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Home My WebLink About5622 �� l��a �1,��1��° Ad d-O n Q u ote P�1�:L��C �E�T�IR Quote Prepared By: Quote Prepared For: Chris McAtee Cathy Johnson, Finance O�cer 1000 Business Center Drive City of Bremerton Lake Mary, FL 32746 345 6th Street, Suite 600 Phone: (800)727-8088 Fax: (407) 304-3301 Bremerton, WA 98337 Email: chris.mcatee@sungardps.com 360�73-5296 e te V ' U il Q-00021193 07/05/2016 09/30/2016 Third Partv License Fees Product Code Product Name Quantity Ext Price Maintenance OPTIO-TRANS Optio ECI Transfer • 1.00 250.00 - Totals: $250.00 - Professional Services Services Product Code Product Name Proj Mgmt Installation Tech Svcs Training Impl Svcs Consulting Development Total Services PLUS-CEF PLUS Custom Enabling Ext Price: - - - ' - - 850.00 850.00 PS-ETR End UserTraining E�p�i�: - - - 1,920.00 - - - 1,920 00 PS-IN Installation Ext Price: - 11,375.00 - - - - - 11,375.00 PS-PM Project Management Ext Price: 4,480.00 - - - - - - 4,480.00 Totals: 54,480.00 $11,375.00 - $1,920.00 - - $850.00 $18,625.00 Product 8�Services Professional Services: $18,625.00 Third Party License Fees: $250.00 Subtotal: $18,875.00 Total: $18,875.00 Comments: This document outlines the suggested training and implementation plan for migrating the City of Bremerton to our new CommunityPLUS 9.1 and FinancePLUS 5.1 versions. Projected conversion and training costs are estimates based on our current knowledge of your needs. CommunityPLUS Applications Currently Under Maintenance: 9.0 Cash Receipting 9.0 Miscellaneous Billing SunGard Public Sector Page 1 of 5, - _ �..��.. CommunityPLUS ImplementationlTraining: We recommend a total of.5 days of training be conducted via webex to cover new features and navigation changes for the CommunityPLUS 9.0 products currently under maintenance. A detailed agenda regarding what will be covered during the training will be provided by your trainer. Total Suggested CommunityPLUS 9.1 Training Days = .5 days @ $1,280 per day webex $ 640. FinancePLUS Applications Currently Under Maintenance: 5.0 Fund Accounting 5.0 Workflow 5.0 Human Resources 5.0 Fixed Assets 5.0 Employee Benefits 5.0 Employee Access Center/ Employee Timesheets 5.0 Position Control 5.0 Personnel Budgeting 5.0 WA State Reporting FinancePLUS ImplementationlTraining: We recommend a total of 1 day of training to be conducted via webex to cover new features and navigation changes for the FinancePLUS 5.0 products currently under maintenance. A detailed training agenda regarding what will be covered during the training will be provided by your trainer. Total Suggested FinancePLUS 5.1 Training Days= 1 day @ $ 1,280 per day $1,280. On-site training is also available at our current rate of$1280 per day plus travel and living expenses. Travel and living expenses are in addition to the prices quoted above and shall be governed by the SunGard Pliblic Sector Corporate Travel and Expense Reimbursement Policy. Training days are based upon an eight hour day, which includes setup time. Any training required beyond those days indicated above will be performed at the then standard per diem or hourly training rate. Modifications: SunGard Public Sector Page 2 of 5, The following custom modification(s) currently under maintenance can be integrated into CommunityPLUS 9.1 and FinancePLUS 5.1 if you still need them.� � FCBRE102 - FAM: Optio AP Check � FCBRE101 - HRM: Optio Paycheck FCBRE106 - PCL-Add Comments on Status Detail Report � FCFDD08NP- Custom Expenditure Status Report � FCFDD08NQ - Custom Revenue Status Report $ 850 Software modifications defined during the implementation will be proposed and authorized using our standard custom programming process and are not included in this cost. Installation: j Remote installation and configuration support for the following applications on a SQL to meet the 5.1/.9.1 specification provided. ! CommunityPLUS 9.1 �! FinancePLUS 5.1 ; 4j's Genero � Open Source MKS Toolkit Optio ECI $ 11,375 3 i Project Management: � Management of all aspects of the migration process, including installation, conversions, modifications, and training. $4,480 Payment terms as follows, unless otherwise notated below for Special Payment Terms by Product: � License, Project Planning, Project Management, Consulting, Technical Services, Conversion, Third Party Product Software and Hardware Fees are due upon execution of �this Quote. Training fees and Travel 8� Living expenses are due as incurred monthly. Installation is due upon completion. Custom Modifications, System Change Requests or SOW's for customization, and Third Party Product Implementation Services fees are due 50%on execution of this Quote and 50%due upon invoice, upon completion. Unless othenivise provided, other Professional Services are due monthly, as such services are delivered. Additional services, if requested, will be invoiced at then-current rates. Any shipping charges shown are estimated only and actual shipping charges will be due upon invoice, upon delivery. Annual Subscription Fee(s): Initial annual subscription fees are due 100% on the Execution Date. The initial annual subscription term for any subscription product(s) listed above shall commence on the Execution Date of this Agreement and extend for a period of one(1)year. Thereafter, the subscription terms shall automatically renew for successive one (1)year terms, unless either party gives the other party written notice of non-renewal at least sixty(60)days prior to expiration of the then-current term. RThe then-current fee will be specified by SunGard Public Sector in an annual invoice to Customer thirty(30)days prior to the expiration of then-current annual period. SunGard Public Sector Application Annual Support: Customer is committed to the initial term of Maintenance and Support Services for which the support fee is included in the License fee(s) and