HomeMy WebLinkAbout140-063_Supplement01.v2
Supplemental Agreement Number
Organization and Address
Phone:
Original Agreement Number
Project Number Execution Date Completion Date
Project Title New Maximum Amount Payable
Description of Work
The Local Agency of
desires to supplement the agreement entered in to with
and executed on and identified as Agreement No.
All provisions in the basic agreement remain in effect except as expressly modified by this supplement.
The changes to the agreement are described as follows:
I
Section 1, SCOPE OF WORK, is hereby changed to read:
II
Section IV, TIME FOR BEGINNING AND COMPLETION, is amended to change the number of calendar days
for completion of the work to read:
III
Section V, PAYMENT, shall be amended as follows:
as set forth in the attached Exhibit A, and by this reference made a part of this supplement.
If you concur with this supplement and agree to the changes as stated above, please sign in the Appropriate
spaces below and return to this office for final action.
By: By:
Consultant Signature Approving Authority Signature
Date
DOT Form 140-063 Revised 09/2005
City of Bremerton
DKS Associates
11/02/2022 315042
See Exhibit A attached
No changes
See Exhibit D attached.
01
315042
DKS Associates
719 2nd Ave, Suite 1250
Seattle, WA 98104
206-328-9800
HSIP-000S(629)11/02/2022 12/31/2024
Systemic Pedestrian Treatments - Rectangular Rapid Flashing Beacons $ 286,543.12
The project will install Rectangular Rapid Flashing Beacons (RRFB) systems at eight locations throughout
the city of Bremerton. The project will include thermoplastic marked crosswalks and ADA curb ramps
associated with the RRFB enhanced marked crosswalks.
Richard Hutchinson, DKS Associates Greg Wheeler, Mayor City of Bremerton
DocuSign Envelope ID: B8E2AA7F-DEC4-4FDD-99BD-66304D32B4A5
11/7/2023
Exhibit “A”
Summary of Payments
Basic
Agreement
Supplement #1 Total
Direct Salary Cost
Overhead
(Including Payroll Additives)
Direct Non-Salary Costs
Fixed Fee
Total
DOT Form 140-063 Revised 09/2005
47,576.53
86,527.44
72,623.86
13,321.42
220,049.25
6,202.45
11,280.40
47,274.34
1,736.69
66,493.87
53,778.98
97,807.84
119,898.20
15,058.11
286,543.12
DocuSign Envelope ID: B8E2AA7F-DEC4-4FDD-99BD-66304D32B4A5
Page 1 of 5
Systemic Pedestrian Treatments- RRFB
Bremerton, WA DKS Associates
EXHIBIT A
SCOPE OF WORK
City of Bremerton - Systemic Pedestrian Treatments- RRFB
Bremerton, WA
Supplement #1
November 1, 2023
Project Description
The City of Bremerton (CITY) requested the DKS team (CONSULTANT) re-design the curb ramps at the
southeast and southwest corner of the Perry Ave and Stone Way intersection to fit with the Kitsap
County sidewalk improvement design north of the intersection crossing the city limits.
During the design, it was identified that the project needs right-of-way acquisitions for one (1) parcel
and eight (8) Temporary Construction Easements (TCE). The original scope of work assumes two (2) TCEs
in support of the City’s project objectives.
All other assumptions from the base contract are still in effect with the exception of tasks and
deliverables delineated in this supplement.
Task 1: Project Management
The CONSULTANT will perform project management and administration tasks for the sub-consultants
contract and additional scope of work.
The CONSULTANT will work with the CITY to coordinate with the County’s design north of the Perry Ave
and Stone Way intersection.
Task 5: 90% Design
The CONSULTANT will revise the 90% PS&E packages for the curb ramp re-design at Perry Ave and Stone
Way. Both southeast and southwest corners will be revised to two curb ramp designs from the current
combined signal ramp design. The CONSULTANT will also add the crosswalk pavement markings on the
east and west leg of the intersection connecting to the County designed curb ramp on the north side of
Stone Way.
DocuSign Envelope ID: B8E2AA7F-DEC4-4FDD-99BD-66304D32B4A5
Page 2 of 5
Systemic Pedestrian Treatments- RRFB
Bremerton, WA DKS Associates
Fee covers redesign of 4 curb ramps at Stone Way and Perry Ave. All other deliverables are unchanged
from base contract.
Task 5 Deliverables:
The curb ramps redesign will be part of the 90% PS&E package. No separated design
deliverables.
Task 6: 100% Design and Bid Documents
The CONSULTANT will incorporate the four curb ramp design at Stone Way and Perry Ave. Both
southeast and southwest corners are changed to two curb ramp designs. The crosswalk pavement
markings are added on the east and west leg of the intersection connecting to the County designed curb
ramp on the north side of Stone Way.
