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Home My WebLink About5910 Contract Modification 2Page 1 of 2 Contract Modification No. 2 Pine Road Sub-Basin Stormwater Improvements CONTRACT MODIFICATION AGREEMENT NO. 2 to CITY CONTRACT NO. 5910 BETWEEN THE CITY OF BREMERTON AND HERRERA ENVIRONMENTAL CONSULTANTS PROJECT: PINE ROAD SUB-BASIN STORMWATER IMPROVEMENTS CONSULTANT: HERRERA ENVIRONMENTAL CONSULTANTS DATE: October 22, 2021 THIS CONTRACT MODIFICATION AGREEMENT SPECIFICALLY AMENDS THE Professional Services AGREEMENT (the "Contract") entered into between the City of Bremerton and Herrera Environmental Consultants on January 16, 2019. All provisions in the Contract shall remain in full force and effect except as expressly modified by this document. For valuable consideration and by mutual consent of the parties, the modifications to the Contract are as follows: I. Section I.Scope , is modified as follows: See Amended Scope of Work attached as Exhibit A. Section II. Term , is modified as follows: The Consultant shall complete the work described in this Contract Modification Agreement by December 31, 2023. Section III. Compensation , is modified as follows: The original contract amount was $419,920. Contract Modification No. 1 increased the contract by $50,480, resulting in an amended contract amount of $470,400. Contract Modification No. 2 increases the contract amount by $161,782, resulting in a revised contract amount of $632,182. II. Consultant accepts all requirements of this Contract Modification by endorsing below. Consultant further agrees that this Contract Modification constitutes full and final settlement of all of the Consultant’s claims for contract time and for all costs of any kind, including without limitation, costs of delays related to any work either covered or affected by this Contract Modification, claims related to on-site or home office overhead, or lost profits. This Contract Modification does not limit the City’s right to bring a claim for past performance. DocuSign Envelope ID: 15D6BEB8-188F-4BBE-B2CE-9A59528CADDD Page 2 of 2 Contract Modification No. 2 Pine Road Sub-Basin Stormwater Improvements The undersigned consultant approves the foregoing Contract Modification as to the changes, if any, in the contract price specified for each item, including any and all supervision costs and other miscellaneous costs relating to the change in work, and as to the extension of time allowed, if any, for completion of the entire work due to said Contract Modification. This document will become a supplement of the contract and all provisions will apply hereto. It is understood that this Contract Modification shall be effective when approved by the City of Bremerton. The parties whose names appear below warrant that they are authorized to enter into a contract modification that is binding on the parties of this contract. In addition, Consultant warrants that it has or will inform the surety of this change, and shall take appropriate action to modify any bonds required under the contract to address this change. IN WITNESS WHEREOF, the parties have executed this Contract Modification on the day and year first written above. City Engineer / Public Works Director approved to process _________________________ (Initials and Date) HERRERA ENVIRONMENTAL CONSULTANTS THE CITY OF BREMERTON By: By: Print Name: Print Name: Greg Wheeler Its: Its: Mayor Date: Date: APPROVED AS TO FORM: ATTEST: By: By: KYLIE FINNELL, Bremerton City Attorney ANGELA HOOVER, City Clerk NOTICES TO BE SENT TO: NOTICES TO BE SENT TO: Attn: Gunnar Fridriksson Attn: Matt Fontaine City of Bremerton Herrera Environmental Consultants 345 6th Street, Suite #100 Denny Building, Bremerton, WA 98337 2200 6th Avenue #1100 Seattle, WA 98121 R:\Legal\Legal\Forms\FORMS ON COBWEB\Contract Modification Rev. 10 2019.docx DocuSign Envelope ID: 15D6BEB8-188F-4BBE-B2CE-9A59528CADDD 12/20/2021 1/3/2022 Vice President Theresa M. Wood 1/3/2022 1 Date: October 21, 2021 To: Gunnar Fridriksson, Project Manager, City of Bremerton From: Matt Fontaine, Herrera Environmental Consultants Subject: Request For Authorization of Funds for Additional Scope – Amendment #2 (Bremerton Project # 870, Herrera Project number 18-06910-000) Herrera Environmental Consultants (Herrera) is assisting the City of Bremerton (City) with work on the Pine Road Basin Stormwater Improvements Project. As the work of the project team has evolved, some aspects of it are beyond what was originally scoped and budgeted for. This memorandum outlines the scope and budget for additional work to be done by the Consultant Team (Herrera, Stantec, CRC, AESI, and AES Consultants, Inc.), supporting a request for additional funds. An itemized budget is attached. TASK 5.6 – SURVEY IN SUPPORT OF Issue: Multiple easements will be required for the new storm sewer and Wheel Chair ramps. Scope: AES Consultants Inc. will complete the following work: •Obtain legal descriptions and prepare easement exhibits for Sheridan Road outfall (955Sheridan Road, 1003 Sheridan Road, and 924 Sheridan Road) and wheel chair rampencroachment on Robin Avenue (949 E 30th St) •Stake existing and proposed easements •Check for existing monuments and property corners Deliverables: •Exhibits and legal descriptions for four easements •Staking of corners of the easement areas prior to construction TASK 10.3 – ADDITIONAL FINAL DESIGN SERVICES Issue: Poor roadway conditions on