HomeMy WebLinkAbout10/23/2024 STUDY SESSION AGENDA PACKET______________________________________________________________
CITY COUNCIL 345 6th Street, Suite 100, Bremerton, WA 98337 Phone (360) 473-5280
WEDNESDAY, OCTOBER 23, 2024
CITY COUNCIL STUDY SESSION AGENDA
Starting at 5:00 PM in Council Conference Room 603
Council Conference Room 603 will be open to the public to attend the Study Session in-person, but there will
be no opportunities for input. However, public questions or comments may be submitted at any time to
City.Council@ci.bremerton.wa.us. Please remember that the content of the Agenda Bill items is subject to
change; and no action at the Study Session is anticipated. If approved by the Council, these items will be
placed on the November 6, 2024 City Council Meeting Agenda, or as indicated…
Members of the public may click the link below to join the webinar:
https://bremertonwa-gov.zoom.us/j/8738266756?pwd=ZWlMVnVYbFBHYjY5U1RJUmFreDFXUT09
Or One tap mobile:
US: +12532050468,,87318266756#,,,,*857582# or +12532158782,,87318266756#,,,,*857582#
Or Telephone: Dial (for higher quality, dial a number based on your current location): US: +1 253 205
0468 or +1 253 215 8782 or +1 346 248 7799 or +1 669 444 9171 or +1 669 900 6833
Webinar ID: 873 1826 6756; Passcode: 857582
A. AGENDA BILL BRIEFINGS – Each item is approx. 5-minutes, including Q&A
1. Interagency Agreement with the WA Department of Commerce for the Bremerton Solar to Storage
Feasibility Study
2. WA State Department of Enterprise Services Contract with Sealx LLC for Janitorial Services
3. Water Quality Financial Assistance Program Grant with the WA Department of Ecology Francis
Street Outfall Stormwater Treatment Construction Project
4. Ordinance to amend and re-establish City Rates and Fees for 2025
5. Ordinance to amend and re-establish Utility Assessments, Rates, Fees, and Charges for 2025
6. Ordinance to levy Property Taxes for Collection in 2025
7. Proposed Public Hearing on Revenue Sources for the FY 2025-2026 Biennial
City of Bremerton Budget (For full presentation at the November 6, 2024 City Council Meeting to
receive Public Comment)
8. Proposed Public Hearing (1st of 2) for the FY 2025 – 2026 City of Bremerton Biennial Budget
(For full presentation at the November 6, 2024 City Council Meeting to receive Public Comment)
9. Proposed Public Hearing and Resolution to approve the 2025 CDBG/HOME Funding
Recommendations for inclusion in the 2025 CDBG/HOME Action Plan
10. Overview of the 2024 Comprehensive Plan Economic Development Element (For full presentation
at the November 6, 2024 City Council Meeting to receive Public Comment)
Continued on next page…
Americans with Disabilities Act accommodations provided upon request. Those requiring special accommodations
should contact the City Clerk’s Office at (360) 473-5323 at least 24 hours prior to the meeting.
B. GENERAL COUNCIL BUSINESS
1. Public Works Committee Briefing (Last Meeting 10/15/24) – Chair Jane Rebelowski
2. Audit Committee Briefing (Last Meeting 10/21/24) – Chair Anna Mockler
3. Finance, Invest & Parking Committee Briefing (Last Meeting 10/22/24) – Chair Michael Goodnow
4. Regional and Other Committee/Board Briefings
5. Other General Council Business (As necessary, and as time allows…)
C. ADJOURNMENT OF STUDY SESSION
AGENDA BILL
CITY OF BREMERTON
CITY COUNCIL
SUBJECT: Study Session Date: October 23, 2024
Interagency Agreement with the WA
Department of Commerce for the Bremerton
Solar to Storage Feasibility Study
COUNCIL MEETING Date: November 6, 2024
Department: PW&U
Presenter: K. Ketterer
Phone: (360) 473- 5334
SUMMARY: The Department of Commerce has awarded the City of Bremerton a $100,000 no
match grant to study the feasibility of solar to storage systems at City owned facilities. Activities
include community outreach, priority project identification, planning, pre-design, cost estimation and
final documentation. Facilities will have their energy needs inventoried, and will have site conditions
evaluated for suitability of a solar and power storage system. High priority projects identified through
the study will be further developed and may be eligible for implementation grants through the same
Commerce program.
ATTACHMENTS: 1) Commerce Agreement
FISCAL IMPACTS (Include Budgeted Amount): Budgeted in Facilities fund.
STUDY SESSION ACTION: ☐ Consent Agenda ☐ General Business ☐ Public Hearing
RECOMMENDED MOTION:
Accept award of the Department of Commerce Solar plus Storage for Resilient Communities grant of
$100,000 and authorize the Mayor to finalize and execute the agreement with substantially the same
terms and conditions as presented.
COUNCIL ACTION: Approve Deny Table Continue No Action
Form Updated 04/19/2024
A1
Interagency Agreement with
City of Bremerton
through
Solar plus Storage for Resilient Communities
Contract Number:
24-92502-105
For
Bremerton Solar to Storage Feasibility Study - T1: Feasibility
Dated: Tuesday, October 1, 2024
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Table of Contents
FACE SHEET ............................................................................................................................................................ 3
PROGRAM SPECIFIC TERMS AND CONDITIONS ...................................................................................................... 4
1. SUBGRANTING/SUBCONTRACTING (REPLACES GENERAL TERMS AND CONDITIONS #15) .............................. 4
2. SOLAR PLUS STORAGE FOR RESILIENT COMMUNITIES GRANT REQUIREMENTS ............................................. 4
3. REPORTING REQUIREMENTS ........................................................................................................................... 4
SPECIAL TERMS AND CONDITIONS ......................................................................................................................... 5
1. AUTHORITY ...................................................................................................................................................... 5
2. ACKNOWLEDGEMENT OF CLIMATE COMMITMENT ACT FUNDING ................................................................. 5
3. CONTRACT MANAGEMENT ............................................................................................................................. 5
4. COMPENSATION .............................................................................................................................................. 5
5. BILLING PROCEDURES AND PAYMENT ............................................................................................................. 5
6. SUBCONTRACTOR DATA COLLECTION ............................................................................................................. 6
7. INSURANCE ...................................................................................................................................................... 6
8. FRAUD AND OTHER LOSS REPORTING ............................................................................................................. 6
9. ORDER OF PRECEDENCE .................................................................................................................................. 7
GENERAL TERMS AND CONDITIONS ....................................................................................................................... 8
1. DEFINITIONS .................................................................................................................................................... 8
2. ALL WRITINGS CONTAINED HEREIN ................................................................................................................. 8
3. AMENDMENTS ................................................................................................................................................ 8
4. ASSIGNMENT ................................................................................................................................................... 8
5. CONFIDENTIALITY AND SAFEGUARDING OF INFORMATION ........................................................................... 8
6. COPYRIGHT ...................................................................................................................................................... 9
7. DISPUTES ......................................................................................................................................................... 9
8. GOVERNING LAW AND VENUE ...................................................................................................................... 10
9. INDEMNIFICATION ........................................................................................................................................ 10
10. LICENSING, ACCREDITATION AND REGISTRATION ......................................................................................... 10
11. RECAPTURE.................................................................................................................................................... 10
12. RECORDS MAINTENANCE .............................................................................................................................. 10
13. SAVINGS ........................................................................................................................................................ 10
14. SEVERABILITY ................................................................................................................................................. 10
15. SUBCONTRACTING (REPLACED BY PROGRAM-SPECIFIC TERMS AND CONDITIONS #1) ................................................. 10
16. SURVIVAL ....................................................................................................................................................... 11
17. TERMINATION FOR CAUSE............................................................................................................................. 11
18. TERMINATION FOR CONVENIENCE ................................................................................................................ 11
19. TERMINATION PROCEDURES ......................................................................................................................... 11
20. TREATMENT OF ASSETS ................................................................................................................................. 12
21. WAIVER ......................................................................................................................................................... 13
ATTACHMENT A: SCOPE OF WORK....................................................................................................................... 14
ATTACHMENT B: BUDGET .................................................................................................................................... 15
ATTACHMENT C: PROVISO GOVERNING THIS PROGRAM ..................................................................................... 16
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Face Sheet
Contract Number: 24-92502-105
Energy Division, Energy Programs in Communities
Solar plus Storage for Resilient Communities
1. Grantee 2. Grantee Doing Business As (as applicable)
City of Bremerton
345 6TH ST STE 100
BREMERTON, WA 98337-1891
City of Bremerton
Public Works and Utilities
3. Grantee Representative 4. COMMERCE Representative
Katie Ketterer
Proj Manager PW& Utilities
(360) 473-5334
Katie.Ketterer@ci.bremerton.wa.us
David Hecker
Program Manager
360-725-2767
solar@commerce.wa.gov
P.O. Box 42525
1011 Plum St
Olympia, WA 98504-2525
5. Contract Amount 6. Funding Source 7. Start Date 8. End Date
$100,000.00 Federal: State: X Other: N/A: 10/01/2024 06/30/2025
9. Federal Funds (as applicable)
N/A
Federal Agency:
N/A
ALN
N/A
10. Tax ID # 11. SWV # 12. UBI # 13. UEI #
91-600001231 SWV0000221-00 181002539 N/A
14. Contract Purpose
T1: Feasibility – In this project, the City of Bremerton will review city-owned sites for the feasibility of a solar plus storage
system. Activities include community outreach, priority project identification, planning, pre -design, cost estimation and final
documentation.
COMMERCE, defined as the Department of Commerce, and the Grantee, as defined above, acknowledge and accept the
terms of this Contract and Attachments and have executed this Contract on the date below and warrant they are authorized
to bind their respective agencies. The rights and obligations of both parties to this Contract are governed by this Contract
and the following documents incorporated by reference: Grantee Terms and Conditions including Attachment “A” – Scope
of Work, Attachment “B” – Budget, Attachment “C” – Proviso
FOR GRANTEE FOR COMMERCE
Greg Wheeler, Mayor
Date
Michael Furze, Assistant Director, Energy Division
Date
APPROVED AS TO FORM ONLY
BY ASSISTANT ATTORNEY GENERAL
APPROVAL ON FILE
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Program Specific Terms and Conditions
As identified herein, notwithstanding General Terms and Conditions Sections, the following Program
Specific Terms and Conditions take precedence over any similarly referenced Special or General
Terms and Conditions:
1. SUBGRANTING/SUBCONTRACTING (REPLACES GENERAL TERMS AND
CONDITIONS #15)
The Grantee shall maintain written procedures related to subgranting, as well as copies of all
subgrants/subcontract and records related to subgrants/subcontracts. For cause, COMMERCE in
writing may: (a) require the Grantee to amend its subgranting/subcontracting procedures as they relate
to this Grant; (b) prohibit the Grantee from subgranting/subcontracting with a particular person or entity;
or (c) require the Grantee to rescind or amend a subgrant/subcontract.
Every subgrant/subcontract shall bind the Subgrantee/Subcontractor to follow all applicable terms of
this Grant. The Grantee is responsible to COMMERCE if the Subgrantee/Subcontractor fails to comply
with any applicable term or condition of this Grant. The Grantee shall appropriatel y monitor the activities
of the Subgrantee/Subcontractor to assure fiscal conditions of this Grant. In no event shall the existence
of a subgrant/subcontract operate to release or reduce the liability of the Grantee to COMMERCE for
any breach in the performance of the Grantee’s duties.
Every subgrant/subcontract shall include a term that COMMERCE and the State of Washington are not
liable for claims or damages arising from a Subgrantee/Subcontractor’s performance of the
subgrant/subcontract.
2. SOLAR PLUS STORAGE FOR RESILIENT COMMUNITIES GRANT REQUIREMENTS
Grantee agrees to comply with the requirements and follow the guidelines as outlined in the Request
for Applications numbered SOLSTOR-23 (the “RFA”), incorporated by this reference as if fully set forth
herein. In the event of conflict between the RFA and the agreement, the Agreement prevails.
3. REPORTING REQUIREMENTS
During the contract term, the Grantee must provide quarterly written reports to Commerce for project
update purposes. Quarterly reports are due no later than 15 days after the end of each quarter. The
report form will be provided by Commerce. The intent is to collect a description of the project activity
that occurred during the period, including but not limited to:
a. A narrative summarizing project activities, risks and issues mitigated, and lessons learned;
b. The project milestones met to date and anticipated in the subsequent quarter;
c. Any additional metrics required from the capital budget proviso, legislature, governor’s office, or
Commerce;
d. Quarterly updated budget projections for project expenditures;
e. The grant expenditures to date and anticipated in the next quarter.
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Special Terms and Conditions
1. AUTHORITY
COMMERCE and Grantee enter into this Contract pursuant to the authority granted by Chapter 39.34
RCW.
2. ACKNOWLEDGEMENT OF CLIMATE COMMITMENT ACT FUNDING
If this Agreement is funded in whole or in part by the Climate Commitment Act, Grantee agrees that
any website, announcement, press release, and/or publication (written, visual, or sound) used for
media-related activities, publicity, and public outreach issued by or on behalf of Grantee which
reference programs or projects funded in whole or in part with Washington’s Climate Commitment Act
(CCA) funds under this Grant, shall contain the following statement:
“The [PROGRAM NAME / GRANT / ETC.] is supported with funding from Washington’s Climate
Commitment Act. The CCA supports Washington’s climate action efforts by putting cap-and-invest
dollars to work reducing climate pollution, creating jobs, and improving public health. Information
about the CCA is available at www.climate.wa.gov.”
The Grantee agrees to ensure coordinated Climate Commitment Act branding on work completed by
or on behalf of the Grantee. The CCA logo must be used in the following circumstances, consistent
with the branding guidelines posted at CCA brand toolkit, including:
A. Any project related website or webpage that includes logos from other funding partners ;
B. Any publication materials that include logos from other funding partners;
C. Any on-site signage including pre-during Construction signage and permanent signage at
completed project sites; and
D. Any equipment purchased with CCA funding through a generally visible decal.
3. CONTRACT MANAGEMENT
The Representative for each of the parties shall be responsible for and shall be the contact person
for all communications and billings regarding the performance of this Contract.
The Representative for COMMERCE and their contact information are identified on the Face Sheet
of this Contract.
The Representative for the Grantee and their contact information are identified on the Face Sheet
of this Contract.
4. COMPENSATION
COMMERCE shall pay an amount not to exceed $100,000.00 for the performance of all things
necessary for or incidental to the performance of work as set forth in the Scope of Work. Grantee’s
compensation for services rendered shall be based on the schedule set forth in Attachment B: Budget.
All funding is subject to continued legislative authorization and re-appropriation where
applicable.
5. BILLING PROCEDURES AND PAYMENT
COMMERCE will pay Grantee upon acceptance of services provided and receipt of properly
completed invoices, which shall be submitted to the Representative for COMMERCE via the
Commerce Contracts Management System, which is available through the Secure Access
Washington (SAW) portal.
If required, the attachments to the invoice request in the Commerce Contracts Management System
shall describe and document, to COMMERCE's satisfaction, a description of the work performed, the
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progress of the project, and fees. The invoice shall include the Contract Number listed on the Face
Sheet.
Payment shall be considered timely if made by COMMERCE within thirty (30) calendar days after
receipt of properly completed invoices. Payment shall be sent to the address designated by the
Grantee.
COMMERCE may, in its sole discretion, terminate the Contract or withhold payments claimed by the
Grantee for services rendered if the Grantee fails to satisfactorily comply with any term or condition
of this Contract.
No payments in advance or in anticipation of services or supplies to be provided under this Agreement
shall be made by COMMERCE.
Invoices and End of Fiscal Year
Invoices are due on the 20th of the month following the provision of services.
Final invoices for a state fiscal year may be due sooner than the 20th and Commerce will provide
notification of the end of fiscal year due date.
The Grantee must invoice for all expenses from the beginning of the contract through June 30,
regardless of the contract start and end date.
Duplication of Billed Costs
The Grantee shall not bill COMMERCE for services performed under this Agreement, and
COMMERCE shall not pay the Grantee, if the Grantee is entitled to payment or has been or will be
paid by any other source, including grants, for that service.
Disallowed Costs
The Grantee is responsible for any audit exceptions or disallowed costs incurred by its own
organization or that of its subcontractors.
COMMERCE may, in its sole discretion, withhold ten percent (10%) from each payment until
acceptance by COMMERCE of the final report (or completion of the project, etc.).
6. SUBCONTRACTOR DATA COLLECTION
Grantee will submit reports, in a form and format to be provided by Commerce and at intervals as
agreed by the parties, regarding work under this Contract performed by subcontractors and the portion
of Contract funds expended for work performed by subcontractors, including bu t not necessarily
limited to minority-owned, woman-owned, and veteran-owned business subcontractors.
“Subcontractors” shall mean subcontractors of any tier.
7. INSURANCE
Each party certifies that it is self-insured under the State's or local government self-insurance liability
program, and shall be responsible for losses for which it is found liable.
8. FRAUD AND OTHER LOSS REPORTING
Grantee shall report in writing all known or suspected fraud or other loss of any funds or other property
furnished under this Contract immediately or as soon as practicable to the Commerce Representative
identified on the Face Sheet.
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9. ORDER OF PRECEDENCE
In the event of an inconsistency in this Contract, the inconsistency shall be resolved by giving
precedence in the following order:
Applicable federal and state of Washington statutes and regulations
Attachment C – Proviso
Program Specific Terms and Conditions
Special Terms and Conditions
General Terms and Conditions
Attachment A – Scope of Work
Attachment B – Budget
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General Terms and Conditions
1. DEFINITIONS
As used throughout this Contract, the following terms shall have the meaning set forth below:
A. “Authorized Representative” shall mean the Director and/or the designee authorized in writing
to act on the Director’s behalf.
B. “COMMERCE” shall mean the Washington Department of Commerce.
C. “Contract” or “Agreement” or “Grant” means the entire written agreement between
COMMERCE and the Grantee, including any Attachments, documents, or materials
incorporated by reference. E-mail or Facsimile transmission of a signed copy of this contract
shall be the same as delivery of an original.
D. "Contractor" or “Grantee” shall mean the entity identified on the face sheet performing
service(s) under this Contract, and shall include all employees and agents of the Grantee.
E. “Personal Information” shall mean information identifiable to any person, including, but not
limited to, information that relates to a person’s name, health, finances, education, business,
use or receipt of governmental services or other activities, addresses, telephone numbers,
social security numbers, driver license numbers, other identifying numbers, and any financial
identifiers, and “Protected Health Information” under the federal Health Insurance Portability
and Accountability Act of 1996 (HIPAA).
F. “State” shall mean the state of Washington.
G. "Subcontractor" shall mean one not in the employment of the Grantee, who is performing all or
part of those services under this Contract under a separate contract with the Gra ntee. The
terms “subcontractor” and “subcontractors” mean subcontractor(s) in any tier.
2. ALL WRITINGS CONTAINED HEREIN
This Contract contains all the terms and conditions agreed upon by the parties. No other
understandings, oral or otherwise, regarding the subject matter of this Contract shall be deemed to
exist or to bind any of the parties hereto.
3. AMENDMENTS
This Contract may be amended by mutual agreement of the parties. Such amendments shall not be
binding unless they are in writing and signed by personnel authorized to bind each of the parties.
4. ASSIGNMENT
Neither this Contract, work thereunder, nor any claim arising under this Contract, shall be transferred
or assigned by the Grantee without prior written consent of COMMERCE.
5. CONFIDENTIALITY AND SAFEGUARDING OF INFORMATION
A. “Confidential Information” as used in this section includes:
i. All material provided to the Grantee by COMMERCE that is designated as “confidential”
by COMMERCE;
ii. All material produced by the Grantee that is designated as “confidential” by COMMERCE;
and
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iii. All Personal Information in the possession of the Grantee that may not be disclosed under
state or federal law.
B. The Grantee shall comply with all state and federal laws related to the use, sharing, transfer,
sale, or disclosure of Confidential Information. The Grantee shall use Confidential Information
solely for the purposes of this Contract and shall not use, share, transfer, sell or disclose any
Confidential Information to any third party except with the prior written consent of COMMERCE
or as may be required by law. The Grantee shall take all necessary steps to assure that
Confidential Information is safeguarded to prevent unauthorized use, sharing, transfer, sale or
disclosure of Confidential Information or violation of any state or federal laws related thereto.
Upon request, the Grantee shall provide COMMERCE with its policies and procedures on
confidentiality. COMMERCE may require changes to such policies and procedures as they
apply to this Contract whenever COMMERCE reasonably determines that changes are
necessary to prevent unauthorized disclosures. The Grantee shall make the changes within
the time period specified by COMMERCE. Upon request, the Grantee shall immediately return
to COMMERCE any Confidential Information that COMMERCE reasonably determines has not
been adequately protected by the Grantee against unauthorized disclosure.
C. Unauthorized Use or Disclosure. The Grantee shall notify COMMERCE within five (5) working
days of any unauthorized use or disclosure of any confidential information, and shall take
necessary steps to mitigate the harmful effects of such use or disclosure.
6. COPYRIGHT
Unless otherwise provided, all Materials produced under this Contract shall be considered "works for
hire" as defined by the U.S. Copyright Act and shall be owned by COMMERCE. COMMERCE shall
be considered the author of such Materials. In the event the Materials are not considered “works for
hire” under the U.S. Copyright laws, the Grantee hereby irrevocably assigns a ll right, title, and interest
in all Materials, including all intellectual property rights, moral rights, and rights of publicity to
COMMERCE effective from the moment of creation of such Materials.
“Materials” means all items in any format and includes, but is not limited to, data, reports, documents,
pamphlets, advertisements, books, magazines, surveys, studies, computer programs, films, tapes,
and/or sound reproductions. “Ownership” includes the right to copyright, patent, register and the ability
to transfer these rights.
For Materials that are delivered under the Contract, but that incorporate pre-existing materials not
produced under the Contract, the Grantee hereby grants to COMMERCE a nonexclusive, royalty-
free, irrevocable license (with rights to sublicense to others) in such Materials to translate, reproduce,
distribute, prepare derivative works, publicly perform, and publicly display. The Grantee warrants and
represents that the Grantee has all rights and permissions, including intellectual propert y rights, moral
rights and rights of publicity, necessary to grant such a license to COMMERCE.
The Grantee shall exert all reasonable effort to advise COMMERCE, at the time of delivery of
Materials furnished under this Contract, of all known or potential invasions of privacy contained therein
and of any portion of such document which was not produced in the performance of this Contract.
The Grantee shall provide COMMERCE with prompt written notice of each notice or claim of
infringement received by the Grantee with respect to any Materials delivered under this Contract.
COMMERCE shall have the right to modify or remove any restrictive markings placed upon the
Materials by the Grantee.
7. DISPUTES
In the event that a dispute arises under this Agreement, it shall be determined by a Dispute Board in
the following manner: Each party to this Agreement shall appoint one member to the Dispute Board.
The members so appointed shall jointly appoint an additional member to the Dispute Board. The
Dispute Board shall review the facts, Agreement terms and applicable statutes and rules and make a
determination of the dispute. The Dispute Board shall thereafter decide the dispute with the majority
prevailing. The determination of the Dispute Board shall be final and binding on the parties hereto. As
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an alternative to this process, either of the parties may request intervention by the Governor, as
provided by RCW 43.17.330, in which event the Governor's process will control.
8. GOVERNING LAW AND VENUE
This Contract shall be construed and interpreted in accordance with the laws of the state of
Washington, and the venue of any action brought hereunder shall be in the Superior Court for
Thurston County.
9. INDEMNIFICATION
Each party shall be solely responsible for the acts of its employees, officers, and agents.
10. LICENSING, ACCREDITATION AND REGISTRATION
The Grantee shall comply with all applicable local, state, and federal licensing, accreditation and
registration requirements or standards necessary for the performance of this Contract.
11. RECAPTURE
In the event that the Grantee fails to perform this Contract in accordance with state laws, federal laws,
and/or the provisions of this Contract, COMMERCE reserves the right to recapture funds in an am ount
to compensate COMMERCE for the noncompliance in addition to any other remedies available at law
or in equity.
Repayment by the Grantee of funds under this recapture provision shall occur within the time period
specified by COMMERCE. In the alternative, COMMERCE may recapture such funds from payments
due under this Contract.
12. RECORDS MAINTENANCE
The Grantee shall maintain books, records, documents, data and other evidence relating to this
contract and performance of the services described herein, including but not limited to accounting
procedures and practices that sufficiently and properly reflect all direct and indirect costs of any nature
expended in the performance of this contract.
The Grantee shall retain such records for a period of six years following the date of final payment. At
no additional cost, these records, including materials generated under the contract, shall be subject
at all reasonable times to inspection, review or audit by COMMERCE, personnel duly authorized by
COMMERCE, the Office of the State Auditor, and federal and state officials so authorized by law,
regulation or agreement.
If any litigation, claim or audit is started before the expiration of the six (6) year period, the records
shall be retained until all litigation, claim s, or audit findings involving the records have been resolved.
13. SAVINGS
In the event funding from state, federal, or other sources is withdrawn, reduced, or limited in any way
after the effective date of this Contract and prior to normal completion, COMMERCE may suspend or
terminate the Contract under the "Termination for Convenience" clause, without the ten calendar day
notice requirement. In lieu of termination, the Contract may be amended to reflect the new funding
limitations and conditions.
14. SEVERABILITY
The provisions of this contract are intended to be severable. If any term or provision is illegal or invalid
for any reason whatsoever, such illegality or invalidity shall not affect the validity of the remainder of
the contract.
15. SUBCONTRACTING (Replaced by Program-Specific Terms and Conditions #1)
The Grantee may only subcontract work contemplated under this Contract if it obtains the prior written
approval of COMMERCE.
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If COMMERCE approves subcontracting, the Grantee shall maintain written procedures related to
subcontracting, as well as copies of all subcontracts and records related to subcontracts. For cause,
COMMERCE in writing may: (a) require the Grantee to amend its subcontracting procedures as they
relate to this Contract; (b) prohibit the Grantee from subcontracting with a particular person or entity;
or (c) require the Grantee to rescind or amend a subcontract.
Every subcontract shall bind the Subcontractor to follow all applicable terms of this Contract. The
Grantee is responsible to COMMERCE if the Subcontractor fails to comply with any applicable term
or condition of this Contract. The Grantee shall appropriately monitor the activities of the
Subcontractor to assure fiscal conditions of this Contract. In no event shall the existence of a
subcontract operate to release or reduce the liability of the Grantee to COMM ERCE for any breach
in the performance of the Grantee’s duties.
Every subcontract shall include a term that COMMERCE and the State of Washington are not liable
for claims or damages arising from a Subcontractor’s performance of the subcontract.
16. SURVIVAL
The terms, conditions, and warranties contained in this Contract that by their sense and context are
intended to survive the completion of the performance, cancellation or termination of this Contract
shall so survive.
17. TERMINATION FOR CAUSE
In the event COMMERCE determines the Grantee has failed to comply with the conditions of this
contract in a timely manner, COMMERCE has the right to suspend or terminate this contract. Before
suspending or terminating the contract, COMMERCE shall notify the Grantee in writing of the need
to take corrective action. If corrective action is not taken within 30 calendar days, the contract may be
terminated or suspended.
In the event of termination or suspension, the Grantee shall be liable for damages as authorized by
law including, but not limited to, any cost difference between the original contract and the replacement
or cover contract and all administrative costs directly related to the replacement contract, e.g., cost of
the competitive bidding, mailing, advertising and staff time.
COMMERCE reserves the right to suspend all or part of the contract, withhold further payments, or
prohibit the Grantee from incurring additional obligations of funds during investigation of the alleged
compliance breach and pending corrective action by the Grantee or a decision by COMMERCE to
terminate the contract. A termination shall be deemed a “Termination for Convenience” if it is
determined that the Grantee: (1) was not in default; or (2) failure to perform was outside of his or her
control, fault or negligence.
The rights and remedies of COMMERCE provided in this contract are not exclusive and are, in
addition to any other rights and remedies, provided by law.
18. TERMINATION FOR CONVENIENCE
Except as otherwise provided in this Contract, COMMERCE may, by ten (10) business days’ written
notice, beginning on the second day after the mailing, terminate this Contract, in whole or in part. If
this Contract is so terminated, COMMERCE shall be liable only for payment required under the terms
of this Contract for services rendered or goods delivered prior to the effective date of termination.
19. TERMINATION PROCEDURES
Upon termination of this contract, COMMERCE, in addition to any other rights provided in this
contract, may require the Grantee to deliver to COMMERCE any property specifically produced or
acquired for the performance of such part of this contract as has been terminated. The provisions of
the "Treatment of Assets" clause shall apply in such property transfer.
COMMERCE shall pay to the Grantee the agreed upon price, if separately stated, for completed work
and services accepted by COMMERCE, and the amount agreed upon by the Grantee and
COMMERCE for (i) completed work and services for which no separate price is stated, (ii) partially
completed work and services, (iii) other property or services that are accepted by COMMERCE, and
________________________________________________________________________________________________________
Page 12 of 16
(iv) the protection and preservation of property, unless the termination is for default, in which case the
Authorized Representative shall determine the extent of the liability of COMMERCE. Failure to agree
with such determination shall be a dispute within the meaning of the "Disputes" clause of this contract.
COMMERCE may withhold from any amounts due the Grantee such sum as the Authorized
Representative determines to be necessary to protect COMMERCE against potential loss or liability.
The rights and remedies of COMMERCE provided in this section shall not be exclusive and are in
addition to any other rights and remedies provided by law or under this contract.
After receipt of a notice of termination, and except as otherwise directed by the Authorized
Representative, the Grantee shall:
A. Stop work under the contract on the date, and to the extent specified, in the notice;
B. Place no further orders or subcontracts for materials, services, or facilities except as may be
necessary for completion of such portion of the work under the contract that is not terminated;
C. Assign to COMMERCE, in the manner, at the times, and to the extent directed by the
Authorized Representative, all of the rights, title, and interest of the Grantee under the orders
and subcontracts so terminated, in which case COMMERCE has the right, at its discretion, to
settle or pay any or all claims arising out of the termination of such orders and subcontr acts;
D. Settle all outstanding liabilities and all claims arising out of such termination of orders and
subcontracts, with the approval or ratification of the Authorized Representative to the extent
the Authorized Representative may require, which approval or ratification shall be final for all
the purposes of this clause;
E. Transfer title to COMMERCE and deliver in the manner, at the times, and to the extent directed
by the Authorized Representative any property which, if the contract had been completed,
would have been required to be furnished to COMMERCE;
F. Complete performance of such part of the work as shall not have been terminated by the
Authorized Representative; and
G. Take such action as may be necessary, or as the Authorized Representative may direct, for
the protection and preservation of the property related to this contract, which is in the
possession of the Grantee and in which COMMERCE has or may acquire an interest.
20. TREATMENT OF ASSETS
Title to all property furnished by COMMERCE shall remain in COMMERCE. Title to all property
furnished by the Grantee, for the cost of which the Grantee is entitled to be reimbursed as a direct
item of cost under this contract, shall pass to and vest in COMMERCE upon delivery of such property
by the Grantee. Title to other property, the cost of which is reimbursable to the Grantee under this
contract, shall pass to and vest in COMMERCE upon (i) issuance for use of such property in the
performance of this contract, or (ii) commencement of use of such property in the performance of this
contract, or (iii) reimbursement of the cost thereof by COMMERCE in whole or in part, whichever first
occurs.
A. Any property of COMMERCE furnished to the Grantee shall, unless otherwise provided herein
or approved by COMMERCE, be used only for the performance of this contract.
B. The Grantee shall be responsible for any loss or damage to property of COMMERCE that
results from the negligence of the Grantee or which results from the failure on the part of the
Grantee to maintain and administer that property in accordance with sound management
practices.
C. If any COMMERCE property is lost, destroyed or damaged, the Grantee shall immediately
notify COMMERCE and shall take all reasonable steps to protect the property from further
________________________________________________________________________________________________________
Page 13 of 16
damage.
D. The Grantee shall surrender to COMMERCE all property of COMMERCE prior to settlement
upon completion, termination or cancellation of this contract.
E. All reference to the Grantee under this clause shall also include Grantee’s employees, agents
or Subcontractors.
21. WAIVER
Waiver of any default or breach shall not be deemed to be a waiver of any subsequent defa ult or
breach. Any waiver shall not be construed to be a modification of the terms of this Contract unless
stated to be such in writing and signed by Authorized Representative of COMMERCE.
________________________________________________________________________________________________________
Page 14 of 16
Attachment A: Scope of Work
City of Bremerton
Solar plus Storage Feasibility Study
Scope of Work
The City of Bremerton will complete the following scope of work for the Solar Plus Storage for
Resilient Communities Track 1 project.
Task 1 – Project coordination and management – City staff time for the management,
facilitation, and oversight of the project.
(Continuous 12/1/2024 – 6/30/2025)
Task 2 – Consultant led project tasks
2.1 Site feasibility – Review City owned facilities for feasibility of solar plus storage installation.
Eliminate sites that are not candidates for installation based on technical feasibility. Evaluation
may include an initial evaluation of building data, satellite images, and follow-up site visits.
(12/15/2024-1/15/2025)
2.2 Community outreach – Facilitate public outreach to define metrics that will be used to
further evaluate feasible sites. Once evaluations are complete additional public outreach will be
completed to confirm priority projects for further planning and predesign. Prepare materials for
and host 3 to 5 steering committee meetings, one public meeting, and one Council Committee
meeting.
(12/1/2024-3/31/2025)
2.3 Priority project identification, planning, pre-design, and cost estimation – Evaluate list
of feasible sites using guidance and scoring criteria determined by community steering
committee. Pre-design for 3 to 5 priority projects may include data collection, planning, analysis,
identification of critical loads, solar array sizing, modeling, storage sizing and siting, structural
feasibility, and cost estimates.
(1/15/2024 – 3/31/2025)
2.4 Final documentation – Project documentation will include a report summarizing results of
the study including sites evaluated, criteria used, community outreach outcomes, and “one
pagers” for each priority project that outlines the planning level design and cost estimates
completed in task 2.3.
(2/1/2025 – 6/30/2025)
________________________________________________________________________________________________________ Page 15 of 16
Attachment B: Budget
All funding is subject to continued legislative authorization and re -appropriation where applicable.
Milestone Deliverable(s) Deliverable Description Expected
Completion
Date
Percent
of Grant
$ Amount of
grant
A: Contracting and Planning January - 25 5% $ 5,000.00
Executed contract with consultant Technical consultation solicitation and contract execution
(sub-contractor)
Community engagement plan Simple documentation of planned
community/stakeholder engagement (meetings,
townhalls, etc.)
B: Community/stakeholder Outreach March-25 35% $ 35,000.00
Kick-off meeting Meeting minutes or materials and attendance from kickoff
meeting
Ongoing Community/Stakeholder
meetings
Meeting minutes and attendance from each
meeting; Summary of community input to be
included in project scope
C: Final Documentation June-25 60% $ 60,000.00
Feasibility study report Final report: Site assessment & analysis; structural
analysis; load analysis, electrical diagrams; solar resource
evaluation; infrastructure assessment; cost estimates;
backup power system recommendations
Total 100% $ 100,000.00
________________________________________________________________________________________________________
Page 16 of 16
Attachment C: Proviso Governing this Program
Engrossed Substitute Senate Bill 5949; 68th Legislature, 2024 Regular Session
2023-2025 Supplemental Capital Budget
Section 1019
The appropriation in this section is subject to the following conditions and limitations:
(1) The appropriation in this section is provided solely for grants to increase solar deployment and
installation of battery storage in community buildings to enhance grid resiliency and provide backup
power for critical needs, such as plug load and refrigeration for medication, during outages or to
provide incentives to support electric utility demand response programs that include customer -sited
solar and battery storage systems. Eligible uses of the amounts provided in this subsection include,
but are not limited to, planning and predevelopment work with vulnerable, highly impacted, and rural
communities.
(2) The department may:
(a) Provide information to applicants about available clean energy tax credits and incentives,
including elective pay, that may be applicable to the project for which state funding is being
sought;
(b) Inquire, as part of the application, which tax credits and incentives the applicant plans to seek
for the project;
(c) Prioritize projects seeking any applicable clean energy tax credits and incentives when
developing and applying competitive criteria for selecting recipients under this section; and
(d) Consider the availability of any federal tax credits or other federal or nonfederal grants or
incentives that the applicant may benefit from in review of the application.
(3) Funding awards made under this section may not exceed 100 percent of the cost of the project.
(4) For the purposes of this subsection "community buildings" means K-12 schools, community colleges,
community centers, recreation centers, libraries, tribal buildings, state and local government
buildings, and other publicly owned infrastructure.
(5) Up to three percent of the appropriation in this section is for the department to adm inister the grant
program.
Climate Commitment Account—State. . . . . . . . . . . $38,000,000
AGENDA BILL
CITY OF BREMERTON
CITY COUNCIL
SUBJECT: Study Session Date: October 23, 2024
WA State Department of Enterprise Services
Contract with Sealx LLC for Janitorial
Services
COUNCIL MEETING Date: November 6, 2024
Department: PW&U
Presenter: Matt Donleycott
Phone: (360) 473-2316
SUMMARY:
The janitorial contract is set to expire on December 31, 2024. The city is seeking to accept the
Washington State DES contract #24723 for janitorial services to obtain best available pricing for
these services. The DES contract is set to expire on March 11, 2027 with a possible 2 year
extension. We are seeking a two year contract from January 1, 2025 to December 31, 2026.
ATTACHMENTS: 1) DES Contract and pricing.; 2) Proposal and site-specific instructions
3) Exhibit F supply costs
FISCAL IMPACTS (Include Budgeted Amount): Total annual cost $121,525.32 which will be
included in the 2025 & 2026 budgets
STUDY SESSION ACTION: ☐ Consent Agenda ☐ General Business ☐ Public Hearing
RECOMMENDED MOTION:
Move to approve the contract for City Facilities janitorial services with Sealx and authorize the Mayor
to finalize and execute the agreement with substantially the same terms and conditions as presented.
COUNCIL ACTION: Approve Deny Table Continue No Action
Form Updated 11/09/2021
A2
CONTRACT
NO. 24723
FOR
JANITORIAL SERVICES
AWARDS FOR CATEGORY 1GENERAL CLEANING:ADAMS,ASOTIN,BENTON,CHELAN,CLALLAM,CLARK,
COLUMBIA,COWLITZ,DOUGLAS,FERRY,FRANKLIN,GARFIELD,GRANT,GRAYS HARBOR,ISLAND,JEFFERSON,
KING,KITSAP,KITTITAS,KLICKITAT,LEWIS,LINCOLN,MASON,OKANOGAN,PACIFIC,PEND OREILLE,PIERCE,SAN
JUAN,SKAGIT,SKAMANIA,SNOHOMISH,SPOKANE,STEVENS,THURSTON,WAHKIAKUM,WALLA WALLA,
WHATCOM,WHITMAN,YAKIMA
AWARDS FOR CATEGORY 2FLOOR CLEANING:ADAMS,ASOTIN,BENTON,CHELAN,CLALLAM,CLARK,COLUMBIA,
COWLITZ,DOUGLAS,FERRY,FRANKLIN,GARFIELD,GRANT,GRAYS HARBOR,ISLAND,JEFFERSON,KING,KITSAP,
KITTITAS,KLICKITAT,LEWIS,LINCOLN,MASON,OKANOGAN,PACIFIC,PEND OREILLE,SAN JUAN,SKAGIT,
SKAMANIA,SNOHOMISH,SPOKANE,STEVENS,THURSTON,WAHKIAKUM,WALLA WALLA,WHATCOM,YAKIMA
AWARDS FOR CATEGORY 3WINDOW WASHING:ADAMS,ASOTIN,BENTON,CHELAN,CLALLAM,CLARK,
COLUMBIA,COWLITZ,DOUGLAS,FERRY,FRANKLIN,GARFIELD,GRANT,GRAYS HARBOR,ISLAND,JEFFERSON,
KING,KITTITAS,KLICKITAT,LINCOLN,OKANOGAN,PACIFIC,PEND OREILLE,PIERCE,SAN JUAN,SKAGIT,
SKAMANIA,SPOKANE,STEVENS,THURSTON,WAHKIAKUM,WALLA WALLA,WHATCOM,YAKIMA
For Use by Eligible Purchasers
By and Between
STATE OF WASHINGTON
DEPARTMENT OF ENTERPRISE SERVICES
and
SEALX LLC
Dated March 11, 2024
STATEWIDE CONTRACT NO. 24723 JANITORIAL SERVICES 1
(Rev. 2022-11-16)
CONTRACT
NO. 24723
FOR
JANITORIAL SERVICES
This Contract () is made and entered into by and between the State of Washington acting by
and through the Department of Enterprise Services, a Washington State governmental agency
() and Sealx LLC, a Washington limited liability company (Contractor ) and is dated
and effective as of March 12, 2024.
R E C I T A L S
A. Pursuant to Legislative authorization, Enterprise Services, on behalf of the State of
Washington, is authorized to develop, solicit, and establish enterprise procurement
solutions, including contracts, for goods and/or services to support Washington state
agencies. See RCW 39.26.050(1). The Washington State Legislature also has authorized
Enterprise Services to make these contracts available, pursuant to an agreement in which
Enterprise Services ensures full cost recovery, to other local or federal government
agencies or entities, public benefit nonprofit organizations, and any tribes located in the
State of Washington. See RCW 39.26.050(1) & (2).
B. Washington state agencies and other eligible purchasers need to purchase certain
categories of janitorial services for their facilities. Such facilities are located throughout
the State.
C. Accordingly, Enterprise Services, on behalf of the State of Washington, issued Competitive
Solicitation No. 24723 dated October 20, 2023 to procure janitorial services, by specified
contract category and by county in a cost-effective and efficient manner.
D. Enterprise Services evaluated all responses to the Competitive Solicitation and identified
Contractor as an apparent successful bidder for the above-referenced contract categories
in the above-referenced counties.
E. Enterprise Services has determined that entering into this Contract will meet the
identified needs and be in the best interest of the State of Washington.
F. The purpose of this Contract is to enable eligible purchasers to purchase the above-
referenced contract categories of janitorial services in the above-referenced counties as
set forth herein.
A G R E E M E N T
NOW THEREFORE, in consideration of the mutual promises, covenants, and conditions set forth herein, the
parties hereto hereby agree as follows:
1. TERM. The term of this Contract is thirty-six (36) months, commencing March 12, 2024 and ending
March 11, 2027; Provided, however, that if Contractor is not in default, Enterprise Services may extend
the term of the Contract, by written amendment, for up to twenty four (24) additional months. in
-based
goals for contract extension, Enterprise Services shall extend the term of this Contract, by written
STATEWIDE CONTRACT NO. 24723 JANITORIAL SERVICES 2
(Rev. 2022-11-16)
amendment, for up to twenty four (24) additional months. Such extension amendment shall be on
the same terms and conditions as set forth in this Contract. To earn the performance-based Contract
term extension, Contractor must achieve the following performance-based metrics:
PERFORMANCE METRIC PERFORMANCE REQUIREMENT FOR CONTRACT EXTENSION
Insurance
Endorsements:
Contractor timely provides to Enterprise Services at the
designated address, without exception, annual insurance
endorsements for the insurance coverages required by this
Contract. See Exhibit C Insurance Requirements at § 4.
Vendor Management
Fee:
Contractor timely remits to Enterprise Service, with no less than
a 75% on time rate over the contract term, the applicable
Vendor Management Fee (VMF).
Note: Contractor must pay the VMF within thirty (30) calendar
days of invoice from Enterprise Services. If Contractor is
delinquent in timely paying the VMF for three (3) or more
quarters within the first nine (9) quarters of the Contract term,
Contractor will not be eligible for a performance-based
extension.
Contract
Sales Reports:
Contractor timely provides to Enterprise Services, with no less
than a 75% on time rate over the contract term, the required
Contract quarterly sales reports.
Note: Contractor must provide the quarterly sales reports to
Enterprise Services within thirty (30) calendar days of the
quarterly sales reports for three (3) or more quarters within the
first nine (9) quarters of the Contract term, Contractor will not
be eligible for a performance-based extension.
2. ELIGIBLE PURCHASERS. This Contract may be utilized by any of the following types of entities (each an
eligible :
2.1. WASHINGTON STATE AGENCIES. All Washington state agencies, departments, offices, divisions,
boards, and commissions.
2.2. WASHINGTON STATE INSTITUTIONS OF HIGHER EDUCATION (COLLEGES). Any the following institutions
of higher education in Washington:
State universities i.e., University of Washington & Washington State
University;
Regional universities i.e., Central Washington University, Eastern
Washington University, & Western Washington University
Evergreen State College;
Community colleges; and
Technical colleges.
STATEWIDE CONTRACT NO. 24723 JANITORIAL SERVICES 3
(Rev. 2022-11-16)
2.3. CONTRACT USAGE AGREEMENT PARTIES. Any of the following types of entities that have executed
a Contract Usage Agreement with Enterprise Services:
Political subdivisions (e.g., counties, cities, school districts, public utility
districts) in the State of Washington;
Federal governmental agencies or entities;
Public-benefit nonprofit corporations (i.e., public benefit nonprofit
corporations as defined in RCW 24.03A.245 that receive federal, state, or
local funding); and
Federally recognized Indian Tribes located in the State of Washington.
3. SCOPE INCLUDED SERVICES & PRICES.
3.1. CONTRACT SCOPE. Pursuant to this Contract, Contractor is authorized to sell and provide only
those Services set forth in Exhibit A Included Services for the prices set forth in Exhibit B
Prices for Services. Contractor shall not represent to any Purchaser under this Contract that
Contractor has contractual authority to sell or provide any Goods and/or Services beyond
those set forth in Exhibit A Included Services.
3.2. STATE S ABILITY TO MODIFY SCOPE OF CONTRACT. Subject to mutual agreement between the
parties, Enterprise Services reserves the right to modify the Services included in this Contract;
Provided, however, that any such modification shall be effective only upon thirty (30) calendar
days advance written notice; and Provided further, that any such modification must be within
the scope of the Competitive Solicitation for this Contract.
3.3. PRICE CEILING. Although Contractor may offer lower prices to Purchasers, during the term of
this Contract, Contractor guarantees to provide the Services at no greater than the prices set
forth in Exhibit B Prices for Services.
3.4. CONTRACT INFORMATION. Enterprise Services shall maintain and provide to eligible Purchasers
information regarding this Contract, including scope, pricing, and lowest responsive,
responsible bidder designation. In addition, Enterprise Services identifies awarded
contractors who qualify as Washington Small Businesses, Certified Veteran-Owned
Businesses, or that, pursuant to the Contract provide Goods/Services that meet specified
state procurement priorities as set forth in the Competitive Solicitation.
4. CONTRACTOR REPRESENTATIONS AND WARRANTIES. Contractor makes each of the following
representations and warranties as of the effective date of this Contract and at the time any order is
placed pursuant to this Contract. If, at the time of any such order, Contractor cannot make such
representations and warranties, Contractor shall not process any orders and shall, within three (3)
business days notify Enterprise Services, in writing, of such breach.
4.1. QUALIFIED TO DO BUSINESS. Contractor represents and warrants that Contractor is (a) in good
standing; (b) qualified to do business in the State of Washington; and (c) registered with the
Washington State Department of Revenue and the Washington Secretary of State.
4.2. TAXES. Contractor represents and warrants that Contractor is current, in full compliance, and
has paid all applicable taxes owed to the State of Washington.
4.3. LICENSES; CERTIFICATIONS; AUTHORIZATIONS; & APPROVALS. Contractor represents and warrants
that Contractor possesses and shall keep current during the term of this Contract all required
STATEWIDE CONTRACT NO. 24723 JANITORIAL SERVICES 4
(Rev. 2022-11-16)
licenses, certifications, permits, authorizations, and approvals necessary for
proper performance of this Contract.
4.4. SUSPENSION & DEBARMENT. Contractor represents and warrants as previously certified in
, that neither Contractor nor its principals or affiliates
presently are nor have ever been debarred, suspended, proposed for debarment, declared
ineligible, or voluntarily excluded from participation in any governmental contract by any
governmental department or agency within the United States.
4.5. WAGE VIOLATIONS. Contractor represents and warrants
, that during the term of this Contract and the three (3) year period
immediately preceding the award of the Contract, Contractor has not been determined, by a
final and binding citation and notice of assessment issued by the Washington Department of
Labor and Industries or through a civil judgment entered by a court of limited or general
jurisdiction, to be in willful violation of any provision of Washington state wage laws set forth
in RCW 49.46, 49.48, or 49.52.
4.6. CIVIL RIGHTS. Contractor represents and warrants that Contractor complies with all applicable
requirements regarding civil rights. Such requirements prohibit discrimination against
individuals based on their status as protected veterans or individuals with disabilities, and
prohibit discrimination against all individuals based on their race, color, religion, sex, sexual
orientation, gender identity, or national origin.
4.7. EXECUTIVE ORDER 18-03 WORKERS RIGHTS. Contractor represents and warrants, as previously
Bidder Certification, that Contractor does NOT require its
employees, as a condition of employment, to sign or agree to mandatory individual arbitration
clauses or class or collective action waivers. Contractor further represents and warrants that,
during the term of this Contract, Contractor shall not, as a condition of employment, require
its employees to sign or agree to mandatory individual arbitration clauses or class or collective
action waivers.
4.8. PUBLIC CONTRACTS AND PROCUREMENT FRAUD. Contractor represents and warrants that, within
the three (3) year period prior to this Contract, neither Contractor nor its principals or
affiliates: (a) have been convicted of or had a civil judgment rendered against them for
commission of fraud or a criminal offence in connection with obtaining, attempting to obtain,
or performing a public (federal, state, local, or tribal) contract or purchase order under a
public contract; (b) have been in violation of federal or state antitrust statutes or commission
of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false
statements or receiving stolen property; (c) have been indicted for or otherwise criminally or
civilly charged by a government entity (federal, state, local, or tribal) with commission of any
of the offense enumerated in subsection (b) of this provision; or (d) had one or more public
contracts (federal, state, local, or tribal) terminated for cause or default.
4.9. PROCUREMENT ETHICS & PROHIBITION ON GIFTS. Contractor represents and warrants that
Contractor complies fully with all applicable procurement ethics restrictions including, but not
limited to, restrictions against Contractor providing gifts or anything of economic value,
directly or indirectly, to Enterprise Services and
4.10. WASHINGTON S ELECTRONIC BUSINESS SOLUTION (WEBS). Contractor represents and warrants that
Contractor
contract registration system and that, all of information therein is current and
STATEWIDE CONTRACT NO. 24723 JANITORIAL SERVICES 5
(Rev. 2022-11-16)
accurate and that throughout the term of this Contract, Contractor shall maintain an accurate
profile in WEBS.
4.11. WASHINGTON S STATEWIDE PAYEE DESK. Contractor represents and warrants that Contractor is
registered with Statewide Payee Desk, which registration is a condition to
payment.
4.12. CONTRACT PROMOTION; ADVERTISING AND ENDORSEMENT. Contractor represents and warrants that
Contractor shall use commercially reasonable efforts both to promote and market the use of
this Contract with eligible Purchasers and to ensure that those entities that utilize this
Contract are eligible Purchasers. Contractor understands and acknowledges that neither
Enterprise Services nor Purchasers are endorsing Goods and/or Services or
suggesting that such Goods and/or Services are the best or only solution to their needs.
Accordingly, Contractor further represents and warrants that Contractor shall make no
reference to Enterprise Services, any Purchaser, or the State of Washington in any
promotional material without the prior written consent of Enterprise Services.
4.13. CONTINGENT FEES. Contractor represents and warrants that no person or selling agent has been
employed or retained to solicit or secure this Contract upon an agreement or understanding
for a commission, percentage, brokerage, or contingent fee, excepting bona fide employees
or bona fide established agents as defined in the Federal Acquisition Regulations.
4.14. FINANCIALLY SOLVENT. Contractor represents and warrants that Contractor has not commenced
bankruptcy proceedings and that there are no judgment, liens, or encumbrances of any kind
affecting title to any Goods and/or Services that are the subject of this Contract.
4.15. OPERATIONAL CAPABILITY. Contractor represents and warrants, as previously certified in
has the operational and financial
capability to perform the Contract.
4.16. CONTRACT TRANSITION. Contractor represents and warrants that, in the event this Contract or
a similar contract, is transitioned to another contractor (e.g., Contract expiration or
termination), Contractor shall use commercially reasonable efforts to assist Enterprise
Services (including the Purchasers hereunder) for a period of sixty (60) calendar days to
effectuate a smooth transition to another contractor to minimize disruption of service and/or
costs to the State of Washington and such Purchasers; Provided, however, that, if costs are
incurred, Contractor shall be compensated for such costs consistent with the terms and
conditions pertaining to this Contract for the sixty (60) day period immediately before such
transition.
4.17. WASHINGTON STATE ENTERPRISE LEADERSHIP COMPETENCIES DIVERSITY, EQUITY, & INCLUSION.
Contractor represents and warrants
Certification, that Contractor will follow the Washington State Enterprise Leadership
Competencies, and if utilizing subcontractors, will ensure that such subcontractors also follow
the Washington State Enterprise Leadership Competencies.
5. QUALITY; WARRANTY; REMEDIES.
5.1. SERVICES WARRANTY. Contractor warrants that: (a) Services shall be performed in a timely,
efficient, and professional manner; (b) all Contractor personnel assigned to perform Services
shall have the necessary skill and training; and (c) Services shall be performed in a manner
STATEWIDE CONTRACT NO. 24723 JANITORIAL SERVICES 6
(Rev. 2022-11-16)
5.2. SERVICES REMEDY. If Services do not comply with the Services Warranty or are in any manner
found to be nonconforming, Contractor promptly shall remedy the
non-conformance at no additional cost to Purchaser or refund the amounts paid for the
Services.
5.3. FAILURE TO REMEDY. If Contractor does not remedy a defect or nonconformity within ten (10)
calendar days after receipt of written notice from Purchaser, or if an emergency exists
rendering it impossible or impractical for Purchaser to have Contractor provide a remedy,
Purchaser may, without prejudice to any other rights or remedies available to it, remedy the
defect or nonconformity, in which case Contractor shall reimburse Purchaser for its actual
shall offset the costs incurred from amounts owing
to Contractor.
6. SAFETY; SECURITY; CONTRACTOR REQUIREMENTS WHILE ON PURCHASER S PREMISES. to
comply with any of the requirements in this Section shall be cause for termination.
6.1. REGULATORY REQUIREMENTS/SAFETY. Services supplied by Contractor shall meet all OSHA and
other applicable health and safety-related federal, state, local, and/or tribal regulatory
requirements applicable to the Services.
6.2. MATERIAL SAFETY DATA SHEETS. As applicable, Contractor shall provide Purchaser with all
appropriate current Contractor
while performing Services pursuant to this Contract.
6.3. CLEAN-UP. Contractor, at its cost, shall remove all excess materials, equipment, packaging,
and garbage within the scope of its performance of Services and leave that portion of the
premises in which the work was performed in a clean condition. Should Contractor fail to
clean up a Site after completion of work, Purchaser shall have the right to remove the
materials and set off the cost of clean up against amounts owed to Contractor.
6.4. ACCIDENT AND INJURY REPORTING. Contractor promptly shall report in writing all injuries,
accidents, property damage, near-miss incidents, or any claims regarding damages or injury
involving Contractor, its agents, employees, or subcontractors occurring at
premises. Contractor agrees to cooperate and assist Purchaser in any investigation of
incidents.
6.5. ON SITE REQUIREMENTS
health and security requirements and . Contractor
represents and warrants that Contractor, its agents, employees, or subcontractors who access
shall be adequately trained and at all times comply with Purcha
requirements.
6.6. IDENTIFICATION. All Contractor employees must have visible company-issued identification that
Any Contractor employee needing
access to the facility may be required to have identification that is equal to that required for
employment at the site/facility.
6.7. BACKGROUND CHECKS. If requested by Purchaser, Contractor shall provide evidence of current
background checks for any employees or agents who will provide Janitorial Services or access
STATEWIDE CONTRACT NO. 24723 JANITORIAL SERVICES 7
(Rev. 2022-11-16)
6.8. KEYS. Contractor shall use best efforts to ensure that any keys and/or access codes to
Contractor shall be solely responsible to safeguard and account for all keys and/or access
codes. Contractor shall be solely responsible to obtain any keys provided to employees who
terminate employment with Contractor. Contractor shall be financially responsible for any
compromise of access codes. Without limiting the generality of this obligation, Contractor, at
a minimum shall be responsible for all costs incurred, including re-keying of all locks, re-
configuring electronic access systems, and reissuing new keys.
6.9. SECURITY/FIRE ALARMS. Prior to providing any Janitorial Services, Contractor shall ensure that it
systems
(security and/or fire) to ensure that it can prevent false alarms from occurring. If Contractor,
through its acts or omissions, causes a false alarm to occur, which results in a charge for the
false alarm, Contractor shall be responsible for any resulting costs, expenses, and/or
fines/penalties. In such case, Contractor agrees that Purchaser shall have the right, in addition
to any other remedy, to offset such costs from any amounts due to Purchaser hereunder.
6.10. EQUIPMENT AND PPE. Contractor is solely responsible for providing appropriate personal
Contractor, its agents, employees, or
subcontractors in performing this Contract. If while performing Services Contractor uses
vehicles, rigging, blo
Purchaser or a third party, then before using such Equipment or PPE, Contractor shall
determine, at its sole discretion and risk of loss, the adequacy of the Equipment or PPE to
perform the required task and educate itself and Contractor personnel regarding the
appropriate and safe usage of the Equipment and PPE.
6.11. HAZARDOUS MATERIALS. If Contractor uses chemicals or any potentially hazardous materials in
the performance of Services, Contractor assumes responsibility for any loss, release, or
disposal of any chemical or container holding potentially hazardous materials, including the
use of potentially hazardous material alone or in combination with other substances, and for
If Contractor receives
hazardous materials or toxic waste from a Purchaser, Contractor immediately shall contact
It is the Purchaser's
responsibility to ensure hazardous materials and wastes created by Purchaser are disposed
of properly. Purchaser may elect, if permitted by law: (a) to have such materials returned;
(b) hire Contractor to dispose of the materials/waste through appropriate disposal methods;
or (c
03614 (once that expires, whichever contract follows). Purchaser shall bear all associated
handling and disposal costs to meet all governmental regulations for disposal. Contractor
-
charges, which charges shall not exceed those regularly charged to customers. Learn more
about hazardous waste disposal guidelines and options at http://1800recycle.wa.gov/ and
https://ecology.wa.gov/Regulations-Permits/Guidance-technical-assistance/Dangerous-
waste-guidance/Dispose-recycle-or-treat.
6.12. CONFIDENTIALITY. Contractor shall use best efforts to ensure that Contractor, its agents,
Breach of this obligation may result in immediate termination of this Contract. Contractor
STATEWIDE CONTRACT NO. 24723 JANITORIAL SERVICES 8
(Rev. 2022-11-16)
shall be bound to confidentiality of any information its employees may become aware of
. Contractor
shall protect all confidential information provided by Purchaser, treat all such confidential
information as confidential and not publish or disclose such information to any third party
without the written permission of the Purchaser. Any liability resulting from the wrongful
disclosure of confidential information on the part of the contractor, its employees or
subcontractors shall rest with the Contractor. Disclosure of any confidential information by
the Contractor or its employees without the express written approval of the Purchaser or
Designees will be considered a violation of the contract and shall result in the immediate
termination of the contract.
Confidential information is defined as: those materials, documents, data, and any other
information which the Purchaser or Designee has designated in writing as confidential; and
All data and information which the Contractor acquires as a result of its contact with and
efforts on behalf of the Purchaser.
7. SUBCONTRACTORS.
7.1. CONTRACTOR RESPONSIBILITY. Notwithstanding any provision to the contrary, in the event
Contractor elects to utilize subcontractors to perform this Contract, Contractor shall:
(a) incorporate responsibilities under this Contract into its subcontracts; (b) be
fully responsible for the performance of any such subcontractors (regardless of tier) and
ensure that subcontractors comply with each and every Contractor obligation set forth in this
Contract; (c) be the sole point of contact for Enterprise Services and any Purchasers regarding
all contractual matters; (d) ensure that such subcontractors are registered in WEBS; and
(e) defend, indemnify, and hold Enterprise Services and Purchasers harmless in case of
negligence, other tortious fault, or intentional misconduct by any such subcontractors
(regardless of tier). Prior to utilizing any subcontractor to perform this Contract, Contractor
confirm that the subcontractor is registered in WEBS and provide the necessary information
for Enterpr to include such subcontractor(s) in
Purchasing Contract Management System (PCMS).
7.2. REPORTING. If Contractor is required to report to Purchaser and/or Enterprise Services, such
report(s) shall include subcontractor data, by subcontractor, for any data that Contractor is
Contractor and
subcontractor data.
7.3. SUBCONTRACTOR REPRESENTATIONS AND CERTIFICATIONS. Any Contractor representations or
certifications set forth in this Contract shall apply to subcontractors (at any tier) and
Contractor shall not utilize any subcontractors (at any tier) who cannot provide such
representations or certifications, excepting the certification to be registered with
shall pay such subcontractor directly.
8. USING THE CONTRACT PURCHASES.
8.1. ORDERING REQUIREMENTS. Eligible Purchasers shall order Services from this Contract, consistent
with the terms hereof and by using any ordering mechanism agreeable both to Contractor
and Purchaser but including, at a minimum, a purchase order. When practicable, Contractor
and Purchaser also shall use telephone orders, email orders, web-based orders, and similar
. All Purchase Orders must reference
STATEWIDE CONTRACT NO. 24723 JANITORIAL SERVICES 9
(Rev. 2022-11-16)
the Contract number. The terms of this Contract shall apply to any Purchase Order and, in
the event of any conflict, the terms of this Contract shall prevail. Notwithstanding any
--based
application terms and conditions, or any other agreement modify the terms and conditions
of this Contract.
8.2. RECEIPT AND INSPECTION OF SERVICES. Services purchased under this Contract are subject to
refuse acceptance of Services that are not in accordance with this Contract and Pur
Purchase Order. If there are any apparent defects in the Services at the time of performance,
Purchaser promptly will notify Contractor
other rights, Purchaser may require Contractor to remedy, at expense, any
defective S
Services from final payment. Payment for any Services under such Purchase Order shall not
be deemed acceptance.
8.3. ONBOARDING MEETING. Prior to performing any Janitorial Services, Contractor must attend a
start-up meeting with Purchaser, if requested by the Purchaser, on the date specified by
Purchaser. The meeting may include a walk-
that the scheduling of activities is fully understood. Contractor must ensure that the Janitorial
Services will be performed as required by this Contract, the Purchase Order used by
Purchaser, or as otherwise mutually agreed in writing between the Purchaser and Contractor.
8.4. RESPONSE TIMES. Contractor shall respond to request for quotes from a Purchaser within forty-
eight (48) hours. If Purchaser has administrative concerns during the performance of this
Contract, Contractor must respond to the agency within four (4) hours from notice of the
concern, or within thirty (30) minutes, if it is an emergency.
8.5. RESOLUTION TIMES. If a deficiency is discovered at any time during performance of
this Contract, Contractor shall correct the deficiency within three (3) hours from notice of the
deficiency, or within thirty (30) minutes, if it is an emergency at no additional cost to
Purchaser. Purchaser reserves the right to demand lesser hours to cure a deficiency that posts
serious health concerns to location users.
8.6. NOTIFICATION FOR DELAY IN SERVICES. If Contractor will be unable to provide Services based on
the schedule of activities, Contractor must give Purchaser twenty-four (24) hours advanced
notice.
8.7. QUALITY CONTROL PROGRAM. Contractor shall develop and maintain a quality control program
to ensure Services are performed in accordance with the specifications and standards
required by this Contract and Purchase Order. Contractor shall develop and implement
procedures to identify, prevent, and ensure non-recurrence of defective Services. The Quality
Program and procedures shall be reviewed and approved by Purchaser before Contractor
commences work.
The quality control program shall include a description of specific monitoring techniques for
all Services included in the work schedule. The Quality Program must include an inspection
plan covering all required Services; frequency of inspections and the position of the
employee(s) who will perform the inspection; the method of identifying deficiencies in the
quality of Services; a plan to periodically conduct audits of all Contractor's employees to
maintain quality standards; and a plan to ensure sufficient backup employees and continuity
STATEWIDE CONTRACT NO. 24723 JANITORIAL SERVICES 10
(Rev. 2022-11-16)
of service. Backup employees must be adequately trained to ensure the standards of Contract
The quality control program and all changes are subject to review and approval by Purchaser.
Contractor shall provide Purchaser with no less than five (5) days written notice prior to
implementing any changes to the quality control program.
8.8. OPERATIONAL REPORT. Contractor shall maintain a record of all inspections conducted and the
corrective actions taken, subject to approval of Purchaser. As part of the report, Purchaser
may request that Contractor prepare a weekly operation and inspection report of the work
that was performed and inspected the previous week and work that is planned for the next
week. The report generally includes the areas where detail cleaning was performed and
problems encountered. The report will be immediately available to Purchaser upon written
request.
8.9. USE OF CHEMICAL PRODUCTS. If chemical products will be used on a project, Contractor shall
provide and use environmentally friendly products when feasible. Preferable concentrated
cleaning chemicals will have one of the following multi-attribute third-party low-toxicity
certifications:
a) Green Seal;
b) Safer Choice;
c) UL ECOLOGO;
d) Cradle to Cradle Certified or
e) Material Health Certificate: v3.1 at the Gold level or higher OR v4.0 at the
Silver level or higher.
Additional desirable environmental and health attributes of cleaning chemicals include: Free
of fragrances and dyes; Certified low emitting (SCS Indoor Advantage Gold or UL
GREENGUARD Gold); USDA Certified Biobased; and chemicals to be used on the work site
must take into consideration the nature and conditions of the work surfaces.
8.10. USE OF GREEN PRODUCTS. Contractor will use green cleaning products where feasible.
Enterprise Services has identified the follow green products specifications that may be
applicable to this scope of work:
Cleaning clothes: Reusable and made of microfiber, reused material, or
fabric with at least 10% post-consumer recycled content AND No
antimicrobial ingredients, fragrances, cleaning chemicals, or other
chemical treatments
Floor pads: At least 30% post-consumer recycled content (PCRC) OR
Certified by Green Seal
Paper towels: At least 40% post-consumer recycled content OR certified
by Green Seal, UL ECOLOGO, or Forest Stewardship Council (FSC) AND No
added antimicrobial ingredients, fragrances, or dyes
Mops, mop heads, and dusters: Reusable AND microfiber or certified by
Green Seal AND No vinyl (PVC), antimicrobial ingredients, fragrances,
cleaning chemicals, or other chemical treatments
STATEWIDE CONTRACT NO. 24723 JANITORIAL SERVICES 11
(Rev. 2022-11-16)
Bioplastic organic waste bags: Certified by Biodegradable Products
Institute (BPI) or OK Compost (Industrial or Home) AND Labeled with the
certification
Plastic trash can liners: At least 10% post-consumer recycled content or
50% total recycled content OR certified UL ECOLOGO or Green Seal AND
No added antimicrobial ingredients, chlorinated compounds such as vinyl
-
oxo-biodegradable"
Waste receptacles and recycling containers: At least 20% post-consumer
recycled-content (PCRC) plastic, 25% PCRC corrugated cardboard, or
100% steel AND No vinyl (PVC) or fiberglass
9. INVOICING & PAYMENT.
9.1. CONTRACTOR INVOICE. Contractor shall submit properly itemized invoices
designated invoicing contact for Services performed under this Contract. Such invoices shall
itemize the following:
Contract No. 24723;
Contractor name, address, telephone number, and email address for
billing issues (i.e., Contractor Customer Service Representative);
Federal Tax Identification Number;
Date(s) of delivery;
Applicable Services;
Invoice amount; and
Payment terms, including any available prompt payment discounts.
invoices for payment shall reflect accurate Contract prices. Invoices shall not be
processed for payment until receipt of a complete invoice as specified herein.
9.2. PAYMENT. Payment is the sole responsibility of, and shall be made by, the Purchaser.
and conforming Services. Unless Contractor has provided a prompt payment discount set
forth in Exhibit B Prices for Services ayment is due within thirty (30) calendar
days of invoice. Purchaser retains the right of setoff for any amount due or owing to
Purchaser. Purchaser may make payments electronically (e.g., ACH payments). Contractor
shall provide information necessary to facilitate electronic payments. If Purchaser fails to
make timely payment(s), Contractor may invoice Purchaser in the amount of one percent (1%)
per month on the amount overdue or a minimum of $1. Payment shall not be considered late
if a check or warrant is mailed within the time specified.
9.3. OVERPAYMENTS. Contractor promptly shall refund to Purchaser the full amount of any
erroneous payment or overpayment. Such refunds shall occur within thirty (30) calendar days
of written notice to Contractor; Provided, however, that Purchaser shall have the right to elect
to have either direct payments or written credit memos issued. If Contractor fails to make
timely refunds of overpayment(s) (either directly or by credit memo), Contractor shall pay
Purchaser interest at the rate of one percent (1%) per month on the amount overdue thirty
(30) calendar days after notice to Contractor.
STATEWIDE CONTRACT NO. 24723 JANITORIAL SERVICES 12
(Rev. 2022-11-16)
9.4. ADVANCE PAYMENT PROHIBITED. Except as authorized by law, Contractor shall not request or
receive advance payment for any Services furnished by Contractor pursuant to this Contract.
9.5. NO ADDITIONAL CHARGES. Unless otherwise specified herein, Contractor shall not include or
impose any additional charges including, but not limited to, charges for shipping, handling,
insurance, or payment processing.
9.6. TAXES/FEES. Contractor promptly shall pay all applicable taxes on its operations and activities
pertaining to this Contract. Failure to do so shall constitute breach of this Contract. Unless
otherwise agreed, Purchaser shall pay applicable sales tax imposed by the State of
Washington on purchased Services. invoices shall separately state (a) taxable
and non-taxable charges and (b) sales/use tax due by jurisdiction. In regard to federal excise
taxes, Contractor shall include federal excise taxes only if, after thirty (30) calendar days
written notice to Purchaser, Purchase has not provided Contractor with a valid exemption
certificate from such federal excise taxes.
10. CONTRACT MANAGEMENT.
10.1. CONTRACT ADMINISTRATION & NOTICES. Except for legal notices, the parties hereby designate the
following contract administrators as the respective single points of contact for purposes of
this Contract. Contract oversight.
