HomeMy WebLinkAbout9226 DocuSign Envelope ID: F6656573-1179-4C8F-8699-118757269725
AGENDA BILL
CITY OF BREMERTON 4 D
CITY COUNCIL
SUBJECT: Study Session Date: March 13, 2024
Acceptance of the Missing Middle Housing COUNCIL MEETING Date: March 20, 2024
Grant; and Approval of the Interagency Department: DCD
Agreement with the WA State Department of Presenter: G. Jackson
Commerce Phone: (360) 473-5289
SUMMARY:
The City of Bremerton requested, and was selected to receive, a $75,000 no-match grant from the
Washington State Department of Commerce.
The grant will help fund two items:
1) Consultant costs for graphic design of the Comprehensive Plan District Digest documents to
increase communication and ease of reading,
2) Assist funding for existing DCD staff to develop regulation updates that would allow for"unit lot
subdivision" (something that is required by State law, it is a subdivision type that is more conducive
to creating Missing Middle Housing than traditional subdivisions). Staff will develop proposed
regulation updates, which will include drafting new code language, conducting public outreach, and
future presentations to the Planning Commission and City Council. These grant funds will offset
General Funding that has already been allocated for DCD staff.
ATTACHMENTS:
$75,000 Grant Agreement with Washington State Department of Commerce
FISCAL IMPACTS (Include Budgeted Amount):
This is a no-match grant that will be used to offset the General Fund DCD staff expense to prepare a
Comprehensive Plan District Digests and Unit Lot Subdivision code update.
STUDY SESSION AGENDA: x❑ Limited Presentation ❑ Full Presentation
STUDY SESSION ACTION: 0 Consent Agenda ❑ General Business ❑ Public Hearing
RECOMMENDED MOTION:
Move to accept the no-match grant with the Washington State Department of Commerce in the
amount of$75,000, and authorize the Mayor to finalize and execute the agreement with substantially
the same terms and conditions as presented.
COUNCIL ACTION: ® Approve ❑ Deny ❑ Table ❑ Continue ❑ No Action
Form Updated 11/09/2021
DocuSign Envelope ID: F6656573-1179-4C8F-8699-118757269725
0% Washington State
Department of
1040 Commerce
Interagency Agreement with
Bremerton
through
Growth Management Services
Contract Number:
24-63336-156
For
Middle Housing Grant
Dated:
Date of Execution
DocuSign Envelope ID: F6656573-1179-408F-8699-118757269725
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Depa•:rnent of
v40 Commerce
Table of Contents
Table of Contents 2
Face Sheet 3
Special Terms and Conditions 4
1. AUTHORITY 4
2. CONTRACT MANAGEMENT 4
3. COMPENSATION 4
5. SUBCONTRACTOR DATA COLLECTION 5
6. INSURANCE 5
7. FRAUD AND OTHER LOSS REPORTING 5
8. ORDER OF PRECEDENCE 5
General Terms and Conditions 6
1. DEFINITIONS 6
2. ALL WRITINGS CONTAINED HEREIN 6
3. AMENDMENTS 6
4. ASSIGNMENT 6
5. CONFIDENTIALITY AND SAFEGUARDING OF INFORMATION 6
6. COPYRIGHT 7
7. DISPUTES 8
8. GOVERNING LAW AND VENUE 8
9. INDEMNIFICATION 8
10. LICENSING, ACCREDITATION AND REGISTRATION 8
11. RECAPTURE 8
12. RECORDS MAINTENANCE 8
13. SAVINGS 8
14. SEVERABILITY 9
15. SUBCONTRACTING 9
16. SURVIVAL 9
17. TERMINATION FOR CAUSE 9
18. TERMINATION FOR CONVENIENCE 10
19. TERMINATION PROCEDURES 10
20. TREATMENT OF ASSETS 11
21. WAIVER 11
Attachment A: Scope of Work 12
Attachment B: Budget 14
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Face Sheet
Contract Number: 24-63336-156
Local Government Division Growth Management Services
Middle Housing Grants
1. Contractor 2. Regional Planner
City of Bremerton Benjamin Serr
345 6th Street, Suite 100 Benjamin.Serr(c' commerce.wa.gov
Bremerton,WA-98337
3. Contractor Representative 4. COMMERCE Representative
Andrea Spencer Anne Aurelia Fritzel 1011 Plum Street SE
Community Development Director Housing Planning Manager Olympia,WA 98504
360-473-5283 360-259-5216
An drea.Sp encera ci.brem erton.wa.us Anne.Fritzel acornmerce.wa.gov
5. Contract Amount 6. Funding Source 7. Start Date 8. End Date
$75,000 Federal: ❑ State: ® Other: ❑ N/A: ❑ Date of Execution June 30, 2025
9. Federal Funds(as applicable) Federal Agency: ALN
N/A N/A N/A
10. Tax ID# 11. SWV# 12. UBI # 13. UEI #
N/A 0000221-00 81 007 710 N/A
14. Contract Purpose
For activities that support the preparation and adoption of policies and/or codes and other measures specific to implement
middle housing (RCW 36.70A.030(26)) by applicable statutory deadlines.
COMMERCE,defined as the Department of Commerce, and the Contractor, as defined above, acknowledge and accept the
terms of this Contract and Attachments and have executed this Contract on the date below and warrant they are authorized
to bind their respective agencies. The rights and obligations of both parties to this Contract are governed by this Contract
and the following documents incorporated by reference: Contractor Terms and Conditions including Attachment"A"—Scope
of Work, and Attachment "B"- Budget.
FOR CONTRACTOR FOR COMMERCE
/-DocuSigned by; r^—DocuSigned by:
btorgui
".—0B6DA6DB517F450... '- 80312BC4865C458...
