HomeMy WebLinkAbout3989 Contract Number: 3989
Vendor: TRANSPORTATION, DEPT OF (WA STATE)
Subject: Traffic Signal Maintenance
Department: PW Ops
File Class: LEG 12 -1
Begin Date: 3/4/1999
End Date: On -Going
Review Date: 11/1/2015
Vault Date:
Comments: Assignment #1 -10 /01 Automatic renewal unless written
termination received by 11/1 any year
AGREEMENT NO. GM-01326
SIGNAL ASSIGNMENT No. 1
This Signal Assignment, made and entered into this [,~n:~ day of ~er--of:~C:lZ ,2001,
is by and between The State of Washington, Department of Transportation, by virtue of Title 47
RCW, hereinafter designated as the "STATE", and the City of Bremerton, 239 Fourth St.,
Bremerton, Washington 98337, hereinafter called the "CITY".
WHEREAS, Master Agreement Number GM-01326, entered into between the STATE and the
CITY is incorporated and by this refer~ce, made a part of this Signal Assignment or Deletion as
if fully set forth herein.
NOW THEREFORE, it is mutually agreed as follows:
Signal Assignment
The work proposed under this Signal Assignment includes the maintenance of signal
systems at the following locations:
1. SR 3 MP 38.29 SR 310 Intercharige (Kitsap Way) Northbound Off-Ramp
2. SR 3 MP 38.29 SR 310 Interchange (Kitsap Way) Southbound Off-Ramp
3. SR 3 MP 45.58 Clear Creek Road Interchange Northbound Off-Ramp
4. SR 3 MP 45.58 Clear Creek Road Interchange Southbound Off-Ramp
5. SR 303 MP 2.97 Fred Meyer Entrance
6. SR 303 MP 8.47 Silverdale Way Interchange Northbound Off-Ramp
7. SR 303 MP 8.58 Silverdale Way Interchange (Home Depot) Southbound
On-Ramp
8. SR 304 MP 0.81 Navy Yard Road Intersection (Added existing signal system)
9. SR 304 MP 1.14 Farragut Street Intersection (Added new signal system)
Effective Date
The effective date to start the above noted Signal Assignment work is
IN WITNESS WHEREOF, the parties hereto have executed this Signal Assignment or
Deletion as of the day and year first above written.
CITY OF BREMERTON (Kitsap Co.) STATE OF WASHINGTON
DEPARTMENT OF TRANSPORTATION
Public Asst. Regio~ Administrator for Operations
Date: fBJlr>/t,i Date: /~9//~2-/O /
Page 1 of 1
EXHIBIT "A"
AGREEMENT NO. GM-01326
SIGNAL ASSIGNMENT or DELETION
This Signal Assi~ment or Deletion, made and entered into this /'~/~ day of
~'¥qo.r-c¼ , tqqq., is by and between The STATE OF WASHINGTON,
DEPARTMENT OF TRANSPORTATION, by virtue of Title 47 RCW, hereinafter designated
the "STATE" and the CITY OF BREMERTON, 239 4th Street, Bremerton, Washington
98337, hereinafter called the "CITY".
WHEREAS, Master Agreement Number GM-01326, entered into between the STATE and the
CITY is incorporated and by this reference, made a part of th/s Signal Assignment or Deletion as
if fully set forth herein.
NOW THEREFORE, it is mutually agreed as follows:
Signal Assignment
The work proposed under this Signal Assignment includes the maintenance of a signal
system (or systems) which has (have, or will be constructed) at the following location(s):
1. SR3 MP 38.29 SR310 Interchange (Kitsap Way) Northbound Off-Ramp
(Under Construction)
2. SR3 MP 38.29 SK310 Interchange (Kitsap Way) Southbound Off-Ramp
3. SR3 MP 45.58 Clear Creek Road Interchange Northbound Off-Ramp
4. SR3 NiP 45.58 Clear Creek Road Interchange Southbound Off-Ramp
5. SK303 MP 2.97 Fred Meyer Entrance
6. SR303 NiP 8.47 Silverdale Way Interchange Northbound Off-Ramp
7. SR303 MP 8.58 Silverdale Way Interchange (Home Depot) Southbound On-
Ramp.
Signal Deletion
The following signal systems arc DELETED from the agreement:
Effective Date
The effective date to start the above noted Signal Assignment work or the deletion of the
above noted Signal is
IN VqlTNESS WHEREOF, the parties hereto have executed this Signal Assignment or
Deletion as of the day and year first above written.
CITY OF BREMERTON STATE OF WASHINGTON
Page 1 of 1
GM-01326
MASTER AGREEMENT FOR SIGNAL MAINTA1NCE
GM-01326
This AGREEMENT made and entered into this ~l~h day of/t~7,t[,~tE,S/ ,1999, is by and between the
State of Washington, Department of Transportation, acting through the Secretary of Transportation, hereinafter
called the "STATE", and the City of Bremerton, 239 4th Street, Bremerton, Washington 98337, acting through
the Mayor, hereinafter called the "CITY."
