HomeMy WebLinkAbout05/22/2024 STUDY SESSION AGENDA PACKET______________________________________________________________
CITY COUNCIL 345 6th Street, Suite 100, Bremerton, WA 98337 Phone (360) 473-5280
WEDNESDAY, MAY 22, 2024
CITY COUNCIL HYBRID STUDY SESSION AGENDA
Starting at 5:00 PM in Council Conference Room 603
Council Conference Room 603 will be open to the public to attend the Study Session in-person, but there will
be no opportunities for input. However, public questions or comments may be submitted at any time to
City.Council@ci.bremerton.wa.us. Please remember that the content of the Agenda Bill items is subject to
change; and no action at the Study Session is anticipated. If approved by the Council, these items will be
placed on the June 5, 2024 City Council Meeting Agenda, or as indicated…
Members of the public may click the link below to join the webinar:
https://bremertonwa-gov.zoom.us/j/8738266756?pwd=ZWlMVnVYbFBHYjY5U1RJUmFreDFXUT09
Or One tap mobile:
US: +12532050468,,87318266756#,,,,*857582# or +12532158782,,87318266756#,,,,*857582#
Or Telephone: Dial (for higher quality, dial a number based on your current location): US: +1 253 205
0468 or +1 253 215 8782 or +1 346 248 7799 or +1 669 444 9171 or +1 669 900 6833
Webinar ID: 873 1826 6756
Passcode: 857582
A. INFORMATION ONLY – Department-led topics; 10 minutes each, followed by Council Q & A
1. Transportation Element Update to the Comprehensive Plan Survey Results – Vicki Grover, City of
Bremerton Engineering Project Manager, and Daniel Harris, AICP Senior Planner with Parametrix
2. Update on Bremerton Tourism and Lodging Tax Funding – Lori Main with Westbrook | Main, LLC
3. Update on the RFP Process for DEI Position – Melinda Monroe, Contracts Administrator
B. BRIEFINGS ON AGENDA BILL ITEMS
1. Public Hearing and Resolution to adopt the 2025 CDBG/HOME Policy Plan
2. Approve Purchase of Vactor 2115i Pump Truck
3. Public Works Agreement with SAW Enterprises for 5000 Road Two Bridge Installations and
Associated Road Work
4. Goods and Services Agreement with Jaymarc AV for Audio Visual Updates at the Kitsap
Conference Center
5. Ordinance to amend BMC 3.02.010 entitled “Budget Structure” to establish a Biennial Budget
6. Updates to the Parks & Recreation Director Job Description
7. Amendment 4 to Public Defense Services Agreement with LaCross and Murphy, PLLC
C. GENERAL COUNCIL BUSINESS – Items 1-4 are a maximum 10-minutes each, with Council Q&A
1. Audit Committee Report on Action Steps – Chair Anna Mockler
2. Discussion to include Parks Dept in a Council Committee – Council President Jennifer Chamberlin
3. Discussion on Parks Commission – Council Member Jane Rebelowski
4. Public Works Committee Briefing (Last Meeting 5/21/24) – Chair Jane Rebelowski
5. Regional and Other Committee/Board Briefings
6. Other General Council Business (For good of the order, and as time allows…)
Continued on next page…
Americans with Disabilities Act accommodations provided upon request. Those requiring special accommodations
should contact the City Clerk’s Office at (360) 473-5323 at least 24 hours prior to the meeting.
D. ADJOURNMENT OF STUDY SESSION
E. EXEMPT CLOSED SESSION
Immediately following adjournment, an Exempt Closed Session will be held as allowed under RCW
42.30.140 (4)(b) to discuss Labor Negotiations or Proceedings
INFORMATION ONLY ITEM
CITY OF BREMERTON
CITY COUNCIL
SUBJECT:
Transportation Element Update to
the Comprehensive Plan – Survey Results
Study Session Date: May 22, 2024
Presenters:
Vicki Grover, Engineering
Project Manager with City
of Bremerton
Daniel Harris, AICP Senior
Planner with Parametrix
Phone:
(360) 473-2317
SUMMARY: As part of the Transportation Element Update to the Comprehensive Plan, a public survey
was conducted with City of Bremerton residents to learn about behaviors, attitudes, barriers, and
opportunities related to future transportation investments by the City. The survey has been completed
and the consultant will present the results.
ATTACHMENTS: PowerPoint Slides
A1
TRANSPORTATION
SURVEY FINDINGS AND
SUMMARY
May 2024
INTRODUCTION
Updates to 2 of Bremerton’s key
transportation planning documents:
Transportation Element of the
Comprehensive Plan adopted in
2016
Active Transportation Plan (formerly
known as the Non-Motorized
Transportation Plan) adopted in
2007
SURVEY GOALS
The goal of public survey was to better understand the community’s transportation
needs and priorities and help identify potential transportation improvements.
The survey questions focused on:
Perceptions of transportation services in Bremerton.
Barriers to accessing different modes of travel in Bremerton
Opportunities to improve different modes of travel in Bremerton
APPROACH
Sampling and Recruitment
Recruited survey respondents
through a random sample of
5,000 households with
Bremerton addresses
Included Bremerton residents
outside city limits
5% of postcards were returned to
the City as undeliverable
SURVEY APPROACH
City of Bremerton Channels
The City’s Transportation Plan website
Social media posts by the Mayor and
PW
The Mayor’s email listserv
Flyers posted throughout the city
Online open house
Bremerton’s First Friday Art Walk
events in Charleston, Manette and
Downtown
Kitsap Mesa Redonda
Kitsap County Veterans Assistance
Program
Kitsap County Parent Coalition
The Conduit Network
The Arc of the Peninsula
City of Bremerton also promoted the survey through the City channels and
partners.
Community Based Organizations
SURVEY PARTICIPATION
Respondents by Recruitment Method
Survey Dates: January 19 – February 15, 2024
Respondents: 605 total responses, 12.7% response rate
Recruitment method Count Percent
Postcard 321 53%
Web link 51 8%
Social media 70 12%
Bremerton website 163 27%
Total 605 100%
SURVEY QUESTIONS
Survey Development
24 questions included in the final public survey.
Preliminary set of questions developed by survey research team and selected and
tailored by the project team including City Staff.
Some draft questions were shared with City Council for review and comment.
Key Topics
Travel behavior including frequency, mode of travel and purpose for travel
Opportunities, barriers, and perceptions of different travel modes
Priorities for transportation improvements
KEY FINDINGS
Reasons for Travel
88% for errands
76% for social/recreational
activities
56% for work or commuting
68% drive alone or with friends/family
34% use ferries and 18% ride the bus
38% walk
19% bike
8% use ride share
7% carpool
86% of respondents live in Bremerton and 79% travel to or in Bremerton 4 or more
days a week.
Mode of Travel
TRANSPORTATION BARRIERS & ISSUES
Transportation Barriers and Issues
Walking & Rolling: Incomplete or no sidewalks (76%)
Biking: Incomplete or no bicycle lanes (93%) and navigating dangerous driver
behavior (83%)
Bus: Riding the bus takes too long (60%)
Ferry: Taking the ferry is a challenge when routes are not frequent enough (89%)
or the ferry is unreliable (83%)
Driving/Traffic: Traffic congestion (64%) and aggressive or reckless driving
(64%)
TRANSPORTATION OPPORTUNITIES
Opportunities to Improve Transportation Services
Walking & Rolling: new (55%) or improved (54%) sidewalks and crosswalks
Biking: new (42%) or improved (39%) bike lanes
Bus: more frequent service (29%)
Ferry: more frequent service (64%)
Driving/Traffic: adaptive “smart” signals to improve traffic operations (67%)
Carpooling: help establishing a carpool (18%), free ride home for emergencies
(16%), or free or reserved parking (16%)
Vanpooling: free ride home for emergencies (14%), help establishing vanpool
(13%), or learning more about the vanpool program (12%)
INTEREST IN TRANSPORTATION BY MODE
I have no interest in ________ for my trips.
Vanpooling – 77%
Carpooling – 66%
Biking – 44%
Bus – 30%
Walking & Rolling– 23%
Ferry – 8%
IMPROVEMENT PRIORITIES
Improvements Most Important to Survey
Respondents by Mode
Ferry improvements – 48%
Pedestrian improvements – 48%
Traffic improvements – 38%
Biking improvements – 34%
Transit improvements – 31%
ENGAGEMENT AS PART OF THE PLANNING PROCESS
ENGAGEMENT AS PART OF THE PLANNING PROCESS
Form Created 5/4/15
INFORMATION ONLY ITEM
CITY OF BREMERTON
CITY COUNCIL
SUBJECT:
Update on Bremerton Tourism and Lodging
Tax Funding
Study Session Date: May 22, 20224
Presenter:
Lori Main
Westbrook | Main, LLC
SUMMARY: A project update will be provided, which will also include a brief summary of feedback
from Community Stakeholders to the following questions:
What is Bremerton's current tourism goal(s)?
Do you believe tourism is important to the City of Bremerton administration? Why/why not?
Which entity do you believe is accountable for driving the visitors/tourists to the City of
Bremerton?
o Does that entity currently exist?
o If it does exist, what data is used to determine efficacy of outcome?
How is City of Bremerton Tourism presently promoted?
Are there any other municipalities similar in size to Bremerton that you believe are "doing it
correctly" when it comes to LTAC collection, use of funds, promoting their destination, other?
Does the City currently have the facilities and accommodations it needs to attract the visitors
to our area?
Does the City of Bremerton use any other metrics to track progress of funds issued outside of
the LTAC forms collected post the event?
What are the top 3 items you would like to see changed or augmented with LTAC?
From your perspective, what is the most important use for the LTAC dollars collected?
HANDOUTS: Power Point Presentation Added 5/20/24 3:55PM
A2
Transition of Current LTAC Award
Structure
Study Session –Wednesday, May 22, 2024
Project Status
•REVIEW PHASE –70%
•Assess current LTAC Process
•Analyze the impact *(direct/indirect) of LTAC
awards
•Define cost structure to City of Bremerton of
current process
•121’s with area stakeholders
•RESEARCH PHASE -30%
•Clarify present goals of City of Bremerton’s
tourism initiatives
•Define infrastructure needs to meet stated goals
•Establish assumptive budget figures for any
infrastructure goals
•Investigate comparative municipalities’ process
IMPACT
Anything
else?
Thank you
Form Created 5/4/15
INFORMATION ONLY ITEM
CITY OF BREMERTON
CITY COUNCIL
SUBJECT:
Update on the RFP Process for DEI Position
Study Session Date: May 22, 20224
Presenter:
Melinda Monroe,
Contracts Administrator
Phone: (360) 473-5306
SUMMARY: An update on the Request for Proposals Process for the Diversity, Equity, and
Inclusion Position will be provided.
HANDOUTS:
A3
AGENDA BILL
CITY OF BREMERTON
CITY COUNCIL
SUBJECT: Study Session Date: May 22, 2024
Public Hearing and Resolution to adopt the
2025 CDBG/HOME Policy Plan
COUNCIL MEETING Date: June 5, 2024
Department: DCD-Block Grant
Presenter: Sarah Lynam
Phone: (360) 473-5375
SUMMARY: The action before Council is adoption of the 2025 Policy Plan. The Policy Plan is a
document which is updated yearly which sets parameters for the management of our HUD
entitlement grant awards and provides specific information about the policies and regulations for the
use of HUD CDBG and HOME funds. This plan was released on May 1st for public comment and is
open through May 17th.
ATTACHMENTS: 1. Staff Memo; 2. Proposed Resolution and Exhibit A-2025 Policy Plan
FISCAL IMPACTS (Include Budgeted Amount): No fiscal impacts to the City.
STUDY SESSION ACTION: ☐ Consent Agenda ☐ General Business ☒ Public Hearing
RECOMMENDED MOTION: Move to approve the Resolution No. ____ adopting the 2025
CDBG/HOME Policy Plan
COUNCIL ACTION: Approve Deny Table Continue No Action
Form Updated 01/02/2018
B1
To: Bremerton City Council
From: Sarah Lynam
Date: May 22nd Study Session / June 5th – Public Hearing
Re: Public Hearing to adopt the 2025 Policy Plan
What is the Policy Plan?
The Policy plan is a document which is updated yearly which sets parameters for the management of
our HUD entitlement grant awards, provides specific information about the policies and regulations
for the use of HUD Block grant and HOME funds.
Funding Priorities Established in 2021-2025 Consolidated Plan
1. City of Bremerton HOME funding will used to increase affordable housing stock.
2. City of Bremerton CDBG funding will be used for housing rehabilitation, economic
development microenterprise assistance, and public facilities and infrastructure that
meet the priorities outlined above and contained in the Consolidated Plan.
Important components of the Policy Plan
Funding Priorities
To stay consistent with the past year(s) the funding priorities for CDBG funds are as follows: Capital
Projects which can demonstrate a benefit to low/moderate income residents, City-wide Economic
Development projects, City-wide projects which create, develop, support or preserve units of
affordable housing, and Public Facility and Infrastructure projects.
Policy Plan Changes for 2025
Only new applicants must submit an Applicant Intent Form. Capital projects will be asked to
meet with Block Grant Staff to discuss project eligibility and federal requirements prior to
applying. Technical assistance is available for all applicants by appointment. Information has
been posted to the City’s website in addition to the Coordinated Grant Application website and
included in the CDBG NOFA.
Public Comment
A 15-day public comment period commenced May 1st and will end May 17th.
DEPARTMENT OF
COMMUNITY DEVELOPMENT
MEMORANDUM
City of Bremerton
Community Development Block Grant
kit
2025 CDBG/HOME
POLICY PLAN
Exhibit A
CDBG/HOME POLICY PLAN
Contents
Executive Summary .......................................................................................... 1
Community Development Block Grant Program ............................................ 2
CDBG Funding .................................................................................................. 3
HOME Funding .................................................................................................. 7
Allocation Process ........................................................................................... 9
Policies & Regulations for Use of Funds ...................................................... 10
Citizen Participation Plan ................................................................................17
Consolidated Plan ...........................................................................................17
Appendix A – Citizen Participation Plan
Appendix B- Funding Process
Appendix C – CDBG Eligibility Requirements & Program Rules
Appendix D - HOME Eligibility Requirements & Program Rules
Appendix E – Conflict of Interest Policy
Appendix F – Glossary
CDBG/HOME Policy Plan 2025
1
The 2025 City of Bremerton CDBG/HOME Policy Plan provides guidance for applicants
applying for 2025 funds on things such as eligibility, overview of the funding allocation
process, regulatory requirements, and local policy decisions.
The allocation of CDBG and HOME funds are guided by the Strategic Plan which is a part of
the Consolidated Plan. Kitsap County and the City of Bremerton have prepared a Consolidated
Plan for 2021-2025 in order to implement our community’s federal program funds. The purpose
of the plan is to evaluate community needs and set goals for the five year plan period. Through
a Community Needs Assessment, Housing Market Analysis and with community and
stakeholder input, the City of Bremerton has developed a Strategic Plan. The City of
Bremerton’s Strategic Plan outlines the priorities and goals which guide the allocation of funds
over the five year period. The funds allocated for the 2025 grant application cycle will be
included in the Year 5, Action Plan associated with the 2021-2025 Consolidated Plan.
The priorities identified for the five year period are as follows:
• Capital projects in the City which demonstrate Low/Mod benefit
• Infrastructure and Capital improvements projects
• Projects which improve and preserve affordable housing;
• Expand economic opportunities for very-low, low, and moderate income
Bremerton residents;
• The City will reevaluate funding priorities during each program year with the
release of its Policy Plan and NOFA.
Policy Changes for 2025:
1. The City of Bremerton HOME Funding priority is to increase affordable housing stock.
2. The CDBG NOFA will be for, housing rehabilitation, economic development
microenterprise assistance, and public facilities and infrastructure that meet the
priorities outlined above and contained in the Consolidated Plan.
3. New applicants must submit an Applicant Intent Form. Capital projects will be asked to
meet with Block Grant Staff to discuss project eligibility and federal requirements prior to
applying. Technical assistance is available for all applicants by appointment. Information
has been posted to the City’s website in addition to the Coordinated Grant Application
website and included in the CDBG NOFA.
Executive Summary
CDBG/HOME Policy Plan 2025
2
WHAT IS THE COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM?
The Community Development Block Grant Program is a source of funds used in the local
community to provide decent housing, suitable living environments and economic
opportunities primarily for low and moderate income households.
The City of Bremerton is designated as an Entitlement Community by the Department of
Housing and Urban Development (HUD) and receives federal funds in the form of
Community Development Block Grant (CDBG). Kitsap County and the City of Bremerton
together form a consortium and receive an allocation of HOME Investment Partnership
Program (HOME) funds. Through an interlocal agreement between the County and the
City a percentage (as determined by HUD) of the annual allocation of HOME funds is
designated for the City and the remaining designated for the County. As the City of
Bremerton is designated as a separate Entitlement Community and therefore the City
receives its own CDBG funds directly.
CDBG funds are allocated annually through the City in Requests for Funding Proposals.
HOME funds are allocated annually through a competitive grant process coordinated by Kitsap
County. Projects funded are included in the annual Action Plan submitted to HUD. Projects funded
must address needs identified in the Consolidated Plan, which is updated every five years.
COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM
CDBG FUNDS
CDBG/HOME Policy Plan 2025
3
WHAT ARE CDBG FUNDS?
The Community Development Block Grant (CDBG) program is a flexible program that provides
communities with funding to address a wide range of unique community development needs.
The program is authorized by Title I of the Community Development Act of 1974. Funds are
used to assist in the development of decent housing, create suitable living environments, and
expand economic opportunities primarily for persons of low and moderate income. All projects
funded with CDBG must meet one of the three national objectives:
1. Principally benefit low and very low income households;
2. Reduce or prevent slum and blight; or,
3. Meet an urgent need (emergency or natural disaster)
See Appendix C for more details.
WHO IS AN ELIGIBLE APPLICANT/RECIPIENT?
Eligible applicant/recipients include:
• City or County governments
• Public and private nonprofit organizations (501(c)3)
• Section 301(d) small business investment companies
• Local development corporations
• Private for-profit organizations may implement certain capital, economic development
and microenterprise activities (please contact the Block Grant Administrator to confirm if
your activity is eligible).
• Faith based organizations (restrictions may apply to ensure equal employment
opportunity)
• Additionally, applicants must:
• Demonstrate an active governing body or board of directors or other applicable
leadership within your organization with skills and experience to provide leadership and
direction to the agency.
• Demonstrate the legal, financial, and programmatic ability to administer the proposed
program/project; and,
• Meet the City requirements for contracting agencies such as insurance requirements,
audit and financial requirements.
CDBG/HOME Policy Plan 2025
4
WHAT ARE ELIGIBLE ACTIVITIES?
Eligible activities are defined in the CDBG program regulations at 24 CFR 570.201 and 570.207
and included in the list below. For the 2021-2025 plan period funds are prioritized for certain
activities so not all eligible activities will be funded. Please see the Executive Summary of this
document for priorities and specific eligible activities for 2025 funding:
• Acquisition of real property by purchase, lease, or donation
• Acquisition, construction, reconstruction, rehabilitation or installation of public facilities and
improvements
• Housing Rehabilitation
• Code enforcement in deteriorated or deteriorating areas
• Clearance, demolition and removal and rehabilitation of buildings and improvements
• Removal of material and architectural barriers
• Public services
• Planning activities
• Assistance to Community Based Development Organizations (CBDO) to carry out projects
• Assistance to microenterprise businesses and economic development projects as defined
under 24 CFR Part 570, Subpart C
• Housing services such as housing counseling and energy auditing
• Assistance to facilitate and expand homeownership opportunities for low and very low-
income people
• Lead based paint hazard evaluation and reduction
The following activities are generally not eligible for CDBG funding:
• New residential housing construction, except in special circumstances
• Regular government operations
• Buildings such as city halls, police stations, or other buildings primarily for the general
conduct of government (except for the removal of architectural barriers)
• Income payments such as payments to individuals or families for food, clothing, or rent,
except in certain circumstances
• Political activities
• Vehicles and Equipment
CDBG/HOME Policy Plan 2025
5
FUNDING PRIORITIES
All Projects MUST meet one of the following Consolidated Plan funding priorities:
• Capital projects which can demonstrate benefit to low/moderate income residents;
• Improve, create new units of, and preserve affordable housing;
• Expand economic opportunities for very-low, low, and moderate income Bremerton
residents;
For the 2025 Program Year the following priorities for use of funds will be:
• Capital Projects which can demonstrate a benefit to low/moderate income residents
• City-Wide Economic Development projects
• City-Wide projects which create, develop, support, or preserve units of affordable
housing.
• Public Facility and Infrastructure projects
HOW MUCH MONEY IS AVAILABLE?
CDBG programs are federally funded through the Department of Housing and Urban
Development. Funding levels are determined by HUD after the Federal Budget is finalized,
which often occurs after the program year has begun. The City of Bremerton estimates funding
levels in order to start the grant application process; therefore, funding amounts shown in the
table below are estimates. If HUD allocates a different amount to these programs than what
was estimated, actual funding awards will be increased or decreased to accommodate the
discrepancy. The estimated funds below are based on 2023** allocations and historic funding
trends.
The following table (on next page) shows an overall view of the total estimated amount of funds
available in this application cycle by the application type and funding sources. Please note that
the City of Bremerton is basing this estimate on an amount of $365,000. There is no designated
amount for application type, applicants are encouraged to apply for the amount of funding they
need to complete a project. Please note that projects with multiple sources of funding will be
more competitive than projects that are utilizing CDBG as their only funding source.
**As of 05/01: due to delays in passing the federal budget, HUD has not issued 2024 CPD formula
allocations
CDBG/HOME Policy Plan 2025
6
WHAT IS THE DISTRIBUTION OF CDBG FUNDS?
The CDBG program allows certain set-asides to further specific program goals. The City has set
additional funding targets to help meet local objectives. The following is the distribution for the
City of Bremerton:
CDBG
• Planning & Administration – 20% max
• City-Wide Economic Development Projects
• Capital Projects which can demonstrate a low/moderate income benefit
Appendix C provides additional information designed to assist you in defining the eligibility and
national objective that your activity meets and the type of information you will need to provide in
your application.
*prioritization of capital projects will be for: affordable
housing projects, weatherization and minor home repair, and
projects which create suitable living environments.
CDBG/HOME Policy Plan 2025
7
WHAT ARE HOME FUNDS?
The HOME Program was created by the National Affordable Housing Act of 1990 (NAHA).
The Housing and Community Development Act of 1992 and the Multifamily Property
Disposition Act of 1994 made important changes to the Program. The intent of the HOME
Program is to: Expand the supply of decent, safe, sanitary, and affordable housing;
• Strengthen the abilities of state and local governments to provide housing;
• Expand the capacity of nonprofit community based housing development organizations;
and,
• Leverage private sector participation in financing affordable housing.
Beneficiaries of HOME funds – homebuyers, homeowners, or tenants – must have incomes
below 80% of the area median income. The HOME program also requires a match of 25% or
greater in other non-federal funds for projects.
WHAT ARE ELIGIBLE ACTIVITIES?
The Eligible activities are defined in the HOME program regulations at 24 CFR 92.205. A list of
some of the activities follows:
• Rehabilitation of residential property where property is fully repaired
• New construction of residential property
• Acquisition of residential property
• Rental assistance payments to tenants
• Relocation associated with an eligible HOME project
• A small part (up to 5%) of the annual HOME allocation may be used to help pay the
operating expenses of designated Community Housing Development Organizations
(CHDOs) within the guidelines established by HUD
The following activities are generally not eligible for HOME funding:
• Project reserve accounts, except for the initial 18 months of a HOME assisted new
construction project
• Emergency home repair programs
• Public housing units
• Commercial properties
• Shelters, unless they meet Section 8 Housing Quality Standards and otherwise can be
considered rental housing
• Project based tenant assistance
Note: The above lists are not comprehensive. For a complete list of eligible or ineligible
activities refer to HOME regulations in 24 CFR 92.205
HOME FUNDS
CDBG/HOME Policy Plan 2025
8
What are the HOME priorities for the City of Bremerton?
• Preservation of affordable housing;
• Increasing affordable housing opportunities for low to moderate Bremerton residents;
• Rehabilitation of older housing stock to increase affordable housing opportunities.
• Acquisition with or without rehabilitation of rental housing units
• Rehabilitation of rental housing units
• Site-Acquisition and new construction of new rental housing units.
HOW MUCH MONEY IS AVAILABLE?
Priorities: Projects which create or support affordable housing
Rental projects must serve households at or below 80% AMI. HOME assisted units must serve
households at or below 60% AMI, with 20% serving at or below 50% AMI.
HOME funds will be allocated via a separate process than CDBG funds. This process will be in
coordination with Kitsap County of whom the City of Bremerton participates as a part of the
Kitsap County HOME Consortium, however, the City will determine any prioritization of its own
percentage of HOME funds.
CDBG/HOME Policy Plan 2025
9
HOW ARE FUNDS ALLOCATED?
The City of Bremerton, as a member of the Kitsap County HOME consortium will issue a joint
RFP for use of City HOME funds. The RFP, issued jointly with the City of Bremerton, will be for
HOME funded affordable housing and include both County and City HOME funds. Homebuyer
assistance will be a lower priority and funding for new construction of homeowner housing will
not be available. City of Bremerton HOME funds will be prioritized for rental and homeowner
projects including acquisition, new construction, rehabilitation and homebuyer assistance.
The City independent from the County will create a Competitive Funding Application for CDBG
funds based on its priorities for use of funds which is separate from the process used for HOME
funds. Funding proposal will be made available for public review and comment in late August/
early September.. This process is detailed in the Citizen Participation Plan (Appendix A). The
public is encouraged to participate in the process and its end product: the submission of an
annual Action Plan to the Department of Housing and Urban Development.
Additional policies and procedures for HOME funds can be found in the Kitsap County
Community Development Block Grant and Kitsap HOME Consortium 2025 CDBG/HOME Policy
Plan.
HOW CAN MY ORGANIZATION APPLY?
The annual application cycle begins in early spring with the posting of the City CDBG Calendar on
the City’s Federal Grants web site and publication of the CDBG/Home Policy Plan. The Policy Plan
is released for a 15 day public comment period on May 1st. The 2025 Policy Plan will go before
City Council for a public hearing May 22nd.
New applicants must submit an Applicant Intent Form. Capital projects will be asked to meet with
Block Grant Staff to discuss project eligibility and federal requirements prior to applying. Technical
assistance is available for all applicants by appointment.
Interested organizations can find the funding application and all associated information on
the City web site at https://www.bremertonwa.gov/198/Federal-Grants---CDBG. The schedule for the
annual application cycle, including the due date for applications, is also available on the
web site. Interested organizations may also contact Block Grant staff to request to be
placed on the City interested parties list to receive automatic notices about these
programs.
WHEN WILL FUNDS BE AVAILABLE?
Funds for the programs taking place in the January 1 – December 31 program year are
generally not available until mid-summer of the program year. Timing is dependent on federal
budget approval—which is often delayed—and how quickly HUD is then able to allocate funds
to local jurisdictions. The City will not execute contracts with subrecipients until we have a
contract from HUD. Once contracts are executed CDBG and HOME funds can only be
disbursed on a reimbursement basis.
ALLOCATION PROCESS
CDBG/HOME Policy Plan 2025
10
CDBG and HOME funds are Federal funds. Use of Federal funds may affect the way your
agency does business. If you are applying for Federal funds for the first time, you are
strongly encouraged to familiarize yourself with the requirements. A Guidebook for recipients
of CDBG and HOME funds can be found on the City web site at:
http://www.bremertonwa.gov/213/Subrecipient-CDBG-HOME-Guidebook. You may also
contact the City Block Grant Staff for additional assistance.
A. GENERAL REQUIREMENTS
1. Consistency with applicable City, County, and/or State Codes and Policies To be
considered for funding, projects must be consistent with adopted codes and other
applicable policies, plans and standards.
Agencies that are currently receiving County or City CDBG or HOME funds, who are
applying for funds, must be in compliance with all terms of their current agreement(s)
and must not have outstanding audit findings, monitoring findings or concerns related to
prior year’s funding.
2. Contract Retainage for Federal Compliance
City will withhold up to 10% of the award amount included in the written subrecipient
agreement until all federal compliance requirements are met.
All construction contracts between a subrecipient (i.e.: your agency) and contractor
shall have 10% of payment retained until fulfillment of federal compliance is
documented.
3. Definition of Income
Most CDBG and HOME funded projects use income to determine who is eligible for
services or housing. Per HUD, income must be defined in one of two ways under the
CDBG and HOME programs; subrecipients must select one method which it will use for
the duration of each program/project (rental housing projects must use the Part 5
definition):
a. Annual income as defined in 24 CFR 5.609, referred to as “Part 5 annual
income”, or;
b. Adjusted gross income as defined for reporting purposes under the IRS Form
1040 long form (not IRS Forms 1040A or 1040EZ).
For more information on determining income see the Technical Guide for Determining
Income and Allowances for these programs. This guide and can be downloaded from:
http://archives.hud.gov/offices/cpd/affordablehousing/modelguides/1780.pdf
4. Project/Activity Delivery Costs
The City does not currently take project/activity delivery costs. 100% of funds will go to
each project that is awarded funds.
5. Commitment and Timely Expenditure of Funds
In order to meet regulatory requirements the City and County have established the
following policies for CDBG and HOME funded projects:
POLICIES & REGULATIONS FOR USE OF FUNDS
CDBG/HOME Policy Plan 2025
11
a. CDBG:
o Job Training-Public Service Contracts: Organizations awarded CDBG
funds for public service or micro enterprise programs must be ready to
enter into a written agreement with the City during the award year and
funds must be fully disbursed by Dec. 31st of that same year.
o Capital Awards:
i. Organizations with an award of CDBG funds for a capital project
must enter into written agreement (contract) in the award year.
If there are extenuating circumstances beyond the
organizations control and adequate progress is being
made to resolve the issues, an additional year for
execution of the written agreement will be granted to the
organization.
ii. The project must begin drawing grant funds within one year of
the contract execution date.
iii. The project must be completed within 2 years of the contract
execution date and meet milestones included in the written
agreement, including the schedule for completion.
iv. The Agreement will not be amended to extend the term.
Organizations unable to meet these requirements will lose their
funding; funds will be reallocated to another eligible project.
The contract term may be considered for extension if
there are extenuating circumstances beyond the
organizations control and adequate progress is being
made.
v. In no circumstance can a project take more than 5 years to
complete.
b. HOME:
o HOME regulations require commitment of funds within 24 months. Due
to this requirement City of Bremerton and Kitsap County (who is the
contracting agency) requires the project HOME funds be ready to
commit no later than 18 months from HUD’s Funding Agreement
execution date. If after 18 months all project funding has not been
secured, the conditional commitment will be canceled and the funds will
be reallocated. Staff will work with agencies during this time period to
ensure the project is moving forward and can meet the timeline.
o Organizations awarded HOME funds must have all other funding
sources committed (documented with letters of commitment) and all
HOME requirements for environmental review and project underwriting
completed before funds can be committed. Commitment is defined as
having a fully executed written agreement with Kitsap County (the
contracting agency for City HOME funds) and funds committed in
HUD’s Integrated Disbursement Information System (IDIS).
o A conditional commitment of funds will be made for projects that do not
have all project funds committed at the time of the funding
recommendation.
CDBG/HOME Policy Plan 2025
12
o HOME funds require project completion no later than four years from
HUD’s Funding Agreement execution date. Projects using HOME funds
to acquire vacant land must be under construction within 12 months of
the commitment date.
o Organizations must begin drawing funds within one year of the contract
execution date (date the contract was executed) and at least annually
thereafter.
o Organizations unable to meet these requirements will lose their funding;
funds will be reallocated to another eligible project.
o Rental properties will be required to be leased up within six (6) months
of project completion. Homeowner properties will be required to be sold
within nine (9) months of project completion.
For additional expenditure criteria and deadlines for use of 2025 (And any prior years
CHDO’s will be found in the Affordable Housing RFP for use of City of Bremerton HOME
funds).
6. On-going Restrictions for CDBG & HOME Funded Capital Projects
Recipient of CDBG funds must agree to restrict the use of the property, which was
acquired and/or improved using CDBG funds, to the intended purpose for which the
funds were awarded. Projects awarded HOME funds are subject to an affordability
period which places certain restrictions on occupancy, resale, and rent for rental
properties. The City may require a recorded document to be attached to the property to
ensure the appropriate provisions are secured. See Appendix C for CDBG eligibility
requirements.
B. HOME FUNDING - SPECIFIC REQUIREMENTS
1. For more information on specific rules and requirements of the HOME program,
including determining whether your project is eligible, please see Appendix D.
C. CDBG FUNDING - SPECIFIC REQUIREMENTS
1. For more information on specific rules and requirements of CDBG, including meeting a
National Objective, please see Appendix C CDBG Eligibility & Program
Requirements.
D. FINANCIAL MANAGEMENT
1. Uniform Administrative Requirements
Agencies must comply with 2 CFR 200 Uniform Administrative Requirements, Cost
Principles and Audit Requirements for Federal Awards.
Agencies that do not meet the audit threshold for mandatory audits are encouraged to
obtain an annual audit if their operating budget is $100,000 or greater. Smaller agencies
are encouraged to obtain at least a third-party annual financial review. Block Grant Staff
will review financial information closely for all agencies submitting application.
CDBG/HOME Policy Plan 2025
13
2. Audit Requirements
Private non-profit agencies expending $750,000 or more in federal funds annually
(whether CDBG / HOME alone or CDBG / HOME in conjunction with other federal
funds) must have an annual audit conducted by an independent auditor in accordance
with OMB Circular A-133 Compliance Supplement. Agencies are responsible to meet
this audit requirement.
Agencies that do not meet the $750,000 threshold mandatory A-133 audit are
encouraged to obtain an annual audit if their operating budget is $100,000 or greater.
Smaller agencies are encouraged to obtain at least a third-party annual financial review.
Block Grant staff will review financial information closely for all agencies submitting
application.
E. PROCUREMENT
Any subrecipient using CDBG or HOME funds to purchase goods or services must have a
formalized written procurement procedure in place prior to contracting for any goods or
services. Procurement requirements are contained in 2 CFR Part 200.
Additional information on procurement requirements can be found in Section E of the
CDBG/HOME Guidebook on the City of Bremerton Block Grant Program Website.
Build America Buy America Act
Organizations awarded CDBG funds in 2025 that include rehabilitation or construction work
will be subject to the requirements of the Build America Buy America Act (BABA) if the
following conditions are met:
• Project contains iron and steel, and
• The total federal (CDBG & any other federal funds) is $250,000 or greater.
The Act requires all iron and steel used in the project be produced in the United States. This
means all manufacturing processes, from the initial melting stage through the application of
coatings, occurred in the United States.
F. ENVIRONMENTAL REVIEW
1. Environmental Review (24 CFR Part 58)
All CDBG/HOME projects must have a National Environmental Policy Act (NEPA)
compliant environmental review process completed before any funds, including funds
committed from other sources, can be spent on the project. Additional information on
environmental review requirements can be found in Section F of the CDBG/HOME
Guidebook on the City of Bremerton Block Grant Program web sites.
The costs associated with conducting a NEPA compliant environmental review for
Capital CDBG and HOME funded projects may be charged to the grant award as project
costs (HOME) or activity delivery costs (CDBG). Cost will vary depending on the level of
review and complexity of the project and include staff time, cost of publishing required
legal ads and printing costs.
CDBG/HOME Policy Plan 2025
14
The cost of any studies required to complete the environmental review (i.e. Phase I
Environmental Site Assessment, Geotechnical.
Report, Cultural Site Assessment, etc.) will be in addition to the costs associated with
preparation of the NEPA environmental review and will be the responsibility of the
subrecipient.
G. EQUAL OPPORTUNITY & ACCESSIBILITY
1. Fair Housing and Equal Opportunity
All CDBG/HOME projects must comply with all of the following Federal laws, executive
orders and regulations pertaining to fair housing and equal opportunity:
a. Title VI of the Civil Rights Act of 1964: No person may be excluded from participation
in, denied the benefits of, or subjected to discrimination under any program or
activity receiving Federal assistance on the basis of race, color or national origin (24
CFR Part 1).
b. The Fair Housing Act: Prohibits discrimination in the sale or rental of housing, the
financing of housing or the provision of brokerage services against any person on
the basis of race, color, religion, sex, national origin, handicap or familial status (24
CFR Part 100-115).
c. Equal Opportunity in Housing: Prohibits discrimination against individuals on the
basis of race, color, religion, sex or national origin in the sale, rental, leasing or other
disposition of residential property, or in the use or occupancy of housing assisted
with Federal funds (24 CFR Part 107).
d. Age Discrimination Act of 1975: Prohibits age discrimination in programs receiving
Federal financial assistance (24 CFR Part 146).
e. For more information on eliminating discrimination visit
www.hud.gov/offices/fheo/progdesc/title8.cfm
2. Handicapped Accessibility
CDBG and HOME funded projects are subject to the following regulations governing the
accessibility of Federally-assisted buildings, facilities and programs.
a. Americans with Disabilities Act: Provides comprehensive civil rights to individuals
with disabilities in the areas of employment, public accommodations, state and local
government services and telecommunications. The Act requires certain buildings or
other facilities that receive Federal funds to be designed, constructed or altered in
accordance with standards that insure accessibility to and use by physically
handicapped people.
b. Section 504: Section 504 of the Rehabilitation Act of 1973 prohibits discrimination in
federally assisted programs on the basis of handicap.
Additional information on equal opportunity and accessibility can be found in Section G
of the CDBG/HOME Guidebook on the City of Bremerton Block Grant Program web
sites.
CDBG/HOME Policy Plan 2025
15
H. LABOR STANDARDS & CONSTRUCTION
1. Equal Opportunity for Employment and Contracting
CDBG and HOME funded projects are subject to the following regulations governing
employment and contracting opportunities.
a. Equal Employment Opportunity: Prohibits discrimination against any employee or
applicant for employment because of race, color, religion, sex or national origin.
Provisions to effectuate this prohibition must be included in all construction contracts
exceeding $10,000 (41 CFR Part 60).
b. Section 3 of the Housing and Urban Development Act of 1968: Requires that, to the
greatest extent feasible, opportunities for training and employment arising from
CDBG or HOME funded projects will be provided to low-income persons residing in
the program service area.
c. Minority/Women’s Business Enterprise: Outreach to minorities and women in
contracting for services (24 CFR 85.36(e)).
2. Labor Requirements
CDBG and HOME projects must comply with certain regulations on wage and labor
standards. Pursuant to the Davis-Bacon Act, federal wage rates apply to most (but
not all) construction projects over $2,000. Applications that involve construction must
consider Davis-Bacon wage rates in the budget. The costs associated with the review of
Certified Payrolls and compliance with DBRA requirements may be charged to the grant
award as project costs (HOME) or activity delivery costs (CDBG). Cost will vary
depending on the complexity of the project.
a. Davis-Bacon and Related Acts: Ensures that mechanics and laborers employed in
construction work under federally assisted contracts are paid the Federal prevailing
wage for the locality.
b. Contract Work Hours and Safety Standards Act: Provides that mechanics and
laborers employed on federally assisted construction jobs are paid time and one-half
for work in excess of 40 hours per week.
c. Copeland (Anti-Kickback) Act: Governs the deductions from paychecks that are
allowable.
More information on Davis Bacon requirements can be found in Section I of the
CDBG/HOME Guidebook City of Bremerton Block Grant Program web site.
3. Lead-Based Paint Hazard (24 CFR Part 35)
Housing built before 1978, assisted with HOME or CDBG funds, is subject to the Lead
Based Paint Poisoning Prevention Act. The law imposes requirements related to:
• Disclosure of known hazards and what has been done to reduce them;
• Treatment, relocation during treatment, and ongoing inspection of units.
Project feasibility is an important consideration for housing with lead-based paint.
Recipients of CDBG or HOME funds will need to be aware of the potential for additional
time and cost associated with lead-based paint hazards. Information on Lead-Based
Paint requirements can be found in Section I of the CDBG/HOME Guidebook on the City
of Bremerton Block Grant Program web site.
CDBG/HOME Policy Plan 2025
16
4. Compliance with Codes & Standards for Rehabilitation and New Construction
a. All capital projects funded with CDBG or HOME must comply with local building and
fire codes.
b. All HOME funded Rehabilitation projects must comply with the Rehabilitation
Standards adopted by the City of Bremerton Block Grant Program.
c. All rental housing units purchased and/or rehabilitated with CDBG or HOME must
pass a Uniform Physical Conditions Standards inspection.
d. All housing must comply with the applicable accessibility requirements for persons
with disabilities.
I. REPORTING & MONITORING
All programs and projects funded with CDBG or HOME funds will be required to submit
quarterly reports. Reports will be provided by the Block Grant Program and may be
submitted electronically. Annual on-site monitoring is conducted by staff for all open
contracts. A monitoring checklist is used by staff to review compliance with the requirements
of the written agreement and federal regulations. Agencies will be contacted at the end of
the program year to schedule the monitoring visit.
J. ACQUISITION & RELOCATION
1. Uniform Relocation Assistance & Real Property Acquisition (49 CFR Part 24)
These regulations apply to any federally-assisted project involving acquisition, demolition
or rehabilitation. Proposals for CDBG and HOME funded projects that are likely to cause
displacement of people or businesses are discouraged. Any project that is likely to cause
displacement must include relocation assistance payments in the budget and be
consistent with the Federal Uniform Relocation Act. Projects which trigger this regulation
must follow the Anti-displacement and Relocation Assistance Plan which can be
provided to you by request. If your project includes acquisition, rehabilitation or
demolition you are strongly urged to discuss the requirements with Block Grant staff
before entering into any legally binding agreements.
2. Minimizing the Loss of Low and Very Low Income Dwelling Units (24 CFR Part 42)
Any CDBG/HOME proposal that would directly result in any occupied or vacant
occupiable low and very low income dwelling units being (1) demolished, or (2)
converted to a use other than as low and very low income housing must include a
realistic plan to provide replacement housing within three years of the commencement of
the demolition or rehabilitation relating to conversion. Projects which trigger this
regulation must follow the Anti-displacement and Relocation Assistance Plan which
can be accessed by making a request to City Block Grant staff.
CDBG/HOME Policy Plan 2025
17
HUD requires a Citizen Participation Plan be adopted by jurisdictions receiving CDBG and
HOME funds. The plan details the process used by the City in development of the Consolidated
Plan and annual application cycle which results in the Action Plan submission to HUD. The City
of Bremerton Block Grant Program Citizen Participation Plan can be found in Appendix A.
WHAT IS THE CONSOLIDATED PLAN?
The Consolidated Plan rolls the planning, application and performance reporting requirements
of several programs run by HUD into one process and one document. In our community the
Consolidated Plan covers CDBG (Community Development Block Grants) and HOME (grant for
affordable housing) programs jointly for the City of Bremerton and Kitsap County. The plan
covers a 5-year period submittal of the 2025 action plan will be for year four.
The Consolidated Plan requires a jurisdiction to identify all of its housing and community
development needs, and then develop a long-term strategy for meeting those needs. A key part
of the strategy is setting priorities. The Plan identifies priority housing needs, non-homeless
special needs, homeless needs, economic development and community development needs.
The Consolidated Plan also indicates what programs and resources will be used over the 5-year
planning period. The plan contains objectives and strategies to address the identified needs
and estimates the resources needed to fund activities to address the different needs.
WHAT ARE THE KEY PARTS OF THE PLAN?
A. Housing & Community Development Needs Assessment
This is the part of the Plan that has U.S. Census Bureau information and other
information which presents a picture of the jurisdiction. People are the focus of the
“Needs” section of the plan. The emphasis is on the human side of housing and
community development including the needs of homeless people, people with special
needs and those who are low-income.
B. The Housing Market Analysis
This part of the Plan describes the physical “bricks and mortar,” side of housing – the
supply side of housing. It looks at what housing exists. When the housing conditions in
this part of the plan are lined up with human needs in the previous part of the plan, a
clear picture of what must be done should emerge.
C. The Strategic Plan
The Strategy is the part of the Consolidated Plan where the County and City sets out
how it intends to use its CDBG and HOME funds from HUD’s Department of Community
Planning and Development over the next five years. The strategy must declare what
priority the local government will give to the various housing and community
development needs identified earlier in the Consolidated Plan; the activities designed to
respond to those needs; and the different geographic areas where needs exist.
CITIZEN PARTICIPATION PLAN
CONSOLIDATED PLAN
CDBG/HOME Policy Plan 2025
18
D. Annual Action Plan
The Action Plan is the one-year plan a jurisdiction must have to show how it is carrying
out its long-term Strategic Plan. It shows how the jurisdiction will spend its CDBG and
HOME money in the upcoming year. The City of Bremerton use an annual application
process through which funds are competitively awarded.
Note: The full text of the Consolidated Plan is available on the City of Bremerton web sites and
also available upon request.
A Glossary of terms has been included in Appendix F.
GLOSSARY
Appendix A
0
Appendix A
Citizen Participation Plan
(Updated 5/1/24)
Appendix A
1
CITY OF BREMERTON
CITIZEN PARTICIPATION
PLAN
Introduction
The City of Bremerton receives both Community Development Block Grant (CDBG) and
HOME Investment Partnership (HOME) funds. The City receives its own CDBG funds
as an entitlement, and HOME funds through its membership in a Consortium with
Kitsap County. The City of Bremerton is committed to assuring opportunities for citizen
involvement in decisions concerning activities taking place within the community.
Each year the City of Bremerton is eligible to receive CDBG and HOME funds.
There are specific rules and regulations governing the allocation and use of the
funds, including provisions for citizen involvement in decision making. In order to
facilitate citizen involvement, the City has adopted a Citizen Participation Plan.
Purpose
The purpose of the Citizen Participation Plan is to provide an on-going mechanism to
ensure widespread citizen participation whereby all citizens have an opportunity to
fully express their needs and wishes for community improvement. Special efforts will
be made to encourage participation by:
• Low- and moderate-income persons, particularly those living in blighted areas.
• Residents of predominately low- and moderate-income neighborhoods.
• Minorities and non-English speaking persons, as well as persons
with disabilities.
This plan provides opportunities for representation of all of the citizens of the City of
Bremerton by allowing them to have a voice in the decision-making process and
giving them greater power and control over activities taking place within their
community.
Annual Allocation Process / Action Plan Submission
The City of Bremerton as an entitlement jurisdiction will conduct a competitive annual
process to determine allocation of CDBG and HOME funds. The public is encouraged
to participate in the process and its end product—the submission of an annual Action
Plan to HUD.
A. Notice of Funding Availability & Application
Annually generally in the spring or early summer a legal ad will be published in the
newspaper of record to announce funding availability and provide an opportunity for
comment on the CDBG/HOME Policy Plan. This notice will begin a 15-day
comment period on the Policy Plan (including the Citizen Participation Plan) and
include the date and time of public hearings to take citizen comments.
Appendix A
2
Notifications will also be sent to any agency or organization who requests to be
placed on our interested parties email list.
Upon approval of the Policy Plan by the Bremerton City Council, information about
the Request for Funding Proposals and mandatory technical assistance session for
first time applicants will be available by request in writing to:
City of Bremerton, Community Development Block Grant
345 6th Street, Suite 100, Bremerton, WA 98337-1873
http://www.bremertonwa.gov/209/Consolidated-Planning
or by contacting Sarah Lynam by email at: Sarah.Lynam@ci.bremerton.wa.us or
by phone at: 360-473-5375
B. Pre-Application Procedures Prospective applicants are asked to submit an Applicant Intent Form. Even if your
organization is not certain they will apply in this funding round, you are encouraged to
submit the form for your proposed project. Staff will contact organizations who have
submitted a form and may schedule a meeting to discuss the project proposal in
greater detail.
