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Home My WebLink About09/25/2024 STUDY SESSION AGENDA PACKET______________________________________________________________ CITY COUNCIL 345 6th Street, Suite 100, Bremerton, WA 98337 Phone (360) 473-5280 WEDNESDAY, SEPTEMBER 25, 2024 CITY COUNCIL STUDY SESSION AGENDA Starting at 5:00 PM in Council Conference Room 603 Council Conference Room 603 will be open to the public to attend the Study Session in-person, but there will be no opportunities for input. However, public questions or comments may be submitted at any time to City.Council@ci.bremerton.wa.us. Please remember that the content of the Agenda Bill items is subject to change; and no action at the Study Session is anticipated. If approved by the Council, these items will be placed on the October 2, 2024 City Council Meeting Agenda, or as indicated…  Members of the public may click the link below to join the webinar: https://bremertonwa-gov.zoom.us/j/8738266756?pwd=ZWlMVnVYbFBHYjY5U1RJUmFreDFXUT09  Or One tap mobile: US: +12532050468,,87318266756#,,,,*857582# or +12532158782,,87318266756#,,,,*857582#  Or Telephone: Dial (for higher quality, dial a number based on your current location): US: +1 253 205 0468 or +1 253 215 8782 or +1 346 248 7799 or +1 669 444 9171 or +1 669 900 6833 Webinar ID: 873 1826 6756; Passcode: 857582 A. PRESENTATIONS 1. Presentation on Utility Land Management Plan Update Resource Assessment – Forestry Manager Sean Walsh; and Wendy Wente and Brent Keller with Mason, Bruce & Girard, Inc. (20-minute presentation, followed by 10-minute Q&A) 2. Recommendations of Lodging Tax Advisory Committee Transition Study – Lori Main, Westbrook | Main, LLC (10-minute presentation, including Q&A) B. AGENDA BILL BRIEFINGS – Each item is approx. 5-minutes each including Q&A 1. Confirm Appointment of Susan Blackburn to the Bremerton Arts Commission 2. Acceptance of Port Security Grant through the Federal Emergency Management Agency (FEMA) for the Purchase of a new Rescue/Fire Boat 3. Proposed Resolution No. 3387 to designate the 900 Block of Washington Ave (commonly referred to as Lower Washington Ave) as a Permit-Only Residential Restricted Parking Zone C. GENERAL COUNCIL BUSINESS – Each item is approx. 5-minutes each including Q&A 1. Discussion of Council Professional Services/Travel/Training Budget Surplus – President Chamberlin 2. Overview of Association of WA Cities Social Media Webinar – Council Member Jeff Coughlin 3. Public Works Committee Briefing (Last Meeting 9/17/24) – Vice Chair Jeff Coughlin 4. Audit Committee Briefing (Last Meeting 9/23/24) – Chair Anna Mockler 5. Overview of Association of WA Cities Municipal Budgeting 101 Webinar – Council Member Anna Mockler 6. Finance, Invest, & Parking Committee Briefing (Last Meeting 9/24/24) – Chair Michael Goodnow 7. Regional and Other Committee/Board Briefings 8. Other General Council Business (Only as necessary, and as time allows…) D. ADJOURNMENT OF STUDY SESSION Americans with Disabilities Act accommodations provided upon request. Those requiring special accommodations should contact the City Clerk’s Office at (360) 473-5323 at least 24 hours prior to the meeting. Form Updated 4.19.2024 INFORMATION ONLY ITEM PRESENTATION CITY OF BREMERTON CITY COUNCIL SUBJECT: Presentation on Utility Land Management Plan Update Resource Assessment Study Session Date: September 25, 2024 Presenter: S. Walsh/MB&G Phone: 360-473-5928 SUMMARY: The City of Bremerton owns and manages approximately 8,000 acres of Utility land, of which approximately 3,000 acres are the Union River Watershed, which serves as the surface water source for the City’s water utility. In 1986 the City created a Utility Land Management Plan (ULMP) to provide guidance on the management of these lands. The purpose of this project is to update the ULMP with current best scientific based practices as it has not been updated since 1996. To facilitate the update, Mason, Bruce & Girard, Inc. (MB&G) developed the Resource Assessment Report which provides baseline data to be used in developing the updated ULMP. The report includes a stand-based inventory, sustainable harvest calculation, and a watershed assessment. This presentation will present the findings of the Resource Assessment and contemporary forestry practices that will be used in developing the ULMP. HANDOUTS: PowerPoint Presentation A1 Resource Assessment Results 1 •Property Overview •Watershed Assessment •Water Quality Risk Assessment •Fish & Wildlife •Forest Inventory Data •Sustainable Harvest Level Property Overview City Watershed & Utility Land 2 Approx 8,000 Acres Total 558 Non-forested 7,445 Forested: •Union River Basin 2,913 Acres •Gorst Creek/ Utility Lands Approx 3,586 Acres •Biosolids Area Approx 656 acres •Anderson Creek Watershed Approx 180 Acres •Lake Tahuya Property Approx 110 Acres Watershed Assessment 3 Topics: •Stream resources •Riparian acres •Slope analysis •Road coverage •Adjacent land uses •Access •Silviculture activities •Invasive species management Water Quality Risk Assessment Focused on risks posed by external elements and non -forest operations 4 Key findings: •Small areas of steep slopes •Road system in good shape •Special Use Areas-require special consideration for forest operations •Need for boundary survey Fish and Wildlife 5 Key findings: •Potential ESA species habitat, no Critical Habitat •Streams with ESA-listed fish species, other species of WDFW concern Inventory Results 6 Area Volume of timber > 35 years old (mbf) Union River Basin 60,202 Other Utility Lands 55,928 Total 116,130 Forest Inventory 7 •80 stands were cruised •78 merchantable stands •2 pre-merchantable •3,089 acres cruised •Collected data on fixed and variable radius plots •Completed QC check cruise Sustainable Harvest Level 8 Harvest equals growth •5,942 commercial forest acres •3,644 of the acres are > 35 years old with a volume = 116.1 mmbf - 1,000 2,000 3,000 4,000 0 10 20 30 40 50 60 