Contracto contract administrator shall be principal contact for business
activities under this Contract. The parties may change contract administrators by written
notice as set forth below.
Any notices required or desired shall be in writing and sent by U.S. mail, postage prepaid, or
sent via email, and shall be sent to the respective addressee at the respective address or email
address set forth below or to such other address or email address as the parties may specify
in writing:
Enterprise Services Contractor
Attn: DES Team Cedar
Washington Dept. of Enterprise Services
PO Box 41411
Olympia, WA 98504-1411
Tel: (360) 407-2215
Email:
DESContractsTeamCedar@des.wa.gov
Attn: Jaz Singh
Sealx LLC
3250 Airport Way S, Suite 508
Seattle, WA 98134
Tel: (206) 981-8141
Email: Jaz@Sealxpro.net
Notices shall be deemed effective upon the earlier of receipt, if mailed, or, if emailed, upon
transmission to the designated email address of said addressee.
10.2. CONTRACTOR CUSTOMER SERVICE REPRESENTATIVE. Contractor shall designate a customer service
representative (and inform Enterprise Services of the same) who shall be responsible for
addressing Purchaser issues pertaining to this Contract.
10.3. LEGAL NOTICES. Any legal notices required or desired shall be in writing and sent by U.S. mail,
postage prepaid, or sent via email, and shall be sent to the respective addressee at the
respective address or email address set forth below or to such other address or email address
as the parties may specify in writing:
STATEWIDE CONTRACT NO. 24723 JANITORIAL SERVICES 13
(Rev. 2022-11-16)
Enterprise Services Contractor
Attn: Legal Services Manager
Washington Dept. of Enterprise Services
PO Box 41411
Olympia, WA 98504-1411
Email: greg.tolbert@des.wa.gov
Attn: Jaz Singh
Sealx LLC
3250 Airport Way S, Suite 508
Seattle, WA 98134
Tel: (206) 981-8141
Email: Jaz@Sealxpro.net
Notices shall be deemed effective upon the earlier of receipt if mailed, or, if emailed, upon
transmission to the designated email address of said addressee.
11. CONTRACTOR SALES REPORTING; VENDOR MANAGEMENT FEE; & CONTRACTOR REPORTS.
11.1. CONTRACT SALES REPORTING. Contractor shall report total Contract sales quarterly to Enterprise
Services, as set forth below.
Contract Sales Reporting System. Contractor shall report quarterly
Contract Contract Sales Reporting System.
Enterprise Services shall provide Contractor with a login password and a
vendor number. The password and vendor number shall be provided to
the Sales Reporting Representative(s) listed on Bidder
Profile.
Data. Each sales report must identify every authorized Purchaser by
name as it is known to Enterprise Services and its total combined sales
amount invoiced during the reporting period (i.e., sales of an entire
agency or political subdivision, not its individual subsections). The
Enterprise Services. Upon request, Contractor shall provide contact
information for all authorized Purchasers specified herein during the
term of the Contract. If there are no Contract sales during the reporting
period, Contractor must report zero sales.
Due dates for Contract Sales Reporting. Quarterly Contract Sales Reports
must be submitted electronically by the following deadlines for all
Contract sales invoiced during the applicable calendar quarter:
QUARTER FOR SALES MADE IN
CALENDAR QUARTER
CONTRACT SALES REPORT
DUE BY PAST DUE
1 January 1 March 31 April 30 May 1
2 April 1 June 30 July 31 August 1
3 July 1 September 30 October 31 November 1
4 October 1 December 31 January 31 February 1
11.2. VENDOR MANAGEMENT FEE. Contractor shall pay to Enterprise Services a vendor management
1.25 percent on the purchase price for all Contract sales (the purchase price is
the total invoice price less applicable sales tax).
STATEWIDE CONTRACT NO. 24723 JANITORIAL SERVICES 14
(Rev. 2022-11-16)
The sum owed by Contractor to Enterprise Services as a result of the VMF
is calculated as follows:
Amount owed to Enterprise Services = Total Contract sales
invoiced (not including sales tax) x .0125.
The VMF must be rolled into current pricing. The VMF must
not be shown as a separate line item on any invoice unless specifically
requested and approved by Enterprise Services.
Enterprise Services shall invoice Contractor quarterly based on Contract
sales reported by Contractor. Contractor is not to remit payment until
Contractor receives an invoice from Enterprise Services.
VMF payment to Enterprise Services must reference this Contract
number, the year and quarter for which the VMF is being remitted, and
name as set forth in this Contract, if not already included on
the face of the check.
ailure to report accurate total net Contract sales, to submit
a timely Contract sales report, or to remit timely payment of the VMF to
Enterprise Services, shall be cause for Enterprise Services, at its
discretion, to suspend Contractor or terminate this Contract or exercise
remedies provided by law. Without limiting any other available
remedies, the p
Enterprise Services timely payment of the VMF shall obligate Contractor
to pay to Enterprise Services, to offset the administrative and transaction
costs incurred by the State to identify, process, and collect such sums, the
sum of $200.00 or twenty-five percent (25%) of the outstanding amount,
whichever is greater, or the maximum allowed by law, if less.
Enterprise Services reserves the right, upon thirty (30) calendar days
advance written notice, to increase, reduce, or eliminate the VMF for
subsequent purchases, and reserves the right to renegotiate Contract
pricing with Contractor when any subsequent adjustment of the VMF
might justify a change in pricing.
11.3. ANNUAL CONTRACT SALES REPORT. Contractor shall provide to Enterprise Services a detailed
annual Contract sales report. Such report shall include, at a minimum, the following:
The Services provided (
Delivery locations by Purchaser; and
Contract price.
This report must be provided in an electronic format that can be read by Microsoft (MS)
Excel. Such report is due within thirty (30) calendar days of the annual anniversary of the
effective date of this Contract.
12. RECORDS RETENTION & AUDITS.
12.1. RECORDS RETENTION. Contractor shall maintain books, records, documents, and other evidence
pertaining to this Contract and orders placed by Purchasers under it to the extent and in such
detail as shall adequately reflect contract performance and administration of purchases,
payments, taxes, and fees. Contractor shall retain such records for a period of six (6) years
STATEWIDE CONTRACT NO. 24723 JANITORIAL SERVICES 15
(Rev. 2022-11-16)
following expiration or termination of this Contract or final payment for any order placed by
a Purchaser against this Contract, whichever is later; Provided, however, that if any litigation,
claim, or audit is commenced prior to the expiration of this period, such period shall extend
until all such litigation, claims, or audits have been resolved.
12.2. AUDIT. Enterprise Services reserves the right to audit, or have a designated third-party audit,
applicable records to ensure that Contractor properly has invoiced Purchasers and that
Contractor has paid all applicable vendor management fees to Enterprise Services.
Accordingly, Contractor shall permit Enterprise Services, any Purchaser, and any other duly
authorized agent of a governmental agency, to audit, inspect, examine, copy and/or
transcribe books, documents, papers and records directly pertinent to this
Contract or Purchase Orders placed by a Purchaser under this Contract for the purpose of
making audits, examinations, excerpts, and transcriptions. This right shall survive for a period
of six (6) years following expiration or termination of this Contract or final payment for any
order placed by a Purchaser against this Contract, whichever is later; Provided, however, that
if any litigation, claim, or audit is commenced prior to the expiration of this period, such period
shall extend until all such litigation, claims, or audits have been resolved.
12.3. OVERPAYMENT OF PURCHASES OR UNDERPAYMENT OF FEES. Without limiting any other remedy
available to any Purchaser, Contractor shall (a) reimburse Purchasers for any overpayments
inconsistent with the terms of this Contract or Purchase Orders placed thereunder, at a rate
of 125% of any such overpayments, found as a result of the examination of
records; and (b) reimburse Enterprise Services for any underpayment of vendor management
fees, at a rate of 125% of such fees found as a result of the examination of
records (e.g., if Contractor underpays the Vendor Management Fee by $500, Contractor
would be required to pay to Enterprise Services $500 x 1.25 = $625); Provided, however, that,
in the event Contractor timely discovers and corrects any Purchaser overpayment or
Contractor underpayment of vendor management fees and does so prior to the initiation of
any audit, Contractor shall be entitled to reimburse Purchaser or pay to Enterprise Services
the actual amount of such Purchaser overpayment or such underpayment of vendor
management fees.
13. INSURANCE.
13.1. REQUIRED INSURANCE. Contractor, at its expense, shall maintain in full force and effect the
insurance coverages set forth in Exhibit C Insurance Requirements. All costs for insurance,
including any payments of deductible amounts, shall be considered incidental to and included
in the prices for Goods and/or Services and no additional payment shall be made to
Contractor.
13.2. WORKERS COMPENSATION. Contractor shall comply with applicable workers compensation
statutes and regulations (e.g., RCW Title 51, Industrial Insurance). If Contractor fails to
provide industrial insurance coverage or fails to pay premiums or penalties on behalf of its
employees as may be required by law, Enterprise Services may terminate this Contract. This
provision does not waive any of the Washington State Department of Labor and Industries
(L&I) rights to collect from Contractor. If Contractor
in the State of Washington, and only to the extent of claims against Contractor by Purchaser
under the Indemnity obligations in this Contract, Contractor expressly waives any immunity
it may be granted under the Washington State Industrial Insurance Act, Title 51 RCW.
Contractor indemnification obligation shall not be limited in any way by any limitation on
STATEWIDE CONTRACT NO. 24723 JANITORIAL SERVICES 16
(Rev. 2022-11-16)
the amount or type of damages, compensation, or benefits payable to or for any third party
yee benefit acts.
The parties expressly acknowledge and certify that the waiver of immunity under Title 51
RCW was mutually negotiated and agreed upon.
14. CLAIMS.
14.1. ASSUMPTION OF RISKS; CLAIMS BETWEEN THE PARTIES. Contractor assumes sole responsibility and
all risks of personal injury or property damage to itself and its employees and agents in
connection with its operations under this Contract. Enterprise Services has made no
representations regarding any factor affecting risks. Contractor shall pay for all
damage to property resulting directly or indirectly from acts or
omissions under this Contract.
14.2. THIRD-PARTY CLAIMS; GENERAL INDEMNITY. To the fullest extent permitted by law, Contractor shall
defend, indemnify, and hold Enterprise Services and any Purchaser and their employees and
agents harmless from and against all claims, demands, judgments, assessments, damages,
penalties, fines, costs, liabilities, or losses including, without limitation, sums paid in
settl C
to the extent arising out of Contractor or its successors , agents , or subcontractors
negligence, other tortious fault, or intentional misconduct under this Contract. The parties
agree that if there are any limitations of liability, including a limitation of liability
clause for anyone for whom the Contractor is responsible, such limitations of liability shall not
apply to injuries to persons (including death), damages to property, data breach, and/or
intellectual property infringement. Contractor shall take all steps needed to keep
property free of liens arising from s activities, and promptly obtain or bond the
release of any such liens that may be filed.
14.3. INTELLECTUAL PROPERTY INDEMNITY. To the fullest extent permitted by law, Contractor shall
defend, indemnify, and hold Enterprise Services and any Purchaser and their employees and
agents harmless from against any and all Claims resulting from allegations of infringement of
any patents, copyrights, trade secret, or similar intellectual property rights covering the
Goods and/or Services provided, or the use of the Goods and/or Services under this Contract.
If and/or Services provided by Contractor is enjoined based on an
intellectual property infringement Claim, Contractor shall, at its own expense, either procure
for Purchaser the right to continue using the Goods and/or Services or, after consulting with
and/or Services
with substantially similar and functionally equivalent non-infringing Goods and/or Services.
15. DISPUTE RESOLUTION. The parties shall cooperate to resolve any dispute pertaining to this Contract
efficiently, as timely as practicable, and at the lowest possible level with authority to resolve such
dispute. If, however, a dispute persists and cannot be resolved, it may be escalated within each
organization. In such situation, upon notice by either party, each party, within five (5) business days
shall reduce its description of the dispute to writing and deliver it to the other party. The receiving
party then shall have three (3) business days to review and respond in writing. In the event that the
parties cannot then agree on a resolution of the dispute, the parties shall schedule a conference
between the respective senior managers of each organization to attempt to resolve the dispute. In
the event the parties cannot agree, either party may resort to court to resolve the dispute.
STATEWIDE CONTRACT NO. 24723 JANITORIAL SERVICES 17
(Rev. 2022-11-16)
16. TERMINATION;EXPIRATION;SUSPENSION;&REMEDIES.
16.1. TERMINATION. This Contract may be terminated: (a) upon the mutual written agreement of
the parties; (b) by the non-breaching party where the breach is not cured within thirty (30)
calendar days after written notice of breach is delivered to the breaching party, unless a
different time for cure is otherwise stated in this Contract; and (c) as otherwise expressly
provided for in this Contract. This Contract shall terminate automatically and without further
action if a party becomes insolvent or is placed in receivership, reorganization, liquidation, or
bankruptcy. In addition to any other available remedies, the non-breaching party may
terminate this Contract as provided in subsection (b) above without further liability by written
notice to the breaching party. A termination for breach shall not affect rights or obligations
accrued or owed before the effective date of the termination notice.
16.2. TERMINATION FOR NONAPPROPRIATION OR REDUCTION OF FUNDS OR CHANGES IN LAW. Enterprise
Services may suspend or terminate this Contract and Purchasers may suspend or terminate
applicable Purchase Orders, in whole or in part, at the sole discretion of Enterprise Services
or, as applicable, Purchaser, if Enterprise Services or, as applicable, Purchaser reasonably
determines that: (a) a change in Federal or State legislation or applicable laws materially
affects the ability of either party to perform under the terms of this Contract or applicable
Purchase Order; or (b) that a change in available funds affects
the applicable Purchase Order. A change of available funds as used in this section includes,
but is not limited to a change in Federal or State funding, whether as a result of a legislative
act or by order of the President or the Governor. If a written notice is delivered under this
provision, Purchaser shall reimburse Contractor for Goods properly ordered and/or Services
properly performed until the effective date of said notice. Except as stated in this provision,
in the event of termination for nonappropriation or reduction of funds or changes in law,
Purchaser shall have no obligation or liability to Contractor.
16.3. TERMINATION FOR PUBLIC CONVENIENCE. Enterprise Services, for public convenience, may
terminate this Contract; Provided, however, that such termination for public convenience
in the best interest of the State of Washington; and
Provided further, that such termination for public convenience shall only be effective upon
sixty (60) calendar days prior written notice; and Provided further, that such termination for
public convenience shall not relieve any Purchaser from payment for Goods/Services already
ordered as of the effective date of such notice. Except as stated in this provision, in the event
of such termination for public convenience, neither Enterprise Services nor any Purchaser
shall have any obligation or liability to Contractor.
16.4. PURCHASER OBLIGATIONS EXPIRATION. Upon expiration of this Contract, Purchaser shall accept
and take delivery of all outstanding and not yet fulfilled Purchase Orders and pay Contractor
the price as set out in the Contract. Notwithstanding any provision to the contrary, in no
that is executed prior to
expiration of this Contract allow for Contractor to provide Goods and/or Services more than
twelve (12) months beyond the expiration date of the Contract.
16.5. CONTRACTOR OBLIGATIONS EXPIRATION OR TERMINATION. Upon expiration or termination of this
Contract, Contractor shall: (a) continue to fulfill its warranty obligations with respect to any
Goods and/or Services sold hereunder and all provisions of the Contract that, by their nature,
would continue beyond the expiration, termination, or cancellation of the Contract shall so
continue and survive; and (b) promptly return to Purchaser all keys, badges, and other
STATEWIDE CONTRACT NO. 24723 JANITORIAL SERVICES 18
(Rev. 2022-11-16)
materials supplied by Purchaser for the performance of any Purchase Order entered into
pursuant to this Contract.
16.6. DEFAULT. Any of the following events shall constitute cause for Enterprise Services to declare
Contractor in default of this Contract:
Contractor fails to perform or comply with any of the terms or conditions
of this Contract;
Contractor fails to timely report quarterly contract sales;
Contractor fails to timely pay the vendor management fees when due;
Contractor fails to maintain the insurance coverages specified herein or
timely provide to Enterprise Services the Certificate of Insurance and
updates thereto specified herein; or
Contractor breaches any representation or warranty provided herein.
16.7. SUSPENSION & TERMINATION FOR DEFAULT. Enterprise Services may suspend
operations under this Contract immediately by written cure notice of any default. Suspension
shall continue until the default is remedied
Provided, however, that, if after thirty (30) calendar days from such a suspension notice,
Contractor remains in default, Enterprise Services may terminate rights under
this Contract. All of C obligations to Enterprise Services and Purchasers survive
termination of rights under this Contract, until such obligations have been
fulfilled.
16.8. REMEDIES FOR DEFAULT.
Enterprise Contracto rights
under this Contract are in addition to all other available remedies.
In the event of termination for default, Enterprise Services may exercise
any remedy provided by law including, without limitation, the right to
procure for all Purchasers replacement Goods and/or Services. In such
event, Contractor shall be liable to Enterprise Services for damages as
authorized by law including, but not limited to, any price difference
between the Contract price and the replacement or cover price as well as
any administrative and/or transaction costs directly related to such
replacement procurement e.g., the cost of the competitive
procurement.
16.9. LIMITATION ON DAMAGES. Notwithstanding any provision to the contrary, the parties agree that
in no event shall any party or Purchaser be liable to the other for exemplary or punitive
damages; Provided, however, that nothing contained in this Section shall in any way exclude
or limit: (a)
omissions; (b) the operation of any Goods or Services warranty provided in this Contract; or
(c) damages subject to the Intellectual Property Indemnity section of this Contract. Any
limitation of either part Contract, by delivery slips or other
documentation is void.
16.10. SUSPENSION/TERMINATION PROCEDURE. Regardless of basis, in the event of suspension or
termination (in full or in part), the parties shall cooperate to ensure an orderly and efficient
suspension or termination. Accordingly, Contractor shall deliver to Purchasers all Goods
STATEWIDE CONTRACT NO. 24723 JANITORIAL SERVICES 19
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and/or Services that are complete (or with approval from Enterprise Services, substantially
complete) and Purchasers shall inspect, accept, and pay for the same in accordance with this
Contract and the applicable Purchase Order. Unless directed by Enterprise Services to the
contrary, Contractor shall not process any orders after notice of suspension or termination
inconsistent therewith.
17. PURCHASE ORDER TERMINATION. Purchase Orders between Purchaser and Contractor may be terminated
as follows:
(a) upon the mutual written agreement of the parties to the Purchase Order;
(b) by the non-breaching party where the breach of the Purchase Order is not
cured within thirty (30) calendar days after written notice of breach is
delivered to the breaching party, unless a different time for cure is otherwise
stated in the applicable Purchase Order; and
(c) as otherwise expressly provided for in the applicable Purchase Order.
Purchase Orders shall terminate automatically and without further action if a party becomes insolvent
or is placed in receivership, reorganization, liquidation, or bankruptcy. In addition to any other
available remedies, the non-breaching party may terminate the Purchase Order as provided in
subsection (b) above without further liability by written notice to the breaching party. A termination
for breach shall not affect rights or obligations accrued or owed before the effective date of the
termination notice.
18. PUBLIC INFORMATION & PUBLIC RECORDS DISCLOSURE REQUESTS.
18.1. WASHINGTON S PUBLIC RECORDS ACT. Unless statutorily exempt from public disclosure, this
Contract
Public Records Act, RCW 42.56.
18.2. CONTRACTOR OBLIGATION. Contractor shall identify and mark the precise portion(s) of the
relevant page(s) of any records provided to Enterprise Services that Contractor believes are
statutorily exempt from disclosure and identify the precise statutory basis for exemption from
disclosure. In addition, if, in judgment, certain portions of such records are not
statutorily exempt from disclosure but are sensitive because particular portions of
records (NOT including pricing) include highly confidential, proprietary, or trade
secret information (or the equivalent) that Contractor protects through the regular use of
confidentiality or similar agreements and routine enforcements through court enforcement
actions, Contractor shall identify and mark the precise portion(s) of the relevant page(s) of
any records that include such sensitive information.
18.3. ENTERPRISE SERVICES OBLIGATION. In the event that Enterprise Services receives a public records
disclosure request pertaining to records that Contractor has submitted and marked either as
(a) statutorily exempt from disclosure; or (b) sensitive, Enterprise Services, prior to disclosure,
shall do the following: Enterprise Services Public Records Officer shall review any records
marked by Contractor as statutorily exempt from disclosure. In those situations, where the
designation comports with the stated statutory exemption from disclosure, Enterprise
Services sha
or for records where Enterprise Services determines that no statutory exemption to
disclosure applies or is unable to determine whether the stated statutory exemption to
disclosure properly applies, Enterprise Services shall notify Contractor, at the address
STATEWIDE CONTRACT NO. 24723 JANITORIAL SERVICES 20
(Rev. 2022-11-16)
provided in the Contract, of the public records disclosure request and identify the date that
Enterprise Services
exempt from disclosure) to the requester unless Contractor, at sole expense,
timely obtains a court order enjoining Enterprise Services from such disclosure. In the event
Contractor fails to timely file a motion for a court order enjoining such disclosure, Enterprise
Services shall release the requested record(s) on the date specified. failure
properly to identify exempted or sensitive information or timely respond after notice of
request for public disclosure has been given shall be deemed a waiver by Contractor of any
claim that such records are exempt or protected from public disclosure.
19. GENERAL PROVISIONS.
19.1. TIME IS OF THE ESSENCE. Time is of the essence for each and every provision of this Contract.
19.2. COMPLIANCE WITH LAW. Contractor shall comply with all applicable law. Contractor shall obtain
all necessary permits and approvals and give all stipulations, certifications, and
representations that may be required for it to perform this Contract.
19.3. ENTIRE AGREEMENT. This Contract constitutes the entire agreement and understanding of the
parties with respect to the subject matter and supersedes all prior negotiations,
representations, and understandings between them. There are no representations or
understandings of any kind not set forth herein.
19.4. AMENDMENT OR MODIFICATION. Except as set forth herein, this Contract may not be amended
or modified except in writing and signed by a duly authorized representative of each party.
19.5. AUTHORITY. Each party to this Contract, and each individual signing on behalf of each party,
hereby represents and warrants to the other that it has full power and authority to enter into
this Contract and that its execution, delivery, and performance of this Contract has been fully
authorized and approved, and that no further approvals or consents are required to bind such
party.
19.6. NO AGENCY. The parties agree that no agency, partnership, or joint venture of any kind shall
be or is intended to be created by or under this Contract. Neither party is an agent of the
other party nor authorized to obligate it.
19.7. INDEPENDENT CONTRACTOR. The parties intend that an independent contractor relationship is
created by this Contract. Contractor and its employees or agents performing under this
Contract are not employees or agents of Enterprise Services. Contractor shall not have
authorization, express or implied, to bind Enterprise Services to any agreement, liability, or
understanding, except as expressly set forth herein. Contractor and its employees and agents
are not entitled to unemployment insuranc
Enterprise Services or the State of Washington and Enterprise Services and the State of
Washington will not pay for or otherwise provide such coverage for Contractor and its
employees and agents.
19.8. ASSIGNMENT. Contractor may not assign its rights under this Contract without Enterprise
assignment without such consent to be void; Provided, however, that, if Contractor
(a) provides written notice to Enterprise Services within thirty (30) calendar days of such
event and (b)
Agreement, Contractor may assign its rights under this Contract in full to any parent,
STATEWIDE CONTRACT NO. 24723 JANITORIAL SERVICES 21
(Rev. 2022-11-16)
subsidiary, or affiliate of Contractor that controls or is controlled by or under common control
with Contractor, is merged or consolidated with Contractor, or purchases a majority or
controlling interest in the ownership or assets of Contractor. Unless otherwise agreed,
Contractor guarantees prompt performance of all obligations under this Contract
notwithstanding any prior assignment of its rights.
19.9. BINDING EFFECT; SUCCESSORS & ASSIGNS. This Contract shall be binding upon and shall inure to
the benefit of the parties hereto and their respective successors and assigns.
19.10. ASSIGNMENT OF ANTITRUST RIGHTS REGARDING PURCHASED GOODS AND/OR SERVICES. Contractor
irrevocably assigns to Enterprise Services, on behalf of the State of Washington, any claim for
relief or cause of action which Contractor now has or which may accrue to Contractor in the
future by reason of any violation of state or federal antitrust laws in connection with any
Goods and/or Services provided in Washington for the purpose of carrying out
obligations under this Contract, including, at Enterprise Services' option, the right to control
any such litigation on such claim for relief or cause of action.
19.11. FEDERAL FUNDS. To the extent that any Purchaser uses federal funds to purchase Goods and/or
Services pursuant to this Contract, such Purchaser shall specify, with its Purchase Order, any
applicable requirement or certification that must be satisfied by Contractor at the time the
Purchase Order is placed or upon delivery of such Goods and/or Services to Purchaser.
19.12. SEVERABILITY. If any provision of this Contract is held to be invalid or unenforceable, such
provision shall not affect or invalidate the remainder of this Contract, and to this end the
provisions of this Contract are declared to be severable. If such invalidity becomes known or
apparent to the parties, the parties agree to negotiate promptly in good faith in an attempt
to amend such provision as nearly as possible to be consistent with the intent of this Contract.
19.13. WAIVER. Failure of either party to insist upon the strict performance of any of the terms and
conditions hereof, or failure to exercise any rights or remedies provided herein or by law, or
to notify the other party in the event of breach, shall not release the other party of any of its
obligations under this Contract, nor shall any purported oral modification or rescission of this
Contract by either party operate as a waiver of any of the terms hereof. No waiver by either
party of any breach, default, or violation of any term, warranty, representation, contract,
covenant, right, condition, or provision hereof shall constitute waiver of any subsequent
breach, default, or violation of the same or other term, warranty, representation, contract,
covenant, right, condition, or provision.
19.14. SURVIVAL. All representations, warranties, covenants, agreements, and indemnities set forth
in or otherwise made pursuant to this Contract shall survive and remain in effect following
the expiration or termination of this Contract, Provided, however, that nothing herein is
intended to extend the survival beyond any applicable statute of limitations periods.
19.15. GOVERNING LAW. The validity, construction, performance, and enforcement of this Contract
shall be governed by and construed in accordance with the laws of the State of Washington,
without regard to any choice of law principles that would provide for the application of the
laws of another jurisdiction.
19.16. JURISDICTION & VENUE. In the event that any action is brought to enforce any provision of this
Contract, the parties agree to exclusive jurisdiction in Thurston County Superior Court for the
State of Washington and agree that in any such action venue shall lie exclusively at Olympia,
Washington.
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19.17. ATTORNEYS FEES. In the event of litigation or other action brought to enforce this Contract,
19.18. FAIR CONSTRUCTION & INTERPRETATION. The provisions of this Contract shall be construed as a
whole according to their common meaning and not strictly for or against any party and
consistent with the provisions contained herein in order to achieve the objectives and
purposes of this Contract. Each party hereto and its counsel has reviewed and revised this
Contract and agrees that the normal rules of construction to the effect that any ambiguities
are to be resolved against the drafting party shall not be construed in the interpretation of
this Contract. Each term and provision of this Contract to be performed by either party shall
be construed to be both a covenant and a condition.
19.19. FURTHER ASSURANCES. In addition to the actions specifically mentioned in this Contract, the
parties shall each do whatever may reasonably be necessary to accomplish the transactions
contemplated in this Contract including, without limitation, executing any additional
documents reasonably necessary to effectuate the provisions and purposes of this Contract.
19.20. EXHIBITS. All exhibits referred to herein are deemed to be incorporated in this Contract in their
entirety.
19.21. CAPTIONS & HEADINGS. The captions and headings in this Contract are for convenience only and
are not intended to, and shall not be construed to, limit, enlarge, or affect the scope or intent
of this Contract nor the meaning of any provisions hereof.
19.22. ELECTRONIC SIGNATURES. An electronic signature or electronic record of this Contract or any
other ancillary agreement shall be deemed to have the same legal effect as delivery of an
original executed copy of this Contract or such other ancillary agreement for all purposes.
19.23. NONDISCRIMINATION.
(a) Nondiscrimination Requirement. During the term of this Contract,
Contractor, including any subcontractor, shall not discriminate on the bases
enumerated at RCW 49.60.530(3). In addition, Contractor, including any
subcontractor, shall give written notice of this nondiscrimination
requirement to any labor organizations with which Contractor, or
subcontractor, has a collective bargaining or other agreement.
(b) Obligation to Cooperate. Contractor, including any subcontractor, shall
cooperate and comply with any Washington state agency investigation
regarding any allegation that Contractor, including any subcontractor, has
engaged in discrimination prohibited by this Contract pursuant to
RCW 49.60.530(3).
(c) Default. Notwithstanding any provision to the contrary, Enterprise Services
may suspend Contractor, including any subcontractor, upon notice of a
failure to participate and cooperate with any state agency investigation into
alleged discrimination prohibited by this Contract, pursuant to
RCW 49.60.530(3). Any such suspension will remain in place until Enterprise
Services receives notification that Contractor, including any subcontractor, is
cooperating with the investigating state agency. In the event Contractor, or
subcontractor, is determined to have engaged in discrimination identified at
RCW 49.60.530(3), Enterprise Services may terminate this Contract in whole
or in part, and Contractor, subcontractor, or both, may be referred for
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(Rev. 2022-11-16)
debarment as provided in RCW 39.26.200. Contractor or subcontractor may
be given a reasonable time in which to cure this noncompliance, including
implementing conditions consistent with any court-ordered injunctive relief
or settlement agreement.
(d) Remedies for Breach. Notwithstanding any provision to the contrary, in the
event of Contract termination or suspension for engaging in discrimination,
Contractor, subcontractor, or both, shall be liable for contract damages as
authorized by law including, but not limited to, any cost difference between
the original Contract and the replacement or cover contract and all
administrative costs directly related to the replacement contract, which
damages are distinct from any penalties imposed under Chapter 49.60, RCW.
Enterprise Services and/or Purchasers shall have the right to deduct from any
monies due to Contractor or subcontractor, or that thereafter become due,
an amount for damages Contractor or subcontractor will owe Enterprise
Services and/or Purchasers for default under this provision.
19.24. COUNTERPARTS. This Contract may be executed in any number of counterparts, each of which
shall be deemed an original and all of which counterparts together shall constitute the same
instrument which may be sufficiently evidenced by one counterpart. Execution of this
Contract at different times and places by the parties shall not affect the validity thereof so
long as all the parties hereto execute a counterpart of this Contract.
EXECUTED as of the date and year first above written.
STATE OF WASHINGTON
Department of Enterprise Services
SEALX LLC,
a Washington Limited Liability Company
By: ___________________________
Elena McGrew
By: ___________________________
Jaz Singh
Its: Statewide Enterprise Procurement
Manager
Its: Vice President
April 2, 2024
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(Rev. 2022-11-16)
EXHIBIT A
INCLUDED SERVICES
JANITORIAL SERVICES. Contractor, in performing the Janitorial Services, shall provide all labor,
equipment/tools, and janitorial supplies necessary to perform the Janitorial Services. Contract will use
applicable Purchase Order for such facility.
EQUIPMENT/TOOLS be suitable to perform the Janitorial Services
with workplace requirements including Occupational Safety Health Administration ("OSHA") standards
and requirements. Contractor must store and maintain all equipment/tools necessary to perform the
Janitorial Services. Contractor shall maintain equipment/tools in working order to perform the Janitorial
Services. Lack of equipment/tools shall not justify a failure to timely perform the Janitorial Services.
JANITORIAL SUPPLIES. Contractor shall use janitorial supplies (e.g., cleaning solutions, chemicals, and
t
comply with the green product requirements specified in this Contract in Exhibit A (see Section 11).
such supplies comply with this Contract, including the green product requirements. Purchaser reserves
the right to require specific janitorial supplies or equipment.
STANDARDS OF WORK REQUIREMENTS FOR EACH CATEGORY
1. Waste Disposal Standards
1.1. Contractor must move all collected trash to
shall not be left within the public way or within the public view. Contractor shall ensure that
all its employees are properly trained in the proper disposal of trash.
1.2. Solid wastes that contain no hazardous characteristics or contamination by regulated substances
may be disposed of responsibly in available on-site trash receptacles or dumpsters. Recyclable
materials must be collected and disposed as required by Purchaser.
2. Sustainable and Green Cleaning Scope, Standard and Requirements
2.1 Enterprise Services and all state agencies are committed to providing sound environmental
stewardship, protecting human health, reducing operating expenses associated with the use
of hazardous materials, and reducing the potential liability to the state. The commitment also
reflects utilizing environmentally preferable purchasing initiatives and products.
"Environmentally preferred" means products or services that have a lesser or reduced effect
on human health and the environment when compared with competing products or services
that serve the same purpose. Sustainable cleaning protects the environment and exposure of
facility users against toxic materials. This protection occurs by reducing the overall need for
Contractor's janitorial staff to clean chemically, ensures that volatile organic compound (VOC)
STATEWIDE CONTRACT NO. 24723 JANITORIAL SERVICES 25
(Rev. 2022-11-16)
limits are reduced, improves indoor air quality, reduces ground ozone formation, releases no
ozone-depleting chemicals, and reduces risk of the Contractor's employees and facility users
to toxic chemical exposure. Wherever feasible, the use of microfiber dry mopping of floors
and dry-wipe cleaning of hard surfaces should be employed.
2.2. Contractor shall make effort to utilize Environmentally Preferred products. All products used
by Contractor must avoid physical and health hazards.
2.3. Contractor shall use cleaning practices and janitorial materials that promote sustainability
and improve building safety and occupant well-being. All cleaning procedures, equipment,
cleaning chemicals, and janitorial supplies in use at Purchaser location shall assure a clean and
safe building, reduce the risk of toxic chemical exposure to janitorial staff and building users,
and maintain healthy air quality.
2.4. Contractor shall have appropriate standard operating procedures in place that reflect the
core principles of sustainable cleaning. Procedures shall address how janitorial cleaning, hard
floor maintenance, and carpet maintenance will be consistently implemented and managed.
Procedures must also include proactive strategies/plans to reduce contaminant infiltration at
the source (e.g., vacuuming).
2.5.
a. Use of cleaning products provided or specified by Purchasers.
b. Use of chemical concentrates and closed loop dilution systems to prevent spills.
Closed loop dilution systems package chemicals in dispenser control units to allow exact
mixing measurement of chemical without spills.
c. Storage and dispensing of chemicals into containers that are easily differentiated to
allow visual identification of the contents.
Data Sheets for cleaning and floor maintenance products used in the facility.
e. Language that discourages use of air fresheners, as they are suspected asthmagens
(substances that can cause asthma in people).
f. Proper training protocols for janitorial staff on the hazards, use, maintenance and
disposal of cleaning chemicals, dispensing equipment and packaging by Contractor.
g. Ensuring that training and training materials provided are in the language that
h. Use of cleaning equipment that reduces impacts on indoor air quality and meets
Energy Star guidelines.
SCOPE OF WORK BY CATEGORY. The following scope of work shall not be construed as comprehensive.
Purchaser reserves the right to add or modify the minimum standards as considered necessary.
CATEGORY 1 - GENERAL CLEANING SERVICES. General cleaning services includes but is not limited to emptying
trash and damp wipe containers; dusting chairs, sides of desks, top of filing cabinets, paneled walls,
doors, ledges, and picture frames within easy reach; damp wiping desk tops, telephones, and desk
fixtures; damp mopping floors; vacuuming upholstered furniture and draperies; washing vinyl
STATEWIDE CONTRACT NO. 24723 JANITORIAL SERVICES 26
(Rev. 2022-11-16)
furniture with cleaning solution; washing doors and other surfaces; spot washing painted walls;
cleaning door glass and inside partition glass; and vacuuming and shampoo carpets/
1. General Office Cleaning Expectations
1.1. Dusting: A properly dusted surface shall be free of all dirt and dust, streaks, lint, and cobwebs.
Dusting must be accomplished with proper cloths and apparatus. All sensitive and electronic
surfaces must be avoided. No personal or individual office equipment or supplies may be
moved or disturbed.
1.2. Plumbing Fixtures Cleaning: Plumbing fixtures (i.e. toilets, sink basins, urinals, faucets, etc.)
shall be cleaned to be free of all deposits and stains so that the item shall be left without dust,
streaks, film, odor, or stains and has a bright and uniform appearance. Care shall be taken to
ensure that cleaning chemicals do not harm, dull or mark chrome finishes, do not scratch
porcelain fixtures, and do not harm or stain finishes of walls or stalls.
1.3. Sweeping: A properly swept floor shall be free of all dirt, dust, gum, grit, lint, and debris.
1.4. Vacuuming: Carpet shall be free from soil and debris. The vacuumed fibers shall be cleaned
to protect pile from matting (preferably using a machine with cylindrical brushing action).
Effective vacuuming requires multiple, slow deliberate passes to ensure the removal of soil
and dust at and/or below the carpet surface.
1.5. Damp Mopping: A satisfactorily damp mopped floor shall be free of dirt, dust, marks, film,
streaks, debris, and standing water. Contractor must provide a sufficient number of
barricades, traffic cones, and proper slip hazard signs for each floor area being cleaned to
adequately protect people at the work location.
1.6. Dust Mopping: A satisfactorily dust mopped floor shall be free of all dirt, dust, lint, and debris.
Contractor shall use microfiber mops to reduce air borne contaminants. All hard floors shall
be dust mopped, including under all furniture and waste receptacles. Items moved shall be
returned to the original positions.
1.7. Metal Cleaning: All cleaned metal surfaces are without deposits or tarnish and with a
uniformly bright appearance, free from spots, smudges, and streaks. Cleaning agent is to be
removed from all surfaces and surrounding finishes must not be damaged.
1.8. Spot Cleaning Glass:
a. Exterior and interior windows and entrance/vestibule glass doors shall be
cleaned. Contractor shall spot clean and maintain interior and exterior
windows. Glass cleaning of rails and all other glass that is not interior/exterior
windows shall be the responsibility of Contractor.
b. Glass is clean when all glass surfaces have been wiped clean, are without
streaks, film, deposits, and stains, and have a uniformly bright appearance.
c. Glass cleaning work shall be accomplished with the least possible
interference to the location users and operations.
1.9. Wall Washing: After cleaning, the surfaces of all walls must have a uniformly clean
appearance, be free from dirt, stains, streaks, lint, and cleaning marks. Painted surfaces must
not be unduly damaged. Hard finish wainscot or glazed ceramic tile surfaces must be bright,
free of film streaks and deposits.
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1.10. Spot Cleaning Carpets: A carpet adequately spot cleaned shall be free of all stains, deposits,
gum, and spills, leaving a uniform appearance. Care must be taken to use a product that will
not harm the carpet fibers and ensure complete surface removal.
1.11. Spot Cleaning Fabrics: All stains, gum, food debris, sticky substances, vomit, trash, biohazard
spills, and any other substances shall be removed from the fabric on chairs, benches, and
other surfaces using a properly diluted cleaning solution. Contractor shall use a product that
will not harm the fabric fibers and ensure complete spot removal.
1.12. Graffiti Removal: Graffiti shall be removed from surfaces on the outside and inside as required
by Purchaser. Care shall be taken to maintain the original surface where graffiti appeared.
Graffiti shall be removed as soon as it is discovered; provided, however, any gang, violent, or
hate related graffiti must be reported to the Purchaser or Designee.
1.13. Waste and Recycling Receptacles: Waste and recycling receptacles shall be emptied and spot
cleaned as needed by Purchaser to maintain safe and sanitary conditions. Walls or surfaces
surrounding the receptacles shall be spot cleaned and the floors under and near the cans are
to be clean and kept free of stains, spots, rust, and rings. Liners shall be replaced at each
emptying of the receptacle; receptacles shall not be allowed to overflow. Periodically, all
receptacles shall be thoroughly cleaned inside and out as needed with germicidal detergent.
All receptacles in the public areas shall be kept neatly aligned and the receptacle(s) turned
with lettering or signage facing out for easy visibility.
1.14. Drinking Fountains: Clean drinking fountains shall be free of streaks, stains, spots, smudges,
scale, and other removable soil and present a uniformly bright appearance. Clean and
disinfect all polished metal surfaces including the orifices and drain; care shall be taken to
prevent overspray or damage to other surrounding finishes or walls. Surrounding walls, floors,
and other surfaces shall be kept clean and free of streaks, water spots and stains. Floor mats
placed under fountains shall be kept clean and aligned.
1.15. Elevators and Adjacent Areas: All interior and exterior walls, floors, doors, ceilings, door
tracks, glass, switches, buttons, controls and equipment must have a uniformly clean
appearance, free from dirt, dust, stickers, stains, streaks, lint and cleaning marks. Floors must
be maintained according to standards for carpet and/or hard surface materials. All adjacent
areas must be left free of residue and spotting following cleaning procedures. Elevator and
adjacent areas must be maintained as needed to ensure acceptable appearance at all times.
1.16. Stairwells/Halls: All walls, floors, stairs, stair treads, doors, door thresholds, and glass must
have a uniformly clean appearance, free from dirt, dust, stickers, gum, stains, marks, streaks,
lint and cleaning marks. Floor and wall finishes must be maintained according to the standards
listed herein, care and detail shall be paid to treads, grids, edges and baseboards to ensure
acceptable appearance at all times. Concrete surfaces must be swept of all dirt, dust, cobwebs
and debris and pressure washed according to need. Railings must have a uniformly clean
appearance, free from dirt, stains, smudges, adhered foreign substances, grease, oil and
grime.
2. Public Restrooms
2.1. Public restrooms shall be kept clean and shall not become dull in appearance. Waste
receptacles shall be emptied and spot cleaned. Trash shall not be allowed to overflow.
2.2. All surfaces of basins, bowls, toilets, seats, urinals, and all other restroom surfaces within
touchable range shall be properly cleaned, sanitized, rinsed and dried spot free.
STATEWIDE CONTRACT NO. 24723 JANITORIAL SERVICES 28
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2.3. Descaling shall be performed as required by Contractor to keep surfaces free from streaks,
stains, scale, scum, urine deposits, and rust stains.
2.4. y disposed of
when full and replaced with a new container.
2.5. All restroom mirrors, basins, shelves/counters, bright work, and stainless steel or solid
surface partitions shall have a clean and polished appearance. Solid surface materials shall
not become stained or dingy.
2.6. Floor and wall tile shall be maintained to standards specified by Purchaser and special care
must be given to, grout, drains, counters, trash receptacles, and all other permanently fixed
equipment or finishes to prevent build-up of odor causing bacteria.
2.7. Contractor shall use appropriate signage and barricades to protect against slip and falls.
Flooding of restroom surfaces is not acceptable.
2.8. Documentation shall be kept by the Contractor to document that the proper cleaning process
has been performed and the agreed upon cleaning schedule has been met.
3. Public Seating and Eating Space Areas
3.1. Seating and eating areas that are designated as part of Contractor's responsibility shall be
maintained free of litter, spills, food and drink waste, packaging, accumulated dust, dirt, gum,
stickers, and debris.
3.2. All furniture surfaces, tabletops, counters, seat backs, legs, feet, arms, and seams shall be
wiped clean; fabrics shall be spot free and have a uniformly clean appearance, free from dirt,
dust, stickers, stains, streaks, lint, and cleaning marks.
3.3. Tables and chairs that have been displaced shall be repositioned and straightened taking care
to prevent damage to wall finishes.
3.4. Floors shall be maintained according to standards for carpet and/or hard surface materials.
4. Office Areas
4.1. Office areas shall present a clean, well-kept, orderly, and professional appearance.
4.2. Waste receptacles shall be emptied, spot cleaned and liners replaced as required.
4.3. Non-carpeted floors shall be swept/dust mopped.
4.4. Carpeted floors vacuumed and spot clean all carpets to remove stains, deposits, and spills.
4.5. All shelves, counters, cabinets and cases shall be free of accumulated dust and debris.
4.6. Wipe clean all tables, desks, counters, chairs and chair legs.
4.7. Spot clean all hard surface walls to remove fingerprints, dust, soil, and marks.
4.8. Contractor shall prohibit its employees from opening desk drawers or cabinets, or using the
telephone or other office equipment.
5. Break Rooms
5.1. Break rooms shall present a clean, well-kept, orderly and professional appearance.
5.2. Waste receptacles shall be emptied, spot cleaned and liners replaced as required.
STATEWIDE CONTRACT NO. 24723 JANITORIAL SERVICES 29
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5.3. All shelves, counters, cabinets and ceases shall be free of accumulated dust and debris.
5.4. Wipe clean and sanitize all counter tops, refrigerators (exterior), tables, chairs, cabinets
(exterior), coffee makers (exterior), vending machines, microwave ovens (exterior), exterior
and interior of trash receptacles, wall area surrounding trash receptacles, and paper towel
dispensers.
5.5. Non-carpeted floors shall be swept or dust mopped and then wet mopped.
5.6. Floors shall be maintained according to standards for carpet and/or hard surface materials.
CATEGORY 2: FLOOR CLEANING. Floor Cleaning services is for any floor cleaning needs including but not
limited to mopping floors, waxing floors, and vacuuming and shampoo carpets.
1. Floor Care Carpet
1.1. Carpets shall be maintained in such a manner as to promote longevity and shall be left in a
clean, orderly, and safe condition. Upon completion of routine work, carpet shall be free of
debris, soil, and dust and shall present a uniform and bright appearance when dry.
1.2. After vacuuming and cleaning, mats or carper shall be free of all visible lint, litter, and soil.
Carpet style entrance mats shall be vacuumed to remove soil and dirt and to restore resiliency
of the carpet pile. Rubber or polyester entrance mats shall be swept, vacuumed, extracted,
or hosed down, and then dried to remove soil and grit.
1.3. Contractor shall be responsible for moving and replacing all furniture, seating, waste
receptacles, and non-stationary objects in the areas for cleaning to ensure the entire floor
surface is cleaned. Carpet odors shall be removed, and carpet shall be left smelling fresh and
clean.
1.4. Deep extraction of carpets shall be performed when required by Purchaser to remove
embedded dirt and grime, to lift carpet pile, and to return carpets to a clean, bright and
uniform appearance. Extraction may include spot cleaning, pile lifting, vacuuming, operation
of the extraction equipment, and grooming of all carpet in an area.
1.5. Stained areas shall be treated with spot cleaning solutions following the manufacturer's
recommendations. The spot cleaning process shall be performed until as much of the stain as
possible has been removed. Pile lifting shall be done before the extraction process.
1.6 The extraction process shall be done in compliance with all instructions provided by the carpet
manufacturer, manufacturer of the equipment, and manufacturer of all materials and
chemicals. Chairs, trash and recycling receptacles, tables, benches, and any other non-fixed
items shall be tipped or moved where necessary to allow for cleaning of the whole surface
and shall then be placed back into their original positions after the carpets are adequately
dry. Work shall be scheduled in such a way that it does not disrupt the functions and normal
day-to-day operations at the location.
2. Floor Care - Hard Floors
2.1. Hard floors shall be maintained in such a manner as to promote longevity and shall be left in
a clean, orderly, and safe condition. The result of all hard floor cleaning procedures shall leave
all surfaces free of dust, dirt soil, gum, cleaning agents, and all removable stains. Care shall be
STATEWIDE CONTRACT NO. 24723 JANITORIAL SERVICES 30
(Rev. 2022-11-16)
taken by the Contractor to avoid damaging any hard floor surface irrespective of the method
or cleaning technique employed.
2.2. Hard floor surfaces which have been swept, mopped, or cleaned shall present a uniformly
clean appearance with no evidence of surface spoilage or spotting. Floors should be dry prior
to any metal objects being placed back on the floor so as not to allow any rust to form on the
floor. All cleaning solutions shall be removed from baseboards, furniture, trash receptacles,
chairs, and other similar items. Contractor shall be responsible for moving and replacing all
furniture and small items in the area to be cleaned.
3. Stripping and Waxing
3.1. When required by Purchaser, Contractor shall provide specialized services, including but not
limited to stripping and waxing of floors. Contractor shall utilize the stripping solution
3.2. Stripping: Contractor shall completely remove all dirt, old wax and other foreign substances
to return the floor to its original surface. Contractor shall make every effort to prevent
streaking or bleaching of floor surface, and shall do so in compliance with the manufacturer's
instructions.
3.3. Floor finish removal (stripping) is accomplished when all visible floor surfaces, including
surfaces that can be exposed by the removal of non-fixed furnishings have been removed
without causing any damage to the floor. Contractor shall remove stripping solution from the
floor and surrounding wall areas and ensure dirt, stains, deposits, debris, cleaning solution
are removed from the floor.
3.4. Waxing and Buffing: Contractor shall apply new wax evenly and buffed to high gloss to ensure
the floor has a uniform appearance when dry. The number of wax coats applied shall depend
on the type and condition of the floor and shall be as specified by Purchaser. All waxed
surfaces must be maintained so as to provide safe anti-slip walking conditions.
3.5. Contractor shall take care to ensure stripping and finishing solution is not splashed on
baseboards, walls, furniture, equipment and other adjacent areas in the course of providing
the service, but rather ensure they are left in a clean condition.
CATEGORY 3: WINDOW WASHING. Window Washing is for the washing of all windows, including but not
limited to external and internal window cleaning, pressurized cleaning to remove stubborn stains and
marks and track cleaning.
1. Window Spot Cleaning Standards. Contractor must provide spot cleaning of all interior and
exterior windows when required by Purchaser. When spot cleaned, the glass shall be clean
and free of streaks, drips, and fingerprints and all moisture must be removed from sills,
mullions and related supporting structures.
2. Bidder understands and complies with the Safety Standards rules for window cleaning as
outlined in Chapter 296-878 WAC (see Form Number 414-114-000).
3. Window washers shall close off area(s) and post signs indicating the area(s) are closed to
pedestrian traffic when working over entrances, traveled walkways or any area where people
might cross below workers. All equipment, apparatus, or rope coils on the ground level
around walkways shall also be marked off with cones and signs warning pedestrian traffic of
the safety hazard. Bidder shall provide safety cones and signs.
STATEWIDE CONTRACT NO. 24723 JANITORIAL SERVICES 31
(Rev. 2022-11-16)
4. When ladders and/or aerial lifts are used to wash exterior windows, ground protection or
matting shall be used at all times to protect from damage.
STATEWIDE CONTRACT NO. 24723 JANITORIAL SERVICES 32
(Rev. 2022-11-16)
Exhibit B
PRICES FOR SERVICES
County
General Cleaning
Services
Prevailing Wage + %
Prevailing Wage:
Janitor
Floor Cleaning Services
Prevailing Wage + %
Prevailing Wage:
Shampooer and Waxer
Window Washing
Services
Prevailing Wage + %
Prevailing Wage:
Window Cleaner (Non-
Scaffold and Scaffold)
Adams 19.95% 27.95% 31.90%
Asotin 19.95% 27.95% 31.90%
Benton 19.95% 27.95% 31.90%
Chelan 19.95% 27.95% 31.90%
Clallam 19.95% 27.95% 31.90%
Clark 23.95% 29.95% 31.90%
Columbia 19.95% 27.95% 31.90%
Cowlitz 19.95% 27.95% 31.90%
Douglas 19.95% 27.95% 31.90%
Ferry 19.95% 27.95% 31.90%
Franklin 19.95% NA 31.90%
Garfield 19.95% 27.95% 31.90%
Grant 19.95% 27.95% 31.90%
Grays Harbor 19.95% 27.95% 31.90%
Island 19.95% 27.95% 31.90%
Jefferson 19.95% 27.95% 31.90%
King 23.95% 29.95% 32.90%
Kitsap 19.95% NA NA
Kittitas 19.95% 27.95% 31.90%
Klickitat 19.95% 27.95% 31.90%
Lewis 19.95% NA NA
Lincoln 19.95% 27.95% 31.90%
Mason 19.95% 27.95% NA
Okanogan 19.95% 27.95% 31.90%
Pacific 19.95% 27.95% 31.90%
Pend Oreille 19.95% 27.95% 31.90%
Pierce 21.95% NA 32.90%
San Juan 19.95% 27.95% 31.90%
Skagit 19.95% 27.95% 31.90%
Skamania 19.95% 27.95% 31.90%
Snohomish 19.95% 27.95% NA
Spokane 21.95% 27.95% 31.90%
Stevens 19.95% 27.95% 31.90%
Thurston 19.95% 27.95% 31.90%
Wahkiakum 19.95% 27.95% 31.90%
STATEWIDE CONTRACT NO. 24723 JANITORIAL SERVICES 33
(Rev. 2022-11-16)
Walla Walla 19.95% 27.95% 31.90%
Whatcom 19.95% 27.95% 31.90%
Whitman 19.95% 27.95% 31.90%
Yakima 21.95% 31.95% 33.90%
STATEWIDE CONTRACT NO. 24723 JANITORIAL SERVICES 34
(Rev. 2022-11-16)
Exhibit C
INSURANCE REQUIREMENTS
1. INSURANCE OBLIGATION. During the term of this Contract, Contractor shall possess and maintain in
full force and effect, at sole expense, the following insurance coverages:
a. COMMERCIAL GENERAL LIABILITY INSURANCE. Commercial general liability insurance
(and, if necessary, commercial umbrella liability insurance) covering bodily injury,
property damage, products/completed operations, personal injury, and
advertising injury liability that shall be no less
comprehensive and no more restrictive than the coverage provided by Insurance
Services Office (ISO) under the most recent version of form CG 00 01 in the
amount of not less than $2,000,000 per occurrence and $4,000,000 general
aggregate. This coverage shall include blanket contractual liability coverage. This
coverage shall include a cross-liability clause or separation of insured condition.
b. WORKERS COMPENSATION INSURANCE. Contractor shall comply with applicable
required by law.
c. EMPLOYERS LIABILITY (STOP GAP) INSURANCE.
necessary, commercial umbrella liability insurance) with limits not less than
$1,000,000 each accident for bodily injury by accident, $1,000,000 each
employee for bodily injury by disease, and $1,000,000 bodily injury by disease
policy limit.
d. COMMERCIAL AUTOMOBILE LIABILITY INSURANCE. Commercial automobile liability
insurance covering the ownership, maintenance, and/or use of all owned/leased,
non-owned, and hired vehicles used in the performance of the Contract, with
limits of not less than $1,000,000 per accident, combined single limit for bodily
injury and property damage liability. Coverage shall be provided on Insurance
Services Office (ISO) form number CA 0001 or an equivalent. The required limits
can be satisfied by any combination of primary, umbrella, or excess policy.
The insurance coverage limits set forth herein are the minimum. Contractor
shall be no less than the minimum amounts specified. Coverage in the amounts of these minimum
limits, however, shall not be construed to relieve Contractor from liability in excess of such limits.
Contractor waives all rights against the State of Washington for the recovery of damages to the
extent such damages are covered by any insurance required herein.
2. INSURANCE CARRIER RATING. Coverages provided by Contractor must be underwritten by an
Insurance coverage shall be provided by companies authorized to do business within the State of
Washington and rated A- Class VII or better in the most recently
Insurance Rating. Enterprise Services reserves the right to reject all or any insurance carrier(s)
with an unacceptable financial rating.
3. ADDITIONAL INSURED. When specified as a required insurance coverage (see § 1 Insurance
Obligation, above) Commercial General Liability, Commercial Automobile Liability, and Pollution
Liability Insurance shall include the State of Washington and all authorized Purchasers (and their
STATEWIDE CONTRACT NO. 24723 JANITORIAL SERVICES 35
(Rev. 2022-11-16)
agents, officers, and employees) as Additional Insureds evidenced by copy of the Additional
Insured Endorsement attached to the Certificate of Insurance on such insurance policies.
4. CERTIFICATE OF INSURANCE. Prior to execution of the Contract, Contractor shall furnish to Enterprise
Services, as evidence of the insurance coverage required by this Contract, a certificate of
insurance satisfactory to Enterprise Services that insurance, in the above-stated kinds and
minimum amounts, has been secured. In addition, no less than ten (10) calendar days prior to
coverage expiration, Contractor shall furnish to Enterprise Services an updated or renewed
certificate of insurance, satisfactory to Enterprise Services, that insurance, in the above-stated
kinds and minimum amounts, has been secured. Failure to maintain or provide proof of
insurance, as required, shall result in Contractor suspension and/or contract termination. All
policies and certificates of insurance shall include the Contract number stated on the cover of
this Contract. All certificates of Insurance and any related insurance documents shall be sent via
email to Enterprise Services at the email address set forth below:
Email: DESContractsTeamCedar@des.wa.gov
Note: The Email Subject line must state:
Contract Insurance Certificate Statewide Contract No. 24723
Janitorial Services
5. PRIMARY COVERAGE. insurance shall apply as primary and shall not seek contribution
from any insurance or self-insurance maintained by, or provided to, the additional insureds listed
above including, at a minimum, the State of Washington and/or any Purchaser. All insurance or
self-insurance of the State of Washington and/or Purchasers shall be excess of any insurance
provided by Contractor or subcontractors.
6. SUBCONTRACTORS. Contractor shall include all subcontractors as insureds under all required
insurance policies. Alternatively, prior to utilizing any subcontractor, Contractor shall cause any
such subcontractor to provide insurance that complies with all applicable requirements of the
insurance set forth herein and shall furnish separate Certificates of Insurance and endorsements
for each subcontractor to Enterprise Services. Each subcontractor must comply fully with all
insurance requirements stated herein. Failure of any subcontractor to comply with insurance
requirements does not limit liability or responsibility.
7. WAIVER OF SUBROGATION. Contractor waives all rights of subrogation against the State of
Washington and any Purchaser for the recovery of damages to the extent such damages are or
would be covered by the insurance specified herein.
8. NOTICE OF CHANGE OR CANCELLATION. There shall be no cancellation, material change, exhaustion of
aggregate limits, or intent not to renew insurance coverage, either in whole or in part, without at
least sixty (60) calendar days prior written Legal Notice by Contractor to Enterprise Services.
Failure to provide such notice, as required, shall constitute default by Contractor. Any such
written notice shall include the Contract number stated on the cover of this Contract.
9. EXTENDED REPORTING PERIOD. If any required insurance coverage is on a claims-made basis (rather
than occurrence), Contractor shall maintain such coverage for a period of no less than three (3)
years following expiration or termination of the Contract.
* * * END OF INSURANCE REQUIREMENTS * * *
CONTACT US 503.516.2550 sales@sealxpro.net
CITY OF BREMERTON
Matt Donleycott
360-233-6857.
Matt.Donleycott@ci.bremerton.wa.us
Monthly Rate
$535.17
$1,877.78
$342.69
$563.33
$4,225.00
$2,253.33
$329.81
$10,127.11
$10,127.11
Thank you - SEALX
SUBTOTAL
TOTAL
Estimate
FOR:
Seattle, WA 98134
Created on October 01 2024Estimate # 920348
Courts Janitorial Services
3250 Airport Way S Ste 508
SealX
City of Bremerton
BKAT Janitorial Services
Fire Stations Janitorial Services
Olympus Utility Building Janitorial Services
PW&U and Fleet Janitorial Services
Police Janitorial Services
SOG Janitorial Services
DES Contract# 24723
VENDO
#2
2 yrs.
County:
Work to be performed at:
Work Request Form: Type your agency/entity information below, fill out site visit/evaluation information, embed any special
"Terms and Conditions," update prevailing wage boxes, and then fill out the janitorial work requirements below.
Monthly Budget Amt.
Original Start Date:
Work Request Number:
Kitsap
Client Contract Administrator:
Other
Monday -Friday 6pm to 7am
100 Oyster Bay Ave. N.
Bidder Point of contact:
Building Type:
Agency # or ID:
Agency Name:City of Bremerton (Courts)
Email:
Email:
Bidder Company Name:OMWBE Status:
Bidder UBI #:
Phone:
Phone:
Estimated Square Feet:# of Floors:
1500 Jefferson Street SE, P.O. Box 41411 Olympia, Washington 98504-1411 (360) 407-2213
DESCPRMHealHumServ@des.wa.gov
Janitorial Services Master Contract
Work Request #24723
8000
Approved working hours
Street Address:
Send billing information to:
100 Oyster Bay Ave. N.550 Park Ave.
Site Supervisor:
Contract Life:
Page 1 Work Request Template July 2013
WA WA WA
chris.mottner@ci.bremerton.wa
.usEmail:
Christina Rauenhorst Matt Donleycott
Bremerton 98337
dawn.williams@ci.bremerton.w
a.us
Bremerton
360
chris.mottner@ci.bremerton.wa.us
360
Bremerton 98311
360
Point of contact
City & Zip
Street Address:
98311
Facilities Dept.
Fax:473-5360473-5360
473-2316Phone:360 360
473-5262
473-2316
360
473-5242
Page 2 Work Request Template July 2013
Mandatory Site Visit Date:Site Visit Time:
60%30%10%Standardized Q&As:
Janitor
$0.00$0.00$0.00
RFQQ Bid Submissions (by Vendors) should be
electronically sent to this email address >>>
Waxer
Embed any documents containing
specific terms, conditions,
specifications, floor plans, and/or
other instructions. >>>>>>>>>>>
Vendors must submit a completed Wage Theft Certification at the time they submit their bid or the bid will be
considered non-responsive.
Apparent Successful Bidder employees may be required to pass background check documentation for any staff
member or subcontractor who will be given access to the facility.
*Note: The purchasing agency may update the Work Contract based on minimum
wage increases and will update the Work Contract to reflect the LNI prevailing
wage changes each applicable year.
DESCPRMHealHumServ@des.wa.gov
L&I janitorial prevailing wages by job class by county
% of weighting applied to evaluation
categories:
Prevailing Wage Information: To be updated with any contract extension
Bids must be submitted on or
before the date of >>>
Pricing
Special Instructions, Conditions, Standard of Work Requirements and/or Floor Plans
Supervisor Window Washer
References:
Click on link to identify proper prevailing wage>>>
Bidder to identify hourly labor rate>>>
Shampooer
Information for Vendors concerning Site Visit, Bid Submission and Evaluation weighting
Facility Security:
$0.00
Page 3 Work Request Template July 2013
Cleaning Services task section instructions:
These sections use drop down menus for choices. X is selected in each section in column B as a
default as is a frequency of 1 Weekly. Deselect the X in the drop down menu if a section is
unnecessary. If tasks are needed, select the X next to the task. You may also add tasks in the sections
marked "Other." Select the frequency that the tasks needed. Please provide any "additional
instructions" unique to your site in the area provided. Your accuracy will assist the vendors in
providing the most responsive bid possible.
NOTE: Janitorial work contracts are “performance based” contracts, and vendors must submit quotes that assure the ability to
fully service all noted tasks in accordance with this agency’s performance demands (which will be discussed at the site visit.) The
amount of minutes bid by vendors will be calculated to measure reasonableness and quality assurance in accordance with RCW
39.26.160(2)(c) and the master contract 00508; janitorial service personnel are required to cumulatively work the amount of
minutes submitted in the RFQQ and Work Contract.
Page 4 Work Request Template July 2013
x 1
a)x
b)
c)x
d)x
e)x
f)x
g)x
h)x
i)x
j)x
k)x
l)
m)
n)
x x x x x
S M T W T F S
Check box to activate section:
2
a)
b)
c)
d)
e)
Spot clean all smudges, stains and spills as needed on any flooring or open surface
1
Remove cobwebs
spot clean all interior glass
Other
Janitor(s)
Total MINUTES required to successfully complete this task per
job class per event >>>
Dust, wipe, spot clean, and remove finger prints to include: (Daily / Weekly)
Additional Dust, wipe, spot clean and disinfect: (Daily / Weekly)
File cabinets
Vending machines
Reception area tables, counters, chairs, and windows
File cabinets
Shampooer(s)
Copy room counters & tables
Additional Instructions:
Stairwell walls and hand rails
Weekly
Waxer(s)Window Washer(s)Supervisor(s)
Elevator walls and hand rails
Glass doors
Lunchroom counters and tables
General hallway and corridor walls
Stair walls and hand rails
Light switches
Door handles
Other
Other
Page 5 Work Request Template July 2013
f)
g)
h)
i)
S M T W T F S
Window Washer(s)
Additional instructions:
Supervisor(s)Waxer(s)
Frequency:1 a Weekx
Total MINUTES required to successfully complete this task per
job class per event >>>
Shampooer(s)Janitor(s)
Other
Other
Elevator walls and hand rails
Other
Page 6 Work Request Template July 2013
Check box to activate section:
x 3
a)x
b)x
c)x
d)x
e)x
f)x
g)x
h)
i)
j)
k)
l)
x x x x
S M T W R F S Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
Check box to activate section:
x 4
a)x
b)x
c)x
Other
Horizontal & vertical blinds
Horizontal surfaces & moldings
Cloth panels
Frequency:4
Faucets
Clean / Wipe Chrome Fixtures to Include:
Supervisor(s)
Ceiling vents, grills, and recesses
Dust, wipe, spot clean and remove finger prints to include: (Monthly / Annually)
Special instructions:
HVAC vents, grills, and recesses
Picture Frames
Other
Other
x
Drinking Fountains
Total MINUTES required to successfully complete this task per
job class per event >>>
Janitor(s)
Elevators
a Year
Other
Horizontal & vertical blinds
Other
Waxer(s)Window Washer(s)Shampooer(s)
Page 7 Work Request Template July 2013
d)
e)
f)
g)
x x x x x
S M T W R F S Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
Check box to activate section:
x 5
a)x
b)x
c)
d)x
e)x
f)x
g)x
h)x
i)
j)
k)x
l)
Kitchen areas
Other
Special instructions:
Frequency:
Employee cubicle areas
Other
Reception Area
Other
x
Replace trash liners whenever stained, soiled, torn, and/or removed.
Window Washer(s)
5 a Week
Other
Waxer(s)Shampooer(s)
Dining / lunchroom areas
Total MINUTES required to successfully complete this task per
job class per event >>>
Other
Other
All rooms and open areas.
Janitor(s)
Empty Daily Trash / Recycle bins from the following areas:
Supervisor(s)
The following Conference Rooms:
On designated day(s), take large receptacles to the specified area.
Empty smaller trash / recycle items into large receptacles at specified location
Special instructions: Trash can liners shall be replaced whenever they become stained, soiled, or torn.
General open areas, hallways, and corridors
Page 8 Work Request Template July 2013
x x x x x
S M T W T F S Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
Check box to activate section:
x 6
a)x
b)
c)
d)x
e)x
f)
g)
h)
i)
j)
x x x x x
S M T W T F S Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
Window Washer(s)
Total MINUTES required to successfully complete this task per
job class per event >>>
Window Washer(s)
Janitor(s)
5
Waxer(s)
xFrequency:
Waxer(s)
Sweep sidewalks along the front of building
Remove trash and debris from outside parking lot
x
Supervisor(s)
Janitor(s)
a Week
Empty all entrance ash trays
Empty outside trash cans into proper receptacle as
1
Entry way and Outside Clean-up:
Sweep within 10 feet of each entrance.
Special Instructions:
a Week
Other
Supervisor(s)Shampooer(s)
Other
Frequency:
Other
Other
Shampooer(s)
Total MINUTES required to successfully complete this task per
job class per event >>>
Other
Page 9 Work Request Template July 2013
Check box to activate section:
7
a)
b)
c)
d)
e)
f)
g)
h)
i)
j)
S M T W T F S Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
Check box to activate section:
x 8
a)
b)
c)x
d)
e)
f)
g)
Day porter to also perform tasks noted in other paragraphs / subparagraphs as stated therein.
Waxer(s)Window Washer(s)
Provide additional Day Porter Services as noted below in Special Instructions
Frequency:1 x a Week
Janitor(s)Shampooer(s)
Stock, and monitor all janitorial supplies
Supervisor(s)
Day Porter Services Day Porter expected to work
Reposition all conference room and reception area chairs
Replace light bulbs & light tubes as needed
Stock, and monitor all janitorial supplies
Special Instructions: Notice to Bidders: If Day Porter is to perform tasks noted under different paragraphs/subparagraphs, minutes for
perming such tasks are part of the day-porter’s established time and should not be added to respective sections unless bidder feels extra minutes
are needed to complete the tasks.
Embed Document here
describing Day Porter Services if
Applicable.
Other
Additional General Miscellaneous Cleaning:
Reposition all conference room and reception area chairs
Replace light bulbs & light tubes as needed
hours per day
Other
Other
Other
Minutes for Day Porter Services should be accordance with
set amount of hours for the service
Page 10 Work Request Template July 2013
h)
i)
j)
S M T W T F S Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
x 9
a)x
b)x
c)x
d)x
e)x
f)
g)
h)
i)
j)
Supervisor(s)
Sanitize all toilets, urinals, wash basins, etc.
Floor cleaning for bathroom is included as part of general floor cleaning duties
Other
Special Instructions:
Frequency:a Week
Plunge and/or snake toilets as needed.
General Restroom Cleaning and Disinfecting
Select the X for the boxes of the cleaning tasks that apply, or type additional tasks in the sections marked "Other."
Special Instructions:
Shampooer(s)
Other
Waxer(s)
Other
Window Washer(s)Janitor(s)
1 x
Total MINUTES required to successfully complete this task per
job class per event >>>
Clean mirrors, mirror frames, faucets, exposed pipes, dispensers, hand driers, counters, and door handles
fill all paper towel dispensers, toilet paper dispensers, toilet seat cover dispensers, and soap dispensers.
Other
Other
Other
Sweep, dry mop and/or damp mop and disinfect floors
Other
Specific Rooms and Areas: Restrooms, Kitchen, & Other
Page 11 Work Request Template July 2013
x x x x x
S M T W T F S Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
Check box to activate section:
10
a)x
b)x
c)
d)
e)
f)
S M T W T F S Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
Clean and disinfect shower areas and fixtures
Frequency:
Special Instructions:
Supervisor(s)
Additional Restroom Cleaning and Disinfecting:
Clean and disinfect toilet stall doors and walls
Window Washer(s)Supervisor(s)
a Week
Waxer(s)
x
Total MINUTES required to successfully complete this task per
job class per event >>>
Shampooer(s)
a Week
Total MINUTES required to successfully complete this task per
job class per event >>>
Other
Janitor(s)
Waxer(s)
1 x
Other
Frequency:5
Janitor(s)Shampooer(s)Window Washer(s)
Other
Other
Page 12 Work Request Template July 2013
Check box to activate section:
x 11
a)x
b)x
c)x
d)x
e)x
f)x
g)
h)x
i)
j)
x x x x x
S M T W T F S Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
Check box to activate section:
12
a)
b)
c)
d)
e)
f)
g)
h)
Window Washer(s)
Reposition kitchen furniture in an orderly manner
Additional Kitchen Cleaning:
Supervisor(s)
Other
Frequency:5 x a Week
Special Instructions:
Other
Clean and disinfect all counters
Clean and disinfect outside of all cabinets
Clean and disinfect outside of all appliances
Clean and disinfect sink and fixtures
Clean and disinfect tables and counters in lunch room / eating area.