To request an appointment, applicants please reach out to Block Grant Staff. Staff is
also available by appointment for one-on-one technical assistance to provide
guidance to citizens and organizations regarding specific project considerations.
C. Technical Assistance
Technical assistance information for potential applicants for funding will be found in
Appendix B.
At any time, any citizen may contact the City Block Grant staff for technical
assistance, help with an application or general information in relation to programs
described in this Plan. The Department will help citizens understand CDBG and
HOME funded programs, the procedures for submitting proposals, the Citizen
Participation Plan and other program requirements so they can effectively participate
in CDBG and/or HOME programs and the funding process.
D. Funding Recommendations & Action Plan
Organizations submitting applications will be notified whether or not the Project
Review Committee (PRC) has recommended their proposal for funding.The City
Council will consider the staff recommendation, will hold a public hearing on the
proposal, will take public testimony and will adopt the funding package.
Notifications will include the date, time and place of the public hearings.
Appendix A
3
All projects approved for funding will be included in the City’s Action Plan. A
summary of each Action Plan will be published in the newspaper of record and on
the City’s website. The summaries will describe the contents and purpose of the
Action Plans, and include a list of locations where copies of the entire proposed
plans may be examined. Citizens will be provided a period of 30 days to review and
comment on the plans. Comments or views of citizens will be considered, and a
summary of any comments or views not accepted and the reasons therefore, will be
attached to the final Action Plan which will be submitted to HUD.
The City of Bremerton will submit the Action Plan, including the projects proposed to
be funded, to HUD no later than November 15th of each calendar year, unless HUD
instructs the City not to submit until an appropriations bill has been enacted and
HUD has notified the City of Bremerton of our actual allocation amounts.
Five Year Consolidated Plan
The Consolidated Plan is the result of a process set forth by the Department of Housing
and Urban Development (HUD) to provide a planning and application process for the
CDBG and HOME programs within a single document. The Kitsap County HOME
Consortium is required to submit the Consolidated Plan for the HOME participating
jurisdiction (which consists of Kitsap County and the City of Bremerton). The
Consolidated Plan is available online at:
http://www.bremertonwa.gov/209/Consolidated-Planning (scroll down for a link to the
documents)
A printed copy may be requested from the City of Bremerton Block Grant Divisions
There are a number of specific elements in the 5-Year Consolidated Plan, including:
• Needs Assessment: an assessment of housing needs (primarily of low and
moderate income people) and needs of homeless people;
• Housing Market Analysis: an analysis of the City of Bremerton’s and Kitsap
County's housing market;
• Strategic Plan: a discussion of the City of Bremerton’s and Kitsap County's
priority needs to establish goals and objectives for implementing strategies
which address housing and community development activities;
• Citizen Participation Plan (Updated within the annually updated Policy Plan)
• Annual Action Plan: describes the activities that will be undertaken to address
priority needs utilizing HOME and CDBG grant funds during the upcoming
program year (Submitted Annually); and
• Consolidated Annual Performance and Evaluation Report (CAPER):
describes how funds were used in activities that provided benefits to low and
moderate income individuals and families during the previous program year.
(Submitted Annually)
Appendix A
4
Governments, service providers, citizens, and non-profit/for-profit agencies are
encouraged to identify needs and priorities, assist in the development of strategies, and
to participate in the annual allocation process. The following are specific opportunities
for citizens to participate in the development of the information to be incorporated in the
Consolidated Plan, which is updated every five years:
1. At least one community meeting will be held to obtain the views of citizens, public
agencies, and other interested parties concerning housing and community
development needs, including non-housing community development needs and
priorities during development of the plan.
2. The City of Bremerton will coordinate with the Bremerton Housing Authority (BHA) to
encourage participation of residents of public and assisted housing and other low
income residents of targeted revitalization areas, in the process of developing and
implementing the Consolidated Plan.
3. Agencies working with low- and moderate-income persons, particularly those living in
blighted areas and residents of predominately low- and moderate-income
neighborhoods, minorities, non-English speaking persons, and persons with
disabilities will be contacted to encourage participation in the development of the
Consolidated Plan.
Amendments to the Annual Action Plan
Citizens will be notified and have an opportunity to comment on any substantial
amendments proposed to the Annual Action Plan.
Substantial Amendments will be published in the City’s newspaper of record and be
subject to a 30-day public comment period to allow for comment prior to
implementation of the proposed amendment. For any amendments made as a result
of the COVID-19 Pandemic and as a response to use of any CDBG-CV funding the
City will utilize a 5 day public comment period as outlined by HUD. Substantial
Amendments may be forwarded for review by the appropriate PRC prior to submission
to the Bremerton City Council for final approval. Comments or views of citizens will be
considered at the public hearing, and a summary of any comments or views not
accepted and the reasons therefore, will be attached to the substantial amendment of
the final Action Plan which will be submitted to HUD.
Substantial amendments include:
• Changes in the use of CDBG or HOME funds from one eligible activity to
another
• Adding a new activity
• A substantial change to the purpose, scope, location or beneficiaries of the
project as defined in the application for funds and approved by the PRC.
CDBG or HOME activities awarded funds which have a substantial change in the
purpose, scope, beneficiaries, location or budget will be evaluated by Block Grant Staff
and may be required to submit a new application for funding in the next application
cycle.
Appendix A
5
Projects not expending their full CDBG or HOME award will not trigger a substantial
amendment. These funds will be re-obligated to new projects during the following
year’s regular application cycle.
Minor Changes: Any request for a change in the amount to be expended on a
program or project budget line item, or a minor change to the purpose, scope,
location or beneficiaries of the project as defined in the application for funds, shall
not be considered a Substantial Change requiring citizen notification and Annual
Action Plan amendment; however, prior written approval of these changes must be
obtained from the appropriate Block Grant Administrator.
Minor project changes may need to be formalized as an amendment to the
subrecipient Agency’s contract with the City. The Agency will submit a written request
for change to the Block Grant Administrator stating the specific reasons for the
requested increase or decrease in funding, or change in purpose, scope, location or
beneficiaries. All requests will be reviewed, and approved or denied by the Block Grant
Administrator.
Performance Reports
1. The City of Bremerton Block Grant Division will prepare and submit a Consolidated
Annual Performance and Evaluation Report (CAPER) to HUD no later than March
31st of each year for the previous calendar year.
2. The CAPER will be made available for public review. Notice will be published in the
newspaper of record and copies will be available on the City’s website:
• City of Bremerton: http://www.bremertonwa.gov/198/Federal-Grants---CDBG scroll
down to the year and CAPER file desired.
3. Citizens will be provided a period of at least 15 days to review and comment on the
CAPER. Comments or views of citizens will be considered in the report, and a
summary of any comments or views not accepted and the reasons therefore, will be
attached to the CAPER and submitted to HUD.
Public Hearings
By law, public hearings are required in order to obtain the public’s view and to provide the
public with the City’s responses to public questions and proposals. Annually a public
hearing will be held in spring for the approval of the next year’s Policy Plan. A second
hearing is held in November to review the proposed use of funds and adopt the Annual
Action Plan.
Notification of the public hearings and of comment periods will be published in the
newspaper of record and will afford citizens, public agencies, and other interested parties
a reasonable opportunity to examine the proposed plans and to submit comments.
Appendix A
6
City of Bremerton public hearings will be held during Bremerton City Council meetings,
which are held every first and third Wednesday of the month, at 5:30 pm in the meeting
chambers of the Norm Dicks Government Center. Bremerton City Council agenda may
be obtained at http://www.ci.bremerton.wa.us/155/City-Council.
Public Comments
Interested persons may submit comments in writing during the public comment periods,
or orally at the public hearings. Written comments should be directed to:
Sarah Lynam
Community Development Block Grant Administrator
City of Bremerton
345 6th Street, Suite 100
Bremerton, WA 98337
Complaints
All written citizen complaints will be referred to the appropriate person(s) or agencies for
action. Under normal circumstances, the Block Grant Division will respond to the person
making the complaint within 15 days. All complaints and responses will be kept on file.
Resources
Newspaper of Record: Notification will be placed in the following newspaper under
Legal Notices at least ten days before a public meeting is held concerning a program
described in this plan:
City of Bremerton Block Grant – The Kitsap Sun
Notices may also be published on City website:
City of Bremerton Block Grant Program: http://www.bremertonwa.gov/198/Federal-
Grants---CDBG
The notice will indicate when and where the public meeting will be held. Meetings are
often held at the following location:
Norm Dicks Government Center, 1st Floor Meeting Chambers
345 6th Street
Bremerton, WA 98337
Appendix B
0
Appendix B
Funding Process
Appendix B
1
Introduction
The City of Bremerton is an entitlement community, and uses a competitive application
process to find the best subrecipients to implement programs and activities around the
City.
The City has an independent funding process for its CDBG funds based on the
prioritization of the City Council and utilizes a Project Review Committee to assist in
making funding determinations. However, the City still participates with the Housing and
Homelessness Program (which administers Homeless Housing (HHGP), Affordable
Housing (AHGP), and Consolidated Homeless Grant (CHG) Program) which has a
combined funding & application process. These funds typically go to projects and
programs which benefit the Homeless.
This combined process includes a single application for funds, a single Grant
Recommendation Committee (GRC) process and funding recommendation for use of
HOME funds and Homeless Housing Grant Program. Funding recommendations are
approved by the Kitsap Board of Commissioners for County CDBG/HOME funds and by
the Bremerton City Council for City CDBG/HOME funds.
For the 2025 application process the City of Bremerton will use the Survey Monkey Apply
system. This system will allow for a more streamlined application and review process.
Applicants will no longer be required to provide paper copies of the application.
Applications will be made available in a format accessible to persons with disabilities
upon request.
Application submittal instructions and due date are included in the Notice of Funding
Availability (NOFA). The NOFA will be published on March 31, 2024. Applications
must be submitted online and require access to the internet.
2025 Program Year Funding Specifics:
The 2025 Program Year will have two competitive funding applications for:
• City-Wide Economic Development which includes job training programs;
• Capital Projects in the City which can demonstrate low/mod clientele or area wide
benefit.
• Public Facility and Infrastructure Projects.
Specific funding amounts for these applications and RFP will be detailed in the Notice of
Funding availability which will be released to the public on May 24, 2024.
Appendix B
2
Application Review & Project Review Committee Recommendation
Process
On May 24, 2024 the City will publish a Notice of Funding Availability. Within
this document will be information about the funding applications which have the
following priorities:
• Capital Projects in the City which can demonstrate a low/mod clientele or
area wide benefit. Projects can include affordable housing,
weatherization and minor home repair or projects which create suitable
living environments for Bremerton residents and
• City-wide economic development projects including job training
programs.
The Grant Recommendation Committee (GRC) will be used to review applications for
HOME funds through the coordinated grant process. The City of Bremerton uses a
separate Project Review Committee to review applications for CDBG funds.
The Project Review Committee must adhere to the Conflict of Interest Policy in
Appendix C.
Applications will be initially reviewed by Block Grant Staff to determine compliance with
technical requirements including eligibility for CDBG and/or HOME funds. Applications
which are found not eligible for CDBG, HOME, Homeless Grant Program or Affordable
Housing funds, will be disqualified and the applicant will be notified. Eligible applications
will be reviewed and evaluated by staff for organizational and financial capacity, will be
interviewed by the Project Review Committee, and a recommendation will be provided
by the Project Review Committee and forwarded to City Council. The Council will review
all recommendations, and select the projects for funding based how they address needs
& objectives identified in the 2021-2025 Consolidated Plan. The details of the multi-level
review process are listed below:
Stage 1: Completeness & Qualification Review
Submitted applications are reviewed for potential disqualification using the following
process:
1. Applications are reviewed for completeness, soundness, and eligibility against the
following criteria. Applications meeting one or more will be disqualified. At least two
different staff members must agree that an application should be disqualified.
a. Amount requested is not consistent among narrative questions, Sources of
Financing form, budget form, and/or applicant information;
b. Missing or blank attachments or forms or using old versions of forms;
c. Project or applicant organization is not eligible for any of the funding sources;
Appendix B
3
d. Project does not meet a priority identified in the City of Bremerton Consolidated
Plan (2021-2025) or does not meet a Bremerton City Council funding priority.
e. Project does not meet a National Objective as defined by HUD.
f. Wrong application type is submitted for project.
2. Applicants will be notified of the results of the Stage 1 Review via email, either:
a. Application is moving to Stage 2 and the applicant will be contacted to schedule
an interview; or
b. Application is disqualified and the basis for disqualification is provided.
Stage 2: Review and Scoring
Applications are reviewed and scored for organizational capacity, financial
soundness, and project priority.
1. Staff members review and score all areas of the application utilizing scoring
criteria specific to each application type.
2. Project Review Committee (PRC) members make funding recommendations
using the following process:
a. Review, evaluate, and score each application using review and scoring guides
specific to each application type;
b. Conduct interview with each applicant and score applicant interviews;
interview length will depend on application type.
o CDBG Economic Development will have interviews
consisting of the following:
i. 20 minutes in length which includes 10 minute
agency presentation and 10 minute
question/answer.
o Capital applications will have interviews consisting of the following:
i. 35 minutes in length which includes 15 minute agency
presentation and 20 minute question/answer.
** Joint interviews may be held for organizations that submit a project
application for both City and County CDBG funding.
c. Assign a priority ranking and recommend funding awards to applications.
Appendix B
4
Stage 3: Funding Awards
The funding recommendations go through a multi-step process, prior to finalizing
the award amount.
1. Project Review Committee (PRC) – All Stage 2 applications will have a final
score comprised of the staff application review score, PRC application review score,
and PRC interview score. The PRC will use the finalized score of applications to
assist in making the funding recommendations and contingencies.
2. City of Bremerton City Council- The City Council receives the
recommendations from the Project Review Committee, holds a public comment
period and a public hearing, and makes awards and contingencies.
3. Federal CDBG and HOME funds- Applications awarded CDBG and HOME
funds must be included in an Action Plan associated with the 2021-2025
Consolidated
Plan and submitted to HUD for approval. The Action Plan cannot be finalized until
the City of Bremerton receives the federal award amounts from HUD.
4. Final Awards – Funding recommendations were made based on estimated
funds. Once the actual amounts are known awards will be adjusted based on the
contingency set by the PRC’s and approved by the Bremerton City Council.
Project Review Committee
The Project Review Committee (PRC) will be formed consisting of three City of
Bremerton staff members (Director-Department of Community Development,
Finance Director, Community Development Project Assistant), one member from
City Council, one representative from the Planning Commission and two citizens at
large. (If a representative from the Planning Commission is unavailable, another
citizen representative will serve in their place). The role of this committee is to read
all applications and complete independent, scored reviews, review projects for
community need and benefit, review evaluations, conduct interviews, and discuss,
rank and recommend projects for funding. The appointees to this committee are
appointed by the Mayor and confirmed by Bremerton City Council.
The PRC will provide recommendations to City Council and the Council will have the
opportunity to approve all the final recommendations.
Applicant interviews will be conducted with the PRC. Applicants will have the
opportunity to present their project and the PRC will have an opportunity to ask
questions. At the conclusion of the interviews the PRC will formulate a funding
recommendation for approval by the City of Bremerton City Council.
Appointments for PRC members are made annually. PRC members are appointed to
serve a two year term and can be re-appointed to serve successive terms and/or
additional terms.
Appendix B
5
Conflict of Interest
1. No member of the Project Review Committee (PRC) shall be beneficially
interested, directly or indirectly, in any grant applications which may be made by,
through or under the recommendation of the PRC, in whole or in part, or which may
be made for the benefit of his or her office, or accept, directly or indirectly, any
compensation, gratuity or reward in connection with such contract from any other
person beneficially interested therein (from RCW 42.23.030).
2. No member of the PRC shall engage in any activity, including participation in the
selection, award, or administration of a grant award or contract if a conflict of
interest, real or apparent, exists.
3. Additional information on Remote Interest can be found in the full Conflict of
Interest Policy under Appendix D.
Technical Assistance
All applicants for funding who have never received City CDBG funding before, or
have never used the SM Apply system will be required to attend the technical
assistance session.
During the session, staff will provide information to citizens concerning who can
apply for funds, funds expected to be available, the range of activities that may
be undertaken, priorities for funding, application submission requirements
including technical assistance in filling out the application, the application
deadline, and how decisions concerning funding will be made. There will also be
a workshop on how to use the Survey Monkey Apply system if an applicant has
not utilized the system before.
In addition to the mandatory Technical Assistance described above, City Block
Grant staff is also available by appointment for one-on-one Technical Assistance
to provide guidance to citizens and organizations regarding specific project
considerations. Please contact Block Grant staff to set up an appointment.
At any time, any citizen may contact the City Block Grant staff for technical
assistance, help with an application or general information in relation to
programs described in this Plan. The Department will help citizens understand
CDBG and HOME funded programs, the procedures for submitting proposals,
the Citizen Participation Plan and other program requirements so they can
effectively participate in CDBG and/or HOME programs and the funding process.
Appendix C
0
Appendix C
CDBG Eligibility Requirements & Program Rules
Appendix C
1
CDBG NATIONAL
OBJECTIVES AND ELIGIBILITY
REQUIREMENTS
Every CDBG activity must meet a national objective and must be eligible in order to be funded,
and each CDBG applicant must be able to demonstrate eligibility based on data collected. The
following information is provided to assist you in defining the eligibility and national objective
that your activity meets and the type of information you will need to gather from the population
you serve to provide to the City Block Grant office. Specific regulations that govern the CDBG
program are available the Block Grant office.
What are the National Objectives? (Benefit Criteria)
An eligible CDBG activity must either
I. Principally benefit low and very low income
A. Area Benefit –
a. Activity which is available to benefit all the residents of an area which is
primarily residential.
b. At least 51% of beneficiaries are low or very low income
persons/households.
c. Applicants will be responsible for defining the service area and City staff
will checkto ensure that it meets the Low Moderate Income (LMI) criteria.
B. Limited Clientele
1. At least 51% of beneficiaries are low or very low income persons/households
a. Presumed Benefit
b. Agency Requires Client Information
c. Income Eligibility Requirement (Direct Benefit)
d. Nature/location
2. Removal of Architectural Barriers
3. Assistance to Owners of Microenterprises
4. Employment Support Services
C. Housing Activities (Residential)
a. 51% of units must be occupied by low-and moderate-income households.
b. Affordable rents must be maintained for 5 years
Appendix C
2
D. Job Creation or Retention - Economic Development
a. Must be located in a predominantly Low/Moderate (L/M) income neighborhood and
serve the L/M income residents; or
b. Involve facilities designed for use predominantly by L/M income persons; or
c. Involve the employment of persons, the majority of whom are L/M income persons.
II. Reduce or Eliminate Blight III. Meet an Urgent Need
A. Urgent Need would be a natural disaster or federally declared disaster.
NOTE: The vast majority of CDBG activities funded are designed to benefit low and very low
income persons and households.
How Does A Project Meet a National Objective?
I. Principally benefit low and very low income
To meet this national objective, an applicant must document that the proposed project will benefit
predominantly low and very low income persons or households. A low income person/household
is one whose annual income does not exceed 80% of area median income -- a very low income
person/household is one whose annual income does not exceed 50% of the area median
income. HUD Income Limits for Bremerton are included in the Application each year. There are
several different ways that CDBG activities can benefit low and very low income persons:
A. AREA BENEFIT
This criteria allows a project located in principally residential area to meet a National
Objective by demonstrating that, based on the demographics of a project’s defined
service area, at least 51% of the residents are low or very low income. Certain activities
are a natural fit for area benefit, as they serve a geographic area, such as parks,
neighborhood facilities, community centers and streets/sidewalks.
Please contact the City Block Grant office for maps and more information on documenting
your service area and determining eligibility under Area Benefit.
Applicants must:
Attach a map with the boundaries of the project's service area delineated (the
surrounding geographic area in which all or most of the people benefiting from the
project reside).
Explain why that particular geographic area is the service area for the project;
Appendix C
3
Indicate on the map residential and commercial areas within the service area
boundary; and
Provide documentation that 51%(City) or more of the residents within the service
area are low and very low income persons/households utilizing the most recent
census data as provided by HUD. Please contact the City or Block Grant office for
maps and more information on documenting your service area.
B. LIMITED CLIENTELE
An activity which benefits a limited clientele, at least 51% of whom are low or very low
income persons/households. There are four types of activities in this category:
1. Presumed Benefit -- An activity may benefit one of the following groups who are
presumed by HUD to be principally low and very low income: abused children,
battered spouses, elderly persons, handicapped persons, homeless persons,
illiterate persons, migrant farm workers and persons living with HIV/AIDS.
Applicants must:
Demonstrate that the facility or service is designed for and used predominantly
by one of the groups identified above.
Demonstrate that your clientele meets HUD’s definition for the presumed group
you serve, for example, homeless individuals must meet HUD’s definition and
documentation requirements at
https://www.onecpd.info/resources/documents/HomelessDefinition_Re
cordkeepingRequirementsandCriteria.pdf
2. Require documentation on family size and income in order to show that at
least 51 percent of the clientele are low income – This means your program
can serve low and moderate income clientele if at least 51% of your clientele are
low income. Agencies must keep information on client income and family size
which can document whether or not 51% or more of the clientele are persons
whose family income does not exceed low and moderate income limits for Kitsap
County. Note: Income qualification criteria from other programs (such as state
poverty guidelines) may be substituted provided those criteria are at least as
restrictive as the HUD income limits.
Appendix C
4
Applicants must:
Provide documentation of the total number of clients/households served in
2022 (if this is an existing service);
State what percent of the clients/households served in 2022 were low or very
low income (or met criteria that are stricter);
Provide a copy of the income qualification criteria that were used to screen
clients and to determine the percent that were low and very low income;
Provide a copy of the client intake form highlighting the questions regarding
family size and income levels; and
Agree to maintain documentation of the client's incomes for the CDBG contract
period.
3. Income Eligibility Requirements (Direct Benefit) -- This means that the agency
uses income screening to limit the benefits of the CDBG funded activity to only
those persons who are low and very low income. For example, a housing
counseling program would screen potential clients and use the CDBG funds to pay
for the counseling only of those who are income eligible.
Applicants must:
Screen clients by family size and income;
Provide a copy of the income qualification criteria that were used to screen
clients to determine low and very low income status;
Provide a copy of the client intake form highlighting the questions regarding
family size and income levels; and
Describe how the program/project would limit the benefits of the CDBG funded
activity exclusively to low and very low income persons/households.
4. Nature/Location of Activity Allows Conclusion of Primarily Low and Very
Low Income Benefit -- This means that the activity is of such a nature and in such
a location that it may be concluded that the clientele will be primarily low and very
low income; for example, free childcare in an assisted housing project.
Appendix C
5
Applicants must:
Explain how the nature, and if applicable, the location of the proposed project,
establishes that it is used primarily for low and very low income persons.
• Removal of Architectural Barriers
A project which removes material or architectural barriers which restrict the mobility and
accessibility of elderly or handicapped persons to publicly owned and privately owned
non-residential buildings, facilities and improvements, and the common areas of
residential structures containing more than one dwelling unit is considered a limited
clientele activity. Note: This refers to the removal of existing barriers. It does not apply
to new construction.
• Assistance to Owners of Microenterprises
When assistance is to be provided to a microenterprise (a commercial enterprise that has
five or fewer employees, one or more of whom owns the enterprise) the owner must
qualify as low or moderate income. Note: for microenterprise projects under the limited
clientele national objective justification, the low income threshold applies only to the
owner, there are no income requirements for the workers the owner employs.
• Employment Support Services.
If CDBG assistance is only provided for training or supportive services (peer support
programs, counseling, child care, transportation, and other similar services) to assist
business(es), the percentage of low and moderate income persons assisted may be less
than 51% if the proportion of the total cost borne by CDBG funds is no greater than the
proportion of the total number of persons assisted who are low or moderate income. For
example: A new business moves into town and begins an on-site day care program for
workers. The total cost of the day care is $10,000. There are 40 children, 3 of which
meet qualifications as low and moderate income. The maximum amount chargeable to
the CDBG program is $750.00. ($10,000/40 =$250 X 3 = $750).
Applicants must:
Maintain data documenting the total cost of the service, Screen clients by family size
and income; and provide a copy of the client intake form highlighting the questions
regarding family size and income levels;
In addition to the four activities described above, the following activities may
qualify under the limited clientele national objective.
Appendix C
6
C. Housing Activities
These are activities providing or improving permanent residential structures which
are or will be occupied by low and very low income households. It does not
include group homes or shelters for the homeless, which are considered limited
clientele activities.
Applicants must:
Maintain a copy of the written agreement with each landlord or developer
receiving CDBG assistance indicating the total number of dwelling units in
each multi-unit structure assisted and the number of those units which will be
occupied by low and moderate income households after assistance.
51% of these units must be available to low/moderate income.
Maintain records on the total cost of the activity, including both CDBG and
non-CDBG funds.
Screen households for family size and income eligibility.
For rental housing, maintain records on rent charged (or to be charged) after
assistance for each dwelling unit in each structure assisted.
Affordable rents must be maintained for a period of five years after CDBG
assistance.
D. Job Creation or Retention Activities
These are economic development activities which are designed to create or retain
permanent jobs, where at least 51% of the jobs, computed on a full-time equivalent
basis, can be documented to employ low and very low income persons for the
geographic area where it is located. There are very specific elements of this
national objective. Please contact the Community Development staff to
discuss your project prior to submitting an application.
Appendix C
7
CDBG FUNDING - SPECIFIC REQUIREMENTS
1. Reversion of Assets / Change-of-Use of CDBG Assisted Property All
recipients must agree to restrict the use of the property, which was
acquired and/or improved using CDBG funds, to the intended purpose for
which the funds were awarded.
The restriction will be based on the dollars invested and follow the
guidelines in the chart below. This is to ensure compliance with HUD
requirements and to ensure continued public benefit.
Activity
Dollar Threshold*
Minimum Years
Restricted
Rehabilitation or Acquisition of
existing facilities or housing
(including homeownership
assistance)
Less than $15,000
$15,000 - $40,000
Greater than $40,000
5 Years
10 Years
15 Years
New Construction or
Acquisition of land for new
construction
Any $ amount
20 Years
* Dollar threshold is per facility, or if housing, per unit for single family housing
Reversion of assets provisions require agency to transfer to the City any CDBG funds
on hand at the time of expiration of the subrecipient agreement, any accounts
receivable attributable to the use of CDBG funds, and any nonexpendable personal
property that was purchased with CDBG funds
2. Restriction on Assessments
CDBG funds may not be used for public improvement projects where a portion of the
projects is to be financed by assessments to area property owners, unless the project is
structured such that CDBG funds are used to pay the assessments of all low and very
low income property owners. The analysis of incomes of affected persons must be done
ahead of time and submitted as part of the application for CDBG funds.
3. Guidelines for Economic Development Projects (24 CFR 570.209) City will
utilize the guidelines provided at 24 CFR 570.209 relative to project costs and
financial requirements and standards for evaluating public benefit.
4. Supplanting (24 CFR 570.207)
Federal regulations prohibit using CDBG funds to supplant (replace or substitute for)
local funds for public services or ongoing responsibilities of general local government.
The intent of this federal regulation is to prevent local government from using the
availability of federal CDBG dollars as an excuse to reduce local funding commitments.
Appendix D
0
Appendix D
Conflict of Interest Policy
Appendix D
1
Conflict of Interest
Policy
City of Bremerton Project Review Committee
From time to time, community volunteers who are appointed to the Project
Review Committee (PRC) have prior experience with one of the applicants or
programs requesting grant funding. The following guidelines are intended to
clarify what should happen in these cases to avoid real or perceived conflict of
interest.
1) Conflict of Interest:
a. No member of the PRC shall be beneficially interested, directly or indirectly, in
any grant applications which may be made by, through, or under the
recommendation of the PRC, in whole or in part, or which may be made for the
benefit of his or her office, or accept directly or indirectly, any compensation,
gratuity or reward in connection with such contract from any other person
beneficially interested therein (from RCW 42.23.030)
b. No member of the PRC shall engage in any activity, including participation in
the selection, award, or administration of a grant award or contract if a conflict
of interest, real or apparent, exists.
2) Remote Interest
a. A PRC member is not interested in a contract, within the meaning of 1.a.
above, if the member only has a “remote interest” in the contract and the extent
of the interest is disclosed to the PRC and Staff at the beginning of the review
process and is noted in the official minutes prior to the recommendation of the
contract. (from RCW 42.23.040).
i. As used in this section “remote interest” means:
1. That of a non-salaried officer of a non-profit corporation;
2. That of an employee or agent of a contracting party where the
compensation of such employee or agent consists entirely of fixed
wages or salary;
3. That of a landlord or tenant of a contracting party;
4. That of a holder of less than one percent of the shares of a corporation
or cooperative which is a contracting party.
ii. Even if the PRC member’s interest is only remote, the member cannot
influence or attempt to influence any other PRC member in the award of a
contract they are remotely interested in. For purposes of this provision,
influence or attempt to influence includes any of the following:
Appendix D
2
1. Scoring the grant application;
2. Discussing the grant application with other PRC members;
3. Joining the audience, acting on behalf of the applicant or interacting in
any manner with members of the PRC.
4. PRC members should physically leave the room when the remaining
PRC members discuss the matter. This removes any potential claim
that the PRC member has attempted to exert undue influence over the
other PRC members.
3) Potential Bias by Prior Association
a. A PRC Member may have a “potential bias by prior association” if they have
had an interest in the past, but do not meet these definitions during the time
they are serving on the PRC, or who have personal prior experience with an
applicant including serving as a board member in the past, being employed
in the past, or being a current or past volunteer. In the event of a potential
bias by prior association:
i) The PRC member should disclose to the PRC and staff the nature of their
prior association at the beginning of the application review process.
4) Conflicts Disclosed
The staff should advise PRC members before the process begins that
members need to disclose, in advance, any remote interest, potential bias
by prior association that they have, or relatives serving as staff to any
applicants. It is recommended that the disclosures be done in writing.
5) Voting and Recommendations
a. The PRC member should recuse themselves from voting on any
recommendation that would include applications in which they have a remote
interest in or with whom they have a potential bias by prior association.
b. If the final recommendations of the PRC are consolidated into a single
motion, then the PRC member may participate in the vote so long as their
participation in the discussion does not influence or attempt to influence the
outcome with respect to the applicant in which they have a remote interest
in or with whom they have a potential bias by prior association.
c. Occasionally members of the City Council will sit on the Board of Directors
of organizations which are proposed to receive funding. In this instance, the
Council member with the conflict of interest will state their conflict, leave the
Dias, and return when voting has been completed. Because the votes are
passed as one resolution, the Council member with the conflict will not be
allowed to vote on the resolution as a whole.
Appendix D
3
6) Alternate PRC
If there are two or more PRCs in a funding cycle or process, and a
member has a conflict of interest, remote interest, or potential bias by
prior association with an application that one of the PRCs is reviewing,
that member may serve on a different PRC without reservation or
restriction.
Appendix F
0
Appendix F
Glossary
Appendix F
1
GLOSSARY
Administrative Expenses. Those expenses directly associated with the recipient’s
general administration of the CDBG or HOME programs, such as salaries, supplies,
equipment, accounting, phones, audits, benefits, travel and indirect costs.
Affordability. Affordability is achieved when a household’s rent or mortgage payment,
plus utilities, does not exceed 30% of the monthly income for the targeted income group
as adjusted for household size.
Annual Action Plan: This document allocates one year’s funding to specific projects
and activities for the CDBG and HOME programs. It is submitted annually to HUD, 45
days prior to the start of the City’s and County’s fiscal year or no later than November
15 and is developed in accordance with federal regulations (24 CFR Part 91).
Architectural Barriers. Restrict mobility and accessibility of elderly or individuals with
disabilities.
Benefit Criteria. A CDBG activity must either principally benefit low or very low income
persons, reduce or prevent slums and blight or meet a recent urgent need. These three
objectives are the Benefit Criteria.
Cash Flow. Gross income minus vacancy rate, operating expenses, reserves, debt
service and taxes.
Grant Recommendation Committee (GRC). A group of eight citizens meeting specific
qualifications, who develop funding recommendations for City of Bremerton HOME
funds.
Citizen Participation Plan: This plan is prepared to facilitate and encourage public
participation and involvement in the Consolidated Plan process and the City’s CDBG
and HOME program, especially by low- and moderate-income persons. The plan
identifies the public participation requirements as identified by federal regulations (24
CFR Part 91).
Committed Funds. Funds committed to a project by a project funding source. The
award amount, terms and uses of the committed funds are documented in a letter to the
applicant. A copy of this award letter is included with the application for CDBG/HOME
funds.
Conditional Funds. Funds committed, with conditions, to a project by a project funding
source. The conditions of the commitment, amount, terms, and uses are documented
in a letter to the applicant. A copy of the letter is included with the application for
Appendix F
2
CDBG/HOME funds.
Consolidated Annual Performance Evaluation Report (CAPER): This document
reports on the progress in carrying out the Consolidated Plan and Annual Action Plan.
The report is prepared annually by both the City and County in accordance with federal
regulations (24 CFR Part 91). It is due to HUD no later than 90 days after the end of the
program year or March 31.
Consolidated Plan: This document serves as the City’s and County’s application for
CDBG and HOME funds. It sets forth the priorities and strategies to address the needs
of primarily low- and moderate-income persons and areas in the county. It typically
covers a five-year time period. It is submitted to HUD 45 days prior to the start of the
program year or no later than November 15 and is developed in accordance with
federal regulations (24 CFR Part 91).
Consultant Fees. Fees paid to a third party developer consultant for costs associated
with implementation of a project.
Entitlement Community. A local jurisdiction that receives an allocation of Community
Development Block Grant funds directly from HUD. All participating jurisdictions are
entitlement communities; however, not all entitlement communities are participating
jurisdictions.
Household: all persons occupying a housing unit. The occupants may be a family, as
defined in 24 CFR 5.403; two or more families living together; or any other group of
related or unrelated persons who share living arrangements, regardless of actual or
perceived, sexual orientation, gender identity, or marital status.
Housing. Housing includes permanent housing units for sale or rent including;
manufactured housing, permanent housing for disabled homeless persons, transitional
housing, single-room occupancy housing, and group homes. Housing does not include
emergency shelters or facilities such as nursing homes, convalescent homes, hospitals,
residential treatment facilities, correctional facilities, halfway houses, housing for
students or dormitories.
Interlocal Agreement. Agreements made to ensure the cooperation of units of local
government which form consortiums for the purpose of obtaining funding.
Low- and Moderate-Income Households (LMI): These are households earning less
than 80% of the area median income (AMI). They are broken down into the following
income designations:
• Extremely Low-Income: households with incomes less than 30% of the area
median family income adjusted for household size.
• Low-Income: households with incomes between 31% and 50% of the area
median income, adjusted for household size.
Appendix F
3
• Moderate-Income: households with incomes between 51% and 80% of the area
median income, adjusted for household size.
Low- and Moderate-Income Area Neighborhood (LMA): In general, this is defined as
census tracts or block groups where a minimum of 51% of the residents have low or
moderate incomes (i.e. not exceeding 80% of the area median income).
Median Family Income: HUD releases income limits annually for its programs. Income
limits are calculated using American Community Survey and Census data. Data for
Kitsap County is based on the Bremerton-Silverdale Metropolitan Statistical Area
(MSA). Incomes are indexed by household size.
Neighborhood Revitalization Strategy Area: A specific neighborhood targeted by the
City and approved by HUD. Communities with approved NRSA’s receive enhanced
flexibility in undertaking economic development, housing, and public service activities
with their CDBG funds. The City currently does not have an approved NRSA at this
time.
Operating Support. Financial assistance used to supplement the day-to-day
operations of a project.
Participating Jurisdiction. This term refers to cities, counties and consortia which
receive an allocation of federal HOME funds directly from HUD.
Persons with Disabilities. This term means a household composed of one or more
persons, at least one of whom is an adult, who has a disability. A person is considered
to have a disability if the person has a physical, mental, emotional or developmental
impairment that is expected to be of long-continued and indefinite duration and
substantially impedes his or her ability to live independently.
Program Year: The program year for the City CDBG and HOME programs is January 1
through December 31, which is the same as the City’s fiscal year.
Project Delivery Costs: Costs directly related to managing the project to the point of
completion normally paid to a third party.
Project Review Committee. This committee, made up of City of Bremerton staff, a
member of the City of Bremerton City Council, Planning Commissioner and two citizen
volunteers, evaluate, rank, and make funding recommendations to the Bremerton City
Council for use of CDBG funds.
Project Soundness. The feasibility, sensibility, and effectiveness of the project to meet
a defined community need and the organizational strength and capacity to bring the
project to completion.
Appendix F
4
Proposed Funds. Funds which have been or will be requested from a potential project
funding source.
Relocation Expenses. Those costs paid to households or businesses when temporary
or permanent relocation becomes necessary.
Single family housing: one to four-family residence, condominium unit, cooperative
unit, combination of manufactured housing and lot, or manufactured housing lot.
Single room occupancy (SRO) housing: housing (consisting of single- room dwelling
units) that is the primary residence of its occupant or occupants. The unit must contain
either food preparation or sanitary facilities (and may contain both).
Special Needs Housing. Housing for special needs populations who require special
housing-related services. This is also referred to as supportive housing.
Special Needs Population. This population of people includes elderly and frail elderly;
persons with mental, physical or developmental disabilities; persons with HIV/AIDS;
persons with alcohol or drug addiction; victims of domestic violence; persons
discharged from institutions (prison, jail, mental hospital, foster care).
Transitional housing: housing that is designed to provide housing and appropriate
supportive services to person, including (but not limited to) deinstitutionalized
individuals with disabilities, homeless individuals with disabilities, and homeless families
with children. It has as its purpose facilitating the movement of individuals and families
to independent living within a time period that is set.
Uniform Physical Condition Standards (UPCS): Uniform national standards
established by HUD pursuant to 24 CFR 5.703 for housing that is decent, safe, sanitary,
and in good repair. Standards are established for inspectable items for each of the
following areas: site, building exterior, building systems, dwelling units, and common
areas.
1
2025 CDBG/HOME Policy Plan
RESOLUTION NO. ____
A RESOLUTION of the City Council of the City of
Bremerton, Washington, adopting the 2025 City of Bremerton
CDBG/HOME Policy Plan.
WHEREAS, the City of 2025 Bremerton (City) is an entitlement community
which receives a Community Development Block Grant (CDBG) each year from the Department
of Housing and Urban Development (HUD), and also receives funding from HUD's Home
Investment Partnerships (HOME) fund via an inter-local agreement with Kitsap County; and
WHEREAS, the Department of Community Development Block Grant staff
estimates a 2025 CDBG allocation of $365,000 with 20% set-aside for administration; and
WHEREAS, the City’s estimated 2025 HOME allocation will be included in
Kitsap County’s Community Development Block Grant RFP, 10% of which will be set-aside for
administration, and 15% for Community Housing Development Organization projects; and
WHEREAS, all projects must meet both a Consolidated Plan Funding Priority as
well as a Council Priority, both of which are detailed in the Policy Plan; and
WHEREAS, all funding will be allocated competitively to eligible applicants for
projects that fit the requirements set forth in the CDBG regulations at 24 CFR part 570 and
HOME regulations at 24 CFR part 92; and
WHEREAS, the Department of Community Development Block Grant staff
advertised in the Kitsap Sun and posted on the City's website on Wednesday May 1st a 15-day
written public comment period commencing May 1st ending May 17th, 2024, and open for public
comment in a public hearing on June 5th; and
WHEREAS, comments received will be shared with the City Council; NOW
THEREFORE,
THE CITY COUNCIL OF THE CITY OF BREMERTON, WASHINGTON,
DOES HEREBY RESOLVE AS FOLLOWS:
SECTION 1. The recitals and findings of fact set forth in this resolution are
hereby incorporated as if fully set forth herein.
SECTION 2. The 2025 CDBG/HOME Policy Plan attached hereto as Exhibit A
is hereby adopted.
2
2025 CDBG/HOME Policy Plan
SECTION 3. Severability. If any one or more sections, subsections, or sentences
of this Resolution are held to be unconstitutional or invalid, such decision shall not affect the
validity of the remaining portion of this Resolution and the same shall remain in full force and
effect.
SECTION 4. Effective Date. This Resolution shall take effect and be in force
immediately upon its passage.
PASSED by the City Council of the City of Bremerton, Washington this _____
day of _____________, 2024.
____________________________________
JENNIFER CHAMBERLIN, Council
President
APPROVED AS TO FORM: ATTEST:
__________________________________ ____________________________________
KYLIE FINNEL, City Attorney ANGELA HOOVER, City Clerk
AGENDA BILL
CITY OF BREMERTON
CITY COUNCIL
SUBJECT: Study Session Date: May 22, 2024
Approve Purchase of Vactor 2115i Pump
Truck
COUNCIL MEETING Date: June 5, 2024
Department: PW&U
Presenter: Matt Donleycott
Phone: (360) 473-2316
SUMMARY:
The approved 2024 budget includes the replacement of the VAC-CON EVACTOR truck as described
in the attached summary. Total replacement cost including sales tax is $704,566.98.
The replacement vehicle will be purchased using the DES Contract #00120.
ATTACHMENTS:
1) Vehicle Justification
2) Vehicle Purchase List
3) Vactor Truck Quote
FISCAL IMPACTS (Include Budgeted Amount):
$704,556.98 (includes Sales Tax)
This is included in the vehicle purchase list in the approved 2024 budget.
STUDY SESSION ACTION: ☐ Consent Agenda ☐ General Business ☐ Public Hearing
RECOMMENDED MOTION:
Move to approve the purchase of a Vactor 2115i Pump Truck in the amount of $704,566.98; and
authorize the Mayor to finalize and execute the agreement with substantially the same terms and
conditions as presented.
COUNCIL ACTION: Approve Deny Table Continue No Action
Form Updated 11/09/2021
B2
Working for and with our residents to establish Bremerton as Puget Sound’s most beautiful and livable waterfront city!
Public Works and Utilities Department
100 Oyster Bay Ave. N. Bremerton, WA 98312 (360) 473-5315 FAX (360) 473-5360
MEMORANDUM
DATE: April 25,2024
TO: File
FROM: Matt Donleycott – Internal Services Manager
SUBJECT: 150311 Replacement Purchase
This purchase replaces the following vehicle and equipment:
Disposition:
150311 will be surplused either through negotiated trade in or public auction, whichever benefits the
City best.
Vehicle # Description Purchase
Year
Approx.
Mileage Criteria Replace With
150311 VAC-CON
EVACTOR 2015
40,000
mi
6600
Hrs.
Cost to Repair,
Hours VACTOR 2115i
AGENDA BILL
CITY OF BREMERTON
CITY COUNCIL
Study Session Date: May 22, 2024SUBJECT:
Public Works Agreement with SAW
Enterprises, LLC for 5000 Road Two
Bridge Installations and Associated
Road Work
COUNCIL MEETING Date: June 5, 2024
Department: PW&U
Presenter: Sean Walsh
Phone: (360) 473-5928
SUMMARY:
The Forestry Division maintains over 50 miles of forest road and associated stream crossings,
including 7 bridges, on City Watershed and Utility Land. In 2021 the bridges were inspected by an
engineer who identified two bridges that require replacement. This contract is for the installation of
the bridges as well as complete the associated road work.
A RFB (Request for Bids) was sent out April 18th, 2024, and we received 7 bids.
SAW Enterprises was the lowest responsive bid with a total cost of $318,727.20.
ATTACHMENTS:
1)Public Works Agreement with SAW Enterprises 2) Bid Summary 3) Project Location Map
FISCAL IMPACTS (Include Budgeted Amount): Installation for the Bridges and Associated Road
Work is budgeted in the Water Capital Budget.
STUDY SESSION ACTION: ☐ Consent Agenda ☐General Business ☐Public Hearing
RECOMMENDED MOTION:
Move to approve the Public Works Agreement with SAW Enterprises LLC for the amount of
$318,727.20; and authorize the Mayor to finalize and execute the agreement with substantially
the same terms and conditions as presented.
COUNCIL ACTION: Approve Deny Table Continue No Action
Form Updated 11/09/2021
B3
PUBLIC WORKS AGREEMENT
THIS AGREEMENT is entered into between the City of Bremerton, a Washington Municipal
Corporation (“City”), and SAW Enterprises LLC (“Contractor”), whose mailing address is 5219 NE Falcon
RIDGE LANE POULSBO WA 98370.
The parties agree as follows:
1. CONTRACTOR SERVICES. The Contractor shall perform the following services for the City:
Remove and replace two forest road bridges and conduct associated road work on City of
Bremerton Property as outlined in Exhibit A and attached Cost Schedule.
2. TIME OF COMPLETION. Contractor shall complete the work by October 30th ,2024.
3. COMPENSATION. The City shall pay the Contractor the total amount of $318,727.20,
including any applicable Washington State Sales Tax as per WAC 458-20-13501(12), for the work and
services contemplated in this agreement. The Contractor shall invoice the City monthly. The City will pay
for the portion of the work described in the invoice that has been completed by the Contractor and
approved by the City. The City payment shall not constitute a waiver of the City’s right to final inspection
and acceptance of the project.
A. Performance Bond. Pursuant to Chapter 39.08 RCW, the Contractor shall provide
the City a performance bond for the full contract amount to be in effect until
thirty (30) days after the date of final acceptance, or until receipt of all necessary
releases from the State Department of Revenue and the State Department of
Labor and Industries and until settlement of any liens filed under Chapter 60.28
RCW, whichever is later.
B. Retainage. The City shall hold back a retainage in the amount of five percent (5%)
of any and all payments made to contractor for a period of thirty (30) days after
the date of final acceptance, or until receipt of all necessary releases from the
State Department of Revenue and the State Department of Labor & Industries
and until settlement of any liens filed under Chapter 60.28 RCW, whichever is
later.
4. INDEPENDENT CONTRACTOR. Contractor is and shall be at all times acting as an
independent contractor and not as an employee of the City. The Contractor shall secure at its expense,
and shall be responsible for all payments of income tax, social security, state disability insura nce
compensation, unemployment compensation, and all other payroll deductions for the Contractor, officer,
agents, employees and sub-contractors. The Contractor shall also secure all applicable business licenses,
if required, in connection with the contract services, including all required licenses for Contractor's
officers, agents, employees and sub-contractors.
5. TERMINATION. The City may terminate this agreement for good cause. “Good cause”
shall include, without limitation, any one or more of the following events:
A. The Contractor’s refusal or failure to supply a sufficient number of properly skilled
workers or proper materials for completion of the Contract work.
B. The Contractor’s failure to complete the work within the time specified in this
agreement.
C. The Contractor’s failure to make full and prompt payment to sub-contractors or
for material or labor.
D. The Contractor’s persistent disregard of federal, state or local laws, rules or
regulations.
E. The Contractor’s filing for bankruptcy or becoming adjudged bankrupt.
If the City terminates this agreement for good cause, the Contractor shall not receive any further
monies due under this agreement until the Contract work is completed.
6. PREVAILING WAGES. Contractor shall file a “Statement of Intent to Pay Prevailing
Wages” with the State of Washington Department of Labor & Industries prior to commencing the Contract
work. Contractor shall pay prevailing wages and comply with Chapter 39.12 of the Revised Code of
Washington, as well as any other applicable prevailing wage rate provisions. Contractor will be required
to pay Kitsap County Prevailing Wage Rates current on the bid opening date. The Kitsap County rates are
available at the Department of Labor and Industries website.