66+Net AcresAge Class City of Bremerton Net Commercial Forest Acres by Age Class 9 Sustainable Harvest Level Even-flow sustainable harvest options per year over 10 years: Total Commercial Forest Acres (5,942) •60-year rotation: 3.2 mmbf per year •50-year rotation: 3.8 mmbf per year Proportional harvest from Union River Basin (500 mbf) plus Other Utility Lands •Union River Basin fixed harvest: 0.5 mmbf per year •Other Utility Lands 60-year rotation: 1.8 mmbf per year •Other Utility Lands 50-year rotation: 2.2 mmbf per year All options are well within CAI of 724 mbf per acre per year Project Schedule 10 •Sept 25: City Council Study Session •Sept/Oct: AC Meeting #4 on Special Topics •November: Draft Updated Plan out for public comment •December: AC #5 Comments on Plan •Early 2025: City Council Study Session •Early 2025: Final Updated Plan Presented to City Council Special Topics 11 •Security •Adjacent land use and potential conflicts •Evaluate impacts and required mitigation for proposed Jarstad Park to Kitsap Lake Trail •Sustainable timber harvest alternatives and associated revenue and water rate impacts •Potential revenue generation via carbon credits and water rate impacts •20-yr forestry asset capital improvement plan •Staffing level evaluation Form Created 5/4/15 INFORMATION ONLY PRESENTATION CITY OF BREMERTON CITY COUNCIL SUBJECT: Recommendations of Lodging Tax Advisory Committee Transition Study Study Session Date: September 25, 2024 Presenter: Lori Main Westbrook | Main, LLC SUMMARY: Per RCW 67.28 and BMC Ch. 3.64, criteria are set forth for how Cities will collect Lodging Tax by hotels and similar businesses for short-term stays, to then be allocated for the following:  Tourism-based marketing (50+ miles away)  Marketing & operations of specials events and festivals to attract out-of-area tourists  Operation of tourism-related facilities owned or operated by non-profits  Operations & capital expenditures of tourism-related facilities owned or operated by a municipality or public facility district Further, RCW 67.28 and BMC Ch. 3.64 establishes that the Lodging Tax Advisory Committee includes 2 lodging representatives, 2 eligible organization representatives, and an elected official. The committee reviews requests for funding and makes recommendations to the Mayor and City Council on an annual basis. A Review of Bremerton’s Lodging Tax Award Structure was initiated to focus on the impact of these funds in Bremerton and has now been completed. A Summary of these recommendations will be provided. HANDOUTS: Lodging Tax Advisory Committee Transition Study A2 Transition of Current LTAC Award Structure Study Session –September 25, 2024 Project Scope REVIEW PHASE •Assess current LTAC Process •Analyze the impact of LTAC awards •Define cost structure of current process to City •121’s with area stakeholders RESEARCH PHASE •Clarify present goals of City of Bremerton’s tourism initiatives •Define infrastructure needs to meet stated goals •Establish assumptive budget figures for any infrastructure goals •Investigate comparative municipalities’ process RECOMMENDATION Create a “Visit Bremerton” DMO Develop a tourism business plan Develop a tourism promotion marketing plan; fund website & social presence. (Ensure the LTAC Committee is provided with the latest tourism plan) Invest in an alternative tourism avenue; youth and travel sport market Create a tourism promotion area (TPA) Improve and develop a plan for directional signage (Wayfinding) Outsource the LTAC reporting to an outside agency or invoice LTAC $15k for administrative costs it is currently absorbing Revise current process for LTAC recommended by Westbrook/Main Thank you AGENDA BILL CITY OF BREMERTON CITY COUNCIL SUBJECT: Confirm Appointment of Susan Blackburn to the Bremerton Arts Commission Study Session Date: September 25, 2024 COUNCIL MEETING Date: October 2, 2024 Department: Executive Presenter: Mayor Wheeler Phone: (360) 473-5266 SUMMARY: The Mayor is seeking confirmation for the appointment of Susan Blackburn to Position #4 on the Bremerton Arts Commission. The term expires December 31, 2027. Ms. Blackburn has been a resident for 13 years. ATTACHMENTS: FISCAL IMPACTS (Include Budgeted Amount): No Fiscal Impacts. STUDY SESSION ACTION: ☐ Consent Agenda ☐ General Business ☐ Public Hearing RECOMMENDED MOTION: Move to confirm the appointment of Susan Blackburn to the Arts Commission for the term expiring December 31, 2027. COUNCIL ACTION: Approve Deny Table Continue No Action Form Updated 01/02/2018 B1 1 Jennifer Hayes From:noreply@civicplus.com Sent:Thursday, July 25, 2024 3:35 PM To:WebMaster; Greg Wheeler; Jennifer Hayes Subject:Online Form Submittal: Application for City Boards / Commissions / Committee CAUTION: This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe. Application for City Boards / Commissions / Committee Date 7/25/2024 First Name Susan Middle Name Field not completed. Last Name Blackburn Home Phone Address1 Address2 Field not completed. City Bremerton State WA Zip 98312 Occupation Artist Employer self Work Address1 Work Address2 Field not completed. City Bremerton State WA Zip 98312 Work Phone Fax Field not completed. 