Shampooer(s)
Total MINUTES required to successfully complete this task per
job class per event >>>
Janitor(s)
Other
Waxer(s)
Dry mop / wet mop to remove all spills and stains on floor
Clean inside of following appliances:
Other
General Kitchen Cleaning:
Other
Other
Clean inside of microwave(s)
Other
Clean inside of refrigerator(s)
Other
Page 13 Work Request Template July 2013
i)
j)
S M T W T F S Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
Special Instructions:
Window Washer(s)
x a WeekFrequency:1
Supervisor(s)
Other
Other
Total MINUTES required to successfully complete this task per
job class per event >>>
Shampooer(s)Waxer(s)Janitor(s)
Page 14 Work Request Template July 2013
Check box to activate section:
13
a)
b)
c)
d)
e)
f)
g)
h)
i)
j)
S M T W T F S Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
Check box to activate section:
x 14
a)x
b)x
c)
d)x
e)x
Other
Reception Area
Estimated # of
square feet:
Employee cubicle areas
General open areas, hallways and corridors
Window Washer(s)
Elevator Floor
Shampooer(s)
Other
Other
Waxer(s)
The following Conference rooms: ___________________________________________________________________________
Vacuum High Traffic Carpeted Areas to Include: (Daily / Weekly)
Janitor(s)
Other
Other
Other
Other
1 x a Week
Other
Special Instructions:
Frequency:
Supervisor(s)
Other Specific Rooms As Follows:
7000
Floor Care and Cleaning Services
Other
Other
Total MINUTES required to successfully complete this task per
job class per event >>>
Page 15 Work Request Template July 2013
f)
g)x
h)
i)
j)
x x x x x
S M T W T F S Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
Check box to activate section:
x 15
a)
b)
c)x
d)
e)
f)
g)
h)
i)
j)
x x x x x
S M T W T F S Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
Special instructions:
Private Offices
Other
Other
Other
1
Additional Rooms &/or areas as noted in Special Instructions space below.
a Week
Vacuum Low Traffic Carpeted Areas to Include:
Other
Total MINUTES required to successfully complete this task per
job class per event >>>
x
Employee Cubicle Areas
The following Conference rooms: ___________________________________________________________________________
The above square footage is estimated, Vendors should confirm actual square footage at site visit.
Window Washer(s)
x1
Frequency:
Special instructions:
The above square footage is estimated, Vendors should confirm actual square footage at site visit.
Frequency:
Other
Spot clean all carpeted areas when needed
Other
Additional Rooms &/or areas as noted in Special Instructions space below.
Estimated # of
square feet:
Other
a Week
Waxer(s)Supervisor(s)Janitor(s)Shampooer(s)
Page 16 Work Request Template July 2013
Check box to activate section:
x 16
a)
b)x
c)x
d)
e)
f)
g)
h)
x x x x x
S M T W T F S Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
Supervisor(s)Janitor(s)
Waxer(s)Window Washer(s)Supervisor(s)Janitor(s)
x
Other
1Frequency:
Total MINUTES required to successfully complete this task per
job class per event >>>
Other
a Week
Dry mop
Sweep floors
Shampooer(s)
Other
Total MINUTES required to successfully complete this task per
job class per event >>>
1,000
Window Washer(s)Shampooer(s)
Other
Wet mop as needed
Estimated # of
square feet:
Other
Clean resilient floors to include: (Daily / Weekly)
Waxer(s)
Special instructions: Surface cleaning as noted above should be done on all noncarpeted floors unless specified otherwise. Wet mop as needed
Page 17 Work Request Template July 2013
Check box to activate section:
17
a)
b)
c)
d)
e)
f)
g)
h)
i)
j)
x
S M T W R F S Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
Check box to activate section:
18
a)
b)
c)
d)
e)
f)
g)
Private offices
Stairs and Landings
Restrooms
Print, Copy, Storage Rooms
Estimated # of
square feet:
Frequency:
Supervisor(s)
Entryways
All open access areas along hallways and corridors
Lobby / Reception area
Shampoo Carpet As follows:
Window Washer(s)Waxer(s)
Total MINUTES required to successfully complete this task per
job class per event >>>
Janitor(s)
Employee cubicle areas
Estimated # of
square feet:
Stairs and landing
Conference Rooms
All non-carpeted floors
Kitchen, Lunchroom areas
Re-wax the areas checked off and/or specified below. (See also special instructions for waxing requirements)
a Yearx1
Shampooer(s)
Clean, Strip & Wax Resilient floors: (Monthly / Annually)485
Other
Other
Special instructions:
All carpeted areas
Strip old wax and remove stains and discolorations
Page 18 Work Request Template July 2013
h)
i)
j)
S M T W R F S Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
Waxer(s)Shampooer(s)
Frequency:
Supervisor(s)Janitor(s)
Other
Other
Window Washer(s)
1
Special instructions: Janitor to pre-vacuum all carpeted areas with an upright roller brush vacuum. Janitor to only use an approved hot water extraction process equipment.
Janitor must perform cleaning early enough to allow for full drying prior to 8:00 a.m. the following work morning.
Total MINUTES required to successfully complete this task per
job class per event >>>
a Yearx
Rugs
Page 19 Work Request Template July 2013
Check box to activate section:
x 19
a)
b)
c)
d)
e)
f)
g)
h)
x x
S M T W R F S Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
Check box to activate section:
x 20
a)
b)
c)
d)
e)
f)
g)
0
Other
Total # of
windows>>
Other
x a Year
Other
Other
Janitor(s)Supervisor(s)
Other
Waxer(s)
Clean (ground level) exterior windows 0
Other
Ave Sq.
Ft. >>>
Other
Other
Other
Clean inside of interior/exterior windows
Other
Other
Estimated #
Sq. Ft: >>
Special instructions: Vendor to notify management of the exact date for the window cleaning two weeks beforehand -- to allow employees to remove any items from window
sills etc.
Total MINUTES required to successfully complete this task per
job class per event >>>
Window Washer(s)
Frequency:
Other
Other
2
Total # of
windows>>
Estimated #
Sq. Ft. >>
Other
Shampooer(s)
Other
Ave Sq.
Ft.>>>
Window Washing
Page 20 Work Request Template July 2013
h)
i)
j)
x x
S M T W R F S Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
a Year
Other
Janitor(s)Waxer(s)Window Washer(s)Shampooer(s)Supervisor(s)
Other
Frequency:2 x
Total MINUTES required to successfully complete this task per
job class per event >>>
Other
Special instructions:
Page 21 Work Request Template July 2013
Check box to activate section:
x 21
a)
b)
c)
d)
e)
f)
x x
S M T W R F S Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
Check box to activate section:
x 22
a)x
b)
c)
d)x
e)
f)
g)
h)
i)
Other
Other
Other
Other
Total MINUTES required to successfully complete this task per
job class per event >>>
Other
Clean additional interior windows:
Window Washer(s)Janitor(s)
Private office windows
Conference room windows
Reception area windows
Supervisor(s)
Total # of
windows>>
Frequency:
Other
Other
Ave Sq.
Ft. >>0
Other
Other
Other
Clean (non-ground level) exterior windows
Other
Waxer(s)
Entry way Windows
a Year
Estimated #
Sq. Ft. >>
Special instructions:
(Sizes to be determined at site visit)
2
Shampooer(s)
x
Page 22 Work Request Template July 2013
j)
x x x x x
S M T W T F S Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
Other
x a Week
Supervisor(s)
Total MINUTES required to successfully complete this task per
job class per event >>>
Waxer(s)Shampooer(s)
Special instructions: Note, this task is for a full window cleaning. Spot wiping of smudges, fingerprints, etc., should come under above sections 1 - 3 above.)
Frequency:1
Janitor(s)Window Washer(s)
Page 23 Work Request Template July 2013
Check box to activate section:
23
a)
b)
c)
d)
e)
f)
g)
h)
i)
j)
S M T W T F S Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
Check box to activate section:
24
a)
b)
c)
d)
Other
Window Washer(s)
Other
Other
Other
Supervisor(s)Waxer(s)
Other:
Other
Total MINUTES required to successfully complete this task per
job class per event >>>
Janitor(s)
Other
Miscellaneous and Other Types of Cleaning
Shampooer(s)
Other:
Other
Other
Other
Other
Other
Other
Other
Frequency:1 x a Week
Special instructions:
Other
Page 24 Work Request Template July 2013
e)
f)
g)
h)
i)
j)
S M T W T F S Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
Other
Other
Other
Other
a Week
Special instructions:
1 x
Other
Other
Frequency:
Total MINUTES required to successfully complete this task per
job class per event >>>
Waxer(s)Window Washer(s)Supervisor(s)Janitor(s)Shampooer(s)
Page 25 Work Request Template July 2013
Check box to activate section:
25
a)
b)
c)
d)
e)
f)
g)
h)
i)
j)
S M T W T F S Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
Check box to activate section:
26
a)
b)
c)
d)
e)
f)
g)
h)
Other:
a Week
Other
1
Other
Other
Other
Other
Other
Window Washer(s)Janitor(s)
Other
Other
x
Special instructions:
Other
Other
Other
Other
Frequency:
Other
Other
Supervisor(s)
Other
Total MINUTES required to successfully complete this task per
job class per event >>>
Other
Other
Other
Other:
Waxer(s)Shampooer(s)
Page 26 Work Request Template July 2013
i)
j)
S M T W T F S Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
1
Waxer(s)
Total MINUTES required to successfully complete this task per
job class per event >>>
Other
Special instructions:
Janitor(s)
a WeekxFrequency:
Window Washer(s)Supervisor(s)Shampooer(s)
Other
Page 27 Work Request Template July 2013
Check box to activate section:
27
a)
b)
c)
d)
e)
f)
g)
h)
i)
j)
S M T W R F S Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
As Needed Cleaning:
28
As needed cleaning should only be checked if the agency/entity can provide enough upfront information on each cleaning
task for the vendor to calculate the proper amount of minutes to bid to perform the function.
Other
Other
Other:
Other
Other
Other
Other
x
Window Washer(s)Waxer(s)
Special instructions:
Other
Special instructions:
Out of the ordinary cleanup following special event or office function or minor construction
a YearFrequency:
Other
1
Total MINUTES required to successfully complete this task per
job class per event >>>
Supervisor(s)Janitor(s)Shampooer(s)
Other
Other
Page 28 Work Request Template July 2013
29
<<< This will be used for Price Evaluation purposes only (Contractor to bill as line
item per event)
Frequency:
Janitor(s)
Frequency:
Emergency water damage cleanup
x
a Year
Janitor(s)Shampooer(s)
Shampooer(s)Supervisor(s)
Window Washer(s)
Window Washer(s)
a Week
Supervisor(s)Waxer(s)
1
x
Total MINUTES required to successfully complete this task per
job class per event >>>
1
Special instructions:
Waxer(s)
Total MINUTES required to successfully complete this task per
job class per event >>>
<<< This will be used for Price Evaluation purposes only (Contractor to bill as line
item per event)
Page 29 Work Request Template July 2013
30
31
32
33
Window Washer(s)Shampooer(s)
Window Washer(s)
1 x
Frequency:1
Other
a Yearx
Supervisor(s)
Waxer(s)
Janitor(s)Shampooer(s)
Total MINUTES required to successfully complete this task per
job class per event >>>
Special instructions:
<<< This will be used for Price Evaluation purposes only (Contractor to bill as line
item per event)
Special instructions:
Janitor(s)
Other (i.e. Bodily Fluids)
Waxer(s)
a Year
Waxer(s)
Window Washer(s)Shampooer(s)
Frequency:
Special instructions:
Other (i.e. Chemical Spills)
a Year
Supervisor(s)
Supervisor(s)
Special instructions:
Other (i.e. Biological Spills)
Janitor(s)
Frequency:x
Total MINUTES required to successfully complete this task per
job class per event >>>
Total MINUTES required to successfully complete this task per
job class per event >>>
1
<<< This will be used for Price Evaluation purposes only (Contractor to bill as line
item per event)
<<< This will be used for Price Evaluation purposes only (Contractor to bill as line
item per event)
Page 30 Work Request Template July 2013
34 Other
Shampooer(s)
x
Supervisor(s)
<<< This will be used for Price Evaluation purposes only (Contractor to bill as line
item per event)
Waxer(s)
Total MINUTES required to successfully complete this task per
job class per event >>>
Total MINUTES required to successfully complete this task per
job class per event >>>
Window Washer(s)
Window Washer(s)Supervisor(s)
a Yearx
Waxer(s)
Janitor(s)
a Year
1
<<< This will be used for Price Evaluation purposes only (Contractor to bill as line
item per event)
Frequency:
Janitor(s)Shampooer(s)
1Frequency:
Special instructions:
Page 31 Work Request Template July 2013
x 35
x x
x x
x x
x x
x 36
x x
x x
x x
Paper Towels
$0.00
All monthly invoices must be accompanied with a cost break down and supporting
documentation to validate vendor’s actual costs are accurately reflected
Toilet Paper
Provided by
Vendor
Provided by
AgencySupply
Environmentally
Preferred?
<<<Bidder to identify (for market research purposes only) the estimated monthly costs the client should expect to budget for PAPER SUPPLIES
Absent a compelling business reason
State Agencies are to utilize state contract to purchase PAPER SUPPLIES
Flat Monthly Fee to supply PAPER SUPPLIES (i.e. paper towels, toilet paper & covers) AT VENDORS ACTUAL COST
All monthly invoices must be accompanied with a cost break down and supporting
documentation to validate vendor’s actual costs are accurately reflected Bidder to propose Monthly Flat Service Fee >>>
Provided by
Agency
Deicer
Liquid Soap
Absent a compelling business reason
State Agencies are to utilize state contract to purchase CLEANING SUPPLIES
Flat Monthly Fee to provide all necessary CLEANING SUPPLIES AT VENDORS ACTUAL COST
Light Bulbs
Toilet Seat Covers
Provided by
Vendor
Bidder to propose Monthly Flat Service Fee >>>
Environmentally
Preferred?Supply
<<<Bidder to identify (for market research purposes only) the estimated monthly costs the client should expect to budget for CLEANING SUPPLIES
Other (please specify)
Page 32 Work Request Template July 2013
x x
x x
x x
x x
x x
x x
Floor Care Products
Other (please specify)
Glass Cleaner
Restroom Disinfectants & Cleaners
Garbage Bags
Trash Can Liners
Page 33 Work Request Template July 2013
VENDO
#1
Work Request Form: Type your agency/entity information below, fill out site visit/evaluation information, embed any special
"Terms and Conditions," update prevailing wage boxes, and then fill out the janitorial work requirements below.
Monthly Budget Amt.
Original Start Date:2 yrs.
County:
Work Request Number:
Client Contract Administrator:
Other
TBD
100 Oyster Bay Ave. N.
Work to be performed at:
Email:
Building Type:
Agency # or ID:
Agency Name:City of Bremerton (Police Operations)
Email:
Bidder Company Name:OMWBE Status:
Bidder UBI #:
Bidder Point of contact: Phone:
Phone:
Estimated Square Feet:# of Floors:
1500 Jefferson Street SE, P.O. Box 41411 Olympia, Washington 98504-1411 (360) 407-2213
DESCPRMHealHumServ@des.wa.gov
Janitorial Services Master Contract
Work Request #24723
1900
Approved working hours
Street Address:
Send billing information to:
100 Oyster Bay Ave. N.3029 Olympus Drive
Site Supervisor:
Contract Life:
Page 1 Work Request Template July 2013
WA WA WA
360
chris.mottner@ci.bremerton.wa
.usEmail:
Barbara Forbes Matt Donleycott/ Joe Stansbery
Bremerton 98310
Barbara.forbes@ci.bremerton.
wa.us
Bremerton
360
chris.mottner@ci.bremerton.wa.us
360
Point of contact
City & Zip Bremerton 98311
Street Address:
98311
Facilities Dept.
Fax:473-5360473-5360
473-2316Phone:360 360
473-5787
473-2316
360
473-5227
Page 2 Work Request Template July 2013
Mandatory Site Visit Date:Site Visit Time:
References:Standardized Q&As:60%30%10%
Janitor
$0.00$0.00$0.00
Pricing
RFQQ Bid Submissions (by Vendors) should be
electronically sent to this email address >>>
Waxer
Bidder to identify hourly labor rate>>>
Shampooer
Embed any documents containing
specific terms, conditions,
specifications, floor plans, and/or
other instructions. >>>>>>>>>>>
Vendors must submit a completed Wage Theft Certification at the time they submit their bid or the bid will be
considered non-responsive.
Apparent Successful Bidder employees may be required to pass background check documentation for any staff
member or subcontractor who will be given access to the facility.
*Note: The purchasing agency may update the Work Contract based on minimum
wage increases and will update the Work Contract to reflect the LNI prevailing
wage changes each applicable year.
DESCPRMHealHumServ@des.wa.gov
L&I janitorial prevailing wages by job class by county
% of weighting applied to evaluation
categories:
Prevailing Wage Information: To be updated with any contract extension
Click on link to identify proper prevailing wage>>>
Bids must be submitted on or
before the date of >>>
Special Instructions, Conditions, Standard of Work Requirements and/or Floor Plans
Supervisor Window Washer
Information for Vendors concerning Site Visit, Bid Submission and Evaluation weighting
Facility Security:
$0.00
Page 3 Work Request Template July 2013
Cleaning Services task section instructions:
These sections use drop down menus for choices. X is selected in each section in column B as a
default as is a frequency of 1 Weekly. Deselect the X in the drop down menu if a section is
unnecessary. If tasks are needed, select the X next to the task. You may also add tasks in the sections
marked "Other." Select the frequency that the tasks needed. Please provide any "additional
instructions" unique to your site in the area provided. Your accuracy will assist the vendors in
providing the most responsive bid possible.
NOTE: Janitorial work contracts are “performance based” contracts, and vendors must submit quotes that assure the ability to
fully service all noted tasks in accordance with this agency’s performance demands (which will be discussed at the site visit.) The
amount of minutes bid by vendors will be calculated to measure reasonableness and quality assurance in accordance with RCW
39.26.160(2)(c) and the master contract 00508; janitorial service personnel are required to cumulatively work the amount of
minutes submitted in the RFQQ and Work Contract.
Page 4 Work Request Template July 2013
x 1
a)x
b)x
c)x
d)x
e)
f)
g)
h)
i)x
j)x
k)
l)
m)
n)
x
S M T W T F S
Check box to activate section:
2
a)
b)
c)
d)
e)
Spot clean all smudges, stains and spills as needed on any flooring or open surface
1
Remove cobwebs
Other
Other
Janitor(s)
Total MINUTES required to successfully complete this task per
job class per event >>>
Dust, wipe, spot clean, and remove finger prints to include: (Daily / Weekly)
Additional Dust, wipe, spot clean and disinfect: (Daily / Weekly)
File cabinets
Vending machines
Reception area tables, counters, chairs, and windows
File cabinets
Shampooer(s)
Copy room counters & tables
Additional Instructions:
Stairwell walls and hand rails
Weekly
Waxer(s)Window Washer(s)Supervisor(s)
Elevator walls and hand rails
Glass doors
Lunchroom counters and tables
General hallway and corridor walls
Stair walls and hand rails
Light switches
Door handles
Other
Other
Page 5 Work Request Template July 2013
f)
g)
h)
i)
S M T W T F S
Window Washer(s)
Additional instructions:
Total MINUTES required to successfully complete this task per
job class per event >>>
Supervisor(s)Waxer(s)
Frequency:1 a Weekx
Shampooer(s)Janitor(s)
Other
Other
Elevator walls and hand rails
Other
Page 6 Work Request Template July 2013
Check box to activate section:
x 3
a)x
b)x
c)x
d)x
e)x
f)x
g)x
h)
i)
j)
k)
l)
x x x x
S M T W R F S Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
Check box to activate section:
x 4
a)
b)
c)x
Other
Horizontal & vertical blinds
Horizontal surfaces & moldings
Cloth panels
Picture Frames
Frequency:4
HVAC vents, grills, and recesses
Faucets
Clean / Wipe Chrome Fixtures to Include:
Supervisor(s)
Ceiling vents, grills, and recesses
Dust, wipe, spot clean and remove finger prints to include: (Monthly / Annually)
Special instructions:
Other
Other
x
Drinking Fountains
Total MINUTES required to successfully complete this task per
job class per event >>>
Horizontal & vertical blinds
Waxer(s)Window Washer(s)Janitor(s)
Other
Elevators
a Year
Other
Shampooer(s)
Page 7 Work Request Template July 2013
d)
e)
f)
g)
x
S M T W R F S Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
Check box to activate section:
x 5
a)x
b)
c)
d)
e)
f)
g)
h)
i)
j)
k)
l)
Other
Special instructions:
Kitchen areas
Frequency:
Employee cubicle areas
Replace trash liners whenever stained, soiled, torn, and/or removed.
Window Washer(s)
1
Other
Reception Area
x a Week
Other
Waxer(s)Shampooer(s)
Other
Dining / lunchroom areas
Total MINUTES required to successfully complete this task per
job class per event >>>
Other
Other
All rooms and open areas.
Janitor(s)
Empty Daily Trash / Recycle bins from the following areas:
Special instructions: Trash can liners shall be replaced whenever they become stained, soiled, or torn. Please include the garage area.
Supervisor(s)
The following Conference Rooms:
On designated day(s), take large receptacles to the specified area.
Empty smaller trash / recycle items into large receptacles at specified location
General open areas, hallways, and corridors
Page 8 Work Request Template July 2013
x
S M T W T F S Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
Check box to activate section:
x 6
a)x
b)
c)
d)
e)
f)
g)
h)
i)
j)
x
S M T W T F S Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
Janitor(s)Window Washer(s)
Total MINUTES required to successfully complete this task per
job class per event >>>
Window Washer(s)
1
Waxer(s)
x
Waxer(s)
x
Supervisor(s)
Frequency:
1
Janitor(s)
Sweep sidewalks along the front of building
Remove trash and debris from outside parking lot
Special Instructions:
a Week
Empty all entrance ash trays
Empty outside trash cans into proper receptacle as
Entry way and Outside Clean-up:
Sweep within 10 feet of each entrance.
a Week
Other
Supervisor(s)Shampooer(s)
Frequency:
Other
Other
Other
Shampooer(s)
Total MINUTES required to successfully complete this task per
job class per event >>>
Other
Page 9 Work Request Template July 2013
Check box to activate section:
7
a)
b)
c)
d)
e)
f)
g)
h)
i)
j)
S M T W T F S Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
Check box to activate section:
8
a)
b)
c)
d)
e)
f)
g)
Provide additional Day Porter Services as noted below in Special Instructions
Frequency:1 x a Week
Day porter to also perform tasks noted in other paragraphs / subparagraphs as stated therein.
Janitor(s)Shampooer(s)Waxer(s)Window Washer(s)
Reposition all conference room and reception area chairs
Replace light bulbs & light tubes as needed
Stock, and monitor all janitorial supplies
Supervisor(s)
Day Porter Services Day Porter expected to work
Stock, and monitor all janitorial supplies
Special Instructions: Notice to Bidders: If Day Porter is to perform tasks noted under different paragraphs/subparagraphs, minutes for
perming such tasks are part of the day-porter’s established time and should not be added to respective sections unless bidder feels extra minutes
are needed to complete the tasks.
Embed Document here
describing Day Porter Services if
Applicable.
Other
Additional General Miscellaneous Cleaning:
Reposition all conference room and reception area chairs
Replace light bulbs & light tubes as needed
hours per day
Other
Other
Other
Minutes for Day Porter Services should be accordance with
set amount of hours for the service
Page 10 Work Request Template July 2013
h)
i)
j)
S M T W T F S Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
x 9
a)x
b)x
c)x
d)x
e)x
f)
g)
h)
i)
j)
Supervisor(s)
Sanitize all toilets, urinals, wash basins, etc.
Floor cleaning for bathroom is included as part of general floor cleaning duties
Other
Special Instructions:
Frequency:a Week
Plunge and/or snake toilets as needed.
General Restroom Cleaning and Disinfecting
Select the X for the boxes of the cleaning tasks that apply, or type additional tasks in the sections marked "Other."
Special Instructions:
Shampooer(s)
Other
Waxer(s)
Other
Window Washer(s)Janitor(s)
1
Clean mirrors, mirror frames, faucets, exposed pipes, dispensers, hand driers, counters, and door handles
fill all paper towel dispensers, toilet paper dispensers, toilet seat cover dispensers, and soap dispensers.
Other
Other
x
Total MINUTES required to successfully complete this task per
job class per event >>>
Other
Other
Sweep, dry mop and/or damp mop and disinfect floors
Specific Rooms and Areas: Restrooms, Kitchen, & Other
Page 11 Work Request Template July 2013
x
S M T W T F S Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
Check box to activate section:
10
a)
b)
c)
d)
e)
f)
S M T W T F S Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
x
Other
Clean and disinfect shower areas and fixtures
Frequency:
Special Instructions:
Supervisor(s)
Additional Restroom Cleaning and Disinfecting:
Clean and disinfect toilet stall doors and walls
Window Washer(s)Supervisor(s)
a Week
Waxer(s)
x
Total MINUTES required to successfully complete this task per
job class per event >>>
Shampooer(s)
a Week
Total MINUTES required to successfully complete this task per
job class per event >>>
Other
Janitor(s)
Waxer(s)
1
Frequency:1
Shampooer(s)Janitor(s)Window Washer(s)
Other
Other
Page 12 Work Request Template July 2013
Check box to activate section:
x 11
a)x
b)x
c)x
d)x
e)x
f)x
g)
h)x
i)
j)
x
S M T W T F S Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
Check box to activate section:
12
a)
b)
c)
d)
e)
f)
g)
h)
Window Washer(s)
Additional Kitchen Cleaning:
Supervisor(s)
Other
Frequency:1 x a Week
Special Instructions:
Other
Clean and disinfect all counters
Clean and disinfect outside of all cabinets
Clean and disinfect outside of all appliances
Clean and disinfect sink and fixtures
Clean and disinfect tables and counters in lunch room / eating area.
Waxer(s)
Dry mop / wet mop to remove all spills and stains on floor
Clean inside of following appliances:
reposition furniture in an orderly manner
General Kitchen Cleaning:
Shampooer(s)
Total MINUTES required to successfully complete this task per
job class per event >>>
Other
Janitor(s)
Other
Other
Clean inside of refrigerator(s)
Other
Other
Clean inside of microwave(s)
Other
Page 13 Work Request Template July 2013
i)
j)
S M T W T F S Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
Special Instructions:
x
Window Washer(s)
Other
Other
Shampooer(s)Waxer(s)Supervisor(s)
a WeekFrequency:1
Janitor(s)
Total MINUTES required to successfully complete this task per
job class per event >>>
Page 14 Work Request Template July 2013
Check box to activate section:
13
a)
b)
c)
d)
e)
f)
g)
h)
i)
j)
S M T W T F S Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
Check box to activate section:
x 14
a)x
b)x
c)
d)
e)x
Other
Reception Area
Estimated # of
square feet:
Employee cubicle areas
General open areas, hallways and corridors
Window Washer(s)
Elevator Floor
The following Conference rooms: ___________________________________________________________________________
Waxer(s)Shampooer(s)
Other
Other
Vacuum High Traffic Carpeted Areas to Include: (Daily / Weekly)
Janitor(s)
Other
Other
Other
Other
1 x a Week
Other
Special Instructions:
Frequency:
Supervisor(s)
Other Specific Rooms As Follows:
1250
Floor Care and Cleaning Services
Other
Other
Total MINUTES required to successfully complete this task per
job class per event >>>
Page 15 Work Request Template July 2013
f)
g)x
h)
i)
j)
x
S M T W T F S Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
Check box to activate section:
15
a)
b)
c)
d)
e)
f)
g)
h)
i)
j)
S M T W T F S Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
Special instructions:
Private Offices
Other
Other
Other
1
Additional Rooms &/or areas as noted in Special Instructions space below.
a Week
Vacuum Low Traffic Carpeted Areas to Include:
Other
Total MINUTES required to successfully complete this task per
job class per event >>>
x
Employee Cubicle Areas
The following Conference rooms: ___________________________________________________________________________
The above square footage is estimated, Vendors should confirm actual square footage at site visit.
Window Washer(s)
x1
Frequency:
Special instructions:
The above square footage is estimated, Vendors should confirm actual square footage at site visit.
Frequency:
Spot clean all carpeted areas when needed
Other
Other
Waxer(s)Supervisor(s)Janitor(s)Shampooer(s)
Estimated # of
square feet:
Other
a Week
Additional Rooms &/or areas as noted in Special Instructions space below.
Page 16 Work Request Template July 2013
Check box to activate section:
x 16
a)
b)x
c)x
d)
e)
f)
g)
h)
x
S M T W T F S Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
Supervisor(s)Janitor(s)
Waxer(s)Window Washer(s)Supervisor(s)Janitor(s)
x
Other
1Frequency:
Total MINUTES required to successfully complete this task per
job class per event >>>
Other
a Week
Special instructions: Surface cleaning as noted above should be done on all noncarpeted floors unless specified otherwise.
Other
Clean resilient floors to include: (Daily / Weekly)
Dry mop
Sweep floors
Shampooer(s)
Other
Total MINUTES required to successfully complete this task per
job class per event >>>
700
Window Washer(s)Shampooer(s)
Other
Wet mop as needed
Estimated # of
square feet:
Waxer(s)
Page 17 Work Request Template July 2013
Check box to activate section:
17
a)
b)
c)
d)
e)
f)
g)
h)
i)
j)
S M T W R F S Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
Check box to activate section:
18
a)
b)
c)
d)
e)
f)
g)
Private offices
Employee cubicle areas
Stairs and Landings
Restrooms
Print, Copy, Storage Rooms
Estimated # of
square feet:
Frequency:
Supervisor(s)
Entryways
All open access areas along hallways and corridors
Lobby / Reception area
Shampoo Carpet As follows:
Window Washer(s)
Conference Rooms
Total MINUTES required to successfully complete this task per
job class per event >>>
Janitor(s)
Estimated # of
square feet:
Stairs and landing
All non-carpeted floors
Kitchen, Lunchroom areas
Re-wax the areas checked off and/or specified below. (See also special instructions for waxing requirements)
a Yearx1
Clean, Strip & Wax Resilient floors: (Monthly / Annually)
Shampooer(s)
Other
Other
Special instructions:
Strip old wax and remove stains and discolorations
All carpeted areas
Waxer(s)
Page 18 Work Request Template July 2013
h)
i)
j)
S M T W R F S Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
1
Window Washer(s)Waxer(s)Shampooer(s)
Frequency:
Supervisor(s)Janitor(s)
Special instructions: Janitor to pre-vacuum all carpeted areas with an upright roller brush vacuum. Janitor to only use an approved hot water extraction process equipment.
Janitor must perform cleaning early enough to allow for full drying prior to 8:00 a.m. the following work morning.
Total MINUTES required to successfully complete this task per
job class per event >>>
Other
Other
a Yearx
Rugs
Page 19 Work Request Template July 2013
Check box to activate section:
19
a)
b)
c)
d)
e)
f)
g)
h)
S M T W R F S Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
Check box to activate section:
20
a)
b)
c)
d)
e)
f)
g)
0
Other
Total # of
windows>>
Other
x a Year
Other
Other
Janitor(s)Supervisor(s)
Other
Waxer(s)
Clean (ground level) exterior windows 0
Other
Ave Sq.
Ft. >>>
Other
Other
Other
Other
Clean inside of interior/exterior windows
Other
Estimated #
Sq. Ft: >>
Other
Window Washing
Special instructions: Vendor to notify management of the exact date for the window cleaning two weeks beforehand -- to allow employees to remove any items from window sills
etc.
Total MINUTES required to successfully complete this task per
job class per event >>>
Window Washer(s)
Frequency:
Other
Other
1
Total # of
windows>>
Shampooer(s)
Other
Ave Sq.
Ft.>>>
Estimated #
Sq. Ft. >>
Page 20 Work Request Template July 2013
h)
i)
j)
S M T W R F S Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
a Year
Other
Total MINUTES required to successfully complete this task per
job class per event >>>
Supervisor(s)Janitor(s)Waxer(s)Shampooer(s)
Other
Frequency:1 x
Window Washer(s)
Special instructions:
Other
Page 21 Work Request Template July 2013
Check box to activate section:
21
a)
b)
c)
d)
e)
f)
S M T W R F S Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
Check box to activate section:
22
a)
b)
c)
d)
e)
f)
g)
h)
i)
Other
Other
Other
Total MINUTES required to successfully complete this task per
job class per event >>>
Other
Clean additional interior windows:
Window Washer(s)Janitor(s)
Private office windows
Conference room windows
Reception area windows
Supervisor(s)
Clean (non-ground level) exterior windows Ave Sq.
Ft. >>
Total # of
windows>>
Frequency:
Other
Other
0
Other
Other
Entry way Windows
Other
Other
(Sizes to be determined at site visit)
1
Shampooer(s)
Other
Waxer(s)
x a Year
Estimated #
Sq. Ft. >>
Special instructions:
Page 22 Work Request Template July 2013
j)
S M T W T F S Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
Other
x a Week
Total MINUTES required to successfully complete this task per
job class per event >>>
Supervisor(s)
Special instructions: Note, this task is for a full window cleaning. Spot wiping of smudges, fingerprints, etc., should come under above sections 1 - 3 above.)
Frequency:
Waxer(s)Shampooer(s)
1
Janitor(s)Window Washer(s)
Page 23 Work Request Template July 2013
Check box to activate section:
23
a)
b)
c)
d)
e)
f)
g)
h)
i)
j)
S M T W T F S Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
Check box to activate section:
24
a)
b)
c)
d)
Other
Other
Other
Window Washer(s)
Total MINUTES required to successfully complete this task per
job class per event >>>
Janitor(s)
Other
Shampooer(s)
Other:
Other
Supervisor(s)Waxer(s)
Other:
Other
Miscellaneous and Other Types of Cleaning
Other
Other
Frequency:1 x a Week
Special instructions:
Other
Other
Other
Other
Other
Other
Page 24 Work Request Template July 2013
e)
f)
g)
h)
i)
j)
S M T W T F S Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
Janitor(s)Shampooer(s)
Other
Other
Other
Other
a Week
Special instructions:
x1
Other
Other
Frequency:
Total MINUTES required to successfully complete this task per
job class per event >>>
Waxer(s)Window Washer(s)Supervisor(s)
Page 25 Work Request Template July 2013
Check box to activate section:
25
a)
b)
c)
d)
e)
f)
g)
h)
i)
j)
S M T W T F S Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
Check box to activate section:
26
a)
b)
c)
d)
e)
f)
g)
h)
Other
Waxer(s)Window Washer(s)
Frequency:
Other:
a Week
Other
Other
Other
Other
Janitor(s)
Other
Other
1
Other
Other
Other
x
Special instructions:
Other
Other
Other
Other
Supervisor(s)
Other
Total MINUTES required to successfully complete this task per
job class per event >>>
Other
Shampooer(s)
Other
Other
Other:
Page 26 Work Request Template July 2013
i)
j)
S M T W T F S Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
1
Waxer(s)
Other
Total MINUTES required to successfully complete this task per
job class per event >>>
Special instructions:
Janitor(s)
a WeekxFrequency:
Window Washer(s)
Other
Supervisor(s)Shampooer(s)
Page 27 Work Request Template July 2013
Check box to activate section:
27
a)
b)
c)
d)
e)
f)
g)
h)
i)
j)
S M T W R F S Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
As Needed Cleaning:
28
As needed cleaning should only be checked if the agency/entity can provide enough upfront information on each cleaning
task for the vendor to calculate the proper amount of minutes to bid to perform the function.
Other
Other
Other
Other:
Other
Other
Other
Other
x
Window Washer(s)Waxer(s)
Special instructions:
Out of the ordinary cleanup following special event or office function or minor construction
Special instructions:
a YearFrequency:
Other
1
Supervisor(s)Janitor(s)Shampooer(s)
Total MINUTES required to successfully complete this task per
job class per event >>>
Other
Other
Page 28 Work Request Template July 2013
29
Frequency:x
x
Total MINUTES required to successfully complete this task per
job class per event >>>
1 <<< This will be used for Price Evaluation purposes only (Contractor to bill as line
item per event)
Janitor(s)
Frequency:
Emergency water damage cleanup
a Year
Janitor(s)Shampooer(s)
Shampooer(s)Supervisor(s)
Window Washer(s)
Window Washer(s)
a Week
Supervisor(s)Waxer(s)
1
Special instructions:
Waxer(s)
Total MINUTES required to successfully complete this task per
job class per event >>>
<<< This will be used for Price Evaluation purposes only (Contractor to bill as line
item per event)
Page 29 Work Request Template July 2013
30
31
32
33
Window Washer(s)Shampooer(s)
Window Washer(s)
1 x
Frequency:1
Other
a Yearx
Waxer(s)
a Year
Special instructions:
Supervisor(s)Janitor(s)Shampooer(s)
Total MINUTES required to successfully complete this task per
job class per event >>>
<<< This will be used for Price Evaluation purposes only (Contractor to bill as line
item per event)
Special instructions:
Janitor(s)
Other (i.e. Bodily Fluids)
Waxer(s)
Waxer(s)
Window Washer(s)Shampooer(s)
Frequency:
Special instructions:
Other (i.e. Chemical Spills)
a Year
Supervisor(s)
Supervisor(s)
Special instructions:
Other (i.e. Biological Spills)
Janitor(s)
Frequency:x
Total MINUTES required to successfully complete this task per
job class per event >>>
Total MINUTES required to successfully complete this task per
job class per event >>>
1
<<< This will be used for Price Evaluation purposes only (Contractor to bill as line
item per event)
<<< This will be used for Price Evaluation purposes only (Contractor to bill as line
item per event)
Page 30 Work Request Template July 2013
34 Other
Shampooer(s)
Shampooer(s)Janitor(s)
x
Supervisor(s)
<<< This will be used for Price Evaluation purposes only (Contractor to bill as line
item per event)
Waxer(s)
Total MINUTES required to successfully complete this task per
job class per event >>>
Window Washer(s)
Window Washer(s)Supervisor(s)
a Yearx
Waxer(s)
Janitor(s)
Total MINUTES required to successfully complete this task per
job class per event >>>
a Year
1
<<< This will be used for Price Evaluation purposes only (Contractor to bill as line
item per event)
Frequency:
Frequency:1
Special instructions:
Page 31 Work Request Template July 2013
x 35
x x
x x
x x
x x
x 36
x x
x x
x x
Paper Towels
$0.00
All monthly invoices must be accompanied with a cost break down and supporting
documentation to validate vendor’s actual costs are accurately reflected
Toilet Paper
Provided by
Vendor
Provided by
AgencySupply
<<<Bidder to identify (for market research purposes only) the estimated monthly costs the client should expect to budget for PAPER SUPPLIES
Absent a compelling business reason
State Agencies are to utilize state contract to purchase PAPER SUPPLIES
Flat Monthly Fee to supply PAPER SUPPLIES (i.e. paper towels, toilet paper & covers) AT VENDORS ACTUAL COST
Environmentally
Preferred?
All monthly invoices must be accompanied with a cost break down and supporting
documentation to validate vendor’s actual costs are accurately reflected Bidder to propose Monthly Flat Service Fee >>>
Provided by
Agency
Deicer
Liquid Soap
Absent a compelling business reason
State Agencies are to utilize state contract to purchase CLEANING SUPPLIES
Flat Monthly Fee to provide all necessary CLEANING SUPPLIES AT VENDORS ACTUAL COST
Toilet Seat Covers
Light Bulbs
Environmentally
Preferred?Supply
Bidder to propose Monthly Flat Service Fee >>>
<<<Bidder to identify (for market research purposes only) the estimated monthly costs the client should expect to budget for CLEANING SUPPLIES
Provided by
Vendor
Other (please specify)
Page 32 Work Request Template July 2013
x x
x x
x x
x x
x x
x x
Floor Care Products
Other (please specify)
Glass Cleaner
Restroom Disinfectants & Cleaners
Garbage Bags
Trash Can Liners
Page 33 Work Request Template July 2013
VEND
#1
WA WA WA
360
sarah.tassano@ci.bremerton.w
a.us
2 yrs.
County:
Email:
Work to be performed at:
Work Request Form: Type your agency/entity information below, fill out site visit/evaluation information, embed any special
"Terms and Conditions," update prevailing wage boxes, and then fill out the janitorial work requirements below.
Monthly Budget Amt.
Sarah Tassano Sarah Tassano
Bremerton 98337
Original Start Date:
Sarah.tassano@ci.bremerton.w
a.us
Client Contract Administrator:
Other
Monday - Friday 9am to 4pm
911 Park Ave.
Building Type:
Agency # or ID:
Agency Name:City of Bremerton (Fire Station #1 Admin)Work Request Number:
Kitsap
Email:
Bidder Company Name:OMWBE Status:
Bidder UBI #:
Bidder Point of contact: Phone:
Bremerton
Phone:
Estimated Square Feet:# of Floors:
Email:
1500 Jefferson Street SE, P.O. Box 41411 Olympia, Washington 98504-1411 (360) 407-2213
DESCPRMHealHumServ@des.wa.gov
Janitorial Services Master Contract
Work Request #24723
98311
360
chris.mottner@ci.bremerton.wa.us
360
7300
Point of contact
City & Zip Bremerton
Approved working hours
Street Address:
Street Address:
98337
Facilities Dept.
Fax:473-5360473-5397
473-5390Phone:360 360
473-5397
473-2316
360
473-5390
Send billing information to:
100 Oyster Bay Ave. N.911 Park Ave.
Site Supervisor:
Contract Life:
Page 1 Work Request Template July 2013
Mandatory Site Visit Date:Site Visit Time:
Standardized Q&As:60%30%10%
Janitor
Cleaning Services task section instructions:
These sections use drop down menus for choices. X is selected in each section in column B as a
default as is a frequency of 1 Weekly. Deselect the X in the drop down menu if a section is
unnecessary. If tasks are needed, select the X next to the task. You may also add tasks in the sections
marked "Other." Select the frequency that the tasks needed. Please provide any "additional
instructions" unique to your site in the area provided. Your accuracy will assist the vendors in
providing the most responsive bid possible.
$0.00$0.00$0.00
*Note: The purchasing agency may update the Work Contract based on minimum
wage increases and will update the Work Contract to reflect the LNI prevailing
wage changes each applicable year.
DESCPRMHealHumServ@des.wa.govRFQQ Bid Submissions (by Vendors) should be
electronically sent to this email address >>>
Waxer
Click on link to identify proper prevailing wage>>>
Bidder to identify hourly labor rate>>>
NOTE: Janitorial work contracts are “performance based” contracts, and vendors must submit quotes that assure the ability to
fully service all noted tasks in accordance with this agency’s performance demands (which will be discussed at the site visit.)
The amount of minutes bid by vendors will be calculated to measure reasonableness and quality assurance in accordance with
RCW 39.26.160(2)(c) and the master contract 00508; janitorial service personnel are required to cumulatively work the amount of
minutes submitted in the RFQQ and Work Contract.
Shampooer
Embed any documents containing
specific terms, conditions,
specifications, floor plans, and/or
other instructions. >>>>>>>>>>>
Vendors must submit a completed Wage Theft Certification at the time they submit their bid or the bid will be
considered non-responsive.
Apparent Successful Bidder employees may be required to pass background check documentation for any staff
member or subcontractor who will be given access to the facility.
L&I janitorial prevailing wages by job class by county
% of weighting applied to evaluation
categories:
Prevailing Wage Information: To be updated with any contract extension
Bids must be submitted on or
before the date of >>>
Pricing References:
Window Washer
Special Instructions, Conditions, Standard of Work Requirements and/or Floor Plans
Supervisor
Information for Vendors concerning Site Visit, Bid Submission and Evaluation weighting
Facility Security:
$0.00
Page 2 Work Request Template July 2013
x 1
a)x
b)x
c)x
d)
e)
f)
g)
h)
i)
j)x
k)
l)
m)
n)
x
S M T W T F S
Check box to activate section:
x 2
a)x
b)x
c)
d)x
e)
f)
g)
h)
i)
x
S M T W T F S
Spot clean all smudges, stains and spills as needed on any flooring or open surface
Window Washer(s)
1
Remove cobwebs
Other
Other
Additional instructions:
Janitor(s)
Total MINUTES required to successfully complete this task per
job class per event >>>
Dust, wipe, spot clean, and remove finger prints to include: (Daily / Weekly)
Total MINUTES required to successfully complete this task per
job class per event >>>
Supervisor(s)Waxer(s)
Frequency:1 a Weekx
Additional Dust, wipe, spot clean and disinfect: (Daily / Weekly)
File cabinets
Vending machines
Reception area tables, counters, chairs, and windows
File cabinets
Shampooer(s)
Copy room counters & tables
Additional Instructions:
Stairwell walls and hand rails
Weekly
Waxer(s)Window Washer(s)Supervisor(s)
Glass doors
Lunchroom counters and tables
Shampooer(s)Janitor(s)
Elevator walls and hand rails
General hallway and corridor walls
Other
Other
Elevator walls and hand rails
Other
Stair walls and hand rails
Light switches
Door handles
Other
Other
Page 3 Work Request Template July 2013
Check box to activate section:
x 3
a)x
b)x
c)x
d)
e)x
f)x
g)x
h)
i)
j)
k)
l)
x x x x
S M T W R F S Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
Check box to activate section:
x 4
a)x
b)
c)x
d)
e)
f)
g)
x
S M T W T F S Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
Other
Special instructions:
Horizontal & vertical blinds
Frequency:
Horizontal surfaces & moldings
Cloth panels
Window Washer(s)
Picture Frames
1
Frequency:4
x
HVAC vents, grills, and recesses
a Week
Other
Waxer(s)Shampooer(s)
Other
Faucets
Clean / Wipe Chrome Fixtures to Include:
Supervisor(s)
Ceiling vents, grills, and recesses
Dust, wipe, spot clean and remove finger prints to include: (Monthly / Annually)
Special instructions:
Total MINUTES required to successfully complete this task per
job class per event >>>
Other
Other
Other
Other
x
Janitor(s)
Drinking Fountains
Total MINUTES required to successfully complete this task per
job class per event >>>
Supervisor(s)
Waxer(s)Window Washer(s)Janitor(s)
Elevators
a Year
Other
Horizontal & vertical blinds
Other
Shampooer(s)
Page 5 Work Request Template July 2013
Check box to activate section:
x 5
a)x
b)x
c)x
d)x
e)x
f)x
g)x
h)x
i)
j)
k)x
l)
x
S M T W T F S Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
Check box to activate section:
x 6
a)x
b)
c)
d)
e)
f)
g)
h)
i)
j)
x
S M T W T F S Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
Other
Kitchen areas
Employee cubicle areas
Replace trash liners whenever stained, soiled, torn, and/or removed.
Total MINUTES required to successfully complete this task per
job class per event >>>
Window Washer(s)
Other
x1
Waxer(s)
Frequency:
x
Reception Area
Janitor(s)
Sweep sidewalks along the front of building
Remove trash and debris from outside parking lot
Dining / lunchroom areas
All rooms and open areas.
Empty Daily Trash / Recycle bins from the following areas:
The following Conference Rooms:
a Week
Empty all entrance ash trays
Empty outside trash cans into proper receptacle as
1
On designated day(s), take large receptacles to the specified area.
Empty smaller trash / recycle items into large receptacles at specified location
Entry way and Outside Clean-up:
Sweep within 10 feet of each entrance.
Special Instructions:
Special instructions: Trash can liners shall be replaced whenever they become stained, soiled, or torn.
General open areas, hallways, and corridors
a Week
Other
Supervisor(s)Shampooer(s)
Other
Frequency:
Other
Other
Other
Page 6 Work Request Template July 2013
Check box to activate section:
7
a)
b)
c)
d)
e)
f)
g)
h)
i)
j)
S M T W T F S Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
Check box to activate section:
x 8
a)
b)
c)x
d)
e)
f)
g)
h)
i)
j)
x
S M T W T F S Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
Provide additional Day Porter Services as noted below in Special Instructions
Frequency:1 x a Week
Day porter to also perform tasks noted in other paragraphs / subparagraphs as stated therein.
Janitor(s)Shampooer(s)Waxer(s)Window Washer(s)
Reposition all conference room and reception area chairs
Replace light bulbs & light tubes as needed
Stock, and monitor all janitorial supplies
Supervisor(s)
Day Porter Services Day Porter expected to work
Supervisor(s)
Stock, and monitor all janitorial supplies
Other
Special Instructions: Notice to Bidders: If Day Porter is to perform tasks noted under different paragraphs/subparagraphs, minutes for
perming such tasks are part of the day-porter’s established time and should not be added to respective sections unless bidder feels extra minutes
are needed to complete the tasks.
Embed Document here
describing Day Porter Services if
Applicable.
Other
Frequency:
Additional General Miscellaneous Cleaning:
Reposition all conference room and reception area chairs
Replace light bulbs & light tubes as needed
a Week
Special Instructions:
Shampooer(s)Waxer(s)
Other
Window Washer(s)
hours per day
Janitor(s)
1 x
Total MINUTES required to successfully complete this task per
job class per event >>>
Other
Other
Other
Other
Minutes for Day Porter Services should be accordance with
set amount of hours for the service
Page 8 Work Request Template July 2013
x 9
a)x
b)x
c)x
d)x
e)x
f)
g)
h)
i)
j)x
x
S M T W T F S Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
Check box to activate section:
10
a)
b)
c)
d)
e)
f)
S M T W T F S Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
Other
Clean and disinfect shower areas and fixtures
Frequency:
Special Instructions:
Supervisor(s)
Additional Restroom Cleaning and Disinfecting:
Clean and disinfect toilet stall doors and walls
Window Washer(s)Supervisor(s)
a Week
Sanitize all toilets, urinals, wash basins, etc.
Waxer(s)
x
Total MINUTES required to successfully complete this task per
job class per event >>>
Floor cleaning for bathroom is included as part of general floor cleaning duties
Shampooer(s)
a Week
Total MINUTES required to successfully complete this task per
job class per event >>>
Other
Janitor(s)
Waxer(s)
1 x
Frequency:1
Special Instructions:
Plunge and/or snake toilets as needed.
General Restroom Cleaning and Disinfecting
Select the X for the boxes of the cleaning tasks that apply, or type additional tasks in the sections marked "Other."
Janitor(s)Shampooer(s)
Other
Clean mirrors, mirror frames, faucets, exposed pipes, dispensers, hand driers, counters, and door handles
fill all paper towel dispensers, toilet paper dispensers, toilet seat cover dispensers, and soap dispensers.
Other
Other
Sweep, dry mop and/or damp mop and disinfect floors
Other
Window Washer(s)
Specific Rooms and Areas: Restrooms, Kitchen, & Other
Other
Other
Page 9 Work Request Template July 2013
Check box to activate section:
x 11
a)x
b)
c)x
d)x
e)
f)x
g)
h)
i)
j)
x
S M T W T F S Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
Check box to activate section:
12
a)
b)
c)
d)
e)
f)
g)
h)
i)
j)
S M T W T F S Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
Window Washer(s)
Special Instructions:
Additional Kitchen Cleaning:
Supervisor(s)
Other
Frequency:1 x a Week
Special Instructions:
Other
Clean and disinfect tables and counters in lunch room / eating area.
Clean and disinfect all counters
Clean and disinfect outside of all cabinets
Clean and disinfect outside of all appliances
Clean and disinfect sink and fixtures
Other
General Kitchen Cleaning:
Other
Window Washer(s)
Shampooer(s)
Total MINUTES required to successfully complete this task per
job class per event >>>
Other
Other
Other
Janitor(s)
x
Supervisor(s)
Waxer(s)
Dry mop / wet mop to remove all spills and stains on floor
Clean inside of following appliances:
a WeekFrequency:1
Janitor(s)
Total MINUTES required to successfully complete this task per
job class per event >>>
Shampooer(s)Waxer(s)
Clean inside of refrigerator(s)
Other
Other
Clean inside of microwave(s)
Other
Other
Page 11 Work Request Template July 2013
Check box to activate section:
13
a)
b)
c)
d)
e)
f)
g)
h)
i)
j)
S M T W T F S Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
Check box to activate section:
x 14
a)x
b)x
c)x
d)
e)x
f)
g)
h)
i)
j)
x
S M T W T F S Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
Other
Reception Area
Estimated # of
square feet:
Total MINUTES required to successfully complete this task per
job class per event >>>
Window Washer(s)
Employee cubicle areas
General open areas, hallways and corridors
x1
Window Washer(s)
Elevator Floor
Special instructions:
The above square footage is estimated, Vendors should confirm actual square footage at site visit.
Frequency:
Spot clean all carpeted areas when needed
Other
Shampooer(s)
Other
Other
Additional Rooms &/or areas as noted in Special Instructions space below.
Waxer(s)
The following Conference rooms: ___________________________________________________________________________
Other
a Week
Waxer(s)Supervisor(s)Janitor(s)Shampooer(s)
Vacuum High Traffic Carpeted Areas to Include: (Daily / Weekly)
Other
Other
Other
1
Janitor(s)
Other
x a Week
Other
Special Instructions:
Frequency:
Supervisor(s)
Other Specific Rooms As Follows:
5000
Floor Care and Cleaning Services
Other
Other
Total MINUTES required to successfully complete this task per
job class per event >>>
Page 12 Work Request Template July 2013
Check box to activate section:
x 15
a)x
b)
c)x
d)
e)
f)
g)
h)
i)
j)
x
S M T W T F S Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
Check box to activate section:
x 16
a)x
b)x
c)x
d)
e)
f)
g)
h)
x
S M T W T F S Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
Supervisor(s)Janitor(s)
Special instructions:
Private Offices
Other
Other
Other
1
Additional Rooms &/or areas as noted in Special Instructions space below.
a Week
Vacuum Low Traffic Carpeted Areas to Include:
Other
x
Employee Cubicle Areas
The following Conference rooms: ___________________________________________________________________________
Waxer(s)Window Washer(s)Supervisor(s)Janitor(s)
x
The above square footage is estimated, Vendors should confirm actual square footage at site visit.
Other
1Frequency:
Frequency:
Total MINUTES required to successfully complete this task per
job class per event >>>
Other
a Week
Other
Clean resilient floors to include: (Daily / Weekly)
Dry mop
Sweep floors
Shampooer(s)
Other
Total MINUTES required to successfully complete this task per
job class per event >>>
2,300
Window Washer(s)Shampooer(s)
Other
Other
Wet mop as needed
Estimated # of
square feet:
Waxer(s)
Estimated # of
square feet:
Special instructions: Surface cleaning as noted above should be done on all noncarpeted floors unless specified otherwise.
Page 13 Work Request Template July 2013
Check box to activate section:
17
a)
b)
c)
d)
e)
f)
g)
h)
i)
j)
S M T W R F S Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
Check box to activate section:
18
a)
b)
c)
d)
e)
f)
g)
h)
i)
j)
S M T W R F S Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
Private offices
Employee cubicle areas
1
Stairs and Landings
Restrooms
Print, Copy, Storage Rooms
Estimated # of
square feet:
Frequency:
Supervisor(s)
Waxer(s)Shampooer(s)
Frequency:
Supervisor(s)Janitor(s)
Entryways
All open access areas along hallways and corridors
Lobby / Reception area
Shampoo Carpet As follows:
Window Washer(s)
Special instructions: Janitor to pre-vacuum all carpeted areas with an upright roller brush vacuum. Janitor to only use an approved hot water extraction process equipment.
Janitor must perform cleaning early enough to allow for full drying prior to 8:00 a.m. the following work morning.
Total MINUTES required to successfully complete this task per
job class per event >>>
Total MINUTES required to successfully complete this task per
job class per event >>>
Janitor(s)
Other
Other
Window Washer(s)
Estimated # of
square feet:
Stairs and landing
Conference Rooms
All non-carpeted floors
Kitchen, Lunchroom areas
Re-wax the areas checked off and/or specified below. (See also special instructions for waxing requirements)
a Yearx1
Shampooer(s)
Clean, Strip & Wax Resilient floors: (Monthly / Annually)
Other
Other
a Yearx
Special instructions:
Rugs
Waxer(s)
Strip old wax and remove stains and discolorations
All carpeted areas
Page 15 Work Request Template July 2013
Check box to activate section:
19
a)
b)
c)
d)
e)
f)
g)
h)
S M T W R F S Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
Check box to activate section:
20
a)
b)
c)
d)
e)
f)
g)
h)
i)
j)
S M T W R F S Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
0
a Year
Other
Supervisor(s)Janitor(s)Waxer(s)
Other
Total # of
windows>>
Shampooer(s)
Other
Other
x a Year
Other
Other
Janitor(s)Supervisor(s)
Other
Waxer(s)
Clean (ground level) exterior windows 0
Other
Ave Sq.
Ft. >>>
Frequency:1
Other
x
Other
Window Washer(s)
Total MINUTES required to successfully complete this task per
job class per event >>>
Special instructions:
Other
Other
Clean inside of interior/exterior windows
Other
Other
Estimated #
Sq. Ft: >>
Other
Window Washing
Special instructions: Vendor to notify management of the exact date for the window cleaning two weeks beforehand -- to allow employees to remove any items from window
sills etc.
Total MINUTES required to successfully complete this task per
job class per event >>>
Window Washer(s)
Frequency:
Other
Other
1
Total # of
windows>>
Shampooer(s)
Other
Ave Sq.
Ft.>>>
Estimated #
Sq. Ft. >>
Page 17 Work Request Template July 2013
Check box to activate section:
21
a)
b)
c)
d)
e)
f)
S M T W R F S Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
Check box to activate section:
x 22
a)x
b)x
c)x
d)x
e)
f)
g)
h)
i)
j)
x
S M T W T F S Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
Clean additional interior windows:
Other
Other
Other
Other
Total MINUTES required to successfully complete this task per
job class per event >>>
Other
Other
x a Week
Window Washer(s)Janitor(s)
Private office windows
Conference room windows
Reception area windows
Supervisor(s)
Ave Sq.
Ft. >>
Total # of
windows>>
Frequency:
Other
Other
0
Other
Supervisor(s)
Other
Total MINUTES required to successfully complete this task per
job class per event >>>
Other
Clean (non-ground level) exterior windows
Other
Waxer(s)
Entry way Windows
x a Year
Estimated #
Sq. Ft. >>
Special instructions:
(Sizes to be determined at site visit)
1
Shampooer(s)
Waxer(s)Shampooer(s)
Special instructions: Note, this task is for a full window cleaning. Spot wiping of smudges, fingerprints, etc., should come under above sections 1 - 3 above.)
Frequency:1
Janitor(s)Window Washer(s)
Page 19 Work Request Template July 2013
Check box to activate section:
23
a)
b)
c)
d)
e)
f)
g)
h)
i)
j)
S M T W T F S Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
Check box to activate section:
24
a)
b)
c)
d)
e)
f)
g)
h)
i)
j)
S M T W T F S Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
Janitor(s)Shampooer(s)
Other
Other
Other
Other
a Week
Special instructions:
Other
Window Washer(s)
1 x
Other
Other
Other
Frequency:
Total MINUTES required to successfully complete this task per
job class per event >>>
Other
Waxer(s)Window Washer(s)Supervisor(s)
Supervisor(s)Waxer(s)
Other:
Other
Total MINUTES required to successfully complete this task per
job class per event >>>
Janitor(s)
Other
Other
Miscellaneous and Other Types of Cleaning
Shampooer(s)
Other:
Other
Other
Other
Other
Other
Other
Other
Frequency:1 x a Week
Special instructions:
Other
Page 20 Work Request Template July 2013
Check box to activate section:
25
a)
b)
c)
d)
e)
f)
g)
h)
i)
j)
S M T W T F S Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
Check box to activate section:
26
a)
b)
c)
d)
e)
f)
g)
h)
i)
j)
S M T W T F S Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
Other
1
Waxer(s)
Window Washer(s)
Frequency:
Other:
a Week
Other
Total MINUTES required to successfully complete this task per
job class per event >>>
Other
Other
Other
Other
Special instructions:
Janitor(s)
a Weekx
Janitor(s)
1
Other
Other
Other
x
Special instructions:
Other
Other
Other
Other
Other
Other
Supervisor(s)
Frequency:
Window Washer(s)
Other
Total MINUTES required to successfully complete this task per
job class per event >>>
Other
Other
Shampooer(s)
Other
Other
Other:
Waxer(s)
Shampooer(s)Supervisor(s)
Page 22 Work Request Template July 2013
Check box to activate section:
27
a)
b)
c)
d)
e)
f)
g)
h)
i)
j)
S M T W R F S Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
As Needed Cleaning:
28
29
As needed cleaning should only be checked if the agency/entity can provide enough upfront information on each cleaning
task for the vendor to calculate the proper amount of minutes to bid to perform the function.
Other
Other
Other
Other:
Other
Other
Other
Other
x
Window Washer(s)Waxer(s)
Special instructions:
Special instructions:
Out of the ordinary cleanup following special event or office function or minor construction
Frequency:
<<< This will be used for Price Evaluation purposes only (Contractor to bill as line
item per event)
Frequency:
Emergency water damage cleanup
x
a Year
Janitor(s)Shampooer(s)
a Year
Window Washer(s)
Frequency:
Other
1
a Week
Supervisor(s)
Total MINUTES required to successfully complete this task per
job class per event >>>
Waxer(s)
1
x
Total MINUTES required to successfully complete this task per
job class per event >>>
1
Special instructions:
Supervisor(s)Janitor(s)Shampooer(s)
Other
Other
<<< This will be used for Price Evaluation purposes only (Contractor to bill as line
item per event)
Page 23 Work Request Template July 2013
30
31
32
33
34 Other
Shampooer(s)
Shampooer(s)
Window Washer(s)Shampooer(s)
Window Washer(s)
Janitor(s)
1 x
Frequency:1
x
Other
a Yearx
Supervisor(s)
Waxer(s)
Supervisor(s)
<<< This will be used for Price Evaluation purposes only (Contractor to bill as
line item per event)
Waxer(s)
Total MINUTES required to successfully complete this task per
job class per event >>>
Window Washer(s)
Janitor(s)Shampooer(s)
Window Washer(s)
Total MINUTES required to successfully complete this task per
job class per event >>>
Supervisor(s)
a Yearx
Waxer(s)
Janitor(s)
Total MINUTES required to successfully complete this task per
job class per event >>>
a Year
1
<<< This will be used for Price Evaluation purposes only (Contractor to bill as line
item per event)
Frequency:
1
<<< This will be used for Price Evaluation purposes only (Contractor to bill as line
item per event)
Special instructions:
Janitor(s)
Other (i.e. Bodily Fluids)
Waxer(s)
a Year
Special instructions:
Waxer(s)
Window Washer(s)Shampooer(s)
Frequency:
Special instructions:
Other (i.e. Chemical Spills)
a Year
Supervisor(s)
Supervisor(s)
Special instructions:
Other (i.e. Biological Spills)
Janitor(s)
Frequency:x
Total MINUTES required to successfully complete this task per
job class per event >>>
Total MINUTES required to successfully complete this task per
job class per event >>>
1
Frequency:
Special instructions:
<<< This will be used for Price Evaluation purposes only (Contractor to bill as line
item per event)
<<< This will be used for Price Evaluation purposes only (Contractor to bill as line
item per event)
Page 25 Work Request Template July 2013
x 35
x x
x x
x x
x x
x 36
x x
x x
x x
x x
x x
x x
x x
x x
x x
Paper Towels
$0.00
All monthly invoices must be accompanied with a cost break down and supporting
documentation to validate vendor’s actual costs are accurately reflected
Toilet Paper
Provided by
Vendor
Provided by
AgencySupply
<<<Bidder to identify (for market research purposes only) the estimated monthly costs the client should expect to budget for PAPER SUPPLIES
Absent a compelling business reason
State Agencies are to utilize state contract to purchase PAPER SUPPLIES
Flat Monthly Fee to supply PAPER SUPPLIES (i.e. paper towels, toilet paper & covers) AT VENDORS ACTUAL COST
Environmentally
Preferred?
All monthly invoices must be accompanied with a cost break down and supporting
documentation to validate vendor’s actual costs are accurately reflected Bidder to propose Monthly Flat Service Fee >>>
Provided by
Agency
Deicer
Liquid Soap
Absent a compelling business reason
State Agencies are to utilize state contract to purchase CLEANING SUPPLIES
Flat Monthly Fee to provide all necessary CLEANING SUPPLIES AT VENDORS ACTUAL COST
Floor Care Products
Other (please specify)
Light Bulbs
Toilet Seat Covers
Glass Cleaner
Restroom Disinfectants & Cleaners
Garbage Bags
Environmentally
Preferred?Supply
Trash Can Liners
Bidder to propose Monthly Flat Service Fee >>>
<<<Bidder to identify (for market research purposes only) the estimated monthly costs the client should expect to budget for CLEANING SUPPLIES
Provided by
Vendor
Other (please specify)
Page 27 Work Request Template July 2013
VENDO
#3
Site Supervisor:
Contract Life:
Send billing information to:
100 Oyster Bay Ave. N.1025 Burwell StreetStreet Address:
Approved working hours
18000
1500 Jefferson Street SE, P.O. Box 41411 Olympia, Washington 98504-1411 (360) 407-2213
DESCPRMHealHumServ@des.wa.gov
Janitorial Services Master Contract
Work Request #24723
Phone:
Phone:
Estimated Square Feet:# of Floors:
Email:
Email:
Bidder Company Name:OMWBE Status:
Bidder UBI #:
Bidder Point of contact:
Building Type:
Agency # or ID:
Agency Name:City of Bremerton (Police Station)Work Request Number:
Kitsap
Client Contract Administrator:
Other
Monday - Friday 730am to 500pm
100 Oyster Bay Ave. N.
Work to be performed at:
Work Request Form: Type your agency/entity information below, fill out site visit/evaluation information, embed any special
"Terms and Conditions," update prevailing wage boxes, and then fill out the janitorial work requirements below.
Monthly Budget Amt.
Original Start Date:2 yrs.
County:
Page 1 Work Request Template July 2013
WA WA WA
473-5227
473-5360473-5360
473-2316Phone:360 360
473-5396
473-2316
360
98311
Facilities Dept.
Fax:
Street Address:
Point of contact
City & Zip Bremerton 98311
360
chris.mottner@ci.bremerton.wa.us
360
Bremerton
randy.plumb@ci.bremerton.wa.
us
Barbara Forbes Matt Donleycott
Bremerton 98312
Email:
360
chris.mottner@ci.bremerton.wa
.us
Page 2 Work Request Template July 2013
Mandatory Site Visit Date:Site Visit Time:
$0.00
Information for Vendors concerning Site Visit, Bid Submission and Evaluation weighting
Facility Security:
Special Instructions, Conditions, Standard of Work Requirements and/or Floor Plans
Supervisor Window Washer
Bids must be submitted on or
before the date of >>>
Pricing References:
L&I janitorial prevailing wages by job class by county
% of weighting applied to evaluation
categories:
Prevailing Wage Information: To be updated with any contract extension
Click on link to identify proper prevailing wage>>>
Bidder to identify hourly labor rate>>>
Shampooer
Embed any documents containing
specific terms, conditions,
specifications, floor plans, and/or
other instructions. >>>>>>>>>>>
Vendors must submit a completed Wage Theft Certification at the time they submit their bid or the bid will be
considered non-responsive.
Apparent Successful Bidder employees may be required to pass background check documentation for any staff
member or subcontractor who will be given access to the facility.
*Note: The purchasing agency may update the Work Contract based on minimum
wage increases and will update the Work Contract to reflect the LNI prevailing
wage changes each applicable year.
DESCPRMHealHumServ@des.wa.govRFQQ Bid Submissions (by Vendors) should be
electronically sent to this email address >>>
Waxer
$0.00$0.00$0.00
Janitor
60%30%10%Standardized Q&As:
Page 3 Work Request Template July 2013
NOTE: Janitorial work contracts are “performance based” contracts, and vendors must submit quotes that assure the ability to
fully service all noted tasks in accordance with this agency’s performance demands (which will be discussed at the site visit.) The
amount of minutes bid by vendors will be calculated to measure reasonableness and quality assurance in accordance with RCW
39.26.160(2)(c) and the master contract 00508; janitorial service personnel are required to cumulatively work the amount of
minutes submitted in the RFQQ and Work Contract.
These sections use drop down menus for choices. X is selected in each section in column B as a
default as is a frequency of 1 Weekly. Deselect the X in the drop down menu if a section is
unnecessary. If tasks are needed, select the X next to the task. You may also add tasks in the sections
marked "Other." Select the frequency that the tasks needed. Please provide any "additional
instructions" unique to your site in the area provided. Your accuracy will assist the vendors in
providing the most responsive bid possible.
Cleaning Services task section instructions:
Page 4 Work Request Template July 2013
x 1
a)x
b)x
c)x
d)x
e)x
f)x
g)x
h)x
i)x
j)x
k)x
l)
m)
n)
x x x x x
S M T W T F S
Check box to activate section:
2
a)
b)
c)x
d)
e)x
Other
Other
Light switches
Door handles
Stair walls and hand rails
General hallway and corridor walls
Elevator walls and hand rails
Glass doors
Lunchroom counters and tables
Waxer(s)Window Washer(s)Supervisor(s)
File cabinets
Shampooer(s)
Copy room counters & tables
Additional Instructions:
Stairwell walls and hand rails
Weekly
Additional Dust, wipe, spot clean and disinfect: (Daily / Weekly)
File cabinets
Vending machines
Reception area tables, counters, chairs, and windows
Remove cobwebs
interior glass
Other
Janitor(s)
Total MINUTES required to successfully complete this task per
job class per event >>>
Dust, wipe, spot clean, and remove finger prints to include: (Daily / Weekly)
Spot clean all smudges, stains and spills as needed on any flooring or open surface
1
Page 5 Work Request Template July 2013
f)
g)
h)
i)
S M T W T F S
Other
Elevator walls and hand rails
Other
Other
Shampooer(s)Janitor(s)
Frequency:1 a Weekx
Waxer(s)
Total MINUTES required to successfully complete this task per
job class per event >>>
Supervisor(s)
Additional instructions:
Window Washer(s)
Page 6 Work Request Template July 2013
Check box to activate section:
x 3
a)x
b)x
c)x
d)x
e)x
f)x
g)x
h)
i)
j)
k)
l)
x x x x
S M T W R F S Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
Check box to activate section:
x 4
a)x
b)x
c)x
Shampooer(s)
Other
Elevators
a Year
Other
Horizontal & vertical blinds
Waxer(s)Window Washer(s)Janitor(s)
x
Drinking Fountains
Total MINUTES required to successfully complete this task per
job class per event >>>
Other
Other
Supervisor(s)
Ceiling vents, grills, and recesses
Dust, wipe, spot clean and remove finger prints to include: (Monthly / Annually)
Special instructions:
HVAC vents, grills, and recesses
Faucets
Clean / Wipe Chrome Fixtures to Include:
Frequency:4
Picture Frames
Horizontal & vertical blinds
Horizontal surfaces & moldings
Cloth panels
Other
Page 7 Work Request Template July 2013
d)
e)
f)
g)
x x x x x
S M T W R F S Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
Check box to activate section:
x 5
a)x
b)x
c)
d)x
e)x
f)x
g)x
h)
i)
j)
k)x
l)
General open areas, hallways, and corridors
On designated day(s), take large receptacles to the specified area.
