist of a gate or weir structure. The Diversion Structure will be located adjacent to the pump station site. The project will be bid as a single constmction contract. A. SCOPE OF WORK The intent of this contract is to provide engineering services for predesign, final design and construction assistance of the Callow Avenue CSO Pump Station project. The Scope of Work for construction assistance tasks will be developed during design, when the anticipated level of assistance is further established. The Consultant intends to accomplish the tasks defined by this scope within the total project budget cost indicated but shall not be bound to individual task budget costs. TASK 1 - PROJECT MANAGEMENT Includes ongoing management, administration, and coordination of consultant and subconsultant activities, directing the work, preparing monthly invoices, monitoring schedule and budget and making staff assignments to maintain the project schedule. Task 1.1 Project Plan and Initiation Workshop The consultant will prepare a brief Project Plan that includes the following elements: Project team directory and contact information; Scope of Work; matrix depicting the individual work elements and responsible parties; design schedule showing critical milestones, meetings, and EXHIBIT A, CALLOW AVENUE BASIN CSO PUMP STATION Page 2 deliverables; quality assurance summary; and invoicing requirements. The Project Plan will be updated if required by changes in project schedule or scope of work. The consultant will conduct a project initiation workshop to introduce all key team members to the City and to discuss execution of the project. The meeting will be attended by the City's CSO program consultant (HDR), the street design consultant (Parametrix) and representatives of Kitsap Transit and Puget Sound Naval Shipyard to facilitate sharing of background project information. Task 1.2 Contract Administration, Invoices, Progress Tracking The Consultant will manage and coordinate work performed by subconsultant firms. The Consultant will prepare monthly invoices that document costs by task and provide supporting documentation as required by the Agreement. Invoices will include a task level summary of previous cost, current period cost, total cost to date, budget remaining, and percent expended for each task. The invoices will bc accompanied by brief monthly reports that summarize the status of major work activities by task, schedule, and budgeted costs versus actual expenditures. Assumptions The scope and cost of the Project Management task is based on a 9 month duration for predesign, design, and bidding, as listed under Project Schedule. Deliverables 1. Project Plan and updates (3 copies each). 2. Design Schedule and updates (3 copies each). 3. 9 Monthly Reports and Invoices (1 copy each). 4. Project Initiation Workshop meeting minutes (1 copy and electronic distribution) TASK 2 - PROJECT INITIATION Initiate data gathering and investigation activities that are necessary for developing the Predesign Report and Contract Documents. Task 2.1 Survey and Mapping Survey and mapping work are to be performed by the City. The Consultant will define the required topographic survey and utility locating needs and electronic file formats to assist the survey effort. Assumptions 1. City furnished base maps will show the following features: Existing underground and overhead utilities, utility poles, right-of-way and easement lines; curb and gutter, sidewalks, street signs, pavement, path, and driveway limits; ~ontage of buildings and structures; fences, mail boxes, catch basins, culverts, and drainage ditches, size and EXHIBIT A, CALLOW AVENUE BASIN CSO PUMP STATION Page 3 invert elevation for existing gravity pipelines, manholes, water meter boxes, valve boxes and utility vault covers; and trees over 8-inch diameter. In addition, delineation of future roadway will be shown. Where questions exist on the location or depth of existing underground utilities, the City will perform potholing work to verify location or depth. Deliverables 1. Memorandum summarizing survey requirements. Task 2.2 Geotechnical Investigation The Consultant will retain GeoEngineers to complete a geotechnical investigation. Geotechnical investigation will involve the following activities: 1. Review existing background geotechnical data 2. Perform geoteehnical borings (including utility locate service contacts and traffic control), consisting of one boring completed to a depth of approximately 50 feet at pump station site and three borings completed to depths of approximately 25 feet along the proposed storage structure. If groundwater is encountered during borings, two borings will be developed as piezometers. 3. Perform laboratory analyses on samples collected fi.om borings to characterize soil moisture, density, particle size distribution, and Atterberg limits. 