2 Email Education Bachelor's Degrees in Mathematics and Psychology University of Illinois Master's Degrees in Statistics and Human Factors Engineering University of Illinois Local References John Stege 2 Sherri Gamble ( Amy Ernst I am interested in serving: Arts Commission Is this an application for reappointment? No How long have you lived in Bremerton 13 years Why are you applying for this appointment? As both a local artist and a resident of Bremerton, I would like to help Bremerton become a thriving arts community. I believe that art enriches our lives and can be a force that brings people together. The expression of diverse view points through the arts is essential to a cohesive community. Which of your personal and / or professional interests prompted you to apply for this appointment? My personal journey as an artist has highlighted the need for support and encouragement from like-minded people. I would like to do my part in extending that support and encouragement to others in our community. Have you ever served on any other Bremerton board, commission, committee or task force? If yes, please list. no Please list your qualifications for this appointment (include skills, activities, training, education): Technical writing. Information organization. Data collection and analysis. Teaching. What are your community interests (committee, I would love to see Bremerton become a place where people can come and learn about art - through workshops, seminars, special exhibits, festivals, etc. My dream would be to have a facility similar to BARN in Bremerton. 3 organizations, special activities)? Please list any accommodations you need to perform volunteer duties: no We welcome your willingness to serve Bremerton. Pursuant to the Washington Public Disclosure Act, (RCW 42.56), this form constitutes a public record and is subject to public release upon request. Prior to release, the following information may be redacted pursuant to RCW 42.56.250(3): Residential addresses, residential telephone numbers, personal wireless telephone numbers, personal electronic mail addresses, social security numbers, driver’s license numbers, identicard numbers, and emergency contact information of employees or volunteers of a public agency, and the names, dates of birth, residential addresses, residential telephone numbers, personal wireless telephone numbers, personal electronic mail addresses, social security numbers, and emergency contact information of dependents of employees or volunteers of a public agency. Applicants are considered for appointment without regard to race, color, religion, gender, national origin, sexual orientation, age, genetic information, marital or veteran status, or the presence of any disability. Updated 3/24/2020 Email not displaying correctly? View it in your browser. AGENDA BILL CITY OF BREMERTON CITY COUNCIL SUBJECT: Study Session Date: September 25, 2024 Acceptance of Port Security Grant through the Federal Emergency Management Agency (FEMA) for the Purchase of a new Rescue/Fire Boat COUNCIL MEETING Date: October 2, 2024 Department: Fire Presenter: Chief Pat McGanney Phone: (360) 473-5380 SUMMARY: The Fire Department would like to accept the Port Security Grant through FEMA. This grant will provide the funds necessary to purchase a new rescue/fire boat. This grant has a 25% matching funds requirement. The current boat is an aging vessel with limited capability. The hull is a 1991 Northwind Marine that was repowered in 2018. The firefighting and electrical systems will need to be replaced soon. The cabin on current boat does not allow for injured patients to receive care inside. ATTACHMENTS: Grant approval Letter FISCAL IMPACTS (Include Budgeted Amount): Project Cost Estimate $796,370 City Cash Match Estimate: $199,093 Grant Award: $597,277 STUDY SESSION ACTION: ☐ Consent Agenda ☐ General Business ☐ Public Hearing RECOMMENDED MOTION: Move to authorize the Fire Department to accept the Port Security Grant through FEMA for the purchase of a new rescue/fire boat. COUNCIL ACTION: Approve Deny Table Continue No Action Form Updated 11/09/2021 B2 From:FEMA GO To:Patrick McGanney Cc:John Payne; Patrick McGanney; Mike Riley Subject:Award Notification (Application Number: EMW-2024-PU-05175) Date:Friday, September 13, 2024 10:22:49 AM CAUTION: This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe. Dear Pat, Your grant application submitted under the Grant Programs Directorate's Fiscal Year 2024 Port Security Grant Program (PSGP) has been approved for award. Please use the FEMA GO system at https://go.fema.gov to accept or decline your award. Please note that you will have thirty (30) days from the date of this award notification to either accept or decline the award, and that the award must be accepted or declined by an Authorized Organization Representative (AOR) within the FEMA GO system. Instructions for registering within the system and becoming an AOR are available at https://www.fema.gov/gmm- training-resources. Once you are in the system and made an AOR for your organization, your home page will be the first screen you see. You will see a section entitled My Grants. In this section, please select the award acceptance link for EMW-2024-PU-05175 under Fiscal Year 2024 Port Security Grant Program (PSGP). View your award package and indicate your acceptance or declination of award. If you wish to accept your grant, you should do so immediately. When you have finished, we recommend printing your award package for your records. If you have questions on using the FEMA GO system, please reach out to the FEMA GO Help Desk (1-877-585-3242). All recipients are required to comply with FEMA EHP Policy Guidance. This EHP Policy Guidance can be found in FEMA Policy (FP) 108-023-1, Environmental Planning and Historic Preservation Policy Guidance. Sincerely, Grants Management Branch Port Security Grant Program Department of Homeland Security / FEMA AGENDA BILL CITY OF BREMERTON CITY COUNCIL SUBJECT: Study Session Date: September 25, 2024 Proposed Resolution No. 3387 to designate the 900 Block of Washington Ave (commonly referred to as Lower Washington Ave) as a Permit-Only Residential Restricted Parking Zone COUNCIL MEETING Date: October 2, 2024 Department: Council Presenter: Jeff Coughlin Phone: (360) 473-5280 SUMMARY: Neighbors along the 900 block of Washington Ave have requested the establishment of a residential permit-only zone, which requires Council to create via BMC 10.10.040(e). This is due to a marked (60%) decrease in parking availability from the Washington and 11th project, with reports that non- street-residents are taking up the limited parking in both day and nighttime. This is in-line with existing permit-only residential