HomeMy WebLinkAbout3308AGENDA BILL
CITY OF BREMERTON 5JCITYCOUNCIL
SUBJECT: Interlocal Agreement Study Session Date: May 8, 2019
with the Peninsula Regional Transportation COUNCIL MEETING Date: May 15, 2019
Planning Organization Department: Public Works
Presenter: Andrea Archer-Parsons
Phone: (360) 473-2317
SUMMARY: The Peninsula Regional Transportation Planning Organization (PRTPO) was originally
established in 1990 by Clallam, Jefferson, Mason, and Kitsap Counties. The PRTPO has undertaken
an update to the Interlocal Agreement (ILA) to reflect statutory and regulatory changes and to
address a change in the lead planning agency. WSDOT has been the lead planning agency from
1990, but notified PRTPO last summer that effective July 1, 2019 it will no longer fulfill that role;
Kitsap Transit has agreed to become the new lead planning organization and Jefferson Transit will
be the new fiscal agent. Execution of the ILA will retain Bremerton's full voting rights for matters
before the Executive Committee and our seat on the Technical Advisory Committee.
ATTACHMENTS: Interlocal Agreement for the Peninsula Regional Transportation Planning
Organization
FISCAL IMPACTS (Include Budgeted Amount): There are no fiscal impacts. PRTPO does not
charge membership fees.
STUDY SESSION AGENDA: I=1 Limited Presentation Full Presentation
STUDY SESSION ACTION: M Consent Agenda General Business Public Hearing
RECOMMENDED MOTION:
Move to approve the Interlocal Agreement with the Peninsula Regional Transportation Planning
Organization, and authorize the Mayor to finalize and execute the agreement with substantially the
same terms and conditions as presented.
COUNCIL ACTION: IZ Approve Deny Table Continue No Action
Form Updated 01/02/2018
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3308
PENINSULA REGIONAL TRANSPORTATION PLANNING ORG
Regional Transportation Planning
Comm Devel
LEG 12-1
02/06/1991
06/15/2010
Clallam/Jefferson/Kitsap/Mason Counties
Indefinj,te Term
Review date for tracking only
PENINSULA REGIONAL
JUN 0 6 1991
TRANSPORTATION PI.ANNING ORGANIZATION
BUIL~ING DEPARTMEN?
THIS AGREEMENT is made and entered into by and between the undersigned member
agencies of the State of Washington to establish the Peninsula Regional Transportation Planning
Organization, pursuant to provisions of the Inter-Local Cooperation Act of 1967, Chapter 39.34
R.C.W. and the Growth Management Act of 1990.
Definitions
For the purpose of this inter-loca4agreement and all other agreements, contracts and
documents executed, adopted or approved pursuant to this agreement, the following terms shall
have meaning prescribed to them with this section unless the context of their use dictates
otherwise:
(1) Member agency shall mean any local government which is a party or becomes a party to
this inter-local agreement and is a County or City;
(2) State shall mean the State of Washington;
(3) Region shall mean the territory physically lying within the boundaries of Clallam, Jefferson,
Kitsap and Mason counties;
(4) Population shall mean the population of any general purpose local government that is a
member agency last determined for each such member by the State Office of Financial
Management;
(5) Regional population shall be determined by adding together the population of the member
agencies;
(6) Council shall mean the body of local elected officials who have been appointed to represent
member agencies to carry out all delegated powers and managerial and administrative
responsibilities of the Peninsula Regional Transportation Planning Organization;
(7) Department shall mean the Washington State Department of Transportation;
(8) District office shall mean the District 3 Office of the Washington State Department of
Transportation;
(9) Transportation Policy Board shall mean a board appointed by the Council which shall will
participate in policy making of the Organization.
Recital
WHEREAS, the undersign.ed member agencies recognize the need and deslrab//j to
part/c/pate in a forum, for cooperative decision making by elected off/c/als of said agenciestYin order
to bring about a continuous and comprehensive regional transportation plann/ng process; and
WHEREAS, the undersigned member agencies are required to adopt transportation plans
cons/stent with comprehensive land use plans pursuant to the Growth Management Act of 1990;
and
WHEREAS, the Growth Management Act of 1990 authorizes estab//shment of Regional
Transportation Planning Organizations through the voluntary assochtion of local governments
within a coun or eo ' · ·
ty, g graph/cally contiguous counties; and
WHEREAS, it is the belief of the undersigned member agencies that state and regional
transportation planning receive po[icy direction from all local governments and affected special
purpose districts and major employers; and
WHEREAS, the undersigned member agencies are authorized and empowered to enter
into this agreement pursuant to Chapter 39.34 R.C.W.
