HomeMy WebLinkAbout9238 AGENDA BILL
CITY OF BREMERTON 4 H
CITY COUNCIL
SUBJECT: Study Session Date: October 26, 2022
Local Programs State Funding Agreement COUNCIL MEETING Date: November 2, 2022
with the WA State Department of Department: Public Works & Utilities
Transportation for the View Ridge Presenter: Nick Ataie
Elementary to Almira Drive Safe Routes to Phone: (360) 473-2306
School Project
SUMMARY:
The City has been offered a Safe Routes to School (SRTS) Grant through the Washington State
Department of Transportation (WSDOT) to perform preliminary engineering, acquire right of way, and
construct improvements for the project. The project improvements include sidewalk, shared-use
paths, ADA curb ramps, rectangular rapid flashing beacon crosswalks, speed feedback signs,
pedestrian lighting, bicycle lanes, and traffic calming considerations at identified locations in the
vicinity of View Ridge Elementary. The grant amount is $4,155,000 and will require a minimum City
match of$645,000 for a total amount of$4,800,000. Additional work not included in the grant is
reconstruction of Almira Drive - this work is estimated at $1,000,000. The offered grant will be in
WSDOT Standard Forms, with their standard terms and conditions. The project is scheduled for
design and right of way acquisition from 2023-2025 and construction in 2026.
ATTACHMENTS: 1) Grant Award Letter, 2) Site Plan, 3) Local Programs State Funding Agreement
(blank)
FISCAL IMPACTS (Include Budgeted Amount): The project is included in the proposed 2023
budget. The total project cost is estimated at $5,800,000, with $5,050,000 in the Transportation
Capital Fund, and $750,000 in the Stormwater Capital Fund.
STUDY SESSION AGENDA: x❑ Limited Presentation ❑ Full Presentation
STUDY SESSION ACTION: x❑ Consent Agenda ❑ General Business ❑ Public Hearing
RECOMMENDED MOTION:
Move to approve the Safe Routes to School Grant Agreement with the Washington State Department
of Transportation; and authorize the Mayor to finalize and execute the agreement with substantially
the same terms and conditions as presented.
COUNCIL ACTION: [Approve ❑ Deny ❑ Table ❑ Continue ❑ No Action
Form Updated 11/09/2021
DocuSign Envelope ID:403D257F-BFOE-40DD-BBD5-6C88B2DBCB62
Washington State
�. Department of Transportation
Local Programs State Funding Agency and Address
Agreement City of Bremerton
Work by Public 345 6th Street
Agencies Suite 100'
Bremerton,WA 98337
Agreement Number Maximum Amount Authorized Location and Description of Work(See also Exhibit"A")
Lilt ID oil $4,155,000 View Ridge Elementary-Almira Drive Safe Routes to School Project
Project Description: See"Project Summary"
Participating Percentage Project Number
100 Ffi. HLP-SR22(004)
This AGREEMENT is made and entered into between the STATE OF WASHINGTON, Department of
Transportation, acting by and through the Secretary of Transportation, hereinafter called the "STATE," and the
above named organization, hereinafter call the "AGENCY."
WHEREAS, the AGENCY is planning the work shown above, and in connection therewith, the AGENCY has
requested financial assistance for the project or program, and
WHEREAS, the AGENCY has requested funds for the above shown project or program, which has been
selected by the STATE for funding assistance.
