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Home My WebLink About06/26/2024 STUDY SESSION AGENDA PACKET______________________________________________________________ CITY COUNCIL 345 6th Street, Suite 100, Bremerton, WA 98337 Phone (360) 473-5280 WEDNESDAY, JUNE 26, 2024 CITY COUNCIL HYBRID STUDY SESSION AGENDA Starting at 5:00 PM in First Floor Meeting Chambers (New location) The First Floor Meeting Chambers will be open to the public to attend the Study Session in-person. Please note that Public Comment will be taken on Item B1 and Item C1, and Council action is anticipated. For the remaining Study Session items, the content of the Agenda Bills is subject to change, no public comments will be taken, no action is anticipated, and if approved by the Council, will be placed on the July 3, 2024 City Council Meeting Agenda, or as indicated…  Members of the public may click the link below to join the webinar: https://bremertonwa-gov.zoom.us/j/8738266756?pwd=ZWlMVnVYbFBHYjY5U1RJUmFreDFXUT09  Or One tap mobile: US: +12532050468,,87318266756#,,,,*857582# or +12532158782,,87318266756#,,,,*857582#  Or Telephone: Dial (for higher quality, dial a number based on your current location): US: +1 253 205 0468 or +1 253 215 8782 or +1 346 248 7799 or +1 669 444 9171 or +1 669 900 6833 Webinar ID: 873 1826 6756 Passcode: 857582 A. INFORMATION ONLY – 15-Minutes for the presentation, followed by Council Q & A 1. Presentation by Peninsula Support Organization (PSO) Bluebills - Bob Keever, PSO Vice Chair B. PUBLIC HEARING AND ACTION ON AGENDA BILL ITEM – Public Comment will be allowed 1. Resolution No. 3382 to adopt the 2025 – 2030 Six Year Transportation Improvement Program C. GENERAL BUSINESS AND ACTION ON AGENDA BILL ITEM – Public Comment will be allowed 1. Resolution No. 3383 to show support for raising a PRIDE Commemorative Flag at the Norm Dicks Government Center and throughout Bremerton in support of the LGBTQ+ Community D. BRIEFINGS ON AGENDA BILL ITEMS – Action will be proposed for the July 3 Council Meeting 1. Confirm Reappointment of Tory Gruber to the Design Review Board 2. Confirm Reappointment of George Tomisser to the Design Review Board 3. Confirm Appointment of Jackie Brickham to the Design Review Board 4. Confirm Appointment of Christopher Browning to the Planning Commission (Updated Appointee) 5. Confirm Appointment of Mia Steben to the Planning Commission 6. Confirm Appointment of Rosalind Medina, CPA to the Audit Committee 7. Authorization to submit a FEMA Grant Application for an Assistance to Firefighter Grant (AFG) 8. Professional Services Agreement with HDR Engineering, Inc. for Design of the 6th Street Active Transportation Improvement Project Continued on next page… Americans with Disabilities Act accommodations provided upon request. Those requiring special accommodations should contact the City Clerk’s Office at (360) 473-5323 at least 24 hours prior to the meeting. 9. Contract Modification No. 1 with SCJ Alliance for Construction Management Services for the Washington Avenue & 11th Street Roundabout Project 10. Construction Contract with Tucci & Sons, Inc. for Anderson Creek Dam Removals Project 11. Professional Services Agreement with Parametrix for Central Bremerton Force Main Replacement Detailed Design 12. Public Hearing on Ordinance to amend Bremerton Municipal Code Title 20.46.090 Temporary Encampment Permit 13. Contract Award to Nisqually Construction Services, LLC for Construction of Haddon Park Improvement Project 14. Contract Award to Redside Construction LLC for Construction of Kitsap Lake Park Renovation Project E. GENERAL COUNCIL BUSINESS – Items 1-4 are a maximum 10-minutes each, with Council Q&A 1. Discussion on Parks Commission – Council Member Jane Rebelowski 2. Public Works Committee Briefing (Last Meeting 6/18/24) – Chair Jane Rebelowski 3. Audit Committee Briefing (Last Meeting 6/24/24) – Chair Anna Mockler 4. Finance, Investment, & Parking Committee Briefing (Last Meeting 6/25/24) – Chair Michael Goodnow 5. Regional and Other Committee/Board Briefings 6. Other General Council Business (As necessary, and as time allows…) F. ADJOURNMENT OF STUDY SESSION Form Updated 4.19.2024 INFORMATION ONLY ITEM CITY OF BREMERTON CITY COUNCIL SUBJECT: Presentation by Peninsula Support Organization (PSO) Bluebills Study Session Dates: June 12 & 26, 2024 Originating Department: Council President Phone: (360) 473-5280 Presenter: Bob Keever, PSO Bluebills Vice Chair SUMMARY: The Peninsula Support Organization (PSO) Bluebills is a 501(c) 3 Non-Profit whose objectives are to improve the lives of the people in Kitsap, Jefferson, and Clallam Counties by distributing food and essential supplies, providing handyman, fall prevention, aging in place services, supporting homeless and domestic abuse advocacy services, and supporting Science, Technology, Engineering and Mathematics (STEM) education in grades K-12. PSO Bluebills Website: https://www.psobluebills.org/p-frontpage.php HANDOUTS: 1) Power Point; and 2) Email Thread A1 Peninsula Support Organization serving Kitsap, Jefferson, Clallam Counties Independent Living Program Handyman/Builders/Fall Prevention/Safety 6/26/2024 Bob Keever, Bluebills Vice Chair, bob.keever@psobluebills.net Michael Crovitz, Bluebills Secretary, michael.crovitz@psobluebills.net Bruce Weber, Bluebills Bremerton Lead, bruce.weber@.psobluebills.net Peninsula Support Organization Bluebills serving Kitsap, Jefferson, Clallam Counties www.psobluebills.org Peninsula Support Organization serving Kitsap, Jefferson, Clallam Counties Who We Are & What We Do We are a group of volunteers on the Kitsap and Olympic Peninsulas who work on projects that are making our communities better places to live. Our Mission Statement: Improve the lives of the people in Kitsap, Jefferson, and Clallam counties by providing handyman, fall prevention and aging in place services, supporting homeless and domestic abuse advocacy services, and supporting STEM education in grades K-12. Builder’s Program provides handyman services: emphasis on independent living and fall prevention for the elderly, disabled, and disadvantaged. RAMPS GRAB BARS RAILINGS CHAIR RISERS REPAIRS We are a 501 (c)3 Non-Profit Organization – Peninsula Support Organization (PSO) Bluebills For more information please visit our website: www.psobluebills.org Peninsula Support Organization serving Kitsap, Jefferson, Clallam Counties Clients are typically referred to us by health care providers and agencies dealing with elderly, disabled, and disadvantaged If the client can’t afford to pay for materials, we rely on donation funding (PSO Bluebills are a 501(c)3 Non-Profit organization) Our Clients Photo release was signed by client “Thank you to all who did many repairs. Very much appreciate such practical help that allows me to stay in my home.” -- C.S. “Thank you for my wonderful ramp. Because of you I am able to live in my home with my dog, Oliver. After three months of staying in care places, it is so wonderful to be home again!” Peninsula Support Organization serving Kitsap, Jefferson, Clallam Counties Typical Projects Independent Living and Fall Prevention is our specialty Since 2020 we have built 131 wheelchair ramps, installed 347 grab bars, 153 railings, and done over 292 miscellaneous jobs for 460 clients in Kitsap County, many of them in Bremerton. Peninsula Support Organization serving Kitsap, Jefferson, Clallam Counties Mobile Home Park Outreach Low income mobile home parks are being bought up by investment companies: steep increase in lot rent, additional fees, threats of eviction if tenants don’t make improvements to their homes. Peninsula Support Organization serving Kitsap, Jefferson, Clallam Counties Collaboration – The Poulsbo Example Bluebills have partnered with the City of Poulsbo, Poulsbo Fire Cares, Fishline, local churches, businesses, and social organizations to help low-income elderly, disabled, and disadvantaged individuals and families to maintain their independent living. Last year at Poulsbo Mobile Home Park, 60+ volunteers put in 2150 hours of labor and completed work on 10 houses. The City of Poulsbo committed $15K of funding for Bluebills to buy materials, of which $14,343 was spent. Peninsula Support Organization serving Kitsap, Jefferson, Clallam Counties Bremerton Outreach The need for help with independent living, fall prevention, aging in place, and keeping individuals and families from becoming homeless, is great in Bremerton. Bluebills would like to strengthen our outreach in Bremerton, and expand our partnerships, similar to the way we have in Poulsbo. Here’s some ways in which the City of Bremerton can help: A contact person whom we could best interface with Dumpster or trash disposal assistance Financial help to procure materials, such as lumber for ramps Majority of our Bremerton clients can’t afford to pay anything Our labor is free! We can provide a copy of our Community Service Agreement with the City of Poulsbo as an example Peninsula Support Organization serving Kitsap, Jefferson, Clallam Counties Bluebills/Poulsbo 2024 Agreement From:Jennifer Chamberlin To:Bob Keever Cc:Michael Crovitz; Bruce & Adraine Weber; Jennifer Hayes; Lori Smith Subject:Re: Mobile Home Park Evictions follow-up Date:Friday, May 24, 2024 1:59:38 PM Attachments:Outlook-lxj54s2p.png Mr. Keever, It was a pleasure talking with you, as well. I've been following the work you do just this year and I'll consider it a privilege to host you on June 26th. I will catch myself up on the materials you provided and also copied our council staff and the mayor’s secretary. Thank you for your good work. Jennifer Chamberlin District 1 Bremerton City Council President From: Bob Keever <stableguy@hotmail.com> Sent: Friday, May 24, 2024 1:07 PM To: Jennifer Chamberlin <Jennifer.Chamberlin@ci.bremerton.wa.us> Cc: Michael Crovitz <mdcrovitz@centurytel.net>; Bruce & Adraine Weber <poulsbo5@gmail.com> Subject: Re: Mobile Home Park Evictions follow-up CAUTION: This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe. Hello Jennifer -- It was a pleasure talking with you on the phone, and thank-you for reaching out, and for inviting us to participate in the June 26, Bremerton City Council "round table" study session. Attached is the presentation that we gave during a similar "round table" meeting with the Poulsbo City Council lats December. We can modify these charts with more of a "Bremerton flavor," timed for about 5 minutes, with an additional 5 minutes for questions and discussion. Also attached is a copy of our agreement with the City of Poulsbo regarding the $15K grant money for procuring materials for making home repairs, building, wheelchair ramps and other modifications for low-income elderly, disabled, and disadvantaged individuals in the Poulsbo area. A similar agreement could be put forth, and apply to Bremerton residents in need. Finally, there is also a copy of our Independent Living Program brochure attached. Feel free to disseminate it. Regards, Bob Keever Bluebills Vice Chair 360-779-1203 From: Jennifer Chamberlin <Jennifer.Chamberlin@ci.bremerton.wa.us> Sent: Friday, May 24, 2024 11:00 AM To: Bob Keever <stableguy@hotmail.com> Subject: Re: Mobile Home Park Evictions follow-up Bob, can you call me at (360)509-4683 today/Friday before 2pm or at (360)286-1313 any other time? I am curious about an update. Jennifer Chamberlin District 1 Bremerton City Council President From: Bob Keever <stableguy@hotmail.com> Sent: Tuesday, January 30, 2024 7:15 PM To: drcarollynn@comcast.net <drcarollynn@comcast.net> Cc: Jennifer Chamberlin <Jennifer.Chamberlin@ci.bremerton.wa.us> Subject: Re: Mobile Home Park Evictions follow-up CAUTION: This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe. Hello Carollynn -- I was on the Pinewood crew today along with one of our volunteers who is in his 80's. I met with the new park manager for the first time, and she wasn't quite the monster that she had been made out to be. She is eager to work with us and to support us. So, thankfully, we have a healthy working relationship with all 4 of the park managers. I will invite Jennifer to come out there and meet with us, or better yet roll up her sleeves and work with us, one of these times out at Pinewood. We have been providing support out there for years, and I was grieved to learn of the passing of Cathy Swanlund, a sweet elderly handicapped woman who lived in a small travel trailer on space #9. When we first met her, the roof was leaking and a lot of water was coming down inside, her plumbing drains were completely clogged with water backing up, and she had numerous other problems. She was just trying to survive. Cheers, Bob Keever Bluebills Vice Chairman From: drcarollynn@comcast.net <drcarollynn@comcast.net> Sent: Tuesday, January 30, 2024 1:52 PM To: Bob Keever <stableguy@hotmail.com> Subject: Re: Mobile Home Park Evictions follow-up Hi Bob, thank you for all your Bluebill team efforts. You are saving lives. There is no need for you to get involved other than what you are doing which is more than enough for one person and extraordinary. I really appreciate that you have taken time out of you busy schedule to follow up with my emails to our elected officials and give context to the situation. The details you have provided to me will help me when I testify at committee hearings on the current rent stabilization bills going through session. We need to first stop the flood with this legislation while you help the people who are already flooded. I have joined the WA Low Income Housing Alliance, the group that is spearheading the rent stabilization bills in Olympia. My plan is to keep sending updates to our local elected officials because they tend to live in their own silos and really don't keep track of state legislation I will continue to press our state level elected officials to actually pass these bills this session. In the meantime if you could keep me up to date on the local scene. I might need some data and numbers from you for testimony although I already have enough ammunition, probably. I am particularly interested in the 4th mobile home park you mentioned, Countryside, which also appears to be in unincorporated Kitsap Count, and the first time I have heard about that MHP. I am going to talk Doug Washburn, Department Director, Kitsap County Human Services, to see if his department has or can put together a flyer or brochure that will help MHP residents navigate the system for help. If he can't do that, I will see if Lisa deFaria can help. Would that be something you would be interested in distributing to residents? Finally, I have been in touch with Jennifer Chamberlain, Bremerton City Council President. Pinewood is in her district. She tried to reach out to a resident who never got back to her. I suggested that maybe you could help connect her. She has a personal history that makes her empathetic to issues like this. I gave her your contact information. I hope that is OK. This is her contact info: 360-509-4683, jennifer.chamberlin@ci.bremerton.wa.us. Warmly, Carollynn On 01/30/2024 8:09 AM PST Bob Keever <stableguy@hotmail.com> wrote: Hello Lisa and Carollynn -- Today Bluebills will have Action Teams working at all 4 mobile home parks: Poulsbo MHP, Countryside MHP, Pinewood MHP, and Olympic View MHP, thus I'm afraid I won't have time for any meetings. We have connected with all of the local managers, except Pinewood, which we hope to happen today. Once we win their trust, at least enough to establish a working relationship, these local managers have been helpful in connecting us up tenants who are in need of assistance, plus we can provide some pushback when clients are not getting a fair shake. We're discovering more and more tenants who are in need of fairly extensive repairs and services to lift them from extreme poverty back up to ordinary poverty – things like hot and cold running water, working sewage systems, heat, safety and security. I'll keep you posted on our findings, and client experiences. Meanwhile keep up the good work that you're doing to address the root problems. Cheers. Bob K. From: Lisa D <lisadefaria@gmail.com> Sent: Monday, January 29, 2024 8:48 PM To: drcarollynn@comcast.net <drcarollynn@comcast.net> Cc: Bob Keever <stableguy@hotmail.com> Subject: Re: Mobile Home Park Evictions follow-up Hi Carollynn, (and Bob) Looking forward to connecting tomorrow! I'm not sure if Bob can join us? I KNOW he is very busy doing the hard work! (Approximately 3 pm Tues 1/30?? Text me Bob at 206-488- 8142 if you can or would be available another time?) I've reviewed all your rich and informative emails, Carollynn, including today's from Doug. I think I have a sense of things. Sounds like among topics you may want to discuss is how to help Olalla mobile home residents (county) file complaints with the AG. Not to mention advocating for current legislation underway that may provide some tenant protections. Plus more... If not already aware, I think it is important to note, at least by my read (attached), the "Manufactured/Mobile Home Landlord-Tenant Act," RCW 59.20 (and many revisions since inception 1977) totally favors the landlord. Any legislation proposals will need to further amend the original. While very concerned about mobile home residents, particularly seniors, disabled and undocumented, I confess I'm a bit overwhelmed by the "all of this." PMHP is in my neighborhood, my comfort zone and I have relationships there - makes it easy to advocate and support, even with the language differences. However, moving broader will take a much larger "army" and a huge effort to empower residents to advocate for themselves. Meanwhile, please be patient with me. I'm dealing with some health issues that zap my energy and ability to take on a "big" project at this time. Nonetheless, happy to help as I can! Talk soon. Lisa On Mon, Jan 29, 2024 at 4:14 PM <drcarollynn@comcast.net> wrote: Could we have a conversation about next steps? I just sent another email to all including you about legislatives actions that would be helpful. Carollynn Zimmers ---------- Original Message ---------- From: Doug Washburn <dwashburn@kitsap.gov> To: Carollynn Zimmers <drcarollynn@comcast.net> Cc: Carl E Borg <CEBorg@kitsap.gov> Date: 01/29/2024 10:32 AM PST Subject: Mobile Home Park Evictions follow-up Hello Dr. Zimmers, The Commissioner’s office forwarded me your email of January 25 on manufactured home park purchases, rent increases and potential evictions. We reached out to our Department of Commerce contacts and their Manufactured Housing Community Strategies Specialist in Olympia provided some information and potential steps the people who have contacted you (and any living in the parks) may find useful. Please feel free to share this with your contacts or if you provide me with the contact information I can email them directly and copy you. The AGs Manufactured Housing Dispute Resolution Program (MHDRP) office is very familiar with Hurst and Son LLC, the owners of all the communities in this email string. This concern has also been elevated to Kay Murano (Manager, Homeownership Support Programs) and Ann Campbell (Managing Director, Homeownership Unit) at Commerce. Commerce has the following recommendations for immediate action: Connect with individuals in contact with residents of Olympic View in Olalla and inform them of the opportunity to file a complaint with the Office of the Attorney General, Manufactured Housing Dispute Resolution Program; complaints: 1) extreme rent increases, 2) requirement to make repairs, etc. within a certain time frame or face eviction. Pinewood Mobile Home Park residents may file complaints as well if they are experiencing the same or similar issues. Here’s the contact information for filing a complaint: *Commerce will reach out to their contacts at the AG, MHDRP and give them a heads up. Provide Northwest Justice Project (NJP) contact information to community residents. NJP has attorneys well-versed in the Manufactured/Mobile Home Landlord-Tenant Law. This link has contact information for eviction assistance as well as other issues (increases in space rent, etc.). *Commerce will reach out to my NJP contacts and inform them of the situation. Commerce will track the rent increase information in this email string. They share this information (in aggregate) with legislators periodically when asked. Commerce will also track the need for repair (they are capturing specific communities, etc.). They also ask that people involved consider responding to the attached request to comment on the current draft rules for Commerce’s new Low-Income Home Rehabilitation Grant Program. They encourage folks to support funding for these services in manufactured/mobile home communities. Feel free to forward the draft rules email to all you think may have comment. Please email or call me directly at 360-337-4526 if you would like to discuss in more detail. Regards, Doug Doug Washburn, Director Kitsap County Department of Human Services 360-337-4526 dwashburn@kitsap.gov CONFIDENTIALITY STATEMENT - This message contains information that may be confidential per RCW 13.50.050, HIPAA-HITECH Act or 42CFR, Part2. If this message was sent to you in error, any use, disclosure, or distribution of its contents is prohibited. If you receive this message in error, please contact me at the email address listed above and delete this message without printing, copying, or forwarding it. Thank you. From: You don't often get email from drcarollynn@comcast.net. Learnwhy this is important drcarollynn@comcast.net <drcarollynn@comcast.net> Sent: Thursday, January 25, 2024 11:54 AM To: Kitsap Commissioners <KitsapCommissioners@kitsap.gov> Cc: Poulsbo City Council <councilmembers@cityofpoulsbo.com>; Becky Erickson <berickson@cityofpoulsbo.com>; Greg Wheeler <greg.wheeler@ci.bremerton.wa.us>; Jennifer Chamberlin <jennchamberlin@yahoo.com>; Jeff Coughlin <Jeff.Coughlin@ci.bremerton.wa.us>; Greg Nance <greg.nance@leg.wa.gov>; Ellis, Zach <zach.ellis@leg.wa.gov>; Tarra Simmons <tarra.simmons@leg.wa.gov>; Hansen, Rep. Drew <Drew.Hansen@leg.wa.gov>; michelle.caldier@leg.wa.gov; spencer.hutchins@leg.wa.gov; Emily Randall <emily.randall@leg.wa.gov> Subject: Sorry about typo Re: Potential Mobile Home Park evictions in Bremerton, Poulsbo and unincorporated Kitsap County [CAUTION: This message originated outside of the Kitsap County mail system. DO NOT CLICK on links or open attachments unless you were expecting this email. If the email looks suspicious, contact the Helpdesk immediately at 360-337-5555, or email at Helpdesk@kitsap.gov] (My apologies about the typo referring to Commissioners as Senators. Please replace this version with the email sent previously. Carollynn) Dear Commissioners Rolfes, Walters and Gariddo, There are 3 mobile home parks, that I currently know of, with grossly increased rental rates since being purchased by private equity firms. Two of these, Poulsbo Mobile Home Park and Bremerton Pinewood Mobile Park are within their respective city limits. Commissioner Rolfes is very aware of the Poulsbo Mobile Park and the efforts to keep residents in their homes and prevent over 107 families from being displaced. Bremerton City Council member Jennifer Chamberlain has been alerted to the Pinewood community but I do not know what is being done to help those residents which include 27 units with elderly and low income community members. Yesterday I was alerted to a new crisis developing in a mobile home park in the county. This is now a Kitsap County issue as this mobile park is just north of the county line and not in an incorporated city. As county Commissioners, I hope there is some efforts you can apply toward keeping these residents in their homes. This is currently a crisis for the 200 plus elderly, low-income and minority families who are facing eventual eviction in Kitsap County for repair mandates and rent increases, but it will be a huge humanitarian and financial crisis for the county and local elected officials if these people are dumped into the category of people living homeless. I am copying our state elected officials in the 23rd LD and the 26th LD - Rep Nance, Rep Simmons, Sen Hansen, Rep Caldier, Rep Hutchins, Sen Randall - because, ultimately, the future answer will probably be at the state level and this crisis is a cancer that will spread. Respectfully, Carollynn Zimmers 360-265-3836 drcarollynn@comcast.net This is the email text I received from a volunteer very involved with the 2 other communities I referred to: "I just spoke with a woman who owns a mobile home in the Olympic View Mobile Home Park down by Olalla. Olympic View is another one that got bought out by Hurst & Son (same as Pinewood - see below), and her rent has gone up from $420/mo. in 2021 to $795/mo. It sounds like they're being given mandates to fix things up or face eviction. She was told she has 20 days to remove an add-on structure. She's 61, on Medicaid, in poor health as well as poor finances. She has been waiting on KCR to pay her back rent. She also says that the new park manager has been bullying her and others. She wants her daughter to move in with her and be her caregiver, but claims that the manager won't approve it (and I'm not sure why he should even have a say). She does have a social worker assigned to her and we told her that Bluebills would come out there and do what we can to take some of her worry away. I gave her the contact information for the two ladies in Pinewood. Anyhow, some story, just a different location." https://www.usatoday.com/story/news/local/2023/11/22/hurst- son-mobile-home-park-tenants-rent- increases/71599846007/?gnt-cfr=1 'It makes me cry': Kitsap mobile home park tenants face significant rent increases The sale of Pinewood Mobile Park initially had residents hopeful of improvements. Then they received costly new leases to sign. -- ________________________________________________________________________________ Lisa deFaria, MSW, LICSW, BCD Licensed Independent Clinical Social WorkerBoard Certified Diplomat in Clinical Social WorkChild Development SpecialistCertified Senior Clinician DIR/FloortimeWA State License LICSW 60505526CA State License LCSW 19285 20952 Cindy CT NE, Poulsbo, WA 98370 PHONE: 206-488-8142 www.lisadefaria.com IMPORTANT Confidentiality Notice for Clients: NOTE: Email communication is not encrypted and cannot be assumed to be completely secure or confidential. Please limit communication to scheduling or modifying appointments only. Please do not use email to communicate personal or clinical issues related to your therapy or that of your child. Please schedule an appointment to discuss your concerns. * If you have an URGENT matter, please call my office. * If you have an EMERGENCY mental health issue, please dial 911 or go to the nearest emergency room *Suicide/Crisis hotline: 988 Notice of Confidentiality to All: This e-mail may contain information that is protected by Federal Confidentiality Laws (42CFR, Part 2). It is intended only for the individual(s) above-named, and the privileges are not waived by virtue of this having been sent by e-mail. If you are not the intended recipient, any disclosure, copying, distribution or action taken in reliance on the contents of the information contained in this electronic message is strictly prohibited. If you are not the intended recipient, please notify the sender immediately by return e-mail and delete this message and any attachments from your system. Nothing in this information block, the typed name of the sender, nor anything else in this message is intended to constitute an electronic signature unless a specific statement to the contrary is included in this message. AGENDA BILL CITY OF BREMERTON CITY COUNCIL SUBJECT: Study Session Date: June 12, 2024 Resolution No. 3382 to adopt the 2025 – 2030 Six Year Transportation Improvement Program Study Session Date: June 26, 2024 Department: PW&U Engineering Presenter: Gunnar Fridriksson Phone: (360) 473-5758 SUMMARY: The Six Year Transportation Improvement Program (TIP) is prepared pursuant to RCW 35.77.010. The TIP is updated annually and filed with the Puget Sound Regional Council (PSRC) and Washington State Department of Transportation (WSDOT). It is intended as a planning tool for the local, State and Federal transportation funding entities. The TIP has been prepared for City Council approval by Resolution prior to submittal to PSRC and WSDOT. This TIP is consistent with Bremerton’s Comprehensive and Non-Motorized Transportation Plans. ATTACHMENTS: 1) 2025 – 2030 Six Year City TIP Projects; 2) Tier 4 Projects; 3) Resolution No. 3382; FISCAL IMPACTS (Include Budgeted Amount): Annual adoption of a Six Year TIP is required by State law and is necessary to receive certain State and Federal Transportation funds. STUDY SESSION ACTION: ☐ Consent Agenda ☐ General Business ☒ Public Hearing RECOMMENDED MOTION: Move to approve Resolution No. 3382 to adopt the 2025 – 2030 Six Year Transportation Improvement Program; and allow the Mayor to forward the Resolution and Plan to the Puget Sound Regional Council and Washington State Department of Transportation. COUNCIL ACTION: Approve Deny Table Continue No Action Form Updated 11/09/2021 B1 2025 2026 2027 2028 2029Six‐Year Period TotalPROPOSED TRANSPORTATION IMPROVEMENT PROGRAM2025‐20302030Tier 1 FundedCity Safety Improvement 160,000 160,000 160,000160,000 160,000TR00066960,000160,000Signal System Upgrades 100,000 100,000 100,000100,000 100,000TR00068600,000100,000City Street Lighting 105,000 55,000 35,00035,000 35,000TR00105300,00035,000Streets Preservation and Maintenance Program 750,000 750,000 750,000750,000 750,000TR001394,500,000750,000Signage and Pavement Marking Maintenance 300,000 300,000 300,000300,000 300,000TR001421,800,000300,000Sidewalk Program 500,000 500,000 500,000500,000 500,000TR001433,000,000500,000Bridge Inspection and Repair Program 20,000 ‐ ‐20,000 20,000TR0014460,000‐View Ridge Elementary (Almira SRTS) Phase 1 4,088,750 912,500 ‐‐‐TR00043A5,001,250‐Belfair Valley Road Subgrade Repair & Overlay 25,000 25,000 25,00025,000 25,000TR00151150,00025,000SR 303 Adaptive Signals (Sheridan to Riddell) 360,000 1,560,000 ‐‐‐TR001591,920,000‐$6,408,750 $4,362,500 $1,870,000$1,890,000 $1,890,000 $18,291,250Tier 1Subtotal $1,870,000Tier 2 Partially FundedParish Creek Culvert Replacement 210,000 210,000 ‐2,313,000 ‐SW000292,733,000‐Naval Avenue Road Diet 1,397,600 ‐ ‐‐‐TR000101,397,600‐6th Street Active Transportation Improvements ‐ 75,000 2,941,000534,000 ‐TR000243,550,000‐SR 303 Warren Ave Bridge Multimodal Improvements 1,000,000 12,000,000 ‐12,000,000 ‐TR0002925,000,000‐View Ridge Elementary (Almira SRTS) Phase 2 ‐ 897,000 5,327,000288,000 ‐TR00043B6,512,000‐Werner Road ‐ Signal Improvements and Widening ‐ ‐ 350,000350,000 7,000,000TR000657,700,000‐Sinclair / Union Intersection Improvements ‐ ‐ 1,000,000250,000 ‐TR001481,250,000‐Phinney Bay Retaining Wall and Guardrail Project 50,000 2,000,000‐‐‐TR001542,050,000‐$2,657,600 $15,182,000 $9,618,000$15,735,000 $7,000,000 $50,192,600Tier 2Subtotal ‐Tier 3 Unfunded11th Street Community Boulevard (Warren to Pacific) ‐ ‐ ‐1,222,222 3,185,185TR000074,407,407‐Sylvan Reconstruction ‐ SR 303 to Pine Road ‐ ‐ ‐‐‐TR00016‐‐Improve Shorewood Drive through the NAD Park to Jackson Park ‐ ‐ ‐‐‐TR00022‐‐National Avenue Reconstruction ‐ 1st Street to National Avenue ‐‐‐‐‐TR00026‐‐North/South Corridor Bike/Ped Backbone Improvements ‐ ‐ ‐‐‐TR00027‐‐E. Bremerton Shared Use Path ‐ ‐ ‐‐‐TR00028‐‐Mountain View Middle School (SRTS) ‐ ‐ ‐‐‐TR00040‐‐Gorst Sinclair Trail (Planning) ‐ ‐ ‐‐‐TR00047‐‐Riddell Road Sidewalk Improvement (SR 303 to Almira) ‐ ‐ ‐‐‐TR00053‐‐Matan & Lillian & James Sidewalk Connector ‐ ‐ ‐‐‐TR00056‐‐Burwell Street Adaptive Signals ‐ ‐ ‐‐‐TR00071‐‐6/3/2024Page 1 of 2 2025 2026 2027 2028 2029Six‐Year Period TotalPROPOSED TRANSPORTATION IMPROVEMENT PROGRAM2025‐20302030Bridge to Bridge Trail Wayfinding ‐ ‐ ‐‐‐TR00085‐‐Kitsap Lake Vicinity Ped/Bike Improvements Planning Study ‐ ‐ ‐‐‐TR00110‐‐11th Street Improvements (Kitsap Way to Naval) ‐ ‐ ‐‐‐TR00150‐‐12th Street Reconstruction (Warren/Elizabeth) ‐ ‐ ‐‐‐TR00155‐‐11th Street Preservation (Naval to Warren) ‐ ‐ ‐‐‐TR00156‐‐Pedestrian Connector Under Warren Ave Bridge South ‐ ‐ ‐‐‐TR00161‐‐Catalyst School (SRTS) ‐ ‐ ‐‐‐TR00197‐‐CharlestonCharleston Area Wayfinding ‐ ‐ ‐‐‐TR00200‐‐Enhance Callow Avenue Streetscape ‐ ‐ ‐‐‐TR00201‐‐Eastside VillageClare Street Improvements ‐ ‐ ‐‐‐TR00202‐‐RRFB on Sheridan‐‐ ‐‐‐TR00203‐‐SR303Active Transportation Facilties Sheridan to Warren Ave Bridge ‐ ‐‐‐‐TR00108‐‐Mid‐block crossings and corridor preliminary design ‐ ‐ ‐‐‐TR00198‐‐Adaptive Signals ‐ Warren Avenue ‐ Burwell to 17th Street ‐ ‐ ‐‐‐TR00199‐‐‐‐ ‐$1,222,222 $3,185,185 $4,407,407Tier 3Subtotal ‐Grand Total$9,066,350 $19,544,500 $11,488,000$18,847,222 $12,075,185 $72,891,257$1,870,0006/3/2024Page 2 of 2 2025 2026 2027 2028 2029Six‐Year Period TotalPROPOSED TRANSPORTATION IMPROVEMENT PROGRAM2025‐20302030TIER 4 ‐ OUT YEARSTier 4 Unfunded ‐ Out Years (Bullpen)Sheridan Reconstruction ‐ ‐ ‐‐‐TR00015‐‐Pine Road Construction ‐ ‐ ‐‐‐TR00017‐‐Marine Drive NMT Improvements ‐ ‐ ‐‐‐TR00030‐‐Auto Center Way Multimodal Conversion ‐ ‐ ‐‐‐TR00031‐‐Tracyton Beach Drive Improvements ‐ ‐ ‐‐‐TR00032‐‐Intelligent Transportation Systems (ITS) Program ‐ ‐ ‐‐‐TR00033‐‐Arsenal Way/Patton Ave Safety Improvements ‐ ‐ ‐‐‐TR00034‐‐Crownhill Elementary (SRTS) Phase II ‐ ‐ ‐‐‐TR00039‐‐Armin Jahr Elementary (SRTS) ‐ ‐ ‐‐‐TR00041‐‐Naval Avenue Elementary (SRTS) ‐ ‐ ‐‐‐TR00044‐‐State Street Pedestrian Corridor Improvement ‐ ‐ ‐‐‐TR00046‐‐Anderson Cove Sidewalks ‐ ‐ ‐‐‐TR00055‐‐Belfair Valley Road Shoulder Widening for Multimodal ‐ ‐ ‐‐‐TR00095‐‐West Kitsap Way Reconstruction/Rechannelization Implementation ‐‐‐‐‐TR00096B‐‐Marine Drive LOS Improvements at Kitsap Way ‐ ‐ ‐‐‐TR00111‐‐Lake Flora Widening ‐ ‐ ‐‐‐TR00133‐‐Lower Wheaton Way Reconstruction (Lebo to Sheridan) ‐ ‐ ‐‐‐TR00136‐‐CharlestonEnhance Wycoff Avenue Streetscape ‐ ‐ ‐‐‐TR00176‐‐Town to Forest Trail Callow to Forest Ridge Park ‐ ‐ ‐‐‐TR00177‐‐DowntownPacific Avenue Improvements ‐ ‐ ‐‐‐TR00181‐‐Green Streets 7th, 8th, and 10th ‐ ‐ ‐‐‐TR00182‐‐Active Transportation (sharrows) 4th, 5th, and Park ‐ ‐ ‐‐‐TR00183‐‐Eastside VillageWheaton Way Improvements ‐ ‐ ‐‐‐TR00178‐‐Callahan Drive Improvements ‐ ‐ ‐‐‐TR00179‐‐Campbell Way Multimodal Improvements ‐ ‐ ‐‐‐TR00180‐‐JCTPShared Use Path on 1st Street ‐ ‐ ‐‐‐TR00184‐‐Sidewalk Improvements Near NBK ‐ ‐ ‐‐‐TR00185‐‐All Way Pedestrian Phases Along Burwell ‐ ‐ ‐‐‐TR00186‐‐Adaptive Signal Timing ‐ ‐ ‐‐‐TR00187‐‐Strategic Road Safety Plan Projects ‐ ‐ ‐‐‐TR00188‐‐Bike Facilities on Shorewood Drive ‐ ‐ ‐‐‐TR00189‐‐6/3/2024Page 1 of 2 2025 2026 2027 2028 2029Six‐Year Period TotalPROPOSED TRANSPORTATION IMPROVEMENT PROGRAM2025‐20302030TIER 4 ‐ OUT YEARSSidewalk Improvements West of Charleston Blvd ‐ ‐ ‐‐‐TR00190‐‐Covered Bike Parking at NKB‐B ‐ ‐ ‐‐‐TR00191‐‐Study New Offramp from Southbound SR‐3 at SR‐304 ‐ ‐ ‐‐‐TR00192‐‐Traffic Management Center ‐ ‐ ‐‐‐TR00193‐‐Roundabout at Naval Avenue and 6th ‐ ‐ ‐‐‐TR00194‐‐Improve SR‐3 Kitsap Way Interchange ‐ ‐ ‐‐‐TR00195‐‐Roundabout at SR‐3/W Loxie Eagans Blvd Interchange ‐ ‐ ‐‐‐TR00196‐‐PSICCross SKIA Connector Phase 2.3 ‐ ‐ ‐‐‐TR00173‐‐Cross SKIA Connector Phase 3 ‐ ‐ ‐‐‐TR00174‐‐PSIC Trails‐‐ ‐‐‐TR00175‐‐SR303Median Channelization and Signage Sheridan to Sylvan ‐ ‐ ‐‐‐TR00163‐‐Median Channelization and Signage Sylvan to Hollis ‐ ‐ ‐‐‐TR00164‐‐Median Channelization and Signage Burwell to 6th ‐ ‐ ‐‐‐TR00165‐‐Roundabout Warren and 11th ‐ ‐ ‐‐‐TR00166‐‐Shared Use Path Callahan to Sylvan ‐ ‐ ‐‐‐TR00167‐‐Channelization, Sidewalk, and Transit Improvements Warren to 13th ‐ ‐ ‐‐‐TR00168‐‐Sidewalk Improvements Burwell to 13th ‐ ‐ ‐‐‐TR00169‐‐BAT Lane and Sidewalk Improvements Sylvan to Riddell ‐ ‐ ‐‐‐TR00170‐‐Roundabout at Callahan and BAT Lane to Sheridan ‐ ‐ ‐‐‐TR00171‐‐Roundabout at Riddell Road ‐ ‐ ‐‐‐TR00172‐‐‐‐ ‐‐‐‐Tier 4Subtotal ‐Grand Total‐‐ ‐‐‐‐‐6/3/2024Page 2 of 2 Page 1 of 1 Resolution Rev. 03/2024 RESOLUTION NO. 3382 A RESOLUTION of the City Council of the City of Bremerton, Washington, adopting the 2025 – 2030 Six Year Transportation Improvement Program. WHEREAS, after proper notice, the City Council of the City of Bremerton held a public hearing at the regular meeting of the City Council at 5:00 p.m. on June 26, 2024, to consider public testimony on the City’s proposed 2025 - 2030 Six Year Transportation Improvement Program and, having considered public testimony to the Program and in accordance with the provisions of RCW 35.77.010; NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF BREMERTON, WASHINGTON, DOES HEREBY RESOLVE AS FOLLOWS: SECTION 1. The 2025 through 2030 Six Year Transportation Improvement Program, set forth in Exhibit “A” attached hereto and herewith filed with the City Clerk, is hereby adopted. SECTION 2. Severability. If any one or more sections, subsections, or sentences of this Resolution are held to be unconstitutional or invalid, such decision shall not affect the validity of the remaining portion of this Resolution and the same shall remain in full force and effect. SECTION 3. Effective Date. This Resolution shall take effect and be in force immediately upon its passage. JENNIFER CHAMBERLIN, Council President APPROVED AS TO FORM: ATTEST: KYLIE J. FINNELL, City Attorney ANGELA HOOVER, City Clerk R:\Legal\Legal\Forms\FORMS ON COBWEB\Resolution Rev. 03 2024.doc Update Report Transportation Improvement Program 2025-2030 Washington State law requires the annual adoption of a 6-year transportation improvement program (TIP) after a public hearing in accordance with RCW 35.77.010. The TIP is to be filed with the Secretary of Transportation for Washington State no more than 30 days after adoption. Changes to this year’s plan: •Removed projects that have been completed. •Removed projects not in City limits or to be delivered by WSDOT or others, i.e., development. •Created a Tier 4 (or bullpen) for future prospective projects. As projects are completed, projects from this list will be moved up. •Moved a number of projects from Tier 3 to Tier 4 to have a reasonable list that can be delivered in the next 6 years. •Reviewed the subarea plans and other planning documents and included those into the appropriate Tier. •The Transportation Element update and the Active Transportation plan will be adding capital projects to our TIP program. •Tier 2 and Tier 3 projects will be evaluated. A more detailed scope and budget will be identified. •Staff are currently working on a prioritization matrix that will be applied to next year’s list. •Once all projects have a clear scope and budget, they will be prioritized on next year’s TIP. Next steps: Published for June 26 Study Session ITEM B1 Public Comments From:james cline To:City Council; Andrea Spencer; Garrett Jackson; Greg Wheeler Subject:2025-2030 TIP Charleston Business District Comments Date:Wednesday, June 26, 2024 4:27:21 PM Attachments:Bremerton Plan 2024 (table).pdf CAUTION: This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe. Attached is the updated capital project request list for the CBD as submitted last year. Of special note is that several projects are in progress or moving forward. The most important part of our plan for revitalization of Callow is the development of a Festival Street section between 6th. and 9th. street on Callow. We have had several events that have shown the positive impact this project would have. We suggest using the Charleston Plan which shows the concept but could be completed without doing major street and sidewalk replacement. Please contact me for additional information James Cline President, Charleston Business District jdwcline@yahoo.com 480-532-1445 TPI ELEMENTS Have ******* Priority Project Purpose Benefits Resources Needed Cost Target Completion Date 1****** Develop Festival Street Section Allow having events by closing off the street between the 6th and 9th Festivals will bring additional foot traffic and interest to the area by creating a unified community.. Will also support the CBD to become a part of a Creative District TBD Q1 2024 2 List the Charleston District Sub-area Plan (CDSAP) on the Comprehensive Plan 2040 exhibits. Meet with CBD to establish updated project list and assign staff to seek funding. Set timelines for each step with final completion no later than FY 2026 This will help signal unity across Bremerton and connect sub-areas to the heart of the city. For planning purposes, focus on additional housing in Charleston. Have Public Works find ways to make projects happen in a timely fashion Help encourage investors and entrepreneurs to seek out growth potential in underutilized lots and buildings. Demonstrate to the CBD a real commitment to revitalization within a shortened timeframe. Planning Commissions’ refocus on Charleston. City to assign staff to refine specific projects from this list and others from Sub-area plan Minimal Q2 2024 3 Repurpose the streetscape fixtures from Quincy Square and the Manette Downtown as per email requests to Public Works and City Council It is a low-cost upgrade to CBD to use the benches, bike racks, lighting*, planters, kiosk, etc. (* comments below) Creates uniform streetscape that demonstrates revitalization. Safety, Public Works’ assistance, Rotary club, city council $25K Q3 2024 In progress 2024 4******** Street Lights replaced with new poles similar The CBD street lighting is mostly owned by PSE Makes the area safer, and more inviting at Capital project. City staff to $100 k Submit plans for 2025 budget to the ones used in Manette ( revised and updated from maintenance only ) and uses old wooden power poles. These should be replaced with additional lights and new metal poles. night. It reduces the clutter of different styles of light power poles. identify funding. This should not include redoing the sidewalks. 5****** Crosswalks Adding bump-out crosswalks with flashing signs to promote foot traffic and safety. Safer streets for pedestrians. Budgeted for 2024 TBD Q2 2024 First one in progress. Not sure of status of second one 6 Provide funding for the CBD to become a 501-c and work on grant requests . 20,000 Q2 2025 7 Festival String Lights To make Callow more inviting Increase foot traffic Public Works add to 2025 budget Refer to 4th.st. project Q3 2024 8 Wycoff Ave/11th St Mural Create a destination spot in an area that needs revitalization. Would help that area look alive, increase foot traffic and help revitalization. Budged for 2024 ＞ $50K Q4 2024 9******** Bike Racks as part of Bike Route and Complete Streets Adding bike racks to encourage more people to bike to the neighborhood Promotes bike riders to stay and shop in the neighborhood. Planning Dept. add to TPI plan TBD Q4 2024 10 Urban Art Add urban artwork projects throughout the Charleston District to give a feeling of community and revitalization. Promote foot traffic and revitalization. City Arts Council TBD 2024 11 Development Partnership The lots between 9th and 11th on Callow would be perfect for a People could live in the Charleston District and walk to work, shopping Minimal 2024 mixed-use development . and entertainment. 