agreed: THEREFORE, in consideration of mutual promises and covenants herein it is hereby
1. Or~aniza.. tlon. Composition and Natur,, The undersi ed - ·
c__rea, te an organazation ca/led the Peninsula Re~:--~, '~ .gn ~.member agencies aee to
Sequim, City of Port Townsend, City of Bremerton, City of Port Orchard, City of Poulsbo, City of
Winslow and City of Shelton, with management vested in a Counci/, structured as hereinafter
provided and by bylaws which shall be adopted by the organization and incorporated herein by this
reference. Bylaws of the organization shall initially be adopted by a majority vote of the total
members of the organization and shall be amended as provided for in the bylaws.
2. Delegated Authority and Purpese, a: The Peninsula Regional Transportation Planning
Organization shall have the following delegated authorities and purposes:
A. To provide a forum for cooperative dec/sion making by the region's elected officials
in order to bring about a continuous and comprehensive transportation planning process.
B. To foster cooperation and mediate differences among local governments and the
State Department of Transportation throughout the region.
C. To maintain an ongoing transportation planning system and coordinate actions of
local and state government so that we may make the best use of our land, air, water and
energy resources and overcome the problems of waste and pollution.
D. Develop and adopt a regional transportation plan that is cons/stent with county and
city transportation plans and state transportation plans.
Page 2
E. Certify that transportation elements of comprehensive plans adopted by counties
and cities within the region are consistent with the Growth Management Act of 1990 and
with the regional transportation plan.
F. Designate and direct a lead planning agency to coordinate preparation of the
regional transportation plan.
G. Ensure that transportation projects within the region are consistent with the
regional transportation plan for transportation f ....
acllities and services.
H. Establish minimum level of service standards for regional transportation facilities
and services.
I. Foster and f cilitate cooperation and coordination between regional transportation
planning organizations.
J. Foster transportation facilities which encourage economic growth and stability for
the region.
To provide assistance and information to local governments in preparation of local
transportation plan elements of the comprehensive plan.
3. Transnortation Policy Board - Comnosition and Natur,,.: The Peninsula Regional
Transportation Planning Organization shall appoint a transportation policy board to provide policy
advice to the Council on regional transportation issues. The policy board shall be composed of
members with the following representatives: major employers; transit districts; port districts;
Department of Transportation, District 3 office; Washington State Ferry System; cities; counties
and others as deemed necessary by the Council. Composition of the policy board shall be
determined by the Council as provided for in the bylaws of the organization. The transportation
policy board may elect its own chairman and officers and adopt bylaws for conduct of meetings.
4. Transnortation Policy Board - Duties:The transportation policy board shall provide policy
advice to the Peninsula Regional Transportation Planning Organization. The transportation policy
board shall work with the lead planning agency or such other personnel as assigned by the Counci/
to carry out the duties and purposes of the organization. The transportation policy board shall
work at the direction of the Council and may provide policy advice including, but not limited to the
following areas: defining which facilities and services should be included in a regional
transportation system plan; developing goals and policies of a regional transportation plan;
developing standard procedures and coordination between the jurisdictions of the region; setting
level of service standards for regional transportation facilities and services; identification of
regional transportation needs; analysis of funding capability and resources to meet transportation
needs; and monitoring and implementation of the regional transportation plan.
5. Lead Plannine Aeencv - Designation: The Washington State Department of
Transportation, District 3 Office shall serve as the lead planning agency for purposes as outlined in
this agreement until June 30, 1991. Thereafter, the lead planning agency shail be designated by the
Council as provided for in the bylaws.
Page 3
6. Lead Plannin~ A~ency - Duties: The lead planning agency shall perform such duties
as assigned by the Council, provided that funds to carry out such duties are appropriated. The
duties of the lead planning agency shall include, but not be limited to the following:, provide staff
support and coordination for the Council; provide staff suppor~ and coordination for the policy
board; to be the recipient of planning grants from the Department of Transportation and other
funds as collected for the purposes of the organization; to hire, supervise and administer such
personnel, contractors and consultants as directed by the Council; and to provide such
information, data, inventories and services as may be necessary to cany out the purposes of the
organization.