7. CHANGES. The City may issue a written work change directive for any change in the
Contract work during the performance of this agreement. If the Contractor determines, for any reason,
that a change order is necessary, Contractor must submit a written change order request to the City’s
project manager within two (2) business days of the date the Contractor knew or should have known of
the facts and events giving rise to the requested change. If the City determines that the change increases
or decreases the Contractor’s costs or time for performance, the City will make an equitable
adjustment. The City will attempt, in good faith, to reach agreement with the Contractor on all equitable
adjustments. However, if the parties are unable to agree, the City will determine the equitable
adjustment as it deems appropriate. The Contractor shall proceed with the change order work upon
receiving a written work change directive or change order from the City. If the Contractor fails to require
a change order within the time allowed, the Contractor waives its right to make any claim or submit
subsequent change order requests for that portion of the contract work. If the Contractor disagrees with
the equitable adjustment the Contractor must complete the change order work; however, the Contractor
may elect to protest the adjustment as provided below:
A. Procedure and Protest by the Contractor. If the Contractor disagrees with
anything required by a work change directive or change order, including any
direction, instruction, interpretation, or determination by the City, the Contractor
shall:
1. Immediately give a signed written notice of protest to the City;
2. Supplement the written protest within fourteen (14) calendar days with
a written statement that provides the following information:
a. The date of the Contract’s protest.
b. The nature and circumstances that caused the protest.
c. The provisions in this agreement that support the protest.
d. The estimated dollar cost, if any, of the protested work and how
that estimate was determined.
e. An analysis of the progress schedule showing the schedule
change or disruption if the Contractor is asserting a schedule
change or disruption.
The Contractor shall keep complete records of extra costs and time
incurred as a result of the protested work. The City shall have access to
any of the Contractor’s records needed for evaluating the protest.
3. The City will evaluate all protests, provided the procedures in this section
are followed. If the City determines that a protest is valid, the City will
adjust payment for work or time by an equitable adjustment. No
adjustment will be made for an invalid protest.
B. Contractor’s Duty to Complete Protested Work. In spite of any protest, the
Contractor shall proceed promptly with the work as the City has ordered.
C. Contractor’s Acceptance of Changes. The Contractor accepts all requirements of
a change order by: (1) endorsing it, (2) writing a separate acceptance, or (3) not
protesting in the way this section provides. A change order that is accepted by
Contractor as provided in this section shall constitute full payment and final
settlement of all claims for contract time and for direct, indirect and
consequential costs, including costs of delays related to any work, either covered
or affected by the change.
D. Failure to Protest Constitutes Waiver. By not protesting as this section provides,
the Contractor also waives any additional entitlement and accepts from the City
any written order (including directions, instructions, interpretations, and
determination).
E. Failure to Follow Procedures Constitutes Waiver. By failing to follow the
procedures of this section, the Contractor completely waives any claims for
protested work and accepts form the City any written order (including directions,
instructions, interpretations, and determination).
F. Liens. In the event that there are any liens on file against the City of Bremerton,
the City of Bremerton shall be entitled to withhold final or progress payments to
the extent deemed necessary by the City of Bremerton to properly protect the
outstanding lien claimants until proper releases have been filed with the City
Clerk
8. CLAIMS. The Contractor shall give written notice to the City of all claims other than
change orders within fourteen (14) calendar days of the occurrence of the events giving rise to the claims.
Any claim for damages, additional payment for any reason, or extension of time, whether under this
agreement or otherwise, shall be conclusively deemed to have been waived by the Contractor unless a
timely written claim is made in strict accordance with the applicable provisions of this agreement; or, if
(and only if) no such provision is applicable, unless that claim is set forth in detail in writing and received
by the City within seven (7) calendar days from the date Contractor knew, or should have known, of the
facts giving rise to the claim. At a minimum, a Contractor’s written claim must include the information
set forth regarding protests in Section 7.A.2.a.-e.
FAILURE TO PROVIDE A COMPLETE, WRITTEN NOTIFICATION OF CLAIM WITHIN THE TIME
ALLOWED SHALL BE AN ABSOLUTE WAIVER OF ANY CLAIMS ARISING IN ANY WAY FROM THE FACTS OR
EVENTS SURROUNDING THAT CLAIM OR CAUSED BY THAT DELAY.
Contractor must, in any event, file any claim or bring any suit arising from or connected with this
agreement within 120 calendar days from the date the contract work is complete. Notices to either party
shall be sent to the below contacts and addresses
Notices to be sent to: Notices to be sent to:
CONTRACTOR: CITY OF BREMERTON:
SAW Enterprises LLC Sean Walsh
ATTN: Steve Wistrand_ 345 6th Street, Suite 100
5219 NE Falcon Ridge Lane Bremerton, WA 98337 _
Poulsbo WA 98370___ 360-473-5928
360-697-3616
9. WARRANTY. The Contractor shall correct all defects in workmanship and materials within
one year from the date of the City’s acceptance of the Contract work. When defects are corrected, the
warranty for that portion of the work shall extend for one year from the date such correction is completed
and accepted by the City. The Contractor shall begin to correct any defects within seven (7) calendar days
of its receipt of notice from the City of the defect. If the Contractor does not accomplish the correc tions
within a reasonable time, the City may complete the corrections and the Contractor shall pay all costs
incurred by the City in order to accomplish the correction.
10. INDEMNIFICATION. Contractor shall defend, indemnify and hold the City, its officer,
officials, employees, agents and volunteers harmless from any and all claims, injuries, damages, losses or
suits including all legal costs and attorney fees, arising out of or in connection with the performance of
this agreement, except for injuries and damages caused by the City’s sole negligence.
The City’s inspection or acceptance of any of Contractor’s work when completed shall not be
grounds to avoid any of these covenants of indemnification.
Should a court of competent jurisdiction determine that this agreement is subject to RCW
4.24.115, then, in the event of liability for damages arising out of bodily injury to persons or damages to
property caused by or resulting from the concurrent negligence of the Contractor and the City, its officials,
employees, agents and volunteers, the Contractor’s liability hereunder shall be only to the extent of the
Contractor’s negligence.
IT IS FURTHER SPECIFICALLY AND EXPRESSLY UNDERSTOOD THAT THIS INDEMNIFICATION
CONSTITUTES THE CONTRACTOR’S WAIVER OF IMMUNITY UNDER INDUSTRIAL INSURANCE, TITLE 51
RCW, SOLELY FOR THE PURPOSE OF THIS INDEMNIFICATION. THE PARTIES ACKNOWLEDGE THAT THEY
HAVE MUTUALLY NEGOTIATED THIS WAIVER.
The provisions of this section shall survive the expiration or termination of this agreement.
11. INSURANCE. The Contractor shall procure and maintain for the duration of this
agreement, insurance against claims for injuries to persons or damage to property that may arise from or
in connection with the performance of the Contract work by the Contractor, its agents, representatives,
employees or sub-contractors.
Before beginning the work on the project described in this agreement, the Contractor shall
provide a Certificate of Insurance evidencing:
A. Automobile Liability insurance with limits no less than $1,000,000 combined single limit
per accident for bodily injury and property damage; and
B. Commercial General Liability insurance written on an occurrence basis with limits no
less than $2,000,000 combined single limit per occurrence and $2,000,000 aggregate
for personal injury, bodily injury and property damage and a $2,000,000 products-
completed aggregate limit. Coverage shall include but not be limited to: blanket
contractual; products/completed operations/broad from property damage;
explosion, collapse and underground (XCU) if applicable; and
C. Workers Compensation insurance as statutorily required by the Industrial Insurance
Act of the State of Washington, Title 51, Revised Code of Washington and employer's
liability with limits not less than $1,000,000 and
D. Builders Risk insurance shall be written in the amount of the completed value of the
project with no coinsurance provisions, and
E. Pollution Liability insurance shall be written in an amount of at least $2,000,000 per
loss, with an annual aggregate of at least $2,000,000.
.
Any payment of deductible or self-insured retention shall be the sole responsibility of the
Contractor.
The City, its officials, employees, agents and volunteers shall be named as an additional insured
on the insurance policy, as respects work performed by or on behalf of the Contractor and a copy of the
endorsement naming the City as additional insured shall be attached to the Certificate of Insurance.
The Contractor’s insurance shall contain a clause stating that coverage shall apply separately to
each insured against whom claim is made or suit is brought, except with respects to the limits of the
insurer’s liability.
The Consultant's insurance shall be primary and non-contributory insurance as respects the City
and shall contain a waiver of subrogation against the City for claims arising out of any operations, liabilities
and obligations to which coverage applies. It shall be an affirmative obligation upon Consultant to advise
the City’s Risk Manager by fax at (360) 473-5161, or by certified mail, return receipt requested to City of
Bremerton, attn: Risk Management, 345 6th Street, Suite 100, Bremerton, WA 98337 within two days of
the cancellation, suspension or substantive change of any insurance policy set out herein, and failure to
do so shall be construed to be a breach of this Agreement.
The City reserves the right to receive a certified copy of all the required insurance policies. In the
event that the Contractor employs other contractors (sub-contractors) as part of the work covered by this
Agreement, it shall be the Contractor’s responsibility to require and confirm that each sub-contractor
meets the minimum insurance requirements specified above. The Contractor shall, upon demand of the
City, deliver to the City copies of such policy or policies of insurance and the receipts for payment of
premiums thereon.
12. MISCELLANEOUS.
A. Equal Employment Opportunity Statement. In the hiring of employees for the
performance of work under this Agreement, the Contractor, its subcontractors, or any person acting on
behalf of Contractor shall not discriminate in any employment practice on the basis of age (40+), sex,
race, creed, color, national origin, sexual orientation/gender identity, marital status, military status, or
the presence of any physical, mental or sensory disability.
B. ADA Statement. The City of Bremerton does not discriminate on the basis of
disability in programs and activities, which it operates pursuant to the requirements of the Americans
with Disabilities Act of 1990, and ADA Amendments Act. This policy extends to both employment and
admission to participation in the programs, services and activities of the City of Bremerton. Reasonable
accommodation for employees or applicants for employment will be provided.
C. Compliance with Laws. Contractor shall comply with all federal, state and local
laws, rules and regulations throughout every aspect in the performance of this agreement.
D. Work Performed at Contractor’s Risk. Contractor shall take all precautions
necessary and shall be responsible for the safety of its employees, agents, and subcontractors in the
performance of this agreement. All work shall be done at Contractor’s own risk, and Contractor shall be
responsible for any loss of or damage to materials, tools, or other articles used or held for use in
connection with the work.
E. Nonwaiver of Breach. The failure of the City to insist upon strict performance of
any of the terms and rights contained herein, or to exercise any option herein conferred in one or more
instances, shall not be constructed to be a waiver or relinquishment of those terms and rights and they
shall remain in full force and effect
F. Governing Law. This agreement shall be governed and construed in accordance
with the laws of the State of Washington. If any dispute arises between the City and Contractor under
any of the provisions of this agreement, resolution of that dispute shall be available only through the
jurisdiction, venue and rules of the Kitsap County Superior Court, Kitsap County, Washington.
G. Attorney’s Fees. To the extent not inconsistent with RCW 39.04.240, in any claim
or lawsuit for damages arising from the parties’ performance of this agreement, each party shall be
responsible for payment of its own legal costs and attorney’s fees incurred in defending or bringing such
claim or lawsuit; however, nothing in this subsection shall limit the City’s right to indemnification under
Section 10 of this agreement.
H. Written Notice. All communications regarding this agreement shall be sent to the
parties at the addresses listed on the signature page of this agreement, unless otherwise notified. Any
written notice shall become effective upon delivery, but in any event three (3) calendar days after the
date of mailing by registered or certified mail, and shall be deemed sufficiently given if sent to the
addressee at the address stated on this agreement.
I. Assignment. Any assignment of this agreement by the Contractor without the
written consent of the City shall be void.
J. Modification. No waiver, alteration, or modification of any of the provisions of
this agreement shall be binding unless in writing and signed by a duly authorized representative of the
City and Contractor.
K. Severability. If any one or more sections, sub-sections, or sentences of this
agreement are held to be unconstitutional or invalid, that decision shall not affect the validity of the
remaining portion of this agreement and the remainder shall remain in full force and effect.
L. Entire Agreement. The written provisions and terms of this agreement, together
with any attached Exhibits, supersede all prior verbal statements by any representative of the City, and
those statements shall not be construed as forming a part of or altering in any manner this agreement.
This agreement and any attached Exhibits contain the entire agreement between the parties. Should any
language in any Exhibit to this agreement conflict with any language contained in this agreement, the
terms of this agreement shall prevail.
M. Mutually Bound. Contractor and Subcontractor are mutually bound by the terms
of this agreement. Terms of this agreement will apply to the work of any subcontractor. The Contractor
shall assume toward the subcontractor all obligations and responsibilities the Owner, under this
agreement, assumes toward the Contractor, and the Subcontractor shall assume toward the Contractor
all obligations and responsibilities which the Contractor, under this agreement, assumes towards the
Owner.
IN WITNESS WHEREOF, the parties below have executed this agreement.
CONTRACTOR THE CITY OF BREMERTON
_
Print Name: Print Name:
Title: Title:
DATE DATE
APPROVED AS TO FORM:
Kylie J. Finnell
Bremerton City Attorney
ATTEST:
Angela Hoover, City Clerk
TOTAL
$ 318,727.20
$ 572,122.00
$ 339,136.00
$ 455,660.00
$ 605,800.00
$ 686,250.00
$ 406,406.00
NAME OF BIDDER
SAW Enterprises
CITY OF BREMERTON
BID TABULATION
OPENED BY:
5.3.2024
5000 Road Two Bridge Installations and Associated Road Work Sean WalshBID TITLE:
Massana Construction Inc.
East Slope Earthworks
Rognlin's Inc
Nordland Construction NW INC
Quigg Bros Inc.
Active Construction Inc
SECOND LOW BIDDER $ 339,136.00
THIRD LOW BIDDER $ 406,406.00
DATE
OPENED:
$ 330,000.00 ENGINEER ESTIMATE (INCLUDING SALES TAX)
APPARENT LOW BIDDER $ 318,727.20
SUMMARY
5000 RD Improvements and Two
Bridges Replacement
-Public Works Contract bid through Small Works
Roster, Engineer’s Cost Estimate $330,000
-Improved access for larger vehicles such as Type 2
Fire Engines and Type 3 Wildland Fire Engines
-Site and Design Review completed by WA DNR,
WDFW, Dept of Ecology, Suquamish Tribe
Representative as part of WA DNR Forest Practices
Application Process
-Work to be completed by October 2024
-
AGENDA BILL
CITY OF BREMERTON
CITY COUNCIL
SUBJECT: Goods and Services Agreement
with Jaymarc AV for Audio Visual Updates at
the Kitsap Conference Center
Study Session Date: May 22, 2024
COUNCIL MEETING Date: June 5, 2024
Department: Finance
Presenter: Tiffany Schenk and
Mike Riley
Phone: (360) 473-5303
SUMMARY:
The City recommends entering into a contract with Jaymarc AV for $278,079.93, including tax, to
enhance the audio-visual capabilities of the Kitsap Conference Center. This project aims to upgrade
the center to modern standards and improve the overall user experience.
Background
The Kitsap Conference Center is a vital facility for hosting a variety of events, including conferences,
meetings, and community gatherings. To remain competitive and meet the growing demands of clients,
it is essential to upgrade the AV infrastructure.
To support this initiative, the Kitsap Conference Center has allocated a total of $450,000 in funding to
support capital upgrades:
$250,000 from Lodging Tax allocation
$200,000 allocated for capital projects, prior years set-aside
These funds will be used to update and enhance the AV systems, including but not limited to, new
projectors, sound systems, video conferencing equipment, and other related technologies.
ATTACHMENTS: Exhibit 1: Goods and Services Agreement
FISCAL IMPACTS (Include Budgeted Amount): Total project costs of $278,079.93 are included in
the Conference Center fund balance.
STUDY SESSION ACTION: ☐ Consent Agenda ☐ General Business ☐ Public Hearing
RECOMMENDED MOTION:
Move to approve the agreement with Jaymarc AV in the amount of $278,079.93; and authorize the
Mayor to sign finalize and execute the agreement with substantially the same terms and conditions
as presented and also authorize an expenditure budget adjustment for the same amount.
COUNCIL ACTION: Approve Deny Table Continue No Action
B4
Page 1 of 10
Goods and Services Agreement- JayMarc-AV
Rev. 04/2023
GOODS AND SERVICES AGREEMENT
THIS AGREEMENT, is entered into between the City of Bremerton, a Washington
Municipal Corporation ("City"), and Jaymarc Investments, Inc. d/b/a JayMarc AV ("Vendor"),
whose mailing address is: 22026 68th Ave. S. Kent, WA 98032
The parties agree as follows:
I. VENDOR SERVICES. The Vendor shall provide the following goods and materials
and/or perform the following services for the City: design, supply, delivery, installation and
training of AV Equipment and systems at the Kitsap Conference Center at Harborside.
II. TIME OF COMPLETION. Vendor shall complete the work and provide all goods,
materials and services within 60 calendar days from the date all parties have signed this
Agreement.
III. COMPENSATION. The City shall pay the Vendor the total amount of Two-hundred
eighty thousand, two-hundred sixteen dollars and thirteen cents $280,216.13, including applicable
Washington State Sales Tax, for the goods, materials and services contemplated in this Agreement.
The City shall pay the Vendor the following amounts according to the following schedule upon
completion of work as outline in Exhibit B Schedule of Work.
A. Defective or Unauthorized Work. The City reserves its right to withhold payment
from Vendor for any defective or unauthorized goods, materials or services. If Vendor is unable,
for any reason, to complete any part of this Agreement, the City may obtain the goods, materials
or services on its own or from a third party, and Vendor shall be liable to the City for any additional
costs incurred by the City. "Additional costs" shall mean all reasonable costs, including legal costs
and attorney fees, incurred by the City beyond the maximum Agreement price specified above.
The City further reserves its right to deduct the cost to complete this Agreement, including any
Additional Costs, from any and all amounts due or to become due the Vendor.
IV. INDEPENDENT CONTRACTOR. Vendor is and shall be at all times acting as an
independent contractor and not as an employee of the City. The Vendor shall secure at its expense,
and shall be responsible for all payments of income tax, social security, state disability insurance
compensation, unemployment compensation, and all other payroll deductions for the Vendor,
officer, agents, employees and subcontractors. The Vendor shall also secure all applicable
business licenses, if required, in connection with the contract services, including all required
licenses for Vendor's officers, agents, employees and subcontractors.
V. TERMINATION. The City may terminate this Agreement for good cause. "Good cause"
shall include, without limitation, any one or more of the following events:
A. The Vendor's refusal or failure to supply a sufficient number of properly skilled
workers or proper materials for completion of this Agreement.
Page 2 of 10
Goods and Services Agreement- JayMarc-AV
Rev. 04/2023
B. The Vendor's failure to complete this Agreement within the time specified in this
Agreement.
C. The Vendor's failure to make full and prompt payment to subcontractors or for
material or labor.
D. The Vendor's failure to comply with federal, state or local laws, rules or regulations.
E. The Vendor's filing for bankruptcy or becoming adjudged bankrupt.
If the City terminates this Agreement for good cause, the Vendor shall not receive any
further monies due under this Agreement until the goods, materials, and services required by this
Agreement are completed and fully performed by the City or a third party of the City’s choosing.
VI. CHANGES. The City may issue a written change order for any change in the goods,
materials or services to be provided during the performance of this Agreement. If the Vendor
determines, for any reason, that a change order is necessary, Vendor must submit a written change
order request to an authorized agent of the City within fourteen (14) calendar days of the date
Vendor knew or should have known of the facts and events giving rise to the requested change. If
the City determines that the change increases or decreases the Vendor's costs or time for
performance, the City will make an equitable adjustment. The City will attempt, in good faith, to
reach agreement with the Vendor on all equitable adjustments. However, if the parties are unable
to agree, the City will determine the equitable adjustment as it deems appropriate. The Vendor
shall proceed with the change order work upon receiving either a written change order from the
City or an oral order from the City before actually receiving the written change order. If the Vendor
fails to require a change order within the time allowed, the Vendor waives its right to make any
claim or submit subsequent change order requests for that portion of the contract work. If the
Vendor disagrees with the equitable adjustment the Vendor must complete the change order work;
however, the Vendor may elect to protest the adjustment as provided below:
A. Procedure and Protest by the Vendor. If the Vendor disagrees with anything
required by a change order, another written order, or an oral order from the City, including any
direction, instruction, interpretation, or determination by the City, the Vendor shall:
1. Immediately give a signed written notice of protest to the City;
2. Supplement the written protest within fourteen (14) calendar days with a
written statement that provides the following information:
a. The date of the Vendor's protest.
b. The nature and circumstances that caused the protest.
c. The provisions in this Agreement that support the protest.
d. The estimated dollar cost, if any, of the protested work and how that
estimate was determined.
e. An analysis of the progress schedule showing the schedule change
or disruption if the Vendor is asserting a schedule change or disruption.
Page 3 of 10
Goods and Services Agreement- JayMarc-AV
Rev. 04/2023
3. The Vendor shall keep complete records of extra costs and time incurred as
a result of the protested work. The City shall have access to any of the Vendor's records needed
for evaluating the protest.
The City will evaluate all protests, provided the procedures in this section
are followed. If the City determines that a protest is valid, the City will adjust payment for work
or time by an equitable adjustment. No adjustment will be made for an invalid protest.
B. Vendor's Duty to Complete Protested Work. In spite of any protest, the Vendor
shall proceed promptly to provide the goods, materials and services required by the City under this
Agreement.
C. Vendor's Acceptance of Changes. The Vendor accepts all requirements of a change
order by: (1) endorsing it, (2) writing a separate acceptance, or (3) not protesting in the way this
section provides. A change order that is accepted by Vendor as provided in this s ection shall
constitute full payment and final settlement of all claims for contract time and for direct, indirect
and consequential costs, including costs of delays related to any work, either covered or affected
by the change.
D. Failure to Protest Constitutes Waiver. By not protesting as this section provides,
the Vendor also waives any additional entitlement and accepts from the City any written or oral
order (including directions, instructions, interpretations, and determination).
E. Failure to Follow Procedures Constitutes Waiver. By failing to follow the
procedures of this section, the Vendor completely waives any claims for protested work and
accepts from the City any written or oral order (including directions, instructions, interp retations,
and determination).
VII. CLAIMS. The Vendor shall give written notice to the City of all claims other than change
orders within fourteen (14) calendar days of the occurrence of the events giving rise to the claims.
Any claim for damages, additional payment for any reason, or extension of time, whether under
this Agreement or otherwise, shall be conclusively deemed to have been waived by the Vendor
unless a timely written claim is made in strict accordance with the applicable provisions of this
Agreement; or, if (and only if) no such provision is applicable, unless that claim is set forth in
detail in writing and received by the City within seven (7) calendar days from the date Vendor
knew, or should have known, of the facts giving rise to the claim. At a minimum, a Vendor's
written claim must include the information set forth regarding protests in Section VI(A)(2)(a)-(e).
FAILURE TO PROVIDE A COMPLETE, WRITTEN NOTIFICATION OF CLAIM
WITHIN THE TIME ALLOWED SHALL BE AN ABSOLUTE WAIVER OF ANY CLAIMS
ARISING IN ANY WAY FROM THE FACTS OR EVENTS SURROUNDING THAT CLAIM
OR CAUSED BY THAT DELAY.
Vendor must, in any event, file any claim or bring any suit arising from or connected with
this Agreement within 120 calendar days from the date the contract work is complete.
Page 4 of 10
Goods and Services Agreement- JayMarc-AV
Rev. 04/2023
VIII. WARRANTY. The Vendor shall correct all defects in workmanship and materials within
one year from the date of the City's acceptance of the contract work. When defects are corrected,
the warranty for that portion of the work shall extend for one year from the date such correction is
completed and accepted by the City. The Vendor shall begin to correct any defects within seven
(7) calendar days of its receipt of notice from the City of the defect. If the Vendor does not
accomplish the corrections within a reasonable time, the City may complete the corrections and
the Vendor shall pay all costs incurred by the City in order to accomplish the correction.
IX. INDEMNIFICATION. Vendor shall defend, indemnify and hold the City, its officers,
officials, employees, agents and volunteers harmless from any and all claims, injuries, damages,
losses or suits, including all legal costs and attorney fees, arising out of or in connection with the
performance of this Agreement. Vendor’s obligation to indemnify shall not extend to that portion
of damages caused by the City’s sole negligence.
The City's inspection or acceptance of any of Vendor's work when completed shall not be
grounds to avoid any of these covenants of indemnification.
Should a court of competent jurisdiction determine that this Agreement is subject to RCW
4.24.115, then, in the event of liability for damages arising out of bodily injury to persons or
damages to property caused by or resulting from the concurrent negligence of the Vendor and the
City, its officers, officials, employees, agents and volunteers, the Vendor's liability hereunder shall
be only to the extent of the Vendor's negligence.
IT IS FURTHER SPECIFICALLY AND EXPRESSLY UNDERSTOOD THAT THIS
INDEMNIFICATION CONSTITUTES THE VENDOR'S WAIVER OF IMMUNITY UNDER
INDUSTRIAL INSURANCE, TITLE 51 RCW, SOLELY FOR THE PURPOSES OF THIS
INDEMNIFICATION. THE PARTIES ACKNOWLEDGE THAT THEY HAVE MUTUALLY
NEGOTIATED THIS WAIVER.
The provisions of this section shall survive the expiration or termination of this Agreement.
X. INSURANCE. The Vendor shall procure and maintain for the duration of this Agreement,
insurance against claims for injuries to persons or damage to property that may arise from or in
connection with the performance of the contract work by the Vendor, its agents, representatives,
employees or subcontractors.
Before beginning work on the project described in this Agreement, the Vendor shall
provide a Certificate of Insurance evidencing:
A. Automobile Liability insurance with limits no less than $1,000,000 combined
single limit per accident for bodily injury and property damage; and
B. Commercial General Liability insurance written on an occurrence basis with
limits no less than $1,000,000 combined single limit per occurrence and $2,000,000 aggregate for
personal injury, bodily injury and property damage. Coverage shall include but not be limited to:
blanket contractual; products/completed operations/broad form property damage; and employer's
Page 5 of 10
Goods and Services Agreement- JayMarc-AV
Rev. 04/2023
liability.
C. Excess Liability insurance with limits not less than $1,000,000 limit per
occurrence and aggregate.
D. Professional Liability insurance with limits no less than $1,000,000 limit per
occurrence/claim.
E. Workers Compensation insurance as statutorily required by the Industrial
Insurance Act of the State of Washington, Title 51, Revised Code of Washington and employer's
liability with limits not less than $1,000,000.
Any payment of deductible or self-insured retention shall be the sole responsibility of the
Vendor.
All required policies shall be provided on an “occurrence” basis except professional
liability insurance (if required), which shall be provided on a “claims-made” basis.
The City shall be named as an additional insured on the Commercial General Liability
insurance policy, as respects work performed by or on behalf of the Vendor and a copy of the
endorsement naming the City as additional insured shall be attached to the Certificate of Insurance.
The City reserves the right to receive a certified copy of all the required insurance policies.
The Vendor's Commercial General Liability insurance shall contain a clause stating that
coverage shall apply separately to each insured against whom claim is made or suit is brought,
except with respects to the limits of the insurer's liability.
The Vendor's insurance shall be primary and non-contributory insurance as respects the
City and shall contain a waiver of subrogation against the City for claims arising out of any
operations, liabilities and obligations to which coverage applies. It shall be an affirmative
obligation upon Vendor to advise the City’s Risk Manager by fax at (360) 473-5161, or by certified
mail, return receipt requested to City of Bremerton, Attn: Risk Management, 345 6th Street, Suite
100, Bremerton, WA 98337 within two days of the cancellation, suspension or substantive change
of any insurance policy required herein, and failure to do so shall be construed to be a breach of
this Agreement.
The City also reserves its unqualified right to require at any time and for any reason, proof
of coverage in the form of a duplicate of the insurance policy with all endorsements as evidence
of coverage.
XI. MISCELLANEOUS.
A. Licenses and Taxes. Vendor shall possess a current Bremerton Business License
and any regulatory license required to fulfill Vendor's obligations under this Agreement. B&O
taxes shall be paid when due, and Vendor, by this Agreement, assigns any payments due under
this Agreement to the City Clerk for payment of such taxes which have been declared delinquent.
Page 6 of 10
Goods and Services Agreement- JayMarc-AV
Rev. 04/2023
B. Conflict and Precedence. In the event of a conflict between the contract documents,
the document which rates higher on the following list shall take precedence:
1. Amendments / Change Orders to Goods and Services Agreement
2. Goods and Services Agreement
3. Specifications
4. Terms and Conditions
5. Vendor’s Proposal
C. Documents Incorporated by Reference. The following documents are incorporated
by reference, including but not limited to:
1. Terms and Conditions,
2. Specifications,
3. Proposal, and
4. Non-Collusion Affidavit.
D. Use of Photographs and Images. Vendor shall not use or distribute photographs or
images depicting City officials, personnel, property, or equipment whether prepared by Vendor or
provided by City without prior written consent of the City. The City will not unreasonably
withhold its consent.
E. Equal Employment Opportunity Statement. In the hiring of employees for the
performance of work under this Agreement, the Vendor, its subcontractors, or any person acting
on behalf of Vendor shall not discriminate in any employment practice on the basis of age (40+),
sex, race, creed, color, national origin, sexual orientation/gender identity, marital status, military
status, or the presence of any physical, mental or sensory disability.
F. ADA Statement. The City of Bremerton does not discriminate on the basis of
disability in programs and activities, which it operates pursuant to the requirements of the
Americans with Disabilities Act of 1990, and ADA Amendments Act. This policy extends to both
employment and admission to participation in the programs, services and activities of the City of
Bremerton. Reasonable accommodation for employees or applicants for employment will be
provided.
G. Compliance with Laws. Vendor shall comply with all federal, state and local laws,
rules and regulations throughout every aspect in the performance of this Agreement.
H. Prevailing Wages. Vendor shall file a “Statement of Intent to Pay Prevailing
Wages” with the State of Washington Department of Labor & Industries prior to commencing the
contract work. Vendor shall pay prevailing wages and comply with Chapter 39.12 of the Revised
Code of Washington, as well as any other applicable prevailing wage rate provisions. The latest
prevailing wage rate revision issued by the Department of Labor and Industries is attached.
I. Work Performed at Vendor's Risk. Vendor shall take all precautions necessary and
shall be responsible for the safety of its employees, agents, and subcontractors in the performance
of this Agreement. All work shall be done at Vendor's own risk, and Vendor shall be responsible
Page 7 of 10
Goods and Services Agreement- JayMarc-AV
Rev. 04/2023
for any loss of or damage to materials, tools, or other articles used or held for use in connection
with the work.
J. Governing Law. This Agreement shall be governed and construed in accordance
with the laws of the State of Washington. If any dispute arises between the City and Vendor under
any of the provisions of this Agreement, resolution of that dispute shall be available exclusively
under the jurisdiction, venue and rules of the Kitsap County Superior Court, Kitsap County,
Washington.
K. Attorney's Fees. In any claim or lawsuit for damages arising from the parties'
performance of this Agreement, each party shall be responsible for payment of its own legal costs
and attorney's fees incurred in defending or bringing such claim or lawsuit; however, nothing i n
this subsection shall limit the City's right to indemnification under Section IX of this Agreement.
L. Written Notice. All communications regarding this Agreement shall be sent to the
parties at the addresses listed below, unless otherwise notified. Any written notice shall become
effective upon delivery, but in any event three (3) calendar days after the date of mailing by
registered or certified mail, and shall be deemed sufficiently given if sent to the addressee at the
address stated in this Agreement.
Notices to be sent to: Notices to be sent to:
CITY: VENDOR:
Attn:Mike Riley Attn:Tysen Scherb
City of Bremerton JayMarc Investments, Inc.
345 6th Street, Suite 100 22026 68th Ave S.
Bremerton, WA 98337-1891 Kent, WA 98032
M. Assignment. Any assignment of this Agreement by the Vendor without the written
consent of the City shall be void.
N. Modification. No waiver, alteration, or modification of any of the provisions of
this Agreement shall be binding unless in writing and signed by a duly authorized representative
of the City and Vendor.
O. Severability. If any one or more sections, subsections, or sentences of this
Agreement are held to be unconstitutional or invalid, that decision shall not affect the validity of
the remaining portion of this Agreement and the remainder shall remain in full force and effect.
P. Suspension & Debarment. For contracts involving Washington State or Federal
funding, Vendor hereby certifies, by signing this agreement, that neither it nor its principals are
presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily
excluded from participation in this transaction by any Washington State, Federal department, or
agency. Vendor shall provide immediate written notice to the City if at any time it learns that it is
or has become ineligible for certification. Should Vendor enter into a covered transaction with
Page 8 of 10
Goods and Services Agreement- JayMarc-AV
Rev. 04/2023
another firm, Vendor agrees by signing this agreement that it will verify that the firm with whom
it intends to do business is not debarred, suspended, ineligible, excluded or disqualified.
.
Q. Entire Agreement. The written provisions and terms of this Agreement, together
with any attached Exhibits, supersede all prior verbal statements by any representative of the City,
and those statements shall not be construed as forming a part of or altering in any manner this
Agreement. This Agreement and any attached Exhibits contain the entire Agreement between the
parties. Should any language in any Exhibit to this Agreement conflict with any language
contained in this Agreement, the terms of this Agreement shall prevail.
IN WITNESS WHEREOF, the parties below have executed this Agreement.
CITY: VENDOR:
CITY OF BREMERTON JAYMARC INVESTMENTS, INC.d/b/a JayMarc-AV
By: By:
Print Name: Print Name:
Its: Its:
Date: Date:
APPROVED AS TO FORM: ATTEST:
By: By:
KYLIE J. FINNELL, Bremerton City Attorney ANGELA HOOVER, City Clerk
R:\Legal\Legal\Forms\FORMS ON COBWEB\Goods and Services Agreement Rev. 04 2023.docx
Page 9 of 10
Goods and Services Agreement- JayMarc-AV
Rev. 04/2023
Exhibit A: Scope of Work and Quote 5-7-2024 Proposal: 1st Floor AV Updates - Rev# 2
Page 10 of 10
Goods and Services Agreement- JayMarc-AV
Rev. 04/2023
Exhibit B: Schedule of Work
Engineering / Submittals / Shop Drawings - 3 to 6 weeks from executed contract.
· Procurement - 1 to 2 weeks from Approval of above task.
· Installation Start - 1 to 2 weeks from receipt of all procured equipment.
· Completion - 8 to 12 weeks from executed contract.
Proposal: 1st Floor AV Updates - Rev# 2
Prepared On: 5/7/2024
For: Kitsap Conference Center
Presented By: Tyson Scherb
Jaymarc AV
22026 68th Ave S.
Kent, WA 98032
Main: 206.682.6111
www.jaymarc-av.com
Page: 1 of 29
Table Of Contents
Cover Page
TOC
Scope of Work
Locations
FIRST FLOOR AV RACK
PUGET SOUND BALLROOM A
PUGET SOUND BALLROOM B
PUGET SOUND BALLROOM C
PUGET SOUND BALLROOM D
OYSTER BAY ROOM
MOBILE DISPLAY CART
SINCLAIR GALLERY
ROTUNDA / LOBBY
GLOBAL COSTS
Contract
Executive Location Summary
1
2
3
9
12
13
15
16
18
19
19
20
22
24
28
Page: 2 of 29
Scope of Work
This proposal outlines a plan to fully updated the Conference Center sans new projectors and projection
screens. This proposal includes updates to the first floor AV systems. Below is a list of each area this proposal
addresses and the features/functions that would be added with this AV system update.
First Floor AV Rack:
1.Jaymarc AV will integrate necessary AV equipment into an owner provided rack that will remain on-site
during the installation. New equipment will include appropriate power distribution, network switch
capacity, audio power amplifiers, and any other ancillary equipment to support systems defined in this
proposal.
Puget Sound Ballroom A:
1.This room will include two QSC 7" LCD touch panel controllers. One of these will be at the front of the
room and shall be wall mounted. The second touch panel will be a "loose" item and may be used at a
tech table located at the back of the room.
a.Power the system On/Off
b.Adjust Program Volume +/-
c.Adjust Microphone Gain +/-
d.Adjust Camera Pan, Tilt, and Zoom capabilities. Three camera presets will be provided.
These presets for PTZ may be manually overridden and saved as needed.
e.Video Source input selection with smart auto source input sensing included
i.HDMI Wall Plate Input at front of room
ii. Loose HDMI Input encoder (Tech Table)
2. Existing owner provided projectors and screens will be utilized in this design.
3. Existing owner provided in-ceiling loudspeakers will be utilized in this design.
4.One QSC Pan, Tilt, and Zoom (PTZ) camera will be included. A 20x zoom by 60-degree field of view
camera will be provided at the back of the room (presenter).
5.Shure Microflex wireless microphones will be included for use in this room. This wireless microphone
system will include two hand held microphone transmitters and two bodypack transmitters each with a lapel
microphone included. Wireless microphones have ~9 hour talk time and require about 2.5hr to reach a
full charge. Networked Charging bay will be included and located at the head-end AV rack.
6.An HDMI wall plate input will be included at the front of the room. Additionally, a "loose" HDMI encoder
will be provided for this room. This secondary HDMI encoder may be connected at the back of the room
and used to ingest HDMI video into the system from a tech table located at the back of the room. These
HDMI inputs allow for local “bring your own device” (BYOD) presentations.
7.One QSC I/O USB Bridge will be provided. This product combines microphone audio with the camera
video and delivers that content via a single USB cable to the host PC. This is a loose device and may be
Page: 3 of 29
used at either the front of the room or back of the room when connecting it to the Local Area Network.
8. A QSC XLR wall plate microphone input/output plate will be provided for this room. This will be located
at the front of the room.
9.All audio and video routing/transmission provided for this room shall be via encoders/decoders with
Dante digital audio.
Puget Sound Ballroom B:
1.This room will include two QSC 7" LCD touch panel controllers. One of these will be at the front of the
room and shall be wall mounted. The second touch panel will be a "loose" item and may be used at a
tech table located at the back of the room.
a.Power the system On/Off
b.Adjust Program Volume +/-
c.Adjust Microphone Gain +/-
d.Adjust Camera Pan, Tilt, and Zoom capabilities. Three camera presets will be provided.
These presets for PTZ may be manually overridden and saved as needed.
e.Video Source input selection with smart auto source input sensing included
i.HDMI Wall Plate Input at front of room
ii. Loose HDMI Input encoder (Tech Table)
2. Existing owner provided projectors and screens will be utilized in this design.
3. Existing owner provided in-ceiling loudspeakers will be utilized in this design.
4.One QSC Pan, Tilt, and Zoom (PTZ) camera will be included. A 20x zoom by 60-degree field of view
camera will be provided at the back of the room (presenter).
5.Shure Microflex wireless microphones will be included for use in this room. This wireless microphone
system will include two hand held microphone transmitters and two bodypack transmitters each with a lapel
microphone included. Wireless microphones have ~9 hour talk time and require about 2.5hr to reach a
full charge. Networked Charging bay will be included and located at the head-end AV rack.
6.An HDMI wall plate input will be included at the front of the room. Additionally, a "loose" HDMI encoder
will be provided for this room. This secondary HDMI encoder may be connected at the back of the room
and used to ingest HDMI video into the system from a tech table located at the back of the room. These
HDMI inputs allow for local “bring your own device” (BYOD) presentations.
7.One QSC I/O USB Bridge will be provided. This product combines microphone audio with the camera
video and delivers that content via a single USB cable to the host PC. This is a loose device and may be
used at either the front of the room or back of the room when connecting it to the Local Area Network.
8. A QSC XLR wall plate microphone input/output plate will be provided for this room. This will be located
at the front of the room.
9.All audio and video routing/transmission provided for this room shall be via encoders/decoders with
Dante digital audio.
Puget Sound Ballroom C:
1.This room will include two QSC 7" LCD touch panel controllers. One of these will be at the front of the
Page: 4 of 29
room and shall be wall mounted. The second touch panel will be a "loose" item and may be used at a
tech table located at the back of the room.
a.Power the system On/Off
b.Adjust Program Volume +/-
c.Adjust Microphone Gain +/-
d.Adjust Camera Pan, Tilt, and Zoom capabilities. Three camera presets will be provided.
These presets for PTZ may be manually overridden and saved as needed.
e.Video Source input selection with smart auto source input sensing included
i.HDMI Wall Plate Input at front of room
ii. Loose HDMI Input encoder (Tech Table)
2. Existing owner provided projectors and screens will be utilized in this design.
3. Existing owner provided in-ceiling loudspeakers will be utilized in this design.
4.One QSC Pan, Tilt, and Zoom (PTZ) camera will be included. A 20x zoom by 60-degree field of view
camera will be provided at the back of the room (presenter).
5.Shure Microflex wireless microphones will be included for use in this room. This wireless microphone
system will include two hand held microphone transmitters and two bodypack transmitters each with a lapel
microphone included. Wireless microphones have ~9 hour talk time and require about 2.5hr to reach a
full charge. Networked Charging bay will be included and located at the head-end AV rack.
6.An HDMI wall plate input will be included at the front of the room. Additionally, a "loose" HDMI encoder
will be provided for this room. This secondary HDMI encoder may be connected at the back of the room
and used to ingest HDMI video into the system from a tech table located at the back of the room. These
HDMI inputs allow for local “bring your own device” (BYOD) presentations.
7.One QSC I/O USB Bridge will be provided. This product combines microphone audio with the camera
video and delivers that content via a single USB cable to the host PC. This is a loose device and may be
used at either the front of the room or back of the room when connecting it to the Local Area Network.
8. A QSC XLR wall plate microphone input/output plate will be provided for this room. This will be located
at the front of the room.
9.All audio and video routing/transmission provided for this room shall be via encoders/decoders with
Dante digital audio.
Puget Sound Ballroom D:
1.This room will include two QSC 7" LCD touch panel controllers. One of these will be at the front of the
room and shall be wall mounted. The second touch panel will be a "loose" item and may be used at a
tech table located at the back of the room.
a.Power the system On/Off
b.Adjust Program Volume +/-
c.Adjust Microphone Gain +/-
d.Adjust Camera Pan, Tilt, and Zoom capabilities. Three camera presets will be provided.
These presets for PTZ may be manually overridden and saved as needed.
e.Video Source input selection with smart auto source input sensing included
Page: 5 of 29
i.HDMI Wall Plate Input at front of room
ii. Loose HDMI Input encoder (Tech Table)
2. Existing owner provided projectors and screens will be utilized in this design.
3. Existing owner provided in-ceiling loudspeakers will be utilized in this design.
4.One QSC Pan, Tilt, and Zoom (PTZ) camera will be included. A 20x zoom by 60-degree field of view
camera will be provided at the back of the room (presenter).
5.Shure Microflex wireless microphones will be included for use in this room. This wireless microphone
system will include two hand held microphone transmitters and two bodypack transmitters each with a lapel
microphone included. Wireless microphones have ~9 hour talk time and require about 2.5hr to reach a
full charge. Networked Charging bay will be included and located at the head-end AV rack.
6.An HDMI wall plate input will be included at the front of the room. Additionally, a "loose" HDMI encoder
will be provided for this room. This secondary HDMI encoder may be connected at the back of the room
and used to ingest HDMI video into the system from a tech table located at the back of the room. These
HDMI inputs allow for local “bring your own device” (BYOD) presentations.
7.One QSC I/O USB Bridge will be provided. This product combines microphone audio with the camera
video and delivers that content via a single USB cable to the host PC. This is a loose device and may be
used at either the front of the room or back of the room when connecting it to the Local Area Network.
8. A QSC XLR wall plate microphone input/output plate will be provided for this room. This will be located
at the front of the room.
9.All audio and video routing/transmission provided for this room shall be via encoders/decoders with
Dante digital audio.
Oyster Bay Room:
1.This room will include one QSC 7" wall mounted LCD touch panel controller.
a.Power the system On/Off
b.Adjust Program Volume +/-
c.Adjust Microphone Gain +/-
d.Video Source input selection with smart auto source input sensing included
i.HDMI Wall Plate Input at front of room
ii. Loose HDMI Input encoder (Tech Table)
2. This room will use mobile displays on carts for video presentations.
3. Eight QSC in-ceiling loudspeakers will be installed for use in this room.
4.Shure Microflex wireless microphones will be included for use in this room. This wireless microphone
system will include one hand held microphone transmitter and one bodypack transmitter with a lapel
microphone included. Wireless microphones have ~9 hour talk time and require about 2.5hr to reach a
full charge. Networked Charging bay will be included and located at the head-end AV rack.
5.An HDMI wall plate input will be included at the front of the room. Additionally, a "loose" HDMI encoder
will be provided for this room. This secondary HDMI encoder may be connected at the back of the room
and used to ingest HDMI video into the system from a tech table located at the back of the room. These
HDMI inputs allow for local “bring your own device” (BYOD) presentations.
Page: 6 of 29
6. A QSC XLR wall plate microphone input/output plate will be provided for this room. This will be located
at the front of the room.
7.All audio and video routing/transmission provided for this room shall be via encoders/decoders with
Dante digital audio.
Mobile Display Cart:
1.Two Chief Mobile Carts each with 75" LG UHD displays will be provided. These carts will include Visionary
Solutions Decoders so that you may route video to them when plugging into a network wall plate and
patching the cable through at the AV rack. The primary use case location for these displays is Oyster
Bay Room.
Sinclair Gallery:
1.Two Visionary Solutions wall plate HDMI inputs will be included for use in this space. This will allow for local
presentations when not using the included three displays for digital signage.
2.Three LG 65" UHD flat panel displays will be included, and mounted between each of the doorways.
3. A QSC XLR wall plate microphone input/output plate will be provided for this room. This can be wall
mounted at a location you choose.
4. Twelve QSC in-ceiling loudspeakers will be installed for use in this area.
5. Control for this area is provided via the touch panel controller found at the front desk. From here you
can make volume adjustments, video routing selections, power displays on/off.
Rotunda / Lobby:
1.One LG 86" UHD flat panel display and one 75" UHD display will be included.
2. Four QSC in-ceiling loudspeakers will be installed for use in this area.
3. Control for this area is provided via the touch panel controller found at the front desk. From here you
can make volume adjustments, video routing selections, power displays on/off.
Project Notes:
• This proposal and pricing is valid for a duration of thirty days. Please request an updated proposal if outside of those
proposal limitations prior to signing.
• AC Power is provided by others at head-end AV rack location and all projectors, display screens, projector lifts, LED/LCD
Flat Panels, etc.
• Outdoor weatherproof enclosures are to be provided by others.
• Assumes adequate wiring pathway/conduit can be found to all related equipment including: Floor Boxes, Conference
Page: 7 of 29
table bases, Wall Plates, Displays, Touch Panels, etc.
• Core Drills, Exterior Building Penetrations or similar are provided by others.
• Pricing does not include computers, laptops, keyboards, mice, etc.
• LED/LCD Display mount backing or structure is provided by others.
• Drywall patch and repair, and/or ceiling tile grid reconfiguration and tile replacement, by others.
• All ancillary equipment as required to provide a fully functional Turn-Key audio and video presentation system will be
provided.
• This quote encompasses all costs associated with product shipping, installation labor, programming, hardware, and
training. This proposal implies a complete Turn-Key solution, unless otherwise noted.
• Permit fees are not included in this quote. Should a permit be required; those fees will be billed to you separately.
• Scissor lift rental or similar equipment rentals as needed for installation are not included here in this proposal unless
otherwise noted.
