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Home My WebLink About9240 AGENDA BILL CITY OF BREMERTON 41 CITY COUNCIL SUBJECT: Study Session Date: September 11, 2024 Acceptance of Defense Community COUNCIL MEETING Date: September 18, 2024 Infrastructure Program Grant for Central Department: Public Works & Utilities Bremerton Force Main Replacement Project Presenter: David Powell Phone: (360) 473-5268 SUMMARY: The city submitted a Defense Community Infrastructure Program (DCIP) Grant application on June 17, 2024, for$7,145,000 to fund construction of the CBFM. The City received notice of grant approval on August 13, 2024. The grant application is currently being reviewed by the Office of Local Defense Community Cooperation (OLDCC) Technical Review Committee (TRC). The city will receive the results of their review on or about September 9, 2024. Once approved by OLDCC, the application is sent to the US Congress for final approval. Once approved by Congress, the city will receive a NOTICE OF AWARD substantially similar to Attachment A. The NOTICE OF AWARD must be executed and returned to OLDCC before the federal fiscal year closes September 30, 2024. ATTACHMENTS: 1. Example NOTICE OF AWARD; 2. Location Map FISCAL IMPACTS (Include Budgeted Amount): The CBFM Replacement project is identified in the 2025-2030 Capital Improvement Program for $8M. This Grant will fund $7.145M in construction costs out of a total project cost estimate of$7.988M. STUDY SESSION ACTION: 0 Consent Agenda ❑ General Business ❑ Public Hearing RECOMMENDED MOTION: Move to approve the Defense Community Infrastructure Program Grant; and authorize the Mayor to finalize and execute the OLDCC NOTICE OF AWARD, in the amount of$7.145M with substantially the same terms and conditions as presented in Attachment 1. COUNCIL ACTION: X Approve ❑ Deny ❑ Table ❑ Continue ❑ No Action Form Updated 01/02/2018 Docusign Envelope ID:9BOOBFD1-D88C-41ED-BC5A FEEE766E3C52 Office of Local Defense Community Cooperation Department of Defense Notice Of Award 1.FEDERAL AWARDING AGENCY 2.INSTRUMENT TYPE: U.S. DEPARTMENT OF DEFENSE Grant Agreement OFFICE OF LOCAL DEFENSE COMMUNITY COOPERATION 2231 CRYSTAL DRIVE, SUITE 520 3.AWARD TYPE ARLINGTON,VA 22202 Construction 4.TYPE OF ACTION: 5.FEDERAL AWARD DATE: New Award 2024-09-19 6.AWARDED TO: 7.PRINCIPAL INVESTIGATOR City of Bremerton David Powell 345 6th Street Suite 100 Engineering Project Manager Bremerton WA 345 6th Street Suite 100 98337-1891 david.powell@ci.bremerton.wa.us 8.UNIQUE ENTITY IDENTIFIER: 9.OLDCC AWARD NUMBER: HV84RG6NYNG4 CIP2166-24-01 10.FEDERAL AWARD IDENTIFICATION NUMBER: 11.PROGRAM TYPE: HQ00052410043 Community Investment 12.AMENDMENT NUMBER: 13.REGULATORY AUTHORITY: 2 CFR 200 14.PERIOD OF PERFORMANCE: 15.STATUTORY AUTHORITY: 09/01/2024-05/31/2026 10 U.S.C.2391(d)and the Further Consolidated Appropriations Act for Fiscal Year 2024 (Public Law 118-47) 16.ASSISTANCE LISTING NUMBER AND TITLE: 12.027 Defense Community Infrastructure Program 17.TITLE AND DESCRIPTION: page 1 of 4 Docusign Envelope ID:9BOOBFD1-D88C-41ED-BC5A FEEE766E3C52 Central Bremerton Force Main Replacement 18.BUDGET SUMMARY FEDERAL NON-FEDERAL TOTAL APPROVED BUDGET PREVIOUSLY OBLIGATED $0 $0 $0 OBLIGATED BY THIS ACTION $7,145,000 $843,000 $7,988,000 INDIRECT COST RATE IS: 0 $0 $0 $0 TOTAL OBLIGATED ON AWARD $7,145,000 $843,000 $7,988,000 GRANT TOTAL $7,145,000 $843,000 $7,988,000 19.FEDERAL AGENCY POINTS-OF-CONTACT GRANTS MANAGEMENT SPECIALIST: PROJECT MANAGER: Stephanie Roach Tim Robert stephanie.m.roach2.civ@mail.mil timothy.b.robert.civ@mail.mil (703)697-2119 (703)509-6156 20.TERMS AND CONDITIONS The following terms and conditions are incorporated herein by reference with the same force and effect as if they were given in full text. Upon request the Federal awarding agency will make the full text available, or they can be found as described below. The following documents may be found at https://oldcc.gov/grant-terms-and-conditions. National Policy Requirements OLDCC Grants Management Manual page 2 of 4 Docusign Envelope ID:9BOOBFD1-D88C-41ED-BC5A FEEE766E3C52 Special Conditions 1.This grant period is from September 1, 2024,through May 31, 2026. Eligible costs incurred between September 1, 2024,and the date of this agreement are allowable and reimbursable. 2. Pre-award costs in the amount of$138,543, as identified in the application for funding, are accepted for this award. 