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HomeMy WebLinkAbout1 - Original Submission_ Professional Services Agreement_PMX for OBA FM Hydraulic analysisPage 1 of 7 Bremerton/Parametrix Oyster Bay Ave Force Main Replacement Rev. 09/2021 PROFESSIONAL SERVICES AGREEMENT OYSTER BAY AVE FORCE MAIN REPLACEMENT The City of Bremerton (“City”) and Parametrix (“Consultant”), referred to collectively as the “Parties,” enter into the following Agreement for professional services: I. Scope: The Consultant agrees to perform the services more specifically described in the Scope of Work, dated December 22, 2021, including any attachments thereto , attached hereto as Exhibit A, which is incorporated by reference herein. The Scope of Work may be modified only pursuant to Section VII.H of this Agreement. If the Scope of Work provides for unspecified additional services such services shall only be performed upon the express written request of the City. Consultant further represents that the services furnished under this Agreement will be performed in accordance with generally accepted professional practices in effect at the time such services are performed. II. Term: The City and the Consultant agree that work will begin on the tasks described in Exhibit A immediately upon execution of this Agreement. The parties agree that the work described in Exhibit A is to be completed as provided for in the work schedule attached hereto as Exhibit B; provided however, that additional time shall be granted by the City for excusable delays or extra work as provided for in Section A of this agreement. III. Compensation: In consideration of the services provided pursuant to this Agreement, the City shall pay Consultant in an amount not to exceed $19,631.69. Consultant’s charges and bills shall conform to the fee schedule attached hereto as Exhibit C and incorporated herein by this reference. The Consultant shall submit regular billing statements detailing work performed and amount charged on each task or portion thereof. The descriptions shall conform to and fall within the categories set out in the Scope of Work and/or Fee Schedule. Upon receipt of a conforming billing statement, the City shall promptly process payment. PROVIDED, HOWEVER, the City reserves the right to prioritize scoped work and accelerate and/or delay work tasks under the time frame set forth in Section II herein. The Consultant's billing fees shall be as delineated in Exhibit C. Consultant shall not perform work beyond the Scope of Work, nor shall be compensated for such work, unless the Scope of Work or amount of compensation is modified pursuant to this Agreement. Consultant shall only be compensated for additional services if requested pursuant to Section I and, if not otherwise provided, such compensation shall be in accordance with Exhibit C. If a billing statement does not conform to this Agreement, the City may withhold payment until the statement is brought into compliance. Such withholding does not relieve Consultant of its obligations under this Agreement. IV. Relationship of Parties: Consultant represents that it is skilled in the matters addressed in the Scope of Work and is performing independent functions and responsibilities within its field DocuSign Envelope ID: 0B874B98-9D89-41D8-8EA6-FD1C51DE8863 Page 2 of 7 Bremerton/Parametrix Oyster Bay Ave Force Main Replacement Rev. 09/2021 of expertise. Consultant and its personnel are independent Consultants and not employees of the City. Consultant and its personnel have no authority to bind the City or to control the City’s employees and other Consultants. None of the benefits provided by the City to its employees, including, but not limited to, compensation, insurance, and unemployment insurance are available from the City to the employees, agents, representatives, or sub-consultants of the Consultant. Consultant will be solely and entirely responsible for its acts and for the acts of Consultant's agents, employees, representatives and sub-consultants during the performance of this Agreement. The City may, during the term of this Agreement, engage other independent Consultants to perform the same or similar work. As an independent Consultant, Consultant is responsible for its own management. The City’s administration and enforcement of this Agreement shall not be deemed an exercise of managerial control over Consultant or its personnel. As an independent Consultant, Consultant is responsible for payment of all taxes and licensing fees necessary to perform its obligations under this Agreement. These taxes and fees include but are not limited to State industrial insurance, Business & Occupation, State professional licensing, and City business licensing. If any taxes or fees due the City have been declared delinquent, the City may withhold the delinquent amount, plus any additional charges arising from the delinquency, from any payments due Consultant. V. Indemnification: A. Consultant shall defend, indemnify and hold the City, its officers, officials, employees, agents and volunteers harmless from any and all claims, injuries, damages, losses or suits, including all legal costs and attorney fees, arising out of or in connection with the performance of this Agreement except for that portion of the injuries and damages caused by the City’s sole negligence, unless Consultant is conducting work pursuant