Empty smaller trash / recycle items into large receptacles at specified location
Special instructions: Trash can liners shall be replaced whenever they become stained, soiled, or torn.
Supervisor(s)
The following Conference Rooms:
Other
All rooms and open areas.
Janitor(s)
Empty Daily Trash / Recycle bins from the following areas:
Dining / lunchroom areas
Total MINUTES required to successfully complete this task per
job class per event >>>
Other
a Week
Other
Waxer(s)Shampooer(s)
Other
x
Reception Area
Employee cubicle areas
Replace trash liners whenever stained, soiled, torn, and/or removed.
Window Washer(s)
5
Other
Frequency:
Other
Special instructions:
Kitchen areas
Page 8 Work Request Template July 2013
x x x x x
S M T W T F S Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
Check box to activate section:
x 6
a)x
b)
c)
d)x
e)x
f)
g)
h)
i)
j)
x x x x x
S M T W T F S Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
Other
Shampooer(s)
Total MINUTES required to successfully complete this task per
job class per event >>>
Other
Other
Frequency:
Shampooer(s)
Other
Supervisor(s)
Other
a Week
Entry way and Outside Clean-up:
Sweep within 10 feet of each entrance.
Special Instructions:
a Week
Empty all entrance ash trays
Empty outside trash cans into proper receptacle as
1
Janitor(s)
Sweep sidewalks along the front of building
Remove trash and debris from outside parking lot
Waxer(s)
x
Supervisor(s)
Frequency:1
Waxer(s)
x
Total MINUTES required to successfully complete this task per
job class per event >>>
Window Washer(s)
Janitor(s)Window Washer(s)
Page 9 Work Request Template July 2013
Check box to activate section:
7
a)
b)
c)
d)
e)
f)
g)
h)
i)
j)
S M T W T F S Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
Check box to activate section:
x 8
a)
b)
c)x
d)
e)
f)
g)
Other
Other
Other
Minutes for Day Porter Services should be accordance with
set amount of hours for the service
hours per day
Additional General Miscellaneous Cleaning:
Reposition all conference room and reception area chairs
Replace light bulbs & light tubes as needed
Other
Embed Document here
describing Day Porter Services if
Applicable.
Special Instructions: Notice to Bidders: If Day Porter is to perform tasks noted under different paragraphs/subparagraphs, minutes for
perming such tasks are part of the day-porter’s established time and should not be added to respective sections unless bidder feels extra minutes
are needed to complete the tasks.
Stock, and monitor all janitorial supplies
Day Porter Services Day Porter expected to work
Reposition all conference room and reception area chairs
Replace light bulbs & light tubes as needed
Stock, and monitor all janitorial supplies
Supervisor(s)Janitor(s)Shampooer(s)Waxer(s)Window Washer(s)
Provide additional Day Porter Services as noted below in Special Instructions
Frequency:1 x a Week
Day porter to also perform tasks noted in other paragraphs / subparagraphs as stated therein.
Page 10 Work Request Template July 2013
h)
i)
j)
x x x x x
S M T W T F S Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
x 9
a)x
b)x
c)x
d)x
e)x
f)
g)
h)
i)
j)
Specific Rooms and Areas: Restrooms, Kitchen, & Other
Other
Sweep, dry mop and/or damp mop and disinfect floors
Other
Clean mirrors, mirror frames, faucets, exposed pipes, dispensers, hand driers, counters, and door handles
fill all paper towel dispensers, toilet paper dispensers, toilet seat cover dispensers, and soap dispensers.
Other
Other
Janitor(s)
1 x
Total MINUTES required to successfully complete this task per
job class per event >>>
Other
Waxer(s)
Other
Window Washer(s)
Special Instructions:
Shampooer(s)
Plunge and/or snake toilets as needed.
General Restroom Cleaning and Disinfecting
Select the X for the boxes of the cleaning tasks that apply, or type additional tasks in the sections marked "Other."
Frequency:a Week
Special Instructions: please include mens and womens locker rooms
Other
Supervisor(s)
Sanitize all toilets, urinals, wash basins, etc.
Floor cleaning for bathroom is included as part of general floor cleaning duties
Page 11 Work Request Template July 2013
x x x x x
S M T W T F S Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
Check box to activate section:
x 10
a)x
b)x
c)
d)
e)
f)
x x x x x
S M T W T F S Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
Other
Other
Window Washer(s)Janitor(s)Shampooer(s)
1Frequency:
Other
Janitor(s)
Waxer(s)
1 x
Shampooer(s)
a Week
Total MINUTES required to successfully complete this task per
job class per event >>>
a Week
Waxer(s)
x
Total MINUTES required to successfully complete this task per
job class per event >>>
Additional Restroom Cleaning and Disinfecting:
Clean and disinfect toilet stall doors and walls
Window Washer(s)Supervisor(s)
Other
Clean and disinfect shower areas and fixtures
Frequency:
Special Instructions:
Supervisor(s)
Page 12 Work Request Template July 2013
Check box to activate section:
x 11
a)x
b)x
c)x
d)x
e)x
f)x
g)
h)x
i)
j)
x x x x x
S M T W T F S Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
Check box to activate section:
12
a)
b)
c)
d)
e)
f)
g)
h)
Other
Other
Clean inside of refrigerator(s)
Other
Other
Clean inside of microwave(s)
Waxer(s)
Dry mop / wet mop to remove all spills and stains on floor
Clean inside of following appliances:
Other
Janitor(s)Shampooer(s)
Total MINUTES required to successfully complete this task per
job class per event >>>
General Kitchen Cleaning:
Other
Clean and disinfect all counters
Clean and disinfect outside of all cabinets
Clean and disinfect outside of all appliances
Clean and disinfect sink and fixtures
Clean and disinfect tables and counters in lunch room / eating area.
Other
Frequency:1 x a Week
Special Instructions:
Other
Supervisor(s)
Additional Kitchen Cleaning:
Window Washer(s)
Reposition kitchen furniture in an orderly manner
Page 13 Work Request Template July 2013
i)
j)
S M T W T F S Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
Janitor(s)
Total MINUTES required to successfully complete this task per
job class per event >>>
Shampooer(s)Waxer(s)Supervisor(s)
Other
Other
x a WeekFrequency:1
Window Washer(s)
Special Instructions:
Page 14 Work Request Template July 2013
Check box to activate section:
13
a)
b)
c)
d)
e)
f)
g)
h)
i)
j)
S M T W T F S Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
Check box to activate section:
x 14
a)x
b)x
c)
d)x
e)x
Total MINUTES required to successfully complete this task per
job class per event >>>
11800
Floor Care and Cleaning Services
Other
Other
Special Instructions:
Frequency:
Supervisor(s)
Other Specific Rooms As Follows:
x a Week
Other
Janitor(s)
Other
Other
Other
Other
1
Vacuum High Traffic Carpeted Areas to Include: (Daily / Weekly)
Waxer(s)
The following Conference rooms: ___________________________________________________________________________
Shampooer(s)
Other
Other
Elevator Floor
Employee cubicle areas
General open areas, hallways and corridors
Window Washer(s)
Other
Reception Area
Estimated # of
square feet:
Page 15 Work Request Template July 2013
f)
g)x
h)
i)
j)
x x
S M T W T F S Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
Check box to activate section:
x 15
a)x
b)
c)x
d)
e)
f)
g)
h)
i)
j)
x x
S M T W T F S Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
Other
a Week
Waxer(s)Supervisor(s)Janitor(s)Shampooer(s)
Additional Rooms &/or areas as noted in Special Instructions space below.
Estimated # of
square feet:
Spot clean all carpeted areas when needed
Other
Other
Frequency:
Special instructions:
The above square footage is estimated, Vendors should confirm actual square footage at site visit.
Frequency:
Window Washer(s)
x2
The above square footage is estimated, Vendors should confirm actual square footage at site visit.
Additional Rooms &/or areas as noted in Special Instructions space below.
a Week
Vacuum Low Traffic Carpeted Areas to Include:
Other
Total MINUTES required to successfully complete this task per
job class per event >>>
x
Employee Cubicle Areas
The following Conference rooms: ___________________________________________________________________________
Special instructions: offices are to be done only when door is open and there is no official buisness being conducted. When office is unavailable it can wait until next scheduled
time.
Private Offices
Other
Other
Other
2
Page 16 Work Request Template July 2013
Check box to activate section:
x 16
a)
b)x
c)x
d)
e)
f)
g)
h)
x x x x x
S M T W T F S Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
Special instructions: Surface cleaning as noted above should be done on all noncarpeted floors unless specified otherwise. Wet mop 2x a week. Sweep stairs 1x a week. To
include mens and womens locker rooms
Waxer(s)
Other
Wet mop as needed
Estimated # of
square feet:
Other
Total MINUTES required to successfully complete this task per
job class per event >>>
5,200
Window Washer(s)Shampooer(s)
Other
Clean resilient floors to include: (Daily / Weekly)
Dry mop
Sweep floors
Shampooer(s)
Total MINUTES required to successfully complete this task per
job class per event >>>
Other
a Week
Other
5Frequency:x
Waxer(s)Window Washer(s)Supervisor(s)Janitor(s)
Supervisor(s)Janitor(s)
Page 17 Work Request Template July 2013
Check box to activate section:
17
a)
b)
c)
d)
e)
f)
g)
h)
i)
j)
S M T W R F S Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
Check box to activate section:
18
a)
b)
c)
d)
e)
f)
g)
Strip old wax and remove stains and discolorations
All carpeted areas
Other
Other
Special instructions:
Shampooer(s)
Clean, Strip & Wax Resilient floors: (Monthly / Annually)
x1
All non-carpeted floors
Kitchen, Lunchroom areas
Re-wax the areas checked off and/or specified below. (See also special instructions for waxing requirements)
a Year
Stairs and landing
Conference Rooms
Estimated # of
square feet:
Total MINUTES required to successfully complete this task per
job class per event >>>
Janitor(s)
Entryways
All open access areas along hallways and corridors
Lobby / Reception area
Shampoo Carpet As follows:
Window Washer(s)Waxer(s)
Frequency:
Supervisor(s)
Stairs and Landings
Restrooms
Print, Copy, Storage Rooms
Estimated # of
square feet:
Employee cubicle areas
Private offices
Page 18 Work Request Template July 2013
h)
i)
j)
S M T W R F S Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
Rugs
a Yearx
Special instructions: Janitor to pre-vacuum all carpeted areas with an upright roller brush vacuum. Janitor to only use an approved hot water extraction process equipment.
Janitor must perform cleaning early enough to allow for full drying prior to 8:00 a.m. the following work morning.
Total MINUTES required to successfully complete this task per
job class per event >>>
Other
Other
Window Washer(s)Waxer(s)Shampooer(s)
Frequency:
Supervisor(s)Janitor(s)
1
Page 19 Work Request Template July 2013
Check box to activate section:
x 19
a)
b)
c)
d)
e)
f)
g)
h)
x x
S M T W R F S Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
Check box to activate section:
x 20
a)
b)
c)
d)
e)
f)
g)
Ave Sq.
Ft.>>>
Shampooer(s)
Other
Special instructions: Vendor to notify management of the exact date for the window cleaning two weeks beforehand -- to allow employees to remove any items from window
sills etc.
Total MINUTES required to successfully complete this task per
job class per event >>>
Window Washer(s)
Frequency:
Other
Other
2
Total # of
windows>>
Estimated #
Sq. Ft. >>
Other
Window Washing
Estimated #
Sq. Ft: >>
Other
Clean inside of interior/exterior windows 104
Other
Other
Other
Other
10
Other
Waxer(s)
Clean (ground level) exterior windows 550
Other
Ave Sq.
Ft. >>>55
Other
x a Year
Other
Other
Janitor(s)Supervisor(s)
Other
11
Total # of
windows>> 1138
Page 20 Work Request Template July 2013
h)
i)
j)
x x
S M T W R F S Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
Other
Special instructions:
Total MINUTES required to successfully complete this task per
job class per event >>>
xFrequency:2
Other
Shampooer(s)Supervisor(s)Janitor(s)Waxer(s)Window Washer(s)
a Year
Other
Page 21 Work Request Template July 2013
Check box to activate section:
x 21
a)
b)
c)
d)
e)
f)
x x
S M T W R F S Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
Check box to activate section:
x 22
a)x
b)
c)
d)
e)
f)
g)
h)
i)
x a Year
Estimated #
Sq. Ft. >>
Special instructions:
(Sizes to be determined at site visit)
2
Shampooer(s)
Entry way Windows
Other
Other
Clean (non-ground level) exterior windows 49
Other
Waxer(s)
Other
588
Frequency:
Other
Other
12Ave Sq.
Ft. >>
Total # of
windows>>
Window Washer(s)Janitor(s)
Private office windows
Conference room windows
Reception area windows
Supervisor(s)
Other
Other
Total MINUTES required to successfully complete this task per
job class per event >>>
Other
Clean additional interior windows:
Other
Other
Page 22 Work Request Template July 2013
j)
x
S M T W T F S Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
Window Washer(s)
1
Janitor(s)
Special instructions: Note, this task is for a full window cleaning. Spot wiping of smudges, fingerprints, etc., should come under above sections 1 - 3 above.)
Frequency:
Waxer(s)Shampooer(s)
Total MINUTES required to successfully complete this task per
job class per event >>>
Supervisor(s)
x a Week
Other
Page 23 Work Request Template July 2013
Check box to activate section:
23
a)x
b)
c)
d)
e)
f)
g)
h)
i)
j)
S M T W T F S Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
Check box to activate section:
24
a)x
b)
c)
d)
Other
Other
Frequency:1 x a Week
Special instructions:
sweep stairs
Miscellaneous and Other Types of Cleaning
Shampooer(s)
Other:
Other
Other
Other
Other
Other
Supervisor(s)Waxer(s)
Other:
Other
Total MINUTES required to successfully complete this task per
job class per event >>>
Janitor(s)
Other
Other
Other
Other
Window Washer(s)
wet mop all resilient floors
Page 24 Work Request Template July 2013
e)
f)
g)
h)
i)
j)
S M T W T F S Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
Frequency:
Total MINUTES required to successfully complete this task per
job class per event >>>
Waxer(s)Window Washer(s)Supervisor(s)
Other
Other
x
Other
Other
Other
Other
a Week
Special instructions:
Janitor(s)Shampooer(s)
Page 25 Work Request Template July 2013
Check box to activate section:
25
a)
b)
c)
d)
e)
f)
g)
h)
i)
j)
S M T W T F S Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
Check box to activate section:
26
a)
b)
c)
d)
e)
f)
g)
h)
Waxer(s)Shampooer(s)
Other
Other
Other:
Other
Total MINUTES required to successfully complete this task per
job class per event >>>
Other
Supervisor(s)
Other
Other
Other
Other
x
Special instructions:
Other
Other
Other
Other
Janitor(s)
Other
Other
Other
Window Washer(s)
Frequency:
Other:
a Week
Other
1
Other
Other
Page 26 Work Request Template July 2013
i)
j)
S M T W T F S Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
Shampooer(s)
Other
Supervisor(s)Window Washer(s)
Frequency:
Janitor(s)
a Weekx
Special instructions:
Total MINUTES required to successfully complete this task per
job class per event >>>
Other
1
Waxer(s)
Page 27 Work Request Template July 2013
Check box to activate section:
27
a)
b)
c)
d)
e)
f)
g)
h)
i)
j)
S M T W R F S Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
As Needed Cleaning:
28
Other
Other
Supervisor(s)Janitor(s)Shampooer(s)
Total MINUTES required to successfully complete this task per
job class per event >>>
Frequency:
Other
1 a Year
Out of the ordinary cleanup following special event or office function or minor construction
Special instructions:
x
Window Washer(s)Waxer(s)
Special instructions:
Other
Other
Other
Other:
Other
Other
Other
Other
As needed cleaning should only be checked if the agency/entity can provide enough upfront information on each cleaning
task for the vendor to calculate the proper amount of minutes to bid to perform the function.
Page 28 Work Request Template July 2013
29
<<< This will be used for Price Evaluation purposes only (Contractor to bill as line
item per event)
Special instructions:
Waxer(s)
Total MINUTES required to successfully complete this task per
job class per event >>>
Window Washer(s)
a Week
Supervisor(s)Waxer(s)
1
x
Total MINUTES required to successfully complete this task per
job class per event >>>
1
Window Washer(s)
Supervisor(s)
a Year
Janitor(s)Shampooer(s)
Shampooer(s)Janitor(s)
Frequency:
Emergency water damage cleanup
x
<<< This will be used for Price Evaluation purposes only (Contractor to bill as line
item per event)
Frequency:
Page 29 Work Request Template July 2013
30
31
32
33
<<< This will be used for Price Evaluation purposes only (Contractor to bill as line
item per event)
<<< This will be used for Price Evaluation purposes only (Contractor to bill as line
item per event)
1
Total MINUTES required to successfully complete this task per
job class per event >>>
Total MINUTES required to successfully complete this task per
job class per event >>>
Other (i.e. Biological Spills)
Janitor(s)
Frequency:x
Frequency:
Special instructions:
Other (i.e. Chemical Spills)
a Year
Supervisor(s)
Supervisor(s)
Special instructions:
Waxer(s)
Window Washer(s)Shampooer(s)
<<< This will be used for Price Evaluation purposes only (Contractor to bill as line
item per event)
Special instructions:
Janitor(s)
Other (i.e. Bodily Fluids)
Waxer(s)
a Year
Special instructions:
Janitor(s)Shampooer(s)
Total MINUTES required to successfully complete this task per
job class per event >>>
Waxer(s)
Supervisor(s)
1 x
Frequency:1
Other
a Yearx
Window Washer(s)Shampooer(s)
Window Washer(s)
Page 30 Work Request Template July 2013
34
Special instructions:
Frequency:1 a Year
1
<<< This will be used for Price Evaluation purposes only (Contractor to bill as line
item per event)
Frequency:
Window Washer(s)
Window Washer(s)Supervisor(s)
a Yearx
Waxer(s)
Janitor(s)
Total MINUTES required to successfully complete this task per
job class per event >>>
Waxer(s)
Total MINUTES required to successfully complete this task per
job class per event >>>
<<< This will be used for Price Evaluation purposes only (Contractor to bill as line
item per event)
Supervisor(s)
Janitor(s)
x
Shampooer(s)
Other
Shampooer(s)
Page 31 Work Request Template July 2013
x 35
x x
x x
x x
x x
x 36
x x
x x
x x
Other (please specify)
<<<Bidder to identify (for market research purposes only) the estimated monthly costs the client should expect to budget for CLEANING SUPPLIES
Environmentally
Preferred?Supply
Bidder to propose Monthly Flat Service Fee >>>
Light Bulbs
Toilet Seat Covers
Provided by
Vendor
Provided by
Agency
Deicer
Liquid Soap
Absent a compelling business reason
State Agencies are to utilize state contract to purchase CLEANING SUPPLIES
Flat Monthly Fee to provide all necessary CLEANING SUPPLIES AT VENDORS ACTUAL COST
<<<Bidder to identify (for market research purposes only) the estimated monthly costs the client should expect to budget for PAPER SUPPLIES
Absent a compelling business reason
State Agencies are to utilize state contract to purchase PAPER SUPPLIES
Flat Monthly Fee to supply PAPER SUPPLIES (i.e. paper towels, toilet paper & covers) AT VENDORS ACTUAL COST
All monthly invoices must be accompanied with a cost break down and supporting
documentation to validate vendor’s actual costs are accurately reflected Bidder to propose Monthly Flat Service Fee >>>
Supply
Environmentally
Preferred?
Provided by
Vendor
Provided by
Agency
$0.00
All monthly invoices must be accompanied with a cost break down and supporting
documentation to validate vendor’s actual costs are accurately reflected
Toilet Paper
Paper Towels
Page 32 Work Request Template July 2013
x x
x x
x x
x x
x x
x x
Trash Can Liners
Glass Cleaner
Restroom Disinfectants & Cleaners
Garbage Bags
Other (please specify)
Floor Care Products
Page 33 Work Request Template July 2013
VENDO
1.00
Site Supervisor:
Contract Life:
Send billing information to:
100 Oyster Bay Ave. N.7266 Tibardis Road Street Address:
Approved working hours
1800
1500 Jefferson Street SE, P.O. Box 41411 Olympia, Washington 98504-1411 (360) 407-2213
DESCPRMHealHumServ@des.wa.gov
Janitorial Services Master Contract
Work Request #24723
Phone:
Phone:
Estimated Square Feet:# of Floors:
Email:
Bidder Company Name:OMWBE Status:
Bidder UBI #:
Bidder Point of contact:
Email:
Building Type:
Agency # or ID:
Agency Name:City of Bremerton BKAT Work Request Number:
Kitsap
Client Contract Administrator:
Other
Friday after6pm, Sat/Sun anytime
100 Oyster Bay Ave. N.
Work to be performed at:
Work Request Form: Type your agency/entity information below, fill out site visit/evaluation information, embed any special
"Terms and Conditions," update prevailing wage boxes, and then fill out the janitorial work requirements below.
Monthly Budget Amt.
Original Start Date:2 yrs.
County:
Page 1 Work Request Template July 2013
WA WA WA
473-5014 473-2316Phone:360 360 473-2316
98311
Facilities Dept.
Fax:
Street Address:
Point of contact
City & Zip Bremerton 98311
360
chris.mottner@ci.bremerton.wa.us
Bremerton
jon.rauch@ci.bremerton.wa.us
Colleen Miko Matt Donleycott
Bremerton 98311
Email:
chris.mottner@ci.bremerton.wa
.us
Page 2 Work Request Template July 2013
Mandatory Site Visit Date:Site Visit Time:
$0.00
Information for Vendors concerning Site Visit, Bid Submission and Evaluation weighting
Facility Security:
Special Instructions, Conditions, Standard of Work Requirements and/or Floor Plans
Supervisor Window Washer
Bids must be submitted on or
before the date of >>>
L&I janitorial prevailing wages by job class by county
% of weighting applied to evaluation
categories:
Prevailing Wage Information: To be updated with any contract extension
Click on link to identify proper prevailing wage>>>
Bidder to identify hourly labor rate>>>
Shampooer
Embed any documents containing
specific terms, conditions,
specifications, floor plans, and/or
other instructions. >>>>>>>>>>>
Vendors must submit a completed Wage Theft Certification at the time they submit their bid or the bid will be
considered non-responsive.
Apparent Successful Bidder employees may be required to pass background check documentation for any staff
member or subcontractor who will be given access to the facility.
*Note: The purchasing agency may update the Work Contract based on minimum
wage increases and will update the Work Contract to reflect the LNI prevailing
wage changes each applicable year.
DESCPRMHealHumServ@des.wa.gov
Pricing
RFQQ Bid Submissions (by Vendors) should be
electronically sent to this email address >>>
Waxer
$0.00$0.00$0.00
Janitor
60%30%10%References:Standardized Q&As:
Page 3 Work Request Template July 2013
NOTE: Janitorial work contracts are “performance based” contracts, and vendors must submit quotes that assure the ability to
fully service all noted tasks in accordance with this agency’s performance demands (which will be discussed at the site visit.) The
amount of minutes bid by vendors will be calculated to measure reasonableness and quality assurance in accordance with RCW
39.26.160(2)(c) and the master contract 00508; janitorial service personnel are required to cumulatively work the amount of
minutes submitted in the RFQQ and Work Contract.
These sections use drop down menus for choices. X is selected in each section in column B as a
default as is a frequency of 1 Weekly. Deselect the X in the drop down menu if a section is
unnecessary. If tasks are needed, select the X next to the task. You may also add tasks in the sections
marked "Other." Select the frequency that the tasks needed. Please provide any "additional
instructions" unique to your site in the area provided. Your accuracy will assist the vendors in
providing the most responsive bid possible.
Cleaning Services task section instructions:
Page 4 Work Request Template July 2013
x 1
a)x
b)x
c)x
d)x
e)x
f)x
g)
h)x
i)x
j)x
k)
l)
m)
n)
x
S M T W R F S
Check box to activate section:
2
a)
b)
c)
d)
e)
Other
Other
Light switches
Door handles
Stair walls and hand rails
General hallway and corridor walls
Elevator walls and hand rails
Glass doors
Lunchroom counters and tables
Waxer(s)Window Washer(s)Supervisor(s)
File cabinets
Shampooer(s)
Copy room counters & tables
Additional Instructions:
Stairwell walls and hand rails
Weekly
Additional Dust, wipe, spot clean and disinfect: (Daily / Weekly)
File cabinets
Vending machines
Reception area tables, counters, chairs, and windows
Remove cobwebs
Other
Other
Janitor(s)
Total MINUTES required to successfully complete this task per
job class per event >>>
Dust, wipe, spot clean, and remove finger prints to include: (Daily / Weekly)
Spot clean all smudges, stains and spills as needed on any flooring or open surface
1
Page 5 Work Request Template July 2013
f)
g)
h)
i)
S M T W R F S
Other
Elevator walls and hand rails
Other
Other
Shampooer(s)Janitor(s)
Frequency:1 a Weekx
Waxer(s)
Total MINUTES required to successfully complete this task per
job class per event >>>
Supervisor(s)
Additional instructions:
Window Washer(s)
Page 6 Work Request Template July 2013
Check box to activate section:
x 3
a)x
b)x
c)x
d)x
e)x
f)x
g)x
h)
i)
j)
k)
l)
x x
S M T W R F S Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
Check box to activate section:
x 4
a)
b)
c)x
Shampooer(s)
Other
Elevators
a Year
Other
Horizontal & vertical blinds
Waxer(s)Window Washer(s)Janitor(s)
x
Drinking Fountains
Total MINUTES required to successfully complete this task per
job class per event >>>
Other
Other
Supervisor(s)
Ceiling vents, grills, and recesses
Dust, wipe, spot clean and remove finger prints to include: (Monthly / Annually)
Special instructions:
HVAC vents, grills, and recesses
Faucets
Clean / Wipe Chrome Fixtures to Include:
Frequency:2
Picture Frames
Horizontal & vertical blinds
Horizontal surfaces & moldings
Cloth panels
Other
Page 7 Work Request Template July 2013
d)
e)
f)
g)
x
S M T W R F S Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
Check box to activate section:
x 5
a)x
b)
c)
d)
e)
f)
g)x
h)
i)
j)
k)x
l)
General open areas, hallways, and corridors
On designated day(s), take large receptacles to the specified area.
Empty smaller trash / recycle items into large receptacles at specified location
Special instructions: Trash can liners shall be replaced whenever they become stained, soiled, or torn.
Supervisor(s)
The following Conference Rooms:
Other
All rooms and open areas.
Janitor(s)
Empty Daily Trash / Recycle bins from the following areas:
Dining / lunchroom areas
Total MINUTES required to successfully complete this task per
job class per event >>>
Other
a Week
Other
Waxer(s)Shampooer(s)
Other
x
Reception Area
Employee cubicle areas
Replace trash liners whenever stained, soiled, torn, and/or removed.
Window Washer(s)
1
Other
Kitchen areas
Frequency:
Other
Special instructions:
Page 8 Work Request Template July 2013
x
S M T W R F S Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
Check box to activate section:
x 6
a)x
b)
c)
d)
e)
f)
g)
h)
i)
j)
x
S M T W R F S Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
Other
Shampooer(s)
Total MINUTES required to successfully complete this task per
job class per event >>>
Other
Other
Frequency:
Shampooer(s)
Other
Supervisor(s)
Other
a Week
Entry way and Outside Clean-up:
Sweep within 10 feet of each entrance.
Special Instructions:
a Week
Empty all entrance ash trays
Empty outside trash cans into proper receptacle as
Janitor(s)
Sweep sidewalks along the front of building
Remove trash and debris from outside parking lot
1
Waxer(s)
x
Supervisor(s)
Frequency:1
Waxer(s)
x
Total MINUTES required to successfully complete this task per
job class per event >>>
Window Washer(s)
Janitor(s)Window Washer(s)
Page 9 Work Request Template July 2013
Check box to activate section:
7
a)
b)
c)
d)
e)
f)
g)
h)
i)
j)
S M T W R F S Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
Check box to activate section:
x 8
a)
b)
c)x
d)
e)
f)
g)
Minutes for Day Porter Services should be accordance with
set amount of hours for the service
Other
Other
Other
hours per day
Additional General Miscellaneous Cleaning:
Reposition all conference room and reception area chairs
Replace light bulbs & light tubes as needed
Other
Embed Document here
describing Day Porter Services if
Applicable.
Special Instructions: Notice to Bidders: If Day Porter is to perform tasks noted under different paragraphs/subparagraphs, minutes for
perming such tasks are part of the day-porter’s established time and should not be added to respective sections unless bidder feels extra minutes
are needed to complete the tasks.
Stock, and monitor all janitorial supplies
Day Porter Services Day Porter expected to work
Reposition all conference room and reception area chairs
Replace light bulbs & light tubes as needed
Stock, and monitor all janitorial supplies
Supervisor(s)Janitor(s)Shampooer(s)Waxer(s)Window Washer(s)
Provide additional Day Porter Services as noted below in Special Instructions
Frequency:1 x a Week
Day porter to also perform tasks noted in other paragraphs / subparagraphs as stated therein.
Page 10 Work Request Template July 2013
h)
i)
j)
x
S M T W R F S Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
x 9
a)x
b)x
c)x
d)x
e)x
f)
g)
h)
i)
j)x
Specific Rooms and Areas: Restrooms, Kitchen, & Other
Other
Sweep, dry mop and/or damp mop and disinfect floors
x
Total MINUTES required to successfully complete this task per
job class per event >>>
Other
Clean mirrors, mirror frames, faucets, exposed pipes, dispensers, hand driers, counters, and door handles
fill all paper towel dispensers, toilet paper dispensers, toilet seat cover dispensers, and soap dispensers.
Other
Other
Window Washer(s)Janitor(s)
1
Other
Waxer(s)
Other
Special Instructions:
Shampooer(s)
Plunge and/or snake toilets as needed.
General Restroom Cleaning and Disinfecting
Select the X for the boxes of the cleaning tasks that apply, or type additional tasks in the sections marked "Other."
Frequency:a Week
Special Instructions:
Other
Supervisor(s)
Sanitize all toilets, urinals, wash basins, etc.
Floor cleaning for bathroom is included as part of general floor cleaning duties
Page 11 Work Request Template July 2013
x
S M T W R F S Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
Check box to activate section:
x 10
a)x
b)
c)
d)
e)
f)
x
S M T W R F S Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
Other
Other
Window Washer(s)Janitor(s)Shampooer(s)
1Frequency:
Other
Janitor(s)
Waxer(s)
1
Shampooer(s)
a Week
Total MINUTES required to successfully complete this task per
job class per event >>>
a Week
Waxer(s)
x
Total MINUTES required to successfully complete this task per
job class per event >>>
Additional Restroom Cleaning and Disinfecting:
Clean and disinfect toilet stall doors and walls
Window Washer(s)Supervisor(s)
x
Other
Clean and disinfect shower areas and fixtures
Frequency:
Special Instructions:
Supervisor(s)
Page 12 Work Request Template July 2013
Check box to activate section:
x 11
a)x
b)x
c)x
d)x
e)x
f)x
g)
h)
i)
j)
x
S M T W R F S Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
Check box to activate section:
12
a)
b)
c)
d)
e)
f)
g)
h)
Other
Other
Clean inside of refrigerator(s)
Other
Other
Clean inside of microwave(s)
Total MINUTES required to successfully complete this task per
job class per event >>>
Other
Janitor(s)Shampooer(s)Waxer(s)
Dry mop / wet mop to remove all spills and stains on floor
Clean inside of following appliances:
Other
General Kitchen Cleaning:
Other
Clean and disinfect all counters
Clean and disinfect outside of all cabinets
Clean and disinfect outside of all appliances
Clean and disinfect sink and fixtures
Clean and disinfect tables and counters in lunch room / eating area.
Other
Frequency:1 x a Week
Special Instructions:
Other
Supervisor(s)
Additional Kitchen Cleaning:
Window Washer(s)
Page 13 Work Request Template July 2013
i)
j)
S M T W R F S Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
a WeekFrequency:1
Janitor(s)
Total MINUTES required to successfully complete this task per
job class per event >>>
Shampooer(s)Waxer(s)Supervisor(s)
Other
Other
Window Washer(s)
x
Special Instructions:
Page 14 Work Request Template July 2013
Check box to activate section:
13
a)
b)
c)
d)
e)
f)
g)
h)
i)
j)
S M T W R F S Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
Check box to activate section:
x 14
a)x
b)x
c)
d)
e)
Total MINUTES required to successfully complete this task per
job class per event >>>
1500
Floor Care and Cleaning Services
Other
Other
Special Instructions:
Frequency:
Supervisor(s)
Other Specific Rooms As Follows:
x a Week
Other
Janitor(s)
Other
Other
Other
Other
1
Vacuum High Traffic Carpeted Areas to Include: (Daily / Weekly)
Waxer(s)Shampooer(s)
Other
Other
The following Conference rooms: ___________________________________________________________________________
Elevator Floor
Employee cubicle areas
General open areas, hallways and corridors
Window Washer(s)
Other
Reception Area
Estimated # of
square feet:
Page 15 Work Request Template July 2013
f)
g)x
h)
i)
j)
x
S M T W R F S Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
Check box to activate section:
x 15
a)x
b)
c)x
d)
e)
f)
g)
h)
i)
j)
x
S M T W R F S Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
Other
a Week
Additional Rooms &/or areas as noted in Special Instructions space below.
Estimated # of
square feet:
Waxer(s)Supervisor(s)Janitor(s)Shampooer(s)
Spot clean all carpeted areas when needed
Other
Other
Frequency:
Special instructions:
The above square footage is estimated, Vendors should confirm actual square footage at site visit.
Frequency:
Window Washer(s)
x1
The above square footage is estimated, Vendors should confirm actual square footage at site visit.
Additional Rooms &/or areas as noted in Special Instructions space below.
a Week
Vacuum Low Traffic Carpeted Areas to Include:
Other
Total MINUTES required to successfully complete this task per
job class per event >>>
x
Employee Cubicle Areas
The following Conference rooms: ___________________________________________________________________________
Special instructions:
Private Offices
Other
Other
Other
1
Page 16 Work Request Template July 2013
Check box to activate section:
x 16
a)
b)x
c)x
d)
e)
f)
g)
h)
x
S M T W R F S Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
Waxer(s)
Other
Wet mop as needed
Estimated # of
square feet:
Other
Total MINUTES required to successfully complete this task per
job class per event >>>
300
Window Washer(s)Shampooer(s)
Special instructions: Surface cleaning as noted above should be done on all noncarpeted floors unless specified otherwise. Wet mop only needs to be done twice a year in
April and October
Other
Clean resilient floors to include: (Daily / Weekly)
Dry mop
Sweep floors
Shampooer(s)
Total MINUTES required to successfully complete this task per
job class per event >>>
Other
a Week
Other
1Frequency:x
Waxer(s)Window Washer(s)Supervisor(s)Janitor(s)
Supervisor(s)Janitor(s)
Page 17 Work Request Template July 2013
Check box to activate section:
x 17
a)x
b)x
c)x
d)
e)
f)
g)
h)
i)
j)
x
S M T W R F S Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
Check box to activate section:
x 18
a)x
b)
c)
d)
e)
f)
g)
Strip old wax and remove stains and discolorations
All carpeted areas
Waxer(s)
Other
Other
Special instructions:
Shampooer(s)
Clean, Strip & Wax Resilient floors: (Monthly / Annually)300
x1
All non-carpeted floors
Kitchen, Lunchroom areas
Re-wax the areas checked off and/or specified below. (See also special instructions for waxing requirements)
a Year
Stairs and landing
Estimated # of
square feet:
Conference Rooms
Total MINUTES required to successfully complete this task per
job class per event >>>
Janitor(s)
Entryways
All open access areas along hallways and corridors
Lobby / Reception area
1500Shampoo Carpet As follows:
Window Washer(s)
Frequency:
Supervisor(s)
Stairs and Landings
Restrooms
Print, Copy, Storage Rooms
Estimated # of
square feet:
Employee cubicle areas
Private offices
Page 18 Work Request Template July 2013
h)
i)
j)
x
S M T W R F S Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
Rugs
a Yearx
Special instructions: Janitor to pre-vacuum all carpeted areas with an upright roller brush vacuum. Janitor to only use an approved hot water extraction process equipment.
Janitor must perform cleaning early enough to allow for full drying prior to 8:00 a.m. the following work morning.
Total MINUTES required to successfully complete this task per
job class per event >>>
Other
Other
Window Washer(s)Waxer(s)Shampooer(s)
Frequency:
Supervisor(s)Janitor(s)
1
Page 19 Work Request Template July 2013
Check box to activate section:
19
a)
b)
c)
d)
e)
f)
g)
h)
S M T W R F S Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
Check box to activate section:
x 20
a)
b)
c)
d)
e)
f)
g)
Estimated #
Sq. Ft. >>
Ave Sq.
Ft.>>>
Shampooer(s)
Other
Special instructions: Vendor to notify management of the exact date for the window cleaning two weeks beforehand -- to allow employees to remove any items from window sills
etc.
Total MINUTES required to successfully complete this task per
job class per event >>>
Window Washer(s)
Frequency:
Other
Other
2
Total # of
windows>>
Other
Window Washing
Estimated #
Sq. Ft: >>
Other
Clean inside of interior/exterior windows
Other
Other
Other
Other
Other
Waxer(s)
Clean (ground level) exterior windows 0
Other
Ave Sq.
Ft. >>>
Other
x a Year
Other
Other
Janitor(s)Supervisor(s)
Other
Total # of
windows>> 0
Page 20 Work Request Template July 2013
h)
i)
j)
x x
S M T W R F S Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
Other
Special instructions:
Window Washer(s)
xFrequency:2
Other
Shampooer(s)
Total MINUTES required to successfully complete this task per
job class per event >>>
Supervisor(s)Janitor(s)Waxer(s)
a Year
Other
Page 21 Work Request Template July 2013
Check box to activate section:
21
a)
b)
c)
d)
e)
f)
S M T W R F S Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
Check box to activate section:
x 22
a)x
b)
c)
d)
e)
f)
g)
h)
i)
x a Year
Estimated #
Sq. Ft. >>
Special instructions:
(Sizes to be determined at site visit)
1
Shampooer(s)
Other
Waxer(s)
Entry way Windows
Other
Other
Other
0
Frequency:
Other
Other
Clean (non-ground level) exterior windows Ave Sq.
Ft. >>
Total # of
windows>>
Window Washer(s)Janitor(s)
Private office windows
Conference room windows
Reception area windows
Supervisor(s)
Other
Other
Total MINUTES required to successfully complete this task per
job class per event >>>
Other
Clean additional interior windows:
Other
Other
Page 22 Work Request Template July 2013
j)
x
S M T W R F S Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
Window Washer(s)
1
Janitor(s)
Special instructions: Note, this task is for a full window cleaning. Spot wiping of smudges, fingerprints, etc., should come under above sections 1 - 3 above.)
Frequency:
Waxer(s)Shampooer(s)
Total MINUTES required to successfully complete this task per
job class per event >>>
Supervisor(s)
x a Week
Other
Page 23 Work Request Template July 2013
Check box to activate section:
23
a)
b)
c)
d)
e)
f)
g)
h)
i)
j)
S M T W R F S Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
Check box to activate section:
24
a)
b)
c)
d)
Other
Other
Frequency:1 x a Week
Special instructions:
Other
Other
Other
Other
Other
Other
Miscellaneous and Other Types of Cleaning
Shampooer(s)
Other:
Other
Supervisor(s)Waxer(s)
Other:
Other
Total MINUTES required to successfully complete this task per
job class per event >>>
Janitor(s)
Other
Other
Other
Window Washer(s)
Other
Page 24 Work Request Template July 2013
e)
f)
g)
h)
i)
j)
S M T W R F S Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
Frequency:
Total MINUTES required to successfully complete this task per
job class per event >>>
Waxer(s)Window Washer(s)Supervisor(s)
Other
Other
1
Other
Other
Other
Other
a Week
Special instructions:
x
Janitor(s)Shampooer(s)
Page 25 Work Request Template July 2013
Check box to activate section:
25
a)
b)
c)
d)
e)
f)
g)
h)
i)
j)
S M T W R F S Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
Check box to activate section:
26
a)
b)
c)
d)
e)
f)
g)
h)
Shampooer(s)
Other
Other
Other:
Other
Total MINUTES required to successfully complete this task per
job class per event >>>
Other
Supervisor(s)
Other
1
Other
Other
Other
x
Special instructions:
Other
Other
Other
Other
Other
Janitor(s)
Other
Other
Other
Waxer(s)Window Washer(s)
Frequency:
Other:
a Week
Other
Other
Page 26 Work Request Template July 2013
i)
j)
S M T W R F S Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
Supervisor(s)Shampooer(s)Window Washer(s)
Other
Frequency:
Janitor(s)
a Weekx
Special instructions:
Total MINUTES required to successfully complete this task per
job class per event >>>
Other
1
Waxer(s)
Page 27 Work Request Template July 2013
Check box to activate section:
27
a)
b)
c)
d)
e)
f)
g)
h)
i)
j)
S M T W R F S Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
As Needed Cleaning:
28
Other
Other
Supervisor(s)Janitor(s)Shampooer(s)
Total MINUTES required to successfully complete this task per
job class per event >>>
Frequency:
Other
1 a Year
Out of the ordinary cleanup following special event or office function or minor construction
Special instructions:
x
Window Washer(s)Waxer(s)
Special instructions:
Other
Other
Other
Other:
Other
Other
Other
Other
As needed cleaning should only be checked if the agency/entity can provide enough upfront information on each cleaning
task for the vendor to calculate the proper amount of minutes to bid to perform the function.
Page 28 Work Request Template July 2013
29
<<< This will be used for Price Evaluation purposes only (Contractor to bill as line
item per event)
Special instructions:
Waxer(s)
Total MINUTES required to successfully complete this task per
job class per event >>>
Window Washer(s)
a Week
Supervisor(s)Waxer(s)
1
Window Washer(s)
Supervisor(s)
a Year
Janitor(s)Shampooer(s)
Shampooer(s)
x
Total MINUTES required to successfully complete this task per
job class per event >>>
1 <<< This will be used for Price Evaluation purposes only (Contractor to bill as line
item per event)
Janitor(s)
Frequency:
Emergency water damage cleanup
xFrequency:
Page 29 Work Request Template July 2013
30
31
32
33
<<< This will be used for Price Evaluation purposes only (Contractor to bill as line
item per event)
<<< This will be used for Price Evaluation purposes only (Contractor to bill as line
item per event)
1
Total MINUTES required to successfully complete this task per
job class per event >>>
Total MINUTES required to successfully complete this task per
job class per event >>>
Other (i.e. Biological Spills)
Janitor(s)
Frequency:x
Frequency:
Special instructions:
Other (i.e. Chemical Spills)
a Year
Supervisor(s)
Supervisor(s)
Special instructions:
Waxer(s)
Window Washer(s)Shampooer(s)
<<< This will be used for Price Evaluation purposes only (Contractor to bill as line
item per event)
Special instructions:
Janitor(s)
Other (i.e. Bodily Fluids)
Waxer(s)Janitor(s)Shampooer(s)
Total MINUTES required to successfully complete this task per
job class per event >>>
Waxer(s)
a Year
Special instructions:
Supervisor(s)
1 x
Frequency:1
Other
a Yearx
Window Washer(s)Shampooer(s)
Window Washer(s)
Page 30 Work Request Template July 2013
34
Special instructions:
Frequency:1
Janitor(s)
Total MINUTES required to successfully complete this task per
job class per event >>>
a Year
1
<<< This will be used for Price Evaluation purposes only (Contractor to bill as line
item per event)
Frequency:
Window Washer(s)
Window Washer(s)Supervisor(s)
a Yearx
Waxer(s)
<<< This will be used for Price Evaluation purposes only (Contractor to bill as line
item per event)
Waxer(s)
Total MINUTES required to successfully complete this task per
job class per event >>>
Supervisor(s)
Janitor(s)
x
Shampooer(s)
Other
Shampooer(s)
Page 31 Work Request Template July 2013
x 35
x x
x x
x x
x x
x 36
x x
x x
x x
Bidder to propose Monthly Flat Service Fee >>>
<<<Bidder to identify (for market research purposes only) the estimated monthly costs the client should expect to budget for CLEANING SUPPLIES
Provided by
Vendor
Other (please specify)
Environmentally
Preferred?Supply
Light Bulbs
Toilet Seat Covers
Provided by
Agency
Deicer
Liquid Soap
Absent a compelling business reason
State Agencies are to utilize state contract to purchase CLEANING SUPPLIES
Flat Monthly Fee to provide all necessary CLEANING SUPPLIES AT VENDORS ACTUAL COST
<<<Bidder to identify (for market research purposes only) the estimated monthly costs the client should expect to budget for PAPER SUPPLIES
Absent a compelling business reason
State Agencies are to utilize state contract to purchase PAPER SUPPLIES
Flat Monthly Fee to supply PAPER SUPPLIES (i.e. paper towels, toilet paper & covers) AT VENDORS ACTUAL COST
Environmentally
Preferred?
All monthly invoices must be accompanied with a cost break down and supporting
documentation to validate vendor’s actual costs are accurately reflected Bidder to propose Monthly Flat Service Fee >>>
Supply
Provided by
Vendor
Provided by
Agency
$0.00
All monthly invoices must be accompanied with a cost break down and supporting
documentation to validate vendor’s actual costs are accurately reflected
Toilet Paper
Paper Towels
Page 32 Work Request Template July 2013
x x
x x
x x
x x
x x
x x
Trash Can Liners
Garbage Bags
Glass Cleaner
Restroom Disinfectants & Cleaners
Other (please specify)
Floor Care Products
Page 33 Work Request Template July 2013
VEND
#2
WA WA WA
360
Chris.mottner@ci.bremerton.w
a.usEmail:
Work Request Form: Type your agency/entity information below, fill out site visit/evaluation information, embed any special
"Terms and Conditions," update prevailing wage boxes, and then fill out the janitorial work requirements below.
Monthly Budget Amt.
Matt Donleycott/Joe Stansbery Matt Donleycott/Joe Stansbery
Bremerton 98312
Original Start Date:2 yrs.
County:
Work Request Number:
Kitsap
Chris.Mottner@ci.bremerton.w
a.us
Client Contract Administrator:
Other
Monday - Friday 6pm to 7am
100 Oyster Bay Ave. N.
Work to be performed at:
Email:
Building Type:
Agency # or ID:
Agency Name:City of Bremerton (PW&U Admin and Equipment Services
Email:
Bidder Company Name:OMWBE Status:
Bidder UBI #:
Bidder Point of contact: Phone:
Bremerton
Phone:
Estimated Square Feet:# of Floors:
1500 Jefferson Street SE, P.O. Box 41411 Olympia, Washington 98504-1411 (360) 407-2213
DESCPRMHealHumServ@des.wa.gov
Janitorial Services Master Contract
Work Request #24723
360
Chris.mottner@ci.bremerton.wa.u
s
360
10000
Point of contact
City & Zip Bremerton 98312
Approved working hours
Street Address:
Street Address:
98312
Matt Donleycott/Joe Stansbery
Fax:473-2330473-2330
473-2316Phone:360 360
473-2330
473-2316
360
473-2316
Send billing information to:
100 Oyter Bay Ave. N.100 Oyster Bay Ave. N.
Site Supervisor:
Contract Life:
Page 1 Work Request Template July 2013
Mandatory Site Visit Date:Site Visit Time:
References:Standardized Q&As:60%30%10%
Cleaning Services task section instructions:
Janitor
These sections use drop down menus for choices. X is selected in each section in column B as a
default as is a frequency of 1 Weekly. Deselect the X in the drop down menu if a section is
unnecessary. If tasks are needed, select the X next to the task. You may also add tasks in the sections
marked "Other." Select the frequency that the tasks needed. Please provide any "additional
instructions" unique to your site in the area provided. Your accuracy will assist the vendors in
providing the most responsive bid possible.
$0.00$0.00$0.00
Pricing
RFQQ Bid Submissions (by Vendors) should be
electronically sent to this email address >>>
Waxer
Bidder to identify hourly labor rate>>>
NOTE: Janitorial work contracts are “performance based” contracts, and vendors must submit quotes that assure the ability to
fully service all noted tasks in accordance with this agency’s performance demands (which will be discussed at the site visit.)
The amount of minutes bid by vendors will be calculated to measure reasonableness and quality assurance in accordance with
RCW 39.26.160(2)(c) and the master contract 00508; janitorial service personnel are required to cumulatively work the amount of
minutes submitted in the RFQQ and Work Contract.
Shampooer
Embed any documents containing
specific terms, conditions,
specifications, floor plans, and/or
other instructions. >>>>>>>>>>>
Vendors must submit a completed Wage Theft Certification at the time they submit their bid or the bid will be
considered non-responsive.
Apparent Successful Bidder employees may be required to pass background check documentation for any staff
member or subcontractor who will be given access to the facility.
*Note: The purchasing agency may update the Work Contract based on minimum
wage increases and will update the Work Contract to reflect the LNI prevailing
wage changes each applicable year.
DESCPRMHealHumServ@des.wa.gov
L&I janitorial prevailing wages by job class by county
% of weighting applied to evaluation
categories:
Prevailing Wage Information: To be updated with any contract extension
Click on link to identify proper prevailing wage>>>
Bids must be submitted on or
before the date of >>>
Special Instructions, Conditions, Standard of Work Requirements and/or Floor Plans
Supervisor Window Washer
Information for Vendors concerning Site Visit, Bid Submission and Evaluation weighting
Facility Security:
$0.00
Page 2 Work Request Template July 2013
x 1
a)x
b)x
c)x
d)x
e)x
f)x
g)x
h)x
i)x
j)x
k)
l)
m)
n)
x x x x x
S M T W T F S
Check box to activate section:
2
a)
b)
c)
d)
e)
f)
g)
h)
i)
S M T W R F S
Spot clean all smudges, stains and spills as needed on any flooring or open surface
Window Washer(s)
1
Remove cobwebs
Other
Other
Additional instructions:
Janitor(s)
Total MINUTES required to successfully complete this task per
job class per event >>>
Dust, wipe, spot clean, and remove finger prints to include: (Daily / Weekly)
Total MINUTES required to successfully complete this task per
job class per event >>>
Supervisor(s)Waxer(s)
Frequency:1 a Weekx
Additional Dust, wipe, spot clean and disinfect: (Daily / Weekly)
File cabinets
Vending machines
Reception area tables, counters, chairs, and windows
File cabinets
Shampooer(s)
Copy room counters & tables
Additional Instructions:
Stairwell walls and hand rails
Weekly
Waxer(s)Window Washer(s)Supervisor(s)
entryway windows
Glass doors
Lunchroom counters and tables
Shampooer(s)Janitor(s)
General hallway and corridor walls
Other
Other
Elevator walls and hand rails
Other
Stair walls and hand rails
Light switches
Door handles
Other
Other
Page 3 Work Request Template July 2013
Check box to activate section:
3
a)
b)
c)
d)
e)
f)
g)
h)
i)
j)
k)
l)
S M T W R F S Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
Check box to activate section:
x 4
a)x
b)
c)x
d)
e)
f)
g)
x x x x x
S M T W T F S Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
Other
Special instructions:
Horizontal & vertical blinds
Frequency:
Horizontal surfaces & moldings
Cloth panels
Window Washer(s)
Picture Frames
1
Frequency:1
x
HVAC vents, grills, and recesses
a Week
Other
Waxer(s)Shampooer(s)
Other
Faucets
Clean / Wipe Chrome Fixtures to Include:
Supervisor(s)
Ceiling vents, grills, and recesses
Dust, wipe, spot clean and remove finger prints to include: (Monthly / Annually)
Special instructions:
Total MINUTES required to successfully complete this task per
job class per event >>>
Other
Other
Other
Other
x
Janitor(s)
Drinking Fountains
Total MINUTES required to successfully complete this task per
job class per event >>>
Supervisor(s)
Horizontal & vertical blinds
Waxer(s)Window Washer(s)Janitor(s)
Other
Elevators
a Year
Other
Shampooer(s)
Page 5 Work Request Template July 2013
Check box to activate section:
x 5
a)x
b)x
c)x
d)x
e)x
f)
g)x
h)x
i)
j)
k)x
l)
x x x x x
S M T W T F S Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
Check box to activate section:
x 6
a)x
b)
c)
d)
e)
f)
g)
h)
i)
j)
x x x x x
S M T W T F S Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
Other
Kitchen areas
Employee cubicle areas
Replace trash liners whenever stained, soiled, torn, and/or removed.
Total MINUTES required to successfully complete this task per
job class per event >>>
Window Washer(s)
Other
1
Waxer(s)
x
x
Frequency:
1
Reception Area
Janitor(s)
Sweep sidewalks along the front of building
Remove trash and debris from outside parking lot
Dining / lunchroom areas
All rooms and open areas.
Empty Daily Trash / Recycle bins from the following areas:
Special Instructions:
Special instructions: Trash can liners shall be replaced whenever they become stained, soiled, or torn.
The following Conference Rooms:
a Week
Empty all entrance ash trays
Empty outside trash cans into proper receptacle as
On designated day(s), take large receptacles to the specified area.
Empty smaller trash / recycle items into large receptacles at specified location
Entry way and Outside Clean-up:
Sweep within 10 feet of each entrance.
General open areas, hallways, and corridors
a Week
Other
Supervisor(s)Shampooer(s)
Frequency:
Other
Other
Other
Other
Page 6 Work Request Template July 2013
Check box to activate section:
7
a)
b)
c)
d)
e)
f)
g)
h)
i)
j)
S M T W R F S Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
Check box to activate section:
x 8
a)
b)
c)x
d)
e)
f)
g)
h)
i)
j)
x
S M T W R F S Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
Provide additional Day Porter Services as noted below in Special Instructions
Frequency:1 x a Week
Day porter to also perform tasks noted in other paragraphs / subparagraphs as stated therein.
Janitor(s)Shampooer(s)Waxer(s)Window Washer(s)
Reposition all conference room and reception area chairs
Replace light bulbs & light tubes as needed
Stock, and monitor all janitorial supplies
Supervisor(s)
Day Porter Services Day Porter expected to work
Supervisor(s)
Stock, and monitor all janitorial supplies
Other
Special Instructions: Notice to Bidders: If Day Porter is to perform tasks noted under different paragraphs/subparagraphs, minutes for
perming such tasks are part of the day-porter’s established time and should not be added to respective sections unless bidder feels extra minutes
are needed to complete the tasks.
Embed Document here
describing Day Porter Services if
Applicable.
Other
Frequency:
Additional General Miscellaneous Cleaning:
Reposition all conference room and reception area chairs
Replace light bulbs & light tubes as needed
a Week
Special Instructions:
Shampooer(s)Waxer(s)
Other
Window Washer(s)
hours per day
Janitor(s)
1 x
Total MINUTES required to successfully complete this task per
job class per event >>>
Other
Other
Other
Other
Minutes for Day Porter Services should be accordance with
set amount of hours for the service
Page 8 Work Request Template July 2013
x 9
a)x
b)x
c)x
d)x
e)x
f)
g)
h)
i)
j)
x x x x x
S M T W T F S Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
Check box to activate section:
x 10
a)x
b)
c)
d)
e)
f)
x x x x x
S M T W T F S Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
x
Other
Clean and disinfect shower areas and fixtures
Frequency:
Special Instructions:
Supervisor(s)
Additional Restroom Cleaning and Disinfecting:
Clean and disinfect toilet stall doors and walls
Window Washer(s)Supervisor(s)
a Week
Sanitize all toilets, urinals, wash basins, etc.
Waxer(s)
x
Total MINUTES required to successfully complete this task per
job class per event >>>
Floor cleaning for bathroom is included as part of general floor cleaning duties
Shampooer(s)
a Week
Total MINUTES required to successfully complete this task per
job class per event >>>
Other
Janitor(s)
Waxer(s)
1
Frequency:1
Special Instructions:
Plunge and/or snake toilets as needed.
General Restroom Cleaning and Disinfecting
Select the X for the boxes of the cleaning tasks that apply, or type additional tasks in the sections marked "Other."
Shampooer(s)Janitor(s)Window Washer(s)
Other
Clean mirrors, mirror frames, faucets, exposed pipes, dispensers, hand driers, counters, and door handles
fill all paper towel dispensers, toilet paper dispensers, toilet seat cover dispensers, and soap dispensers.
Other
Other
Other
Sweep, dry mop and/or damp mop and disinfect floors
Specific Rooms and Areas: Restrooms, Kitchen, & Other
Other
Other
Page 9 Work Request Template July 2013
Check box to activate section:
x 11
a)x
b)x
c)
d)x
e)
f)x
g)
h)x
i)x
j)x
x x x x x
S M T W T F S Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
Check box to activate section:
12
a)
b)
c)
d)
e)
f)
g)
h)
i)
j)
S M T W R F S Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
Window Washer(s)
Additional Kitchen Cleaning:
Supervisor(s)
Special Instructions:
Clean outside and fill paper towel dispenser
Frequency:1 x a Week
Special Instructions:
Reposition kitchen furniture in an orderly manner
Clean and disinfect all counters
Clean and disinfect outside of all cabinets
Clean and disinfect outside of all appliances
Clean and disinfect sink and fixtures
Clean and disinfect tables and counters in lunch room / eating area.
x
Waxer(s)
Dry mop / wet mop to remove all spills and stains on floor
Clean inside of following appliances:
Clean outside and fill soap dispensers
General Kitchen Cleaning:
Window Washer(s)
Shampooer(s)
Total MINUTES required to successfully complete this task per
job class per event >>>
Other
Other
Other
Janitor(s)
Shampooer(s)Waxer(s)Supervisor(s)
a WeekFrequency:1
Janitor(s)
Total MINUTES required to successfully complete this task per
job class per event >>>
Other
Other
Clean inside of refrigerator(s)
Other
Other
Clean inside of microwave(s)
Other
Page 11 Work Request Template July 2013
Check box to activate section:
13
a)
b)
c)
d)
e)
f)
g)
h)
i)
j)
S M T W R F S Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
Check box to activate section:
x 14
a)
b)x
c)
d)
e)
f)
g)x
h)
i)
j)
x
S M T W R F S Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
Other
Reception Area
Estimated # of
square feet:
Total MINUTES required to successfully complete this task per
job class per event >>>
Window Washer(s)
Employee cubicle areas
General open areas, hallways and corridors
x1
Window Washer(s)
Elevator Floor
Special instructions:
The above square footage is estimated, Vendors should confirm actual square footage at site visit.
Frequency:
Spot clean all carpeted areas when needed
Other
Waxer(s)Supervisor(s)Janitor(s)Shampooer(s)
The following Conference rooms: ___________________________________________________________________________
Waxer(s)Shampooer(s)
Other
Other
Vacuum High Traffic Carpeted Areas to Include: (Daily / Weekly)
Other
a Week
Additional Rooms &/or areas as noted in Special Instructions space below.
Janitor(s)
Other
Other
Other
Other
1 x a Week
Other
Special Instructions:
Frequency:
Supervisor(s)
Other Specific Rooms As Follows:
5350
Floor Care and Cleaning Services
Other
Other
Total MINUTES required to successfully complete this task per
job class per event >>>
Page 12 Work Request Template July 2013
Check box to activate section:
x 15
a)x
b)
c)x
d)
e)
f)
g)
h)
i)
j)
x
S M T W R F S Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
Check box to activate section:
x 16
a)
b)x
c)x
d)
e)
f)
g)
h)
x x x x x
S M T W T F S Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
Supervisor(s)Janitor(s)
Special instructions:
Private Offices
Other
Other
Other
1
Additional Rooms &/or areas as noted in Special Instructions space below.
a Week
Vacuum Low Traffic Carpeted Areas to Include:
Other
x
Employee Cubicle Areas
The following Conference rooms: ___________________________________________________________________________
Waxer(s)Window Washer(s)Supervisor(s)Janitor(s)
x
The above square footage is estimated, Vendors should confirm actual square footage at site visit.
Other
1Frequency:
Frequency:
Total MINUTES required to successfully complete this task per
job class per event >>>
Other
a Week
Special instructions: Surface cleaning as noted above should be done on all noncarpeted floors unless specified otherwise.
Other
Clean resilient floors to include: (Daily / Weekly)
Dry mop
Sweep floors
Shampooer(s)
Other
Total MINUTES required to successfully complete this task per
job class per event >>>
5,650
Window Washer(s)Shampooer(s)
Other
Estimated # of
square feet:
Other
Wet mop as needed
Estimated # of
square feet:
Waxer(s)
Page 13 Work Request Template July 2013
Check box to activate section:
17
a)x
b)x
c)
d)x
e)x
f)
g)x
h)x
i)x
j)
S M T W R F S Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
Check box to activate section:
18
a)
b)
c)
d)
e)
f)
g)
h)
i)
j)
S M T W R F S Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
Private offices
Employee cubicle areas
1
Stairs and Landings
Restrooms
Print, Copy, Storage Rooms
Estimated # of
square feet:
Frequency:
Supervisor(s)
Window Washer(s)Waxer(s)Shampooer(s)
Frequency:
Supervisor(s)Janitor(s)
Entryways
All open access areas along hallways and corridors
Lobby / Reception area
Shampoo Carpet As follows:
Window Washer(s)
Conference Rooms
Special instructions: Janitor to pre-vacuum all carpeted areas with an upright roller brush vacuum. Janitor to only use an approved hot water extraction process equipment.
Janitor must perform cleaning early enough to allow for full drying prior to 8:00 a.m. the following work morning.
Total MINUTES required to successfully complete this task per
job class per event >>>
Total MINUTES required to successfully complete this task per
job class per event >>>
Janitor(s)
Other
Other
Estimated # of
square feet:
Stairs and landing
All non-carpeted floors
Kitchen, Lunchroom areas
Re-wax the areas checked off and/or specified below. (See also special instructions for waxing requirements)
a Yearx1
Clean, Strip & Wax Resilient floors: (Monthly / Annually)4650
Shampooer(s)
Upstairs offices
Other
a Yearx
Special instructions:
Rugs
Strip old wax and remove stains and discolorations
All carpeted areas
Waxer(s)
Page 15 Work Request Template July 2013
Check box to activate section:
19
a)
b)
c)
d)
e)
f)
g)
h)
S M T W R F S Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
Check box to activate section:
20
a)
b)
c)
d)
e)
f)
g)
h)
i)
j)
S M T W R F S Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
0
a Year
Other
Total MINUTES required to successfully complete this task per
job class per event >>>
Supervisor(s)Janitor(s)Waxer(s)
Other
Total # of
windows>>
Shampooer(s)
Other
Other
x a Year
Other
Other
Janitor(s)Supervisor(s)
Other
Waxer(s)
Clean (ground level) exterior windows 0
Other
Ave Sq.
Ft. >>>
Frequency:1
Other
x
Other
Window Washer(s)
Special instructions:
Other
Other
Other
Clean inside of interior/exterior windows
Other
Estimated #
Sq. Ft: >>
Other
Window Washing
Special instructions: Vendor to notify management of the exact date for the window cleaning two weeks beforehand -- to allow employees to remove any items from window
sills etc.
Total MINUTES required to successfully complete this task per
job class per event >>>
Window Washer(s)
Frequency:
Other
Other
1
Total # of
windows>>
Shampooer(s)
Other
Ave Sq.
Ft.>>>
Estimated #
Sq. Ft. >>
Page 17 Work Request Template July 2013
Check box to activate section:
21
a)
b)
c)
d)
e)
f)
S M T W R F S Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
Check box to activate section:
22
a)
b)
c)
d)
e)
f)
g)
h)
i)
j)
S M T W R F S Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
Other
Other
Other
Total MINUTES required to successfully complete this task per
job class per event >>>
Other
Other
Clean additional interior windows:
x a Week
Window Washer(s)Janitor(s)
Private office windows
Conference room windows
Reception area windows
Supervisor(s)
Clean (non-ground level) exterior windows Ave Sq.
Ft. >>
Total # of
windows>>
Frequency:
Other
Other
0
Other
Other
Entry way Windows
Other
Total MINUTES required to successfully complete this task per
job class per event >>>
Supervisor(s)
Other
(Sizes to be determined at site visit)
1
Shampooer(s)
Other
Waxer(s)
x a Year
Estimated #
Sq. Ft. >>
Special instructions:
Special instructions: Note, this task is for a full window cleaning. Spot wiping of smudges, fingerprints, etc., should come under above sections 1 - 3 above.)
Frequency:
Waxer(s)Shampooer(s)
1
Janitor(s)Window Washer(s)
Page 19 Work Request Template July 2013
Check box to activate section:
23
a)
b)
c)
d)
e)
f)
g)
h)
i)
j)
S M T W R F S Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
Check box to activate section:
24
a)
b)
c)
d)
e)
f)
g)
h)
i)
j)
S M T W R F S Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
Janitor(s)Shampooer(s)
Other
Other
Other
Other
a Week
Special instructions:
x
Other
1
Other
Other
Other
Other
Window Washer(s)
Total MINUTES required to successfully complete this task per
job class per event >>>
Janitor(s)
Frequency:
Total MINUTES required to successfully complete this task per
job class per event >>>
Other
Waxer(s)Window Washer(s)Supervisor(s)
Shampooer(s)
Other:
Other
Supervisor(s)Waxer(s)
Other:
Other
Miscellaneous and Other Types of Cleaning
Other
Other
Frequency:1 x a Week
Special instructions:
Other
Other
Other
Other
Other
Other
Page 20 Work Request Template July 2013
Check box to activate section:
25
a)
b)
c)
d)
e)
f)
g)
h)
i)
j)
S M T W R F S Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
Check box to activate section:
26
a)
b)
c)
d)
e)
f)
g)
h)
i)
j)
S M T W R F S Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
Other
1
Waxer(s)
Other
Waxer(s)Window Washer(s)
Frequency:
Other:
a Week
Other
Total MINUTES required to successfully complete this task per
job class per event >>>
Other
Other
Other
Special instructions:
Janitor(s)
a Weekx
Janitor(s)
Other
Other
1
Other
Other
Other
x
Special instructions:
Other
Other
Other
Other
Supervisor(s)
Frequency:
Window Washer(s)
Other
Total MINUTES required to successfully complete this task per
job class per event >>>
Other
Other
Shampooer(s)
Other
Other
Other:
Supervisor(s)Shampooer(s)
Page 22 Work Request Template July 2013
Check box to activate section:
27
a)
b)
c)
d)
e)
f)
g)
h)
i)
j)
S M T W R F S Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
As Needed Cleaning:
28
29
As needed cleaning should only be checked if the agency/entity can provide enough upfront information on each cleaning
task for the vendor to calculate the proper amount of minutes to bid to perform the function.
Other
Other
Other
Other:
Other
Other
Other
Other
x
Window Washer(s)Waxer(s)
Special instructions:
Out of the ordinary cleanup following special event or office function or minor construction
Frequency:
Special instructions:
x
x
Total MINUTES required to successfully complete this task per
job class per event >>>
1 <<< This will be used for Price Evaluation purposes only (Contractor to bill as line
item per event)
Frequency:
Emergency water damage cleanup
a Year
Janitor(s)Shampooer(s)
a Year
Window Washer(s)
Frequency:
Other
1
Supervisor(s)Janitor(s)Shampooer(s)
a Week
Supervisor(s)
Total MINUTES required to successfully complete this task per
job class per event >>>
Waxer(s)
1
Special instructions:
Other
Other
<<< This will be used for Price Evaluation purposes only (Contractor to bill as line
item per event)
Page 23 Work Request Template July 2013
30
31
32
33
34 Other
Shampooer(s)
Shampooer(s)
Window Washer(s)Shampooer(s)
Window Washer(s)
Janitor(s)
1 x
Frequency:1
x
Other
a Yearx
Waxer(s)
a Year
Special instructions:
Supervisor(s)
Supervisor(s)
<<< This will be used for Price Evaluation purposes only (Contractor to bill as
line item per event)
Waxer(s)
Total MINUTES required to successfully complete this task per
job class per event >>>
Window Washer(s)
Janitor(s)Shampooer(s)
Window Washer(s)
Total MINUTES required to successfully complete this task per
job class per event >>>
Supervisor(s)
a Yearx
Waxer(s)
Janitor(s)
Total MINUTES required to successfully complete this task per
job class per event >>>
a Year
1
<<< This will be used for Price Evaluation purposes only (Contractor to bill as line
item per event)
Frequency:
Frequency:1
<<< This will be used for Price Evaluation purposes only (Contractor to bill as line
item per event)
Special instructions:
Janitor(s)
Other (i.e. Bodily Fluids)
Waxer(s)
Waxer(s)
Window Washer(s)Shampooer(s)
Frequency:
Special instructions:
Other (i.e. Chemical Spills)
a Year
Supervisor(s)
Supervisor(s)
Special instructions:
Other (i.e. Biological Spills)
Janitor(s)
Frequency:x
Total MINUTES required to successfully complete this task per
job class per event >>>
Total MINUTES required to successfully complete this task per
job class per event >>>
1
Special instructions:
<<< This will be used for Price Evaluation purposes only (Contractor to bill as line
item per event)
<<< This will be used for Price Evaluation purposes only (Contractor to bill as line
item per event)
Page 25 Work Request Template July 2013
x 35
x x
x x
x x
x x
x 36
x x
x x
x x
x x
x x
x x
x x
Paper Towels
$0.00
All monthly invoices must be accompanied with a cost break down and supporting
documentation to validate vendor’s actual costs are accurately reflected
Toilet Paper
Provided by
Vendor
Provided by
AgencySupply
<<<Bidder to identify (for market research purposes only) the estimated monthly costs the client should expect to budget for PAPER SUPPLIES
Absent a compelling business reason
State Agencies are to utilize state contract to purchase PAPER SUPPLIES
Flat Monthly Fee to supply PAPER SUPPLIES (i.e. paper towels, toilet paper & covers) AT VENDORS ACTUAL COST
Environmentally
Preferred?