Fee covers redesign of 4 curb ramps at Stone Way and Perry Ave. All other deliverables are unchanged
from base contract.
Task 5 Deliverables:
The curb ramps and pavement marking design will be part of the 100% design and final bid
documents. No separated design deliverables.
Task 8: Right-of-Way Services
ROW Plans
The original contract set aside a $5,500 fee for ROW confirmation, plans, and obtaining title reports
assuming (2) temporary construction easements. As the design is being finalized, the project identified
one parcel that need exhibits, maps and legal descriptions; and eight Temporary Construction
Easements (TCE) will be required for construction.
The CITY authorizes the CONSULTANT to use the $5,500 set-aside budget for ROW plans. This task
revision includes additional budget to cover 6 additional TCEs and one acquisition.
ROW Services
• The right-of-way needs for 30% plans have been developed. The ROW services scope is
amended based on (6) additional temporary construction easements and one fee takes – a total
of six additional parcels in support of the CITY's project objectives
DocuSign Envelope ID: B8E2AA7F-DEC4-4FDD-99BD-66304D32B4A5
Page 3 of 5
Systemic Pedestrian Treatments- RRFB
Bremerton, WA DKS Associates
• Regarding the six (6) additional parcels requiring fee takes and temporary construction
easements, it is assumed they are non-complex in nature, will amount to less than $25,000
each, and therefore valuations can be provided via Administrative Offer Summary (AOS) reports.
It is understood that federal funding will be a component of the program and therefore that
WSDOT Right-of-Way Certification will be required
Project Management
• Attend kick-off meeting with the CITY to obtain further project background and discuss design
impacts and communications approaches for each property/business owner and tour each
project site.
• Lead regular acquisition status meetings, provide verbal and written status reporting, a total of
two 30-minutes status meetings and 6 monthly reports for the acquisition of ROW from six
additional parcels.
• Coordinate with design team, project team, city's public outreach teams in settlement and
mitigation strategies for an additional six parcels.
• Provide oversight into State and Federal compliance issues and requirements for six additional
parcels.
Valuation Services
• Complete Administrative Offer Summaries (AOS's) for six additional parcels - resulting with a
total of eight AOS reports based on WSDOT and Uniform Relocation Act requirements.
• Perform market data research, improvements valuations, for (6) additional acquisitions.
• Integrate valuation findings into final valuation determinations and offer packages for CITY
review/approval for six additional parcels.
• Title Review and Offer Package Preparations for six additional parcels.
• Review preliminary title reports, confirm vesting interest of each parcel affected for six
additional parcels.
• Prepare acquisition files according to WSDOT, CITY and Uniform Relocation Act standards for six
additional parcels.
• Prepare offer packages, conveyance documents, notices and all other documentation associated
with the negotiations process. If acquisitions require the need for fee takes and permanent
easements from additional parcels, an additional budget will be negotiated before commencing
work
Negotiations/Settlement Justifications
DocuSign Envelope ID: B8E2AA7F-DEC4-4FDD-99BD-66304D32B4A5
Page 4 of 5
Systemic Pedestrian Treatments- RRFB
Bremerton, WA DKS Associates
• Contact property owners, impacted by CITY's acquisition, present offer packages for six
additional parcels.
• Negotiate and settlement terms for TCE and/or permits, perform property research,
counteroffer justifications and other data to reach settlement for six additional parcels.
• Conduct a minimum of three (3) significant and meaningful contacts with each property owner
before recommendation of impasse in negotiations for six additional parcels.
• If it becomes apparent that negotiations have reached an impasse and sufficient time has
passed for the property owner to make a settlement decision, the CONSULTANT shall provide
written notice to the CITY of impasse in negotiations and recommendation for condemnation
• If the CITY choses to continue negotiations as opposed to filing condemnation, an additional
budget to extend negotiation efforts will be negotiated.
• Prepare Administrative Justification Settlement Memorandums, per CITY, WSDOT and Uniform
Act requirements for one parcel – resulting in no changes to scope our hours.
• Facilitate execution of all conveyance documents, prepare CITY payment vouchers and
coordinate with CITY on owner settlement payments for six additional parcels.
WSDOT Certification Oversight/Project Close Out
• Prepare all acquisition files for WSDOT Local Area Coordinator (LAC) Review for six additional
parcels.
• Coordinate with WSDOT LAC on certification issues and concerns that arise, as needed
• Provide CITY with final, closed out, acquisition files, both digital and hard copies for six
additional parcels.