3.The Grantee shall ensure requests for disbursements under this award are in proportion to the Federal and non-Federal portions of the total approved budget for the project. For example,for every$1 in eligible costs on a project with a 50% Federal contribution, requests for disbursements should ensure Federal funds do not exceed 50%of the expenditures for the project at any point over the term of the award. 4.The Grantee agrees to retain ownership of the new, expanded,or renovated facility, and to operate and maintain or replace the facilities to the same standard and conditions as any other Grantee-owned property,to include scheduling and funding necessary maintenance and replacement of the improved real property on the same basis as any other Grantee-owned property and facilities. 5. In the event the final project cost is less than the approved budget for this award,the Grantee and Grantor will recover those savings in proportion to their share of the approved project. 6. In the event the final project cost exceeds the approved budget for this award,the Grantee is responsible to provide any additional funding needed to complete the project. 7. Project Development Schedule: Construction Start Date: July 1,2025 Construction End Date: February 28, 2026 Failure to meet this Project Development Schedule/Construction Schedule is considered a violation of the Grant Agreement and may result in action by the Grantor to suspend and/or terminate the grant. The Project Development Schedule/Construction Schedule may only be revised through prior approval by the Grantor. 8.The Grantee must seek written prior approval from the Grantor before the Grantee may reallocate funding from the Contingencies budget category. 9.The Grantee must seek written prior approval from the Grantor before the Grantee may alter the source or amount of funding that contributes toward completing the project. 10.The Grantee shall not proceed with construction or demolition nor undertake any other ground-disturbing planning or project activities without the Grantor's prior written approval that the requirements of the National Environmental Policy Act and other Federal environmental requirements have been met. This approval is contingent upon the Grantee's submission of environmental analyses sufficient to sustain and document the Grantor's requirements under the National Environmental Policy Act,to include all applicable conditions, avoidance measures, and mitigation measures when required. This restriction does not apply to project design, development of environmental information or studies that include no ground disturbing work, administrative activities, securing permits,or other activities that present no risk of irreparable injury to the environment. 11. Prior to the start of construction,the Grantee shall provide, for the Grantor's prior approval,written evidence of adequate access and site control for a term of not less than the beneficial life of the improvements being made with Federal funds. 12.The Grantee shall not proceed with construction or demolition, nor undertake any other ground-disturbing project activities without the Grantor's prior written approval of the Grantee's submission of a performance or surety bond sufficient for the completion of the activity being undertaken with this award. 13.The Grantee is required to obtain all necessary easements and permits and provide written evidence of site control prior to breaking ground on the project. If the Grantee is unable to secure these within 12 months of award, it agrees that it will voluntarily terminate the grant award in accordance with 2 CFR part 200 upon written request from the Grantor. page 3 of 4 Docusign Envelope ID:91300BFD1-D88C-41ED-BC5A-FEEE766E3C52 21.AWARD PERFORMANCE GOALS P FREQUENCY _ Performance Report Quarterly 2024-12-31 Performance Report Quarterly 2025-03-31 Performance Report Quarterly 2025-06-30 Performance Report Quarterly 2025-09-30 Federal Financial Report 2025-09-30 Performance Report Quarterly 2025-12-31 Performance Report Quarterly 2026-03-31 Federal Financial Report 2026-09-30 Final Performance Report 2026-09-30 22.AFFIRMATION OF AWARD By signing this agreement,the Authorized Representative assures that the recipient will carry out the projecUprogram described in its application and will comply with the terms and conditions and other requirements of this award. FOR THE RECIPIENT FOR THE UNITED STATES OF AMERICA oocuslgnea ny! / .,ns..a lti�ln�v2en AF54n90149!10454. Name: Greg Wheeler Date9AO Sig0n24d Patrick O'Brien Date Signed Title: Mayor 77 Award Official 2024-09-19 page 4 of 4