to Subsection B below. The City's review or acceptance of any of the work when completed shall not be grounds to avoid any of these covenants of indemnification. B. Architects, Engineers and Any Other Professional Listed In and Performing Services Defined in RCW 4.24.115. Should a court of competent jurisdiction determine that Consultant’s services provided pursuant to this Agreement is subject to RCW 4.24.115, then, in the event of liability for damages arising out of bodily injury to persons or damages to property caused by or resulting from the concurrent negligence of the Consultant and the City, its officers, officials, employees, agents and volunteers, the Consultant's liability hereunder shall be only to the extent of the Consultant's negligence. IT IS FURTHER SPECIFICALLY AND EXPRESSLY UNDERSTOOD THAT THE INDEMNIFICATION PROVIDED HEREIN CONSTITUTES THE CONSULTANT'S WAIVER OF IMMUNITY UNDER INDUSTRIAL INSURANCE, TITLE 51 RCW, SOLELY FOR THE PURPOSES OF THIS INDEMNIFICATION. THE PARTIES FURTHER ACKNOWLEDGE THAT THEY HAVE MUTUALLY NEGOTIATED THIS WAIVER. DocuSign Envelope ID: 0B874B98-9D89-41D8-8EA6-FD1C51DE8863 Page 3 of 7 Bremerton/Parametrix Oyster Bay Ave Force Main Replacement Rev. 09/2021 The provisions of this section shall survive the expiration or termination of this Agreement. VI. Insurance: The Consultant shall procure and maintain for the duration of the Agreement, insurance against claims for injuries to persons or damage to property which may arise from or in connection with the performance of the work hereunder by the Consultant, its agents, representatives, employees, sub-consultants or sub-contractors. Before beginning work on the project described in this Agreement, the Consultant shall provide a Certificate of Insurance evidencing: 1. Automobile Liability insurance with limits no less than $1,000,000 combined single limit per accident for bodily injury and property damage; and 2. Commercial General Liability insurance written on an occurrence basis with limits no less than $1,000,000 combined single limit per occurrence and general aggregate for personal injury, bodily injury and property damage. Coverage shall include but not be limited to: blanket contractual; products/completed operations/broad form property damage; explosion, collapse and underground (XCU) if applicable; and 3. Excess Liability insurance with limits not less than $1,000,000 limit per occurrence and aggregate; and 4. Professional Liability insurance with limits no less than $1,000,000 limit per occurrence/claim; and 5. Workers Compensation insurance as statutorily required by the Industrial Insurance Act of the State of Washington, Title 51, Revised Code of Washington and employer's liability with limits not less than $1,000,000. Any payment of deductible or self-insured retention shall be the sole responsibility of the Consultant. All required policies shall be provided on an “occurrence” basis except professional liability insurance (if required), which may be provided on a “claims-made” basis. The City shall be named as an additional insured on the Commercial General Liability insurance policy, as respects work performed by or on behalf of the Consultant and a copy of an endorsement that is acceptable to the City, which names the City as an additional insured shall be attached to the Certificate of Insurance. The City reserves the right to receive a certified copy of all the required insurance policies and endorsements. The City further reserves the right to reject any unacceptable policies and/or endorsements. The Consultant's Commercial General Liability insurance shall contain a clause stating that coverage shall apply separately to each insured against whom claim is made or suit is brought, except with respects to the limits of the insurer's liability. The Consultant's insurance shall be primary and non-contributory insurance as respects the City and shall contain a waiver of subrogation against the City for claims arising out of any operations, liabilities and obligations to which coverage applies. It shall be an affirmative DocuSign Envelope ID: 0B874B98-9D89-41D8-8EA6-FD1C51DE8863 Page 4 of 7 Bremerton/Parametrix Oyster Bay Ave Force Main Replacement Rev. 09/2021 obligation upon Consultant to advise the City’s Risk Manager by fax at (360) 473-5161, or by certified mail, return receipt requested to City of Bremerton, Attn: Risk Management, 345 6th Street, Suite 100, Bremerton, WA 98337 within two days of the cancellation, suspension or substantive change of any insurance policy set out herein, and failure to do so shall be construed to be a breach of this Agreement. The City also reserves its unqualified right to require at any time and for any reason, proof of coverage in the form of a duplicate of the insurance policy with all endorsements as evidence of coverage. In the event that the Consultant employs other consultants or contractors (sub-consultants or sub-contractors) as part of the work covered by this Agreement, it shall be the Consultant’s responsibility to require and confirm that each sub-consultant or sub-contractor meets the minimum insurance requirements specified above. The Consultant shall, upon demand of the City, deliver to the City copies of such policy or policies of insurance and the receipts for payment of premiums thereon. VII. General Conditions: A. Reports and Information: When