4. Prepare geotechnical report summarizing recommendations for sloping and shoring of excavations; lateral and bearing pressures; backfill and compaction; design groundwater elevation and dewatering considerations. Assumptions 1. The City will furnish any permits or approvals necessa~ for geotechnical borings within 7 days of receipt of sketch showing proposed boring locations. Deliverables 1. Geotechnical Report, six copies to be furnished to the City Task 2.3 Data Research and Field Inspections The Consultant will review available documents depicting existing conditions including: geoteehnical reports, utility mapping, surveys and maps (topographic, planimetric, aerial, etc.), right-of-way and property ownership (including easements). Review documents depicting proposed future roadway conditions including: demolition and removal, utility relocations, new roadway improvements, Kitsap Transit improvements, street sig~age and surface drainage modifications. EXHIBIT A, CALLOW AVENUE BASIN CSO PUMP STATION Page 4 Obtain all available record drawings and information that characterizes the existing Crosstown pipeline as needed to conduct a hydraulic transient (surge) analysis. Information about pipeline profile elevations, pipe materials, joint types, operating pressures, existing and proposed flows, connecting pipes, appurtenances etc. are needed. Assumptions 1. The City will provide background data on existing utilities and improvements, and will assist with obtaining data fi.om other agencies (Kitsap Transit, U.S. Navy, etc.). 2. 8 hours are allocated to eunduct research with the City to compile record information for the Crosstown pipeline for the surge analysis. TASK 3 - PREDESIGN The Predesign Report will compile the information assembled in Task 2 - Project Initiation, develop project design criteria, and present a recommended design configuration for the CSO pump station and associated control and diversion structures. Preliminary design drawings will be provided to illustrate concepts and layouts. A preliminary design cost estimate will be developed under this task. Task 3.1 Predesign Workshops Consultant will conduct the following meetings with the City as part of the predesign process: 1). Introductory design workshop to review proposed design criteria and preliminary pump station layouts; 2). One meeting with City operations staff to determine design preferences and to address O&M issues; 3). One predesign summary workshop to present the findings and recommendations of the predesign and to solicit comments on same. Meetings will be attended by City's project manager, operations staff, and other City staff as appropriate. Task 3.2 Predesign Technical Memoranda Predesign will involve the development of Technical Memoranda on the following subjects to define the pump station project: 1. Design criteria consisting of: a) Design flows and performance requirements for pumping equipment, b) Summary of design code requirements ("code search") that impact pump station configuration (Uniform Building Code, Uniform Fire Code, Uniform Plumbing Code, Uniform Mechanical Code, Washington State Energy Code, National Electric Code, local noise ordinances, and NFPA 820. 2. Hydraulic design evaluations consisting off a) Analysis of the flow and level control strategy utilizing inline storage with diversion of excess flows to the pump station, b) Conceptual steady state hydraulic profile for proposed storage structure, based on controlling water surface profile assumptions developed working in conjunction with City c) Pumping system hydraulics will be evaluated for defined storm inflow scenarios, EXHIBIT A, CALLOW AVENUE BASIN CSO PUMP STATION Page 5 verifying the functional benefit of variable speed pump drives, d) A hydraulic transient (surge) analysis will be performed on the Crosstown Pipeline to establish acceptable operating conditions and evaluate the need for surge protection. 3. Instrumentation, and control system strategy will be defined through process and instrumentation diagrams (P&IDs) and written control strategies. 4. Preliminary construction sequencing and constraints and proposed construction schedule. 5. Conceptual layout for off-line storage facility, providing storage volume identified in City's CSO Reduction Plan Update, identifying proposed inverts and crown elevations developed in conceptual hydraulic profile. Storage would be constructed of precast concrete elements. Task 3.3 Predesign Report Consultant will prepare a draft Predesign Report consisting of a brief summary memorandum (anticipated length of 3 to 5 pages), preliminary cost estimate; 20 pement drawings, outline specifications and a compendium of Technical Memoranda summarizing the analyses performed under Task 3.2. The Predesign Report will include a table of contents for the specifications and standard specifications for major equipment items such as wastewater pumps, variable frequency drives, and engine generator set. The Predesign Report will be revised in response to City review comments. The Final Predesign Report will provide definition of the project for final design and will constitute a design freeze. After completion of the Final Predesign Report, requested changes in facility and equipment layouts and configurations; basic functions, utilities and amenities; system capacities; number of equipment units; or operation and control strategies may require an adjustment of the consultant's design fee. Assumptions 1. The City of Bremerton will provide the following information: · Equipment and product preferences, including instrumentation and control strategies, engine generator requirements, and wastewater pumps. · Flow, hydrograph, and water surface profile information for the Callow Avenue Basin Interceptor and other pipelines affected by the project. 