restricted parking zones, such as Highland Ave. ATTACHMENTS: Resolution No. 3387 FISCAL IMPACTS: STUDY SESSION ACTION: ☐ Consent Agenda ☐ General Business ☐ Public Hearing RECOMMENDED MOTION: Move to pass Resolution No. 3387 designating the 900 Block of Washington Ave (commonly referred to as Lower Washington Ave) as a Permit-Only Residential Restricted Parking Zone. COUNCIL ACTION: Approve Deny Table Continue No Action Form Updated 11/09/2021 B3 Page 1 of 2 Residential permit-only zone 900 block Washington Avenue RESOLUTION NO. A RESOLUTION of the City Council of the City of Bremerton, Washington, designating the 900 Block of Washington Avenue (commonly referred to as Lower Washington Avenue) as a permit-only residential restricted parking zone. WHEREAS, the houses along the 900 block of Washington Avenue (commonly referred to as Lower Washington) do not have driveways or garages both due to being predominantly built in the early 1900s and the unique geography of the street; and WHEREAS, residents along the 900 block of Washington Avenue have relied on the parking spaces that existed on the West side of (upper) Washington Avenue for decades; and WHEREAS, the Washington and 11th construction project resulted in a net loss of 50 parking spots, or a 60% reduction, along Washington Avenue, including all of the West side spaces; and WHEREAS, after the loss of parking, residents have reported that there is very often no available parking due to spots being taken up by non-residents during both daytime and nighttime; and WHEREAS, per BMC 10.10.040(e) the City Council may create a new permit- only residential restricted parking zone; and WHEREAS, other permit-only residential restricted parking zones exist for nearby neighborhoods, such as Highland Avenue, which have even more available parking than Washington Avenue; NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF BREMERTON, WASHINGTON, DOES HEREBY RESOLVE AS FOLLOWS: SECTION 1. The City Council creates a new residential permit-only zone along the entire 900 block of Washington Avenue, i.e., from the Manette Bridge to 11th St Pl. SECTION 2. Severability. If any one or more sections, subsections, or sentences of this Resolution are held to be unconstitutional or invalid, such decision shall not affect the validity of the remaining portion of this Resolution and the same shall remain in full force and effect. 3387 Page 2 of 2 Residential permit-only zone 900 block Washington Avenue SECTION 3. Effective Date. This Resolution shall take effect and be in force immediately upon its passage. PASSED by the City Council of the City of Bremerton, Washington this day of , 2024. JENNIFER CHAMBERLIN, Council President APPROVED AS TO FORM: ATTEST: KYLIE J. FINNELL, City Attorney ANGELA HOOVER, City Clerk Resolution No. 3387 to designate the 900 Block of Washington Ave (Lower Washington) a Permit-Only Residential Restricted Parking Zone Study Session Sept. 25, 2024 New Photos of Street Full on Thurs. Sept. 19 by Resident More Recent Photos from Residents Resident Frustrations Due to unique geography, very limited spaces to park within a two -block limit per the residential permit requirements. (Areas with X's are not available or have no parking.) Note: Lower WA residents would be required to park on Lower WA (unless under 2 hours elsewhere). Additional Notes: - Residents have noted that while 44 parking spaces are officially counted, they report 42 in practice. - Houses are nearly all multi-family and/or have many residents per house. Overall young and not high income. RESIDENTIAL PARKING PERMITS– 900 block Washington Avenue •Current limits of the residential parking is 5 am to 7 pm Monday through Friday •This means at 7:05 pm until 5:59 am anyone can park here with our without a permit. •It means that on Friday night at 5:30 pm anyone could park and not move the vehicle until Monday morning at 4:45 am legally. 1 7 1 8 Lower Washington updates resulted in changing to the parking on Upper Washington The parking has changed here – but the final outcome for the residents here is there will now be 44 parking stalls. The current number of permits here is: 36 The MAXIMUM ALLOWABLE NO OF PARKING PERMITS HERE WILL BE 38 OR 85% of 44 LOWER WASHINGTON IS NOT JUST ANOTHER BLOCK OF RESIDENTIAL PERMITED PARKING IT IS: 1.COMMUTER IMPACTED 2.A DOWNTOWN CORE HUB LOCATION 3.CURRENTLY UNTIMED ON NIGHTS AND WEEKENDS House Numbers THANK YOU! Questions please reach out to City of Bremerton, Melinda.Monroe@ci.bremerton.wa.us 360 -473 -5306 1 11 Resolution No. 3387 to designate the 900 Block of Washington Ave (Lower Washington) a Permit-Only Residential Restricted Parking Zone Council Sept. 18, 2024 History Lower Washington Ave is a geographically unique street with historic homes that do not have garages or driveways. Prior to the recent Washington and 11th project, residents could park close to their homes on either Upper or Lower Washington, with ~94 parking spots total. The project removed the 58 spots along Upper Washington. Public Works staff worked collaboratively with residents to fit in as many parking spots as possible on Lower Washington, but only 44 spots are possible (5 less than the initial plan of 49). As a result of the nearly 60% reduction in parking spaces, residents of the 34 units along Lower Washington cannot find parking anywhere near their house, especially in the evenings. A Tool to Help: Permit-Only Residential Restricted Parking Zone Existing 2-hour signage with residential permits is not working. BMC 10.10.040(e) allows Council to create new permit-only residential restricted parking zone. Would make it easier to enforce Lower Washington as only requires one visit by Impark instead of multiple. A Tool to Help: Permit-Only Residential Restricted Parking Zone Visitors, contractors, aides, etc. can use visitor passes or apply for other special passes. It's working on Highland Ave nearby, which is permit-only residential