HomeMy WebLinkAbout3707 Contract Number: 3707
Vendor: TRANSPORTATION - DEPT OF (WA STATE)
Subject: SR304 TIP - Real Estate Acquisition #GCA-0146
Department: Engineering
File Class: LEG 12-1
Begin Date: 07/11/1995
End Date: 07/11/2007
Review Date: 02/15/2011
Vault Date: O1/O1/2011
Comments: Amendments #1-6/98 #2-6/O1 #3-6/04
J
RECEIVED
JUL 0 1
Task Assignment ENGINEERING DIVISION
Pursuant to Paragraph II-A of Govemment Agreement for Aid, GC -ot,4o
TA No:
Project Title: SR 304, SR 3 Interchange to Charleston Beach Road
Task Description: The City of Bremerton (City) is contracting with the Washington State
Department of Transportation, Olympic Region, Real Estate Services (RES) to provide appraisal,
acquisition, relocation, and limited property management services in acquiring thirty three
parcels on the above titled project. It is anticipated that work will commence on or around June
15, 2004.
Billings for work will be based on actual costs incurred by the WSDOT. It is estimated that
actual costs for the above-described work will not exceed $450,000. Any costs fbr RES services
beyond $450,000 will require additional written authorization from the City.
Payment under the contract will be made on the basis of billings for work satisfactorily
completed but not more often than once per month.
The City of Bremerton will provide:
· Right of Way and necessary Engineering and Design Plans conforming with local agency
guideline requirements.
· Environmental Assessment.
· Approval of Offers to Purchase
· Approval for any Administrative Settlements.
· Relocation appeals which will be heard by an independent qualified arbitrator after
consultation with Dianna Ayers, WSDOT Assistant Director for Relocation Program, in
accordance with WAC 468-100.
· Engineering support.
Payment of all RES workforce charges incurred for the project, including Contracts of
Service.
· Payment of all acquisition settlement amounts, title clearance fees, and relocation benefits.
· Clearing of right of way.
Real Estate Services will provide:
· Title reports and updates.
· Appraisal Services: All real estate valuation work necessary for the project, including Project
Funding Estimates, Project Sales Data Book, Administrative Offer Summaries, Real Estate
Appraisals and Appraisal Reviews.
· Acquisition Services: Negotiation with property owners including preparation of offer
letters, correspondence, dimes, legal documents, vouchers, clearance of title encumbrances
as set forth in Chapter 8 in the WSDOT "Right of Way Manual", and processing of
documents for recording.
GCA - 0146
Task
Page Two
· Any necessary condemnations.
· Relocation Services in accordance with the Uniform Relocation Assistance and Real Property
Acquisition (Chapter 468-100 WAC) including all displacee contracts, letters,
correspondence, diaries, legal documents and vouchers required.
· Property Management Services limited to the extent of establishing leases with tenants.
· Assistance with public relations and interagency cooperation.
· Secure and manage any subcontractors/consultants in support of this Task.
· Monthly written report on right of way acquisition process stares.
The undersigned agree to the conditions and responsibilities set forth therein and hereby agree to
provide these services in the manner described in the previously referenced GC 0146 Agreement.
Submitted this S~ dayof ~ ,2004
C~e~ Washington State Dept. of Transportation
Cary Bozeman /Randall Hain, Region Administrator
Mayor Olympic Region
Phil Williams, Director Mark L. Ellis, Manager
Public Works and Utilities Olympic Region Real Estate Services
Appr~/-ed4s to f~onn: /~
Washington State Transportation Building
Department of Transportation 310 Maple Park Avenue S.E.
Douglas B. MacDonald P.O. Box 47300
Secretary 0f Transp0~ation Olympia, WA 98504-7300
360-705-7000
City of Bremerton TTY: 1-800-833-6388
wvw~.wsdot.wa.9ov
Department of Public Works & Utilities
3027 Olympus Drive
Bremerton, WA 9§310-4799 Dated: May 19m, 2004
RE: Agreement for Aid, GCA-0146
Acquisition of Public Lands
Termination Date:
This will serve as Amendment No.3 to Agreement No. GCA-0146 dated July 11th, 1995,
between the Department of Transportation and the City of Bremerton. The termination
date of said Agreement will be extended for an additional three years as follows:
"This agreement shall terminate 12 years from the date of execution
hereof unless otherwise terminated or unless extended in writing, by
agreement of both parties."