12 Wycoff Sidewalks****** Install and improve the sidewalks on Wycoff adjacent to the overpass. Part of complete streets and would increase foot traffic to the overpass mural Public works to increase sidewalk infill amount TBD 2025 13 Charleston District’s History Build awareness of the Charleston District’s history. Building community pride and foot traffic. Minimal 2024/2025 14 Highway Entrance******* Create a gateway design from the 304 highway exit into the Charleston District which would make the area a focal point and destination. Encouraging people to stop and enjoy the Charleston District rather than drive past. TBD 2024/2025 15 Promote Walkability between PSNS and the Charleston Distric********t With over 14,000 people working at PSNS, we should promote how easy it is to walk to the Charleston District. Increase foot traffic in the Charleston District. TBD 2024/2025 AGENDA BILL CITY OF BREMERTON CITY COUNCIL SUBJECT: Study Session Date: June 12, 2024 Resolution No. 3383 to show support for raising a PRIDE Commemorative Flag at the Norm Dicks Government Center and throughout Bremerton in support of the LGBTQ+ Community Study Session Date: June 26, 2024 Department: City Council Presenter: Council President Phone: (360) 473-5280 SUMMARY: The Proposed Resolution for Council’s consideration would show support for the LGBTQ+ Community and make a clear statement that “discrimination, harassment and harm to LGBTQ+ individuals is not acceptable and will not be tolerated”. ATTACHMENTS: Resolution No. 3383 FISCAL IMPACTS (Include Budgeted Amount): RECOMMENDED MOTION: Move to approve Resolution No. 3383 in support of raising a PRIDE Commemorative Flag at the Norm Dicks Government Center and throughout Bremerton in support of the LGBTQ+ community. COUNCIL ACTION: Approve Deny Table Continue No Action Form Updated 04/19/2024 C1 RESOLUTION NO. 3383 A RESOLUTION of the City Council of the City of Bremerton, Washington, supporting raising a PRIDE Commemorative Flag at the Norm Dicks Government Center and throughout Bremerton in support of the LGBTQ+ community, in celebration of PRIDE events, and as a statement to the public that discrimination, harassment and harm to LGBTQ+ individuals is not acceptable and will not be tolerated. WHEREAS, the “City Hall” for the City of Bremerton is located inside the Norm Dicks Government Center, a condominium; and WHEREAS, the Norm Dicks Government Center has flagpoles in front of the building and the flagpoles are controlled by the board for the condominium association which is comprised of unit owners; and WHEREAS, the City Council of the City of Bremerton supports the association board raising a PRIDE Commemorative Flag at the Norm Dicks Government Center and supports community members and business displaying their support of the LGBTQ+ community, in celebration of PRIDE events, and as a statement to the public that discrimination, harassment and harm to LGBTQ+ individuals is not acceptable and will not be tolerated; NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF BREMERTON, WASHINGTON, DOES HEREBY RESOLVE AS FOLLOWS: SECTION 1. The City Council supports the LGBTQ+ community and wants to demonstrate this support by advocating for the display of a PRIDE Commemorative Flag at the Norm Dicks Government Center and affirming support for community members and businesses who also display regalia in support of PRIDE. While final decision to raise a PRIDE Commemorative Flag at the Norm Dicks Government Center rests with the board for the condominium association, the City requests display of a PRIDE Commemorative Flag during any or all the following time periods every year: (1) The month of June when PRIDE is celebrated globally and/or (2) June 28th through the end of the third weekend in July. June 28th is commemorated as Stonewall National Day to honor the Stonewall Uprising, a pivotal event in the LGBTQ+ civil rights movement and the third weekend in July is recognized locally as the annual PRIDE celebration in Kitsap County. SECTION 2. Upon passage, Legislative staff will provide a copy of this Resolution to the board of the association for consideration. The Council President or designee is authorized to complete additional steps necessary to effectuate the intent of the Resolution, including but not limited to completing request forms, writing letters or attending meetings. SECTION 3. Severability. If any one or more sections, subsections, or sentences of this Resolution are held to be unconstitutional or invalid, such decision shall not aff ect the validity of the remaining portion of this Resolution and the same shall remain in full force and effect. SECTION 4. Effective Date. This Resolution shall take effect and be in force immediately upon its passage. PASSED by the City Council of the City of Bremerton, Washington this _____ day of __________________, 20____. JENNIFER CHAMBERLIN, Council President APPROVED AS TO FORM: ATTEST: KYLIE FINNELL, City Attorney ANGELA WOODS, City Clerk Published for June 26 Study Session ITEM C1 Public Comments From:Chal Martin To:City Council Subject:Input for This Evening"s Council Study Session Date:Wednesday, June 26, 2024 9:18:07 AM CAUTION: This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe. Councilmembers, I support Resolution No. 3383. chal Chal A. Martin 320 Washington Avenue #93 Bremerton WA 98337 chal.arnold.martin@gmail.com AGENDA BILL CITY OF BREMERTON CITY COUNCIL SUBJECT: Confirm Reappointment of Tory Gruber to the Design Review Board Study Session Date: June 26, 2024 COUNCIL MEETING Date: July 3, 2024 Department: Executive Presenter: Mayor Wheeler Phone: (360) 473-5266 SUMMARY: The Mayor is seeking confirmation for the reappointment of Tory Gruber, a professional contractor, to Position 2 of the Design Review Board. This new term will be December 31, 2027. ATTACHMENTS: Application to the committee. FISCAL IMPACTS (Include Budgeted Amount): None. STUDY SESSION ACTION: ☐ Consent Agenda ☐ General Business ☐ Public Hearing RECOMMENDED MOTION: Move to confirm the reappointment of Tory Gruber to Position 2 of the Design Review Board with a term that will end on December 31, 2027. COUNCIL ACTION: Approve Deny Table Continue No Action Form Updated 01/02/2018 D1 1 Jennifer Hayes From:noreply@civicplus.com Sent:Wednesday, June 12, 2024 11:40 AM To:WebMaster; Greg Wheeler; Jennifer Hayes Subject:Online Form Submittal: Application for City Boards / Commissions / Committee CAUTION: This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe. Application for City Boards / Commissions / Committee Date 6/12/2024 First Name Tory Middle Name Allen Last Name Gruber Home Phone 3 Address1 Address2 Field not completed. City bremerton State Washington Zip 98312 Occupation General Contractor, Property Manager/Investor Employer Self- employed Work Address1 Field not completed. Work Address2 Field not completed. City Field not completed. State Field not completed. Zip Field not completed. Work Phone Field not completed. Fax Field not completed. 2 Email Field not completed. Education Olympic High School 1996 Olympic College 1997 Local References David Farr 360.620.5412 I am interested in serving: Design Review Board Is this an application for reappointment? Yes If yes, how many years have you served on this commission or committee? 8 How long have you lived in Bremerton 18 years Why are you applying for this appointment? I have i great passion for architecture and design. Which of your personal and / or professional interests prompted you to apply for this appointment? As a small Business owner I have been able to acquire and enhance a number of establishments throughout the city. Have you ever served on any other Bremerton board, commission, committee or task force? If yes, please list. Yes, I have been on the Bremerton design review board since 2016. Please list your qualifications for this appointment (include skills, activities, training, education): I am a skilled craftsman and enjoy working with others to collaborate ideas. What are your community interests (committee, organizations, special activities)? As a landlord I work hard to provide fare and affordable housing. 3 Please list any accommodations you need to perform volunteer duties: none We welcome your willingness to serve Bremerton. Pursuant to the Washington Public Disclosure Act, (RCW 42.56), this form constitutes a public record and is subject to public release upon request. Prior to release, the following information may be redacted pursuant to RCW 42.56.250(3): Residential addresses, residential telephone numbers, personal wireless telephone numbers, personal electronic mail addresses, social security numbers, driver’s license numbers, identicard numbers, and emergency contact information of employees or volunteers of a public agency, and the names, dates of birth, residential addresses, residential telephone numbers, personal wireless telephone numbers, personal electronic mail addresses, social security numbers, and emergency contact information of dependents of employees or volunteers of a public agency. Applicants are considered for appointment without regard to race, color, religion, gender, national origin, sexual orientation, age, genetic information, marital or veteran status, or the presence of any disability. Updated 3/24/2020 Email not displaying correctly? View it in your browser. AGENDA BILL CITY OF BREMERTON CITY COUNCIL SUBJECT: Confirm Reappointment of George Tomisser to the Design Review Board Study Session Date: June 26, 2024 COUNCIL MEETING Date: July 3, 2024 Department: Executive Presenter: Mayor Wheeler Phone: (360) 473-5266 SUMMARY: The Mayor is seeking confirmation for the reappointment of George Tomisser, a professional architect, to Position 1 of the Design Review Board. This new term will be December 31, 2027. ATTACHMENTS: Application to the committee. FISCAL IMPACTS (Include Budgeted Amount): None. STUDY SESSION ACTION: ☐ Consent Agenda ☐ General Business ☐ Public Hearing RECOMMENDED MOTION: Move to confirm the reappointment of George Tomisser to Position 1 of the Design Review Board with a term that will end on December 31, 2027. COUNCIL ACTION: Approve Deny Table Continue No Action Form Updated 01/02/2018 D2 1 Jennifer Hayes From:noreply@civicplus.com Sent:Wednesday, June 12, 2024 8:52 AM To:WebMaster; Greg Wheeler; Jennifer Hayes Subject:Online Form Submittal: Application for City Boards / Commissions / Committee CAUTION: This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe. Application for City Boards / Commissions / Committee Date 6/12/2024 First Name George Middle Name L Last Name Tomisser Home Phone Address1 Address2 Field not completed. City Bremerton State WA Zip 98312 Occupation Self-Employed Employer Per-Spective LLC Work Address1 1915 Madrona Point Drive Work Address2 Field not completed. City Bremerton State WA Zip 98312 Work Phone 5093369283 Fax Field not completed. 2 Email george@per-spective.com Education B.S. Architecture, M. Architecture Local References Field not completed. I am interested in serving: Design Review Board Is this an application for reappointment? Yes If yes, how many years have you served on this commission or committee? 2 How long have you lived in Bremerton 8 Why are you applying for this appointment? I would like to help serve my community and with my background I think the design review board is a good fit. Which of your personal and / or professional interests prompted you to apply for this appointment? Having a background in architecture and a desire to see Bremerton grow. Have you ever served on any other Bremerton board, commission, committee or task force? If yes, please list. 2 Years on the design review board Please list your qualifications for this appointment (include skills, activities, training, education): Undergrad and graduate school for architecture. Licensed architect in Washington. What are your community interests (committee, organizations, special activities)? Field not completed. 3 Please list any accommodations you need to perform volunteer duties: None We welcome your willingness to serve Bremerton. Pursuant to the Washington Public Disclosure Act, (RCW 42.56), this form constitutes a public record and is subject to public release upon request. Prior to release, the following information may be redacted pursuant to RCW 42.56.250(3): Residential addresses, residential telephone numbers, personal wireless telephone numbers, personal electronic mail addresses, social security numbers, driver’s license numbers, identicard numbers, and emergency contact information of employees or volunteers of a public agency, and the names, dates of birth, residential addresses, residential telephone numbers, personal wireless telephone numbers, personal electronic mail addresses, social security numbers, and emergency contact information of dependents of employees or volunteers of a public agency. Applicants are considered for appointment without regard to race, color, religion, gender, national origin, sexual orientation, age, genetic information, marital or veteran status, or the presence of any disability. Updated 3/24/2020 Email not displaying correctly? View it in your browser. AGENDA BILL CITY OF BREMERTON CITY COUNCIL SUBJECT: Confirm Appointment of Jackie Brickham to the Design Review Board Study Session Date: June 26, 2024 COUNCIL MEETING Date: July 3, 2024 Department: Executive Presenter: Mayor Wheeler Phone: (360) 473-5266 SUMMARY: The Mayor is seeking confirmation for the appointment of Jackie Brickham, a person who has a Bachelor of Landscape Architecture, and a Master of Public Administration, to Position 3 of the Design Review Board. This appointment is proposed for the remainder of the current term of Position 3, which will be December 31, 2027. ATTACHMENTS: Application to the committee. FISCAL IMPACTS (Include Budgeted Amount): None. STUDY SESSION ACTION: ☐ Consent Agenda ☐ General Business ☐ Public Hearing RECOMMENDED MOTION: Move to confirm the appointment of Jackie Brickham to Position 3 of the Design Review Board with a term that will end on December 31, 2027. COUNCIL ACTION: Approve Deny Table Continue No Action Form Updated 01/02/2018 D3 1 Jennifer Hayes From:noreply@civicplus.com Sent:Monday, June 3, 2024 4:28 PM To:WebMaster; Greg Wheeler; Jennifer Hayes; Shane Weber; Cathy Bonsell Subject:Online Form Submittal: Application for City Boards / Commissions / Committee CAUTION: This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe. Application for City Boards / Commissions / Committee Date 6/3/2024 First Name Jackie Middle Name Field not completed. Last Name Brickham Home Phone Address1 Address2 Field not completed. City Bremerton State WA Zip 98337 Occupation Currently unemployed-- at home with two young kids Employer Field not completed. Work Address1 Field not completed. Work Address2 Field not completed. City Field not completed. State Field not completed. Zip Field not completed. Work Phone Field not completed. Fax Field not completed. 2 Email Education Bachelor of Landscape Architecture Master of Public Administration with an emphasis in Environmental Policy Local References -Wendy Fox (Former Supervisor at Olympic College, Director of Program Development and Worker Retraining) - (360) 475- 7494 (Work phone) -Odessa Kawai (Former Coworker at Olympic College, Director of BFET and Financial Services) (808) 306-1434 (Cell phone) (360) 475- 6551 (Work phone) -Anna Vaa (Local Friend, Kitsap History Museum Board of Trustees) (360) 731-5375 (Cell phone) I am interested in serving: ADA Committee, Arts Commission, Audit Committee , Bremerton Housing Authority, Community Development Block Grant Advisory Board, Complete Streets Committee , Design Review Board, Ferry Advisory Committee, Parks and Recreation Commission, Planning Commission (18 years or older), Tree Committee Is this an application for reappointment? No How long have you lived in Bremerton Four years Why are you applying for this appointment? I want to contribute to the Bremerton community using my skills and passion for public service. I have a strong background in public service stemming from my service in the Peace Corps, where I worked with cocoa farmers in Jamaica. After my volunteer service, I wanted to find a way to best serve my community here in Washington. To do this, I earned an MPA with an emphasis in Enivronmental Policy from the University of Washington. After moving to Kitsap County, I enjoyed working at Olympic College serving community members by connecting them with resources in the area. I would love to continue to serve the community where I live and raise my kids, and I believe a position on a City of Bremerton committee would be a meaningful way to continue in these efforts. Which of your personal and / or professional interests prompted you to apply for this appointment? I want to serve the Bremerton community as well as develop some of my skills in community engagement, policy analysis, program evaluation, and graphic design. My interests include sustainability, creating accessible and inclusive spaces/activities, and celebrating this dynamic community. 3 Have you ever served on any other Bremerton board, commission, committee or task force? If yes, please list. No. Please list your qualifications for this appointment (include skills, activities, training, education): I have a Bachelor of Landscape Architecture and a Master of Public Administration with an emphasis in Environmental Policy. I am proficient in a variety of computer programs including MS Word, Excel, Outlook, Teams, PowerPoint, Adobe Photoshop and InDesign, GoogleDocs, and Survey Monkey. I have a strong background making community connections in Kitsap County, performing program evaluation, quantitative and qualitative analysis, creating sustainable/useable/accessible spaces, workforce development and reducing barriers for historically underserved populations, and using community feedback to identify needs. I worked at Olympic College from 2019-2021 helping community members identify education, training, and workforce opportunities as well as community resources. Previously, I have worked at the Seattle Public Utilities doing community engagement and environmental outreach, and as a Peace Corps volunteer in Jamaica focusing on environmental education. Today, I am a stay-at-home mom to two young children. We are active participants in the Bremerton YMCA, the Bremerton school district, and my son (2) uses services provided by Holly Ridge. We always try to attend all local events including the farmers market, Bremerton Bridge Blast, Downtown Trick or Treating, and the Kids Day at the fairgrounds, and many more. What are your community interests (committee, organizations, special activities)? Anything that gets people involved and supports the Bremerton community in its efforts to be inclusive, beautiful, well designed, and/or equitable. Please list any accommodations you need to perform volunteer duties: N/A We welcome your willingness to serve Bremerton. Pursuant to the Washington Public Disclosure Act, (RCW 42.56), this form constitutes a public record and is subject to public release upon request. Prior to release, the following information may be redacted pursuant to RCW 42.56.250(3): 4 Residential addresses, residential telephone numbers, personal wireless telephone numbers, personal electronic mail addresses, social security numbers, driver’s license numbers, identicard numbers, and emergency contact information of employees or volunteers of a public agency, and the names, dates of birth, residential addresses, residential telephone numbers, personal wireless telephone numbers, personal electronic mail addresses, social security numbers, and emergency contact information of dependents of employees or volunteers of a public agency. Applicants are considered for appointment without regard to race, color, religion, gender, national origin, sexual orientation, age, genetic information, marital or veteran status, or the presence of any disability. Updated 3/24/2020 Email not displaying correctly? View it in your browser. AGENDA BILL CITY OF BREMERTON CITY COUNCIL SUBJECT: Confirmation Appointment of Study Session Date: June 26, 2024 Christopher Browning to the Planning Commission COUNCIL MEETING Date: July 3, 2024 Department: Executive Presenter: Mayor Wheeler Phone: (360) 473-5266 SUMMARY: The Mayor is seeking confirmation for the appointment of Christopher Browning to Position 1 of the Planning Commission. This appointment is proposed for the remained of the current term (December 31, 2024) and a regular 4-year with an ending date of December 31, 2028. ATTACHMENTS: Application to the Committee. FISCAL IMPACTS (Include Budgeted Amount): None. STUDY SESSION ACTION: ☐ Consent Agenda ☐ General Business ☐ Public Hearing RECOMMENDED MOTION: Move to confirm the appointment of Christopher Browning to Position 1 of the Planning Commission with a term that will end on December 31, 2028. COUNCIL ACTION: Approve Deny Table Continue No Action Form Updated 04/19/2024 D4 Updated with new Appointee… From:noreply@civicplus.com To:WebMaster; Greg Wheeler; Jennifer Hayes Subject:Online Form Submittal: Application for City Boards / Commissions / Committee Date:Sunday, January 21, 2024 3:51:10 PM CAUTION: This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe. Application for City Boards / Commissions / Committee Date 1/21/2024 First Name Christopher Middle Name Alan Last Name Browning Home Phone Address1 Address2 City Bremerton State WA Zip 98337 Occupation Grants and Compliance Coordinator Employer Kitsap Transit Work Address1 60 Washington Avenue Work Address2 Suite 200 City Bremerton State WA Zip 98337 Work Phone 3604731129 Fax Field not completed. Email ChristopherB@KitsapTransit.com Bachelors in Business Administration from Oregon State Education University Certificate in Paralegal Studies from University of Washington Local References Edward Coviello, Transportation & Land Use Planner- Kitsap Transit, (360) 824-4919 Steffani Lillie, Director, Capital Development- Kitsap Transit, (360) 478-6931 Hans Konig, Project Manager- NUWC Keyport, (360) 801-5026 Kelly Houck, Grants and Compliance Coordinator- Kitsap Transit, (360) 824-4905 I am interested in serving: Planning Commission (18 years or older) Is this an application for reappointment? Field not completed. How long have you lived in Bremerton 7 years Why are you applying for this appointment? I am applying for this appointment because I believe I can make Bremerton a more livable, equitable, and safer city. Bremerton should work directly with its citizens, businesses, veteran, military community, and schools it expands and grows. Now is the time to develop strong transportation networks, safer streets, and a more accessible community for all. Which of your personal and / or professional interests prompted you to apply for this appointment? As an employee of Kitsap Transit, veteran, and concerned community member, I feel a special connection to the City of Bremerton. I want my tax dollars going towards projects and development that will have lasting positive impacts on our community. I want to promote projects that decrease traffic congestion, enhance public transportation, and make our streets safer for all people. I believe safe streets and access to reliable public transportation builds strong communities. Have you ever served on any other Bremerton board, commission, committee or task force? If yes, please list. No. I have never served on any other Bremerton board, commission, committee, or task force. Please list your qualifications for this appointment (include skills, activities, training, education): - Experience writing grants to fund transportation projects in the local community. - Experience working directly with the PSRC (Puget Sound Regional Council) to promote local transit. - Independent (non-law firm) Paralegal Experience (contract review and formation, land use and real estate, legal advocacy). - Knowledge of NEPA and SEPA environmental review processes. - Knowledge of FTA, WSDOT, and FHWA funding processes. - Navy and Army Veteran What are your community interests (committee, organizations, special activities)? - Kitsap Transit Board of Commissioners (attendee) - Bremerton City Council Meetings (attendee (virtual)) - Safe Streets Bremerton - Kitsap Unitarian Universalist Fellowship (Safety Committee) - Minority Veterans of America Please list any accommodations you need to perform volunteer duties: None. We welcome your willingness to serve Bremerton. Pursuant to the Washington Public Disclosure Act, (RCW 42.56), this form constitutes a public record and is subject to public release upon request. Prior to release, the following information may be redacted pursuant to RCW 42.56.250(3): Residential addresses, residential telephone numbers, personal wireless telephone numbers, personal electronic mail addresses, social security numbers, driver’s license numbers, identicard numbers, and emergency contact information of employees or volunteers of a public agency, and the names, dates of birth, residential addresses, residential telephone numbers, personal wireless telephone numbers, personal electronic mail addresses, social security numbers, and emergency contact information of dependents of employees or volunteers of a public agency. Applicants are considered for appointment without regard to race, color, religion, gender, national origin, sexual orientation, age, genetic information, marital or veteran status, or the presence of any disability. Updated 3/24/2020 Email not displaying correctly? View it in your browser. AGENDA BILL CITY OF BREMERTON CITY COUNCIL SUBJECT: Confirm Appointment of Mia Steben to the Planning Commission Study Session Date: June 26, 2024 COUNCIL MEETING Date: July 3, 2024 Department: Executive Presenter: Mayor Wheeler Phone: (360) 473-5266 SUMMARY: The Mayor is seeking confirmation for the appointment of Mia Steben to Position 7 of the Planning Commission. This appointment is proposed for the remainder of the current term of Position 7, which will be December 31, 2025. ATTACHMENTS: Application to the committee. FISCAL IMPACTS (Include Budgeted Amount): None. STUDY SESSION ACTION: ☐ Consent Agenda ☐ General Business ☐ Public Hearing RECOMMENDED MOTION: Move to confirm the appointment of Mia Steben to Position 7 of the Planning Commission with a term that will end on December 31, 2025. COUNCIL ACTION: Approve Deny Table Continue No Action Form Updated 01/02/2018 D5 1 Jennifer Hayes From:noreply@civicplus.com Sent:Monday, June 10, 2024 8:47 PM To:WebMaster; Greg Wheeler; Jennifer Hayes Subject:Online Form Submittal: Application for City Boards / Commissions / Committee CAUTION: This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe. Application for City Boards / Commissions / Committee Date 6/10/2024 First Name Mia Middle Name Field not completed. Last Name Steben Home Phone Address1 Address2 Field not completed. City Bremerton State WA Zip 98312 Occupation SSH Outreach Coordinator Employer Olympic College Work Address1 1600 Chester Ave Work Address2 Field not completed. City Bremerton State WA Zip 98337 Work Phone Field not completed. Fax Field not completed. 2 Email msteben@olympic.edu Education Peninsula College: AA with honors; Western Washington University: BA Journalism-PR, minor in communications, concentration in business Local References N/A I am interested in serving: Planning Commission (18 years or older) Is this an application for reappointment? Field not completed. How long have you lived in Bremerton 1+ years (moved June 01, 2023) Why are you applying for this appointment? N/A Which of your personal and / or professional interests prompted you to apply for this appointment? N/A Have you ever served on any other Bremerton board, commission, committee or task force? If yes, please list. N/A Please list your qualifications for this appointment (include skills, activities, training, education): N/A What are your community interests (committee, organizations, special activities)? N/A Please list any accommodations you need to perform volunteer duties: N/A 3 We welcome your willingness to serve Bremerton. Pursuant to the Washington Public Disclosure Act, (RCW 42.56), this form constitutes a public record and is subject to public release upon request. Prior to release, the following information may be redacted pursuant to RCW 42.56.250(3): Residential addresses, residential telephone numbers, personal wireless telephone numbers, personal electronic mail addresses, social security numbers, driver’s license numbers, identicard numbers, and emergency contact information of employees or volunteers of a public agency, and the names, dates of birth, residential addresses, residential telephone numbers, personal wireless telephone numbers, personal electronic mail addresses, social security numbers, and emergency contact information of dependents of employees or volunteers of a public agency. Applicants are considered for appointment without regard to race, color, religion, gender, national origin, sexual orientation, age, genetic information, marital or veteran status, or the presence of any disability. Updated 3/24/2020 Email not displaying correctly? View it in your browser. AGENDA BILL CITY OF BREMERTON CITY COUNCIL SUBJECT: Confirm Appointment of Rosalind Medina, CPA to the Audit Committee Study Session Date: June 26, 2024 COUNCIL MEETING Date: July 3, 2024 Department: Audit Committee Presenter: Anna Mockler Phone: (360) 473-5280 SUMMARY: The Certified Public Accountant (CPA) position on the Audit Committee is designated by the City Council per Article III, Section 18 of the City Charter and Chapter 2.18 of the Bremerton Municipal Code (BMC). It is recommended that Rosalind Medina, CPA to be designated as a member for a three-year term ending July 6, 2027. ATTACHMENTS: Board Applications available in the Mayor’s Office FISCAL IMPACTS (Include Budgeted Amount): None STUDY SESSION ACTION: ☐ Consent Agenda ☐ General Business ☐ Public Hearing RECOMMENDED MOTION: Move to confirm appointment of Rosalind Medina, CPA as a member of the Audit Committee for the term expiring July 6, 2027. COUNCIL ACTION: Approve Deny Table Continue No Action Form Updated 11/3/17 D6 Updated From: noreply@civicplus.com <noreply@civicplus.com> Sent: Friday, June 14, 2024 6:52 PM To: WebMaster <WebMaster@ci.bremerton.wa.us>; Greg Wheeler <Greg.Wheeler@ci.bremerton.wa.us>; Jennifer Hayes <Jennifer.Hayes@ci.bremerton.wa.us> Subject: Online Form Submittal: Application for City Boards / Commissions / Committee Application for City Boards / Commissions / Committee Date 6/14/2024 First Name Rosalind Middle Name Field not completed. Last Name Medina Home Phone Address1 Address2 Field not completed. City Port Orchard State Washington Zip 98367 Occupation Accountant Employer Tacoma School District Work Address1 601 S 8th street Work Address2 Field not completed. City Port Orchard State Default Zip 98401 Work Phone 2535711201 Fax Field not completed. Email andysroz@yahoo.com Education Masters of Science in Accountancy Local References Field not completed. I am interested in serving: Audit Committee Is this an application for reappointment? No How long have you lived in Bremerton 0 Why are you applying for this appointment? Interested in participating on an advisory board for accounting and audit functions. I have knowledge of governmental accounting and I am a former auditor, a CPA and a Certified Fraud Examiner. Which of your personal and / or professional interests prompted you to apply for this appointment? Professional - accounting and auditing experience, licensed CPA Kitsap county resident Have you ever served on any other Bremerton board, commission, committee or task force? If yes, please list. No Please list your qualifications for this appointment (include skills, activities, training, education): CPA. CFE, Masters in Accountancy, 25 years of professional audit and accounting experience, executive leadership in current role What are your community interests (committee, organizations, special activities)? Treasurer of the Tacoma Education Dream Fund Kiwanis Club Education Advocacy Please list any accommodations you need to perform volunteer duties: Field not completed. We welcome your willingness to serve Bremerton. Pursuant to the Washington Public Disclosure Act, (RCW 42.56), this form constitutes a public record and is subject to public release upon request. Prior to release, the following information may be redacted pursuant to RCW 42.56.250(3): Residential addresses, residential telephone numbers, personal wireless telephone numbers, personal electronic mail addresses, social security numbers, driver’s license numbers, identicard numbers, and emergency contact information of employees or volunteers of a public agency, and the names, dates of birth, residential addresses, residential telephone numbers, personal wireless telephone numbers, personal electronic mail addresses, social security numbers, and emergency contact information of dependents of employees or volunteers of a public agency. Applicants are considered for appointment without regard to race, color, religion, gender, national origin, sexual orientation, age, genetic information, marital or veteran status, or the presence of any disability. Updated 3/24/2020 AGENDA BILL CITY OF BREMERTON CITY COUNCIL SUBJECT: Study Session Date: June 26, 2024 Authorization to submit a FEMA Grant Application for an Assistance to Firefighter Grant (AFG) COUNCIL MEETING Date: July 3, 2024 Department: Fire Presenter: Chief Pat McGanney Phone: (360) 473-5480 SUMMARY: The Fire Department would like to apply for an Assistance to Firefighter Grant (AFG) through FEMA to purchase two Lucus CPR devices. This grant requires a 10% city match. The total grant request is for $68,258. The cities portion would be $6,826. ATTACHMENTS: FISCAL IMPACTS (Include Budgeted Amount): The fiscal impact would be $6,826. This would come out of our current budget. STUDY SESSION ACTION: ☐ Consent Agenda ☐ General Business ☐ Public Hearing RECOMMENDED MOTION: Move to authorize the Fire Department to submit an Assistance Firefighter Grant (AFG) Application through FEMA. COUNCIL ACTION: Approve Deny Table Continue No Action Form Updated 11/09/2021 D7 AGENDA BILL CITY OF BREMERTON CITY COUNCIL SUBJECT: Study Session Date: June 26, 2024 Professional Services Agreement with HDR Engineering, Inc. for Design of the 6th Street Active Transportation Improvement Project COUNCIL MEETING Date: July 3, 2024 Department: PW&U-Engineering Presenter: Nick Ataie Phone: (360) 473-2306 SUMMARY: The 2024 – 2029 Capital Improvement Plan includes funding in the current annual budget for design of active transportation improvements on the 6th Street corridor. The scope of work consists of a roadway rechannelization including the addition of continuous bike lanes from west of Wycoff Ave to Washington Ave. The Engineering Division issued a solicitation for engineering services for the project in December 2023 and selected HDR Engineering, Inc. as the most qualified firm in March 2024. An initial contract in the amount of $191,751.00 has been negotiated to include site review, alternatives development, stakeholder/public outreach, and development of a conceptual preferred alternative layout. A contract supplement will be negotiated and presented to City Council in late 2024 upon the conclusion of this initial contract and includes remaining design development based on scope of the preferred alternatives. ATTACHMENTS: 1) Project Location Map 2) Professional Services Agreement 3) Presentation FISCAL IMPACTS (Include Budgeted Amount): This project is in the Transportation Capital Fund; no budget adjustment is required. STUDY SESSION ACTION: ☐ Consent Agenda ☐ General Business ☐ Public Hearing RECOMMENDED MOTION: Move to approve the Professional Services Agreement with HDR Engineering, Inc. for Design of the 6th Street Active Transportation Improvement Project; and authorize the Mayor to finalize and execute the agreement with substantially the same terms and conditions as presented. COUNCIL ACTION: Approve Deny Table Continue No Action Form Updated 11/09/2021 D8 WARSENAL WAY NE SYLVANWAY SHERIDAN RDWHEATON WAYSNYDER AVE11TH STTRACYTONBEACHRDNW NAVAL AVE15TH ST CORBET DR NW6TH ST WARREN AVEKITSAPWAY HIGH AVECHARLESTON B L VDN CALLOW AVEBURWELL ST BREM ERTONTUN LSC HLEYBLVDPARK AVEMAGNUSON WAY E PHINNEY BAY DRE18TH STWHEATON WAY26TH ST SYLVAN WAY MARINE DRLEBO BLVD 1ST ST WARREN AVE1ST ST SHERIDANRD 13TH ST WASHINGTONAVEWASHINGTON AVE25TH ST CALLAHAN DR E16TH STWARREN AVEPACIFIC AVEPINE RDWARREN AV E 14TH ST SHELDONBLV DHARKINS STWARRENAVE WASHINGTONAVECLAREAVETRANS I T TRA F F IC 17TH ST CHARLESTONBLVDCALLAHANDRS HARTFORDAVE2ND STJUNIPER STN WYCOFF AVE4TH ST 5TH ST 10TH ST 8TH ST DRMLKINGWAYN MONTGOMERY AVEN W PHI NNEYB AY DR WARRENAVENUEBRGMANETTE BRG WDFW Habitat Program CITY OF BREMERTON DEPARTMENT OF PUBLIC WORKS & UTILITIES ENGINEERING DIVISION DATE: 6/3/2024 345 6th Street, Suite 100 | Bremerton, WA | 98337-1891 6TH STREET ACTIVE TRANSPORTATION IMPROVEMENT PROJECT City Project #315060 Project Location PROJECT LOCATION MAP Page 1 of 8 Bremerton/HDR Engineering, Inc. 6th Street Active Transportation Improvement Project (Project No. 315060) PROFESSIONAL SERVICES AGREEMENT 6th Street Active Transportation Improvement Project City Project No. 315060 The City of Bremerton (“City”) and HDR Engineering, Inc. (“Consultant”), referred to collectively as the “Parties,” enter into the following Agreement for professional services: I. Scope: The Consultant agrees to perform the services more specifically described in the Scope of Work, dated June, 2024, including any attachments thereto, attached hereto as Exhibit A, which is incorporated by reference herein. The Scope of Work may be modified only pursuant to Section VII.H of this Agreement. If the Scope of Work provides for unspecified additional services such services shall only be performed upon the express written request of the City. Consultant further represents that the services furnished under this Agreement will be performed in accordance with generally accepted professional practices in effect at the time such services are performed. II. Term: The City and the Consultant agree that work will begin on the tasks described in Exhibit A immediately upon execution of this Agreement. The parties agree that the work described in Exhibit A is to be completed as provided for in the work schedule attached hereto as Exhibit B; provided however, that additional time shall be granted by the City for excusable delays or extra work as provided for in Section X.A of this agreement. III. Compensation: In consideration of the services provided pursuant to this Agreement, the City shall pay Consultant in an amount not to exceed $191,751.00. Consultant’s charges and bills shall conform to the fee schedule attached hereto as Exhibit C and incorporated herein by this reference. The Consultant shall submit regular billing statements detailing work performed and amount charged on each task or portion thereof. The descriptions shall conform to and fall within the categories set out in the Scope of Work and/or Fee Schedule. Upon receipt of a conforming billing statement, the City shall promptly process payment and will pay all undisputed amounts within 30 days following receipt of Consultant’s invoice. PROVIDED, HOWEVER, the City reserves the right to prioritize scoped work and accelerate and/or delay work tasks under the time frame set forth in Section II herein. The Consultant's labor rates and billing fees shall be as delineated in Exhibit C. Consultant shall not perform work beyond the Scope of Work, nor shall be compensated for such work, unless the Scope of Work or amount of compensation is modified pursuant to this Agreement. Consultant shall only be compensated for additional services if requested pursuant to Section I and, if not otherwise provided, such compensation shall be in accordance with Exhibit C. If a billing statement does not conform to this Agreement, the City may withhold payment until the statement is brought into compliance. Such withholding does not relieve Consultant of its obligations under this Agreement. Page 2 of 8 Bremerton/HDR Engineering, Inc. 6th Street Active Transportation Improvement Project (Project No. 315060) IV. Relationship of Parties: Consultant represents that it is skilled in the matters addressed in the Scope of Work and is performing independent functions and responsibilities within its field of expertise. Consultant and its personnel are independent Consultants and not employees of the City. Consultant and its personnel have no authority to bind the City or to control the City’s employees and other Consultants. None of the benefits provided by the City to its employees, including, but not limited to, compensation, insurance, and unemployment insurance are available from the City to the employees, agents, representatives, or sub-consultants of the Consultant. Consultant will be solely and entirely responsible for its acts and for the acts of Consultant's agents, employees, representatives and sub-consultants during the performance of this Agreement. The City may, during the term of this Agreement, engage other independent Consultants to perform the same or similar work. As an independent Consultant, Consultant is responsible for its own management. The City’s administration and enforcement of this Agreement shall not be deemed an exercise of managerial control over Consultant or its personnel. As an independent Consultant, Consultant is responsible for payment of all taxes and licensing fees necessary to perform its obligations under this Agreement. These taxes and fees include but are not limited to State industrial insurance, Business & Occupation, State professional licensing, and City business licensing. If any taxes or fees due the City have been declared delinquent, the City may withhold the delinquent amount, plus any additional charges arising from the delinquency, from any payments due Consultant. V. Indemnification: A. Consultant shall defend, indemnify and hold the City, its officers, officials, employees, agents and volunteers harmless from any and all claims, injuries, damages, losses or suits, including all legal costs and attorney fees, to the extent, arising out of or in connection with the Consultant’s wrongful or negligent acts, errors, or omissions in the performance of this Agreement except for that portion of the injuries and damages caused by the City’s sole negligence, subject to Subsection B below. The City's review or acceptance of any of the work when completed shall not be grounds to avoid any of these covenants of indemnification. B. In the event of liability for damages arising out of bodily injury to persons or damages to property caused by or resulting from the concurrent negligence of the Consultant and the City, its officers, officials, employees, agents and volunteers, the Consultant's liability hereunder shall be only to the extent of the Consultant's negligence. IT IS FURTHER SPECIFICALLY AND EXPRESSLY UNDERSTOOD THAT THE INDEMNIFICATION PROVIDED HEREIN CONSTITUTES THE CONSULTANT'S WAIVER OF IMMUNITY UNDER INDUSTRIAL INSURANCE, TITLE 51 RCW, SOLELY FOR THE PURPOSES OF THIS INDEMNIFICATION. THE PARTIES FURTHER ACKNOWLEDGE THAT THEY HAVE MUTUALLY NEGOTIATED THIS WAIVER. Page 3 of 8 Bremerton/HDR Engineering, Inc. 6th Street Active Transportation Improvement Project (Project No. 315060) The provisions of this section shall survive the expiration or termination of this Agreement. VI. Insurance: The Consultant shall procure and maintain for the duration of the Agreement, insurance against claims for injuries to persons or damage to property which may arise from or in connection with the performance of the work hereunder by the Consultant, its agents, representatives, employees, sub-consultants or sub-Consultants. Before beginning work on the project described in this Agreement, the Consultant shall provide a Certificate of Insurance evidencing: 1. Automobile Liability insurance with limits no less than $1,000,000 combined single limit per accident for bodily injury and property damage; and 2. Commercial General Liability insurance written on an occurrence basis with limits no less than $1,000,000 combined single limit per occurrence and general aggregate for personal injury, bodily injury and property damage. Coverage shall include but not be limited to: blanket contractual; products/completed operations/broad form property damage; explosion, collapse and underground (XCU) if applicable; and 3. Excess Liability insurance with limits not less than $1,000,000 limit per occurrence and aggregate; and 4. Professional Liability insurance with limits no less than $1,000,000 limit per occurrence/claim; and 5. Workers Compensation insurance as statutorily required by the Industrial Insurance Act of the State of Washington, Title 51, Revised Code of Washington and employer's liability with limits not less than $1,000,000. Any payment of deductible or self-insured retention shall be the sole responsibility of the Consultant. All required policies shall be provided on an “occurrence” basis except professional liability insurance (if required), which may be provided on a “claims-made” basis. The City shall be named as an additional insured on the Commercial General Liability insurance policy, as respects work performed by or on behalf of the Consultant and a copy of an endorsement that is acceptable to the City, which names the City as an additional insured shall be attached to the Certificate of Insurance. The City reserves the right to receive a redacted copy of all the required insurance policies and endorsements. The City further reserves the right to reject any unacceptable policies and/or endorsements. The Consultant's Commercial General Liability insurance shall contain a clause stating that coverage shall apply separately to each insured against whom claim is made or suit is brought, except with respects to the limits of the insurer's liability. Page 4 of 8 Bremerton/HDR Engineering, Inc. 6th Street Active Transportation Improvement Project (Project No. 315060) The Consultant's insurance shall be primary and non-contributory insurance as respects the City and shall contain a waiver of subrogation against the City for claims arising out of any operations, liabilities and obligations to which coverage applies. It shall be an affirmative obligation upon Consultant to advise the City’s Risk Manager by fax at (360) 473-5161, or by certified mail, return receipt requested to City of Bremerton, Attn: Risk Management, 345 6th Street, Suite 100, Bremerton, WA 98337 within two days of the cancellation, suspension or substantive change of any insurance policy set out herein, and failure to do so shall be construed to be a breach of this Agreement. The City also reserves its unqualified right to require at any time and for any reason, proof of coverage in the form of a redacted copy of the insurance policy with all endorsements as evidence of coverage. Redactions shall be limited to personally identified information of employees, salary information and proprietary information unless otherwise subsequently agreed to in writing by the city and the consultant. In the event that the Consultant employs other consultants or Consultants (sub-consultants or sub-Consultants) as part of the work covered by this Agreement, it shall be the Consultant’s responsibility to require and confirm that each sub-consultant or sub-Consultant meets the minimum insurance requirements specified above. The Consultant shall, upon demand of the City, deliver to the City redacted copies of such policy or policies of insurance and the receipts for payment of premiums thereon. VII. General Conditions: A. Reports and Information: When requested by the City, Consultant shall furnish periodic reports and documents on matters covered by this Agreement. The reports and documents shall be furnished in the time and form requested. Consultant shall maintain accounting records in accordance with Generally Accepted Accounting Principles (“GAAP”) to substantiate all billed amounts. B. Ownership and Use of Records and Documents: Original documents, drawings, designs and reports, including those in electronic format, developed under this Agreement are the property of the City. All written information submitted by the City to the Consultant in connection with the services performed by the Consultant under this Agreement will be safeguarded by the Consultant to at least the same extent as the Consultant safeguards like information relating to its own business. If such information is publicly available or is already in Consultant's possession or known to it, or is rightfully obtained by the Consultant from third parties, Consultant shall bear no responsibility for its disclosure, inadvertent or otherwise. All data, documents and files created by Consultant under this Agreement may be stored at Consultant's office in Bellevue, Washington. Consultant shall make such data, documents, and files available to the City upon its request at all reasonable times for the purpose of editing, modifying and updating as necessary until such time as the City is capable of storing such information in the City's offices. Duplicate copies of this information shall be provided to the City upon its request, and at reasonable cost. Page 5 of 8 Bremerton/HDR Engineering, Inc. 6th Street Active Transportation Improvement Project (Project No. 315060) All documents, including all reports, drawings, specifications, computer software or other items prepared or furnished by Consultant pursuant to this Agreement, are instruments of service with respect to the project and are the property of the City. Any reuse by the City for other than the specific purpose intended will be at City’s sole risk. C. Use of Photographs and Images. Consultant shall not use or distribute photographs or images