All monthly invoices must be accompanied with a cost break down and supporting
documentation to validate vendor’s actual costs are accurately reflected Bidder to propose Monthly Flat Service Fee >>>
Provided by
Agency
Deicer
Liquid Soap
Absent a compelling business reason
State Agencies are to utilize state contract to purchase CLEANING SUPPLIES
Flat Monthly Fee to provide all necessary CLEANING SUPPLIES AT VENDORS ACTUAL COST
Floor Care Products
Toilet Seat Covers
Other (please specify)
Glass Cleaner
Restroom Disinfectants & Cleaners
Light Bulbs
Environmentally
Preferred?Supply
Garbage Bags
Trash Can Liners
Bidder to propose Monthly Flat Service Fee >>>
<<<Bidder to identify (for market research purposes only) the estimated monthly costs the client should expect to budget for CLEANING SUPPLIES
Provided by
Vendor
Other (please specify)
Page 27 Work Request Template July 2013
EXHIBIT F
SUPPLY COSTS
AGENDA BILL
CITY OF BREMERTON
CITY COUNCIL
SUBJECT: Study Session Date: October 23, 2024
Water Quality Financial Assistance Program
Grant with the WA Department of Ecology
Francis Street Outfall Stormwater Treatment
Construction Project
COUNCIL MEETING Date: November 6, 2024
Department: PW&U
Presenter: Chance Berthiaume
Phone: (360) 473-5929
SUMMARY: Public Works and Utilities applied for and received a grant from Ecology’s Stormwater
Financial Assistance Program (SFAP) to construct a stormwater treatment system on Francis St.
This site discharges runoff from 69 acres of commercial, residential, and arterial transportation areas
into Kitsap Lake.
ATTACHMENTS: 1) Ecology SFAP grant agreement: No. WQC-2025-BremPW -00030 – Francis
Street Outfall Stormwater Treatment Construction.
FISCAL IMPACTS (Include Budgeted Amount): Total grant amount is $1,636,143.53
($1,390,722.00 grant and $245,421.53 match funds from Stormwater Capital). The project is in the
approved Stormwater CIP.
STUDY SESSION ACTION: ☐ Consent Agenda ☐ General Business ☐ Public Hearing
RECOMMENDED MOTION:
Move to accept the grant and authorize the Mayor to finalize and execute the agreement with
substantially the same terms and conditions as presented.
COUNCIL ACTION: Approve Deny Table Continue No Action
Form Updated 04/19/2024
A3
Agreement No. WQC-2025-BremPW-00030
WATER QUALITY COMBINED FINANCIAL ASSISTANCE AGREEMENT
BETWEEN
THE STATE OF WASHINGTON DEPARTMENT OF ECOLOGY
AND
CITY OF BREMERTON - PUBLIC WORKS AND UTILITIES
This is a binding Agreement entered into by and between the state of Washington , Department of Ecology, hereinafter
referred to as “ECOLOGY,” and City of Bremerton - Public Works and Utilities, hereinafter referred to as the
“RECIPIENT,” to carry out with the provided funds activities described herein.
Francis Street Outfall Stormwater Treatment
Construction
GENERAL INFORMATION
Project Title:
Total Cost:
Total Eligible Cost:
Ecology Share:
Recipient Share:
The Effective Date of this Agreement is:
The Expiration Date of this Agreement is no later than:
Project Type:
Project Short Description:
This project will improve water quality in Kitsap Lake through installation of a Contech continuous deflective separation
(CDS) pretreatment device and two hydraulically connected StormFilter cartridge vaults with PhosphoSorb media
cartridge filters. The facility will be constructed on the southeastern road shoulder along Francis Street between Harlow
Drive and Lake Drive in the City of Bremerton. This project will provide treatment for total suspended solids (TSS) and
total phosphorus.
Project Long Description:
This project will improve water quality in Kitsap Lake through installation of a Contech continuous deflective separation
(CDS) pretreatment device and two hydraulically connected StormFilter cartridge vaults with PhosphoSorb media
cartridge filters. The facility will be constructed on the southeastern road shoulder along Francis Street between Harlow
Drive and Lake Drive in the City of Bremerton. This project will provide treatment for total suspended solids (TSS) and
$1,636,143.53
$1,636,143.53
$1,390,722.00
$245,421.53
07/01/2024
06/30/2026
Stormwater Facility
Page 2 of 44State of Washington Department of Ecology
Agreement No:
Project Title:
Recipient Name:
WQC-2025-BremPW-00030
Francis Street Outfall Stormwater Treatment Construction
City of Bremerton - Public Works and Utilities
total phosphorus. The RECIPIENT completed preliminary design of this project under WQC -2022-BremPW-00140
and completed 90 Percent Design using city funds. ECOLOGY accepted the Design Report and 90 Percent Design
Package prior to awarding this construction grant.
Kitsap Lake experiences frequent cyanobacteria blooms. The Kitsap Lake Phosphorus Reduction Plan, completed in
June 2011, identified stormwater runoff as a significant source of nutrients being discharged into the lake . The
RECIPIENT completed a Stormwater Management Action Plan (SMAP) with funding from grant
WQC-2022-BremPW-00140. The SMAP identifies the Kitsap Lake basin as a top priority basin and his project is an
implementation action identified in the SMAP.
The Francis Street subbasin drains to the northeast area of Kitsap Lake. Land cover in the subbasin consists of
commercial and residential areas with high impervious cover and some areas of forest. The RECIPIENT will install a
flow splitter upstream of the CDS pretreatment device to direct the water to the pretreatment device and bypass
remaining flows to the existing conveyance system. Downstream of the CDS, the RECIPIENT will install two
hydraulically connected StormFilters with a total of 86 PhosphoSorb media cartridge filters. The RECIPIENT designed
the facility to treat runoff from 69.3 acres of private parking lots, commercial development, residential development, and
public roads. The RECIPIENT will also install or replace catch basins and pipes necessary to convey stormwater to
and from the StormFilters. Treated water will discharge to Kitsap Lake through two existing outfalls .
Overall Goal:
This project will help protect and restore water quality in Washington State by reducing stormwater impacts from
existing infrastructure and development.
Template Version 12/10/2020
Page 3 of 44State of Washington Department of Ecology
Agreement No:
Project Title:
Recipient Name:
WQC-2025-BremPW-00030
Francis Street Outfall Stormwater Treatment Construction
City of Bremerton - Public Works and Utilities
RECIPIENT INFORMATION
Organization Name:
Federal Tax ID:
UEI Number:HV84RG6NYNG4
Mailing Address:
Physical Address:
Contacts
Organization Email:
City of Bremerton - Public Works and Utilities
91-6001231
100 Oyster Bay Ave N
Bremerton, WA 98312
345 6th Street
Bremerton, WA 98337
chance.berthiaume@ci.bremerton.wa.us
Template Version 12/10/2020
Page 4 of 44State of Washington Department of Ecology
Agreement No:
Project Title:
Recipient Name:
WQC-2025-BremPW-00030
Francis Street Outfall Stormwater Treatment Construction
City of Bremerton - Public Works and Utilities
Chance Berthiaume
Utility Manager
100 Oyster Bay Ave N
Bremerton, Washington 98312
Email: chance.berthiaume@ci.bremerton.wa.us
Phone: (360) 473-5929
Authorized
Signatory
Kirsten Cooper
345 6th Street, Suite 100
Bremerton, Washington 98337
Email: kirsten.cooper@ci.bremerton.wa.us
Phone: (360) 473-5209
Billing Contact
Project Manager
Authorized
Signatory
Greg Wheeler
Mayor
345 6th Street, Suite 600
Bremerton, Washington 98337
Email: greg.wheeler@ci.bremerton.wa.us
Phone: (360) 473-5266
Template Version 12/10/2020
Page 5 of 44State of Washington Department of Ecology
Agreement No:
Project Title:
Recipient Name:
WQC-2025-BremPW-00030
Francis Street Outfall Stormwater Treatment Construction
City of Bremerton - Public Works and Utilities
Contacts
Project
Manager
Financial
Manager
Technical
Advisor
Lisa Rodgers
PO Box 330316
Shoreline, Washington 98133-9716
Email: liro461@ecy.wa.gov
Phone: (425) 229-5512
Joe Kinerk
Stormwater Financial Manager
PO Box 47600
Olympia, Washington 98504-7600
Email: joek461@ecy.wa.gov
Phone: (360) 742-2875
Doug Howie
Senior Stormwater Engineer
PO Box 47600
Olympia, Washington 98504-7600
Email: doho461@ecy.wa.gov
Phone: (360) 870-0983
ECOLOGY INFORMATION
Mailing Address:
Physical Address:
Department of Ecology
Water Quality
PO BOX 47600
Olympia, WA 98504-7600
Water Quality
300 Desmond Drive SE
Lacey, WA 98503
Template Version 12/10/2020
Page 6 of 44State of Washington Department of Ecology
Agreement No:
Project Title:
Recipient Name:
WQC-2025-BremPW-00030
Francis Street Outfall Stormwater Treatment Construction
City of Bremerton - Public Works and Utilities
AUTHORIZING SIGNATURES
RECIPIENT agrees to furnish the necessary personnel , equipment, materials, services, and otherwise do all things necessary
for or incidental to the performance of work as set forth in this Agreement .
RECIPIENT acknowledges that they had the opportunity to review the entire Agreement , including all the terms and conditions
of this Agreement, Scope of Work, attachments, and incorporated or referenced documents, as well as all applicable laws,
statutes, rules, regulations, and guidelines mentioned in this Agreement . Furthermore, the RECIPIENT has read, understood,
and accepts all requirements contained within this Agreement .
This Agreement contains the entire understanding between the parties , and there are no other understandings or representations
other than as set forth, or incorporated by reference, herein.
No subsequent modifications or amendments to this agreement will be of any force or effect unless in writing , signed by
authorized representatives of the RECIPIENT and ECOLOGY and made a part of this agreement . ECOLOGY and
RECIPIENT may change their respective staff contacts without the concurrence of either party .
This Agreement shall be subject to the written approval of Ecology’s authorized representative and shall not be binding until so
approved.
The signatories to this Agreement represent that they have the authority to execute this Agreement and bind their respective
organizations to this Agreement.
Washington State
Department of Ecology
Water Quality
Date Date
City of Bremerton - Public Works and Utilities
Vincent McGowan, P.E.
Mayor
Greg Wheeler
By:By:
Template Approved to Form by
Attorney General's Office
Program Manager
Template Version 12/10/2020
Page 7 of 44State of Washington Department of Ecology
Agreement No:
Project Title:
Recipient Name:
WQC-2025-BremPW-00030
Francis Street Outfall Stormwater Treatment Construction
City of Bremerton - Public Works and Utilities
SCOPE OF WORK
Task Number:1 Task Cost: $5,000.00
Task Title:Grant and Loan Administration
Task Description:
A. The RECIPIENT shall carry out all work necessary to meet ECOLOGY grant or loan administration requirements .
Responsibilities include but are not limited to: Maintenance of project records; submittal of requests for reimbursement and
corresponding backup documentation; progress reports; and the EAGL (Ecology Administration of Grants and Loans)
recipient closeout report (including photos, if applicable). If the RECIPIENT elects to use a contractor to complete project
elements, the RECIPIENT shall retain responsibility for the oversight and management of this funding agreement .
B. The RECIPIENT shall keep documentation that demonstrates the project is in compliance with applicable procurement ,
contracting, and interlocal agreement requirements; permitting requirements, including application for, receipt of, and
compliance with all required permits, licenses, easements, or property rights necessary for the project; and submittal of required
performance items. This documentation shall be available upon request.
C. The RECIPIENT shall maintain effective communication with ECOLOGY and maintain up -to-date staff contact information
in the EAGL system. The RECIPIENT shall carry out this project in accordance with any completion dates outlined in this
agreement.
Task Goal Statement:
Properly managed and fully documented project that meets ECOLOGY’s grant or loan administrative requirements .
Task Expected Outcome:
* Timely and complete submittal of requests for reimbursement , quarterly progress reports, and Recipient Closeout Report.
* Properly maintained project documentation.
Deliverables
Grant and Loan Administration
Number Description Due Date
1.1 Progress Reports that include descriptions of work accomplished, project
challenges or changes in the project schedule. Submitted at least quarterly.
1.2 Recipient Closeout Report (EAGL Form)
Template Version 12/10/2020
Page 8 of 44State of Washington Department of Ecology
Agreement No:
Project Title:
Recipient Name:
WQC-2025-BremPW-00030
Francis Street Outfall Stormwater Treatment Construction
City of Bremerton - Public Works and Utilities
SCOPE OF WORK
Task Number:2 Task Cost: $9,000.00
Task Title:Cultural and Environmental Review, and Permitting
Task Description:
The RECIPIENT must ensure the following items are completed and provide the associated deliverables to ECOLOGY . The
RECIPIENT must approve all materials prior to submitting them to ECOLOGY for acceptance .
A. The RECIPIENT will submit the documents listed below to initiate ECOLOGY’s cultural resources review . Property
acquisition and above and below ground activities proposed at any project site must be reviewed by ECOLOGY for potential
affects to cultural resources.
The RECIPIENT must receive written notice from ECOLOGY prior to proceeding with work . Examples of work may include
(but are not limited to) geotechnical work, acquisition, site prep work, and BMP installations. Work done prior to written
notice to proceed shall not be eligible for reimbursement.
To initiate cultural resources review:
1. The RECIPIENT will submit the Cultural Resources Review Form to ECOLOGY, using the ECOLOGY template. Any
supporting materials must conform to the Department of Archeology and Historic Preservation’s (DAHP) Washington State
Standards for Cultural Resource Reporting. The Cultural Resources Review Form template may be found on the ECOLOGY
website.
2. The RECIPIENT will submit an Inadvertent Discovery Plan (IDP) to ECOLOGY, using the ECOLOGY template. The
RECIPIENT will ensure that all contractors and subcontractors have a copy of the completed IDP prior to and while working
on-site. The IDP template may be found on the ECOLOGY website.
B. The RECIPIENT will submit the State Environmental Policy Act (SEPA) checklist for ECOLOGY project manager review
and notify the ECOLOGY project manager when the official comment period begins . The RECIPIENT will also upload the
final SEPA determination.
C. The RECIPIENT is responsible for application of, receipt of, and compliance with all required local, state, tribal, and
federal permits, licenses, easements, or property rights necessary for the project.
Task Goal Statement:
The RECIPIENT will complete all cultural and environmental reviews and permitting tasks in a timely manner .
Task Expected Outcome:
The project will meet the requirements set forth by the cultural resource protection requirements, State Environmental Policy
Act, and all other applicable federal, state, and local laws, and regulations.
Template Version 12/10/2020
Page 9 of 44State of Washington Department of Ecology
Agreement No:
Project Title:
Recipient Name:
WQC-2025-BremPW-00030
Francis Street Outfall Stormwater Treatment Construction
City of Bremerton - Public Works and Utilities
Deliverables
Cultural and Environmental Review, and Permitting
Number Description Due Date
2.1 ECOLOGY Cultural Resources Review Form.
Email the form and any supplemental cultural resources documentation directly
to the ECOLOGY Project Manager. DO NOT upload the cultural resources
form or documentation to EAGL.
2.2 ECOLOGY Inadvertent Discovery Plan (IDP).
Email the form directly to the ECOLOGY Project Manager for review .
Upload to EAGL once review is complete.
2.3 SEPA Checklist.
Upload the checklist, or other documentation for projects considered exempt
from SEPA review, to EAGL and notify ECOLOGY when official comment
period begins.
2.4 Final SEPA Determination.
Upload to EAGL and notify ECOLOGY.
Template Version 12/10/2020
Page 10 of 44State of Washington Department of Ecology
Agreement No:
Project Title:
Recipient Name:
WQC-2025-BremPW-00030
Francis Street Outfall Stormwater Treatment Construction
City of Bremerton - Public Works and Utilities
SCOPE OF WORK
Task Number:3 Task Cost: $85,000.00
Task Title:Design Plans and Specifications
Task Description:
The RECIPIENT must ensure the following items are completed and provide the associated deliverables to ECOLOGY . The
RECIPIENT must approve all materials prior to submitting them to ECOLOGY for acceptance .
The RECIPIENT will develop a stormwater project design. The design submittals must conform to the Stormwater
Deliverables Guidance document. Projects must be designed in accordance with the Stormwater Management Manual for
Eastern Washington, Stormwater Management Manual for Western Washington, or equivalent manual. Refer to the
ECOLOGY website for specific guidance. Project must be reviewed and accepted in writing by ECOLOGY to be eligible for
reimbursement.
The RECIPIENT will upload the design submittals listed below to EAGL for ECOLOGY review. Reduce design figures to
11x17 inches in size and ensure they are legible.
A. The RECIPIENT will upload the ECOLOGY-accepted Design Report, responses to ECOLOGY’s Design Report
comments, and the ECOLOGY Design Report Acceptance Letter.
B. The RECIPIENT will upload the ECOLOGY-accepted 90 Percent Design Package, responses to ECOLOGY’s 90
Percent Design Package, and the ECOLOGY 90 Percent Design Package Acceptance Letter .
C. The RECIPIENT will submit preliminary GIS polygon data for BMP footprint(s) and contributing basin(s). Acceptable
formats include shapefiles, file geodatabase feature classes, shared feature service URLs, or ECOLOGY-accepted equivalent.
Refer to the Stormwater Deliverable Guidance for more information.
D. The RECIPIENT will submit a Final Bid Package to ECOLOGY for review and acceptance prior to advertising the
project. The Final Bid Package includes project plans, specifications, engineer’s opinion of cost including a schedule of eligible
costs, and project construction schedule. Allow 15 calendar days for ECOLOGY review.
The RECIPIENT agrees to respond to ECOLOGY comments. The RECIPIENT must receive an Ecology Final Bid Package
Acceptance Letter prior to advertising the project.
Task Goal Statement:
The RECIPIENT will complete all design tasks and respond to ECOLOGY comments in a timely manner .
Task Expected Outcome:
The project will meet the requirements set forth by ECOLOGY water quality facility design standards and all other applicable
federal, state, and local laws, and regulations.
Template Version 12/10/2020
Page 11 of 44State of Washington Department of Ecology
Agreement No:
Project Title:
Recipient Name:
WQC-2025-BremPW-00030
Francis Street Outfall Stormwater Treatment Construction
City of Bremerton - Public Works and Utilities
Deliverables
Design Plans and Specifications
Number Description Due Date
3.1 Signed and dated consultant contract, if procuring services for design. The
contract must include ECOLOGY’s standard contract clauses and /or
specification insert.
Upload to EAGL and notify ECOLOGY.
3.2 Design Report.
Upload to EAGL and notify ECOLOGY.
3.3 Responses to ECOLOGY Design Report comments .
Upload to EAGL and notify ECOLOGY.
3.4 ECOLOGY Design Report Acceptance Letter .
Upload to EAGL and notify ECOLOGY.
3.5 90 Percent Design Package.
Upload to EAGL and notify ECOLOGY.
3.6 Responses to ECOLOGY 90 Percent Design Package comments.
Upload to EAGL and notify ECOLOGY.
3.7 ECOLOGY 90 Percent Design Acceptance Letter .
Upload to EAGL and notify ECOLOGY.
3.8 Preliminary project shapefiles, file geodatabase feature classes, shared feature
services, or ECOLOGY-accepted equivalent.
Upload to EAGL and notify ECOLOGY.
3.9 Final Bid Package.
Upload to EAGL and notify ECOLOGY.
3.10 Responses to ECOLOGY Final Bid Package comments.
Upload to EAGL and notify ECOLOGY.
3.11 Ecology Final Bid Package Acceptance Letter.
Upload to EAGL and notify ECOLOGY.
3.12 Bid Documents (e.g. bid announcement, bid tabulations, and bid award).
Upload to EAGL and notify ECOLOGY.
Template Version 12/10/2020
Page 12 of 44State of Washington Department of Ecology
Agreement No:
Project Title:
Recipient Name:
WQC-2025-BremPW-00030
Francis Street Outfall Stormwater Treatment Construction
City of Bremerton - Public Works and Utilities
SCOPE OF WORK
Task Number:4 Task Cost: $40,000.00
Task Title:Construction Management
Task Description:
The RECIPIENT must ensure the following items are completed and provide the associated deliverables to ECOLOGY . The
RECIPIENT must approve all materials prior to submitting them to ECOLOGY for acceptance .
A. The RECIPIENT will provide construction oversight and management of the project .
B. The RECIPIENT will submit a detailed Construction Quality Assurance Plan (CQAP) to ECOLOGY for review and
acceptance before the start of construction. This plan must describe how the RECIPIENT will perform adequate and
competent construction oversight. Guidance for CQAP development is located in the Stormwater Deliverables Guidance
document available on the ECOLOGY website. Allow 15 calendar days for ECOLOGY review.
C. The RECIPIENT will conduct a pre-construction conference meeting and invite ECOLOGY to attend .
D. The RECIPIENT will submit a project schedule prior to the start of construction and whenever major changes occur .
E. Prior to execution, the RECIPIENT will submit to ECOLOGY any eligible change orders that deviate from
ECOLOGY-accepted plans and specifications. ECOLOGY must review and accept all change orders that affect grant eligible
activities prior to implementation. Allow 10 calendar days for ECOLOGY review.
Task Goal Statement:
The RECIPIENT will oversee and manage construction , communicate with ECOLOGY in a timely fashion, and provide
ECOLOGY with all requested project documentation.
Task Expected Outcome:
The project will be constructed on schedule and in accordance with accepted plans.
Template Version 12/10/2020
Page 13 of 44State of Washington Department of Ecology
Agreement No:
Project Title:
Recipient Name:
WQC-2025-BremPW-00030
Francis Street Outfall Stormwater Treatment Construction
City of Bremerton - Public Works and Utilities
Deliverables
Construction Management
Number Description Due Date
4.1 Construction Quality Assurance Plan.
Upload to EAGL and notify ECOLOGY. Upload ECOLOGY acceptance
documentation.
4.2 Pre-Construction Conference Meeting Minutes.
Upload to EAGL and notify ECOLOGY.
4.3 Project Schedule.
Submit prior to construction and when changes occur. Upload to EAGL and
notify ECOLOGY.
4.4 Change Order(s).
Upload to EAGL and notify ECOLOGY. Upload ECOLOGY acceptance
documentation.
Template Version 12/10/2020
Page 14 of 44State of Washington Department of Ecology
Agreement No:
Project Title:
Recipient Name:
WQC-2025-BremPW-00030
Francis Street Outfall Stormwater Treatment Construction
City of Bremerton - Public Works and Utilities
SCOPE OF WORK
Task Number:5 Task Cost: $1,495,143.53
Task Title:Construction
Task Description:
The RECIPIENT must ensure the following items are completed and provide the associated deliverables to ECOLOGY . The
RECIPIENT must approve all materials prior to submitting them to ECOLOGY for acceptance .
A. The RECIPIENT will complete construction of the project in accordance with ECOLOGY -accepted plans and
specifications. The construction project will include installation of a Contech continuous deflective separation (CDS)
pretreatment device and two hydraulically connected StormFilter cartridge vaults with PhosphoSorb media cartridge filters to
mitigate runoff from approximately 29.6 acres of pollution-generating impervious surfaces.
B. Stormwater Construction Completion Form signed by a professional engineer indicating that the project was completed in
accordance with the plans and specifications, and major change orders approved by ECOLOGY’s Project Engineer and
shown on the Record Drawings. The Stormwater Construction Completion Form can be found on the ECOLOGY website .
Task Goal Statement:
Construction of the project in accordance with ECOLOGY-accepted plans and specifications.
Task Expected Outcome:
Constructed project will provide water quality benefits including reductions in total suspended solids (TSS) and total
phosphorus.
Deliverables
Construction
Number Description Due Date
5.1 Signed and dated construction contract.
Upload to EAGL and notify ECOLOGY.
5.2 Stormwater Construction Completion Form.
Upload to EAGL and notify ECOLOGY.
Template Version 12/10/2020
Page 15 of 44State of Washington Department of Ecology
Agreement No:
Project Title:
Recipient Name:
WQC-2025-BremPW-00030
Francis Street Outfall Stormwater Treatment Construction
City of Bremerton - Public Works and Utilities
SCOPE OF WORK
Task Number:6 Task Cost: $2,000.00
Task Title:Project Close Out
Task Description:
The RECIPIENT must ensure the following items are completed and provide the associated deliverables to ECOLOGY . The
RECIPIENT must approve all materials prior to submitting them to ECOLOGY for acceptance .
A. The RECIPIENT will operate and maintain the constructed facility for the design life of the facility . The RECIPIENT will
develop and submit an Operations and Maintenance (O&M) plan for all facilities constructed with ECOLOGY funding to
ECOLOGY for review. The O&M plan must address long-term activities to assure ongoing pollutant removal and flow-control
capability of the project in accordance with the design manual. O&M plan development guidance is located in the Stormwater
Deliverables Guidance document available on the ECOLOGY website . Allow 15 calendar days for ECOLOGY review.
B. The RECIPIENT will submit GIS polygon data that is consistent with the final project for the contributing basin (s) and BMP
footprint(s). Acceptable formats include shapefiles, file geodatabase feature classes, public-facing feature service URLs, or
ECOLOGY-accepted equivalent. Refer to the Stormwater Deliverable Guidance for more information.
C. The RECIPIENT will submit the Recipient Close Out Report (RCOR) in EAGL in accordance with Task 1.
D. The RECIPIENT will submit an Outcomes Summary using the ECOLOGY template .
E. The RECIPIENT will calculate and submit a final equivalent new/re-development area for the completed retrofit project(s)
using the methods outlined in the Stormwater Deliverables Guidance document. Include a table showing the final equivalent
new/re-development area compared to the area provided in the ECOLOGY-accepted Design Report. If unchanged, provide
written documentation.
Task Goal Statement:
The RECIPIENT will complete all close out submittals in a timely manner.
Task Expected Outcome:
* Timely and complete submittal of O&M plan, equivalent area calculation, GIS, Recipient Closeout Report, and Outcomes
Summary.
* Proper maintenance of the constructed facility to maintain water quality benefits.
Template Version 12/10/2020
Page 16 of 44State of Washington Department of Ecology
Agreement No:
Project Title:
Recipient Name:
WQC-2025-BremPW-00030
Francis Street Outfall Stormwater Treatment Construction
City of Bremerton - Public Works and Utilities
Deliverables
Project Close Out
Number Description Due Date
6.1 Facility Operation and Maintenance Plan.
Upload to EAGL and notify ECOLOGY. Upload ECOLOGY acceptance
documentation.
6.2 Project shapefile, file geodatabase feature classes, shared feature services, or
ECOLOGY-accepted equivalent.
Upload to EAGL and notify ECOLOGY. Upload ECOLOGY acceptance
documentation.
6.3 Outcomes Summary. Upload to EAGL and notify ECOLOGY.
6.4 Final, as constructed, equivalent new/redevelopment area determination. If
unchanged, provide written documentation.
Upload to EAGL and notify ECOLOGY.
Template Version 12/10/2020
Page 17 of 44State of Washington Department of Ecology
Agreement No:
Project Title:
Recipient Name:
WQC-2025-BremPW-00030
Francis Street Outfall Stormwater Treatment Construction
City of Bremerton - Public Works and Utilities
BUDGET
Funding Distribution EG250076
NOTE: The above funding distribution number is used to identify this specific agreement and budget on payment
remittances and may be referenced on other communications from ECOLOGY. Your agreement may have multiple
funding distribution numbers to identify each budget.
Title:
State
SFAP-SFY25
100%
Model Toxics Control Capital Account(MTCCA) Stormwater
Type:
Funding Source %:
Description:
FDFund:
Approved Indirect Costs Rate:
Recipient Match %:
InKind Interlocal Allowed:
InKind Other Allowed:
Is this Funding Distribution used to match a federal grant? No
Approved State Indirect Rate: 30%
15%
No
No
Funding Title:
Funding Source:
Funding Expiration Date:
Funding Type:
Funding Effective Date:
SFAP
07/01/2024 06/30/2026
Grant
SFAP Task Total
Grant and Loan Administration 5,000.00$
Cultural and Environmental Review, and Permitting 9,000.00$
Design Plans and Specifications 85,000.00$
Construction Management 40,000.00$
Construction 1,495,143.53$
Project Close Out 2,000.00$
1,636,143.53$Total:
Template Version 12/10/2020
Page 18 of 44State of Washington Department of Ecology
Agreement No:
Project Title:
Recipient Name:
WQC-2025-BremPW-00030
Francis Street Outfall Stormwater Treatment Construction
City of Bremerton - Public Works and Utilities
Funding Distribution Summary
Recipient / Ecology Share
Recipient Share Ecology Share TotalRecipient Match %Funding Distribution Name
$$$%1,390,722.00 1,636,143.53245,421.5315.00SFAP
Total $$245,421.53 1,390,722.00 $1,636,143.53
AGREEMENT SPECIFIC TERMS AND CONDITIONS
N/A
SPECIAL TERMS AND CONDITIONS
WQC-2024—Water Quality Program Special Terms and Conditions (Update June 2023)
SECTION 1: DEFINITIONS
Unless otherwise provided, the following terms will have the respective meanings for all purposes of this agreement:
“Administration Charge” means a charge established in accordance with Chapter 90.50A RCW and Chapter 173-98 WAC,
to be used to pay Ecology’s cost to administer the State Revolving Fund by placing a percentage of the interest earned in an
Administrative Charge Account .
“Administrative Requirements” means the effective edition of ECOLOGY 's Administrative Requirements for Recipients of
Ecology Grants and Loans at the signing of this agreement.
“Annual Debt Service” for any calendar year means for any applicable bonds or loans including the loan, all interest plus all
principal due on such bonds or loans in such year.
“Average Annual Debt Service” means , at the time of calculation, the sum of the Annual Debt Service for the remaining years
of the loan to the last scheduled maturity of the loan divided by the number of those years.
“Accrued Interest” means the interest incurred as loan funds are disbursed.
“Acquisition” means the purchase or receipt of a donation of fee or less than fee interests in real property. These interests
include, but are not limited to, conservation easements, access/trail easements, covenants, water rights, leases, and mineral
rights.
“Build American Buy American (BABA)” means a portion of the Infrastructure Investment and Jobs Act and establishes a
domestic content procurement preference for all Federal financial assistance obligated for infrastructure projects after May 14,
2022.
“Bipartisan Infrastructure Law (BIL)” means funding to improve drinking water, wastewater and stormwater infrastructure.
“Centennial Clean Water Program” means the state program funded from various state sources .
“Contract Documents” means the contract between the RECIPIENT and the construction contractor for construction of the
project.
“Construction Materials” means an article, material, or supply (other than an item of primarily iron or steel; a manufactured
product; cement and cementitious materials; aggregates such as stone, sand, or gravel; aggregate binding agents or additives;
or non-permanent products) that is or consists primarily of, non-ferrous metals, plastic and polymer-based products (including
polyvinylchloride, composite building materials, and polymers used in fiber optic cables), (including optic glass), lumber, and
drywall.
“Cost Effective Analysis” means a comparison of the relative cost -efficiencies of two or more potential ways of solving a water
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Recipient Name:
WQC-2025-BremPW-00030
Francis Street Outfall Stormwater Treatment Construction
City of Bremerton - Public Works and Utilities
quality problem as described in Chapter 173-98-730 WAC.
“Davis Bacon Prevailing Wage Act” means the federal law mandating on -site workers on public works projects be paid
certain wages, benefits, and overtime (also known as “prevailing wage” on all government-funded construction, alteration, and
repair projects.
“Defease” or “Defeasance” means the setting aside in escrow or other special fund or account of sufficient investments and
money dedicated to pay all principal of and interest on all or a portion of an obligation as it comes due.
“Effective Date” means the earliest date on which eligible costs may be incurred .
“Effective Interest Rate” means the total interest rate established by Ecology that includes the Administrative Charge .
“Estimated Loan Amount” means the initial amount of funds loaned to the RECIPIENT .
“Estimated Loan Repayment Schedule” means the schedule of loan repayments over the term of the loan based on the
Estimated Loan Amount and the estimated schedule for completion of the project .
“Equivalency” means the amount of State Revolving Fund (SRF) funding each funding cycle equivalent to the EPA grant to
Ecology.
“Equivalency Project” means State Revolving Fund (SRF) funded project(s) designated by ECOLOGY to receive federal
funding and meet additional federal requirements.
“Expiration Date” means the latest date on which eligible costs may be incurred.
“Final Accrued Interest” means the interest accrued beginning with the first disbursement of funds to the RECIPIENT through
such time as the loan is officially closed out and a final loan repayment schedule is issued .
“Final Loan Amount” means all principal of and accrued interest on the loan from the Project Start Date through the Project
Completion Date.
“Final Loan Repayment Schedule” means the schedule of loan repayments over the term of the loan based on the Final Loan
Amount and the initiation of operation or completion date, whichever comes first.
“Forgivable Principal” means the portion of a loan that is not required to be paid back by the borrower .
“General Obligation Debt” means an obligation of the RECIPIENT secured by annual ad valorem taxes levied by the
RECIPIENT and by the full faith, credit, and resources of the RECIPIENT.
“General Obligation Payable from Special Assessments Debt” means an obligation of the RECIPIENT secured by a valid
general obligation of the Recipient payable from special assessments to be imposed within the constitutional and statutory tax
limitations provided by law without a vote of the electors of the RECIPIENT on all the taxable property within the boundaries
of the RECIPIENT.
“Gross Revenue” means all of the earnings and revenues received by the RECIPIENT from the maintenance and operation of
the Utility and all earnings from the investment of money on deposit in the Loan Fund, except (i) Utility Local Improvement
Districts (ULID) Assessments, (ii) government grants, (iii) RECIPIENT taxes, (iv) principal proceeds of bonds and other
obligations, or (v) earnings or proceeds (A) from any investments in a trust, Defeasance, or escrow fund created to Defease or
refund Utility obligations or (B) in an obligation redemption fund or account other than the Loan Fund until commingled with
other earnings and revenues of the Utility or (C) held in a special account for the purpose of paying a rebate to the United
States Government under the Internal Revenue Code.
“Guidelines” means the ECOLOGY's Funding Guidelines that that correlate to the State Fiscal Year in which the project is
funded.
“Initiation of Operation Date” means the actual date the facility financed with proceeds of the loan begins to operate for its
intended purpose. (For loans only)
“Iron and Steel Products” means products made primarily of iron or steel including but may not be limited to: lined or unlined
pipes and fittings, manhole covers and other municipal castings, hydrants, tanks, flanges, pipe clamps and restraints, valves,
structural steel, reinforced precast concrete, and construction materials.
“Loan” means the Washington State Water Pollution Control Revolving Fund Loan or Centennial Clean Water Fund
(Centennial) Loan made pursuant to this loan agreement.
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Agreement No:
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Recipient Name:
WQC-2025-BremPW-00030
Francis Street Outfall Stormwater Treatment Construction
City of Bremerton - Public Works and Utilities
“Loan Amount” means either an Estimated Loan Amount or a Final Loan Amount , as applicable.
“Loan Fund” means the special fund created by the RECIPIENT for the repayment of the principal of and interest on the loan .
“Loan Security” means the mechanism by which the RECIPIENT pledges to repay the loan .
“Loan Term” means the repayment period of the loan .
“Maintenance and Operation Expense” means all reasonable expenses incurred by the RECIPIENT in causing the Utility to be
operated and maintained in good repair, working order, and condition including payments to other parties, but will not include
any depreciation or RECIPIENT levied taxes or payments to the RECIPIENT in lieu of taxes .
“Manufactured Products” means, items and construction materials composed in whole or in part of non-ferrous metals such as
aluminum plastics and polymer-based products such as polyvinyl chloride pipe; aggregates such as concreate; glass, including
optical fiber; and lumber.
“Produced in the United States” means for iron and steel products, that all manufacturing processes, from the initial melting
state through the application of coatings, occurred in the Untied States.
“Net Revenue” means the Gross Revenue less the Maintenance and Operation Expense.
“Original Engineer’s Estimate” means the engineer’s estimate of construction costs included with bid documents .
“Prevailing Wage” means hourly wage, usual benefits, and overtime paid in the largest city in each county , to the majority of
workers, laborers, and mechanics performing the same work. The rate is established separately for each county.
“Principal and Interest Account” means , for a loan that constitutes Revenue-Secured Debt, the account created in the loan fund
to be first used to repay the principal of and interest on the loan.
“Project” means the project described in this agreement.
“Project Completion Date” means the date specified in the agreement on which the Scope of Work will be fully completed and
is the last day eligible costs can be incurred. This term is only used in loan agreements.
“Project Schedule” means that schedule for the project specified in the agreement.
“Revenue-Secured Debt” means an obligation of the RECIPIENT secured by a pledge of the revenue of a utility and one not a
general obligation of the RECIPIENT.
“Reserve Account” means , for a loan that constitutes a Revenue Secured Debt and if specifically identified as a term and
condition of the funding agreement, the account of that name created in the loan fund to secure the payment of the principal of
and interest on the loan.
“Risk-Based Determination” means an approach to sub-recipient monitoring and oversight based on risk factors associated to
a RECIPIENT or project.
“Scope of Work” means the tasks and activities constituting the project .
“Section 319” means the section of the Clean Water Act that provides funding to address nonpoint sources of water pollution .
“Senior Lien Obligations” means all revenue bonds and other obligations of the RECIPIENT outstanding on the date of
execution of this loan agreement (or subsequently issued on a parity therewith, including refunding obligations) or issued after
the date of execution of this loan agreement having a claim or lien on the Gross Revenue of the Utility prior and superior to the
claim or lien of the loan, subject only to Maintenance and Operation Expense.
“State Water Pollution Control Revolving Fund (Revolving Fund)” means the water pollution control revolving fund established
by Chapter 90.50A.020 RCW.
“Termination Date” means the effective date of ECOLOGY’s termination of the agreement .
“Termination Payment Date” means the date on which the RECIPIENT is required to repay to ECOLOGY any outstanding
balance of the loan and all accrued interest.
“Total Eligible Project Cost” means the sum of all costs associated with a water quality project that have been determined to
be eligible for ECOLOGY grant or loan funding, including any required recipient match.
“Total Project Cost” means the sum of all costs associated with a water quality project , including costs that are not eligible for
ECOLOGY grant or loan funding.
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Agreement No:
Project Title:
Recipient Name:
WQC-2025-BremPW-00030
Francis Street Outfall Stormwater Treatment Construction
City of Bremerton - Public Works and Utilities
“Unique Entity Identity Identifier (UEI)” means a 12-character alphanumeric ID assigned by SAM.gov. to an entity doing
business with or receiving funds from the federal government. This number replaces the DUNS number.
“ULID” means any utility local improvement district of the RECIPIENT created for the acquisition or construction of additions
to and extensions and betterments of the Utility.
“ULID Assessments” means all assessments levied and collected in any ULID . Such assessments are pledged to be paid into
the Loan Fund (less any prepaid assessments permitted by law to be paid into a construction fund or account). ULID
Assessments will include principal installments and any interest or penalties which may be due.
“Utility” means the sewer system, stormwater system, or the combined water and sewer system of the RECIPIENT, the Net
Revenue of which is pledged to pay and secure the loan.
SECTION 2: CONDITIONS APPLY TO ALL RECIPIENTS OF WATER QUALITY COMBINED FINANCIAL
ASSISTANCE FUNDING.
The Water Quality Financial Assistance Funding Guidelines are included in this agreement by reference and are available on
ECOLOGY’s Water Quality Program website.
A. Accounting Standards: The RECIPIENT shall maintain accurate records and accounts for the project (PROJECT Records)
in accordance with Generally Accepted Accounting Principles (GAAP) as issued by the Governmental Accounting Standards
Board (GASB), including standards related to the reporting of infrastructure assets or in accordance with the standards in
Chapter 43.09.200 RCW “Local Government Accounting – Uniform System of Accounting .”
B. Architectural and Engineering Services: The RECIPIENT certifies by signing this agreement that the requirements of
Chapter 39.80 RCW, “Contracts for Architectural and Engineering Services ,” have been, or shall be, met in procuring
qualified architectural/engineering services. The RECIPIENT shall identify and separate eligible and ineligible costs in the final
architectural/engineering services contract and submit a copy of the contract to ECOLOGY.
C. Acquisition: The following provisions shall be in force only if the project described in this agreement is an acquisition project:
a. Evidence of Land Value and Title. The RECIPIENT shall submit documentation of the cost of the property rights and the
type of ownership interest that has been acquired.
b. Legal Description of Real Property Rights Acquired . The legal description of the real property rights purchased with funding
assistance provided through this agreement (and protected by a recorded conveyance of rights to the State of Washington )
shall be incorporated into the agreement before final payment.
c. Conveyance of Rights to the State of Washington. Upon purchase of real property rights (both fee simple and lesser
interests), the RECIPIENT shall execute the document necessary to convey certain rights and responsibilities to ECOLOGY ,
on behalf of the State of Washington . The documents required will depend on the project type, the real property rights being
acquired, and whether or not those rights are being acquired in perpetuity (see options below). The RECIPIENT shall use
language provided by ECOLOGY, to record the executed document in the County where the real property lies, and to
provide a copy of the recorded document to ECOLOGY.
Documentation Options:
1. Deed of Right. The Deed of Right conveys to the people of the state of Washington the right to preserve , protect, and/or
use the property for public purposes consistent with the fund source. RECIPIENTs shall use this document when acquiring real
property rights that include the underlying land. This document may also be applicable for those easements where the
RECIPIENT has acquired a perpetual easement for public purposes . The RECIPIENT must obtain ECOLOGY approval on
the draft language prior to executing the deed of right.
2. Assignment of Rights. The Assignment of Rights document transfers certain rights such as access and enforcement to
ECOLOGY. The RECIPIENT shall use this document when an easement or lease is being acquired for water quality and
habitat conservation. The Assignment of Rights requires the signature of the underlying landowner and must be incorporated by
reference in the easement document.
3. Easements and Leases. The RECIPIENT may incorporate required language from the Deed of Right or Assignment of
Rights directly into the easement or lease document, thereby eliminating the requirement for a separate document. Language
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Agreement No:
Project Title:
Recipient Name:
WQC-2025-BremPW-00030
Francis Street Outfall Stormwater Treatment Construction
City of Bremerton - Public Works and Utilities
will depend on the situation; therefore, the RECIPIENT must obtain ECOLOGY approval on the draft language prior to
executing the easement or lease.
d. Real Property Acquisition and Relocation Assistance.
1. Federal Acquisition Policies. See Section 4 of this agreement for requirements specific to Section 319 and SRF funded
projects.
2. State Acquisition Policies. When state funds are part of this agreement, the RECIPIENT agrees to comply with the terms
and conditions of the Uniform Relocation Assistance and Real Property Acquisition Policy of the State of Washington , Chapter
8.26 RCW, and Chapter 468-100 WAC.
3. Housing and Relocation. In the event that housing and relocation costs, as required by federal law set out in subsection (1)
above and/or state law set out in subsection (2) above, are involved in the execution of this project, the RECIPIENT agrees to
provide any housing and relocation assistance required.
e. Hazardous Substances.
1. Certification. The RECIPIENT shall inspect, investigate, and conduct an environmental audit of the proposed acquisition site
for the presence of hazardous substances, as defined in RCW 70.105D.020(10), and certify:
i. No hazardous substances were found on the site, or
ii. Any hazardous substances found have been treated and/or disposed of in compliance with applicable state and federal laws,
and the site is deemed “clean.”
2. Responsibility. Nothing in this provision alters the RECIPIENT's duties and liabilities regarding hazardous substances as set
forth in RCW 70.105D.
3. Hold Harmless. The RECIPIENT will defend, protect and hold harmless ECOLOGY and any and all of its employees
and/or agents, from and against any and all liability, cost (including but not limited to all costs of defense and attorneys' fees)
and any and all loss of any nature from any and all claims or suits resulting from the presence of, or the release or threatened
release of, hazardous substances on the property the RECIPIENT is acquiring .
f. Restriction On Conversion Of Real Property And/Or Facilities To Other Uses
The RECIPIENT shall not at any time convert any real property (including any interest therein) or facility acquired, developed,
maintained, renovated, and/or restored pursuant to this agreement to uses other than those purposes for which funds were
approved without prior approval of ECOLOGY. For acquisition projects that are term limited, such as one involving a lease or
a term-limited restoration, renovation or development project or easement, this restriction on conversion shall apply only for
the length of the term, unless otherwise provided in written documents or required by applicable state or federal law. In such
case, the restriction applies to such projects for the length of the term specified by the lease, easement, deed, or landowner
agreement.
D. Best Management Practices (BMP) Implementation: If the RECIPIENT installs BMPs that are not approved by
ECOLOGY prior to installation, the RECIPIENT assumes the risk that part or all of the reimbursement for that activity may be
delayed or ineligible. For more details regarding BMP Implementation, please reference the Water Quality Financial
Assistance Funding Guidelines available on ECOLOGY’s Water Quality Program funding website .
E. Electronic Fund Transfers: Payment will be issued through Washington State’s Office of Financial Management’s Statewide
Payee Desk. To receive payment you must register as a statewide vendor by submitting a statewide vendor registration form
and an IRS W-9 form at website, https://ofm.wa.gov/it-systems/statewide-vendorpayee-services. If you have questions about
the vendor registration process or electronic fund transfers, you can contact Statewide Payee Help Desk at (360) 407-8180
or email PayeeRegistration@ofm.wa.gov.
F. Equipment Purchase: Equipment purchases over $5,000 and not included in the scope of work or the Ecology approved
construction plans and specifications, must be pre-approved by ECOLOGY’s project manager before purchase . All
equipment purchases over $5,000 and not included in a contract for work being completed on the funded project, must also
be reported on the Equipment Purchase Report in EAGL.
G. Funding Recognition: The RECIPIENT must inform the public about any ECOLOGY or EPA funding participation in this
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Agreement No:
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Recipient Name:
WQC-2025-BremPW-00030
Francis Street Outfall Stormwater Treatment Construction
City of Bremerton - Public Works and Utilities
project through the use of project signs, acknowledgement in published materials, reports, the news media, websites, or other
public announcements. Projects addressing site-specific locations must utilize appropriately sized and weather-resistant signs.
Contact your Ecology Project Team to determine the appropriate recognition for your project .
H. Growth Management Planning: The RECIPIENT certifies by signing this agreement that it is in compliance with the
requirements of Chapter 36.70A RCW, “Growth Management Planning by Selected Counties and Cities.” If the status of
compliance changes, either through RECIPIENT or legislative action, the RECIPIENT shall notify ECOLOGY in writing of
this change within 30 days.
I. Interlocal: The RECIPIENT certifies by signing this agreement that all negotiated interlocal agreements necessary for the
project are, or shall be, consistent with the terms of this agreement and Chapter 39.34 RCW, “Interlocal Cooperation Act.”
The RECIPIENT shall submit a copy of each interlocal agreement necessary for the project to ECOLOGY upon request .
J. Lobbying and Litigation: Costs incurred for the purposes of lobbying or litigation are not eligible for funding under this
agreement.
K. Post Project Assessment Survey: The RECIPIENT agrees to participate in a brief survey regarding the key project results
or water quality project outcomes and the status of long-term environmental results or goals from the project approximately
three years after project completion. A representative from ECOLOGY’s Water Quality Program may contact the
RECIPIENT to request this data. ECOLOGY may also conduct site interviews and inspections , and may otherwise evaluate
the project, as part of this assessment.
L. Project Status Evaluation: ECOLOGY may evaluate the status at any time. ECOLOGY’s Project Manager and Financial
Manager will meet with the RECIPIENT to review spending trends , completion of outcome measures, and overall project
administration and performance. If the RECIPIENT fails to make satisfactory progress toward achieving project outcomes ,
ECOLOGY may change the scope of work, reduce grant funds, or increase oversight measures.
M. Technical Assistance: Technical assistance for agriculture activities provided under the terms of this agreement shall be
consistent with the current U.S. Natural Resource Conservation Service (“NRCS”) Field Office Technical Guide for
Washington State and specific requirements outlined in the Water Quality Funding Guidelines . Technical assistance, proposed
practices, or project designs that do not meet these standards may be eligible if approved in writing by ECOLOGY.
SECTION 3: CONDITIONS APPLY TO SECTION 319 AND CENTENNIAL CLEAN WATER FUNDED PROJECTS
BEING USED TO MATCH SECTION 319 FUNDS.
The RECIPIENT must submit the following documents to ECOLOGY before this agreement is signed by ECOLOGY :
1. Federal Funding Accountability and Transparency Act (FFATA) Form is available on the Water Quality Program website
and must be completed and submitted to Ecology. (This form is used for Section 319 (federal) funds only)
2. “Section 319 Initial Data Reporting” form must be completed in EAGL.
A. Data Reporting: The RECIPIENT must complete the “Section 319 Initial Data Reporting” form in EAGL before this
agreement can be signed by Ecology. This form is used to gather general information about the project for EPA .
B. Funding Recognition and Outreach: In addition to Section 2.F. of these Special Terms and Conditions, the RECIPIENT
shall provide signage that informs the public that the project is funded by EPA . The signage shall contain the EPA logo and
follow usage requirements available at http://www2.epa.gov/stylebook/using-epa-seal-and-logo. To obtain the appropriate
EPA logo or seal graphic file, the RECIPIENT may send a request to their Ecology Financial Manager.
To increase public awareness of projects serving communities where English is not the predominant language , RECIPIENTS
are encouraged to provide their outreach strategies communication in non-English languages. Translation costs for this purpose
are allowable, provided the costs are reasonable. (Applies to both the Section 319 funded projects and the Centennial match
projects)
The RECIPIENT shall use the following paragraph in all reports, documents, and signage developed under this agreement:
(Applies to Section 319 funded projects only)
“This project has been funded wholly or in part by the United States Environmental Protection Agency under an assistance
agreement to the Washington State Department of Ecology . The contents of this document do not necessarily reflect the views
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Project Title:
Recipient Name:
WQC-2025-BremPW-00030
Francis Street Outfall Stormwater Treatment Construction
City of Bremerton - Public Works and Utilities
and policies of the Environmental Protection Agency , nor does the mention of trade names or commercial products constitute
endorsement or recommendation for use.”
C. Load Reduction Reporting: The RECIPIENT shall complete the “Section 319 Annual Load Reduction Reporting” form in
EAGL by January 15 of each year and at project close-out. ECOLOGY may hold reimbursements until the RECIPIENT has
completed the form. This form is used to gather information on best management practices (BMPs) installed and associated
pollutant load reductions that were funded as a part of this project.
D. Time Extension: The RECIPIENT may request a one-time extension for up to 12 months. However, the time extension
cannot exceed the time limitation established in EPA’s assistance agreement . In the event a time extension is requested and
approved by ECOLOGY, the RECIPIENT must complete all eligible work performed under this agreement by the expiration
date. (For Section 319 funded projects only)
SECTION 4: CONDITIONS APPLY TO ALL FEDERAL FUNDING AGREEMENTS, INCLUDING SECTION 319,
State Revolving Fund (SRF) Equivalency Projects, and SEWER OVERFLOW AND STORMWATER REUSE
MUNICIPAL GRANT (OSG)
A. Acquisitions: RECIPIENTs shall comply with the terms and conditions of the Uniform Relocation Assistance and Real
Property Acquisition Policies Act of 1970, 84 Stat. 1894 (1970)--Public Law 91-646, as amended by the Surface
Transportation and Uniform Relocation Assistance Act , PL 100-17-1987, and applicable regulations and procedures of the
federal agency implementing that Act.
B. Audit Requirements: In accordance with 2 CFR 200.501(a), the RECIPIENT agrees to obtain a single audit from an
independent auditor, if their organization expends $750,000 or more in total Federal funds in their fiscal year. The
RECIPIENT must submit the form SF-SAC and a Single Audit Report Package within 9 months of the end of the fiscal year
or 30 days after receiving the report from an independent auditor. The SF-SAC and a Single Audit Report Package MUST be
submitted using the Federal Audit Clearinghouse’s Internet Data Entry System available at : https://facweb.census.gov/.
C. Archaeological Resources and Historic Properties (Section 106): This requires completion of the Ecology Cultural
Resources Review Form, coordination with Ecology Cultural Resources staff , and receipt of the Ecology Final Determination
prior to any property acquisition and above and below ground disturbing activities.
D. Architectural and Engineering Services Procurement: The RECIPIENT must procure architectural and engineering services
in accordance with the federal requirements in Chapter 11 of Title 40, U.S.C. (see
https://uscode.house.gov/view.xhtml?path=/prelim@title40/subtitle1/chapter 11&edition=prelim).
E Build America, Buy America (BABA – Pub. L. No. 117-58, 70901-52) (Federally funded SRF Equivalency projects only):
The RECIPIENT identified by ECOLOGY as receiving federal equivalency funding agrees to comply with all federal
requirements applicable to the assistance received (including those imposed by the Infrastructure Investment and Jobs Act
(“IIJA”/BIL), Public Law No. 117-58) which the RECIPIENT understands includes, but is not limited to, the following
requirements: that all the iron and steel, manufactured products, and construction materials used in the Project are to be
produced in the United States (“Build America, Buy America Requirements”) unless (i) the RECIPIENT has requested and
obtained a waiver from the cognizant Agency pertaining to the Project or the Project is otherwise covered by a general
applicability waiver; or (ii) all of the contributing Agencies have otherwise advised the RECIPIENT in writing that the Build
America, Buy America Requirements are not applicable to the project .
RECPIENT shall comply with all record keeping and reporting requirements under all applicable legal authorities , including any
reports required by the funding authority (such as EPA and/or a state), such as performance indicators of program deliverables,
information on costs and project progress. The RECIPIENT identified by ECOLOGY as receiving federal equivalency
funding, understands that (i) each contract and subcontract related to the project is subject to audit by appropriate federal and
state entities and (ii) failure to comply with the applicable legal requirements and this Agreement may result in a default
hereunder that results in a repayment of the assistance agreement in advance of termination and/or repayment of assistance,
and/or other remedial actions.
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Agreement No:
Project Title:
Recipient Name:
WQC-2025-BremPW-00030
Francis Street Outfall Stormwater Treatment Construction
City of Bremerton - Public Works and Utilities
EPA has granted an adjustment period waiver of the requirements of Section 70914(a) of the BIL, pursuant to Section
70914(b)(1) (public interest waiver), for eligible projects financed by SRF projects that have initiated project design planning
prior to May 14, 2022, the statutory effective date of the BABA requirements . This action permits the use of non-domestic
manufactured products and construction materials in such projects funded by a Clean Water or Drinking Water SRF that may
otherwise be prohibited under the BABA requirements of Section 70914. This action permits the use of non-domestic
manufactured products and construction materials in such projects funded by a Clean Water or Drinking Water SRF that may
otherwise be prohibited under the BABA requirements of Section 70914. Sections 70917(a) and (b) of BIL provide a savings
provision for existing statutory requirements that meet or exceed BABA requirements . The statutory American Iron and Steel
(AIS) requirements of Clean Water Act (CWA) Section 608 and Safe Drinking Water Act (SDWA) Section 1452(a)(4) has
previously applied to SRF projects and will continue to do so as part of BABA requirements .
Where manufactured products used in the project are required to be produced in the United States, manufactured product
shall mean manufactured in the United States, and the cost of the components of the manufactured product that are mined,
produced, or manufactured in the United States is greater than 55 percent of the total cost of all components of the
manufactured product, unless another standard for determining the minimum amount of domestic content of the manufactured
product has been established under applicable law or regulation. The manufactured products included cover the majority of
potential water infrastructure products, including complex products made up of a variety of material types and components.
For water infrastructure projects, commonly manufactured products would include, but not be limited to, pumps, motors,
blowers, aerators, generators, instrumentation and control systems, gauges, meters, measurement equipment, treatment
equipment, dewatering equipment, actuators, and many other mechanical and electrical items.
F. Disadvantaged Business Enterprise (DBE): General Compliance, 40 CFR, Part 33. The RECIPIENT agrees to comply
with the requirements of the Environmental Protection Agency’s Program for Utilization of Small , Minority, and Women’s
Business Enterprises (MBE/WBE) 40CFR, Part 33 in procurement under this agreement.
Six Good Faith Efforts, 40 CFR, Part 33, Subpart C. The RECIPIENT agrees to make the following good faith efforts
whenever procuring construction, equipment, services, and supplies under this agreement. Records documenting compliance
with the following six good faith efforts shall be retained:
1) Ensure Disadvantaged Business Enterprises are made aware of contracting opportunities to the fullest extent practicable
through outreach and recruitment activities. For Indian Tribal, State and Local and Government RECIPIENTs , this shall
include placing Disadvantaged Business Enterprises on solicitation lists and soliciting them whenever they are potential sources.
2) Make information on forthcoming opportunities available to Disadvantaged Business Enterprises and arrange time frames for
contracts and establish delivery schedules, where the requirements permit, in a way that encourages and facilitates participation
by Disadvantaged Business Enterprises in the competitive process. This includes, whenever possible, posting solicitations for
bids or proposals for a minimum of thirty (30) calendar days before the bid or proposal closing date.
3) Consider, in the contracting process, whether firms competing for large contracts could subcontract with Disadvantaged
Business Enterprises. For Indian Tribal, State, and Local Government RECIPIENTs, this shall include dividing total
requirements when economically feasible into smaller tasks or quantities to permit maximum participation by Disadvantaged
Business Enterprises in the competitive process.
4) Encourage contracting with a consortium of Disadvantaged Business Enterprises when a contract is too large for one of
these firms to handle individually.
5) Use services and assistance of the Small Business Administration and the Minority Business Development Agency of the
Department of Commerce.
6) If the prime contractor awards subcontracts, require the prime contractor to take the five good faith efforts steps in
paragraphs 1 through 5 above.
The RECIPIENT agrees to submit ECOLOGY’s Contractor Participation Report Form D with each payment request .
Contract Administration Provisions, 40 CFR, Section 33.302. The RECIPIENT agrees to comply with the contract
administration provisions of 40 CFR, Section 33.302.
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Agreement No:
Project Title:
Recipient Name:
WQC-2025-BremPW-00030
Francis Street Outfall Stormwater Treatment Construction
City of Bremerton - Public Works and Utilities
Non-discrimination Provision. The RECIPIENT shall not discriminate on the basis of race , color, national origin, or sex in the
performance of this agreement. The RECIPIENT shall carry out applicable requirements of 40 CFR Part 33 in the award and
administration of contracts awarded under EPA financial assistance agreements . Failure by the RECIPIENT to carry out these
requirements is a material breach of this agreement which may result in the termination of this contract or other legally available
remedies.
This does not preclude the RECIPIENT from enacting broader nondiscrimination protections .
The RECIPIENT shall comply with all federal and state nondiscrimination laws, including but not limited to, Title VI and VII of
the Civil Rights Act of 1964, Section 504 of the Rehabilitation Act of 1973, Title IX of the Education Amendments of 1972,
the Age Discrimination Act of 1975, and Chapter 49.60 RCW, Washington’s Law Against Discrimination, and 42 U.S.C.
12101 et seq, the Americans with Disabilities Act (ADA).
In the event of the RECIPIENT’s noncompliance or refusal to comply with any applicable nondiscrimination law , regulation, or
policy, this agreement may be rescinded, canceled, or terminated in whole or in part and the RECIPIENT may be declared
ineligible for further funding from ECOLOGY. The RECIPIENT shall, however, be given a reasonable time in which to cure
this noncompliance.
The RECIPIENT shall include the following terms and conditions in contracts with all contractors , subcontractors, engineers,
vendors, and any other entity for work or services pertaining to this agreement.
“The Contractor will not discriminate on the basis of race, color, national origin, or sex in the performance of this Contract. The
Contractor will carry out applicable requirements of 40 CFR Part 33 in the award and administration of contracts awarded
under Environmental Protection Agency financial agreements . Failure by the Contractor to carry out these requirements is a
material breach of this Contract which may result in termination of this Contract or other legally available remedies.”
Bidder List, 40 CFR, Section 33.501(b) and (c). The RECIPIENT agrees to create and maintain a bidders list . The bidders
list shall include the following information for all firms that bid or quote on prime contracts, or bid or quote subcontracts,
including both MBE/WBEs and non-MBE/WBEs.
1. Entity's name with point of contact
2. Entity's mailing address, telephone number, and e-mail address
3. The procurement on which the entity bid or quoted, and when
4. Entity's status as an MBE/WBE or non-MBE/WBE
G. Electronic and information Technology (EIT) Accessibility: RECIPIENTs shall ensure that loan funds provided under this
agreement for costs in the development or purchase of EIT systems or products provide individuals with disabilities reasonable
accommodations and an equal and effective opportunity to benefit from or participate in a program , including those offered
through electronic and information technology as per Section 504 of the Rehabilitation Act, codified in 40 CFR Part 7.
Systems or products funded under this agreement must be designed to meet the diverse needs of users without barriers or
diminished function or quality. Systems shall include usability features or functions that accommodate the needs of persons with
disabilities, including those who use assistive technology.
H. Federal Funding Accountability and Transparency Act (FFATA) Form, available on the Water Quality Program website.
I. Hotel-Motel Fire Safety Act: The RECIPIENT shall ensure that all space for conferences, meetings, conventions, or
training seminars funded in whole or in part with federal funds complies with the protection and control guidelines of the Hotel
and Motel Fire Safety Act (15 USC 2225a, PL 101-391, as amended). Recipients may search the Hotel-Motel National
Master List at http://www.usfa.dhs.gov/applications/hotel/ to see if a property is in compliance, or to find other information
about the Act. Pursuant to 15 USC 2225a.
J. Prevailing Wage (Davis-Bacon Act): The RECIPIENT agrees, by signing this agreement, to comply with the Davis-Bacon
Act prevailing wage requirements. This applies to the construction, alteration, and repair of treatment works carried out, in
whole or in part, with assistance made available by the State Revolving Fund as authorized by Section 513, title VI of the
Federal Water Pollution Control Act (33 U.S.C. 1372). Laborers and mechanics employed by contractors and
subcontractors shall be paid wages not less often than once a week and at rates not less than those prevailing on projects of a
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Agreement No:
Project Title:
Recipient Name:
WQC-2025-BremPW-00030
Francis Street Outfall Stormwater Treatment Construction
City of Bremerton - Public Works and Utilities
character similar in the locality as determined by the Secretary of Labor.
The RECIPIENT shall obtain the wage determination for the area in which the project is located prior to issuing requests for
bids, proposals, quotes, or other methods for soliciting contracts (solicitation). These wage determinations shall be
incorporated into solicitations and any subsequent contracts. The RECIPIENT shall ensure that the required EPA contract
language regarding Davis-Bacon Wages is in all contracts and subcontracts more than $2,000. The RECIPIENT shall
maintain records sufficient to document compliance with the Davis -Bacon Act and make such records available for review
upon request. Wage determinations and instructions for their use can be found at https ://sam.gov/.
The RECIPIENT also agrees, by signing this agreement, to comply with State Prevailing Wages on Public Works, Chapter
39.12 RCW, as applicable. Compliance may include the determination whether the project involves “public work” and
inclusion of the applicable prevailing wage rates in the bid specifications and contracts. The RECIPIENT agrees to maintain
records sufficient to evidence compliance with Chapter 39.12 RCW and make such records available for review upon request .
Where conflicts arise between the State prevailing wage rates and Davis-Bacon Act prevailing wage requirements the more
stringent requirement shall govern. Washington State prevailing wage rates can be found at
https://www.lni.wa.gov/licensing-permits/public-works-projects/prevailing-wage-rates/
K. Trafficking in Persons: The RECIPIENT and RECIPIENT employees that are private entities shall not engage in forms of
trafficking in persons. This includes, but is not limited to, the procurement of a commercial sex act or forced labor. The
RECIPIENT shall notify ECOLOGY immediately of any information received from any source alleging a violation under this
provision.
L. Unique Entity Identity Identifier (UEI): The RECIPIENT agrees to register with and make their registration public in the
System for Award Management (SAM.gov). The RECIPIENT will be assigned a UEI and agree to include their UEI Number
under their organization’s information in EAGL . The UEI number must be entered into EAGL before a funding agreement is
signed.
SECTION 5: CONDITIONS APPLY TO STATE REVOLVING FUND (SRF) LOAN FUNDED PROJECTS ONLY.
The RECIPIENT must submit the following documents/forms to ECOLOGY before this agreement is signed by ECOLOGY :
1. Financial Capability Assessment Documentation (upon request)
2. Opinion of RECIPIENT’s Legal Council – Form available on the Ecology website must be completed and uploaded to the
General Uploads form in EAGL.
3. Authorizing Ordinance or Resolution – Must be uploaded to the General Uploads form in EAGL.
4. Federal Funding Accountability and Transparency Act (FFATA) Form (Required for all federally funded SRF Equivalency
projects – Form available on the Ecology website must be completed and uploaded to the General Uploads form in EAGL.
5. CWSRF Federal Reporting Information form – Must be completed in EAGL.
6. Fiscal Sustainability Plan (Asset Management) Certification Form (Only required if the project includes construction of a
wastewater or stormwater facility construction) – Must be completed in EAGL.
7. Cost and Effectiveness Analysis Certification Form (Required for all projects receiving SRF Loan funding) – Must be
completed in EAGL.
8. State Environmental Review Process (SERP) Documentation (Required for treatment works projects only) – Must be
uploaded to the Environmental and Cultural Review form in EAGL.
A. Alteration and Eligibility of Project: During the term of this agreement, the RECIPIENT (1) shall not materially alter the
design or structural character of the project without the prior written approval of ECOLOGY and (2) shall take no action
which would adversely affect the eligibility of the project as defined by applicable funding program rules and state statutes , or
which would cause a violation of any covenant, condition, or provision herein.
B. American Iron and Steel (Buy American – P.L 113-76, Consolidated Appropriations Act 2014, Section 436): This loan
provision applies to projects for the construction, alteration, maintenance, or repair of a “treatment works” as defined in the
Federal Water Pollution Control Act (33 USC 1381 et seq.) The RECIPIENT shall ensure that all iron and steel products
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Agreement No:
Project Title:
Recipient Name:
WQC-2025-BremPW-00030
Francis Street Outfall Stormwater Treatment Construction
City of Bremerton - Public Works and Utilities
used in the project are produced in the United States. Iron and Steel products means the following products made primarily of
iron or steel: lined or unlined pipes and fittings, manhole covers and other municipal castings, hydrants, tanks, flanges, pipe
clamps and restraints, valves, structural steel, reinforced precast concrete, and construction materials. The RECIPIENT may
request waiver from this requirement from the Administrator of the Environmental Protection Agency . The RECIPIENT must
coordinate all waiver requests through ECOLOGY. This provision does not apply if the engineering plans and specifications
for the project were approved by ECOLOGY prior to January 17, 2014. ECOLOGY reserves the right to request
documentation of RECIPIENT’S compliance with this provision.
C. Authority of RECIPIENT: This agreement is authorized by the Constitution and laws of the state of Washington , including
the RECIPIENT’s authority, and by the RECIPIENT pursuant to the authorizing ordinance or resolution . The RECIPIENT
shall submit a copy of the authorizing ordinance or resolution to the ECOLOGY Financial Manager before this agreement shall
be signed by ECOLOGY.
D. Equivalency Projects: ECOLOGY designated equivalency project and alternative designated equivalency project
RECIPIENTs agree to accept federal funds and the federal requirements that accompany the funds . This includes all the
requirements in Section 4 and this Section.
E. Fiscal Sustainability Plan Certification: The RECIPIENT shall submit a completed Fiscal Sustainability Plan Certification
before this agreement is signed by ECOLOGY. The Fiscal Sustainability Plan Certification is available from the ECOLOGY
Financial Manager or on the Water Quality Program website .
F. Funding Recognition and Outreach: The RECIPIENT agrees to comply with the EPA SRF Signage Guidance to enhance
public awareness of EPA assistance agreements nationwide . Signage guidance can be found at:
https://ecology.wa.gov/About-us/How-we-operate/Grants-loans/Find-a-grant-or-loan/Water-Quality-grants-and-loans/Facility
-project-resources.
G. Insurance: The RECIPIENT shall at all times carry fire and extended insurance coverage , public liability, and property
damage, and such other forms of insurance with responsible insurers and policies payable to the RECIPIENT on such of the
buildings, equipment, works, plants, facilities, and properties of the Utility as are ordinarily carried by municipal or
privately-owned utilities engaged in the operation of like systems, and against such claims for damages as are ordinarily carried
by municipal or privately-owned utilities engaged in the operation of like systems, or it shall self-insure or participate in an
insurance pool or pools with reserves adequate, in the reasonable judgment of the RECIPIENT, to protect it against loss.
H. Litigation Authority: No litigation is now pending, or to the RECIPIENT’s knowledge, threatened, seeking to restrain, or
enjoin:
(i) the execution of this agreement; or
(ii) the fixing or collection of the revenues, rates, and charges or the formation of the ULID and the levy and collection of
ULID Assessments therein pledged to pay the principal of and interest on the loan (for revenue secured lien obligations); or
(iii) the levy and collection of the taxes pledged to pay the principal of and interest on the loan (for general obligation-secured
loans and general obligation payable from special-assessment-secured loans); or
(iv) in any manner questioning the proceedings and authority under which the agreement, the loan, or the project are
authorized. Neither the corporate existence, or boundaries of the RECIPIENT nor the title of its present officers to their
respective offices is being contested . No authority or proceeding for the execution of this agreement has been repealed,
revoked, or rescinded.
I. Loan Interest Rate and Terms: This loan agreement shall remain in effect until the date of final repayment of the loan , unless
terminated earlier according to the provisions herein.
When the Project Completion Date has occurred, ECOLOGY and the RECIPIENT shall execute an amendment to this loan
agreement which details the final loan amount (Final Loan Amount), and ECOLOGY shall prepare a final loan repayment
schedule. The Final Loan Amount shall be the combined total of actual disbursements made on the loan and all accrued
interest to the computation date.