2. 20 percent drawings will be presented in 11-by 17-inch format, hard copy only. Deliverables 1. Meeting notes. 2. Draft Predesign Report, accompanied by 20 percent drawings of pipeline and pump station facilities (five copies). 3. Final Predesign Report, accompanied by 20 percent drawings of pipeline and pump station facilities (five copies). EXHIBIT A, CALLOW AVENUE BASIN C~O PUMP STATION Page 6 TASK 4 - FINAL DESIGN Based on the project definition developed in the Final Predesign Report. The consultant will prepare 50 percent, 90 percent and 100 percent construction plans and specifications. Submittal · contents will be in accordance with Exhibit D of this Agreement. Task 4.1 Final Design Workshops · The Consultant will conduct design review workshops with the City to present the 50 percent and 90 percent design documents and to receive comments on same. Workshops will be attended by City's project manager, operations staff, and other City staff as appropriate. Task 4.2 Drawings and Specifications Drawings will be organized into separate design disciplines. A list of the drawings anticipated for the project is included as part of this Exhibit. The specifications will consist of a single volume in CSI format. Task 4.3 Construction Cost Estimate Consultant will prepare an engineer's estimate of the construction cost for the project. The- estimate will be updated with the 50 and 90 percent design submittals. Bid contingencies will be developed working jointly with the City. Task 4.4 Pre-Bid Meeting One representative of the Consultant's design team will attend the Pre-Bid Meeting to review the proposed project with bidders and to respond to bidder's questions. Task 4.5 Address Bid Questions and Prepare Addenda Consultant will provide written clarification of the design documents and/or prepare addenda during the bid period, as requested by the City. Assumptions 1. City and Consultant will utilize Engineers Joint Contract Documents Committee (EJCDC) edition for Division 0 specifications. 2. The Consultant's standard technical specifications and details will be used whenever applicable. Consultant's standard specifications and details will be modified to meet project-specific conditions where required. 3. Pump station and all associated structures and piping will be bid under a single lump sum construction contract. 4. Bidding will be completed within a single period not to exceed 30 days. 5. The City will maintain a planholders list. EXHIBIT A, CALLOW AVENUE BASIN CSO PUMP STATION Page 7 6. City will receive bid questions in written or facsimile format, and will provide duplicate facsimile copies to the Consultant for response. 7. Consultant will respond only to bid comments or questions related to Consultant's scope of work (i.e., City will be responsible for questions related to Division 0 specifications, City-issued permits, City standard details and specifications, etc.). Deliverables 1. 50 percent, 90 percent and 100 percent drawings and specifications. 30 percent, 60 percent and 90 percent plans will be submitted as bound 11 by 17-inch photocopies. 100 percent plans will be submitted as 22 by 34-inch reproducible paper copies and digital scanned files for reproduction by the City. 50 pement, and 90 percent plans and specifications will be submitted as bound documents. 100 percent plans and specifications will be submitted as unbound master copies for reproduction. 2. Autocad 2000 (or later) electronic files of 100 pement drawings. 3. Microsoft Word 2000 electronic files of specifications. 4. Design phase meeting notes (1 copy and electronic distribution). 5. Addenda 6. Pre-Bid Meeting notes (1 copy and electronic distribution) TASK 5 - PERMITTING SUPPORT The City is the designated SEPA Lead Agency and will obtain required construction permits and approvals. The City will determine and conduct the appropriate environmental review; issue a project SEPA Threshold Determination; and release required notices and documents. Consultant will provide limited support services to the permitting process, as follows: Task 5.1 SEPA Support The consultant will provide support services to assist the City's preparation of a SEPA Checklist document, related to defining existing environmental conditions; identifying potential adverse effects upon the environment; identifying construction impacts such as truck traffic and noise issues; developing mitigation measures. An allowance of 8 hours of engineering staff time is allocated to this Task. Task 5.2 Construction Permit Support The City will identify and obtain required permits and approvals, and will advise the Consultant of any resultant constraints or impacts to the design. The Consultant, as directed by the City, will prepare draft text for selected portions of permit applications. The Consultant will assist the City in responding to comments from permitting agencies. An allowance of 16 hours of engineering staff time is allocated to this Task. EXHIBIT A, CALLOW AVENUE BASIN CSO PUMP STATION . Page 8 Assumptions 1. Environmental review will involve a single SEPA checklist, which will be prepared by the City. 2. Consultant will be given a minimum of one-week advance notice to prepare necessary materials. Deliverables 1. Memoranda and other work products supporting the permitting process. TASK 6 - QUALITY ASSURANCE AND QUALITY CONTROL This Task includes activities to assure the quality of all work performed under the contract, including checking, coordinating, and interfacing activities and deliverables. Prior to submittal, all Consultant work products will undergo internal review to ensure that they are complete and of consistent quality and presentation. Work products will include statements of assumptions, regulation interpretations, descriptions of methodologies, calculations, rationale supporting alternative selection, and meeting and conversation records, to document and support the basis of decisions. The Consultant will conduct a quality assurance reviews on Predesign, 60 percent, 90 percent, and 100 percent submittals. Assumptions 1. City review comments will be received in accordance with dates established in project schedule. 2. City will designate a project review team. The review team is anticipated to include the Project Manager and personnel representing operations, electrical/instrumentation and controls, and/or other personnel as appropriate. Deliverables 1. Tabulation of City review comments and summary of resolutions. TASK 7 - CONSTRUCTION MANAGEMENT ASSISTANCE Specific scope and budget for this task will be determined during design. TASK 8 - CONTINGENCY SCOPE This task is intended to provide a reserved budget allowances for unanticipated design activities. It is understood that the Consultant must obtain prior authorization to utilize the contingency budget. Scope of services and budget for individual tasks requested, will be defined at the time of written authorization. A budget allowance of $25,000 is established for this task. EXHIBIT A, CALLOW AVENUE BASIN CSO PUMP STATION Page 9 B. SERVICES PROVIDED BY THE CITY 1. Site access. 2. Drawings of Crosstown Pipeline and existing underground utilities in proj eot area. 3. Flow data and hydrographs for Crosstown Pipeline and Callow Avenue basin Interceptor. 4. Project survey, mapping and utility locating work. 5. Timely review of predesign and design submittals, in accordance with dates established in the Project Schedule. City review shall be presented as a single comment set, organized by drawing and specification number. 6. Permits, approvals, SEPA process, and easement acquisition 7. Payment of all permitting, regulatory approval and site acquisition tees. 8. Interface with Kitsap Transit and U.S. Navy. 9. Department of Ecology interface and approvals. -_ 10. Bid advertisement, administration, and evaluation, including services of legal counsel if required. 11. Reproduction and distribution of bid documents and addenda. C. ANTICIPATED LIST OF DRAWINGS (Reference Table A-l, following page) EXHIBIT A, CALLOW AVENUE BASIN CSO PUMP STATION Page 10 TABLE A-1 ANTICIPATED LIST OF DRAWINGS General -- Cover G 1 Location Map, Vicinity Map and Drawing Index G 2 Design Criteria and Equipt Schedule G 3 Symbols G 4 Abbreviations ;ivil C 1 General Civil Details 1 C 2 Site Notes, Easements, Geotech Borings, Construction Stormwater Mgt C 3 Site Piping/Grading/Paving Plan C 4 Crosstown Pipeline Connection Plan and Details C 5 Callow Basin Interceptor Control and Diversion Structures C 6 Callow Ave Sewer Relocation, Plan and Profile Mechanical M 1 Piping Schedule M 2 Mechanical Details 1 M 3 Wet Well Plan and Sections M 4 Standby Engine Generator, Details M 5 Callow Basin Interceptor Control Structure Plan/Section M 6 Callow Basin Interceptor Diversion Structure Plan/Section Instrumentation I 1 Process and Instrumentation Legend I 2 SCADA Block Diagram I 3 Process & Instrumentation Diagram Electrical E 1 Electrical Symbols and Abbreviations E 2 Eleotircal One Line Diagram and Demand Call E 3 Pump Station: Power/Controls Plans and Schedule E 4 Control Structure: Power/Controls Plans and Schedule E 5 Panel Elevations and Schedule E 6 Control Wiring Diagrams 1 E 7 Control Wiring Diagrams 2 E 8 Telemetry Wiring Diagram EXHIBIT A, CALLOW AVENUE BASIN C80 PUMP STATION Page 1'1 EXHIBIT B CITY OF BREMERTON CALLOW AVENUE CSO PUMP STATION COMPENSATION Compensation for Consultant's services under this Contract shall be on a Cost Plus Fixed Fee basis but not to exceed the Total Price. The sum of Cost and Fixed Fee shall be the compensation for the Scope of Services. The estimated staff hours budget for this project is as shown in Table B-1. Cost shall include Direct Labor Cost, Indirect Costs, and Reimbursable Expenses. Cost shall be an amount equal to Direct Labor Cost times a factor of 2.94 plus Reimbursable Expenses. Direct Labor Cost shall mean salaries and wages, (basic and overtime) paid to all personnel for time worked directly on the project. Indirect Costs shall include overhead, taxes and other indirect project administrative costs. Fixed Fee shall mean a fixed amount of fee that is added to the Cost. The Fixed Fee for all tasks included in the Scope of Services shall be at a rate of twelve percent (12%) on the additional work Cost excluding Reimbursable Expenses. The Cost may vary, but the Fixed Fee shall remain the same provided the Scope of Services does not change. The fixed fee will be prorated and paid monthly in proportion to the project work satisfactorily completed. A payment for an individual month shall include that portion of the fixed fee allocable to the project work satisfactorily