depicting City officials, personnel, property, or equipment whether prepared by Consultant or provided by City without prior written consent of the City. The City will not unreasonably withhold its consent. D. Work Performed at Consultant's Risk: Consultant shall take all precautions necessary and shall be responsible for the safety of its employees, agents, and sub-consultants in the performance of the work hereunder and shall utilize all protection necessary for that purpose. All work shall be done at Consultant's own risk, and Consultant shall be responsible for any loss of or damage to materials, tools, or other articles used or held for use in connection with the work. E. Place of Work: The Consultant shall perform the work authorized under this Agreement at its offices in Bellevue, Washington. Meetings with the City staff as described in Exhibit A, Scope of Work, shall take place at the City's offices, or at locations mutually agreed upon by the parties. F. Entire Agreement: This Agreement and its Exhibits constitutes the entire agreement between the Parties, and the Parties acknowledge that there are no other agreements, written or oral, that have not been set forth in the text of this Agreement. G. Severability: Should any part of this Agreement be found void, the balance of the Agreement shall remain in full force and effect. H. Modification: This Agreement may only be modified by written instrument signed by both Parties. I. Written Notices: All communications regarding this Agreement shall be sent to the parties at the addresses listed below by registered or 1st class mail, or by personal service, and shall be deemed sufficiently given if sent to the addressee at the address stated in this Agreement or such other address as may be hereafter specified in writing. Notices to be sent to: Notices to be sent to: CITY: CONSULTANT: Attn: Nick Ataie, P.E. Attn: Robert Acevedo, PE, PTOE City of Bremerton - Engineering HDR Engineering, Inc 345 6th Street, Suite 100 500 108th Avenue NE, Suite 1200 Bremerton, WA 98337-1891 Bellevue, WA 98004-5549 Page 6 of 8 Bremerton/HDR Engineering, Inc. 6th Street Active Transportation Improvement Project (Project No. 315060) J. Waiver: Failure to enforce any provision of this Agreement shall not be deemed a waiver of that provision. Waiver of any right or power arising out of this Agreement shall not be deemed waiver of any other right or power. K. Non-Waiver of Breach: The failure of the City to insist upon strict performance of any of the covenants and agreements contained herein, or to exercise any option herein conferred in one or more instances shall not be construed to be a waiver or relinquishment of said covenants, agreements or options, and the same shall be and remain in full force and effect. L. Compliance with Laws: Consultant shall comply with all applicable Federal, State, and local laws in performing its obligations under this Agreement. M. Choice of Law and Venue: This Agreement shall be interpreted according to the laws of the State of Washington. Any judicial action to resolve disputes arising out of this Agreement shall be brought in Kitsap County Superior Court. N. Attorneys’ Fees: In the event of litigation to enforce any of the terms or provisions herein, each party shall pay all its own costs and attorney’s fees. O. Assignment: Any assignment of this agreement by the Consultant without the written consent of the City shall be void. VIII. Equal Employment Opportunity Statement: In the hiring of employees for the performance of work under this Agreement, the Consultant, its subConsultants, or any person acting on behalf of Consultant shall not discriminate in any employment practice on the basis of age (40+), sex, race, creed, color, national origin, sexual orientation/gender identity, marital status, military status, or the presence of any physical, mental or sensory disability. IX. ADA Statement: The City of Bremerton does not discriminate on the basis of disability in programs and activities, which it operates pursuant to the requirements of the Americans with Disabilities Act of 1990, and ADA Amendments Act. This policy extends to both employment and admission to participation in the programs, services and activities of the City of Bremerton. Reasonable accommodation for employees or applicants for employment will be provided. X. Termination: This Agreement shall remain in force until completion and acceptance of the services, terminated by written instrument upon mutual consent, or by the City of Bremerton for convenience. This Agreement may be immediately terminated for cause by a Party if the other Party substantially fails to perform through no fault of the terminating Party, and the non-performing Party does not commence correction of the failure of performance within thirty (30) days of the terminating Party’s sending notice to the non-performing Party. Any Notice by Consultant shall include a report showing the status of all items listed in the Scope of Work current through the termination date. If the City receives reimbursement by any federal, state, or other source for work described in Section I herein, and that funding is withdrawn, reduced or limited in any way, or the project is Page 7 of 8 Bremerton/HDR Engineering, Inc. 6th Street Active Transportation Improvement Project (Project No. 315060) cancelled or substantially reduced after the execution date of this Agreement and prior to the completion of the work, the City may summarily terminate this Agreement. A. Excusable Delays: The right of Consultant to proceed shall not be terminated nor shall Consultant be charged with damages for any delays in the completion of the work due to: 1) any acts of the federal government in controlling, restricting, or requisitioning materials, equipment, tools, or labor by reason of war, national defense, or other national emergency; 2) any acts of the City, its consultants, or other public agencies causing such delay; and 3) causes not reasonably foreseeable by the parties at the time of the execution of the Agreement that are beyond the control and without the fault or negligence of the Consultant, including, but not restricted to, acts of God, fires, floods, strikes, or weather of unusual severity. PROVIDED, HOWEVER, that the Consultant must promptly notify the City within ten (10) calendar days in writing of the cause of the delay. If, on the basis of the facts and the terms of this Agreement, the delay is properly excusable, the City shall, in writing, extend the time for completing the work for a period of time commensurate with the period of excusable delay. B. Rights Upon Termination: In the event of termination, the City shall pay for all services performed by the Consultant to the effective date of termination, as described on a final invoice submitted to the City. After termination, the City may take possession of all records and data within the Consultant's possession pertaining to this project which may be used by the City without restriction, provided that consultant may retain an archival copy of such records and data for its project files, subject to confidential treatment. Any such use not related to the project which Consultant was contracted to perform shall be without liability or legal exposure to the Consultant. XI. Suspension & Debarment. For contracts involving Washington State and Federal funding, Consultant hereby certifies, by signing this agreement, that neither it nor its principals are presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation in this transaction by any State or Federal department or agency. Consultant shall provide immediate written notice to the City if at any time it learns that it is or has become ineligible for certification. Should Consultant enter into a covered transaction with another firm, Consultant agrees by signing this agreement that it will verify that the firm with whom it intends to do business is not debarred, suspended, ineligible, excluded or disqualified. IN WITNESS WHEREOF, the parties below have executed this Agreement. CITY: CONSULTANT: CITY OF BREMERTON HDR ENGINEERING, INC By: By: Print Name: Greg Wheeler Print Name: Its: Mayor Its: Date: Date: Page 8 of 8 Bremerton/HDR Engineering, Inc. 6th Street Active Transportation Improvement Project (Project No. 315060) APPROVED AS TO FORM: ATTEST: By: By: Kylie J. Finnell, Bremerton City Attorney Angela Hoover, City Clerk R:\Legal\Legal\Forms\FORMS ON COBWEB\Professional Services Agreement Rev. 04 2023.docx 500 108th Avenue NE Suite 1200 Bellevue, WA 98004-5549 (425) 450-6200 DRAFT 6th Street Active Transportation Improvements Project (E 11th St/Kitsap Way to Washington Ave) City of Bremerton Scope of Work June 2024 6th Street ATI Project i Scope of Work Table of Contents Background ................................................................................................................... 1 Purpose .......................................................................................................................... 1 Anticipated Project Implementation Schedule ........................................................... 1 Contract Duration .......................................................................................................... 1 Proposed Improvements .............................................................................................. 1 Major Milestone Schedule ............................................................................................ 2 Project Assumptions .................................................................................................... 2 Design Standards and References .............................................................................. 3 Task 1 Project Management ......................................................................................... 5 1.01 Project Work Plan ...................................................................................... 5 1.02 Progress Meetings ..................................................................................... 6 1.03 Project Schedule ....................................................................................... 6 1.04 Progress Reports ....................................................................................... 6 1.05 Monthly Invoices ........................................................................................ 7 1.06 Project Change .......................................................................................... 7 1.07 Subconsultant Coordination ...................................................................... 7 Task 2 Quality Assurance / Quality Control ................................................................ 8 Task 3 Data Collection / Review of Existing Information ........................................... 9 3.01 Information Review .................................................................................... 9 3.02 Develop Design Criteria ............................................................................. 9 3.03 Existing Conditions Audit / Site Walk ......................................................... 9 3.04 Inventory Signal Equipment ..................................................................... 10 Task 4 Public and Stakeholder Involvement ............................................................. 10 4.01 Communications Plan .............................................................................. 11 4.02 Project materials ...................................................................................... 11 4.03 Pre-design stakeholder interviews ........................................................... 11 4.04 Virtual Online Open House ...................................................................... 11 4.05 In-Person Open House & Online Survey ................................................. 11 Task 5 Alternatives Development .............................................................................. 13 5.01 Pedestrian / Bicycle Facility Alternative Development ............................. 13 5.02 Preliminary Alternatives Generation (City Workshop) ............................. 13 5.03 Alternative Assessment ........................................................................... 14 Task 6 Preliminary Engineering ................................................................................. 14 6.01 Pedestrian / Bicycle Facility Alternative Design ....................................... 15 6.02 Roadway Design ..................................................................................... 15 6th Street ATI Project ii Scope of Work Task 7 Design Report .................................................................................................. 16 Task 8 Management Reserve Fund (MRF) ................................................................ 16 6th Street ATI Project 1 Scope of Work SCOPE OF WORK HDR Engineering, Inc. (CONSULTANT) will provide design services to the City of Bremerton (CITY) for the Project known as 6th Street Active Transportation Improvements (ATI) Project (PROJECT). This Scope of Services document (SCOPE) shall be used to plan, conduct, and complete the work on the PROJECT as described herein or as amended by written Agreement between the CONSULTANT and CITY. Background The 6th Street Active Transportation Improvements Project has been identified as a priority improvement supporting safety and multimodal connectivity through a re-channelization (“road diet”) of the 6th Street corridor. 6th Street has been previously studied by the CITY and identified as the recommended east-west corridor for a re-channelization based on vehicle demand, topography, and availability of alternate parallel corridors including 11th Street and Burwell Street (SR 304). The proposed re-channelization for 6th Street generally includes conversion of the roadway from 4-lanes to 3-lanes with continuous on-street bike lanes. These improvements will connect previously constructed on-street bike lanes along Kitsap Way (completed in 2022) to Washington Avenue providing improved east-west active transportation connectivity. Purpose The Project will improve corridor safety and multi-modal operations with continued community engagement by developing context sensitive solutions to the opportunities and challenges identified in the CITY’s corridor planning efforts. The planned improvements (including but not limited to signal optimization, intersection improvements, added continuous on-street bike lanes, roadway re-channelization, and pedestrian enhancements) will improve the safety along the corridor. Anticipated Project Implementation Schedule The Project (as of early 2024) is partially funded with the Preliminary Engineering Phase funded by CITY capital funds allocated as part of the 2024 budget. Right-of-Way funding (if required) and Construction funding is unsecured, and the CITY will be seeking grant funding to fully fund the project. While the timing of construction funding is unknown, the CITY is seeking to have the project “shovel ready” by the end of 2025. Contract Duration The project duration is estimated to extend into 2026/2027 (dependent on actual construction timeline). An initial preliminary engineering phase will include corridor evaluation tasks. For this initial phase, the contract scope duration is 6 months. A subsequent contract amendment / modification is anticipated which will expand the scope of work through development of final plans, specifications, and estimates (PS&E) and include support, as necessary, for subsequent project phases. Proposed Improvements Proposed Improvements for 6th Street are anticipated to include, but are not limited to: o Implementation of a pavement re-channelization along the project limits. 6th Street ATI Project 2 Scope of Work  Reduction to one thru lane in each direction.  Providing revised roadway channelization at signalized intersections.  Installation of on-street bike lanes in each direction.  Providing a center two-way left-turn lane outside of signalized intersections (west of Park Ave).  Reconfiguration and/or modification to existing on-street parking (east of Park Ave) o Minor modification of curb, gutter, and sidewalk where required. o Pedestrian crossing enhancements as appropriate/warranted. o Access management upgrades as appropriate/warranted near intersection improvements. o Modifications to roadway illumination as appropriate/warranted. o Traffic signal equipment modifications and improvements to accommodate the proposed roadway re-channelization and bicycle detection. o Signal timing optimization at signalized intersections. o Interface between improvements and private properties where required. o Interface between bike lanes and transit stops as appropriate. o Side street improvements were required to facilitate connection to 6th Street. o The improvements will take place within existing CITY right-of-way (ROW) to the maximum extent feasible. o Address barriers to ADA access along the corridor. Major Milestone Schedule The following are major schedule milestones for the project: Notice to Proceed………………………………….………..…. July 2024 Stakeholder Interviews…………...........................................July 2024 Virtual Open House ……………………………….……………July 2024 Draft Alternatives ……………………………………………August 2024 City Workshop ………………………………...……………. August 2024 In Person Public Outreach Meeting …………...………… September 2024 Preferred Alternative and Design Report ……….……….. November 2024 Project Assumptions 1. Digital files exchanged with the CITY shall be compatible with the CITY’s current version of AutoCAD, Microsoft Project and Microsoft Word or as agreed with the CITY. 6th Street ATI Project 3 Scope of Work 2. The CITY will provide to the CONSULTANT pertinent information in the CITY’s possession relating to the Project. The CONSULTANT will reasonably rely upon the accuracy, timeliness, and completeness of the information provided by the CITY. 3. As a component of the scope of work, the CONSULTANT will deliver electronic copies of the Contract Documents or data (the “Electronic Files”) for all deliverables. Final written reports and memoranda will be delivered in Portable Document Format (PDF). 4. In providing opinions of cost, financial analyses, economic feasibility projections, and schedule for the project, the CONSULTANT will have no control over cost or price of labor and materials; unknown or latent conditions of existing equipment or structures that might affect operation or maintenance costs; competitive bidding procedures and market conditions; time or quality of performance by operating personnel or third parties; and other economic and operational factors that might materially affect the ultimate project cost or schedule. The CONSULTANT, therefore, will not warranty that the actual project costs, financial aspects, economic feasibility, or schedules will not vary from the CONSULTANT’s opinions, analyses, projections, or estimates. 5. The standard of care applicable to the CONSULTANT’s services will be the degree of skill and diligence normally employed by professional engineers or consultants performing the same or similar services at the time said services are performed. The CONSULTANT will re-perform any services not meeting this standard without additional compensation. Design Standards and References The project shall be developed in accordance with the latest edition, amendments, and revisions (as of execution of this AGREEMENT) of the following publications, where applicable, including but not limited to: City of Bremerton Publications: City of Bremerton Engineering Design & Construction Standards City of Bremerton ADA Transition Plan (2016) City of Bremerton Municipal Code City of Bremerton Stormwater Management Program (SWMP), 2019 City of Bremerton Previous Adopted or Final Studies and/or Plans State Publications: 2024 Standard Specifications for Road, Bridge, and Municipal Construction (M 41-10) WSDOT / APWA Standard Specifications and Local Agency General Special Provisions (GSPs) Standard Plans for Road, Bridge, and Municipal Construction (M 21-01) Design Manual (M 22-01.13) Hydraulic Manual (M 23-03) 2019 Department of Ecology Stormwater Management Manual for Western Washington Standard Item Table WSDOT Highway Runoff Manual (M 31-16) 6th Street ATI Project 4 Scope of Work WSDOT Environmental Manual (M 31-11) WSDOT Traffic Manual (M 51-02.08) WSDOT Local Agency Guidelines (M 36-63.32) WSDOT Active Transportation Program Design Guide American Association of State Highway and Transportation Officials (AASHTO): A Policy on Geometric Design of Highways and Streets (“Green Book”); 2018, 7th Edition Guide for the Development of Bicycle Facilities, 2012, 4th Edition. U.S. Department of Transportation Publications: Manual on Uniform Traffic Control Devices for Streets and Highways (MUTCD) (11th Edition March 6, 2024) Other Publications: National Electric Code Book of American Society for Testing and Materials Standards ITE Trip Generation (9th Edition) Highway Capacity Manual (6th Edition), Transportation Research Board Urban Street Design Guide, NACTO Urban Bikeway Design Guide, NACTO It shall be the responsibility of the CONSULTANT to obtain copies of county, state, AASHTO and other publications. Works shall be prepared in English units and performed in accordance with the procedures and requirements set forth in the latest editions (excluding metric editions), amendments and revisions of each publication. The Consultant shall determine the applicable design standards for the project as approved by the CITY. Any design elements that do not meet the applicable design standards shall be identified and communicated to the CITY. The CONSULTANT shall follow the CITY’s guidelines in documenting Design Variances and maximum extent feasible (MEF) design documentation. 6th Street ATI Project 5 Scope of Work Task 1 Project Management 1.01 Project Work Plan An updated Project Work Plan shall be submitted to the CITY by the CONSULTANT. The CITY will review the draft Project Work Plan and provide comments to the CONSULTANT. The CITY shall also hold a kick-off meeting to review the Project Work Plan with CITY staff who will be part of the project team. The CONSULTANT shall submit the final version of the Project Work Plan to the CITY. The Project Work Plan will contain general project information establishing baselines and describing project delivery protocol and expectations. The Project Work Plan shall include but not be limited to the following major elements: o Project Background o Scope of Work o Project Team and Stakeholders o Schedule/Project Milestones o Change Management o Communications Plan o Risk Plan o Project Budget and Planned Expenditures Project Background The Project Background will include a brief narrative of the history of the 6th Street corridor PROJECT and will describe goals, objectives, and success measures for the PROJECT as further defined in this SCOPE. Scope of Work The Project Work Plan shall contain the PROJECT scope and amendments as necessary. Project Team and Stakeholders This section of the Project Work Plan shall contain contact information for project team members and major stakeholders. It shall include a brief description of the roles and responsibilities of PROJECT staff in the form of a responsibility matrix. Schedule / Project Milestones The Project Work Plan shall contain the approved baseline schedule (in Microsoft Project) or Excel milestone schedule for the PROJECT developed by the CONSULTANT. The schedule shall include major activities in the Scope, establish and clearly display the critical path elements of the work, and forecast completion of the SCOPE through Project completion. Change Management Plan The Project Work Plan shall contain a change management plan that identifies the method to changes of the scope, budget, or Schedule. The process used to resolve potential changes consists of the following steps: 1. Communication of need for Change: Understanding and direction for change. 2. Change Documentation: Indicate the type and source of change on the Project Change Record, as well as any other appropriate information. 6th Street ATI Project 6 Scope of Work 3. Change Authorization: Change authorization shall be made according to the Design Decision Matrix. 4. Work Plan Revisions: The project work plan shall be revised prior to undertaking the change work to avoid misunderstandings and poor project performance. The change shall be monitored using the project’s established control tools. Communications Plan The Project Work Plan shall contain a Communications Management Plan. The Communications Management Plan shall describe how communications will take place between PROJECT team members during the PROJECT. The CITY shall be kept informed of all communications and shall be present at meetings between the CONSULTANT and project stakeholders. Risk Plan The Risk Management Plan will detail the processes for identifying, assessing, and mitigating potential risks throughout the PROJECT. It will outline preventive actions and contingency plans to address risks, ensuring they are managed effectively. The CITY will be a contributor to identify risk. Potential risk items will be discussed during regular project meetings. Project Budget and Planned Expenditures The Project Work Plan shall contain a copy of the baseline fee estimate prepared for the approved SCOPE. The CONSULTANT shall develop and maintain cost control procedures that track and monitor budget expenditures and cost-to-complete information using earned value. Will be documented as part of monthly progress reporting. 1.02 Progress Meetings Progress meetings shall be conducted as follows: The CONSULTANT shall hold bi-weekly progress meetings with CITY staff and key CONSULTANT team members to discuss the PROJECT status, elements of the work plan, status of action items, and to discuss progress of the design and resolve any outstanding PROJECT issues that might affect the delivery of the PROJECT. Draft meeting agendas will be developed by the CONSULTANT in advance of the meeting and sent to the CITY for review. Meeting summaries and action items for the CONSULTANT, CITY, and others associated with the work shall be prepared by the CONSULTANT and provided within three (3) working days of each meeting. Subconsultant project managers shall also attend these meetings as requested. 1.03 Project Schedule Project schedule shall be developed by the CONSULTANT to establish Baseline Start and Baseline Finish dates for tasks and deliverables under this AGREEMENT and shall be submitted to the CITY for review and approval, prior to commencement of any work under this AGREEMENT. The project schedule shall be developed using Microsoft Project software or Excel spreadsheet and shall show a critical path leading to the agreed upon deliverables. The schedule for this project shall be updated quarterly. 1.04 Progress Reports 6th Street ATI Project 7 Scope of Work The CONSULTANT shall prepare and submit a Progress Report with each invoice. The Progress Report shall summarize: o Work accomplished during the billing period. o Work to be accomplished in the next billing period. o Meetings attended. o Problems/issues encountered, and actions taken for their resolution. o Potential impacts to project schedule, budget, or scope. o Issues requiring CITY’s action, attention, and resolution. 1.05 Monthly Invoices Monthly Invoices for work completed will be submitted to the CITY. Backup information such as time and expense records for the CONSULTANT and SUBCONSULTANTS shall be submitted with each invoice. The CITY will discuss the work accomplished by the CONSULTANT and will review the percent complete assessments for each task item in the Earned Value Worksheet. The CONSULTANT’S updated schedule shall be submitted with the Monthly Invoices. 1.06 Project Change The CONSULTANT shall obtain written authorization from the CITY before implementing any change to this AGREEMENT scope of work, schedule, or budget. Changes shall be documented in the monthly progress report. 1.07 Subconsultant Coordination The CONSULTANT shall not subcontract for the performance of any work under this AGREEMENT without prior written permission of the CITY. The CONSULTANT shall coordinate with SUBCONSULTANTs regarding contracting procedures, shall prepare and execute contracts with individual SUBCONSULTANTs, and shall address contract-related issues with the SUBCONSULTANTs as they arise during the project. The work of the SUBCONSULTANT shall not exceed its maximum amount payable unless the CITY has issued prior written approval. Either a percent of the SUBCONSULTANT agreement or direct labor should be noted for administrative costs in the fee estimate and invoices. Subcontracts shall contain applicable provisions of this AGREEMENT. Task 1 Assumptions:  12 Bi-weekly progress meetings held virtually or at CITY Engineering offices.  All other meetings will be attended by CONSULTANT, project manager and appropriate support staff as necessary.  The CONSULTANT shall be responsible for exhibits and presentations for the PROJECT team meetings as needed.  The project kickoff meeting will be attended by the CONSULTANT, project manager and up to three (3) Discipline leads. Other staff may participate via conference call.  Two (2) schedule updates (roughly once per quarter) 6th Street ATI Project 8 Scope of Work  Earned Value update with monthly invoicing. Task 1 Deliverable(s): 1. Project Kickoff Meeting, Agenda and Minutes. 2. Project Work Plan and project schedule. 3. Monthly Progress Reports, Invoices, Meeting Minutes, Action Items and Meeting Agendas. Task 2 Quality Assurance / Quality Control The CONSULTANT shall follow the Quality Control Plan Developed for the project. Quality Control will be provided prior to each submittal to the CITY to ensure CONSULTANT’s design work follows city, state, and national standards. Final work submitted to the CITY shall be stamped and signed by a professional engineer in the State of Washington. 30%, 60%, and 90% Plans, Specs, and Estimate shall not be signed and will be marked “Not for Construction”. The CONSULTANT will upload submittals to the project OneDrive Shared folder provide and managed by the CONSULTANT. The CITY will coordinate with PROJECT stakeholders to download and review submittals as deemed appropriate in accordance with the Project Work Plan. The CITY will summarize PROJECT stakeholder comments on each plan submittal and transmit the comments to the CONSULTANT in a single consolidated document. The CONSULTANT shall respond to the CITY’s comments in the document by indicating the actions taken on each comment. Design work submitted for review must be complete to the level appropriate for each part of the design. Submittals containing incomplete or unclear information will be returned to the CONSULTANT without further review. The CONSULTANT shall make such changes and revisions as necessary to correct errors without additional compensation. CITY Responsibilities 1. The CITY will summarize the PROJECT team’s review comments of each plan submittal and transmit the comments to the CONSULTANT as Bluebeam mark ups. The CONSULTANT will respond in BB as well as transpose to a comment ledger for tracking. The CONSULTANT shall respond to the CITY’s comments in the Review Ledger by indicating the actions taken on each comment. The CONSULTANT shall verify CITY comments have been addressed (or provide written response as to why the changes have not been made). Bluebeam mark ups documenting responses will be returned to the CITY for project records. Task 2 Assumptions: 1. For initial contract any comments from the review effort will be discussed between the CITY and the CONSULTANT during regular schedule bi-weekly meetings. Task 2 Deliverables 1. Quality Assurance Checklist (All Design Submittals). 2. Completed Review Ledger with each submittal. 3. Bluebeam roll plot mark ups. 6th Street ATI Project 9 Scope of Work Task 3 Data Collection / Review of Existing Information Objective The purpose of this task is to collect, review, and compile all available documents related to the project and identify areas where further research and mapping are needed and summarize what additional information is needed for project development. 3.01 Information Review Collect and review available documents from the CITY including: 1. Available records of previously modified and/or constructed projects (scanned data, reports, and CAD files). 2. Plans, specifications, and as-built information for the CITY 6th Street Preservation projects and any updated material for Phase 3 (estimated construction Summer 2024). 3. Available existing topographical and right-of-way survey information. 4. All completed and in-progress City utilities and street maps, plans and studies regarding the project area, access via GIS portal. 5. Latest City of Bremerton Design Standards, Policies, and Pre-approved Plans. 3.02 Develop Design Criteria The CONSULTANT shall review, confirm, and document the roadway design criteria to be used for the project, including the roadway geometry design criteria to be used on the project. The roadway criteria will be CITY, AASHTO, and STATE standards. Recommended modifications to CITY standards shall be approved by the CITY and documented. In areas where design criteria is unavailable, CONSULTANT may reference and use good engineering judgment leveraging best practices from applicable resources such as NACTO. 3.03 Existing Conditions Audit / Site Walk The CONSULTANT will conduct a complete walking audit of the corridor between Kitsap Way / 11th Street and Washington Ave. Existing conditions, facility deficiencies, constraints, and safety concerns will be identified. Previous crash analyses completed will be reviewed prior to the walking audit to focus on intersection and crosswalk (marked and unmarked) areas with prior crashes. Field inventories will be conducted along the length of the corridor and at all the intersections in the study area to determine street geometry including lane widths, lane use configurations, driveway access, traffic control devices/restrictions, curbside regulations/on- street parking, permitted movements at each intersection, and peak hour driver, pedestrian, and cyclist behavior. During the site visits, multimodal operations within the corridor will be observed and all existing features related to bicycle and pedestrian facilities documented for inclusion in base mapping and exhibits. In addition to physical features the audit will focus on observed driver behavior and travel patterns. The audit will be conducted for up to three (3) conditions identified in the following list:  PM Peak hour overlapping school and shipyard release.  AM Peak hour overlapping school arrival. 6th Street ATI Project 10 Scope of Work  Evening hour when streetlights are on. 3.04 Inventory Signal Equipment A complete inventory of the existing traffic signal systems at eight intersections will be conducted. Proposed configuration from 6th Street Preservation Phase 3 project will be assumed as project existing conditions. The inventories will include: the length of mast arms and existing signal head locations, signal head configurations, push button and ped head locations, existing phasing, existing controller and cabinet types and their ability to operate in changed configurations. We will also work with City staff to evaluate the existing conduit and wiring via visual inspection to determine if major reconstruction will be necessary to implement revised phasing or pole relocations. Location and condition of existing safety lighting and street lighting will be documented. Signal timing plans will be obtained from the CITY for all signalized intersections within the study area. CITY Responsibilities 1. Provide all available information in timely fashion. 2. Assist CONSULTANT in obtaining information from regulatory and resource agencies, utility providers and other CITY departments. Task 3 Assumptions: 1. No new traffic data will be collected as part of this scope of work. 2. All necessary information regarding location and depth of bury for underground CITY utilities is available, accurate and readily attainable from CITY records. 3. CITY will provide any current design plans and details if available for the 6th Street pavement preservation projects in preferably AutoCAD, Civil 3D format for use and coordination with this project. 4. CONSULTANT to provide all materials needed for coordination with Naval Ave: 1st Street to 15th Street Pedestrian & Bicycle Enhancement Project. 5. The draft design criteria will be circulated once within the CITY for comment prior to establishing the final design criteria. Task 3 Deliverables: 1. Background (To be included as part of Design Report) listing the available information that was collected, remaining information needed, and any out-of-scope work required. 2. Design Criteria (To be included as part of Design Report) 3. Existing Conditions and Inventory (To be included as part of Design Report). Task 4 Public and Stakeholder Involvement Objective The objective of this task is to assist the CITY with Public and Stakeholder Outreach and Involvement efforts by providing strategic advice, staffing support, material content and 6th Street ATI Project 11 Scope of Work facilitation services to support the CITY’s efforts in providing information to and receiving input from the general community. 4.01 Communications Plan CONSULTANT will develop a Communications Plan before beginning outreach. This Communications Plan will identify approaches for effectively informing and involving all audiences, outreach tools and methods, inclusive outreach strategies, and key messaging. CONSULTANT will develop a work plan of methods once the Communications Plan is approved. CONSULTANT will develop a public involvement strategy that outlines the outreach process for the project’s design phase and how public input will be used to inform the development of the design. The plan will also identify a simple public outreach schedule. This plan would be developed after the pre-design interviews to use what was learned to better inform what should be included in the plan. 4.02 Project materials The Consultant will develop content for a project fact sheet and update the fact sheet up to two times during the first phase of the project. Develop content for additional project materials, including mailers, open house notifications, etc. Effort not to exceed the details in Task 4 deliverables. 4.03 Pre-design stakeholder interviews Schedule and conduct in-person and/or Virtual interviews with key stakeholders to further understand the breadth of concerns and interests related to the project and how they would like to be engaged during design. Support will include, developing questions, organizing the appropriate project materials, and documenting input received during the interviews. 4.04 Virtual Online Open House CONSULTANT will work with CITY and project staff to develop a presentation to provide an initial project overview and update to the public. This will be a one hour live online meeting. The CITY PM will lead the effort with presentation outline, format, presentation drafting/finalization, and expectations, this will be supported by the CONSULTANT team. The virtual presentation will be held on Zoom as a Meeting or Webinar. The CONSULTANT will support with notification and developing a summary of the presentation afterwards. This online open house will occur prior to the alternatives generation process (Task 5). 4.05 In-Person Open House & Online Survey In-person event to have staggered start times to facilitate business owners’ input and input from residents. This will be a two (2) hour in-person event at a venue along the corridor, CITY PM to lead the effort supported by CONSULTANT team. CONSULTANT to develop a Comment form (survey) to help understand 1) community priorities, issues, and needs and 2) input on draft alternatives. These will be available at the in-person event as well as online and available for three (3) weeks for comment. 6th Street ATI Project 12 Scope of Work This in-person open house will occur after the initial design concepts development defined under Task 6. Feedback from this in-person open house will be incorporated into the chosen design alternative and the design report. CITY Responsibilities 1. Participate in project team coordination meetings. 2. Coordinate and manage invoicing related to any mailers (postcards, mailers, etc.). 3. Host project webpage and manage content updates on the CITY website; provide social media updates on CITY social media accounts. 4. Review and provide direction on the public involvement plan and all subsequent event or outreach materials. 5. Schedule and initiate the individual stakeholder outreach meetings. 6. Any venue rental fees associated with in-person public outreach. 7. Lead notification efforts for the open houses. Task 4 Assumption(s) 1. The Communications Plan will include a list of stakeholders, outreach methods, demographic analysis supporting outreach methods, key messages, identifying potential impacts and risks, and detailed roles and responsibilities. This plan will include a business outreach plan that includes roles and responsibilities for the project team and a business outreach strategy. 2. Consultant will have one (1) planning meeting with the City of Bremerton specific to the communication plan. Meeting will be for up to one (1) hour and attended by up to three (3) CONSULTANT staff. 3. Once the Communications Plan is approved, CONSULTANT will develop a workplan. 4. CONSULTANT to participate in up to three (3) pre-design interviews, Stakeholders anticipated to include Kitsap Transit, Bremerton School District, City of Bremerton. (3 virtual meetings, up to 2 CONSULTANT staff). 5. In-Person event to be for a total of three (3) hours, to include set up hosting visitors and tear down, attended by up to three (3) CONSULTANT staff. 6. The online comment form will be hosted on infocommunity.org platform. 7. The City of Bremerton will review and approve all materials prior to distribution/use. Task 4 Deliverable(s) 1. Communications Plan with business Outreach Plan (1 planning meeting, 1 draft, 1 final) 2. Project Fact Sheet (1 draft, 1 final, up to 2 updates) 3. Workplan (up to 2 updates) 4. Online Comment Form (hosted on infocommunity.org) (1 drafts, 1 final, up to 1 update) 5. Mailer (1 draft, 1 final, up to 2 updates) (CITY to print, mail and pay for postage) 6. Content for Stakeholder interviews (questionnaires and project overview graphics) 7. Virtual Online Open House, Agenda, presentation and talking points. (1 draft, 1 final) To include one prep meeting held virtually attended by up to three (3) CONSULTANT staff. 6th Street ATI Project 13 Scope of Work 8. Content for in-person open house (role plot, intersection exhibits, and schedule). 9. Documentation of summary of outreach and feedback received included in the design report. Task 5 Alternatives Development Objective The objective of this task is to evaluate and document feasible design alternatives to develop an optimal design that improves corridor safety and mobility for all road users, eliminates or minimizes ROW acquisition needs, and considers input from the public and project stakeholders. These alternatives will consider feedback from the pre-design stakeholder interviews and virtual online open house event. 5.01 Pedestrian / Bicycle Facility Alternative Development The objective of this subtask is to identify opportunities and constraints related to accommodating people walking, rolling or cycling along the 6th Street corridor. HDR will then formulate and evaluate alternatives using a best value approach, obtain feedback from the public and project stakeholders where appropriate, and identify preferred alternatives to bring through design. The CONSULTANT shall develop alternatives for bicycle and pedestrian improvements throughout the corridor, based on: 1. Data Collection and Review of existing information, performed under task 3. 2. Input provided during the pre-design, stakeholder interviews and virtual online open house. Performed under Task 4. 3. The CONSULTANT shall perform a context-based connectivity assessment which considers connections to destinations, ADA accessibility, impacts to existing development / Street frontage, forward compatibility with future street improvements and access management. Information included in this assessment will inform the development of design alternatives. 4. The CONSULTANT shall identify opportunities and constraints within the corridor and work with the design team to assess options for allocating ROW to accommodate comfortable bicycle and pedestrian facilities while considering the safety, mobility, and use of vehicular traffic. As a part of this effort, the CONSULTANT shall review signal phasing information provided by the CITY and identify potential operational changes that can enhance user comfort and reduce potential multi-modal conflicts. Information included in the analysis will inform the development of design alternatives. 5.02 Preliminary Alternatives Generation (City Workshop) Based on alternatives developed under Task 5.01, the CONSULTANT shall hold an alternatives workshop to discuss and document potential feasible alternatives for the PROJECT. The meeting will be held at CITY’s office. CONSULTANT subject matter experts (SMEs) will participate, along with designers from the CONSULTANT team. CITY staff to determine appropriate CITY personnel to attend. 6th Street ATI Project 14 Scope of Work 5.03 Alternative Assessment The CONSULTANT, in collaboration with the CITY and based on input from project stakeholders, shall develop the criteria and methodology to be used in screening alternatives. The criteria shall be clearly separated into three categories. Level 1 - Fatal Flaw (not viable). Level 2 - Feasible, but significantly impacts project scope, cost, timeline, maintenance ability (may be viable, but we would need internal buyoff and would need to communicate the challenges with the public) Level 3 - Feasible and in alignment with project scope, cost, timeline (viable) Task 5 Assumption(s): 1. SCOPE does not include any traffic analysis. CITY to provide traffic analysis provided by 3rd party. SCOPE assumes up to ten (10) hours for review and coordination of material. 2. Up to two (2) coordination meetings with CITY PM prior to workshop attended by up to three (3) CONSULTANT staff to plan, discuss and review content of workshop materials. 