restricted due to congestion, even though it has some driveways and garages. Parking is nearby on Pleasant Ave, 11th St Pl, 6th St, etc.if folks who do not live there or do not have business with a resident want to walk over. Questions? Published for September 25 Study Session Item B3 From: Jane Rebelowski <Jane.Rebelowski@ci.bremerton.wa.us> Sent: Tuesday, September 24, 2024 12:56 PM To: City Council <City.Council@ci.bremerton.wa.us> Subject: Lower Washington Parking Please include in public comments for the September 25 Study Session Hello Councilors, I am unable to attend the September 25 Study Session as I am on the East Coast and there is a three hour time difference. I would like to share my thoughts on the proposed prohibition of public parking on Lower Washington Ave. I drove down to Lower Washington Ave after the September 18th Council meeting at approximately 9:00 p.m. I counted twelve open parking spots prior to the westerly turn onto 11th Place. These spots were all within the right of way, not the private lot on the west side of Lower Washington. I do not see the need to dedicate all parking 24/7 to only residents of this roadway. I agree that certain events, such as Bridge Blast, may encourage other Bremerton residents to overstay the two hour rule but that does not rise to enforcement of a “neighbors only” rule. I live in a neighborhood close to Olympic College and Bremerton High School. Often there are events (especially when our football team is winning) that preclude neighbors from easily finding parking. Unless there is additional compelling evidence I hope that Councilors do not allow this special parking zone. Sincerely, Jane Rebelowski District 4 Councilor Published for September 25 Study Session General Council Business Item C1 From: Phyllis Samuel <piasam97@gmail.com> Sent: Tuesday, September 3, 2024 6:26 PM To: City Council <City.Council@ci.bremerton.wa.us> Subject: Funding for Kitsap county Juneteenth Event Good Evening City Council Committee, I am a member of the Kitsap County Juneteenth Planning Committee and I understand that there are funds in the amount of up to $10,000 available for funding. I am asking that some of those funds, if not all, be considered to help fund this event; which is now a Federally recognize holiday, as well as the 2nd oldest organized Juneteenth celebration in the State of Washington. Your help with this funding would be greatly appreciated! We look forward to working with you in the upcoming year. Thank you, Phyllis Samuel From: The Conduit <marwancameron@gmail.com> Sent: Monday, September 2, 2024 11:03 AM To: City Council <City.Council@ci.bremerton.wa.us> Subject: Fwd: City of Bremerton Reimbursement agreement 800 MLK clean-up Good morning City Council, I am sending this to you so you know what was invoiced for the porta potties. You can see the total from the attached document: $3,248. I was happy to see the Council earmarked the $10,000 for another year. I would like to advocate for the following: The $10,000 remains a permanent line item for our unhoused community. a. We still have a homelessness problem. b. Not everyone can stay at Salvation Army for various reasons, such as domestic violence, emotional concerns, behavioral issues, too many possessions, etc. c. Evictions continue. d. Exhaustion of COVID funding. e. Inflation. f. Lack of housing options. g. Landlords feeling burned by rental assistance programs. h. Influx of more favorable renters. While this list is not exhaustive, these issues remain. Coupled with the Mayor and BPD wanting to push through the ordinance, Commonstreet, RTB, and others will need your continued support! Marwan Cameron Executive Director Gather Together Grow Together Page 1 of 4 Portable Restroom Services Funding Reimbursement Memorandum of Understanding The City of Bremerton (“City”) and Gather Together Grow Together (“G2G2”), a non- profit corporation in the state of Washington at: 419 Park Avenue Bremerton, WA 98337-1426, referred to collectively as the “Parties,” agree to enter into the following Memorandum of Understanding for reimbursement of Homeless Encampment Health and Sanitation services: I. Scope: G2G2 provided the following service for the benefit of the City: Placement, maintenance and removal of portable toilets at, 819 Dr. Martin Luther King, Jr. Way, Bremerton, Washington. The City's role in this Agreement is only reimbursement of expenses for services provided of three thousand, two hundred and forty-eight dollars and zero cents, $3,248.00. The City has no interest, control, or liability regarding the agreements between G2G2 and third parties. II. Term: The City and the G2G2 agree that the placement, maintenance, and removal of public toilets took place prior to execution of this Agreement and without direction or oversight from the City. By execution of this agreement and reimbursement for services provided, the City is not required nor does the City agree to reimburse additional, future, or continuing services. III. Compensation: In consideration of the services provided by G2G2, the City shall pay G2G2 $3,248.00. G2G2 has submitted billing statements totaling $3,248.00 detailing the services for which G2G2 has contracted and the amount paid for the deployment and removal of portable toilets at 819 Dr. Martin Luther King, Jr. Way. IV. Relationship of Parties: G2G2 represents that it is skilled in the matters addressed in the scope of this agreement and has performed and is performing independent functions and responsibilities within its field of expertise. G2G2 and its personnel are independent entities and not employees of the City. G2G2 and its personnel have no authority to bind the City or to control the City’s employees and other consultants. None of the benefits provided by the City to its employees, including, but not limited to, compensation, insurance, and unemployment insurance are available from the City to the employees, agents, representatives, or