Please sign, dated, and return all copies of this Amendment to our office. We will furnish
one original for your records after concurrence by the Department of Transportation.
This amendment extends the Agreement and its provisos for three years until July 11t~,
2007.
Sincerely,
Galen Wright
Assistant Director
Local Agency Projects
CONCURRENCE: Cit~~l/~ ~/
Typed Name: .~'l
Date:
CONCU~NCE: State of Washington
Depa~ment of Tr~spo~ation
By:
Typed Nme: Gerald L. GallinAer,
Title: Director, Real Estate Se~ices
Date:
HAY-19-2004 WED 08;32 RH DOT RERL ESTRTE FR× NO, 3603572629 P, 01
I~A¥-19-2004 WED 07:67 Rtl 14~DOT RES F~ NO. 380 705 681l P. 02
0 W~hlngton irate l'~n~por~pti~
Department of ~anspm'tatloil P.O. ~,~
OIy'npia, WA
o Il, 200 / ....
~ent of Public Wor~ ~ gtilides
~: AS~ement for Aid, GCA-0146
~q~sition of Pu~ic
T~oa Dag: ]~y 1 ~, 2001
T~s will s~e as Amendment No.2 q% Agroem~n~ ~o. OCA- 0146, dasd ~aly IJ~,
19~g, be~n ~e De~t of Tr~pa~afi~ and ~he Ci~ of B~me~on. T~ -
t~i~o~ dat~ or said A~ent ~I1 be ~x~d~ for an addi~one]
follows;
"~s a~em~ ~1 m~te 9 ye~s from ~c dag of cxc~tion hegel
o~both p~ies."
Plebe sigm da~ed, and romm all copies of thia Amendment ~ o~r o~ce.
o~ o~ for your recor~ a~cr coneu~eno~ by the Dep~ent
This ~ea~t ex~en~ the A~ea~ ~d its provisos for ~e ye~
~004.
ginc Ix,
Loc~ Agony
Ty~d N~c: ~NN S. ~OR~ON ..,
Tide: ~YOR
CONCu~CE: Sta~ of
By. ~~ ,
Ty~ Gerald L. d~cr
Title~[or. R~al ~mt*
+Browse: Next Previous First Last Update Delete Restart X - Exit
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+Found: 25 Record(s) MAINTAIN Contract Transactions
+ Contract Nun~ber 3707
+
+VendOr Name TRANSPORTATION, DEPT OF (WA STATE)
+subject SR304 TIP - REAL ESTATE ACQUISITION #GCA-0146
+Department ENGINEERINNG
+Status Code GOV
+ Amount
+ Begin Date 07/11/1995
+ Insurance End Date 07/11/2001
+ Type Amount Review Date 02/15/2003
+
+
+
+ Insurance Total $0.00
+ Insurance Review Date
+
+ Comments VAULT 01/01/2003
+
+
Task Assignment
Pursuant to Paragraph II-A of Govermnent Agreement for Aid, GCA-0146
Task: TANo:
Project Title: SR 304, Transportation Improvement Project - Navy Yard Highway Phase
Section 1, Porter St. to Charleston Beach Rd./Missouri Gate Intersection
Task Description: The City of Bremerton (City) is contracting with the Washington State
Department of Transportation, Olympic Region, Real Estate Services (RES) to provide appraisal,
acquisition, relocation, and limited property management services in acquiring nineteen parcels
on the above titled project. It is anticipated that work will commence on or around May 1, 2000
and will be completed by June 30, 2001.
Billings for wolk will be based on actual ccsts incun'ed by the WSDOT. It is estimated that
actual costs for the above described work will not exceed $190,000. Any costs for RES services
beyond $190,000 will require additional written authorization from the City.
Payment under the contract will be made on the basis of billings for work satisfactorily
completed but not more often than once per month.
The City of Bremerton will provide:
· Right of Way and necessary Engineering and Design Plans conforming with local agency
guideline requirements.
· Environmental Assessment.
· Approval of Offers to Purchase
· Approval for any Administrative Settlements.
· Relocation appeals which will be heard by an independent qualified arbitrator after
consultation with Brad Thomas, WSDOT Assistant Director for Relocation Program, in
accordance with WAC 468-100.
· Engineering support.
· Payment of all RES workforce charges incurred for the project, including Contracts of
Service.
· Payment of all acquisition settlement amounts, title clearance fees, and relocation benefits.
· Property Management Services including lease management and clearing of right of way
except that Real Estate Services will establish leases with tenants.