Greg Wheeler, Mayor Mark K. Barkley, Assistant Director
City of Bremerton Local Government Division
4/18/2024 I 1:52 PM PDT 4/19/2024 17:21 AM PDT
Date Date
APPROVED AS TO FORM ONLY
BY ASSISTANT ATTORNEY GENERAL
APPROVAL ON FILE
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Special Terms and Conditions
1. AUTHORITY
COMMERCE and Contractor enter into this Contract pursuant to the authority granted by Chapter
39.34 RCW.
2. CONTRACT MANAGEMENT
The Representative for each of the parties shall be responsible for and shall be the contact person
for all communications and billings regarding the performance of this Contract.
The Representative for COMMERCE and their contact information are identified on the Face Sheet
of this Contract.
The Representative for the Contractor and their contact information are identified on the Face Sheet
of this Contract.
3. COMPENSATION
COMMERCE shall pay an amount not to exceed $75,000 (seventy five thousand dollars), for the
performance of all things necessary for or incidental to the performance of work under this Contract
as set forth in the Scope of Work.
4. BILLING PROCEDURES AND PAYMENT
COMMERCE will pay Contractor upon acceptance of deliverables provided and receipt of properly
completed invoices, which shall be submitted to the Representative for COMMERCE not more often
than monthly nor less than quarterly.
The invoices shall describe and document, to COMMERCE's satisfaction, a description of the work
performed, the progress of the project, and fees. The invoice shall include the Contract Number 24-
63336-156.
Payment shall be considered timely if made by COMMERCE within thirty (30) calendar days after
receipt of properly completed invoices. Payment shall be sent to the address designated by the
Contractor.
COMMERCE may, in its sole discretion, terminate the Contract or withhold payments claimed by the
Contractor for services rendered if the Contractor fails to satisfactorily comply with any term or
condition of this Contract.
No payments in advance or in anticipation of services or supplies to be provided under this Agreement
shall be made by COMMERCE.
Invoices and End of Fiscal Year
Invoices are due on the 20th of the month following the provision of services.
Final invoices for a state fiscal year may be due sooner than the 20th and Commerce will provide
notification of the end of fiscal year due date.
The Contractor must invoice for all expenses from the beginning of the contract through June 30,
regardless of the contract start and end date.
Duplication of Billed Costs
The Contractor shall not bill COMMERCE for services performed under this Agreement, and
COMMERCE shall not pay the Contractor, if the Contractor is entitled to payment or has been or will
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be paid by any other source, including grants, for that service. Any payment made by COMMERCE
for costs that are determined to be duplicate, in Commerce's sole determination, shall be subject to
recapture and may result in suspension or termination of this Contract.
Disallowed Costs
The Contractor is responsible for any audit exceptions or disallowed costs incurred by its own
organization or that of its subcontractors.
COMMERCE may, in its sole discretion, withhold ten percent (10%) from each payment until
acceptance by COMMERCE of the final report(or completion of the project, etc.).
5. SUBCONTRACTOR DATA COLLECTION
Contractor will submit reports, in a form and format to be provided by Commerce and at intervals as
agreed by the parties, regarding work under this Contract performed by subcontractors and the
portion of Contract funds expended for work performed by subcontractors, including but not
necessarily limited to minority-owned,woman-owned, and veteran-owned business subcontractors.
"Subcontractors" shall mean subcontractors of any tier.
6. INSURANCE
Each party certifies that it is self-insured under the State's or local government self-insurance liability
program, and shall be responsible for losses for which it is found liable.
7. FRAUD AND OTHER LOSS REPORTING
Contractor shall report in writing all known or suspected fraud or other loss of any funds or other
property furnished under this Contract immediately or as soon as practicable to the Commerce
Representative identified on the Face Sheet.
8. ORDER OF PRECEDENCE
In the event of an inconsistency in this Contract, the inconsistency shall be resolved by giving
precedence in the following order:
• Applicable federal and state of Washington statutes and regulations
• Special Terms and Conditions
• General Terms and Conditions
• Attachment A—Scope of Work
• Attachment B— Budget
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General Terms and Conditions
1. DEFINITIONS
As used throughout this Contract,the following terms shall have the meaning set forth below:
A. "Authorized Representative" shall mean the Director and/or the designee authorized in writing
to act on the Director's behalf.
B. "COMMERCE" shall mean the Washington Department of Commerce.
C. "Contract" or"Agreement" or"Grant" means the entire written agreement between
COMMERCE and the Contractor, including any Attachments, documents, or materials
incorporated by reference. E-mail or Facsimile transmission of a signed copy of this contract
shall be the same as delivery of an original.
D. "Contractor"or"Grantee" shall mean the entity identified on the face sheet performing
service(s) under this Contract, and shall include all employees and agents of the Contractor.
E. "Personal Information"shall mean information identifiable to any person, including, but not
limited to, information that relates to a person's name, health, finances, education, business,
use or receipt of governmental services or other activities, addresses, telephone numbers,
social security numbers, driver license numbers, other identifying numbers, and any financial
identifiers, and "Protected Health Information" under the federal Health Insurance Portability
and Accountability Act of 1996(HIPAA).
F. "State" shall mean the state of Washington.
G. "Subcontractor"shall mean one not in the employment of the Contractor,who is performing
all or part of those services under this Contract under a separate contract with the Contractor.
The terms "subcontractor"and "subcontractors"mean subcontractor(s) in any tier.
2. ALL WRITINGS CONTAINED HEREIN
This Contract contains all the terms and conditions agreed upon by the parties. No other
understandings, oral or otherwise, regarding the subject matter of this Contract shall be deemed to
exist or to bind any of the parties hereto.
3. AMENDMENTS
This Contract may be amended by mutual agreement of the parties. Such amendments shall not be
binding unless they are in writing and signed by personnel authorized to bind each of the parties.
4. ASSIGNMENT
Neither this Contract, work thereunder, nor any claim arising under this Contract, shall be
transferred or assigned by the Contractor without prior written consent of COMMERCE.