sub-consultants of G2G2. G2G2 will be solely and entirely responsible for its acts and for the acts of G2G2's agents, employees, representatives and sub-G2G2contractors during the performance of this Agreement. As an independent entity, G2G2 is responsible for its own management. The City’s administration and enforcement of this Memorandum of Understanding shall not be deemed an exercise of managerial control over G2G2 or its personnel. As an independent entity, G2G2 is responsible for payment of all taxes and licensing fees necessary to perform its obligations under this Agreement. DocuSign Envelope ID: 3D28E1AB-5994-4F9D-AFB6-F750092CD019 Page 2 of 4 V. Indemnification: A. G2G2 shall defend, indemnify and hold the City, its officers, officials, employees, agents and volunteers harmless from any and all claims, injuries, damages, losses or suits, including all legal costs and attorney fees, arising out of or in connection with the performance of this Memorandum of Understanding. IT IS FURTHER SPECIFICALLY AND EXPRESSLY UNDERSTOOD THAT THE INDEMNIFICATION PROVIDED HEREIN CONSTITUTES G2G2'S WAIVER OF IMMUNITY UNDER INDUSTRIAL INSURANCE, TITLE 51 RCW, SOLELY FOR THE PURPOSES OF THIS INDEMNIFICATION. THE PARTIES FURTHER ACKNOWLEDGE THAT THEY HAVE MUTUALLY NEGOTIATED THIS WAIVER. The provisions of this section shall survive the expiration or termination of this Memorandum of Understanding. VI. Insurance: G2G2 procured and maintained for the full duration of the Services provided and resulting Agreement, insurance against claims for any injuries to persons or damage to property or property values which may arise from or in connection with the performance of the work hereunder by G2G2, its agents, representatives, employees, or sub-contractors. Before reimbursement described in this Agreement, G2G2 shall provide a Certificate of Insurance evidencing: 1. Commercial General Liability insurance written on an occurrence basis with limits no less than $1,000,000 combined single limit per occurrence and general aggregate for personal injury, bodily injury and property damage. Coverage shall include but not be limited to: blanket contractual; products/completed operations/broad form property damage; explosion, collapse and underground (XCU) if applicable; and 2. Workers Compensation insurance as statutorily required by the Industrial Insurance Act of the State of Washington, Title 51, Revised Code of Washington and employer's liability with limits not less than $1,000,000. VII. General Conditions: A. Work Performed at G2G2's Risk: G2G2 is responsible for the safety of its employees, agents, and sub-G2G2s in the performance of the work hereunder and utilizing all protection necessary for that purpose. All work was at G2G2's own risk, and G2G2 is responsible for any loss of or damage to materials, tools, or other articles used or held for use in connection with the work. DocuSign Envelope ID: 3D28E1AB-5994-4F9D-AFB6-F750092CD019 Page 3 of 4 B. Entire Agreement: This Agreement is the entire agreement between the Parties, and the Parties acknowledge that there are no other agreements, written or oral, that have not been set forth in the text of this Agreement. C. Severability: Should any part of this Agreement be found void, the balance of the Agreement shall remain in full force and effect. D. Modification: This Agreement may only be modified by written instrument signed by both Parties. E. Written Notices: All communications regarding this Agreement shall be sent to the parties at the addresses listed below by registered or 1st class mail, or by personal service, and shall be deemed sufficiently given if sent to the addressee at the address stated in this Agreement or such other address as may be hereafter specified in writing. Notices to be sent to: Notices to be sent to: CITY: G2G2: Attn: Melinda Monroe Attn: Marwan Cameron City of Bremerton Gather Together Grow Together 345 6th Street, Suite 100 419 Park Avenue, Bremerton, WA 98337-1891 Bremerton, WA 98337 F. Waiver: Failure to enforce any provision of this Agreement shall not be deemed a waiver of that provision. Waiver of any right or power arising out of this Agreement shall not be deemed waiver of any other right or power. G. Non-Waiver of Breach: The failure of the City to insist upon strict performance of any of the covenants and agreements contained herein, or to exercise any option herein conferred in one or more instances shall not be construed to be a waiver or relinquishment of said covenants, agreements or options, and the same shall be and remain in full force and effect. H. Compliance with Laws: G2G2 shall comply with all applicable Federal, State, and local laws in performing its obligations under this Agreement. I. Choice of Law and Venue: This Agreement shall be interpreted according to the laws of the State of Washington. Any judicial action to resolve disputes arising out of this Agreement shall be brought in Kitsap County Superior Court. J. Attorneys’ Fees: In the event of litigation to enforce any of the terms or provisions herein, each party shall pay all its own costs and attorney’s fees. K. Assignment: Any assignment of this agreement by the Contractor without the written consent of the City shall be void. DocuSign Envelope ID: 3D28E1AB-5994-4F9D-AFB6-F750092CD019 Page 4 of 4 VIII. Nondiscrimination: G2G2 shall not discriminate in employment or services to the public on the basis of race, color, national origin, sex, religion, age, marital status, disability, or sexual orientation except for employment actions based on bona fide occupational qualification. IN WITNESS WHEREOF, the parties below have executed this Agreement. CITY: G2G2: CITY OF BREMERTON GATHER TOGETHER GROW TOGETHER By: By: Print Name: Print Name: Its: Mayor Its: Executive Director Date: Date: APPROVED AS TO FORM: ATTEST: By: By: Kylie J. Finnell, Bremerton City Attorney Angela Hoover, City Clerk DocuSign Envelope ID: 3D28E1AB-5994-4F9D-AFB6-F750092CD019 Marwan Cameron 4/3/2024 Greg Wheeler 4/3/2024 G2g2 Portable Restroom ReimbursementInvoice no. Description date of service Amount1Monica Caps Parking stall rental09/01/23300.001Monica Caps Parking stall rental10/01/23300.001Monica Caps Parking stall rental11/01/23300.00200139195 DTG Recycle Portable Restroom rental10/12/23734.30200145342 DTG Recycle Portable Restroom rental11/09/23734.308807 Moran's Portable Restrooms Inc.