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DATE SUBMITTED 12/7/05 BILL # OS-.}.,3
AGENDA BILL
CITY OF BREMERTON
CITY COUNCIL
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Presenter
Phone
12/14/05
12/21/05
PW&U, AdmmlUtIlIty
BIllIng
Pml WIllIams
360-473-5315
SUBJECT. Purchase of Hams InHANCE
UtilIty BIllmg Software
CommIttee Meetmg Date
COUNCIL MEETING Date
Department
SUMMARY The current UtilIty BIllIng software has been m use approxImately 18 years, smce the
late 1980's WillIe stIll functIOnal, It IS out-dated and extremely dIfficult to obtam statistical data,
unable to provIde for electromc payments, electromc bIll presentation, or other "modem applIcatIOns"
A Request for InformatIOn was prepared, advertIsed and responded to m Apnl/May 2005 Seven (7)
RFI proposals were subnntted and the prospects were narrowed to four There were presentatIOns of
the software offered by each company, and attended by vanous users of the current system A
commIttee of four evaluated these packages and HarrIS was selected as the best chOice to serve the
needs of the CIty
ATTACHMENTS: 1) SelectIOn Process, 2) Draft Hams End User LIcense Agreement, 3)
Attachment "A" - Proposal SpecIfication, 4) Attachment "B" - Payment Schedule, 5) Mamtenance and
Product Support Program Terms and CondItIons
FISCAL IMPACTS (Include Budgeted Amount) The estimated cost IS $103,000 The software
acqUisItion, lffiplementatIon, conversIOn and tralillng was budgeted for $101,500 m 2005 and
101,500 m 2006 The costs wIll be splIt at 45% m Water, 45% m Wastewater and 10% Stormwater
FISCAL/BUDGET
OPERA nONS
COUNCIL PRESIDENT
APPROVALS
DEPARTMENT DIRECTOR
CITY ATTORNEY
FINANCE DIRECTOR
MAYOR
RECOMMENDED MOTION' Move to approve the recommended purchase of InHANCE UtilIty
BIllIng software package offered by Hams and authonze the Mayor to finalIze and execute the
necessary contract documents for the purchase
COUNCIL ACTION ~prove D Deny D Table D Contmue D No ActIOn