begins upon execution of this Quote and extends for a twelve(12) month period. Subsequent terms of support will be for twelve (12) month � SunGard Public Sector __Paye s ot s periods, commencing at the end of the prior support period. Support fees shown are for the second term of support for which SunGard Public Sector is committed and ] which shall be due prior to the start of that term. Fees for subsequent terms of support will be due prior to the start of each term at the then-prevailing rate. Subsequent I terms will renew automatically until such time SunGard Public Sector receives written notice from the Customer thirty(30) days prior to the expiration of the then current term. Notification of non-renewal is required prior to the start of the renewal term. Customer will be invoiced, and payment is due, upon renewal. Third Party Product Annual Support Fees: The support fee for the initial annual period is included in the applicable Third Party Product License fees(s) unless otherwise stated. Subsequent terms invoiced by SunGard Public Sector will renew automatically at then-prevailing rates until such time SunGard Public Sector receives written � notice of non-renewal from the Customer ninety(90) days in advance of the expiration of the then-current term. Notification of non-renewal is required prior to the start of � the renewal term. Customer will be invoiced, and payment is due, upon renewal. As applicable for certain Third Party Products that are invoiced directly by the third party � to Customer, payment terms for any renewal term(s)of support shall be as provided by the third party to Customer. ��9_�¢�_� + Additional Terms: � �� iThis Quote constitutes an Amendment to the Software License&Services Agreement and the Maintenance/Support Agreement(together, the"Contract and � (AgreemenY') by and between the parties hereto. The product and pricing information detailed above comprises the"Exhibit 1"schedule or"SupplemenY'attached to this �Amendment. Except as otherwise provided herein, all terms and conditions of the Contract and Agreement shall remain in full force and effect. I I Any interfaces listed above are interfaces only. Customer shall be responsible for obtaining the applicable software, hardware and system software from the appropriate i third party vendor. The Component Systems identified above are"Licensed Programs"or"Licensed Systems" licensed by SunGard Public Sector and are provided in and may be used in machine-readable object code form only. Applicable taxes are not included, and, if applicable, will be added to the amount in the payment of invoice(s)being sent separately. Travel and living expenses are in � addition to the prices quoted above and shall be governed by the SunGard Public Sector Corporate Travel and Expense Reimbursement Policy. I lThe date of delivery is the date on which SunGard Public Sector delivers, F.O.B. SunGard Public Sector's place of shipment, the Component Systems to Customer. � � The SunGard Public Sector application software warranty shall be for a period of one (1)year after delivery. There is no Testing and Acceptance period on the Licensed ;System(s) herein. � �Preprinted conditions and all other terms not included in this Quote or in the Contract and Agreement, stated on any purchase order or other document submitted Ihereafter by Customer are of no force or effect, and the terms and conditions of the Contract and Agreement and any amendments thereto shall control unless expressly laccepted in writing by SunGard Public Sector to Customer. Third party hardware/software maintenance and/or warranty will be provided by the third party hardware and software manufacturer(s). SunGard Public Sector makes no representations as to expected performance, suitability, or the satisfaction of Customer's requirements with respect to the hardware or other third party products specified in this Quote. The return and refund policy of each individual third party hardware/software supplier shall apply. This Agreement is based on the current licensing policies of each third party software manufacturer as well as all hardware manufacturers. In the event that a manufacturer changes any of these respective policies or prices, SunGard Public Sector reserves the right to adjust this proposal to reflect those changes. Should Customer terminate this agreement per any"Term of ContracY' Section of the Contract and Agreement, as may be applicable for certain customers, Customer agrees to pay, immediately upon termination, the remaining balance for all hardware, software, and services delivered prior to the termination date together with travel reimbursements, if any, related to the foregoing. Notwithstanding any language in the Contract and Agreement to the contrary, the purchase of support services is NOT necessary for the continuation of Customer's License. SunGard Public Sector Page 4 of 5�, .____ __ _ _____ ____J Pricing for professional services provided under this quote is a good faith estimate based on the information available to SunGard Public Sector at the time of execution of this Quote. The total amount that Customer will pay for these services will vary based on the actual number of hours of services required to complete the services. If � required, additional services will be provided on a time and materials basis at hourly rates equal to SunGard Public Sector's then-current rates for the services at issue. 3 For training and on-site project management sessions which are cancelled at the request of Customer within fourteen (14)days of the scheduled start date, Customer is � ;r�ponsible for entire price of the training or on-site project management plus incurred expenses. __ � I � 'i I � � I � I � I � City of Bremerton � I � { Authorized Signature: � Date: Printed Name: ��!'ll�@. ��Ia�� I SunGard Public Sector Page 5 of 5� �- -- — - - - - - --=- -----------