3. Workshop to be held at the offices of the CITY. Workshop to be two (2) hours in duration and attended by up to three (3) CONSULTANT staff. 4. CONSULTANT shall provide materials to facilitate the meeting. Material to consist of one (1) roll plot and electronic presentation. 5. CONSULTANT shall document the meeting. Task 5 Deliverable(s): 1. Connectivity Assessment (To be included as part of Design Report). 2. Opportunities and Constraints (To be included as part of Design Report). 3. Development of evaluation criteria. Preliminary alternatives analysis, including development of conceptual drawings for each alternative and an evaluation (to be included as part of the Design Report) based on evaluation criteria identified with the CITY and through stakeholder outreach. 4. One (1) draft and final Preliminary Alternatives Screening (To be included as part of the Design Report) submitted for review and comment. 5. Presentation materials, developing graphics and other content. Up to two (2) roll plots (1:40 scale plots) sketches, diagrams, and other graphics, as needed to support the overall development of each of the alternatives. 6. Planning level construction cost estimate and long-term operational cost considerations. 7. Meeting summary including any comments or considerations associated with each concept generated at the meeting. 8. Compiled Review Comments Task 6 Preliminary Engineering This task to is to further refine and develop the selected alternatives from Task 5. The CONSULTANT shall prepare roll plots showing the existing, and each of the proposed alternatives, typical roadway sections, and project limits to approximately a 5% design level, to 6th Street ATI Project 15 Scope of Work present at the in-person open house and online survey (Task 4.05 and aid the evaluation and screening efforts for the preferred alternative. Design features to be included at this stage are proposed channelization, 2D civil work, existing signal poles and cabinets, proposed signal poles and cabinets, and barrier and constraints such as utility poles. 2D line work to be overlaid aerial imagery. 6.01 Pedestrian / Bicycle Facility Alternative Design Finalize Alternatives: Using findings from Task 5 (Alternatives Development) and through review with CITY staff, the CONSULTANT will further refine up to two (2) alternatives to present at the in-person open house and online survey (Task 4.05). Upon receipt of the CONSULTANT/CITY comments, the CONSULTANT will refine the alternatives for presentation to public. The CONSULTANT will incorporate public input related to bicycle and pedestrian facilities and assist the CONSULTANT and the CITY effectively screen the project alternatives. 6.02 Roadway Design The CONSULTANT for each of the alternatives shall plot on separate roll plots, the existing ROW limits, proposed ROW limits, 2D civil design, and proposed channelization. Task 6 Assumption(s): 1. Up to two (2) meetings with the CITY may be required to complete the preliminary screening process. Up to two (2) CONSULTANT staff to attend. 2. Evaluate up to 2 corridor length alternatives. These alternatives will be “packaged” approaches – each of which would incorporate a larger bundle of improvements corridor wide specific to segment and location, rather than a specific improvement. 3. On street bike lanes will be the only bike infrastructure considered. Variations and integration of bike lanes will be the focus of the alternatives analysis. 4. Alternatives analysis will include options for spot location alternatives that work in coordination with the overall corridor alternatives. 5. Only one alternative (preferred alternative) will come out of the screening process but may include combinations of several spot location alternatives. 6. The conceptual design/preferred alternative through the selection of the preferred alternative (5% design). Task 6 Deliverable(s): 1. Up to two (2) refined conceptual corridor geometric alternatives, including spot location alternatives where applicable. 2. Presentation materials, developing graphics and other content. Two (2) roll plots (1:40 scale plots) sketches, diagrams, and other graphics, as needed to support the overall development of each of the alternatives. 3. Planning level construction cost estimate and long-term operational cost considerations. 6th Street ATI Project 16 Scope of Work Task 7 Design Report The CONSULTANT shall complete a Draft Design Report. The design report will be a culmination of all previous sections and serve as an endorsement of the project’s design criteria / design elements and shall include but not limited to the following items: o Executive Summary o Project Background (Defined Under Task 3) o Summary of Stakeholder coordination process and Design Criteria (Defined Under Task 3) o Existing Conditions and Inventory (Defined Under Task 3) o Inventory of Existing deviations from standards (Defined Under Task 3) o Stakeholder and Public Involvement Summary (Defined under Task 4) o Connectivity Assessment (Defined Under Task 5) o Opportunities and Constraints (Defined Under Task 5) o Preliminary Alternatives Screening (Defined Under Task 5) o Alternative Analysis (Defined Under Task 5) o Preferred Alternative (Defined Under Task 6) o Construction cost estimate. Design Report is a living document and intended to be further refined at later intervals to be defined in future amendment. Task 7 Deliverables: 1. One draft Design Report. 2. Comment response and resolution ledger. 3. One final Design Report. Task 8 Management Reserve Fund (MRF) A Management Reserved Fund (MRF) (dollar amount per contract) is to be utilized only for unforeseen added work that is not included in this AGREEMENT. The CONSULTANT shall obtain written authorization from the AGENCY prior to doing any work under MRF. CONSULTANT compensation for work done under MRF must be approved by the AGENCY prior to doing the work. LABOR ESTIMATE, HDR ENGINEERING STAFFCity of Bremerton: Bremerton_6th Street Active Transportation ImprovementsAcevedo, Robert CBarney, Hayley LynnNapiorkowski, Tomasz William (Tom)Magee, Brian GLiu, Yiwen (Jenny)Parenteau, Trevor MichaelHarper, Jennifer KProject RoleTransportation Engineer 5Administrative Assistant 5Traffic Designer Transportation Engineer 5Traffic EITDrafting Technician 3Transportation Engineer 5Total Labor Total Labor DollarsBilling Rate274.12 107.97 157.11 235.55 96.10 109.94 219.20HDR Job TitleMGT.MGT100.Section Manager Team LeaderFIN.FIN210.Project Accountant 1ECI.ECI050.Coordinator CivilETR.ETR300.Engineer Transportation SrECI.ECI050.Coordinator CivilBIM.BIM210.BIM Specialist Civil 1PJM.PJM210.Project Manager EngineeringDirect Rates 95.05 37.44 54.48 81.68 33.32 38.12 76.011354412000091 16,230.20$ 1.1 Project Work Plan 4 481,528.36$ 1.2 Progress Meetings 12 6184,232.10$ 1.3 Project Schedule 1 34745.45$ 1.4 Progress Reports 8 12203,488.60$ 1.5 Monthly Invoices 6 24304,236.00$ 1.6 Project Change 22548.24$ 1.7 Subconsultant Coordination 2 4 391,451.45$ 21020001821 4,533.94$ 2.1 QA/QC12 18214,533.94$ 316 0 60 12 0 0 0 88 16,639.12$ 3.1 Information Review 44628.44$ 3.2 Develop Design Criteria 4 16 4 244,552.44$ 3.3 Existing Conditions Audit / Site Walk & Prep 8 20 8 367,219.56$ 3.4 Inventory Signal Equipment 4 20244,238.68$ 424032000056 11,606.40$ 4.1 Communications Plan 22548.24$ 4.2 Project Materials 2 461,176.68$ 4.3 Pre-design Stakeholder Interviews 6 8142,901.60$ 4.4 Virtual Online Open House 6 281,958.94$ 4.5 In-Person Open House & Online Survey 8 18265,020.94$ -$ 542 0 140 24 58 8 0 272 45,614.96$ 5.1 Pedestrian / Bicycle Faclity Alternative Development 22 80 12 40 8 16226,149.56$ 5.2 Preliminary Alternatives Generation (City Workshop) & Prep 8 20 4 326,277.36$ 5.3 Alternative Assessment 12 40 8 18 7813,188.04$ 620 0 108 10 18 22 0 178 28,954.26$ 6.1 Pedestrian / Bicycle Faclity Alternative Design 16 60 4 18 9816,484.52$ 6.2 Roadway Design (5% Design, update Role plot) 4 48 6 22 8012,469.74$ 0-$ 0-$ 78 0 40 0 30 0 0 78 11,360.36$ Draft Report 42020 446,160.68$ Comment Review/Response 2 461,176.68$ Final Report 21610 284,023.00$ Task Total Hours 146.00 44.00 394.00 46.00 106.00 30.00 18.00 784.00Task Total Fee 40,021.52$ 4,750.68$ 61,901.34$ 10,835.30$ 10,186.60$ 3,298.20$ 3,945.60$ 134,939.24$ Labor HoursTotal Labor DollarsProject ManagementQuality Assurance / Quality ControlData Collection / Review of Existing Information Public and Stakeholder InvolvementAlternative AnalysisPreliminary Engineering Design Report c:\pwworking\nat\d0224601\Bremerton 6th Street ATI ESTIMATE.xlsmPrinted 6/4/202411:04 AM EXPENSESCity of Bremerton: Bremerton_6th Street Active Transportation ImprovementsMileage/mile (2024)Copies/Page 11x17 ColorMiscellaneousTravel Office Expenses MiscellaneousOTHER DIRECT COSTSEach Each EachUnit Cost$0.670 $0.900 $250.000 $0.000 $3.70 0.00% 0.00%1Quantity 0 0 0 0 0.00Task Total$0.00 $0.00 $0.00 $0.00$0.00 $0.00 $0.00 $0.00$0.002Quantity 0 50 0 0 0.00Task Total$0.00 $45.00 $0.00 $0.00$0.00 $0.00 $45.00 $0.00$45.003Quantity 0 50 2 0 0.00Task Total$0.00 $45.00 $500.00 $0.00$0.00 $0.00 $545.00 $0.00$545.004Quantity 0 0 1 0 0.00Task Total$0.00 $0.00 $250.00 $0.00$0.00 $0.00 $250.00 $0.00$250.005Quantity 0 500 0.00Task Total$0.00 $45.00 $0.00 $0.00$0.00 $0.00 $45.00 $0.00$45.006Quantity 0 500 0.00Task Total$0.00 $45.00 $0.00 $0.00$0.00 $0.00 $45.00 $0.00$45.007Quantity 0 0 0 0 0.00Task Total$0.00 $0.00 $0.00 $0.00$0.00 $0.00 $0.00 $0.00$0.008Quantity0 0 0.00Task Total$0.00 $0.00 $0.00 $0.00$0.00 $0.00 $0.00 $0.00$0.00Total ODC-$ 180.00$ 750.00$ -$ -$ -$ 930.00$ -$ 930.00$ *All mileage will be billed at the current IRS mileage rateTotal ODCODC MarkupTotal ODC + MarkupAlternative AnalysisPreliminary Engineering Design Report 0Project ManagementContingencyTech FeesQuality Assurance / Quality ControlData Collection / Review of Existing Information Public and Stakeholder Involvementc:\pwworking\nat\d0224601\Bremerton 6th Street ATI ESTIMATE.xlsm SUBCONSULTANTSCity of Bremerton: Bremerton_6th Street Active Transportation ImprovementsStepherson & AssociatesSUBCONSULTANTS0.00%1Task Total$0.00$0.00 $0.00$0.002Task Total $0.00 $0.00$0.003Task Total$0.00$0.00 $0.00$0.004Task Total$38,382.80$38,382.80 $0.00$38,382.805Task Total$0.00$0.00 $0.00$0.006Task Total$0.00$0.00 $0.00$0.007Task Total$0.00$0.00 $0.00$0.008Task Total$0.00$0.00 $0.00$0.00Total Subconsultants 38,382.80$ 38,382.80$ -$ 38,382.80$ Design Report 0Preliminary Engineering Total SubconsultantsSub MarkupTotal Subconsultants + MarkupProject ManagementQuality Assurance / Quality ControlData Collection / Review of Existing Information Public and Stakeholder InvolvementAlternative Analysisc:\pwworking\nat\d0224601\Bremerton 6th Street ATI ESTIMATE.xlsm FEE ESTIMATECity of Bremerton: Bremerton_6th Street Active Transportation ImprovementsTask # Task DescriptionTotal LaborTotalEscalationTotal ExpensesTotal SubconsultantsTotal For ProposalTotal For Proposal1 Project Management$16,230 $0 $0 $0$16,2302 Quality Assurance / Quality Control$4,534 $0 $45 $0$4,5793 Data Collection / Review of Existing Information $16,639 $0 $545 $0$17,1844 Public and Stakeholder Involvement$11,606 $0 $250 $38,383$50,2395 Alternative Analysis$45,615 $0 $45 $0$45,6606 Preliminary Engineering $28,954 $0 $45 $0$28,9997 Design Report $11,360 $0 $0 $0$11,360$134,938 $0 $930 $38,383 $174,251 $017,500.00$ -$ 191,751.00$ -$ Management Reserve Fundc:\pwworking\nat\d0224601\Bremerton 6th Street ATI ESTIMATE.xlsmPage 1 Project Principal (Darcy) Associate 1/ PM (Aliah)Associate 1 (TBD) Associate 1 (TBD) Project ControlsSenior Associate 1 / QAQCGraphics & Creative MultiplierItem SCOPE OF WORK $176.43 $113.41 $112.40 $112.40 $199.30 $176.43 $155.38 1.0000Task 2.1.1Project management and coordination (4 mtgs)416 12$4,912Task 2.1.2Communications Plan (business outreach plan included)1 18 8 6 2 $4,144Task 2.1.3Project materials320184 520 $9,260Factsheet (up to 2 updates)1862 210Mailer/additional promotions (up to 2 updates)1462 210Online survey content186 1Task 2.1.4Pre-design stakeholder interviews (assuming up to 3 interviews)$0Task 2.1.5Virtual Presentation/online meeting1 12 10 1 4 $3,459Task 2.1.6In-person open house & online comment form3 32 22 16 5 30 $13,973In-person open house 2 201812 2 10Online comment form1124 4 320Task 2.1.7Public Outreach Summary Memorandum1642 2 $1,884Labor Subtotal: 13 104 62 28 12 15 54 $37,633Reimbursable ODC's: Printing (as needed), mileage, parking, ferries/tolls$75013 104 62 28 12 15 54 288176.43 113.41 112.40 112.40 199.30 176.43 155.38Total LOE:2,293.59 11,794.64 6,968.80 3,147.20 2,391.60 2,646.45 8,390.5238,382.80STEPHERSON & ASSOCIATES COMMUNICATIONSMay 24, 2024City of Bremerton 6th Street Active Transportation Improvements (May-September 2024)Total Labor:Staff Biling RatesTask 2 - Public and Stakeholder InvolvementBreakdown of Task 2.1.6Breakdown of Task 2.1.3 City Council July 3, 2024 6TH STREET Active Transportation Improvement Project COUNCIL STUDY SESSION JUNE 26, 2024 Professional Services Agreement with HDR, Inc. Public Works & Utilities Engineering Division Nick Ataie, P.E. Public Works Committee June 18, 2024 Engineering Solicitation Identification of HDR Engineering as the most qualified engineering firm & contract development PROJECT CONTRACTING STRATEGY Final Engineering Contract Contract supplement for final engineering of the preferred alternative(s). Estimated Q4 2024 City Council Dec 2023 Scope Development & Contract Negotiations Agenda Bill Scheduling Jul 2024 Solicitation 2025 Jan Dec Plan & Specifications 2025 Public / Stakeholder Outreach Conceptual Engineering Contract Focus on stakeholder & public outreach, development of alternatives, scope refinement 2024 2024 Jul Dec Site Assessment & Stakeholder Meetings Concept Development Public Meeting & Survey Preferred Alternative SelectionPublic Info Meeting CONCEPTUAL ENGINEERING CONTRACT Data Collection & Site Assessment •Detailed review of existing conditions, plans, studies, etc. Design-Focused Stakeholder Interviews •Targeted interviews with key stakeholders (internal and external) Design Criteria and Alternatives Development •Develop and evaluate alternatives meeting project objectives •Create illustrative design concept layouts Public Meetings & Opportunities for Input •1 virtual informational meeting and 1 in-person public meeting Preferred Alternative(s) •Develop and document a preferred design alternative for final design Negotiated Contract The Engineering Division has negotiated a contract in the amount of $191,751.00 with HDR Engineering Project Financial Impact Local funding is available in the 2024 Transportation Capital Budget for this contract AGENDA BILL CITY OF BREMERTON CITY COUNCIL SUBJECT: Study Session Date: June 26, 2024 Contract Modification No. 1 with SCJ Alliance for Construction Management Services for the Washington Avenue & 11th Street Roundabout Project COUNCIL MEETING Date: July 3, 2024 Department: PW&U-Engineering Presenter: Nick Ataie Phone: (360) 473-2306 SUMMARY: The original contract with Shea, Carr & Jewell, Inc. (SCJ Alliance) was executed on April 26, 2023 in the amount of $715,438.85 and included construction management services associated with construction of the Washington & 11th Street project. As construction has progressed to date, additional construction management services are required to capture an unanticipated 3.5-month temporary work suspension (where part-time construction administration was still required) and additional contract working days granted to the contractor for unforeseen conditions. Existing Management Reserve Funds (MRF) included in the original contract was encumbered in Fall 2023 to cover a significant increase in audited indirect cost rates (ICR) for SCJ Alliance per the terms of the contract. This contract amendment (in the amount of $109,384.09) includes additional required hours for SCJ Alliance to provide construction inspection and construction administration over the remainder of the anticipated construction contract duration. Upon execution of this contract modification, the new contract value will be $824,822.94. ATTACHMENTS: 1) Project Location Map 2) Contract Modification (Supplemental Agreement) #01 3) Presentation FISCAL IMPACTS (Include Budgeted Amount): This project is in the Transportation Capital Fund; no budget adjustment is required for Contract Modification #01. STUDY SESSION ACTION: ☐ Consent Agenda ☐ General Business ☐ Public Hearing RECOMMENDED MOTION: Move to approve Contract Modification No. 1 with SCJ Alliance for Construction Management Services for the Washington Avenue & 11th Street Roundabout Project; and authorize the Mayor to finalize and execute the agreement with substantially the same terms and conditions as presented. COUNCIL ACTION: Approve Deny Table Continue No Action Form Updated 11/09/2021 D9 Supplemental Agreement Number Organization and Address Phone: Original Agreement Number Project Number Execution Date Completion Date Project Title New Maximum Amount Payable Description of Work The Local Agency of desires to supplement the agreement entered in to with and executed on and identified as Agreement No. All provisions in the basic agreement remain in effect except as expressly modified by this supplement. The changes to the agreement are described as follows: I Section 1, SCOPE OF WORK, is hereby changed to read: II Section IV, TIME FOR BEGINNING AND COMPLETION, is amended to change the number of calendar days for completion of the work to read: III Section V, PAYMENT, shall be amended as follows: as set forth in the attached Exhibit A, and by this reference made a part of this supplement. If you concur with this supplement and agree to the changes as stated above, please sign in the Appropriate spaces below and return to this office for final action. By: By: Consultant Signature Approving Authority Signature Date DOT Form 140-063 Revised 09/2005 City of Bremerton Shea, Carr & Jewell, Inc. (dba SCJ Alliance) 04/26/2023 6521 Provide supplemental construction management services based on the actual project construction duration exceeding the estimated duration as provided in Contract Supplement No. 001/Amendment 1 Scope of Work Exhibit. (No change) Increase in Maximum Amount Payable as attached in the amount of $ 109,384.09 for a new Maximum Amount Payable of $ 824,822.94. 001 LA 9630; Bremerton Contract 6521 Shea, Carr & Jewell, Inc. 8730 Tallon Lane NE Ste 200 Lacey, WA 98516 360-352-1465 City Project 315026; STPUL-9918(017)12/31/2024 Washington & 11th Improvements Project $ 824,822.94 Provide supplemental construction management services based on the actual project construction duration exceeding the estimated duration (See Attachments) Shea, Carr & Jewell, Inc. (dba SCJ Alliance)Mayor, City of Bremerton 8730 Tallon Lane NE, Suite 200  Lacey, WA 98516  Office 360.352.1465  Fax 360.352.1509  scjalliance.com Construction Management Services Amendment #01 Washington and 11th Street Improvements Prepared For: City of Bremerton, Nick Ataie, Project Manager Prepared By: Daniel Clark, SCJ Alliance Project Manager Date Prepared: June 04, 2024 I. INTRODUCTION This amendment is being submitted to compensate SCJ Alliance for added days to the Contract per Change Order #06 to the City of Bremerton Contractor. The Project duration has changed from original scope of work and fee estimate by fourteen (14) Working Days. This amendment also shows time for the Winter Shutdown not previously discussed during Contract negotiations prior to the start of the Work by SCJ. During Contract negotiations the Winter Shutdown by the City’s Contractor was never discussed nor taken into consideration for maintenance of the project through the shut down window. Prior to the Winter Shutdown by the City’s Contractor, SCJ and the City agreed time spent during the shutdown would be evaluated and additional efforts would be presented by SCJ for City consideration and compensation. This amendment also takes into account the schedule update received from City Contractor ACI via email on May 22, 2024, that shows the Physical Completion date moving from August 8th to September 9th of 2024. This is an added month of work not accounted for in SCJ’s original contract. Between these dates there are 22 Working Days added to the Construction schedule. This amendment is being presented to show these efforts. The total effect of the above issues totals $109,384.09 and is explained and shown below. • Winter Shutdown In this Amendment #01, SCJ is submitting the actual effort expended during the Winter Shutdown between the dates of November 1, 2023, to February 9, 2024, under Phase 3A, Task 1 “Construction Administration: Resident Engineer”. This will capture time spent on the project not accounted for in our original scope of work. SCJ original scope of work did not account for the 67 additional working days added to SCJ’s Contract time to manage the project. The above dollar figure was taken directly from our accounting software tracking Matt North, RE time only. Matt worked 201 hours total over the course of the 67 working day winter shut down. Taking into consideration the 201 hours and 67 working days added, Matt’s time came to 3 hours a day to manage the project. During this time Matt worked on change management items and regular project administration items such as submittals, RFIs and other project documentation. While SCJ recognizes the duties performed during the Winter Shutdown are in line with the original scope of work, the duration of time allowed per our contract has been significantly affected. Therefore, guarantee the City’s contractor will be able to perform the construction activities within the remaining working days or less, therefore compensation for added time for the Winter Shutdown must be allowed in order for SCJ to be able to ensure enough budget to see the project to completion. • C.O. #06 Added 14 Working Days In this Amendment #01, SCJ is also submitting the added time to the City’s Contractor project duration as found in Executed Change Order #06 for fourteen (14) days has added time to our overall scope and budget. This Washington and 11th Street Improvements Project May 31, 2024 P a g e | 2 8730 Tallon Lane NE, Suite 200  Lacey, WA 98516  Office 360.352.1465  Fax 360.352.1509  scjalliance.com change order is estimated at 8 hours a day for Inspection, Phase 2A “Construction Inspection, Task 1A “Construction Observation”. This also considers 8 hours a day for Phase 3A “Construction Administration: Resident Engineer” for Matt North and Phase 4A “Construction Administration: Project Coordinator for Taylor Thompson at 4 hours a day for the fourteen days. Added time for any change order to the City’s Contractor should be passed through to the scope and budget for SCJ’s time to manage the project for the same duration. • Contractor Updated Schedule Added 22 Working Days Finally, the added time to the City’s Contractor project duration as found in the Contractor’s estimated Physical Completion schedule provided by the Contractor on May 22, 2024, for twenty-two (22) days has added time to our overall scope and budget. The added working days are estimated by the City at 8 hours a day for 3 total days of inspection between Substantial Completion and Physical Completion for Inspection, Phase 2A “Construction Inspection, Task 1 “Construction Observation”. These 3 days will be on an “On-Call” basis as directed by the City. This also considers 4 hours a day for Phase 3A “Construction Administration: Resident Engineer” for Matt North and Phase 4A “Construction Administration: Project Coordinator for Taylor Thompson at 4 hours a day for the twenty-two days. These roles will become supporting roles and not lead roles in this project. The City will take the lead on these roles at the Substantial Completion date set by the City. Added time per the Contractor’s schedule to reach Physical Completion should be passed through to the scope and budget for SCJ’s time to manage the project in a supporting role for the same duration. We have bullet pointed out the original scope of services below general assumptions and reasoning behind this amendment shown in the lower bullet points labeled “Amendment 1”. General Assumptions: • Original Contract: The level of service and fee is based on project duration of 160 contract days plus two weeks (10 days) startup for a total of 170 Working Days. • Amendment 1: The above original project duration was calculated from the City’s Contractor Working Day duration as found in the Contract documents. This was the only way for SCJ to determine a baseline of Working Days to account for SCJ project labor for our scope and fee. SCJ’s project duration has been extended by the issues listed above by actual time described above for the Winter Shutdown, the added 14 days per C.O. #06, and the additional 22 Working Days shown by the City’s Contractor. Winter shut down added 67 Working Days at part time for RE only, 14 days per C.O. #06, and 22 days per Contractor’s schedule for a total project duration of 273 Working Days. Per our original Contract the work described above would have been through Physical Completion. Per the City of Bremerton they would like to change this to Substantial Completion and limit SCJ involvement to a supporting role between Substantial Completion through Physical Completion. This amendment has taken this into account for limited SCJ involvement. • Original Contract: The proposed project team will include a part-time project manager, full-time resident engineer, part-time documentation specialist and a full-time inspector. Team also includes sub-consultants to provide services for materials testing, DBE inspection services and public outreach. • Amendment 1: The Full-Time R.E. continued to work through the Winter Shutdown with COB staff at a much reduced per day cost in order to continue project documentation happening during the shutdown. The part-time documentation work continued through the winter shutdown as well, but SCJ is willing to hold this added effort at this time to see if the proposed budget in this amendment can be utilized to see the project to the end. If further added time per change order or shutdowns/ Washington and 11th Street Improvements Project May 31, 2024 P a g e | 3 8730 Tallon Lane NE, Suite 200  Lacey, WA 98516  Office 360.352.1465  Fax 360.352.1509  scjalliance.com suspensions are granted SCJ reserves the right to evaluate this effort and seek reimbursement at a later date. The Inspection effort was suspended by SCJ, and inspection staff was re-directed to other SCJ efforts at cost to SCJ. SCJ also acknowledges no affect to DEB Inspection, Public Outreach, or Materials Testing sub-consultants. Per our original Contract the work described above would have been through Physical Completion. Per the City of Bremerton they would like to change this to Substantial Completion and limit SCJ involvement to a supporting role between Substantial Completion through Physical Completion. This amendment has taken this into account for limited SCJ involvement. • Original Contract: SCJ will utilize the Record of Materials (ROM). This scope of services provides the management of the ROM and scheduling of required materials testing, respectively. • No effect to this activity. Original Contract: The City will review and execute insurance documents, bonds, payments to the contractor and the Construction Contract. • No effect to this activity. Original Contract: SCJ will work with the City’s Contractor to conduct all community outreach in relation to phasing and direct impacts due to construction. The City’s Contractor shall be responsible for communication to the community on schedule and work activities. • No effect to this activity. • Original Contract: Services will be performed in accordance with the Contract plans & special provisions, and City of Bremerton engineering standards. • No effect to this activity. *NOTE* - SCJ Alliance has committed to the current Overhead rate at 166.19% and will not seek an adjustment in July when our new WSDOT approved overhead rates are adjusted. The Overhead rate will remain the same throughout the completion of the project. A table of additional efforts reported below as requested by City of Bremerton Project Manager, Nick Ataie. Per our original Contract the work described above would have been through Physical Completion. Per the City of Bremerton they would like to change this to Substantial Completion and limit SCJ involvement to a supporting role between Substantial Completion through Physical Completion. This amendment has taken this into account for limited SCJ involvement. C.O. #06 - Added 14 Working Days to Contract Time City Project 315-026 – C.O. #06 SCJ Alliance Impacts @ 14 Days Labor Days Hours Total HRS Project Manager -Task 1A 14 Inspection -Task 2A 14 8 56 R.E. – Task 3A 14 8 112 Documentation – Task 4A 14 4 56 Washington and 11th Street Improvements Project May 31, 2024 P a g e | 4 8730 Tallon Lane NE, Suite 200  Lacey, WA 98516  Office 360.352.1465  Fax 360.352.1509  scjalliance.com Winter Shutdown Evaluation City Project 315-026 – Winter Suspension SCJ Alliance Impacts @ 67 W.D. Labor Days Hours Total HRS Inspection – Task 2A 0 R.E. – Task 3A (Original negotiation 4 hrs per day) 67 3.5 201 Documentation – Task 4A 0 Updated Schedule Received May 22, 2024, City Project 315-026 – Schedule Update SCJ Alliance Impacts @ 22 Days Labor Days 1 Project Manager 22 8 11 Inspection – Task 2A 22 8 24 R.E. – Task 3A 22 4 22 Documentation – Task 4A 22 4 88 Total of all three impacts shown above = $109,384.09 5/31/2024: Per Nick Ataie, City of Bremerton, PM email the below changes were made to SCJ Alliance’s amendment #1. The graph above reflects changes made to the budget. • Winter Shutdown o No change – These are actual costs incurred as previously discussed. • Change Order 6 o Remove PM hours (appears we have available budget based on contract burn rate) o Reduce inspection hours by half (appears we have available budget based on contract burn rate) • Post Substantial Completion – Includes primarily SCJ documentation support with minimal inspector and RE hours o Assume 11 PM hours (0.5 hours per WD, 22 WD estimate) o Assume 24 hours of inspection (punch list, etc.) o Assume 22 hours for RE (1 hour per WD, 22 WD estimate) o Assume 88 hours for Document Control (4 hours per WD, 22WD estimate) • Expenses – Reduce to 2 months of added vehicle lease for 36 added working days (14 – Change Order 6 + 22 Post substantial) NOTE BASED ON REVISIONS MADE BY THE CITY PROEJCT MANAGER ABOVE: Prior contract time commitments have been revised in this amendment. Once the specified additional hours for each role—resident engineer, Washington and 11th Street Improvements Project May 31, 2024 P a g e | 5 8730 Tallon Lane NE, Suite 200  Lacey, WA 98516  Office 360.352.1465  Fax 360.352.1509  scjalliance.com inspection, and documentation—are completed, those roles will be phased out of the project. The remaining work will then be transferred to the city for completion. Consultant Billing Rate Schedule - Exhibit D-2 SCJ Alliance Client:Hourly Rate Table Format: LAG Contract Project:Allowable Overhead Rate: 166.19% Job #:Negotiated Fixed Fee: 31.00% File Name:Washington and 11th RAB CM Labor Estimate 20240515 Amend 2.xlsmBilling Rate Table Version: 4/4/2022 Date: Direct Labor Allowable Negotiated Total Hourly Hourly Rate Overhead Profit Billing Rates NTE 166.19%31.00% NTE $126.56 $210.33 $39.23 $376.13 $99.00 $164.53 $30.69 $294.22 $60.06 $99.81 $18.62 $178.49 $56.54 $93.96 $17.53 $168.03 $52.97 $88.02 $16.42 $157.41 $46.23 $76.83 $14.33 $137.38 $34.62 $57.53 $10.73 $102.89 $57.75 $95.97 $17.90 $171.63 $49.61 $82.45 $15.38 $147.44 $41.86 $69.56 $12.98 $124.39 $38.45 $63.90 $11.92 $114.27 $32.18 $53.47 $9.97 $95.62 $66.11 $109.87 $20.49 $196.47 $48.76 $81.04 $15.12 $144.92 $41.72 $69.34 $12.93 $124.00 $36.39 $60.47 $11.28 $108.14 $33.00 $54.84 $10.23 $98.07 $49.89 $82.92 $15.47 $148.27 $45.10 $74.95 $13.98 $134.03 $37.96 $63.09 $11.77 $112.82 $34.10 $56.67 $10.57 $101.34 $29.70 $49.36 $9.21 $88.27 $86.08 $143.05 $26.68 $255.81 $71.71 $119.17 $22.23 $213.11 $63.56 $105.63 $19.70 $188.89 $49.03 $81.47 $15.20 $145.70 $68.20 $113.34 $21.14 $202.68 $31.00 $51.52 $9.61 $92.13 $42.85 $71.21 $13.28 $127.35 $32.13 $53.40 $9.96 $95.50 $62.01 $103.06 $19.22 $184.29 $56.94 $94.63 $17.65 $169.22 $52.95 $88.00 $16.41 $157.36 $38.34 $63.71 $11.88 $113.93 $53.27 $88.54 $16.52 $158.33 $63.66 $105.79 $19.73 $189.18 $42.85 $71.20 $13.28 $127.33 IT Specialist Marketing Coordinator Senior Marketing Coordinator Principal CI4 Construction Inspector Senior Project Manager Construction Inspector PC2 Project Coordinator L3 Landscape L2 Landscape Senior Planner L4 Landscape Project Accountant PM1 Project Manager P4 Planner PM3 Project Manager PM2 Project Manager P3 Planner P2 Planner P1 Planner T4 Technician T3 Technician PC1 Project Coordinator Senior Technician Senior Landscape Architect Senior Consultant Senior Engineer E4 Engineer E3 Engineer E2 Engineer E1 Engineer T2 Technician T1 Technician L1 Landscape City of Bremerton Washington Ave. & 11th St. Corridor Improvements Project 21-P00982 Actuals Not To Exceed Billing Rate Table (ANTE) Job Classifications 5/15/24 Communications Manager Information Services Manager Graphic Designer Consultant Labor Hour Estimate SCJ Alliance Client:City of Bremerton Template Version:4/4/2022 Project:Washington Ave. & 11th St. Corridor Improvements Project Contract Type:LAG Contract No. of Sheets: No. of Sheets: No. of Sheets: Job #:21-P00982 No. of Lots: No. of Lots: No. of Lots: File Name: Washington and 11th RAB CM Labor Estimate 20240515 Amend 2.xlsm 87 75 37 65 35 Phase & Task No. Senior Consultant PM3 Project Manager PC 2 Project Coordinator CI 4 Construction Inspector Project Accountant Total Direct Labor Hours & Cost Task 1A Task 1 1 11.0 11.0 Subtotal Hours: 11.0 11.0 Total Phase Hours: 11.0 11.0 Total Phase Direct Labor: $958.54 $958.54 PHASE 2A Task 1 1 80.0 80.0 Subtotal Hours: 80.0 80.0 Total Phase Hours: 80.0 80.0 Total Phase Direct Labor: $5,200.00 $5,200.00 PHASE 3A Task 1 1 335.0 335.0 Subtotal Hours: 335.0 335.0 Total Phase Hours: 335.0 335.0 Total Phase Direct Labor: $24,987.65 $24,987.65 PHASE 4A Task 1 1 144.0 144.0 Subtotal Hours: 144.0 144.0 Total Phase Hours: 144.0 144.0 Total Phase Direct Labor: $5,333.76 $5,333.76 PHASE 99 Task 1 1 Subtotal Hours: Total Phase Hours: Total Phase Direct Labor: Total Hours All Phases 11.0 335.0 144.0 80.0 570.0 Total Direct Labor Estimate All Phases $958.54 $24,987.65 $5,333.76 $5,200.00 $36,479.95 Construction Inspection Construction Administration: Resident Engineer Construction Administration: Resident Engineer Construction Administration: Resident Engineer Construction Administration: Project Coordinator Construction Administration: Project Coordinator Construction Administration: Project Coordinator Phase & Task Title Expenses Expenses Expenses Project Management Management Management Construction Inspection Construction Inspection 2 of 3 5/31/2024 SCJ Alliance Client: Project: Job #:Template Version: File Name: Washington and 11th RAB CM Labor Estimate 20240515 Amend 2.xlsm Contract Type: Consultant Fee Determination DIRECT SALARY COST Classification Hours Direct Hourly Rate Amount Senior Consultant 11.0 $87.14 $958.54 PM3 Project Manager 335.0 $74.59 $24,987.65 PC 2 Project Coordinator 144.0 $37.04 $5,333.76 CI 4 Construction Inspector 80.0 $65.00 $5,200.00 Project Accountant 0.0 $34.58 $0.00 Total Direct Salary Cost $36,479.95 Total Direct Salary Cost $36,479.95 OVERHEAD Overhead Rate: 166.19% Direct Salary Cost:$36,479.95 Overhead Cost $60,626.03 FIXED FEE Fixed Fee Rate: 31.00% Direct Salary Cost:$36,479.95 Fixed Fee Cost $11,308.78 TOTAL SALARY COST Total Salary Cost $108,414.76 SUBCONSULTANTS Yes $0 $0 ## ########$0 x $0 Subconsultant Fee Subtotal:$0 $0.00 Q Subconsultant Markup:0%$0.00 REIMBURSABLE EXPENSES Copies, Printing, etc. 0.0% of the Direct Salary Costs $0.00 Leased Vehicle $969 Bridge Toll $0 Mileage 0 miles at $0.625 per mile $0.00 Expenses Subtotal: $969.33 Expenses Markup:0%$0.00 SUBTOTAL (SALARY, SUBCONSULTANTS AND EXPENSES) Subtotal (Salary, Subconsultants and Expenses)$109,384.09 MANAGEMENT RESERVE FUND (MRF) Management Reserve: $0 $0.00 Total Estimated Budget: $109,384.09 Bridge Toll Washington Ave. & 11th St. Corridor Improvements Project 4/4/202221-P00982 HWA PHASE 6 Select Phase Stepherson & Associates PHASE 5 LAG Contract Inspector Vehicle x 3 months for Suspension Akana Phase 7 Select Phase Select Phase Consultant Fee Determination Summary - Exhibit D-1 City of Bremerton 5/31/2024 Page 3 July 6, 2023 Shea, Carr & Jewell, Inc. (dba SCJ Alliance) 8370 Tallon Lane NE, Suite 200 Lacey, WA 98516-6642 Subject: Acceptance FYE 2022 ICR – CPA Report Dear Heather Seago: We have accepted your firms FYE 2022 Indirect Cost Rate (ICR) of 166.19% of direct labor (rate includes 0.28% Facilities Capital Cost of Money) based on the “Independent CPA Report,” prepared by Stambaugh Ness. This rate will be applicable for WSDOT Agreements and Local Agency Contracts in Washington only. This rate may be subject to additional review if considered necessary by WSDOT. Your ICR must be updated on an annual basis. Costs billed to agreements/contracts will still be subject to audit of actual costs, based on the terms and conditions of the respective agreement/contract. This was not a cognizant review. Any other entity contracting with the firm is responsible for determining the acceptability of the ICR. If you have any questions, feel free to contact our office at (360) 704-6397 or via email consultantrates@wsdot.wa.gov. Regards; SCHATZIE HARVEY, CPA Contract Services Manager SH:BJO WASHINGTON AVE & 11TH ST IMPROVEMENT PROJECT Public Works & Utilities Engineering Division Nick Ataie, P.E. COUNCIL STUDY SESSION JUNE 26, 2024 Contract Modification #01 with SCJ Alliance for Construction Management Services Public Works Committee June 18, 2024 City Council July 3, 2024 Resident Engineer Construction Oversight / Manager Serving as an Extension of City Staff Construction Inspector Daily on-site inspection and reporting of construction activities per requirements Documentation Specialist Tracking and auditing of all construction documentation Full Time CM Team Part Time CM Team Construction Material Testing Tests construction materials to ensure conformance to requirements Public Outreach Support Assistance with public outreach necessary during construction Subcontracted CM Services CONSTRUCTION MANAGEMENT TEAM STRUCTURE ORIGINAL CONTRACT TERMS •Two Weeks Project Start Up •160 Contractor Working Days * •Project Staffing Plan (Performing Scoped Services) •Full Time Resident Engineer & Inspector •Part Time Documentation Specialist •Contracted Materials Testing & Public Outreach * Aligns with Construction Contract Assumptions at time of contracting (Early 2023) UNANTICIPATED EVENTS IMPACTING CONTRACT WITH SCJ ALLIANCE SCJ Alliance Indirect Cost Rate (ICR) Increase •Audited Rate increased by 14.22% for FY 2022 (July 2022 – June 2023) •Required use of Management Reserve per contact terms ($28,185.09) Lower Washington Ave Construction (Fall 2023) •14 additional working days granted to contractor for unforeseen conditions during reconstruction of Lower Washington Ave •Significant change management efforts during phase of construction Temporary Winter Work Suspension (Winter 2023 / 2024) •Impacted by delayed bidding and construction award •Required part-time construction management activities through suspension Unanticipated Work Past Construction Substantial Completion •Delays in procurement of light fixtures will extend final completion CONTRACT MODIFICATION SCOPE OVERVIEW Increased Contract Inspection Time •14 additional inspection days and minor inspection needs after substantial completion of the project * Increased Resident Engineer & Documentation Time •Additional time associated with actual contract duration beyond estimated duration * •Accounts for actual (unanticipated and required) expenditures by SCJ Alliance during temporary winter work suspension Increased Project Management Cost & Expenses •Additional time and expenses for SCJ Alliance management of contract beyond estimated duration * City staff to lead construction management with limited SCJ Alliance support between substantial completion and final project acceptance / close out CONTRACT MODIFICATION FINANCIAL OVERVIEW •SCJ Alliance Contract Modification No. 1 $715,438.85 (Original Contract) $109,384.09 (Contract Modification) $824,822.94 (New Contract Value) •Funding for this Contract Modification is available in the capital budget for the project * * Additional construction management costs may be partially reimbursable through current project federal grant subject to fund availability and approval by WSDOT at project close out AGENDA BILL CITY OF BREMERTON CITY COUNCIL SUBJECT: Study Session Date: June 26, 2024 Construction Contract with Tucci & Sons, Inc. for Anderson Creek Dam Removals Project COUNCIL MEETING Date: July 3, 2024 Department: Public Works & Utilities Presenter: David Dinkuhn Phone: (360) 473-5331 SUMMARY: This Contract provides for the improvement of the west and east forks of Anderson Creek. Work includes removal of existing dams and stream channel construction, installation and maintenance of erosion and sediment controls. Four bids were received and were opened on May 30, 2024. Tucci & Sons, Inc. was the lowest responsive bidder with a total bid in the amount of $1,391,656.81 (including sales tax). ATTACHMENTS: 1) Contract 2) Vicinity Map 3) Bid Tabulation FISCAL IMPACTS (Include Budgeted Amount): Project is included in the 2024 Water budget. STUDY SESSION ACTION: ☐ Consent Agenda ☐ General Business ☐ Public Hearing RECOMMENDED MOTION: Move to approve the contract with Tucci & Sons, Inc. in the amount of $1,391,656.81 (including sales tax) for the Anderson Creek Dam Removals Project; and authorize the Mayor to finalize and execute the agreement with substantially the same terms and conditions as presented. COUNCIL ACTION: Approve Deny Table Continue No Action Form Updated 11/09/2021 D10 Contract Documents For Anderson Creek Dam Removals Project City of Bremerton Project No. 4571 Public Works Trust Fund (PWTF) Loan No. PC23-96103-114 Bid Opening: 11:00 a.m., May 30, 2024 City Clerk’s Office, City Hall 345 Sixth Street, Suite 600 Bremerton, WA 98337-1873 Contact Person: David Dinkuhn, P.E. Public Works & Utilities 345 Sixth Street, Suite 100 Bremerton, WA 98337-1873 Tel: (360) 473-5331 david.dinkuhn@ci.bremerton.wa.us This Page Intentionally Left Blank CERTIFICATE OF ENGINEER The technical material and data contained in these Specifications for the Anderson Creek Dam Removals Project were prepared under the supervision and direction of the undersigned, whose seal, as a professional engineer licensed to practice as such, is affixed below. Prepared by: Peter Wurden-Foster, PE Natural Resources Practice Lead, Osborn Consulting 2024.05.07 City of Bremerton Anderson Creek Dam Removal Project i May 2024 4Contract Documents Table of Contents TABLE OF CONTENTS PAGE PART I – BIDDING REQUIREMENTS AND CONTRACT FORMS NOTICE INVITING BIDS .......................................................................................................... I-1 BIDDER’S CHECKLIST ........................................................................................................... I-5 PROPOSAL BOND .................................................................................................................. I-7 NON-COLLUSION DECLARATION ......................................................................................... I-9 LOCAL AGENCY SUBCONTRACTOR LIST ..........................................................................I-11 CONTRACTOR’S REGISTRATION ........................................................................................I-13 CERTIFICATION OF COMPLIANCE WITH WAGE PAYMENT STATUTES ...........................I-15 BID PROPOSAL .....................................................................................................................I-17 BID CERTIFICATE – CORPORATION ...................................................................................I-21 BID CERTIFICATE – LIMITED LIABILITY COMPANY ............................................................I-22 BID CERTIFICATE – PARTNERSHIP ....................................................................................I-23 BID CERTIFICATE – JOINT VENTURE ..................................................................................I-24 INFORMATION REQUIRED OF BIDDER ...............................................................................I-25 PROPOSAL FOR INCORPORATING RECYCLED MATERIALS INTO THE PROJECT .........I-27 CONTRACT ............................................................................................................................I-31 CONTRACT CERTIFICATE – CORPORATION ......................................................................I-35 CONTRACT CERTIFICATE – LIMITED LIABILITY COMPANY ..............................................I-36 CONTRACT CERTIFICATE – PARTNERSHIP .......................................................................I-37 CONTRACT CERTIFICATE – JOINT VENTURE ....................................................................I-38 PERFORMANCE BOND .........................................................................................................I-39 PAYMENT BOND ..................................................................................................................I-41 PAGE PART II – SPECIAL PROVISIONS INTRODUCTION TO THE SPECIAL PROVISIONS .................................................................II-3 DIVISION 1 – GENERAL REQUIREMENTS ............................................................................II-5 DIVISION 2 – EARTHWORK ................................................................................................. II-55 DIVISION 8 – MISCELLANEOUS CONSTRUCTION ............................................................. II-63 DIVISION 9 – MATERIALS .................................................................................................... II-85 TABLE OF CONTENTS (Continued) City of Bremerton Anderson Creek Dam Removal Project ii May 2024 Contract Documents Table of Contents APPENDICES A CONSTRUCTION PLANS – Under Separate Cover B CONSTRUCTION FORMS – Available Upon Request C GEOTECHNICAL REPORT – Under Separate Cover D PERMITS – To Be Provided