Assumptions
• All negotiations shall continue to follow the CITY's approved ROW procedures. This includes
negotiations being conducted by a WSDOT certified real estate agent and diaries kept for all
interactions with property owners
• Any title clearance to be performed by CITY
• Right-of-way plans and right of way legal descriptions to be provided by CONSU LTANT's team
• CITY will facilitate payment of claims to affected property owners.
• Consultant will order and pay for six additional (6) Preliminary Title Reports (PTR's) necessary to
confirm all affected ownerships. Cost of PTR's is included in this Scope and Fee Proposal. Any
title clearance action is not included in this scope of work
• All valuations are assumed to less than $25,000. If above, scope and fee proposal is subject to
revision to account for appraisal and appraisal review costs, per Uniform Act Requirements. An
additional budget to include appraisal fees will be negotiated prior to commencing work
DocuSign Envelope ID: B8E2AA7F-DEC4-4FDD-99BD-66304D32B4A5
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Systemic Pedestrian Treatments- RRFB
Bremerton, WA DKS Associates
• Scope and Fee Proposal in Amendment 1 is based on design assumptions based on the 30% plan
submittal.
Task 8 Deliverables:
• Draft ROW plans - in conjunction with the 30% milestone
• Final ROW plans - in conjunction with 100% PS&E milestone
• Developing project funding estimate (PFE) for WSDOT approval
• Obtaining ROW certification from WSDOT for the project
• Permitting, licensing, recording fees or closing costs are not included.
DocuSign Envelope ID: B8E2AA7F-DEC4-4FDD-99BD-66304D32B4A5
EXHIBIT DHOUR AND FEE ESTIMATE
Project:
10-Oct-23
DKS Associates
Total Fee
Principal Project Senior Project Assistant CAD Project Effective
Task Engineer Manager Engineer Engineer Engineer Technician Coordinator Admin Direct Overhead Profit multiplier
101.65$ 76.89$ 59.66$ 51.25$ 47.21$ 36.63$ 39.15$ 40.43$ Hours Labor Cost 181.87% 28%3.0987
Task 1 - Project Management
1.1 General Project Management 0 8 0 0 0 0 3 0 11 732.57 1,332.33 205.12 2,270.01
1.2 QA/QC 0 4 8 0 0 0 0 0 12 784.84 1,427.39 219.76 2,431.98
1.3 Coordination and Meetings (1)0 4 2 0 0 0 0 0 6 426.88 776.37 119.53 1,322.77
0 16 10 0 0 0 3 0 29 1,944.29 3,536.08 544.40 6,024.77
Task 5: 90% Design
5.1 90% Design Plans 3 8 8 20 18 57 2,721.49 4,949.57 762.02 8,433.08
5.2 90% Specifications 0 0 0 0 0 - - - -
5.3 90% Construction Cost Estimate 0 1 2 3 154.08 280.23 43.14 477.45
5.4 Draft MEF Document 0 0 - - - -
0 3 9 8 22 18 0 0 60 2,875.57$ 5,229.80$ 805.16$ 8,910.53$
Task 6: 100% Design and Bid Documents
6.1 100% Design Plans 1 3 2 12 6 24 1,144.67 2,081.81 320.51 3,546.99
6.2 100% Specifications 0 0 0 0 0 - - - -
6.3 100% Construction Cost Estimate 0 0 1 0 1 47.21 85.86 13.22 146.29
6.4 Final MEF Document 0 0 0 0 - - - -
6.5 Bid Ready Package 1 2 1 4 190.71 346.84 53.40 590.95
0 1 4 2 15 7 0 0 29 1,382.59$ 2,514.52$ 387.13$ 4,284.23$
Task 8 - Right-of-Way Services
8.1 ROW Plans (KPG)
8.2 ROW Services (Abeyta)
0 0 0 0 0 0 0 0 0 -$ -$ -$ -$
SUM 0 20 23 10 37 25 3 0 118 6,202.45$ 11,280.40$ 1,736.69$ 19,219.53$
Sub Consultants:
KPG PSOMAS: Task 8.1 - ROW Plans 3,943.37$
Abeyta: Task 8.2 - ROW services 43,330.97$
ODC:
Milage/Print
Grand Total 66,493.87$
City of Bremerton Systemic Pedestrian Treatments RRFB
Supplement #1
Labor Hour Estimate
Task Totals
Description
Task Total
Task Total
Task Total
City of Bremerton Page 1 of 1 DKS
10/10/2023
DocuSign Envelope ID: B8E2AA7F-DEC4-4FDD-99BD-66304D32B4A5