• Fire Alarm Shunt provided by Others, N/O
• This proposal does NOT include prevailing wage labor estimates unless otherwise noted.
• All associated mobilization costs are included in this proposal, unless otherwise noted.
Page: 8 of 29
FIRST FLOOR AV RACK
Quantity Description Price Each Installed
01. RACK & RELATED HARDWARE
SurgeX SX-DS-158-Black
SurgeX Comprehensive Protection Defender Series 15A/120V 8 Out horizontal rack
mount power strip
1 EA $243.47 $393.47
Blanks, Vents, Shelves-Black
Blanks, Vents, Shelves, and Associated Rack Hardware.
1 Lot $266.67 $488.82
SurgeX SX-1115-RT
(Special pricing thru 12-31-24 on quote ALMO-JAYMARCAV-030424)
Advanced Series Mode Rack Mount Surge Eliminator 1RU, 120V/15A, 9
Receptacles horizontal rack mount power strip, conditioner, remotely
controlled contact closure
1 EA $798.65 $873.65
01. RACK & RELATED HARDWARE Total:Parts:Labor:$1,343.44 $412.50 $1,755.94
Quantity Description Price Each Installed
02. CONTROL SYSTEM & USER INTERFACE RELATED EQUIPMENT
Netgear M4250-40G8XF-PoE+
Netgear M4250-40g8xf-Poe+ AV Line Managed Switch
$2,940.64 $6,481.282EA
Netgear M4250-10G2F-POE+
M4250-10G2F-POE+ Managed 10 Port Network Switch, 8 ports PoE+ (125W), 2 1G SFP,
24 GBPS Fabric
1 EA $640.63 $790.63
QSC TSC-101-G3-Black
Q-SYS 10.1 PoE Touch Screen Controller for In-Wall Mounting. Color - Black only
1 EA $2,536.00 $2,648.50
02. CONTROL SYSTEM & USER INTERFACE RELATED
EQUIPMENT Total:Parts:Labor:$9,057.91 $862.50 $9,920.41
Quantity Description Price Each Installed
03. VIDEO SOURCE RELATED EQUIPMENT
BrightSign LS445
H.265, Full HD and 4K video, HTML5, graphics & digital audio, HDMI Out
$400.00 $2,187.505EA
03. VIDEO SOURCE RELATED EQUIPMENT Total:Parts:Labor:$2,000.00 $187.50 $2,187.50
Quantity Description Price Each Installed
04. VIDEO SWITCH AND TX/RX RELATED EQUIPMENT
Visionary Solutions DuetE-2 Encoder-
A/V Encoder, 2 Switchable HDMI inputs plus native USB-C video input; 4K UHD over IP
cinema quality ultra-low latency visually lossless switch matrix routable, with built-in
video wall functionality, Expansion Ethernet Port; POE+; Single Port AES67/Dante
$1,193.33 $6,529.155EA
Page: 9 of 29
Visionary Solutions AVIP-Rackmount-3-Black
Rackmount Kit for up to 3 PacketAV Encoders and/or Decoders Horizontally
in 1RU
2 EA $53.33 $181.66
04. VIDEO SWITCH AND TX/RX RELATED EQUIPMENT Total:Parts:Labor:$6,073.31 $637.50 $6,710.81
Quantity Description Price Each Installed
06. AUDIO SOURCE / MICROPHONE RELATED EQUIPMENT
Shure MXWNCS2-Black
2-CH NETWORKED CHARGING STATION
$576.33 $651.331EA
Shure MXWNCS4-Black
4-CH NETWORKED CHARGING STATION
4 EA $1,366.73 $5,766.92
06. AUDIO SOURCE / MICROPHONE RELATED EQUIPMENT Total:Parts:Labor:$6,043.25 $375.00 $6,418.25
Quantity Description Price Each Installed
07. AUDIO PROCESSING RELATED EQUIPMENT
QSC CORE110F V2-Black
Unified Core with 24 local audio I/O channels, 128x128 total network I/O channels with
8x8 Software-based Dante license included, USB AV bridging, dual LAN ports, POTS and
VoIP telephony, no GPIO, 16 next-generation AEC processors, 1RU.
$3,368.00 $3,518.001EA
QSC Q-SYS SCRIPTER (SL-QSE-110-P)
Q-SYS Core 110f Scripting Engine Software License, Perpetual
1 EA $372.00 $409.50
QSC Q-SYS UCI LICENSE (SL-QUD-110-P)
Q-SYS Core 110f UCI Deployment Software License, Perpetual
1 EA $188.00 $225.50
QSC Q-SYS Dante 32x32
Software-based Dante 32x32 Channel License, 16x16 Flows, Perpetual.
Applicable to Core 110f, Core 8 FLEX, Core NANO, Core 510i, Core 5200,
NV-32-H (Core Capable)
1 EA $736.00 $773.50
QSC QIO-GP8X8
Q-SYS peripheral providing control expansion with (8) configurable logic
inputs and (8) configurable logic outputs.
1 EA $364.00 $439.00
QSC Rack Mount f/QIO Expanders-
Rack mount tray and blanking panels to mount up to four QIO units in a 1U
19" standard
rack format.
1 EA $148.00 $185.50
07. AUDIO PROCESSING RELATED EQUIPMENT Total:Parts:Labor:$5,176.00 $375.00 $5,551.00
Quantity Description Price Each Installed
08. LOUDSPEAKERS AND AMPLIFICATION EQUIPMENT
QSC MP-A80V-
1600W FlexAmp technology Hi-Z / Lo-Z amplifier, 8 x 200W into 4Ω, 8Ω, 70V and 100V,
Highpass filter per channel, GPIO for Remote Standby and Amp Status
$2,448.00 $2,560.501EA
08. LOUDSPEAKERS AND AMPLIFICATION EQUIPMENT Total:Parts:Labor:$2,448.00 $112.50 $2,560.50
Page: 10 of 29
Quantity Description Price Each Installed
10. ANCILLARY OR MISCELLANEOUS EQUIPMENT/COSTS
JAYMARC Patch Bay
Network Patch Panel
$333.33 $483.331Lot
10. ANCILLARY OR MISCELLANEOUS EQUIPMENT/COSTS Total:Parts:Labor:$333.33 $150.00 $483.33
FIRST FLOOR AV RACK Total:Parts:Labor:$35,587.74$32,475.24 $3,112.50
02. CONTROL SYSTEM & USER INTERFACE RELATED EQUIPMENT
Quantity Description Price Each Installed
PUGET SOUND BALLROOM A
QSC TSC-70-G3-Black
Q-SYS 7 PoE Touch Screen Controller for In-Wall Mounting. Color - Black only
$1,524.00 $1,636.501EA
QSC TSC-710t-G3-Black
Table top mounting accessory for TSC-70W-G3 and TSC-101W-G3.
1 EA $364.00 $401.50
QSC TSC-101-G3-Black
Q-SYS 10.1 PoE Touch Screen Controller for In-Wall Mounting. Color - Black only
1 EA $2,536.00 $2,648.50
02. CONTROL SYSTEM & USER INTERFACE RELATED
EQUIPMENT Total:Parts:Labor:$4,424.00 $262.50 $4,686.50
Quantity Description Price Each Installed
03. VIDEO SOURCE RELATED EQUIPMENT
QSC NC-20x60-Dark Gray
20x Optical Zoom 60 Horizontal Field of View, PTZ Network Camera, PoE, with HDMI and
SDI output. Includes PTZ-WMB1 wall mount bracket
$4,436.00 $4,586.001EA
Vaddio 2 Gang Camera Mount, Long-Black
THIN PROFILE WALL MOUNT LONG, ATTACHES TO 2 GANG BOX, LONG FOR
IMPROVED CABLE CABLE BEND RADIUS
1 EA $144.31 $159.31
03. VIDEO SOURCE RELATED EQUIPMENT Total:Parts:Labor:$4,580.31 $165.00 $4,745.31
Quantity Description Price Each Installed
04. VIDEO SWITCH AND TX/RX RELATED EQUIPMENT
Visionary Solutions DuetE-2 Encoder-
A/V Encoder, 2 Switchable HDMI inputs plus native USB-C video input; 4K UHD over IP
cinema quality ultra-low latency visually lossless switch matrix routable, with built-in
video wall functionality, Expansion Ethernet Port; POE+; Single Port AES67/Dante
$1,193.33 $1,305.831EA
Visionary Solutions DuetE-WP-BLACK-Black
A/V Encoder (Wall Plate), 4K UHD over IP cinema quality ultra-low latency visually
lossless switch matrix routable, with built-in video wall functionality; POE; AES67/Dante
1 EA $1,460.00 $1,610.00
Page: 11 of 29
Visionary Solutions D4100-Black
AV DECODER 4K UHDOIP POE (NO DANTE or AES67)
1 EA $714.00 $789.00
QSC I/O-USB Bridge-Black
Q-SYS PoE endpoint for AV-to-USB UC Bridging. Delivers driver-less usb 2.0 connection
for UVC applications and HID extension.
1 EA $1,668.00 $1,893.00
04. VIDEO SWITCH AND TX/RX RELATED EQUIPMENT Total:Parts:Labor:$5,035.33 $562.50 $5,597.83
Quantity Description Price Each Installed
06. AUDIO SOURCE / MICROPHONE RELATED EQUIPMENT
Shure MXWAPT4-Z10-White
4-CH ACCESS POINT TRANSCEIVER
$2,611.87 $2,724.371EA
Shure MXW2/BETA58-Black
Handheld Transmitter with BETA58® Micr
2 EA $641.33 $1,306.66
Shure MXW1-Black
MICROFLEX WIRELESS BODYPACK TRANSCEIVER
2 EA $553.53 $1,152.06
Shure WL185-Black
Microflex® Cardioid Lavalier Microphone for Wireless Body Packs
2 EA $120.00 $285.00
06. AUDIO SOURCE / MICROPHONE RELATED EQUIPMENT Total:Parts:Labor:$5,241.59 $226.50 $5,468.09
Quantity Description Price Each Installed
07. AUDIO PROCESSING RELATED EQUIPMENT
QSC unDX2IO+-Black & White
2x2 Channel 2Gang US WallPlate, Dante, AES67, Black and White
$856.00 $931.001EA
07. AUDIO PROCESSING RELATED EQUIPMENT Total:Parts:Labor:$856.00 $75.00 $931.00
PUGET SOUND BALLROOM A Total:Parts:Labor:$21,428.73$20,137.23 $1,291.50
02. CONTROL SYSTEM & USER INTERFACE RELATED EQUIPMENT
Quantity Description Price Each Installed
PUGET SOUND BALLROOM B
QSC TSC-70-G3-Black
Q-SYS 7 PoE Touch Screen Controller for In-Wall Mounting. Color - Black only
$1,524.00 $1,636.501EA
QSC TSC-710t-G3-Black
Table top mounting accessory for TSC-70W-G3 and TSC-101W-G3.
1 EA $364.00 $401.50
Page: 12 of 29
QSC TSC-101-G3-Black
Q-SYS 10.1 PoE Touch Screen Controller for In-Wall Mounting. Color - Black only
1 EA $2,536.00 $2,648.50
02. CONTROL SYSTEM & USER INTERFACE RELATED
EQUIPMENT Total:Parts:Labor:$4,424.00 $262.50 $4,686.50
Quantity Description Price Each Installed
03. VIDEO SOURCE RELATED EQUIPMENT
QSC NC-20x60-Dark Gray
20x Optical Zoom 60 Horizontal Field of View, PTZ Network Camera, PoE, with HDMI and
SDI output. Includes PTZ-WMB1 wall mount bracket
$4,436.00 $4,586.001EA
Vaddio 2 Gang Camera Mount, Long-Black
THIN PROFILE WALL MOUNT LONG, ATTACHES TO 2 GANG BOX, LONG FOR
IMPROVED CABLE CABLE BEND RADIUS
1 EA $144.31 $159.31
03. VIDEO SOURCE RELATED EQUIPMENT Total:Parts:Labor:$4,580.31 $165.00 $4,745.31
Quantity Description Price Each Installed
04. VIDEO SWITCH AND TX/RX RELATED EQUIPMENT
Visionary Solutions DuetE-2 Encoder-
A/V Encoder, 2 Switchable HDMI inputs plus native USB-C video input; 4K UHD over IP
cinema quality ultra-low latency visually lossless switch matrix routable, with built-in
video wall functionality, Expansion Ethernet Port; POE+; Single Port AES67/Dante
$1,193.33 $1,305.831EA
Visionary Solutions DuetE-WP-BLACK-Black
A/V Encoder (Wall Plate), 4K UHD over IP cinema quality ultra-low latency visually
lossless switch matrix routable, with built-in video wall functionality; POE; AES67/Dante
1 EA $1,460.00 $1,610.00
Visionary Solutions D4100-Black
AV DECODER 4K UHDOIP POE (NO DANTE or AES67)
1 EA $714.00 $789.00
QSC I/O-USB Bridge-Black
Q-SYS PoE endpoint for AV-to-USB UC Bridging. Delivers driver-less usb 2.0 connection
for UVC applications and HID extension.
1 EA $1,668.00 $1,893.00
04. VIDEO SWITCH AND TX/RX RELATED EQUIPMENT Total:Parts:Labor:$5,035.33 $562.50 $5,597.83
Quantity Description Price Each Installed
06. AUDIO SOURCE / MICROPHONE RELATED EQUIPMENT
Shure MXWAPT4-Z10-White
4-CH ACCESS POINT TRANSCEIVER
$2,611.87 $2,724.371EA
Shure MXW2/BETA58-Black
Handheld Transmitter with BETA58® Micr
2 EA $641.33 $1,306.66
Shure MXW1-Black
MICROFLEX WIRELESS BODYPACK TRANSCEIVER
2 EA $553.53 $1,152.06
Shure WL185-Black
Microflex® Cardioid Lavalier Microphone for Wireless Body Packs
2 EA $120.00 $285.00
Page: 13 of 29
06. AUDIO SOURCE / MICROPHONE RELATED EQUIPMENT Total:Parts:Labor:$5,241.59 $226.50 $5,468.09
Quantity Description Price Each Installed
07. AUDIO PROCESSING RELATED EQUIPMENT
QSC unDX2IO+-Black & White
2x2 Channel 2Gang US WallPlate, Dante, AES67, Black and White
$856.00 $931.001EA
07. AUDIO PROCESSING RELATED EQUIPMENT Total:Parts:Labor:$856.00 $75.00 $931.00
PUGET SOUND BALLROOM B Total:Parts:Labor:$21,428.73$20,137.23 $1,291.50
02. CONTROL SYSTEM & USER INTERFACE RELATED EQUIPMENT
Quantity Description Price Each Installed
PUGET SOUND BALLROOM C
QSC TSC-70-G3-Black
Q-SYS 7 PoE Touch Screen Controller for In-Wall Mounting. Color - Black only
$1,524.00 $1,636.501EA
QSC TSC-710t-G3-Black
Table top mounting accessory for TSC-70W-G3 and TSC-101W-G3.
1 EA $364.00 $401.50
QSC TSC-101-G3-Black
Q-SYS 10.1 PoE Touch Screen Controller for In-Wall Mounting. Color - Black only
1 EA $2,536.00 $2,648.50
02. CONTROL SYSTEM & USER INTERFACE RELATED
EQUIPMENT Total:Parts:Labor:$4,424.00 $262.50 $4,686.50
Quantity Description Price Each Installed
03. VIDEO SOURCE RELATED EQUIPMENT
QSC NC-20x60-Dark Gray
20x Optical Zoom 60 Horizontal Field of View, PTZ Network Camera, PoE, with HDMI and
SDI output. Includes PTZ-WMB1 wall mount bracket
$4,436.00 $4,586.001EA
Vaddio 2 Gang Camera Mount, Long-Black
THIN PROFILE WALL MOUNT LONG, ATTACHES TO 2 GANG BOX, LONG FOR
IMPROVED CABLE CABLE BEND RADIUS
1 EA $144.31 $159.31
03. VIDEO SOURCE RELATED EQUIPMENT Total:Parts:Labor:$4,580.31 $165.00 $4,745.31
Quantity Description Price Each Installed
04. VIDEO SWITCH AND TX/RX RELATED EQUIPMENT
Visionary Solutions DuetE-2 Encoder-
A/V Encoder, 2 Switchable HDMI inputs plus native USB-C video input; 4K UHD over IP
cinema quality ultra-low latency visually lossless switch matrix routable, with built-in
video wall functionality, Expansion Ethernet Port; POE+; Single Port AES67/Dante
$1,193.33 $1,305.831EA
Page: 14 of 29
Visionary Solutions DuetE-WP-BLACK-Black
A/V Encoder (Wall Plate), 4K UHD over IP cinema quality ultra-low latency visually
lossless switch matrix routable, with built-in video wall functionality; POE; AES67/Dante
1 EA $1,460.00 $1,610.00
Visionary Solutions D4100-Black
AV DECODER 4K UHDOIP POE (NO DANTE or AES67)
1 EA $714.00 $789.00
QSC I/O-USB Bridge-Black
Q-SYS PoE endpoint for AV-to-USB UC Bridging. Delivers driver-less usb 2.0 connection
for UVC applications and HID extension.
1 EA $1,668.00 $1,893.00
04. VIDEO SWITCH AND TX/RX RELATED EQUIPMENT Total:Parts:Labor:$5,035.33 $562.50 $5,597.83
Quantity Description Price Each Installed
06. AUDIO SOURCE / MICROPHONE RELATED EQUIPMENT
Shure MXWAPT4-Z10-White
4-CH ACCESS POINT TRANSCEIVER
$2,611.87 $2,724.371EA
Shure MXW2/BETA58-Black
Handheld Transmitter with BETA58® Micr
2 EA $641.33 $1,306.66
Shure MXW1-Black
MICROFLEX WIRELESS BODYPACK TRANSCEIVER
2 EA $553.53 $1,152.06
Shure WL185-Black
Microflex® Cardioid Lavalier Microphone for Wireless Body Packs
2 EA $120.00 $285.00
06. AUDIO SOURCE / MICROPHONE RELATED EQUIPMENT Total:Parts:Labor:$5,241.59 $226.50 $5,468.09
Quantity Description Price Each Installed
07. AUDIO PROCESSING RELATED EQUIPMENT
QSC unDX2IO+-Black & White
2x2 Channel 2Gang US WallPlate, Dante, AES67, Black and White
$856.00 $931.001EA
07. AUDIO PROCESSING RELATED EQUIPMENT Total:Parts:Labor:$856.00 $75.00 $931.00
PUGET SOUND BALLROOM C Total:Parts:Labor:$21,428.73$20,137.23 $1,291.50
02. CONTROL SYSTEM & USER INTERFACE RELATED EQUIPMENT
Quantity Description Price Each Installed
PUGET SOUND BALLROOM D
QSC TSC-70-G3-Black
Q-SYS 7 PoE Touch Screen Controller for In-Wall Mounting. Color - Black only
$1,524.00 $1,636.501EA
Page: 15 of 29
QSC TSC-710t-G3-Black
Table top mounting accessory for TSC-70W-G3 and TSC-101W-G3.
1 EA $364.00 $401.50
QSC TSC-101-G3-Black
Q-SYS 10.1 PoE Touch Screen Controller for In-Wall Mounting. Color - Black only
1 EA $2,536.00 $2,648.50
02. CONTROL SYSTEM & USER INTERFACE RELATED
EQUIPMENT Total:Parts:Labor:$4,424.00 $262.50 $4,686.50
Quantity Description Price Each Installed
03. VIDEO SOURCE RELATED EQUIPMENT
QSC NC-20x60-Dark Gray
20x Optical Zoom 60 Horizontal Field of View, PTZ Network Camera, PoE, with HDMI and
SDI output. Includes PTZ-WMB1 wall mount bracket
$4,436.00 $4,586.001EA
Vaddio 2 Gang Camera Mount, Long-Black
THIN PROFILE WALL MOUNT LONG, ATTACHES TO 2 GANG BOX, LONG FOR
IMPROVED CABLE CABLE BEND RADIUS
1 EA $144.31 $159.31
03. VIDEO SOURCE RELATED EQUIPMENT Total:Parts:Labor:$4,580.31 $165.00 $4,745.31
Quantity Description Price Each Installed
04. VIDEO SWITCH AND TX/RX RELATED EQUIPMENT
Visionary Solutions DuetE-2 Encoder-
A/V Encoder, 2 Switchable HDMI inputs plus native USB-C video input; 4K UHD over IP
cinema quality ultra-low latency visually lossless switch matrix routable, with built-in
video wall functionality, Expansion Ethernet Port; POE+; Single Port AES67/Dante
$1,193.33 $1,305.831EA
Visionary Solutions DuetE-WP-BLACK-Black
A/V Encoder (Wall Plate), 4K UHD over IP cinema quality ultra-low latency visually
lossless switch matrix routable, with built-in video wall functionality; POE; AES67/Dante
1 EA $1,460.00 $1,610.00
Visionary Solutions D4100-Black
AV DECODER 4K UHDOIP POE (NO DANTE or AES67)
2 EA $714.00 $1,578.00
QSC I/O-USB Bridge-Black
Q-SYS PoE endpoint for AV-to-USB UC Bridging. Delivers driver-less usb 2.0 connection
for UVC applications and HID extension.
1 EA $1,668.00 $1,893.00
04. VIDEO SWITCH AND TX/RX RELATED EQUIPMENT Total:Parts:Labor:$5,749.33 $637.50 $6,386.83
Quantity Description Price Each Installed
06. AUDIO SOURCE / MICROPHONE RELATED EQUIPMENT
Shure MXWAPT4-Z10-White
4-CH ACCESS POINT TRANSCEIVER
$2,611.87 $2,724.371EA
Shure MXW2/BETA58-Black
Handheld Transmitter with BETA58® Micr
2 EA $641.33 $1,306.66
Shure MXW1-Black
MICROFLEX WIRELESS BODYPACK TRANSCEIVER
2 EA $553.53 $1,152.06
Page: 16 of 29
Shure WL185-Black
Microflex® Cardioid Lavalier Microphone for Wireless Body Packs
2 EA $120.00 $285.00
06. AUDIO SOURCE / MICROPHONE RELATED EQUIPMENT Total:Parts:Labor:$5,241.59 $226.50 $5,468.09
Quantity Description Price Each Installed
07. AUDIO PROCESSING RELATED EQUIPMENT
QSC unDX2IO+-Black & White
2x2 Channel 2Gang US WallPlate, Dante, AES67, Black and White
$856.00 $931.001EA
07. AUDIO PROCESSING RELATED EQUIPMENT Total:Parts:Labor:$856.00 $75.00 $931.00
PUGET SOUND BALLROOM D Total:Parts:Labor:$22,217.73$20,851.23 $1,366.50
02. CONTROL SYSTEM & USER INTERFACE RELATED EQUIPMENT
Quantity Description Price Each Installed
OYSTER BAY ROOM
QSC TSC-101-G3-Black
Q-SYS 10.1 PoE Touch Screen Controller for In-Wall Mounting. Color - Black only
$2,536.00 $2,648.501EA
02. CONTROL SYSTEM & USER INTERFACE RELATED
EQUIPMENT Total:Parts:Labor:$2,536.00 $112.50 $2,648.50
Quantity Description Price Each Installed
04. VIDEO SWITCH AND TX/RX RELATED EQUIPMENT
Visionary Solutions DuetE-2 Encoder-
A/V Encoder, 2 Switchable HDMI inputs plus native USB-C video input; 4K UHD over IP
cinema quality ultra-low latency visually lossless switch matrix routable, with built-in
video wall functionality, Expansion Ethernet Port; POE+; Single Port AES67/Dante
$1,193.33 $1,305.831EA
Visionary Solutions DuetE-WP-BLACK-Black
A/V Encoder (Wall Plate), 4K UHD over IP cinema quality ultra-low latency visually
lossless switch matrix routable, with built-in video wall functionality; POE; AES67/Dante
1 EA $1,460.00 $1,610.00
04. VIDEO SWITCH AND TX/RX RELATED EQUIPMENT Total:Parts:Labor:$2,653.33 $262.50 $2,915.83
Quantity Description Price Each Installed
06. AUDIO SOURCE / MICROPHONE RELATED EQUIPMENT
Shure MXWAPT2-Z10-White
2-CH ACCESS POINT TRANSCEIVER
$1,362.67 $1,512.671EA
Page: 17 of 29
Shure MXW2/BETA58-Black
Handheld Transmitter with BETA58® Micr
1 EA $641.33 $653.33
Shure MXW1-Black
MICROFLEX WIRELESS BODYPACK TRANSCEIVER
1 EA $553.53 $576.03
Shure WL185-Black
Microflex® Cardioid Lavalier Microphone for Wireless Body Packs
1 EA $120.00 $142.50
06. AUDIO SOURCE / MICROPHONE RELATED EQUIPMENT Total:Parts:Labor:$2,677.53 $207.00 $2,884.53
Quantity Description Price Each Installed
07. AUDIO PROCESSING RELATED EQUIPMENT
QSC unDX2IO+-Black & White
2x2 Channel 2Gang US WallPlate, Dante, AES67, Black and White
$856.00 $931.001EA
07. AUDIO PROCESSING RELATED EQUIPMENT Total:Parts:Labor:$856.00 $75.00 $931.00
Quantity Description Price Each Installed
08. LOUDSPEAKERS AND AMPLIFICATION EQUIPMENT
QSC AC-C6T-White
QSC AcousticCoverage AC-C6T (EACH) 6Full-range, ceiling mount loudspeakers-White
Priced as Each, Packed and Sold as Pairs.
$125.60 $2,504.808EA
08. LOUDSPEAKERS AND AMPLIFICATION EQUIPMENT Total:Parts:Labor:$1,004.80 $1,500.00 $2,504.80
OYSTER BAY ROOM Total:Parts:Labor:$11,884.66$9,727.66 $2,157.00
04. VIDEO SWITCH AND TX/RX RELATED EQUIPMENT
Quantity Description Price Each Installed
MOBILE DISPLAY CART
Visionary Solutions D4100-Black
AV DECODER 4K UHDOIP POE (NO DANTE or AES67)
$714.00 $1,578.002EA
04. VIDEO SWITCH AND TX/RX RELATED EQUIPMENT Total:Parts:Labor:$1,428.00 $150.00 $1,578.00
Quantity Description Price Each Installed
05. PROJECTION AND DISPLAY RELATED EQUIPMENT
LG CE-75UR640S9-Black
75" 3840 x 2160 UHD Commercial Lite LED backlit LCD TV - Black (Ashed Blue)
$1,608.00 $3,816.002EA
Page: 18 of 29
Chief LPD1U-Black
Large Fusion Dynamic Height Adjustable Mobile Cart
2 EA $2,879.19 $6,658.38
05. PROJECTION AND DISPLAY RELATED EQUIPMENT Total:Parts:Labor:$8,974.38 $1,500.00 $10,474.38
MOBILE DISPLAY CART Total:Parts:Labor:$12,052.38$10,402.38 $1,650.00
04. VIDEO SWITCH AND TX/RX RELATED EQUIPMENT
Quantity Description Price Each Installed
SINCLAIR GALLERY
Visionary Solutions DuetE-WP-BLACK-Black
A/V Encoder (Wall Plate), 4K UHD over IP cinema quality ultra-low latency visually
lossless switch matrix routable, with built-in video wall functionality; POE; AES67/Dante
$1,460.00 $3,220.002EA
Visionary Solutions D4100-Black
AV DECODER 4K UHDOIP POE (NO DANTE or AES67)
3 EA $714.00 $2,367.00
04. VIDEO SWITCH AND TX/RX RELATED EQUIPMENT Total:Parts:Labor:$5,062.00 $525.00 $5,587.00
Quantity Description Price Each Installed
05. PROJECTION AND DISPLAY RELATED EQUIPMENT
Chief LTM1U-Black
Large Fusion® Micro-Adjustable Tilt Wall Mount, 42" - 86", up to 200 lbs, Landscape
$293.57 $1,330.713EA
LG 65UR640S9UD
65" 3840 x 2160 UHD Commercial Lite LED backlit LCD TV - Black (Ashed Blue)
3 EA $1,112.00 $4,011.00
05. PROJECTION AND DISPLAY RELATED EQUIPMENT Total:Parts:Labor:$4,216.71 $1,125.00 $5,341.71
Quantity Description Price Each Installed
07. AUDIO PROCESSING RELATED EQUIPMENT
QSC unDX2IO+-Black & White
2x2 Channel 2Gang US WallPlate, Dante, AES67, Black and White
$856.00 $931.001EA
07. AUDIO PROCESSING RELATED EQUIPMENT Total:Parts:Labor:$856.00 $75.00 $931.00
Quantity Description Price Each Installed
08. LOUDSPEAKERS AND AMPLIFICATION EQUIPMENT
QSC AC-C6T-White
QSC AcousticCoverage AC-C6T (EACH) 6Full-range, ceiling mount loudspeakers-White
Priced as Each, Packed and Sold as Pairs.
$125.60 $3,757.2012EA
Page: 19 of 29
08. LOUDSPEAKERS AND AMPLIFICATION EQUIPMENT Total:Parts:Labor:$1,507.20 $2,250.00 $3,757.20
SINCLAIR GALLERY Total:Parts:Labor:$15,616.91$11,641.91 $3,975.00
02. CONTROL SYSTEM & USER INTERFACE RELATED EQUIPMENT
Quantity Description Price Each Installed
ROTUNDA / LOBBY
QSC TSC-70-G3-Black
Q-SYS 7 PoE Touch Screen Controller for In-Wall Mounting. Color - Black only
$1,524.00 $1,636.501EA
QSC TSC-710t-G3-Black
Table top mounting accessory for TSC-70W-G3 and TSC-101W-G3.
1 EA $364.00 $401.50
02. CONTROL SYSTEM & USER INTERFACE RELATED
EQUIPMENT Total:Parts:Labor:$1,888.00 $150.00 $2,038.00
Quantity Description Price Each Installed
04. VIDEO SWITCH AND TX/RX RELATED EQUIPMENT
Visionary Solutions D4100-Black
AV DECODER 4K UHDOIP POE (NO DANTE or AES67)
$714.00 $1,578.002EA
04. VIDEO SWITCH AND TX/RX RELATED EQUIPMENT Total:Parts:Labor:$1,428.00 $150.00 $1,578.00
Quantity Description Price Each Installed
05. PROJECTION AND DISPLAY RELATED EQUIPMENT
Chief XTM1U-Black
X-Large Fusion® Micro-Adjustable Tilt Wall Mount, 55" - 100", up to 250 lbs, Landscape
$347.85 $647.851EA
LG 86UR640S9UD-Black
86" 3840 x 2160 UHD Commercial Lite LED backlit LCD TV - Black (Ashed Blue)
1 EA $2,340.00 $2,640.00
LG CE-75UR640S9-Black
75" 3840 x 2160 UHD Commercial Lite LED backlit LCD TV - Black (Ashed Blue)
1 EA $1,608.00 $1,908.00
Chief LTM1U-Black
Large Fusion® Micro-Adjustable Tilt Wall Mount, 42" - 86", up to 200 lbs, Landscape
1 EA $293.57 $443.57
05. PROJECTION AND DISPLAY RELATED EQUIPMENT Total:Parts:Labor:$4,589.42 $1,050.00 $5,639.42
Page: 20 of 29
Quantity Description Price Each Installed
08. LOUDSPEAKERS AND AMPLIFICATION EQUIPMENT
QSC AC-C6T-White
QSC AcousticCoverage AC-C6T (EACH) 6Full-range, ceiling mount loudspeakers-White
Priced as Each, Packed and Sold as Pairs.
$125.60 $1,252.404EA
08. LOUDSPEAKERS AND AMPLIFICATION EQUIPMENT Total:Parts:Labor:$502.40 $750.00 $1,252.40
ROTUNDA / LOBBY Total:Parts:Labor:$10,507.82$8,407.82 $2,100.00
09. PATCH CABLES, BULK WIRING & CONNECTORS
Quantity Description Price Each Installed
GLOBAL COSTS
JAYMARC HDMI Cabling Package Assembly
HDMI Cabling Package
1 Lot
Comprehensive Connectivity NanoFlex HDMI 1.5'
NanoFlex Pro AV/IT Integrator Series 4K 18G High Speed HDMI Cable 1.5
FT, 18 INCH
8 EA $14.65 $117.20
Comprehensive Connectivity NanoFlex HDMI 6'
NanoFlex Pro AV/IT Integrator Series 4K 18G High Speed HDMI Cable 6 FT
NanoFlex
HDMI 6'
6 EA $18.32 $181.92
Comprehensive Connectivity NanoFlex HDMI 12' (ACTIVE)
NanoFlex Pro AV/IT Integrator Series Active 4K 18G High Speed HDMI Cable
12FT, ACTIVE-DIRECTIONAL
8 EA $53.71 $525.68
JAYMARC Bulk Cabling Package Assembly
Integration cabling package.
1 Lot
Windy City Wire Cat6 Data Cable (CAT6P-BLK)-Black
23-4P UNS SOL CMP Cat6 for 1Ghz LAN, Plenum
10 1,000'
Spool
$393.35 $33,933.50
Windy City Wire S70 Speaker Cable (18-02P-BLK)-Black
18-02 UNS STR CMP for 70v Speaker Systems and DC power, Plenum
1 1,000'
Spool
$226.67 $3,226.67
Windy City Wire Mic/Line Cable (22-1PREZP-BLK)-Black
22-1P OAS STR CMP TC for Analog Audio, Mic, Line and Control, Plenum
.5 1,000'
Spool
$333.33 $1,666.67
09. PATCH CABLES, BULK WIRING & CONNECTORS Total:Parts:Labor:$4,983.64 $34,668.00 $39,651.64
Quantity Description Price Each Installed
11. FINALS
JAYMARC Labor Package Assembly
Professional AV System Design, Documentation and Deployment Services
1 Lot
JAYMARC SUBMITTALS
Technical Services to generate initial Product Submittals for review and
acceptance.
2 Hr $250.00
Page: 21 of 29
JAYMARC SHOP DRAWING
Drafting Services to generate Shop Drawings for construction, installation
and coordination with As-Built updates upon completion.
32 Hr $4,000.00
JAYMARC TECHNICAL DESIGN
Technical Design Services to ensure interoperability of components and
satisfaction of design criteria.
10 Hr $1,500.00
JAYMARC O&M'S
Technical Services to compile OEM Operation and Maintenance Manuals at
project completion.
4 Hr $500.00
JAYMARC SYSTEM USER GUIDES
Administrative services to compile and publish end-user System Operation
and Usage Guides.
8 Hr $1,200.00
JAYMARC RACK FABRICATION
Assembly of equipment racks and technical enclosures including
installation of components, termination and management of head end
cabling, and fabrication of internal wiring harnesses.
26 Hr $3,900.00
JAYMARC DSP PROGRAMMING
Off-Site Programming to generate application specific audio routing and
processing configurations.
32 Hr $4,800.00
JAYMARC CONTROL PROGRAMMING
Off-Site Programming to generate application specific system user
interfaces and control automation.
32 Hr $4,800.00
JAYMARC COMMISSIONING
On-Site Deployment and Testing of system devices and associated
programming by manufacturer trained technicians.
12 Hr $1,800.00
JAYMARC TRAINING
Training Services for End-User or "Train the Trainer" including system
orientation and basic operation.
2 Hr $300.00
JAYMARC TRAVEL & MOBILIZATION
Mobilization Services for delivery of products and services to the customer
site.
8 Hr $1,200.00
JAYMARC DECOMMISSIONING
Technician labor to decommission and remit to owner existing equipment
no longer required
6 Hr $900.00
11. FINALS Total:Parts:Labor:$0.00 $25,150.00 $25,150.00
GLOBAL COSTS Total:Parts:Labor:$64,801.64$4,983.64 $59,818.00
Miscellaneous Parts:
Project Management:
Freight and Shipping:
Parts:
Labor:
Parts No Sales Tax:
–––––––––––––––––––––––––––––––––––––––––––––
$1,589.02
$11,708.03
$6,356.06
$158,901.57
$78,053.50
$.00
Page: 22 of 29
Tyson ScherbKitsap Conference Center, C11050
Labor No Sales Tax:
Subtotal:
Sales Tax:
Total:
–––––––––––––––––––––––––––––––––––––––––––––
–––––––––––––––––––––––––––––––––––––––––––––
$.00
$256,608.17
$23,607.96
$280,216.13
Date:Date:
Page: 23 of 29
Agreement Contract
GENERAL CONDITIONS
1.CREDIT VERIFICATION: This Contract is subject to Jaymarc Investments Inc., d/b/a Jaymarc AV verifications of the Customer’s credit
and determination that such credit is adequate or satisfactory to JAYMARC AV.
2.SCHEDULING: JAYMARC AV will expeditiously complete the work, subject to availability of materials and site. It is the responsibility
of the Customer to make timely design and materials selections, and make the site available so that the work of JAYMARC AV can be
performed as initially planned and bid. Work will be performed during the normal business hours (Monday through Friday, 7:00 a.m. to 4:30
p.m.). JAYMARC AV shall not be liable for failure to deliver occasioned by any cause beyond the control of JAYMARC AV including, but not
limited to, inability to obtain material or shipping space, machinery breakdowns, carrier delay of supplies and governmental regulation.
Expedited shipping and installation requests are subject to an additional charge. Projects will be put on stop work "Hold" status if down
payment or progress payments are not received according to JAYMARC AV terms (Section 11). Additional labor incurred as a result of
construction delays for non-receipt of down payment or progress payments will be added to contract.
3.CORRECTION OR COMPLETION OF WORK: At the completion of the work, JAYMARC AV shall remove all waste materials from the
site, together with JAYMARC AV’s tools, construction equipment, and surplus materials. Prior to making final payment, the Customer may
review the work and make a list of items, if any, which the Customer believes should be corrected or completed. There shall only be one such
list, and it shall be signed by the Customer. This list will be the Customer’s statement of work, if any, to be corrected or completed for the
Customer to be reasonably satisfied with JAYMARC AV’s work and make final payment. There will be only one such punch list. JAYMARC AV
shall have the right to perform all corrective work identified on the Customer’s punch list, unless JAYMARC AV declines to do so following
receipt from the Customer of the punch list together with a reasonable period within which to perform the work. The Customer shall not
offset the cost of completing any work stated on the punch list against any balance owed to JAYMARC AV, nor shall the Customer contract
with any alternative contractor for the performance or completion of work within the scope of this Contract, nor shall the Customer occupy
or use JAYMARC AV’s work until and unless JAYMARC AV shall have been first provided the notice and opportunity stated above. If the
Customer does contract with an alternate contractor to perform work on the punch list or otherwise complete the project without first
affording the above-described opportunity to JAYMARC AV, or if the Customer commences to use or occupy the space in which JAYMARC AV
performed work, the Customer accepts all work “as-is” and waives any claim against JAYMARC AV. Upon JAYMARC AV’s completion or
correction of the work identified on the Customer’s single punch list, any hold-back withheld from final payment shall be paid within the next
three (3) business days to JAYMARC AV. All further work shall be performed as warranty work as provided for in Paragraph 6 of this
Contract. Any accrued balance owing and unpaid to JAYMARC AV, regardless of whether the amount in dispute is liquidated or un-liquidated,
shall bear an interest of 18% per annum or the legally maximum rate, whichever is less, from the date of the initial invoice.
4.CHANGES IN WORK: The Customer may request changes or modifications in the scope of work, or the client may request work to
be done in a Time and Materials (T&M) Method. These requests may be agreed upon orally or in writing. If agreed upon in writing, such
changes or modifications shall be identified and agreed upon in a written change order prepared by JAYMARC AV and signed by both parties.
Unless so otherwise agreed and signed by both parties in writing, all extra work and change order performed by JAYMARC AV shall be billed
by JAYMARC AV and paid by the Customer at the rate of $125.00 per hour for all labor plus the cost of all product at a 25% Margin as well as
20% margin on all subcontractors, equipment and permits. Jaymarc AV shall be compensated for Project Management at the rate of 10% of
all actual labor hours used. The project management time shall be compensated at the same $125.00 per hour. In all cases, when a project is
changed or cancelled in all or part, Jaymarc AV shall be entitled to the benefits of the bargain in that all unrealized profits of the project are
non-refundable. Payment for change orders shall be at the time of the next progress billing.
5.DISPUTES AND REMEDIES: If a dispute arises, the parties shall meet in good faith in a bona fide effort to resolve. Any unsettled
disputes between the parties shall be decided by suit filed in either District or Superior Court. Any suit filed in Superior Court shall be decided
according to the Mandatory Arbitration Rules (MAR) regardless of the amount in dispute. The MAR Arbitrator shall have the authority to
enter a decree of foreclosure in the arbitration proceeding and the MAR Arbitrator’s award shall be subject to appeal only pursuant to RCW
Page: 24 of 29
Ch. 7.04. In the event a dispute or lawsuit arises and one or both parties seek and receive the assistance of legal counsel, the prevailing party
shall be paid his or her actual attorneys’ fees and costs by the non-prevailing party. Neither party may request or receive attorneys’ fees
pursuant to RCW 4.84.250 et seq.
6.WARRANTY: Jaymarc AV warrants the integrated system(s) furnished are free of defects in workmanship for a period of one year
from the date of acceptance or date of first beneficial use whichever occurs first. Remedy for such defects during the warranty period shall
be provided at no additional expense to the client and shall be handled based on our availability of resources. This warranty includes trouble
shooting, uninstalling and installing of any equipment within the Jaymarc AV system except for the cost to service and/or repair Owner
Furnished Equipment (OFE) or out of manufacture warranty equipment. Jaymarc AV will broker and process the repair of that equipment at
the standard Jaymarc AV fee rate.
7.WORK PERFORMED BY CUSTOMER: The Customer shall supply his own labor or materials as follows for the following portions of
the work, without adjustment of the contract price: All AC Power, Structural Reinforcement, Network, Telephone Lines, Subscription services
such as TV, IPStreams or any other NON-AV task identified in the proposal. If JAYMARC AV’s work is delayed or otherwise adversely affected
by the Customer’s work, the additional costs, if any, incurred by JAYMARC AV shall be charged to the Customer pursuant to Section 4 of this
Contract.
8.PREMISES: In the event that the work involves improvements to an existing structure, JAYMARC AV is not responsible for unknown
or unobserved structural, electrical, plumbing or mechanical conditions in an existing building or on the Customer’s premises. JAYMARC AV
has familiarized itself with the Customer’s project and premises but has not disturbed any of the existing construction in order to further
inspect. JAYMARC AV cannot ascertain unobserved or unknown conditions of the Customer’s premises, including structural, electrical,
plumbing and mechanical systems for purposes of determining whether all necessary work has been identified in the contract documents.
Accordingly, at the time that the existing structure and/or mechanical/electrical/plumbing systems are uncovered following commencement
of the work JAYMARC AV may be required by the applicable building authority or by normal or standard construction practices to perform
additional work not stated in the contract documents in order to complete all of the work according to the building codes or standard
construction practices which are designed to ensure the safety and integrity of the structure. The contract price has not been increased by
JAYMARC AV in order to cover these unknown or unobserved conditions. If extra work is required because of these conditions, the contract
price will be adjusted according to Section 4 of this Contract.
9.ALLOWANCES: An allowance constitutes a dollar value of the contract price, which has been set aside for the purpose of financing a
distinct portion of the work, such as electronic equipment. The customer has reviewed the allowance amounts for consistency with the
Customer’s expectations concerning quality of the project. The allowance is not an estimate. Where an overage occurs on any one allowed
item, the Customer shall pay the overage, together with the margin of 20% to JAYMARC AV. The Customer’s allowance includes all costs
charged to JAYMARC AV’s account or incurred directly by the Customer for procurement of the allowed item.
10.PERMITS: JAYMARC AV will obtain any licenses, permits or inspections required for the installation of a sound or communications
system. Unless specifically stated, the cost of all permits is NOT INCLUDED IN THE QUOTED PRICE and will be added according to section #4
above.
11. STANDARD PAYMENT TERMS: 40% down payment due upon receipt of invoice. Progress billings to 90% of job quotation will be
due within 30 days of invoice date. The final 10% will be billed upon completion and due within 30 days. The down payment is a
non-refundable payment for systems consultation, services associated with site evaluation, system presentation and/or programming
documentation of the equipment, benefits of bargain and order processing costs. Washington State sales tax is not included in the price
quotation. Necessary electrical permit fees are not included in the price quotation and will be billed separately. Prices are subject to change
after 30 days. Pricing assumes sufficient lead time. Rush shipping charges are extra. Rush installation is also subject to additional charges.
Payment not received may cause job to be put in stop work or "Hold" status as stated in Section 2. Retention will not exceed 5% and will be
paid within 30 days of final billing. All outstanding billings are subject to 18% per anum interest.
12. WORK BY OTHERS: 110v and higher power circuits shall be provided and installed by others. Unless otherwise noted, others shall
Page: 25 of 29
provide all conduits and cable raceways required and associated fire blocking. Pricing assumes that owner or others shall provide any
required shelving or cabinetry, unless otherwise noted.
13.OWNERSHIP AND REMOVAL OF EQUIPMENT: Title, ownership and right to possession of the equipment remains with JAYMARC AV
until all sums due under this Agreement are paid in full. Should payment in full not be made, subject to the terms of this Contract, for any
reason other than default by JAYMARC AV then (a) JAYMARC AV shall have immediate right to enter the Customer’s premises where the
equipment or materials are located and take possession of said equipment or materials without notice or demand and without legal
proceedings, and (b) Customer agrees to pay on demand all expenses which have been reasonably incurred by JAYMARC AV including, but
not limited to, training on equipment, installation and reasonable equipment rental fees along with any expenses incurred for protecting or
recovering the equipment or materials and in enforcing any of JAYMARC AV’s rights arising under this contract. Upon delivery, Customer
assumes the risk of loss or damage to equipment and Customer shall be held liable and responsible to JAYMARC AV for the full value of
equipment in the event of loss or damage, due to any cause whatsoever, until payment in full is made to JAYMARC AV under the terms of
this contract.
14.PREVAILING WAGE: Unless specifically stated, this contract does not conform with Washington State or any government agencies
prevailing wage laws. All labor is quoted as standard Non-Prevailing wage labor rates.
15.SITE CONDITIONS – EXEMPTIONS: Jaymarc AV is an electronics system integrator and specializes in providing complete functional
systems dealing with state-of-the-art electronics. During the integration of our system, there may be situations that occur that are no fault
of ours and shall be dealt with as a change order. These situations include, but are not limited to:
·Room Acoustics - If a room is found to be acoustically reverberant or otherwise in-appropriate for the proposed system design,
Jaymarc AV may recommend room acoustic treatment for the room in order for electronic performance to be maximized. If the client elects
to not treat the room, they understand that the limitations of performance are directly impacted by the room acoustics. Jaymarc AV will do
everything they can to identify these issues prior to final design. Under no circumstances shall Jaymarc AV be liable for poor performance of
a system due to existing room acoustic issues.
·Existing Networks - If our system design includes system integration with a client provided network. It is the client’s responsibility
to verify that their network is suitable for the devices being integrated. It is the responsibility of the client to provide all necessary ports,
expansions, switches, POE, and peripherals necessary to accommodate the integrated devices. Data and VoIP network segments provided
by or supported by others shall not be covered under the Jaymarc AV standard warranty.
·RF Interference - RF (Radio Frequency) Interference is everywhere and is not always present at the same level at the same time. i.e.
many radio stations increase their power at night. Jaymarc AV utilizes RF shielded components and wireless devices that are conducive to
implementation in standard existing RF fields. With this being said, Jaymarc AV shall not be held liable for any interference from existing or
introduced RF fields in any location.
