HomeMy WebLinkAboutFINANCE 052025City of Bremerton Public Records Destruction Log Form Revised 05/06/2014 The purpose of this form is to document compliance and reasonable accountability by verifying that specific public records have met current, approved minimum retention periods before being destroyed pursuant to RCW 40.14.070, WAC 434‐610.070, and WAC 434.640.010, ‐020, and ‐030. Please fill out this form when destroying public records whose minimum retention is other than “Retain until no longer needed for agency business then destroy” (such as records covered in the “Records with Minimal Retention Value” section of the Local Government Records Retention Schedule (CORE)). Legal Disposition Authority (taken from Records Retention Schedule) Agency Records Records Series Title Records Series DAN Records Retention Schedule Minimum Retention Period Description (Box/Item numbers, volume, etc.) Dates Covered Date Minimum Retention Met Method of Destruction (See examples below*) Contracts and Agreements – General GS50‐01‐11 CORE 6 years – Non Archival Letter of Agreement between Port of Bremerton and City of Bremerton for the purchase and sale of parking permits at the 451 WA ave garage 8/4/2008‐8/3/2009 8/3/2015 Secure recycle Contracts and Agreements – General GS50‐01‐11 CORE 6 years – Non Archival Letter of Agreement between Port of Bremerton and City of Bremerton for the purchase and sale of parking permits at the Harborside garage 8/4/2008‐8/3/2009 8/3/2015 Secure recycle Contracts and Agreements – General GS50‐01‐11 CORE 6 years – Non Archival Contracted Parking Enforced Patrol Hours April 2007 May 2013 Secure Recycle Financial Transactions‐ General GS2011‐184 Rev. 4 CORE 6 years – Non Archival Parking System Revenue 2007‐2008 2014 Secure Recycle Contracts and Agreements – General GS50‐01‐11 CORE 6 years – Non Archival Housing Kitap Parking Permit Contract WA Ave garage 10/1/2011‐09/30/2016 2017 Secure Recycle Contracts and Agreements – General GS50‐01‐11 CORE 6 years – Non Archival Letter of Agreement between Housing Kitsap and City of Bremerton for the purchase and sale of parking permits at the 451 WA ave garage 07/01/2011‐06/30/2012 7/1/2018 Secure recycle Contracts and Agreements – General GS50‐01‐11 CORE 6 years – Non Archival Letter of Agreement between Port of Bremerton and City of Bremerton for the purchase and sale of parking permits at the 451 WA ave garage 07/01/2011‐06/30/2012 7/1/2018 Secure recycle Contracts and Agreements – General GS50‐01‐11 CORE 6 years – Non Archival Letter of Agreement between Oly ESD 114 Head Start and City of Bremerton for the purchase 07/01/2011‐06/30/2012 7/1/2018 Secure recycle
City of Bremerton Public Records Destruction Log Form Revised 05/06/2014 and sale of parking permits at the 451 WA ave garage Contracts and Agreements – General GS50‐01‐11 CORE 6 years – Non Archival Letter of Agreement between Kitsap Entrepreneurial Center and City of Bremerton for the purchase and sale of parking permits at the 451 WA ave garage 07/01/2011‐06/30/2012 7/1/2018 Secure recycle Contracts and Agreements – General GS50‐01‐11 CORE 6 years – Non Archival Letter of Agreement between Flowers D’Amour and City of Bremerton for the purchase and sale of parking permits at the 451 WA ave garage 07/01/2011‐06/30/2012 7/1/2018 Secure recycle Financial Transactions‐ General GS2011‐184 Rev. 4 CORE6 years – Non Archival Parking System Revenue and Expenditures 2008 2014 Secure Recycle *Examples of methods of destruction: electronic deletion, in‐house OR outside contractor shredding, secure recycling, other (describe) Statement: The public records listed above have met their minimum retention period(s), are not subject to ongoing or reasonably anticipated litigation or public records requests, are not needed for audit or other agency business, and shall be destroyed. The individual responsible for inventorying the listed records must sign below prior to the Record’s Manager approval: Employee Signature: Printed Name: Division: The Records Manager must sign the approval of this request prior to the destruction of the listed records: Records Manager Signature: Printed Name: Date Approved: The person/people responsible for the destruction of records must sign upon destruction of the listed records: Employee Signature: Printed Name:Date Records Destroyed:Vendor Business Name (if used):Phone:Vendor Signature: Printed Name:Date Records Destroyed:The retention and disposition action for this Public Records Destruction Log is “Retain for the life of the agency” pursuant to CORE series GS50‐09‐06. Melinda MonroeFinanceAngela Hoover05/22/2025