5. CONFIDENTIALITY AND SAFEGUARDING OF INFORMATION
A. "Confidential Information" as used in this section includes:
i. All material provided to the Contractor by COMMERCE that is designated as
"confidential" by COMMERCE;
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ii. All material produced by the Contractor that is designated as"confidential" by
COMMERCE; and
iii. All Personal Information in the possession of the Contractor that may not be disclosed
under state or federal law.
B. The Contractor shall comply with all state and federal laws related to the use, sharing,
transfer, sale, or disclosure of Confidential Information.The Contractor shall use Confidential
Information solely for the purposes of this Contract and shall not use, share, transfer, sell or
disclose any Confidential Information to any third party except with the prior written consent
of COMMERCE or as may be required by law. The Contractor shall take all necessary steps
to assure that Confidential Information is safeguarded to prevent unauthorized use, sharing,
transfer, sale or disclosure of Confidential Information or violation of any state or federal laws
related thereto. Upon request, the Contractor shall provide COMMERCE with its policies and
procedures on confidentiality. COMMERCE may require changes to such policies and
procedures as they apply to this Contract whenever COMMERCE reasonably determines that
changes are necessary to prevent unauthorized disclosures.The Contractor shall make the
changes within the time period specified by COMMERCE. Upon request, the Contractor shall
immediately return to COMMERCE any Confidential Information that COMMERCE
reasonably determines has not been adequately protected by the Contractor against
unauthorized disclosure.
C. Unauthorized Use or Disclosure. The Contractor shall notify COMMERCE within five (5)
working days of any unauthorized use or disclosure of any confidential information, and shall
take necessary steps to mitigate the harmful effects of such use or disclosure.
6. COPYRIGHT
Unless otherwise provided, all Materials produced under this Contract shall be considered "works
for hire"as defined by the U.S. Copyright Act and shall be owned by COMMERCE. COMMERCE
shall be considered the author of such Materials. In the event the Materials are not considered
"works for hire" under the U.S. Copyright laws, the Contractor hereby irrevocably assigns all right,
title, and interest in all Materials, including all intellectual property rights, moral rights, and rights of
publicity to COMMERCE effective from the moment of creation of such Materials.
"Materials" means all items in any format and includes, but is not limited to, data, reports,
documents, pamphlets, advertisements, books, magazines, surveys, studies, computer programs,
films, tapes, and/or sound reproductions. "Ownership"includes the right to copyright, patent,
register and the ability to transfer these rights.
For Materials that are delivered under the Contract, but that incorporate pre-existing materials not
produced under the Contract,the Contractor hereby grants to COMMERCE a nonexclusive, royalty-
free, irrevocable license (with rights to sublicense to others) in such Materials to translate,
reproduce, distribute, prepare derivative works, publicly perform, and publicly display.The
Contractor warrants and represents that the Contractor has all rights and permissions, including
intellectual property rights, moral rights and rights of publicity, necessary to grant such a license to
COMMERCE.
The Contractor shall exert all reasonable effort to advise COMMERCE, at the time of delivery of
Materials furnished under this Contract, of all known or potential invasions of privacy contained
therein and of any portion of such document which was not produced in the performance of this
Contract. The Contractor shall provide COMMERCE with prompt written notice of each notice or
claim of infringement received by the Contractor with respect to any Materials delivered under this
Contract. COMMERCE shall have the right to modify or remove any restrictive markings placed
upon the Materials by the Contractor.
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7. DISPUTES
In the event that a dispute arises under this Agreement, it shall be determined by a Dispute Board in
the following manner: Each party to this Agreement shall appoint one member to the Dispute Board.
The members so appointed shall jointly appoint an additional member to the Dispute Board. The
Dispute Board shall review the facts, Agreement terms and applicable statutes and rules and make
a determination of the dispute. The Dispute Board shall thereafter decide the dispute with the
majority prevailing.The determination of the Dispute Board shall be final and binding on the parties
hereto. As an alternative to this process, either of the parties may request intervention by the
Governor, as provided by RCW 43.17.330, in which event the Governor's process will control.
8. GOVERNING LAW AND VENUE
This Contract shall be construed and interpreted in accordance with the laws of the state of
Washington, and the venue of any action brought hereunder shall be in the Superior Court for
Thurston County.
9. INDEMNIFICATION
Each party shall be solely responsible for the acts of its employees, officers, and agents.
10. LICENSING, ACCREDITATION AND REGISTRATION
The Contractor shall comply with all applicable local, state, and federal licensing, accreditation and
registration requirements or standards necessary for the performance of this Contract.
11. RECAPTURE
In the event that the Contractor fails to perform this Contract in accordance with state laws, federal
laws, and/or the provisions of this Contract, COMMERCE reserves the right to recapture funds in an
amount to compensate COMMERCE for the noncompliance in addition to any other remedies
available at law or in equity.
Repayment by the Contractor of funds under this recapture provision shall occur within the time
period specified by COMMERCE. In the alternative, COMMERCE may recapture such funds from
payments due under this Contract.
12. RECORDS MAINTENANCE
The Contractor shall maintain books, records, documents, data and other evidence relating to this
contract and performance of the services described herein, including but not limited to accounting
procedures and practices that sufficiently and properly reflect all direct and indirect costs of any
nature expended in the performance of this contract.
The Contractor shall retain such records for a period of six years following the date of final payment.
At no additional cost,these records, including materials generated under the contract, shall be
subject at all reasonable times to inspection, review or audit by COMMERCE, personnel duly
authorized by COMMERCE, the Office of the State Auditor, and federal and state officials so
authorized by law, regulation or agreement.
If any litigation, claim or audit is started before the expiration of the six(6) year period,the records
shall be retained until all litigation, claims, or audit findings involving the records have been
resolved.