completed during the month and not previously paid (e.g. pro-rated in accordance with the amount spent-to-date). Any portion of the fixed fee not previously paid in the monthly payments shall be included in the final payment. Compensation Schedule Reimbursable Expenses shall mean the actual expenses incurred directly or indirectly in connection with the project for transportation travel, subconsultants, subcontractors, computer usage, telephone, fax, shipping and express, and other incurred expense. Charges for reimbursable expenses incurred by the Consultant will be at the following rates as shown in Table B-2. The amount of any sales tax, excise tax, or gross receipts tax that may be imposed on this Agreement shall be added to the Consultant's compensation as Reimbursable Expenses. City of Bremerton Table B-2. Reimbursable Expense Char[~es Item Billing Rate Travel Mileage at 32.0 cents per mile or the current Internal Revenue Service (IRS) allowable rate for business use of an automobile Other travel expenses at cost Associated $8.91 per hour Project Costs (APC)~ Computer CADD ~ $15 per hour 1. Associated project costs include telecommunications, FAX transmittals, in-house reproduction and plolting, postage, and computer (PC). Monthly invoices shall be submitted to the City for work performed subsequent to work covered by all previously submitted invoices and shall be computed pursuant to the rates and limitations set forth above. The labor rates listed herein are representative of the actual rates that might apply during the term of this Agreement. Billings will be based on the individual labor rates current at the time the services being billed for were performed. Labor rates are subject to change without notice. Montgomery Watson Americas, Inc. will notify the City of labor rate changes 30 days before submitting an affected invoice. Labor rate changes shall not alter the stipulated "not to exceed" amount or fixed fee. The overhead rate shall be fixed for the term of this Agreement. City of Bremerton 2 EXHIBIT C SCHEDULE CALLOW AVENUE CSO PUMP STATION PREDESIGN, DESIGN, AND BID SUPPORT SERVICES ACTIVITY COMPLETION DATE · City provide Notice to Proceed to Consultant April 2, 2001 Project initiation workshop April 16, 2001 City furnish topographic survey to Consultant April 30, 2001 Complete geotechnical investigation May 14, 2001 Predesign submittal/20 percent drawings June 15, 2001 City submit review comments on predesign June 29, 2001 submittal/20 percent drawings 50 percent design submittal July 27, 2001 City submit review comments on 50 percent August 10, 2001 design submittal 90 percent design submittal September 21, 2001 City submit review comments on 90 percent October 5, 2001 design submittal 100 percent design submittal October 19, 2001 Document reproduction October 25,2001 Begin construction bidding October 26, 2001 EXHIBIT C, CALLOW AVENUE BASIN C~O PUMP STATION Page EXHIBIT D MINIMUM REQUIREMENTS FOR ARCHITECTURAL AND ENGINEERING DESIGN PRODUCT SUBMITTALS City of Bremerton Department of Public Works and Utilities Minimum Requirements for Architectural & Engineering Design Product Submittals 1. INTRODUCTION Quality control reviews are necessary and essential at the milestones indicated. These reviews provide a mechanism to demonstrate and verify that services and work meet the predetermined established standards and requirements. The following table is a summary of document expectations at project submittal milestones of 30%, 60% and 90%. The table is intended to be a guide and it is understood that each project may have requirements that result in variations fi.om the requirements shown. Specifically the project size, location, permitting requirements and complexity may result in variations of the format indicated. Additionally, the Washington State Department of Ecology has established general recommendations for plans and specifications in Chapter Gl-4 of the "Criteria for Sewage Works Design" (the Orange Book) and the Washington Administrative Code (WAC) has established requirements for plans and specifications in WAC 173-240-070. Both of these sources should be referenced during preparation and review. However, the information included on the attached table is typical of most projects and therefore can be used to establish project progress at the milestones indicated. The table indicates generally the level of completion required at each submittal milestone with the following designations: D - indicates the item is required in a draft form; E - indicates the item is to be essentially complete. These designations are general and a further description of the expected level of completion at each submittal milestone follows the table. At all levels of design, drawings must be prepared in accordance to the City's standards for drafting (e.g. software version, layering, title block, etc. The Project Manager should provide the Consultant with the latest drafting standards at the beginning of the project. EXHIBIT D. CALLOW AVENUE BASIN CSO PUMP STATION Page 1 REQUIREMENTS OF LEVEL OF DESIGN 30% 50% 60% 90% General Drawings Title Sheet D E E E Location and Vicinity Map D E E E Drawing Index D D E E General Symbols and Legends D E E E Abbreviations D E E E Design Data and Criteria (i.e. - Hydraulic Profiles, Process Flow Diagrams ) D E E E