KPG PSOMAS
COST COMPUTATIONS
Client: DKS
Project: Bremerton Systemic Pedestrian Treatments RRFB
Supplemental Budget for Right of Way Plans and Legal Descriptions
DATE: October 2023
Survey ManagerSurvey Crew II (W/Equip)Survey Crew I (W/Equip)Project SurveyorSenior Survey Technician$82.73 $82.00 $64.50 $54.06 $45.12 Hours Fee
12.1 ROW Rearch 0 -$
12.2 ROW Plans Preparation 24 24 1,082.88$
12.3 Legal Descrriptions and Exhibits 5 5 225.60$
0 0 0 0 29 29 1,308.48$
0 0 0 0 29 29 1,308.48$
ICR Overhead @ 1.7337% = 2,268.51$
Fixed Fee @ 28% = 366.37$
Total KPG (DL + OH + Fixed Fee) = 3,943.37$
N/A
-$
Mileage at current IRS rate -$
Reproduction Allowance -$
-$
3,943.37$
Note: this budget is a supplement to the $5,500 originally allocated for ROW plans and Legal Description Preparation
Task
No.Task Description
Labor Hour Estimate
Total Hours and Labor Fee
Estimate by Task
Task 12 Right-of-Way Plans
Task Total
Done under previous task
Total Estimated Budget
Total Labor Hours and Fee
Subconsultants
Total Subconsultant Expense
Reimbursable Direct Non-Salary Costs
Total Reimbursable Expense
DocuSign Envelope ID: B8E2AA7F-DEC4-4FDD-99BD-66304D32B4A5
Prepared for: DKS Supplement 1
City of Bremerton - Systemic Pedestrian Treatments- RRFB
NEGOTIATION SERVICES
$61.53 $50.32 SR
Item 1: Project Administration Prop Mgt Admin SR/PM Agent Acq Agent Acq Agent Title REO Escrow Total
Coord with City and DKS (three additional hours).3 0 3
Certification Assistance / Coordination with City and WSDOT - four additional
hours 4 0 4
Clerical - 0 0 0
Contract Admin and Management of overall ROW activities (5 additional hours)5 0 5
Administrative Offer Summary Reports (8) Parcels (60 additional hours)24 32 56
Progress Reporting, Meetings & Kick-off Meetings - (5 additional hours)5 0 5
Prepare one ROW Funding Estimate - [8 Parcels: 1 fee take and 7 TCE(s)] = 12
additional hours 12 0 12
Coord w/Subconsultants- 0 0 0
Hours:0 0 53 32 0 0 0 0 85
Direct Labor $:0.00 0.00 3,261.09 1,610.24 0.00 0.00 0.00 0.00 4,871.33$
Item 2: Right-of-Way Acquisition
Title, Plans, and Appr. Review - six additional parcels = 44 additional hours 22 22 44
Pre-Offer/File Setup/Document Prep - 8 packages/files for (7) parcels with
TCE(s) & 1 parcel with a Fee Take = 52 additional hours 25 25 50
Negotiations (TCEs from seven tax parcels and fee take from one parcel) = 108
additional hours.53 55 108
Administrative Settlement Memorandums (1 Parcel) No additional hours.0
Clearing Title - City assumes the risk and/or is responsible for clearing title.0 0 0
Condemn Support - 0 0 0
Data/file & Diary Management, Maintenance for City & WSDOT = six additional
parcesl = 28 additional hours. 14 14 28
Hours:0 0 114 116 0 0 0 0 230
Direct Labor $:0.00 7,014.42 5,837.12 12,851.54$
Direct Labor Totals:
Hours:0 0 167 148 0 0 0 0 315
Dollars:0 0.00 10,275.51 7,447.36 0 0 0 0 17,722.87$
Direct Salary Cost:17,722.87$
Per Parcel Breakdown:Direct Labor Rate:17,722.87$
Summary Audited Overhead Rate:110%19,495.16$
Direct Salary Cost 17,722.87$ Profit:26%4,607.95$
Overhead Cost @ 110.00%19,495.16$ Composite Multiplier:136%41,825.97$
Fee @ 26%4,607.95$ *Total Labor Fee:41,825.97$
Labor 41,825.97$ Expenses:
Expenses 1,505.00$ Review Appraisal -$
Subconsultant -$ Appraisal -$
Contract Total 43,330.97$ Mileage/Travel 825.00$
Reprographic, Copy, & Printing 300.00$
Courier Overnight Postage 380.00$
Subtotal:1,505.00$
*TOTAL 43,330.97$
Abeyta Associates
10/10/2023 / City of Bremerton Project - Fee Supplement 1.05302023 Page1
DocuSign Envelope ID: B8E2AA7F-DEC4-4FDD-99BD-66304D32B4A5