13. SAVINGS
In the event funding from state, federal, or other sources is withdrawn, reduced, or limited in any
way after the effective date of this Contract and prior to normal completion, COMMERCE may
suspend or terminate the Contract under the 'Termination for Convenience"clause,without the ten
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calendar day notice requirement. In lieu of termination, the Contract may be amended to reflect the
new funding limitations and conditions.
14. SEVERABILITY
The provisions of this contract are intended to be severable. If any term or provision is illegal or
invalid for any reason whatsoever, such illegality or invalidity shall not affect the validity of the
remainder of the contract.
15. SUBCONTRACTING
The Contractor may only subcontract work contemplated under this Contract if it obtains the prior
written approval of COMMERCE.
If COMMERCE approves subcontracting, the Contractor shall maintain written procedures related to
subcontracting, as well as copies of all subcontracts and records related to subcontracts. For cause,
COMMERCE in writing may: (a)require the Contractor to amend its subcontracting procedures as
they relate to this Contract; (b) prohibit the Contractor from subcontracting with a particular person
or entity; or(c) require the Contractor to rescind or amend a subcontract.
Every subcontract shall bind the Subcontractor to follow all applicable terms of this Contract. The
Contractor is responsible to COMMERCE if the Subcontractor fails to comply with any applicable
term or condition of this Contract. The Contractor shall appropriately monitor the activities of the
Subcontractor to assure fiscal conditions of this Contract. In no event shall the existence of a
subcontract operate to release or reduce the liability of the Contractor to COMMERCE for any
breach in the performance of the Contractor's duties.
Every subcontract shall include a term that COMMERCE and the State of Washington are not liable
for claims or damages arising from a Subcontractor's performance of the subcontract.
16. SURVIVAL
The terms, conditions, and warranties contained in this Contract that by their sense and context are
intended to survive the completion of the performance, cancellation or termination of this Contract
shall so survive.
17. TERMINATION FOR CAUSE
In the event COMMERCE determines the Contractor has failed to comply with the conditions of this
contract in a timely manner, COMMERCE has the right to suspend or terminate this contract.
Before suspending or terminating the contract, COMMERCE shall notify the Contractor in writing of
the need to take corrective action. If corrective action is not taken within 30 calendar days, the
contract may be terminated or suspended.
In the event of termination or suspension,the Contractor shall be liable for damages as authorized
by law including, but not limited to, any cost difference between the original contract and the
replacement or cover contract and all administrative costs directly related to the replacement
contract, e.g., cost of the competitive bidding, mailing, advertising and staff time.
COMMERCE reserves the right to suspend all or part of the contract, withhold further payments, or
prohibit the Contractor from incurring additional obligations of funds during investigation of the
alleged compliance breach and pending corrective action by the Contractor or a decision by
COMMERCE to terminate the contract. A termination shall be deemed a"Termination for
Convenience" if it is determined that the Contractor: (1)was not in default; or(2)failure to perform
was outside of his or her control,fault or negligence.
The rights and remedies of COMMERCE provided in this contract are not exclusive and are, in
addition to any other rights and remedies, provided by law.
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18. TERMINATION FOR CONVENIENCE
Except as otherwise provided in this Contract, COMMERCE may, by ten (10) business days' written
notice, beginning on the second day after the mailing, terminate this Contract, in whole or in part. If
this Contract is so terminated, COMMERCE shall be liable only for payment required under the
terms of this Contract for services rendered or goods delivered prior to the effective date of
termination.
19. TERMINATION PROCEDURES
Upon termination of this contract, COMMERCE, in addition to any other rights provided in this
contract, may require the Contractor to deliver to COMMERCE any property specifically produced or
acquired for the performance of such part of this contract as has been terminated.The provisions of
the 'Treatment of Assets"clause shall apply in such property transfer.
COMMERCE shall pay to the Contractor the agreed upon price, if separately stated, for completed
work and services accepted by COMMERCE, and the amount agreed upon by the Contractor and
COMMERCE for(i) completed work and services for which no separate price is stated, (ii) partially
completed work and services, (iii) other property or services that are accepted by COMMERCE, and
(iv)the protection and preservation of property, unless the termination is for default, in which case
the Authorized Representative shall determine the extent of the liability of COMMERCE. Failure to
agree with such determination shall be a dispute within the meaning of the"Disputes"clause of this
contract. COMMERCE may withhold from any amounts due the Contractor such sum as the
Authorized Representative determines to be necessary to protect COMMERCE against potential
loss or liability.
The rights and remedies of COMMERCE provided in this section shall not be exclusive and are in
addition to any other rights and remedies provided by law or under this contract.
After receipt of a notice of termination, and except as otherwise directed by the Authorized
Representative,the Contractor shall:
A. Stop work under the contract on the date, and to the extent specified, in the notice;
B. Place no further orders or subcontracts for materials, services, or facilities except as may be
necessary for completion of such portion of the work under the contract that is not terminated;
C. Assign to COMMERCE, in the manner, at the times, and to the extent directed by the
Authorized Representative, all of the rights, title, and interest of the Contractor under the
orders and subcontracts so terminated, in which case COMMERCE has the right, at its
discretion,to settle or pay any or all claims arising out of the termination of such orders and
subcontracts;
D. Settle all outstanding liabilities and all claims arising out of such termination of orders and
subcontracts, with the approval or ratification of the Authorized Representative to the extent
the Authorized Representative may require, which approval or ratification shall be final for all
the purposes of this clause;
E. Transfer title to COMMERCE and deliver in the manner, at the times, and to the extent
directed by the Authorized Representative any property which, if the contract had been
completed, would have been required to be furnished to COMMERCE;
F. Complete performance of such part of the work as shall not have been terminated by the
Authorized Representative; and
G. Take such action as may be necessary, or as the Authorized Representative may direct, for
the protection and preservation of the property related to this contract, which is in the
possession of the Contractor and in which COMMERCE has or may acquire an interest.
