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HomeMy WebLinkAbout6654 DocuSign Envelope ID: BB57224D-F82B-4E1 E-AED7-AFBB3AFOBA76 AGENDA BILL 4 H CITY OF BREMERTON CITY COUNCIL SUBJECT: Study Session Date: February 14, 2024 Tourism Promotion Services Agreement with COUNCIL MEETING Date: February 21, 2024 Westbrook/Main Consulting, LLC to provide Department: Financial Services Consulting Services on the impact of Lodging Presenter: Mike Riley Tax Advisory Committee funding uses in Phone: (360) 473-5303 Bremerton SUMMARY: Duties and responsibilities will include (but not be limited to) gathering and analyzing the current LTAC process; prove "real" tourism/economic impact of awardees; define cost structure to the city for current process, investigate comparative city/county systems and clarify present goals of the City of Bremerton's tourism initiatives and any resulting infrastructure needs or improvements. The process will include communication with key City of Bremerton staff and executives, as well as key stakeholders to the LTAC process, coordination of meetings, and any added work needed to ease the successful completion of the Transition of current LTAC Award Structure. ATTACHMENTS: 1) 2024 Lodging Tax Award Contract; 2)Westbrook/Main Consulting, LLC Scope of Work FISCAL IMPACTS (Include Budgeted Amount): $16,000; $10,500 Lodging Tax already included in 2024 budget; $5,500 General Fund not previously budgeted STUDY SESSION AGENDA: x❑ Limited Presentation ❑ Full Presentation STUDY SESSION ACTION: 0 Consent Agenda ❑ General Business ❑ Public Hearing RECOMMENDED MOTION: Move to approve the Tourism Promotion Services Agreement with Westbrook/Main Consulting, LLC in the amount of$16,000; authorize a budget adjustment of$5,500; and authorize the Mayor to finalize and execute the agreement with substantially the same terms and conditions as presented. COUNCIL ACTION: 0 Approve ❑ Deny ❑ Table ❑ Continue ❑ No Action Form Updated 11/09/2021 DocuSign Envelope ID: BB57224D-F82B-4E1 E-AED7-AFBB3AFOBA76 TOURISM PROMOTION SERVICES AGREEMENT The City of Bremerton ("City") and Westbrook Main, LLC ("Organization"), referred to collectively as the "Parties," enter into the following Agreement for Tourism Promotion services: L Scope: The Organization shall provide tourism promotion services for the City. Tourism promotion shall mean activities and expenditures designed to increase tourism to the City. Tourism promotion activities may include, but are not limited to, advertising, publicizing, or otherwise distributing information for the purpose of attracting and welcoming tourists to the City. The Organization shall provide to the City a work plan attached hereto as Exhibit A setting forth its goals and objectives for successful tourism promotion. The event(s)promoted by Organization must occur within the agreement Term, unless otherwise agreed to in writing by the City. IL Term: This agreement shall commence on upon execution of the agreement and shall continue in full force and effect until December 31, 2024 unless terminated earlier pursuant to Section IX of this Agreement. III. Compensation: In consideration of the services provided pursuant to this Agreement City shall pay the Organization an amount not to exceed Ten-thousand five-hundred dollars and zero cents. ($10,500.00)for Tourism Promotion services and an additional five-thousand five hundred and zero cents ($5,500.00) from the City's general fund budget for a total not-to-exceed amount of Sixteen Thousand dollars and zero cents ($16,000). However, funding for this Agreement is subject to the actual Hotel/Motel Tax funds received by the City. If Hotel/Motel Tax receipts are lower than budgeted funding may be decreased. A. Payment will be released when the following has been fulfilled: I. The Organization shall submit billing invoices, by the 15th of the month following the end of the month or quarter in which services were performed, detailing how activities and services performed by the Organization during the preceding month have specifically promoted tourism in the City of Bremerton including the attached reporting form for the reimbursement period with measurable results as required by RCW 67.28.1816 (2). II. The Organization will provide proof of insurance, agree to the use of Automated Clearing House (ACH) Direct Deposit, a signed W-9, and current City Business license. B. Upon receipt of a conforming billing invoice, the City shall promptly process payment. If a billing invoice does not conform to this Agreement, the City may withhold payment until the invoice is brought into compliance. Sample of a conforming invoices and reimbursement request and support is provided in Exhibit B. L Such withholding does not relieve