When Available E CULTURAL RESOURCES REPORT F STANDARD PLANS This Page Intentionally Left Blank PART I BIDDING REQUIREMENTS AND CONTRACT FORMS This Page Intentionally Left Blank City of Bremerton Bid Forms Anderson Creek Dam Removal Project I-1 May 2024 Contract Documents Notice Inviting Bids NOTICE INVITING BIDS for Anderson Creek Dam Removals Project City of Bremerton, Washington NOTICE INVITING BIDS RECEIPT OF BIDS: Sealed Bids for the ANDERSON CREEK DAM REMOVALS PROJECT will be accepted by mail (Attn: Angela Hoover), or in person by the City Clerk or designated staff on May 30, 2024 between 10:30 a.m. and 11:00 a.m. in the lobby of the Norm Dicks Government Center (6th Street entrance) located at 345 6th Street, Suite 100, Bremerton, WA 98337. Prospective bidders are hereby notified that they are solely responsible for ensuring timely delivery of their bid to the City of Bremerton. OPENING OF BIDS: The bids will be publicly opened on May 30, 2024 at 11:00 a.m. PDT. COMPLETION OF WORK: The WORK must be completed within one hundred and five (105) working days after the commencement date stated in the Notice to Proceed. DESCRIPTION OF WORK: This Contract provides for the improvement of the west and east forks of Anderson Creek. Work includes removal of existing dams and stream channel construction, installation and maintenance of erosion and sediment controls; excavation; landscape restoration, temporary traffic control all in accordance with the Contract Plans, these Contract Provisions, and the Standard Specifications. Engineer’s Estimate range for this project is $1.8 to $2.0 million. All work shall be performed in accordance with the Contract Plans, these Contract Provisions, and the latest edition of the WSDOT/APWA Standard Specifications. PROJECT PERMITS: Project permits listed in Section 1-07.6 of the Special Provisions will be obtained by the Contracting Agency and provided when available. MANDATORY PRE-BID SITE WALK: A mandatory pre-bid site walk will be scheduled on May 16, 2024 from 10:00 a.m. to 11:30 a.m. Interested Bidders shall meet the City’s project contact, David Dinkuhn, at the project site adjacent to 4406 Riflebird Place SW, Port Orchard, WA. PREVIEWING CONTRACT DOCUMENTS: Contract Documents may be previewed at the ARC Document Solutions Public Planroom, https://www.e-arc.com/location/tacoma/ under the heading Planrooms, select Public Planroom. Select the Project Number to enter the Project, click on the cart Icons to select the files you would like to download, and click on instant download. Create a free account if you don’t already have one – this will automatically place you on the planholder’s list. PURCHASING CONTRACT DOCUMENTS: The Contract Documents may be ordered and purchased from ARC Document Solutions in Seattle, WA. Payment is typically cost of reproduction (non-refundable). Contact Bid Services at ARC in Tacoma P: (253) 383-6363; F: City of Bremerton Bid Forms Anderson Creek Dam Removal Project I-2 May 2024 Contract Documents (253) 272-4064; Email: Tacoma.Bidservices@e-arc.com to request a set prior to pick-up. Bid documents will be available beginning May 9, 2024. PROPOSALS: All bid proposals must be made on the blank forms furnished in the Contract Documents. Sealed envelopes containing bids shall be entitled: Anderson Creek Dam Removals Project. PROPOSAL BOND: Each bid proposal shall be accompanied by a bid proposal deposit in cash, certified check, cashier’s check, or surety bond in an amount equal to five percent (5%) of the amount of such bid proposal. The failure to furnish a bid deposit of a minimum of five percent (5%) shall make the bid nonresponsive and shall cause the bid to be rejected by the Contracting Agency. CONTRACT BOND: The successful bidder will also be required to provide a Performance Bond for 100 percent of the Contract Price. Should the successful bidder fail to enter into such contract and furnish satisfactory performance bond within the time stated in the specifications, the bid proposal deposit shall be forfeited to the City of Bremerton. BIDS TO REMAIN OPEN: The Bidder shall guarantee the Total Bid Price for a period of seventy-five (75) calendar days from the date of bid opening. WAGE RATES: The attention of Bidders is directed to the requirements and conditions of employment to be observed and the minimum wage rates to be paid under the Contract. PROJECT FUNDING: This project is funded/partially funded, through the Washington State Public Works Trust Fund (PWTF) Loan program. PWTF requirements and provisions must be met by general contractors and all subcontractors. PROJECT ADMINISTRATION: All communications relative to this WORK prior to opening bids shall be directed to: Communication by phone/email: David Dinkuhn, P.E. Telephone: (360) 473-5331 david.dinkuhn@ci.bremerton.wa.us CITY’S RIGHTS RESERVED: The City of Bremerton reserves the right to reject any and all bids on any or all schedules or alternates or to waive any informalities in the bidding and shall determine which bid or bidders is the most satisfactory and responsible bidder and shall be the sole judge thereof. No plea of mistake in the bid shall be available to the bidder for the recovery of his/her deposit or as a defense to any action based upon the neglect or refusal to execute a contract. PUBLIC DISCLOSURE: All Proposals, including attachments and any documentation, submitted to and accepted by the City in response to this Notice Inviting Bids, become the property of the City and are subject to the disclosure provisions of the Washington Public Records Act. Submittals shall become property of the City and considered public documents under applicable Washington State laws. All documentation provided to the City may be subject to disclosure in accordance with Washington State public disclosure laws. EQUAL EMPLOYMENT OPPORTUNITY STATEMENT: In the hiring of employees for the performance of work under this Contract, the Contractor, its subcontractors, or any person acting City of Bremerton Bid Forms Anderson Creek Dam Removal Project I-3 May 2024 Contract Documents Notice Inviting Bids on behalf of the Contractor shall not discriminate in any employment practice on the basis of age (40+), sex, race, creed, color, national origin, sexual orientation/gender identity, marital status, military status, or the presence of any physical, mental, or sensory disability. TITLE VI STATEMENT: The City of Bremerton, in accordance with the provisions of Title vi of the Civil Rights Act of 1964 (78 Stat. 252,42 U.S.C. 2000d to 2000d-4) and the Regulations, hereby notifies all bidders that will affirmatively ensure that in any contract entered into pursuant to this advertisement, disadvantaged business enterprises will be afforded fill and fair opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of race, color, or national origin in consideration for an award. ADA STATEMENT: The City of Bremerton does not discriminate on the basis of disability in programs and activities, which it operates pursuant to the requirements of the Americans with Disabilities Act of 1990, and ADA Amendments Act. This policy extends to both employment and admission to participation in the programs, services, and activities of the City of Bremerton. Reasonable accommodation for employees or applicants for employment will be provided. Published: Daily Journal of Commerce: May 9, 2024 Kitsap Sun: May 9, 2024 END OF NOTICE INVITING BIDS City of Bremerton Bid Forms Anderson Creek Dam Removal Project I-4 May 2024 Contract Documents This Page Intentionally Left Blank City of Bremerton Bid Forms Anderson Creek Dam Removal Project I-5 May 2024 Contract Documents Bidder’s Checklist BIDDER’S CHECKLIST This section lists the contract forms required for this project. The bidder’s attention is especially directed to the forms that must be executed in full as required and submitted with the bidder’s bid. These are indicated as follows in the section titled “Bid Documents.” BID DOCUMENTS These documents must be executed and submitted to the City with your bid, no later than the designated bid closing date and time. Bids that do not include all of the required forms, properly completed, may be declared unresponsive. 1. Proposal Bond 2. Non-Collusion Affidavit 3. Local Agency Subcontractor List 4. Contractor’s Registration 5. Certification of Compliance with Wage Rate Statutes 6. Bid Proposal Form 7. Bid Certificate 8. Information Required of Bidder 9. Proposal for Incorporating Recycled Materials into the Project Documents to be Executed by the Successful Bidder The following forms are to be executed after the contract is awarded. These forms must be submitted within five (5) calendar days after the date of Notice of Award of Contract. 1. Contract 2. Contract Certificate 3. Performance Bond (Bond is for 100% of the Contract Amount) 4. Payment Bond (Bond is for 100% of the Contract Amount) 5. Insurance Certificates Documents to be Executed Prior to Work The following form is to be executed prior to first payment: 1. Statement of Intent to Pay Prevailing Wages, Department of Labor and Industries (obtain instructions and form at https://lni.wa.gov/licensing-permits/public-works- projects/contractors-employers/#required-documents-for-doing-the-work) City of Bremerton Bid Forms Anderson Creek Dam Removal Project I-6 May 2024 Contract Documents This Page Intentionally Left Blank City of Bremerton Bid Forms Anderson Creek Dam Removal Project I-7 May 2024 Contract Document Proposal Bond SUBMIT THE ENCLOSED PROPOSAL BOND WITH YOUR PROPOSAL USE OF OTHER FORMS MAY SUBJECT YOUR BID TO REJECTION City of Bremerton Bid Forms Anderson Creek Dam Removal Project I-10 May 2024 Contract Documents This Page Intentionally Left Blank City of Bremerton Bid Forms Anderson Creek Dam Removal Project I-12 May 2024 Contract Documents This Page Intentionally Left Blank City of Bremerton Bid Forms Anderson Creek Dam Removal Project I-14 May 2024 Contract Documents This Page Intentionally Left Blank City of Bremerton Bid Forms Anderson Creek Dam Removal Project I-16 May 2024 Contract Documents This Page Intentionally Left Blank City of Bremerton Bid Forms Anderson Creek Dam Removal Project I-20 May 2024 Contract Documents This Page Intentionally Left Blank City of Bremerton Bid Forms Anderson Creek Dam Removal Project I-28 May 2024 Contract Documents This Page Intentionally Left Blank CONTRACT DOCUMENTS and CONTRACT BOND FORMS WILL BE PROVIDED TO THE SUCCESSFUL BIDDER ONLY City of Bremerton Bid Forms Anderson Creek Dam Removal Project I-30 May 2024 Contract Documents This Page Intentionally Left Blank City of Bremerton Bid Forms Anderson Creek Dam Removal Project I-31 May 2024 Contract Documents Contract CONTRACT (Page 1 of 4) THIS AGREEMENT is dated the day of in the year 20___ by and between the City of Bremerton (hereinafter called CITY) and (hereinafter called CONTRACTOR). CITY and CONTRACTOR, in consideration of the mutual covenants hereinafter set forth, agree as follows: ARTICLE 1. WORK. CONTRACTOR shall complete the WORK as specified or indicated in the CITY’s Contract Documents entitled Anderson Creek Dam Removals Project. ARTICLE 2. CONTRACT TIMES. The WORK shall obtain Physical Completion within 105 working days after the commencement date stated in the Notice to Proceed. Time is of the essence as to each and every deadline set forth in this agreement. This provision has been specifically negotiated. ARTICLE 3. LIQUIDATED DAMAGES. CITY and the CONTRACTOR recognize that time is of the essence for this Agreement and that the CITY will suffer financial loss if the WORK is not completed within the time specified in Article 2 herein, plus any extensions thereof allowed in accordance with Section 1-08.8 of the Standard Specifications which may be modified by the Special Provisions. They also recognize the delays, expense, and difficulties involved in proving in a legal proceeding the actual loss suffered by the CITY if the WORK is not completed on time. Accordingly, instead of requiring any such proof, the CONTRACTOR shall pay the CITY liquidated damages in accordance with Section 1-08.9 of the Special Provisions after the date of Physical Completion for each phase. ARTICLE 4. CONTRACT PRICE. CITY shall pay CONTRACTOR for completion of the WORK in accordance with the Contract Documents in the amount set forth in the Bid Proposal, which shall include sales tax as provided in Section 1-07.2(2) of the Special Provisions. ARTICLE 5. PAYMENT PROCEDURES. CONTRACTOR shall submit Applications for Payment in accordance with Section 1-09.9 of the Standard Specifications which may be modified by the Special Provisions. Applications for Payment will be processed by ENGINEER as provided in the Special Provisions _____________ Contractor Initials City of Bremerton Bid Forms Anderson Creek Dam Removal Project I-32 May 2024 Contract Documents CONTRACT (Page 2 of 4) ARTICLE 6. CONTRACT DOCUMENTS. The Contract Documents which comprise the entire agreement between CITY and CONTRACTOR concerning the WORK consist of this Contract and the following attachments to this Contract: · Notice Inviting Bids, · Bidders Checklist, · Bid Proposal including the Proposal Forms, Information Required of Bidder, Bid Bond, and all required certificates and affidavits, · Performance Bond, · Payment Bond, · Standard Specifications, · Amendments to the Standard Specifications, · Special Provisions, · Appendices · Contract Plans, · Addenda numbers _____ to _____, inclusive. · Change Orders which may be delivered or issued after Effective Date of the Agreement and are not attached hereto. There are no Contract Documents other than those listed in this Article 6. The Contract Documents may only be amended by Change Order as provided in Section 1-04.4 of the Standard Specifications which may be modified by the Special Provisions. ARTICLE 7. INDEMNIFICATION. The CONTRACTOR and CITY acknowledge and agree that they have negotiated the following in accordance with the requirements of RCW 4.24.115 and the CONTRACTOR specifically waives his immunity under industrial insurance under Title 51 RCW. To the fullest extent permitted by Laws and Regulations, the CONTRACTOR shall indemnify, defend, and hold harmless the CITY, ENGINEER, their consultants, subconsultants, and the officers, directors, employees, and agents of each and any of them, against and from any and all claims, injuries, damages, losses or suits, including all legal costs and attorney fees, all claims and liability arising under, by reason of, related, or incidental to the Contract Documents or any performance of the WORK, but not from the sole negligence or willful misconduct of the CITY and/or the ENGINEER as further defined in the Contract Documents. The provisions of this section shall survive the termination of the contract. _____________ Contractor Initials Contract City of Bremerton Bid Forms Anderson Creek Dam Removal Project I-33 May 2024 Contract Documents Contract CONTRACT (Page 3 of 4) ARTICLE 8. ASSIGNMENT No assignment by a party hereto of any rights under or interests in the Contract Documents will be binding on another party hereto without the written consent of the party sought to be bound; and specifically but without limitation monies that may become due and monies that are due may not be assigned without such consent (except to the extent that the effect of this restriction may be limited by law), and unless specifically stated to the contrary in any written consent to an assignment, no assignment will release or discharge the assignor from any duty or responsibility under the Contract Documents. The CITY, in its sole discretion, may refuse to allow the CONTRACTOR to assign any or all of its duties, rights and/or responsibilities under the Agreement, except with regards to an assignment of funds for security purposes. In the case of an assignment for security purposes the CITY may condition its approval to the extent it deems necessary to assure that there will be adequate funds to complete the WORK and to pay a subcontractors and suppliers. ARTICLE 9. EQUAL EMPLOYMENT OPPORTUNITY STATEMENT In the hiring of employees for the performance of work under this Contract, the Contractor, its subcontractors, or any person acting on behalf of the Contractor shall not discriminate in any employment practice on the basis of age (40+), sex, race, creed, color, national origin, sexual orientation/gender identity, marital status, military status, or the presence of any physical, mental, or sensory disability. ARTICLE 10. ADA STATEMENT The City of Bremerton does not discriminate on the basis of disability in programs and activities, which it operates pursuant to the requirements of the Americans with Disabilities Act of 1990, and ADA Amendments Act. This policy extends to both employment and admission to participation in the programs, services, and activities of the City of Bremerton. Reasonable accommodation for employees or applicants for employment will be provided. _____________ Contractor Initials City of Bremerton Bid Forms Anderson Creek Dam Removal Project I-34 May 2024 Contract Documents CONTRACT (Page 4 of 4) CITY and CONTRACTOR each binds itself, its partners, successors, assigns and legal representatives to the other party hereto, its partners, successors, assigns and legal representatives in respect of all covenants, agreements and obligations contained in the Contract Documents. IN WITNESS WHEREOF, CITY and CONTRACTOR have caused this Agreement to be executed the day and year first above written. CITY : City of Bremerton CONTRACTOR By By [CORPORATE SEAL] Attest Attest Address for giving notices Address for giving notices License No. Approved as to Form: Agent for service of process: (Signature) (Title) Contract City of Bremerton Bid Forms Anderson Creek Dam Removal Project I-35 May 2024 Contract Documents Contract Certificate CONTRACT CERTIFICATE (if Corporation) STATE OF ) ) ss. COUNTY OF ) I HEREBY CERTIFY that a meeting of the Board of Directors of the ___________________ ____________________________________________________________________________ ____________________________________________________________________________ a corporation existing under the laws of the State of ____________________________, held on __________________, 20___, the following resolution was duly passed and adopted: “RESOLVED, that _________________________________________________, as ______________________ President of the Corporation, be and is hereby authorized to execute the Agreement dated _________________, 20___, by and between this Corporation and the City of Bremerton and that his/her execution thereof, attested by the Secretary of this Corporation, and with the Corporate Seal affixed, shall be the official act and deed of this Corporation.” I further certify that said resolution is now in full force and effect. IN WITNESS WHEREOF, I have hereunto set my hand and affixed the official seal of the corporation this _____, day of ___________________, 20___. (Secretary) (SEAL) City of Bremerton Bid Forms Anderson Creek Dam Removal Project I-39 May 2024 Contract Documents Performance Bond LOCAL AGENCY CONTRACT BOND PERFORMANCE BOND (Page 1 of 2) KNOW ALL MEN BY THESE PRESENTS, That as CONTRACTOR, and as Surety, are held and firmly bound unto City of Bremerton hereinafter called "OWNER," in the sum of dollars, for the payment of which sum, well and truly to be made, we bind ourselves, our heirs, executors, administrators, successors, and assigns, jointly and severally, firmly by these presents. THE CONDITIONS OF THIS OBLIGATION ARE SUCH, that said CONTRACTOR has been awarded and is about to enter into the annexed Agreement with said OWNER to perform the WORK as specified or indicated in the Contract Documents entitled “Anderson Creek Dam Removals Project”; now, therefore, In the event CONTRACTOR fails to timely or properly perform any of the requirements of the Contract Documents at the times and in the manner contained therein, the Surety shall be liable under this bond up to the amount of the bond for the full amount of the OWNERS’s expenses to construct or repair all work as well as all loss, cost, expense or damage suffered by the OWNER in excess of the Contract amount due to the CONTRACTOR’S failure to comply with any contract or permit conditions or other applicable laws and regulations. The Surety agrees that within 30 calendar days of receiving notice that the OWNER has declared a CONTRACTOR default and formally terminated the CONTRACTOR’S right to complete the Contract pursuant to its terms and conditions and that the CONTRACTOR has defaulted on all or part of the terms guaranteed by this bond, the Surety shall either: 1. Notify the OWNER in writing of its intent to cure the default itself within a reasonable period of time acceptable to the OWNER. The OWNER agrees to pay the balance of the Contract price to the Surety in accordance with the terms of the Contract, or 2. Tender to the OWNER the demanded sum, up to the amount of the bond. However, if the amount necessary for the OWNER to cure the default is less than the amount tendered, the OWNER will return, without interest, any overpayment to the Surety. PROVIDED, that any alterations in the WORK to be done or the materials to be furnished, or changes in the time of completion, which may be made pursuant to the terms of said Contract Documents, shall not in any way release said CONTRACTOR or said Surety hereunder, nor shall any extensions of time granted under the provisions of said Contract Documents, release either said CONTRACTOR or said Surety, and notice of such alterations or extensions of the Agreement is hereby waived by said Surety. City of Bremerton Bid Forms Anderson Creek Dam Removal Project I-40 May 2024 Contract Documents PERFORMANCE BOND (Page 2 of 2) The obligation of the Surety shall include reimbursing the City for all costs and expenses, (including, but not limited to fees and charges of engineers, architects, attorneys, and other professionals, and court costs if litigation is commenced) incurred by the OWNER in enforcing the provisions of this Bond. The CONTRACTOR hereby agrees that the CONTRACTOR’S obligation to perform the required work is not limited to the amount of funds held by the Surety. This bond is irrevocable and cannot be canceled by the Surety or the CONTRACTOR. This bond shall remain in full force and effect for a period of one (1) year following final acceptance of the project by the City, and until the bond is released in writing by the OWNER at the written request of the Surety or CONTRACTOR. IN WITNESS WHEREOF, we have hereunder set our hands and seals this_________day of_________________, 2024. (SEAL) (SEAL) (CONTRACTOR) (Surety) By: By: (Signature and SEAL) (Signature and SEAL) (SEAL AND NOTARIAL ACKNOWLEDGEMENT OF SURETY) Address of Surety to which all notices shall be sent: _____________________________ _____________________________ _____________________________ Address of Surety for service of process: _____________________________ (must be a physical address) _____________________________ _____________________________ Performance Bond City of Bremerton Bid Forms Anderson Creek Dam Removal Project I-41 May 2024 Contract Documents Payment Bond PAYMENT BOND (Page 1 of 2) KNOW ALL MEN BY THESE PRESENTS, That as CONTRACTOR, and as Surety, are held and firmly bound unto City of Bremerton hereinafter called "OWNER," in the sum of dollars, for the payment of which sum, well and truly to be made, we bind ourselves, our heirs, executors, administrators, successors, and assigns, jointly and severally, firmly by these presents. THE CONDITIONS OF THIS OBLIGATION ARE SUCH, that said CONTRACTOR has been awarded and is about to enter into the annexed CONTRACT with said OWNER to perform the WORK as specified or indicated in the Contract Documents entitled “Anderson Creek Dam Removals Project”; now, therefore, If said CONTRACTOR, or subcontractor, fails to pay for any materials, equipment, or other supplies, or for rental of same, used in connection with the performance of work contracted to be done, or for amounts due under applicable State law for any work or labor thereon, said Surety will pay for the same in an amount not exceeding the sum specified above, and, in the event suit is brought upon this bond, reasonable attorney's fees to be fixed by the court. This bond shall inure to the benefit of any persons, companies, or corporations entitled to file claims under applicable State law so as to give a right of action to them or their assigns in any suit brought upon this bond. PROVIDED, that any alterations in the WORK to be done or the materials to be furnished, or changes in the time of completion, which may be made pursuant to the terms of said Contract Documents, shall not in any way release said CONTRACTOR or said Surety thereunder, nor shall any extensions of time granted under the provisions of said Contract Documents release either said CONTRACTOR or said Surety, and notice of such alterations or extensions of the CONTRACT is hereby waived by said Surety. The obligation of the Surety shall include reimbursing the City of all costs and expenses, (including, but not limited to fee and charges of engineers, architects, attorneys, and other professionals, and court costs if litigation is commenced) incurred by the OWNER in enforcing the provisions of this Bond. City of Bremerton Bid Forms Anderson Creek Dam Removal Project I-42 May 2024 Contract Documents Payment Bond PAYMENT BOND (Page 2 of 2) IN WITNESS WHEREOF, we have hereunder set our hands and seals this ________ day of______________________, 2024. (CONTRACTOR) (Surety) By: By: (Signature and SEAL) (Signature and SEAL) (SEAL AND NOTARIAL ACKNOWLEDGEMENT OF SURETY) Address of Surety to which all notices shall be sent: _____________________________ _____________________________ _____________________________ Address of Surety for service of process: _____________________________ (must be a physical address) _____________________________ _____________________________ END OF CONTRACT FORMS Anderson Creek Culvert Replacement DRAFT Basis of Design Report Page | 4 AGENDA BILL CITY OF BREMERTON CITY COUNCIL Study Session Date: June 26, 2024 SUBJECT: Professional Services Agreement with Parametrix for Central Bremerton Force Main Replacement Detailed Design COUNCIL MEETING Date: July 3, 2024 Department: Public Works & Utilities Presenter: David Powell Phone: (360) 473-5268 SUMMARY: Failure points along the Central Bremerton Force Main (CBFM) were discovered in December 2023. This critical force main conveys sewage from downtown Bremerton and the East half of the Puget Sound Naval Shipyard to the wastewater treatment plant. The City immediately requested proposals from six qualified engineering firms for a preliminary engineering analysis of the CBFM. The City selected Parametrix to prepare the initial analysis and to assist in determining the scope of work for detailed design to replace the failed section. The initial analysis is complete, the scope of construction has been determined, and the City has now received a proposal from Parametrix for the detailed design. Parametrix will deliver bid-ready detailed design plans and specifications for construction of the project. The scope also includes field survey, permitting support, and support during the bidding process. There are provisions in the scope for Defense Community Infrastructure (DCIP) Grant assistance and assistance with NEPA environmental approvals if authorized by the City. ATTACHMENTS: 1. Professional Services Agreement; and 2. Location Map FISCAL IMPACTS (Include Budgeted Amount): This is an emergent project and was not programmed in the 2024 budget; $800,000 is included in the 2024 mid-year budget adjustment. The initial contract with Parametrix was $98,420.36 for preliminary design, and this contract for detailed design is for $610,030.98. The construction cost is estimated to be $7,194,000, and the total project cost including consultant costs plus City staff time and construction management is estimated at $7,988,000. The City submitted a DCIP Grant on June 17, 2024 for $7,145,000 to fund the construction. The City will receive notice of grant award in September 2024. STUDY SESSION AGENDA: X Limited Presentation ☐Full Presentation STUDY SESSION ACTION: ☐ Consent Agenda ☐General Business ☐Public Hearing RECOMMENDED MOTION: Move to award the Professional Services Agreement for Central Bremerton Force Main Replacement – Detailed Design to Parametrix in the amount of $610,030.44, including sales tax; and authorize the Mayor to finalize and execute the agreement with substantially the same terms and conditions as presented. COUNCIL ACTION: Approve Deny Table Continue No Action Form Updated 01/02/2018 D11 Page 1 of 7 Bremerton/Parametrix Central Bremerton Force Main Replacement – Final Design June 2024 PROFESSIONAL SERVICES AGREEMENT Central Bremerton Force Main Replacement (Detailed Design) – Project No. 5890 The City of Bremerton (“City”) and Parametrix, Inc (“Consultant”), referred to collectively as the “Parties,” enter into the following Agreement for professional services: I. Scope: The Consultant agrees to perform the services more specifically described in the Scope of Work, dated June 12, 2024, including any attachments thereto, attached hereto as Exhibit A, which is incorporated by reference herein. The Scope of Work may be modified only pursuant to Section VII.H of this Agreement. If the Scope of Work provides for unspecified additional services such services shall only be performed upon the express written request of the City. Consultant further represents that the services furnished under this Agreement will be performed in accordance with generally accepted professional practices in effect at the time such services are performed. II. Term: The City and the Consultant agree that work will begin on the tasks described in Exhibit A immediately upon execution of this Agreement. The parties agree that the work described in Exhibit A is to be completed as provided for in the work schedule attached hereto as Exhibit B; provided however, that additional time shall be granted by the City for excusable delays or extra work as provided for in Section X.A of this agreement. III. Compensation: In consideration of the services provided pursuant to this Agreement, the City shall pay Consultant in an amount not to exceed $613,002.20 Consultant’s charges and bills shall conform to the fee schedule attached hereto as Exhibit C and incorporated herein by this reference. The Consultant shall submit regular billing statements detailing work performed and amount charged on each task or portion thereof. The descriptions shall conform to and fall within the categories set out in the Scope of Work and/or Fee Schedule. Upon receipt of a conforming billing statement, the City shall promptly process payment. PROVIDED, HOWEVER, the City reserves the right to prioritize scoped work and accelerate and/or delay work tasks under the time frame set forth in Section II herein. The Consultant's labor rates and billing fees shall be as delineated in Exhibit C. Consultant shall not perform work beyond the Scope of Work, nor shall be compensated for such work, unless the Scope of Work or amount of compensation is modified pursuant to this Agreement. Consultant shall only be compensated for additional services if requested pursuant to Section I and, if not otherwise provided, such compensation shall be in accordance with Exhibit C. If a billing statement does not conform to this Agreement, the City may withhold payment until the statement is brought into compliance. Such withholding does not relieve Consultant of its obligations under this Agreement. IV. Relationship of Parties: Consultant represents that it is skilled in the matters addressed in the Scope of Work and is performing independent functions and responsibilities within its field of expertise. Consultant and its personnel are independent Consultants and not employees of the City. Consultant and its personnel have no authority to bind the City or to control the City’s employees and other Consultants. None of the benefits provided by the City to its employees, including, but not limited to, compensation, insurance, and unemployment insurance are available from the City to the employees, Page 2 of 7 Bremerton/Parametrix Central Bremerton Force Main Replacement – Final Design June 2024 agents, representatives, or sub-consultants of the Consultant. Consultant will be solely and entirely responsible for its acts and for the acts of Consultant's agents, employees, representatives and sub- consultants during the performance of this Agreement. The City may, during the term of this Agreement, engage other independent Consultants to perform the same or similar work. As an independent Consultant, Consultant is responsible for its own management. The City’s administration and enforcement of this Agreement shall not be deemed an exercise of managerial control over Consultant or its personnel. As an independent Consultant, Consultant is responsible for payment of all taxes and licensing fees necessary to perform its obligations under this Agreement. These taxes and fees include but are not limited to State industrial insurance, Business & Occupation, State professional licensing, and City business licensing. If any taxes or fees due the City have been declared delinquent, the City may withhold the delinquent amount, plus any additional charges arising from the delinquency, from any payments due Consultant. V. Indemnification: A. Consultant shall defend, indemnify and hold the City, its officers, officials, employees, agents and volunteers harmless from any and all claims, injuries, damages, losses or suits, including all legal costs and attorney fees, arising out of or in connection with the performance of this Agreement except for that portion of the injuries and damages caused by the City’s sole negligence, unless Consultant is conducting work pursuant to Subsection B below. The City's review or acceptance of any of the work when completed shall not be grounds to avoid any of these covenants of indemnification. B. Architects, Engineers and Any Other Professional Listed In and Performing Services Defined in RCW 4.24.115. Should a court of competent jurisdiction determine that Consultant’s services provided pursuant to this Agreement is subject to RCW 4.24.115, then, in the event of liability for damages arising out of bodily injury to persons or damages to property caused by or resulting from the concurrent negligence of the Consultant and the City, its officers, officials, employees, agents and volunteers, the Consultant's liability hereunder shall be only to the extent of the Consultant's negligence. IT IS FURTHER SPECIFICALLY AND EXPRESSLY UNDERSTOOD THAT THE INDEMNIFICATION PROVIDED HEREIN CONSTITUTES THE CONSULTANT'S WAIVER OF IMMUNITY UNDER INDUSTRIAL INSURANCE, TITLE 51 RCW, SOLELY FOR THE PURPOSES OF THIS INDEMNIFICATION. THE PARTIES FURTHER ACKNOWLEDGE THAT THEY HAVE MUTUALLY NEGOTIATED THIS WAIVER. The provisions of this section shall survive the expiration or termination of this Agreement. VI. Insurance: The Consultant shall procure and maintain for the duration of the Agreement, insurance against claims for injuries to persons or damage to property which may arise from or in connection with the performance of the work hereunder by the Consultant, its agents, representatives, employees, sub-consultants or sub-Consultants. Page 3 of 7 Bremerton/Parametrix Central Bremerton Force Main Replacement – Final Design June 2024 Before beginning work on the project described in this Agreement, the Consultant shall provide a Certificate of Insurance evidencing: 1. Automobile Liability insurance with limits no less than $1,000,000 combined single limit per accident for bodily injury and property damage; and 2. Commercial General Liability insurance written on an occurrence basis with limits no less than $1,000,000 combined single limit per occurrence and general aggregate for personal injury, bodily injury and property damage. Coverage shall include but not be limited to: blanket contractual; products/completed operations/broad form property damage; explosion, collapse and underground (XCU) if applicable; and 3. Excess Liability insurance with limits not less than $1,000,000 limit per occurrence and aggregate; and 4. Professional Liability insurance with limits no less than $1,000,000 limit per occurrence/claim; and 5. Workers Compensation insurance as statutorily required by the Industrial Insurance Act of the State of Washington, Title 51, Revised Code of Washington and employer's liability with limits not less than $1,000,000. Any payment of deductible or self-insured retention shall be the sole responsibility of the Consultant. All required policies shall be provided on an “occurrence” basis except professional liability insurance (if required), which may be provided on a “claims-made” basis. The City shall be named as an additional insured on the Commercial General Liability insurance policy, as respects work performed by or on behalf of the Consultant and a copy of an endorsement that is acceptable to the City, which names the City as an additional insured shall be attached to the Certificate of Insurance. The City reserves the right to receive a certified copy of all the required insurance policies and endorsements. The City further reserves the right to reject any unacceptable policies and/or endorsements. The Consultant's Commercial General Liability insurance shall contain a clause stating that coverage shall apply separately to each insured against whom claim is made or suit is brought, except with respects to the limits of the insurer's liability. The Consultant's insurance shall be primary and non-contributory insurance as respects the City and shall contain a waiver of subrogation against the City for claims arising out of any operations, liabilities and obligations to which coverage applies. It shall be an affirmative obligation upon Consultant to advise the City’s Risk Manager by fax at (360) 473-5161, or by certified mail, return receipt requested to City of Bremerton, Attn: Risk Management, 345 6th Street, Suite 100, Bremerton, WA 98337 within two days of the cancellation, suspension or substantive change of any insurance policy set out herein, and failure to do so shall be construed to be a breach of this Agreement. The City also reserves its unqualified right to require at any time and for any reason, proof of coverage in the form of a duplicate of the insurance policy with all endorsements as evidence of coverage. Page 4 of 7 Bremerton/Parametrix Central Bremerton Force Main Replacement – Final Design June 2024 In the event that the Consultant employs other consultants or Consultants (sub-consultants or sub-Consultants) as part of the work covered by this Agreement, it shall be the Consultant’s responsibility to require and confirm that each sub-consultant or sub-Consultant meets the minimum insurance requirements specified above. The Consultant shall, upon demand of the City, deliver to the City copies of such policy or policies of insurance and the receipts for payment of premiums thereon. VII. General Conditions: A. Reports and Information: When requested by the City, Consultant shall furnish periodic reports and documents on matters covered by this Agreement. The reports and documents shall be furnished in the time and form requested. Consultant shall maintain accounting records in accordance with Generally Accepted Accounting Principles (“GAAP”) to substantiate all billed amounts. B. Ownership and Use of Records and Documents: Original documents, drawings, designs and reports, including those in electronic format, developed under this Agreement are the property of the City. All written information submitted by the City to the Consultant in connection with the services performed by the Consultant under this Agreement will be safeguarded by the Consultant to at least the same extent as the Consultant safeguards like information relating to its own business. If such information is publicly available or is already in Consultant's possession or known to it, or is rightfully obtained by the Consultant from third parties, Consultant shall bear no responsibility for its disclosure, inadvertent or otherwise. All data, documents and files created by Consultant under this Agreement may be stored at Consultant's office in Puyallup, Seattle and Bremerton, Washington. Consultant shall make such data, documents, and files available to the City upon its request at all reasonable times for the purpose of editing, modifying and updating as necessary until such time as the City is capable of storing such information in the City's offices. Duplicate copies of this information shall be provided to the City upon its request, and at reasonable cost. All documents, including all reports, drawings, specifications, computer software or other items prepared or furnished by Consultant pursuant to this Agreement, are instruments of service with respect to the project and are the property of the City. Any reuse by the City for other than the specific purpose intended will be at City’s sole risk. C. Use of Photographs and Images. Consultant shall not use or distribute photographs or images depicting City officials, personnel, property, or equipment whether prepared by Consultant or provided by City without prior written consent of the City. The City will not unreasonably withhold its consent. D. Work Performed at Consultant's Risk: Consultant shall take all precautions necessary and shall be responsible for the safety of its employees, agents, and sub-consultants in the performance of the work hereunder and shall utilize all protection necessary for that purpose. All work shall be done at Consultant's own risk, and Consultant shall be responsible for any loss of or damage to materials, tools, or other articles used or held for use in connection with the work. E. Place of Work: The Consultant shall perform the work authorized under this Agreement at its offices in Puyallup, Seattle and Bremerton, Washington. Meetings with the City staff as described Page 5 of 7 Bremerton/Parametrix Central Bremerton Force Main Replacement – Final Design June 2024 in Exhibit A, Scope of Work, shall take place at the City's offices, or at locations mutually agreed upon by the parties. F. Entire Agreement: This Agreement and its Exhibits constitutes the entire agreement between the Parties, and the Parties acknowledge that there are no other agreements, written or oral, that have not been set forth in the text of this Agreement. G. Severability: Should any part of this Agreement be found void, the balance of the Agreement shall remain in full force and effect. H. Modification: This Agreement may only be modified by written instrument signed by both Parties. I. Written Notices: All communications regarding this Agreement shall be sent to the parties at the addresses listed below by registered or 1st class mail, or by personal service, and shall be deemed sufficiently given if sent to the addressee at the address stated in this Agreement or such other address as may be hereafter specified in writing. Notices to be sent to: Notices to be sent to: CITY: CONSULTANT: Attn: David Powell Attn: Ray Nickel City of Bremerton Parametrix, Inc. 345 6th Street, Suite 100 60 Washington Ave, Suite 390 Bremerton, WA 98337-1891 Bremerton, WA 98337 J. Waiver: Failure to enforce any provision of this Agreement shall not be deemed a waiver of that provision. Waiver of any right or power arising out of this Agreement shall not be deemed waiver of any other right or power. K. Non-Waiver of Breach: The failure of the City to insist upon strict performance of any of the covenants and agreements contained herein, or to exercise any option herein conferred in one or more instances shall not be construed to be a waiver or relinquishment of said covenants, agreements or options, and the same shall be and remain in full force and effect. L. Compliance with Laws: Consultant shall comply with all applicable Federal, State, and local laws in performing its obligations under this Agreement. M. Choice of Law and Venue: This Agreement shall be interpreted according to the laws of the State of Washington. Any judicial action to resolve disputes arising out of this Agreement shall be brought in Kitsap County Superior Court. N. Attorneys’ Fees: In the event of litigation to enforce any of the terms or provisions herein, each party shall pay all its own costs and attorney’s fees. Page 6 of 7 Bremerton/Parametrix Central Bremerton Force Main Replacement – Final Design June 2024 O. Assignment: Any assignment of this agreement by the Consultant without the written consent of the City shall be void. VIII. Equal Employment Opportunity Statement: In the hiring of employees for the performance of work under this Agreement, the Consultant, its subconsultants, or any person acting on behalf of Consultant shall not discriminate in any employment practice on the basis of age (40+), sex, race, creed, color, national origin, sexual orientation/gender identity, marital status, military status, or the presence of any physical, mental or sensory disability. IX. ADA Statement: The City of Bremerton does not discriminate on the basis of disability in programs and activities, which it operates pursuant to the requirements of the Americans with Disabilities Act of 1990, and ADA Amendments Act. This policy extends to both employment and admission to participation in the programs, services and activities of the City of Bremerton. Reasonable accommodation for employees or applicants for employment will be provided. X. Termination: This Agreement shall remain in force until completion and acceptance of the services, terminated by written instrument upon mutual consent, or by the City of Bremerton for convenience. This Agreement may be immediately terminated for cause by a Party if the other Party substantially fails to perform through no fault of the terminating Party, and the non-performing Party does not commence correction of the failure of performance within thirty (30) days of the terminating Party’s sending notice to the non-performing Party. Any Notice by Consultant shall include a report showing the status of all items listed in the Scope of Work current through the termination date. If the City receives reimbursement by any federal, state, or other source for work described in Section I herein, and that funding is withdrawn, reduced