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Home My WebLink About1 - Original Submission_ SFAP WQC-2016-BremPW-00213 Sweeper PurchaseAmendment (2)AMENDMENT NO. 1 TO AGREEMENT NO. WQC-2016-BremPW-00213 BETWEEN THE STATE OF WASHINGTON DEPARTMENT OF ECOLOGY AND City of Bremerton PURPOSE: To amend the above-referenced agreement (AGREEMENT) between the state of Washington Department of Ecology (ECOLOGY) and City of Bremerton (RECIPIENT) for the Compact High Efficiency Vacuum Sweeper (PROJECT). The purpose of this amendment is to deobligate $68,046.72 (Ecology Share) remaining funds in the grant and close out the grant. The PROJECT was not completed because the mini sweeper purchased by the RECIPIENT was cumbersome to store and could not be operated to the conditions of the AGREEMENT. IT IS MUTUALLY AGREED that the AGREEMENT is amended as follows: Total Cost: Original: 92,000.00 Amended: 1,271.04 Total Eligible Cost: Original: 92,000.00 Amended: 1,271.04 Expiration Date: Original: 06/30/2022 Amended: 12/30/2021 CHANGES TO THE BUDGET Funding Distribution EG190002 Funding Title:SFAP Title:SFAP - SFY16 Type:State 100% Environmental Legacy Stewardship Account (ELSA) - State Funding Source %: Description: Fund: Funding Effective Date: Funding Source: Funding Expiration Date:07/01/2018 12/30/2021 Funding Type:Grant Template Version 10/30/2015 DocuSign Envelope ID: D54E7555-AD41-477C-9A9F-102EAE359985 Page 2 of 7State of Washington Department of Ecology City of Bremerton Compact High Efficiency Vacuum Sweeper Project Agreement No. WQC-2016-BremPW-00213 Approved Indirect Costs Rate: Recipient Match %: InKind Interlocal Allowed: InKind Other Allowed: Is this Funding Distribution used to match a federal grant? Approved State Indirect: 0% 25% No No No SFAP Task Total Project Administration/Management $0.00 Equipment Purchase $0.00 Operations and Maintenance Plan Update $0.00 Sweeper Operation $1,271.04 Total: 1,271.04$ CHANGES TO SCOPE OF WORK Task Number:1 Task Cost: $0.00 Task Title:Project Administration/Management Task Description: A.The RECIPIENT shall carry out all work necessary to meet ECOLOGY grant or loan administration requirements. Responsibilities include, but are not limited to: maintenance of project records; submittal of requests for reimbursement and corresponding backup documentation; progress reports; and a recipient closeout report (including photos). B. The RECIPIENT shall maintain documentation demonstrating compliance with applicable procurement, contracting, and interlocal agreement requirements; application for, receipt of, and compliance with all required permits, licenses, easements, or property rights necessary for the project; and submittal of required performance items. C.The RECIPIENT shall manage the project. Efforts include, but are not limited to: conducting, coordinating, and scheduling project activities and assuring quality control. Every effort will be made to maintain effective communication with the RECIPIENT's designees; ECOLOGY; all affected local, state, or federal jurisdictions; and any interested individuals or groups. The RECIPIENT shall carry out this project in accordance with any completion dates outlined in this agreement. Task Goal Statement: Properly managed and fully documented project that meets ECOLOGY’s grant or loan administrative requirements. Task Expected Outcome: * Timely and complete submittal of requests for reimbursement, quarterly progress reports, and RECIPIENT closeout report. * Properly maintained project documentation Template Version 10/30/2015 DocuSign Envelope ID: D54E7555-AD41-477C-9A9F-102EAE359985 Page 3 of 7State of Washington Department of Ecology City of Bremerton Compact High Efficiency Vacuum Sweeper Project Agreement No. WQC-2016-BremPW-00213 Deliverables Due DateDescriptionNumber 1.1 Progress Reports 1.2 Recipient Closeout Report 1.3 Project Outcome Summary Report CHANGES TO SCOPE OF WORK Task Number:2 Task Cost: $0.00 Task Title:Equipment Purchase Task Description: The RECIPIENT will submit for approval by ECOLOGY, product details and costs associated with the purchase of a compact high efficiency vacuum sweeper. No reimbursement will be made for equipment purchase or use without prior written approval by ECOLOGY. Following ECOLOGY approval, the RECIPIENT will purchase the approved sweeper, and submit an Equipment Purchase Report form in EAGL. Task Goal Statement: RECIPIENT will select and use an ECOLOGY-accepted compact high efficiency vacuum sweeper. Task Expected Outcome: The project will be accomplished using the appropriate type, make and model of sweeper to remove targeted pollutants. Deliverables Due DateDescriptionNumber 2.1 Submit make, model, and specifications of sweeper to ECOLOGY. 