7. Financing: The Peninsula Regional Transportation Planning Organization shall be
financed in a mahner as provided for in the bylaws adopted by the organization and through such
Local, State, Federal, and or private funding as becomes available. The Peninsula Regional
Transportation Planning Organization or the l~d plann~g agency on behalf of the organization, is
authorized to apply for such federal, state or private funding of any nam.re as may become
available to assist the organization in carrying out its purposes and functions.
8. ud]~._~,~: Annually the lead planning agency shall develop a budget which will meet
the anticipated e~penses of maintenance and operation of the program for the coming calendar
year. The lead planning agency shall submit the proposed budget to the Council for review and
comment one-hundred eighty (180) days prior to the end ora calendar year. The Council shall
approve a final budget and forward such budget to the lead planning agency. No increase or
decrease to the final budget shall occur without approval of the Council. Status reports on the
budget shall be provided to the Council on a regular basis by the lead planning agency.
9. Withdrawal from a~reement: Any member agency shall have the right to withdraw from
the organization and this inter-local agreement by giving six months written notice to the
organization. The member counties and cities that are parties to this inter-local agreement agree
that withdrawal will not absolve them of responsibility for meeting financial and other obligations
of annual contracts or agreements which exist be~xveea the State of Washington or the federal
government and the Peninsula Regional Transportation Planning Organization at the time of
withdrawal.
10. Dissolution of Organization: The Peninsula Regional Transportation Planning
Organization and this Inter-local Agreement may be dissolved at any meeting of the Council by a
majority vote of the total members of the organization provided that all members were provided
one month written notice of the proposed dissolution, or as otherwise provided for in the bylaws,
and all members provided an opportunity for comment on the motion.
11. ~: Upon termination of this agreement, any money or assets in
possession of the Peninsula '
Regional Transportation Planning Organization shall be returned to
all contributing governments in proportio.n, to their assessment determined at the time of
termination. The debts, liabilities, and obligations of the Peninsula Regional Transportation
Planning Organization shall not constitute a debt, liability or obligation of any member agency. In
the event of dissolution of the organization, the debus, liabilities and obligations of member
agencies shall be as determined in the bylaws.
Page 4
~ WrlNESS WHEREOF, this Inter-Local Agreement shall have full force and effect
fro .m. and a.fter this ~ d. ay .of .. ~C~r~t:~_~', 1990 and shall continue in full force and effect
until such tune as the orgarazatmn is dissolved as provided for in this agreement.
c~t~ of Sequim t? ;/ /~
City of Bremerton City of Port Orchard
City of Poulsbo City of Winslow
WASHINGTON STATE DEPARTMENT
OF TRANSPORTATION
A. T. (ART) SMELSER
DISTRICT 3 ADMINISTRATOR
Page 5
from and after this ~ oay of~:
Cia/lam County ~ell'erson County
c..-i6/Of Forks ~ty of ~oa Angele~
Cit~ of Sequ~ "' City of Port TOwn,send
ty Of ~'ur~ Orchard
~tty of Poulsbo
~ of Winsiow
~..ity of Shelton ....
Page
PENINSULA REGIONAL TRANSPORTATION PLANNING ORG2tNIZATION
UNIFIED PL~NNING WORK PROGRAM
February 1, 1991 - June 30, 1991
WORK ELEMENTS
1. Or~anlzation and Administratio~
a. Purpose/Description/Objective: This work element establishes
and defines roles of the Olympic Peninsula Regional
Transportation Planning Organization (RTPO), Transportation
Policy Board, Lead Planning Agency, and Technical Advisory
Committee.
b. Previous Work: None. This element forms a new Regional
Planning Organization.
c. Relationship to Other Elemeflts: This element provides the
administration, formation, organization of the RTPO and is
related in this way to all other elements.
d. Methodology: In accordance with state and local regulations'
and guidelines.
e. Products:
(1) Formation of Olympic Peninsula Regional Planning
Organization through adoption of meeting schedule,
voting structure, budget and bylaws.
(2) Appoint Transportation Policy Advisory Board.
Establish meeting schedules, duties, role and
responsibilities of the advisory board.
(3) Designate and establish duties and responsibilities of
Lead Planning Agency.