the Organization of its obligations under this Agreement. Failure by the Organization to submit all conforming billing invoices by January 10th, 2025 after the expiration of this Agreement may result in the forfeiture of remaining unbilled compensation. Bremerton/Year (2024) Lodging Tax Awardee Westbrook Main, LLC Page 1 of 6 DocuSign Envelope ID: BB57224D-F82B-4E1 E-AED7-AFBB3AFOBA76 C. The Organization shall not perform work beyond the Scope of Work, nor shall be compensated for such work, unless the Scope of Work or amount of compensation is modified pursuant to this Agreement. IV. Relationship of Parties: The Organization represents that it is skilled in the matters addressed in the Scope of Work and is performing independent functions and responsibilities within its field of expertise. The Organization and its personnel are independent contractors and not employees of the City. The Organization and its personnel have no authority to bind the City or to control the City's employees and other contractors. None of the benefits provided by the City to its employees, including, but not limited to, compensation, insurance, and unemployment insurance are available from the City to the employees, agents, representatives, or sub-consultants of the Organization. Organization will be solely and entirely responsible for its acts and for the acts of the Organization's agents, employees, representatives and sub-consultants during the performance of this Agreement. The City may, during the term of this Agreement, engage other independent contractors to perform the same or similar work. As an independent contractor, the Organization is responsible for its own management. The City's administration and enforcement of this Agreement shall not be deemed an exercise of managerial control over Organization or its personnel. As an independent contractor, Organization is responsible for payment of all taxes and licensing fees necessary to perform its obligations under this Agreement. These taxes and fees include but are not limited to State industrial insurance, Business &Occupation, State professional licensing, and City business licensing. If any taxes or fees due the City have been declared delinquent,the City may withhold the delinquent amount,plus any additional charges arising from the delinquency, from any payments due Organization. V. Indenmification: Organization shall defend, indemnify and hold the City, its officers, officials, employees, agents and volunteers harmless from any and all claims, injuries, damages, losses or suits, including all legal costs and attorney fees, arising out of or in connection with the performance of this Agreement, except for that portion of the injuries and damages caused by the City's sole negligence. The City's review or acceptance of any of the work when completed shall not be grounds to avoid any of these covenants of indemnification. The provisions of this section shall survive the expiration or termination of this Agreement. VI. Insurance: Prior to and during the performance of the work covered by this Agreement, Organization shall provide the Risk Manager for the City with evidence that it has obtained and maintains in full force and effect during the term of this Agreement comprehensive general liability insurance coverage of at least$1,000,000.00 per occurrence. In the event Organization organizes, promotes or sponsors an event involving the sale or consumption of food or alcoholic beverages, Organization shall also provide evidence that it has obtained products liability and liquor liability insurance of at least $1,000,000.00 per occurrence, for each event. The City shall be named as additional insured and it shall be an affirmative obligation upon Organization to advise the City's Bremerton/Year (2024) Lodging Tax Awardee Westbrook Main, LLC Page 2 of 6 DocuSign Envelope ID: BB57224D-F82B-4E1 E-AED7-AFBB3AFOBA76 Risk Manager by fax at (360) 473-5161, or by certified mail, return receipt requested to City of Bremerton, Attn: Risk Management, 345 6th Street, Suite 100, Bremerton, WA 98337 within two days of the cancellation, suspension or substantive change of any insurance policy set out herein, and failure to do so shall be construed to be a breach of this Agreement. The Organization's insurance shall be primary and non-contributory insurance as respects the City and shall contain a waiver of subrogation against the City for claims arising out of any operations, liabilities and obligations to which coverage applies. VII. General Conditions: A. Reports and Information: When requested by the City, Organization shall furnish periodic reports and documents on matters covered by this Agreement. The reports and documents shall be furnished in