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Home My WebLink About1 - Original Submission_ Contract Modification#004Page 1 of 2 Contract Modification Rev. 09/2021 CONTRACT MODIFICATION AGREEMENT NO. 004 to CITY CONTRACT #5972 BETWEEN THE CITY OF BREMERTON AND KPFF CONSULTING ENGINEERS PROJECT East 11th Street and Perry Avenue Complete Streets Improvement Project #315018 CONSULTANT KPFF Consulting Engineers DATE July 28, 2022 THIS CONTRACT MODIFICATION AGREEMENT SPECIFICALLY AMENDS THE CONSULTANT AGREEMENT (the "Contract") entered into between the City of Bremerton and KPFF Consulting Engineers on April 16, 2019 and as modified on January 1, 2021 on Contract Modification #001 and again modified on June 10, 2021 on Contract Modification #002, and again modified on May 27, 2022 on Contract Modification #003. All provisions in the Contract shall remain in full force and effect except as expressly modified by this document. For valuable consideration and by mutual consent of the parties, the modifications to the Contract are as follows: I. Section I. Scope , is modified as follows: See Amended Scope of Work attached as Exhibit A Section II. Term , is modified as follows: The Consultant shall complete the work described in this Contract Modification Agreement by December 31, 2023. Section III. Compensation , is modified as follows: The original contract amount was $ 534,002.58. The current contract amount, including all previous amendments is $ 763,962.27. The City shall pay the Consultant for the additional work described above, based on time and materials, an amount not to exceed $88,795.97 for a total amended contract amount of $852,758.24, including this Contract Modification. II. Consultant accepts all requirements of this Contract Modification by endorsing below. Consultant further agrees that this Contract Modification constitutes full and final settlement of all of the Consultant’s claims for contract time and for all costs of any kind, including without limitation, costs of delays related to any work either covered or affected by this Contract Modification, claims related to on-site or home office overhead, or lost DocuSign Envelope ID: 9B7787BB-5F46-4420-BBE2-0461F7FD2286 Page 2 of 2 Contract Modification Rev. 09/2021 profits. This Contract Modification does not limit the City’s right to bring a claim for past performance. The undersigned consultant approves the foregoing Contract Modification as to the changes, if any, in the contract price specified for each item, including any and all supervision costs and other miscellaneous costs relating to the change in work, and as to the extension of time allowed, if any, for completion of the entire work due to said Contract Modification. This document will become a supplement of the contract and all provisions will apply hereto. It is understood that this Contract Modification shall be effective when approved by the City of Bremerton. The parties whose names appear below warrant that they are authorized to enter into a contract modification that is binding on the parties of this contract. In addition, Consultant warrants that it has or will inform the surety of this change, and shall take appropriate action to modify any bonds required under the contract to address this change. IN WITNESS WHEREOF, the parties have executed this Contract Modification on the day and year first written above. City Engineer / Public Works Director approved to process _________________________ (Initials and Date) CONSULTANT THE CITY OF BREMERTON By: By: Print Name: Ron Leimkuhler______ Print Name: Greg Wheeler________ Its: Principal___________________ Its: Mayor_____________________ Date: Date: APPROVED AS TO FORM: ATTEST: By: By: KYLIE J. FINNELL, Bremerton City Attorney ANGELA HOOVER, City Clerk NOTICES TO BE SENT TO: NOTICES TO BE SENT TO: Ron Leimkuhler Vicki Grover Principal Engineering Project Manager KPFF Consulting Engineers City of Bremerton 1601 5th Avenue, Suite 1600 345 6th Street Suite 100 Seattle, WA 98101 Bremerton, WA 98337 R:\Legal\Legal\Forms\FORMS ON COBWEB\Contract Modification Rev. 09 2021.docx Ned Lever Digitally