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20. TREATMENT OF ASSETS
Title to all property furnished by COMMERCE shall remain in COMMERCE. Title to all property
furnished by the Contractor,for the cost of which the Contractor is entitled to be reimbursed as a
direct item of cost under this contract, shall pass to and vest in COMMERCE upon delivery of such
property by the Contractor. Title to other property, the cost of which is reimbursable to the
Contractor under this contract, shall pass to and vest in COMMERCE upon (i) issuance for use of
such property in the performance of this contract, or(ii) commencement of use of such property in
the performance of this contract, or(iii)reimbursement of the cost thereof by COMMERCE in whole
or in part,whichever first occurs.
A. Any property of COMMERCE furnished to the Contractor shall, unless otherwise provided
herein or approved by COMMERCE, be used only for the performance of this contract.
B. The Contractor shall be responsible for any loss or damage to property of COMMERCE that
results from the negligence of the Contractor or which results from the failure on the part of
the Contractor to maintain and administer that property in accordance with sound
management practices.
C. If any COMMERCE property is lost, destroyed or damaged, the Contractor shall immediately
notify COMMERCE and shall take all reasonable steps to protect the property from further
damage.
D. The Contractor shall surrender to COMMERCE all property of COMMERCE prior to
settlement upon completion,termination or cancellation of this contract.
E. All reference to the Contractor under this clause shall also include Contractor's employees,
agents or Subcontractors.
21. WAIVER
Waiver of any default or breach shall not be deemed to be a waiver of any subsequent default or
breach. Any waiver shall not be construed to be a modification of the terms of this Contract unless
stated to be such in writing and signed by Authorized Representative of COMMERCE.
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Attachment A: Scope of Work
Grant Objective:
1. Prepare informational "City Council District Digest"documents concerning of HB 1110 and Middle
Housing.
2.Amend subdivision regulations to provide for unit lot subdivision and other subdivision code
amendments necessary to implement HB 1110.
3. Draft middle housing ordinance and development and design regulations for HB 1110.
Actions/Steps/ Description Start Date End Date
Deliverables
Action '1 Create City Council District Digests, describing how 8/2023 2/7/2024
each Council District may be impacted by
Comprehensive Plan update land use modifications,
including implementation of Middle Housing
requirements per HB 1110. Digests include GIS
mapping, demographic data, development data, and
other information.
Step 1.1 Meet with Individual City Council members to discuss 11/2023 1/2024
District Digests, HB 1110 implementation, and any
requested alterations to District Digest prior to public
release.
Step 1.2 Tour individual City Council Districts with individual 11/2023 1/2024
Council members to discuss built environment, land
use proposal, and HB 1110 implementation.
Step 1.3 Revise City Council District Digests based on City 11/2023 1/2024
Council member feedback.This includes potential
mapping,text, and data alterations.
Step 1.4 Draft public notification materials advertising City 11/2023 1/2024
Council District Digests for upcoming City Council
meetings, including posting flyers at City Parks,
publication on Bremerton School District parent
notification system Peachjar, advertising on City
webpage, notifying interested parties, and more.
Step 1.5 Present District Digests at City Council Study 1/2024 1/2024
Session, discuss HB 1110 implementation.
Step 1.6 Present District Digests at City Council Regular 2/2024 2/2024
Meeting, discuss HB 1110 implementation, and
overall housing strategy for Comprehensive Plan
update.
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Deliverable 1 City Council Packet & Final District Digests as they 6/15/2024
relate to Middle Housing.
Action 2 Create Draft zoning code amendments in legislative 6/2024 1/31/2025
markup regarding Unit lot subdivision, and other
subdivision zoning code amendments necessary to
implement HB 1110.
Step 2.1 Review Commerce middle housing model ordinance 1/23/2024 3/31/2024
anticipated January 23, 2024
Step 2.2 Participate in Commerce lead educational 1/23/2024 6/15/2024
opportunities regarding model ordinance.
Deliverable 2 Draft Middle Housing ordinance (zoning code 1/31/2025
amendments)in legislative mark up.
Action 3 Public process for review of Middle Housing
Ordinance (zoning code amendments).
Step 3.1 Develop report, analysis for start of public process. 6/2024 10/2024
Planning Commission or Public Open House
meeting(s) early for preliminary discussions.
Step 3.2 Prepare notices, distribute information, and public 6/2024 10/2024
outreach.
Step 3.3 Perform Planning Commission Workshop(s) on 6/2024 11/2024
specific topics, incorporate and gather the
Commission and public comment(s).
Step 3.4 Conduct Agency/Tribal review and outreach. 2/2025 2/2025
Step 3.5 Present recommended amendments to Planning 3/2025 3/2025
Commission and public hearing.
Step 3.6 Prepare draft ordinance and City Council Packet, 3/2025 4/2025
prepare notices, and distribute information.
Step 3.7 Present to City Council Study Session and Public 5/2025 5/2025
Hearing.
Step 3.8 Prepare for Council adoption and implementation. 5/2025 5/2025
Deliverable 3 Draft Middle Housing Ordinance and Summary 6/15/2025
Report on Public Outreach
-------------------------------------
Page 13 of 14
DocuSign Envelope ID: F6656573-1179-408F-8699-118757269725
A4011A Washing:on State
;imp
Commeent rce
f
Attachment B: Budget
Grant Objective:
1. Prepare informational "City Council District Digest" documents concerning of HB 1110 and Middle Housing.
2. Amend subdivision regulations to provide for unit lot subdivision and other subdivision code amendments
necessary to implement HB 1110.