requested by the City, Consultant shall furnish periodic reports and documents on matters covered by this Agreement. The reports and documents shall be furnished in the time and form requested. Consultant shall maintain accounting records in accordance with Generally Accepted Accounting Principles (“GAAP”) to substantiate all billed amounts. B. Ownership and Use of Records and Documents: Original documents, drawings, designs and reports, including those in electronic format, developed under this Agreement are the property of the City. All written information submitted by the City to the Consultant in connection with the services performed by the Consultant under this Agreement will be safeguarded by the Consultant to at least the same extent as the Consultant safeguards like information relating to its own business. If such information is publicly available or is already in Consultant's possession or known to it, or is rightfully obtained by the Consultant from third parties, Consultant shall bear no responsibility for its disclosure, inadvertent or otherwise. All data, documents and files created by Consultant under this Agreement may be stored at Consultant's office in Puyallup, Washington. Consultant shall make such data, documents, and files available to the City upon its request at all reasonable times for the purpose of editing, modifying and updating as necessary until such time as the City is capable of storing such information in the City's offices. Duplicate copies of this information shall be provided to the City upon its request, and at reasonable cost. All documents, including all reports, drawings, specifications, computer software or other items prepared or furnished by Consultant pursuant to this Agreement, are instruments of service with respect to the project and are the property of the City. Any reuse by the City for other than the specific purpose intended will be at City’s sole risk. DocuSign Envelope ID: 0B874B98-9D89-41D8-8EA6-FD1C51DE8863 Page 5 of 7 Bremerton/Parametrix Oyster Bay Ave Force Main Replacement Rev. 09/2021 C. Use of Photographs and Images. Consultant shall not use or distribute photographs or images depicting City officials, personnel, property, or equipment whether prepared by Consultant or provided by City without prior written consent of the City. The City will not unreasonably withhold its consent. D. Work Performed at Consultant's Risk: Consultant shall take all precautions necessary and shall be responsible for the safety of its employees, agents, and sub-consultants in the performance of the work hereunder and shall utilize all protection necessary for that purpose. All work shall be done at Consultant's own risk, and Consultant shall be responsible for any loss of or damage to materials, tools, or other articles used or held for use in connection with the work. E. Place of Work: The Consultant shall perform the work authorized under this Agreement at its offices in Puyallup, Seattle and Bremerton, Washington. Meetings with the City staff as described in Exhibit A, Scope of Work, shall take place at the City's offices, or at locations mutually agreed upon by the parties. F. Entire Agreement: This Agreement and its Exhibits constitutes the entire agreement between the Parties, and the Parties acknowledge that there are no other agreements, written or oral, that have not been set forth in the text of this Agreement. G. Severability: Should any part of this Agreement be found void, the balance of the Agreement shall remain in full force and effect. H. Modification: This Agreement may only be modified by written instrument signed by both Parties. I. Written Notices: All communications regarding this Agreement shall be sent to the parties at the addresses listed below by registered or 1st class mail, or by personal service, and shall be deemed sufficiently given if sent to the addressee at the address stated in this Agreement or such other address as may be hereafter specified in writing. Notices to be sent to: Notices to be sent to: CITY: CONSULTANT: Attn: Angela Hoover Attn: Joel Linke_________________ City of Bremerton Parametrix, Inc. 345 6th Street, Suite 100 60 Washington Ave, Suite 390 Bremerton, WA 98337-1891 Bremerton, WA 98337 J. Waiver: Failure to enforce any provision of this Agreement shall not be deemed a waiver of that provision. Waiver of any right or power arising out of this Agreement shall not be deemed waiver of any other right or power. K. Non-Waiver of Breach: The failure of the City to insist upon strict performance of any of the covenants and agreements contained herein, or to exercise any option herein conferred DocuSign Envelope ID: 0B874B98-9D89-41D8-8EA6-FD1C51DE8863 Page 6 of 7 Bremerton/Parametrix Oyster Bay Ave Force Main Replacement Rev. 09/2021 in one or more instances shall not be construed to be a waiver or relinquishment of said covenants, agreements or options, and the same shall be and remain in full force and effect. L. Compliance with Laws: Consultant shall comply with all applicable Federal, State, and local laws in performing its obligations under this Agreement. M. Choice of Law and Venue: This Agreement shall be interpreted according to the laws of the State of Washington. Any judicial action to resolve disputes arising out of this Agreement shall be brought in Kitsap County Superior Court. N. Attorneys’ Fees: In the