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Home My WebLink About6124AGENDA BILL CITY OF BREMERTON 5K CITY COUNCIL SUBJECT: Study Session Date: May 8, 2019 Budget Amendments to the 2019 REET and COUNCIL MEETING Date: May 15, 2019 Transportation Capital Funds; and Local Department: PW&U Agency Professional Services Cost Plus Presenter: Shane Weber Fixed Fee Consultant Agreement with KPFF Phone: (360) 473-2354 for Design of the 6th Street Preservation Phase 1 and 2 Projects SUMMARY: On October 17, 2018, the City accepted the PSRC grant funding for the 6th Street Preservation Phase 1 project, which will grind and overlay 6th between Callow and Naval Avenues and reconstruct non-compliant curb ramps. On February 6, 2019, the City accepted PSRC grant funding for the 6th Street Preservation Phase 2 project, which will construct similar improvements between Warren and Pacific Avenues, including curb ramp and traffic signal reconstruction at Park Avenue. Four consultants were interviewed to design the improvements and KPFF was selected. Phase 1 is budgeted for design in 2019 and construction in 2020. Phase 2 was budgeted for design in 2020 and construction in 2021; however PSRC has approved an acceleration of the design to match the Phase 1 schedule for efficiency. While the Phase 2 project is not included in the 2019 REET or Capital budgets, it was included in the 5-year REET projection and the CIP. ATTACHMENTS: 1) Fiscal Summary; 2) Local Agency Agreement for 6th St. Phase 1 Project; 3) Local Agency Agreement for 6th Street Phase 2 Project FISCAL IMPACTS (Include Budgeted Amount): The consultant fee for design is estimated at 342,727; see attached fiscal summary for detail. The 2019 REET and Transportation Capital Fund budgets will be amended to add the Phase 2 project. STUDY SESSION AGENDA: x Limited Presentation Full Presentation STUDY SESSION ACTION: Z Consent Agenda General Business Public Hearing RECOMMENDED MOTION: Move to amend the 2019 REET and Transportation Capital Fund budgets per the attached fiscal summary; approve the Local Agency Professional Services Cost Plus Fixed Fee Consultant Agreements with KPFF for design of the 6th Street Preservation Phase 1 and Phase 2 projects; and authorize the Mayor to finalize and execute the agreements with substantially the same terms and conditions as presented. COUNCIL ACTION: 119Approve Deny Table Continue No Action Form Updated 01/02/2018 DocuSign Envelope ID: 351ACF5B-BE51-4212-A0C5-3532251D0FFA DocuSign Envelope ID: 351ACF5B-BE51-4212-A0C5-3532251D0FFA 6/25/2020 6/25/2020 Supplemental Agreement Number Organization and Address Phone: Original Agreement Number Project Number Execution Date Completion Date Project Title New Maximum Amount Payable Description of Work The Local Agency of desires to supplement the agreement entered in to with and executed on and identified as Agreement No. All provisions in the basic agreement remain in effect except as expressly modified by this supplement. The changes to the agreement are described as follows: I Section 1, SCOPE OF WORK, is hereby changed to read: II Section IV, TIME FOR BEGINNING AND COMPLETION, is amended to change the number of calendar days for completion of the work to read: III Section V, PAYMENT, shall be amended as follows: as set forth in the attached Exhibit A, and by this reference made a part of this supplement. If you concur with this supplement and agree to the changes as stated above, please sign in the Appropriate spaces below and return to this office for final action. By: By: Consultant Signature Approving Authority Signature Date DOT Form 140-063 Revised 09/2005 City of Bremerton KPFF Consulting Engineers May 30, 2019 STPUS-6522(012) This supplement will provide ongoing project coordination and administration support through construction completion of the 6th Street Preservation Phase I (Callow Avenue to Naval Avenue) Project. See Attachment Exhibit A. September 1, 2021 Additional $ 11,114.37 See Attachment Exhibit B. 1 LA 9543 KPFF Consulting Engineers 1601 Fifth Avenue, Suite 1600 Seattle, WA 98101 206-622-5822 STPUS-6522(012)June 12, 2020 September 1, 2021 6th Street Preservation Phase 1 $ 135,944.85 6th Street Preservation Phase I (Callow Avenue to Naval Avenue) consists of asphalt pavement planning and overlay, pavement markings, evaluation of existing ADA ramps, reconstruction of non-compliance ADA ramps within the limits of the project, radar vehicle detection systems at existing signals, utility adjustments, and other related street improvements. The length of this project is approximately 1,700 feet. Patrick Sloan DocuSign Envelope ID: 351ACF5B-BE51-4212-A0C5-3532251D0FFA Greg Wheeler 6/25/2020 Page 1 City of Bremerton 6th Street Preservation Phase I Scope of Services AMENDMENT 1 REVISED 20 MAY 2020 Description The City of Bremerton (CITY) plans to perform a pavement preservation project along 6th Street between Callow Avenue and Naval Avenue. 