Real Estate Services will provide:
· Title reports and updates.
· Appraisal Services: All real estate valuation work necessary for the project, including Project
Funding Estimates, Project Sales Data Book, Administrative Offer Summaries, Real Estate
Appraisals and Appraisal Reviews.
· Acquisition Services: Negotiation with property owners including preparation of offer
letters, correspondence, diaries, legal documents, vouchers, clearance of title encumbrances
as set forth in Chapter 8 in the WSDOT "Right of Way Manual", and processing of
documents for recording.
GCA - 0146
Task
Page Two
· Any necessary condemnations.
· Relocation Services in accordance with the Uniform Relocation Assistance and Real Property
Acquisition (Chapter 468-100 WAC) including all displacee contracts, letters,
correspondence, diaries, legal documents and vouchers required.
· Property Management Services limited to the extent of establishing leases with tenants.
· Assistance with public relations and interagency cooperation.
· Secure and manage any subcontractors/consultants in support of this Task.
· Monthly written report on fight of way acquisition process status.
The undersigned agree to the conditions and responsibilities set forth therein and hereby agree to
provide these services in the manner described in the previously referenced GC 0146 Agreement.
Submitted this +I~ day of [~ ,2000
!
City of Bremerton Washington State Dept. of Transportation
Lynn'S: Horton ~vi. i~.-~ei~h
Mayor Manage, Olympic Region R. E. Services
Department of Approval:
r~t-"W. EugeneSampley, Director Public Works & Utilities
Approyed as to form:
Glenna L. Malanca, City Attorney
Attest:
Kathleen McCluskey, Director Administrative Services
Washington State Transportation Building
Department of Transportation PO Box 47300
Sld Morrison Olympia, WA 98504-7300
Secretary of Transportation
May 6, 1998
City of Bremerton
Department of Public Works & Utilities
3027 Olympus Drive
Bremerton, WA 98310-4799
RE: Agreement for Aid, GCA-0146
Acquisition of Public Lands
Termination Date: 7-11-98
This will serve as Amendment No. 1 To Agreement No. GCA-0146 Dated July 11, 1995,
between the Department of Transportation and The City of Bremerton. The termination
date of said Agreement will be extended for an additional three years as follows:
"This agreement shall terminate 6 years from the date of execution hereof
unless otherwise terminated or unless extended in writing, by agreement of
both parties."
Please sign, dated, and return all copies of this Amendment to our office. We will furnish
one original for your records a~er concurrence by the Department of Transportation.
This amendment extends the Agreement and its provisos for three years until July 11,
2001.
since~ '~
CONCURRENCE: City of Bremerton
By:~.,~o ~. ~
Typed~lame: Lynn S. }torton
Title: Mayor
Date: May 27, 1998
CONCURRENCE: State of Washington
Department of Tra~amrtatiory ,
qhy~d Name: Joachim Pestin~r, SR/WA
Title: Director, R, eal~Estate Services
Date: g//w~//~'g
GW:mek
GW03
- ~h~oacc~ g~: ?s" I~$oo'r [~'.,q.2.
AMENDMENT NO. 1 TO
TASK ASSIGNMENT NO. 1
Pursuant to Government Agreement for Aid, GCA0146
PROJECT TITLE: Transportation Improvement Project, SR304 Bremerton Ferry Terminal to the SR3
Interchange (WSDOT #TA0080, City #FA2042 and E42043)
PROJECT DESCRIPTION: Widening and realignment of SR304, including access control, HOV lanes,
bike/pedestrian facilities and acquisition parking areas on Burwell Street.
TASK DESCRIPTION: The City of Bremerton (City) is contracting with the Washington State Department of
Transportation, Real Estate Services (RES) to provide appraisals, appraisal review,
project funding estimate, negotiation services, relocation services, and limited property
management services for acquiring parcels on the SR304 Transportation Improvement
Project (A portion of the SR3/SR304 Bremerton Ferry Terminal to Gorst Vicinity
Transportation Improvement Project).
TASK A: No modification
TASK B: Modify as follows:
Add: ' ' ·
m. All condemnation activities.
e. All conderanafion activities.
PAYMENT: No Modifications
TERM: No Modifications
The undersigned agree to the conditions and responsibilities set forth herein and hereby agree to provide these services in
the manner described in the before mentioned GCA0146 agreement.