The Estimated Loan Amount and the Final Loan Amount (in either case, as applicable, a “Loan Amount”) shall bear interest
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Agreement No:
Project Title:
Recipient Name:
WQC-2025-BremPW-00030
Francis Street Outfall Stormwater Treatment Construction
City of Bremerton - Public Works and Utilities
based on the interest rate identified in this agreement as the “Effective Interest Rate ,” per annum, calculated on the basis of a
365-day year. Interest on the Estimated Loan Amount shall accrue from and be compounded monthly based on the date that
each payment is mailed to the RECIPIENT. The Final Loan Amount shall be repaid in equal installments , semiannually, over
the term of this loan “Loan Term” as outlined in this agreement .
J. Loan Repayment:
Sources of Loan Repayment
1. Nature of RECIPIENT's Obligation. The obligation of the RECIPIENT to repay the loan from the sources identified below
and to perform and observe all other agreements and obligations on its part, contained herein, shall be absolute and
unconditional, and shall not be subject to diminution by setoff , counterclaim, or abatement of any kind. To secure the
repayment of the loan from ECOLOGY, the RECIPIENT agrees to comply with all the covenants , agreements, and
attachments contained herein.
2. For General Obligation. This loan is a General Obligation Debt of the RECIPIENT.
3. For General Obligation Payable from Special Assessments . This loan is a General Obligation Debt of the RECIPIENT
payable from special assessments to be imposed within the constitutional and statutory tax limitations provided by law without
a vote of the electors of the RECIPIENT on all the taxable property within the boundaries of the RECIPIENT .
4. For Revenue-Secured: Lien Position. This loan is a Revenue-Secured Debt of the RECIPIENT’s Utility. This loan shall
constitute a lien and charge upon the Net Revenue junior and subordinate to the lien and charge upon such Net Revenue of any
Senior Lien Obligations.
In addition, if this loan is also secured by Utility Local Improvement Districts (ULID) Assessments, this loan shall constitute a
lien upon ULID Assessments in the ULID prior and superior to any other charges whatsoever .
5. Other Sources of Repayment. The RECIPIENT may repay any portion of the loan from any funds legally available to it .
6. Defeasance of the Loan. So long as ECOLOGY shall hold this loan, the RECIPIENT shall not be entitled to, and shall not
affect, an economic Defeasance of the loan. The RECIPIENT shall not advance refund the loan.
If the RECIPIENT defeases or advance refunds the loan , it shall be required to use the proceeds thereof immediately upon
their receipt, together with other available RECIPIENT funds, to repay both of the following:
(i) The Loan Amount with interest
(ii) Any other obligations of the RECIPIENT to ECOLOGY under this agreement , unless in its sole discretion ECOLOGY
finds that repayment from those additional sources would not be in the public interest.
Failure to repay the Loan Amount plus interest within the time specified in ECOLOGY’s notice to make such repayment shall
incur Late Charges and shall be treated as a Loan Default.
7. Refinancing or Early Repayment of the Project. So long as ECOLOGY shall hold this loan, the RECIPIENT shall give
ECOLOGY thirty days written notice if the RECIPIENT intends to refinance or make early repayment of the loan .
Method and Conditions on Repayments
1. Semiannual Payments. Notwithstanding any other provision of this agreement, the first semiannual payment of principal and
interest on this loan shall be due and payable no later than one year after the project completion date or initiation of operation
date, whichever comes first.
Thereafter, equal payments shall be due every six months.
If the due date for any semiannual payment falls on a Saturday, Sunday, or designated holiday for Washington State agencies ,
the payment shall be due on the next business day for Washington State agencies .
Payments shall be mailed to:
Department of Ecology
Cashiering Unit
P.O. Box 47611
Olympia WA 98504-7611
In lieu of mailing payments, electronic fund transfers can be arranged by working with ECOLOGY’s Financial Manager .
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Agreement No:
Project Title:
Recipient Name:
WQC-2025-BremPW-00030
Francis Street Outfall Stormwater Treatment Construction
City of Bremerton - Public Works and Utilities
No change to the amount of the semiannual principal and interest payments shall be made without a mutually signed amendment
to this agreement. The RECIPIENT shall continue to make semiannual payments based on this agreement until the amendment
is effective, at which time the RECIPIENT’s payments shall be made pursuant to the amended agreement .
2. Late Charges. If any amount of the Final Loan Amount or any other amount owed to ECOLOGY pursuant to this
agreement remains unpaid after it becomes due and payable, ECOLOGY may assess a late charge. The late charge shall be
one percent per month on the past due amount starting on the date the debt becomes past due and until it is paid in full.
3. Repayment Limitations. Repayment of the loan is subject to the following additional limitations, among others: those on
defeasance, refinancing and advance refunding, termination, and default and recovery of payments.
4. Prepayment of Loan. So long as ECOLOGY shall hold this loan, the RECIPIENT may prepay the entire unpaid principal
balance of and accrued interest on the loan or any portion of the remaining unpaid principal balance of the Loan Amount . Any
prepayments on the loan shall be applied first to any accrued interest due and then to the outstanding principal balance of the
Loan Amount. If the RECIPIENT elects to prepay the entire remaining unpaid balance and accrued interest , the RECIPIENT
shall first contact ECOLOGY’s Revenue/Receivable Manager of the Fiscal Office .
K. Loan Security
Due Regard: For loans secured with a Revenue Obligation: The RECIPIENT shall exercise due regard for Maintenance and
Operation Expense and the debt service requirements of the Senior Lien Obligations and any other outstanding obligations
pledging the Gross Revenue of the Utility, and it has not obligated itself to set aside and pay into the loan Fund a greater
amount of the Gross Revenue of the Utility than, in its judgment, shall be available over and above such Maintenance and
Operation Expense and those debt service requirements.
Where collecting adequate gross utility revenue requires connecting additional users, the RECIPIENT shall require the sewer
system connections necessary to meet debt obligations and expected operation and maintenance expenses.
Levy and Collection of Taxes (if used to secure the repayment of the loan): For so long as the loan is outstanding, the
RECIPIENT irrevocably pledges to include in its budget and levy taxes annually within the constitutional and statutory tax
limitations provided by law without a vote of its electors on all of the taxable property within the boundaries of the
RECIPIENT in an amount sufficient, together with other money legally available and to be used therefore, to pay when due the
principal of and interest on the loan, and the full faith, credit and resources of the RECIPIENT are pledged irrevocably for the
annual levy and collection of those taxes and the prompt payment of that principal and interest.
Not an Excess Indebtedness: For loans secured with a general obligation pledge or a general obligation pledge on special
assessments: The RECIPIENT agrees that this agreement and the loan to be made do not create an indebtedness of the
RECIPIENT in excess of any constitutional or statutory limitations .
Pledge of Net Revenue and ULID Assessments in the ULID (if used to secure the repayment of this loan): For so long as the
loan is outstanding, the RECIPIENT irrevocably pledges the Net Revenue of the Utility , including applicable ULID
Assessments in the ULID, to pay when due the principal of and interest on the loan.
Utility Local Improvement District (ULID) Assessment Collection (if used to secure the repayment of the loan): All ULID
Assessments in the ULID shall be paid into the Loan Fund and used to pay the principal of and interest on the loan.
L. Maintenance and Operation of a Funded Utility: The RECIPIENT shall, at all times, maintain and keep the funded Utility in
good repair, working order, and condition.
M. Opinion of RECIPIENT’s Legal Counsel: The RECIPIENT must submit an “Opinion of Legal Counsel to the
RECIPIENT” to ECOLOGY before this agreement will be signed. ECOLOGY will provide the form.
N. Prevailing Wage (Davis-Bacon Act): The RECIPIENT agrees, by signing this agreement, to comply with the Davis-Bacon
Act prevailing wage requirements. This applies to the construction, alteration, and repair of treatment works carried out, in
whole or in part, with assistance made available by the State Revolving Fund as authorized by Section 513, title VI of the
Federal Water Pollution Control Act (33 U.S.C. 1372). Laborers and mechanics employed by contractors and
subcontractors shall be paid wages not less often than once a week and at rates not less than those prevailing on projects of a
character similar in the locality as determined by the Secretary of Labor.
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Agreement No:
Project Title:
Recipient Name:
WQC-2025-BremPW-00030
Francis Street Outfall Stormwater Treatment Construction
City of Bremerton - Public Works and Utilities
The RECIPIENT shall obtain the wage determination for the area in which the project is located prior to issuing requests for
bids, proposals, quotes, or other methods for soliciting contracts (solicitation). These wage determinations shall be
incorporated into solicitations and any subsequent contracts. The RECIPIENT shall ensure that the required EPA contract
language regarding Davis-Bacon Wages is in all contracts and subcontracts more than $2,000. The RECIPIENT shall
maintain records sufficient to document compliance with the Davis -Bacon Act and make such records available for review
upon request.
The RECIPIENT also agrees, by signing this agreement, to comply with State Prevailing Wages on Public Works, Chapter
39.12 RCW, as applicable. Compliance may include the determination whether the project involves “public work” and
inclusion of the applicable prevailing wage rates in the bid specifications and contracts. The RECIPIENT agrees to maintain
records sufficient to evidence compliance with Chapter 39.12 RCW and make such records available for review upon request .
O. Progress Reports: RECIPIENTS funded with State Revolving Fund Loan or Forgivable Principal shall include the
following verification statement in the “General Comments” text box of each progress report.
“We verified that we are in compliance with all the requirements as outlined in our funding agreement (s) with the Department of
Ecology. This includes but is not limited to:
- The Davis-Bacon Act, 29 CFR , prevailing wage requirements, certified weekly payroll, etc.
- The Disadvantaged Business Enterprise (DBE), 40 CFR, Part 33
- The American Iron and Steel Act (Buy American)
- The Build America Buy America Act (BABA) (equivalency projects only)”
P. Representations and Warranties: The RECIPIENT represents and warrants to ECOLOGY as follows:
Application: Material Information. All information and materials submitted by the RECIPIENT to ECOLOGY in connection
with its loan application were, when made, and are, as of the date the RECIPIENT signs this agreement, true and correct.
There is no material adverse information relating to the RECIPIENT, the project, the loan, or this agreement known to the
RECIPIENT, which has not been disclosed in writing to ECOLOGY.
Existence; Authority. It is a duly formed and legally existing municipal corporation or political subdivision of the state of
Washington or a federally recognized Indian Tribe . It has full corporate power and authority to execute, deliver, and perform
all of its obligations under this agreement and to undertake the project identified herein.
Certification. Each payment request shall constitute a certification by the RECIPIENT to the effect that all representations and
warranties made in this loan agreement remain true as of the date of the request and that no adverse developments, affecting
the financial condition of the RECIPIENT or its ability to complete the project or to repay the principal of or interest on the
loan, have occurred since the date of this loan agreement. Any changes in the RECIPIENT’s financial condition shall be
disclosed in writing to ECOLOGY by the RECIPIENT in its request for payment .
Q. Sale or Disposition of Funded Utility: The RECIPIENT shall not sell, transfer, or otherwise dispose of any of the works,
plant, properties, facilities, or other part of the funded Utility or any real or personal property comprising a part of the funded
Utility unless:
1. The facilities or property transferred are not material to the operation of the funded Utility, or have become unserviceable,
inadequate, obsolete, or unfit to be used in the operation of the funded Utility or are no longer necessary, material, or useful to
the operation of the funded Utility; or
2. The aggregate depreciated cost value of the facilities or property being transferred in any fiscal year comprises no more
than three percent of the total assets of the funded Utility; or
3. The RECIPIENT receives from the transferee an amount equal to an amount which will be in the same proportion to the net
amount of Senior Lien Obligations and this LOAN then outstanding (defined as the total amount outstanding less the amount of
cash and investments in the bond and loan funds securing such debt) as the Gross Revenue of the funded Utility from the
portion of the funded Utility sold or disposed of for the preceding year bears to the total Gross Revenue for that period.
4. Expressed written agreement by the ECOLOGY.
The proceeds of any transfer under this paragraph must be used (1) to redeem promptly, or irrevocably set aside for the
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Recipient Name:
WQC-2025-BremPW-00030
Francis Street Outfall Stormwater Treatment Construction
City of Bremerton - Public Works and Utilities
redemption of, Senior Lien Obligations and to redeem promptly the loan, and (2) to provide for part of the cost of additions to
and betterments and extensions of the Utility.
R. Sewer-Use Ordinance or Resolution for Funded Wastewater Facility Projects : If not already in existence, the RECIPIENT
shall adopt and shall enforce a sewer-use ordinance or resolution. Such ordinance or resolution shall be submitted to
ECOLOGY upon request.
The sewer use ordinance must include provisions to:
1) Prohibit the introduction of toxic or hazardous wastes into the RECIPIENT’s sewer system .
2) Prohibit inflow of stormwater into separated sewer systems.
3) Require that new sewers and connections be properly designed and constructed.
S. Termination and Default:
Termination and Default Events
1. For Insufficient ECOLOGY or RECIPIENT Funds. ECOLOGY may terminate this loan agreement for insufficient
ECOLOGY or RECIPIENT funds.
2. For Failure to Commence Work. ECOLOGY may terminate this loan agreement for failure of the RECIPIENT to
commence project work.
3. Past Due Payments. The RECIPIENT shall be in default of its obligations under this loan agreement when any loan
repayment becomes 60 days past due.
4. Other Cause. The obligation of ECOLOGY to the RECIPIENT is contingent upon satisfactory performance in full by the
RECIPIENT of all its obligations under this loan agreement. The RECIPIENT shall be in default of its obligations under this
loan agreement if, in the opinion of ECOLOGY, the RECIPIENT has unjustifiably failed to perform any obligation required of
it by this loan agreement.
Procedures for Termination. If this loan agreement is terminated prior to project completion, ECOLOGY shall provide to the
RECIPIENT a written notice of termination at least five working days prior to the effective date of termination (the
“Termination Date”). The written notice of termination by the ECOLOGY shall specify the Termination Date and , when
applicable, the date by which the RECIPIENT must repay any outstanding balance of the loan and all accrued interest (the
“Termination Payment Date”).
Termination and Default Remedies
No Further Payments. On and after the Termination Date, or in the event of a default event, ECOLOGY may, at its sole
discretion, withdraw the loan and make no further payments under this agreement.
Repayment Demand. In response to an ECOLOGY initiated termination event , or in response to a loan default event,
ECOLOGY may at its sole discretion demand that the RECIPIENT repay the outstanding balance of the Loan Amount and all
accrued interest.
Interest after Repayment Demand. From the time that ECOLOGY demands repayment of funds, amounts owed by the
RECIPIENT to ECOLOGY shall accrue additional interest at the rate of one percent per month , or fraction thereof.
Accelerate Repayments. In the event of a default, ECOLOGY may, in its sole discretion, declare the principal of and interest
on the loan immediately due and payable, subject to the prior lien and charge of any outstanding Senior Lien Obligation upon
the Net Revenue. That is, the loan is not subject to acceleration so long as any Senior Lien Obligations are outstanding.
Repayments not made immediately upon such acceleration will incur Late Charges .
Late Charges. All amounts due to ECOLOGY and not paid by the RECIPIENT by the Termination Payment Date or after
acceleration following a default event, as applicable, shall incur late charges.
Intercept State Funds. In the event of a default event and in accordance with Chapter 90.50A.060 RCW, “Defaults,” any
state funds otherwise due to the RECIPIENT may, at ECOLOGY’s sole discretion, be withheld and applied to the repayment
of the loan.
Property to ECOLOGY. In the event of a default event and at the option of ECOLOGY, any personal property (equipment)
acquired under this agreement may, in ECOLOGY’s sole discretion, become ECOLOGY’s property. In that circumstance,
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Agreement No:
Project Title:
Recipient Name:
WQC-2025-BremPW-00030
Francis Street Outfall Stormwater Treatment Construction
City of Bremerton - Public Works and Utilities
ECOLOGY shall reduce the RECIPIENT’s liability to repay money by an amount reflecting the fair value of such property .
Documents and Materials. If this agreement is terminated, all finished or unfinished documents, data studies, surveys,
drawings, maps, models, photographs, and reports or other materials prepared by the RECIPIENT shall , at the option of
ECOLOGY, become ECOLOGY property . The RECIPIENT shall be entitled to receive just and equitable compensation for
any satisfactory work completed on such documents and other materials.
Collection and Enforcement Actions. In the event of a default event, the state of Washington reserves the right to take any
actions it deems necessary to collect the amounts due, or to become due, or to enforce the performance and observance of
any obligation by the RECIPIENT, under this agreement.
Fees and Expenses. In any action to enforce the provisions of this agreement, reasonable fees and expenses of attorneys and
other reasonable expenses (including, without limitation, the reasonably allocated costs of legal staff ) shall be awarded to the
prevailing party as that term is defined in Chapter 4.84.330 RCW.
Damages. Notwithstanding ECOLOGY’s exercise of any or all the termination or default remedies provided in this agreement ,
the RECIPIENT shall not be relieved of any liability to ECOLOGY for damages sustained by ECOLOGY and /or the state of
Washington because of any breach of this agreement by the RECIPIENT . ECOLOGY may withhold payments for the
purpose of setoff until such time as the exact amount of damages due ECOLOGY from the RECIPIENT is determined .
T. User-Charge System for Funded Utilities: The RECIPIENT certifies that it has the legal authority to establish and implement
a user-charge system and shall adopt a system of user -charges to assure that each user of the funded utility shall pay its
proportionate share of the cost of operation and maintenance, including replacement during the design life of the project. The
user-charge system will include provisions for a connection charge .
In addition, the RECIPIENT shall regularly evaluate the user-charge system, at least annually, to ensure the system provides
adequate revenues necessary to operate and maintain the funded utility, to establish reserves to pay for replacement, and to
repay the loan.
GENERAL FEDERAL CONDITIONS
If a portion or all of the funds for this agreement are provided through federal funding sources or this agreement is
used to match a federal grant award, the following terms and conditions apply to you.
A. CERTIFICATION REGARDING SUSPENSION, DEBARMENT, INELIGIBILITY OR VOLUNTARY
EXCLUSION:
1.The RECIPIENT/CONTRACTOR, by signing this agreement, certifies that it is not suspended, debarred, proposed for
debarment, declared ineligible or otherwise excluded from contracting with the federal government, or from receiving
contracts paid for with federal funds. If the RECIPIENT/CONTRACTOR is unable to certify to the statements
contained in the certification, they must provide an explanation as to why they cannot.
2.The RECIPIENT/CONTRACTOR shall provide immediate written notice to ECOLOGY if at any time the
RECIPIENT/CONTRACTOR learns that its certification was erroneous when submitted or had become erroneous by
reason of changed circumstances.
3.The terms covered transaction, debarred, suspended, ineligible, lower tier covered transaction, participant, person,
primary covered transaction, principal, proposal, and voluntarily excluded, as used in this clause, have the meaning set
out in the Definitions and Coverage sections of rules implementing Executive Order 12549. You may contact
ECOLOGY for assistance in obtaining a copy of those regulations .
4.The RECIPIENT/CONTRACTOR agrees it shall not knowingly enter into any lower tier covered transaction with a
person who is proposed for debarment under the applicable Code of Federal Regulations, debarred, suspended,
declared ineligible, or voluntarily excluded from participation in this covered transaction.
5.The RECIPIENT/CONTRACTOR further agrees by signing this agreement , that it will include this clause titled
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Francis Street Outfall Stormwater Treatment Construction
City of Bremerton - Public Works and Utilities
“CERTIFICATION REGARDING SUSPENSION, DEBARMENT, INELIGIBILITY OR VOLUNTARY
EXCLUSION” without modification in all lower tier covered transactions and in all solicitations for lower tier covered
transactions.
6.Pursuant to 2CFR180.330, the RECIPIENT/CONTRACTOR is responsible for ensuring that any lower tier covered
transaction complies with certification of suspension and debarment requirements.
7.RECIPIENT/CONTRACTOR acknowledges that failing to disclose the information required in the Code of Federal
Regulations may result in the delay or negation of this funding agreement, or pursuance of legal remedies, including
suspension and debarment.
8.RECIPIENT/CONTRACTOR agrees to keep proof in its agreement file , that it, and all lower tier recipients or
contractors, are not suspended or debarred, and will make this proof available to ECOLOGY before requests for
reimbursements will be approved for payment. RECIPIENT/CONTRACTOR must run a search in
<http://www.sam.gov> and print a copy of completed searches to document proof of compliance.
B. FEDERAL FUNDING ACCOUNTABILITY AND TRANSPARENCY ACT (FFATA) REPORTING
REQUIREMENTS:
CONTRACTOR/RECIPIENT must complete the FFATA Data Collection Form (ECY 070-395) and return it with the
signed agreement to ECOLOGY.
Any CONTRACTOR/RECIPIENT that meets each of the criteria below must report compensation for its five
top executives using the FFATA Data Collection Form .
·Receives more than $30,000 in federal funds under this award.
·Receives more than 80 percent of its annual gross revenues from federal funds.
·Receives more than $25,000,000 in annual federal funds.
Ecology will not pay any invoices until it has received a completed and signed FFATA Data Collection Form . Ecology is
required to report the FFATA information for federally funded agreements , including the required Unique Entity Identifier in
www.sam.gov <http://www.sam.gov/> within 30 days of agreement signature. The FFATA information will be available to
the public at www.usaspending.gov <http://www.usaspending.gov/>.
For more details on FFATA requirements, see www.fsrs.gov <http://www.fsrs.gov/>.
C. FEDERAL FUNDING PROHIBITION ON CERTAIN TELECOMMUNICATIONS OR VIDEO SURVEILLANCE
SERVICES OR EQUIPMENT:
As required by 2 CFR 200.216, federal grant or loan recipients and subrecipients are prohibited from obligating or expending
loan or grant funds to:
1.Procure or obtain;
2.Extend or renew a contract to procure or obtain; or
3.Enter into a contract (or extend or renew a contract) to procure or obtain equipment, services, or systems that use
covered telecommunications equipment, video surveillance services or services as a substantial or essential component
of any system, or as critical technology as part of any system. As described in Public Law 115-232
<https://www.govinfo.gov/content/pkg/PLAW-115publ232/pdf/PLAW-115publ232.pdf>, section 889, covered
telecommunications equipment is telecommunications equipment produced by Huawei Technologies Company or ZTE
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City of Bremerton - Public Works and Utilities
Corporation (or any subsidiary or affiliate of such entities ).
Recipients, subrecipients, and borrowers also may not use federal funds to purchase certain prohibited equipment, systems, or
services, including equipment, systems, or services produced or provided by entities identified in section 889, are recorded in
the System for Award Management (SAM) <https://sam.gov/SAM/> exclusion list.
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Francis Street Outfall Stormwater Treatment Construction
City of Bremerton - Public Works and Utilities
GENERAL TERMS AND CONDITIONS
Pertaining to Grant and Loan Agreements With the state of Washington, Department of Ecology
GENERAL TERMS AND CONDITIONS
For DEPARTMENT OF ECOLOGY GRANTS and LOANS
07/01/2023 Version
1. ADMINISTRATIVE REQUIREMENTS
a) RECIPIENT shall follow the "Administrative Requirements for Recipients of Ecology Grants and Loans – EAGL Edition ."
(https://fortress.wa.gov/ecy/publications/SummaryPages/2301002.html)
b) RECIPIENT shall complete all activities funded by this Agreement and be fully responsible for the proper management of all
funds and resources made available under this Agreement .
c) RECIPIENT agrees to take complete responsibility for all actions taken under this Agreement , including ensuring all
subgrantees and contractors comply with the terms and conditions of this Agreement . ECOLOGY reserves the right to request
proof of compliance by subgrantees and contractors.
d) RECIPIENT’s activities under this Agreement shall be subject to the review and approval by ECOLOGY for the extent and
character of all work and services.
2. AMENDMENTS AND MODIFICATIONS
This Agreement may be altered, amended, or waived only by a written amendment executed by both parties. No subsequent
modification(s) or amendment(s) of this Agreement will be of any force or effect unless in writing and signed by authorized
representatives of both parties. ECOLOGY and the RECIPIENT may change their respective staff contacts and administrative
information without the concurrence of either party.
3. ACCESSIBILITY REQUIREMENTS FOR COVERED TECHNOLOGY
The RECIPIENT must comply with the Washington State Office of the Chief Information Officer , OCIO Policy no. 188,
Accessibility (https://ocio.wa.gov/policy/accessibility) as it relates to “covered technology.” This requirement applies to all
products supplied under the Agreement , providing equal access to information technology by individuals with disabilities,
including and not limited to web sites/pages, web-based applications, software systems, video and audio content, and electronic
documents intended for publishing on Ecology’s public web site .
4. ARCHAEOLOGICAL AND CULTURAL RESOURCES
RECIPIENT shall take all reasonable action to avoid, minimize, or mitigate adverse effects to archaeological and historic
archaeological sites, historic buildings/structures, traditional cultural places, sacred sites, or other cultural resources, hereby
referred to as Cultural Resources.
The RECIPIENT must agree to hold harmless ECOLOGY in relation to any claim related to Cultural Resources discovered ,
disturbed, or damaged due to the RECIPIENT’s project funded under this Agreement .
RECIPIENT shall:
a) Contact the ECOLOGY Program issuing the grant or loan to discuss any Cultural Resources requirements for their project :
• Cultural Resource Consultation and Review should be initiated early in the project planning process and must be completed
prior to expenditure of Agreement funds as required by applicable State and Federal requirements .
* For state funded construction, demolition, or land acquisitions, comply with Governor Executive Order 21-02, Archaeological
and Cultural Resources.
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City of Bremerton - Public Works and Utilities
• For projects with any federal involvement, comply with the National Historic Preservation Act of 1966 (Section 106).
b) If required by the ECOLOGY Program, submit an Inadvertent Discovery Plan (IDP) to ECOLOGY prior to implementing
any project that involves field activities. ECOLOGY will provide the IDP form.
RECIPIENT shall:
• Keep the IDP at the project site.
• Make the IDP readily available to anyone working at the project site .
• Discuss the IDP with staff, volunteers, and contractors working at the project site.
• Implement the IDP when Cultural Resources or human remains are found at the project site .
c) If any Cultural Resources are found while conducting work under this Agreement , follow the protocol outlined in the project
IDP.
• Immediately stop work and notify the ECOLOGY Program, who will notify the Department of Archaeology and Historic
Preservation at (360) 586-3065, any affected Tribe, and the local government.
d) If any human remains are found while conducting work under this Agreement , follow the protocol outlined in the project
IDP.
• Immediately stop work and notify the local Law Enforcement Agency or Medical Examiner /Coroner’s Office, the
Department of Archaeology and Historic Preservation at (360) 790-1633, and then the ECOLOGY Program.
e) Comply with RCW 27.53, RCW 27.44, and RCW 68.50.645, and all other applicable local, state, and federal laws
protecting Cultural Resources and human remains.
5. ASSIGNMENT
No right or claim of the RECIPIENT arising under this Agreement shall be transferred or assigned by the RECIPIENT .
6. COMMUNICATION
RECIPIENT shall make every effort to maintain effective communications with the RECIPIENT 's designees, ECOLOGY, all
affected local, state, or federal jurisdictions, and any interested individuals or groups.
7. COMPENSATION
a) Any work performed prior to effective date of this Agreement will be at the sole expense and risk of the RECIPIENT .
ECOLOGY must sign the Agreement before any payment requests can be submitted .
b) Payments will be made on a reimbursable basis for approved and completed work as specified in this Agreement .
c) RECIPIENT is responsible to determine if costs are eligible. Any questions regarding eligibility should be clarified with
ECOLOGY prior to incurring costs. Costs that are conditionally eligible require approval by ECOLOGY prior to expenditure .
d) RECIPIENT shall not invoice more than once per month unless agreed on by ECOLOGY .
e) ECOLOGY will not process payment requests without the proper reimbursement forms , Progress Report and supporting
documentation. ECOLOGY will provide instructions for submitting payment requests .
f) ECOLOGY will pay the RECIPIENT thirty (30) days after receipt of a properly completed request for payment.
g) RECIPIENT will receive payment through Washington State’s Office of Financial Management’s Statewide Payee Desk .
To receive payment you must register as a statewide vendor by submitting a statewide vendor registration form and an IRS W -9
form at website, https://ofm.wa.gov/it-systems/statewide-vendorpayee-services. If you have questions about the vendor
registration process, you can contact Statewide Payee Help Desk at (360) 407-8180 or email PayeeRegistration@ofm.wa.gov.
h) ECOLOGY may, at its sole discretion, withhold payments claimed by the RECIPIENT if the RECIPIENT fails to
satisfactorily comply with any term or condition of this Agreement .
i) Monies withheld by ECOLOGY may be paid to the RECIPIENT when the work described herein , or a portion thereof, has
been completed if, at ECOLOGY's sole discretion, such payment is reasonable and approved according to this Agreement , as
appropriate, or upon completion of an audit as specified herein.
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Francis Street Outfall Stormwater Treatment Construction
City of Bremerton - Public Works and Utilities
j) RECIPIENT must submit within thirty (30) days after the expiration date of this Agreement, all financial, performance, and
other reports required by this Agreement. Failure to comply may result in delayed reimbursement.
8. COMPLIANCE WITH ALL LAWS
RECIPIENT agrees to comply fully with all applicable federal, state and local laws, orders, regulations, and permits related to
this Agreement, including but not limited to:
a) RECIPIENT agrees to comply with all applicable laws, regulations, and policies of the United States and the State of
Washington which affect wages and job safety .
b) RECIPIENT agrees to be bound by all applicable federal and state laws , regulations, and policies against discrimination.
c) RECIPIENT certifies full compliance with all applicable state industrial insurance requirements .
d) RECIPIENT agrees to secure and provide assurance to ECOLOGY that all the necessary approvals and permits required
by authorities having jurisdiction over the project are obtained. RECIPIENT must include time in their project timeline for the
permit and approval processes.
ECOLOGY shall have the right to immediately terminate for cause this Agreement as provided herein if the RECIPIENT fails to
comply with above requirements.
If any provision of this Agreement violates any statute or rule of law of the state of Washington , it is considered modified to
conform to that statute or rule of law.
9. CONFLICT OF INTEREST
RECIPIENT and ECOLOGY agree that any officer, member, agent, or employee, who exercises any function or responsibility
in the review, approval, or carrying out of this Agreement, shall not have any personal or financial interest, direct or indirect, nor
affect the interest of any corporation, partnership, or association in which he/she is a part, in this Agreement or the proceeds
thereof.
10. CONTRACTING FOR GOODS AND SERVICES
RECIPIENT may contract to buy goods or services related to its performance under this Agreement . RECIPIENT shall award
all contracts for construction, purchase of goods, equipment, services, and professional architectural and engineering services
through a competitive process, if required by State law. RECIPIENT is required to follow procurement procedures that ensure
legal, fair, and open competition.
RECIPIENT must have a standard procurement process or follow current state procurement procedures . RECIPIENT may be
required to provide written certification that they have followed their standard procurement procedures and applicable state law
in awarding contracts under this Agreement .
ECOLOGY reserves the right to inspect and request copies of all procurement documentation , and review procurement
practices related to this Agreement. Any costs incurred as a result of procurement practices not in compliance with state
procurement law or the RECIPIENT's normal procedures may be disallowed at ECOLOGY’s sole discretion .
11. DISPUTES
When there is a dispute with regard to the extent and character of the work, or any other matter related to this Agreement the
determination of ECOLOGY will govern, although the RECIPIENT shall have the right to appeal decisions as provided for
below:
a) RECIPIENT notifies the funding program of an appeal request .
b) Appeal request must be in writing and state the disputed issue(s).
c) RECIPIENT has the opportunity to be heard and offer evidence in support of its appeal .
d) ECOLOGY reviews the RECIPIENT’s appeal.
e) ECOLOGY sends a written answer within ten (10) business days, unless more time is needed, after concluding the review.
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Francis Street Outfall Stormwater Treatment Construction
City of Bremerton - Public Works and Utilities
The decision of ECOLOGY from an appeal will be final and conclusive , unless within thirty (30) days from the date of such
decision, the RECIPIENT furnishes to the Director of ECOLOGY a written appeal. The decision of the Director or duly
authorized representative will be final and conclusive.
The parties agree that this dispute process will precede any action in a judicial or quasi-judicial tribunal.
Appeals of the Director's decision will be brought in the Superior Court of Thurston County . Review of the Director’s decision
will not be taken to Environmental and Land Use Hearings Office .
Pending final decision of a dispute, the RECIPIENT agrees to proceed diligently with the performance of this Agreement and in
accordance with the decision rendered.
Nothing in this Agreement will be construed to limit the parties’ choice of another mutually acceptable method , in addition to the
dispute resolution procedure outlined above.
12. ENVIRONMENTAL DATA STANDARDS
a) RECIPIENT shall prepare a Quality Assurance Project Plan (QAPP) for a project that collects or uses environmental
measurement data. RECIPIENTS unsure about whether a QAPP is required for their project shall contact the ECOLOGY
Program issuing the grant or loan. If a QAPP is required, the RECIPIENT shall:
• Use ECOLOGY’s QAPP Template/Checklist provided by the ECOLOGY, unless ECOLOGY Quality Assurance (QA)
officer or the Program QA coordinator instructs otherwise.
• Follow ECOLOGY’s Guidelines for Preparing Quality Assurance Project Plans for Environmental Studies , July 2004
(Ecology Publication No. 04-03-030).
• Submit the QAPP to ECOLOGY for review and approval before the start of the work .
b) RECIPIENT shall submit environmental data that was collected on a project to ECOLOGY using the Environmental
Information Management system (EIM), unless the ECOLOGY Program instructs otherwise. The RECIPIENT must confirm
with ECOLOGY that complete and correct data was successfully loaded into EIM , find instructions at:
http://www.ecy.wa.gov/eim.
c) RECIPIENT shall follow ECOLOGY’s data standards when Geographic Information System (GIS) data is collected and
processed. Guidelines for Creating and Accessing GIS Data are available at :
https://ecology.wa.gov/Research-Data/Data-resources/Geographic-Information-Systems-GIS/Standards. RECIPIENT, when
requested by ECOLOGY, shall provide copies to ECOLOGY of all final GIS data layers, imagery, related tables, raw data
collection files, map products, and all metadata and project documentation.
13. GOVERNING LAW
This Agreement will be governed by the laws of the State of Washington , and the venue of any action brought hereunder will be
in the Superior Court of Thurston County.
14. INDEMNIFICATION
ECOLOGY will in no way be held responsible for payment of salaries , consultant's fees, and other costs related to the project
described herein, except as provided in the Scope of Work.
To the extent that the Constitution and laws of the State of Washington permit , each party will indemnify and hold the other
harmless from and against any liability for any or all injuries to persons or property arising from the negligent act or omission of
that party or that party's agents or employees arising out of this Agreement .
15. INDEPENDENT STATUS
The employees, volunteers, or agents of each party who are engaged in the performance of this Agreement will continue to be
employees, volunteers, or agents of that party and will not for any purpose be employees, volunteers, or agents of the other
party.
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Francis Street Outfall Stormwater Treatment Construction
City of Bremerton - Public Works and Utilities
16. KICKBACKS
RECIPIENT is prohibited from inducing by any means any person employed or otherwise involved in this Agreement to give up
any part of the compensation to which he/she is otherwise entitled to or receive any fee, commission, or gift in return for award
of a subcontract hereunder.
17. MINORITY AND WOMEN’S BUSINESS ENTERPRISES (MWBE)
RECIPIENT is encouraged to solicit and recruit, to the extent possible, certified minority-owned (MBE) and women-owned
(WBE) businesses in purchases and contracts initiated under this Agreement .
Contract awards or rejections cannot be made based on MWBE participation; however, the RECIPIENT is encouraged to
take the following actions, when possible, in any procurement under this Agreement :
a) Include qualified minority and women's businesses on solicitation lists whenever they are potential sources of goods or
services.
b) Divide the total requirements, when economically feasible, into smaller tasks or quantities, to permit maximum participation
by qualified minority and women's businesses.
c) Establish delivery schedules, where work requirements permit, which will encourage participation of qualified minority and
women's businesses.
d) Use the services and assistance of the Washington State Office of Minority and Women 's Business Enterprises (OMWBE)
(866-208-1064) and the Office of Minority Business Enterprises of the U.S. Department of Commerce, as appropriate.
18. ORDER OF PRECEDENCE
In the event of inconsistency in this Agreement, unless otherwise provided herein, the inconsistency shall be resolved by giving
precedence in the following order: (a) applicable federal and state statutes and regulations; (b) The Agreement; (c) Scope of
Work; (d) Special Terms and Conditions; (e) Any provisions or terms incorporated herein by reference, including the
"Administrative Requirements for Recipients of Ecology Grants and Loans"; (f) Ecology Funding Program Guidelines; and (g)
General Terms and Conditions.
19. PRESENTATION AND PROMOTIONAL MATERIALS
ECOLOGY reserves the right to approve RECIPIENT’s communication documents and materials related to the fulfillment of
this Agreement:
a) If requested, RECIPIENT shall provide a draft copy to ECOLOGY for review and approval ten (10) business days prior to
production and distribution.
b) RECIPIENT shall include time for ECOLOGY’s review and approval process in their project timeline .
c) If requested, RECIPIENT shall provide ECOLOGY two (2) final copies and an electronic copy of any tangible products
developed.
Copies include any printed materials, and all tangible products developed such as brochures, manuals, pamphlets, videos, audio
tapes, CDs, curriculum, posters, media announcements, or gadgets with a message, such as a refrigerator magnet, and any
online communications, such as web pages, blogs, and twitter campaigns. If it is not practical to provide a copy, then the
RECIPIENT shall provide a description (photographs, drawings, printouts, etc.) that best represents the item.
Any communications intended for public distribution that uses ECOLOGY’s logo shall comply with ECOLOGY’s graphic
requirements and any additional requirements specified in this Agreement . Before the use of ECOLOGY’s logo contact
ECOLOGY for guidelines.
RECIPIENT shall acknowledge in the communications that funding was provided by ECOLOGY .
20. PROGRESS REPORTING
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City of Bremerton - Public Works and Utilities
a) RECIPIENT must satisfactorily demonstrate the timely use of funds by submitting payment requests and progress reports to
ECOLOGY. ECOLOGY reserves the right to amend or terminate this Agreement if the RECIPIENT does not document
timely use of funds.
b) RECIPIENT must submit a progress report with each payment request . Payment requests will not be processed without a
progress report. ECOLOGY will define the elements and frequency of progress reports .
c) RECIPIENT shall use ECOLOGY’s provided progress report format.
d) Quarterly progress reports will cover the periods from January 1 through March 31, April 1 through June 30, July 1 through
September 30, and October 1 through December 31. Reports shall be submitted within thirty (30) days after the end of the
quarter being reported.
e) RECIPIENT must submit within thirty (30) days of the expiration date of the project, unless an extension has been approved
by ECOLOGY, all financial, performance, and other reports required by the Agreement and funding program guidelines .
RECIPIENT shall use the ECOLOGY provided closeout report format.
21. PROPERTY RIGHTS
a) Copyrights and Patents. When the RECIPIENT creates any copyrightable materials or invents any patentable property
under this Agreement, the RECIPIENT may copyright or patent the same but ECOLOGY retains a royalty free , nonexclusive,
and irrevocable license to reproduce, publish, recover, or otherwise use the material(s) or property, and to authorize others to
use the same for federal, state, or local government purposes.
b) Publications. When the RECIPIENT or persons employed by the RECIPIENT use or publish ECOLOGY information ;
present papers, lectures, or seminars involving information supplied by ECOLOGY; or use logos, reports, maps, or other data
in printed reports, signs, brochures, pamphlets, etc., appropriate credit shall be given to ECOLOGY.
c) Presentation and Promotional Materials. ECOLOGY shall have the right to use or reproduce any printed or graphic
materials produced in fulfillment of this Agreement , in any manner ECOLOGY deems appropriate. ECOLOGY shall
acknowledge the RECIPIENT as the sole copyright owner in every use or reproduction of the materials .
d) Tangible Property Rights. ECOLOGY's current edition of "Administrative Requirements for Recipients of Ecology Grants
and Loans," shall control the use and disposition of all real and personal property purchased wholly or in part with funds
furnished by ECOLOGY in the absence of state and federal statutes , regulations, or policies to the contrary, or upon specific
instructions with respect thereto in this Agreement .
e) Personal Property Furnished by ECOLOGY. When ECOLOGY provides personal property directly to the RECIPIENT
for use in performance of the project, it shall be returned to ECOLOGY prior to final payment by ECOLOGY . If said property
is lost, stolen, or damaged while in the RECIPIENT's possession, then ECOLOGY shall be reimbursed in cash or by setoff by
the RECIPIENT for the fair market value of such property .
f) Acquisition Projects. The following provisions shall apply if the project covered by this Agreement includes funds for the
acquisition of land or facilities:
1. RECIPIENT shall establish that the cost is fair value and reasonable prior to disbursement of funds provided for in this
Agreement.
2. RECIPIENT shall provide satisfactory evidence of title or ability to acquire title for each parcel prior to disbursement of
funds provided by this Agreement. Such evidence may include title insurance policies, Torrens certificates, or abstracts, and
attorney's opinions establishing that the land is free from any impediment, lien, or claim which would impair the uses intended by
this Agreement.
g) Conversions. Regardless of the Agreement expiration date , the RECIPIENT shall not at any time convert any equipment ,
property, or facility acquired or developed under this Agreement to uses other than those for which assistance was originally
approved without prior written approval of ECOLOGY. Such approval may be conditioned upon payment to ECOLOGY of
that portion of the proceeds of the sale, lease, or other conversion or encumbrance which monies granted pursuant to this
Agreement bear to the total acquisition, purchase, or construction costs of such property.
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Francis Street Outfall Stormwater Treatment Construction
City of Bremerton - Public Works and Utilities
22. RECORDS, AUDITS, AND INSPECTIONS
RECIPIENT shall maintain complete program and financial records relating to this Agreement , including any engineering
documentation and field inspection reports of all construction work accomplished.
All records shall:
a) Be kept in a manner which provides an audit trail for all expenditures.
b) Be kept in a common file to facilitate audits and inspections.
c) Clearly indicate total receipts and expenditures related to this Agreement .
d) Be open for audit or inspection by ECOLOGY, or by any duly authorized audit representative of the State of Washington ,
for a period of at least three (3) years after the final grant payment or loan repayment, or any dispute resolution hereunder.
RECIPIENT shall provide clarification and make necessary adjustments if any audits or inspections identify discrepancies in the
records.
ECOLOGY reserves the right to audit, or have a designated third party audit, applicable records to ensure that the state has
been properly invoiced. Any remedies and penalties allowed by law to recover monies determined owed will be enforced.
Repetitive instances of incorrect invoicing or inadequate records may be considered cause for termination.
All work performed under this Agreement and any property and equipment purchased shall be made available to ECOLOGY
and to any authorized state, federal or local representative for inspection at any time during the course of this Agreement and for
at least three (3) years following grant or loan termination or dispute resolution hereunder.
RECIPIENT shall provide right of access to ECOLOGY, or any other authorized representative, at all reasonable times, in
order to monitor and evaluate performance, compliance, and any other conditions under this Agreement .
23. RECOVERY OF FUNDS
The right of the RECIPIENT to retain monies received as reimbursement payments is contingent upon satisfactory performance
of this Agreement and completion of the work described in the Scope of Work .
All payments to the RECIPIENT are subject to approval and audit by ECOLOGY , and any unauthorized expenditure(s) or
unallowable cost charged to this Agreement shall be refunded to ECOLOGY by the RECIPIENT .
RECIPIENT shall refund to ECOLOGY the full amount of any erroneous payment or overpayment under this Agreement .
RECIPIENT shall refund by check payable to ECOLOGY the amount of any such reduction of payments or repayments within
thirty (30) days of a written notice. Interest will accrue at the rate of twelve percent (12%) per year from the time ECOLOGY
demands repayment of funds.
Any property acquired under this Agreement , at the option of ECOLOGY, may become ECOLOGY's property and the
RECIPIENT's liability to repay monies will be reduced by an amount reflecting the fair value of such property.
24. SEVERABILITY
If any provision of this Agreement or any provision of any document incorporated by reference shall be held invalid , such
invalidity shall not affect the other provisions of this Agreement which can be given effect without the invalid provision , and to
this end the provisions of this Agreement are declared to be severable .
25. STATE ENVIRONMENTAL POLICY ACT (SEPA)
RECIPIENT must demonstrate to ECOLOGY’s satisfaction that compliance with the requirements of the State Environmental
Policy Act (Chapter 43.21C RCW and Chapter 197-11 WAC) have been or will be met. Any reimbursements are subject to
this provision.
26. SUSPENSION
When in the best interest of ECOLOGY, ECOLOGY may at any time, and without cause, suspend this Agreement or any
portion thereof for a temporary period by written notice from ECOLOGY to the RECIPIENT . RECIPIENT shall resume
performance on the next business day following the suspension period unless another day is specified by ECOLOGY.
Template Version 12/10/2020
Page 43 of 44State of Washington Department of Ecology
Agreement No:
Project Title:
Recipient Name:
WQC-2025-BremPW-00030
Francis Street Outfall Stormwater Treatment Construction
City of Bremerton - Public Works and Utilities
27. SUSTAINABLE PRACTICES
In order to sustain Washington’s natural resources and ecosystems , the RECIPIENT is fully encouraged to implement
sustainable practices and to purchase environmentally preferable products under this Agreement .
a) Sustainable practices may include such activities as: use of clean energy, use of double-sided printing, hosting low impact
meetings, and setting up recycling and composting programs.
b) Purchasing may include such items as: sustainably produced products and services, EPEAT registered computers and
imaging equipment, independently certified green cleaning products, remanufactured toner cartridges, products with reduced
packaging, office products that are refillable , rechargeable, and recyclable, 100% post-consumer recycled paper, and toxic free
products.
For more suggestions visit ECOLOGY’s web page, Green Purchasing,
https://ecology.wa.gov/Regulations-Permits/Guidance-technical-assistance/Sustainable-purchasing.
28. TERMINATION
a) For Cause
ECOLOGY may terminate for cause this Agreement with a seven (7) calendar days prior written notification to the
RECIPIENT, at the sole discretion of ECOLOGY, for failing to perform an Agreement requirement or for a material breach of
any term or condition. If this Agreement is so terminated, the parties shall be liable only for performance rendered or costs
incurred in accordance with the terms of this Agreement prior to the effective date of termination .
Failure to Commence Work. ECOLOGY reserves the right to terminate this Agreement if RECIPIENT fails to commence work
on the project funded within four (4) months after the effective date of this Agreement, or by any date mutually agreed upon in
writing for commencement of work, or the time period defined within the Scope of Work .
Non-Performance. The obligation of ECOLOGY to the RECIPIENT is contingent upon satisfactory performance by the
RECIPIENT of all of its obligations under this Agreement. In the event the RECIPIENT unjustifiably fails, in the opinion of
ECOLOGY, to perform any obligation required of it by this Agreement , ECOLOGY may refuse to pay any further funds,
terminate in whole or in part this Agreement, and exercise any other rights under this Agreement .
Despite the above, the RECIPIENT shall not be relieved of any liability to ECOLOGY for damages sustained by ECOLOGY
and the State of Washington because of any breach of this Agreement by the RECIPIENT . ECOLOGY may withhold
payments for the purpose of setoff until such time as the exact amount of damages due ECOLOGY from the RECIPIENT is
determined.
b) For Convenience
ECOLOGY may terminate for convenience this Agreement , in whole or in part, for any reason when it is the best interest of
ECOLOGY, with a thirty (30) calendar days prior written notification to the RECIPIENT, except as noted below. If this
Agreement is so terminated, the parties shall be liable only for performance rendered or costs incurred in accordance with the
terms of this Agreement prior to the effective date of termination .
Non-Allocation of Funds. ECOLOGY’s ability to make payments is contingent on availability of funding . In the event funding
from state, federal or other sources is withdrawn, reduced, or limited in any way after the effective date and prior to the
completion or expiration date of this Agreement, ECOLOGY, at its sole discretion, may elect to terminate the Agreement, in
whole or part, or renegotiate the Agreement, subject to new funding limitations or conditions. ECOLOGY may also elect to
suspend performance of the Agreement until ECOLOGY determines the funding insufficiency is resolved . ECOLOGY may
exercise any of these options with no notification or restrictions, although ECOLOGY will make a reasonable attempt to provide
notice.
In the event of termination or suspension, ECOLOGY will reimburse eligible costs incurred by the RECIPIENT through the
effective date of termination or suspension. Reimbursed costs must be agreed to by ECOLOGY and the RECIPIENT . In no
Template Version 12/10/2020
Page 44 of 44State of Washington Department of Ecology
Agreement No:
Project Title:
Recipient Name:
WQC-2025-BremPW-00030
Francis Street Outfall Stormwater Treatment Construction
City of Bremerton - Public Works and Utilities
event shall ECOLOGY’s reimbursement exceed ECOLOGY’s total responsibility under the Agreement and any amendments .
If payments have been discontinued by ECOLOGY due to unavailable funds , the RECIPIENT shall not be obligated to repay
monies which had been paid to the RECIPIENT prior to such termination .
RECIPIENT’s obligation to continue or complete the work described in this Agreement shall be contingent upon availability of
funds by the RECIPIENT's governing body.
c) By Mutual Agreement
ECOLOGY and the RECIPIENT may terminate this Agreement, in whole or in part, at any time, by mutual written agreement.
d) In Event of Termination
All finished or unfinished documents, data studies, surveys, drawings, maps, models, photographs, reports or other materials
prepared by the RECIPIENT under this Agreement, at the option of ECOLOGY, will become property of ECOLOGY and the
RECIPIENT shall be entitled to receive just and equitable compensation for any satisfactory work completed on such
documents and other materials.
Nothing contained herein shall preclude ECOLOGY from demanding repayment of all funds paid to the RECIPIENT in
accordance with Recovery of Funds, identified herein.
29. THIRD PARTY BENEFICIARY
RECIPIENT shall ensure that in all subcontracts entered into by the RECIPIENT pursuant to this Agreement , the state of
Washington is named as an express third party beneficiary of such subcontracts with full rights as such .
30. WAIVER
Waiver of a default or breach of any provision of this Agreement is not a waiver of any subsequent default or breach , and will
not be construed as a modification of the terms of this Agreement unless stated as such in writing by the authorized
representative of ECOLOGY.
End of General Terms and Conditions
Template Version 12/10/2020
AGENDA BILL
CITY OF BREMERTON
CITY COUNCIL
SUBJECT: Study Session Date: October 23, 2024
Ordinance to amend and re-establish City
Rates and Fees for 2025
COUNCIL MEETING Date: November 6, 2024
Department: All
Presenter: Mike Riley
Phone: (360) 473-5303
SUMMARY: Each year, as part of the budget process, the various City departments review their
charges, rates and fees for services and make recommendations on any changes needed. The
attached included recommended changes to fees charged by the various departments.
ATTACHMENTS: 1. Ordinance No. ______; and 2) Exhibit A
FISCAL IMPACTS (Include Budgeted Amount): Impacts to revenues are dependent on the
demand for services. The 2025-2026 proposed budget does anticipate the approval of the ordinance
and related rate tables.
STUDY SESSION ACTION: ☐ Consent Agenda ☐ General Business ☐ Public Hearing
RECOMMENDED MOTION:
Move to pass Ordinance No. ____ amending and re-establishing City Rates and Fees for 2025.
COUNCIL ACTION: Approve Deny Table Continue No Action
Form Updated 01/02/2018
A4
Page 1 of 2
2025-2026 Rates & Fees
ORDINANCE NO. ____
AN ORDINANCE of the City Council of the City of
Bremerton, Washington, amending and reestablishing rates and fees
for services established in Ordinance No. 5484 relating to Animal
Control, Bremerton Kitsap Access Television (“BKAT”),
Department of Community Development, Department of Financial
Services, Fire Department, Gold Mountain Golf Course, Ivy Green
Cemetery, Kitsap Conference Center, Municipal Court, Parking,
Parks and Recreation Department, Police Department, Public
Records, Department of Public Works and Utilities, Tax & License,
Telecommunications, Transportation Benefit District, and other
related services.
WHEREAS, the City Council, by this ordinance, desires to amend and reestablish
the rates and fees established in Ordinance No. 5484; NOW THEREFORE,
THE CITY COUNCIL OF THE CITY OF BREMERTON, WASHINGTON,
DOES HEREBY ORDAIN AS FOLLOWS:
SECTION 1. Rate Tables Amended and Reestablished. The rates and fees
relating to Animal Control, Bremerton Kitsap Access Television (“BKAT”), Department of
Community Development, Department of Financial Services, Fire Department, Gold Mountain
Golf Course, Ivy Green Cemetery, Kitsap Conference Center, Municipal Court, Parking, Parks
and Recreation Department, Police Department, Public Records, Department of Public Works
and Utilities, Tax & License, Telecommunications, Transportation Benefit District, and other
related services, as set forth in Exhibit A of Ordinance No. 5484, are hereby amended and
reestablished in their entirety as set forth in the attached Exhibit A of this ordinance, said
exhibit is incorporated herein by this reference.
SECTION 2. Rate Tables - Effective Date. The amendment and
reestablishment of rate tables as set forth in Section 1 above shall be effective January 1, 2025.
SECTION 3. Corrections. The City Clerk and codifiers of this ordinance are
authorized to make necessary corrections to this ordinance including, but not limited to, the
correction of scrivener, clerical, typographical, and spelling errors, references, ordinance
numbering, section/subsection numbers and any references thereto.
SECTION 4. Severability. If any one or more sections, subsections, or
sentences of this ordinance are held to be unconstitutional or invalid, such decision shall not
affect the validity of the remaining portion of this ordinance and the same shall remain in full
force and effect.
SECTION 5. Effective Date. This ordinance shall take effect and be in force
ten (10) days from and after its passage, approval and publication as provided by law.
Page 2 of 2
2025-2026 Rates & Fees
PASSED by the City Council the___________ day of November, 2024.
_________________________________
JENNIFER CHAMBERLIN, Council President
Approved this ________ day of November, 2024.
_________________________________
GREG WHEELER, Mayor
ATTEST: APPROVED AS TO FORM:
__________________________________ ________________________________
ANGELA HOOVER, City Clerk KYLIE FINNELL, City Attorney
PUBLISHED the ________ day of ______________________, 2024.
EFFECTIVE the ________ day of ______________________, 2024.
ORDINANCE NO. ________.
2024 RATES & FEES2025
RATES & FEES
City of Bremerton
Ordinance No. 5484
TABLE OF CONTENTS
Rate Table Page
ANIMAL CONTROL ........................................................................................... 1
BREMERTON KITSAP ACCESS TELEVISION (BKAT) ............................................. 2
DEPARTMENT OF COMMUNITY DEVELOPMENT .............................................. 4
DEPARTMENT OF FINANCIAL SERVICES ............................................................ 12
FIRE DEPARTMENT ........................................................................................... 13
GOLD MOUNTAIN GOLF COURSE ..................................................................... 14
IVY GREEN CEMETERY ...................................................................................... 15
KITSAP CONFERENCE CENTER .......................................................................... 16
MUNICIPAL COURT .......................................................................................... 17
PARKING .......................................................................................................... 18
PARKS & RECREATION DEPARTMENT ............................................................... 20
POLICE DEPARTMENT ...................................................................................... 25
PUBLIC RECORDS ............................................................................................. 26
DEPARTMENT OF PUBLIC WORKS & UTILITIES ................................................. 27
TAX & LICENSE ................................................................................................. 28
TELECOMMUNICATIONS .................................................................................. 29
TRANSPORTATION BENEFIT DISTRICT…………………………………………………………….30
2025 Rates & Fees 1 | P a g e
TABLE A ANIMAL CONTROL FEES
1. Licenses for Dogs and Cats
a) For Each Cat Spayed or Neutered (Upon Proof of Spaying or Neutering)
Annual $7.00
3-Years $15.00
Lifetime $25.00
b) For Each Dog Spayed or Neutered (Upon Proof of Spaying or Neutering)
Annual $12.00
3-Year $25.00
Lifetime $45.00
c) For Each Cat Not Spayed or Neutered $40.00
d) For Each Dog Not Spayed or Neutered $50.00
e) Senior Citizen Permanent Dog/Cat $12.00
f) Replacement Tag $3.00
g) Additional License Fee (for late renewal) $10.00
2. License for Chickens
a) Annually up to five (5) chickens $12.50
b) Senior permanent for up to five (5) chickens $12.50
3. Impound and Redemption Fees - Domestic Animals
a) Impound $45.00
b) Vaccination $45.00
c) Boarding (per day) $20.00
d) Medical care Case dependent
e) Microchip $30.00
4. Impound and Redemption Fees - Livestock
a) Impound $60.00
b) Boarding (per day) $40.00
c) Medical care Case dependent
d) Special Transportation fee $120.00
2 | P a g e
TABLE B BREMERTON KITSAP ACCESS TELEVISION (BKAT)
1. PRE-PRODUCTION (STANDARD RATE)
a) Equipment Consultation $109.00/hour
b) Program Development $109.00/hour
c) Research $109.00/hour
d) Location Scout (RT travel billed separately) $109.00/hour
e) Scripting $109.00/hour
f) Graphics Development $109.00/hour
2. PRODUCTION (STANDARD RATE)*
a) Set-up, Shooting, Breakdown $109.00/hour
b) Travel (portal to portal) $109.00/hour
*Production at Standard Rate applies to qualified remote meeting location/client-owned equipment or
zoom coverage for government meetings with 1 staff onsite, 1 staff on call or rate for BKAT studio
production
3. PRODUCTION (FIELD RATE)
a) BKAT-owned equipment, 1 staff filming onsite $130.00/hour
b) BKAT-owned equipment with crew of 2-5 filming onsite $ $183.00/hour
LIVE STREAM SURCHARGE
(Support & Data Costs) $27.60/hour
Live stream surcharge applies to live field productions only
WEEKEND/HOLIDAY SURCHARGE
(Friday after 5pm, Saturday, Sunday or Holiday
Multiplied by applicable Standard and/or Field Production rates 1.5 x rate/hour
4. POST-PRODUCTION
a) Edit $109.00/hour
b) Voice Over $109.00/hour
c) File processing, Playback Scheduling, Indexing, Archiving $109.00/hour
5. BKAT MEMBER TRAINING
a) Studio - 3 hours of camera and director training – max 4 people No Charge
Additional hours $109.00/hour
6. MISCELLANEOUS
a) Cancellation fee (equivalent of 2 hour minimum charge) $218.00
b) 32 GB thumb drive for video storage $5.00 each
7. MEMBERSHIP (ANNUAL)
a) Individual Resident (within Kitsap County) $25.00
b) Individual Non-Resident $50.00
2025 Rates & Fees 3 | P a g e
c) Organization – Resident (within Kitsap County) $75.00
d) Organization – Non-Resident $150.00
8. PUBLIC SERVICE ANNOUNCEMENT
BKAT will produce a non—commercial PSA (subject to BKAT guidelines found in the current BKAT Policy
Handbook) with or without voiceover to air on BKAT for a minimum of two weeks. Client receives a digital
copy for their own purposes. $109.00/hour
9. PUBLIC RECORDS DUPLICATION
a) Duplicate video tape to DVD (time dependent on meeting length) $109.00/hour
b) Duplicate video tape to digital downloadable file
(time dependent on meeting length plus conversion process) $109.00/hour
c) Duplicate DVD to digital downloadable file
(time dependent on conversion process) $109.00/hour
4 | P a g e
TABLE C DEPARTMENT OF COMMUNITY DEVELOPMENT
1. CODE ENFORCEMENT
a) ABATEMENTS
Dangerous Building $900 + Direct Service and Supply Cost
Garbage & Weed $640 + Direct Service and Supply Cost
b) ABANDONED PROPERTY FINES & PENALTIES
Failure to Register $1,000 + $100 per day
Failure to Inspect, Maintain, and/or Secure $1,000 + $100 per day
c) RENTAL PROPERTY REGISTRATION FINES & PENALTIES
Failure to Register and File a Declaration of Compliance as Required
$1,000 + $100 per day
Failure to Obtain a Certificate of Inspection When Required
$1,000 + $100 per day
2. PLANNING
a) SUBDIVISIONS
Boundary Line Adjustment $365
Preliminary Short $1000 + $150/lot
Preliminary Formal Plat/Binding Site Plan $2500 (base) + per lot
1-100 lots $150/lot
101-200 lots $100/lot
201 + lots $75/lot
Final Short $630 + $40/lot
Final Formal Plat/Binding Site Plan $945 + 40/lot
Minor Amendment $630 (no lot fee)
Extension $630 (no lot fee)
b) SHORELINE MASTER PROGRAM
Substantial Development Permit $1300
Conditional Use Permit – Type II $850
Conditional Use Permit – Type III $1750
Shoreline Variance $1750
Permit Revision $325
Shoreline Exemption $100
c) STATE ENVIRONMENTAL POLICY ACT (SEPA)
Checklist $320
Environmental Impact Statement Review/Adoption $650 +
additional cost of expertise
2025 Rates & Fees 5 | P a g e
d) PRE-APPLICATION CONFERENCE $100
e) ZONING ORDINANCE
Ordinance Amendments
Text $740
Rezone (Map Amendment) $740
Variance
Administrative $325
Public Hearing/Single Family $500
Public Hearing/Other $1750
Development Agreements $1600
Conditional Use Permit
Single Family Residential Type II $350
Single Family Residential Type III $500
Commercial / Non-Residential / Multifamily – Type II $850
Commercial / Non-Residential / Multifamily – Type III $1750
Non-Conforming Use Determination $275
Director’s Code Interpretation $175
Zoning Code Verification Hourly Rate
f) COMPREHENSIVE PLAN
Text or Map Amendment $1500
Combined Text and Map Amendment $2500
g) MULTIFAMILY TAX EXEMPTION
Application $1500
h) DESIGN REVIEW BOARD
Conceptual Design Conference $500
Design Response Conference $500
i) CRITICAL AREA REVIEW Hourly Rate
(Dangerous trees, tree removal in sloped area, etc.)
j) FORESTRY Hourly Rate
Conversion Harvest Option Plan
3. MISCELLANEOUS FEES
a) APPEAL (to Hearing Examiner) $350
b) Hourly Rate $73.0085.00
c) Technology Surcharge on Permits 5% of Permit Fee
(Permit Surcharge Levied on Fees Noted with *)
d) Third-Party Technical Review and Verification Actual Cost
(Geotechnical Evaluation, Habitat Review, Structural Engineering Review, Etc.)
6 | P a g e
4. SITE DEVELOPMENT
a) SITE PLAN REVIEW
Commercial / Non-Residential / Multifamily – Type II $1,000
b) SITE DEVELOPMENT PERMIT* $1,000
c) GRADING PERMIT AND PLAN REVIEW FEES* Refer to Exhibit 4
5. BUILDING
a) CERTIFICATE OF OCCUPANCY $73.00
b) BUILDING PERMIT FEES* Refer to Exhibit 1
c) BUILDING PLAN REVIEW FEE 65% of the building permit fee as set forth in Exhibit 1
d) ESTABLISHED “BASIC” PLAN REVIEW 50% of Plan Review Fee
Pursuant to DCD policy
e) BUILDING PERMIT FEE FOR REROOF* Valuation and Refer to Exhibit 1
f) MECHANICAL PERMIT FEES*
Residential Refer to Exhibit 2
Commercial / Non-Residential / Multifamily Valuation and Refer to Exhibit 1
g) PLUMBING PERMIT FEES*
Residential Refer to Exhibit 3
Commercial / Non-Residential / Multifamily Valuation and Refer to Exhibit 1
h) Stop Work Fee 100% of permit fee
2025 Rates & Fees 7 | P a g e
EXHIBIT 1
BUILDING AND OTHER PERMIT FEES
TOTAL VALUATION1 FEE
$1.00 TO $500.00 $35.00
$501.00 TO $2,000.00 $35.00 for the first $500.00 plus $3.00 for each additional $100.00, or
fraction thereof, to and including $2,000.00
$2,001.00 to $40,000 $80.00 for the first $2,000.00 plus $11.00 for each additional $1,000.00,
or fraction thereof, to and including $40,000
$40,001.00 to $100,000.00 $498.00 for the first $40,000; plus $9.00 for each additional $1,000.00,
or fraction thereof, to and including $100,000.00
$100,001.00 to $500,000.00 $1,038.00 for the first $100,000.00 plus $7.00 for each additional
$1,000.00, or fraction thereof, to and including $500,000.00
$500,001.00 to $1,000,000.00 $3,838.00for the first $500,000.00 plus $5.00 for each additional
$1,000.00, or fraction thereof, to and including $1,000,000.00
$1,000,001.00 to 5,000,000.00 $6,338.00 for the first $1,000,000.00 plus $3.00 for each additional
$1,000.00, or fraction thereof, to include $5,000,000.00
$5,000,001.00 and over $18,338.00 for the first $5,000,000.00; plus $1.00 for each additional
$1,000.00 or fraction thereof
Other Inspections and fees:
1. Inspections outside of normal business hours (minimum
charge – two hours)
Hourly rate per Rate Table C – Miscellaneous Fees
2. Re-inspection fees assessed under provisions of this
chapter shall be as follows (per inspection):
Hourly rate per Rate Table C – Miscellaneous Fees
3. Inspections for which no fee is specifically indicated
(minimum charge – one-half hour)
Hourly rate per Rate Table C – Miscellaneous Fees
4. Additional plan review required by changes, additions or
revisions to plans (minimum charge – one-half hour)
Hourly rate per Rate Table C – Miscellaneous Fees
5. For use of outside consultants for plan checking and
inspections, or both
Actual Costs2
6. Manufactured Home Setup Fee Foundation Bid Price valuation used in Exhibit 1
7. Moved Building Permit Fee (not including other
required permits)
$100.00
8. Demolition permit Fee: 3 cents per square foot, with a
minimum charge of
$100.00
9. Energy Code Plan Review Surcharge for New Single
Family Residences
$50.00
1 Valuation includes fair market value of labor and materials.
2 Actual costs include administrative and overhead costs.
8 | P a g e
EXHIBIT 2
MECHANICAL PERMIT FEES
Permit Issuance and Heaters Fee
1. For the issuance of each mechanical permit $25.00
2. For issuing each supplemental permit for which the original permit has not expired, been
canceled or finaled $7.25
Unit Fee Schedule (Note: The following do not include permit-issuing fee)
1. Furnaces
For the installation or relocation of each forced-air or gravity-type furnace or burner,
including ducts and vents attached to such appliance, up to and including 100,000 Btu/h
(29.3 kW) $14.80
For the installation or relocation of each forced-air or gravity-type furnace or burner,
including ducts and vents attached to such appliance over 100,000 Btu/h (29.3 kW) $18.20
For the installation or relocation of each floor furnace, including vent $14.80
For the installation or relocation of each suspended heater, recessed wall heater or floor -
mounted unit heater $14.80
2. Appliance Vents
For the installation, relocation or replacement of each appliance vent installed and not
included in an appliance permit $7.25
3. Repairs or Additions
For the repair of, alteration of, or addition to each heating appliance, refrigeration unit,
cooling unit, absorption unit, or each heating, cooling, absorption or evaporative cooling
system, including installation of controls regulated by the Mechanical Code $13.70
4. Boilers, Compressors and Absorption Systems
For the installation or relocation of each boiler or compressor to and including 3
horsepower (10.6 kW), or each absorption system to and including 100,000 Btu/h (29.3 kW) $14.70
For the installation or relocation of each boiler or compressor over three horsepower (10.6
kW) to and including 15 horsepower (52.7 kW), or each absorption system over 100,000
Btu/h (29.3 kW) to and including 500,000 Btu/h (146.6 kW) $27.15
For the installation or relocation of each boiler or compressor over 15 horsepower (52.7
kW) to and including 30 horsepower (105.5 kW), or each absorption system over 500,000
Btu/h (146.6 kW) to and including 1,000,000 Btu/h (293.1 kW) $37.20
For the installation or relocation of each boiler or compressor over 30 horsepower (105.5
kW) to and including 50 horsepower (176 kW), or each absorption system over 1,000,000
Btu/h (293.1 kW) to and including 1,750,000 Btu/h (512.9 kW) $55.45
For the installation or relocation of each boiler or compressor over 50 horsepower (176
kW), or each absorption system over 1,750,000 Btu/h (512.9 kW) $92.65
5. Air Handlers
For each air-handling unit to and including 10,000 cubic feet per minute (cfm) (4719 L/s),
including ducts attached thereto
Note: This fee does not apply to an air-handling unit which is a portion of a factory-
assembled appliance, cooling unit, evaporative cooler or absorption unit for which a permit
is required elsewhere in the Mechanical Code $10.65
2025 Rates & Fees 9 | P a g e
For each air-handling unit over 10,000 cfm (4719 :s) $18.10
6. Evaporative Coolers
For each evaporative cooler other than portable type $10.65
7. Ventilation and Exhaust
For each ventilation fan connected to a single duct $7.25
For each ventilation system which is not a portion of any heating or air-conditioning system
authorized by a permit $10.65
For the installation of each hood which is served by mechanical exhaust, including the ducts
for such hood $10.65
8. Incinerators
For the installation or relocation of each domestic-type incinerator $18.20
For the installation or relocation of each commercial or industrial-type incinerator $14.50
9. Miscellaneous
For each appliance or piece of equipment regulated by the Mechanical Code but not classed
in other appliance categories, or for which no other fee is listed in the table $10.65
For each gas piping system $10.00
Other Inspections and Fees
Inspections outside of normal business hours, per
hour (minimum charge – two hours Hourly rate per Rate Table C – Miscellaneous Fees
Re-inspection fees assessed under provisions of this
chapter shall be as follows (per inspection): Hourly rate per Rate Table C – Miscellaneous Fees
Inspections for which no fee is specifically indicated,
per hour (minimum charge – one-half hour) Hourly rate per Rate Table C – Miscellaneous Fees
Additional plan review required by changes,
additions or revisions to plans or to plans for which
an initial review has been completed (minimum
charge – one-half hour) Hourly rate per Rate Table C – Miscellaneous Fees
10 | P a g e
EXHIBIT 3
PLUMBING PERMIT FEES
Permit Issuance
1. For issuing each permit $25.00
2. For issuing each supplemental permit $10.00
Unit Fee Schedule (in addition to items 1 and 2 above)
1. For each plumbing fixture on one trap or a set of fixtures on one trap (including
water, drainage piping and backflow protection therefore) $7.00
2. For each building sewer and each trailer park sewer $15.00
3. Rainwater systems – per drain (inside building) $7.00
4. For each cesspool (where permitted) $25.00
5. For each private sewage disposal system $40.00
6. For each water heater and/or vent $7.00
7. For each gas piping system $10.00
8. For each industrial waste pretreatment interceptor including its trap and vent,
except kitchen-type grease interceptors functioning as fixture traps $7.00
9. For each installation, alteration or repair of water piping and/or water treating
equipment, each $7.00
10. For each repair or alteration of drainage or vent piping, each fixture $7.00
11. For each lawn sprinkler system on any one meter including backflow protection
devices therefore $7.00
12. For atmospheric-type vacuum breakers not included in item 12:
1 to 5 $5.00
Over 5, each $1.00
13. For each backflow protective device other than atmospheric type vacuum
breakers:
2 inch (51 mm) diameter and smaller $7.00
Over 2 inch (51 mm) diameter $15.00
14. For each graywater system $40.00
15. For initial installation and testing for a reclaimed water system $30.001
16. For each annual cross-connection testing of a reclaimed water system (excluding
initial test ) $30.001
17. For each medical gas piping system serving one to five inlet(s)/outlet(s) for a
specific gas $50.00
18. For each additional medical gas inlet(s)/outlet(s) $5.00
Other Inspections and Fees
1. Inspections outside of normal business hours Hourly rate per Rate Table C –
Miscellaneous Fees
2. Re-inspection fee Hourly rate per Rate Table C –
Miscellaneous Fees
3. Inspections for which no fee is specifically indicated Hourly rate per Rate Table C –
Miscellaneous Fees
4. Additional plan review required by changes, additions or revisions
to approved plans (minimum charge – one-half hour)
Hourly rate per Rate Table C –
Miscellaneous Fees
2023 Rates & Fees 11 | P a g e
EXHIBIT 4
GRADING PLAN REVIEW FEES
50 cubic yards (38.2 m3) or less No fee
51 to 100 cubic yards (40 m3 to 76.5 m3) $23.50
101 to 1,000 cubic yards (77.2 m3 to 764.6 m3) $37.00
1,001 to 10,000 cubic yards (765.3 m3 to 7645.5 m3) $49.25
10,001 100,000 cubic yards (7646.3 m3 to 76,455 m3) $49.25 for the first 10,000 cubic yards
(7645.5 m3), plus $24.50 for each
additional 10,000 cubic yards (7645.5
m3) or fraction thereof
100,001 to 200,000 cubic yards (76,456 m3 to 152,911 m3) $269.75 for the first 100,000 cubic yards
(76,455 m3), plus $13.25 for each
additional 10,000 cubic yards (7645.5
m3) or fraction thereof
200,001 cubic yards (152,912 m3) or more $402.25 for the first 200,000 cubic yards
(152,911 m3), plus $7.25 for each
additional 10,000 cubic yards (7645.5
m3) or fraction thereof
Other Fees:
Additional plan review required by changes, additions or
revisions to approved plans (minimum charge – one-half
hour)
Hourly rate per Rate Table C –
Miscellaneous Fees
GRADING PERMIT FEES1
50 cubic yards (38.2 m3) or less $23.50
51 to 100 cubic yards (40 m3 to 76.5 m3) $37.00
101 to 1,000 cubic yards (77.2 m3 to 764.6 m3) $37.00 for the first 100 cubic yards (76.5 m3)
plus $17.50 for each additional 100 cubic
yards (76.5 m3) or fraction thereof
1,001 to 10,000 cubic yards (765.3 m3 to 7645.5 m3) $194.50 for the first 1,000 cubic yards
(764.6 m3), plus $14.50 for each additional
1,000 cubic yards (764.6 m3) or fraction
thereof
10,001 to 100,000 cubic yards (7646.3 m3 to 76,455 m3) $325.00 for the first 10,000 cubic yards (7645.5
m3), plus $66.00 for each additional 10,000
cubic yards (7645.5 m3) or fraction thereof
100,001 cubic yards (76,456 m3) or more $919.00 for the first 100,000 cubic yards (76,455
m3), plus $36.50 for each additional 10,000
cubic yards (7645.5 m3) or fraction thereof
Other Inspections and Fees:
1. Inspections outside of normal business hours
(minimum charge – two hours) Hourly rate per Rate Table C – Miscellaneous Fees
2. Re-inspection fees assessed under provisions
of this chapter shall be as follows (per
inspection): Hourly rate per Rate Table C – Miscellaneous Fees
3. Inspections for which no fee is specifically
indicated (minimum charge – one-half hour) Hourly rate per Rate Table C – Miscellaneous Fees
1The fee for a grading permit authorizing additional work to that under a valid permit shall be the difference between the fee paid for the original
permit and the fee shown for the entire project.