event of litigation to enforce any of the terms or provisions herein, each party shall pay all its own costs and attorney’s fees. O. Assignment: Any assignment of this agreement by the Contractor without the written consent of the City shall be void. VIII. Equal Employment Opportunity Statement: In the hiring of employees for the performance of work under this Agreement, the Consultant, its subcontractors, or any person acting on behalf of Consultant shall not discriminate in any employment practice on the basis of age (40+), sex, race, creed, color, national origin, sexual orientation/gender identity, marital status, military status, or the presence of any physical, mental or sensory disability. IX. ADA Statement: The City of Bremerton does not discriminate on the basis of disability in programs and activities, which it operates pursuant to the requirements of the Americans with Disabilities Act of 1990, and ADA Amendments Act. This policy extends to both employment and admission to participation in the programs, services and activities of the City of Bremerton. Reasonable accommodation for employees or applicants for employment will be provided. X. Termination: This Agreement shall remain in force until completion and acceptance of the services, terminated by written instrument upon mutual consent, or by the City of Bremerton for convenience. This Agreement may be immediately terminated for cause by a Party if the other Party substantially fails to perform through no fault of the terminating Party, and the non- performing Party does not commence correction of the failure of performance within thirty (30) days of the terminating Party’s sending notice to the non-performing Party. Any Notice by Consultant shall include a report showing the status of all items listed in the Scope of Work current through the termination date. If the City receives reimbursement by any federal, state, or other source for work described in Section I herein, and that funding is withdrawn, reduced or limited in any way, or the project is cancelled or substantially reduced after the execution date of this Agreement and prior to the completion of the work, the City may summarily terminate this Agreement. A. Excusable Delays: The right of Consultant to proceed shall not be terminated nor shall Consultant be charged with liquidated damages for any delays in the completion of the work due to: 1) any acts of the federal government in controlling, restricting, or requisitioning materials, DocuSign Envelope ID: 0B874B98-9D89-41D8-8EA6-FD1C51DE8863 Page 7 of 7 Bremerton/Parametrix Oyster Bay Ave Force Main Replacement Rev. 09/2021 equipment, tools, or labor by reason of war, national defense, or other national emergency; 2) any acts of the City, its consultants, or other public agencies causing such delay; and 3) causes not reasonably foreseeable by the parties at the time of the execution of the Agreement that are beyond the control and without the fault or negligence of the Consultant, including, but not restricted to, acts of God, fires, floods, strikes, or weather of unusual severity. PROVIDED, HOWEVER, that the Consultant must promptly notify the City within ten (10) calendar days in writing of the cause of the delay. If, on the basis of the facts and the terms of this Agreement, the delay is properly excusable, the City shall, in writing, extend the time for completing the work for a period of time commensurate with the period of excusable delay. B. Rights Upon Termination: In the event of termination, the City shall pay for all services performed by the Consultant to the effective date of termination, as described on a final invoice submitted to the City. After termination, the City may take possession of all records and data within the Consultant's possession pertaining to this project which may be used by the City without restriction. Any such use not related to the project which Consultant was contracted to perform shall be without liability or legal exposure to the Consultant. XI. Suspension & Debarment. For contracts involving Federal funding, Consultant hereby certifies, by signing this agreement, that neither it nor its principals are presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation in this transaction by any Federal department or agency. Consultant shall provide immediate written notice to the City if at any time it learns that it is or has become ineligible for certification. Should Consultant enter into a covered transaction with another firm, Consultant agrees by signing this agreement that it will verify that the firm with whom it intends to do business is not debarred, suspended, ineligible, excluded or disqualified. IN WITNESS WHEREOF, the parties below have executed this Agreement. CITY: CONSULTANT: CITY OF BREMERTON PARAMETRIX, INC. By: By: Print Name: Thomas Knuckey Print Name: JC Hungerford Its: Director, Public Works & Utilities Its: Water Division Manager Date: Date: APPROVED AS TO FORM: ATTEST: By: By: Kylie J. Finnell, Bremerton City Attorney Angela Hoover, City Clerk R:\Legal\Legal\Forms\FORMS ON COBWEB\Professional Services Agreement Rev. 09 2021.docx DocuSign Envelope ID: 0B874B98-9D89-41D8-8EA6-FD1C51DE8863 1/11/20221/11/2022 City of Bremerton OB-1 Pump Station Steady State and Water Hammer Analysis 1 Exhibit A SCOPE OF WORK City of Bremerton OB-1 Pump Station Steady State and Water Hammer