16.SCHEDULE: Each project contracted with Jaymarc AV has a unique installation schedule and Jaymarc AV will work with the client to
provide a reasonable schedule to meet both parties best interest. If no schedule is listed, Jaymarc AV works under the following basis for
schedules:
·Engineering / Submittals / Shop Drawings - 3 to 6 weeks from executed contract.
·Procurement - 1 to 2 weeks from Approval of above task.
·Installation Start - 1 to 2 weeks from receipt of all procured equipment.
·Completion - 8 to 12 weeks from executed contract.
17.SYSTEM PROPOSAL - SCOPE OF WORK: This General Conditions document is an attachment to the System Proposal, aka Scope of
Work. If there are any discrepancies between the Scope of Work and the General Conditions documentation, the General Conditions shall
take precedence.
Page: 26 of 29
The above GENERAL CONDITIONS constitute a CONTRACTUAL OBLIGATION between Jaymarc Investments Inc., dba Jaymarc AV and the
client.
Miscellaneous Parts:
Project Management:
Freight and Shipping:
Parts:
Labor:
Parts No Sales Tax:
Labor No Sales Tax:
Subtotal:
Sales Tax:
Total:
–––––––––––––––––––––––––––––––––––––––––––––
–––––––––––––––––––––––––––––––––––––––––––––
–––––––––––––––––––––––––––––––––––––––––––––
$1,589.02
$11,708.03
$6,356.06
$158,901.57
$78,053.50
$.00
$.00
$256,608.17
$23,607.96
$280,216.13
Kitsap Conference Center, C11050 Tyson Scherb
3/29/2024Date:Date:
Page: 27 of 29
$236,955.07
FIRST FLOOR AV RACK $35,587.74
PUGET SOUND BALLROOM A $21,428.73
PUGET SOUND BALLROOM B $21,428.73
PUGET SOUND BALLROOM C $21,428.73
PUGET SOUND BALLROOM D $22,217.73
OYSTER BAY ROOM $11,884.66
MOBILE DISPLAY CART $12,052.38
SINCLAIR GALLERY $15,616.91
ROTUNDA / LOBBY $10,507.82
GLOBAL COSTS $64,801.64
Page: 28 of 29
$236,955.07
Miscellaneous Parts:
Project Management:
Freight and Shipping:
Parts:
Labor:
Parts No Sales Tax:
Labor No Sales Tax:
Subtotal:
Sales Tax:
Total:
–––––––––––––––––––––––––––––––––––––––––––––
–––––––––––––––––––––––––––––––––––––––––––––
–––––––––––––––––––––––––––––––––––––––––––––
$1,589.02
$11,708.03
$6,356.06
$158,901.57
$78,053.50
$.00
$.00
$256,608.17
$23,607.96
$280,216.13
Page: 29 of 29
AGENDA BILL
CITY OF BREMERTON
CITY COUNCIL
SUBJECT: Ordinance to amend
BMC 3.02.010 entitled “Budget and
Structure” to establish a Biennial Budget
Study Session Date: May 22, 2024
COUNCIL MEETING Date: June 5, 2024
Department: Finance
Presenter: Mike Riley
Phone: (360) 473-5303
SUMMARY:
The purpose of this agenda bill is to seek approval for amending the Bremerton Municipal Code (BMC)
Section 3.02.010, Budget, and Structure, to transition from an annual budget to a biennial budget
beginning in 2025.
II. Background
Currently, the City of Bremerton operates on an annual budget cycle. Transitioning to a biennial budget
will allow for more strategic long-term financial planning, improve efficiency in budget management,
and provide better stability in financial operations.
The proposed amendment aligns with the city’s goals of enhancing financial planning processes and
optimizing resource allocation over a two-year period. This change is anticipated to reduce
administrative workload related to budget preparation and approval, enabling staff to focus more on
implementing and managing programs effectively.
ATTACHMENTS: Ordinance No. _____
FISCAL IMPACTS (Include Budgeted Amount): No Fiscal Impact
STUDY SESSION ACTION: ☐ Consent Agenda ☐ General Business ☐ Public Hearing
RECOMMENDED MOTION:
Move to pass Ordinance No. ______ to amend BMC 3.02.010, entitled “Budget and Structure”.
COUNCIL ACTION: Approve Deny Table Continue No Action
B5
Page 1 of 2
BMC 3.02.010
Budget Structure
ORDINANCE NO. ________
AN ORDINANCE of the City Council of the City of
Bremerton, Washington, amending 3.02.010 of the Bremerton
Municipal Code entitled “Budget Structure” establishing a Two-
Year Biennial Budget beginning January 1, 2025, in accordance
with Chapter 35.34 RCW.
WHEREAS, the City of Bremerton currently prepares and manages its budget on
an annual basis; and
WHEREAS, through Chapter 35.34 RCW, the State Legislature has provided that
any city legislative body may by ordinance elect to have a two year biennial budget in lieu of the
annual budget that is otherwise provided for; and
WHEREAS, Chapter 35.34 RCW provides that such ordinance shall be enacted at
least six months prior to the commencement of the fiscal biennium; and
WHEREAS, biennial budgeting will provide an opportunity for better long-range
and strategic financial planning and consolidation efforts vested in the budget development and
approval processes, thereby improving services to the residents of Bremerton; NOW
THEREFORE,
THE CITY COUNCIL OF THE CITY OF BREMERTON, WASHINGTON,
DOES HEREBY ORDAIN AS FOLLOWS:
SECTION 1. Section 3.02.010 of the Bremerton Municipal Code entitled
"Budget Structure" is hereby amended to read as follows:
3.02.010 BUDGET STRUCTURE.
(a) Biennial Budget Established
(1) Pursuant to RCW 35.34.040, the City Council hereby establishes a two-
year biennial budget for the City of Bremerton, beginning with the biennium starting on January
1, 2025. The 2025-26 biennial budget shall be prepared, considered and adopted under the
provisions of this ordinance and Chapter 35.34 RCW.
(2) Mid-Biennial Review and Modification. Pursuant to Chapter 35.34 RCW,
the City Council hereby provides for a mid-biennium review and modification of the biennial
budget. No sooner than eight (8) months after the start of the first year of the fiscal biennium and
no later than the first regularly scheduled City Council meeting in November of the first year of
each biennial budget, the Financial Services Director shall prepare proposed budget
modifications to be effective the following January 1.
SECTION 2. Corrections. The City Clerk and codifiers of this ordinance are
authorized to make necessary corrections to this ordinance including, but not limited to, the
Page 2 of 2
BMC 3.02.010
Budget Structure
correction of scrivener, clerical, typographical, and spelling errors, references, ordinance
numbering, section/subsection numbers and any references thereto.
SECTION 3. Severability. If any one or more sections, subsections, or sentences
of this ordinance are held to be unconstitutional or invalid, such decision shall not affect the
validity of the remaining portion of this ordinance and the same shall remain in full force and
effect.
SECTION 4. Effective Date. This ordinance shall take effect and be in force ten
(10) days from and after its passage, approval and publication as provided by law.
PASSED by the City Council the___________ day of ____________________, 20___.
_________________________________
JENNIFER CHAMBERLIN,
Council President
Approved this ________ day of ________________________, 20___.
_________________________________
GREG WHEELER, Mayor
ATTEST: APPROVED AS TO FORM:
__________________________________ _________________________________
ANGELA HOOVER, City Clerk KYLIE J. FINNELL, City Attorney
PUBLISHED the ________ day of ______________________, 20__.
EFFECTIVE the ________ day of ______________________, 20__.
ORDINANCE NO. ________.
R:\Legal\Legal\Ordinances\Finance\2024.05.16 Ordinance - BMC 3.02.010 - Biennial Budget.docx
Biennial Budget
City Council Meeting
05/22/2024
The budget is not just a collection of numbers, but an
expression of our values and aspirations ~ Jacob Lew
Legal Allowances
Has been available to cities since 1985
City biennial budget period is from January 1 of odd
numbered years to December 31 of next succeeding even
numbered year.
In order to implement City would need to pass an
ordinance six months prior to beginning of fiscal year.
This means would need adoption prior to June 30, 2024 or
would need to wait until 2026
Requires mid-biennial review and modifications to
commence no sooner than September 1 and must be
completed prior to year end
The City can revert to an annual budget by similar
fashion at the conclusion of the biennium
Comparable Data
As of 2023 –38 Cities have implemented
Local and Comparable Cities who do Biennial Budgets
Bainbridge Island
Gig Harbor
Snoqualmie
Sumner
Tumwater
Port Orchard
Poulsbo
Local and Comparable Cities who do NOT
Bremerton
Enumclaw
Reasons for a Biennial Budget
Transitioning to a biennial budget will allow for more;
Strategic long-term financial planning,
Improve efficiency in budget management
Provide better stability in financial operations.
Works in better collaboration with the long-range capital
plans which have been developed more than 6 years
Allows more focus on the dollars
Many expenditures are non-discretionary
Allows adequate time for solutions to be implemented
Time Savings after initial implementation and in 2nd year
of Biennium.
Major Tasks –Year Impacted
Departmental Budgets: Annual Biennial - Year 1 Biennial - Year 2
Fully formulated by Department to include BARs and NPRs X X
Mid-Biennium - Department to review for any changes necessary to Year 2 X
Review with Mayor & Finance Director X X
Mid-Biennium - Review any requested changes to Year 2 X
Review with respective committees X X
Mid-Biennium - Review any proposed changes to Year 2 X
Data & Notes entered into software by each department X X
Goals & Narratives Updated by each department X X
Each Department presents full department to Council X X
Mayor/Council:Annual Biennial - Year 1 Biennial - Year 2
Review of Budget Status (Exp & Rev) - Monthly & Quarterly Reports X X X
Formal Review of Revenues & Expenditures Mid-Year X X X
Public Hearings on Revenue Sources, Property Tax Levy, Final Budget/Mid-
Biennium Modifications X X X
Budget Amendments as needed - Quarterly Reports X X X
Next Steps
Adoption of Ordinance for Biennial Budget?
Budget Process is underway.
Working with Departments for CIP Preparation
Updating Forms, Calendars and preliminary projection.
Will be working with departments to help budget process
There have been several staff changes and want to work with
departments on a small basis to assist for a seamless process
Questions?
AGENDA BILL
CITY OF BREMERTON
CITY COUNCIL
SUBJECT: Study Session Date: May 8 & 22, 2024
Updates to the Parks & Recreation Director
Job Description
COUNCIL MEETING Date: June 5, 2024
Department: Legal/HR
Presenter: Charlotte Nelson
Phone: (360) 473-5926
SUMMARY: Following Council review and discussion during the May 8 Study Session, the
submitted updates have been made to the Director of Parks & Recreation Job Description.
ATTACHMENTS:
1. Job Description – Director of Parks & Recreation;
2. BMC Chapter 2.17 Parks and Recreation Department;
3. BMC Chapter 13.15 Parks and Recreation Commission;
4. Class Specification Bulletins: City of Olympia, City of Longview, City of Marysville, and City of
Puyallup;
5. Emails from Council Members and Mayor.
FISCAL IMPACTS (Include Budgeted Amount):
STUDY SESSION ACTION: ☐ Consent Agenda ☐ General Business ☐ Public Hearing
RECOMMENDED MOTION:
Move to approve the Director of Parks & Recreation Job Description as presented.
COUNCIL ACTION: Approve Deny Table Continue No Action
Form Updated 11/09/2021
B6
City of Bremerton Classification Specification May 2024
DIRECTOR OF PARKS & RECREATION
Page 1 of 5
GENERAL FUNCTION AND POSITION SUMMARY
This position is responsible for the overall vision and direction of the Parks and Recreation Department as
well as administrative oversight of activities and programs including the acquisition, development, and
maintenance of all park facilities and grounds; the establishment of recreation, athletic, community and
senior centers, cultural arts, and special event programs; and the supervision and evaluation of assigned
personnel.
Responsibilities include development and oversight of department goals and objectives; policies and
procedures; budget development and oversight; and compliance with statutory requirements.
Considerable and frequent contact with the Mayor, City Council, and other department directors as well
as representatives of local, state, federal, and tribal governments and agencies, and the public.
REPRESENTATIVE ESSENTIAL DUTIES and RESPONSIBILITIES (Note – this list is intended
only to illustrate the various types of work that may be performed. The omission of specific
statements does not exclude them from the position.)
1. Plans, directs, and coordinates comprehensive parks, culture and recreational programs and
services for the city and provides strong and creative leadership and vision to the department and
staff. Develops, supports, and models a positive and productive workplace culture.
2. Provides for the proper maintenance and operation of public parks, playgrounds, recreational and
golf course facilities, Ivy Green Cemetery and related management agreements. Provides
recreational programs on behalf of the City. Manages the 1% for the Arts program.
3. Develops a competent, well-trained properly structed and motived staff capable of achieving
departmental goals and commitments; evaluates employee performance, reviews projects and
programs, and distributes work to ensure proper and efficient workflow. Supervises and/or
directs the supervision, selection, training, discipline, and discharge of department personnel.
4. Works with advisory boards, foundations, community coalitions, elected officials, and other
agencies in developing master plans and long-range plans for the acquisition, development and
maintenance of community parks and recreational facilities.
5. Develops, implements, and evaluates effective and efficient operations of the department in the
delivery of services to the public in a manner that complies with all applicable laws, regulations,
and ordinances.
6. Works closely with the Parks and Recreation Commission. Directs planning and public
involvement programs for neighborhoods, businesses and other community groups; provides staff
support for their advisory board, committees and other community organizations partners,
coordinating work plans and assignments to facilitate efficient and meaningful public
involvement and policy direction.
7. Directs the establishment and maintenance of effective and efficient departmental work policies,
systems, and procedures, consistent with city policies relating to personnel, budgeting and
accounting, procurement, contract management and other administrative matters.
City of Bremerton Classification Specification May 2024
DIRECTOR OF PARKS & RECREATION
Page 2 of 5
8. Oversees all parks, arts, cultural, recreation, and volunteer engagement programs and projects for
the city. Coordinates programs and activities of the department with other city departments, local
and regional agencies, and citizen groups.
9. Participates directly in the planning and development of significant community projects
consistent with city goals and objectives.
10. Facilitates and promotes research, updated technologies and trends and recommends
programming and resources to achieve objectives.
11. Prepares annual budget and justifies budget requests and amendments.
12. Projects and procures revenues and funding for the department, including management of grants
and accessing federal and state funding sources.
13. Ensures the financial well-being of the department by establishing cost control measures and
monitoring all fiscal operations of the department. Ensures the efficient and economical use of
department funds, staffing, materials, facilities, and time.
14. Performs related duties as assigned to effectively accomplish assigned areas of responsibility and
contribute to effective city operations.
15. Punctual, regular and reliable attendance is essential for successful job performance.
KNOWLEDGE, SKILLS and ABILITIES
To perform this job successfully, an individual must be able to perform each essential duty
satisfactorily. The requirements listed below are representative of the knowledge, skills, and
abilities required. Reasonable accommodations may be made to enable individuals with disabilities
to perform the essential functions of this job.
Knowledge of:
Principles and practices related to parks grounds and facilities including horticulture and
landscaping.
Principles of urban park planning and design, urban forestry, and environmental practices.
Principles and practices of recreational activities, programs, community wellness, volunteerism,
and community events.
Principles and practice of risk management for parks, facility use, trails, and recreational
programming.
Principles and practices of effective management, including supervision, training, evaluation,
motivation, problem solving, decision making, leadership, and discipline.
Principles and practices of municipal budget development and administration, purchasing and
contract requirements.
Planning and development of capital improvement projects related to parks.
Safety regulations, standards, guidelines, and practices related to parks and facilities maintenance,
trails, and recreational activities and equipment.
Principles of collective bargaining agreements.
Principals of emergency management practices at a regional response level.
City of Bremerton Classification Specification May 2024
DIRECTOR OF PARKS & RECREATION
Page 3 of 5
Ability to:
Provide strategic leadership to the department, elected officials and senior management.
Plan, direct, and control the operations and functions as assigned to the Parks and Recreation
Department.
Plan, organize, develop, and supervise the work of subordinate employees, including training,
assigning, and evaluating their work and providing job performance feedback.
Research, draft, and submit proposals to receive grant funding.
Critically analyze current policies, practices, and procedures, and implement changes as needed.
Prepare, administer, and monitor complex budgets.
Establish and maintain effective working relationships with staff, city officials, other government
agencies, and the public.
Remain current on legislative and regulatory changes that affect park and facilities maintenance
and recreation programs and activities.
Communicate effectively both orally and in writing; explain complex ideas to a variety of
audiences including the Mayor, City Council, media, and the public in a clear, comprehensive,
and professional manner; make public presentations and respond to questions from a variety of
audiences.
Effectively operate windows-based computer, including Microsoft Word, spreadsheets, database,
and specialized software applications related to assigned duties.
PHYSICAL REQUIREMENTS
Federal law requires employers to provide reasonable accommodation to qualified individuals with
disabilities. Please tell us if you require a reasonable accommodation to apply for a job or to perform the
job. Examples of reasonable accommodation include making a change to the application process or work
procedures, providing documents in an alternate format, or using specialized equipment. The working
conditions described here are representative of those that must be met (with or without accommodation)
by an employee to successfully perform the essential functions of this job.
Reaching. Extending hand(s) and arm(s) in any direction.
Fingering. Picking, pinching, typing or otherwise working, primarily with fingers rather
than with the whole hand as in handling.
Grasping. Applying pressure to an object with the fingers and palm.
Talking. Expressing or exchanging ideas by means of the spoken word. Those activities
in which they must convey detailed or important spoken instructions to other workers
accurately, loudly, or quickly.
Hearing. Perceiving the nature of sounds at normal speaking levels with or without
correction. Ability to receive detailed information through oral communication, and to
make the discriminations in sound.
Repetitive motion. Substantial movements (motions) of the wrists, hands, and/or fingers.
WORKING CONDITIONS
The work environment characteristics described are representative of those an employee encounters while
performing the essential functions of this job. Public presentations and evening meeting are required on a
frequent basis. Normal air-conditioned office situation. The noise level in the work environment is usually
quiet.
City of Bremerton Classification Specification May 2024
DIRECTOR OF PARKS & RECREATION
Page 4 of 5
QUALIFICATIONS
Seven (7) years of full-time paid experience in parks and recreation work; at least two (2) of which
involved preparing service program funding justifications, and at least three (3) of which involved
supervisory responsibility at the senior management level; or any combination of training, experience,
and education which provides the required knowledge skills and abilities.
Excellent skills in written and verbal communications, interpersonal relationships, problem solving, as
well as a customer service orientation and sound computer skills are essential.
A valid Washington State driver’s license is required and must be obtained prior to date of appointment or
another date set by the City.
An equivalent combination of experience, education, and training sufficient to successfully perform the
essential duties of the position as listed above must be demonstrated by the applicant.
DESIRABLE QUALIFICATIONS
Municipal or public sector experience.
Knowledge of Northwest native plant and tree species.
Experience planting trees to mitigate climate crisis.
Knowledge of and experience managing community gardens.
Demonstrated experience interacting with committees and commissions.
Experience overseeing/managing multi-sport complexes.
LEGAL and REGULATORY EMPLOYMENT CONDITIONS
Occupational Group: Executive Management. In addition to the essential function of administrative
head of an office or department, a person in executive management actively participates in: 1) evaluating
the costs and effects of all existing operations and services; 2) devising strategies, advising, supporting
and coordinating the activity of elected officials considering issues which involve conflicting or
competing internal and external needs and resources; and 3) implementing City-wide service and
operational changes.
Fair Labor Standards Act: The position qualifies for exemption from the Fair Labor Standards Act
minimum wage and overtime provisions under the Act's Executive Employees exemptions.
Representation: This position is excluded from bargaining unit representation.
Civil Service: The classification is excluded from the City's Civil Service System.
Appointment and Removal Authority: The position is filled by Mayoral appointment pursuant to the
Bremerton City Charter Article IV Section 21 which states in relevant part: "The Mayor shall be the
administrator of the City...and shall make all appointments of administrative heads with confirmation by
the City Council." Removal is at the will of the Mayor.
City of Bremerton Classification Specification May 2024
DIRECTOR OF PARKS & RECREATION
Page 5 of 5
This classification specification does not constitute an employment agreement between the City and
employee. It is subject to change by the City, with the approval of Human Resources, as the needs
of the City and requirements change.
Chapter 2.17
PARKS AND RECREATION DEPARTMENT
Sections:
2.17.010 DEPARTMENT CREATED.
2.17.020 PARKS DIRECTOR - POSITION CREATED AND APPOINTMENT.
2.17.030 DUTIES.
2.17.010 DEPARTMENT CREATED.
There is hereby created the Parks and Recreation Department for the purpose of performing parks and
recreation services for the City. The department shall be supervised by the parks director who shall serve
as its director, who shall have complete charge of all of the work of the department, and who shall be
responsible for hiring and supervising employees of the department. (Ord. 4810, Added, 09/14/2002)
2.17.020 PARKS DIRECTOR - POSITION CREATED AND APPOINTMENT.
There is hereby created the position known as Parks Director. The Parks Director shall be appointed by
the Mayor, subject to confirmation of the City Council, on the basis of professional experience, education
and demonstrated knowledge of accepted practices relating to the duties of the department. (Ord. 4810,
Added, 09/14/2002)
2.17.030 DUTIES.
It shall be the duty of the parks director to provide for the proper maintenance and operation of public
parks, playgrounds, recreational and golf course facilities, and Ivy Green Cemetery; and to provide
recreational programs on behalf of the City. The Parks Director shall perform such other duties as the City
Council or Mayor may direct or as may be required by law. (Ord. 4810, Added, 09/14/2002)
Chapter 13.15
PARKS AND RECREATION COMMISSION
Sections:
13.15.010 CREATED.
13.15.020 REMOVAL.
13.15.030 RULES.
13.15.040 MEETINGS AND OFFICERS.
13.15.050 POWERS AND DUTIES.
13.15.010 CREATED.
That the City of Bremerton Parks and Recreation Board shall be known as the Parks and Recreation
Commission. The Parks and Recreation Commission shall consist of seven (7) members who shall be
residents of the City of Bremerton. The appointments shall be for three (3) year terms. Members shall be
appointed for staggered terms so that two members shall be appointed for terms commencing September
30, 2001, two members shall be appointed for terms commencing September 30, 2002; and three members
shall be appointed for terms commencing September 30, 2003. The current Commission members whose
terms expire in 2001, 2002 and 2003 shall continue to serve their terms until September 29 of the year of the
expiration of their terms. The members shall serve without compensation. (Ord. 4724, Added, 12/08/2000)
13.15.020 REMOVAL.
Any member of the Commission may be removed from office with notice from the Mayor upon the formal
recommendation of the Commission for incompetence, incompatibility of office, dereliction of duty,
malfeasance in office, lack of attendance at meetings, or other good cause. Members of the Commission
may be dismissed from the Commission if they miss more than three (3) consecutive meetings, unexcused,
or any five (5) meetings within a twelve (12) month period. (Ord. 4724, Added, 12/08/2000)
13.15.030 RULES.
The Bremerton Parks and Recreation Commission shall conduct all meetings in accordance with the rules
adopted by the Commission which are designated as the Parks and Recreation Commission By-Laws. (Ord.
4724, Added, 12/08/2000)
13.15.040 MEETINGS AND OFFICERS.
The Commission, each year, shall elect its own chairperson and create and fill such other offices as it may
determine it requires. The Commission’s regular meeting shall be held at 5:30 p.m. on the fourth Tuesday of
each month, unless a change in the scheduled date or time is approved and duly noticed by the
Commission. (Ord. 4724, Added, 12/08/2000)
13.15.050 POWERS AND DUTIES.
The Parks and Recreation Commission shall serve in an advisory capacity to the City Council, the Mayor,
and the Parks and Recreation staff concerning formulation of policy and plans for development,
management, and operation of the City’s parks and recreation programs. Duties of the Commission shall
include, but not be limited to:
A. Assist with review of the Parks and Recreation budget;
B. Promote parks and recreation programs to the community;
C. Assist in the establishment of short-term and long-term goals for the future of the City’s park system,
including recreational programming and park maintenance; and
D. Monitor and assess the park system.
In its advisory capacity, the Parks and Recreation Commission may advise, make recommendations, to and
guide the Parks and Recreation Department on issues relating to recreational programming and the City’s
parks and open space system, and to assist the City in the following:
A. The development of a broad variety of programs, facilities and services to meet the needs and
demands of the community;
B. Education of the public about the importance of and need for Parks and Recreation programs, facilities
and services;
C. Enhancement of citizen involvement in the planning and development of the parks system and the
identification of local needs;
D. Establishment of an effective public relations program utilizing all appropriate communications media;
E. Long range capital improvement planning;
F. Development of a close liaison and coordination with other agencies to ensure total cooperative
community effort to provide the most effective and efficient service possible; and
G. Periodic review of the Parks and Recreation Department’s programs, facilities, services and
relationships to assure that its goals and objectives are relevant to community needs. (Ord. 4724, Added,
12/08/2000)
The Bremerton Municipal Code is current through Ordinance 5491, passed February 7, 2024.
Disclaimer: The City Clerk's Office has the official version of the Bremerton Municipal Code. Users should contact the City
Clerk's Office for ordinances passed subsequent to the ordinance cited above.
City Website: https://www.bremertonwa.gov/
City Telephone: (360) 473-5323
Code Publishing Company
From: Denise Frey <Denise.Frey@ci.bremerton.wa.us>
Sent: Tuesday, April 9, 2024 7:58 AM
To: Jennifer Chamberlin <Jennifer.Chamberlin@ci.bremerton.wa.us>
Cc: Kylie Finnell <Kylie.Finnell@ci.bremerton.wa.us>; Mike Riley <Mike.Riley@ci.bremerton.wa.us>
Subject: Fw: Notification of Retirement (Jeff Elevado)
President Chamberlin,
With this morning's news of Jeff Elevado's retirement after such a long period of service,
I'd like to make certain that the job description for the position is updated and that a
national search is conducted to find his replacement. While I know that Council is not
responsible to hiring, we ARE responsible for the approval of the job description and
salary level.
This is an exciting opportunity for our Parks and Recreation Department to evolve and
Council has a responsibility to see that it's fully taken advantage of!
Thanks as always for your leadership!
Denise Frey
Denise Frey
Council Member, District 2
Chair, Public Safety Committee
Chair, Lodging Tax Advisory Committee
Member, Public Works Committee
Bremerton City Council
(360)473-5280
denise.frey@ci.bremerton.wa.us
www.BremertonWA.gov
From: Greg Wheeler <Greg.Wheeler@ci.bremerton.wa.us>
Sent: Monday, April 22, 2024 12:26 PM
To: Charlotte Nelson <Charlotte.Nelson@ci.bremerton.wa.us>; Kylie Finnell
<Kylie.Finnell@ci.bremerton.wa.us>
Subject: RE: Proposed changes to Parks Director Job Description
Experience selecting, installing, and maintaining PNW native, drought-tolerant trees,
shrubs, and plants would definitely limit our search to the Pacific Northwest Puget
Sound Region.
AMENDED EXHIBIT A: WASHINGTON STATE SUPREME COURT INDIGENT DEFENSE
STANDARDS
CrR 3.1
CURRENT STANDARDS FOR INDIGENT
DEFENSE AS ADOPTED BY THE
WASHINGTON STATE SUPREME COURT
AMENDED EXHIBIT A: WASHINGTON STATE SUPREME COURT INDIGENT DEFENSE
STANDARDS
CERTIFICATION OF COMPLIANCE
For criminal and juvenile offender cases, and civil commitment proceedings under chapter
71.05 RCW, a signed Certification of Compliance with Applicable Standards must be filed by an
appointed attorney by separate written certification on a quarterly basis in each court in which
the attorney has been appointed as counsel.
The certification must be in substantially the following form:
SEPARATE CERTIFICATION FORM
Court of Washington
for
[ ] No.:
[ ] Administrative Filing
State of Washington ,
Plaintiff
vs.
,
Defendant
CERTIFICATION OF APPOINTED
COUNSEL OF COMPLIANCE WITH
STANDARDS REQUIRED BY
CrR 3.1/CrRLJ 3.1/JuCR 9.2/
The undersigned attorney hereby certifies:
1. I am familiar with the Standards for Indigent Defense adopted by the Supreme Court which apply to attorneys
appointed to represent indigent clients.
2. I file certification forms in each court in which I provide indigent defense representation.
3. Approximately _____ % of my total practice time is devoted to indigent defense cases. Approximate ly _____ %
of my total practice time is devoted to indigent defense cases in this court.
4. I am appointed in other courts to provide indigent defense representation. My practice time in each is
approximately as follows: ___ Not Applicable
Court: __________________ % of total practice: ______
Court: __________________ % of total practice: ______
Court: __________________ % of total practice: ______
5. Caseload: I limit the number of cases and mix of case types to the caseload limits required by Standard s 3.2,
3.3, and 3.4. My caseload is prorated to the percentage of my practice devoted to indigent defense.
6. Qualifications: I meet the minimum basic professional qualifications in Standard 14.1. I am familiar with the
specific case qualifications in Standard 14.2 and accept appointment as lead counsel only when I meet the
qualifications for that case.
7. Office: I have access to an office that accommodates confidential meetings, a postal address, and adequate
telephone and communication services as required by Standard 5.2.
8. Investigators: I have investigators available to me and use investigative services as appropriate, as required by
Standard 6.1.
Signature, WSBA# Date
1
Public Defense Services – LaCross & Murphy, PLLC
AMENDMENT 3 OF THE AGREEMENT FOR CITY OF BREMERTON
PUBLIC DEFENSE SERVICES
LaCross & Murphy, PLLC
This Amendment specifically amends the professional services agreement made and
entered into by and between the City of Bremerton (“the City”), a Washington municipal
corporation and LaCross & Murphy, PLLC, a Professional Limited Liability Corporation
(“Public Defender”), whose address is 559 Bay Street Port Orchard, Washington 98366, on
November 19th, 2019, City of Bremerton contract number 6039.
WHEREAS, the City has solicited legal services via the Public Defense
Services Request for Proposal which closed on August 12, 2019, and LaCross &
Murphy, PLLC is the awarded responder to this proposal, and
WHEREAS the City desires to have legal services, as described in the August
12th, 2019, Request for proposal and this Agreement, performed for indigent persons
legally entitled to appointed representation in the City of Bremerton, by Public
Defender as an independent contractor, and
WHEREAS, the City and the Public Defender agree that any and all funds
provided pursuant to this Agreement are provided for the sole purpose of provision of
legal services to indigent persons prosecuted with crimes in Bremerton Municipal
Court,
WHEREAS the parties wish to extend the term of this agreement and agree that all
provisions in the Agreement shall remain in full force and effect except as expressly modified by this
document; and
WHEREAS, on November 19, 2021, the City and the Public Defender agreed to amend
the original agreement updating the Definitions, Scope of Work, Defense Standards,
Performance and Qualifications and extending the term of the agreement until December 31,
2022; and
WHEREAS, on October 13, 2022, the City and the Public Defender agreed to amend the
original agreement and current amendments, to update the Public Defense Standards, the
Performance and Qualifications standards, the Payment requirements, and the term of the
agreement extending the agreement until December 31, 2024; and
WHEREAS, the City and the Public Defender further agree that a mutual benefit would
arise from updating Section 2 Public Defense Standards, Section 5 Performance and
Qualifications, Section 6 payment, and other employment requirements of the agreement,;
NOW, THEREFORE, in consideration of the mutual benefits to be derived, the promises
and covenants contained herein, and other good and valuable consideration, the parties agr ee
as follows:
1. SECTION 2: PUBLIC DEFENSE STANDARDS is amended by deleting it in its entirety,
and replacing it with the following:
DocuSign Envelope ID: B3D8EF9E-0BAA-4CBD-83BF-2B1C59AA5901
2
Public Defense Services – LaCross & Murphy, PLLC
The City adopts the following standards for the delivery of Public Defense Services,
pursuant to RCW 10.101.030:
A. Compensation of Counsel: Compensation of counsel shall be in accordance with
the provisions set forth in sections 4 and 6 of this agreement.
B. Duties and Responsibilities of Counsel: The duties and responsibilities of counsel
shall be in accordance with this agreement.
C. Caseload Limits: Public Defender will accept all caseloads for Bremerton
misdemeanor cases, except cases in which there is a conflict of interest, and following
six to eight months after the beginning of the term of this Agreement, shall review the
case assignments with the City to evaluate and establish caseload limits, whether on a
weighted basis or not, to meet the new case limit requirements set forth in Exhibit A.
Case assignments are anticipated to exceed 1000 non-weighted cases per year.
D. Responsibility for Expert Witness and Investigator Fees: After approval by the
Court, expert witness and investigator fees will be paid by the City.
E. Attorneys and Staff: The Public Defender shall provide, at a minimum, one full-
time attorney and one full-time paraprofessional staff person to provide services
pursuant to this Agreement.
F. Supervision: The Public Defender shall provide supervising attorneys at the
following standards: one supervisor for every two attorneys. Supervisors shall ensure
all new associates have been properly trained and are prepared to appear at the
Bremerton Municipal Court and shall appear in court to assist in training of new
associates as necessary. A supervising attorney hired after the effective date of this
agreement shall have at least three (3) years’ experience in criminal law.
G. New Standards: The Public Defender shall comply with the current standards for
Indigent Defense adopted by the Washington State Supreme Court, attached hereto as
Amended Exhibit A and incorporated herein by this reference.
2. SECTION 3: TERM is amended by deleting it in its entirety, and replacing it with the
following:
The term of this agreement shall be extended from the thirty-first (31st) day to December
2024 until the thirty-first (31st) day of December 2025, unless extended or terminated earlier
pursuant to the terms and conditions of this Agreement. The effective date of these changes
shall be upon full execution of this amendment.
3. SECTION 5: PERFORMANCE AND QUALIFICATIONS is amended by deleting it in
its entirety and replacing it with the following:
A. Practice Standards and Records
1. The Public Defender shall ensure that all attorneys, paraprofessional staff and
supervisors shall maintain contemporaneous records of all legal services provided on a specific
DocuSign Envelope ID: B3D8EF9E-0BAA-4CBD-83BF-2B1C59AA5901
3
Public Defense Services – LaCross & Murphy, PLLC
case. The records shall provide a factual description of the work done and shall be sufficiently
detailed to allow monitoring of legal service activity by the Contract Administrator, subject to
any ethical obligations of the Public Defender.
2. Upon closing a case, all attorney, para-professional and supervisor files associated
with the case shall be cross referenced and accessible as a whole for monitoring by the Contract
Administrator, subject to any ethical obligations of the Public Defender.
3. The Public Defender shall establish practice standards to address the following
substantive areas of Agreement compliance. The practice standards shall set objective
expectations for each position and shall be measurable by objective means. With each practice
standard, the Public Defender shall include a procedure for monitoring compliance with the
standard. Practice standards should address the following areas and be available upon request:
a. Attorney practice, including but not limited to;
i. Lawyer-client relationship, initial case actions, investigation and
preparation, preliminary hearings; disposition without trial; trial;
post-conviction or fact finding, and any other areas of attorney
practice deemed appropriate by Public Defender.
ii. Attorney use of paraprofessionals and expert service.
b. Paraprofessional practice.
c. Supervision of attorneys and paraprofessionals.
4. The Public Defender agrees that, within available resources, reasonable efforts
will be made by the Public Defender to keep the initial attorney assigned to a client throughout
any case in which representation is undertaken. The Public Defender is not prohibited from
rotating attorneys or from assigning a single attorney to handle various aspects of legal
proceedings for all indigent persons where such method of assignment is the most reasonable
method of obtaining effective legal representation for indigent persons.
5. A member of the Public Defender staff shall contact any assigned in-custody
criminal defendant and obtain fundamental intake information for the bond hearing within one
(1) working day from notification to the Public Defender of the assignment of the case and the
in-custody status of the client. This provision applies to clients in custody at any facility within
Kitsap County.
6. The Public Defender office shall send an official letter to make contact with all
assigned clients within five (5) working days from initial appointment date.
7. The Bremerton City Attorney’s Office or designee is responsible for making a
copy of discovery available to the Public Defender. The Public Defender shall request discovery
as soon as possible after case assignment but no later than three (3) business days of the
assignment, whether initial or subsequent, on any case. The Public Defender shall obtain a copy
of discovery at arraignment if available. The Public Defender agrees that discovery may be
provided in electronic format.
8. Discovery shall be reviewed within five (5) days after receipt for purposes of
determining any conflicts of interest. The Public Defender shall notify the Contract
Administrator immediately of any conflict of interest as defined by the Washington State Rules
DocuSign Envelope ID: B3D8EF9E-0BAA-4CBD-83BF-2B1C59AA5901
4
Public Defense Services – LaCross & Murphy, PLLC
of Professional Conduct. The Public Defender shall provide the Contract Administrator with a
written explanation stating the basis for the conflict in its notification, in addition to the required
oral or written request to withdraw presented to the court.
9. The Public Defender shall establish and enforce policies and procedures to ensure
that attorney time and other Defender resources funded by this Agreement shall only be used for
work which is authorized by this Agreement.
10. The Public Defender shall ensure that a preliminary written response to any
written complaints concerning services provided by the employees of the Defender or the
Defender itself shall be submitted to the Contract Administrator within three (3) working days of
the date the complaint is received by the Public Defender. Written complaints include e-mail
communications from the Contract Administrator. The Contract Administrator shall copy the
supervising attorney on any complaints sent to the Public Defender.
11. The Public Defender shall establish policies and procedures for pro-bono work
provided by staff of the Public Defender. These policies and procedures shall assure that any
such pro bono work is not provided to the exclusion or detriment of legal services that are the
subject of this Agreement.
12. The Public Defender or his attorneys shall not provide transportation to any client
assigned to the public defender pursuant to this Agreement.
B. Minimum Attorney Qualifications:
1. Every attorney providing indigent defense services must be a licensed member of
the Washington State Bar and be a member in good standing of the Bar.
2. Every Public Defender attorney shall satisfy the minimum requirements for
practicing law in Washington as determined by the Washington Supreme Court; seven (7) hours
of each year's required continuing legal education credits shall be in courses relating to criminal
law practice or other areas of law in which the Public Defender provides legal services to clients
under the terms of this Agreement or as otherwise required by the Washington State Office of
Public Defense.
3. The Public Defender may employ interns pursuant to Admission to Practice Rule
(APR) 9. No more than 5% of the cases handled by the Public Defender may be assigned to Rule
9 interns. However, Rule 9 interns may not be used to supplant the services of an attorney
assigned by the Public Defender to perform the services of this Agreement.
4. The Public Defender attorneys who supervise the misdemeanor attorneys must
have at least three years of criminal defense experience in superior, district or municipal courts in
Washington State.
5. Unless prior written approval has been granted by the Contract Administrator, no
attorney may provide services under this Agreement if that attorney has been removed from
representation in a case for failure to perform basic services necessary to the case or to the client,
or in any manner has been found to be ineffective on appeal by either an ethics panel or by an
appellate court.
DocuSign Envelope ID: B3D8EF9E-0BAA-4CBD-83BF-2B1C59AA5901
5
Public Defense Services – LaCross & Murphy, PLLC
C. Evaluations:
The Public Defender Supervisor, or his/her designee, shall evaluate the professional performance
of Public Defender attorneys and paraprofessional staff annually. Attorney evaluations should
include monitoring of time and caseload records, review of case files, quality of case preparation,
as well as in-court observation. Paraprofessional evaluations shall be sufficiently comprehensive
to assess the quality of the actual work performed. The Contractor shall submit to the City a
summary report of the annual attorney performance evaluations. The Contractor shall make
available to the City its evaluation criteria and evidence evaluations were conducted, although all
evaluations are to be confidential between the Contractor's director and the Contractor attorney.
4. SECTION 6: PAYMENT is amended by deleting in its entirety, and replacing it with the
following:
A. The City shall pay the Public Defender for the services as specified in Section
4, Scope of Work, in the amount not to exceed $292,000.00 annually. Payments
will be made in equal monthly payments.
B. The City will pay the Public Defender a flat monthly fee of $24,083.33 by
the thirtieth (30) working day of the following month.
C. In the event of failure to comply with any items and conditions of this
Agreement or to provide in any manner the work or services as agreed to herein,
the City reserves the right to withhold any payment until the City is satisfied that
corrective action has been taken or completed. This option is in addition to and not
in lieu of the City’s right to termination as provided in Section 13 of this
Agreement.
D. Adjustment. By July 31st of the Calendar year the Public Defender and
the Contracts Administrator shall review the year-to-date case assignment numbers
(including all "court time" counts) and create an estimate of year end numbers. If it
appears the estimated annual case load will result in an excess of 1,000 cases
(pursuant to Exhibit A and Section 2. E of this agreement), these cases will be
offered to the firm of LaCross and Murphy, PLLC, the Public Defender. If the
Public Defender is able to accept additional caseload, they shall notify the
Contracts Administrator of the estimated number of cases they can accept. If the
Public Defender is unable to accept these cases due to caseload limits, they shall be
assigned to another firm.
E. Auxiliary benefits. In addition to the flat fee compensation, the City will
reimburse required attorney training courses up to $2,166 annually per attorney and
the City will reimburse Public Defender for associated Attorney’s Washington
State Bar fees and dues up to $500 annually per employee. The auxiliary benefits
shall not exceed a total amount of $8,000 annually and will be paid on a
reimbursement basis for actual costs incurred. Reimbursement will be provided
when an invoice and satisfactory support is received by the City. The Public
Defender shall submit regular billing statements detailing work performed and
DocuSign Envelope ID: B3D8EF9E-0BAA-4CBD-83BF-2B1C59AA5901
6
Public Defense Services – LaCross & Murphy, PLLC
amount charged on each task or portion thereof. The descriptions shall conform to
and fall within the categories set out in herein. Upon receipt of a conforming
billing statement, the City shall promptly process payment. PROVIDED,
HOWEVER, the City reserves the right to prioritize scoped work and accelerate
and/or delay work tasks under the time frame set forth herein.
Public Defender shall not perform work beyond the Scope of Work, nor shall be
compensated for such work, unless the Scope of Work or amount of compensation
is modified pursuant to this Agreement. Public Defender shall only be
compensated for Auxiliary benefits if requested.
If a billing statement does not conform to this Agreement, the City may withhold
payment until the statement is brought into compliance. Such withholding does not
relieve Public Defender of its obligations under this Agreement.
Such auxiliary benefits will be contingent upon the ongoing award of the
Washington State Office of Public Defense grant award for both 2024 and 2025.
5. SECTION 7: REPORTING REQUIREMENTS: is amended by deleting it in its entirety,
and replacing it with the following:
Case Management System: The Public Defender will use a case management system that will
allow them to file the reports described below.
Reporting: The Public Defender will provide the Contract Administrator monthly reports within
forty-five (45) working days after the close of each calendar month in acceptable format as
follows:
Report Title Due Date
Monthly Court Case activity reports including
attorney assignments and hearings held
Monthly (45 working days after the close of
each calendar month)
Year-end reports, Annual Case assignment
review, additional summaries, other reports or
documents as requested by the Contract
Administrator with reasonable notice
Due no later than January 31st following the
year of service.
These reports must contain:
Defendant’s name
Case number(s)
Criminal charges filed
Disposition of each charge
Number of court hearings
Number of appeals filed annually
Defendant’s jail custody status prior to sentencing
DocuSign Envelope ID: B3D8EF9E-0BAA-4CBD-83BF-2B1C59AA5901
7
Public Defense Services – LaCross & Murphy, PLLC
Bench Trial, Jury Trial, Plea or Dismissal
Assigned Attorney(s) name(s)
Date case assigned
The number of non-public defense service cases and public defense cases provided to a
different contracted entity, by attorney
The City of Bremerton, or any of its duly authorized representatives, shall have access to any
such books, records and documents for inspection, audit and copying. The report is due on or
before the forty-fifth (45th) working day after the last day of the month of service. Payment may
be withheld if reports are not submitted on time.
The Public Defender will immediately notify the Contract Administrator in writing
when it becomes aware that a complaint lodged with the Bar Association has resulted
in reprimand, suspension, or disbarment of an attorney providing services under this
Agreement.
Public Defender accepts all requirements of this Amendment by endorsing below. Public
Defender further agrees that this Amendment constitutes full and final settlement of all of
the Public Defender’s claims for contract time and for all costs of any kind, including
without limitation, costs of delays related to any work either covered or affected by this
amendment, claims related to on-site or home office overhead, or lost profits. This
Amendment does not limit the City’s right to bring a claim for past performance.
The undersigned public defender approves the foregoing Amendment as to the changes, if
any, in the contract price specified for each item, including any and all supervision costs
and other miscellaneous costs relating to the change in work, and as to the extension of
time allowed, if any, for completion of the entire work due to said Amendment to the
original agreement.
This document will become a supplement of the agreement and all provisions will apply
hereto. It is understood that this Amendment to the agreement shall be effective when
approved by the City of Bremerton.
The parties whose names appear below warrant that they are authorized to enter into an
Amendment that is binding on the parties of this contract. In addition, Public Defender
warrants that it has or will inform the surety of this change, and shall take appropriate
action to modify any bonds required under the contract to address this change.
IN WITNESS WHEREOF, in consideration of the terms, conditions, and covenants contained
herein, or attached and incorporated and made a part hereof, the parties have executed this
Agreement by having their representatives affix their signatures below.
CITY OF BREMERTON LACROSS & MURPHY, PLLC
GREG WHEELER, MAYOR By: ____________________
DocuSign Envelope ID: B3D8EF9E-0BAA-4CBD-83BF-2B1C59AA5901
Jacob Murphy. ATTY
8
Public Defense Services – LaCross & Murphy, PLLC
Its:
Date: Date:
APPROVED AS TO FORM:
_______________________
Kylie J. Finnell, City Attorney
ATTEST:
______________________
Angela Hoover, City Clerk
DocuSign Envelope ID: B3D8EF9E-0BAA-4CBD-83BF-2B1C59AA5901
Managing Partner
12/26/202312/26/2023
AGREEMENT FOR CITY OF BREMERTON
PUBLIC DEFENSE SERVICES
LaCross & Murphy, PLLC
This Agreement is made and entered into by and between the City of Bremerton ("the
City"), a Washington municipal corporation and LaCross & Murphy, PLLC, a Professional
Limited Liability Corporation ("Public Defender"), whose address is 559 Bay Street Port
Orchard, Washington 98366.
WHEREAS, the City has solicited legal services via the Public Defense
Services Request for Proposal which closed on August 12, 2019, and LaCross &
Murphy, PLLC is the awarded responder to this proposal, and
WHEREAS, the City desires to have legal services, as described in the
August 12th, 2019 Request for proposal and this Agreement, performed for indigent
persons legally entitled to appointed representation in the City of Bremerton, by
Public Defender as an independent contractor, and
WHEREAS, the City and the Public Defender agree that any and all funds
provided pursuant to this Agreement are provided for the sole purpose of provision of
legal services to indigent persons prosecuted with crimes in Bremerton Municipal
Court,
NOW, THEREFORE, in consideration of the mutual benefits to be derived, the
promises and covenants contained herein, and other good and valuable consideration, the
parties agree as follows
SECTION 1: DEFINITIONS
A. Case Assignment: A case assignment is that particular case assigned by the Bremerton
Municipal Court.
B. Case Credit: Case credit is a non -weighted case assignment.
C. City: City is the City of Bremerton.
D. Client: An indigent person who has been assigned to the Public Defender by the
Bremerton Municipal Court.
E. Completed Case: A completed case involves all necessary legal action from arraignment
through the end of jurisdiction. This includes the filing of a notice of appeal upon the client's
request, application to proceed in forma pauperis on appeal, and a motion for appointment of
appellate counsel but does not include the actual representation on appeal.