3. Draft middle housing ordinance and development and design regulations for H B 1110.
Commerce
Deliverables Fiscal Year(FY) Funds
Deliverable 1. FY1- June 15, 2024 $37,500
City Council Packet& Final District Digests as they relate to Middle
Housing
Deliverable 2. FY2—January 31, $18,750
Draft Middle Housing ordinance (zoning code amendments)in 2025
legislative mark up.
Deliverable 3. FY2—June 15, 2025 $18,750
Draft Middle Housing Ordinance and Summary Report on Public
Outreach
Contract Total: $75,000
Funds must be invoiced in the appropriate fiscal year (FY1 or FY2), or they may not be able to be
paid. Please be sure to invoice for all FY1 by June 30, 2024 and FY2 by June 30, 2025.
-------------------------------------
Page 14of14
DocuSign Envelope ID: F6656573-1179-4C8F-8699-118757269725
Internal routing form. Will be deleted after contract fully signed..
Commerce GMS programs - Contract review and routing form
Reviewer Name Initials and Date
DS
Budget Analyst Corina Campbell r
C 3/27/2024 1 9:11 PM PDT
DS 4/1/2024 1 8:21 AM PDT
GMS Managing Director Dave Andersen pa
DS
Deputy Assistant Director—LGD Tony Hanson 4/19/2024 1 7:16 AM PDT
DocuSign Envelope ID: F6656573-1179-4C8F-8699-118757269725
Bremerton City Attorney
Contract Review Sheet
GENERAL CITY ATTORNEY TRACKING# 240109
Date Received: 2/27/24
Contractor: Department of Commerce
Purpose: Interagency Agreement - Middle Housing Grant
Contract Amount: $ 75,000
Contract Term: Until 6/30/25
Originator/Depaitinent Contact: Garrett/Planning Phone: X5289
Request Comments By: 3/1/24
RISK MANAGER REVIEW
❑ APPROVE El NOT APPROVE
Reviewer Initials: Date:
Comments:
CITY ATTORNEY
El APPROVE ❑ NOT APPROVE 1=1 Needs to go to Council
Reviewer Initials: MRR Date: 3.1.24
Comments:
ROUTED TO Garrett 3/1/24
R:\LEGAL\Contracts\FORMS\Contract Review Request.doc
****Attorney-Client Communication. Not for Dissemination****
DocuSign Envelope ID: F6656573-1179-4C8F-8699-118757269725
Action History (UTC-08:00)Pacific Time(US&Canada)
Submit by Melinda Monroe 3/20/2024 6:47:57 PM (Start)
Approve by Melinda Monroe 3/20/2024 6:48:26 PM (Contracts SME:Approve/Reject)
• The task was assigned to Melinda Monroe 3/20/2024 6:48 PM
Approve by Mike Riley 3/21/2024 12:24:42 PM (Finance Review:Approve/Reject)
• The task was assigned to Mike Riley 3/20/2024 6:48 PM
Approve by Stephanie Olson 3/21/2024 12:34:30 PM(Legal Review:Approve/Reject)
• Stephanie Olson assigned the task to Stephanie Olson 3/21/2024 12:33 PM
• The task was assigned to Legal 3/21/2024 12:24 PM
DocuSign Envelope ID: F6656573-1179-4C8F-8699-118757269725
Contract approval submission
kI ln4/itrrovII
Submission Information
Submitter Melinda Monroe-Melinda.Monroe@ci.bremerton.wa.us
Submission Priority* Initial
Submission Type* New contract
Previous Contract
Contract Type* Funding agreement
Department* Community Development
Division* Building&Planning
Company/Entity* Department of Commerce
Contract/Project Missing Middle Housing
Name* Short description.Something to help identify the contract.E.g."Lower Lebo paving","Off duty agreement"
Effective Date 3/20/2024
Desired start date of contract term,may not be required.
Expiration Date Expected expire dated,may not be required.
Renewal Date 3/20/2024
The date to start reviewing if current contract should be renewed
Contract Cost* $ 75,000.00
Total estimated budget amount for entire contract term,including taxes.
Contract Upload* Draft Contract Attachment.pdf 737.29KB
03_20_2024 4D.pdf 51.14KB
Max allowed 5
Vendor Approved* Yes
No
N/A
Has the vendor approved this contract
Submission Notes Instructions or comments for reviewer
Signatures
COB Signer Name Greg Wheeler
COB Signer Title Mayor
DocuSign Envelope ID: F6656573-1179-4C8F-8699-118757269725
Vendor Signer Greg Wheeler
Name* Name of signer with authority to sign the contract
Vendor Title* Mayor
Title of signer
Vendor Email* Greg.Wheeler@ci.bremerton.wa.us
Email where DocuSign will send contract
Contract Administrator Review
Legal Signer* Mychael Raya
Contract
Administrator Upload
Legal Review
Legal Review Upload 240109.pdf 589.54KB
DocuSign Envelope ID: F6656573-1179-4C8F-8699-118757269725
AGENDA BILL
CITY OF BREMERTON 4 D
CITY COUNCIL
SUBJECT: Study Session Date: March 13, 2024
Acceptance of the Missing Middle Housing COUNCIL MEETING Date: March 20, 2024
Grant; and Approval of the Interagency Department: DCD
Agreement with the WA State Department of Presenter: G. Jackson
Commerce Phone: (360) 473-5289
SUMMARY:
The City of Bremerton requested, and was selected to receive, a $75,000 no-match grant from the
Washington State Department of Commerce.
The grant will help fund two items:
1) Consultant costs for graphic design of the Comprehensive Plan District Digest documents to
increase communication and ease of reading,
2) Assist funding for existing DCD staff to develop regulation updates that would allow for"unit lot
subdivision" (something that is required by State law, it is a subdivision type that is more conducive
to creating Missing Middle Housing than traditional subdivisions). Staff will develop proposed
regulation updates, which will include drafting new code language, conducting public outreach, and
future presentations to the Planning Commission and City Council. These grant funds will offset
General Funding that has already been allocated for DCD staff.