Analysis OVERVIEW AND BACKGROUND The City of Bremerton (City) owns and operates the Oyster Bay 1 Pump Station (OB-1), which was originally constructed in 1965 and upgraded in 1985. The 14-inch cast iron forcemain has had several failures and the first 400 feet of forcemain has been replaced with 12-inch HDPE. The City is planning on replacing more of the 14-inch cast iron forcemain immediately downstream of previously replaced section. There has been concern that the forcemain failures could be related to water hammer. The City has requested that Parametrix perform a steady state and water hammer analysis on the pump station and its forcemain. PHASE 01 – OB-1 PUMP STATION AND FORCEMAIN STEADY STATE AND WATER HAMMER ANALYSIS Task 01 – Project Management Goals The goals for this task are to provide overview and guidance for the project to ensure that the project remains on schedule, within budget, and is completed consistent with the scope for the entire project duration. Approach This task will include the following items: • Project administration • Communication with City project manager and other staff • Management of budget, contract, billing memos, and schedule • Coordinating internal tasks • Maintaining project records • Project accounting Note that this task includes effort for project accounting and project coordination services that are not included as part of the Parametrix audited overhead rate applied to this project. Communication will be accomplished through a combination of email, phone, and virtual meetings with the City project manager and staff. DocuSign Envelope ID: 0B874B98-9D89-41D8-8EA6-FD1C51DE8863 SCOPE OF WORK (continued) City of Bremerton OB-1 Pump Station Steady State and Water Hammer Analysis 2 Assumptions The assumptions for this task are as follows: • The length of project management services is limited to the schedule at the end of this scope which assumes this phase of work will be completed in approximately 1 month. Deliverables • Monthly effort tracking, project progress reports, and generation of invoices (up to 2 total). Task 02 – OB-1 Steady State and Transient Hydraulic Analyses Goals The goal of this task is to provide the City with options for pipe size and types and locations of water hammer protection. Approach The approach to this task will be as follows: • Review available record drawings, construction records and other available information for pipes, air valves, and pumps. • Evaluate the system with the forcemain ending at: o High point of Oyster Bay Avenue (1800’ of new pipe) o Intersection of Oyster Bay Avenue and Arsenal Way (2200’ of new pipe) o Intersection of Arsenal Way and Bremerton Blvd (3000’ of new pipe) • Provide up to 3 options for pipe type and thickness for each scenario list in the bullet above based on maintaining optimum velocities and pressure loss as compared to velocity and pressure loss in the existing 14-inch cast iron forcemain and associated impact to flow rate from the existing pumps: o HDPE (IPS) o HDPE (DIPS) o PVC C900 • Present the forcemain termination, type, and thickness options to the City for selection. • Based on the forcemain termination, type, and thickness determined by the City, provide option(s) for water hammer protection including: o Vacuum relief valves (VRVs)  Size, type, location, and type of connection to forcemain  Detail of layout in a vault o Recommended water hammer protection redundancy o If protecting the forcemain is not feasible with VRVs, then review alternatives such as surge tanks. • Two conference calls with City staff using exhibits to discuss potential improvements prior to issuing final memorandum – up to 1 hour each. • Summarize findings in a draft and final technical memorandum with engineer’s opinion of probable construction costs. DocuSign Envelope ID: 0B874B98-9D89-41D8-8EA6-FD1C51DE8863 SCOPE OF WORK (continued) City of Bremerton OB-1 Pump Station Steady State and Water Hammer Analysis 3 Assumptions • The draft memo will include information to assist the City in selecting the forcemain termination, type, and size. • The City will decide the forcemain termination, type, and size prior to the water hammer analysis. • The City will provide all record drawings available associated with the utilities in the area and for the station. • The final tech memo will include the results of the water hammer analysis and incorporate any comments and decisions made during the conference calls. Deliverables • Draft and Final tech memo, up to 4 pages in length, plus appendices, and will be delivered as an electronic PDF. DocuSign Envelope ID: 0B874B98-9D89-41D8-8EA6-FD1C51DE8863 SCOPE OF WORK (continued) City of Bremerton OB-1 Pump Station Steady State and Water Hammer Analysis 4 Exhibit B: Schedule Notice to Proceed December 23, 2021 Draft Technical Memorandum January 12, 2022 Final Technical Memorandum January 21, 2022 DocuSign Envelope ID: 0B874B98-9D89-41D8-8EA6-FD1C51DE8863 SCOPE OF WORK (continued) City of Bremerton OB-1 Pump Station Steady State and Water Hammer Analysis 5 Exhibit C: Budget TASK ESTIMATED COST Task 1: Project Management $938.62 Task 2: OB-1 Steady State and Transient Hydraulic Analyses $15,693.07 Management Reserve* $3,000.00 TOTAL ESTIMATED COST $19,631.69 *Management Reserve to be used only upon written authorization of the Owner. DocuSign Envelope ID: 0B874B98-9D89-41D8-8EA6-FD1C51DE8863