F. Contract Administrator: Contract Administrator is the City of Bremerton Municipal
Court Administration.
G. Court: Court is the Municipal Court of Bremerton.
Public Defense Services
H. Criminal Case: A case is any one charge or series of related charges under one case
number filed against one defendant/respondent.
I. Criminal Case Disposition: The case assignment remains in effect to the end of
jurisdiction of the case and shall include the filing of an appeal, if applicable.
J. Discover\_ Discovery consists of those reports, letters, memorandums, after -action
reports, incidents reports, witness statements, officers' statements, expert witness reports which
the City Prosecutor is obligated to provide on a continuing basis under the City or State code and
pursuant to the State and Federal Constitutional requirements.
K. Le=!al Service: Legal service is legal representation provided by a licensed attorney and
associated paraprofessional staff to an individual client, pursuant to a case assignment or court
appointment. The attorney will be required by the Public Defender to satisfy the Code of
Professional Responsibility, the law of the State of Washington and the United States in the full
discharge of the duties to each individual client under this Agreement.
L. Indigent Defendant: An indigent defendant is a person determined indigent by the Court,
as being eligible for a court-appointed attorney, pursuant to RCW 10.101.
M. Mayor: Mayor is the Mayor of Bremerton or designee.
N. Misdemeanor Practice Area:
1. Misdemeanor Case: Any criminal case filed by the Bremerton City Attorney or
designee in Bremerton Municipal Court whether a misdemeanor or a gross misdemeanor.
2. Misdemeanor Appeal: A misdemeanor appeal involves filing the notice of
appeal, if necessary, perfecting the record following the filing of the notice of appeal, preparation
of the transcript pursuant to Rule 6.3a RALJ, preparing such briefs and memoranda as are
required, arguing the case in Superior Court, and handling such paperwork as the Superior
Court's decision and orders direct.
3. Misdemeanor Writ: A writ involves filing notice, perfecting the record, preparing
such briefs and memoranda as required, arguing the case in Superior Court and handling such
paperwork as the Superior Court's decision and orders direct.
O. Paraprofessional Staff: Investigators, social workers and paralegals.
P. Public Defender: The Public Defender is LaCross & Murphy, PLLC.
Q. Court Time: Time accounted for being the "attorney of the day" for arraignments and in
custody matters that have not been assigned to the Public Defender.
2
Public Defense Services
SECTION 2: PUBLIC DEFENSE STANDARDS
The City adopts the following standards for the delivery of Public Defense Services, pursuant to
RCW 10.101.030:
A. Compensation of Counsel: Compensation of counsel shall be in accordance with the
provisions set forth in sections 4 and 6 of this agreement.
B. Duties and Responsibilities of Counsel: The duties and responsibilities of counsel shall be
in accordance with this agreement.
C. Caseload Limits: Public Defender will accept all caseloads for Bremerton misdemeanor
cases, except cases in which there is a conflict of interest, and following six to eight months after
the beginning of the term of this Agreement, shall review the case assignments with the City to
evaluate and establish caseload limits, whether on a weighted basis or not, to meet the new case
limit requirements set forth in Exhibit A. Case assignments are anticipated to exceed 800 non -
weighted cases per year.
D. Responsibility for Expert Witness and Investi Tator_Fees: After approval by the Court,
expert witness and investigator fees will be paid by the City.
E. Attorne` s and Staff. The Public Defender shall provide, at a minimum, two full-time
attorneys and one full-time paraprofessional staff person to provide services pursuant to this
Agreement.
F. Sui)ervision: The Public Defender shall provide supervising attorneys at the following
standards: one supervisor for every two attorneys. Supervisors shall ensure all new associates
have been properly trained and are prepared to appear at the Bremerton Municipal Court and
shall appear in court to assist in training of new associates as necessary.
G. New Standards_: The Public Defender shall comply with the new standards for Indigent
Defense adopted by the Washington State Supreme Court by order dated June 15, 2012, attached
hereto as Exhibit A and incorporated herein by this reference.
SECTION 3: TERM
This Agreement shall commence on the first (1 st) day of November 2019 and terminate the
thirty-first (31th) day of December 2021 unless extended or terminated earlier pursuant to the
terms and conditions of this Agreement.
SECTION 4: SCOPE OF WORK
A. Purpose: The purpose of this agreement is to provide legal services through effective
assistance of counsel to indigent persons. Legal services shall be statutorily and constitutionally
based.
B. Professional Conduct:
3
Public Defense Services
1. The Public Defender shall provide the services of attorneys and staff members in
compliance with all of the applicable laws and administrative regulations of the State of
Washington, the United States, Bremerton Municipal Code, and the Washington State Rules for
Professional Conduct (RPC).
2. Nothing in this Agreement shall be construed to impair or inhibit the exercise of
independent, professional judgment by an attorney employed by the Public Defender with
respect to any client wherein an attorney-client relationship has been established pursuant to the
terms of this Agreement.
3. Nothing in this Agreement shall require or permit, without the consent of the
client, access to or disclosure of any confidential communication made by a client to any
attorney employed by the Public Defender or any such confidential communications made to
agents or employees of the Public Defender for such attorney; the advice given by an attorney to
a client; or any other statements and materials privileged from disclosure in a court of law.
4. Attorneys and staff employed by the Public Defender shall not solicit or accept
any compensation, gifts, gratuities or services from any client.
C. Eli,ible Population: The population served shall be indigent persons legally entitled to
appointed legal services in Bremerton Municipal Court, as assigned by the Court.
D. Case Assiamnent: The Public Defender shall accept all case assignments, except for
cases in which there is a conflict of interest or other related issue that would prevent the Public
Defender from accepting assignment of the case.
E. Conflicts: The Public Defender reserves the right to decline to advise or represent any
client on the basis of actual legal, ethical, or professional conflict of interest. The Public
Defender shall be responsible for checking for conflicts and identifying if a conflict exists. The
Public Defender shall have a written policy which explains how they define conflict cases. This
policy must be approved by the Contract Administrator. The Public Defender shall perform a
conflicts check before any substantial work is done on the case.
F. Duties and Resp=onsibilities of the Public Defender: In order to perform its
responsibilities under the Agreement, the Public Defender shall have the power and duty to:
1. Hire all Public Defender personnel;
2. Provide fiscal management; establish compensation of personnel; maintain
payroll records and provide payments for all personnel including withholding of income taxes,
payment of social security taxes, payment of worker compensation and industrial insurance taxes
where applicable), and fringe benefits;
3. Supervise and maintain the quality of staff and services received or performed,
and provide internal evaluation sessions as necessary;
4. Suspend, remove, or terminate personnel not adequately performing the duties
and responsibilities assigned, engaging in or condoning misconduct, or whose conduct or
continued performance of duties is detrimental to the Public Defender program;
4
Public Defense Services
5. Accept and represent all cases and clients officially referred by the Court unless
withdrawal from such representation is allowed in accordance with provisions as stated above;
6. In the event that this Agreement is terminated or not renewed, the Public
Defender shall continue to provide services pursuant to this Agreement for three (3) months after
the termination date. Public Defender shall not be assigned any new cases, however, Public
Defender shall attempt to complete the representation of all clients who have been referred by
the Court during the period in which the Agreement is in effect for the compensation received or
receivable under the terms of the Agreement, provided that completed representation is not made
impossible by a client's failure to appear.
7. Provide after-hours staffmg sufficient to take after-hours phone calls.
G. Duties and Responsibilities of Public Defender Attorneys: In order to perform their
duties under this Agreement, staff attorneys of the Public Defender shall:
1. Counsel and represent in all ensuing criminal proceedings before appeal those
clients who are officially referred by the Court. Such services include but are not limited to:
preparation for and representation of the client at the pretrial hearings, trial and at sentencing
hearings or any other related proceedings.
2. Appear at all in -custody and arraignment calendars.
3. Counsel clients with regard to their rights to appellate review and file any
necessary notice for appellate review when requested by a client.
SECTION 5: PERFORMANCE AND QUALIFICATIONS
A. Practice Standards and Records
1. The Public Defender shall ensure that all attorneys, paraprofessional staff and
supervisors shall maintain contemporaneous records of all legal services provided on a specific
case. The records shall provide a factual description of the work done and shall be sufficiently
detailed to allow monitoring of legal service activity by the Contract Administrator, subject to
any ethical obligations of the Public Defender.
2. Upon closing a case, all attorney, paraprofessional and supervisor files associated
with the case shall be cross referenced and accessible as a whole for monitoring by the Contract
Administrator, subject to any ethical obligations of the Public Defender.
3. The Public Defender shall establish practice standards to address the following
substantive areas of Agreement compliance. The practice standards shall set objective
expectations for each position and shall be measurable by objective means. With each practice
standard, the Public Defender shall include a procedure for monitoring compliance with the
standard. Written practice standards are due to the Contract Administrator annually. Practice
standards should address the following areas:
a. Attorney practice, including but not limited to;
5
Public Defense Services
i. Lawyer -client relationship, initial case actions, investigation and
preparation, preliminary hearings; disposition without trial; trial;
post -conviction or fact finding and any other areas of attorney
practice deemed appropriate by Public Defender.
ii. Attorney use of paraprofessionals and expert service.
b. Paraprofessional practice.
C. Supervision of attorneys and paraprofessionals.
4. The Public Defender agrees that, within available resources, reasonable efforts
will be made by the Public Defender to keep the initial attorney assigned to a client throughout
any case in which representation is undertaken. The Public Defender is not prohibited from
rotating attorneys or from assigning a single attorney to handle various aspects of legal
proceedings for all indigent persons where such method of assignment is the most reasonable
method of obtaining effective legal representation for indigent persons.
5. A member of the Public Defender staff shall visit any assigned in -custody
criminal defendant and obtain basic contact and other fundamental intake information for a bond
hearing within one (1) working day from notification to the Public Defender of the assignment of
the case and the in -custody status of the client. This provision applies to clients in custody at any
facility within Kitsap County.
6. The Public Defender attorneys shall attempt to make contact with all assigned
clients within five (5) working days from a case assignment or no later than the day prior to the
first pretrial hearing whichever comes first.
7. The Bremerton City Attorney's Office or designee is responsible for making a
copy of discovery available to the Public Defender. The Public Defender shall request discovery
as soon as possible after case assignment but no later than three (3) business days of the
assignment, whether initial or subsequent, on any case. The Public Defender shall obtain a copy
of discovery at arraignment if available. The Public Defender agrees that discovery may be
provided in electronic format.
8. Discovery shall be reviewed within five (5) days after receipt for purposes of
determining any conflicts of interest. The Public Defender shall notify the Contract
Administrator immediately of any conflict of interest as defined by the Washington State Rules
of Professional Conduct. The Public Defender shall provide the Contract Administrator with a
written explanation stating the basis for the conflict in its notification, in addition to the required
oral or written request to withdraw presented to the court.
9. The Public Defender shall establish and enforce policies and procedures to ensure
that attorney time and other Defender resources funded by this Agreement shall only be used for
work which is authorized by this Agreement.
10. The Public Defender shall ensure that a preliminary written response to any
written complaints concerning services provided by the employees of the Defender or the
Defender itself shall be submitted to the Contract Administrator within three (3) working days of
the date the complaint is received by the Public Defender. Written complaints include e-mail
communications from the Contract Administrator. The Contract Administrator shall copy the
supervising attorney on any complaints sent to the Public Defender.
6
Public Defense Services
11. The Public Defender shall establish policies and procedures for pro-bono work
provided by staff of the Public Defender. These policies and procedures shall assure that any
such pro bono work is not provided to the exclusion or detriment of legal services that are the
subject of this Agreement.
12. The Public Defender or his attorneys shall not provide transportation to any client
assigned to the public defender pursuant to this Agreement.
B. Minimum Attorne\ Oualifications:
1. Every attorney providing indigent defense services must be a licensed member of
the Washington State Bar and be a member in good standing of the Bar.
2. Every Public Defender attorney shall satisfy the minimum requirements for
practicing law in Washington as determined by the Washington Supreme Court; seven (7) hours
of each year's required continuing legal education credits shall be in courses relating to criminal
law practice or other areas of law in which the Public Defender provides legal services to clients
under the terms of this Agreement or as otherwise required by the Washington State Office of
Public Defense. The Public Defender will maintain for inspection on its premises records of
compliance with this provision.
3. The Public Defender may employ interns pursuant to Admission to Practice Rule
APR) 9. No more than 5% of the cases handled by the Public Defender may be assigned to Rule
9 interns. However, Rule 9 interns may not be used to supplant the services of an attorney
assigned by the Public Defender to perform the services of this Agreement.
4. The Public Defender attorneys who supervise the misdemeanor attorneys must
have at least three years of criminal defense experience in superior, district or municipal courts in
Washington State.
5. Unless prior written approval has been granted by the Contract Administrator, no
attorney may provide services under this Agreement if that attorney has been removed from
representation in a case for failure to perform basic services necessary to the case or to the client,
or in any manner has been found to be ineffective on appeal by either an ethics panel or by an
appellate court.
C. Evaluations:
The Public Defender Supervisor, or his/her designee, shall evaluate the professional performance
of Public Defender attorneys and paraprofessional staff annually. Attorney evaluations should
include monitoring of time and caseload records, review of case files, quality of case preparation,
as well as in -court observation. Paraprofessional evaluations shall be sufficiently comprehensive
to assess the quality of the actual work performed. The Contractor shall submit to the City a
summary report of the annual attorney performance evaluations. The Contractor shall make
available to the City its evaluation criteria and evidence evaluations were conducted, although all
evaluations are to be confidential between the Contractor's director and the Contractor attorney.
7
Public Defense Services
SECTION 6: PAYMENT
A. The City shall pay the Public Defender for the services as specified in Section 4, Scope of
Work, in the amount not to exceed $250,000.00 annually. Payments will be made in equal
monthly payments.
B. The City will pay the Public Defender by the thirtieth (30) working day of the following
month
C. In the event of failure to comply with any items and conditions of this Agreement or to
provide in any manner the work or services as agreed to herein, the City reserves the right to
withhold any payment until the City is satisfied that corrective action has been taken or
completed. This option is in addition to and not in lieu of the City's right to termination as
provided in Section 13 of this Agreement.
D. Adjustment. By October 31 st of the Calendar year the Public Defender and the
Contracts Administrator shall review the year to date case assignment numbers (including all
court time" counts) and create an estimate of year end numbers. If it appears the estimated
annual case load will result in an excess of 1,000 cases (pursuant to Exhibit A and Section 2. E
of this agreement), these cases will be offered to the firm of LaCross and Murphy, PLLC, the
Public Defender. If the Public Defender is able to accept additional caseload, they shall notify
the Contracts Administrator of the estimated number of cases they can accept. If the Public
Defender is unable to accept these cases due to caseload limits, they shall be assigned to another
firm.
1. A final year end count will be made of assigned cases, completed by the Contract
Administrator in January following the year of service.
a. If the final count of assigned cases to the Public Defender is over the
standard case load in Exhibit A and Section 2. E of this agreement, or 1,000 cases, a payment
will be made to the Public Defender in the amount of $250.00 per case over the standard.
b. If the final count of assigned cases to the Public Defender is below the
standard case load in Exhibit A and Section 2. E of this agreement, less than 1,000, a payment
will be made to the City by the Public Defender in the amount of $250.00 per case below the
standard.
SECTION 7: REPORTING REQUIREMENTS
Case Manw-,ement S\ stem: The Public Defender will use a case management system that will
allow them to file the reports described below.
Reporting: The Public Defender will provide the Contract Administrator monthly reports within
forty-five (45) working days after the close of each calendar month in acceptable format as
follows:
Report Title Due Date
Monthly Court activity reports including Monthly (45 working days after the close of
attorney assignments and hearings held each calendar month)
8
Public Defense Services
Year-end reports, Annual Case assignment
review, additional summaries, other reports or
documents as requested by the Contract
Administrator with reasonable notice
These reports must contain:
Defendant's name
Case number(s)
Criminal charges filed
Disposition of each charge
Due no later than January 31 st following the
year of service.
Number of court hearings
Number of appeals filed annually
Defendant's jail custody status prior to sentencing
Bench Trial, Jury Trial, Plea or Dismissal
Attorney(s) name(s)
Date case assigned
Hours spent by attorney
The City of Bremerton, or any of its duly authorized representatives, shall have access to any
such books, records and documents for inspection, audit and copying. The report is due on or
before the forty-fifth (45th) working day after the last day of the month of service. Payment may
be withheld if reports are not submitted on time.
The Public Defender will immediately notify the Contract Administrator in writing when it
becomes aware that a complaint lodged with the Bar Association has resulted in reprimand,
suspension, or disbarment of an attorney providing services under this Agreement.
SECTION 8: ADDRESSES FOR NOTICES AND DELIVERABLE MATERIALS
All official notices under this Agreement shall be delivered to the following addresses (or such
other address(es) as either party may designate in writing):
If to Cit r':
City!jerk
City of Bremerton
345 6a' Street, Suite 100
Bremerton, WA 98337
360) 473-5323
If to the Public Defender:
Jacob Murphy
LaCross & Murphy, PLLC
559 Bay Street Port Orchard, WA 98366
9
Public Defense Services
SECTION 9: OTHER EMPLOYMENT
The Public Defender agrees that its legal staff assigned to the Bremerton Municipal Court shall
have as their primary employment representation of indigent clients in Bremerton Municipal
Court. The Public Defender further agrees that it will abide by all provisions of this Agreement
regarding Personal Performance of this Agreement.
SECTION 10: CORRECTIVE ACTION
If the City believes that a breach of this Agreement has occurred, and if the City believes said
breach to warrant corrective action, the following sequential procedure shall apply:
A. The City will notify the Public Defender in writing of the nature of the breach;
B. The Public Defender shall respond in writing within three (3) working days of its receipt
of such notification, which response shall indicate the steps being taken to correct the specified
deficiencies, and the proposed completion date for bringing its performance under this the
Agreement into compliance, which date shall not be more than ten (10) working days from the
date of the Public Defender's response;
C. The City will notify the Public Defender in writing of the City's determination as to the
sufficiency of the Public Defender's corrective action plan. The determination of the sufficiency
of the Public Defender's corrective action plan will be at the sole discretion of the City; however,
the City's determination of the sufficiency of the Public Defender's corrective action plan shall
take into consideration the reasonableness of the proposed corrective action, in light of the
alleged breach. In all cases where corrective action is determined by the City to be appropriate,
the City shall work with the Public Defender to implement the plan;
D. In the event that the Public Defender does not respond within the appropriate time with
the corrective action plan, or the Public Defender's corrective action plan is determined by the
City to be insufficient, the City may commence termination of this Agreement in whole or in part
pursuant to Section 11 (B) Termination and Suspension;
E. In addition, the City may withhold any payment owed the Public Defender and/or
prohibit the Public Defender from incurring additional obligations of funds until the City is
satisfied the corrective action has been taken or completed; and
F. Nothing herein shall be deemed to affect or waive any rights the parties may have
pursuant to Section 11 Termination and Suspension.
SECTION 11: TERMINATION AND SUSPENSION
A. Either party may terminate this Agreement for convenience upon one hundred twenty
120) days prior written notice.
B. The City may terminate this Agreement in whole or in part upon ten (10) days' written
notice to the Public Defender in the event:
10
Public Defense Services
1. The Public Defender substantially breaches any duty, obligation, or service
required pursuant to this Agreement; or
2. The duties, obligations, or services herein become impossible, illegal, or not
feasible, or
3. The City determines that the Public Defender Services are no longer necessary.
Before the City terminates this Agreement pursuant to subsection 11(B), the City shall provide
the Public Defender written notice of termination, which notice shall include the reasons for
termination and the effective date of termination. The Public Defender shall have the
opportunity to submit a written response to the City within (10) working days from the date of
the City's notice. If the Public Defender elects to submit a written response, the Contract
Administrator will review the response and make a determination within ten (10) days after
receipt of the Public Defender's response.
In the event this Agreement is terminated in whole or in part pursuant to Subsection B (1) of this
Section, the Public Defender shall be liable for damages, including the reasonable costs of the
procurement of similar services from another source unless it is determined by the Contract
Administrator that (i) no default actually occurred, or (ii) the failure to perform was without the
Public Defender's control, fault or negligence.
C. Otherwise, this Agreement shall terminate on the date specified herein, and shall be
subject to extension only by mutual agreement of both parries hereto in writing.
D. Nothing herein shall be deemed to constitute a waiver by either party of any legal right or
remedy for wrongful termination or suspension of the Agreement.
E. In the event of termination, suspension, or non -renewal of this Agreement, all cases not
required to be completed by the Public Defender shall be returned to the Contract Administrator
for reassignment.
SECTION 12: DISPUTES (OTHER THAN SUSPENSION OR TERMINATION)
The Public Defender shall address questions or claims regarding meaning and intent of the
Agreement or arising from this Agreement in writing to the City Clerk, within ten (10) calendar
days of the date in which the Public Defender knows or should know of the question or claim.
The City will ordinarily respond to the Public Defender in writing with a decision, but absent
such written response, the question or claim shall be deemed denied upon the thirtieth day
following receipt by the City.
SECTION 13: EQUAL EMPLOYMENT OPPORTUNITY
The Public Defender shall not discriminate against any employee or applicant for employment
because of race, religion, creed, age, color, sex, marital status, sexual orientation, gender identity,
political ideology, ancestry, national origin, or the presence of any sensory, mental or physical
handicap, unless based upon a bona fide occupational qualification.
11
Public Defense Services
SECTION 14: OTHER LEGAL REQUIREMENTS
A. General Requirement: The Public Defender, at no expense to the City, shall comply with
all applicable laws of the United States and the State of Washington; the Charter and ordinances
of The City of Bremerton; and rules, regulations, orders, and directives of their administrative
agencies and the officers thereof. Without limiting the generality of this paragraph, the Public
Defender shall specifically comply with the following requirements of this section.
B. Licenses and Similar Authorizations; The Public Defender, at no expense to the City,
shall secure and maintain in full force and effect during the term of this Agreement all required
licenses, permits, and similar legal authorizations, and comply with all requirements thereof.
SECTION 15: INDEMNIFICATION
The Public Defender does hereby release and shall defend, indemnify, and hold the City and its
employees and agents harmless from all losses, liabilities, claims (including claims arising under
federal, state or local environmental laws), costs (including attorneys' fees), actions or damages
of any sort whatsoever arising out of the Public Defender's performance of the services
contemplated by this Contract to the extent attributable to the acts or omissions, misconduct or
breach of this Agreement by the Public Defender, its servants, agents, and employees. In
furtherance of these obligations, and only with respect to the City, its employees and agents, the
Public Defender waives any immunity it may have or limitation on the amount or type of
damages imposed under any industrial insurance, worker's compensation, disability, employee
benefit or similar laws. The Public Defender acknowledges that the foregoing waiver of
immunity was mutually negotiated and agrees that the indemnification provided for in this
section shall survive any termination or expiration of this Agreement.
SECTION 16: INSURANCE
A. Insurance certification required. The Public Defender must carry the following
coverages and limits of liability:
1) Professional Liability (Errors, and Omissions) for attorneys with limits no less
than $1,000,000 limit per occurrence/claim; and
2) Workers' Compensation insurance as statutorily required by the Industrial ILLC
Insurance Act of the State of Washington, Title 51, Revised Code of Washington and -ms's
liability W" limits than — '
COB
Any payment of deductible or self-insured retention shall be the sole responsibility of the
Public Defender.
All required policies shall be provided on an "occurrence" basis except professional
liability insurance (if required), which may be provided on a "claims -made" basis.
The City reserves the right to receive a certified copy of all the required insurance
policies and endorsements. The City further reserves the right to reject any unacceptable policies
and/or endorsements.
12
Public Defense Services
The Public Defender's Liability insurance shall contain a clause stating that coverage
shall apply separately to each insured against whom claim is made or suit is brought, except with
respects to the limits of the insurer's liability.
The Public Defender's insurance shall be primary and non-contributory insurance as
respects the City and shall contain a waiver of subrogation against the City for claims arising out
of any operations, liabilities and obligations to which coverage applies. It shall be an affirmative
obligation upon Public Defender to advise the City's Risk Manager by fax at (360) 473-5161, or
by certified mail, return receipt requested to City of Bremerton, Attn: Risk Management, 345 Oh
Street, Suite 100, Bremerton, WA 98337 within two days of the cancellation, suspension or
substantive change of any insurance policy set out herein, and failure to do so shall be construed
to be a breach of this Agreement.
The City also reserves its unqualified right to require at any time and for any reason, proof of
coverage in the form of a duplicate of the insurance policy with all endorsements as evidence of
coverage.
SECTION 17: ESTABLISHMENT AND MAINTENANCE OF RECORDS
A. All records required under this Agreement shall be maintained for a period of (6) years
after termination hereof unless permission to destroy them is granted by the Office of the
Archivist in accordance with RCW Chapter 40.14.
B. Willful failure to maintain or produce records or other required documentation during the
time for maintenance of records may result in specific, related costs being disallowed. In the
event the City has reason to believe that such a failure exists, notice shall be given to the Public
Defender and the Public Defender shall respond in writing. The time for notification and
response shall be the same as set forth in Section 11 (A).
SECTION 18: AUDITS, RECORDS, AND ANNUAL FINANCIAL STATEMENTS
A. The Public Defender must ensure that the City has full access to materials necessary to
verify compliance with all terms of this Agreement. At any time, upon reasonable notice during
business hours and as often as the City may deem necessary for a period of six (6) years, the
Public Defender shall provide to the City right of access to its facilities, including those of any
subcontractor, data, and other data relating to all matters covered by this Agreement. Provided
that if any such data, records or materials are subject to any privilege or rules of confidentiality
the Public Defender must maintain such data in a form or manner to provide same to the City
that will not breach such confidentiality or privilege.
The Public Defender shall maintain such data and records in an accessible location and condition
for a period of not less than six (6) years following the receipt of final payment under this
Agreement, unless the City agrees in writing to an earlier disposition.
The Public Defender agrees to cooperate with the City or its agent in the evaluation of the Public
Defender's performance under this Agreement and to make available all information reasonably
required by any such evaluation process or ongoing reporting requirements established by the
13
Public Defense Services
City. The results and records of said evaluations and reports shall be maintained and disclosed in
accordance with RCW Chapter 42.17.
Notwithstanding any of the above provisions of this paragraph, all Constitutional, statutory,
and common law rights and privileges of any indigent client are not waived. Provided
further that nothing in this section shall require the disclosure of the names of any client
represented pursuant to RCW 13.34 et seq, or RCW 71.02 et seq, or RCW 71.05 et seq.
B. All such reports as are required under the terms of this Agreement shall be submitted to
the City via electronic media (e-mail attachment or diskette) within the time limits for each
report.
SECTION 19: CONTRACTUAL RELATIONSHIP
The relationship of the Public Defender to the City by reason of this Agreement shall be that of
an independent contractor. This Agreement does not authorize the Public Defender to act as the
agent or legal representative of the City for any purpose whatsoever and neither the Public
Defender nor its employees shall be deemed employees of the City. The Public Defender is not
granted any express or implied right or authority to assume or create any obligation or
responsibility on behalf of or in the name of the City or to bind the City in any manner or thing
whatsoever. It is expressly understood and agreed that the Public Defender and the Public
Defender's employees shall in no event be entitled to any benefits to which City employees are
entitled, including, but not limited to overtime, any retirement benefits, worker's compensation
benefits, and injury leave or leave benefits. The Public Defender shall complete this Agreement
according to the Public Defender's own means and methods of work, which shall be in the
exclusive charge and control of the Public Defender and which shall not be subject to control or
supervision by the City, except such requirements for performance as are specified in this
Agreement.
The Public Defender agrees that it has secured or will secure at the Public Defender's own
expense, all persons, employees, and equipment required to perform the services
contemplated/required under this Agreement.
SECTION 20: ASSIGNMENT AND SUBCONTRACTING
The Public Defender shall not assign or subcontract any of its obligations under this Agreement
without the City's written consent, which may be granted or withheld in the City's sole
discretion. Said consent must be sought in writing by the Public Defender not less than fifteen
15) days prior to the date of any proposed assignment. Any subcontract made by the Public
Defender shall incorporate by reference all the terms of this Agreement. The Public Defender
shall ensure that all subcontractors comply with the obligations and requirements of the
subcontract. The City's consent to any assignment or subcontract shall not release the Public
Defender from liability under this Agreement, or from any obligation to be performed under this
Contract, whether occurring before or after such consent, assignment, or subcontract.
SECTION 21: INVOLVEMENT OF FORMER CITY EMPLOYEES
A. The Public Defender shall promptly notify the City in writing of any person who is
expected to perform any of the Work funded by this Agreement and who, during the twelve (12)
14
Public Defense Services
months immediately prior to the expected commencement date of such work or subcontract, was
a City officer or employee.
B. The Public Defender shall ensure that no Work or matter related to the Work funded by
this Agreement is performed by any person (employee, subcontractor, or otherwise) who:
1) was a City officer or employee within the past twelve (12) months; and
2) as such was officially involved in, participated in, or acted upon any matter
related to the Work.
SECTION 22: NO CONFLICT OF INTEREST
The Public Defender confirms that the Public Defender does not have a business interest or a
close family relationship with any City officer or employee who was, is, or will be involved in
the Public Defender selection, negotiation, drafting, signing, administration, or evaluating the
Public Defender's performance. As used in this section, the term "Public Defender" shall include
any employee of the Public Defender who was, is, or will be involved in the negotiation,
drafting, signing, administration, or performance of the Agreement. As used in this section, the
term "close family relationship" refers to the following: spouse or domestic partner; any
dependent parent, parent -in-law, child, son-in-law, or daughter-in-law; or any parent, parent -in-
law, sibling, uncle, aunt, cousin, niece or nephew residing in the household of a City officer or
employee described above.
SECTION 23: ERRORS & OMISSIONS; CORRECTION
The Public Defender shall be responsible for the professional quality of all services furnished by
or on the behalf of the Public Defender under this Agreement. The Public Defender, without
additional compensation, shall correct or revise any Public Defender services immediately upon
notification by the City. The obligation provided for in this section with respect to any acts or
omissions during the term of this Agreement shall survive any termination or expiration of this
Agreement.
SECTION 24: CONFIDENTIALITY
The parties agree that they will not permit the duplication or disclosure of any information
designated in advance by the other party as "Confidential and Proprietary" to any person (other
than its own employee, agent, or representative who must have such information for the
performance of that party's obligations hereunder) unless such duplication, use or disclosure is
specifically authorized in writing by the other party or is required by law. "Confidential and
Proprietary" information does not include ideas, concepts, know-how or techniques related to
information that, at the time of disclosure, is in the public domain unless the entry of that
information into the public domain is a result of any breach of this Agreement. Likewise,
Confidential and Proprietary" information does not apply to information that is independently
developed, already possessed without obligation of confidentiality, or rightfully obtained from a
third party without an obligation of confidentiality.
15
Public Defense Services
SECTION 25: EXTRA WORK
The City may desire to have the Public Defender perform work or render services in connection
with this project other than that expressly provided for in the "Scope of Work" section of this
Agreement. This will be considered extra work, supplemental to this Agreement, and shall not
proceed unless authorized by an amendment. Any costs incurred due to the performance of extra
work prior to execution of an amendment will not be reimbursed under this Agreement or an
amendment.
SECTION 26: GENERAL CONDITIONS
A. Amendments: No modification of this Agreement shall be effective unless in writing and
signed by an authorized representative of each of the parties hereto.
B. Binding Agreement: This Agreement shall not be binding until signed by both parties.
The provisions, covenants and conditions in this Agreement shall bind the parties, their legal
heirs, representatives, successors, and assigns.
C. Applicable LawNenue: This Agreement shall be construed and interpreted in
accordance with the laws of the State of Washington. The venue of any action brought
hereunder shall be in the Superior Court for Kitsap County.
D. Remedies Cumulative: Rights under this Agreement are cumulative and nonexclusive of
any other remedy at law or in equity.
E. Captions: The titles of sections are for convenience only and do not define or limit the
contents.
F. Severability: If any term or provision of this Agreement is determined by a court of
competent jurisdiction to be invalid or unenforceable, the remainder of this Agreement shall not
be affected thereby, and each term and provision of this Agreement shall be valid and
enforceable to the fullest extent permitted by law.
G. Waiver: No covenant, term or condition or the breach thereof shall be deemed waived,
except by written consent of the party against whom the waiver is claimed, and any waiver of the
breach of any covenant, term or condition shall not be deemed to be a waiver of any preceding or
succeeding breach of the same or any other covenant, term or condition. Neither the acceptance
by the City of any performance by the Public Defender after the time the same shall have
become due nor payment to the Public Defender for any portion of the Work shall constitute a
waiver by the City of the breach or default of any covenant, term or condition unless otherwise
expressly agreed to by the City, in writing.
H. Entire Agreement: This document, along with any exhibits and attachments, constitutes
the entire Agreement between the parties with respect to the Work. No verbal agreement or
conversation between any officer, agent, associate or employee of the City and any officer,
Public Defender, employee or associate of the Public Defender prior to the execution of this
Agreement shall affect or modify any of the terms or obligations contained in this Agreement.
16
Public Defense Services
I. Negotiated AV-eement: The parties acknowledge that this is a negotiated agreement, that
they have had the opportunity to have this Agreement reviewed by their respective legal counsel,
and that the terms and conditions of this Agreement are not to be construed against any party on
the basis of such parry's draftsmanship thereof.
J. Political Activity Prohibited: None of the funds, materials, property, or services provided
directly or indirectly under this Agreement shall be used in the performance of this Agreement
for any partisan political activity or to further the election or defeat of any candidate for public
office.
K. Securi<<._Access:. City shall provide Public Defender three (3) access codes for entry into
the court facility after hours, except that the Public Defender shall provide the names of those
individuals who will use the access codes.
L. Parking: City shall provide up to four (4) parking spaces as needed near the Municipal
Court for Public Defender Staff.
M. Written Notices_ All communications regarding this Agreement shall be sent to the parties
at the addresses listed below by registered or 1 st class mail, or by personal service, and shall be
deemed sufficiently given if sent to the addressee at the address stated in this Agreement or such
other address as may be hereafter specified in writing.
Notices to be sent to:
CITY:
Attn: Melinda Monroe, Finance
City of Bremerton
345 6a` Street, Suite 100
Bremerton, WA 98337-1891
Notices to be sent to:
PUBLIC DEFENDER:
Attn: Jacob Murphy, Esq.
LaCross and Murphy, PLLC
559 Bay Street
Port Orchard. WA 98366
N. Use of Photographs and Images_ Public Defender shall not use or distribute photographs or
images depicting City officials, personnel, property, or equipment whether prepared by Public
Defender or provided by City without prior written consent of the City. The City will not
unreasonably withhold its consent.
O. Work Performed at Public Defender's Risk: Public Defender shall take all precautions
necessary and shall be responsible for the safety of its employees, agents, and sub -Public
Defenders in the performance of the work hereunder and shall utilize all protection necessary for
that purpose. All work shall be done at Public Defender's own risk, and Public Defender shall be
responsible for any loss of or damage to materials, tools, or other articles used or held for use in
connection with the work.
17
Public Defense Services
IN WITNESS WHEREOF, in consideration of the terms, conditions, and covenants contained
herein, or attached and incorporated and made a part hereof, the parties have executed this
Agreement by having their representatives aux their signatures below.
CITY OF BREMERTON
GR HEELER, MAYOR
Date: It 4"1 Zo %at
APPROVED AS FORM:
Roger A. fubovich, City Attorney
18
LACROSS & MURPHY, PLLC
Its: VAw t/
Date: _ o.ri..4e/ 4 Yetct
Public Defense Services
1
Public Defense Services
AMENDMENT NO. 1 TO THE AGREEMENT FOR CITY OF BREMERTON
PUBLIC DEFENSE SERVICES
LaCross & Murphy, PLLC
This Amendment specifically amends the Professional Services Agreement
(“Agreement”) made and entered into by and between the City of Bremerton (“the City”), a
Washington municipal corporation and LaCross & Murphy, PLLC, a Professional Limited
Liability Corporation (“Public Defender”), whose address is 559 Bay Street Port Orchard,
Washington 98366, on November 19, 2019, City of Bremerton contract number 6039.
WHEREAS, the City solicited legal services via the Public Defense Services Request
for Proposal (“RFP”) which closed on August 12, 2019, and LaCross & Murphy, PLLC is
the awarded responder to this proposal; and
WHEREAS, the City desires to have legal services, as described in the August 12,
2019 RFP and this Agreement, performed for indigent persons legally entitled to appointe d
representation in the City of Bremerton, by Public Defender as an independent contractor ;
and
WHEREAS, the City and the Public Defender agree that any and all funds provided
pursuant to this Agreement are provided for the sole purpose of provision of le gal services
to indigent persons prosecuted with crimes in Bremerton Municipal Court; and
WHEREAS, the parties wish to extend the term of this Agreement and agree that all
provisions in the Agreement shall remain in full force and effect except as expressly modified by
this document; and
WHEREAS, the City and the Public Defender agree that the following sections of this
agreement should be amended: Section 1: Definitions; Section 2: Public Defense Standards;
Section 3 Term; Section 4: Scope of Work; Section 5: Performance and Qualifications; Section
6: Payment; and Section 26: General Conditions;
NOW THEREFORE, in consideration of the mutual benefits to be derived, the
promises and covenants contained herein, and other good and valuable consideration, the
parties agree as follows
1. SECTION 1: DEFINITIONS is amended by deleting item F. and replacing it with the
following:
F. Contract Administrator: City of Bremerton Contracts Administrator.
2. SECTION 2: PUBLIC DEFENSE STANDARDS is amended by deleting item F. and
replacing it with the following:
F. Supervision: The Public Defender shall provide supervising attorneys at the following
standards: one supervisor for every two attorneys. Supervisors shall ensure all new associates
have been properly trained and are prepared to appear at the Bremerton Municipal Court and
shall appear in court to assist in training of new associates as necessary. A supervising attorney
DocuSign Envelope ID: 7A53AF15-DA1C-4F1D-8FC1-B429E5F1261F
2
Public Defense Services
hired after the effective date of this Agreement shall have at least three (3) years’ experience in
criminal law.
3. SECTION 3: TERM is amended by deleting it in its entirety, and replacing it with the
following:
This Agreement shall commence on January 1, 2022 and terminate December 31, 2022
unless extended or terminated earlier pursuant to the terms and conditions of this Agreement.
4. SECTION 4: SCOPE OF WORK is amended by the addition of item G. 4 as follows:
4. Maintain a presence from a licensed attorney during regular, 8 a.m. to 5 p.m. hours, at the
Bremerton Municipal Court.
5. SECTION 6: PAYMENT is amended by deleting it in its entirety and replacing it with the
following:
A. The City shall pay the Public Defender for the services as specified in Section 4, Scope of
Work, in the amount not to exceed $275,000.00 annually. Payments will be made in equal
monthly payments.
B. The City will pay the Public Defender by the thirtieth (30) working day of the following
month.
C. In the event of failure to comply with any items and conditions of this Agreement or to
provide in any manner the work or services as agreed to herein, the City reserves the right to
withhold any payment until the City is satisfied that corrective action has been taken or
completed. This option is in addition to and not in lieu of the City’s right to termination as
provided in Section 13 of this Agreement.
D. Adjustment. By October 31st of the Calendar year the Public Defender and the Contracts
Administrator shall review the year-to-date case assignment numbers (including all "court time"
counts) and create an estimate of year end numbers. If it appears the estimated annual case load
will result in an excess of 1,000 cases (pursuant to Exhibit A and Section 2. E of this agreement),
these cases will be offered to the firm of LaCross and Murphy, PLLC, the Public Defender. If
the Public Defender is able to accept additional caseload, they shall notify the Contracts
Administrator of the estimated number of cases they can accept. If the Public Defender is unable
to accept these cases due to caseload limits, they shall be assigned to another firm.
1. A final year end count will be made of assigned cases, completed by the Contract
Administrator in January following the year of service.
a. If the final count of assigned cases to the Public Defender is over the standard case
load in Exhibit A and Section 2. E of this agreement, or 1,000 cases, a payment will be made to
the Public Defender in the amount of $275.00 per case over the standard.
b. If the final count of assigned cases to the Public Defender is below the standard
case load in Exhibit A and Section 2. E of this agreement, less than 1,000 cases, a payment will
be made to the City by the Public Defender in the amount of $275.00 per case below the
standard.
DocuSign Envelope ID: 7A53AF15-DA1C-4F1D-8FC1-B429E5F1261F
3
Public Defense Services
SECTION 26: GENERAL CONDITIONS is amended by adding items P and Q as follows:
P. Equal Employment Opportunity Statement: In the hiring of employees for the
performance of work under this Agreement, the Consultant, its subcontractors, or any person
acting on behalf of Consultant shall not discriminate in any employment practice on the basis of
age (40+), sex, race, creed, color, national origin, sexual orientation/gender identity, marital
status, military status, or the presence of any physical, mental or sensory disability.
Q. ADA Statement: The City of Bremerton does not discriminate on the basis of disability
in programs and activities, which it operates pursuant to the requirements of the Americans with
Disabilities Act of 1990, and ADA Amendments Act. This policy extends to both employment
and admission to participation in the programs, services and activities of the City of Bremerton.
Reasonable accommodation for employees or applicants for employment will be provided.
Public Defender accepts all requirements of this Amendment by endorsing below. Public
Defender further agrees that this Amendment constitutes full and final settlement of all of
the Public Defender’s claims for contract time and for all costs of any kind, including
without limitation, costs of delays related to any work either covered or affected by this
amendment, claims related to on-site or home office overhead, or lost profits. This
Amendment does not limit the City’s right to bring a claim for past performance.
The undersigned public defender approves the foregoing Amendment as to the changes, if
any, in the contract price specified for each item, including any and all supervision costs
and other miscellaneous costs relating to the change in work, and as to the extension of
time allowed, if any, for completion of the entire work due to said Amendment to the
original agreement.
This document will become a supplement of the agreement and all provisions will apply
hereto. It is understood that this Amendment to the agreement shall be effective when
approved by the City of Bremerton.
The parties whose names appear below warrant that they are authorized to enter into a
Amendment that is binding on the parties of this contract. In addition, Public Defender
warrants that it has or will inform the surety of this change, and shall take appropriate
action to modify any bonds required under the contract to address this change.
IN WITNESS WHEREOF, in consideration of the terms, conditions, and covenants contained
herein, or attached and incorporated and made a part hereof, the parties have executed this
Agreement by having their representatives affix their signatures below.
CITY OF BREMERTON LACROSS & MURPHY, PLLC
GREG WHEELER, MAYOR By: ____________________
Its:
Date: Date:
DocuSign Envelope ID: 7A53AF15-DA1C-4F1D-8FC1-B429E5F1261F
11/19/2021
JACOB MURPHY
Managing Partner
11/19/2021
4
Public Defense Services
APPROVED AS TO FORM:
_______________________
Kylie J. Finnell, City Attorney
ATTEST:
______________________
Angela Hoover, City Clerk
DocuSign Envelope ID: 7A53AF15-DA1C-4F1D-8FC1-B429E5F1261F
AGENDA BILL
CITY OF BREMERTON
CITY COUNCIL
SUBJECT: Study Session Date: May 22, 2024
Amendment 4 to Public Defense Services
Agreement with LaCross and Murphy, PLLC
COUNCIL MEETING Date: June 5, 2024
Department: Finance
Presenter: Melinda Monroe
Phone: (360) 473-5306
SUMMARY: In 2023, the City updated the Public Defense Services agreement with LaCross and
Murphy, PLLC to account for changes to caseload standards issued by the WA State Supreme
Court, increasing the annual base contract amount and adding reimbursable amounts of up to $8,000
annually and funded through the Office of Public Defense. The Public Defense provider would like to
hire another full-time attorney to meet caseloads standards and has requested an increase to their
agreement up to $450,000 annually.
ATTACHMENTS: Amendment 4; Amendment 3; Original agreement and Amendments 1 and 2
Added 5/20/24 4:40 PM
FISCAL IMPACTS (Include Budgeted Amount): Requested adjustment in the amount of $100,000
STUDY SESSION ACTION: ☐ Consent Agenda ☐ General Business ☐ Public Hearing
RECOMMENDED MOTION:
Move to approve Amendment 4 to the LaCross and Murphy, PLLC Public Defense Services
Agreement; and authorize the Mayor to finalize and execute the agreement with substantially the
same terms and conditions as presented and to authorize a budget amendment in the same amount.
COUNCIL ACTION: Approve Deny Table Continue No Action
Form Updated 04/19/2024
B7
______________________________________________________________________ MEMO
Re: Affordable Housing – Parcel Review
To: Audit Committee: CC: City Council
Deborah McDaniel Mayor Wheeler
Marwan Cameron Jeff Elevado
Anna Mockler Thomas Knuckey
Quinn Dennehy Mike Riley
October 6, 2023
Dear Audit Committee Members,
OBJECTIVE
The initial objective of this project was to identify City owned parcels that could be considered, in
partnership with other public or private entities, for affordable housing purposes. The parcels
could be used to develop affordable housing units or sold to provide funding for affordable
housing. The scope of the project was expanded to include parcels that could be appropriate for
homeless encampments.
RESULTS
Based on a review of Kitsap County Assessor (“Assessor”) parcel records, we identified 11
parcels that we considered to have good potential for affordable housing. The main criteria for
selecting these parcels were undeveloped land, and proximity to utilities and services. Select
details regarding these parcels are summarized in Schedule 1. Additional information, including
a map of each parcel’s location, is available by clicking on the parcel number, which is hyperlinked
to the Assessor’s website.
We identified 22 additional parcels that appeared to be reasonable options for affordable housing;
however, the department directors recommended omitting these other parcels from consideration
for various reasons such as conflicting priorities. Details regarding the omitted parcels are
provided in Schedules 2 and 3, including director comments.
When it was suggested the scope of this project be expanded to include a review of parcels (and
portions of parcels) that might be appropriate for homeless encampments, it was decided it may
be helpful to City leadership to have a complete list of City-owned parcels. Schedule 4 is a listing
of these parcels, including the site address, parcel size/acreage, and parcel use. Schedule 4 is
sorted by parcel use. As with the other schedules, additional information is available by clicking
on the hyperlinked parcel number.
CITY AUDITOR
Jennifer L. Sims, CPA/CFF, CFE
345 Sixth Street, Suite 100
Bremerton, WA 98337-1873
C1
Affordable Housing Parcel Review October 6, 2023
Page 2 of 2
OTHER
Please note there are some discrepancies between the City and Assessor records. It was outside
the scope of this project to reconcile the discrepancies. Additionally, this review does not consider
whether there are any ordinances that would disallow affordable housing or camping uses.
Data for the report and schedules was developed from the Assessor’s website and includes all
Active parcels for the City based on the City’s mailing addresses: 345 6th Street Suites 100 and
600, and 100 Oyster Bay Ave North. Parcels with taxpayer mailing addresses outside of these
parameters would be excluded from our review.
Please contact me if you have questions or need additional information.
Respectfully,
Jennifer L. Sims CPA/CFF, CFE
Ref.
No.Parcel Number Use Per COB Use Per Assessor Zoning Designation Comments Site Address Additional Comments
1 3748-001-007-0200 Parcel number not found in Fin+Undeveloped land General Commercial 3 acres near Public Works 100 Oyster Bay Ave N facility North/adjacent to Public Works facility Administration preliminarily appears to agree this is a viable site for a homeless shelter.
2 3804-008-001-0004 Property class single family residence Single family residence Institutional but neighboring lots zoned INST have SF homes 0.08 acre, 1 of 4 adjacent potential single family undeveloped lots.Warren Ave between 12th & 13th St Intended for surplus. This lot currently has no structure on it.