or limited in any way, or the project is cancelled or substantially reduced after the execution date of this Agreement and prior to the completion of the work, the City may summarily terminate this Agreement. A. Excusable Delays: The right of Consultant to proceed shall not be terminated nor shall Consultant be charged with liquidated damages for any delays in the completion of the work due to: 1) any acts of the federal government in controlling, restricting, or requisitioning materials, equipment, tools, or labor by reason of war, national defense, or other national emergency; 2) any acts of the City, its consultants, or other public agencies causing such delay; and 3) causes not reasonably foreseeable by the parties at the time of the execution of the Agreement that are beyond the control and without the fault or negligence of the Consultant, including, but not restricted to, acts of God, fires, floods, strikes, or weather of unusual severity. PROVIDED, HOWEVER, that the Consultant must promptly notify the City within ten (10) calendar days in writing of the cause of the delay. If, on the basis of the facts and the terms of this Agreement, the delay is properly excusable, the City shall, in writing, extend the time for completing the work for a period of time commensurate with the period of excusable delay. B. Rights Upon Termination: In the event of termination, the City shall pay for all services performed by the Consultant to the effective date of termination, as described on a final invoice submitted to the City. After termination, the City may take possession of all records and data within the Consultant's possession pertaining to this project which may be used by the City without restriction. Any such use not related to the project which Consultant was contracted to perform shall be without liability or legal exposure to the Consultant. Page 7 of 7 Bremerton/Parametrix Central Bremerton Force Main Replacement – Final Design June 2024 XI. Suspension & Debarment. For contracts involving Washington State and Federal funding, Consultant hereby certifies, by signing this agreement, that neither it nor its principals are presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation in this transaction by any State or Federal department or agency. Consultant shall provide immediate written notice to the City if at any time it learns that it is or has become ineligible for certification. Should Consultant enter into a covered transaction with another firm, Consultant agrees by signing this agreement that it will verify that the firm with whom it intends to do business is not debarred, suspended, ineligible, excluded or disqualified. IN WITNESS WHEREOF, the parties below have executed this Agreement. CITY: CONSULTANT: CITY OF BREMERTON PARAMETRIX, INC By: By: Print Name: Print Name: Its: Its: Date: Date: APPROVED AS TO FORM: ATTEST: By: By: Kylie J. Finnell, Bremerton City Attorney Angela Hoover, City Clerk R:\Legal\Legal\Forms\FORMS ON COBWEB\Professional Services Agreement Rev. 04 2023.docx Greg Wheeler Mayor Jack WrightDeputy Division Manager City of Bremerton / Parametrix Detailed Design Scope of Work Central Bremerton FM Replacement Page 1 June 2024 EXHIBIT A SCOPE OF WORK CITY OF BREMERTON CENTRAL BREMERTON FM REPLACEMENT CITY PROJECT NO. 5890 DETAILED DESIGN June 12, 2024 INTRODUCTION The City of Bremerton’s Central Bremerton Force Main (CBFM) is a critical portion of its infrastructure and has recently experienced a failure requiring emergency repair. The 14-inch ductile iron pipe (DIP) force main carries flow from the City’s CE-4 pump station and discharges into the City’s Crosstown Pipeline. The failure occurred immediately west of the high point in the force main, near High Avenue and Gregory Way. Subsequent excavation revealed the entire top portion of the pipe had corroded away, leaving only the polyethylene bag around the pipe to contain the flow. Parametrix (Consultant) was contracted under City Project No. 5890 to assist the City in an alternative analysis to determine the portion of the force main to be replaced and what construction methods should be used for the replacement. Alternative analysis resulted in a City decision to replace the entire force main east of the high point, from High Avenue to South Montgomery Avenue, and approximately 150-200 feet east of the high point, a total length of approximately 3100 feet. The decision not to replace the force main portion to the east was two-fold. Firstly, the eastern section flows continuously up hill and remains full of liquid. By comparison, the western portion flows downhill in a mostly open channel fashion with significant turbulence and a head of air that contains high levels of atmospheric H 2 S. The H 2 S causes severe corrosion conditions. Secondly, record drawings show the force main is cement lined west of the high point and polyethylene lined to the east. Cement lined pipes are known for susceptibility to H 2 S related corrosion, whereas polyethylene lining provides both corrosion and wear resistance. The alternative analysis, after reviewing various construction methods, which included pipe bursting, horizontal directional drilling, and open-cut replacement, as well as optional routes, concluded the force main should be replaced in its existing location with PVC C905 pipe. The new force main will be reconnected to the existing 6-inch Sch 80 PVC solvent welded vent pipe at its existing connection locations. A pair of large trees and stumps on the north side of Gregory Way will be removed as part of the project. To enable construction along the existing alignment a bypass will be provided at Burwell Street and Warren Avenue from the CBFM to the 15-inch gravity sewer in Warren Avenue. Connection to the sewer will use a wye downstream and north of the sewer maintenance hole (MH) at Burwell Street and Warren Avenue. Valves will be provided on the CBFM and the bypass connection pipe to temporarily reroute the flow. The bypass connection will be left in place after the project is complete to facilitate future maintenance of the CBFM. Amendment 1 to Parametrix’s contract for alternative analysis for City Project No. 5890 modifies the initial scope of work to provide a topographic survey of the force main replacement route and a NEPA evaluation memorandum. The City plans to submit for a Defense Community Infrastructure Program (DCIP) grant as the force main includes a significant portion of its flow from the Navy. As part of Amendment 1 Parametrix is revising the purpose of its alternative analysis report so that it serves as the engineering report needed for the DCIP submittal. City of Bremerton / Parametrix Detailed Design Scope of Work Central Bremerton FM Replacement Page 2 June 2024 This scope of work covers the Consultant’s detailed design for the force main replacement as described above through the project bid period. Activities will be limited to this contract’s budget and are summarized below. SCOPE OF WORK Task 1100 Project Management and Meetings Approach: 1.Manage Consultant and subconsultant provided services. 2.Coordinate communication with City staff. 3.Provide monthly progress letters. 4.Attend 1-hour monthly Teams conference calls with the City as needed. 5.Prepare action, decision and change logs on a Parametrix provided SharePoint site. Deliverables: 1.Progress letters. 2.Action, Decision, and Change Log(s) Task 1200 Detailed Design Approach: 1. Provide up to two site visits as needed. 2. Provide brief technical memorandum (up to 3 pages) summarizing reasons for selecting 18-inch diameter for the new force main, based on City provided flow projections. 3. Provide 30% design drawings. 4. Facilitate a 30% design review meeting (up to 2 hours with up to three Consultant staff at the City of Bremerton). Provide annotated or written responses to City review comments. 5. Provide 60% design drawings and specifications. 6. Facilitate a 60% design review meeting (up to 2 hours with up to three Consultant staff at the City of Bremerton). Provide annotated or written responses to City review comments. 7. Provide 90% design drawings and specifications. 8. Facilitate a 90% design review meeting (up to 2 hours with up to three Consultant staff on Teams). Provide annotated or written responses to City review comments. 9. After owner acquired permits are issued, provide bid ready design drawings and specifications. Deliverables: 1. 30% drawings 2. 60% drawings and supplemental conditions specifications 3. 90% drawings and supplemental conditions specifications 4. Bid ready drawings and supplemental conditions specifications 5. Annotated or written responses to City review comments after 30%, 60%, and 90% submittals Assumptions: 1. City to provide flow projects for sizing of the new force main. 2. Up to 34 drawings: a.Cover sheet. b.Key map and sheet index. c.Abbreviations. d.General notes. e. Force main pedestrian and traffic control drawings will be 1” = 50' horizontal scale, resulting in up to 2 plan view drawings. City of Bremerton / Parametrix Detailed Design Scope of Work Central Bremerton FM Replacement Page 3 June 2024 f. Force main erosion and sedimentation control drawings will be 1” = 20’ horizontal scale, resulting in up to 4 plan view drawings. g. Force main plan and profile drawings will be 1” = 20’ horizontal scale, resulting in up to 7 drawings. h. Force main road restoration drawings will be 1” = 20’ horizontal scale, resulting in up to 4 plan view drawings. i. Force main landscaping, concrete walkway, concrete stairs and concrete sidewalk restoration drawing for area at 1912 Gregory Way where a pair of trees and stumps will be removed. j. Bypass connection traffic control plan for night-time construction at Warren and Burwell k. Bypass connection erosion and sedimentation control plan view drawing. l. Bypass connection piping drawing. m. Bypass connection road restoration plan view drawing. n. Detail drawings will include the following: i. Erosion and sedimentation control details ii. Piping connection details iii. Air gap chamber details iv. Road restoration details (2 sheets) v. Traffic control details (2 sheets) vi. Landscape restoration details 3. Specifications will be based on WSDOT Standard Specifications. 4. The City will provide appropriate staff at meetings in order to make needed decisions and provide review comments. Task 1300 Right of Way Determination Survey Subtask 1300.01 Topographic Survey Approach: Parametrix shall provide a topographic mapping at the intersection of Warren and Burwell. Limits shall be to the back of sidewalk, approximately 75’ north of the intersection of Warren and Burwell, approximately 70’ east of the intersection along Burwell, and 40’ west of the intersection along Burwell, as delineated in Exhibit A. Storm and sanitary structures to be located shall include one structure upstream and downstream of the project site. Contours will be at 1-foot intervals and based on NAVD88 vertical datum. The survey shall be added to survey basemap created by Parametrix for the Central Bremerton Force Main route. Topographic Elements Topographic elements consist of information shown on a map which depicts the horizontal and vertical positions of natural and/or fabricated features and existing terrain surfaces. The topographic mapping will include evidence of, including but not limited to, the following improvements: • Curbs • Sidewalks/paths • Driveways/curb cuts • Pavement delineation between concrete and asphalt • Retaining walls, bulkheads, and fences – materials and heights • Underground utility location paint marks set by others if visible at time of the field survey • Storm drainage and storm drain structures (including measure downs) • Sanitary sewer manholes (including measure downs) City of Bremerton / Parametrix Detailed Design Scope of Work Central Bremerton FM Replacement Page 4 June 2024 • Other sewer and/or septic tank/drain field areas as identified to our field survey crew by the City of Bremerton • Electrical power vaults and associated surface features • Overhead wires, guy wires • Natural gas • Cable or fiber optic pedestals • Meters or utility connects to existing buildings • Water valve boxes • Fire hydrants • Telephone pedestals • Signage • Street lighting Deliverables: 1. An electronic drawing file of the topographic survey in AutoCAD Civil 3D 2022 format in one drawing file. 2. Survey basemap set up for design drawings at 1” = 20’ scale. 3. PDFs at 1” = 40’ scale (1”=20’ scale basemap printed at 1/2 scale on 11” x 17”) Assumptions: This proposal is based on the following assumptions and/or receiving the following site-specific information. 1. Parametrix will be provided access to all areas requiring surveys. 2. For safety reasons, our survey crews are not allowed to enter subsurface vaults or maintenance holes. Our work will be conducted from the surface, using measure-down techniques. Crews will also not open any structure covers in excess of 80 pounds. 3. Parametrix will provide all traffic control as needed (no traffic control permit required). 4. All electronic mapping standards will be based on Parametrix drafting standards. 5. Unless otherwise specified by the client, horizontal datum shall be North American Datum (NAD) 83/11 Washington Coordinate System, North Zone, and vertical datum shall be North American Vertical Datum of 1988 (NAVD 88). Subtask 1300.02 Topographic & Right of Way Determination Survey Approach: Parametrix shall conduct a survey to determine the right of way from the westerly intersection of 1st Street and N Montgomery Avenue, along 1st Street to the intersection of 1st Street and Naval Avenue, along Naval Ave to the intersection of Naval Avenue and Gregory Way, and along Gregory Way to approximately 200 feet east of the intersection of Gregory Way and High Avenue, as delineated in Attachment A. Parametrix shall also determine the right of way at the intersection of Warren and Burwell. Limits will be approximately 75’ north of the intersection of Warren and Burwell, approximately 70’ east of the intersection along Burwell, and 40’ west of the intersection along Burwell, as delineated in Exhibit A. The right of way determination will be added to the topographic basemap provided by Parametrix. Deliverables: 1. Basemap with right of way determination, and addition of topographic survey at intersection of Warren and Burwell, for use in detailed design drawings. 2. An electronic drawing file of the boundary and previous topographic survey in AutoCAD Civil 3D 2022 format in one drawing file. Assumptions: 1. Parametrix will be provided reasonable access to all areas requiring surveys. City of Bremerton / Parametrix Detailed Design Scope of Work Central Bremerton FM Replacement Page 5 June 2024 2. All electronic mapping standards will be based on Parametrix drafting standards. 3. Parametrix field crews may need to perform minor brushing with machetes to conduct this survey and we have the Client’s permission to do so. 4. Unless otherwise specified by the client, horizontal datum shall be North American Datum (NAD) 83/11 Washington Coordinate System, North Zone, and vertical datum shall be North American Vertical Datum of 1988 (NAVD 88). 5. We have not accounted for the cost of an arborist. If it is determined in the interest of the client to retain an arborist and if there are tags, flagging, etc. on-site during the field survey, we will incorporate this information into the topographic mapping. 6. Parametrix is not accounting for entry into the PSNS property and will not be obtaining survey data within these limits. Task 1400 Permitting Support The Consultant will prepare the permitting documents, as described in this task, for submittal to the City of Bremerton Department of Community Development (DCD) for review and approval. Parametrix will track permit submittals and respond to comments received from the City during permit review. Should the pre-application meeting require more permits and reports than assumed, a contract amendment may be authorized by the City. Subtask 1400.01 – Permitting Matrix Approach: Develop and finalize a permit matrix to aid in the development and implementation of permitting strategies. The permit matrix will be updated based on the Pre-Application meeting and then updated monthly to track permit processes. Work will involve review of existing and background information on land use/zoning codes as well as applicable regulations for permit acquisition efforts. The permit matrix will include: 1. Identification of potential federal, state, and local permits or authorizations, 2. Permitting triggers, 3. Permit schedule, and 4. Permit risks. Deliverables: 1. Permitting matrix – one draft and one revised final version (Excel format). 2. Monthly status updates to the permit matrix during processing. Subtask 1400.02 – Pre-Application Meeting Approach: 1. Prepare the pre-application meeting packet, including the form and supporting required information. 2. Prepare for and attend a 2-hour DC meeting with City and permit staff. This includes coordination with the City utility staff via Teams and email to develop and finalize meeting agenda, supporting documents, and meeting summaries per general assumptions. Deliverables: 1. Pre-application meeting packet (PDF format) 2. Parametrix attendance at the pre-application meeting with the City Assumptions: 1. Up to three Parametrix staff will attend the pre-application meeting with the City. 2. The meeting will be on Teams. City of Bremerton / Parametrix Detailed Design Scope of Work Central Bremerton FM Replacement Page 6 June 2024 3. Information obtained at the pre-application meeting will be used to inform subsequent permitting and design tasks. Subtask 1400.03 – Owner Acquired Permits Approach: Prepare and submit documents needed for permit applications and to provide support during permit review phase. Deliverables: 1. Completed application forms, including the bill-to form (PDF format). 2. Up to three responses to agency review comments for each permit (PDF format). Assumptions: 1. Based on known project elements, the assumed permits include: a. Right-of-Way permit 2. There are no trees being affected or removed in public areas. 3. The City will be responsible for communicating with private property owners for any significant trees located on private property and coordinating with an arborist to gather recommendations on protection, retention, preservation, or removal of the tree(s) and to produce associated written documentation. The City is currently negotiating with the owner of 1912 Gregory Way from removal of the two large evergreen trees on that property. 4. A SEPA and NEPA Review will be completed under Task 1450. 5. The required Geotechnical Report will be completed under Task 1700. 6. The project conforms with City Comprehensive Plan and will not require a Land Use application. 7. No critical areas are within or adjacent to the project area. Therefore, no critical area reporting, analysis, and/or mitigation for critical areas will be required. 8. Construction pedestrian and traffic control plans to be completed under Task 1200. 9. Up to two revisions of permit submittal materials could be necessary for right-of-way permit approval following initial submittal. 10. Consultant will respond to reviewer questions for each applied permit. 11. Consultant will provide revised documents when requested by the reviewer for each permit applied for. 12. Delay due to permit review is beyond the control of the Consultant and the City. No date is warranted or implied for agency review and response time. 13. All City permits will be submitted in the DCD Online Center. https://ci-bremerton- wa.smartgovcommunity.com/Public/Home Task 1450 SEPA and NEPA Support This task provides a $60,000 budget allocation (approximately 300 labor hours) for SEPA and NEPA support, to be used only with written permission from the City of Bremerton. The City is expected to pursue a DCIP grant for the project. Assuming there will be federal funding, NEPA documentation will need to be prepared, with the Navy as the lead agency. An initial NEPA memorandum is being prepared under Amendment 1 of the City’s contract with Parametrix for alternative analysis for the Central Bremerton FM Replacement Project No. 5890. The additional environmental evaluations and documentation required for NEPA is unknown at this point, although it is likely that the NEPA process will result in a Documented Categorical Exclusion (DCE). SEPA will also be required, with the City as the lead agency. The initial NEPA memorandum provides the City with the best strategy for SEPA. It is expected that the SEPA checklist will result in a Determination of Non-significance (DNS). City of Bremerton / Parametrix Detailed Design Scope of Work Central Bremerton FM Replacement Page 7 June 2024 Deliverables: 1. NEPA and SEPA documentation as directed by the City Task 1500 DCIP Grant Support Approach: This task provides a $30,000 budget allocation (approximately 150 labor hours) for additional as needed support for DCIP grant support as directed by the City, including attendance at meetings, preparation of exhibits, and technical write-ups. This budget to be used only with written permission from the City of Bremerton. Deliverables: 1. Exhibits and technical write-ups as directed by the City Task 1600 Bid Period Support Approach: 1. Attend pre-bid site meeting. 2. Provide up to three addenda 3. Response to technical bidder questions 4. Review bid submittals and provide bid tabulation Deliverables: 1. Up to 3 addenda 2. Responses to bidder questions 3. Bid tabulation Assumptions: 1. No significant design changes will be made during the bid period. 2. Low bid will be awarded without re-bid. Task 1700 Geotechnical Support Approach: 1. Conduct a desktop evaluation of available geotechnical information along the force main replacement route (First St. between Montgomery Ave. and Naval Ave., Naval Ave. between First St. and Gregory Way, and Gregory Way between Naval Ave. and just past High Ave.). 2. Based on a preliminary review of existing soil logs from the 1990 force main record drawings, the existing soil logs are sufficient to develop geotechnical recommendations for final design. 3. Develop geotechnical recommendations and considerations regarding trench shoring, dewatering, excavation, pipe support, pipe loading, uplift, and pipe bedding, backfill, and compaction. 4. Provide geotechnical design memorandum summarizing existing soil logs, subsurface ground conditions, and geotechnical recommendations and construction considerations. 5. Provide review and input to geotechnical-related drawings for the 30%, 60%, 90%, and bid ready design submittals. 6. Provide review and input to geotechnical-related supplemental conditions specifications for the 60%, 90%, and bid ready design submittals. 7. Answer geotechnical-related questions during bid period, as needed. Deliverables: 1. Geotechnical design memorandum summarizing existing soil logs, subsurface ground conditions, and geotechnical recommendations and construction considerations. 2. Geotechnical input for drawings for 30%, 60%, 90%, and bid ready design submittals in electronic format. City of Bremerton / Parametrix Detailed Design Scope of Work Central Bremerton FM Replacement Page 8 June 2024 3. Geotechnical specifications at 60%, 90%, and bid ready design submittals in electronic format. 4. Answers to bidding period questions in format provided. Assumptions: 1. Existing soil logs are sufficient to develop geotechnical recommendations for final design. 2. Drawings will include input to standard details for trench and backfill and plan and details for geotechnical instrumentation and monitoring. 3. Specifications will include input to geotechnical information, earthwork, geotechnical instrumentation, dewatering, trenching and backfilling, and excavation support and protection. Task 1800 Corrosion Control Approach: 1. Provide recommendations related to corrosion control of metal piping components including pipe fittings. Deliverables: 1. Recommended input for specifications Task 1900 Management Reserve If a management reserve is provided in the level of effort, its task budget may only be used with written approval from the City. City of Bremerton / Parametrix Detailed Design Scope of Work Central Bremerton FM Replacement Page 9 June 2024 Attachment A Survey limits along existing CBFM alignment Survey limits at Burwell St and Warren Ave City of Bremerton / Parametrix Detailed Design Scope of Work Central Bremerton FM Replacement Page 10 June 2024 EXHIBIT B SCHEDULE CITY OF BREMERTON CENTRAL BREMERTON FM REPLACEMENT Anticipated schedule is as follows: Consultant Notice to Proceed June 20, 2024 Completion of Detailed Design February 13, 2025 Bid opening March 27, 2025 City of Bremerton / Parametrix Detailed Design Scope of Work Central Bremerton FM Replacement Page 11 June 2024 EXHIBIT C COMPENSATION CITY OF BREMERTON CENTRAL BREMERTON FM REPLACEMENT TASK ESTIMATED COST Task 1100: Project Management and Meetings $21,831.96 Task 1200: Detailed Design $349,167.01 Task 1300: Topographic & Right of Way Determination Survey $30,529.59 Task 1400: Permitting Support $37,683.21 Task 1450: SEPA and NEPA Support $60,000.00 Task 1500: DCIP Grant Support $30,000.00 Task 1600: Bid Period Support $15,425.68 Task 1700: Geotechnical Support $35,234.90 Task 1800: Corrosion Control $6,717.09 Task 1900: Management Reserve ** $26,412.77 TOTAL ESTIMATED COST $613,002.20 ** Management Reserve to be used only upon written authorization of the Owner. City of BremertonRaynold NickelAndrew StevensIngrid KimballJoanna JohnsonAlexander MannionJason CeraldeJohn WrightAmanda LucasKathy TaylorSteven N SharpeKen Van CleaveMichael D'AgostinoLucas M MillerAlain DesplanchesJade L. ParsonsWhitney PrintzLori GilbertsonSandra CosgroveSr Consultant - Project ManagerSr EngineerSr Scientist/ BiologistEngineer IVOwner's RepPlanner IV (Landscape Architect)Sr Consultant (QC)EditorSr DesignerTechnical Lead (Survey)Sr SurveyorSurveyor IIISurvey SupervisorSurveyor IISurveyor IIIProject Coordinator (Survey)Sr Project AccountantSr Project Controls SpecialistLevel of EffortRates:$304.73 $204.38 $201.19 $166.69 $253.39 $151.81 $290.63 $140.59 $193.41 $142.01 $146.88 $136.52 $245.27 $105.40 $139.50 $101.06 $147.99 $140.71TaskSub-Task DescriptionParametrix Labor DollarsLabor Hours1100Project Management & Meetings$20,992.2790451001000000000000071801 Project Management & Meetings$20,992.27904510107181200Detailed Design$334,634.581,662120392038164365834568000000009 Site Visits$2,778.5912462 Tech Memo - Force Main Size$2,726.3912462 Drawings$262,704.661,335672920323032440568000000009 Specs$23,664.901201636244832 Cost Estimating$25,970.751068244646 Review mtgs at 30%, 60%, 90%$16,789.29772128281300Topographic & ROW Determination Survey$25,646.24178480400000105040840860001 Topographic Survey$9,269.626624210202204202 Right of Way Determination Survey$16,376.621122425020620441400Permitting Support$36,233.851781224116260000000000000001 Permitting Matrix$10,417.43504440202 Pre-Application Meeting$6,588.99324416803 Owner Acquired Permits$19,227.449641660161450SEPA and NEPA Support$60,000.00000000000000000000001 SEPA and NEPA Support Allocation ($)$60,000.0001500DCIP Grant Support$30,000.00000000000000000000001 DCIP Grant Support Allocation ($)$30,000.0001600Bid Period Support$14,832.38728400000081600000000001 Bid Period Support$14,832.38728408161700Geotechnical Support$3,671.5216412000000000000000001 Geotechnical Support$3,671.52164121800Corrosion Control$2,244.521028000000000000000001 Corrosion Control$2,244.5210281900Management Reserve$26,412.77000000000000000000001 Management Reserve at 5% ($)$26,412.770Labor Totals:22061954941164216436584258410504084086727Subtotals $554,668.14 $59,422.35 $100,965.20 $23,338.04 $70,175.23 $16,217.22 $5,465.05 $16,856.25 $5,904.57 $112,950.86 $1,420.11 $7,343.90 $5,460.96 $1,962.18 $4,216.00 $1,116.00 $606.36 $1,035.96 $3,799.14Escalation (on labor, excluding reserves)$17,530.214%Note: Annual labor rate increases occur October 1 each year and are based on a 3.1 multiplier on direct labor. Total Labor$572,198.35Total labor w/o PM, NEPA/SEPA, and DCIP reserves$438,255.37w/ PM, NEPA/SEPA, and DCIP reserves ($ only) w/o PM, NEPA/SEPA, and DCIP reservesSubconsultants Task Other Direct Expenses TaskTotal labor w/ PM, NEPA/SEPA, and DCIP reserves $554,668.14CNI Locates (utility locates)$1,320.001300ItemQtyUnitsCost/UnitSubtotalLabor Escalation$17,530.21Seattle's Finest (traffic control)$1,000.001300Mileage1712miles$0.67$1,147.041200Subconsultants w/mark-up$38,235.31Shannon & Wilson Inc (geotechnical support)$29,920.501700Mileage450miles$0.67$301.501300Other direct expenses$2,568.54NW Corrosion (corrosion control support)$4,174.081800 Equipment 7 days $160$1,120.001300Project TotalProject Total $613,002.20Subconsultant mark-up$1,820.73Distributed5%Other Direct Expenses Total:$2,568.54Subconsultants Total: $38,235.31Parametrix StaffCentral Bremerton Force Main Replacement Project No. 5890 Detailed Design$613,002.20City of Bremerton2 of 5Parametrix, Inc.CBFM Replacement Design_LOE 20240612.xlsx City of BremertonRaynold NickelAndrew StevensJoanna JohnsonJason CeraldeJohn WrightKathy TaylorSandra CosgroveSr Consultant - Project ManagerSr EngineerEngineer IVPlanner IV (Landscape Architect)Sr Consultant (QC)Sr DesignerSr Project Controls SpecialistLevel of Effort - DrawingsRates:$304.73 $204.38 $166.69 $151.81 $290.63 $193.41 $140.71 DescriptionParametrix Labor DollarsLabor HoursDrawings$262,704.661,33567292323324456891Cover Sheet$1,124.5251130.252Key map and sheet index$2,983.601424160.753Abbreviations$2,128.64923130.254General Notes$5,494.99272128140.255Force main pedestrian and traffic control (50 scale)$6,331.933322161120.256Force main pedestrian and traffic control (50 scale)$6,331.933322161120.257Force main TESC (20 scale)$6,438.823322121160.258Force main TESC (20 scale)$6,438.823322121160.259Force main TESC (20 scale)$6,438.823322121160.2510Force main TESC (20 scale)$6,438.823322121160.2511Force main plan and profile (20 scale)$10,772.90522242240.2512Force main plan and profile (20 scale)$10,772.90522242240.2513Force main plan and profile (20 scale)$10,772.90522242240.2514Force main plan and profile (20 scale)$10,772.90522242240.2515Force main plan and profile (20 scale)$10,772.90522242240.2516Force main plan and profile (20 scale)$10,772.90522242240.2517Force main plan and profile (20 scale)$10,772.90522242240.2518Force main road restoration drawings (20 scale)$10,276.965422242240.2519Force main road restoration drawings (20 scale)$10,276.965422242240.2520Force main road restoration drawings (20 scale)$10,276.965422242240.2521Force main road restoration drawings (20 scale)$10,276.965422242240.2522Force main road landscaping$8,748.1347222161240.2523Bypass connection traffic control$7,105.563722161160.2524Bypass connection TESC$7,105.563722161160.2525Bypass connection piping$8,935.00432241160.2526Bypass connection road restoration$8,439.064522241160.2527Traffic control details$6,331.933322161120.2528Traffic control details$6,331.933322161120.2529TESC details$6,331.933322161120.2530Piping details$7,299.93352161160.2531Air gap chamber details$10,482.27512241240.2532Road restoration details$7,105.563722161160.2533Road restoration details$7,105.563722161160.2534Landscaping details$4,713.262622116140.25Labor Totals:$262,704.6613356729232332445689Note: Annual labor rate increases occur October 1 each year and are based on a 3.1 multiplier on direct labor. Parametrix StaffCentral Bremerton Force Main Replacement Project No. 5890 Detailed DesignCity of Bremerton3 of 5Parametrix, Inc.CBFM Replacement Design_LOE 20240612.xlsx NORTHWEST CORROSION ENGINEERING Job No. Proposal PROJECT: CBFM Replacement - Detailed Design Estimate By: JAH City of Bremerton/Parametrix Date: 5/3/2024 Revision: 0 SCOPE OF WORK AND BUDGET Task 1800 - Corrosion Control JAH HRS 1. Attend two 1-hour weekly Teams conference call with the City. 2 2. Respond to technical bidder questions. 2 3. Provide recommendations related to corrosion control of metal piping components including pipe fittings.12 TOTAL HOURS 16 FEES Cost JAH: Principal Engineer - $249.63/hr $3,994.08 Project Administration: 2 hr @ $90.00/hr $180.00 ESTIMATED PROJECT COST Fees $4,174.08 Expenses $0.00 ESTIMATED PROJECT COST $4,174.08 Note: Annual labor rate increases occur January 1 each year. City of Bremerton 4 of 5 Parametrix, Inc. CBFM Replacement Design_LOE 20240612.xlsx Fee Estimate - Geotechnical Support - Shannon & Wilson Central Bremerton Force Main Replacement Project No. 5890 Detailed DesignM. KuckerE. ScottJ. AvalosE. Saint-PierreJ. SandersT. VuN. KuckerPM / Vice PresidentSenior Professional IIISenior Professional IISenior Professional ITechnical Services IVSenior Office ServicesAccountingWORK TASK DESCRIPTIONRate$290$205$190.00$170.00$160.00$155.00$155.00ODC*TOTAL COSTTask 1700 Geotechnical SupportMonthly Progress Reports and Meetings 148 22 $5,300.00 $8.00 $5,308.00Collect and Review Existing Data 1 45 $1,110.00 $7.00 $1,117.00 Develop Geotechnical Recommendations 2 20 8 30 $5,740.00 $3.00 $5,743.00Prepare Geotechnical Design Memorandum 2 4 24 12 16 4 62 $11,180.00 $33.00 $11,213.00Review and Provide Geotechncial-Related Input to Drawings 2 810 $2,100.00 $14.00 $2,114.00Review and Provide Geotechncial-Related Input to Specifications 8 816 $3,840.00 $5.00 $3,845.00 Answer Questions During Bid Period 22 $580.00 $0.50 $580.50 TOTALS 31 8 60 20 16 4 8 147 $29,850.00 $70.50 $29,920.50 * ODC = other direct costsNote: Annual labor rate increases occur January 1 each year. 8.5x11 BW** 11x17 BW** 8.5x11 C*** 11x17 C***WORK TASK DESCRIPTIONRate $0.10 $0.20 $0.50 $1.00 Total ODCsTask 1700 Geotechnical SupportMonthly Progress Reports and Meetings 70 5 $8.00Collect and Review Existing Data 50 10 $7.00Develop Geotechnical Recommendations 20 5 $3.00Prepare Geotechnical Design Memorandum 100 15 20 10 $33.00Review and Provide Geotechncial-Related Input to Drawings 20 10 $14.00Review and Provide Geotechncial-Related Input to Specifications 50 $5.00Answer Questions During Bid Period 5 $0.50SUBTOTAL 295 55 20 20 $70.50 ** BW = black and white *** C = colorLABOR HOURSTOTAL HOURSCopiesTOTAL LABORCity of Bremerton5 of 5Parametrix, Inc.CBFM Replacement Design_LOE 20240612.xlsx AGENDA BILL CITY OF BREMERTON CITY COUNCIL SUBJECT: Study Session Date: June 26, 2024 Public Hearing on Ordinance to amend Bremerton Municipal Code Title 20.46.090 Temporary Encampment Permit COUNCIL MEETING Date: July 3, 2024 Department: DCD Presenter: Garrett Jackson, Pln Mgr. Phone: (360) 473-5289 SUMMARY: The action before Council is to conduct a Public Hearing and adopt an Ordinance amending BMC Title 20.46.090 Temporary Encampment Permits. The Bremerton Housing Authority submitted an application in March of 2024, requesting amending language which would extend the length of time a Temporary Encampment could be hosted at a single site. A public workshop was held April 15, 2024, and the Planning Commission unanimously recommend the City Council approve the proposed amendments at a Public Hearing held on May 20, 2024. ATTACHMENTS: Proposed Ordinance Exhibit A: Planning Commission Findings and Conclusions Staff Memo & Planning Commission Meeting Minutes: 7/18/22 Attachment A: Planning Commission Minutes Attachment B: March 13, 2024 Bremerton Housing Authority proposal Attachment C: March 26, 2024 City Attorney Memorandum FISCAL IMPACTS (Include Budgeted Amount): None STUDY SESSION ACTION: ☐ Consent Agenda ☐ General Business ☒ Public Hearing RECOMMENDED MOTION: Move to pass Ordinance No. _____ as recommended by the Planning Commission to amend Bremerton Municipal Code Title 20.46.090 Temporary Encampment Permit. COUNCIL ACTION: Approve Deny Table Continue No Action Form Updated 01/02/2018 D12 1 Title 20 BMC Updates – Zoning Code Amendments ORDINANCE NO. ________ AN ORDINANCE of the City Council of the City of Bremerton, Washington, amending the Bremerton Municipal Code Title 20 related to Temporary Encampment Permits. WHEREAS, an application from the Bremerton Housing Authority has been received requesting modification to the Zoning Code; and WHEREAS, the City of Bremerton (“City”) has established a procedure for amending the Zoning Code in Title 20.18.020(d) of the Bremerton Municipal Code (“BMC”), which requires amendments to the Zoning Code to be both consistent with the goals and policies of the Comprehensive Plan and to be consistent with other applicable rules and regulations; and WHEREAS, RCW 35.21.915 requires that any conditions imposed by jurisdictions regulating a religious organization’s ability to shelter homeless persons must be necessary to protect the public health and safety and must not substantially burden the decisions or actions of a religious organization regarding the location of housing or shelter for homeless persons on property owned by the religious organization; and WHEREAS, these amendments are consistent with the City’s Comprehensive Plan, County Wide Planning Policies, the State Growth Management Act, and other applicable regulations and ordinances; and WHEREAS, on April 15, 2024 the Planning Commission conducted a workshop on the proposed Zoning Code amendments; and WHEREAS, on April 26, 2024 proposed Zoning Code amendments were circulated to Department of Commerce and the State Agencies for the requisite review and comment period; and WHEREAS, on April 26, 2024 for Zoning Code amendments, a State Environmental Policy Act (“SEPA”) Determination of Nonsignificance (“DNS”) was issued for the proposed action with a comment period, and no appeals were filed; and WHEREAS, on May 9, 2024 the public was notified by a legal advertisement in the Kitsap Sun of the opportunity to make comment and participate in the public hearing held by the Planning Commission; and WHEREAS, on May 20, 2024 the Planning Commission conducted a public hearing on the Zoning Code amendments and formulated a recommendation to forward the amendments for City Council consideration; and 2 Title 20 BMC Updates – Zoning Code Amendments WHEREAS, on June 19, 2024 the public was notified by a legal advertisement in the Kitsap Sun of the opportunity to make comment and participate in the public hearing on July 3, 2024 by the City Council; and WHEREAS, on July 3, 2024, the City Council conducted a public hearing and considered all testimony prior to their decision; NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF BREMERTON, WASHINGTON, DOES HEREBY ORDAIN AS FOLLOWS: SECTION 1. Findings and Recitals Incorporated. The findings and recitals set forth above are hereby adopted and incorporated herein by this reference. SECTION 2. Planning Commission Findings. The findings and conclusions adopted by the Planning Commission attached hereto as Exhibit A are adopted and incorporated as if set forth herein in full. SECTION 3. Section 20.46.090 of the Bremerton Municipal Code entitled “Temporary Encampment Permit” is hereby amended to read as follows: 20.46.090 TEMPORARY ENCAMPMENT PERMIT. (a) Intent. The City of Bremerton desires to establish reasonable development standards for sponsors of outdoor temporary encampments. These facilities do not represent a permanent solution to homelessness but rather can provide vitally needed shelter and a first step to more permanent forms of housing. This section provides an equitable process, with reasonable conditions and an associated permit, to meet the need for temporary shelter for local homeless persons while ensuring public health, safety and welfare. Consistent with BMC 20.40.110, RCW 35.21.915 supersedes any standards found to be in conflict with this section. (b) Definitions. (1) "Applicant" shall mean a group or individual(s) that host, sponsor and/or manage a temporary encampment. (2) "Property owner" shall mean the owner of the property or legal representative of the real property proposed for use as a temporary encampment. (3) "Shelter(s)" shall mean tents, sheds, huts, cabins, tiny homes, trailers or other enclosures which are not permanently attached to the ground, may be easily erected and dismantled, and are intended for temporary occupancy. (4) "Temporary encampment(s)" shall mean an area of a parcel(s) that hosts shelters, security, and other facilities, for housing the homeless for humanitarian purposes. Temporary encampment facilities that are established for this use shall be easily erected and dismantled and shall only be temporary. (5) "Temporary" shall mean, for the purposes of this section, one hundred eighty-three (183) days. 3 Title 20 BMC Updates – Zoning Code Amendments (c) Siting Criteria. A temporary encampment may be placed on a property in the City that complies with the following: (1) Location. Temporary encampments can be permitted in all zoning districts. (2) Site Size and Encampment Size Requirements. (i) Site Size. The minimum site size shall be one (1) acre. The one (1) acre site can include one (1) or more contiguous parcels but in no case may the parcels be separated by a right-of-way (streets, alleyways, etc.), critical area, or other means. All property owners shall jointly apply for the temporary encampment permit and shall be equally responsible for compliance with all conditions of the permit. (ii) Encampment Size. The area of the parcel(s) dedicated to the encampment must equal one hundred fifty (150) square feet or more for each resident (not including the required setback area). This size requirement is to ensure that there is sufficient land area to support the activities of the temporary encampment without overcrowding of occupants, degradation of vegetation, eroding soils or otherwise overtaxing the land. (3) Perimeter Setback. A temporary encampment shall be set back no less than twenty (20) feet from all exterior boundary lines, with an additional twenty (20) foot setback when adjacent to residential uses (for a total of forty (40) foot setback when adjacent to a residential use). This setback is intended to ensure all activities of the temporary encampment are set back from adjacent properties a sufficient distance so as not to impinge upon or otherwise unduly influence activities on said adjacent properties. The required exterior setback may be reduced or waived if the owners of such adjacent property consent in writing to support a reduction or waiver of such setback. (4) Screening of Activities. All activities (shelters, toilets, cooking facilities, etc.) of the temporary encampment shall be obscured from view from adjacent properties and public right-of-way to the maximum extent feasible. This can be accomplished by a minimum six (6) foot high sight-obscuring temporary fence, existing dense vegetation, an existing topographic difference, distance from exterior property lines, or other means. (5) Critical Areas. A temporary encampment may not be located within critical areas or their associated buffers. All proposed temporary encampments shall comply with the City’s critical areas regulations as set forth in Chapter 20.14 BMC and the Shoreline Master Program. (6) Limit of Encampments. No more than one (1) temporary encampment shall be permitted and operating at any one time in the City, or as otherwise allowed per RCW 35.21.915. (d) Preapplication Work. Prior to application submittal, the applicant and property owners must address community and neighborhood impacts from the proposed temporary encampment by developing the following: (1) Impact Mitigation Plan. The applicant shall identify potential adverse effects of the proposed temporary encampment on neighboring properties and the community and shall develop measures to mitigate such effects. The applicant shall develop a temporary encampment impact mitigation plan. The plan shall contain a narrative and drawing(s) that describe the measures the applicant will use to mitigate the effects of the temporary 4 Title 20 BMC Updates – Zoning Code Amendments encampment. At a minimum, the plan shall specifically describe the measures that will be implemented to satisfy the approval criteria provided in this section. The impact mitigation plan shall be updated to address the comments and suggestions received at the required neighborhood meeting and review as identified in subsections (d)(3) and (4) of this section (discussions with police, fire, school, childcare, and health district). The implementation and enforcement of the plan shall be a condition of permit approval. (2) Security Management Plan. The applicant shall develop a plan demonstrating security measures, site specific or otherwise, necessary to ensure the safety of the residents of the temporary encampment and the public. At a minimum, the plan shall specify the following: (i) The person or entity responsible for providing security; (ii) The type of security to be used, e.g., private security firm, volunteers, or other means; and (iii) Recommendations and/or requirements provided by the Police Department. (3) Discussions with Police, Schools, and Child Care Services. A representative of the applicant or property owner shall meet and confer with the following entities regarding the proposal and any proposed security measures for the temporary encampment: (i) the Bremerton Police Department; (ii) the administration of any public or private preschool, elementary, middle, junior high, or high school if within five hundred (500) feet of the boundaries of the proposed site; and (iii) the operators of any properly licensed child care service(s) within five hundred (500) feet of the boundaries of the proposed site. (4) Discussions with Kitsap Public Health District. A representative of the applicant or property owner shall meet and confer with the Kitsap Public Health District regarding the proposal and the proposed plan for providing adequate drinking water, solid waste management, and the waste management (trash removal) plan for the temporary encampment. (5) Parking Plan. The applicant shall develop a parking plan. The parking plan shall address the following: (i) Adequate parking for the temporary encampment shall be provided so as not to reduce parking utilized by existing site uses; (ii) The temporary encampment shall not displace the site’s parking lot in such a way that the site no longer meets the minimum or required parking of the principal use as required by code or previous approvals; (iii) An alternative parking plan may be approved by the Director if the parking plan can demonstrate how the existing use on the site and the encampment can provide off-site parking sufficient to