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Home My WebLink About3688 Contract Number: Vendor: Subject: Department: File Class: Begin Date: End Date: Review Date: Vault Date: Comments: 3688 CENCOM - KITSAP CO MDT/CAD Project Police LEG 12-1 10/09/1995 06/15/2010 Cancellation w/60 days written notice Review date for tracking only . ~I FROM.. : ,!3REMERTON POL ICE-PATROL ,At'1( IU IJ~ ,,,.,.. """'wn.. ...... __".... .... ~ L......... FAX NO. :3604735396 Apr. 12 2005 02:47PM P2 TO: MEMORANDUM ~ay 18, 2001 AU CENCOM Policc/.~jrc AgeJlL.'Y Chi~fs & Tbe Sheriff RQ~ M(::Affee~ D~e~tor @ FROM: ~.., SUBJECT: Mobile COlnpl1ter'Terminal (MCT) System Surchar:e ..- .... h. "'!' ...!.U:" "":'N L =:oJ Tho. tjnte l,1as como to formalize the MC'f unit surcharge that was agreed upon last yeaI' for the MobjJe Go~puter TenninaI SY~llem.. As a ~mind('..r, the Policy aoard policy fQr ongoing cosrs (rn~teTlance/suPPOIl;) of new tec~olo~y rhat directly bent,ID~ a user agency' .tri..~1~:~ be p~id by them' usage of the technology. As such, It was ml1~ually agreed that a surcharee of-$1*o<.)9,doLlars per mODth for each MCT unit Ot} the nerwoIk was appropriate. Revenue from this-surchs'I;'ge will pay for annual contt'act mainrenanc.c costs ($12.$184) of th~ MeT backbone and adc1itio:qal staff time recl\ured to support lhe sYStem (estimated @ appro~jtnately $12K the first.year), 1'0.lpat end,' w,e have spent oonsiderabfe time and money in training and establishing,an :MCT help- d~sk" which was activated May 10.2001. During the MCT planning process, I promised we would. not begin tbe sUrCharge until an agl':!ley activated an MCT unit on tho systern. That has now Qceurred and solne aaencies havc..aol;UaUy been using the syste~ shice March. As such, W~ have established June 1. 2001 as the official date to beglxl billing the MCT unit sUl(:harge. Our intent is to bill only fOT MeT "~" lmirs acLivaled . (in the syste.r:n, not registered u~crs. Howeve.r, since the SUPPOtl and .tna.fute:tlanc~ mechaniSnlS a,re in place and ongoing, when an MeT unit ;,$ activated the monthly billing will apply mttil a unit is deactivated and rClllove~ from th~ sYstem for 30 days o~ mo.re. " Auachedto 'dus memOI'al1dum is a sample copy of tho xnoiuhly billing invoice for those agendos , ., \ thit 40 nOt yet have any rlc~ivatl;ld units, Par those agencies that do have activa1.ed units, your copy of the billing invoice; is r~. We will send these irrvoices. directly tQ the. uClJief" qf.~h agency at the beginning of ("JlCh molltb for payment in advance, We; would appref~j#e prompt pl:lyment so That we do nor encounter a fund b~lance problem with our budget For the Sheriff's Depal1ment. we will accomplish billing with a County "'lnterfUl~d Trallsfer" document for direct intcmal tl:ansfer of funds, We bope tq accomplish this nlcMod fot fire district jurisdic:tiODS as well, bu.~ that will rec;l'uirc reaearch ilIld'Te$pective resolutions at' me time. Thank you for your cooperation on this matter. If you have any questions, please don't hesjt~l'~e to cali Direc[or McAffee af360-4 n~520 1. ' ... '.n- Cc: Undershcrii'rBo~vil1e .' FROM :BREMERTON POLICE-PATROL FAX NO. :3604735396 Apr. 12 2005 02:46PM P1 ; MemorandulTl for Record According to a melllorandum (attached) from Ron McAffee, Director of CenCom, dated May 18. 200J, the City of Brcmerton Police Department is t"equired to pay $20.00 per MeT on the network that connects to CenCom for services. This is a surcharge . according to the letter. Until Septe.mber 2003, the Police Deparltllenl had 18 MCTs in service use with CenCorn. The billing fee was $360.00 pet month. The Police Department added 12 lUore and newer MCTs to its inventory for use at that time. Having 30 MC'fs instead of 18 active MC'.I.'s increased the surcharge fee from $360.00 to $600.00 per mon tho Twelve MCTs will be purchased to exchange or backfill t.he original twelve MCTs brought on line in June 2001. This wi]] update the fleet inventory with the latest MeT lechnology. The 30 unit total may drop to 24 when older police vehicles are retired and l'emoVed from the fleet inventory. :fior now the total will remain at 3@..units. This is the second time in 2003 that the surcharge has been an issue. The first time was at the beginning of 2003 following its omission from lhe 2003 budget plan. The ex.iJting