3 3804-008-001-0301 11th & Warren Undeveloped land Institutional but neighboring lots zoned INST have SF homes 0.07 acre, 1 of 4 adjacent potential single family undeveloped lots Warren Ave between 12th & 13th St Intended for surplus.
4 3804-008-001-0400 11th & Warren Undeveloped land Institutional but neighboring lots zoned INST have SF homes 0.07 acre, 1 of 4 adjacent potential single family undeveloped lots Warren Ave between 12th & 13th St Intended for surplus.
5 3804-008-001-0103 11th & Warren Undeveloped land Institutional but neighboring lots zoned INST have SF homes 0.07 acre, 1 of 4 adjacent potential single family undeveloped lots Warren Ave between 12th & 13th St Intended for surplus but may need to keep for turnaround.
6 3804-008-001-0905 11th & Warren Undeveloped land Institutional but neighboring lots zoned INST have SF homes 1109 Warren Ave, 0.19 acre undeveloped lot 1109 Warren Possible surplus.
7 3790-015-001-0005 Parcel number not found in Fin+Undeveloped land R-10 Low Density Residential (max. 10 dwelling units per acre)0.31 acre parcel adjacent to West Hills Elementary. Approx 321 S Constitution Ave Possible surplus. Retain easements for utilities. Pond access on south end, slopes on north end.
8 172401-1-056-2009 Parcel number not found in Fin+Undeveloped land R-10 Low Density Residential (max. 10 dwelling units per acre)1.19 acre undeveloped land at 1312 Lakehurst (Kitsap Lake).1312 Lakehurst Dr Possible surplus. Potential critical areas issues.
9 3976-030-005-0006 Parcel number not found in Fin+Undeveloped land Eastside Village Subarea Plan 0.3 acre waterfront undeveloped lot across from YMCA property.1931 Wheaton Way City (lessor) leases the waterfront land for parking for $232 per month. Lease expires 2032.
10 3728-000-001-0004 Excess R/W Park Undeveloped land Downtown subarea 0.1 acre corner lot at Pacific & 11th. Need to inquire about the COB use.931 Pacific Ave Green space with art installation. Possibly available for surplus.
11 142401-2-097-2001 Arvon Park *Currently closed to public Parks R-18 Medium Density Residential (max. 18 units per acre) 0.24 acres, currently closed due to condition of play equipment and park 1512 Arvon St.
Property donated to City with restrictions that may be negotiable. PROS Plan recommends surplus for affordable
housing. Other surplus ideas include park improvements at Matan or Haddon.
Schedule 1
Affordable Housing
First Tier Parcels for Affordable Housing Consideration
Page 1 of 1
Ref.
No.Parcel Number Use Per COB Zoning Designation Preliminary Comments Site Address Potential Issue/Opportunity FUND OWNERSHIP ENGR Comments TK Comments CA Comments
1 222401-2-045-2004 Parcel number not found in Fin+Urban low residential (5-9 dwelling units per acre) Brem West UGA 1.46 acre parcel located in county, Arsenal Way and Loxie Eagans Blvd Loxie Eagans & Arsenal Way Currently appears to have reasonable potential. No road frontage.NO RECORDS FOUND, POSSIBLY WATER Drainage facility. Not for surplus. Concur
2 222401-3-002-2003 4313 C Street, near WWTP FC Freeway Corridor 0.54 acres very near wastewater treatment plant 4313 C Street, near WWTP Proximity to WWTP WW Do not surplus. WWTP property. Consolidate lots. Concur - potential WWTP expansion area
3 222401-3-004-2001 1310 Oyster Bay, near WWTP FC Freeway Corridor 0.13 acres very near wastewater treatment plant 1310 Oyster Bay, near WWTP Proximity to WWTP WW Do not surplus. WWTP property. Consolidate lots. Concur - potential WWTP expansion area
4 222401-3-006-2009 1323 Bayview Drive, near WWTP FC Freeway Corridor 0.29 acres very near wastewater treatment plant 1323 Bayview Drive, near WWTP Proximity to WWTP WW Do not surplus. WWTP property. Consolidate lots. Concur - potential WWTP expansion area
5 222401-3-001-2004 Land, 1305 Bayview FC Freeway Corridor .43 acre undeveloped land held by wastewater very near WWTP.1305 Bayview Proximity to WWTP WW Do not surplus. WWTP property. Consolidate lots. Concur - potential WWTP expansion area
6 4546-003-009-0008 Lot N of 1201 Oyster Bay - Land FC Freeway Corridor 0.15 acre triangular parcel adjacent to a lot w/ 2 duplexes. Behind dealership.Adjacent to (north of) 1201 Rooseve WWTP WW
Possible surplus. May not be buildable due to grades and
setbacks. Do not surplus - potential future road realignment
7 012401-1-067-2004 Site of reservoirs 15 and 18 Urban low residential (5-9 dwelling units per acre)9.2 acre County property with reservoirs 15 and 18. Is there room for housing?1925 NE Cheryl St.Utility WATER Do not Surplus. No room for housing. Security is required.
Concur; reservoir site owned by Water Utility. Future use
unknown
Future use is same as current use - Two active reservoirs
occupy this site as well as a communications tower. Trees
provide buffer.
8 122401-2-028-2007 Former Engr and SOG R-18 Medium Density Residential (max. 18 dwelling units per acre)9.86 acres, site of former engineers' building and other facilities 3000 Block of Olympus Dr NE Under utilized property? Competing priorities?WATER
Do not surplus. Property would have to be subdivided.
Includes reservoir 12, SOG, and FireStation.
Concur; Olympus site owned by Water Utility. Open space is
used for recreation.
9 022401-2-003-2008 Tracyton Land R-10 Low Density Residential (max. 10 dwelling units per acre)41 Tracyton acres. Has a separate parcel with Reservoir 16 within this parcel.West of Pine & South of Riddell Utility WATER
Do not surplus. Previously evaluated and not recommended
for surplus.
Concur - 40-Ac site previously reviewed/decision was to save
as open space.
My understanding was that the Water Utility only owned the
parcel that the reservoir sits on; I believe the forested area is
General Fund (Parks?) Nope - all owned by Water
10 132401-1-034-2000 1628 Hayward, Reservoir #14 R-10 Low Density Residential (max. 10 dwelling units per acre)0.67 acres used this former reservoir parcel as a park for many years.2329 E 17th St Sell? Can property be developed on former reservoir?WATER Do not surplus
Concur - Res 14 site; previous decision was to demo
reservoir and maintain as open space.
If we can find a buyer to take the property as-is, I'm okay
with that.
11 122401-2-027-2008 Land held by Water R-18 Medium Density Residential (max. 18 dwelling units per acre)1.76 acre parcel south of and adjacent to former engineers' building.2929 OLYMPUS DR NE Under utilized property? Competing priorities?WATER Do not surplus. Reservoir 13 site. Concur
Also, Pump Station 13 here (both reservoir and PS
subsurface)
12 172401-2-001-1005 North end of Tahuya Lake Rural wooded (1 dwelling unit per 20 acres)93 acre parcel located in county, adjacent to Tahuya Lake. Sell?North end of Tahuya Lake adjacent t Possibly sell? Why do we own?WATER
Do not surplus. Has value as trading property with DNR or
other timber company. Critical lands also.
Concur - we will pursue the land trade with DNR with the
ULMP
The Water Utility purchased this property around the same
time we purchased property around Gorst Creek, Union
River, Hamma Hamma River, etc. as potential future water
supply. If DNR not amendable to land trade, both Robert
Bacon (Bacon's Tree Farm) and the Tahuyeh Lake Community
Club expressed interest in purchase a few times in the past.
13 332401-4-069-2008 Anderson Creek Watershed R-10 Low Density Residential (max. 10 dwelling units per acre)0.8 acres west side of Hwy 16, SW of Elandan Gardens.West of Hwy 16, SW of Elandan Gard Distance from services WATER Do not surplus. Watershed Lands Concur Anderson Creek Wellfield - potential future well sites
14 012301-4-009-1002 Watershed R-10 Low Density Residential (max. 10 dwelling units per acre)39 acres on Hwy 3 near Drive in, includes sliver of golf course.Approx 6701 State Hwy 3 SW Distance from services WATER
Possible surplus. Retain easements for utilities. Sewer not
readily available.
Poor surplus - north 1/4 is biosolids application land.
Southern area includes golf course
15 062301-2-050-2007 Unassigned Urban Restricted (1- 5 dwelling units per acre) Bremerton West UGA 29 acres on Hwy 3 across from Brothers Nursery/Greenhouse Hwy 3 across from Brothers Nursery Distance from services WATER Do not surplus. Biosolids application area. Concur
16 322401-3-049-2006 Bremerton Watershed CUL (City Utility Lands)14.67 acres. Just west of square dance facility. Adjacent to SF housing. Zoned CUL.Adjacent to (west of) square dance f Distance from services. Power line on part of parcel?WATER
Do not surplus. Watershed and Parish Creek alignment.
Critical lands. Concur
Access to Utility land; Parish Creek often floods during heavy
rain events; I believe there are power lines in the area, too.
17 3748-001-005-0202 Land+G9 General Commercial Parcel adjacent to the north of the City's Oyster Bay PW facility Adjacent to (north of) PW Oyster Ba Currently appears to have reasonable potential. Competing priorities?WATER
Do not surplus. Purchased for Oyster Bay PW&U facility
expansion. Concur
18 332401-3-023-2005 Parcel number not found in Fin+R-10 Low Density Residential (max. 10 dwelling units per acre)105 acres across Hwy 16 from Elandan Gardens. Assessor states Water Systems.2418 Anderson Hill Rd SW Distance from services NO RECORDS FOUND, POSSIBLY WATER Do not surplus. Watershed. Concur Anderson Creek Wellfield
19 042301-2-002-2008 Parcel number not found in Fin+R-10 Low Density Residential (max. 10 dwelling units per acre)82 acres off Anderson Hill Rd. Not in Fin+.Adjacent to housing development Distance from services NO RECORDS FOUND, POSSIBLY WATER
Do not surplus. Watershed and Anderson Creek alignment.
Critical lands. Concur Anderson Creek Wellfield
20 5549-000-013-0002 Parcel number not found in Fin+FC Freeway Corridor Other adjacent FC parcels are single family residences Adjacent to housing devel (W of Sinc Adjacent to neighborhood of newer homes (2021.) Why does City own?NO RECORDS FOUND, POSSIBLY WATER Do not surplus. Wright Creek alignment. Critical lands. Concur; steep slopes and likely undevevelopable Possible sale to Great Conservancy Peninsula?
Schedule 2
Affordable Housing
Other Sites Considered with Public Works Comments
Page 1 of 1
Ref.
No.Parcel Number Use Per COB Zoning Designation Preliminary Comments Site Address Parks Comments
1 112401-4-004-2002 Sheridan Park, Park Maintenance Yard Eastside Village Subarea Plan 2.68 acres of waterfront property. Park & Greenspace, Park Maintenance Yard 629 Lebo Blvd Parks Protection Ord., future master planning of site, property value to support Rec/Sr Center building
replacement.
2 132401-2-072-2001 City may combine w/ 3976-001-001-0100 R-10 Low Density Residential (max. 10 dwelling units per acre)2.15 acres East Park. Future Master Plan considerations Approx. 1900 Wheaton Way Parks Protection Ord., Nation Park Service recreational use restrictions, potential future use for Bike Pump
Track, Off-Leash Dog Park or other recreational use.
Schedule 3
Affordable Housing
Other Sites Considered with Parks Comments
Page 1 of 1
Ref No.Notes Parcel No.Site Address Use Per COB Use Per Assessor Acres
1 Deep in the Watershed. Zoned Urban Restricted, Jurisdiction Bremerton West UGA 252401-1-003-1005 No SITUS address Bremerton Watershed Bremerton West UGA 19.68
2 Deep in the Watershed. Zoned Urban Restricted, Jurisdiction Bremerton West UGA 252401-1-004-1004 No SITUS address Parcel number not found in Fin+Bremerton West UGA 19.69
3 Deep in the Watershed. Zoned Urban Restricted, Jurisdiction Bremerton West UGA 132401-3-005-1003 No SITUS address Parcel number not found in Fin+Bremerton West UGA 19.58
4 Deep in the Watershed. Zoned Urban Restricted, Jurisdiction Bremerton West UGA 132401-3-006-1002 No SITUS address Parcel number not found in Fin+Bremerton West UGA 19.65
5 Deep in the Watershed. Zoned Urban Restricted, Jurisdiction Bremerton West UGA 132401-3-007-1001 No SITUS address Parcel number not found in Fin+Bremerton West UGA 19.77
6 Deep in the Watershed. Zoned Urban Restricted, Jurisdiction Bremerton West UGA 132401-3-008-1000 No SITUS address Parcel number not found in Fin+Bremerton West UGA 19.71
7 Cemetery 4680-001-001-0006 No SITUS address Ivy Green Cemetery Cemeteries 0.94
8 Cemetery 4647-000-001-0000 No SITUS address Parcel number not found in Fin+Cemeteries 1.88
9 Cemetery 4657-000-001-0007 1401 NAVAL AVE Ivy Green Cemetery Cemeteries 9.43
10 Possible pump Station near Anderson Hill 5627-000-298-0003 3641 FREIGHTER PL Parcel number not found in Fin+Common Area 0.06
11 Possible retention pond 5549-000-011-0004 No SITUS address Parcel number not found in Fin+Common Area 2.71
12 Possible buffer 5549-000-013-0002 No SITUS address Parcel number not found in Fin+Common Area 4.55
13 Near Blueberry Park. Possible green space.5655-000-019-0006 3500 SPRINGBROOK LN Parcel number not found in Fin+Common Area 0.06
14 Zoned watershed 222401-4-004-1001 No SITUS address Watershed Communications 39.32
15 Very narrow strip to the water, adjacent the Manette Bridge 3902-002-008-0001 99 SHORE DR Parcel number not found in Fin+Communications 0.09
16 Zoned watershed 272401-1-001-1005 No SITUS address Watershed Communications 239
17 Zoned watershed 272401-3-001-1001 No SITUS address Watershed Communications 321.12
18 Leased to a business. Former landfill.332401-3-016-2004 3050 W STATE HWY 16 Elandan Gardens General warehouse 5.59
19 Waterfront property for storage. Consider whether this is best use. View assessor photo 112401-4-004-2002 629 LEBO BLVD Park storage Governmental services 2.68
20 Fire station 162401-4-007-2004 5005 KITSAP WAY, Fire Station #2 Fire Station No. 2 Governmental services 1.4
21 Consider best use of this parcel 122401-2-028-2007 1705 E 31ST ST Former Engr and SOG Governmental services 9.86
22 Consider best use of this parcel 122401-2-028-2007 3025 OLYMPUS DR NE Former Engr and SOG Governmental services incl.
23 Consider best use of this parcel 122401-2-028-2007 3033 OLYMPUS DR NE Former Engr and SOG Governmental services incl.
24 Consider best use of this parcel 122401-2-028-2007 3027 OLYMPUS DR NE Former Engr and SOG Governmental services incl.
25 Consider best use of this parcel 122401-2-028-2007 3029 OLYMPUS DR NE Former Engr and SOG Governmental services incl.
26 Odd shaped parcel in Gorst as you come off Hwy 3 on Old Belfair Hwy 322401-1-078-2004 3481 W BELFAIR VALLEY RD Pump Station SB-3 Governmental services 0.28
27 Library 3718-016-012-0009 612 5TH ST Library Governmental services 0.31
28 Theater 3718-016-021-0008 503 PACIFIC AVE Admiral Theatre Governmental services 0.3
29 Theater 3718-016-021-0008 507 PACIFIC AVE Admiral Theatre Governmental services incl.
30 Theater 3718-016-021-0008 502 5TH ST Admiral Theatre Governmental services incl.
31 Theater 3718-016-021-0008 504 5TH ST Admiral Theatre Governmental services incl.
32 Theater 3718-016-021-0008 510 5TH ST Admiral Theatre Governmental services incl.
33 Theater 3718-016-021-0008 515 PACIFIC AVE Admiral Theatre Governmental services incl.
34 Courthouse 3718-016-049-0006 550 PARK AVE Courthouse Governmental services 0.14
35 Courthouse 3718-016-049-0006 570 PARK AVE Courthouse Governmental services incl.
Schedule 4
Affordable Housing
Active City Owned Parcels (A)
Page 1 of 9
Ref No.Notes Parcel No.Site Address Use Per COB Use Per Assessor Acres
Schedule 4
Affordable Housing
Active City Owned Parcels (A)
36 Consider best use of this parcel 122401-2-028-2007 3031 OLYMPUS DR NE Former Engr and SOG Governmental services incl.
37 Pump station 162401-4-054-2006 4380 KITSAP WAY Pump Station Oyster Bay 1 Governmental services 0.02
38 Police facility 3718-021-001-0002 1047 BURWELL ST Police facility Governmental services 0.18
39 Includes Jarstad Park, PW pipe yard, and forestry. Zoned CUL. Another 40 acres north of RR.4504-000-001-0309 4398 W BELFAIR VALLEY RD Bremerton Watershed Governmental Services 81.24
40 Includes Jarstad Park, PW pipe yard, and forestry. Zoned CUL. Another 40 acres north of RR.4504-000-001-0309 4230 W BELFAIR VALLEY RD Bremerton Watershed Governmental Services
41 Navy Museum 3718-010-001-0005 251 1ST ST Harborside Park Governmental Services 0.25
42 Appears to be part of Ivy Green Cemetery.4680-001-001-0105 No SITUS address Parcel number not found in Fin+Governmental Services Not found
43 Conference Center 242401-2-014-2009 130 WASHINGTON AVE Conference Center Bldg Governmental Services 1.68
44 Conference Center 242401-2-014-2009 120 WASHINGTON AVE Conference Center Bldg Governmental Services
45 Conference Center 242401-2-014-2009 150 WASHINGTON AVE Conference Center Bldg Governmental Services
46 Conference Center 242401-2-014-2009 100 WASHINGTON AVE Conference Center Bldg Governmental Services
47 Conference Center 242401-2-014-2009 144 WASHINGTON AVE Conference Center Bldg Governmental Services
48 Conference Center 242401-2-014-2009 140 WASHINGTON AVE Conference Center Bldg Governmental Services
49 Unit 5A of NDGC. Because it is a condo, there is no land in fixed assets 8149-000-005-0000 No SITUS address Parcel number not found in Fin+Governmental Services Not found
50 Unit 6 of NDGC. Because it is a condo, there is no land in fixed assets 8149-000-006-0009 No SITUS address Parcel number not found in Fin+Governmental Services Not found
51 Fire station 3756-000-001-0108 911 PARK AVE Fire Station #1 Governmental Services 1.25
52 Police facility 3718-021-003-0109 1025 BURWELL ST Police Facility Governmental Services 0.89
53 Unit 1 of NDGC. Because it is a condo, there is no land in fixed assets 8149-000-001-0004 No SITUS address Parcel number not found in Fin+Governmental Services Not found
54 Unit 5B of NDGC. Because it is a condo, there is no land in fixed assets 8149-000-005-0109 No SITUS address Parcel number not found in Fin+Governmental Services Not found
55 106 Oyster Bay 4502-001-001-0408 106 S OYSTER BAY AVE Parcel number not found in Fin+Governmental Svcs 2.13
56 Senior center 3975-000-016-0007 1136 NIPSIC AVE Senior Center/Mane Miscellaneous services 2.54
57 PW Oyster Bay Complex 3748-001-001-0206 100 N OYSTER BAY AVE Land Parcel PWC, electronics New parcel 4.64
58 PW Oyster Bay Complex 3748-001-001-0206 108 S OYSTER BAY AVE Land Parcel PWC, electronics New parcel
59 PW Oyster Bay Complex 3748-001-001-0206 104 N OYSTER BAY AVE Land Parcel PWC, electronics New parcel
60 Behind Bacon's Tree Farm and adjacent the railroad. Appears to have poor accessibility.022301-2-019-1003 No SITUS address Bremerton Watershed Not found 0.71
61 Park 212401-3-005-2001 1191 PENDERGAST PKWY Pendergast Regional Park Park
62 Skinny parcel 3718-015-039-0000 601 5TH ST Parcel number not found in Fin+Parking 0.09
63 Parking 3718-016-044-0001 645 6TH ST Courthouse parking Parking 0.07
64 Parking 3718-016-045-0000 649 6TH ST Courthouse parking Parking 0.07
65 Parking 3718-016-046-0009 655 6TH ST Courthouse parking Parking 0.07
66 Parking 3718-016-047-0008 661 6TH ST Courthouse parking Parking 0.14
67 Parking 3718-017-019-0000 800 5TH ST Parking lot Parking 0.14
68 Parking lot 3718-019-021-0002 801 4TH ST Parking lot Parking 0.44
69 2178 square feet. What is this lot used for?3775-000-031-0208 No SITUS address Parcel number not found in Fin+Parking 0.05
70 Cemetery 3817-001-004-0407 1133 NAVAL AVE Ivy Green Cemetery Parking 0.19
Page 2 of 9
Ref No.Notes Parcel No.Site Address Use Per COB Use Per Assessor Acres
Schedule 4
Affordable Housing
Active City Owned Parcels (A)
71 Parking 3718-017-019-0000 507 PARK AVE Parking lot Parking 0.14
72 Parking 3718-006-018-0004 405 WASHINGTON AVE Washington parking garage Parking 0.52
73 Police Station parking lot 3718-022-008-0102 1028 BURWELL ST 1028 Burwell - Parking Parking 0.14
74 Arvon Park last used 2009? Not in COB parks list. Appears land must be used as park.142401-2-097-2001 1512 ARVON AVE Arvon Park Parks 0.23
75 Park 082401-4-020-2007 6002 KITSAP WAY N.A.D. Park Parks 78.37
76 Park 082401-4-020-2007 1904 SHOREWOOD DR N.A.D. Park Parks incl.
77 Park 082401-4-020-2007 2111 AUSTIN DR N.A.D. Park Parks incl.
78 Park/beach 112401-2-093-2008 No SITUS address Parcel number not found in Fin+Parks 0.21
79 Large parcel @ N/W end of Evergreen Park 132401-2-014-2002 1500 PARK AVE Evergreen Park Parks 8.38
80 Land - Brem Air Disposal 132401-2-015-2001 607 14TH ST Evergreen Park Parks 1
81 Why does FinancePlus say RETIRED?132401-2-016-2000 1333 SHELDON BLVD Evergreen Ext.Parks 0.68
82 Land - Brem Air Disposal 132401-2-022-2002 No SITUS address Evergreen Park @ 1500 Park Ave Parks 0.47
83 Kitsap Lake Park 172401-3-048-2006 No SITUS address Parcel number not found in Fin+Parks 15.37
84 Kitsap Lake Park 172401-4-011-2007 1974 PRICE RD Kitsap Lake Park Parks 3.55
85 Kitsap Lake Park 172401-4-011-2007 1978 PRICE RD Kitsap Lake Park Parks incl.
86 Kitsap Lake Park 172401-4-016-2002 No SITUS address Kitsap Lake Park Parks 4.43
87 Kitsap Lake Park 172401-4-025-2001 No SITUS address Parcel number not found in Fin+Parks 7.41
88 Evergreen park 3709-004-001-0009 510 SHELDON BLVD Parcel number not found in Fin+Parks 2.15
89 Park 3703-006-001-0000 2220 ANDERSON ST Matan Park Parks 0.37
90 Park 3923-004-014-0004 906 SHORE DR Bachman Park Parks 0.15
91 Park 3923-004-014-0004 800 TRENTON AVE Bachman Park Parks incl.
92 Waterfront triangular lot in Parks Dept 3923-005-009-0008 No SITUS address Lot across from Bachman Park Parks 0.17
93 Park 3951-002-010-0007 No SITUS address Hal's Corner Parks 0.02
94 Park 3965-001-001-0004 2800 BIRCH ST Stephenson Canyon Pk, Juniper Bsktball Parks 28.49
95 Park 3965-003-001-0000 425 LEBO BLVD Lent Lane Park Parks 1.18
96 Sheridan Community Center 3966-001-001-0003 680 LEBO BLVD Sheridan P Community Parks 3.71
97 Park 3972-000-057-0000 1827 NE SYLVAN WAY Bataan Park Parks 0.82
98 Park 4585-000-001-0103 737 SYLVAN WAY Blueberry Park Parks 6.9
99 Tiny, 1,742 square feet 5512-000-017-0001 No SITUS address 2548 Pawnee Dr - Land Parks 0.04
100 Park 3936-031-001-0106 2628 ASH ST Easpk Nature Area Parks 15.39
101 Park 3936-031-001-0106 2000 WHEATON WAY Easpk Nature Area Parks incl.
102 Park 212401-3-005-2001 5144 W FRANCIS ST Pendergast Regional Park Parks 50.29
103 Kitsap Childcare and Pre-school 3731-005-001-0008 1198 ELIZABETH AVE KCAP/Smith Play Parks 1.14
104 Park 3902-002-008-0100 1101 WHEATON WAY Sheridan P Community Parks 0.06
105 Pendergast Regional Park 212401-3-005-2001 1199 PENDERGAST PKWY Pendergast Regional Park Parks 50.29
Page 3 of 9
Ref No.Notes Parcel No.Site Address Use Per COB Use Per Assessor Acres
Schedule 4
Affordable Housing
Active City Owned Parcels (A)
106 Pendergast Regional Park 212401-3-005-2001 1193 PENDERGAST PKWY Pendergast Regional Park Parks
107 Park 3718-001-007-0008 No SITUS address Harborside Park Parks 0.30
108 Park 3718-001-009-0204 243 1ST ST Harborside Park Parks 1.44
109 Roto Vista Park 3804-004-004-0208 No SITUS address Roto-Vista Park Parks 0.97
110 Evergreen Park, Sheldon, Cogen 132401-2-083-2008 No SITUS address Parcel number not found in Fin+Parks 1.12
111 Forest Ridge Park 152401-4-021-2007 3200 1ST ST Parcel number not found in Fin+Parks 21.01
112 Forest Ridge Park 152401-4-021-2007 3110 1ST ST Parcel number not found in Fin+Parks
113 Forest Ridge Park 152401-4-021-2007 3100 1ST ST Parcel number not found in Fin+Parks
114 Roto Vista Park?3804-004-005-0405 1722 WARREN AVE Parcel number not found in Fin+Parks 0.31
115 Evergreen Park, McKenzie, Sheldon 132401-2-082-2009 No SITUS address Parcel number not found in Fin+Parks 0.27
116 Railroad 312401-2-001-2005 No SITUS address Watershed Railroads 31.15
117 Waterfront property for community theater 112401-4-001-2005 599 LEBO BLVD Community Theater Recreational 2.92
118 Waterfront property for community theater 112401-4-001-2005 589 LEBO BLVD Community Theater Recreational incl.
119 Park 112401-4-003-2003 251 LEBO BLVD Lions Field Recreational 17.57
120 Park 112401-4-003-2003 115 LEBO BLVD Lions Field Recreational incl.
121 Park 112401-4-003-2003 117 LEBO BLVD Lions Field Recreational incl.
122 Park 112401-4-003-2003 125 LEBO BLVD Lions Field Recreational incl.
123 Assessor photo is GMG clubhouse 012301-1-001-1006 No SITUS address Watershed golf course Recreational 300.93
124 Part of golf course per assessor and parcel map 012301-2-005-1000 No SITUS address Watershed golf course Recreational 72.38
125 Reservoir 132401-1-034-2000 2329 E 17TH ST 1628 Hayward, Reservoir #14 Recreational 0.67
126 Playfield 142401-4-017-2004 1017 WARREN AVE Dietz Addn Warren Ave Playfield Recreational 2.04
127 Kiwanis 142401-4-018-2003 1701 5TH ST Kiwanis Field Recreational 3.7
128 Appears a small piece is used by golf course. Zoned City Utility Lands. West of Olympic Course 352401-4-003-1007 No SITUS address Watershed Recreational 78.81
129 Zoned City Utility Lands. 2 large parcels separated by another large parcel.022301-1-001-1005 7483 W BELFAIR VALLEY RD Watershed Recreational 177.33
130 Zoned City Utility Lands. 2 large parcels separated by another large parcel.022301-1-001-1005 7489 W BELFAIR VALLEY RD Watershed Recreational incl.
131 Zoned City Utility Lands. Land behind Bacon's B&B. What is its use? Not easy access.022301-1-002-1004 No SITUS address Watershed Recreational 34.3
132 Golf course 362401-1-001-1004 7263 W BELFAIR VALLEY RD Golf course, clubhouse, watershed Recreational 605.95
133 Golf course 362401-1-001-1004 7163 W BELFAIR VALLEY RD Golf course, clubhouse, watershed Recreational incl.
134 Pool 3976-001-001-0100 2282 HOMER R JONES DR Jarsted Aquatics Recreational 14.46
135 Pool 3976-001-001-0100 1950 HOMER R JONES DR Jarsted Aquatics Recreational incl.
136 Pool 3976-001-001-0100 2220 HOMER R JONES DR Jarsted Aquatics Recreational incl.
137 Pool 3976-001-001-0100 2261 HOMER R JONES DR Jarsted Aquatics Recreational incl.
138 Pool 3976-001-001-0100 2030 SCHLEY BLVD Jarsted Aquatics Recreational incl.
139 Pool 3976-001-001-0100 1930 HOMER R JONES DR Jarsted Aquatics Recreational incl.
140 Zoned PSIC-B. Between Gold Mt golf and drive in 012301-3-010-1001 No SITUS address Golf Course Land Recreational 11.76
Page 4 of 9
Ref No.Notes Parcel No.Site Address Use Per COB Use Per Assessor Acres
Schedule 4
Affordable Housing
Active City Owned Parcels (A)
141 Parking near tunnel 3718-014-001-0304 662 BURWELL ST Park Plaza Burwell Garage Retail, general 1.30
142 Parking near tunnel 3718-014-001-0304 304 PARK AVE Park Plaza Burwell Garage Retail, general
143 Parking near tunnel 3718-014-001-0304 612 BURWELL ST Park Plaza Burwell Garage Retail, general
144 Parking near tunnel 3718-014-001-0304 300 PARK AVE Park Plaza Burwell Garage Retail, general
145 Parking near tunnel 3718-014-001-0304 655 4TH ST Park Plaza Burwell Garage Retail, general
146 Parking near tunnel 3718-014-001-0304 606 BURWELL ST Park Plaza Burwell Garage Retail, general
147 871 square feet. Appears to be partial tideland off Phinney Bay Rd.3786-000-001-0201 No SITUS address Parcel number not found in Fin+Sheds and garages 0.02
148 Haddon Park 3787-000-006-0403 No SITUS address Parcel number not found in Fin+Sheds and garages 3.05
149 Zoned watershed 342401-1-001-1006 10151 W MCKENNA FALLS RD Watershed Single family residence 482.13
150 Zoned watershed 342401-1-001-1006 10167 W MCKENNA FALLS RD Watershed Single family residence incl.
151 Zoned watershed 342401-1-001-1006 9600 W MCKENNA FALLS RD Watershed Single family residence incl.
152 1 of 4 adjacent single family undeveloped lots 3804-008-001-0004 No SITUS address Property class single family residence Single family residence 0.08
153 Tideland at south end of Manette 3913-024-005-0005 No SITUS address Tidelands/Park Tidelands Not found
154 Easement. Appears to be an alley.3731-004-010-0208 No SITUS address Parcel number not found in Fin+Total esmt encumbered 0.09
155 Appears to be an alley at the end of Hanford.3962-000-020-0204 No SITUS address Parcel number not found in Fin+Total esmt encumbered 0.22
156 871 square foot easement at entrance to Homes Jones/Schley circle.3976-001-001-0308 No SITUS address Parcel number not found in Fin+Total esmt encumbered 0.02
157 Easement on a section of the south side of W McKenna Falls Rd 352401-3-030-1006 No SITUS address Parcel number not found in Fin+Totally esmt encumbered 0.45
158 Parcel appears to be part of the road: 9th Street at/west of Hewitt 3797-020-006-0003 No SITUS address Parcel number not found in Fin+Totally esmt encumbered 0.12
159 Behind Port of Brem property. Zoned industrial.112301-1-003-1002 No SITUS address Watershed Undeveloped land 23.34
160 3 acres near Public Works 100 Oyster Bay Ave N facility 3748-001-007-0200 No SITUS address Parcel number not found in Fin+Undeveloped land 3.00
161 Taft Ave and 19th St. Near Chevron land.112401-3-076-2007 2310 19TH ST Snyder Waterfront, Stormwater Undeveloped land 0.52
162 On Taft Ave, one parcel north of 19th St. Near Chevron land 112401-3-077-2006 No SITUS address Parcel number not found in Fin+Undeveloped land 0.19
163 Deep in watershed 142401-3-005-1002 No SITUS address Watershed Undeveloped land 156.91
164 Large parcel surrounds Reservoir 16, which is in a different parcel 022401-2-003-2008 No SITUS address Tracyton Land Undeveloped land 40.98
165 A strip of beach north and adjacent to Lion's Field 112401-2-025-2001 No SITUS address Parcel number not found in Fin+Undeveloped land 0.3
166 Pat Carey Vista 112401-2-090-2001 No SITUS address Pat Carey Vista Undeveloped land 0.3
167 Adjacent (South of) Bremerton Ice Rink in Eastpark 132401-2-072-2001 No SITUS address Parcel number not found in Fin+Undeveloped land 2.15
168 Two very narrow strips separated by the Naval Rail 172401-2-049-2007 No SITUS address Parcel number not found in Fin+Undeveloped land 0.38
169 Kitsap Lake Park 172401-4-022-2004 No SITUS address 2132 Lakehurst Reservoir #21 Undeveloped land 0.36
170 Adjacent/north of WWTP 222401-3-002-2003 No SITUS address 4313 C Street, near WWTP Undeveloped land 0.54
171 Adjacent/north of WWTP 222401-3-004-2001 No SITUS address 1310 Oyster Bay, near WWTP Undeveloped land 0.13
172 Adjacent/north of WWTP. Freeway Corridor 222401-3-006-2009 No SITUS address 1323 Bayview Drive, near WWTP Undeveloped land 0.29
173 Adjacent/north of WWTP 222401-3-008-2007 No SITUS address 1329 Bayview Drive, near WWTP Undeveloped land 0.49
174 Zoned watershed 222401-4-001-1004 No SITUS address Watershed Undeveloped land 39.44
175 Navy Yard City. Fairly narrow/shallow parcel.222401-4-109-2003 No SITUS address Unassigned Undeveloped land 0.08
Page 5 of 9
Ref No.Notes Parcel No.Site Address Use Per COB Use Per Assessor Acres
Schedule 4
Affordable Housing
Active City Owned Parcels (A)
176 Navy Yard City, on Beach Rd and Charleston Beach 222401-4-117-2003 No SITUS address Unassigned Undeveloped land 0.26
177 Zoned watershed 232401-1-001-1009 No SITUS address Watershed Undeveloped land 274.23
178 Zoned watershed 232401-2-002-1006 No SITUS address Watershed Undeveloped land 39.31
179 Zoned watershed 232401-3-001-1005 No SITUS address Watershed Undeveloped land 312.71
180 Zoned watershed 242401-1-001-1008 No SITUS address Watershed Undeveloped land 156.16
181 Zoned watershed 242401-2-002-1005 No SITUS address Watershed Undeveloped land 77.85
182 Zoned watershed 242401-3-001-1004 No SITUS address Watershed Undeveloped land 78.24
183 Zoned watershed 242401-3-005-1000 No SITUS address Watershed Undeveloped land 78.08
184 Zoned watershed 252401-1-001-1007 No SITUS address Watershed Undeveloped land 118.06
185 Zoned City Utility Lands 252401-2-002-1004 No SITUS address Watershed Undeveloped land 393.54
186 Sliver in Gorst near Hwy 3 on Old Belfair Hwy. Jurisdiction Gorst UGA. Why COB taxpayer?322401-1-077-2005 No SITUS address Parcel number not found in Fin+Undeveloped land 0.11
187 Zoned City Utility Lands or County. Near PSIC. Not near town.062301-2-011-2005 No SITUS address Unassigned Undeveloped land 0.18
188 Zoned CUL 022301-3-001-1001 No SITUS address Watershed Undeveloped land 154.95
189 Zoned CUL 022301-3-004-1008 No SITUS address Watershed Undeveloped land 22.44
190 Zoned CUL. Narrow, near Bacon's B&B, parallel and adjacent to railway.022301-3-007-1005 No SITUS address Watershed Undeveloped land 6.51
191 Zoned industrial. North of Puget Sound Industrial Center Bremerton property.022301-4-003-1007 No SITUS address Watershed Undeveloped land 41.63
192 Narrow strip of land behind businesses on Wheaton Way 012401-2-027-2001 No SITUS address Parcel number not found in Fin+Undeveloped land 0.44
193 Appears to be a nice wooded parcel, across street from Kitsap Lake.172401-1-056-2009 1312 LAKEHURST DR Parcel number not found in Fin+Undeveloped land 1.19
194 Zoned Lake and Rural Wooded (1 DU per 20 acres). Jurisdiction unincorporated rural.172401-2-001-1005 No SITUS address Watershed - Lake Tahuya Undeveloped land 93.03
195 Deep in watershed. Zoned Watershed 222401-1-002-1009 No SITUS address Watershed Undeveloped land 39.19
196 Deep in watershed.222401-1-005-1006 No SITUS address Watershed Undeveloped land 39.17
197 Appears to be nice parcel near Loxie Eagans and Arsenal Way 222401-2-045-2004 No SITUS address Parcel number not found in Fin+Undeveloped land 1.46
198 Appears to be nice parcel near Loxie Eagans and Arsenal Way 222401-2-074-2008 No SITUS address Parcel number not found in Fin+Undeveloped land 0.48
199 Near Oyster Bay wastewater treatment plant 222401-3-001-2004 No SITUS address Land, 1305 Bayview Undeveloped land 0.43
200 Location of 9/11 Memorial 3709-001-003-0102 1310 HIGHLAND AVE Parks construction, Chevron Undeveloped land 1.67
201 Deep in watershed 282401-1-002-1003 No SITUS address Watershed Undeveloped land 38.92
202 Deep in watershed 282401-1-003-1002 No SITUS address Watershed Undeveloped land 39.13
203 West side of Hwy 16, SW of Elandan Gardens 332401-4-069-2008 No SITUS address Anderson Creek Watershed Undeveloped land 0.8
204 2613 square feet undeveloped land. Lafayette and Rodgers.3732-011-019-0104 2916 RODGERS ST Parcel number not found in Fin+Undeveloped land 0.06
205 1 of 4 adjacent single family undeveloped lots 3804-008-001-0103 No SITUS address 11th & Warren Undeveloped land 0.07
206 1 of 4 adjacent single family undeveloped lots 3804-008-001-0301 No SITUS address 11th & Warren Undeveloped land 0.07
207 1 of 4 adjacent single family undeveloped lots 3804-008-001-0400 No SITUS address 11th & Warren Undeveloped land 0.07
208 Corner lot, downtown subarea. Greenspace with art installation.3728-000-001-0004 931 PACIFIC AVE Excess R/W Park Undeveloped land 0.1
209 Park 3774-004-004-0006 1525 N LAFAYETTE AVE Haddon Playfield Undeveloped land 1.04
210 Approx 321 S Constitution Ave, adjacent to West Hills Elementary 3790-015-001-0005 No SITUS address Parcel number not found in Fin+Undeveloped land 0.31
Page 6 of 9
Ref No.Notes Parcel No.Site Address Use Per COB Use Per Assessor Acres
Schedule 4
Affordable Housing
Active City Owned Parcels (A)
211 Very narrow strip to the water, adjacent the Manette Bridge 3902-002-006-0003 1103 WHEATON WAY Old Indian Ft Undeveloped land 0.12
212 Evergreen park 3709-004-001-0108 No SITUS address Parcel number not found in Fin+Undeveloped land 0.3
213 Evergreen park 3709-004-001-0207 1309 HIGHLAND AVE Bayview Addn Evergreen Expansi Undeveloped land 0.17
214 Parcel is comprised of 4 slivers with 2 on either side of Burwell, all west of Naval 3778-004-001-0005 No SITUS address Sheridan P Community Undeveloped land 0.25
215 Pump station 3976-001-001-0001 2101 SCHLEY WAY Pump Station #14 Undeveloped land 0.51
216 Pump station 3976-001-001-0001 2102 SCHLEY WAY Pump Station #14 Undeveloped land incl.
217 Waterfront undeveloped land, across from YMCA property. Leased to business for parking.3976-030-005-0006 1931 WHEATON WAY Parcel number not found in Fin+Undeveloped land 0.3
218 Utility 4502-008-010-0006 No SITUS address Water lines Undeveloped land 0.28
219 Utility 4502-008-037-0005 No SITUS address Water lines Undeveloped land 0.3
220 Near wastewater treatment plant 4600-018-001-0007 No SITUS address Lot next to 1322 Bayview - Land Undeveloped land 0.31
221 Near wastewater treatment plant 4600-018-033-0009 No SITUS address 1322 Bayview Dr - Land Undeveloped land 0.18
222 Near wastewater treatment plant 4600-018-034-0008 No SITUS address 1320 Bayview Dr - Land Undeveloped land 0.28
223 Near wastewater treatment plant 4600-018-038-0004 No SITUS address 1318 Bayview Dr - Land Undeveloped land 0.23
224 Large Parcel on Hwy 3 near Drive in, includes sliver of golf course. Zoned R-10, not watershed.012301-4-009-1002 No SITUS address Watershed Undeveloped land 39.28
225 Pump station 202401-2-001-2008 No SITUS address Pump Station KL-1 Undeveloped land 9.58
226 Lake Union reservoir is within this parcel 262401-1-001-1006 No SITUS address Watershed Undeveloped land 588.64
227 Deep in (City Utility Lands)262401-4-001-1000 No SITUS address Watershed Undeveloped land 39.31
228 Zoned watershed 282401-4-005-1004 No SITUS address Watershed Undeveloped land 38.82
229 County parcel zoned Rural Protection. Appears utilities would be challenging 292401-4-002-2004 No SITUS address Watershed Undeveloped land 19.91
230 Zoned CUL. Deep in the forest.302401-1-001-2008 No SITUS address Watershed Undeveloped land 559.54
231 Zoned CUL. Portions are near W. Belfair Valley Rd 312401-1-001-2007 8301 W BELFAIR VALLEY RD Watershed Undeveloped land 513.18
232 Zoned CUL. Approximately across Hwy 16 from Elandan Gardens.312401-4-002-2000 No SITUS address Watershed Undeveloped land 6.31
233 Zoned CUL. Located between Union River Reservoir and Gold Mt Golf 352401-1-001-1005 No SITUS address Watershed - Lesko Creek Undeveloped land 238.3
234 Parcel is split. Part is zoned CUL. The remainder may be Watershed.352401-1-002-1004 No SITUS address Watershed Undeveloped land 130.08
235 Parcel after houses on McKenna Falls Rd. County zoned Urban Restricted (1-5 DU/acre)352401-3-007-1005 No SITUS address Watershed - Lesko Creek Undeveloped land 0.99
236 Parcel after houses on McKenna Falls Rd. County zoned Urban Restricted (1-5 DU/acre)352401-3-008-1004 No SITUS address Parcel number not found in Fin+Undeveloped land 5.86
237 Parcel after houses on McKenna Falls Rd. County zoned Urban Restricted (1-5 DU/acre)352401-3-009-1003 No SITUS address Watershed Undeveloped land 4.6
238 Tiny, 2,614 sf triangle 3793-000-026-0005 No SITUS address Marine Dr & S Marine Dr - Land Undeveloped land 0.06
239 Nice sized waterfront parcel that is part of Roto Vista Park.3804-004-004-0000 No SITUS address Parcel number not found in Fin+Undeveloped land 0.74
240 Sound Ridge Dr runs through this irregular shaped parcel near the WWTP 4546-009-011-0209 No SITUS address Roosevelt Blvd - Land Undeveloped land 0.48
241 One of several lots behind wastewater treatment plant, like a barrier. Cottman Ave 4546-002-001-0008 No SITUS address Oyster Bay Lots - Land Undeveloped land 0.15
242 One of several lots behind wastewater treatment plant, like a barrier. Cottman Ave 4546-002-002-0007 No SITUS address Oyster Bay Lots - Land Undeveloped land 0.34
243 One of several lots behind wastewater treatment plant, like a barrier. Cottman Ave 4546-002-005-0004 No SITUS address Oyster Bay Lots - Land Undeveloped land 0.46
244 Triangular parcel adjacent to a lot with two duplexes. Behind auto dealership. Roosevelt Blvd 4546-003-009-0008 No SITUS address Lot N of 1201 Oyster Bay - Land Undeveloped land 0.15
245 5,663 sf triangular lot where Oyster Bay Ave S and Jones St W intersect 4546-002-012-0005 No SITUS address Waterline Undeveloped land 0.13
Page 7 of 9
Ref No.Notes Parcel No.Site Address Use Per COB Use Per Assessor Acres
Schedule 4
Affordable Housing
Active City Owned Parcels (A)
246 Behind Rodeo Drive In and Bremerton Trap and Skeet Club 012301-3-011-1000 No SITUS address Bremerton Watershed Undeveloped land 24.54
247 Pump station near S. Constitution Ave 3790-007-001-0002 No SITUS address Pump Station WB-4 Undeveloped land 0.17
248 Waterfront parcel. Utilities?3814-000-001-0405 2476 SNYDER AVE Snyder Avenue Waterfront Undeveloped land 0.10
249 In County, Zoned Urban Restricted 1-5 DU/acre. Hwy 3 across from Brothers Nursery.062301-2-050-2007 No SITUS address Unassigned Undeveloped land 29.36
250 Off Anderson Hill Rd. 042301-2-002-2008 No SITUS address Parcel number not found in Fin+Undeveloped land 81.63
251 Between Gold Mt. Golf Course and the rail. Zoned CUL 022301-2-022-1008 No SITUS address Bremerton Watershed Undeveloped land 26.36
252 North Watershed, near UTF & Lost Creek 142401-3-003-1004 No SITUS address Bremerton Watershed Undeveloped land 78.49
253 East Watershed 242401-4-004-1009 No SITUS address Bremerton Watershed Undeveloped land 78.39
254 Central Watershed 252401-2-001-1005 No SITUS address Bremerton Watershed Undeveloped land 78.48
255 Easement or buffer or ROW on S. Yantic?222401-1-037-2006 No SITUS address Parcel number not found in Fin+Undeveloped land 0.25
256 Narrow strip adjacent to Haselwood Auto property.212401-1-120-2005 No SITUS address Parcel number not found in Fin+Undeveloped land 0.09
257 Narrow parcel at entrance to Bremrock pit mine. 202401-1-034-2001 No SITUS address Parcel number not found in Fin+Undeveloped land 0.03
258 Just west of square dance facility. Adjacent to single family housing. Zoned CUL.322401-3-049-2006 No SITUS address Bremerton Watershed Undeveloped land 14.67
259 SE of 4801 Roosevelt Blvd, used for corrosion control 282401-1-078-2000 No SITUS address Corrosion Ctrl Fac Undeveloped land 1.31
260 Zoned CUL. Part of parcel is adjacent to housing. Near W. Belfair Valley Rd 292401-2-002-2008 9002 W WERNER RD Bremerton Watershed Undeveloped land 419.57
261 Waterfront parcel between Evergreen Pk and Warren Ave Bridge.132401-2-077-2006 No SITUS address LOT B OF 1708 PARK A. Wastewater Undeveloped land 0.13
262 Pump station 202401-1-035-2000 No SITUS address Pump Station KL-1 Undeveloped land 1.01
263 Park 3718-010-002-0004 No SITUS address Harborside Park Undeveloped land 0.23
264 Tiny, 2614 square feet. Near tunnel 3718-009-001-0205 102 PACIFIC AVE 1st and Pacific Plaza Undeveloped land 0.06
265 .19 acre undeveloped City lot 3804-008-001-0905 1109 WARREN AVE 11th & Warren Undeveloped land 0.19
266 Near Manette Bridge. Possible beach sewer access 3713-002-003-0005 No SITUS address 646 Washington Undeveloped land 0.11
267 Possible ROW near Manette Bridge 3713-002-001-0106 650 WASHINGTON AVE Parcel number not found in Fin+Undeveloped land 0.14
268 Next to PW Oyster Bay Complex 3748-001-005-0202 No SITUS address Land Undeveloped land 1.95
269 Near 4801 Roosevelt, possible easement 282401-1-083-2003 No SITUS address Parcel number not found in Fin+Undeveloped land 0.25
270 Pump station 112401-3-091-2008 2304 19TH ST PS C-W 1, Wastewater Utilities 0.13
271 Treatment plant 112401-4-002-2004 2475 STEPHENSON AVE Eastside Treatment Plant Utilities 2.07
272 Treatment plant 112401-4-002-2004 2500 STEPHENSON AVE Eastside Treatment Plant Utilities incl.
273 Pump station on narrow parcel on NE side of Kitsap Lake 082401-3-161-2008 6727 KITSAP WAY PS KL-4 pump station Utilities 0.13
274 Small triangle wtrfrt parcel between Warren Ave Bridge and Evergreen Park 132401-2-013-2003 1750 PARK AVE PS CE-1 1728 PARK AV (.04 ac WW)Utilities 0.05
275 Pump station 162401-1-063-2001 1429 MADRONA POINT DR Pump Station Oyster Bay 2 Utilities 0.01
276 Pump station 202401-1-012-2007 6000 W O ST Pump Station KL-1 Utilities 0.1
277 In the midst of Kitsap Lake Park 172401-4-012-2006 1976 PRICE RD Parcel number not found in Fin+Utilities 0.13
278 Oyster Bay WWTP parcel 222401-3-010-2003 1600 BAYVIEW DR W 1600 Oyster Bay, WWTP Utilities 11.76
279 Pump station 172401-1-034-2006 1457 LAKEHURST DR Pump Station KL-3 Utilities 0.18
280 Pump station 3709-006-001-0400 No SITUS address PS CE-3 Utilities 0.06
Page 8 of 9
Ref No.Notes Parcel No.Site Address Use Per COB Use Per Assessor Acres
Schedule 4
Affordable Housing
Active City Owned Parcels (A)
281 Reservoirs. Bremerton East UGA. Is there room for housing?012401-1-067-2004 1925 NE CHERYL ST Site of reservoirs 15 and 18 Water systems 9.22
282 Reservoir parcel is within another larger parcel 022401-2-017-2002 No SITUS address Reservoir #16 Water systems 1.11
283 Reservoir 202401-1-020-2007 7300 W WERNER RD Reservoir #8 Water systems 1
284 Well 342501-1-015-2007 5853 CENTRAL VALLEY RD NE Well # 14 Water systems 0.84
285 Vacant lot adjacent to and south of the former Engr Bldg. Looks like good potential for housing.122401-2-027-2008 2929 OLYMPUS DR NE Land held by Water Water systems 1.76
286 Reservoirs 352501-3-087-2005 400 RIDGE LN NE Site of Reservoirs 17 and 20 Water systems 1.57
287 Well 4930-000-408-0104 No SITUS address Well # 10 Water systems 0.9
288 Well 342501-4-028-2006 No SITUS address Site of Well #13 Water systems 0.14
289 Reservoir 3936-035-019-0008 844 CALLAHAN DR Land - site of Reservoir #11 and Pump Station #11 Water systems 2.5
290 Pump station 4546-009-012-0000 4575 JONES ST W Pump Station #4 Water systems 0.15
291 Well #9 4931-000-026-0006 318 NW FIRWAY LN Well #9 Water systems 0.93
292 Mostly across from Elandan Gardens. Why not in Fin+?332401-3-023-2005 2418 ANDERSON HILL RD SW Parcel number not found in Fin+Water systems 104.65
293 Jurisdiction Central Kitsap UGA, zoned Urban Restricted 1-5 DU/acre. Is this used for water?262501-3-020-2006 903 NE SATURN LN Parcel number not found in Fin+Water systems 0.06
294 Reservoir 4546-011-013-0104 4801 ROOSEVELT BLVD Reservoir #4 Water systems 7.63
295 Reservoir 4546-011-013-0104 1650 3RD AVE W Reservoir #4 Water systems
296 Off Hwy 16, towards Port Orchard 332401-4-098-2003 No SITUS address Pump Station SB-1 Water systems 0.09
Note:
(A)Based on Kitsap County Assessor "active" parcels for taxpayer mailing address at 345 6th St, suites 100 and 600, and 100 Oyster Bay Ave N.