WHEREAS, the parties hereto entered into AGREEMENT GM-1260 on the 13th day of September, 1991, which
provided for the C1TY to maintain the STATE's traffic signal at the intersection of the SR3 Ramp and Kitsap Way,
and
WHEREAS, AGREEMENT GM-1260 will be superseded with the execution of this agreement, and
WHEREAS, the STATE owns certain traffic signal systems within or near the CITY, and
WHEREAS, it would be to the mutual benefit of the STATE and to the CITY for the CITY to perform the
operation and maintenance o£the subject traffic signals and to establish, in writing, each party's responsibility
toward the operation and maintenance of the subject traffic signals, and
WHEREAS, there is a possibility of future occurrences of simi}ar situations, i.e., traffic signal systems that are
owned by the STATE, and located within or near the CITY limits,
NOW THEREFORE, by virtue of RCW 47.28.140 and in consideration of the terms, conditions, covenants, and
performance contained herein or attached and made part of, IT IS MUTUALLY AGREED AS FOLLOWS:
1
GENERAL
The CITY agrees to accept maintenance and operation of the STATE owned signal systems under the following
conditions.
A. Maintenance and operation shall specifically include the following items:
I. Day to day operation of signal timing, to inclnde coordination and adjustments. Original signal
phasing and timing plans and significant revisions thereto, as determined by the CITY, shall be
provided to the STATE'S Regional Traffic Engineer. The STATE'S Regional Traffic Engineer
can review the signal phasing and timing plans with the C1TY upon request.
2. Removal and replacement of failed components (i.e. load switches, loop amplifiers, conflict
monitors, etc.) inside the control cabinet.
3. Replacing signal lamps that burn out.
4. Annual signal head cleaning and relamping.
5. Maintaining all associated interconnects.
6. Maintaining accurate maintenance records, as to the time and materials used in completing the
various tasks for each signal location.
Page I of 6
GM-01326
B. The CITY is specifically excluded from doing the following work.
1. Repair and/or Replacement of strain poles, mast arms, failed loops, control cabinets, signal
displays and other related devices.
2. Replacement of deteriorated signal equipment due to aging.
3. Painting (City to notify State of need).
In the event a condition exists resulting from storm damage, third party damage, unknown third party damage, or
other reasons, the CITY may of their own volition, remove any obvious and immediate traffic hazards before
notification by the STATE.
The CITY will provide the STATE with all information it possesses pertaining to any third party damage to the
State's signals.
C. The CITY'S response to a notice of defective condition, within the terms of A.2. and A.3. of this
Agreement, and that requires immediate action in the traffic control signal system (such as a black signal, a left turn
burn out, or a red light bum out) shall be such that, to the best of the CITY'S ability, the signal is operating and
fully functional before the next peak hour following the occun'ence of the defective condition.
D. The STATE will perform the following activities:
I. Repair of failed cabinet units which the CITY has removed and which will be returned to the
CITY for reinstallation, replacement to the CITY of any failed controller components which the
CITY has provided to maintain controller operation.
2. Repair of failed loops.
3. Maintain STATE owned intersection illumination.
4. The STATE shall provide and the CITY shall install at no cost to the STATE red LED lights on
the signals covered in the SIGNAL ASSIGNMENT or DELETION document within one year
of execution of the SIGNAL ASSIGNMENT or DELTION document.
11
SIGNAL ASSIGNMENT or DELETION
The Signal Assignment or Deletion document, as shown in Exhibit "A" attached hereto and by reference made a
part of this AGREEMENT, shall include as a minimum a description of the signal(s) installation(s) or deletion(s)
and location(s). The effective date of coverage or deletion shall be defined in the Signal Assignment or Deletion
document.
The Signal Assignment or Deletion shall be signed on behalf of the STATE by the Regional Administrator, or his
designee. The CITY, by the Director of Public Works and Utilities, or his designee shall review the signal
assignment or deletion document and indicate concurrence by signing and returning one copy of the document with
original signature to the STATE.
Page 2 of 6
GM-01326
II1
PAYMENT AND ASSOCIATED COST
The CITY shall be reimbursed by the STATE for each signal system associated with this AGREEMENT by
payment of an annual fixed fee as indicated in EXHIBIT "B" attached hereto and by this reference made a part of
this agreement.
The STATE, in consideration of the faithful performance of CITY work identified in Section I A.1. through A.6. as
maintenance and operation, agrees to pay the CITY the agreed annual fee for each signal maintained under a Signal
Assignment document. Said fee shall be payable prior to June 30th of each year for the preceding calendar year,
and shall be prorated on the actual number of months of operation for that year.