signed by Ned LeverDN: C=US, E=ned.lever@ci.bremerton.wa.us, O=City of Bremerton, OU=Engineering, CN=Ned Lever Date: 2022.08.05 13:50:00-07'00' DocuSign Envelope ID: 9B7787BB-5F46-4420-BBE2-0461F7FD2286 9/8/2022 9/8/2022 EAST 11TH STREET AND PERRY AVENUE DESIGN SCOPE OF WORK AMENDMENT 4 This amendment supplements the existing CONSULTANT agreement with the City of Bremerton for the East 11th Street and Perry Avenue project. Services performed under this amendment will be invoiced at current Consultant rates. DocuSign Envelope ID: 9B7787BB-5F46-4420-BBE2-0461F7FD2286 Project Description The following is revised. Schedule • Project Construction Advertisement Q2 2022 • Project Construction Completed by Summer 2023 Task 1: Project Management Add the following section. 1.6 Contract Administration – Construction Phase The CONSULTANT shall develop and manage the project scope, schedule, and budget and execute contract administration activities as needed to complete the scope of work during the Construction Phase of the project. Monthly invoices for work completed to date shall be submitted to the City with cost tracking at the Task Level. The CONSULTANT shall prepare SUBCONSULTANT contracts and manage SUBCONSULTANTS to ensure accurate and timely implementation of the work plan and the appropriate coordination of work activities, including the review of all SUBCONSULTANTS’ work on various project elements. In addition, the CONSULTANT shall conduct reviews of SUBCONSULTANTS’ progress and invoices. Assumption(s): 1. Construction period will last 12 months and have two months of close out Deliverable(s): 1. Scope, schedule, and budget updates as warranted (electronic PDF) 2. Monthly progress report summary (electronic PDF) 3. Monthly invoices (electronic PDF) DocuSign Envelope ID: 9B7787BB-5F46-4420-BBE2-0461F7FD2286 Task 7: Construction Management - DSDC 7.1 Design Services During Construction This section is revised as follows. The CONSULTANT shall provide design support during construction (DSDC) services. Activities may include: • CONSULTANT (one staff member) shall attend up to Forty (40) construction team meetings of one hour in duration via a virtual meeting platform • Responding to up to thirty Requests For Information (RFI) from the CONTRACTOR. • Review of up to fifteen CONTRACTOR proposals and submittals. • Attending up to three construction challenge resolution meetings at the site. • Developing and transmitting up to ten design change orders with approximately four engineered drawings or exhibits per change order. • Performing up to five field visits to observe CONTRACTOR operations and construction of key work elements, including o Illumination systems and foundations (Illumination Designer) o Modular wetlands (KPFF Staff) o Soil cell installation and soil placement / Or Urban treatments (Landscape Architect) CONSULTANT shall communicate directly with the project’s construction management team and shall copy City staff on all communications with the construction management team. The project’s construction management team shall review material submittals from the Contractor and will not require designer review, except in specialty areas such as landscaping, soil cells, urban features and illumination. Assumption(s): 1. Construction period from NTP to physical completion shall last 12 months 2. Design modifications shall be stamped and sealed by a professional engineer 3. DSDC budget does not include developing design change orders to incorporate decorative illumination system design modifications proposed by the Contractor or substitution of modular wetland vendor types. Consultant may utilize DSDC budget to provide these services after consultation with City on priority DSDC needs. Deliverable(s): 1. Design change orders, submittal responses, support documentation and meeting participation DocuSign Envelope ID: 9B7787BB-5F46-4420-BBE2-0461F7FD2286 City of Bremerton - East 11th and Perry Project Amendment 4 Proposed Fee Total Task Task Name Fee KPFF HDR HBB 1.6 Contract Administration - Construction Phase 11,579.03$ 9,170.00$ 1,505.10$ 903.93$ 7.1 Design Services During