Eagle Avenue and E 29th St have been identified and the City will complete a full roadway replacement and driveway approaches instead of trench repair after the new storm drain is installed. This will be from the intersection with Dibb Street through E. 29th St.. EXHIBIT A DocuSign Envelope ID: 15D6BEB8-188F-4BBE-B2CE-9A59528CADDD 2 The City will also add curb and gutter, sidewalks and driveway approaches along the eastern side of Robin Avenue (from Dibb Ave to Sheridan Rd) as this area is a gap in the sidewalk inventory and within the walking route for Armin Jahr Elementary School. Scope: The Consultant will complete the following final design services (60% and 100% design) that are outside of the current scope of work: Assumptions: • Estimated that 8 additional design drawing sheets are required for roadway grading and roadway restoration detail sheets, 4 additional design drawing sheets for ADA Wheelchair Ramps and Driveway details, and water line profile locations. Included with these sheets are: o Details restoration at the back of the new sidewalk with adjacent properties. o Driveway and sidewalk connections. o Grading of the ADA ramps and roadway. o Supporting City staff with property discussions. o Supporting City staff with private utility relocation work discussions. • No new channelization is required for roadway striping or crosswalks. • New signs to replace existing signs that are in conflict with the roadway improvements. • Design work includes evaluation of identified utility conflicts, identification of relocated water main elevations, and adjustment of the storm drain alignment for consistency with the new sidewalk and proposed roadway cross section. DocuSign Envelope ID: 15D6BEB8-188F-4BBE-B2CE-9A59528CADDD 3 •The cost estimate for the work area will be subdivided into items that are theresponsibility of public works street fund for roadway improvements and stormwaterimprovements. •Final design for this added project area will be completed according to the generalassumptions and deliverables from the final design scope in the original agreement. •Documentation related to stormwater requirements will be added to the basis of designreport. •The stream channel design at the Stephenson Creek inlet structure and Robin outfallstructure will need one additional sheet to realign the stream channel to improvehydraulic function, improve habitat, and prevent erosion. Deliverables: •Included in Final Design deliverables (plans, specifications, and cost estimate). 13additional sheets. TASK 12 - SUPPORT DURING CONSTRUCTION The Consultant will provide engineering services during construction to help ensure that the work will be performed in conformance with the contract documents and regulatory requirements pertaining to the Project. Assumptions •The budget assumes the following construction support activities may be included: •Attendance at preconstruction meeting •Submittal review – requests for approval of material, requests for information, shopdrawings, working drawings, etc. •Site inspections: 10 for Herrera, 2 for AESI (geotechnical inspections), 3 for Stantec(structural) •Professional and technical service to prepare information for inclusion in change ordersprepared by the City. •Inspection reports and photos will be submitted for each site visit. •Other support as requested. DocuSign Envelope ID: 15D6BEB8-188F-4BBE-B2CE-9A59528CADDD 4 •The Consultant will be available regularly for discussion during construction and willprovide all reviews and replies within 48 hours of receipt from the City, unless discussedand agreed upon with the City’s Engineer. •The City will finalize and issue all submittal response, RFIs, and change orders. •Record drawings will be prepared by the Contractor. Deliverables •Written responses to requests from the City. •Inspection report and photos for each site visit. DocuSign Envelope ID: 15D6BEB8-188F-4BBE-B2CE-9A59528CADDD Herrera Environmental Consultants 10/21/2021 Attachment B. Cost Estimate for Pine Road Basin Stormwater Improvements Project - Amendment #2 Herrera Project No. 18-06910-000 Task No.5.6 10.3 12 Herrera Labor based on: Burdened Labor Rates Survey in Support of Easements Additional Final Design Services Support During Construction Staff Title 2021 Burdened Labor Rates Ewbank, Mark Vice President $244.36 0 13 0 13 Fontaine, Matthew Engineer V $184.85 8 109 22 139 Gray, Shannon Engineer IV $162.13 0 118 22 140 Dhital, Satya Engineer II $123.81 0 276 20 296 Marshall, Eric CAD Technician III $127.63 0 239 0 239 Waggoner, Jonathan Engineer III $161.70 0 92 56 148 Gleason, Rayna Landscape Designer II $99.61 0 4 0 4 Mirabile, Tina Scientist IV $167.90 0 14 0 14 Total Hours per Task 8 865 120 993 Subtotal Labor $1,479 $124,756 $19,165 $145,399 Subtotal Herrera Labor $1,479 $124,756 $19,165 $145,399 4%Escalation on Herrera Labor in 2022 $767 $767 Escalated Subtotal Herrera Labor $1,479 $124,756 $19,931 $146,166 Subconsultants Subconsultant AES $4,000 $0 $0 $4,000 Stantec $0 $0 $6,200 $6,200 AESI $0 $0 $5,000 $5,000 2%Fee on Subconsultants $80 $0 $224 $304 Subtotal Subconsultant Cost $4,080 $0 $11,424 $15,504 Travel and Per Diem (PD) Item Unit Date Updated: Auto Use Mile $0.56 0 0 200 200 Subtotal Per Diem $0 $0 $112 $112 $0 $0 $112 $112 Grand Subtotal $5,559 $124,756 $31,467 $161,782 Grand Total $161,782 Total Subtotal Per Diem, Lab Costs, and ODCs DocuSign Envelope ID: 15D6BEB8-188F-4BBE-B2CE-9A59528CADDD