Submitted this ~ dayof ,Jl~0~-'~ ,19~
STATE OF WASHINGTON
L~S. Ho~n, May~orL JJoacl~wa Pestinger, S~ZA, D;e~, Real Estate Services
W. Eugene Sampley, Bit~-~or of Public Works & Utilities
~--~ (A ~ ~ e Y~~I~~~: ir')~f~~-~[Rec°n[lmen~ed for Approval:
"~ 'M. R. Leit~h, Manager, Real Estate Services
WSDOT, Olympic Region
~ Washington State
Department of Transportation Task Assignment
Agreement .o. I 9TcA0146 I O'°b~tllledlnbyAgre"mantManagar)
Task No. 1 Amendment No. Wor~ Order Authorization No.
All terms and condilions of this a,clreement are in full force and effect for this Task Assignment.
Project Info,~a{;on
Project Title SR 304 Transportation Improvement Project
Project Location Kits,ap Count~ - SR 3 to the Bremerton Ferry Terminal
State Route No. 304 Fed. Aid Project No. .Control Section
Org. Code 433101 Other (If not Highway)
Task Manager Information
Task Manager Randy Witt, Bmmerton City Engineer Phone 360-478-5348 Mailstop
Mailing Address 3207 Olympus Drive, Bremcrton WA 98310-4799
Consultant
Consultant Name Washington State Department of Transportation
Contact Person M.R. Leitch, Manager, Olympic Region Real Estate Services
Phone 360-357-2692 Fax 360-357-2629
Scope of Task Assignment
Provide brief description of work and reference attachments for prime consultant and all subconsultants
(to include detailed de$c~ption of work schedule end estimate).
Description of project and time schedule are set out in the Task Assignment No. I which is attached hereto and made
a part hereof.
Task Schedule and Cost
New Task Task Amendment
Pretask Start Date Junc 15, 1997 Pre-TaskAmt. __$7,00'0.00 Previous Authorized Amt.
No payment for pm-task work done PRIOR to this date
Task Start Date June 15, 1997 Task Amt. $500,000.00 Task Amendment Amt.
No payment for work done PRIOR to this date
Task End Date Total Task Amt. $507,000.00 Total Amended Task Amt.
No payment for work done AFTER this date
Approval Signatures Note: Two original signed Documents are required.
The following signatures authorize (check whichever applies):
[] Pm-task [] Task [] Both t~'le Pre-task and
Consultant / Organization ~ '5;~- ~ Task Assignment
Authorized OepaRment Representative
Agreement Manager Org. Code 433101
Distribution: Originals: [] Agency [] Consultant [] Accountant
DOT Form 130-o10 EF
Reused 4/97 Copies: [] File [] External Audit [] Capital Financial Mgmt.
[] Task Manager [] Consultant Se~/ices [] Other
o: o..~, om=~ e_.. ~ ~1~-¢/ P. tO.
TASK ASSIGNMENT NO. 1
Pursuant to Government Agreement for Aid, GCA0146
PROJECT TITLE: Transportation Improvement Project, SR 304 Bremerton Ferry
Terminal to the SR 3 Interchange (WSDOT #TA0080, City #
E42042 and E42043)
PROJECT DESCRIPTION:Widening and realignment of' SI*, 304, including access control,
HOV lanes, bike/pedestrian facilities and acquisition parking areas
on Burwell Street.
TASK DESCRIPTION: The City of' Bremerton (City) is contracting with the Washington
State Department of Transportation, Peal Estate Services (RES) to
provide appraisals, appraisal review, project funding estimate,
negotiation services, relocation services, and limited property
management services for acquiring parcels on the SR 304
Transportation Improvement Project (A portion of the SR 3/SR
304 Bremerton Ferry Terminal to Gorst Vicinity Transportation
Improvement Project).
TASK A: Project Scoping Estimate for the SR 304 corridor acquisitions as
discussed in the FEIS, including the Burwell Street acquisitions
discussed in TASK B.
RES will be responsible for:
a. Obtain title reports for entire corridor.
b. Provide a project scoping estimate for entire corridor.
City will be responsible for:
a. Incorporating the Project Scoping Estimate into the Design
Report.
b. Necessary preliminary right of` way plan sheets.
Schedule
This task is expected to be completed within 6 weeks of' receipt of'
necessary plan sheets, engineering data and environmental
assessments.
Fee
a. Actual title report costs billed to City.
b. Actual time and expenses for providing project scoping
estimate not to exceed $7,000.