the time and form requested per Exhibit A and B. Organization shall maintain accounting records in accordance with Generally Accepted Accounting Principles (GAAP) to substantiate all billed amounts. B. Work Performed at Organization's Risk: Organization shall take all precautions necessary and shall be responsible for the safety of its employees, agents, and sub-consultants in the performance of the work hereunder and shall utilize all protection necessary for that purpose. All work shall be done at Organization's own risk, and Organization shall be responsible for any loss of or damage to materials, tools, or other articles used or held for use in connection with the work. C. Place of Work: The Organization shall perform the work authorized under this Agreement at its offices in Kooskia, ID and online. Any necessary meetings with the City staff shall take place at the City's offices and online, or at locations mutually agreed upon by the parties. D. Entire Agreement: This Agreement and its Exhibits constitutes the entire agreement between the Parties, and the Parties acknowledge that there are no other agreements, written or oral, that have not been set forth in the text of this Agreement. E. Severability: Should any part of this Agreement be found void, the balance of the Agreement shall remain in full force and effect. F. Modification: This Agreement may only be modified by written instrument signed by both Parties. G. Written Notices: All communications regarding this Agreement shall be sent to the parties at the addresses listed below by registered or 1st class mail, or by personal service, and shall be deemed sufficiently given if sent to the addressee at the address stated in this Agreement or such other address as may be hereafter specified in writing. Contracts Administrator Organization Address City of Bremerton Westbrook Main, LLC 345 6th Street, Suite 100 104 Sunset Lane Bremerton, WA 98337 Kooskia, ID 83539 Bremerton/Year (2024) Lodging Tax Awardee Westbrook Main, LLC Page 3 of 6 DocuSign Envelope ID: BB57224D-F82B-4E1 E-AED7-AFBB3AFOBA76 H. Waiver: Failure to enforce any provision of this Agreement shall not be deemed a waiver of that provision. Waiver of any right or power arising out of this Agreement shall not be deemed waiver of any other right or power. I. Non-Waiver of Breach: The failure of the City to insist upon strict performance of any of the covenants and agreements contained herein, or to exercise any option herein conferred in one or more instances shall not be construed to be a waiver or relinquishment of said covenants, agreements or options, and the same shall be and remain in full force and effect. J. Compliance with Laws: Organization shall comply with all applicable Federal, State, and local laws in performing its obligations under this Agreement. K. Choice of Law and Venue: This Agreement shall be interpreted according to the laws of the State of Washington. Any judicial action to resolve disputes arising out of this Agreement shall be brought in Kitsap County Superior Court. L. Attorneys' Fees: In the event of litigation to enforce any of the terms or provisions herein, each party shall pay all its own costs and attorney's fees. M. Assignment: Any assignment of this agreement by the Organization without the written consent of the City shall be void. N. Veracity of Data: The City recognizes that due to the nature of this engagement and insights to be gathered, neither Lori Main nor Westbrook Main, LLC can guarantee the veracity of data used to develop the final recommendation. VIII. Equal Employment Opportunity Statement: In the hiring of employees for the performance of work under this Agreement, the Consultant, its subcontractors, or any person acting on behalf of Consultant shall not discriminate in any employment practice on the basis of age (40+), sex, race, creed, color, national origin, sexual orientation/gender identity,marital status, military status, or the presence of any physical, mental or sensory disability. IX. ADA Statement: The City of Bremerton does not discriminate on the basis of disability in programs and activities, which it operates pursuant to the requirements of the Americans with Disabilities Act of 1990, and ADA Amendments Act. This policy extends to both employment and admission to participation in the programs, services and activities of the City of Bremerton. Reasonable accommodation for employees or applicants for employment will be provided. X. Termination: This Agreement may be terminated by either party for convenience upon thirty (30) days written notice to the other party, or for cause if either party fails substantially to perform through no fault of the other and does not commence correction within five (5) days of written notice and diligently completes the correction thereafter. Upon such termination, City will be entitled to reports showing the status of all services Organization is providing to the City as of the effective date of termination. Bremerton/Year (2024) Lodging Tax Awardee Westbrook Main, LLC Page 4 of 6 DocuSign Envelope ID: BB57224D-F82B-4E1 E-AED7-AFBB3AFOBA76 XI. Termination of Other Contracts. This Agreement shall supersede all prior Agreements between the parties relating to the use of Hotel/Motel Tax. CITY OF BREMERTON WESTBROOK MAIN,LLC DocuSigned by: DocuSigned by: itifuni hail& B-AF-4-6695-E$E�4B... 7 By: Greg Wheeler By: Ma,n its: Mayor its: Managing Di rector Date:2/28/2024 Date: 2/28/2024 Ap rovedigneasd y tbo:form: Attest: acu DocuSigned by: kia Aia rbtltx. 41,6t. Abbvu,V' E8381 B0462... 24 D5E E45C41 F... Kylie Finnell, Bremerton City Attorney City Clerk, Angela Hoover Bremerton/Year(2024) Lodging Tax Awardee Westbrook Main, LLC Page 5 of 6 DocuSign Envelope ID:BB57224D-F82B-4E1 E-AED7-AFBB3AFOBA76 EXHIBIT B CITY OF BREMERTON LODGING TAX WORKSHEET The City of Bremerton is required by RCW 67.28.1816 to report the use of lodging tax funds each year. Your organization received lodging tax funds for 2024. Please complete this form and return to the City no later than March 1, 2025. If you have any questions or concerns please contact Melinda Monroe, Contracts Administrator at(360) 473-5306 or by email at Melinda.monroe@ci.bremerton.wa.us. Organization: Date: Click here to enter a date. Completed By: Email: Telephone: ACTIVITY Activity Name Type , Dat E Event/Festival Start Click here to enter ❑ Facility a date. Total Cost of Activity ❑ Marketing End Click here to enter a date. ATTENDEE ESTIMATES Projected Actual Methodology Notes/Explanation Overall Attendance Choose an item. Attendees who traveled 50 miles or more to attend: Total Choose an item. Of Total,attendees who Choose an traveled from another state item. or country Attendees who stayed overnight: Paid accommodations Choose an item. Unpaid accommodations Choose an item. Paid Lodging nights Choose an item. I certify that the above reporting numbers is in compliance with RCW 67.28.1816(2) and agree that discrepancies discovered may prevent reimbursement or disbursement of awarded lodging tax funds or the recapture of disbursement of funds. Name,Title Date PLEASE RETURN COMPLETED WORKSHEET WITH EACH REIMBURSEMENT REQUEST AND YOUR FINAL REPORT NO LATER THAN MARCH 1,20xx Please return to Melinda Monroe at melinda.monroe@ci.bremerton.wa.us or fax(360)473-5200. DocuSign Envelope ID:BB57224D-F82B-4E1 E-AED7-AFBB3AFOBA76 MOO WESTBRGDK MAIN November 3,2023 City of Bremerton Mike Riley, Director of Financial Services Kylie Finnell,City Attorney 345 Sixth Avenue Bremerton,WA 98337 Subject: Consulting Services This letter is to communicate our mutual agreement for the engagement of Lori Main of Westbrook/Main, LLC Consulting, for the purposes of consulting and advisory services for Transition of Current LTAC Award Structure in the City of Bremerton. This engagement will be for the approximate period beginning February 13, 2024,to May 15, 2024.All work will be performed on a Time and Materials basis, payable upon receipt of invoice. Invoices will be sent per City of Bremerton's specifications weekly. Work performed within the Scope of Work [ADDENDUM A] will be billed at $100.00 (one hundred dollars) per hour plus expenses.This agreement may be ended at once by either party for cause with written notification or, without cause with two weeks written notification. Duties and responsibilities will include (but not be limited to) gathering and analyzing the current LTAC process; prove "real" tourism/economic impact of awardees; define cost structure to the city for current process, investigate comparative city/county systems and clarify present goals of the City of Bremerton's tourism initiatives and any resulting infrastructure needs or improvements.The process will include communication with key City of Bremerton staff and executives, as well as key stakeholders to the LTAC process, coordination of meetings, and any added work needed to ease the successful completion of the Transition of Current LTAC Award Structure. Both parties recognize that Lori Main of Westbrook/Main, LLC will be collaborating, advising, and directing the efforts of local stakeholders to fulfill this agreement. Due to the nature of this engagement and insights to be gathered, neither Lori Main nor Westbrook/Main, LLC can guarantee the veracity of data used to develop the final recommendation;yet will use her 30 years of hospitality experience to ensure it is as accurate as possible. This agreement has been entered into by both parties