Key Map D E E E Civil/Sitework Drawings Existing Site and Utility Plans D E E E Revised Site and Utility Plans D D D E Revised Site Grading D D E Site Utilities - Plans & Profiles D D D E Pipeline Alignment Plans & Profiles D D D E Sedimentation & Erosion Control Plan E Civil Details D D E Landscaping Drawings Co~nceptual landscaping - Plan D D E Architectural Drawings Buildings - Plan, Elevations, and Sections D D D E Structnral Drawings Foundation - Plans and Sections D D E E Buildings- Plans, Sections, and Details D D D E Below grade structures - Plan and Section D D D E Mechanical Drawings Major Equipment and Piping Layout - Plans, Sections, and Details D D D E HVAC/Plumbing Plans and Sections D D D E HVAC Schedules and Schematics D E Electrical Drawings One Line Diagrams D D D E Site Electrical - Plan D D D E Power Plans, Control Diagrams~ and Schedules D D E Lighting Plans and Reflective Ceiling Plans D E Major Equipment (i.e. - MCCs, Substations, Transfer Switches, etc.) Layout / D D D E Electrical Room Plans D - Draft; E - complete EXHIBIT D, CAL.LOW AVENUE BASIN CSO PUMP STATION Page 2 REQUIREMENTS OF LEVEL OF DESIGN 30% 50% 60% 90% Instrumentation Drawings Process and Instrumentation Diagrams D D D E Control panel layouts and details D D E Telemetry schematics and design D D E Riser diagrams D E Specifications Table of Contents D E E E First draft of Specialty Specifications (e.g. major equipt.) D D E E Major equipment selection in Products sections. D D E Major material selections completed (pipe, coatings, concrete, etc.) D D E General requirements: (Sequence, conslraints, work scope, asbestos D D E determination, etc) Memorandum on recommended modifications to General Conditions D E Other Submittal Items Basis of Design Technical Memorandum D E E E G~otechnical interpretive report (GIR) D E E E Geotechnical data report (GDR) D E E E Geotechnical baseline report (GBR) D Level I Environmental Assessment E Level II Environmental Assessment (if required) E E Equipment & Instrument List D D D E Contractor/subcontractor qualifications memorandum D D E City supplied safety ehecldist D E O&M impact memorandum E Contract time memorandum E D - Draft; E - Complete EXHIBIT D, CALLOW AVENUE BASIN CSO PUMP STATION Page 3 2. 30 PERCENT LEVEL OF DESIGN At the 30% design level the submittal should show progress toward a coordinated plan set. Items to be generally expected at this level include: A Drawing Index that reflects the total number of drawings anticipated for the completed project. · Title blocks and drawing layouts that allow verification of City standards. · General Symbols, Legends, and Abbreviations that allow verification of City standards. · Design Data and Criteria (Process Schematic) established and depicted in an acceptable format. Site Plan and Vicinity Map that accurately depict the existing site features and boundaries. (including topographical data, coordinate system, zoning, geotechnical boring locations, etc) · Site and Utility Plans that accurately depict existing utilities (above and below ground), buildings, roadways, etc. · Site Plans that accurately depict new structure footprints, locations, and orientation on-site including preliminary finish floor elevations. Site Plan also to include preliminary site grading coordinated with the geotechnical requirements. · Plans and Profiles of pipelines that locate major utilities and piping corridors (horizontal and vertical). Property acquisition and easements necessary for permitting and construction should be identified. · Utility plans that generally identify proposed interfaces with existing utilities. Actual routing and location of connection to existing utility roughly shown. · Architectural plans, sections, and elevations that establish the preliminary room sizes, exterior architectural theme, materials of construction, roof type, etc. Plans adequate to verify access and egress, materials of construction, and other general .building and fire code requirements. · Structural plans that establish foundation type and depict the preliminary foundation layout. Foundation plans adequate to confirm approach in compliance with geotechnical requirements. Floor plans coordinated with the architectural plans. · Mechanical Plans and Sections that depict location of major equipment and major piping alignments to verify clearances and general configurations. Plans also to indicate proposed equipment maintenance features (i'.e. overhead crane and monorails, hatches, pads, etc) and identification of areas requiring noise abasement. · HVAC/Plumbing Plans that depict location of major equipment and major piping alignments. · Evaluation of the level of design that a fire protection system would be included on the drawings. · Preliminary electrical one-line diagrams and site electrical plans. Preliminary layout of electrical moms in adequate detail to determine size requirements and clearances. Identify available corridors for routing of electrical raceways and cable tray. Identify area classifications per NEC. · Preliminary Process and Instrumentation Diagrams (P&IDs) that depict the mechanical equipment, piping, instrumentation and control equipment interlocking. EXHIBIT D, CALLOW AVENUE BASIN CSO PUMP STATION Page 4 · Preliminary Table of Contents for the Specifications. Draft copies of specialized specifications that originate from sources other than City guide specifications. · Preliminary equipment list that includes equipment number, equipment size, equipment power requirements, and basic controls and operating strategies. · Draft Basis of Design Technical Memorandum that summarizes technical criteria and assumptions used for the design and includes an evaluation of code interpretation and permit requirements for the Project. Also include an initial evaluation of safety considerations for equipment access, facility access and egress, and daily maintenance considerations. Identify items requiring modeling. · Draft Geotechnical Interpretive Report (GIR) and Geotechnical Data Report (GDR). · Level I Environmental Assessment and work plan for Level II Environmental Assessment. 