NOW THEREFORE, in consideration of the terms, conditions, covenants, and performances contained herein,
or attached and incorporated and made a part hereof, IT IS MUTUALLY AGREE AS FOLLOWS:
Estimate of Funding
Type of Work (1) (2) (3)
Estimated Total Estimated Agency Estimated
Project Funds Funds State Funds
PE a.Agency $95,000.00 $0.00 $95,000.00
b.Other Consultant $700,000.00 $0.00 $700,000.00
c.Other
d.State Services $5,000.00 $0.00 $5,000.00
e.Total PE Cost Estimate(a+b+c+d) $800,000.00 $0.00 $800,000.00
Right of Way f.Agency
g.Other
h.Other
i.State Services
J.Total RIW Cost Estimate(f+g+h+i) $0.00 $0.00 $0.00
Construction k.Contract
I.Other
m.Other
n.Other
o.Agency
p.State Services
q.Total CN Cost Estimate(k+I+m+n+o+p) $0.00 $0.00 $0.00
r.Total Project Cost Estimate(e+j+q) $800,000.00 $0.00 $800,000.00
DOT Form 140-087 Page 1
Revised 06/2022
DocuSign Envelope ID:403D257F-BFOE-40DD-BBD5-6C88B2DBCB62
IV
General Legal Relations
The AGENCY agrees to perform the above described work in accordance No liability shall attach to the AGENCY or the STATE by reason of
with the Project Application attached hereto as"Exhibit A"and made a entering into this AGREEMENT except as expressly provided herein.
part of this AGREEMENT. V
Plans,specifications,and cost estimates shall be prepared by the Nondiscrimination
AGENCY in accordance with the current State of Washington Standard The AGENCY agrees to comply with all applicable state and federal
Specifications for Road, Bridge,and Municipal Construction and adopted laws,rules,and regulations pertaining to nondiscrimination and agrees
design standards,unless otherwise noted. The AGENCY will incorporate to require the same of all subcontractors providing services or performing
the plans and specifications into the AGENCY's project and thereafter any work using funds provided under this AGREEMENT.
advertise the resulting project for bid and,assuming bids are received VI
and a contract is awarded,administer the contract,or if the project is of Venue
a size which the AGENCY is authorized to perform with its own forces For the convenience of the parties to this AGREEMENT,it is agreed that
under the laws of the State of Washington,the AGENCY may proceed any claims and/or causes of action which the AGENCY has against the
with its own forces. STATE,growing out of this AGREEMENT or the project or program with
All work performed under this AGREEMENT shall comply with the which it is concerned,shall be brought only in the Superior Court for
applicable provisions of state law. Thurston County.
II VII
Payment Termination
The STATE,in consideration of the faithful performance of the work to The Secretary of the Department of Transportation may terminate this
be performed by the AGENCY,agrees to reimburse the AGENCY for AGREEMENT if the funding becomes unavailable or if the Secretary
the percentage of the actual direct and related indirect cost of the work determines that it is in the best interest of the STATE.
shown above,up to the"MAXIMUM AMOUNT AUTHORIZED". The VIII
agency will comply with Governmental Accounting Auditing and Financial Final Report and Final Inspection
Reporting Standards and applicable state law and local regulations, Within ninety(90)days following the completion of the project and
policies and procedures. No payment will be made for work done prior to submission of the final billing for the project,a final report and/or final
execution of this AGREEMENT. inspection shall be submitted to the Director,Highways&Local Programs
Partial payments shall be made by the STATE,upon request of the containing the following information:
AGENCY,to cover costs incurred. These payments are not to be more
frequent than one(1)per month. It is agreed that any such partial Non-Capital Projects
payment will not constitute agreement as to the appropriateness of any 1. A description of the project or program.
item and that,at the time of the final audit,all required adjustments will 2. A summary of actual costs of the project or program.
be made and reflected in a final payment.The AGENCY agrees to submit
a final bill to the STATE within forty-five(45)days after the AGENCY has 3. An evaluation of the project or program. This should address
completed work. aspects such as transportation and/or other benefits to the
The AGENCY agrees that all costs in excess of the amount authorized public.
and the AGENCY's matching funds shall be the responsibility of the Capital Projects
AGENCY. 1. A final inspection is required.