in good faith and must be completed in good faith. I look forward to the successful completion of the Transition of Current LTAC Award Structure. Sincerely, A U Maim.. Lori Main Westbrook I Main, LLC Consulting 104 Sunset Lane Kooskia, ID 83539 lori@westbrookmain.com 11Page DocuSign Envelope ID:BB57224D-F82B-4E1 E-AED7-AFBB3AFOBA76 Exhibit A: Scope of Services ADDENDUM A Scope of Work Each phase of engagement outcome will be delivered to the city appointee for review and approval before moving to the next phase. Phase 1: (3-to-4-week period;estimated 30 hours;not to exceed 40 hours) • Analyze current LTAC Process • Prove"real" tourism/economic impact of awardees (trailing 12-24-month sample) • Define cost structure to City of Bremerton of current process Phase 2: (3-to-4-week period;estimated 30 hours;not to exceed 40 hours) • Clarify present goals of City of Bremerton's tourism initiatives o Define infrastructure needs to meet stated goals ■ Establish assumptive budget figures for infrastructure goals • Investigate comparative municipalities' process Phase 3: (6-8-week period;estimated 60 hours;not to exceed 80 hours) • Develop recommendation o Definition and documentation of the engagement process for the LTAC chair. ■ Review will include actions taken to reach outcome, stakeholders involved, community outreach used, as well as (but not limited to)data contributing to recommendation. o Creation and documentation of necessary reports and data requirements. o Establish reporting format, process, and distribution. • Establish Roles and responsibilities o The roles and responsibilities of team(s) within the City of Bremerton will be documented and agreed upon. • Define Engagement Closure o Definition and documentation of the process and procedure requirements of any LTAC awardees. • Define Operational hand-off Requirements o Definition of the transition process and the necessary documentation and knowledge transfer before Westbrook I Main, LLC Consulting engagement is concluded. • Any other work considered proper and necessary by City of Bremerton 21Page ACORO® CERTIFICATE OF LIABILITY INSURANCE DATE(MM/DD/YYYY) 03/04/2024 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER CONTACT NAME: Hiscox Inc. PHONE FAX 5 Concourse Parkway (AE-MAIL ,Ext): (888)202-3007 (A/C,No): Suite 2150 ADDRESS: contact@hiscox.com Atlanta GA,30328 INSURER(S)AFFORDING COVERAGE NAIC# INSURERA: Hiscox Insurance Company Inc 10200 INSURED INSURER B Westbrook/Main, LLC INSURERC: 7703 Fletcher Bay Rd NE Bainbridge Island,WA 98110 INSURER D. INSURER E: INSURER F: COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR TYPE OF INSURANCE ADDL SUBR POLICY EFF POLICY EXP LIMITS LTR INSD WVD POLICY NUMBER (MM/DD/YYYY) (MM/DD/YYYY) X COMMERCIAL GENERAL LIABILITY EACH OCCURRENCE $ 1,000,000 DAMAGE TO RENTED CLAIMS-MADE X OCCUR PREMISES(Ea occurrence) $ 100,000 MED EXP(Any one person) $ 5,000 A Y P100.346.831.10 06/23/2023 06/23/2024 PERSONAL&ADV INJURY $ 1,000,000 GEN'L AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE $ 2,000,000 RO- X POLICY JECT LOC PRODUCTS-COMP/OP AGG $ S/T Gen.Agg. OTHER: $ AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT $ (Ea accident) ANY AUTO BODILY INJURY(Per person) $ ALL OWNED SCHEDULED BODILY INJURY(Per accident) $ AUTOS AUTOS NON-OWNED PROPERTY DAMAGE HIRED AUTOS AUTOS (Per accident) UMBRELLA LIAB OCCUR EACH OCCURRENCE $ EXCESS LIAB CLAIMS-MADE AGGREGATE $ DED RETENTION$ $ WORKERS COMPENSATION PER OTH- AND EMPLOYERS LIABILITY Y/N STATUTE ER ANYPROPRIETOR/PARTNER/EXECUTIVE E.L.EACH ACCIDENT $ OFFICER/MEMBER EXCLUDED? N/A (Mandatory in NH) E.L.DISEASE-EA EMPLOYEE $ If yes,describe under DESCRIPTION OF OPERATIONS below E.L.DISEASE-POLICY LIMIT $ DESCRIPTION OF OPERATIONS/LOCATIONS/VEHICLES (ACORD 101,Additional Remarks Schedule,may be attached if more space is required) City of Bremerton Washington is listed as an additional insueds. CERTIFICATE HOLDER CANCELLATION City of Bremerton Washington 345 6th Street Ste 100 SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE Bremerton,WA 98337 THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. AUTHORIZED REPRESENTATIVE ©1988-2015 ACORD CORPORATION. All rights reserved. ACORD 25(2016/03) The ACORD name and logo are registered marks of ACORD ACORO® CERTIFICATE OF LIABILITY INSURANCE DATE(MM/DD/YYYY) 03/04/2024 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER CONTACT NAME: Hiscox Inc. PHONE FAX 5 Concourse Parkway (AE-MAIL ,Ext): (888)202-3007 (A/C,No): Suite 2150 ADDRESS: contact@hiscox.com Atlanta GA,30328 INSURER(S)AFFORDING COVERAGE NAIC# INSURERA: Hiscox Insurance Company Inc 10200 INSURED INSURER B Westbrook/Main, LLC INSURERC: 104 Sunset Lane Kooskia, ID 83539 INSURERD: INSURER E: INSURER F: COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR TYPE OF INSURANCE ADDL SUBR POLICY EFF POLICY EXP LIMITS LTR INSD WVD POLICY NUMBER (MM/DD/YYYY) (MM/DD/YYYY) X COMMERCIAL GENERAL LIABILITY EACH OCCURRENCE $ 1,000,000 DAMAGE TO RENTED CLAIMS-MADE X OCCUR PREMISES(Ea occurrence) $ 100,000 MED EXP(Any one person) $ 5,000 A P103.069.656.1 03/04/2024 03/04/2025 PERSONAL&ADV INJURY $ 1,000,000 GEN'L AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE $ 2,000,000 RO- X POLICY JECT LOC PRODUCTS-COMP/OP AGG $ S/T Gen.Agg. OTHER: $ AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT $ (Ea accident) ANY AUTO BODILY INJURY(Per person) $ ALL OWNED SCHEDULED BODILY INJURY(Per accident) $ AUTOS AUTOS NON-OWNED PROPERTY DAMAGE HIRED AUTOS AUTOS (Per accident) UMBRELLA LIAB OCCUR EACH OCCURRENCE $ EXCESS LIAB CLAIMS-MADE AGGREGATE $ DED RETENTION$ $ WORKERS COMPENSATION PER OTH- AND EMPLOYERS LIABILITY Y/N STATUTE ER ANYPROPRIETOR/PARTNER/EXECUTIVE E.L.EACH ACCIDENT $ OFFICER/MEMBER EXCLUDED? N/A (Mandatory in NH) E.L.DISEASE-EA EMPLOYEE $ If yes,describe under DESCRIPTION OF OPERATIONS below E.L.DISEASE-POLICY LIMIT $ DESCRIPTION OF OPERATIONS/LOCATIONS/VEHICLES (ACORD 101,Additional Remarks Schedule,may be attached if more space is required) CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. AUTHORIZED REPRESENTATIVE ©1988-2015 ACORD CORPORATION. All rights reserved. ACORD 25(2016/03) The ACORD name and logo are registered marks of ACORD HISCOX encourage courage® A Guide To Your General Liability Policy The following is a guide to your General Liability policy. We have identified several key coverage items along with the limits and deductibles you have selected. To make it easier, we have also added a brief explanation of those items. We want you to feel confident about your new policy. If any of the information below is incorrect or if you have any questions, please contact one of our advisors at 844-357-0840 (Mon-Fri, 7am-10pm ET)or manage your policy at: www.hiscox.com/ manage-your-policy. Your business details ■ Name: Jeffery Main Business Name: Westbrook/Main, LLC Address: 104 Sunset Lane City: Kooskia State: ID Zip code: 83539 Occupation: Business consulting Telephone number: 206-714-4764 Email address: jeff@westbrookmain.com Your General Liability Policy Policy number: P103.069.656.1 Policy effective dates: From: March 4, 2024 This determines the time period during which your coverage applies. To: March 4, 2025 Form of business: This identifies the legal structure of your business and determines who is Limited Liability Company insured under your policy. Business Property and Equipment Coverage: Rejected Optional terrorism coverage: Excluded Total cost of policy: $ 346.00 Your coverage and limits Each occurrence limit $ 1,000,000 The most we will pay for all damages due to bodily injury and property damage, and medical expenses that arise out of any one occurrence. Defense costs we incur, in the defense of a lawsuit filed against you, will not reduce this limit. ©Hiscox Inc. 2010 Page 1 General aggregate limit $ 2,000,000 The most we will pay for all damages and medical expenses for the entire policy. Defense costs we incur, in the defense of a lawsuit filed against you, will not reduce this limit. Medical expenses $ 5,000 any one person The most we will pay for all medical expenses sustained by any one person. Deductible for General Liability Coverage No deductible However, a$1,000 per occurrence deductible does apply to properties managed by you, premises listed by you or shown by you for sale or rental. Other policy information Notice of claim If you have a claim, please call us at 866-424-8508.You may also e-mail us at reportaclaim@hiscox.com What does my General Liability Policy cover? For a summary showing examples of what you are and are not covered for, please read the Coverage Summary document. This guide does not modify the terms and conditions of your policy, which are contained in your policy documents, nor does it imply any claim is covered or not covered. We recommend that you read your policy documents to learn the details of your coverage. ©Hiscox Inc. 2010 Page 2 ^SA HISCOX Reinventing Small Business Insurance® General Liability Coverage Summary We want you to understand the Hiscox General Liability coverage. This summary explains the main areas of coverage and exclusions. If you have any questions about your coverage, please contact one of our advisors at 844-357-0840(Mon-Fri, 7am-10pm ET). Or, you can manage your policy by visiting https://www.hiscox.com/manage-your-policy. [•�This policy does cover Bodily injury or property damage To the extent you are legally liable, we cover damages or claims expenses if you injure a third-party or damage someone