3. 50 PERCENT LEVEL OF DESIGN The 50% design level is generally used as an alternative to producing two inteium sets (the 30% and the 60% sets). The degree of completion of the product at 50% is as specified in the table. The list is similar to the 60% list and as such is not re-written here. 4. 60 PERCENT LEVEL OF DESIGN At the 60% design level the submittal should show significant progress toward a completed plan set. The 60 % submittal should reflect review comments fi.om the 30% submittal along with subsequent meetings and design decisions. This submittal should establish final locations, alignments, and configurations and move the design toward final production. Items to be generally expected at this level include: · Title Sheet, Drawing Index, and Location and Vicinity Map essentially complete. · General Symbols, Legends, and Abbreviations essentially complete. · Design Data and Criteria essentially complete. · Site Plan with proposed final location of structures, roadways, and major site elements (fencing, gates, etc). Include proposed contractor staging, storage, access, and off-site corridors (traffic routing plans). · Site Plan with horizontal control and proposed grading. · Plans and Profiles of pipelines with final proposed alignments (horizontal and vertical). Easement limits identified and included on drawings. · Details of manholes, pavement and trench sections, and other civil details. · Proposed landscaping plan and schedules. · Architectural plans, sections, and elevations that depict the proposed final exterior architectural theme, materials of construction, and floor plan of structures. · Structural plans, sections, and details coordinated with other design disciplines. Large structural penetrations identified and potential conflicts with mechanical and electrical features resolved. EXHIBIT D, CALLOW AVENUE BASIN CBO PUMP STATION Page 5 Foundation plans, floor plans, and roof plans to include structural member sizes. Reinforcement detailing partially complete. Mechanical plans, sections, and details with proposed final location of major equipment, piping, and appurtenances. Minor piping partially complete however adequate corridors identified. Location of equipment maintenance features finalized. · HVAC/Plumbing plans and sections adequately complete to verify City standards and building code compliance. Preliminary equipment schedules and system schematics to allow review of system configuration and design intent. Fire protection system design (if required). · Proposed final electrical one-line diagrams, control room layouts, and panel layouts. · Power plans, control diagrams, and schedules adequately complete to review layout and design intent. · Proposed final lighting plan and reflective ceiling plan. · P&IDs developed to greater detail including revisions based on proposed final equipment selection and configuration. · Draft Specifications of all specifications in Divisions 1 through 17. Coordinated such that project specific information has been included and non-pertinent information has been removed. Major equipment specifications should be nearly fmal. First draft of construction sequence, milestones, and constraints. · Equipment list that includes equipment number, equipment size, equipment power requirements, and basic controls and operating strategies for all equipment anticipated on the project. · Final Basis of Design Technical Memorandum that summarizes technical criteria and assumptions used for the design and includes an evaluation of code interpretation and permit requirements for the Project. Also include an evaluation of safety considerations for equipment access, facility access and egress, and daily maintenance considerations. · Geotechnical Interpretive Report (GIR) and Geotechnical Data Report (GDR) incorporating all information obtained to date and recommendations for any additional investigations necessary for design completion. · Level II Environmental Assessment (if required) that evaluates worker health and safety and identifies suspect, contaminated, and hazardous materials of concern for the Project. EXHIBIT D, CALLOW AVENUE BASIN CSO PUMP STATION Page 6 5. 