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TABLE D DEPARTMENT OF FINANCIAL SERVICES
1. CHECK HANDLING FEE $40.00
2023 Rates & Fees 13 | P a g e
TABLE E FIRE DEPARTMENT
1. REGULATORY LICENSE FEES
a) BMC 9.48 Fireworks Stands / Displays $100/stand/year
b) BMC 9.48.020(9) Cash Bond
Fireworks Stand Clean-Up (refundable) $50/stand/year
Citywide Fireworks Clean-up Fee (non-refundable) $50/stand/year
c) BMC 18.06
Ambulance Services $75.00/vehicle
Ambulance Inspections $75.00/vehicle
2. AMBULANCE TRANSPORT FEE
a) ALS—1 $953.001115.00
b) ALS – 2 $1082.001280.00
c) BLSE $758.00895.00
d) Mileage $18.00/mile
3. EMS SERVICE CALL TO ASSISTED LIVING, LONG TERM CARE AND ADULT CARE FACILITIES
$500 After first response per quarter
4. RE-INSPECTION FEE $73.00
5. HAZARD MATERIALS RESPONSE
a) Rice Hull Ash Actual Cost per Bag
b) Absorbent Pads Actual Cost per Bag
6. STAND-BY-TIME
a) Fire Engine w/Crew of 2 $155.001 + $150.00 = $305.00/hour
b) Fire Engine w/Crew of 3 $155.001 + $225.00 = $380.00/hour
c) Fire Engine w/Crew of 4 $155.001 + $300.00 = $455.00/hour
7. ACTIVE FIREFIGHTING
a) Fire Engine Washington Fire Chiefs Published Rate 1
b) Aerial Ladder Washington Fire Chiefs Published Rate 1
1Washington Fire Chiefs Association Wage & Equipment Rates for the Washington State Fire Service
8. FIRE WATCH $100/hour
9. AFTER HOURS INSPECTION $100/hour – 2 hour Minimum
10. RUSH PLAN REVIEW $100/hour – 2 hour Minimum
11. OPERATIONAL PERMIT $100.00
12. FIRE SAFETY OFFICERS $100/hour – 2 hour minimum
13. FALSE FIRE ALARM $200.00
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TABLE F GOLD MOUNTAIN GOLF COURSE
1. CASCADE COURSE (prices do not include sales tax)
a) Friday 18 Holes $52.00
b) Weekday 18 Holes (Mon-Thurs) $48.00
c) Weekend/Holiday 18 Holes (Note: 1) $58.00
d) Weekday 9 Holes (Mon-Thurs) $34.00
e) Weekend/Holiday 9 Holes $34.00
f) Continuation Fee $32.00
g) Twilight Weekday (Mon-Thurs) $30.00
h) Twilight Weekend/Holiday $34.00
i) League Rate (Not Sat, Sun or Holiday) $26.00
j) Junior 18 Holes (Mon-Thurs) $18.00
k) Junior Twilight Weekend/Holiday $18.00
l) 36 Hole Special (Mon-Thurs) $95.00
m) 36 Hole Special (Fri-Sun) $110.00
n) Senior Punch Card (Not Sat, Sun or Holiday) (Note: 2) $280.00
o) Regular 10 Round Punch Card $320.00
p) Junior 10 Round Punch Card $130.00
q) Low Income Sr. Punch Card (Not Sat, Sun or Holiday) (Note: 2) $130.00
r) Daily Private Cart $22.00
s) Shotgun Tournament (Not To Exceed 18 Hole Green Fee) $85.00
2. OLYMPIC COURSE (prices do not include sales tax)
a) Friday 18 Holes $81.00
b) Weekday 18 Holes (Mon-Thurs) $72.00
c) Weekend/Holiday 18 Holes (Note: 1) $90.00
d) Weekday 9 Holes (Mon-Thurs) $38.00
e) Weekend/Holiday 9 Holes $48.00
f) Continuation Fee $35.00
g) Twilight Weekday (Mon-Thurs) $37.00
h) Twilight Weekend/Holiday $48.00
i) League Rate (Not Sat, Sun or Holiday) $26.00
j) Junior 18 Holes (Mon-Thurs) $28.00
k) Junior Twilight Weekend/Holiday $28.00
l) 36 Hole Special (Mon-Thurs) $95.00
m) 36 Hole Special (Fri-Sun) $110.00
n) Shotgun Tournament (Not To Exceed 18 Hole Green Fee) $120.00
o) Olympic Punch Card Plus $32.00
p) Annual Pass Single $2,700.00
q) Annual Pass Couple $3,900.00
r) Annual Pass Family $4,400.00
s) Annual Pass Junior (Mon-Thurs) $700.00
1. Saturday, Sunday or Holiday (May-September Not to Exceed Rate)
May be used for twilight any day of the week including holidays.
2. Ages 62 & up with household income < $18,000.
2023 Rates & Fees 15 | P a g e
TABLE G IVY GREEN CEMETERY
1. GRAVE SITES
a) Adult $1,600.00
b) Infant (Not in Infant Sections) $1,600.00
c) Infant Section $400.00
d) Veteran $930.00
e) Perpetual Care (collected at time of site sale) 10% of site fee
2. LINERS (Subject to sales tax)
a) Casket Liner $1,060.00
b) Cremation Liner $255.00
c) Infant Liner $430.00
d) Oversized Liner $1,400.00
3. OPENING AND CLOSING
a) Casket $930.00
b) Cremation $350.00
c) Infant $650.00
d) Veteran $560.00
4. DISINTERNMENT
a) Adult $2,000.00
b) Infant $2,000.00
c) Urn $330.00
d) Removal (only) $1,320.00
5. MARKER SETTING FEES
a) Setting Fee $410.00
6. GRAVE SIDE SERVICES
a) Chairs & Awning $460.00
7. MARKERS (Subject to sales tax)
a) Markers Value based on size and type of marker
16 | P a g e
TABLE H KITSAP CONFERENCE CENTER
All Rates are Minimum Rates
1. ROOM RENTAL (in conjunction with food minimums) 1
a) Puget Sound Ballroom- per section (4 sections) $1200.00
b) Oyster Bay Room $500.00
c) Marina Vista 1 & 2 – per section $600.00
d) Marina Vista 3 $800.00
e) Glacier Cove 1 & 2 – per section $600.00
f) Fountain Room $2000.00
2. RECURRING ROOM RENTAL (at least 35 events per year)
a) Room fee waived with food purchase for at least 60 people.
2023 Rates & Fees 17 | P a g e
TABLE I MUNICIPAL COURT
1. EX PARTE FILING FEE $20.00
2. HEARING EXAMINER APPEAL $73.00
3. TRAFFIC PENALTIES
a) Inattention to Driving $139.00
b) Automated Traffic Safety Camera Violations $139.00
4. INSURANCE DISMISSAL ADMINISTRATIVE FEE $25.00
5. CERTIFIED DOCUMENT FEE (per document) $5.00
6. COPY FEE (per page) $0.50
7. COPY FEE (made to CD or other electronic device) $20.00
8. COPY OF ELECTRONIC RECORDING OF COURT PROCEEDING (per CD) $10.00
9. APPEAL PREPARATION FEE $40.00
10. NON-SUFFICIENT FUNDS FEE (NSF Fee) $40.00
18 | P a g e
TABLE J PARKING
1. PARKING FEES*
a) On-Street Locations
3 hours $20.00
10 hours $30.00
b) Off-Street Location
3 hours $20.00
10 hours $30.00
c) Parking Garage Monthly Permit $200.00/month
d) Administrative Immobilization Fee (i.e. boot) $100.00/boot
2. RESIDENTIAL PARKING PERMITS*
a) Residential Parking Permits
First Two Permits NO COST
Each additional permit issued not-to-exceed four permits per unit $100.00
b) Petition for Creation of Residential Restricted Parking Zone $100.00
c) Replacement of parking permit $10.00/permit
d) Visitor Parking Permits NO COST
e) Service/Landlord Permits NO COST
3. PARKING PENALTIES
a) Overtime or Reparking
1st Violation in 180 Days $20.00
2nd Violation in 180 Days $60.00
3rd or More Violation in 180 Days $180.00
b) Non-Payment in Collection Devices
1st Violation in 180 days $20.00
2nd Violation in 180 days $60.00
3rd Violation in 180 days $180.00
c) Loading Zones $25.00
d) No Parking
1st Violation in 180 days $30.00
2nd Violation in 180 days $60.00
3rd Violation in 180 days $180.00
e) Wrong Way $35.00
f) Parked on Sidewalk $30.00
g) Fire Hydrant $35.00
h) 12" From Curb $30.00
i) Physically Disabled (Public and Private) $450.00
j) Counterfeiting or User of Counterfeit Permits,
Tokens or Script $500.00
Unauthorized Use of Permits $250.00
k) Blocked Driveway $35.00
l) Expired Tabs $45.00
m) 30 Foot to Stop Sign $30.00
2023 Rates & Fees 19 | P a g e
n) Double Parked $35.00
o) No Stopping/No Standing $30.00
p) Failure to Respond – Additional Penalty $25.00
q) All parking infractions set forth in Chapter 10.10 BMC not identified above $30.00
*Rates are not-to-exceed rates. These rates shall apply unless reduced by the Department of Financial
Services for a specific site or use.
20 | P a g e
TABLE K PARKS AND RECREATION DEPARTMENT
Non-Resident Fee – Base Fee plus 25%
All Rates Listed Are “Not To Exceed” Fees
9. FACILITY USE RENTAL RATES
Facility use policies apply.
Appropriate taxes are included in rates unless otherwise noted.
Regular Groups (10 or more meetings a year, reserved in advance) may receive up to a 20%
discount on Facility and Park Rental Fees.
a) SHERIDAN PARK COMMUNITY CENTER – ROOM RENTAL RATES
(Group A) NON-COMMERCIAL – Rental Rates
Recreation and/or educational purposes only.
Per hour, two (2) hour minimum
Daytime (Monday – Friday: 8:30 AM to 5:00 PM)
(i) Lounge $14.00
(ii) Room A, B/C, Conference Room $12.00
(iii) Gym $33.00
Evenings (Monday – Thursday: 5:00 PM to 10:00 PM)
(i) Lounge $30.00
(ii) Room A, B, Conference Room $24.00
(iii) Gym $44.00
(iv) Room Package (Lounge & Gym) $72.00
(v) Entire building – Up to eight (8) hours* $820.00
Friday Evening (5:00 PM to 10:00 PM) & Saturday and Sunday
(i) Lounge $36.00
(ii) Room A, B, Conference Room $28.00
(iii) Gym $52.00
(iv) Room Package (Lounge & Gym) $84.00
(v) Entire building – Up to eight (8) hours* $850.00
(Group B) COMMERCIAL – Rental Rates
Per hour, two (2) hour minimum
Lounge $54.00
Room A, B, Conference Room $42.00
Gym $78.00
Room Package (Lounge & Gym) $126.00
Entire Building - Up to eight (8) hours* $1,275.00
*Entire building rental for events with 250 or more participants requires additional staffing fee at$20.00 per
hour.
2023 Rates & Fees 21 | P a g e
b) PARK SHELTERS – RESERVATION FEES
Four (4) hour sessions per reservation unless otherwise noted.
Bremerton residents may reserve park shelters beginning January 1st for the upcoming year. Non-
resident reservations will be accepted beginning February 1st.
(Group A) NON-COMMERCIAL – Rental Rates
Bachmann, Bataan, Lent Landing, Matan, NAD (Upper) Shelters and Gazebos
$33.00
Blueberry Shelter $57.00
Evergreen Shelter 1 $90.00
Evergreen Shelter 2 or 3 $44.00
Evergreen Shelter 4 (not reservable, first come first served) NO CHARGE
Evergreen Shelter 5 or 6 $48.00
Evergreen Amphitheatre with power $200.00
Kiwanis Park Shelter $46.00
Lions Park Shelter 1 $62.00
Lions Park Shelter 2 $46.00
Manette Park Shelter $46.00
Warren Avenue Playfield Shelter $46.00
Reserve portion of a park not having a shelter. $33.00
(Group B) COMMERCIAL – Rental Rates
Bachmann, Bataan, Lent Landing, Matan, NAD (Upper) Shelters and Gazebos
$49.50
Blueberry Shelter $85.50
Evergreen Shelter 1 $135.00
Evergreen Shelter 2 or 3 $66.00
Evergreen Shelter 4 (not reservable) NO CHARGE
Evergreen Shelter 5 or 6 $72.50
Evergreen Amphitheatre with power $300.00
Kiwanis Park Shelter $70.00
Lions Park Shelter 1 $93.00
Lions Park Shelter 2 $69.50
Manette Park Shelter $69.50
Warren Avenue Playfield Shelter $69.50
Reserve portion of a park not having a shelter. $49.50
c) SPECIAL EVENTS, CELEBRATIONS, WEDDINGS
(Group A) NON-COMMERCIAL – Rental Rates
Harborside Fountain Park (Waterfront plaza only, per four (4) hour session $50.00
Louis Mentor Boardwalk $560.00
Stage (20’ x 24’) –Available Memorial Day-Labor Day (per day) $250.00
(Group B) COMMERCIAL – Rental Rates
Harborside Fountain Park (Waterfront plaza only, per four (4) hour session $75.00
Louis Mentor Boardwalk $840.00
22 | P a g e
Stage (20’x24’) – Available Memorial Day-Labor Day (per day) $375.00
d) ATHLETIC FIELD – RESERVATIONS
Per hour unless noted
(Group A) NON-COMMERCIAL
Youth Use $19.00
Adult Use $35.00
(Group B) COMMERCIAL $62.00
Game Fees
(i) Baseball/Softball $43.00
(ii) Soccer $66.00
(iii) Sand Volleyball $31.50
e) OUTDOOR COURT – RESERVATION
Per hour unless noted
- (Group A) NON-COMMERCIAL – Rental
Basketball Court (Per Half Court) $5.00
Pickleball Court $5.00
Tennis Court $10.00
- (Group B) COMMERCIAL – Rental
Basketball Court (Per Half Court) $7.50
Pickleball Court $7.50
Tennis Court $20.00
f) LIONS TENNIS COURT LIGHTS
1 token (1 hour) $3.00
6 tokens (6 hours) $14.50
g) BLUEBERRY PARK – P-PATCH ANNUAL RATE
Non-commercial gardening only.
Raised Beds $15.00
10’ x 20’ Beds $55.00
16’ x 30’ Beds $80.00
2. PROGRAM FEES & CHARGES
a) NEW PROGRAMS See Section 3, subsection (a)
b) ATHLETIC PROGRAM FEES
VOLLEYBALL
League Play (per team, per game) $32.00
Open Gym (Oct. – June) per person $5.00
Sand Volleyball $32.00
2023 Rates & Fees 23 | P a g e
BASKETBALL
Men’s League Play (per team, per game) $74.00
Boy’s League Play (per team, per game) $44.00
Boy’s League (Individual Registration - per individual) $54.00
- PICKLEBALL (Indoor Program)
Drop In $4.00
10-Visit Punchcard $32.00
SOFTBALL
Adult League Play (per team, per game) $51.40
Adult League – Players fee (per player, per game) $2.27
TOURNAMENTS (BASEBALL/SOFTBALL AND SOCCER)
INVITATIONAL TOURNAMENTS
c) Lions – One Day $486.00
d) Lions – Two Day $776.00
e) Lions – Three Day $1,032.00
f) Pendergast – One Day $640.00
g) Pendergast – Two Day $1,000.00
h) Pendergast – Three Day $1,213.00
STATE TOURNAMENTS*
i) Lions – One Day $677.00
j) Lions – Two Day $1,010.00
k) Lions – Three Day $1,175.00
l) Pendergast – One Day $880.00
m) Pendergast – Two Day $1,175.00
n) Pendergast – Three Day $1,393.00
*Regional and National Tournaments cost to be negotiated depending on field preparation requirements.
3. SENIOR CITIZEN CENTER AND RECREATION DIVISION PROGRAMS
a) PROGRAM FEE FORMULAS. Except for the Sr. Citizens Trip program, participant fees for activities
(programs, classes, events, etc.) promoted by the Sr. Citizen Center and the Recreation Division are
established by the following formulas:
Activities when the instructor is on City payroll.
*Based on “Not-to-Exceed” rates
[(Total class hours including preparation) x (Instructor’s hourly wage) x (1.5 Administration
factor)] divided by (minimum # of students per activity)] + (the cost of group supplies divided by
minimum # of students) + Cost of individual class supplies, if applicable = Student class fee for
City of Bremerton Resident
24 | P a g e
Activities taught by contracted instruction.
*Based on “Not-to-Exceed” rates
[(Price per student required by the Instructor less class supply fees) x (1.5 Administration
factor)] + Class supply fees = Student class fee for City of Bremerton Resident.
Non-Resident Fees for Recreational Programs.
For recreation classes, programs, and rentals – ranging from:
$5.00 to $25.00 add on 25%
$25.01 to $50.00 add a flat $6.25
$50.01 to $100.00 add a flat $12.50
$100.01 to $200.00 add a flat $25.00
$200.01 to $400.00add a flat $50.00
$400.01 to $750.00 add a flat $100.00
$750.01 to $1,000.00 add a flat $150.00
$1,000.00 + add a flat $200.00
b) SENIOR CENTER ACTIVITIES (AGE 55+)
Couples Membership is for two people, at least one needs to be 55 or better, who reside at the
same address.
Associate Memberships are for those individuals not yet 55 but still would like to participate in the
programs, trips and classes offered at the Center.
Senior Citizen – City Resident annual membership $20.00
Senior Citizen – Non-Resident annual membership $35.00
Senior Center – City Resident Couples annual membership $32.00
Senior Center – Non-Resident Couples annual membership $52.00
Senior Center – City Resident Associate annual membership $32.00
Senior Center – Non-Resident Associate annual membership $52.00
Senior Center – Daily Drop-In Fee (Non-Class Activities, per person, per day)$4.00
c) SENIOR CENTER TRIPS Cost plus 25%
2023 Rates & Fees 25 | P a g e
TABLE L POLICE DEPARTMENT
1. TRAFFIC ACCIDENT REPORTS $10.00
2. FINGERPRINTS – 1st Card $10.00
a) Each Additional Card $10.00
3. CRIMINAL HISTORY CHECK $10.00
4. ALARM COMPLIANCE FEE
a) 1st False Alarm in any 1 Quarter $60.00
b) 2nd False Alarm in the same Quarter $80.00
c) 3rd False Alarm in the same Quarter or Subsequent Alarms in a Calendar Quarter
$160.00
5. SERVICE FEE FOR ANTI-HARASSMENT ORDER $50.00
6. SERVICE OF ARREST WARRANTS AND SUBPOENAS
a) Arrest Warrant $15.00 plus mileage
b) Subpoena $6.00 plus mileage
c) Preparation of return of service $5.00
Mileage (for each mile actually and necessarily traveled by a member of the Police Department in going to or returning from any
place of service, or attempted service) current business mileage rate allowed by the Internal Revenue Service.
7. TAXICABS
a) Taxicab Business Certificate $30.00/year
b) Taxicab Driver’s Certificate $30.00/year
c) Vehicle Decal $10.00/vehicle/year
d) Annual Renewal $30.00
e) Certificate Changes $10.00
f) Finger prints $10.00
g) WSP Background Check (effective 1/1/2019) $51.25
WSP Background Check (effective 7/1/2019) $71.25
8. CONCEALED WEAPONS PERMITS (Rates set by State subject to change)
a) New Permit (effective 1/1/2019) $49.25
b) Renewal Permit $32.00
c) Late Permit $42.00
d) Replacement $10.00
e) Firearm Dealer License $125.00
9. BODY WORN CAMERA RECORDINGS* per RCW 42.56.240(14) $60.00 per hour of video
*Research and Redaction Processing – Processing requires full playback of each video by the
processing technician before redaction begins to verify the involvement of each party in the footage
and ensure the footage is redacted in accordance with Washington state law. Please keep this in mind
when requesting footage from multiple BWCs or for footage for long timeframes.
26 | P a g e
TABLE M PUBLIC RECORD FEES
1. Copy or Print - Maximum size is 11x17 (No fee for first 50 pages) $0.15/page
2. Scan – Maximum size is 11x17 (No fee for first 50 pages) $0.10/page
3. Electronic Files or Attachments uploaded to email, cloud-based data storage service or other means of
electronic delivery $0.05/4 files
4. Transmission of Public Records in an Electronic Format $0.10/GB
5. Customized service charge for requests requiring the use of information technology expertise per RCW
42.56.120(3) Actual Costs
6. CD/DVD $2.00
7. Digital Storage Media or Device Actual Cost
8. Postage or Delivery Charges Actual Costs
9. Certified copies of public records. The maximum size for photocopies is 11x17 $5.00 per document
10. Oversized Plans, Aerial Photos, Drawings, and Maps (Black and White) $8.00/page or
Actual Costs when performed by a Vendor
11. Color GIS Plotted Maps $5.00/sq. ft.
12. Other Documents:
a) Medical Records $19.00
b) Fire Incident/Investigation Reports $8.00
c) Budget
(Hard Copy) $70.00
(Electronic Version) $10.00
d) Annual Report
(Hard Copy) $35.00
(Electronic Version) $10.00
In addition to the above fees, each department may establish fees for records that do not fall into one of
the above categories. Each department and the City Clerk shall have the department's fee schedule
available for inspection upon request.
2023 Rates & Fees 27 | P a g e
TABLE N PUBLIC WORKS AND UTILITIES DEPARTMENT
1. RIGHT-OF WAY USE PERMITS FEES
a) Type A (Short Term Use) Regular (Misc. Construction) $345.00
Dumpster – Individual personal use NO CHARGE
Dumpster – Commercial/Construction $345.00
b) Type B (Disturbance of ROW)
Sidewalk Repairs (2 inspections) NO CHARGE
Driveway, Transverse Street Patch and Spot Patches (2 inspections) $345.00
Frontage Improvements (curb, gutter, sidewalk, illumination, etc.); Longitudinal Street Patch;
and Utility Installation $4.32/ft with a $260.00 minimum
New Street $7.34/ft with a $880.00 minimum
Water & Sewer Mains & Laterals (ROW Permit) (2 inspections) $345.00
Additional Inspection $86.00/hour + equipment charges
c) Type C (Long Term Use)
Application and Processing $345.00
Annual Renewal $80.00
d) Type D Regular (Franchised Utility Routine Maintenance) $173.00
e) Plan Reviews $0.27/foot of improvement with $173.00 minimum
2. ADDITIONAL WORK $86.00/hour + Equipment Charges
3. RIGHT-OF-WAY VACATION $1,900.00
4. BMC 10.24 HOUSEMOVING/OVERSIZE LOADS $690.00+$75.00/mile to .10 of a mile
5. BANNER FEE INSTALL/REMOVAL $212.00
6. SIGN CREATION $COST
7. TRAFFIC CONTROL $86.00/hour + Equipment Charges
8. TRAFFIC CONTROL DEVICES
a) Barricades if not returned $30.00/barricade
b) Barricades $20.00 per barricade per day
c) Cones, if not returned or damaged $16.00/cone
d) Cones $2.00 per cone per day
e) Signs, if not returned or damaged $215.00/sign
f) Signs $18.00 per sign per day
g) Labor Rate Hourly (equipment not included) $86.00
9. BLOCK PARTY STREET CLOSURE $25.00
28 | P a g e
TABLE O TAX & LICENSE
1. REGULATORY LICENSE FEES
a) BMC 5.17 Charitable Solicitation
Non-Profit $25.00/60 days
Professional Fundraiser $675.00/60 days
b) BMC 5.22 Dance/Public $265.00/yr or $70.00/30 days
c) BMC 5.96 Erotic Dance Studios $700.00/yr
d) Dancers $100.00/yr
e) BMC 5.16 Mobile Food Vendor $150.00/veh/yr
f) BMC 5.16 Peddlers $75.00/yr or $25.00/30 days
g) BMC 5.36 Special Events $100.00/event
h) BMC 5.08 Street/Sidewalk Vendors $100/yr
i) Site Relocation $50.00
j) BMC 5.16 Temporary Merchant $400.00/30 days
2. BUSINESS LICENSE FEE
a) BMC 5.02 $75.00/yr
2023 Rates & Fees 29 | P a g e
TABLE P TELECOMMUNICATIONS
1. TOWER LEASE - APPLICATION, RENEWAL AND ASSIGNMENT FEE $530.00541.00
2. CABLE FRANCHISE APPLICATION AND RENEWAL FEE DEPOSIT1 $3,588.003,660.00
1Actual cost will be based on staff time. City may require additional deposit(s) up to $3,500 per deposit if funds
are exhausted.
3. MASTER PERMIT - APPLICATION AND RENEWAL FEE DEPOSITS2 $5,125.005,228.00
2Actual cost will be based on staff time plus legal review. City may require additional deposit(s) up to $5,000
per deposit if funds are exhausted.
4. TELECOM LICENSE FEE – ONE TIME $222.00/one
time226.00
30 | P a g e
TABLE Q TRANSPORTATION BENEFIT DISTRICT
1. VEHICLE TAB FEE $20.00
Published for
October 23
Study Session
Item A4
Public Comments
From: Anna Mockler <Anna.Mockler@ci.bremerton.wa.us>
Sent: Tuesday, October 22, 2024 2:25 PM
To: Mike Riley <Mike.Riley@ci.bremerton.wa.us>; City Council <City.Council@ci.bremerton.wa.us>
Subject: Rates & Fees - No Response Requested!
Mike, here are questions about your Agenda Item A7, Rates & Fees, presentation
tomorrow. If you can, please give them a look. If not, I'll ask them tomorrow. I know this
is a crazy busy time for you.
Hope you're well,
Anna
1. No real rate changes:
Costs have gone up about 20% on almost all contracts we review. Costs of food, gas,
and other necessities have risen sharply. Salaries have risen. Shouldn't our rates and
fees increase by at least 10%. This schedule raises costs only on Ambulance Transport
& hourly rates for appeals to Hearing Examiner. When did rates last rise across the
board?
2. Gold Mountain rates:
Gold Mtn has some of the lowest rates around, as mgmt. explained in budget meeting
this summer at the course. So why not increase fees to comparable rates of neighboring
courses. Since GM recommends only the most expensive hotels in town, we can
conclude that golfers can afford the increased rates. BUT! Keep current rates for legal
residents of City of Bremerton.
3. Storm- and Wastewater rates:
Since Stormwater requirements for prevention and discharge contents have increased
considerably -- witness add'l personnel in Stormwater Unit -- shouldn't rates to review
drainage etc. rise proportionately? 10-20% increase across the board? Wastewater too.
Or are these much-increased costs being taken care of by grants?
4. Business License fees (BMC 5.02)
Landlord license fees should be raised and charged per unit, not per landlord. We could
state that landlords may pass on this fee to renters, and establish a fund to reimburse
all low-income renters from this additional burden. We can use the same process that
Water Billing currently uses to determine eligibility for reduction in Water rates.
Since this requires changing the BMC, and since I lack majority Council support, I am
only bringing this up because I've seen many kids and adults suffer from black mold,
lead pipes, lead paint, vermin, toxins, crumbling asbestos, burnt by gas stove fires when
landlords don't supply heat, etc. Purely as a matter of conscience.
Anna Mockler
City Councilor, District Six
2024 Council Vice-President
Audit Committee Chair
AGENDA BILL
CITY OF BREMERTON
CITY COUNCIL
SUBJECT: Study Session Date: October 23, 2024
Ordinance to amend and re-establish Utility
Assessments, Rates, Fees, and Charges for
2025
COUNCIL MEETING Date: November 6, 2024
Department: Financial
Services/PW&U
Presenter: Mike Riley/Tom
Knuckey
Phone: (360) 473-5303
SUMMARY: Ordinance to amend and re-establish the 2025 Utility Assessments, Rates, Fees, and
Charges.
ATTACHMENTS: 1. Ordinance No. ____ ; and 2. Exhibit A
FISCAL IMPACTS (Include Budgeted Amount): Misc. Fees and Charges were adjusted by
change in the Construction Cost Index for all urban consumers, Seattle for the month ending August
31, 2024. The Utility rates are incorporated in the 2025-2026 Proposed Biennial Budget.
STUDY SESSION ACTION: ☐ Consent Agenda ☐ General Business ☐ Public Hearing
RECOMMENDED MOTION:
Move to pass Ordinance No. ____ amending and re-establishing 2025 Assessments, Rates, Fees,
and Charges for Water, Wastewater, Stormwater, and other related services.
COUNCIL ACTION: Approve Deny Table Continue No Action
Form Updated 04/19/2024
A5
1
2025-2026 Utilities Rates and Fees
ORDINANCE NO. ____
AN ORDINANCE of the City Council of the City of
Bremerton, Washington, amending and reestablishing the
assessments, rates, fees and charges established in Ordinance No.
5485 regarding rates and fees relating to the Department of Public
Works and Utilities for water, wastewater, stormwater and other
related services.
WHEREAS, the City Council desires to amend and reestablish the assessments,
rates, fees, and charges (“Rates and Fees”) relating to the Department of Public Works and
Utilities for general facility charges and water, wastewater, stormwater, and other related
services established in Exhibit A of Ordinance No. 5485; NOW THEREFORE
THE CITY COUNCIL OF THE CITY OF BREMERTON, WASHINGTON,
DOES HEREBY ORDAIN AS FOLLOWS:
SECTION 1. Rate Tables established. Rates and fees for services relating to the
Department of Public Works and Utilities for general facilities charges and water, wastewater,
stormwater, and other related services, as established in Exhibit A of Ordinance No. 5485, are
hereby amended and reestablished in their entirety as set forth in the attached Exhibit A of this
ordinance, said exhibit is incorporated herein by this reference.
SECTION 2. Rate Tables – Effective Date. The amendment and
reestablishment of rate tables as set forth in Section 1 above shall be effective January 1, 2025.
SECTION 3. Corrections. The City Clerk and codifiers of this ordinance
are authorized to make necessary corrections to this ordinance including, but not limited to, the
correction of scrivener, clerical, typographical, and spelling errors, references, ordinance
numbering, section/subsection numbers and any references thereto.
SECTION 4. Severability. If any one or more sections, subsections, or
sentences of this ordinance are held to be unconstitutional or invalid, such decision shall not
affect the validity of the remaining portion of this ordinance and the same shall remain in full
force and effect.
SECTION 5. Effective Date. This ordinance shall take effect and be in force ten
(10) days from and after its passage, approval, and publication as provided by law.
PASSED by the City Council the _____ day of November, 2024.
_________________________________
JENNIFER CHAMBERLIN, Council President
2
2025-2026 Utilities Rates and Fees
Approved this ________ day of November, 2024.
_________________________________
GREG WHEELER, Mayor
ATTEST: APPROVED AS TO FORM:
__________________________________ _________________________________
ANGELA HOOVER, City Clerk KYLIE FINNELL, City Attorney
PUBLISHED the ________ day of ______________________, 2024.
EFFECTIVE the ________ day of ______________________, 2024.
ORDINANCE NO. ________.
2024
GENERAL FACILITY CHARGES
Water based on meter size average normal flow
5/8" x 3/4" 6,943.00$
1" 6,943.00$
1" Commercial 9,513.00$
1 1/2" Commercial 55,543.00$
2" Commercial 55,543.00$
3" Commercial 138,860.00$
4" Commercial 277,719.00$
Greater than 4"
5/8" x 3/4" 8,103.00$
1" 8,103.00$
1" Commercial 10,049.00$
1 1/2" Commercial 56,726.00$
2" Commercial 56,726.00$
3" Commercial 145,867.00$
4" Commercial 291,730.00$
Greater than 4"
Stormwater (per IHSU)1,667.00$
CONNECTION FEES
Water Connection Fees*Inside Outside
5/8" x 3/4" 4,401.00$ 4,738.00$ 6,602.00$ 7,107.00$
1" 4,571.00$ 4,873.00$ 6,857.00$ 7,310.00$
1 1/2" 9,995.00$ 11,827.00$ 14,993.00$ 17,741.00$
2" 10,421.00$ 12,240.00$ 15,632.00$ 18,360.00$
3" 27,645.00$ 28,630.00$ 41,468.00$ 42,945.00$
4" 29,764.00$ 30,776.00$ 44,646.00$ 46,164.00$
6" 37,462.00$ 38,631.00$ 56,193.00$ 57,947.00$
8" 43,834.00$ 45,026.00$ 65,751.00$ 67,539.00$
10" 51,514.00$ 53,192.00$ 77,271.00$ 79,788.00$
12" and greater
Wet Tapping (Water Main Only, excluding excavation & backfill)*
4" 4,526.00$ 4,796.00$ 6,789.00$ 7,194.00$
6" 4,923.00$ 5,277.00$ 7,385.00$ 7,916.00$
8" 6,024.00$ 6,529.00$ 9,036.00$ 9,794.00$
10" 8,869.00$ 9,686.00$ 13,304.00$ 14,529.00$
12" 10,524.00$ 10,922.00$ 15,786.00$ 16,383.00$
** Greater than 12"
144,137.00$
Exhibit A
ASSESSMENTS, RATES, FEES, AND CHARGES
EFFECTIVE January 1, 2025
2025
Inside Outside City Limits
7,207.00$
7,207.00$
9,874.00$
57,654.00$
57,654.00$
1,730.00$
288,272.00$
Case by Case basis
Wastewater based on meter size average normal flow
8,411.00$
8,411.00$
10,431.00$
58,882.00$
58,882.00$
151,410.00$
302,816.00$
Case by Case basis
Actual time & material + equipment
Actual time & material + equipment
1 of 8
2024
Exhibit A
ASSESSMENTS, RATES, FEES, AND CHARGES
EFFECTIVE January 1, 2025
2025
Wet Tapping (Water Main to Property Line)*Inside Outside
2" - fire service 5,950.00$ 6,403.00$ 8,925.00$ 9,605.00$
4" 15,119.00$ 15,753.00$ 22,679.00$ 23,630.00$
6" 14,998.00$ 15,690.00$ 22,497.00$ 23,535.00$
8" 15,994.00$ 17,861.00$ 23,991.00$ 26,792.00$
10" 20,530.00$ 21,869.00$ 30,795.00$ 32,804.00$
12" 22,257.00$ 24,122.00$ 33,386.00$ 36,183.00$
** Greater than 12"
Fire Hydrant Installation*
6" x 8" and smaller - service to property line 18,049.00$ 19,814.00$ 27,074.00$ 29,721.00$
6"x 10" - service to property line 18,204.00$ 19,998.00$ 27,306.00$ 29,997.00$
6"x 12" service to property line 18,375.00$ 20,157.00$ 27,563.00$ 30,236.00$
PLAN CHECK/INSPECTION FEES
Engineering Services**Inside Outside
Plan Check Fees
Main Extensions: per foot 0.65$ 0.66$ 0.98$ 0.99$
BUT not less than 460.00$ 465.00$ 690.00$ 698.00$
(Includes hydrants and appurtenances
and connection to water system)
Pump Stations 3,640.00$ 3,716.00$ 5,460.00$ 5,574.00$
Fireline Extension 190.00$ 190.00$ 285.00$ 285.00$
Irrigation Systems 180.00$ 186.00$ 270.00$ 279.00$
Miscellaneous (per hour) plus equipment 90.00$ 93.00$ 135.00$ 140.00$
Storm Drainage Plan Review Fees ***
Preliminary Drainage Plans
Residential Development 730.00$ 743.00$ N/A N/A
Non-Residential Development 730.00$ 730.00$ N/A N/A
Plus per IHSU 22.77$ 23.00$
Final Detailed Drainage Plans
Residential Development (per lot)
0 - 20 Lots 80.00$ 80.00$ N/A N/A
21 - 50 Lots 70.00$ 70.00$ N/A N/A
51 - 100 Lots 60.00$ 60.00$ N/A N/A
100+ Lots 50.00$ 50.00$ N/A N/A
Minimum Charge 550.00$ 557.00$ N/A N/A
Non-Residential Development
per IHSU 50.00$ 50.00$ N/A N/A
Minimum Charge 550.00$ 557.00$ N/A N/A
Resubmittal Fees
First Resubmittal No Charge No Charge N/A N/A
Subsequent Resubmittal 550.00$ 557.00$ N/A N/A
Actual time & material + equipment
2 of 8
2024
Exhibit A
ASSESSMENTS, RATES, FEES, AND CHARGES
EFFECTIVE January 1, 2025
2025
Field Inspection Fees Inside Outside
Water main extensions (per foot) 1.73$ 1.73$ 2.60$ 2.60$
but not less than: 605.00$ 605.00$ 908.00$ 908.00$
Pump Station 3,456.00$ 3,456.00$ 5,184.00$ 5,184.00$
Miscellaneous (per hour) 86.00$ 86.00$ 129.00$ 129.00$
Wastewater Fees **
Lateral Connection at P/L 173.00$ 173.00$ 260.00$ 260.00$
Lateral Connection at Main 432.00$ 432.00$ 648.00$ 648.00$
Conveyance Facility Ext. (Per Foot) 3.45$ 3.45$ 5.00$ 5.00$
but not less than: 864.00$ 864.00$ 1,296.00$ 1,296.00$
Pump Station 3,456.00$ 3,456.00$ 5,184.00$ 5,184.00$
Miscellaneous (per hour) 86.00$ 86.00$ 129.00$ 129.00$
Storm Drainage Inspection Fees ***
Residential Development (per lot) 86.00$ 93.00$ N/A N/A
Non-Residential Development (per IHSU) 43.00$ 46.00$ N/A N/A
Minimum Charge 346.00$ 376.00$ N/A N/A
Conveyance Facility Extensions (per foot) 2.15$ 2.15$ N/A N/A
Minimum Charge 518.00$ 557.00$ N/A N/A
Unscheduled Inspections**** (per site visit) 86.00$ 93.00$ N/A N/A
MISCELLANEOUS FEES AND CHARGES
Office Services Inside Outside
New Account 25.00$ 26.00$ N/A N/A
Account Maintenance 5.00$ 5.00$ N/A N/A
Past Due Notice 3.50$ 3.50$ N/A N/A
Lien Recovery Charge 147.00$ 147.00$ N/A N/A
Utility/Lien Search Fee (Manual) per parcel 38.00$ 39.00$ N/A N/A
Park Reservation Fee (non-refundable) 210.00$ 210.00$ N/A N/A
Field Services
Pavement Restoration Charge
(refundable, if assessed and not required)
Asphalt Patch 2,359.00$ 2,359.00$ 3,539.00$ 3,539.00$
Concrete Patch 1,681.00$ 1,681.00$ 2,522.00$ 2,522.00$
Asphalt Trench 4,321.00$ 4,321.00$ 6,482.00$ 6,482.00$
Concrete Trench 5,179.00$ 5,179.00$ 7,769.00$ 7,769.00$
3 of 8
2024
Exhibit A
ASSESSMENTS, RATES, FEES, AND CHARGES
EFFECTIVE January 1, 2025
2025
Field Services (continued)Inside Outside
County Road Permit N/A N/A N/A Cost Cost
Water Meter Installation
3/4" & 1" 184.00$ 191.00$ 276.00$ 286.50$
1-1/2" & 2" 290.00$ 300.00$ 435.00$ 450.00$
3" and greater
Water Meter Reactivation 69.00$ 72.00$ 104.00$ 108.00$
Water Meter Reinstallation 184.00$ 191.00$ 276.00$ 287.00$
Water Meter Deactivation 69.00$ 72.00$ 104.00$ 108.00$
Water Meter Tampering
Tampering Fee 501.00$ 517.00$ 752.00$ 776.00$
Tampering Repair
Fire Service - Detector, Meter & MXU 813.00$ 844.00$ 1,220.00$ 1,266.00$
Storz Adapter 462.00$ 728.00$ 693.00$ 1,092.00$
Water Service Turn-off/Turn-on
(Customer Request)
Regular Hours 69.00$ 72.00$ 104.00$ 108.00$
After Hours 290.00$ 302.00$ 435.00$ 453.00$
Delinquency Notice 26.00$ 28.00$ N/A N/A
Water Service Turn-off/Turn-on
(Delinquent Accounts)
Regular Hours 69.00$ 72.00$ N/A N/A
After Hours 290.00$ 302.00$ 435.00$ 453.00$
Flow and Pressure Test (Uncertified)
3/4" & 1" meters only 132.00$ 136.00$ 198.00$ 204.00$
1-1/2" & 2" meters only 237.00$ 245.00$ 356.00$ 368.00$
Larger than 2"
Meter Test Fee (based on meter size)
3/4" & 1" 289.00$ 300.00$ 434.00$ 450.00$
1-1/2" & 2" 374.00$ 409.00$ 561.00$ 614.00$
3" or greater
Utility Plant Locates
Regular Hours N/C N/C N/C N/C
After Hours 267.00$ 273.00$ 401.00$ 410.00$
Emergency N/C N/C N/C N/C
Utility Compliance Specialist
Inspection 118.00$ 123.00$ 177.00$ 185.00$
Administration Fee 50.00$ 55.00$ 75.00$ 83.00$
Utility Labor Rate Hourly (Eqp not included) 105.00$ 109.00$ 158.00$ 164.00$
Actual Time, Materials & Equipment
Actual Time, Materials & Equipment
Actual Time, Materials & Equipment
Actual Time, Materials & Equipment
4 of 8
2024
Exhibit A
ASSESSMENTS, RATES, FEES, AND CHARGES
EFFECTIVE January 1, 2025
2025
RETAIL WATER SERVICE RATES
General Service - Monthly Service Charge Inside Outside
Meter Size
5/8 x 3/4 inches 15.81$ 16.36 23.71$ 24.54$
1 inch 18.07$ 18.70 27.13$ 28.08$
1 1/2 inch 25.70$ 26.60 38.55$ 39.90$
2 inch 34.53$ 35.74 51.77$ 53.58$
3 inch 65.51$ 67.80 98.23$ 101.67$
4 inch 121.71$ 125.97 182.55$ 188.94$
6 inch 432.72$ 447.87 649.09$ 671.81$
8 inch 1,580.65$ 1,635.97 2,371.00$ 2,453.99$
10 inch 5,637.53$ 5,834.84 8,456.27$ 8,752.24$
12 inch 21,193.27$ 21,935.03 31,789.89$ 32,902.54$
Residential Commodity Charge (per HCF)
Per HCF/Month 2.73$ 2.83 4.09$ 4.23
Non - Residential Commodity Charge (per HCF) 2.47$ 2.56 3.69$ 3.82
Fire Protection - Monthly Service Charge
Service Size
1 inch 32.82$ 33.97 49.20$ 50.92
1 1/2 inch 49.38$ 51.11 74.07$ 76.66
2 inch 64.20$ 66.45 96.30$ 99.67
3 inch 70.73$ 73.21 106.13$ 109.84
4 inch 77.11$ 79.81 115.66$ 119.71
6 inch 96.24$ 99.61 144.36$ 149.41
8 inch 128.13$ 132.61 192.20$ 198.93
10 inch 179.30$ 185.58 268.98$ 278.39
12 inch 256.16$ 265.13 384.24$ 397.69
Commodity Charge (per HCF) 4.94$ 5.11 7.41$ 7.67
- For Usage Other Than Firefighting
Low-Income (1) Senior and Low-Income(1) Disabled Citizen - Monthly Service Charge
General Service - meter size 5/8" x 3/4" 9.49$ 9.82 14.23$ 14.72
General Service - meter size 1" 10.84$ 11.22 16.28$ 16.85
Residential Commodity Charge (per HCF)
Per HCF/Month 1.64$ 1.70 2.45$ 2.54
Temporary/Construction Meter
1" Meter
Deposit 600.00$ 600.00 900.00$ 900.00$
Base Fee (per month) 18.07$ 18.70 28.00$ 28.00$
Set Up Fee & Removal Fee 396.00$ 408.00$ 594.00$ 612.00$
5 of 8
2024
Exhibit A
ASSESSMENTS, RATES, FEES, AND CHARGES
EFFECTIVE January 1, 2025
2025
RETAIL WATER SERVICE RATES (CONTINUED)Inside Outside
Temporary/Construction Meter (continued)
Hydrant meter (3" Meter)
Deposit 4,000.00$ 4,000.00 6,000.00$ 6,000.00$
Base Fee (per month) 65.51$ 67.80 94.94$ 101.70$
Set Up Fee 396.00$ 408.00$ 594.00$ 612.00$
Equipment Loss/Damage
Commodity Charge (per HCF) 2.47$ 2.56 3.69$ 3.82
City Parks and Recreation Dept. - Irrigation
Commodity Charge (per HCF)1.23$ 1.27
Gold Mountain Golf Course Complex - Irrigation
Commodity Charge (per HCF)1.68$ 1.74
RETAIL WASTEWATER SERVICE RATES
Monthly Service Charge Inside Outside
Single Family
Base Charge (per account)39.98$ 41.38 59.97$ 62.07
Commodity Charge (per HCF)5.37$ 5.56 8.04$ 8.32
Duplex on 1 Meter or 2 Bldgs. on 1 Meter
Base Charge (per unit)31.66$ 32.77 47.50$ 49.16
Commodity Charge (per HCF)5.37$ 5.56 8.04$ 8.32
Multi - Family
Base Charge (per unit)31.66$ 32.77 47.50$ 49.16
Commodity Charge (per HCF)5.37$ 5.56 8.04$ 8.32
Low-Income (1) Senior and Low-Income(1) Disabled Citizen
Base Charge (per account)23.99$ 24.83 35.98$ 37.24
Commodity Charge (per HCF)3.22$ 3.34 4.99$ 4.99
Commercial I
Base Charge (per account)59.10$ 61.17 88.66$ 91.76
Commodity Charge (per HCF)5.53$ 5.72 8.28$ 8.57
Commercial II
Base Charge (per account)59.53$ 61.61 89.30$ 92.43
Commodity Charge (per HCF) 7.08$ 7.33 10.62$ 10.99
Commercial III
Base Charge (per account) 60.12$ 62.22 90.20$ 93.36
Commodity Charge (per HCF) 8.64$ 8.94 12.96$ 13.41
Actual Time, Materials & Equipment
6 of 8
2024
Exhibit A
ASSESSMENTS, RATES, FEES, AND CHARGES
EFFECTIVE January 1, 2025
2025
RETAIL WASTEWATER SERVICE RATES (CONTINUED)
Monthly Service Charge Inside Outside
Commercial IV
Base Charge (per account) 60.71$ 62.83 91.07$ 94.26
Commodity Charge (per HCF) 10.22$ 10.58 15.31$ 15.85
Commercial V
Base Charge (per account) 66.78$ 69.12 100.20$ 103.71
Commodity Charge (per HCF) 12.77$ 13.22 19.15$ 19.82
Commercial VI
Base Charge (per account) 73.45$ 76.02 110.20$ 114.06
Commodity Charge (per HCF) 15.95$ 16.51 23.93$ 24.77
Commercial VII
Base Charge (per account) 80.80$ 83.63 121.21$ 125.45
Commodity Charge (per HCF) 18.63$ 19.28 27.96$ 28.94
Commercial Special
Base Charge (per account) 88.88$ 91.99 133.33$ 138.00
Commodity Charge (per HCF) 24.93$ 25.80 37.35$ 38.66
Beverage Production
Base Charge (per account) 60.12$ 62.22 90.20$ 93.36
Commodity Charge (per HCF) 5.62$ 5.82 8.41$ 8.70
Commercial Fountains - Separately Metered
Base Charge (per account) 59.10$ 61.17 88.66$ 91.76
Commodity Charge (per HCF) 1.82$ 1.88 2.73$ 2.83
Septage Disposal (per gallon of tank capacity) 0.30$ 0.31 0.45$ 0.47
Leachate Per Gallon of Tank Capacity
Individual Residential Grinder Pumps
Grinder Pump Surcharge 12.89$ 13.34 19.33$ 20.01
Low-Income (1) Senior and Low-Income(1) Disabled Citizen
Grinder Pump Surcharge 7.73$ 8.00 11.60$ 12.01
RETAIL STORMWATER RATES
Monthly Service Charge Inside Outside
Residential I (Single Family/Duplex)
Base Charge (per account) 23.33$ 25.66 N/A N/A
Exception: Duplex
with 2 Meters (per account) 11.67$ 12.83 N/A N/A
7 of 8
2024
Exhibit A
ASSESSMENTS, RATES, FEES, AND CHARGES
EFFECTIVE January 1, 2025
2025
RETAIL STORMWATER RATES (CONTINUED)
Monthly Service Charge Inside Outside
Residential II - SW Impact Fee (per IHSU)
50% of the Res I Base Charge 11.67$ 12.84 N/A N/A
Residential III - SW Impact Fee (per IHSU)
100% of the Res I Base Charge 23.33$ 25.66 N/A N/A
Commercial I
Base Charge (per IHSU) 23.33$ 25.66 N/A N/A
Commercial II - SW Impact Fee (per IHSU)
50% of the Comm I Base Charge 11.67$ 12.84 N/A N/A
Commercial III - SW Impact Fee (per IHSU)
100% of the Comm I Base Charge 23.33$ 25.66 N/A N/A
Public School Districts (per account) 23.33$ 25.66 N/A N/A
Low-Income (1) Senior and Low-Income(1) Disabled Citizen
Base Charge (per account) 14.00$ 15.40 N/A N/A
Multi - Family & Commercial Rate Adjustment
Water Quality (per IHSU) 2.57$ 2.83 N/A N/A
Water Quantity (per IHSU) 7.80$ 8.58 N/A N/A
Stormwater Penalty
New Multi - Family & Commercial
development without on-site detention
Charge (per IHSU) 5.16$ 5.68 N/A N/A
(1) Low-Income defined as Gross Earned Income of $40,000 or less. Low-Income is a 40% discount.
*Pavement Restoration Charge May Also Be Assessed
** Fees include original review and one resubmittal review.
Additional reviews will be charged at miscellaneous hourly rate (above).
*** Does not apply to single family residence or duplex construction on an existing established lot.
**** (Unscheduled inspections shall be tracked through the course of a project and billed
after the final site inspection. Fees for unscheduled inspections shall be paid prior to final
8 of 8
Published for
October 23
Study Session
Item A5
Public Comments
From: Anna Mockler <Anna.Mockler@ci.bremerton.wa.us>
Sent: Tuesday, October 22, 2024 2:25 PM
To: Mike Riley <Mike.Riley@ci.bremerton.wa.us>; City Council <City.Council@ci.bremerton.wa.us>
Subject: Rates & Fees - No Response Requested!
Mike, here are questions about your Agenda Item A7, Rates & Fees, presentation
tomorrow. If you can, please give them a look. If not, I'll ask them tomorrow. I know this is a
crazy busy time for you.
Hope you're well,
Anna
1. No real rate changes:
Costs have gone up about 20% on almost all contracts we review. Costs of food, gas, and
other necessities have risen sharply. Salaries have risen. Shouldn't our rates and fees
increase by at least 10%. This schedule raises costs only on Ambulance Transport & hourly
rates for appeals to Hearing Examiner. When did rates last rise across the board?
2. Gold Mountain rates:
Gold Mtn has some of the lowest rates around, as mgmt. explained in budget meeting this
summer at the course. So why not increase fees to comparable rates of neighboring
courses. Since GM recommends only the most expensive hotels in town, we can conclude
that golfers can afford the increased rates. BUT! Keep current rates for legal residents of
City of Bremerton.
3. Storm- and Wastewater rates:
Since Stormwater requirements for prevention and discharge contents have increased
considerably -- witness add'l personnel in Stormwater Unit -- shouldn't rates to review
drainage etc. rise proportionately? 10-20% increase across the board? Wastewater too. Or
are these much-increased costs being taken care of by grants?
4. Business License fees (BMC 5.02)
Landlord license fees should be raised and charged per unit, not per landlord. We could
state that landlords may pass on this fee to renters, and establish a fund to reimburse all
low-income renters from this additional burden. We can use the same process that Water
Billing currently uses to determine eligibility for reduction in Water rates.
Since this requires changing the BMC, and since I lack majority Council support, I am only
bringing this up because I've seen many kids and adults suffer from black mold, lead pipes,
lead paint, vermin, toxins, crumbling asbestos, burnt by gas stove fires when landlords
don't supply heat, etc. Purely as a matter of conscience.
Anna Mockler
City Councilor, District Six
2024 Council Vice-President
Audit Committee Chair
AGENDA BILL
CITY OF BREMERTON
CITY COUNCIL
SUBJECT: Study Session Date: October 23, 2024
Ordinance to levy Property Taxes for
Collection in 2025
COUNCIL MEETING Date: November 6, 2024
Department: Financial Services
Presenter: Mike Riley
Phone: (360) 473-5303
SUMMARY: Cities over 10,000 in population are allowed to raise their annual property tax collection
by either 1% or the amount of the July Implicit Price Deflator (IPD), whichever is lower. This year,
the IPD was 2.57%.
The City is requesting the full 1% increase to our general property tax and EMS levy over the prior
year’s collection, as allowed by law. This increase, along with the amounts anticipated for new
construction, has been included in the 2025-2026 Proposed Biennial Budget.
RCW 84.52.020 requires all taxing districts to “certify to the county legislative authority, for the
purpose of levying district taxes…the amounts to be raised” by property taxes. RCW 84.55.120
requires that the certification includes the enabling tax ordinance setting the property tax rate. These
documents must be submitted to the county by November 30, 2024.
ATTACHMENTS: 1. Ordinance No. _____
FISCAL IMPACTS (Include Budgeted Amount): The proposed 2025-2026 biennial budget
anticipates passage of this ordinance. Budgeted revenue matches the levy amounts as the total
collections in recent years closely approximate the actual amount collected. In the General Fund
revenue from the general property tax levy is $9,304,966 and the EMS levy is $3,182,034. Revenue
from voter approved levies are budgeted in Debt Service funds and include $900,000 for the 2010
Public Safety bond and $550,000 for the 2015 Public Safety bond.
STUDY SESSION ACTION: ☐ Consent Agenda ☐ General Business ☐ Public Hearing
RECOMMENDED MOTION:
Move to pass Ordinance No. _____ establishing the amount to be collected in 2025 by taxation on
the assessed valuation of taxable property within the City limits of Bremerton and setting the property
levy rate.
COUNCIL ACTION: Approve Deny Table Continue No Action
Form Updated 04/19/2024
A6
1
2025 Property Tax
ORDINANCE NO. ____
AN ORDINANCE of the City Council of the City of
Bremerton, Washington, establishing the amount to be collected in
2025 by taxation on the assessed valuation of taxable property
within the City limits of Bremerton and setting the property
levy rate.
WHEREAS, the City Council attests that the population of the City of
Bremerton for 2024 is 45,390; and
WHEREAS, the City Council has properly given notice of the public hearing
held on November 6, 2024, to consider the City's revenue sources for the City's General
Fund budget; and
WHEREAS, the City's actual levy amount from the previous year, including
any refunds and abatements levied was $8,981,223; and
WHEREAS, the City's actual EMS levy amount from the previous year,
including any refunds and abatements levied was $2,299,698; and
WHEREAS, the City Council, after hearing and duly considering all relevant
evidence and testimony presented, has determined that the City of Bremerton requires a
regular levy and EMS levy in the maximum amounts allowable, which is a 1.0% increase to
the highest lawful levy allowed by law.
NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF
BREMERTON, WASHINGTON, DOES HEREBY ORDAIN AS FOLLOWS:
SECTION 1. That an increase in the regular property tax levy is
hereby authorized for the levy to be collected in the 2025 tax year. The dollar amount of
the increase over the actual levy from the previous year shall be $15,571 which is an
effective percent increase of 0.17337% from the previous year levy. This increase is
exclusive of additional revenue resulting from new construction, any increase in the
value of state assessed property, and any additional amounts resulting from any
annexations that have occurred and refunds made.
SECTION 2. That an EMS levy is hereby authorized for the levy to
be collected in the 2025 tax year. The dollar amount of the increase over the actual levy
from the previous year shall be $882,336 which is an effective percent increase of
38.3675% over the previous year levy. This increase is exclusive of additional revenue
resulting from new construction, any increase in the value of state assessed property, and
any additional amounts resulting from any annexations that have occurred and refunds
made. This levy is further subject to the maximum allowable levy rate of $0.50 per
$1,000 of assessed valuation.
2
2025 Property Tax
SECTION 3. That a property tax levy for debt redemption of the 2010
Public Safety UTGO Refunding Bonds, as previously authorized by the voters, is hereby
authorized to levy property taxes to be collected in 2025 at a rate sufficient to provide
$900,000 needed to meet debt service obligations in 2025.
SECTION 4. That a property tax levy for debt redemption of the 2015
Public Safety UTGO Bonds, as previously authorized by the voters, is hereby authorized to
levy property taxes to be collected in 2025 at a rate sufficient to provide $550,000 needed to
meet debt service obligations in 2025.
SECTION 5. Severability. If any one or more sections, subsections, or
sentences of this Ordinance are held to be unconstitutional or invalid, such decision shall not
affect the validity of the remaining portion of this Ordinance and the same shall remain in full
force and effect.
SECTION 6. Effective Date. This ordinance shall take effect and be in
force ten (10) days from and after its passage, approval and publication as provided by law.
PASSED by the City Council the day of ,2024
JENNIFER CHAMBERLIN, Council President
Approved this day of , 2024
GREG WHEELER, Mayor
ATTEST: APPROVED AS TO FORM:
ANGELA HOOVER, City Clerk KYLIE FINNELL, City Attorney
PUBLISHED the day of , 2024
EFFECTIVE the day of , 2024
ORDINANCE NO.
AGENDA BILL
CITY OF BREMERTON
CITY COUNCIL
SUBJECT: Study Session Date: October 23, 2024
Proposed Public Hearing on Revenue
Sources for the FY 2025-2026 Biennial
City of Bremerton Budget
COUNCIL MEETING Date: November 6, 2024
Department: Financial Services
Presenter: Mike Riley
Phone: (360) 473-5303
SUMMARY: Tonight’s public hearing is to take comments on the revenue sources for the 2025-2026
Proposed Biennial Budget. The proposed biennial budget anticipates a property tax increase of the
full 1% as allowed by law, and an EMS levy increase from .37 to .50 per $1,000 of assessed
valuation as passed in 2024. Utility tax rates have a projected increase of 3.5% year over year for
water and wastewater, with a 10% increase in stormwater. The proposed budget also adjusts for the
increase to the B&O tax exemption rate to $1,060,000 and includes interfund transfers between
funds where appropriate. Overall, the revenue projections throughout all funds remain conservative.
ATTACHMENTS: 1. Exhibit A Revenue Sources
The 2025-2026 Proposed Biennial Budget may be found on the City’s website at:
https://www.bremertonwa.gov/1375/2025-2026-Biennial-Budget
FISCAL IMPACTS (Include Budgeted Amount):
Total proposed general fund revenue, without beginning fund balance for 2025, is $ 55,465,702. With
beginning fund balance, total general fund revenue is $70,545,976.
Total proposed general fund revenue, without beginning fund balance for 2026, is $53,208,726. With
beginning fund balance, total general fund revenue is $64,786,724.
Total proposed revenue city wide, for 2025 without beginning fund balance, is $173,855,933
. With beginning fund balance, total revenue city wide is $251,822,353.
Total proposed revenue city wide, for 2026 without beginning fund balance, is $167,917,718
. With beginning fund balance, total revenue city wide is $237,030,093
STUDY SESSION ACTION: ☐ Consent Agenda ☐ General Business ☒ Public Hearing
RECOMMENDED MOTION:
Open Hearing for Public Comment.