Page 9 of 9
______________________________________________________
CITY AUDITOR 345 6th Street, Suite 100, Bremerton, WA 98337-1873 & Phone (360) 473-5369
May 20, 2024
To Audit Committee Members:
Deborah McDaniel, Audit Committee Vice-Chair and Citizen Member
Marwan Cameron, Citizen Member
Anna Mockler, Audit Committee Chair and Council Member
Eric Younger, Council Member
Re: Landlord Licensing Compliance
Dear Audit Committee Members:
To help ensure dwelling units located in the City of Bremerton (“City”) meet the minimum
standards of the Washington Residential Landlord-Tenant Act (RCW 59.18.060), I was asked
to identify potential rental properties in the City with unlicensed landlords. The following
comments summarize my review and findings.
SUMMARY OF FINDINGS
The results of this review found there are approximately 1,800 residential properties in the City
with characteristics of a rental property and owners1 who do not appear to be registered in the
City’s Landlord License database.
BACKGROUND
In response to City Council’s determination that there were residential tenants living in
substandard housing that was potentially dangerous to the health and safety of the tenants, in
2013, via Ordinance 5221, the Council created new Chapter 5.06 BMC entitled “Rental Property
Registration”. BMC Chapter 5.06 established a program to prevent and correct conditions in
residential rental units that adversely affect or are likely to adversely affect the health, safety,
and welfare of the public. The purpose of the new Chapter was to assure that rental housing
within the City is actively operated and maintained in compliance with RCW 59.18.060.
When landlords apply for the landlord business license, they certify that each of their rentals
complies with the standards set forth in RCW 59.18.060. A residential inspection checklist is
available from the City, which provides a list of areas that should be inspected to ensure
compliance with RCW 59.18.060.
1 It is assumed that the taxpayers associated with these properties are the property owners.
C1
Landlord License Compliance May 20, 2024
Page 2 of 7
LIMITATIONS
This review was limited to the following housing types:
Single family residences
2 living units
3 living units
4 living units
5-9 living units
10-14 living units
15-19 living units
20-29 living units
30-39 living units
40-49 living units
50+ living units
Residential condos
This review involved comparing two sets of data that contain multiple fields including taxpayer
and landlord names, mailing addresses and property addresses. One set of data comes from
the Kitsap County Assessor’s Office; the other is from the City’s Landlord License program.
Comparisons were made both within the County data, and between the County and City data.
Inconsistencies within the County database, and between the County and City data resulted in
significant portions of the comparisons to be performed manually rather than automated.
Following are the primary types of inconsistencies noted:
1. Name variations such as: John and Jane Doe vs Jane and John Doe; John Doe vs John L Doe;
John and Jane Doe in one database vs Jane Doe in the other, etc.
2. Address variations: 1234 Smith St vs 1234 N Smith St; 1234 Smith St vs 1234 Smith Ave, etc.
3. More challenging name variations: ABC Corp vs John Doe; ABC Corp vs ABC Corp (note the
extra space in the second ABC Corp.)
The manual portion of the comparisons was time consuming and prone to increased human
error.
Additionally, in some instances, it was difficult to determine the type of housing of some
properties. For example, some properties are categorized by the County as single-family
residences, yet are shown to have two addresses such as 123 Smith Street Suite A and 123
Smith Street Suite B. Assessing whether the property was a likely rental was based on a few
factors including number of bathrooms and size of the home.
Because of the data challenges noted above, it is advised that caution is exercised in relying
upon the results. A detailed list of properties with rental characteristics and owners who do not
appear to be in the City’s Landlord License database will be provided to the Department of
Community Development for its discretionary use. (It is not a definitive list of unlicensed
landlords.)
Landlord License Compliance May 20, 2024
Page 3 of 7
IDENTIFYING POTENTIAL RENTAL PROPERTIES
To identify potential rentals, a database of residential properties within the City was requested
from the Kitsap County Assessor’s Office. The database provided includes a total of 11,459
parcels, ranging from single family homes to complexes with 50 or more living units.
To identify potential rentals, the following characteristics are assumed to be indicative of a rental:
1. Multi-family properties, such as duplexes and apartment complexes,
2. Single family homes and condominiums that have mailing addresses that differ from the
property address,
3. Taxpayers (presumed property owners) with multiple properties.
Based on these assumptions, 4,508 parcels from the Assessor’s data were identified as
properties with rental characteristics.
IDENTIFYING POTENTIAL UNLICENSED LANDLORDS
Due to the aforementioned name and address variations in the data, it was determined that it
would be more efficient to simplify the County and City data prior to attempting comparisons.
Thus, parcels with duplicate mailing addresses in the County database were reduced, leaving
only one parcel and taxpayer per mailing address.2 And City data was reduced based on
duplicate business names (i.e. landlord names.)3
The list of 4,508 potential rental properties from the County database was reduced to 3,026
properties without the duplicates. And the list of 2,249 licensed landlords from the City database
was reduced to 1,525 landlords without the duplicates.
Comparing the two reduced databases resulted in 1,802 taxpayers that own at least one parcel
that has characteristics of a rental, who do not appear to be licensed landlords. The table below
summarizes the data by property type.
2 It is assumed that eliminating duplicate mailing addresses has the effect of eliminating duplicate
potential landlord names. Since the objective of this project is to identify potential unlicensed landlords
rather than potential rental properties, eliminating duplicate mailing addresses should not impact the
outcome of the analysis.
3 Again, the objective of this project is to identify potential unlicensed landlords. This analysis is not
concerned with how many properties a landlord owns or how many times a landlord is in the City
database. Thus, eliminating duplicate landlord names should not impact the outcome of the analysis.
Landlord License Compliance May 20, 2024
Page 4 of 7
Of the 1,802 potentially unlicensed landlords, 1,476 have a Washington mailing address, of
which 984 are in Kitsap County and 645 are in Bremerton.
NUMBER OF PARCELS OWNED
The number of City parcels owned by each taxpayer was also reviewed. This information could
be useful for assessing whether it is appropriate to charge the same amount for a Landlord
License whether a landlord owns one property or multiple. The table below shows there are
9,269 taxpayers who own one residential parcel in the City, 539 who own two, 105 that own
three, etc. Please note these are parcels rather than dwelling or living units.
Potential
Total Apparent AR Less Dup Unlicensed
Property Class Reviewed Rentals (AR)Mail Address Landlords
111 Single family residence 9,296 2,836 2,077 1,257
121 2 living units 961 961 559 275
122 3 living units 80 80 33 16
123 4 living units 64 64 22 7
131 5-9 living units 85 85 34 10
132 10-14 living units 14 14 4 2
133 15- 19 living units 3 3 2 1
134 20-29 living units 15 15 8 1
135 30-39 living units 10 10 4 1
136 40-49 living units 5 5 3 1
137 50+ living units 36 36 21 9
141 Condo, residential 879 390 259 222
180 & 198 Other 11 9 - -
Total 11,459 4,508 3,026 1,802
Class
Code
Number of ParcelsProperty
Landlord License Compliance May 20, 2024
Page 5 of 7
The table below has the number of living units added:
Number of
City Parcels
Owned
9,269 1 9,269
539 2 1,078
105 3 315
37 4 148
25 5 125
14 6 84
4 7 28
3 8 24
2 9 18
3 10 30
2 11 22
1 12 12
2 14 28
1 15 15
1 17 17
1 21 21
1 28 28
1 44 44
1 60 60
1 93 93
Total 11,459
Taxpayers (A)
Total
Parcels
City of Brem.Number of
Number of
City Parcels One (SF)Two Three Four 5-9 10-14 15-19 20-29 30-39 40-49 50+Condos Other
Owned (111)(121)(122)(123)(131)(132)(133)(134)(135)(136)(137)(141)(180+198)
9,269 1 9,269 7,979 458 29 20 28 4 2 6 2 3 16 720 2
539 2 1,078 763 193 9 8 17 2 3 1 9 68 5
105 3 315 173 92 6 6 4 2 5 24 3
37 4 148 83 40 5 4 2 14
25 5 125 64 33 5 6 3 3 2 1 3 4 1
14 6 84 54 19 4 1 1 5
4 7 28 14 9 2 2 1
3 8 24 5 8 2 1 8
2 9 18 17 1
3 10 30 13 11 1 2 3
2 11 22 3 11 1 1 6
1 12 12 12
2 14 28 13 12 1 1 1
1 15 15 12 1 1 1
1 17 17 1 8 5 2 1
1 21 21 2 7 4 1 3 2 2
1 28 28 28
1 44 44 42 1 1
1 60 60 24 27 4 3 2
1 93 93 18 21 13 10 8 1 2 2 18
Total 11,459 9,296 961 80 64 85 14 3 15 10 5 36 879 11
Living units (B)17,838 9,296 1,922 240 256 595 168 51 368 345 223 3,485 879 11
Taxpayers (A)
Total
Parcels
City of Brem.Number of
Living Units
Landlord License Compliance May 20, 2024
Page 6 of 7
To walk through the schedule shown above, please refer to the fourth numeric line. The first
column shows there are 37 taxpayers (property owners) that each own four parcels, which is a
total of 148 parcels. Of the 148 parcels, 83 have single family residences, 40 have duplexes,
etc.
The last row of this schedule shows the City has a total of approximately 17,838 living units (e.g.
a single parcel with a duplex has two living units.) For complexes with five to 49 units, the mid-
point was assumed for each property type. Complexes with 50+ units are based on actual living
units determined through research.
DEPARTMENT EFFORTS TO ENSURE LICENSING COMPLIANCE
The Department of Community Development (DCD) oversees the Landlord Licensing program.
Andrea Spencer, Director of Community Development, stated given the available resources, the
following tools are used to obtain compliance:
• Check monthly reports from Utility Billing listing addresses of newly registered landlord accounts
in their database;
• Work with property management companies to ensure clients are properly licensed;
• Work with Impark who does not issue residential parking permits to tenants until verification
with DCD that the landlord is licensed.
• Check sales of property owned by a licensed landlord
RECOMMENDATION
The following item is recommended:
1. Add a data field for the parcel numbers to the Landlord License database. The parcel
number could serve as a common identifier in the Assessor and City databases, without
having to deal with spelling anomalies, and issues like Rd vs St.
Ms. Spencer stated DCD was told by IT that they can cross reference addresses in the
landlord database to the GIS database and obtain parcel numbers without asking the
applicant to do anything. In the past, DCD requested applicants supply the parcel
number and most were unable to do so, and due to limits in staff time they reverted to
just asking for the site address to move applications forward. In DCD’s observation, the
more complex the application process, the less compliance they obtain from applicants.
Although IT may have this capability, they will likely be subject to the same challenges
associated with discrepancies between the databases.
Landlord License Compliance May 20, 2024
Page 7 of 7
SUMMARY
This review resulted in identifying approximately 1,800 potentially unlicensed landlords.
Because of assumptions relied upon and limitations noted above, discretion should be used in
determining next steps.
Please contact me if you have questions or need additional information.
Sincerely,
Jennifer L. Sims CPA/CFF, CFE
City Auditor
cc: Mayor Wheeler
City Council
Andrea Spencer, Community Development Director
Mike Riley, Finance Director
ORDINANCE NO. 5221
AN ORDINANCE of the City Council of the City of
Bremerton, Washington, creating new Chapter 5 06 BMC entitled
Rental Property Registration" providing for the registration and
inspection of rental dwelling units
WHEREAS, the City Council of the City of Bremerton has determined that there
are residential tenants within the City of Bremerton living in residences that are substandard and
potentially dangerous to their health and safety, and
WHEREAS, substandard rental housing also has a harmful effect on the value of
nearby housing, and
WHEREAS, substandard rental housing also creates an environment which
creates an increased demand upon City services and thereby adversely affecting the health,
safety, and welfare of the citizens of the City of Bremerton, NOW THEREFORE,
THE CITY COUNCIL OF THE CITY OF BREMERTON, WASHINGTON,
DOES HEREBY ORDAIN AS FOLLOWS
SECTION 1. A new chapter, Chapter 5 06 of the Bremerton Municipal Code
entitled "Rental Property Registration " is hereby adopted to read as follows
Chapter 5.06
RENTAL PROPERTY REGISTRATION
5.06.010 PURPOSE.
The City Council finds that rental housing is a valuable community asset, providing
homes for all income levels Additionally, the City Council finds that there exists rental housing
in the City that are below the minimum building standards and appear to violate RCW 59 18 060
of the Residential Landlord -Tenant Act and that such substandard conditions constitute a public
nuisance As a result, to ensure the public health, safety, and welfare of its citizens and the
maintenance of quality rental housing in the City, this code establishes a program to prevent and
correct conditions in residential rental units that adversely affect or are likely to adversely affect
the health, safety, and welfare of the public It is the purpose of this section to assure that rental
housing within the City is actively operated and maintained in compliance with RCW 59 18 060
5.06.020 DEFINITIONS.
BMC" means Bremerton Municipal Code
Building Code" means the City Building Code set forth in Chapter 17 04 BMC
Certificate of Inspection" means a certificate made in accordance with the
requirements of RCW 9A 72 085 by a qualified inspector on forms provided by the City that
states that the owner of rental property has not failed to fulfill any substantial obligation
imposed under RCW 59.18 060 of the Landlord Tenant Act, as defined in this section, that
endangers or impairs the health or safety of a tenant.
1
Rental Property Registration
BMC
Code enforcement officer" means code enforcement officer as defined in Chapter 104
Declaration of Compliance" means an unworn statement, declaration, verification, or
certificate made in accordance with the forms provided by the City that each dwelling unit
complies with 59 18 060 of the Landlord Tenant Act as defined in this section, as currently
enacted and hereinafter amended, and does not present conditions that endanger or impair the
health or safety of the tenants
Director" means the Director of Community Development or designee as applicable and
any other department director authorized by the Mayor to enforce this chapter, or their designee,
including, but not limited to, code enforcement officer, building official and other designated
City official
Dwelling unit" means any structure or part of a structure which is used as a home,
residence, or sleeping place by one or more persons maintaining a common household,
including but not limited to single - family residences, a room, rooming units, units of
multiplexes, condominiums, apartment buildings, and mobile homes
Fire Code" means the City Fire Code set forth in Chapter 18 02 BMC
Landlord" means the owner, lessor, or sublessor of the dwelling unit or the property
of which it is a part and in addition means any person designated as representative of the
landlord having an interest in and/or responsible for the management of the rental property.
Landlord Tenant Act" means the Residential Landlord -Tenant Act set forth in Chapter
59 18 RCW, as currently enacted and hereinafter amended
Owner" means one or more persons, ,jointly or severally, in whom is vested all or any
part of the legal title to rental property or all or part of the beneficial ownership and a right
to present use and enjoyment of the property
Person" means an individual, group of individuals, corporation, government, or
governmental agency, business trust, estate, trust, partnership, or association, two or more
persons having ajomt or common interest, or any other legal or commercial entity.
Qualified inspector" means a United States Department of Housing and Urban
Development - certified inspector, a Washington State - licensed home inspector, an American
Society of Home Inspectors - certified inspector, a private inspector certified by the National
Association of Housing and Redevelopment Officials, the American Association of Code
Enforcement, International Code Council certified inspector, or other comparable professional
association as approved by the Director of Community Development, a Washington - licensed
structural engineer, or a Washington - licensed architect An "owner" as defined in this section
is not eligible to act as a qualified inspector
RCW" means Revised Code of Washington
RCW 59 18 060 of the Landlord Tenant Act" means, for the purpose of this chapter,
subsections RCW 59.18 060(1) through RCW 59 18.060(l 0), as currently enacted or
hereinafter amended, relating to the landlords duties, which provides as follows• (1) Maintain
the premises to substantially comply with any applicable code, statute, ordinance, or regulation
governing their maintenance or operation, which the legislative body enacting the applicable
code, statute, ordinance or regulation could enforce as to the premises rented if such condition
endangers or impairs the health or safety of the tenant, (2) Maintain the structural components
including, but not limited to, the roofs, floors, walls, chimneys, fireplaces, foundations, and all
other structural components, in reasonably good repair so as to be usable, (3) Keep any shared or
common areas reasonably clean, sanitary, and safe from defects increasing the hazards of fire or
accident, (4) Provide a reasonable program for the control of infestation by insects, rodents, and
2
Rental Property Registration
other pests at the initiation of the tenancy and, except in the case of a single - family residence,
control infestation during tenancy except where such infestation is caused by the tenant, (5)
Except where the condition is attributable to normal wear and tear, make repairs and
arrangements necessary to put and keep the premises in as good condition as it by law or rental
agreement should have been, at the commencement of the tenancy, (6) Provide reasonably
adequate locks and famish keys to the tenant, (7) Maintain all electrical, plumbing, heating, and
other facilities and appliances supplied by him or her in reasonably good working order, (8)
Maintain the dwelling unit in reasonably weathertight condition, (9) Except in the case of a
single- family residence, provide and maintain appropriate receptacles in common areas for the
removal of ashes, rubbish, and garbage, incidental to the occupancy and arrange for the
reasonable and regular removal of such waste, (10) Provide facilities adequate to supply heat and
water and hot water as reasonably required by the tenant
Rental property" or "property" means all residential dwelling units rented or leased on a
contiguous parcel or parcels of land managed by the same landlord as a single rental complex
Tenant" is any person who is entitled to occupy a dwelling unit primarily for living or
dwelling purposes with or without a rental agreement
5.06.030 REGISTRATION AND DECLARATION REQUIRED.
a) General Business License Required No person shall make available for rent,
lease, or let, to any person a "dwelling unit" as defined in BMC 5 06.020 above without
securing and maintaining a current annual general business license as required by Chapter
5 02 BMC entitled "General Business Licenses"
b) Registration and Declaration of Compliance Any person renting or making
available for rent to the public any dwelling unit that requires a general business license pursuant
to Chapter 5 02 BMC shall, annually with the General business license application or renewal,
1) Register each dwelling unit,
2) Provide the City with the name and contact information of a local person
or entity as a point of contact for the properties if the owner does not maintain a local residence
or a place of business. If the owner maintains a local residence or place of business, provide the
name and contact information of a secondary emergency point of contact which does not have to
be local For purposes of this subsection, local means within sixty (60) road/driving miles from
the subject property or within thirty (30) road/driving miles from the Washington State ferry
terminal located in downtown area of the City of Seattle,
3) Provide an email or mailing address or other method of contact as
approved by the Bremerton Police Department for participation in the department's Landlord
Notification Program for notice of police activity on the rental property, and
4) File with and as part of the registration a declaration of compliance as
defined in BMC 5.06 020 above that each dwelling unit complies with RCW 59 18 060 of the
Landlord Tenant Act and does not present conditions that endanger or impair the health or safety
of the tenants
c) Conditions of Issuance Issuance of the general business license shall require,
1) Registration of dwelling units and providing the name of a local contact
person or entity as required in BMC 5 06 030(b) above,
2) Submission of a declaration of compliance as required in BMC
5 06 030(b) above or, as applicable, submission of certificate of inspection if required by BMC
5 06 040 below,
3) Payment of applicable fees, and
3
Rental Property Registration
4) Compliance with this chapter
d) Revocation or Denial Any general business license issued under Chapter 5 02
BMC may be revoked or denied for any violation of this chapter by the licensee, or his or her
agents or employees pursuant to BMC 5 02 180
5.06.040 VIOLATIONS AND INSPECTIONS.
To ensure compliance with RCW 59 18 060 of the Landlord Tenant Act related to
conditions of rental housing, the following shall apply
a) Pending Violation — Correction Notice Whenever the City is provided notice of a
violation of the Building Code, the Fire Code, and/or violations of any other applicable City code
or state law which endangers or impairs the health or safety of a tenant, the City code
enforcement officer shall issue a correction notice to the owner pursuant to Chapter 104 BMC
Notice to the City of the violation may be provided as a result of a pending code enforcement
proceeding or other similar action on rental property, an on -site visit by a City official, or by any
other means The owner shall cure the violation in the time period as requested by the code
enforcement officer or provide a plan acceptable to the City to bring the property into
compliance with RCW 59 18 060 for any existing violation
b) Notice of Violation - Hearing In the event the owner does not or cannot cure the
violation or obtain an approved plan within the required time period stated in the correction
notice, a notice of violation shall be mailed or otherwise served to the owner scheduling a
hearing before the Administrative Hearing Examiner pursuant to BMC 104 080
c) Certificate of Inspection — Required In the event a hearing is held before the
Administrative Hearing Examiner and an order is issued requiring the owner to cure the
violation, the City may request, as part of the order, that the owner obtain a Certificate of
Inspection pursuant to this section The Certificate of Inspection must be provided by a qualified
inspector for the subject rental property to ensure full compliance with the order and with RCW
59 18 060 of the Landlord Tenant Act and does not present conditions that endanger or impair
the health or safety of a tenant The dwelling unit or units of the rental property to be inspected
and the extent of the inspection shall be as required by the Administrative Hearing Examiner's
order
d) Filing of Certificate of Inspection The certificate of inspection shall be filed with
the City by the date and upon the conditions required by the Administrative Hearing Examiner's
order If a qualified inspector, other than a City code enforcement officer, performs the
inspection and a selected unit or units of the rental property fails the initial inspection, both the
results of the initial inspection and any certificate of inspection must be provided to the City
e) False Reporting — Misdemeanor Any person who knowingly submits or assists
in the submission of a falsified declaration of compliance or certificate of inspection is guilty of a
misdemeanor pursuant to BMC 1 12 020(2) Any inspector convicted of, admitting to or
submitting a falsified certificate of inspection, will no longer be a qualified inspector as defined
under BMC 5 06 020 above
f) Notice of Inspection to Tenant Notice to Tenant of an inspection shall be
provided as follows
1) Landlord shall provide written notification of his or her intent to enter an
individual unit for the purposes of providing the City a certificate of inspection in accordance
with RCW 59 18 150(6) of the Landlord Tenant Act. The written notice must indicate the date
and approximate time of the inspection and the company or person performing the inspection,
and that the tenant has the right to see the inspector's identification before the inspector enters the
4
Rental Property Registration
individual unit A copy of this notice must be provided to the inspector upon request on the day
of inspection
2) A tenant who continues to deny access to his or her unit is subject to RCW
59 18 150(8) of the Landlord Tenant Act.
5.06.050 INSPECTION FINDINGS — REVIEW AND APPEAL.
a) Administrative Review of Findings If a rental property owner does not agree
with the findings of an inspection performed by a qualified inspector, as defined under this
section, the property owner may request an administrative review by the Director by filing a
written request with the Department of Community Development within fourteen (14)
calendar days of the inspection or may file a direct appeal to the Administrative Hearing
Examiner pursuant to BMC 5 06 060 below The request shall state in writing the reasons the
Director should review the findings Failure to state the basis for the review in writing shall be
cause for dismissal of the review Upon receipt of the request for administrative review, the
Director shall review the information provided In lieu of filing an appeal with the Director, an
appeal may also be made directly to the Administrative Hearing Examiner pursuant to subsection
c) below within thirty (30) calendar days of the inspection
b) Decision of Director After considering all of the information provided, including
information from the code enforcement officer and the City Attorney, or his or her designee, the
Director shall affirm, or modify the findings of inspection The Director's decision shall be
delivered in writing to the appellant by first -class mail, email or hand delivery
c) Administrative Appeal Appeals of the Decision resulting from the Director's
review shall be made to the Administrative Hearing Examiner pursuant to BMC 5 06 060
below
5.06.060 ADMINISTRATIVE APPEALS.
a) Administrative appeals may be filed as follows
1) General Business License Revocation or denial of a general business
license issued pursuant to Chapter 5 02 BMC may be appealed as provided in BMC 5 02 180.
2) Penalties, Directors Decision and Findings of an Inspection The
assessment of penalties pursuant to BMC 5 06 070 below, a decision of the Director pursuant to
BMC 5 06 050(b) above and the findings of an inspection performed by a qualified inspector
pursuant to BMC 5 06 040(c) above ( "administrative determination ") may be appealed using the
appellate procedures set forth in this section
b) Any applicant or licensee may, within fourteen (14) calendar days from the date
notice of the administrative determination was mailed to the applicant or licensee, appeal such
administrative determination by filing a written notice of appeal setting forth the grounds thereof
with the Administrative Hearing Examiner pursuant to Chapter 2 13 BMC A filing fee as set
forth in Chapter 3 01 BMC, Community Development — Rate Table C, shall be submitted with
the appeal The filing fee is required to process the appeal. The hearing shall be conducted in
accordance with the procedures for hearing contested cases set out in Chapter 2 13 BMC After
the hearing thereon the Administrative Hearing Examiner shall, after appropriate findings of fact,
and conclusions of law, affirm, modify, or overrule the denial or revocation and order issuance or
reinstatement of the license, and may impose any terms thereupon.
c) No administrative determination issued pursuant to the provisions of this chapter
shall take effect until fourteen (14) calendar days after service of the notice thereof by the
5
Rental Property Registration
Director, and if the appeal is timely filed, the administrative determination shall be stayed
pending final action by the Administrative Hearing Examiner
d) The decision of the Administrative Hearing Examiner shall be final. The applicant
or licensee and/or the City may seek review of the decision by the Superior Court of Washington
in and for Kitsap County within twenty -one (21) calendar days from the date of the decision If
review is sought as herein prescribed the administrative determination shall be stayed pending
final action by the Superior Court
5.06.070 VIOLATIONS AND ENFORCEMENT.
Violations of this chapter constitute a public nuisance and may be enforced, in addition to
the provisions of this chapter, pursuant to the Building Code, the Fire Code, Chapter 9 92 BMC,
Chronic Nuisance Properties, Title 6 BMC, Health and Sanitation and/or any other applicable
City code or state law In the event of a violation of the provisions of this chapter, the City may
take the following action
a) Remedies If the City finds that any person, firm or entity fails to register a
rental dwelling unit as required herein, file the required certificate of inspection as applicable
and/or violates any other provision of this chapter, the City may take any one or more of the
following actions to remedy the violation
1) Impose a civil penalty as set forth in Chapter 3 01 BMC, Community
Development — Rate Table C, and/or
2) Revoke or deny the General Business License issued pursuant to Chapter
5 02 BMC as authorized in BMC 5 02 180
b) Code Enforcement In addition to the remedies set forth in BMC 5 06 070(a)
above, any violation of any provision of this chapter constitutes a civil violation under Chapter
104 BMC for which a monetary penalty may be assessed and abatement and/or enforcement
may be required as provided therein
SECTION 2. Effective Date of Chapter 5 06 BMC The provisions of Chapter
5 06 BMC set forth in Section 1 above shall take effect and be in force January 1, 2014.
SECTION 3. Severability If any one or more sections, subsections, or
sentences of this Ordinance are held to be unconstitutional or invalid, such decision shall not
affect the validity of the remaining portion of this Ordinance and the same shall remain in full
force and effect
SECTION 4. Effective Date This ordinance shall take effect and be in force ten
10) days from and after its passage, approval and publication as provided by law
PASSED by the City Council the 7 day of JUJI 2013
GREG H ELER, Council President
i
6
Rental Property Registration
i
Approved this aday of u 2013
PATTY LEN , ;Mayor
ATTEST APPROVED AS TO FORM
SHANNON CORIN, City Clerk RO ER A LUBOVICH, Ctt
PUBLISHED the day of dvvi 0 2013
EFFECTIVE the of 2013
ORDINANCE NO 5221
R \ Legal \Legal \Ordinances \Community Development\Rental Property Registration\Rental Property Registration 2013 -Final doc
Rental Property Registration
AFFIDAVIT OF PUBLICATION
Account #42742 AD# 20134264
STATE OF WASHINGTON
COUNTY OF KTTSAP
I, Rolene Buswell, being first duly sworn on oath, deposes and says That she is now, and at all tunes
embraced in the publication herein mentioned was the principal clerk of the printers and publishers of
KITSAP SUN, that said newspaper has been approved as a legal newspaper by order of the Superior Court
of the County of Kitsap, in which County it is published and is now and has been for more than six months
prior to the date of the publication hereinafter referred to, published in the English language continually as
a daily newspaper in Bremerton, Kitsap County, Washington, a weekly newspaper in Kitsap County,
Washington and is now and during all of said time, was printed in an office maintained in the aforesaid
place of publication of said newspaper, that the following is a true text of an advertisement as it was
published in regular issues (and not in supplement form) of said newspaper on the following date, to wit
And on June 24, 2013 such newspaper was regularly distributed to its subscribers during all of said period
The full amount of the fee charged for the foregoing publication is the sum of $34 74
This amount has not been paid in full
Signature of Principal Clerk)
Subscribed and sworn to before me this day of June 26, 2013
NOTARY PUBLIC
STATE OF WASHINGTON
CHRISTY lr OFFITT
My Appointment E July 08, 2016
ORDINANCE NO 5221
AN ORDINANCE of the City Council of the City of Bremerton, Washington, creating new Chapter 5 06
BMC entitled "Rental Property Registration" providing for the registration and inspection of rental
dwelling units
PASSED by the City Council on the 19th day of June, 2013
The full text of this ordinance is available from the City Clerk's Office, 345 Sixth Street, Suite 600,
Bremerton, WA 98337
June 24, 2013
Ad# 20134264
Email
Start Date of Rental Activity in Bremerton
Name
Phone Number
Mailing Address
City, State, Zip
Physical Address
City, State, Zip
Name
Phone Number
Address
City, State, Zip
Email
# of Units Commercial
⃝
⃝
⃝
⃝
⃝
⃝
⃝
Check OneRENTAL PROPERTIES
List addresses of all Rentals within City (Attach additional pages if needed):Residential
⃝
⃝
⃝
⃝
⃝
PLEASE SUBMIT TO:
City of Bremerton
Tax & License Division
345 6th Street Ste. 100
Bremerton, WA 98337
Phone: (360) 473-5311
or (360) 473-5298
LANDLORD LICENSE
APPLICATION
OFFICE USE ONLY
Fee Due:___________($75/yr.)
License#__________________
Instructions are on the reverse side of this form.
Print Full Name:_________________________________Signature:_________________________________ Date:_______________
ALL APPLICATIONS MUST BE SIGNED
The undersigned hereby certifies that the information provided on this application is true and correct, to the best of his/her knowledge.
PROPERTY OWNER INFORMATION Required
SECONDARY POINT OF CONTACT
Optional
The following certification applies only to landlords with Residential Property:
DECLARATION OF COMPLIANCE
By my signature below, I certify, to the best of my knowledge, that: 1) the information provided on this form is true and correct; 2) I have listed above all
my residential rental properties located in the City of Bremerton; and 3) each dwelling unit on such property complies with the standards set forth in the
State Landlord Tenant Act, Title 59, Section 59.18.060 and do not present conditions that endanger or impair the health or safety of the tenants.
The Residential Rental Inspection Checklist provides a list of the areas that should be inspected to comply with the standards set forth in RCW 59.18.060.
The checklist does not need to be returned with this application.
I understand that if my residential rental properties are found to be in non-compliance with the health and safety requirements outlined in RCW
59.18.060, that per Bremerton Municipal Code 5.06, code enforcement action may be taken.
Instructions for completing the Landlord License Application
Any person renting or leasing real property for gain, either commercial or residential, is required to obtain a general business license
under BMC 5.02. Additionally, residential landlords are required to sign a declaration that their properties comply with the standards set
forth in the Washington State Landlord Tenant Act (RCW 59.18.060) under BMC 5.06.
Fee Due: The license fee is currently $75.00 per year, but is prorated for new applicants to $37.50 for landlords that begin renting
after July 1st. License fees are non-refundable. Licenses are renewed annually.
Mailing Address For License and Renewals: Our office will default the mailing address for licenses and renewals to that of the
Property Owner.
Property Owner: (Required for Commercial and/or Residential landlords) For the purpose of this license, "property owner" means
the person(s) in whom is vested all or any part of the legal title to the rental property, of all or part of the beneficial ownership and right to
present use and enjoyment of the property. Provide the property owner's name, phone number, mailing address, and email address in the
space provided. Email is the preferred method of contact used by BPD for the Landlord Notification Program.
Secondary Point of Contact: (Optional) In the space provided, fill in the name and contact information of a secondary point of contact.
Rental Properties: (Required for Commercial and/or Residential landlords) In the space provided, list the address and number
of units per address for all of your rental properties within the City limits of Bremerton. For each address check the appropriate box
for property type, residential or commercial. If you need more space, attach additional pages.
Signature: (Required for Commercial and/or Residential landlords) All applications must be signed and dated by the property owner
or an authorized signer certifying that the information provided is true and correct, to the best of his/her knowledge. Additionally,
Residential landlords are required to sign a declaration that each dwelling on all rental properties located in the City of Bremerton are in
compliance with the standards set forth in the Washington State Landlord Tenant Act (RCW 59.18.060) under BMC 5.06.
Submit to: Return completed applications along with payment for the license fee to:
City of Bremerton, Tax and License Division, 345 6th Street Ste. 100, Bremerton, WA 98337.
If you have any questions, contact the Tax and License Division
at (360) 473-5311 or (360) 473-5298, or by email at taxinfo@ci.bremerton.wa.us
H:/Landlord Checklist 6-17-13
The purpose of this form is to provide rental property owners a guide when inspecting their properties to ensure compliance with the standards set
forth in the Washington State Landlord Tenant Act, Title 59 RCW.
GENERAL
1. Address numbers are missing or not visible.
2. Hulk or inoperable vehicles on property.
3. Garbage or debris in yard.
4. Nuisance vegetation (blackberry vines, grass or weeds in excess of
12”in height)
5. Lack of or inadequate garbage containers with lids.
6. Exterior sidewalks are broken, buckled or deteriorated.
7. Structure is infested with insects or vermin.
LIFE SAFETY
1. Exit stairs are dilapidated or unsafe.
2. Handrails/guardrails on stairs are missing or need repair.
3. Exit stairs have missing or improper landings.
4. Exit stair rise or run is incorrect.
5. Stairs are too narrow.
6. Door locks are missing, inoperable, or illegal.
7. Windows locks are missing or inoperable.
8. Windows cannot be held open by their hardware.
9. Porch, deck or balcony needs to be repaired or replaced, including
guardrails.
10. Room dimensions are less than minimums allowed.
EXITS
1. Exterior doors/frames need to be repaired/replaced.
2. Sleeping room has no window.
3. Sleeping room window is too small or does not open.
4. Dwelling unit is overcrowded for number/size of exits or sleeping
room area.
FIRE
1. Missing or inoperable smoke detectors.
2. Smoke detectors not provided in all sleeping areas, adjacent hallways
and on all floor levels.
3. Missing or inoperable carbon monoxide detectors.
STRUCTURAL
1. Roof requires repair or replacement.
2. Chimney needs to be repaired or removed.
3. Roof framing needs repair.
4. Foundation needs repair.
5. Walls need repair.
6. Siding needs repair.
7.Window glass needs to be replaced.
8. Window frames need to be repaired.
9. Floors need to be repaired.
10. Wallboard/plaster needs to be repaired.
11. Peeling or lack of weather protection of exterior surfaces (paint).
ELECTRICAL
1. Improper or hazardous wiring.
2. Access to electrical panel is inadequate.
3. Fuses are inadequate or have been tampered with.
4. Outlets or switches are missing cover plates.
5. Burnt or painted outlets need to be replaced.
6. Inadequate number of outlets.
7. Extension cords are being used.
8. GFIs are not installed in bathroom or kitchen.
9. Missing or damaged light fixtures, receptacles or switches.
PLUMBING
1. Lack of hot and cold running water.
2. Improper toilets, lavatories, bathtubs, showers or other plumbing
fixtures as required.
3. Spigot outlet is below the flood level of any plumbing fixture, allowing
potential back-siphonage.
4. Piping or fixtures are of non-approved materials.
5. Piping leaks.
6. Improperly supported piping.
7. Clogged or inoperable piping.
8. Missing or improperly connected temperature/pressure relief valve on
water heater.
HEATING
1. Permanent heating source is inadequate or deteriorated.
2. Heat source not capable of maintaining 68 degree F temperature in all
habitable rooms.
3. Inadequate supply of combustion air for fuel-fired equipment.
4. Improper or defective gas piping.
LIGHT AND VENTILATION
1. Inadequate or lack of ventilation (either natural or mechanical).
2. Windows are not openable.
3. Lack of or inadequate natural light source.
4. Unlisted appliances have been installed.
5. Appliances have been installed without proper clearance to
combustibles.
SANITATION
1. Substandard kitchen, missing the following:
Sink with hot and cold running water
Stove, microwave or hotplate
Refrigerator
Adequate counter space for food prep and dishwashing
Adequate storage space for utensils and food
Adequate floor space
2. Broken or plugged sewer.
3. Dampness, mold or mildew.
4. Flaking, scaling or peeling interior paint.
5. Inadequate cleaning of walls, floors or ceilings.
City of Bremerton
Community Development
345 – 6th Street, Suite 100
Bremerton, WA 98337
(360)473-5275
www.ci.bremerton.wa.us
RESIDENTIAL RENTAL
INSPECTION CHECKLIST
From: Anna Mockler <Anna.Mockler@ci.bremerton.wa.us>
Sent: Tuesday, May 21, 2024 10:58 AM
To: City Council <City.Council@ci.bremerton.wa.us>; Jennifer Chamberlin
<Jennifer.Chamberlin@ci.bremerton.wa.us>
Subject: Fw: [EXTERNAL] Re: Circulator Bus Pilot Project: Bremerton First Friday Art Walks
For all Councilors, FYI:
I'll be reporting on Kitsap Transit Board at 5/22 study session. This is a preview for those who want
it, with the goal of shorter Council meetings! It's a proposal for three circulator buses to run on First
Fridays between downtown and Charleston – proposed map below.
Mayor Wheeler noted today that Bremerton is the only place in Kitsap where a circulator bus is
proposed in KT's long-range plan. He and Director Clauson will meet soon to discuss this. Both
County Commissioners Rolfes and Garrido also support this (Commr Walters was absent).
The question came up at today's meeting – what about Manette? What about East Bremerton?
I replied that Manette recently received an arts grant because it is walkable from downtown.
Charleston was ineligible because it is not walkable.
Charleston revitalization is one of our 2024-25 goals.
This is the route many people, including our Mayor and his wife, take by car on many First Fridays.
The earliest email is the pitch I made today.
Thank you, look forward to discussing this,
Anna
Anna Mockler
City Councilor, District Six
2024 Council Vice-President
Audit Committee Chair
From: John Clauson <JohnC@KitsapTransit.com>
Sent: Tuesday, April 30, 2024 3:21 PM
To: Anna Mockler <Anna.Mockler@ci.bremerton.wa.us>; John Clauson <JohnC@KitsapTransit.com>;
Greg Wheeler <Greg.Wheeler@ci.bremerton.wa.us>; Michael Goodnow
<Michael.Goodnow@ci.bremerton.wa.us>
Cc: Jackie Bidon <JacquelynB@KitsapTransit.com>
Subject: RE: [EXTERNAL] Re: Circulator Bus Pilot Project: Bremerton First Friday Art Walks
Good afternoon,
Unfortunately, the agenda is already set for the May 7 meeting. It’s a rather full agenda, having the
public hearing on the Silverdale Transit Center service changes. With that, we will schedule discussion
on this for the May Work Study meeting on May 21.
Thank you.
Charlotte (for John Clauson)
Charlotte Sampson
Executive Assistant/Deputy Clerk of the Board
Kitsap Transit
60 Washington Avenue, Suite 200 Bremerton WA 98337
C5
360/478-5494
Messages to and from this e-mail address may be available to the public under Washington’s
Public Records Act.
From: Anna Mockler <Anna.Mockler@ci.bremerton.wa.us>
Sent: Tuesday, April 30, 2024 1:33 PM
To: John Clauson <JohnC@KitsapTransit.com>; Greg Wheeler <Greg.Wheeler@ci.bremerton.wa.us>;
Michael Goodnow <Michael.Goodnow@ci.bremerton.wa.us>
Subject: [EXTERNAL] Re: Circulator Bus Pilot Project: Bremerton First Friday Art Walks
Good afternoon, Mayor Wheeler, Dir. Clauson, and Councilor Goodnow.
Can we put this on the KT Board agenda for Tuesday, May 7th? Both the KT Board and a consensus
of City Council agree in principle that they would like further discussion.
KT Board has discussed in the past the need to educate the public on how to take buses. The
proposed pilot project would do this, and is highly popular among 100% of people who have heard
about it in Bremerton!
Here is a map of the proposed route, created by an amateur (me) from Maps and KT routed bus
maps:
Anna Mockler
City Councilor, District Six
2024 Council Vice-President
Audit Committee Chair
From: Anna Mockler
Sent: Thursday, April 18, 2024 12:56 PM
To: John Clauson <JohnC@KitsapTransit.com>; Greg Wheeler <Greg.Wheeler@ci.bremerton.wa.us>;
Michael Goodnow <Michael.Goodnow@ci.bremerton.wa.us>
Subject: Circulator Bus Pilot Project: Bremerton First Friday Art Walks
Good afternoon, Mayor Wheeler, Dir. Clauson, Charleston District Councilor Goodnow:
I propose a circulator bus pilot project for our First Friday Art walks. To run from ferry terminal, 6th
& Pacific, 6th & Callow, 11th & Callow, 11th & Pacific, return to ferry terminal. Three or four
ACCESS buses to perform this 15-minute loop from 4:30-8:30pm every first Friday, stopping at
regular Kitsap Transit bus stops.
It would increase visitors to both downtown and Charleston on First Fridays. It would educate the
public about how to take buses, a goal supported by Kitsap Transit Board.
This pilot project could well lead to a regular route for a circulator bus. Developers are reluctant to
build multi-family housing where parking is scarce and public transit infrequent, absent on
Sundays and evenings. Kitsap Transit is reluctant to run fixed routes where there is little ridership.
This circulator bus route would bridge the gap while dense housing is planned and built.
One possible source of funding is our TBD Board, City Council, increasing car tabs from $20 to $40.
The increase would be better received by Bremertonians if they'd already seen the benefits of this
circular bus route.
The pilot project should emphasize big fun: Fairy lights on the ACCESS buses, banners by local
artists, Heavy Jeans posters hidden on select buses, and First Friday ambassadors riding up front
to answer questions and announce events, e.g., the meal deals on Callow, music performances,
etc.
Councilor Goodnow has many great suggestions, like selling pins that entitle you to free rides and
one free meal deal, etc. – I'll let him list them all.
Thank you for entertaining this suggestion which I first proposed at the 4/16 KT Board meeting.
What next? Is full Council approval needed to move forward? What would this cost? Can we have
this in place for Friday, May 3rd?
We are all working hard to create density in our downtown core and Neighborhood Districts. This
pilot project would be a great leap forward.
Yours,
Anna
Anna Mockler
City Councilor, District Six
2024 Council Vice-President
Audit Committee Chair