Page 1 of 4 ROW Task Assignment
SR304 Transp Imp Proj
WSDOT/Bremenon
TASK B: Acquisition of property and easements from the Bremerton Fer~y
Terminal to Preble Street. This consists of 91 parcels shown on
Exhibit 1 attached to this agreement.
Acquisition of up to 5 parcels for parking areas on Burwell Street is
included in this Task. The parcels will be identified pending
discussions with the neighborhoods.
Early acquisition properties will be identified and prioritized by the
City for acquisition prior to the access heating.
RES will be responsible for:
a. Title report updates for policies from Task A.
b. Project funding estimate, appraisals and appraisal review.
c. Negotiation services, including preparing all offer letters,
correspondence, diaries, legal documents and vouchers.
d. Clearance of encumbrances as set forth in Chapter 8, Right
of Way manual.
e. Providing relocation services for the above project in
accordance with Uniform Relocation Assistance and Real
Property Acquisition (Chapter 468-100 WAC).
£ Providing all displacee contacts, letters, correspondence,
diaries, legal documents and vouchers required.
g. Review of condemnation ordinance.
h. Process documents for recording.
i. Monthly written project status report.
j Assistance with public relations and interagency
cooperation.
k Limited property management; i.e. establishing leases.
1. Secure and manage subcontractors/ consultants in support
of this work.
City will be responsible for:
a. Right of Way Plan and necessary Engineering and Design
Plans conforming with local agency guideline requirements.
b. Environmental assessment.
c. Payment of all acquisition settlements and relocation
benefits.
d. Review of relocation appeals.
e. All condemnation activities.
£ Engineering support.
g. Payment of all RES workforce charges incurred for the
project, including Contracts of Service.
h. Payment of all title insurance/escrow costs.
Page 2 of 4 ROW Task Assignment
SR304 Transp Imp Proj
WSDOT/Bremerton
i. Manage leases
j. Early acquisition exhibits.
k. Design/Access hearing
Schedule
It is expected that the City will provide approved fight of way plans
by January l, 1998. RES will provide services with the
commitment to acquire all properties by June 15, 1999. Said
completion date is predicated upon receipt of approved right of way
plans by January l, 1998. Should RES not be able to meet this
schedule for any reason, the City will be immediately notified in
accordance with Section lA of the Agreement for Aid.
Furthermore, if the schedule cannot be met by RES staff, RES will
obtain and manage qualified consultants to assist in completion of
the work meeting the schedule and budget requirements.
Administrative Settlement:
Real Estate Services administrative settlement authority for this
project is set forth as follows:
Determination of value amount: (DV) Max Settlement
DV $0 to $100,000 DV plus $15,000
DV $100,000 to $500,000 DV plus 15°./o
DV $500,000 and up DV plus $75,000
All proposed settlements higher than this schedule requires
approval of an administrative review board, which in this case
would be the City.
Fee
WSDOT will charge actual time and overhead for each parcel. It is
expected that this will not exceed $500,000.
PAYMENT: Payment under the contract will be made on the basis of billings for
work satisfactorily completed, but not more often than once per
month. Invoices shall show a breakdown by task. RES shall
submit a statement with each invoice providing a documentation of
costs supporting the invoice, and activities which occurred in each
billing period. Payment requests will be sent to:
City of Bremerton
Department of Public Works and Utilities
3027 Olympus Drive
Bremerton, WA 98310-4779
Attn: Randy Witt, City Engineer
Page 3 of 4 ROW Task Assignment
SR304 Transp Imp Proj
WSDOT/Bremerton
TERM: This TASK Assignment will terminate on December 31, 1999,
unless otherwise extended by the City.
The undersigned agree to the conditions and responsibilities set forth herein and hereby agree to
provide these services in the manner described in the before mentioned GCA0146 agreement.
Submitted this /0° ;r~ay of~0' t~/ , 19~
STATE OF WASHINGTON
CITY OF BREMERTON DEPARTMENT OF
TRANSPORTATION
Lynn S. Horton (~\~o~,-] (j/f~achim Pestinger, SR/WA~
Mayor Director, Real Estate Services
DEPARTMENT OF APPROVAL:
W. Eugene Sampley
Director Public Works/Utilities
Approved as to form: Recommended for Approval
I~ Siev~r-¢ . .
City Attorney Manager, Real Estate Services
WSDOT, Olympic Region
Attest:
Kathleen McCluskey
Director Administrative Services
Page 4 of 4 ROW Task Assignment
SR304 Transp Imp Proj
WSDOT/Bremerton
W
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