Ill
Audit IX
The AGENCY agrees that an audit may be conducted by the STATE. Supplement
During the progress of the work and for a period not less than three(3) This agreement may be modified or supplemented only in writing by
years from the date of final payment to the AGENCY,the records and parties.
accounts pertaining to the work and accounting thereof are to be kept
available for inspection and audit by the STATE and copies of all records,
accounts,documents,or other data pertaining to the project will be
furnished upon request. If any litigation,claim,or audit is commenced,
the records and accounts along with supporting documentation shall
be retained until all litigation,claim,or audit finding has been resolved
even though such litigation,claim,or audit continues past the three-year
retention period.
IN WITNESS WHEREOF,the parties hereto have executed this AGREEMENT on the day and year last written below.
AGENCY Doc usipnoan STATE Digitally signed by Stephanie
By: �JJPx�tJ� By. Stephanie Tax Date:2022.12.15 15:47:37-07'00'
FIAFAE1Ath•E8t IA IH
Director,Local Programs
Title: Mayor, City of Bremerton
Agency Date: 12/8/2022 Date:
DOT Form 140-087 Page 2
Revised 06/2022
Exhibit A
Project Summary HLP-SR22(004)
LA10497
Program: Safe Routes To School
Date: April 2022
Agency: Bremerton
Project Title: View Ridge Elementary -Almira Drive Safe Routes to School Project
Project Description: Green pavement markings, crossings/intersections, rectangular rapid flashing
beacon, lane width reduction, speed feedback signs, ADA curb ramp retrofits, bike lane pavement
markings, shared use path, sidewalk with curb, pedestrian-scale lighting
Detailed Project Description:
1. Spruce Ave between the school and Sylvan Way install:
a. Sidewalk 6 ft, curb and gutter on the east side of the road
b. 10 ft wide shared use path between the school and E 331 St
c. ADA curb ramp retrofits
2. Sylvan Way between Spruce Ave and north bound Almira Dr install:
a. Sidewalk 6 ft, curb and gutter to complete gaps on both sides of the road
b. ADA curb ramp retrofits
3. Intersection of Sylvan Way and Spruce Ave install:
a. Crosswalk pavement markings and signs
b. Rectangular rapid flashing beacons
c. ADA curb ramp retrofits
4. Intersection of Sylvan Way and north bound Almira Dr install:
a. Crosswalk pavement markings and signs for all legs of the intersection
b. Green bicycle crossing pavement markings across Al mira Dr and Sylvan Way
c. Rectangular rapid flashing beacons
d. ADA curb ram retrofits
5. Alleyway east of Aimira Dr N between Sylvan Way and E 33`1 St install:
a. 10 ft wide shared use path
b. ADA curb ramps
6. E 33`1 St between Almira Dr and Spruce Ave install:
a. 10 ft wide shared use side path
b. ADA curb ramps
7. Almira Dr between Sylvan Way and NE Ivy Rd install:
a. Sidewalk Eft, curb and gutter on both sides of the road
b. Bike lanes 5ft wide on both sides of the road
c. Lane width reductions to narrow the travel lanes to 10.5 ft wide
d. Speed feedback signs
e. Pedestrian-scale lighting
f. ADA curb ramps
Project Schedule:
Begin PE 1 8/22
Environmental Documents Approved 3/24
Right-of-Way Approved 8/25
Estimated Contract Ad 11/25
Estimated Contract Award Date 1/26
Open to Traffic 1/26
Page 1 of 2
Project Cost and Award Amount:
Phase Total Project Amount Requested Amount Awarded
Cost
Preliminary Engineering $800,000 $800,000 $800,000
Right-of-Way $30,000 $30,000 $30,000
Construction $3,970,000 $3,325,000 $3,325,000
Total $5,020,000 $4,155,0001 $4,155,000
If you agree to the project summary described above, please sign below and return to Charlotte
LIaybroolke or Brian Wood.
Concurrence: I agree to the project summary described above.
Approving Authority Name(Print):Tom Knuckey, PE, Director of Public Works & Utilities
Approving Authority Signature:
Date: 5/20/22
Page 2 of 2