ATTACHMENTS:
$75,000 Grant Agreement with Washington State Department of Commerce
FISCAL IMPACTS (Include Budgeted Amount):
This is a no-match grant that will be used to offset the General Fund DCD staff expense to prepare a
Comprehensive Plan District Digests and Unit Lot Subdivision code update.
STUDY SESSION AGENDA: x❑ Limited Presentation ❑ Full Presentation
STUDY SESSION ACTION: 0 Consent Agenda ❑ General Business ❑ Public Hearing
RECOMMENDED MOTION:
Move to accept the no-match grant with the Washington State Department of Commerce in the
amount of$75,000, and authorize the Mayor to finalize and execute the agreement with substantially
the same terms and conditions as presented.
COUNCIL ACTION: ® Approve ❑ Deny ❑ Table ❑ Continue ❑ No Action
Form Updated 11/09/2021
DocuSign
Certificate Of Completion
Envelope Id: F665657311794C8F8699118757269725 Status:Completed
Subject:Complete with DocuSign: Bremerton Middle Housing
Division:
Local Government
Program: MH
Co ntractN u m be r: 24-63336-156
DocumentType:Contract
Source Envelope:
Document Pages:20 Signatures:2 Envelope Originator:
Certificate Pages:6 Initials:3 Ashley Murphy
AutoNav: Enabled 1011 Plum Street SE
Envelopeld Stamping: Enabled MS 42525
Time Zone:(UTC-08:00)Pacific Time(US&Canada) Olympia,WA 98504-2525
ashley.murphy@commerce.wa.gov
IP Address: 198.239.106.226
Record Tracking
Status:Original Holder:Ashley Murphy Location: DocuSign
3/27/2024 6:13:43 PM ashley.murphy@commerce.wa.gov
Security Appliance Status:Connected Pool:StateLocal
Storage Appliance Status:Connected Pool:Washington State Department of Commerce Location: DocuSign
Signer Events Signature Timestamp
Corina Campbell DS Sent:3/27/2024 6:16:33 PM
corina.campbell@commerce.wa.gov CC Viewed:3/27/2024 9:11:25 PM
Security Level: Email,Account Authentication Signed:3/27/2024 9:11:33 PM
(None)
Signature Adoption: Pre-selected Style
Using IP Address: 147.55.134.23
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Dave Andersen r-DS Sent:3/27/2024 9:11:34 PM
dave.andersen@commerce.wa.gov VII Viewed:4/1/2024 8:21:01 AM
Security Level: Email,Account Authentication Signed:4/1/2024 8:21:06 AM
(None)
Signature Adoption: Pre-selected Style
Using IP Address: 147.55.149.234
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Greg Wheeler DocuSigned by: Sent:4/18/2024 1:00:07 PM
Greg.wheeler@ci.bremerton.wa.us Viewed:4/18/2024 1:51:14 PM
`-oB6oa6DB517F45o
Mayor ... Signed:4/18/2024 1:52:49 PM
Security Level: Email,Account Authentication
(None) Signature Adoption: Pre-selected Style
Using IP Address:64.156.71.82
Electronic Record and Signature Disclosure:
Accepted:4/18/2024 1:51:14 PM
ID:cd974111-fd73-43ef-b778-2bcf658dc75f
Signer Events Signature Timestamp
Tony Hanson ,--°S Sent:4/18/2024 1:52:53 PM
tony.hanson@commerce.wa.gov Viewed:4/19/2024 7:15:52 AM
Washington State Department of Commerce Signed:4/19/2024 7:16:02 AM
Security Level: Email,Account Authentication
(None) Signature Adoption: Pre-selected Style
Using IP Address: 147.55.149.229
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Mark Barkley --DocuSigned by: Sent:4/19/2024 7:16:05 AM
mark.barkley@commerce.wa.gov ll& Vl 15aV'W Viewed:4/19/2024 7:21:18 AM
`-80312 B 04865 C458...
Assistant Director Signed:4/19/2024 7:21:25 AM
Washington State Department of Commerce
Security Level: Email,Account Authentication
Signature Adoption: Pre-selected Style
(None) Using IP Address: 198.239.106.137
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
In Person Signer Events Signature Timestamp
Editor Delivery Events Status Timestamp
Agent Delivery Events Status Timestamp
Intermediary Delivery Events Status Timestamp
Certified Delivery Events Status Timestamp
Carbon Copy Events Status Timestamp
Paul Johnson Sent:3/27/2024 6:16:33 PM
paul.johnson@commerce.wa.gov COPIED
J 9
Security Level: Email,Account Authentication
(None)
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Deborah Jacobs Sent:4/18/2024 1:00:07 PM
@ 9commerce.wa.deborah.jacobs ov COPIED
J
Security Level: Email,Account Authentication
(None)
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Garrett Jackson Sent:4/18/2024 1:00:06 PM
Garrett.Jackson@ci.bremerton.wa.us COPIED Viewed:4/18/2024 3:35:15 PM
Security Level: Email,Account Authentication
(None)
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Melinda Monroe Sent:4/18/2024 1:00:07 PM
Melinda.monroe@ci.bremerton.wa.us COPIED Viewed:4/19/2024 8:17:28 AM
Security Level: Email,Account Authentication
(None)
Electronic Record and Signature Disclosure:
Accepted: 11/9/2023 9:53:43 AM
ID:4ac437eb-d3c4-42fd-9ed0-9a1 f31 a17e0e
Witness Events Signature Timestamp
Notary Events Signature Timestamp
Envelope Summary Events Status Timestamps
Envelope Sent Hashed/Encrypted 3/27/2024 6:16:33 PM
Envelope Updated Security Checked 4/3/2024 12:28:27 PM
Envelope Updated Security Checked 4/3/2024 12:28:27 PM
Envelope Updated Security Checked 4/3/2024 12:28:27 PM
Certified Delivered Security Checked 4/19/2024 7:21:18 AM
Signing Complete Security Checked 4/19/2024 7:21:25 AM
Completed Security Checked 4/19/2024 7:21:25 AM
Payment Events Status Timestamps
Electronic Record and Signature Disclosure
Electronic Record and Signature Disclosure created on:8/11/2020 4:44:12 PM
Parties agreed to:Greg Wheeler,Melinda Monroe
ELECTRONIC RECORD AND SIGNATURE DISCLOSURE
From time to time, Washington State Department of Commerce (we, us or Company)may be
required by law to provide to you certain written notices or disclosures. Described below are the
terms and conditions for providing to you such notices and disclosures electronically through the
DocuSign system. Please read the information below carefully and thoroughly, and if you can
access this information electronically to your satisfaction and agree to this Electronic Record and
Signature Disclosure (ERSD), please confirm your agreement by selecting the check-box next to
`I agree to use electronic records and signatures' before clicking `CONTINUE' within the
DocuSign system.