contract with CenCot.n does not contain these surcharge agreement terms. It is recommended tha! lh' surcharge and fee process requirement should be identified and cU. - a ) .rmal document than a memorandum from CenCom. Enclosures ~ <' + IEnter Search Criteria, Press Esc Key to Transmit Press Del Key to Terminate Delete Mode CHANGE Contract Transactions Contract Number 3688 IVendor Name CENCOM - KITSAP CO Subject MDT/CAD PROJECT Department POLICE Status Code GOV Amount Begin Date 10/09/1995 Insurance End Date Type Amount Review Date 06/15/2005 + Insurance Total $0.00 Insurance Review Date Comments CANCELLATION W/60 DAYS WRITTEN NOTICE REVIEW DATE FOR TRACKING PURPOSES ONLY + + ORIGINAL l~it~ap County CENCOM l~tter of Intent Agreement for & with the City of Bremerton LETTER OF INTINT PUBLZC SAFETY MOBZLU DATA 'LqE~MIMAL SY,8~M AND COMI~JTBR A:L'D~D DZEPATCH SYS'I~M CAPITAL PROJECT This letter of intent is hereby entered into by Kitsap County, hereinafter referred to as County, and the undersigned public entity, hereinafter referred to as "Participant". County and Participant recognize that this letter of intent is not legally binding. However, both parties further agree that the information to be contributed pursuant to this letter of intent will be utilized for the implementation of the new county-wide Public Safety Mobile Data Terminal System and the replacement of the existing CENCOM Computer Aided Dispatch System, which shall hereinafter be collectively referred to as the MDT/CAD PROJECT. SECTION i - RECITALS= 1.1 County and the Participant are parties to that certain Kitsap County Interlocal Agreement Regarding Emergency Communications and Other Services dated August 25, 1993. 1.2 The CENCOM Policy Board has approved the MDT/CAD PROJECT and has directed that it be implemented as soon as possible. 1.3 In order to implement the MDT/CAD PROJECT, certain parameters must be determined. 1.4 The purpose of this letter of intent is to provide a means for determining the parameters for the MDT/CAD PROJECT. SECTION 2 - PARTIES= 2.1 Ail of the Participants are listed on Exhibit "A" attached hereto. SECTION 3 - PARTICIPATION= 3.1 The Participant agrees to participate in the implementation and process of the MDT/CAD PROJECT. SECTION 4 - TERM: 4.1 The term of this letter of intent is indefinite. Provided, however, that it may be cancelled by any party upon sixty (60) days written notice to County and all other parties listed on Exhibit "A". ~C~ZO~ 5 - NUMBBR OF UNITS: 5.1 The Participant agrees to provide an estimate as soon as possible of the number of mobile data terminal units it will require as of the initial operational date of the MDT/CAD PROJECT. SECTION 6 ~QUIPM~NT= 6.1 The Participant agrees to participate in the analysis of the hardware and software and creation of the standards necessary for implementation of the MDT/CAD PROJECT for submission to the CENCOM Policy Board for approval. SECTICH( 7 - ~uz4DING: 7.1 The Participant recognizes that the acquisition of the individual mobile data terminal units can be funded by the Participant, or financed by the Participant and County, or entirely by County. The Participant agrees to review the financing options and specify its preference prior to submission of the overall plan to the CENCOM Policy Board for approval. SECTION 8 - TRAINING ANDMAINTENANCE STANDARDS= 8:1 The Participant agrees to participate in the development of training and maintenance standards for submission to the CENCOM Policy Board for approval. SECTION 9 - EFFECTIVE DATE: 9.1 This letter of intent shall be effective as of the date of signing by County or the Participant, whichever shall be later. IN WITNESS WHEREOF, this letter of intent has been duly executed by the parties hereto. Dated this ~ day of ~%(~ 1995. PARTICIPANT Official Official BOARD OF CO~ISSIO~RS: Kitsap C~ty, Washington Dated thls ~ day of~ RANLUND, Cha~fm~ , Commi~ioner PHIL BEST,' Commissioner ATTEST: HOL~.~ERSON, ' Clerk of ~he Board ~IBIT #Am Kitsap County Sheriff's Office City of Bremerton City of Bainbridge Island City of Port Orchard City of Poulsbo S'Klallam & Suquamish Tribal Agencies Bainbridge Island Fire Department North Kitsap Fire and Rescue Fire District No. 1 Fire District No. 7 Fire District No. 12 Fire District No. 14 Fire District No. 15 Fire District No. 18