HomeMy WebLinkAboutCITY CLERK 071725
is
be
50
must
will
contact
form
(chapter
al
this
Act
Local
State
recordson
dispos
supervisor
t
.
the
the
disposed of (e.g.,
local government
state agencies.
in
g
your
in
direct
for
for
Transactions
signature
documen
equested.
or
how
r
l
ecords.
r
(CORE)
and
(RO)
Schedule
ervice
s
Electronic
electronic
ere destroyed.
he
t
confidentia
w
Schedule
where
r
Officer
An
Destruction log must be submitted to your
ave disposing of
Retention
h
t
Uniform
ecords
to
r
wĻĭƚƩķƭ
wĻĭƚƩķƭ
r
the volume of records bein
the
Indicate
he
Recordsrecords. Retention
ƚŅ
ƚŅ
recordsmanagement@sos.wa.gov
t
te
s
of
with
Departmen
Date
Records Officer/Coordinator or the Washington State
:
superviso
T:
Estima
r
:
Common General Records
agenc
o
r
:
recycle bin is needed fo
64 MB of electronic files).
l destruction
ffice
r
Your
accordance
o
O
:
in
(360) 586 -4901 or
OF DESTRUCTION:
the
DEPARTMEN
Records Officer or supervisor and must be retained for
DESTRUCTION
at
5ĻƭƷƩǒĭƷźƚƓ Government entities.5ĻƭƷƩǒĭƷźƚƓ Government
OF
OF
Records
ASSISTANCE
confidentia
r
a
METHOD destroyed: Will you dispose of electronic records? Will paper records be shredded by your department, or will you be utilizing a vendor? If you VOLUME DESTROYED banker boxes NAME
DATE SIGNATURES authorizeacceptable1.80 RCW). SUBMITTING DESTRUCTION REPORT:under: FOR Contact your Archives
-
use.
filed
030.
date,
:
being
s
-
-
.
\[ƚŭ
tion
consisting
records
,
local
-
government -
used or
agenc
of
-
020, and
-
created
when
at
type
number assigned to
-
agencies
010,
-
-
were
(s)
RCW 40.14.060 (State),
s
minimum retention has
640
-
unique
A
record
:
schedule
the
documents that
of
Date
record date(s), eligible destruc
agenc
:
, and WAC 434
S
in accordance with
When the records
070tion.
ĬĻ ƦƩƚǝźķĻķ ƚƓ ƷŷĻ 5ĻƭƷƩǒĭƷźƚƓ
-
to document disposal of all official
610
DATE:
-
Title associated with a group of records
.
description and/or examples of the records
record type,
OF RECORD
.
series
Brief
s
AUTHORITY NUMBER (DAN)
The physical or digital location of the record within your
ƩĻĭƚƒƒĻƓķĻķ
SERIES TITLE:
t identifies
.S
record
/DATE RANGE
a single type of form or variety
schedules.aspx
-
DISPOSITION a single RECORD of together serve a specific func DATEELIGIBLE DESTRUCTION been met, as stated in the retention schedule.DESCRIPTION: disposed of.LOCATION:agency.
RECORDS MANAGEMENT DESTRUCTION LOGGENERAL INSTRUCTIONS A destruction log is records. This reporand quantity of records being destroyed RCW 40.14.070 (Local), WAC 434Please refer to your
State and/or Local Schedules authorized for your Not sure which schedule to use? Find your State retention schedules: https://www.sos.wa.gov/archives/recordsmanagement/stateretentionLocal
retention schedules:https://www.sos.wa.gov/archives/recordsmanagement/selectgovernment.aspxŷĻ ŅƚƌƌƚǞźƓŭ źƓŅƚƩƒğƷźƚƓ ƭŷƚǒƌķ