else's property. However, damage to premises you rent is only covered if caused by fire or if the premises is rented to you for a period of 7 or fewer consecutive days. Medical payments We will make medical payments as a result of bodily injury that occurs in the course of your business operations, regardless of fault. Defense costs If you're sued, even if you're not at fault, we will appoint an attorney to defend you, even if the lawsuit is groundless. We will pay these defense costs on your behalf. Personal and advertising injury We cover claims of libel and slander that are not part of your professional services. We also protect you if your advertisement unintentionally uses a third party's advertising idea or infringes upon another's copyright. We do not provide this coverage to marketing or PR professionals, research consultants, graphic designers, lawyers, recruiters, real estate agents/brokers or property managers. Electronic data liability Specifically added for consultants and technology service providers, Hiscox covers your liability for damage to someone's electronic data resulting from the physical damage of property. We provide up to $25,000 of coverage. Worldwide insurance coverage We cover damage that occurs in the United States, its territories and Canada. We also offer some coverage for instances outside these areas while you're away on short periods of travel. Employees or temporary staff Hiscox will cover claims arising from your employees' or temporary staff's actions if they were performed on behalf of your business. Supplemental payments Your Hiscox policy covers the following expenses, should they be incurred, without reducing your limit of liability: • All expenses we incur, including the defense of lawsuits • Up to $250 a day for reasonable expenses (including loss of earnings) you incur as a result of assisting us in the defense of a claim or lawsuit • Interest on damage awards Le This policy does not cover Intent to injure We won't cover you for any act that occurs with the intent to injure. This includes personal and advertising injuries if you knew your actions were false or violated the rights of others. Outside the policy period We won't cover claims for bodily injury, property damage, or personal and advertising injury that do not occur during the policy period. Known claims and circumstances We won't cover your business for any claim or circumstance that could result in a claim you knew about prior to the start of your first Hiscox policy. Personally identifiable information We won't cover your failure to protect any personally identifiable information that is in your care. Professional services We won't cover any professional services performed by you. These types of risks may be covered as part of our Professional Liability Policy. Vehicles and boats We won't cover any claims arising out of the ownership or use of an automobile or a watercraft. Workers' compensation We won't cover any obligation you may have under a workers' compensation claim or similar law. Your property We won't cover claims for damage to property you own or have in your care. However, protection for your own business equipment can be purchased as part of our Business Owners Policy. Personal and advertising injury We don't provide this coverage to marketing or PR professionals, research consultants, graphic designers, lawyers, recruiters, real estate agents/brokers or property managers. However, this coverage is available as part of our Professional Liability Policy. Common claims examples Bodily injury—A client falls over your bag and you are legally liable for the injury. We will cover the subsequent claim and related medical expenses up to your limits of liability. Property damage and data loss—You spill coffee on a client's server causing damage and loss of data. We will cover the subsequent claim up to your limits of liability. Personal injury—One of your employees is at lunch. He talks to the owner of the shop about one of your clients in a false and unflattering way. The client learns of this discussion and sues for slander. We will cover the subsequent claim, up to your limits of liability, and pay for an attorney to defend you if necessary. Coverage summaries, descriptions, and claims examples are provided for illustrative purposes only and are subject to the applicable policy limits, deductibles, exclusions, terms, and conditions. Not all insurance products and services are available in all states. Hiscox recommends you read the policy documents to learn the full details of coverage. Underwritten by Hiscox Insurance Company Inc.,104 South Michigan Avenue,Suite 600,Chicago,IL 60603,as administered by Hiscox Inc., a licensed insurance provider in all states and DC.