have no off-site impact to the surrounding neighborhoods. This alternative parking plan will be not valid after the expiration of the temporary encampment; (iv) Parking vehicles shall only be allowed in existing approved parking areas and shall not be located in unapproved areas such as the grass or field; and 5 Title 20 BMC Updates – Zoning Code Amendments (v) A temporary encampment permit cannot permit new site development such as paving, gravel laydown, and structure installation. This work requires a separate process through the approval of a site development permit as outlined in BMC 20.58.090. (e) Neighborhood Meeting. The applicant shall conduct a neighborhood meeting to inform nearby residents and the public about the proposed temporary encampment prior to submittal of an application. The following process shall be used: (1) Notification. The applicant shall provide notice of the neighborhood meeting by mail, first class and postage prepaid, to all owners of property within five hundred (500) feet of the lot(s) containing the proposed temporary encampment, provided such area shall be expanded as necessary to send mailed notices to at least twenty (20) different property owners. The notice of the neighborhood meeting shall be mailed at least fifteen (15) days prior to the neighborhood meeting. (2) Neighborhood Meeting. At the neighborhood meeting, a representative of the applicant or property owner shall present in writing and verbally the proposed temporary encampment location, timing, site plan, code of conduct, impact mitigation plan, accommodations concerns, and a security management plan. The presentation shall also include copies of all previously submitted comments received on the proposed temporary encampment, including comments from the Bremerton Police Department, school(s), and child care services. Copies of the agenda and the other specified comments and materials shall be provided by the applicant at the meeting. The meeting shall be conducted on the proposed temporary encampment site whenever feasible; this meeting shall be held in a location that is ADA (Americans with Disabilities) accessible. (f) Performance Criteria. Temporary encampments shall be operated in such a manner as to ensure the health and safety of occupants of the encampment and surrounding properties. Accordingly, all temporary encampments shall comply with the list below. Demonstration of compliance with this section is a requirement of the temporary encampment permit. Any proposed mitigation or actions from this section shall be identified in the impact mitigation plan. (1) Health Regulations. All applicable City, county and state regulations pertaining to public health shall be met. (2) Fire Safety. Inspections of the site by the City for fire safety purposes may be conducted at any time and without prior notice. Adequate access, as determined by the Fire Marshal, shall be maintained within and around the temporary encampment at all times to ensure that emergency vehicles can ingress/egress the site. (3) Building Code Inspections. Inspections of the temporary encampment by the City to ensure the public health and safety may be conducted at any time and without prior notice. (4) Drinking Water and Solid Waste. An adequate supply of potable water and adequate toilet facilities shall be available on site at all times. All City, county and state regulations pertaining to drinking water connections and solid waste disposal shall be met. 6 Title 20 BMC Updates – Zoning Code Amendments (5) Trash. Adequate facilities for dealing with trash shall be provided on site. A regular trash patrol or other method of regular maintenance in the immediate vicinity of the site shall be provided. (6) Noise. Any temporary encampment shall comply with City noise regulations as set forth in Chapter 6.32 BMC. (7) Light and Glare. Any temporary encampment shall comply with City light and glare regulations as set forth in BMC 20.44.110. (8) Security. Any temporary encampment shall provide all required legal access to public areas of the site by the City of Bremerton Police Department and any other relevant law enforcement agency at all times. (9) Codes of Conduct. The applicant shall enforce a written code of conduct which mitigates impacts to neighbors and the community. Said code shall be incorporated into the conditions of approval. The code shall contain the following as a minimum: (i) Prohibit possession or use of firearms and/or illegal drugs; (ii) No violence; (iii) No open flames; (iv) No loitering in the surrounding neighborhood; and (v) Quiet hours (at a minimum between the hours of 10:00 p.m. and 7:00 a.m.). (g) Process and Permit. Notwithstanding any other provision in the Bremerton Municipal Code, the following procedures shall apply in accepting, noticing, reviewing, and otherwise processing temporary encampment permit applications. A City-issued temporary encampment permit is required prior to the commencement of such a use. (1) A temporary encampment permit is a Type I action and shall be processed accordingly, as set forth in Chapter 20.02 BMC, Project Permits. The prospective temporary encampment applicant and property owner(s) shall jointly apply for the temporary encampment permit and shall be equally responsible for compliance with all conditions of the permit. A complete application for a temporary encampment permit shall be submitted a minimum of thirty (30) days prior to the anticipated start of the encampment. (2) The following documentation is required for a complete application: (i) Application; (ii) The date that the temporary encampments will commence; (iii) The maximum duration requested of said temporary encampment; (iv) The number of residents to be accommodated on the site; (v) The host location; (vi) The names of the managing agency and host, with contact information; (vii) Impact mitigation plan; (viii) Security management plan; 7 Title 20 BMC Updates – Zoning Code Amendments (ix) Code of conduct; (x) Documentation of Actions Taken Prior to Application Submittal. This document shall include a summary of the neighborhood meeting, including who was notified of the meeting (mailing list and map of mailed property owners), who attended the meeting, summary of the items discussed at the neighborhood meeting, and summary of discussion and any request for mitigations of the temporary encampment from the health district, police, fire, school district(s) and child care services; (xi) Vicinity map including buildings and uses on properties surrounding the proposed temporary encampment, and the distance the proposed accommodations would be set back from the property lines; and (xii) Site plan showing at least the following: (A) Existing buildings and parking and vehicle maneuvering area; (B) Location of where encampment will be located including overall dimensions; (C) Location of on-site parking for primary use of the site and number of vehicles associated with the encampment (parking plan); and (D) Access routes for emergency vehicles. (xiii) Encampment layout showing at least the following: (A) Layout of all encampment facilities, including, but not limited to, food and security facilities, arrangement of shelters, etc.; (B) Method and location of potable water; (C) Method and location of waste receptacles; (D) Method and location of required screening; and (E) Location of required sanitary stations including toilets and hand washing facility; and (xiv) Application fee. (3) Decisions May Be Appealed. Appeals of a Type I decision shall be heard and decided by the Hearing Examiner in accordance with the procedures set forth in BMC 20.02.140. (4) Emergencies. The Director may waive the requirements of this section when a natural or manmade disaster necessitates the immediate establishment of temporary encampments. (h) Duration and Site Restoration. (1) Duration. (i) A proposed temporary encampment may be allowed as a Type I Directors Approval at one property for up to one hundred eighty three (183) days, either consecutively or cumulatively, during any twenty-four (24) month period, except that where the one hundred eighty-third day falls on Friday through Sunday, an additional two (2) days shall be allowed to dismantle and remove the accommodation over the immediately following weekend. The applicant and/or property owner shall store, out of sight from adjacent 8 Title 20 BMC Updates – Zoning Code Amendments properties, the residents’ personal belongings that are left on site after the dismantling of the site. (ii) A proposed temporary encampment may be allowed as a Type III Conditional Use Permit for a period of three (3) years if the following additional approval criteria are met: (A) The site is located within the District Center Core, General Commercial, Freeway Corridor, Industrial zone, and Puget Sound Industrial Center; and (B) Social Services are provided such as access to healthcare, counselling, substance abuse treatment, and job training programs; and (C) Onsite temporary shelters shall be composed of durable/rigid materials; and (D) All other criteria per BMC 20.46.090 are met, except that parcel size limitations per BMC 20.46.090(C)(2)(i) may be reduced to no less than .5 acres. (E) Applications for a three (3) year extension may be applied for after the first two (2) years of active permit approval are complete. Applications for extension must be received six (6) months prior to permit expiration. Only one (1) extension may be approved at a time. (2) Restoration of Site. Upon cessation of the temporary encampment, the site shall be restored, as near as possible, to its original condition. The applicant shall replant areas in which vegetation had been removed or destroyed. (i) Revocation and Indemnification. (1) Failure to Comply. If a temporary encampment permit has been issued, and the Director determines that the applicant has violated any condition of that permit, the Director shall issue a notice of violation and require compliance in accordance with the procedures set forth in Chapter 1.04 BMC, Code Enforcement. The City may revoke a temporary encampment permit for any violation of this section or the temporary encampment permit where such a violation is: (i) Not cured following notice from the City and an opportunity to cure such violations; (ii) Intentionally or knowingly committed by the applicant or property owner; or (iii) So severe as to substantially threaten public health and safety. (2) Upon revocation of the temporary encampment permit, all residents of the encampment must vacate the premises within seventy-two (72) hours of revocation. The applicant or property owner shall be required to remove all physical evidence of the use and to restore or replant any required vegetation within one (1) week of revocation. The applicant and/or property owner shall store, out of sight from adjacent properties, the residents’ personal belongings that are left on site after the seventy-two (72) hours. (3) Indemnification. The applicant, except for religious facilities per RCW 35.21.915, shall defend, indemnify, and hold the City, its officers, officials, employees and volunteers harmless from any and all claims, injuries, damages, losses or suits of any nature, including attorney fees, due to the acts or omissions of the applicant in connection with the operation of the temporary encampment. 9 Title 20 BMC Updates – Zoning Code Amendments (4) Liability Insurance. Except for religious facilities, the applicant shall procure and maintain in full force, through the duration of the temporary encampment, comprehensive general liability insurance with a minimum coverage of one million dollars ($1,000,000) per occurrence/aggregate for personal injury and property damage. SECTION 4. Corrections. The City Clerk and codifiers of this ordinance are authorized to make necessary corrections to this ordinance, including but not limited to, the correction of scrivener, clerical, typographical, and spelling errors, references, ordinance numbering, section/subsection numbers and any references thereto. SECTION 5. Severability. If any one or more sections, subsections, or sentences of this ordinance are held to be unconstitutional or invalid, such decision shall not affect the validity of the remaining portion of this ordinance and the same shall remain in full force and effect. SECTION 6. Effective Date. This ordinance shall take effect and be in force ten (10) days from and after its passage, approval and publication as provided by law. PASSED by the City Council the___________ day of ____________________, 2024. _________________________________ JENNIFER CHAMBERLIN, Council President Approved this ________ day of _____________________, 2024. _________________________________ GREG WHEELER, Mayor ATTEST: APPROVED AS TO FORM: __________________________________ ________________________________ ANGELA HOOVER, City Clerk KYLIE FINNELL, City Attorney PUBLISHED the ________ day of ______________________, 2024. EFFECTIVE the ________ day of ______________________, 2024. ORDINANCE NO. ____________ R:\Legal\Legal\Ordinances\Community Development\2022.08.29 Ordinance - Title 20 - Legal edits.docx To: City Council From: Garrett Jackson Date: June 14. 2024 Subject: Temporary Encampment Permits SUMMARY The action before Council is to conduct a Public Hearing and adopt an Ordinance amending BMC Title 20.46.090 Temporary Encampment Permits. The Bremerton Housing Authority submitted an application in March of 2024, requesting amending language which would e xtend the length of time a Temporary Encampment could be hosted at a single site. A public workshop was held April 15, 2024, and the Planning Commission unanimously approved the proposed amendments at a Public Hearing held on May 20, 2024. PLANNING COMMISSION RECOMMENDATION: The Planning Commission unanimously recommended the City Council approve the proposed amendments at a Public Hearing held on May 20, 2024 . Draft minutes from the May 20, 2024 Public Hearing are provided following this memo. ATTACHMENTS:  Attachment A: Planning Commission Minutes  April 15, 2024 Planning Commission Workshop  May 20, 2024 Planning Commission Public Hearing  Attachment B: March 13, 2024 Bremerton Housing Authority proposal  Attachment C: March 26, 2024 City Attorney Memorandum DEPARTMENT OF COMMUNITY DEVELOPMENT MEMORANDUM Memo Zoning Code Amendments  Page 2 TEMPORARY ENCAMPMENT PERMIT Temporary Encampments Permits are issued to properties that temporarily host outdoor shelters for persons experiencing homelessness, and are regulated per Bremerton Municipal Code (BMC) 20.46.090. The Temporary Encampment Permit section was adopted in 2019 in response to State statute (RCW 35.21.915) requiring jurisdictions provide religious institutions the ability to host encampments, while also ensuring public health and safety were maintained. Per the intent section of BMC 20.46.090, “The City of Bremerton desires to establish reasonable development standards for sponsors of outdoor temporary encampments. These facilities do not represent a permanent solution to homelessness but rather can provide vitally needed shelter and a first step to more permanent forms of housing. This section provides an equitable process, with reasonable conditions and an associated permit, to meet the ne ed for temporary shelter for local homeless persons while ensuring public health, safety and welfare .” The following report offers an overview of the proposal, with the included amending ordinance providing more specific detail. Two Planning Commission meetings were held to discuss the proposed topics; links can be found below to specific meeting packets.  Planning Commission Public Workshop, April 15, 2024  Planning Commission Public Hearing, May 20, 2024 The proposed amendments to this code section are quite narrow in scope. The original proposal from the Bremerton Housing Authority (BHA) is provided as Attachment B. The City legal team reviewed the BHA proposal and recommended some alterations to ensure a more defensible process. As detailed in Attachment C, the City Attorney recommended maintaining time limitations, a Hearings Examiner approval process, and other items. As this is the temporary encampment section, removing all timelines from the code section was deemed inappropriate. The Hearings Examiner process serves in a role similar to that of a judge to ensure that fair and impartial decisions are made on project permits. Permits subject to the Hearings Examiner process are Type III decisions per BMC 20.02, requiring public notice and a public hearing. EXISTING CODE SECTION The existing Temporary Encampment Permit may apply to any zone within the City, and an individual site may host an encampment for 183-days per the existing code. It is important to note that Temporary Encampment Permits seeking the existing 183 -day permit would continue to be processed as a Type I Director’s level decision. The proposed code changes do not remove the existing process, but add a separate potential permit option for an extended site duration. The existing code contains provisions including but not limited to:  Siting Criteria. minimum property size, maximum encampment size, setbacks, screening, etc.  Public Notice. The applicant is required to provide an impact mitigation plan, security plan, and documentation demonstrating communication with community groups like the Bremerton Police, Schools, Childcare Services, and Kitsap Public Health District. Public notice is mailed to properties within 500-feet of a proposed site, advertising a community meeting where project plans will be presented to the public for comment. Memo Zoning Code Amendments  Page 3  Performance Criteria. In order to maintain the use, the host site must ensure safe onsite conduct, sanitary conditions, and permit regular inspection s by the City Building Division, Fire Department, and Bremerton Police Department.  Provisions for Permit Revocation. If onsite conditions are not maintained consistent with code requirements, provisions are provided to revoke individual encampment permits. PROPOSED CODE SECTION The proposed code section seeks not to undermine the existing intent of the code to provide, “. . . an equitable process, with reasonable conditions and an associated permit, to meet the need for temporary shelter for local homeless persons while ensuring public health, safety and welfare.” The following provides an overview of the proposed amendments to the Temporary Encampment Permit section:  Hearings Examiner. The Hearings Examiner process is recommended by the City Attorney and the Planning Commission. The Hearings Examiner will provide an unbiased judicial process for applicants, while also providing additional opportunities for the public to provide comment.  Time Period. The Planning Commission recommends the City Council consider a Temporary Encampment Permit option of 3-years, with the option to grant additional 3-year extensions. BHA has indicated that this longer period of time is needed to secure funding, and ensure the investment is then appropriately utilized. The 3-year time period would be the most extensive Temporary Encampment Permit option known to Staff within Washington State. The City of Longview currently permits temporary outdoor encampments to renew the permit annually per Longview Municipal Code 7.29.060(4). Similarly, the City of Everett permits outdoor encampments for a period of one year, with an option to extend annually per Everett Municipal Code 19.08.200(c)(1). The City of Lynwood provides for an extension to encampment permits for a period of 6-months per Lynnwood Municipal Code 21.74030(c)(14), though extensions may be automatically granted for sites maintaining code compliance.  Permissible Zones. The draft language would limit areas where temporary encampments could be located for 3-years to the District Center Core, General Commercial, Freeway Corridor, Industrial zone, and Puget Sound Industrial Center. The 183 -day permit would continue allow individual sites to be permissible in any zone. This permit regulates outdoor Temporary Encampments, the Council should note that per HB 1220 indoor emergency shelters would continue to be permitted in all other commercial zones that permit hotels.  Social Services: The Bremerton Housing Authority is seeking to establish a longer Temporary Encampment Permit option as one step in the Housing Continuum. The BHA Housing Continuum seeks to assist the unhoused to attain more permanent forms of housing over time. To be eligible for longer term Temporary Encampment Permits, the draft amendments recommend the applicant provide enhanced onsite social services beyond basic shelter. Memo Zoning Code Amendments  Page 4  Minimal Design Standards: As these installations are proposed to be longer-term, the Planning Commission recommends structures that reflect longer residency in the community. The proposed code would require applicants for the 3-year Temporary Encampment Permit to ensure temporary shelters be composed of “durable/rigid” materials. An example Pallet Shelter, that would meet this proposed criteria of approval, is illustrated in the adjacent image.  Property Size. BHA has requested that the minimum property size for this permit process be lowered from 1 acre to .5 acres. BHA believes that required onsite screening, parking, and other required site installations could be provided on a smaller .5 acre site, which would open up additional properties in the site selection process.  Recent Revision. The City Council should note, that additional amendment language was added after the Planning Commission recommendation was executed. Clarifying language was added to the proposed code amendments which reference RCW 35.21.915. While the existing City code limits the total number of encampments in the City to one encampment at a time, RCW 35.21.915 notes that the City cannot limit religious organizations from providing a temporary encampment. Reference to RCW 35.21.915 was added to the proposed code changes to ensure the understanding that State statute supersedes any potential City code. SUMMARY To review, there is an existing Temporary Encampment Permit process that will remain unchanged; this 183-day permit will continue to be available to applicants. The proposed zoning code alteration would provide an additional process that extends the amount of time a single site can host a Temporary Encampment. Due to the extended nature of the permit, the proposed extended permit would require additional social services be offered onsite, modest design standards, and other requirements for approval. The Planning Commission unanimously recommended the City Council approve the proposed amendments at a Public Hearing held on May 20, 2024. DRAFT CITY OF BREMERTON PLANNING COMMISSION MINUTES OF REGULAR MEETING May 20, 2024 CALL TO ORDER: Vice Chair Tift called the regular meeting of the Bremerton Planning Commission to order at 5:40 p.m. ROLL CALL Commissioners Present Staff Present Chair Wofford (remote) Vice Chair Tift Commissioner Rich Commissioner Pedersen Commissioner Coviello Quorum Confirmed Andrea Spencer, Director, Department of Community Development Kylie Finnell, City Attorney, Legal Garrett Jackson, Planning Manager, Department of Community Development Kelli Lambert, Senior Planner, Department of Community Development Sharon Schwartz, Project Assistant, Department of Community Development CHAIR CALL FOR MODIFICATIONS TO AGENDA The agenda was accepted as presented. APPROVAL OF MINUTES COMMISSIONER COVIELLO MOVED TO APPROVE THE PLANNING COMMISSION MEETING MINUTES OF MAY 20, 2024, AS PRESENTED; COMMISSIONER RICH SECONDED THE MOTION, WHICH CARRIED UNANIMOUSLY. PUBLIC MEETING Call to the Public (public comments on any item not on the agenda) No public comments received. PUBLIC HEARING: Zoning Code Amendments: Temporary Encampment Permit (BMC 20.46.090) – A Power Point presentation was provided by Department of Community Development Planning Manager Garrett Jackson. During Mr. Jackson's presentation he provided an overview of the Public comments received during the SEPA process which was: The Bremerton Housing Authority suggested reducing the required lot size to no less than .5 an acre. APPROVED Bremerton Planning Commission Minutes May 20, 2024 ~ Page 2 of 2 Vice Chair Tift opened the Public Hearing to receive testimony from the public. No participants indicated a desire to provide testimony. Vice Chair Tift closed the Public Hearing. Questions and comments were offered by Planning Commissioners Pederson, Tift, Coviello and Wofford with responses provided by Garrett Jackson and Andrea Spencer. CHAIR WOFFORD MADE A MOTION TO RECOMMEND THAT THE CITY COUNCIL ADOPT ZONING CODE AMENDMENTS, AS SHOWN IN ATTACHMENT I, AND AMENDED TO ALLOW A REDUCED ½ ACRE PARCEL SIZE AS SHOWN IN THE MAY 20TH 2024 PRESENTATION, BASED ON THE FINDINGS AND CONCLUSIONS IN ATTACHMENT III; COMMISSIONER COVIELLO SECONDED THE MOTION, WHICH CARRIED UNANIMOUSLY. BUSINESS MEETING Chair Report Chair Wofford No report. Director Report Introduced the new Planning Commission Clerk. 2024 Transportation survey results are available at Bremerton2044.com. CDGB Project Review Committee needs a delegate from the Planning Commission to serve, and Vice Chair Tift indicated that he would be willing to serve again this year. Applications are being considered for new potential Planning Commission appointments and interviews to take place. Old Business None. New Business No new business. ADJOURNMENT The meeting was adjourned at 6:13 p.m. Respectively Submitted by: ___________________________________ ___________________________________ Andrea L Spencer, AICP Nick Wofford, Chair Executive Secretary Planning Commission Bremerton Housing Authority does not discriminate on the basis of race, color, creed, national origin, religion, disability, sex, sexual orientation, gender identity, age (over 40), military/veteran status, familial status, or any other basis protected under federal, state, or local law in admission or access to its program. Equal Opportunity Employer. If you need to request a reasonable accommodation, contact the BHA Section 504 Coordinator at (360) 616-7127. (TRS) 7-1-1. 600 Park Avenue Bremerton WA 98337 (p) 360-616-7241 (f) 360-616-2811 www.bremertonhousing.org March 13, 2024 City of Bremerton Planning & Development Zoning Code Text Change Request: We are requesting an addition to the Temporary Encampment Ordinance (20.46.090) language. The ordinance was written in a manner to address truly temporary encampments and limit their impact on surrounding neighborhoods. As it stands, the ordinance fails to address more substantive shelters to be used as part of the continuum of care as it relates to finding more lasting solutions to the homelessness crisis. As agencies continue to find new and more permanent solutions, there is a need for a time duration exception to be added to the code. We are requesting that the code language below be added to subsection H of ordinance 20.24.090 which will provide an exception to the duration limitations as set forth in the ordinance. H. Duration and site restoration: (1) Duration. A proposed temporary encampment may be allowed at one property for up to one hundred eighty-three (183) days, either consecutively or cumulatively, during any twenty-four (24) month period, except that where the one hundred eighty-third day falls on Friday through Sunday, an additional two (2) days shall be allowed to dismantle and remove the accommodation over the immediately following weekend. The applicant and/or property owner shall store, out of sight from adjacent properties, the residents’ personal belongings that are left on site after the dismantling of the site. (a) Exceptions (i) Duration limitation can be waived if (a) Any temporary shelter(s) is operated by an approved group or organization that provides full-time on-site security and monitoring, and (b) Shelter(s) are adhered to the ground and meet the minimum life safety requirements, and (c) Receives approval by city council. The addition of this language in the code will allow investing both private and city funds the fiscal security to address the homelessness issue in a more holistic manner. By requiring these more permanent shelters to still apply for an encampment permit, the city can ensure these shelters do not become a blight as they will be subject to the mandatory periodic inspections. Additionally, specific conditions of approval can be added to approved encampment permits ATTACHMENT B March 13, 2024 Page 2 of 2 based on location. The added language requiring City Council Approval in order to obtain the duration waiver provides the City an additional layer of protection and review. We appreciate your consideration of our request. Respectfully, Jill Stanton Executive Director ATTACHMENT B ATTACHMENT C ATTACHMENT C ATTACHMENT C ATTACHMENT C ATTACHMENT C ATTACHMENT C ATTACHMENT C Zoning Code Amendments Temporary Encampment Permit (BMC 20.46.090) Presenter: Garrett Jackson June 26, 2024 1 Planning Commission Recommendation 2 Hold an open record Public Hearing, consider testimony, and approve the proposed amendments. Zoning Code Amendments Process Review Planning Commission Workshop April 15, 2024 Department of Commerce Review SEPA Review Planning Commission Hearing May 20, 2024 City Council Study Session City Council Hearing Adoption 3 Application March 14, 2024 Required to allow temporary encampments hosted by religious organizations City regulations are limited to protecting public health and safety Religious organization exempt from some criteria (insurance, excessive fees, etc.) 4 State Requirements RCW 35.21.915 AH-4(c)Housing strategies may include policies and programs that address the provision of diverse housing opportunities to accommodate people experiencing homelessness, older people, people who need physical or behavioral health supports, and other segments of the population that have special needs. 5 Kitsap Regional Coordinating Council (KRCC) Countywide Planning Policies Policy LU1(B): Coordinate Bremerton’s growth consistent with the Kitsap Countywide Planning Policies and the Puget Sound Regional Council’s Vision 2040, and state requirements. Policy H2(E): Support efforts to provide for a variety of housing options such as: Emergency group housing, homeless shelters, and short-term housing to meet the needs of those in the lower income categories. . 6 City of Bremerton Comprehensive Plan Temporary Encampment Permit (BMC 20.46.090) Existing Code Section (2019, Ord. 5393) •Allowed in all zoning districts (183 days max) •Outreach to police, fire, school, childcare, and health district •Neighborhood meeting (mailed notification within 500-feet) •Agree to inspections from Police, Fire, Building, Health District •Plans for Security, sanitation, trash, setbacks, and screening •Establish Code of Conduct eligibility (no illegal drugs, violence, noise, etc.) •Permit revocation if terms of permit are not met 7 8 (ii) A proposed temporary encampment may be allowed as a Type III Conditional Use Permit for a period of three (3) years if the following additional approval criteria are met: (A) The site is located within the District Center Core, General Commercial, Freeway Corridor, Industrial zone, and Puget Sound Industrial Center; and (B) Social Services are provided such as access to healthcare, counselling, substance abuse treatment, and job training programs; and (C) Onsite temporary shelters shall be composed of durable/rigid materials; and (D) All other criteria per BMC 20.46.090 are met, except that parcel size limitations per BMC 20.46.090(C)(2)(i) may be reduced to no less than .5 acres. (E)Applications for a three (3) year extension may be applied for after the first two (2) years of active permit approval are complete. Applications for extension must be received six (6) months prior to permit expiration. Only one (1) extension may be approved at a time. Temporary Encampment Permit (BMC 20.46.090) Revised Code Language City of Olympia City of Everett 9 (ii) A proposed temporary encampment may be allowed as a Type III Conditional Use Permit for a period of three (3) years if the following additional approval criteria are met: (A) The site is located within the District Center Core, General Commercial, Freeway Corridor, Industrial zone, and Puget Sound Industrial Center; and (B) Social Services are provided such as access to healthcare, counselling, substance abuse treatment, and job training programs; and (C) Onsite temporary shelters shall be composed of durable/rigid materials; and (D) All other criteria per BMC 20.46.090 are met, except that parcel size limitations per BMC 20.46.090(C)(2)(i) may be reduced to no less than .5 acres. (E)Applications for a three (3) year extension may be applied for after the first two (2) years of active permit approval are complete. Applications for extension must be received six (6) months prior to permit expiration. Only one (1) extension may be approved at a time. Temporary Encampment Permit (BMC 20.46.090) Revised Code Language 10 (ii) A proposed temporary encampment may be allowed as a Type III Conditional Use Permit for a period of three (3) years if the following additional approval criteria are met: (A) The site is located within the District Center Core, General Commercial, Freeway Corridor, Industrial zone, and Puget Sound Industrial Center; and (B) Social Services are provided such as access to healthcare, counselling, substance abuse treatment, and job training programs; and (C) Onsite temporary shelters shall be composed of durable/rigid materials; and (D) All other criteria per BMC 20.46.090 are met, except that parcel size limitations per BMC 20.46.090(C)(2)(i) may be reduced to no less than .5 acres. (E)Applications for a three (3) year extension may be applied for after the first two (2) years of active permit approval are complete. Applications for extension must be received six (6) months prior to permit expiration. Only one (1) extension may be approved at a time. Temporary Encampment Permit (BMC 20.46.090) Revised Code Language 11 (ii) A proposed temporary encampment may be allowed as a Type III Conditional Use Permit for a period of three (3) years if the following additional approval criteria are met: (A) The site is located within the District Center Core, General Commercial, Freeway Corridor, Industrial zone, and Puget Sound Industrial Center; and (B) Social Services are provided such as access to healthcare, counselling, substance abuse treatment, and job training programs; and (C) Onsite temporary shelters shall be composed of durable/rigid materials; and (D) All other criteria per BMC 20.46.090 are met, except that parcel size limitations per BMC 20.46.090(C)(2)(i) may be reduced to no less than .5 acres. (E)Applications for a three (3) year extension may be applied for after the first two (2) years of active permit approval are complete. Applications for extension must be received six (6) months prior to permit expiration. Only one (1) extension may be approved at a time. Temporary Encampment Permit (BMC 20.46.090) Revised Code Language 12 (ii) A proposed temporary encampment may be allowed as a Type III Conditional Use Permit for a period of three (3) years if the following additional approval criteria are met: (A) The site is located within the District Center Core, General Commercial, Freeway Corridor, Industrial zone, and Puget Sound Industrial Center; and (B) Social Services are provided such as access to healthcare, counselling, substance abuse treatment, and job training programs; and (C) Onsite temporary shelters shall be composed of durable/rigid materials; and (D) All other criteria per BMC 20.46.090 are met, except that parcel size limitations per BMC 20.46.090(C)(2)(i) may be reduced to no less than .5 acres. (E)Applications for a three (3) year extension may be applied for after the first two (2) years of active permit approval are complete. Applications for extension must be received six (6) months prior to permit expiration. Only one (1) extension may be approved at a time. Temporary Encampment Permit (BMC 20.46.090) Revised Code Language 13 (ii) A proposed temporary encampment may be allowed as a Type III Conditional Use Permit for a period of three (3) years if the following additional approval criteria are met: (A) The site is located within the District Center Core, General Commercial, Freeway Corridor, Industrial zone, and Puget Sound Industrial Center; and (B) Social Services are provided such as access to healthcare, counselling, substance abuse treatment, and job training programs; and (C) Onsite temporary shelters shall be composed of durable/rigid materials; and (D) All other criteria per BMC 20.46.090 are met, except that parcel size limitations per BMC 20.46.090(C)(2)(i) may be reduced to no less than .5 acres. (E)Applications for a three (3) year extension may be applied for after the first two (2) years of active permit approval are complete. Applications for extension must be received six (6) months prior to permit expiration. Only one (1) extension may be approved at a time. Temporary Encampment Permit (BMC 20.46.090) Revised Code Language 14 (ii) A proposed temporary encampment may be allowed as a Type III Conditional Use Permit for a period of three (3) years if the following additional approval criteria are met: (A) The site is located within the District Center Core, General Commercial, Freeway Corridor, Industrial zone, and Puget Sound Industrial Center; and (B) Social Services are provided such as access to healthcare, counselling, substance abuse treatment, and job training programs; and (C) Onsite temporary shelters shall be composed of durable/rigid materials; and (D) All other criteria per BMC 20.46.090 are met, except that parcel size limitations per BMC 20.46.090(C)(2)(i) may be reduced to no less than .5 acres. (E)Applications for a three (3) year extension may be applied for after the first two (2) years of active permit approval are complete. Applications for extension must be received six (6) months prior to permit expiration. Only one (1) extension may be approved at a time. Temporary Encampment Permit (BMC 20.46.090) Revised Code Language 15 (ii) A proposed temporary encampment may be allowed as a Type III Conditional Use Permit for a period of three (3) years if the following additional approval criteria are met: (A) The site is located within the District Center Core, General Commercial, Freeway Corridor, Industrial zone, and Puget Sound Industrial Center; and (B) Social Services are provided such as access to healthcare, counselling, substance abuse treatment, and job training programs; and (C) Onsite temporary shelters shall be composed of durable/rigid materials; and (D) All other criteria per BMC 20.46.090 are met, except that parcel size limitations per BMC 20.46.090(C)(2)(i) may be reduced to no less than .5 acres. (E)Applications for a three (3) year extension may be applied for after the first two (2) years of active permit approval are complete. Applications for extension must be received six (6) months prior to permit expiration. Only one (1) extension may be approved at a time. Temporary Encampment Permit (BMC 20.46.090) Revised Code Language https://www.bremertonwa.gov/220/Hearing-Examiner Reference Language Added BMC 20.46.090(a) Intent. The City of Bremerton desires to establish reasonable development standards for sponsors of outdoor temporary encampments. These facilities do not represent a permanent solution to homelessness but rather can provide vitally needed shelter and a first step to more permanent forms of housing. This section provides an equitable process, with reasonable conditions and an associated permit, to meet the need for temporary shelter for local homeless persons while ensuring public health, safety and welfare. Consistent with BMC 20.40.110, RCW 35.21.915 supersedes any standard found to be in conflict with this section. BMC 20.46.090(c)(6) Limit of Encampments. No more than one (1) temporary encampment shall be permitted and operating at any one time in the City, or as otherwise allowed per RCW 35.21.915. 16 Planning Commission Recommendation 17 Hold an open record Public Hearing, consider testimony, and approve the proposed amendments. Staff is available for questions. AGENDA BILL CITY OF BREMERTON CITY COUNCIL SUBJECT: Study Session Date: June 26, 2024 Contract Award to Nisqually Construction Services, LLC for Construction of Haddon Park Improvement Project COUNCIL MEETING Date: July 3, 2024 Department: Parks & Recreation Presenter: C. Berna/B. Hauschel Phone: (360) 473-5429 SUMMARY: Sealed bids for construction of the Haddon Park Renovation Project were opened on May 24, 2024. Seven (7) bids were received. Nisqually Construction Services, LLC was the lowest responsive, responsible bidder with a bid of $775,237.01 (WSST included). ATTACHMENTS: 1) Bid Tabulation; 2) Project Budget Summary Updated; 3) Haddon Park Concept; 4) Contract FISCAL IMPACTS (Include Budgeted Amount): Funding for the project includes: $850,000 from State of Washington RCO grants; $6,500 from Bremerton Parks Foundation grant; $132,000 CDBG (for playground, not-in-contract), and 400k REET. Total project estimate is $1,715,817. STUDY SESSION ACTION: ☐ Consent Agenda ☐ General Business ☐ Public Hearing RECOMMENDED MOTION: Move to award a contract in the amount of $775,237.01 (WSST included) to Nisqually Construction Services, LLC for construction of the Haddon Park Renovation Project; and authorize the Mayor to finalize and execute the agreement with substantially the same terms and conditions as presented; and further authorize a budget adjustment of $382,317 per the attached project budget summary. COUNCIL ACTION: Approve Deny Table Continue No Action Form Updated 04/19/2024 D13 ATTACHMENT 2 HADDON PARK RENOVATION PROJECT Project No. 59167 REVENUE EXPENDITURE Grants Contracted Services RCO ‐ Local Parks 500,000 Engineering/GeoTech/Cultural Resources 155,852 RCO ‐ Youth Athletic Facilities 350,000 Engineering/CR During Construction 25,750 CDBG ‐ Playground Only (NIC) 132,000 Construction Contract (Incl. Contingency)862,761 Construction Mngt 98,000 Donations Restroom 225,141 Bremerton Parks Foundation 6,500 Irrigation Design 2,894 Irrigation Install 72,085 City Match Out of Contract Elements Approved REET 400,000 Permitting, Bid Services, Site Prep 16,999 327,317 Shelter, Site Furn, Signage, Water Meter 63,721 Landscaping 20,680 Playground (Funded by CDBG) 132,000 Other Contingency 39,934 TOTAL REVENUE TO FUND PROJECT 1,715,817$ TOTAL EXPENDITURES 1,715,817$ Additional REET Needed (Reduced by $89,700 pending YAF Cost Increase Approval) Haddon Park Site Development PlanSee Plan EnlargementFutureCommunityGardenLafayette Ave.Open LawnArea w/ NewShade TreesExisting PathNew Pathways Regraded for AccessibilityNew Tree Plantings under Utilities Haddon Park Site Plan Enlargement (Rotated for legibility)AccessibleRenovatedSports CourtChildren;sPlayground w/ Retaining WallAccessible Pathway Connecting FeaturesPaved Accessible ParkingNew FencingPicnic Shelter & New Accessible PathwaysAccessible Parking & Entry PathwayExample of New Restroom & Drinking FountainExample of ShelterEntry & Interpretive SignageFuture Stairway Connection from future 15thSt. sidewalkLandscaping to Stabilize SlopeExample of New Children’s Play AreaRenovated Multi-Sport CourtPicnicTablesBenchesBenchesRestroom Contract Documents For Haddon Park Renovation Project City of Bremerton Department of Parks and Recreation Bid Opening: 1:00 PM, May th, 2024 City Clerk’s Office, City Hall 345 Sixth Street, Suite 100 Bremerton, WA 98337-1873 Contact Person: Colette Berna Parks and Recreation Department 680 Lebo Boulevard Bremerton, WA 98310 Tel: (360) 473-5429 Colette.Berna@ci.bremerton.wa.us This Page Intentionally Left Blank City of Bremerton 233-1896-187 Haddon Park Renovation Project i April 2024 Contract Documents – Bid Submittal Certificate of Engineer CERTIFICATE OF ENGINEER The technical material and data contained in these Specifications for the Haddon Park Renovation Project were prepared under the supervision and direction of the undersigned, whose seal, as a professional engineer licensed to practice as such, is affixed below. Prepared by: Jason Jose Ceralde, PLA Project Landscape Architect WSDOT Specification Divisions 1, 2, 4, 6, 7, 8 (except Section 8-20) Marvin C. Casanova, PE WSDOT Specification Section 8-20 Recommended by: Colette Berna Parks Projects Planner, City of Bremerton Parks and Recreation Approved by: Jeff Elevado Director, City of Bremerton Parks and Recreation ared by:Jason Jose Ceralde 4/12/2024 4/1/2024 4/1/2024 mmended by:Colet 4/16/24 4/16/2024 City of Bremerton 233-1896-187 Haddon Park Renovation Project ii April 2024 Contract Documents – Bid Submittal Certificate of Engineer This Page Intentionally Left Blank City of Bremerton 233-1896-187 Haddon Park Renovation Project iii April 2024 Contract Documents – Bid Submittal Table of Contents TABLE OF CONTENTS PAGE PART I – BIDDING REQUIREMENTS AND CONTRACT FORMS NOTICE INVITING BIDS .......................................................................................................... I-1 BIDDER’S CHECKLIST ........................................................................................................... I-5 PROPOSAL BOND .................................................................................................................. I-9 NON-COLLUSION AFFIDAVIT ...............................................................................................I-11 CERTIFICATION BY PROPOSED CONTRACTOR REGARDING EQUAL EMPLOYMENT OPPORTUNITY ......................................................................................................................I-13 CERTIFICATION OF NON-DEBARMENT AND SUSPENSION ..............................................I-15 CONTRACTOR’S REGISTRATION ........................................................................................I-17 BID PROPOSAL .....................................................................................................................I-19 PROPOSAL FORM .................................................................................................................I-21 COMPOSTED MATERIALS &217(17QUESTIONNAIRE ....................................................I-25 BID CERTIFICATE .................................................................................................................I-27 INFORMATION REQUIRED OF BIDDER ...............................................................................I-31 BIDDER’S SUBCONTRACTOR CONTACT REPORT ............................................................I-33 CERTIFICATION OF COMPLIANCE WITH WAGE PAYMENT STATUTES ...........................I-35 CONTRACT ............................................................................................................................I-39 CONTRACT CERTIFICATE ....................................................................................................I-43 PERFORMANCE BOND .........................................................................................................I-47 PAYMENT BOND ...................................................................................................................I-51 STATEMENT OF INTENT TO PAY PREVAILING WAGES ....................................................I-55 FINAL CONTRACT VOUCHER ..............................................................................................I-57 PART II – SPECIAL PROVISIONS INTRODUCTION TO THE SPECIAL PROVISIONS .................................................................II-1 DIVISION 1 – GENERAL REQUIREMENTS ............................................................................II-3 DIVISION 2 – EARTHWORK ................................................................................................. II-41 DIVISION 4 – BASES ............................................................................................................ II-45 DIVISION 5 – SURFACE TREATMENTS AND PAVEMENTS ............................................... II-47 DIVISION 6 – STRUCTURES ................................................................................................ II-73 DIVISION 7 – DRAINAGE STRUCTURES, STORM SEWERS, SANITARY SEWERS, WATER MAINS, AND CONDUIT ........................................................................................... II-75 DIVISION 8 – MISCELLANEOUS CONSTRUCTION ............................................................. II-81 STANDARD PLANS M21-01 (FEBRUARY 26, 2024) ............................................................ II-93 City of Bremerton 233-1896-187 Haddon Park Renovation Project iv April 2024 Contract Documents – Bid Submittal Table of Contents APPENDICES A PREVAILING WAGE RATES B CONSTRUCTION FORMS12786(' C CONSTRUCTION PLANS (BOUND SEPARATELY) D GEOTECHNICAL REPORT E PRODUCT INFORMATION PART I BIDDING REQUIREMENTS AND CONTRACT FORMS This Page Intentionally Left Blank City of Bremerton 233-1896-187 Haddon Park Renovation Project I-1 April 2024 Contract Documents – Bid Submittal Notice Inviting Bids NOTICE INVITING BIDS FOR HADDON PARK RENOVATION PROJECT RECEIPT OF BIDS: Sealed Bids will be received at the office of the City Clerk of the City of Bremerton, located at 345 6th Street, Bremerton, Washington 98337 until 1:00 P.M. PST as shown on the wall clock inside the City Clerk’s office on May th, 2024, for the project Haddon Park Renovation Project. The City will also accept bids via email. Bids sent via email shall be submitted to city.clerk@ci.bremerton.wa.us, with Title noted on the subject line of the email to ensure property handling and delivery. All electronic documents shall be in PDF format and shall not exceed 10 MB in size and in zipped file. It is recommended under Message Properties the box for “Request a delivery receipt for this message” be checked as this is the only method by which verification of delivery will be given. Emailed Bids will be received until 1:0 P.M. PST as shown on the wall clock inside the City Clerk’s office Bids received after the specified time and date will not be considered. OPENING OF BIDS: The bids will be publicly opened and read after 1:00 P.M. on May th, 2024, in the office of the City Clerk at 345 6th Street, Bremerton, Washington 98337 and via Zoom. Please request a copy of the Zoom link no later than May QGat 4 pm. COMPLETION OF WORK: The WORK must be physically completed within sixty (60) working days after the commencement date stated in the Notice to Proceed. DESCRIPTION OF WORK: The WORK to be completed under this Contract consists of the improvement of Haddon Park, including demolition, earthwork, construction of subdrains, curbing, asphalt walkways, concrete slabs, modular block walls, asphalt pavement and overlay, pavement marking, signing, storm sewer, pre-engineered owner-provided picnic shelter, pre-engineered restroom, and landscaping. All work shall be performed in accordance with the Contract Plans, these Contract Provisions, and the Standard Specifications. Engineer’s Estimate range for this project is $1.0 to $1.2 million. PREVIEWING CONTRACT DOCUMENTS: Contract Documents may be previewed on the ARC (formerly known as Reprographics Northwest) website (www.e-arc.com). Go to http://www.e-arc .com/locations/219, click on the ‘Enter Public Planroom’ link and scroll down to find the project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ll bid proposals must be made on the blank forms furnished in the Contract Documents. Sealed envelopes containing bids shall be entitled: Haddon Park Renovation Project. City of Bremerton 233-1896-187 Haddon Park Renovation Project I-2 April 2024 Contract Documents – Bid Submittal Notice Inviting Bids SITE WALK: A non-mandatory walk at the project site will be led by City of Bremerton staff on May 1, 2024, between the hours of 10:00 AM and 11:00 AM. Bidders are strongly encouraged to attend the site walk in order to become familiar with site conditions. Please send intent to attend to project contact. BID SECURITY: Each bid proposal shall be accompanied by a bid proposal deposit in cash, certified check, cashier's check, or surety bond in an amount equal to five percent (5%) of the amount of such bid proposal. The failure to furnish a bid deposit of a minimum of 5 percent shall make the bid nonresponsive and shall cause the bid to be rejected by the Contracting Agency. PERFORMANCE BOND: The successful bidder will also be required to provide a Performance Bond for 100 percent of the Contract Price. Should the successful bidder fail to enter into such contract and furnish satisfactory performance bond within the time stated in the specifications, the bid proposal deposit shall be forfeited to the City of Bremerton. BIDS TO REMAIN OPEN: The Bidder shall guarantee the Total Bid Price for a period of seventy-five (75) calendar days from the date of bid opening. WAGE RATES: The attention of Bidders is directed to the requirements and conditions of employment to be observed and the minimum wage rates to be paid under the Contract. Per Section 1-07.9 of the Standard Specifications, this Contract is subject to the minimum wage requirements of RCW 39.12 and RCW 49.28. Prevailing wages for Kitsap County may be found at the Washington State Department of Labor and Industries website at https://lni.wa.gov/licensing-permits/public-works-projects/prevailing-wage-rates/. PROJECT COMMUNICATION: All communications related to the project shall be directed to the City prior to opening of Bids: Communication by Phone/Email: Colette Berna Telephone: (360) 473-5429 Email: Colette.Berna@ci.bremerton.wa.us Communication by Mail: Department of Parks and Recreation 680 Lebo Boulevard Bremerton, WA 98310 ATTN: Colette Berna CITY’S RIGHTS RESERVED: The City of Bremerton reserves the right to reject any and all bids on any or all schedules or additives or to waive any informalities in the bidding and shall determine which bid or bidders is the most satisfactory and responsible bidder and shall be the sole judge thereof. No plea of mistake in the bid shall be available to the bidder for the recovery of his/her deposit or as a defense to any action based upon the neglect or refusal to execute a contract. EQUAL EMPLOYMENT OPPORTUNITY STATEMENT: In the hiring of employees for the performance of work under this Contract, the Contractor, its subcontractors, or any person acting City of Bremerton 233-1896-187 Haddon Park Renovation Project I-3 April 2024 Contract Documents – Bid Submittal Notice Inviting Bids on behalf of the Contractor shall not discriminate in any employment practice on the basis of age (40+), sex, race, creed, color, national origin, sexual orientation/gender identity, marital status, military status, or the presence of any physical, mental, or sensory disability. ADA STATEMENT: The City of Bremerton does not discriminate on the basis of disability in programs and activities, which it operates pursuant to the requirements of the Americans with Disabilities Act of 1990, and ADA Amendments Act. This policy extends to both employment and admission to participation in the programs, services, and activities of the City of Bremerton. Reasonable accommodation for employees or applicants for employment will be provided. The City of Bremerton in accordance with Title VI of the Civil Rights Act of 1964, 78 Stat. 252, 42 USC 2000d to 2000d-4 and Title 49, Code of Federal Regulations, Department of Transportation, Subtitle A, Office of the Secretary, Part 21, Nondiscrimination in Federally-Assisted Programs of the Department of Transportation issued pursuant to such Act, hereby notifies all bidders that it will affirmatively ensure that in any contract entered into pursuant to this advertisement, disadvantaged business enterprises as defined at 49 CFR Part 26 will be afforded full opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of race, color, national origin, or sex in consideration for an award. This project has been assigned a “Zero” DBE goal. END OF NOTICE INVITING BIDS City of Bremerton 233-1896-187 Haddon Park Renovation Project I-4 April 2024 Contract Documents – Bid Submittal Notice Inviting Bids This Page Intentionally Left Blank City of Bremerton 233-1896-187 Haddon Park Renovation Project I-5 April 2024 Contract Documents – Bid Submittal Bidder’s Checklist BIDDER’S CHECKLIST This section lists the contract forms required for this project. The bidder’s attention is especially directed to the forms that must be executed in full as required and submitted with the bidder’s bid. These are indicated as follows in the section titled “Bid Documents.” BID DOCUMENTS These documents must be executed and submitted to the City with your bid, no later than the designated bid closing date and time. Bids that do not include all of the required forms, properly completed, will be declared unresponsive. 1. Proposal Bond This form to be executed by the bidder and the surety company unless bid is accompanied by a certified check. The amount of this bond shall be not less than five percent (5%) of the total amount bid and may be shown in dollars or on a percentage basis. 2. Non Collusion Affidavit 3. Certification by Proposed Contractor Regarding Equal Employment Opportunity 4. Certification of Non-debarment and Suspension 5. Contractor’s Registration The successful Bidder shall acquire and/or possess a current City of Bremerton Business License and any other licenses and permits which may be required to fulfill the obligations of the Contract as specified. Business and occupancy (B&O) taxes shall be paid when due and the CONTRACTOR will agree to assign any payments due to the City Clerk for payment of such taxes which have been declared delinquent. 6. Bid Proposal 7. Proposal Form 8. Composted Materials Preference Form 9. Bid Certificate Bids by corporations must be executed in the corporate name by the president, a vice-president, or other corporate officer. Such Bid shall be accompanied by the enclosed Certificate of Authority to sign, attested by the secretary or assistant secretary, and with the corporate seal affixed. The corporate address and state of incorporation must appear below the signature. Bids by partnerships must be executed in the partnership name and be signed by a managing partner, accompanied by the enclosed Certificate of Authority to sign, and his/her title must appear under the signature and the official address of the partnership must appear below the signature. City of Bremerton 233-1896-187 Haddon Park Renovation Project I-6 April 2024 Contract Documents – Bid Submittal Bidder’s Checklist Bids by joint ventures must be executed in the joint venture name and be signed by a joint venture managing partner, accompanied by the enclosed Certificate of Authority to sign, and his/her title must appear under the signature and the official address of the joint venture must appear below the signature. Bids by limited liability companies must be executed in the limited liability company name and be signed by a member, accompanied by the enclosed Certificate of Authority to sign, and his/her title must appear under the signature and the official address of the joint venture must appear below the signature. 10. Information Required of Bidder In selecting the lowest responsive, responsible Bidder, consideration will be given to the general competency of the Bidder for the performance of the WORK covered by the Bid. To this end, each Bid shall be supported by a statement of the Bidder’s experience as of recent date on the form entitled “INFORMATION REQUIRED OF BIDDER” bound herein. PLEASE NOTE: Additional Bidder criteria are listed, and additional documentation may be required of Bidder, under section 1-02.14 of the Special Provisions. 11. Bidder’s Subcontractor Contact Report 12. Certification of Compliance with Wage Payment Statutes Form Documents to be Executed by the Successful Bidder The following forms are to be executed after the contract is awarded. These forms must be submitted within five (5) calendar days after the date of Notice of Award of Contract. 1. Contract 2. Contract Certificate 3. Performance Bond and Payment Bond To be executed by the successful bidder and its surety company. 4. Insurance Certificates Documents to be Executed Prior to First Payment The following form is to be executed prior to first payment: 1. Statement of Intent to Pay Prevailing Wages, Department of Labor and Industries (obtain instructions and form at https://lni.wa.gov/licensing- permits/_docs/February2017PWIAInstructions.pdf) Documents to be Executed upon Project Completion 1.Final Contract Voucher 2.Affidavit of Prevailing Wages Paid, Department of Labor and Industries 18,000.00 18,000.00 1,000.00 4,000.00 200.00 200.00 70,000.00 70,000.00 6,000.00 6,000.00 20,000.00 18,000.00 38,000.00 38,000.00 7.00 12,033.00 57.00 57.00 66.00 190.00 23,085.00 61,275.00 23,430.00 30,210.00 250.00 185.00 90.00 40.00 675.00 16,500.00 11,655.00 24,210.00 10,240.00 6,750.00 90.00 1,800.00 39.00 16,497.00 42.00 2,352.00 2,000.00 6,000.00 7,000.00 7,000.00 17,000.00 17,000.00 48.00 12,096.00 500.00 2,000.00 25,000.00 25,000.00 5.00 5.00 110.00 1.00 2,000.00 1,100.00 36,960.00 4,036.00 75.00 2,250.00 66.00 68.00 46.00 250.00 13,250.00 20,930.00 14,076.00 17,754.00 2,600.00 2,600.00 15,000.00 15,000.00 650.00 650.00 4,200.00 4,200.00 5,000.00 5,000.00 7,500.00 15,000.00 200.00 1,400.00 60,000.00 60,000.00 2,800.00 2,800.00 2,800.00 5,600.00 687,940.00 63,290.48 751,230.48 13.00 125.00 66.00 190.00 3,952.00 4,250.00 4,092.00 9,690.00 21,984.00 2,022.53 24,006.53 190.00 17.00 9,690.00 5,168.00 24,006.53 14,858.00 1,366.94 16,224.94 16,224.94 751,230.48 791,461.94 X n/a n/a City of Bremerton 233-1896-187 Haddon Park Renovation Project I-57 April 2024 Contract Documents – Bid Submittal Final Voucher Contract Certificate FINAL VOUCHER CONTRACT CERTIFICATE <Project Title><City Project Number>- <City C onstruction Contract Number> <______________________>(Contractor) hereby indicates agreement with, and acceptance of total Contract Price of, _______________dollars, and ____________ cents $<0000000.00> including Washington State sales and/or use taxes, and the final Contract Time of <NNN> working day per section the . Full and final compensation for all Work performed in connection with the project has been received. _________________ (Contractor) does hereby release the City of Bremerton from all claims, liability, demands, damages and actions of any kind whatsoever, arising from performance of that Contract. I certify I am authorized to sign on behalf of __________________________ (Contractor). The Contractor, __________________________________, hereby certifies that all subcontractors, suppliers, and employees have been paid in accordance with the Contract Documents and all applicable laws, with the exception, that being Retainage, if any, remaining to be paid. Date Printed Name & Title: Certificate of N otary State of Washington County of I certify that I know or have satisfactory evidence that _____________ (name of person) is the person who appeared before me, and said person acknowledged that (he/she) signed this instrument, on oath stated that (he/she) was authorized to execute the instrument and acknowledged it as the _____________ (type of authority, e.g., officer, trustee, etc.) of _____________ (name of party on behalf of whom instrument was executed) to be the free and voluntary act of such party for the uses and purposes mentioned in the instrument. Dated: ______________ Signature (Seal or stamp) Title I, certify the Contract was physically complete on <DATE>, according to the provisions and the contractor has been paid in full. The City of Bremerton hereby accepts the completed contract pursuant to the Contract provisions. City of Bremerton Project Manager Date END OF CONTRACT FORMS City of Bremerton 233-1896-187 Haddon Park Renovation Project I-58 April 2024 Contract Documents – Bid Submittal Final Voucher Contract Certificate This Page Intentionally Left Blank Haddon Park Renovation Project Existing non-accessible sportscourt, bathroom, drinking fountain, picnic table, and former playground. Improvement Recommendations: •Prepare Master Plan to guide renovation including ADA parking, pathways, new restroom, picnic shelter, playground, basketball court, and site furniture. •Plant trees to provide shade for park and playground areas. Identified as a High Priority in Adopted 2020 PROS Plan Public Outreach 10 min. walking distance West Bremerton Service Area •Park Survey sent to 980 Households & Invite to Public Meeting – 3/2020 •Concept Plan Sign at park requesting feedback via QR code/Website •P&R Commission Approved Master Plan – 7/2020 •Discussions with Individual Stakeholders & District 6 Presentation (2/2024) Project Scope & Cost - 1.7M See Plan EnlargementFuture Community Garden Lafayette Ave.Open Lawn Area w/ New Shade Trees New Accessible Pathways New Pathways Regraded for Accessibility New Tree Plantings under Utilities Historic Landfill Plan Enlargement (Rotated for legibility, with inspirational images) Accessible Renovated Sports Court Children’s Playground w/ Retaining Wall Accessible Pathways Connecting Features Paved Accessible Parking New Fencing Picnic Shelter & New Accessible Pathways Accessible Parking & Entry Pathway Example of New Restroom & Drinking Fountain Example of Shelter Interpretive Signage Future Proposed Stairway Connection from Future Sidewalk Landscaping to Stabilize Slope Example of New Children’s Play Area Picnic Tables Benches Benches New Restroom Shade Trees Entry Signage Renovated Multi- Sports Court Thank You AGENDA BILL CITY OF BREMERTON CITY COUNCIL SUBJECT: Study Session Date: June 26, 2024 Contract Award to Redside Construction LLC for Construction of the Kitsap Lake COUNCIL MEETING Date: July 3, 2024 Department: Parks & Recreation Renovation Project Presenter: C. Berna/B. Hauschel Phone: (360) 473-5429 SUMMARY: Sealed bids for construction of the Kitsap Lake Park Renovation Project were opened on May 24, 2024. Two (2) bids were received. Redside Construction LLC was the lowest responsive, responsible bidder with a bid of $1,133,661.55 (WSST included). ATTACHMENTS: 1) Bid Tabulation; 2) Project Budget Summary; 3) Kitsap Lake Park Concept; and 4) Contract FISCAL IMPACTS (Include Budgeted Amount): Funding for the project includes: $994,400 from State of Washington RCO grants; $252,840 Department of Commerce grant; $46,883 CDBG (completed); $10,000 from Bremerton Parks Foundation grant; $100,000 from Public Works & Utilities, and $300,000 REET. Total project estimate is $2,015,704. STUDY SESSION ACTION: ☐ Consent Agenda ☐ General Business ☐ Public Hearing RECOMMENDED MOTION: Move to award a contract in the amount of $1,133,661.55 (WSST included) to Redside Construction LLC for construction of the Kitsap Lake Park Renovation Project; and authorize the Mayor to finalize and execute the agreement with substantially the same terms and conditions as presented; and further authorize a budget adjustment of $311,581 per the attached project budget summary. COUNCIL ACTION: Approve Deny Table Continue No Action Form Updated 04/19/2024 D14 ATTACHMENT 2 KITSAP LAKE PARK RENOVATION PROJECT Project No. 59163 REVENUE EXPENDITURE Grants Contracted Services RCO - Boating Facility Program 556,200 Engineering/Permitting/Cultural Resources 223,988 RCO - Aquatic Land Enhancement Account 438,200 Construction Contract (Incl. Contingency)1,288,185 Department of Commerce 252,840 Construction Mngt 98,000 CDBG - Completed Restroom Improvements 46,883 Irrigation Design 2,900 Irrigation Install 62,100 Donations Bremerton Parks Foundation 10,000 Out of Contract Elements Permitting, Bid Services, Site Prep 17,953 City Match Restroom Improvements - Complete 46,883 Approved REET 300,000 Shelter, Site Furn, Signage 81,133 Public Works & Utilities 100,000 Landscaping 18,680 311,581 Playground 133,695 Other Contingency 42,187 TOTAL REVENUE TO FUND PROJECT 2,015,704$ TOTAL EXPENDITURES 2,015,704$ Additional REET Needed (pending additional 200k DOC Grant ask) Kitsap Lake Park Renovation Concept PlanKitsap LakeFuture Parking for “Kitsap Lake to West Belfair Trail”(N.I.C.)Future Wildlife Viewing Platforms & Nature Trails(N.I.C.)Improved Water Access viaRamp, Seating, Accessible Pathways/Parking & Restroom UpgradesWetlandViewpoint & Signage(N.I.C.)New Shelter AccessiblePathways & ParkingFuture Play Area & Seating(N.I.C.)Entry Signage & Landscaping (N.I.C.)Modular Wetland& Trench Drain New AccessibleFishing DockNew AccessibleBoat LaunchAccessible Boat Launch ParkingN.I.C.: Not in Contract Contract Documents For Kitsap Lake Park Renovation Project City of Bremerton Department of Parks and Recreation Bid Opening: 1:30 PM, May th, 2024 City Clerk’s Office, City Hall 345 Sixth Street, Suite 100 Bremerton, WA 98337-1873 Contact Person: Colette Berna Parks and Recreation Department 680 Lebo Boulevard Bremerton, WA 98310 Tel: (360) 473-5429 Colette.Berna@ci.bremerton.wa.us This Page Intentionally Left Blank City of Bremerton 233-1896-174 Kitsap Lake Park Renovation Project i April 2024 Contract Documents – Bid Submittal Certificate of Engineer CERTIFICATE OF ENGINEER The technical material and data contained in these Specifications for the Kitsap Lake Park Renovation Project were prepared under the supervision and direction of the undersigned, whose seal, as a professional engineer licensed to practice as such, is affixed below. Prepared by: Jason Jose Ceralde, PLA Project Landscape Architect WSDOT Specification Divisions 1, 2, 4, 6, 7, 8 (except Section 8-33), and Division 9 Clara Francis Olson, PE WSDOT Specification Section 8-33 Recommended by: Colette Berna Parks Projects Planner, City of Bremerton Parks and Recreation Approved by: Jeff Elevado Director, City of Bremerton Parks and Recreation ared by:Jason Jose Ceralde Clara Francis Olson PE 4/12/2024 4/12/2024 mended by:Colett 4/16/2024 City of Bremerton 233-1896-174 Kitsap Lake Park Renovation Project ii April 2024 Contract Documents – Bid Submittal Certificate of Engineer This Page Intentionally Left Blank City of Bremerton 233-1896-174 Kitsap Lake Park Renovation Project iii April 2024 Contract Documents – Bid Submittal Table of Contents TABLE OF CONTENTS PAGE PART I – BIDDING REQUIREMENTS AND CONTRACT FORMS NOTICE INVITING BIDS .......................................................................................................... I-1 BIDDER’S CHECKLIST ........................................................................................................... I-5 PROPOSAL BOND .................................................................................................................. I-9 NON-COLLUSION AFFIDAVIT ...............................................................................................I-11 CERTIFICATION BY PROPOSED CONTRACTOR REGARDING EQUAL EMPLOYMENT OPPORTUNITY ......................................................................................................................I-13 SUSPENSION NON-DEBARMENT CERTIFICATION ...........................................................I-15 CONTRACTOR’S REGISTRATION ........................................................................................I-17 BID PROPOSAL .....................................................................................................................I-19 PROPOSAL FORM .................................................................................................................I-21 COMPOSTED MATERIALS &217(17QUESTIONNAIRE ....................................................I-31 BID CERTIFICATE .................................................................................................................I-33 INFORMATION REQUIRED OF BIDDER ...............................................................................I-37 BIDDER’S SUBCONTRACTOR CONTACT REPORT ............................................................I-39 CERTIFICATION OF COMPLIANCE WITH WAGE PAYMENT STATUTES ...........................I-41 CONTRACT ............................................................................................................................I-45 CONTRACT CERTIFICATE ....................................................................................................I-49 PERFORMANCE BOND .........................................................................................................I-53 PAYMENT BOND ...................................................................................................................I-57 STATEMENT OF INTENT TO PAY PREVAILING WAGES, DEPARTMENT OF LABOR .......I-61 FINAL CONTRACT VOUCHER ..............................................................................................I-63 PART II – SPECIAL PROVISIONS INTRODUCTION TO THE SPECIAL PROVISIONS .................................................................II-1 DIVISION 1 – GENERAL REQUIREMENTS ............................................................................II-3 DIVISION 2 – EARTHWORK ................................................................................................. II-33 DIVISION 5 – SURFACE TREATMENTS AND PAVEMENTS ............................................... II-41 DIVISION 6 – STRUCTURES ................................................................................................ II-67 DIVISION 7 – DRAINAGE STRUCTURES, STORM SEWERS, SANITARY SEWERS, WATER MAINS, AND CONDUIT ........................................................................................... II-85 City of Bremerton 233-1896-174 Kitsap Lake Park Renovation Project iv April 2024 Contract Documents – Bid Submittal Table of Contents DIVISION 8 – MISCELLANEOUS CONSTRUCTION ............................................................. II-87 DIVISION 9 – MATERIALS .................................................................................................... II-99 STANDARD PLANS M21-01 (FEBRUARY 26, 2024) .......................................................... II-101 APPENDICES A PREVAILING WAGE RATES B CONSTRUCTION FORMS (NOT USED) C CONSTRUCTION PLANS (BOUND SEPARATELY) D GEOTECHNICAL REPORT E PRODUCT INFORMATION PART I BIDDING REQUIREMENTS AND CONTRACT FORMS This Page Intentionally Left Blank City of Bremerton 233-1896-174 Kitsap Lake Park Renovation Project I-1 April 2024 Contract Documents – Bid Submittal Notice Inviting Bids NOTICE INVITING BIDS FOR KITSAP LAKE PARK RENOVATION PROJECT RECEIPT OF BIDS: Sealed Bids will be received at the office of the City Clerk of the City of Bremerton, located at 345 6th Street, Bremerton, Washington 98337 until 1:0 P.M. PST as shown on the wall clock inside the City Clerk’s office on May th, 2024, for the project Kitsap Lake Park Renovation Project. The City will also accept bids via email. Bids sent via email shall be submitted to city.clerk@ci.bremerton.wa.us, with Title noted on the subject line of the email to ensure proper handling and delivery. All electronic documents shall be in PDF format and shall not exceed 10 MB in size and in zipped file. It is recommended under Message Properties the box for “Request a delivery receipt for this message” be checked as this is the only method by which verification of delivery will be given. Emailed Bids will be received until 1:30 P.M. PST as shown on the wall clock inside the City Clerk’s office. Bids received after the specified time and date will not be considered. OPENING OF BIDS: The bids will be publicly opened and read after 1:30 P.M. on May th, 2024, in the office of the City Clerk at 345 6th Street, Bremerton, Washington 98337 and via Zoom. Please request a copy of the Zoom link no later than May QG at 4 pm. COMPLETION OF WORK: The WORK must be physically completed within seventy (70) working days after the commencement date stated in the Notice to Proceed. DESCRIPTION OF WORK: The WORK to be completed under this Contract provides for the improvement of Kitsap Lake Park which is divided into the following six schedules: Schedule A.1 – Demolition, earthwork, curbing, concrete walkways, concrete slabs, block walls, asphalt pavement, striping, signing, steel piles, fishing float, prefabricated fixed pier and gangway, and outdoor shower. Schedule A.2 – Demolition, earthwork, infiltration trench, concrete walkways, concrete slabs, asphalt pavement, striping, signing, and pre-engineered owner provided picnic shelter. Schedule B – Demolition, earthwork, curbing, concrete walkways, concrete slabs, asphalt pavement, striping, boat ramp, boat ramp float, and steel piles. Schedule C – Earthwork, storm berm, storm sewer and treatment vault. Schedule D – Demolition, earthwork, construction of subdrains, curbing, concrete walkways, concrete slabs, stairs, and seat wall. Schedule E – Bid alternative substituting commercial HMA instead of concrete walkways Schedule F – Bid additive for powder coat finish on stair and ramp railings. All work shall be performed in accordance with the Contract Plans, these Contract Provisions, and the Standard Specifications. Engineer’s Estimate range for this project is $1.4 to $1.6 Million City of Bremerton 233-1896-174 Kitsap Lake Park Renovation Project I-2 April 2024 Contract Documents – Bid Submittal Notice Inviting Bids PREVIEWING CONTRACT DOCUMENTS: Contract Documents may be previewed on the ARC (formerly known as Reprographics Northwest) website (www.e-arc.com). Go to http://www.e-arc .com/locations/219, click on the ‘Enter Public Planroom’ link and scroll down to find the project. PURCHASING CONTRACT DOCUMENTS: 7KH &RQWUDFW 'RFXPHQWV PD\ EH RUGHUHG DQG SXUFKDVHGRQOLQHIURP$5&'RFXPHQW6ROXWLRQVLQ7DFRPD:$KWWSZZZHDUFFRPWDFRPD 3D\PHQWLVW\SLFDOO\FRVWRIUHSURGXFWLRQQRQUHIXQGDEOH3OHDVHFDOOIRUDYDLODELOLW\DQGID[\RXU UHTXHVW SULRU WR SLFNLQJ XS :LOOFDOO RSWLRQ LV DYDLODEOH DW $5& 7DFRPD 6HDWWOH RU %HOOHYXH RIILFHV6XEFRQWUDFWRUVDQGWKRVHQHHGLQJDGGLWLRQDOVHWVRUSDUWLDOVHWVPD\EHSXUFKDVHGDWFRVW RIUHSURGXFWLRQQRQUHIXQGDEOHIURP$5&%LGVHWVFDQEHPDLOHGXSRQUHTXHVWDQGDIWHUUHFHLSW RIUHSURGXFWLRQFRVWVDQRQUHIXQGDEOHVKLSSLQJDQGKDQGOLQJIHH PROPOSALS: All bid proposals must be made on the blank forms furnished in the Contract Documents. Sealed envelopes containing bids shall be entitled: Kitsap Lake Park Renovation Project. SITE WALK: A non-mandatory walk at the project site will be led by City of Bremerton staff on May 1, 2024, between the hours of 11:30 AM and 12:30 PM. Bidders are strongly encouraged to attend the site walk in order to become familiar with site conditions. Please send intent to attend to project contact. BID SECURITY: Each bid proposal shall be accompanied by a bid proposal deposit in cash, certified check, cashier's check, or surety bond in an amount equal to five percent (5%) of the amount of such bid proposal. The failure to furnish a bid deposit of a minimum of 5 percent shall make the bid nonresponsive and shall cause the bid to be rejected by the Contracting Agency. PERFORMANCE BOND: The successful bidder will also be required to provide a Performance Bond for 100 percent of the Contract Price. Should the successful bidder fail to enter into such contract and furnish satisfactory performance bond within the time stated in the specifications, the bid proposal deposit shall be forfeited to the City of Bremerton. BIDS TO REMAIN OPEN: The Bidder shall guarantee the Total Bid Price for a period of seventy-five (75) calendar days from the date of bid opening. WAGE RATES: The attention of Bidders is directed to the requirements and conditions of employment to be observed and the minimum wage rates to be paid under the Contract. Per Section 1-07.9 of the Standard Specifications, this Contract is subject to the minimum wage requirements of RCW 39.12 and RCW 49.28. Prevailing wages for Kitsap County may be found at the Washington State Department of Labor and Industries website at https://lni.wa.gov/licensing-permits/public-works-projects/prevailing-wage-rates/. PROJECT COMMUNICATION: All communications related to the project shall be directed to the City prior to opening of Bids: Communication by Phone/Email: Colette Berna Telephone: (360) 473-5429 Email: Colette.Berna@ci.bremerton.wa.us City of Bremerton 233-1896-174 Kitsap Lake Park Renovation Project I-3 April 2024 Contract Documents – Bid Submittal Notice Inviting Bids Communication by Mail: Department of Parks and Recreation 680 Lebo Boulevard Bremerton, WA 98310 ATTN: Colette Berna CITY’S RIGHTS RESERVED: The City of Bremerton reserves the right to reject any and all bids on any or all schedules or additives or to waive any informalities in the bidding and shall determine which bid or bidders is the most satisfactory and responsible bidder and shall be the sole judge thereof. No plea of mistake in the bid shall be available to the bidder for the recovery of his/her deposit or as a defense to any action based upon the neglect or refusal to execute a contract. EQUAL EMPLOYMENT OPPORTUNITY STATEMENT: In the hiring of employees for the performance of work under this Contract, the Contractor, its subcontractors, or any person acting on behalf of the Contractor shall not discriminate in any employment practice on the basis of age (40+), sex, race, creed, color, national origin, sexual orientation/gender identity, marital status, military status, or the presence of any physical, mental, or sensory disability. ADA STATEMENT: The City of Bremerton does not discriminate on the basis of disability in programs and activities, which it operates pursuant to the requirements of the Americans with Disabilities Act of 1990, and ADA Amendments Act. This policy extends to both employment and admission to participation in the programs, services, and activities of the City of Bremerton. Reasonable accommodation for employees or applicants for employment will be provided. The City of Bremerton in accordance with Title VI of the Civil Rights Act of 1964, 78 Stat. 252, 42 USC 2000d to 2000d-4 and Title 49, Code of Federal Regulations, Department of Transportation, Subtitle A, Office of the Secretary, Part 21, Nondiscrimination in Federally-Assisted Programs of the Department of Transportation issued pursuant to such Act, hereby notifies all bidders that it will affirmatively ensure that in any contract entered into pursuant to this advertisement, disadvantaged business enterprises as defined at 49 CFR Part 26 will be afforded full opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of race, color, national origin, or sex in consideration for an award. This project has been assigned a “Zero” DBE goal. END OF NOTICE INVITING BIDS City of Bremerton 233-1896-174 Kitsap Lake Park Renovation Project I-4 April 2024 Contract Documents – Bid Submittal Notice Inviting Bids This Page Intentionally Left Blank City of Bremerton 233-1896-174 Kitsap Lake Park Renovation Project I-5 April 2024 Contract Documents – Bid Submittal Bidder’s Checklist BIDDER’S CHECKLIST This section lists the contract forms required for this project. The bidder’s attention is especially directed to the forms that must be executed in full as required and submitted with the bidder’s bid. These are indicated as follows in the section titled “Bid Documents.” BID DOCUMENTS These documents must be executed and submitted to the City with your bid, no later than the designated bid closing date and time. Bids that do not include all of the required forms, properly completed, will be declared unresponsive. 1. Proposal Bond This form to be executed by the bidder and the surety company unless bid is accompanied by a certified check. The amount of this bond shall be not less than five percent (5%) of the total amount bid and may be shown in dollars or on a percentage basis. 2. Non Collusion Affidavit 3. Certification by Proposed Contractor Regarding Equal Employment Opportunity 4. Suspension Non-debarment Certification 5. Contractor’s Registration The successful Bidder shall acquire and/or possess a current City of Bremerton Business License and any other licenses and permits which may be required to fulfill the obligations of the Contract as specified. Business and occupancy (B&O) taxes shall be paid when due and the CONTRACTOR will agree to assign any payments due to the City Clerk for payment of such taxes which have been declared delinquent. 6. Bid Proposal 7. Proposal Form 8. Composted Materials Preference Form 9. Bid Certificate Bids by corporations must be executed in the corporate name by the president, a vice-president, or other corporate officer. Such Bid shall be accompanied by the enclosed Certificate of Authority to sign, attested by the secretary or assistant secretary, and with the corporate seal affixed. The corporate address and state of incorporation must appear below the signature. Bids by partnerships must be executed in the partnership name and be signed by a managing partner, accompanied by the enclosed Certificate of Authority to sign, and his/her title must appear under the signature and the official address of the partnership must appear below the signature. Bids by joint ventures must be executed in the joint venture name and be signed by a joint venture managing partner, accompanied by the enclosed Certificate of Authority to City of Bremerton 233-1896-174 Kitsap Lake Park Renovation Project I-6 April 2024 Contract Documents – Bid Submittal Bidder’s Checklist sign, and his/her title must appear under the signature and the official address of the joint venture must appear below the signature. Bids by limited liability companies must be executed in the limited liability company name and be signed by a member, accompanied by the enclosed Certificate of Authority to sign, and his/her title must appear under the signature and the official address of the joint venture must appear below the signature. 10. Information Required of Bidder In selecting the lowest responsive, responsible Bidder, consideration will be given to the general competency of the Bidder for the performance of the WORK covered by the Bid. To this end, each Bid shall be supported by a statement of the Bidder’s experience as of recent date on the form entitled “INFORMATION REQUIRED OF BIDDER” bound herein. PLEASE NOTE: Additional Bidder criteria are listed, and additional documentation may be required of Bidder, under section 1-02.14 of the Special Provisions. 11. Bidder’s Subcontractor Contact Report 12. Certification of Compliance with Wage Payment Statutes Form Documents to be Executed by the Successful Bidder The following forms are to be executed after the contract is awarded. These forms must be submitted within five (5) calendar days after the date of Notice of Award of Contract. 1. Contract 2. Contract Certificate 3. Performance Bond and Payment Bond To be executed by the successful bidder and its surety company. 4. Insurance Certificates Documents to be Executed Prior to First Payment The following form is to be executed prior to first payment: 1. Statement of Intent to Pay Prevailing Wages, Department of Labor and Industries (obtain instructions and form at https://lni.wa.gov/licensing- permits/_docs/February2017PWIAInstructions.pdf Documents to be Executed upon Project Completion 1. Final Contract Voucher 2. Affidavit of Prevailing Wages Paid, Department of Labor and Industries May 24 16,000.00 16,000.00 1,500.00 3,000.00 500.00 500.00 1,500.00 1,500.00 35,000.00 1,400.00 3,000.00 3,000.00 14.00 2,254.00 14.00 1,960.00 100.00 600.00 7.00 1,232.00 1,800.00 5,400.00 10.00 9,630.00 25.00 1,350.00 32.00 2,432.00 38.00 380.00 38,000.00 38,000.00 200.00 5,800.00 120.00 12,480.00 1,800.00 1,800.00 7.00 1,722.00 3.00 780.00 14.00 420.00 2,431.00 150.00 16,650.00 75.00 600.00 800.00 800.00 800.00 800.00 3,800.00 3,800.00 160.00 1,120.00 500.00 500.00 50,787.00297.00 42,400.00 42,400.00 36,694.29 435,545.29 398,851.00 227.00 164,802.00 10.00 2,250.00 1.20 270.00 13.00 18,000.00 18,000.00 500.00 500.00 2,000.00 2,000.00 25,000.00 10,750.00 3,000.00 3,000.00 14.00 882.00 14.00 1,428.00 25.00 5,450.00 38.00 22,914.00 32.00 1,376.00 200.00 3,400.00 8,555.00145.00 800.00 800.00 1,800.00 1,800.00 7.00 742.00 3.00 705.00 14.00 560.00 75.00 9,150.00 150.00 53,100.00 15,000.00 15,000.00 10.00 17,480.00 1.20 2,097.60 25.00 4,625.00 800.00 800.00 800.00 800.00 160.00 160.00 500.00 500.00 37,257.00 37,257.00 $223,832.60 $20,592.60 $244,425.20 8,000.00 8,000.00 1,500.00 3,000.00 500.00 500.00 2,000.00 2,000.00 35,000.00 2,800.00 3,000.00 3,000.00 14.00 12,600.00 14.00 1,750.00 25.00 1,875.00 25.00 425.00 7.00 1,498.00 1,800.00 5,400.00 10.00 3,020.00 25.00 4,450.00 38.00 2,508.00 32.00 10,016.00 200.00 29,200.00 35.00 1,330.00 34,600.00 34,600.00 58.00 10,614.00 800.00 18,400.00 7.00 931.00 3.00 714.00 4.00 504.00 4.00 1,388.00 150.00 27,450.00 800.00 800.00 800.00 800.00 500.00 500.00 85.00 40,800.00 297.00 11,286.00 318,919.40 29,340.58 348,259.98 227.00 68,100.00 815.00 815.00 10.00 3,470.00 1.20 416.40 13.00 2,756.00 70.00 1,680.00 14.10 282.00 35,470.00 35,470.00 37,432.00 3,443.74 40,875.74 2,800.00 2,800.00 100.00 100.00 20,000.00 3,600.00 25.00 4,025.00 38.00 1,102.00 32.00 736.00 14,300.00 14,300.00 10.00 3,230.00 50.00 200.00 12.00 2,364.00 150.00 12,450.00 280.00 4,760.00 5.00 1,745.00 14.00 140.00 65.00 3,770.00 500.00 500.00 400.00 400.00 800.00 800.00 60,513.00 5,567.20 66,080.20 10.00 3,490.00 -30.00 -21,930.00 -21,930.00 -2,017.56 -23,947.56 6,800.006,800.00 6,800.00 625.60 7,425.60 435,545.29 348,259.98 40,875.74 66,080.20 -23,947.56 7,425.60 $ 244,425.20 1,118,664.46 City of Bremerton 233-1896-174 Kitsap Lake Park Renovation Project I-62 April 2024 Contract Documents – Bid Submittal Statement of Intent to Pay Prevailing Wages, Department of Labor This Page Intentionally Left Blank City of Bremerton 233-1896-174 Kitsap Lake Park Renovation Project I-63 April 2024 Contract Documents – Bid Submittal Final Voucher Contract Certificate FINAL VOUCHER CONTRACT CERTIFICATE <Project Title><City Project Number>- <City C onstruction Contract Number> <______________________>(Contractor) hereby indicates agreement with, and acceptance of total Contract Price of, _______________dollars, and ____________ cents $<0000000.00> including Washington State sales and/or use taxes, and the final Contract Time of <NNN> working day per section the . Full and final compensation for all Work performed in connection with the project has been received. _________________ (Contractor) does hereby release the City of Bremerton from all claims, liability, demands, damages and actions of any kind whatsoever, arising from performance of that Contract. I certify I am authorized to sign on behalf of __________________________ (Contractor). The Contractor, __________________________________, hereby certifies that all subcontractors, suppliers, and employees have been paid in accordance with the Contract Documents and all applicable laws, with the exception, that being Retainage, if any, remaining to be paid. Date Printed Name & Title: Certificate of N otary State of Washington County of I certify that I know or have satisfactory evidence that _____________ (name of person) is the person who appeared before me, and said person acknowledged that (he/she) signed this instrument, on oath stated that (he/she) was authorized to execute the instrument and acknowledged it as the _____________ (type of authority, e.g., officer, trustee, etc.) of _____________ (name of party on behalf of whom instrument was executed) to be the free and voluntary act of such party for the uses and purposes mentioned in the instrument. Dated: ______________ Signature (Seal or stamp) Title I, certify the Contract was physically complete on <DATE>, according to the provisions and the contractor has been paid in full. The City of Bremerton hereby accepts the completed contract pursuant to the Contract provisions. City of Bremerton Project Manager Date END OF CONTRACT FORMS City of Bremerton 233-1896-174 Kitsap Lake Park Renovation Project I-64 April 2024 Contract Documents – Bid Submittal Final Voucher Contract Certificate This Page Intentionally Left Blank Kitsap Lake Park Renovation Project Kitsap Lake Park Park Wetland Boat Launch Public Outreach Identified as a High Priority in Adopted 2020 PROS Plan Adjoining Pathways >5% Lack of Curb Ramps Lack of Accessible Boat Trailer Parking Kitsap Lake Park Renovation Master Plan Kitsap Lake Future Parking for “Kitsap Lake to West Belfair Trail” Future Wildlife Viewing Platforms & Nature Trails Improved Water Access via Ramp, Seating, Accessible Pathways/Parking & Restroom Upgrades Wetland Viewpoint & Signage New Shelter Accessible Pathways & Parking Play Area & Seating Entry Signage & Landscaping Stormwater Vault Treatment System & Trench Drain New Accessible Fishing Dock New Accessible Boat Launch Accessible Boat Launch Parking N.I.C.: Not in Contract Modular Wetland Oil/Water Separator 22 Project Scope & Cost - 2.0M Thank You Example of Shelter Example of New Children’s Play Area Accessible Pathways Connecting Features Paved Accessible Parking Accessible Site Furniture New Fish-Friendly Dock Utilize Upland with Pathways and Shelter Overlooking Water New Roof & ADA Fixtures Inside