COUNCIL ACTION: Approve Deny Table Continue No Action
Form Updated 04/19/2024
A7
Fund Beg Fund Bal Taxes Licenses and
Permits
Intergov
Revenue
Charges for
Service
Fines and
Forfeits
Other
Revenue
2025
Total Budget Beg Fund Bal Taxes Licenses and
Permits
Intergov
Revenue
Charges for
Service
Fines and
Forfeits
Other
Revenue
2026
Total BudgetGeneral Fund
General Government:
City Council - - - - 176,032 - - 176,032 - - - 176,032 - - 176,032
Executive - - - - 220,208 - - 220,208 - - - 220,208 - - 220,208
Financial Services - - - - 893,686 - - 893,686 - - - 893,686 - - 893,686
Legal Department - - - - 742,670 - - 742,670 - - - 742,670 - - 742,670
Human Resources - - - - 353,819 - - 353,819 - - - 353,819 - - 353,819
Community Development - 3,470,500 1,225,750 37,500 672,500 15,000 - 5,421,250 3,470,500 1,225,750 - 672,500 15,000 - 5,383,750
Municipal Court - - - 250,000 139,260 145,250 10,300 544,810 - - 250,000 139,260 145,250 10,300 544,810
City Auditor - - - - 57,133 - - 57,133 - - - 57,133 - - 57,133
Law Enforcement - - 3,780 246,586 590,500 500 20,000 861,366 - 3,780 246,586 90,500 500 20,000 361,366
Fire/Emergency Medical - 3,000,000 600 1,200,750 625,150 - - 4,826,500 3,000,000 600 1,200,750 625,150 - - 4,826,500
Police & Fire Pension - - - 100,000 - - - 100,000 - - 100,000 - - - 100,000
General Facilities - - - - 194,442 - 796,000 990,442 - - - 194,442 - 355,000 549,442
General Parks - - - - 184,200 - 70,000 254,200 - - - 184,200 - 70,000 254,200
Engineering - - 100,000 - 3,247,858 - - 3,347,858 - 100,000 - 3,247,858 - - 3,347,858
Non-Departmental - 32,974,248 32,000 1,969,642 257,838 500,000 942,000 36,675,728 33,195,772 32,000 969,642 257,838 500,000 942,000 35,897,252 55,465,702 53,708,726
Beginning Balance 15,080,274 - - - - - - 15,080,274 11,077,998 - - - - - - 11,077,998
Total General Fund $ 15,080,274 $ 39,444,748 $ 1,362,130 $ 3,804,478 $ 8,355,296 $ 660,750 $ 1,838,300 $ 70,545,976 $ 11,077,998 $ 39,666,272 $ 1,362,130 $ 2,766,978 $ 7,855,296 $ 660,750 $ 1,397,300 $ 64,786,724
Special Revenue Funds:
Street 10,569 850,000 - 820,000 113,000 - 1,820,000 3,613,569 127,599 850,000 - 820,000 113,000 - 1,749,000 3,659,599
Contingency Reserve 2,341,463 - - - - - 60,000 2,401,463 2,401,463 - - - - - 60,000 2,461,463
Lodging Tax 829,285 755,000 - - - - 15,000 1,599,285 799,285 755,000 - - - - 15,000 1,569,285
Parking System 254,307 - - - - 435,500 1,622,500 2,312,307 182,413 - - - - 435,500 1,638,500 2,256,413
Comm. Dev. Block Grant 223,072 - - 500,000 5,000 - 95,500 823,572 106,584 - - 510,000 5,000 - 105,500 727,084
Abatement Revolving Fund 155,735 - - - - 50,000 110,000 315,735 208,735 - - - - 50,000 110,000 368,735
Police Special Projects 567,787 - - - - - 10,000 577,787 72,162 - - - - - 10,000 82,162
Public Access Television 314,131 - 268,000 - 167,367 - 61,600 811,098 168,320 - 241,000 - 165,634 - 95,000 669,954
Gift & Donations Fund 223,968 - - - - - 1,900 225,868 223,368 - - - - - 1,900 225,268
Trial Improvement 80,010 - - - - - 3,100 83,110 45,060 - - - - - 3,100 48,160
One Percent for Arts 10,000 - - - - - 100 10,100 10,100 - - - - - - 10,100
Conference Center Oper 272,654 - - - 1,323,000 - 460,000 2,055,654 110,867 - - - 1,362,690 - 460,000 1,933,557
Total Spec. Rev. Funds $ 5,282,981 $ 1,605,000 $ 268,000 $ 1,320,000 $ 1,608,367 $ 485,500 $ 4,259,700 $ 14,829,548 $ 4,455,956 $ 1,605,000 $ 241,000 $ 1,330,000 $ 1,646,324 $ 485,500 $ 4,248,000 $ 14,011,780
Debt Service Fund:
2010 UTGO 141,293 900,000 - - - - 1,000 1,042,293 185,768 900,000 - - - - 1,000 1,086,768
Government Center LTGO 89,846 - - - - - 332,200 422,046 92,934 - - - - - 332,200 425,134
2015 Public Safety Bond 306,524 550,000 - - - - 5,000 861,524 362,024 - - - - - 5,000 367,024
2019 Refunding LTGO 13,619 330,000 - 3,500 - - 196,500 543,619 7,000 330,000 - 3,500 - - 196,500 537,000
Total Debt Service Fund $ 551,282 $ 1,780,000 $ - $ 3,500 $ - $ - $ 534,700 $ 2,869,482 $ 647,726 $ 1,230,000 $ - $ 3,500 $ - $ - $ 534,700 $ 2,415,926
Capital Improvement Funds:
General Govt Capital Improv. 4,486,960 1,300,000 - - - - 275,000 6,061,960 3,490,210 1,200,000 - - - - 275,000 4,965,210
Park Facilities Construction 526,311 - - 319,770 - - 1,470,698 2,316,779 177,009 - - - - - 105,000 282,009
Residential Street & Sidewalk Fund - - - - - - - - - - - - - - - -
Transportation Projects Fund 4,430,019 2,000,200 150,000 6,646,038 - - 1,129,450 14,355,707 4,091,705 2,000,400 150,000 6,696,386 - - 1,592,500 14,530,991
Fire Public Safety Capital 22,089 - - - - - - 22,089 22,089 - - - - - - 22,089
Affordable Housing Capital Fund 1,468,652 - - - - - 100,500 1,569,152 169,152 - - - - - 100,500 269,652
Total Capital Improv. Funds $ 10,934,030 $ 3,300,200 $ 150,000 $ 6,965,808 $ - $ - $ 2,975,648 $ 24,325,686 $ 7,950,164 $ 3,200,400 $ 150,000 $ 6,696,386 $ - $ - $ 2,073,000 $ 20,069,950
Total General Gov't Funds $ 31,848,568 $ 46,129,948 $ 1,780,130 $ 12,093,786 $ 9,963,663 $ 1,146,250 $ 9,608,348 $ 112,570,692 $ 24,131,844 $ 45,701,672 $ 1,753,130 $ 10,796,864 $ 9,501,620 $ 1,146,250 $ 8,253,000 $ 101,284,380
Enterprise Funds:
Water Utility 8,754,254 - - - 17,110,000 15,000 804,000 26,683,254 8,639,373 - - - 17,110,000 15,000 805,000 26,569,373
Water Capital 5,642,811 - - - 400,000 - 4,510,600 10,553,411 4,658,411 - - - 400,000 - 8,835,600 13,894,011
Wastewater Utility 7,156,891 - - - 19,788,000 21,000 244,000 27,209,891 6,928,564 - - - 19,788,000 21,000 216,000 26,953,564
Wastewater Capital 7,818,776 - - 7,800,000 - - 12,100,604 27,719,380 8,534,276 - - 1,400,000 - - 11,430,093 21,364,369
Stormwater Utility 1,461,869 - - 30,000 6,995,000 6,000 115,000 8,607,869 1,395,454 - - 50,000 6,995,000 7,000 115,000 8,562,454
Stormwater Capital 2,659,386 - - 3,896,368 - - 725,000 7,280,754 1,023,663 - - 3,710,000 - - 1,275,000 6,008,663
Utility Debt Reserve 1,795,082 - - - - - 6,000 1,801,082 1,801,082 - - - - - 6,000 1,807,082
Gold Mountain Golf Complex 2,743,106 - - - 6,959,066 - 66,000 9,768,172 3,255,348 - - - 7,167,838 - 66,000 10,489,186
Total Enterprise Funds $ 38,032,175 $ - $ - $ 11,726,368 $ 51,252,066 $ 42,000 $ 18,571,204 $ 119,623,813 $ 36,236,171 $ - $ - $ 5,160,000 $ 51,460,838 $ 43,000 $ 22,748,693 $ 115,648,702
Internal Service Funds:
Risk Management 278,277 - - - - - 4,380,781 4,659,058 298,279 - - - - - 4,380,781 4,679,060
Self Ins Health 36,652 - - - - - - 36,652 36,652 - - - - - - 36,652
Employment Security 309,944 - - - - - 41,000 350,944 305,944 - - - - - 42,500 348,444
Accumulated Leave Liability 875,711 - - - - - 380,000 1,255,711 625,711 - - - - - 390,000 1,015,711
ER&R Operations & Maint 69,144 - - - 2,266,000 - 3,500 2,338,644 67,299 - - - 2,266,000 - 3,500 2,336,799
ER&R Equipment Reserves 6,116,944 - - - - - 1,380,831 7,497,775 6,992,841 - - - - - 1,380,885 8,373,726
Information Services 399,006 - - 203,571 2,849,187 - 37,300 3,489,064 417,635 - - - 2,851,685 - 37,300 3,306,620
Total Internal Service Funds $ 8,085,677 $ - $ - $ 203,571 $ 5,115,187 $ - $ 6,223,412 $ 19,627,847 $ 8,744,360 $ - $ - $ - $ 5,117,685 $ - $ 6,234,966 $ 20,097,011
Total Business Type Funds $ 46,117,852 $ - $ - $ 11,929,939 $ 56,367,253 $ 42,000 $ 24,794,616 $ 139,251,660 $ 44,980,532 $ - $ - $ 5,160,000 $ 56,578,523 $ 43,000 $ 28,983,659 $ 135,745,714
Total All Funds $ 77,966,420 $ 46,129,948 $ 1,780,130 $ 24,023,725 $ 66,330,916 $ 1,188,250 $ 34,402,964 $ 251,822,353 $ 69,112,375 $ 45,701,672 $ 1,753,130 $ 15,956,864 $ 66,080,143 $ 1,189,250 $ 37,236,659 $ 237,030,093
2025 Requested Base Budget - Revenue Summary 2026 Requested Base Budget - Revenue Summary
Fund Personnel Supplies &
Services Debt Service Capital Outlay Transfers Ending Fund
Balance
2025
Total Budget Personnel Supplies &
Services Debt Service Capital Outlay Transfers Ending Fund
Balance
2026
Total Budget
General Fund
General Government:
City Council 417,000 31,354 - - - - 448,354 417,000 31,373 - - - - 448,373
Executive 513,100 93,746 - - - - 606,846 513,100 93,769 - - - - 606,869
Financial Services 1,468,400 349,745 - - - - 1,818,145 1,468,400 349,811 - - - - 1,818,211
Legal Department 1,787,200 224,513 - - - - 2,011,713 1,787,200 225,595 - - - - 2,012,795
Human Resources 602,500 341,761 - - - - 944,261 602,500 341,790 - - - - 944,290
Community Development 2,366,400 879,183 - - 85,000 - 3,330,583 2,366,400 882,288 - - 95,000 - 3,343,688
Municipal Court 1,188,500 776,616 - - - - 1,965,116 1,188,500 776,671 - - - - 1,965,171
City Auditor 144,200 5,064 - - - - 149,264 144,200 5,071 - - - - 149,271
Law Enforcement 13,554,200 2,266,044 - 50,000 - - 15,870,244 13,554,200 2,286,398 - - - - 15,840,598
Fire/Emergency Medical 14,084,900 1,725,865 - - - - 15,810,765 14,118,600 1,643,618 - - - - 15,762,218
Police & Fire Pension 1,176,000 477,700 - - - - 1,653,700 1,176,000 477,700 - - - - 1,653,700
General Facilities 556,600 1,449,485 - 407,000 - - 2,413,085 564,100 1,303,947 - 50,000 - - 1,918,047
General Parks 2,642,800 902,802 - - - - 3,545,602 2,642,800 902,921 - - - - 3,545,721
Engineering 4,031,200 350,333 - - - - 4,381,533 4,031,200 350,514 - - - - 4,381,714
Non-Departmental - 5,993,767 - - 1,525,000 - 7,518,767 (3,000,000) 6,001,767 - - 1,475,000 - 4,476,767 62,467,978 58,867,433
Ending Fund Balance - - - - - 8,077,998 8,077,998 - - - - - 5,919,290 5,919,290
Total General Fund $44,533,000 $15,867,978 $0 $457,000 $1,610,000 $8,077,998 $70,545,976 $41,574,200 $15,673,233 $0 $50,000 $1,570,000 $5,919,290 64,786,724
Special Revenue Funds:
Street 1,828,800 1,657,170 - - - 127,599 3,613,569 1,832,800 1,638,798 - - - 188,000 3,471,598
Contingency Reserve - - - - - 2,401,463 2,401,463 - - - - - 2,461,463 -
Lodging Tax - 550,000 - - 250,000 799,285 1,599,285 - 550,000 - - 250,000 769,285 800,000
Parking System - 1,377,986 585,658 72,000 94,250 182,413 2,312,307 - 1,386,306 587,708 118,000 94,250 70,150 2,186,264
Comm. Dev. Block Grant 153,700 313,838 - - 249,450 106,584 823,572 153,700 313,845 - - 250,000 9,539 717,545
Abatement Revolving Fund - 107,000 - - - 208,735 315,735 - 106,500 - - - 262,235 106,500
Police Special Projects - 505,625 - - - 72,162 577,787 - 5,625 - - - 76,537 5,625
Public Access Television 506,900 135,878 - - - 168,320 811,098 506,900 102,748 - - - 60,306 609,648
Gift & Donations Fund - 2,500 - - - 223,368 225,868 - 2,500 - - - 222,768 2,500
Trial Improvement - 38,050 - - - 45,060 83,110 - 37,000 - - - 11,160 37,000
One Percent for Arts - - - - - 10,100 10,100 - - - - - 10,100 -
Conference Center Oper - 1,726,787 - 218,000 - 110,867 2,055,654 - 1,776,476 - 93,000 - 64,081 1,869,476
Total Spec. Rev. Funds $2,489,400 $6,414,834 $585,658 $290,000 $593,700 $4,455,956 $14,829,548 $2,493,400 $5,919,798 $587,708 $211,000 $594,250 $4,205,624 $9,806,156
Debt Service Fund:
2010 UTGO - - 856,525 - - 185,768 1,042,293 - - 855,925 - - 230,843 855,925
Government Center LTGO - - 329,113 - - 92,934 422,046 - - 331,913 - - 93,221 331,913
2015 Public Safety Bond - - 499,500 - - 362,024 861,524 - - - - - 367,024 -
2019 Refunding LTGO - - 536,619 - - 7,000 543,619 - - 523,937 - - 13,063 523,937
Total Debt Service Fund $0 $0 $2,221,757 $0 $0 $647,726 $2,869,482 $0 $0 $1,711,775 $0 $0 $704,151 $1,711,775
Capital Improvement Funds:
General Govt Capital Improv. - - - - 2,571,750 3,490,210 6,061,960 - - - - 2,593,250 2,371,960 2,593,250
Park Facilities Construction - - - 2,139,770 - 177,009 2,316,779 - - - 100,000 - 182,009 100,000
Residential Street & Sidewalk Fund - - - - - 0 - - - - - - 0 -
Transportation Projects Fund 275,000 1,485,000 - 7,961,002 543,000 4,091,705 14,355,707 275,000 1,321,000 - 8,315,100 522,000 4,097,891 10,433,100
Fire Public Safety Capital - - - - - 22,089 22,089 - - - - - 22,089 -
Affordable Housing Capital Fund - 1,400,000 - - - 169,152 1,569,152 - 100,000 - - - 169,652 100,000
Total Capital Improv. Funds $275,000 $2,885,000 $0 $10,100,772 $3,114,750 $7,950,164 $24,325,686 $275,000 $1,421,000 $0 $8,415,100 $3,115,250 $6,843,600 $13,226,350
Total General Gov't Funds $47,297,400 $25,167,812 $2,807,414 $10,847,772 $5,318,450 $21,131,844 $112,570,692 $44,342,600 $23,014,031 $2,299,482 $8,676,100 $5,279,500 $17,672,666 $89,531,004
Enterprise Funds:
Water Utility 5,393,900 10,264,597 785,384 - 1,600,000 8,639,373 26,683,254 5,398,900 10,186,852 1,098,536 - 1,925,000 7,960,085 18,609,288
Water Capital - 1,315,000 - 4,580,000 - 4,658,411 10,553,411 - 1,800,000 - 7,108,559 - 4,985,452 8,908,559
Wastewater Utility 4,424,050 12,215,882 1,941,395 - 1,700,000 6,928,564 27,209,891 4,424,050 12,274,847 2,314,207 - 1,895,000 6,045,460 20,908,104
Wastewater Capital - 1,575,000 - 17,550,104 60,000 8,534,276 27,719,380 - 2,200,000 - 10,764,593 60,000 8,339,776 13,024,593
Stormwater Utility 2,068,550 4,102,840 866,025 - 175,000 1,395,454 8,607,869 2,068,550 4,119,432 856,738 - 725,000 792,734 7,769,720
Stormwater Capital - 450,000 - 5,807,091 - 1,023,663 7,280,754 - 825,000 - 4,873,000 - 310,663 5,698,000
Utility Debt Reserve - - - - - 1,801,082 1,801,082 - - - - - 1,807,082 -
Gold Mountain Golf Complex 12,000 5,400,509 435,315 665,000 - 3,255,348 9,768,172 12,000 5,652,270 432,190 592,500 - 3,800,226 6,688,960
Total Enterprise Funds $11,898,500 $35,323,828 $4,028,119 $28,602,195 $3,535,000 $36,236,171 $119,623,813 $11,903,500 $37,058,401 $4,701,671 $23,338,652 $4,605,000 $34,041,478 $81,607,224
Internal Service Funds:
Risk Management 625,000 3,735,779 - - - 298,279 4,360,779 625,000 4,032,839 - - - 21,221 4,657,839
Self Ins Health - - - - - 36,652 - - - - - - 36,652 -
Employment Security 45,000 - - - - 305,944 45,000 45,000 - - - - 303,444 45,000
Accumulated Leave Liability 630,000 - - - - 625,711 630,000 630,000 - - - - 385,711 630,000
ER&R Operations & Maint 652,300 1,589,045 - 30,000 - 67,299 2,271,345 652,300 1,591,725 - 20,000 - 72,774 2,264,025
ER&R Equipment Reserves - 5,934 - 499,000 - 6,992,841 504,934 - 5,934 - 1,159,000 - 7,208,792 1,164,934
Information Services 1,357,700 1,713,729 - - - 417,635 3,071,429 1,356,200 1,763,954 - - - 186,466 3,120,154
Total Internal Service Funds $3,310,000 $7,044,487 $0 $529,000 $0 $8,744,360 $10,883,487 $3,308,500 $7,394,452 $0 $1,179,000 $0 $8,215,059 $11,881,952
Total Business Type Funds $15,208,500 $42,368,315 $4,028,119 $29,131,195 $3,535,000 $44,980,532 $130,507,300 $15,212,000 $44,452,853 $4,701,671 $24,517,652 $4,605,000 $42,256,538 $93,489,176
Total All Funds $62,505,900 $67,536,127 $6,835,533 $39,978,967 $8,853,450 $66,112,375 $243,077,992 $59,554,600 $67,466,884 $7,001,153 $33,193,752 $9,884,500 $59,929,204 $183,020,180
2025 Requested Base Budget - Expenditure Summary 2026 Requested Base Budget - Expenditure Summary
AGENDA BILL
CITY OF BREMERTON
CITY COUNCIL
SUBJECT: Study Session Date: Budget Workshops
Proposed Public Hearing (1st of 2) for the
FY 2025 – 2026 City of Bremerton Biennial
Budget
COUNCIL MEETING Date: November 6, 2024
Department: Financial Services
Presenter: Mike Riley
Phone: (360) 473-5303
SUMMARY: Tonight’s public hearing is held to take comments on the 2025-2026 Proposed Biennial
Budget. Budget workshops were held on October 24 and October 28 where an overview of the
Mayor’s proposed budget was presented to Council. Public comments will be taken into
consideration before Council adopts a final ordinance.
No action to be taken by the Council until November 20.
ATTACHMENTS:
The 2025-2026 Proposed Biennial Budget and related workshop presentations may be found on the
City’s website at: https://www.bremertonwa.gov/1375/2025-2026-Biennial-Budget
FISCAL IMPACTS (Include Budgeted Amount):
Total proposed general fund expenditures for 2025, without ending fund balance, is $62,467,978.
With ending fund balance, total general fund expenditures are $70,545,976. Total proposed general
fund expenditures for 2026, without ending fund balance, is $58,867,433. With ending fund balance,
total general fund expenditures are $64,786,724.
Total proposed expenditures city wide for 2025, without ending fund balance, is $185,709,977. With
ending fund balance, total expenditures city wide is $243,077,992. Total proposed expenditures city
wide for 2026, without ending fund balance, is $177,100,889. With ending fund balance, total
expenditures city wide is $183,020,180.
STUDY SESSION ACTION: ☐ Consent Agenda ☐ General Business ☒ Public Hearing
RECOMMENDED MOTION:
Open Hearing for Public Comment.
COUNCIL ACTION: Approve Deny Table Continue No Action
Form Updated 04/19/2024
A8
Fund Beg Fund Bal Taxes Licenses and
Permits
Intergov
Revenue
Charges for
Service
Fines and
Forfeits
Other
Revenue
2025
Total Budget Beg Fund Bal Taxes Licenses and
Permits
Intergov
Revenue
Charges for
Service
Fines and
Forfeits
Other
Revenue
2026
Total BudgetGeneral Fund
General Government:
City Council - - - - 176,032 - - 176,032 - - - 176,032 - - 176,032
Executive - - - - 220,208 - - 220,208 - - - 220,208 - - 220,208
Financial Services - - - - 893,686 - - 893,686 - - - 893,686 - - 893,686
Legal Department - - - - 742,670 - - 742,670 - - - 742,670 - - 742,670
Human Resources - - - - 353,819 - - 353,819 - - - 353,819 - - 353,819
Community Development - 3,470,500 1,225,750 37,500 672,500 15,000 - 5,421,250 3,470,500 1,225,750 - 672,500 15,000 - 5,383,750
Municipal Court - - - 250,000 139,260 145,250 10,300 544,810 - - 250,000 139,260 145,250 10,300 544,810
City Auditor - - - - 57,133 - - 57,133 - - - 57,133 - - 57,133
Law Enforcement - - 3,780 246,586 590,500 500 20,000 861,366 - 3,780 246,586 90,500 500 20,000 361,366
Fire/Emergency Medical - 3,000,000 600 1,200,750 625,150 - - 4,826,500 3,000,000 600 1,200,750 625,150 - - 4,826,500
Police & Fire Pension - - - 100,000 - - - 100,000 - - 100,000 - - - 100,000
General Facilities - - - - 194,442 - 796,000 990,442 - - - 194,442 - 355,000 549,442
General Parks - - - - 184,200 - 70,000 254,200 - - - 184,200 - 70,000 254,200
Engineering - - 100,000 - 3,247,858 - - 3,347,858 - 100,000 - 3,247,858 - - 3,347,858
Non-Departmental - 32,974,248 32,000 1,969,642 257,838 500,000 942,000 36,675,728 33,195,772 32,000 969,642 257,838 500,000 942,000 35,897,252 55,465,702 53,708,726
Beginning Balance 15,080,274 - - - - - - 15,080,274 11,077,998 - - - - - - 11,077,998
Total General Fund $ 15,080,274 $ 39,444,748 $ 1,362,130 $ 3,804,478 $ 8,355,296 $ 660,750 $ 1,838,300 $ 70,545,976 $ 11,077,998 $ 39,666,272 $ 1,362,130 $ 2,766,978 $ 7,855,296 $ 660,750 $ 1,397,300 $ 64,786,724
Special Revenue Funds:
Street 10,569 850,000 - 820,000 113,000 - 1,820,000 3,613,569 127,599 850,000 - 820,000 113,000 - 1,749,000 3,659,599
Contingency Reserve 2,341,463 - - - - - 60,000 2,401,463 2,401,463 - - - - - 60,000 2,461,463
Lodging Tax 829,285 755,000 - - - - 15,000 1,599,285 799,285 755,000 - - - - 15,000 1,569,285
Parking System 254,307 - - - - 435,500 1,622,500 2,312,307 182,413 - - - - 435,500 1,638,500 2,256,413
Comm. Dev. Block Grant 223,072 - - 500,000 5,000 - 95,500 823,572 106,584 - - 510,000 5,000 - 105,500 727,084
Abatement Revolving Fund 155,735 - - - - 50,000 110,000 315,735 208,735 - - - - 50,000 110,000 368,735
Police Special Projects 567,787 - - - - - 10,000 577,787 72,162 - - - - - 10,000 82,162
Public Access Television 314,131 - 268,000 - 167,367 - 61,600 811,098 168,320 - 241,000 - 165,634 - 95,000 669,954
Gift & Donations Fund 223,968 - - - - - 1,900 225,868 223,368 - - - - - 1,900 225,268
Trial Improvement 80,010 - - - - - 3,100 83,110 45,060 - - - - - 3,100 48,160
One Percent for Arts 10,000 - - - - - 100 10,100 10,100 - - - - - - 10,100
Conference Center Oper 272,654 - - - 1,323,000 - 460,000 2,055,654 110,867 - - - 1,362,690 - 460,000 1,933,557
Total Spec. Rev. Funds $ 5,282,981 $ 1,605,000 $ 268,000 $ 1,320,000 $ 1,608,367 $ 485,500 $ 4,259,700 $ 14,829,548 $ 4,455,956 $ 1,605,000 $ 241,000 $ 1,330,000 $ 1,646,324 $ 485,500 $ 4,248,000 $ 14,011,780
Debt Service Fund:
2010 UTGO 141,293 900,000 - - - - 1,000 1,042,293 185,768 900,000 - - - - 1,000 1,086,768
Government Center LTGO 89,846 - - - - - 332,200 422,046 92,934 - - - - - 332,200 425,134
2015 Public Safety Bond 306,524 550,000 - - - - 5,000 861,524 362,024 - - - - - 5,000 367,024
2019 Refunding LTGO 13,619 330,000 - 3,500 - - 196,500 543,619 7,000 330,000 - 3,500 - - 196,500 537,000
Total Debt Service Fund $ 551,282 $ 1,780,000 $ - $ 3,500 $ - $ - $ 534,700 $ 2,869,482 $ 647,726 $ 1,230,000 $ - $ 3,500 $ - $ - $ 534,700 $ 2,415,926
Capital Improvement Funds:
General Govt Capital Improv. 4,486,960 1,300,000 - - - - 275,000 6,061,960 3,490,210 1,200,000 - - - - 275,000 4,965,210
Park Facilities Construction 526,311 - - 319,770 - - 1,470,698 2,316,779 177,009 - - - - - 105,000 282,009
Residential Street & Sidewalk Fund - - - - - - - - - - - - - - - -
Transportation Projects Fund 4,430,019 2,000,200 150,000 6,646,038 - - 1,129,450 14,355,707 4,091,705 2,000,400 150,000 6,696,386 - - 1,592,500 14,530,991
Fire Public Safety Capital 22,089 - - - - - - 22,089 22,089 - - - - - - 22,089
Affordable Housing Capital Fund 1,468,652 - - - - - 100,500 1,569,152 169,152 - - - - - 100,500 269,652
Total Capital Improv. Funds $ 10,934,030 $ 3,300,200 $ 150,000 $ 6,965,808 $ - $ - $ 2,975,648 $ 24,325,686 $ 7,950,164 $ 3,200,400 $ 150,000 $ 6,696,386 $ - $ - $ 2,073,000 $ 20,069,950
Total General Gov't Funds $ 31,848,568 $ 46,129,948 $ 1,780,130 $ 12,093,786 $ 9,963,663 $ 1,146,250 $ 9,608,348 $ 112,570,692 $ 24,131,844 $ 45,701,672 $ 1,753,130 $ 10,796,864 $ 9,501,620 $ 1,146,250 $ 8,253,000 $ 101,284,380
Enterprise Funds:
Water Utility 8,754,254 - - - 17,110,000 15,000 804,000 26,683,254 8,639,373 - - - 17,110,000 15,000 805,000 26,569,373
Water Capital 5,642,811 - - - 400,000 - 4,510,600 10,553,411 4,658,411 - - - 400,000 - 8,835,600 13,894,011
Wastewater Utility 7,156,891 - - - 19,788,000 21,000 244,000 27,209,891 6,928,564 - - - 19,788,000 21,000 216,000 26,953,564
Wastewater Capital 7,818,776 - - 7,800,000 - - 12,100,604 27,719,380 8,534,276 - - 1,400,000 - - 11,430,093 21,364,369
Stormwater Utility 1,461,869 - - 30,000 6,995,000 6,000 115,000 8,607,869 1,395,454 - - 50,000 6,995,000 7,000 115,000 8,562,454
Stormwater Capital 2,659,386 - - 3,896,368 - - 725,000 7,280,754 1,023,663 - - 3,710,000 - - 1,275,000 6,008,663
Utility Debt Reserve 1,795,082 - - - - - 6,000 1,801,082 1,801,082 - - - - - 6,000 1,807,082
Gold Mountain Golf Complex 2,743,106 - - - 6,959,066 - 66,000 9,768,172 3,255,348 - - - 7,167,838 - 66,000 10,489,186
Total Enterprise Funds $ 38,032,175 $ - $ - $ 11,726,368 $ 51,252,066 $ 42,000 $ 18,571,204 $ 119,623,813 $ 36,236,171 $ - $ - $ 5,160,000 $ 51,460,838 $ 43,000 $ 22,748,693 $ 115,648,702
Internal Service Funds:
Risk Management 278,277 - - - - - 4,380,781 4,659,058 298,279 - - - - - 4,380,781 4,679,060
Self Ins Health 36,652 - - - - - - 36,652 36,652 - - - - - - 36,652
Employment Security 309,944 - - - - - 41,000 350,944 305,944 - - - - - 42,500 348,444
Accumulated Leave Liability 875,711 - - - - - 380,000 1,255,711 625,711 - - - - - 390,000 1,015,711
ER&R Operations & Maint 69,144 - - - 2,266,000 - 3,500 2,338,644 67,299 - - - 2,266,000 - 3,500 2,336,799
ER&R Equipment Reserves 6,116,944 - - - - - 1,380,831 7,497,775 6,992,841 - - - - - 1,380,885 8,373,726
Information Services 399,006 - - 203,571 2,849,187 - 37,300 3,489,064 417,635 - - - 2,851,685 - 37,300 3,306,620
Total Internal Service Funds $ 8,085,677 $ - $ - $ 203,571 $ 5,115,187 $ - $ 6,223,412 $ 19,627,847 $ 8,744,360 $ - $ - $ - $ 5,117,685 $ - $ 6,234,966 $ 20,097,011
Total Business Type Funds $ 46,117,852 $ - $ - $ 11,929,939 $ 56,367,253 $ 42,000 $ 24,794,616 $ 139,251,660 $ 44,980,532 $ - $ - $ 5,160,000 $ 56,578,523 $ 43,000 $ 28,983,659 $ 135,745,714
Total All Funds $ 77,966,420 $ 46,129,948 $ 1,780,130 $ 24,023,725 $ 66,330,916 $ 1,188,250 $ 34,402,964 $ 251,822,353 $ 69,112,375 $ 45,701,672 $ 1,753,130 $ 15,956,864 $ 66,080,143 $ 1,189,250 $ 37,236,659 $ 237,030,093
2025 Requested Base Budget - Revenue Summary 2026 Requested Base Budget - Revenue Summary
Fund Personnel Supplies &
Services Debt Service Capital Outlay Transfers Ending Fund
Balance
2025
Total Budget Personnel Supplies &
Services Debt Service Capital Outlay Transfers Ending Fund
Balance
2026
Total Budget
General Fund
General Government:
City Council 417,000 31,354 - - - - 448,354 417,000 31,373 - - - - 448,373
Executive 513,100 93,746 - - - - 606,846 513,100 93,769 - - - - 606,869
Financial Services 1,468,400 349,745 - - - - 1,818,145 1,468,400 349,811 - - - - 1,818,211
Legal Department 1,787,200 224,513 - - - - 2,011,713 1,787,200 225,595 - - - - 2,012,795
Human Resources 602,500 341,761 - - - - 944,261 602,500 341,790 - - - - 944,290
Community Development 2,366,400 879,183 - - 85,000 - 3,330,583 2,366,400 882,288 - - 95,000 - 3,343,688
Municipal Court 1,188,500 776,616 - - - - 1,965,116 1,188,500 776,671 - - - - 1,965,171
City Auditor 144,200 5,064 - - - - 149,264 144,200 5,071 - - - - 149,271
Law Enforcement 13,554,200 2,266,044 - 50,000 - - 15,870,244 13,554,200 2,286,398 - - - - 15,840,598
Fire/Emergency Medical 14,084,900 1,725,865 - - - - 15,810,765 14,118,600 1,643,618 - - - - 15,762,218
Police & Fire Pension 1,176,000 477,700 - - - - 1,653,700 1,176,000 477,700 - - - - 1,653,700
General Facilities 556,600 1,449,485 - 407,000 - - 2,413,085 564,100 1,303,947 - 50,000 - - 1,918,047
General Parks 2,642,800 902,802 - - - - 3,545,602 2,642,800 902,921 - - - - 3,545,721
Engineering 4,031,200 350,333 - - - - 4,381,533 4,031,200 350,514 - - - - 4,381,714
Non-Departmental - 5,993,767 - - 1,525,000 - 7,518,767 (3,000,000) 6,001,767 - - 1,475,000 - 4,476,767 62,467,978 58,867,433
Ending Fund Balance - - - - - 8,077,998 8,077,998 - - - - - 5,919,290 5,919,290
Total General Fund $44,533,000 $15,867,978 $0 $457,000 $1,610,000 $8,077,998 $70,545,976 $41,574,200 $15,673,233 $0 $50,000 $1,570,000 $5,919,290 64,786,724
Special Revenue Funds:
Street 1,828,800 1,657,170 - - - 127,599 3,613,569 1,832,800 1,638,798 - - - 188,000 3,471,598
Contingency Reserve - - - - - 2,401,463 2,401,463 - - - - - 2,461,463 -
Lodging Tax - 550,000 - - 250,000 799,285 1,599,285 - 550,000 - - 250,000 769,285 800,000
Parking System - 1,377,986 585,658 72,000 94,250 182,413 2,312,307 - 1,386,306 587,708 118,000 94,250 70,150 2,186,264
Comm. Dev. Block Grant 153,700 313,838 - - 249,450 106,584 823,572 153,700 313,845 - - 250,000 9,539 717,545
Abatement Revolving Fund - 107,000 - - - 208,735 315,735 - 106,500 - - - 262,235 106,500
Police Special Projects - 505,625 - - - 72,162 577,787 - 5,625 - - - 76,537 5,625
Public Access Television 506,900 135,878 - - - 168,320 811,098 506,900 102,748 - - - 60,306 609,648
Gift & Donations Fund - 2,500 - - - 223,368 225,868 - 2,500 - - - 222,768 2,500
Trial Improvement - 38,050 - - - 45,060 83,110 - 37,000 - - - 11,160 37,000
One Percent for Arts - - - - - 10,100 10,100 - - - - - 10,100 -
Conference Center Oper - 1,726,787 - 218,000 - 110,867 2,055,654 - 1,776,476 - 93,000 - 64,081 1,869,476
Total Spec. Rev. Funds $2,489,400 $6,414,834 $585,658 $290,000 $593,700 $4,455,956 $14,829,548 $2,493,400 $5,919,798 $587,708 $211,000 $594,250 $4,205,624 $9,806,156
Debt Service Fund:
2010 UTGO - - 856,525 - - 185,768 1,042,293 - - 855,925 - - 230,843 855,925
Government Center LTGO - - 329,113 - - 92,934 422,046 - - 331,913 - - 93,221 331,913
2015 Public Safety Bond - - 499,500 - - 362,024 861,524 - - - - - 367,024 -
2019 Refunding LTGO - - 536,619 - - 7,000 543,619 - - 523,937 - - 13,063 523,937
Total Debt Service Fund $0 $0 $2,221,757 $0 $0 $647,726 $2,869,482 $0 $0 $1,711,775 $0 $0 $704,151 $1,711,775
Capital Improvement Funds:
General Govt Capital Improv. - - - - 2,571,750 3,490,210 6,061,960 - - - - 2,593,250 2,371,960 2,593,250
Park Facilities Construction - - - 2,139,770 - 177,009 2,316,779 - - - 100,000 - 182,009 100,000
Residential Street & Sidewalk Fund - - - - - 0 - - - - - - 0 -
Transportation Projects Fund 275,000 1,485,000 - 7,961,002 543,000 4,091,705 14,355,707 275,000 1,321,000 - 8,315,100 522,000 4,097,891 10,433,100
Fire Public Safety Capital - - - - - 22,089 22,089 - - - - - 22,089 -
Affordable Housing Capital Fund - 1,400,000 - - - 169,152 1,569,152 - 100,000 - - - 169,652 100,000
Total Capital Improv. Funds $275,000 $2,885,000 $0 $10,100,772 $3,114,750 $7,950,164 $24,325,686 $275,000 $1,421,000 $0 $8,415,100 $3,115,250 $6,843,600 $13,226,350
Total General Gov't Funds $47,297,400 $25,167,812 $2,807,414 $10,847,772 $5,318,450 $21,131,844 $112,570,692 $44,342,600 $23,014,031 $2,299,482 $8,676,100 $5,279,500 $17,672,666 $89,531,004
Enterprise Funds:
Water Utility 5,393,900 10,264,597 785,384 - 1,600,000 8,639,373 26,683,254 5,398,900 10,186,852 1,098,536 - 1,925,000 7,960,085 18,609,288
Water Capital - 1,315,000 - 4,580,000 - 4,658,411 10,553,411 - 1,800,000 - 7,108,559 - 4,985,452 8,908,559
Wastewater Utility 4,424,050 12,215,882 1,941,395 - 1,700,000 6,928,564 27,209,891 4,424,050 12,274,847 2,314,207 - 1,895,000 6,045,460 20,908,104
Wastewater Capital - 1,575,000 - 17,550,104 60,000 8,534,276 27,719,380 - 2,200,000 - 10,764,593 60,000 8,339,776 13,024,593
Stormwater Utility 2,068,550 4,102,840 866,025 - 175,000 1,395,454 8,607,869 2,068,550 4,119,432 856,738 - 725,000 792,734 7,769,720
Stormwater Capital - 450,000 - 5,807,091 - 1,023,663 7,280,754 - 825,000 - 4,873,000 - 310,663 5,698,000
Utility Debt Reserve - - - - - 1,801,082 1,801,082 - - - - - 1,807,082 -
Gold Mountain Golf Complex 12,000 5,400,509 435,315 665,000 - 3,255,348 9,768,172 12,000 5,652,270 432,190 592,500 - 3,800,226 6,688,960
Total Enterprise Funds $11,898,500 $35,323,828 $4,028,119 $28,602,195 $3,535,000 $36,236,171 $119,623,813 $11,903,500 $37,058,401 $4,701,671 $23,338,652 $4,605,000 $34,041,478 $81,607,224
Internal Service Funds:
Risk Management 625,000 3,735,779 - - - 298,279 4,360,779 625,000 4,032,839 - - - 21,221 4,657,839
Self Ins Health - - - - - 36,652 - - - - - - 36,652 -
Employment Security 45,000 - - - - 305,944 45,000 45,000 - - - - 303,444 45,000
Accumulated Leave Liability 630,000 - - - - 625,711 630,000 630,000 - - - - 385,711 630,000
ER&R Operations & Maint 652,300 1,589,045 - 30,000 - 67,299 2,271,345 652,300 1,591,725 - 20,000 - 72,774 2,264,025
ER&R Equipment Reserves - 5,934 - 499,000 - 6,992,841 504,934 - 5,934 - 1,159,000 - 7,208,792 1,164,934
Information Services 1,357,700 1,713,729 - - - 417,635 3,071,429 1,356,200 1,763,954 - - - 186,466 3,120,154
Total Internal Service Funds $3,310,000 $7,044,487 $0 $529,000 $0 $8,744,360 $10,883,487 $3,308,500 $7,394,452 $0 $1,179,000 $0 $8,215,059 $11,881,952
Total Business Type Funds $15,208,500 $42,368,315 $4,028,119 $29,131,195 $3,535,000 $44,980,532 $130,507,300 $15,212,000 $44,452,853 $4,701,671 $24,517,652 $4,605,000 $42,256,538 $93,489,176
Total All Funds $62,505,900 $67,536,127 $6,835,533 $39,978,967 $8,853,450 $66,112,375 $243,077,992 $59,554,600 $67,466,884 $7,001,153 $33,193,752 $9,884,500 $59,929,204 $183,020,180
2025 Requested Base Budget - Expenditure Summary 2026 Requested Base Budget - Expenditure Summary
AGENDA BILL
CITY OF BREMERTON
CITY COUNCIL
SUBJECT: Study Session Date: October 23, 2024
Proposed Public Hearing and Resolution to
approve the 2025 CDBG/HOME Funding
Recommendations for inclusion in the 2025
CDBG/HOME Action Plan
COUNCIL MEETING Date: November 6, 2024
Department: DCD-CDBG
Presenter: Sarah Lynam
Phone: (360) 473-5375
SUMMARY: On June 5, 2024 City Council approved the 2025 CDBG/HOME Policy Plan outlining the
CDBG and HOME funding allocation process. Based on that policy, the Project Review Committee
(PRC) has developed the 2025 funding recommendations for Council consideration and approval. If
approved, these submissions will be sent to the Department of Housing and Urban Development
(HUD) in the City’s Annual Action Plan.
The following projects are recommended for CDBG funding: City of Bremerton Public Works
Department Pedestrian Priority Network improvements, Kitsap Community Resources Weatherization
and Minor Home Repair, Kitsap Community Resources BE$T program, roof and foundation repair for
the Marvin Williams Center, and the BOOST Microenterprise program by Upwards.
The following project is recommended for HOME funding: Acquisition of 23 units by Bremerton Housing
Authority at 3256 Wheaton Way, Bremerton, WA 98310 – Wheaton Landing Apartments
ATTACHMENTS:
1. Resolution with Exhibits
Exhibit A: 2025 PRC recommendation funding (page 1), Project Descriptions (page 2).
Exhibit B: Grant Recommendation Committee HOME Recommendations for Funding
(highlighted on page 1).
FISCAL IMPACTS (Include Budgeted Amount): None. Block Grant is a pass-through funding from
the Department of Housing and Urban Development, and Federal Department of Treasury.
Form Updated 01/02/2018
STUDY SESSION ACTION: ☐ Consent Agenda ☐ General Business ☒ Public Hearing
RECOMMENDED MOTION:
Move to pass Resolution No. _____ approving the 2025 funding recommendations to be included in
the 2025 Action Plan to HUD; and authorize the Mayor to finalize and execute the agency grant
agreements with substantially the same terms and conditions as presented.
COUNCIL ACTION: Approve Deny Table Continue No Action
A9
1
RESOLUTION NO. ________
A RESOLUTION of the City Council of the City of
Bremerton, Washington, approving the 2025 CDBG/HOME
Funding Recommendations for inclusion in the 2025 CDBG/HOME
Action Plan.
WHEREAS, the City of Bremerton is an entitlement community which receives a
Community Development Block Grant (“CDBG”) each year from the Department of Housing
and Urban Development (“HUD”), and also receives funding from HUD’s Home Investment
Partnerships (“HOME”) program through its participation in the Kitsap County HOME
Consortium; and
WHEREAS, the City of Bremerton has established a mandatory Policy Plan for
the City’s management of its HUD entitlement, including a citizen participation plan, application
and review processes, eligibility, and implementation requirements for grant funded projects; and
WHEREAS, the City of Bremerton conducts a competitive annual process based
on the Policy Plan to determine allocation of CDBG and HOME entitlement; and
WHEREAS, the City of Bremerton’s 2025 Policy Plan citizen participation plan
establishes a Project Review Committee to assist the Department of Community Development in
reviewing CDBG and HOME applications by interviewing applicants and recommending annual
project allocation decisions to the Bremerton City Council; and
WHEREAS, the City of Bremerton participates in a Coordinated Application
process with Kitsap County Block Grant Program and Community Investment in Affordable
Housing for County CDBG, County and City HOME and CIAH Grant Programs, and had its
own competitive CDBG NOFA process which received five (5) capital applications, and two (2)
microenterprise application, and all were forwarded to the Project Review Committee; and
WHEREAS, the CDBG Project Review Committee has reviewed, interviewed
and discussed each of the eligible funding requests and formulated funding recommendations
and a funding contingency plan based on their review; and
WHEREAS, the City of Bremerton Block Grant staff on Monday, September 16th,
2024, posted the recommendations to the City of Bremerton’s website and advertised in the
Kitsap Sun a 30-day written public comment period commencing September 16th and
concluding October 17th, 2024; and
WHEREAS, all written public comments were welcomed and accepted; and
2
WHEREAS, legal ads were placed in the Kitsap Sun on September 16th and
October 25th 2024 advertising the City of Bremerton Public Hearing at the regular City Council
meeting on November 6th 2024; and
WHEREAS, the Department of Community Development CDBG/HOME staff
presents the Project Review Committee’s recommendations to the City Council for adoption;
NOW THEREFORE,
THE CITY COUNCIL OF THE CITY OF BREMERTON, WASHINGTON,
DOES HEREBY RESOLVE AS FOLLOWS:
SECTION 1. The recitals and findings of fact set forth in this resolution are
hereby incorporated as if fully set forth herein.
SECTION 2. The 2025 CDBG/HOME Funding Recommendations attached
hereto as Exhibits A and B and described in Exhibit C, will be incorporated into the 2025
Action Plan to be submitted to the Department of Housing and Urban Development for approval.
SECTION 3. Severability. If any one or more sections, subsections, or sentences
of this Resolution are held to be unconstitutional or invalid, such decision shall not affect the
validity of the remaining portion of this Resolution and the same shall remain in full force and
effect.
SECTION 4. Effective Date. This Resolution shall take effect and be in force
immediately upon its passage.
PASSED by the City Council of the City of Bremerton, Washington this _____
day of __________________, 2024.
_________________________________
JENNIFER CHAMBERLIN, Council President
APPROVED AS TO FORM: ATTEST:
__________________________________ ________________________________
KYLIE FINNELL, City Attorney ANGELA HOOVER, City Clerk
2025 City of Bremerton Project Review Committee Recommendations for Funding2025 Estimated HUD Entitlement $360,000 + Estimated Program Income$5,000Available Prior Year Funds (for capital proejcts)$47,194 ‐ CDBG Administration (20% of entitlement+ program income)$73,000.00Available for CDBG Projects $339,194.00Capital Projects:ApplicantProject NameAmount of Request Amount of AwardCity of BremertonADA Curb Ramps ‐ various$142,025.00 $110,000.00New Life Community Dev. Marvin Williams Center $53,302.00 $53,000.00Kitsap Community ResourcesKCR Weatherization$50,000.00 $50,000.00Kitsap Community ResourcesKCR BEST$60,000.00 $60,000.00WeeCare (Upwards)BOOST Microenterprise$144,000.00 $64,000.00Bremerton Housing AuthorityHybrid Shlter$1,575,000.00$0.00Beacon DevelopmentSVDP Shelter $1,600,000.00$0.00Total Requested: $3,624,327.00 $337,000.00Total Estimated amount available for Capital Projects $339,194.00 $339,194.00‐$3,285,133.00$2,194.00Services Projects:ApplicantProject NameAmount of Request Amount of AwardNONETotal Requested: $0.00$0.00Total Amount Available for Public Service Projects (up to 15%)‐$ $0.00$0.00Full funding will be awarded to KCR Weatherization and KCR BE$T. If anything beyond these contingencies the Project Review Committee will reconvene Improvements for the Marvin Williams Center will be awarded at $53,000.Contingencies:Funding will be awarded to the City of Bremerton Public Works Department at $110,000. The BOOST program will be funded as a pilot program supporting 8 home daycares. THEN funding will be reduced for the Upwards BOOST program in increments of $8,000 (representing support for 1 daycare facility). IF MORE FUNDING IS RECEVIED : Any unallocated funds from the 2025 entitlement will be rolled to next year's funding process for a future project IF LESS THAN $339,194 IS RECEIVED: Funding for ADA curb ramp improvements will first be reduced to $99,000 representing 3 of 4 requested sites ‐‐Exhibit A
2025 CDBG Project Review Committee Funding Reccomendations Project DescriptionsCDBG STAFF ADMINISTRATION FUNDING MICROENTERPRISE FUNDINGKitsap Community Resources: Business Education Support and TrainingBOOST by UpwardsCDBG CAPITAL FUNDING Kitsap Community Resources‐Weatherization and Minor Home Repair$1Funds will be used to provide weatherization and minor home repair services for a minimum of 6 homes within the City of Bremerton. The funds will specifically be used for contractor labor and materials to install weatherization measures such as surface insulation (attics, walls, floors, and heating ducts), energy efficient heat systems, priority air sealing, and installation of ventilation. Funds will also be used to achieve additional home repairs such as roofing, plumbing, and electrical repairs necessary to ensure the preservation of installed measures. Health and safety improvements will also be prioritized, including shower grab bars, slips trips and falls, and wheelchair ramps. Grant administration is the general management and coordination of the CDBG/HOME programs, including federal regulation compliance, annual monitoring, citizen participation and development of other sources of funding for community development. 20% of our CDBG entitlement plus program income may be used for planning and administrative costs to deliver the CDBG program requirements. Those funds not being used for administration and planning purposes will be rolled into project use. The BOOST program equips low‐to‐moderate‐income women and minority microenterprise childcare providers with personalized coaching and digital tools to optimize operations and revenue. This allows them to efficiently manage and expand their small businesses, creating quality local jobs and increasing access to affordable care slots benefitting surrounding marginalized households. Documentation of their income is recorded to ensure at least 51% of participants meet the income threshold. BOOST supports the expansion of childcare providers by training owners sustainable business practices, providing the technical tools to maintain that sustainability once public funding is removed. Funding will be awarded as a pilot program supporting 8 home daycares operating in Bremerton. Marvin Williams Center ‐ Capital Improvements Funding will be used to provide crucial renovations and restorations to improve the MWRC's functionality, accessibility, and long‐term sustainability. Specifically, it includes repairing the roof, upgrading electrical components, and addressing foundational issues to ensure the center can continue to effectively serve the community in a well‐maintained facility.The BE$T program is designed for low‐income individuals and those with limited funds who are interested in mastering the skills necessary to start or expand their own business. The grant amount will cover wage compensation for two professional business basics class instructors, including one bilingual instructor able to deliver content in Spanish. The Business Basics Course helps new businesses (1) Develop their business concept; (2) Define and understand their target customer base; (3) Learn about money management and break‐even point analysis; (4) Study cash flow, pricing, taxes and financial statements; (5) Learn how to set up operations including legal structure; (6) Design a marketing and sales plan; and (7) Develop their own basic business plan.Bremerton Public Works‐Pedestrian Priority Network Infrastructure ImprovementsADA curb ramp improvements at 3 sites in the City which will promote safe routes and improve ADA access to transit, city parks, schools, and improve walkability for pedestrians by removing barriers for those with disabilities, and provide connected corridors for foot traffic: 7th St and MLK Way ‐ Within the Bremerton Central Business District and this site is in close proximity to housing and mental health services. 13th St and Sidney Ave ‐ Directly adjacent to Bremerton High School and the local food bank, this improvement will provide improved access to both facilities as well as direct access to bus transit services which also operate on 13th St. Holman St and Perry Ave ‐ Directly adjacent to Mountain View Middle School. This improvement will provide improved access to school facilities as well as direct access to bus transit services which also operate on Perry Ave.
2025 COORDINATED GRANT APPLICATION PROCESS
Department of Human Services
CDBG, HOME, and CIAH Funds
Capital Project Application Summaries
Agency- Project Name-Project Information-Description Request Recommendations
Bremerton Housing Authority
Hybrid Shelter Construction
Project Type: Public Facility
Location: Bremerton
Service Area: Bremerton
100 Individuals $1,575,000 $1,575,000
CIAH
Funds will be used to acquire a location and build a low-barrier shelter, including a series of pallet shelters (tiny home
private units) and a congregate shelter housed in a new Quonset hut or similar building. The shelter will house 30-50
people in the congregate building, 40-60 people in pallet units, and may be able to expand during emergencies. This
low-barrier model is designed to stabilize people who are homeless or in other precarious situations, and then provide
resources for them to transition into permanent housing.
Bremerton Housing Authority
Wheaton Landing Apartments
Project Type: Housing (New Units)
Location: Bremerton
Service Area: Bremerton
23 Units $1,000,000
$1,000,000
$858,051 – CIAH &
$141,949 – COB HOME
Funds will be used to acquire 23 new units of affordable housing for low-income families with children in Bremerton.
Twenty-three of the units are two-bedroom units at 995 square feet each. A 951-square-foot live-work space will also
be provided to residents. This apartment building is centrally located on the region’s main bus corridor and within
walking distance of two elementary schools, a grocery store, a Boys and Girls Club location, and a public library.
Catholic Housing Services
Max Hale Apartments Rehabilitation
Project Type: Housing (Rental Rehab)
Location: Bremerton
Service Area: Kitsap County
53 Units $3,000,000 $0
Funds will be used to address acute, and time-sensitive needs of the Max Hale Apartments, which provides 53 units for
people at or below 30% AMI (Area Median Income), including 12 apartments for people with disabilities. These include
replacing the roof, replacing the failed cement plaster exterior wall cladding to prevent water intrusion, improving the
HVAC system and ventilation to improve indoor air quality, and undertaking significant repairs to the windows and
their frames to improve insulation.
Community Frameworks
Kitsap Homeownership –
Down Payment Assistance
Project Type: Homeownership Assistance
Location: Kitsap County
Service Area: Kitsap County (excluding the City of
Bremerton)
8 Households $479,923 $479,923
KC HOME
Funds will be used for Down Payment Assistance (DPA) and direct administrative costs of the Kitsap County
Homeownership program. The program will pair HOME funds with internal and lender-partner funds to provide up to
20% DPA and closing cost assistance to program-qualified, mortgage-ready homebuyers at or below 80% Area Median
Income purchasing an eligible home outside the Bremerton city limits in Kitsap County. Homebuyer education and
Individual Pre-Purchase Counseling is required for all participants. All DPA money revolves to future low-income
homebuyers in perpetuity.
Helpline House
Community Resource Center and Food Bank
Construction
Project Type: Public Facility
Location: Bainbridge Island
Service Area: Bainbridge Island & Kitsap County
1 Facility
3,000 Individuals
$250,000
$198,000
CDBG
Funds requested will help construct a new 11,900 square foot food bank and community resource center. The new
facility will serve 3,000 additional individuals per year (19,000 total) and offer more fresh produce and healthy food
options. The community resource center will provide mental health counseling as well as case management services to
help low-income people connect with social services and stabilize financially.
Housing Kitsap
Heritage Apartments – Stair Repair
Project Type: Housing (Rental Rehab)
Location: Port Orchard
Service Area: Kitsap County
56 Units
$189,205 $189,205
CDBG
Funds will be used to pay for rehabilitation of the exterior stairs to a 56-unit apartment building for very-low income
tenants. The stairs and attached landing are in of need significant structural repair, which will necessitate alternative
temporary staircase access for residents. The project will also install new railings and treads to enhance safety and
accessibility. Heritage Apartments also received a CDBG grant to paint and repair damage to the exterior of the
building in 2015.
HOUSING KITSAP
Kingston Ridge Roof Replacement
Project Type: Housing (Rental Rehab)
Location: Kingston
Service Area: Kitsap County
43 Units $250,000 $250,000
CDBG
Funds will be used to replace the 30+ year-old roof of each of the three two-story buildings of this low and very-low
income apartment complex in Kingston. Layered funding of Low-Income Housing Tax Credits and HUD Project Based
Voucher assistance ensures affordable rents for tenants.
HOUSING KITSAP
Home Rehabilitation Program
Project Type: Housing (Homeownership Rehab)
Location: Varies
Service Area: Kitsap County (excluding Bremerton)
7 Households $225,000 $125,000
CDBG
Funds will be used for personnel, administration, and construction costs associated with the home rehabilitation
program which provides 20-year deferred loans or grants to very-low and extremely low-income homeowners for
repairs to address health, safety, and accessibility issues. Housing Kitsap staff performs the home inspections, creates a
scope of work, assists homeowners with contractor selection, monitors the progress and signs off project completion
and contractor payments.
KITSAP COMMUNITY RESOURCES (KCR)
Business Education Support & Training (BE$T)
Project Type: Microenterprise Business Assistance
Location: Bremerton
Service Area: Kitsap County
30 Individuals $60,000 $30,000
Funds will be used for staff, program costs, and direct client support costs of the Business, Education, Support &
Training (BE$T) Program which increases economic opportunities for low-income individuals who want to start or
expand their own micro-enterprise business by providing 8-week training classes offered once per quarter, monthly
networking events (in English and Spanish), and one-on-one consultations for participants after they graduate. In
addition, a 6-week training course will be offered in Spanish four times per year. Micro-enterprise business is a
business with five or fewer employees, including the owner. The program is requesting $120,000 total - $60,000 from
the County and $60,000 from the City of Bremerton.
KITSAP COMMUNITY RESOURCES (KCR)
Manette Housing
Project Type: Housing (New Units)
Location: Bremerton
Service Area: Bremerton
9 Units $750,000 $97,896
HOME CHDO
Funds will be used to build nine units of low-income rental housing in five two-bedroom and four three-bedroom
townhome-style apartments, laid out around a courtyard and surrounded by open space and a small surface parking
lot. Residents will earn below 30% AMI and will be exiting homelessness. One of the nine homes is ADA and 504
accessible. This project has received prior funding from the Capital GRC.
KITSAP COMMUNITY RESOURCES (KCR)
Weatherization and Minor Home Repair
Project Type: Housing (Homeownership Rehab)
Location: varies
Service Area: Kitsap County
6 Households
$150,000
$58,275
CDBG
Funds will be used for contractor labor and materials, program staff wages & benefits, and related support costs for
the Weatherization Program. The Program works with pre-approved Kitsap County contractors to perform
weatherization measures and minor home repair for homeowner and rental households resulting in 30% reduction in
energy usage. The program serves households below 50% Area Median Income with priority given to those with
extremely high housing burden, seniors, disabled persons, and families with children under 19 years of age, throughout
Kitsap County. The program is requesting $200,000 total - $150,000 from the County and $50,000 from the City of
Bremerton.
Peninsula Community Health Services
Hemlock House Apartments
Project Type: Housing (New Units)
Location: Bremerton
Service Area: Kitsap County
41 Units $5,000,000 $500,000
MHCDTC
Funds will be used to build a multi-story building with 41 studio apartment units serving 1-2 people each and an
estimated 75 people per year. The building’s target population is individuals who are discharged from PCHS’s Medical
Respite Center across the street and would likely be entering homelessness. Residents will have access to shared
laundry facilities and a rooftop deck, and the building’s location in downtown Bremerton would give residents access
to a host of wrap-around services from PCHS and partner organizations, as well as public transit options. The building
will also include 10 units of market-rate housing.
Peninsula Community Health Services
Homeward Bound – Port Orchard
Project Type: Housing (New Units)
Location: Port Orchard
Service Area: Kitsap County
2 Units $290,000 $290,000
MHCDTC
Funds will be used to buy a duplex or house with an auxiliary dwelling unit to provide two 2-3 bedroom rental units for
a target population of individuals who have been involved with the judicial system (e.g., formerly incarcerated adults,
families of formerly incarcerated youth, or participants in diversion programs such as therapeutic courts). These
individuals regularly have trouble finding housing. PCHS aims to cite the housing near the Kitsap County Courthouse,
which would also be close to transit options in downtown Port Orchard.
Peninsula Community Health Services
Homeward Bound – Poulsbo 2 Units $290,000
$290,000
MHCDTC
Project Type: Housing (New Units)
Location: Poulsbo
Service Area: Northern Kitsap County
Funds will be used to buy a duplex or house with an auxiliary dwelling unit to provide two 2-3 bedroom rental units for
a target population of individuals who have been involved with the judicial system (e.g., formerly incarcerated adults,
families of formerly incarcerated youth, or participants in diversion programs such as therapeutic courts). These
individuals regularly have trouble finding housing. PCHS aims to cite the housing close enough to Poulsbo to access
public transit options and the other amenities and services in the city.
Peninsula Community Health Services
Homeward Bound – Silverdale
Project Type: Housing (New Units)
Location: Silverdale
Service Area: Central Kitsap County
2 Units $290,000 $290,000
MHCDTC
Funds will be used to buy a duplex or house with an auxiliary dwelling unit to provide two 2-3 bedroom rental units for
a target population of individuals who have been involved with the judicial system (e.g., formerly incarcerated adults,
families of formerly incarcerated youth, or participants in diversion programs such as therapeutic courts). These
individuals regularly have trouble finding housing. PCHS aims to cite the housing close enough to Silverdale to access
public transit options and the core regional medical facilities in the area.
Suquamish Wellness Center
Place of Change
Project Type: Housing (New Units)
Location: Suquamish
Service Area: Port Madison Indian Reservation
6 Housing Units,
10-bed shelter $420,000 $420,000
MHCDTC
Funds will build six units of single-family transitional housing dedicated to Suquamish Tribal members and/or
individuals with other clear ties to Suquamish Tribal services, such as participants in Suquamish Healing to Wellness
Court, and Tribal Child Welfare, adjacent to the Suquamish Governmental and other social service buildings. In
addition, an adjacent low-barrier shelter will be built to serve tribal members who are homeless or imminently at risk
of homelessness. Both projects will be located on a single site near the Suquamish Administrative Center.
Saint Vincent de Paul
Campus Revitalization Project Phase I –
Community Services & Shelter Expansion
Project Type: Public Facility
Location: Bremerton
Service Area: Bremerton and Kitsap County
1 Facility,
15 Individuals $1,600,000 CIAH $1,600,000
MHCDTC
Funds will be used to expand the current 25-bed congregate shelter for women and children into a 40-bed shelter, and
building new community services space that will include a food pantry and assistance office. The shelter expansion will
include a new pet boarding and outdoor areas, as well as a new dining room. The assistance office will provide services
focused on establishing pathways to long-term housing and economic stability for residents, including transitional and
permanent housing in SVdP’s wider Phase I Campus Revitalization Project.
Saint Vincent de Paul
Campus Revitalization Project Phase I –
Transitional & Supportive Housing
Project Type: Housing (New Units)
Location: Bremerton
Service Area: Bremerton and Kitsap County
38 Units $5,600,000
$471,562
$351,561 CIAH
$120,001 MHCDTC
Funds will build the housing component of the wider SVdP Phase 1 Campus Revitalization Project. This will include 19
transitional units and 19 permanent supportive housing units in a four-story building adjacent to the Stella Maris
Shelter for women and children and connected food pantry. This design aims to provide equitable housing
opportunities, particularly targeting vulnerable populations such as women transitioning from the WA Corrections
Center for Women and those eligible for Washington's Apple Health & Home program. The complex will offer
comprehensive support services transitional and permanent supportive housing, which will focus on establishing
pathways to long-term housing and economic stability for residents.
Trillium Housing Services (LLC)
Meadowdale North Apartments
Project Type: Housing (New Units)
Location: Southeast corner of NE John Carlson Rd. & Hwy.
303
Service Area: Central Kitsap County
60 Units $2,500,000 $0
Funds would build 60 affordable units and feature a mix of two, three and four-bedroom apartments for individuals
and families earning 60% or less of the Area Median Income (AMI). The project is designed to serve multi-generational
families, with its larger three and four-bedroom units, and 10% of units are reserved for people with disabilities. The
site will feature a playground and ample parking. It is also located directly adjacent to the region’s main bus corridor,
and within walking distance of Walmart on Highway 303.
Trillium Housing Services LLC
Meadowdale Trails Apartments
Project Type: Housing (New Units)
Location: Southeast corner of NE John Carlson Rd. & Hwy.
303
Service Area: Central Kitsap County
200 Units $4,000,000
$4,000,000
$3,865,388 CIAH
$134,612 KC HOME
Funds would build 200 affordable units and feature a mix of two, three and four-bedroom apartments for individuals
and families earning 60% or less of the Area Median Income (AMI). The project is designed to serve multi-generational
families, with its larger three and four-bedroom units, and 10% of units are reserved for people with disabilities. The
site will feature a community center, business center, sport court, and ample parking. It is also located directly adjacent
to the region’s main bus corridor, and within walking distance of the Walmart on Highway 303.
WeeCare Inc. dba Upward
BOOST
Project Type: Microenterprise Business Assistance
Location: Services conducted remotely
Service Area: Kitsap County and City of Bremerton
30 Individuals $240,000 $0
Funds will be used for staff costs for 9 staff members for the BOOST program. The BOOST program provides low-to-
moderate-income women and minority childcare providers with personalized coaching and digital tools to optimize
operations and revenue, allowing them to efficiently manage and expand their small businesses, creating local jobs and
increasing access to affordable childcare. Specific activities include direct marketing support, family matching support,
enrollment automation, electronic Child Profiles that track educational progress, education and curriculum planning
and other business support activities. The program is requesting $384,000 total - $240,000 from the County and
$144,000 from the City of Bremerton.
West Sound Treatment Center
Fuller House Exterior Rehabilitation
Project Type: Public Facility (Rehab)
Location: Unincorporated East Bremerton
Service Area: Kitsap County
1 Facility
(Women’s Shelter)
11 Households
$189,999 $189,999
MHCDTC
Funds will be used to renovate the exterior of the Fuller House women’s shelter which provides 11 households with
safe housing and high-barrier wrap-around services to prepare them for transitioning into permanent housing. Fuller
house serves women with substance use disorders and/or mental health issues, and their children. This project
currently has CDBG funds for interior renovations.
FUNDING
RECOMMENDATIONS
TO BE INCLUDED IN
THE 2025 CDBG/HOME
ACTION PLAN
Nov 6 th -Proposed Public Hearing
HUD –CDBG Entitlement
•
•
•
•
•
Regulatory Requirements
•
•
•
•
•
Project
Review
Committee
City Staff
Planning Commission
City Council
Community Members
Application
+ Review
Timeline
Pre-Application Appointments –June 07-30
Applications Opened –June 18
Applications Closed –July 16
Initial Review + Scoring -August
Projects Ranked by Score –August 29
Applicant Interviews –September 9
Committee Deliberation-September 9-10
Public Input 30-day comment period open
September 16 –Oct 17
Kitsap Sun Legal Ad +
City E-news + Posted to City Website
City Council Study Session –Oct 23
City Council Public Hearing –Nov 6
Fundin
g
Availa
bility
Snaps
hot
2025 Estimated HUD Entitlement $360,000
+ Estimated Program Income $5,000
Available Prior Year Funds (for capital proejcts)$47,194
- CDBG Administration (20% of entitlement+
program income)$73,000.00
Available for CDBG Projects $339,194.00
Applic
ants
Committee
Recommen
dations
Capital +
Microenterprise
Projects
for
Low/Mod Income
Residents
Safe
Routes to
Schools,
Business, +
Services
Small
Business
Support
Preserving
Affordable
Housing
Expanding
Childcare
Public
Facilities
City of Bremerton –Public Works Dept
ADA Access Improvements
•
•
•
•
•
Safe Routes to
Schools,
Business, +
Services
NEW LIFE CDA –MARVIN WILLIAMS
CENTER CAPITAL IMPROVMENTS
•
•
•
•
•
•
•
•
Public
Facilities
Kitsap Community Resources
Weatherization/Minor Home Repair
•
•
•
•
•
•
•
•
•
•
•
Preserving
Affordable
Housing
Kitsap Community Resources -
BE$T Program
•
•
•
•
Support for
Small Business
•
BOOST Program –Microenterprise
WEE CARE (UPWARDS)
•
•
•
•
•
•
Expanding
Childcare
COUNTY GRC RECCOMENDATION for
City HOME funds -
BHA -Acquisition of Wheaton Landing •
•
•
•
•
Preserving
Affordable
Housing
PRC Recommended Contingencies
Estimated Funding 2024: $375,000
Actual Funding 2024:$378,000
*actual funding subject to Federal budget*
THANK YOU
Available for questions:
Sarah Lynam
CDBG Administrator
Sarah.Lynam@ci.Bremerton.wa.us
AGENDA BILL
CITY OF BREMERTON
CITY COUNCIL
SUBJECT: Study Session Date: October 23, 2024
Overview of the 2024 Comprehensive Plan
Economic Development Element
COUNCIL MEETING Date: November 6, 2024
Department: DCD
Presenter: G. Jackson
Phone: (360) 473-5289
SUMMARY:
As part of the ongoing 2024 Comprehensive Plan Update, this discussion is intended to gather
feedback from the City Council on the Economic Development Element of the City's Comprehensive
Plan. The Economic Development Element is intended to demonstrate that the City has planned for a
sufficient number of jobs consistent with adopted growth allocations. A presentation providing a full
overview of the Economic Development Element will be provided at the meeting. The attached Memo
contains resources documenting review of this Element that has occurred thus far.
ATTACHMENTS:
Staff Memo
FISCAL IMPACTS: No impact.
STUDY SESSION ACTION: ☐ Consent Agenda ☒ General Business ☐ Public Hearing
RECOMMENDED MOTION:
Informational only. No motion is required.
COUNCIL ACTION: Approve Deny Table Continue No Action
Form Updated 11/09/2021
A10
To: City Council
From: Garrett Jackson
Date: November 6, 2024
Subject: Comprehensive Plan Update Review
SUMMARY
As part of the ongoing 2024 Comprehensive Plan Update, this discussion is intended to gather
feedback from the City Council on the Economic Development Element of the City's Comprehensive
Plan. This Memo contains resources documenting review of the Economic Development Element
that has occurred thus far. A presentation providing a full overview will be provided at the meeting.
BACKGROUND
The Comprehensive Plan update is required by the Washington State Growth Management Act
(GMA) in order to demonstrate that Bremerton has the capacity to absorb population and
employment increases forecast to the year 2044. Population estimates indicate that the City will
grow to 63,757 persons and 58,258 jobs by 2044; this means the City is forecast to increase its
population by over 46%, with a 32% increase in the number of jobs. The Bremerton Comprehensive
Plan must conform to the Washington State Growth Management Act, Puget Sound Regional
Council (PSRC) Vision 2050, and the Kitsap Regional Coordinating Council (KRCC) Countywide
Planning Policies. More information about the Bremerton Comprehensive Planning process can be
found at Bremerton2044.com .
ECONOMIC DEVELOPMENT ELEMENT, REVIEW RESOURCES
The Economic Development Element is intended to demonstrate that the City has planned for a
sufficient number of jobs to account for forecasted growth. The links below will provide information
packets from individual workshops where the Economic Development Element was discussed; videos
of these meetings can be found at Bremerton2044.com.
November 20, 2023 Planning Commission Workshop
September 29, 2023 Downtown Regional Center Market Study
September 29, 2023 Puget Sound Industrial Center Market Study
November 21, 2022 Planning Commission Workshop
September 19, 2022 Planning Commission Workshop
Guest Speaker Tiana Kleinhoff, Bradley Scott (video)
DEPARTMENT OF
COMMUNITY DEVELOPMENT
MEMORANDUM
Review
2
What is the
Comprehensive Plan?
20-year Development Plan
•Housing
•Environment
•Transportation
•City Services
•And more
3
Growth Management Act (GMA)
Comprehensive Planning
4
Comprehensive Plan Process:
Growth Management Act (RCW 36.70A): Plan for growth
Puget Sound Regional Council (PSRC): Plan for growth regionally
Kitsap Regional Coordinating Council (KRCC): Ensure GMA is met at a
Countywide level through Countywide Planning Policies (CPPs)
Population estimates indicate that the City will grow to 63,757 persons
and 58,258 jobs by 2044. This represents a population increase over
46%, with a 32% increase in the number of jobs.
PSRC Regional Growth Centers
5
Growth Strategy
6
GROWTH STRATEGY
7Bremerton2044.com
Council
Review
Milestones
8
February 7, 2024 -Vision, Goals, Policies
and Growth Strategy
August 28, 2024 –Updated Comprehensive
Plan Schedule
September 18, 2024 –Land Use Element
October 16, 2024 –Housing Element
Economic Development Element
Topics for discussion:
Vision for economic development
Adopted Growth Targets
Downtown Regional Center Market Study
Puget Sound Industrial Center (PSIC) Market Study
Draft Environmental Impact Statement (DEIS) Alternatives
9
Business Outreach
10
Kitsap Economic Development Alliance
Greater Kitsap Chamber of Commerce
Kitsap Building Association
Kitsap County Association of Realtors
Port of Bremerton
Downtown Bremerton Association
Charleston Business District
Manette Business Association
DEIS Postcard sent to all businesses
located in City limits
Economic Development Element
Vision
11
Puget Sound Regional Council (PSRC)
Economic Development Regional Goal
In the year 2050, the region has a prospering
and sustainable regional economy by
supporting businesses and job creation,
investing in all people and their health,
sustaining environmental quality, and
creating great central places, diverse
communities, and high quality of life.
12
Bremerton Comprehensive Plan
Vision –Economic Development Element
As the only Metropolitan City within Kitsap
County, Bremerton expects to substantially
expand employment and job variety over the
next 20 years to support a growing economy
and lifestyle diversity within the region.
13
Growth Targets
14
Kitsap Regional
Coordinating
Council (KRCC)
Adopted
Employment
Allocations
15
Kitsap Regional
Coordinating
Council (KRCC)
2044 Employment
Growth Percentage
16
Downtown Regional Center
Market Study
Market Study available at Bremerton2044.com
17
Downtown
Bremerton
Regional
Center
Market
Study
18
Downtown
Bremerton
Regional
Center
Market
Study
19
DRC Market Study
Market study update
anticipated to reflect
recently provided NBK job
numbers and activity units.
Adopt displacement
mitigation measures.
Advocate for Kitsap Transit
High-Capacity Transit service.
20
Puget Sound Industrial Center
Market Study
Market Study available at Bremerton2044.com
21
PSRC Centers
Requirements
22
PSIC Market Study
Key Findings
1,653 existing jobs (2,762 jobs based in
PSIC)
Evaluate Naval Base Kitsap (NBK)
expansion
Update Subarea Plan regulations
Prioritize and fund infrastructure
expansion
23
Naval Base Kitsap (NBK)
24
Share of
Overall
Employment
25
Naval Base Kitsap –Bremerton
Shipyard Infrastructure Optimization Program (SIOP)
Navy leases of 10,000+ square feet office
space and 250,000+ square feet warehouse
space.
March 2023 awarded $49 million contract to
design new multi-mission drydock.
October 2024 awarded $145 million
contract for electrical upgrades through
2029.
Pearl Harbor added first new drydock since
1943, estimated cost of $3.4 billion, with
2,500 local jobs created.
26
Draft Environmental Impact
Statement (DEIS) Alternatives
27
DEIS Alternatives
Employment Capacity by Zoning District and by EIS Alternative
Alternative 1 Alternative 2 Alternative 3
Employment
Capacity
Employment
Capacity
Employment
Capacity
Zoning Districts
Low Density Residential (R-10)
0 0 0
Medium Density Residential (R-18)0 0 0
High Density Residential (R-40)0 0 0
Bay Vista Subarea Plan 81 41 41
East Park Subarea Plan 0 0 0
District Center Core (DCC)163 163 163
Charleston District Center (CDC)25 25 25
Downtown Subarea Plan (DSAP)1,625 1,625 1,625
Harrison Heights Subarea Plan (HHSAP)2,770 2,700 2,770
General Commercial (GC)289 289 289
Institutional (INST)101 101 101
Neighborhood Business (NB)67 67 67
Freeway Corridor 441 441 441
Industrial 635 635 635
Puget Sound Industrial Center (PSIC)9,638 9,638 9,543
Subtotal 15,835 15,795 15,700
Pipeline Jobs 653 653 653
Total 16,488 16,448 16,353
2044 Employment Growth Target 14,175 14,175 14,175
Surplus 2,313 2,273 2,178
28
Each Alternative results in a
surplus in job capacity.
Bay Vista proposed mixed-use
alteration results in fewer jobs
but greater housing (Alt 2 & 3).
PSIC mixed-use designation
request results in fewer jobs but
increased housing in industrial
area (Alt 3).
Questions?
Garrett Jackson (360) 473-5289 garrett.jackson@ci.Bremerton.wa.us
29
Published for
October 23 Study Session
Item B5
Other General
Council Business