Getting paper copies
At any time, you may request from us a paper copy of any record provided or made available
electronically to you by us. You will have the ability to download and print documents we send
to you through the DocuSign system during and immediately after the signing session and, if you
elect to create a DocuSign account, you may access the documents for a limited period of time
(usually 30 days) after such documents are first sent to you. After such time, if you wish for us to
send you paper copies of any such documents from our office to you, you will be charged a
$0.15 per-page fee. You may request delivery of such paper copies from us by following the
procedure described below.
Withdrawing your consent
If you decide to receive notices and disclosures from us electronically, you may at any time
change your mind and tell us that thereafter you want to receive required notices and disclosures
only in paper format. How you must inform us of your decision to receive future notices and
disclosure in paper format and withdraw your consent to receive notices and disclosures
electronically is described below.
Consequences of changing your mind
If you elect to receive required notices and disclosures only in paper format, it will slow the
speed at which we can complete certain steps in transactions with you and delivering services to
you because we will need first to send the required notices or disclosures to you in paper format,
and then wait until we receive back from you your acknowledgment of your receipt of such
paper notices or disclosures. Further, you will no longer be able to use the DocuSign system to
receive required notices and consents electronically from us or to sign electronically documents
from us.
All notices and disclosures will be sent to you electronically
Unless you tell us otherwise in accordance with the procedures described herein, we will provide
electronically to you through the DocuSign system all required notices, disclosures,
authorizations, acknowledgements, and other documents that are required to be provided or made
available to you during the course of our relationship with you. To reduce the chance of you
inadvertently not receiving any notice or disclosure, we prefer to provide all of the required
notices and disclosures to you by the same method and to the same address that you have given
us. Thus, you can receive all the disclosures and notices electronically or in paper format through
the paper mail delivery system. If you do not agree with this process, please let us know as
described below. Please also see the paragraph immediately above that describes the
consequences of your electing not to receive delivery of the notices and disclosures
electronically from us.
How to contact Washington State Department of Commerce:
You may contact us to let us know of your changes as to how we may contact you electronically,
to request paper copies of certain information from us, and to withdraw your prior consent to
receive notices and disclosures electronically as follows:
To contact us by email send messages to: docusign@commerce.wa.gov
To advise Washington State Department of Commerce of your new email address
To let us know of a change in your email address where we should send notices and disclosures
electronically to you, you must send an email message to us at docusign@commerce.wa.gov and
in the body of such request you must state: your previous email address, your new email
address. We do not require any other information from you to change your email address.
If you created a DocuSign account, you may update it with your new email address through your
account preferences.
To request paper copies from Washington State Department of Commerce
To request delivery from us of paper copies of the notices and disclosures previously provided
by us to you electronically, you must send us an email to docusign@commerce.wa.gov and in
the body of such request you must state your email address, full name, mailing address, and
telephone number. We will bill you for any fees at that time, if any.
To withdraw your consent with Washington State Department of Commerce
To inform us that you no longer wish to receive future notices and disclosures in electronic
format you may:
i. decline to sign a document from within your signing session, and on the subsequent page,
select the check-box indicating you wish to withdraw your consent, or you may;
ii. send us an email to docusign@commerce.wa.gov and in the body of such request you must
state your email,full name, mailing address, and telephone number. We do not need any other
information from you to withdraw consent.. The consequences of your withdrawing consent for
online documents will be that transactions may take a longer time to process..
Required hardware and software
The minimum system requirements for using the DocuSign system may change over time. The
current system requirements are found here: https://support.docusign.com/guides/signer-guide-
signing-system-requirements.
Acknowledging your access and consent to receive and sign documents electronically
To confirm to us that you can access this information electronically, which will be similar to
other electronic notices and disclosures that we will provide to you, please confirm that you have
read this ERSD, and(i)that you are able to print on paper or electronically save this ERSD for
your future reference and access; or (ii)that you are able to email this ERSD to an email address
where you will be able to print on paper or save it for your future reference and access. Further,
if you consent to receiving notices and disclosures exclusively in electronic format as described
herein,then select the check-box next to `I agree to use electronic records and signatures' before
clicking `CONTINUE' within the DocuSign system.
By selecting the check-box next to `I agree to use electronic records and signatures', you confirm
that:
• You can access and read this Electronic Record and Signature Disclosure; and
• You can print on paper this Electronic Record and Signature Disclosure, or save or send
this Electronic Record and Disclosure to a location where you can print it, for future
reference and access; and
• Until or unless you notify Washington State Department of Commerce as described
above, you consent to receive exclusively through electronic means all notices,
disclosures, authorizations, acknowledgements, and other documents that are required to
be provided or made available to you by Washington State Department of Commerce
during the course of your relationship with Washington State Department of Commerce.