90 PERCENT LEVEL OF DESIGN At the 90% design level the submittal should include all information necessary to complete the 100% documents with the exception of subsequent detailed review comments from the client and regulatory agencies. The 90 % submittal should reflect review comments fi:om the 60% submittal along with subsequent meetings and design decisions. This submittal should reflect coordination between all design disciplines and should require only detailed level corrections to result in a biddable set of documents. Items to be generally expected at this level include: · Title Sheet, Drawing Index, and Location and Vicinity Map complete. · General Symbols, Legends, and Abbreviations complete. · Design Data and Criteria complete. · Site Plan with final location of structures, roadways, and major site elements (fencing, gates, etc). Include contractor staging, storage, access, and off-site corridors (traffic plans). · Plans and Profiles of pipelines with final alignments (horizontal and vertical). Easement limits identified and included on drawings. · Details of manholes, pavement and trench sections, and other civil details. · Sedimentation and Erosion Control Plan and details. · Landscaping plan and schedules. · Architectural plans, sections, and elevations that depict the final exterior architectural theme, materials of construction, and floor plan of structures. · Structural plans, sections, and details coordinated with other design disciplines. Foundation plans, floor plans, and roof plans to include structural member sizes and reinforcement detailing complete. · Mechanical plans, sections, and details with final location of major equipment, piping, and appurtenances. All piping layouts essentially complete. · HVAC/Plumbing plans and sections complete. Equipment schedules and system schematics adequately complete to review system configuration and design intent. · Final electrical one-line diagrams, control room layouts, and panel layouts. · Power plans, control diagrams, and schedules complete and coordinated with process/mechanical design. · Final lighting plan and reflective ceiling plan coordinated with other disciplines. · Final P&IDs developed to greater detail and including revisions from previous comments and coordinated with final operational control strategies. · Final version of Specifications Divisions 1 through 17 incorporating comments from the 60 percent submittal review and reflecting full coordination with drawings. Include final construction sequence, milestones and constraints, measurement and payment, and proposed bid form. Include memorandum with recommendations of changes to be made by City to General Conditions (Section 0700) in the Supplemental General Conditions (Section 0800) EXHIBIT D, CALLOW AVENUE BASIN CSO PUMP STATION Page 7 · Equipment list that includes equipment number, equipment size, equipment power requirements, and basic controls and operating strategies for all equipment on the project. · Final Basis of Design Technical Memorandum that summarizes technical criteria and assumptions used for the design and includes an evaluation of code interpretation for the Project. Also include an evaluation of safety considerations for equipment access, facility access and egress, and daily maintenance considerations. · Final Geotechnical Interpretive Report (GIR) and Geotechnical Data Report (GDR) incorporating all information obtained to date. · Draft Geotechnical Baseline Report (GBR) for projects where this is deemed necessary. · Memorandum summarizing recommended contractor and subcontractor qualifications to be used for the bid evaluation. · Completed safety checklist provided by City. · Memorandum summarizing impacts of the Project on existing systems and probable impacts to the existing system operation and maintenance requirements. · Memorandum evaluating Contract Time. 6. 100 PERCENT LEVEL OF DESIGN The 100% submittal should include changes agreed upon by the reviewer and the person preparing the documents from the 90% submittal. This submittal should reflect coordination between all design disciplines and corrections to this submittal will be done by addenda. Items to be generally expected at this level include: · Final Drawings and Specifications · Final GIR, GDR, and GBR (where required). · Final equipment list. · Final Basis of Design Report. REVIEW CONSIDERATIONS A brief description of special review considerations related to the design submittal disciplines is presented below. EXHIBIT D, CALLOW AVENUE BASIN CSO PUMP STATION Page 8 GENERAL DRAWINGS The items listed under this category are typical for most projects. Exceptions might be the Key Map and the Design Data and Criteria. The Key Map may be required for large or complex drawing sets to assist the user in navigating through the set. The Design Data and Criteria is required if the submittal is to be reviewed by Ecology. For some projects it may be possible to combine a number of the items listed onto common drawing sheets to reduce the number of drawings submitted. However specific attention should be directed to the requirements of permitting and regulatory agencies when reviewing these drawings. These agencies have sometimes established strict criteria for drawing format and content that must be complied with to obtain approval. CIVIL/SITEWORK DRAWINGS It may be possible to combine information onto common drawings and reduce the number of drawings submitted. This is again dependent on the complexity of the project and permit requirements. ELECTRONIC FORM_AT FOR DELIVERABLES Text documents shall be Microsoft® Word 2000. Drawing files shall be AutoCAD 2000®. EXHIBIT D, CALLOW AVENUE BASIN CSO PUMP STATION Page S