2.2 Complete and submit Equipment Purchase Report form in EAGL. CHANGES TO SCOPE OF WORK Template Version 10/30/2015 DocuSign Envelope ID: D54E7555-AD41-477C-9A9F-102EAE359985 Page 4 of 7State of Washington Department of Ecology City of Bremerton Compact High Efficiency Vacuum Sweeper Project Agreement No. WQC-2016-BremPW-00213 Task Number:3 Task Cost: $0.00 Task Title:Operations and Maintenance Plan Update Task Description: The RECIPIENT will create or revise an operations and maintenance plan that will show how and where the additional quantity of road debris and sediment collected from enhanced sweeping activities will be stored, tested, and disposed. Task Goal Statement: Local sweeping Operations and Maintenance Plans will demonstrate that the recipient can provide sufficient capacity for storage, testing, and disposal of street sweeping debris. Task Expected Outcome: All sweeping debris collected will be appropriately managed and disposed. Deliverables Due DateDescriptionNumber 3.1 Submit copy of new or revised O&M plan to ECOLOGY for ECOLOGY Engineer review and acceptance. Upload to EAGL and notify ECOLOGY Project Manager when upload is complete. CHANGES TO SCOPE OF WORK Task Number:4 Task Cost: $1,271.04 Task Title:Sweeper Operation Task Description: A.RECIPIENT will use the sweeper to remove sediment and debris from public roadways, accessible sidewalks, city-owned parking lots and common areas not regularly maintained currently. RECIPIENT will sweep a minimum of 6 million square feet and collect a minimum of 2,400 lbs. of sediment and debris before the grant’s expiration date. B.RECIPIENT will track and report sweeper use for a minimum of three years. RECIPIENT will report the number of miles swept and tons of debris removed quarterly and cumulatively on each progress report/payment request. C.RECIPIENT will track and report expenses related to the operation and maintenance of the sweeper quarterly on each progress report/payment request. Expenses include labor, labor overhead, fuel, and maintenance materials. RECIPIENT will also track expenses per mile swept and report them on each progress report/payment request. D.RECIPIENT will provide a final sweeping tracking report as part of the Project Outcome Summary Report. Template Version 10/30/2015 DocuSign Envelope ID: D54E7555-AD41-477C-9A9F-102EAE359985 Page 5 of 7State of Washington Department of Ecology City of Bremerton Compact High Efficiency Vacuum Sweeper Project Agreement No. WQC-2016-BremPW-00213 Task Goal Statement: The sweeper will be used to enhance the RECIPIENT’s street sweeping program. Task Expected Outcome: The RECIPIENT will increase the tonnage of sweeper debris removed prior to it entering Sinclair and Dyes Inlets in Puget Sound. Deliverables Due DateDescriptionNumber 4.1 Report miles swept quarterly and cumulatively. Submit using quarterly progress report/payment requests and Project Outcome Summary Report. 4.2 Report tons of sediment and debris removed quarterly and cumulatively. Submit using quarterly progress report/payment requests and Project Outcome Summary Report. 4.3 Report quarterly operation and maintenance expenses, including expenses per mile swept. Submit using quarterly progress report/payment requests and Project Outcome Summary Report. 4.4 Final sweeping tracking report. Upload to EAGL and notify ECOLOGY when upload is complete. Template Version 10/30/2015 DocuSign Envelope ID: D54E7555-AD41-477C-9A9F-102EAE359985 Page 6 of 7State of Washington Department of Ecology City of Bremerton Compact High Efficiency Vacuum Sweeper Project Agreement No. WQC-2016-BremPW-00213 Funding Distribution Summary Recipient / Ecology Share Funding Distribution Name Recipient Match %Recipient Share Ecology Share Total SFAP 25 %$$$317.76 953.28 1,271.04 Total 317.76 953.28 1,271.04$$$ Template Version 10/30/2015 DocuSign Envelope ID: D54E7555-AD41-477C-9A9F-102EAE359985 Page 7 of 7State of Washington Department of Ecology City of Bremerton Compact High Efficiency Vacuum Sweeper Project Agreement No. WQC-2016-BremPW-00213 Washington State Department of Ecology Date Date Water Quality Vincent McGowan, P.E.Greg Wheeler Chance Berthiaume NPDES Stormwater Permit Coordinator Date City of Bremerton AUTHORIZING SIGNATURES All other terms and conditions of the original Agreement including any Amendments remain in full force and effect, except as expressly provided by this Amendment. The signatories to this Amendment represent that they have the authority to execute this Amendment and bind their respective organizations to this Amendment. This amendment will be effective 12/06/2021. IN WITNESS WHEREOF: the parties hereto, having read this Amendment in its entirety, including all attachments, do agree in each and every particular and have thus set their hands hereunto. Mayor By:By: Program Manager Template Approved to Form by Attorney General's Office Template Version 10/30/2015 DocuSign Envelope ID: D54E7555-AD41-477C-9A9F-102EAE359985 3/11/2022 3/11/2022