Construction 68,544.58$ 56,885.00$ 4,441.46$ 7,218.12$ KPFF Travel / Reimbursables 500.00$ HBB Travel/Reimburasables 100.00$ Total 80,723.61$ by firm KPFF (including reimbursables)66,555.00$ HDR (including reimbusables)5,946.56$ HBB (Including reimbusables)8,222.05$ Sub Total 80,723.61$ Management Reserve @10%8,072.36$ Total - 88,795.97$ Prepared by :John McMillan Date:7/7/2022 Firm DocuSign Envelope ID: 9B7787BB-5F46-4420-BBE2-0461F7FD2286 Principal Project Manager Senior Engineer III Senior Engineer II Senior Engineer I Engineer II Engineer I Cad Lead CAD Drafter Project Coordinator Task # Task Name Proposed Fee 215.00$ 185.00$ 190.00$ 180.00$ 145.00$ 115.00$ 100.00$ 127.00$ 77.00$ 95.00$ 1.6 Contract Administration - Construction Phase 9,170.00$ 28 427.1 Design Services During Construction 56,885.00$ 20 95 120 50 80 Total 66,055.00$ 20.0 123.0 0.0 120.0 50.0 0.0 0.0 0.0 80.0 42.0 REIMBURSABLES Item Quantity Unit Unit Cost Totals KPFF Travel / Ferry Allowance 1.00$ LS 500.00$ 500.00$ Notes: Rates updated to 2022 KPFF all inclusive rates Assumes Task 1.5 14 invoices 2 hours PM and 4 hours Project Coordinator Task 7.1 Weekly Construction Meetings 40 times - 1 hour each 40 hours PM 25 RFI's 2 hours per RFI 50 hours Senior Engineer I Other RFIs done by other Consultants 10 Contractor Submittals to Review 2 hours per submittal 20 hours Senior Engineer II Other Consultants review 5 submittals 10 change orders 2 hours Principal, 4 hours PM, 8 Hours Senior Engineer II, 10 hours CAD Field Review of Construction Issues 3 trips to Bremerton - 5 hours each way 15 hours Senior Engineer / PM Modular Wetland Review 2 Trips to Bremerton - 5 hours each way 10 hours senior engineer II Quality Management & Client Support ~10% of Hours 10 hours senior engineer II Prepared by John McMillan7/7/2022 2022 all inclusive RatePrincipal 215.00$ Project Manager 185.00$ Senior Engineer III 190.00$ Senior Engineer II 180.00$ Senior Engineer I 145.00$ Engineer II 115.00$ Engineer I 100.00$ Cad Lead 127.00$ CAD Drafter 77.00$ Project Coordinator 95.00$ KPFF Bremerton East 11th and Perry Amendment 4 Hour Fee Back Up 20 hour Principal, 40 hours PM, 80 hours Senior Engineer II, 80 hours CAD Drafter DocuSign Envelope ID: 9B7787BB-5F46-4420-BBE2-0461F7FD2286 Senior PM Project Accountant Sr Engineer Task # Task Name 215.43$ 134.28$ 178.18$ 1.6 Contract Administration - Construction Phase 1,505.10$ 2 8 7.1 Design Services During Construction 4,441.46$ 14 8 Total 5,946.56$ 16.0 8.0 8.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 Total Hours 32.0 Includes 1 field trip to review illumination installations Response to several RFI's Correspondence with Contractor and CM team for illumination system direction and review of shop drawings/illumination system submittals Attendance at select coordination meetings HDR Bremerton East 11th and Perry Amendment 4 Hour Fee Back Up DocuSign Envelope ID: 9B7787BB-5F46-4420-BBE2-0461F7FD2286 Fee Proposal East 11th & Perry Hough Beck & Baird Description Notes Principal Project Manager Design Staff Comp. Tech Staff Business Management Total Hours Total Direct Salary Cost Task 1 Project Management 1.6 Contract Administration - Construction Phase 1 6 7 903.93$ Task 7 Construction Management - DSDC 7.1 Design Services During Construction Responding to Requests For Information (RFI)10 10 20 2,473.50$ Review of Submittals 8 4 1,583.04$ Attend virtual meetings (up to 2)2 2 296.82$ Change Orders (up to 2)2 2 4 8 16 1,677.48$ Field Visits 8 1,187.28$ -$ 2.0 31 18 8 6 45 8,122.05$ 168.65$ 148.41$ 98.94$ 80.95$ 125.92$ Sub-Totals 337.30$ 4,600.71$ 1,780.92$ 647.60$ 755.52$ 8,122.05$ REIMBURSABLES Item Quantity Unit Unit Cost Sub-Totals Totals Reproduction 1 LS -$ -$ -$ Mileage/Travel 1 LS 100.00$ 100.00$ 100.00$ Courier 0 Each -$ -$ -$ 0 Each -$ -$ -$ 0 Each -$ -$ -$ 0 Each -$ -$ -$ 0 LS -$ -$ -$ 0 Each -$ -$ -$ Total 100.00$ Hough Beck & Baird Total Project Costs 8,222$ Includes Field review of soil cells - urban design treatments Amendment 4 7/7/2022 Total Hours per person Current Hourly Rates Direct Salary Cost (DSC) DocuSign Envelope ID: 9B7787BB-5F46-4420-BBE2-0461F7FD2286