6th Street Preservation Phase I consists of asphalt pavement planning and overlay, pavement markings, traffic signal improvements, reconstruction of non-compliant ADA ramps within the limits of the project, utility adjustments, and other related street improvements Schedule The construction schedule anticipates a notice to proceed in late-August with substantial completion within 45 days of that. The contract Scope of Services is amended as follows: Task 1 – Project Management Provide ongoing project coordination and administration through completion of construction or through the duration of the services described herein. Deliverables: • Invoices and Monthly progress statements Task 6 – Bid Support CONSULTANT will provide support services to the CITY to respond to Contractor questions and Requests for Information (RFIs), preparation of Addenda. Assumptions: • These services do not include bid reviews, reference checks or preparation of a recommendation. Deliverables: • Responses to bidder questions • Addenda up to a maximum of two. Task 7 – Construction Management CONSULTANT will provide support services to the CITY during construction to include the following services on an as-needed basis to a maximum of 40 hours. • Producing an Inspector Daily Report (IDR) • Providing any photos taken during inspections DocuSign Envelope ID: 351ACF5B-BE51-4212-A0C5-3532251D0FFA Page 2 • Verifying that traffic control and materials being used have been approved via the submittal process • Filling out Field Acceptance Reports (FAR’s) should material be delivered to the site. • Gathering delivery documents for materials arriving on-site • Quantifying daily bid item work completed • Tracking equipment and personnel during the inspection period Assumptions: • Support services to be provided up to a maximum of 40 hours. DocuSign Envelope ID: 351ACF5B-BE51-4212-A0C5-3532251D0FFA Fee Proposal6th Street Preservation Phase IKPFF Consulting Engineers and SubconsultantsDescriptionKPFF(Civil)Concord EngineeringLin & AssociatesHWA GeoSciencesRES Group NWCultural Resources Total CostTask 1 Project Management $ 2,465.49 $ - $ - $ - $ - $ - 2,465.49$ 1.1Preparation of Invoices, Progress Reports and Risk Registry $ 1,391.75 -$ -$ -$ -$ -$ 1,391.75$ 1.2Team Management & QA/QC $ 1,073.74 -$ -$ -$ -$ -$ 1,073.74$ Task 6 Bid Support $ 4,280.58 $ - $ - $ - $ - $ - 4,280.58$ 6.1Respond to Bidder Questions $ 972.03 -$ -$ -$ -$ -$ 972.03$ 6.2Prepare Addenda $ 3,308.55 -$ -$ -$ -$ -$ 3,308.55$ Task 7 Construction Management $ 4,234.00 $ - $ - $ - $ - $ - 4,234.00$ 7.1Construction Support $ 4,234.00 -$ -$ -$ -$ -$ 4,234.00$ $ - -$ -$ -$ -$ -$ -$ 10,980.07$ -$ -$ -$ -$ -$ 10,980.07$ Reimbursable Costs by Firm134.30$ -$ -$ -$ -$ -$ 134.30$ Subtotal11,114.37$ -$ -$ -$ -$ -$ 11,114.37$ Management Reserve-$ (*To be used only with City approval)Total Estimated Budget11,114.37$ 5/20/2020Total Labor Cost by FirmPage 1 of 2DocuSign Envelope ID: 351ACF5B-BE51-4212-A0C5-3532251D0FFA Fee Proposal6th Street Preservation Phase IKPFF Consulting Engineers (Prime)DescriptionNotes PrincipalProject ManagerSenior Engineer IIISenior Engineer IIDesign Engineer IDesign Engineer I CAD LeadProject Coordinator Total HoursTotal Direct Salary CostTask 1 Project Management0 10 0 0 0 0 0 81.1Preparation of Invoices, Progress Reports and Risk Registry48 12 1,391.75$ 1.2Team Management & QA/QC66 1,073.74$ Task 6 Bid Support0 0 0 4 26 0 12 06.1Respond to Bidder Questions1010 972.03$ 6.2Prepare Addenda4 16 12 32 3,308.55$ Task 7 Construction Management0 0 0 20 207.1Construction Support20 2040 4,234.00$ 0 10 0 24 46 0 12 8 100 10,980.07$ 183.51$ 178.96$ 153.98$ 114.50$ 97.20$ 75.94$ 107.94$ 84.49$ Sub-Totals-$ 1,789.56$ -$ 2,747.91$ 4,471.36$ -$ 1,295.31$ 675.92$ 10,980.07$ Hourly Rate69.72$ 67.99$ 58.50$ 43.50$ 36.93$ 28.85$ 41.01$ 32.10$ Overhead Rate133% 92.87$ 90.57$ 77.93$ 57.95$ 49.19$ 38.43$ 54.63$ 42.76$ Profit30% 20.92$ 20.40$ 17.55$ 13.05$ 11.08$ 8.66$ 12.30$ 9.63$ Full Loaded Rate183.51$ 178.96$ 153.98$ 114.50$ 97.20$ 75.94$ 107.94$ 84.49$ REIMBURSABLESItemQuantity Unit Unit CostSub-Totals TotalsVehicle and Ferry Reimbursables4 EA 15.75$ 63.00$ 63.00$ Mileage124 MILE 0.58$ 71.30$ 71.30$ Miscellaneous Minor Reimbursables0 LS-$ -$ -$ -$ -$ -$ -$ -$ -$ -$ Total 134.30$ KPFF Consulting Engineers (Prime) Total Project Costs11,114$ Total Fee5/20/2020Total Hours per personFully Loaded RatesPage 2 of 2DocuSign Envelope ID: 351ACF5B-BE51-4212-A0C5-3532251D0FFA