The fixed fee may be updated at the request of either party of this AGREEMENT to reflect rate and/or overhead
increases. The rate structure may be changed upon signature, by both parties, ora supplement to the agreement. The
effective date of the fee adjustment shall be defined by the supplement to the agreement.
The STATE shall be responsible for payment of operational power costs associated with all signals.
During the progress of any and all work assigned to the CITY, and for a period not less than three years from the
date of payment to the CITY for that work, the records and accounts pertaining to said work and accounting
therefore are to be kept available for inspection and audit by the STATE and/or Federal Government and copies of
all records, accounts, documents, or other data pertaining to the project will be furnished upon request.
lfany litigation, claim, or audit is commenced, the records and accounts along with supporting documentation shall
be retained until all litigation, claim or audit finding has been resolved even though such litigation, claim, or audit
continues past the three-year retention period.
In the event that it is determined that overpayment has been made to the CITY by the STATE, the STATE will bill
the CITY for the amount of overpayment. The CITY agrees that if payment has not been received by the STATE
within sixty (60) days after the CITY has been billed, the STATE may effect reimbursement &the total sum due
from monthly fuel tax allotments which the CITY is normally entitled to receive from the Motor Vehicle Fund, and
in accordance with RCW 47.08.090.
IV
TERM OF AGREEMENT
The term of this AGREEMENT shall be for up to one year, beginning on the date first entered above, and ending
on December 31 of that year. This agreement shall automatically be renewed on a calendar year basis unless written
notice of termination is given by either party by the preceding November 1 of any such year. Failure of either party
to notify the other of such termination on or before November 1 of any such year shall cause this agreement to
automatically be renewed for the next ensuing calendar year
Either the STATE or the CITY may terminate this AGREEMENT for any reason with written notice to the other
party at the end of sixty (60) calendar days following receipt of notice. Termination of this agreement shall
constitute termination of all signal assignment documents as well.
Page 3 of 6
GM-01326
V
LEGAL RELATIONS
No liability shall attach to the STATE or the CITY Dy reason o£¢ntering into this AGREEMENT except as
expressly provided herein.
IN WITNESS WHEREOF, the parties hereto have executed this AGREEMENT as of the day and year first
above written.
STATE OF WASHINGTON CITY OF BREMERTON
~1~: ~1~ g:N~i~ y rton, Mayor
Dep~
W. Eu ge ne 'Shrn pleyX,~.~...~
Director, Public Works ~Utilities.
Approved As To Form: Approved As To Form:
~ilfia~Attriffge, ~r] ~el ~nnd~ ~lanca, City Attorney
Assistant AUomey General of Washington
Date:~~/ff~ Date: ~ -& ~ -~
Attest:
Kathleeh ~c~luskey,~
Page 4 of 6
GM-01326
EXHIBIT "A"
AGREEMENT NO. GM-01326
SIGNAL ASSIGNMENT or DELETION
This Signal Assignment or Deletion, made and entered into this day of
, is by and between The STATE OF WASHINGTON, DEPARTMENT OF
TRANSPORTATION, by virtue of Title 47 RCW, hereinafter designated as the "STATE" and the CITY OF
BREMERTON, 239 4th Street, Bremerton, Washington 98337, hereinafter called the "CITY."
WHEREAS, Master Agreement Number GM-01326, entered into between the STATE and the CITY is
incorporated and by this reference, made a part of this Signal Assignment or Deletion as if fully set forth herein.
NOW THEREFORE, it is mutually agreed as follows:
Signal Assignment
The work proposed under this Signal Assignment includes the maintenance of a signal system (or systems) which
has (have, or will be constructed) at the following location(s):
Signal Deletion
The following signal systems are DELETED from the agreement:
Effective Date
The effective date to start the above noted Signal Assignment work or the deletion of the above noted Signal is
IN WITNESS WHEREOF, the parties hereto have executed this Signal Assignment or Deletion as of the day and
year first above written.
CITY OF BREMERTON STATE OF WASHINGTON
DEPARTMENT OF TRANSPORTATION
By: By:
Director of Public Works and Utilities Regional Administrator
Page 5 of 6
GM-01326
EXHIBIT "B"
AGREEMENT NO. GM-01326
SIGNAL ASSIGNMENT
ESTIMATE OF COST
Maintenance Occurrence Labor Labor Cost ~
Activities per year Hours $27.54 per/hr
Observations (hardware review) 10 5 $137.70
Preventive Maintenance 2 3 $ 82.62
Relamp 1 2 $ 55.08
Trouble Calls 6 6 $ 165.24
Review timing/coordination 6 6 $ 165.24
Subtotal Hours & Cost 22 $ 605.88
Truck Cost ~
Equipment Hours $21.50 per/hr
Sigaal Truck 22 $ 473.00
Subtotal Hours & Cost 22 $ 473.00
TOTAL COST TO STATE PER ...............
SIGNAL ASSIGNMENT $1078.88
Page 6 of 6
GM-01326