(4) Appoint and designate function of Technical Advisory
Committee.
f. Revenue Source: State Regional Transportation Planning
Grants through WSDOT.
g. Expenditures by; Agency/Consultant/WSDOT Staff, Etc.: See
attached Table 1
2. Reaional Tra.~Dortation Ple-
a. Purpose/Description/Objective: Establish a program to begin
development of a Regional Transportation Plan consistent
with requirements of ESHB 2929. Also to be established is
the relationship and coordination of this regions
transportation plan and Puget Sound's Regional
Transportation Plan as it related to Kitsap County. Kitsap
County is a member of both RTPO's.
b Previous Work: None. This element is the initial phase of a
collective effort to produce a Regional Transportation Plan
for the four peninsula counties.
c. Relationship to Other Elements: This element is related to
element 3 - Community Participation/Education.
d. Methodology: In accordance with state and local regulations
and guidelines as well as accepted transportation planning
procedures.
e. Products:
(1) Establish transportation facilities and services which
will be included in the regional transportation plan.
Establish hierarchy of plans - special districts, city,
county, etc.. -
(2) Develop timelines and guidelines for lead planning
agency or member jurisdictions to prepare, conduct,
coordinate and/or complete transportation nventorles
i '
and development strategies.
(3) Develop and begin implementation of inventory, data
collection, and mapping strategies.
(4) Establish methodology to develop future travel demand
and population projections for the region including
land use assumptions (includes such subjects as
jobs/housing balance, demographics, economic
development & tourism).
(5) Develop long-term strategy and Unified Planning Work
Program for completion of Regional Transportation Plan.
(6) Establish linkage with other regional and state
transportation plans. In particular formulate strategy
and coordination for Kitsap County as a member of two
regional transportation planning organizations.
f. Revenue Source: State Regional Transportation Planning
Grant through WSDOT.
g. Expenditures by; Agency/Consultant/WSDOT Staff, etc.: See
attached Table 1.
3. Community Participation/Education
a. Purpose/Description/Objective: Establish procedures and
mechanism as well as begin the groundwork for public
participation and education about regional transportation
planning issues.
b. Previous Work: None. This element is a new effort in
educating and gaining public input on regional
transportation issues.
c. Relationship to Other Elements: This element is closely
linked to work element 2, Regional Transportation Plan.
d. Methodology: Use proven methods of establishing public
participation and involvement as well as media notification,
local agency and elected official concurrence and education.
e. Products:
(1) Develop public involvement plan. Identify procedures
for broad dissemination of proposals and alternatives
including the opportunity for written and verbal
comments. Also provide effective notice of
organization and policy board meetings.
(2) Begin planning for and organization of regional
education forum for local elected officials and agency
staff on ESHB 2929 and its' implication to regional
transportation planning.
f. Revenue Source: State Regional Transportation Planning
Grant through WSDOT.
g. Expenditures by; Agency/Consultant/WSDOT Staff, etc.: See
attached Table 1.
0 0 0 0
P~Ni~.~uI.q REGIONAL TRANSPORTATION PL~2~ING ORC~qNIZATION
PROPOSED TRANSPORTATION POLICY B6~RD
NO. OF BOARD
~ GROUP TRANSPORTATION POLICY BOARD R~PRESERTATIVE ALTERNATE
4 MAJOR EMPLOYERs:
ITT Rayonier, Inc.
Diashowa
Port Townsend PaRer
Simpson
Dept. of Defense (Navy)
Federal Forest Services
Olympic National Park
Dept. Natural Resources
2 TRILNSIT DISTRICTS:
Clallam Transit
Kitsap Transit
Jefferson Transit
2 PORT DISTRICTS:
Port of Port Angeles
Port of Port Townsend
Port of Shelton
Port of Bremerton
2 DEPT. OF TRANSPORTATION:
District #3
Washington State Ferries
4 CITIES:
Port ;Lngeles
Sequim
Forks
Port Townsend
Shelton
Bremerton
Port Orchard
Winslow
Poulsbo
PENINSULA P. EGIONAL TRANSPORTATION PL~A~TI]~ ORGANIZATION
PPOPOSED TRANSPO2TATION POLICY BOARD
NO. OF BOARD
EAC~ G]iOUP TP~NSPORTATION POLICY ~oa~_~
4 COUNTIES:
Clallam
Jefferson
Kitsap
Mason
OTHER ORGANIZATIONS:
Economic Development Councils
Sequim Transportation Committee
Chamber of Commerce
School Districts
Special Transportation Needs Groups
1 TRIBES:
19 TOTAL BOARD MEMBERS
RTPOBORD