‐ on call cleani 09/05/23250.00200133083 DTG Recycle Portable Restroom rental09/14/23629.40Total Estimate Cost t3,248.00Exhibit Summary of Scope of Work and associated costs DocuSign Envelope ID: 3D28E1AB-5994-4F9D-AFB6-F750092CD019 Exhibit A - Statement of ServicesDocuSign Envelope ID: 3D28E1AB-5994-4F9D-AFB6-F750092CD019 DocuSign Envelope ID: 3D28E1AB-5994-4F9D-AFB6-F750092CD019 DocuSign Envelope ID: 3D28E1AB-5994-4F9D-AFB6-F750092CD019 Marawan Cameron Marawan Cameron 821 TOILET 821 Doctor Martin Luther King Way Bremerton, Washington 98337 Document #200145342 Account #ACC8491 Terms Immediate Net Invoice of Date 11/9/2023 Due date 11/9/2023 Service Description - Portable Restrooms QTY RATE Price Service Site: Marawan Cameron 821 TOILET (ACC8491 - 8539CP1) 821 Doctor Martin Luther King Way Bremerton, Washington 98337 CO Standard - Three Times Per Week - Rent/Advance Service 11/8/2023 To 12/5/2023 2 350.00 PS-Rental 700.00 Order Number: OR47351 Subtotal of Job # Rental 700.00 Marawan Cameron 821 TOILET Subtotal excluding taxes and surcharges 700.00 Invoice Totals Subtotal 700.00 F.I.C.34.30 Current Charges 734.30 Current Outstanding Balance 734.30 Prepaid by Credit Card Payments to: DTG Recycle P.O. Box 14203 Mill Creek, WA 98082 ACC8491 (Please cut along the line and return with your payment) " Customer Number: Invoice Number: Invoice Total: Balance Due: Remitted Check #: Invoice Address:Marawan Cameron Marawan Cameron 821 TOILET 821 Doctor Martin Luther King Way, Bremerton Kitsap County, Washington 98337 DTG Recycle P.O. Box 14203 Mill Creek, WA 98082 Payments To: 200145342 734.30 734.30 DOC# 200145342 ACC8491 Page 1 of 1 InvoiceDTG Recycle P.O.Box 14203 Mill Creek, WA 98082 (425) 549-3000 DocuSign Envelope ID: 3D28E1AB-5994-4F9D-AFB6-F750092CD019 Marawan Cameron Marawan Cameron 821 TOILET 821 Doctor Martin Luther King Way Bremerton, Washington 98337 Document #200139195 Account #ACC8491 Terms Immediate Net Invoice of Date 10/12/2023 Due date 10/12/2023 Service Description - Portable Restrooms QTY RATE Price Service Site: Marawan Cameron 821 TOILET (ACC8491 - 8539CP1) 821 Doctor Martin Luther King Way Bremerton, Washington 98337 CO Standard - Three Times Per Week - Rent/Advance Service 10/11/2023 To 11/7/2023 2 350.00 PS-Rental 700.00 Order Number: OR47351 Subtotal of Job # Rental 700.00 Marawan Cameron 821 TOILET Subtotal excluding taxes and surcharges 700.00 Invoice Totals Subtotal 700.00 F.I.C.34.30 Current Charges 734.30 Current Outstanding Balance 734.30 Prepaid by Credit Card Payments to: DTG Recycle P.O. Box 14203 Mill Creek, WA 98082 ACC8491 (Please cut along the line and return with your payment) " Customer Number: Invoice Number: Invoice Total: Balance Due: Remitted Check #: Invoice Address:Marawan Cameron Marawan Cameron 821 TOILET 821 Doctor Martin Luther King Way, Bremerton Kitsap County, Washington 98337 DTG Recycle P.O. Box 14203 Mill Creek, WA 98082 Payments To: 200139195 734.30 734.30 DOC# 200139195 ACC8491 Page 1 of 1 InvoiceDTG Recycle P.O.Box 14203 Mill Creek, WA 98082 (425) 549-3000 DocuSign Envelope ID: 3D28E1AB-5994-4F9D-AFB6-F750092CD019 DocuSign Envelope ID: 3D28E1AB-5994-4F9D-AFB6-F750092CD019 DocuSign Envelope ID: 3D28E1AB-5994-4F9D-AFB6-F750092CD019 POLICY CHANGE DOCUMENT POLICY NO.: CHANGE EFFECTIVE CHANGE #5(9,6,21 DESCRIPTION PHPK2551950 308/15/2023 09/06/2023____________________Issue Date 3 Added location(s) to all impacted coverage lines: Location 2 building 1, 818 6th St, Bremerton, WA 98337 GL Class Code: 49452 - Vacant Land - NFP Premium basis of 1 acre Per attached Page 1 of 1 Philadelphia Indemnity Insurance Company NAMED INSURED 126523 Chambers Bay Insurance, LLC Gather Together Grow Together MAILING ADDRESS 419 Park AveBremerton, WA 98337-1426 POLICY PERIOD:FROM TO at 12:01 A.M. Standard Time at your mailing address shown above. Path ID 16873351 1.00 ADDITIONAL COUNTERSIGNED BY (Date)(Authorized Representative) 05/03/2023 05/03/2024 In consideration of the premium reflected, the policy is amended as indicated below: Total Annual 1.00Additional/Return Premium $Additional/Return Premium $ Total Prorate ADDITIONAL Insurance Policy DocuSign Envelope ID: 3D28E1AB-5994-4F9D-AFB6-F750092CD019 PI-LOC-SCH (08/20) PI-LOC-SCH (08/20) Page of Locations Schedule Policy Number: Pr ems. Bldg. No. No. Address Philadelphia Indemnity Insurance Company PHPK2551950 0002 0001 818 6th St Bremerton, WA 98337-14260001 ALL 419 Park Ave Bremerton, WA 98337-1441 1 1 DocuSign Envelope ID: 3D28E1AB-5994-4F9D-AFB6-F750092CD019 COMMERCIAL GENERAL LIABILITY COVERAGE PART SUPPLEMENTAL SCHEDULE Policy Number: Agent # Premium Rates Advance Premiums Classifications Code No.Basis Prem./ Ops. Prod./ Comp. Ops. Prem./ Ops. Prod./ Comp. Ops. Philadelphia Indemnity Insurance Company PHPK2551950 126523 PROD/COMP OP SUBJ TO PROD/COMP OP SUBJ TO PROD/COMP OP SUBJ TO GEN AGG LIMIT GEN AGG LIMIT GEN AGG LIMIT 165.878 0.893 2.094 INCL INCL INCL INCL INCL INCL WA WA WA WA 745 71,200 1 CLUB-CIVIC-BLDG OWN/LEASE-FP SALES/SERVICE ORGANIZATION VACANT LAND-NFP LIABILITY DELUXE SUBLINE MINIMUM PREM NO. 001 PREM NO. 001 PREM NO. 002 BALANCE TO MEET PREM/OPS 125 65 3 INCL 89 41667 47367 49452 44444 44444 AREA PAYROLL ACRE DocuSign Envelope ID: 3D28E1AB-5994-4F9D-AFB6-F750092CD019 Guidelines for elected and appointed officials using social media Social media is a tool growing in popularity for developing direct communications with your community and creating informal opportunities to reach out beyond official publications. City policies should cover the “official” city account, employee use of social media inside and outside of work, and elected official use of social media. The extent to which a jurisdiction or individual uses social media varies. Before engaging you should assess your risk tolerance and make sure certain laws – such as the Public Records Act and Open Public Meetings Act – are followed. A few clarifying definitions… Social media can include websites and applications that enable users to create and share content or to participate in social networking. A social platform is a web-based technology that enables the development, deployment and management of social media solutions and services. A third-party system is any system maintained by another entity. This could include Twitter, Facebook, Wordpress, Google, phone carriers, and more. Know when social media is a public record A recent court decision (Nissen v. Pierce County) case outlined a test for when a document on a third-party system is created within the “scope of employment” and is a public record. Scope of employment may include elected officials acting within their capacity as a mayor or councilmember. This includes when an employee or elected official is: •Required by the job duties or •Directed by the employer or •In furtherance of the employer’s interests Retention of documents, including social media, is based on the content and not the platform. City policy should consider retention and adopt a process outlining responsibilities. Make a clear distinction between official accounts, campaign accounts, and personal accounts One way elected officials and staff can clearly distinguish private social media accounts is by adding disclaimers on election and personal accounts, and not using the account for city business. City-sponsored accounts may not be used for campaign-related purposes. To keep a personal account from becoming subject to public records, consider some basic precautions. Do: •Post a disclaimer on your personal account that identifies the account purpose and that the opinions you express are your own. •Limit the account content to personal use. •Understand and use privacy settings to manage the account. •Have a plan in place to respond to or forward city-related comments to the city, including how the record is retained. Don’t: •Don’t write posts on personal accounts that would fit within the scope of employment. •Don’t discuss your private accounts in public meetings or documents. •Don’t link to your private accounts from an official city account. •Don’t use city devices to maintain your private account. First amendment and employment rights City policies should strike an appropriate balance between privacy, liability, and public records concerns. Employees have first amendment and employment rights that need to be balanced against impacts to the image and liability of the city. City policies should provide clear guidance on use of official accounts and advice for keeping clear distinctions between official and personal accounts. (See precautions noted above.) C2 Association of W ashington Cities | 1076 Franklin St SE, Olympia, W A 98501 | awcnet.org | 360.753.4137 Develop and follow your city policy City council policies should address situations that apply to council members and their unique needs. Specifically, council policies should address open public meetings implications, the intersection with campaign rules, impacts on council decision processes, and public records and retention issues. • Evaluate how the elected official and city will respond if an elected official’s personal account receives a complaint or public records request. • Establish a process to follow if an elected official receives a city-related question or comment on their personal account. Outline how the question or comment will be addressed, and how the record will be retained. • Limit “friending” or “liking” by elected officials or board members subject to the Open Public Meetings Act. While court guidance is evolving, elected officials need to avoid inadvertent serial meetings that would violate the notice and public meeting requirements. Courts have found those to occur when a chain of conversations involving “action” by a quorum of the council occurs. Passive receipt of information is generally not considered to be action. • Council may consider adopting rules that outline usage and etiquette, including use both inside and outside of meetings. Establish procedures for approval of official city social media use that considers retention when the accounts are created. • Establish an approval process before a city account is created. • Define who is allowed to post. • Outline processes related to disclosure of passwords, regular password changes, and security. • Know how access will be provided if requested as part of a public records request. • Research your third-party vendor’s retention policy and consider investing in retention software. • Consider limiting posts to “secondary copies” of documents that are already available on a platform that is more easily retained, such as the website. • Consider non-city accounts or websites your city may or may not link to. Some cities avoid linking to accounts or websites they do not control. • Address when and how accounts could be subject to search for public records, and require employees to cooperate in searches and providing affidavits. • Prohibit activities that would be prohibited in other contexts such as: use of public resources for campaign activities; defamatory, discriminatory, or obscene language; violations of intellectual property rights; disclosure of confidential or HIPAA protected healthcare information. For more information MRSC information and sample polices: mrsc.org/Home/Explore-Topics/Management/Information- Technology/Social-Media.aspx#Wash State Archives: www.sos.wa.gov/_assets/archives/RecordsManagement/Blogs-Twitter-and-Managing-Public- Records-Nov-2013.PDF