HomeMy WebLinkAboutLEGAL 022724 (2)City of Bremerton Public Records Destruction Log
The purpose of this form is to document compliance and reasonable accountability by verifying that specific public records have met current, approved minimum retention periods
before being destroyed pursuant to RCW 40.14.070, WAC 434-610.070, and WAC 434.640.010, -020, and -030. Please fill out this form when destroying public records whose
minimum retention is other than "Retain until no longer needed for agency business then destroy" (such as records covered in the "Records with Minimal Retention Value' section
of the Local Government Records Retention Schedule (CORE)).
Legal Disposition
Authority (taken
from Records Retention Schedule)
Agency Records
Records Series Title
Records Series
DAN
Records Retention
Schedule
Minimum Retention Period
Description
(Box/item numbers,
Dates Covered
Date Minimum
Retention Met
Method of Destruction
(See examples below*)
volume, etc.)
Asset Forfeiture Files
LE2010-058
Law
Retain for 7 years after
File Nos. 979,
Closed 2015
12/31/22
Secure Recycling
Rev. 0
Enforcement
case closed.
991, 993, 994,
on 12/22/23.
Records
1009
Retention
Schedule
Law
Asset Forfeiture Files
LE2010-058
Retain for 7 years after
Closed 2015
Closed 2015
12/31/22
Electronic deletion
Rev. 0
Enforcement
case closed.
"Forfeiture"
on 12/22/23.
Records
Files (3 total)
Retention
Schedule
Local
Litigation Case Files
GS53-02-04
Retain for 10 years after
File Nos. 37,
Closed 2012
12/31/22
Secure Recycling
Rev. 2
Government
case closed (Archival
525, 531, 615,
on 2/27/24.
CORE
Appraisal Required)
633, 710, 740,
746, 754, 755,
759, 764, 780,
Retain for 10 years after
802
12/31/22
Electronic deletion
Litigation Case Files
_
GS53-02-04
Local
Closed 2012
Closed 2011
Rev. 2
Government
case closed (Archival
"Litigation"
on 12/22/23.
CORE
Appraisal Required)
Files
(15 total)
_
1.8 Legal Affairs—
GS53-02-05
Local
Retain until no longer
File No. 783
Closed 2012 Until No
Secure Recycling
Legal Advice,
Rev. 1
Government
needed.
Longer
on 2/27/24.
Analysis, and
CORE
Needed
Opinions —
Secondary Copies
Form Revised 05/06/2014
RECEIVED
MAR 01 2024
OFFICE OF THE
CITY CLERK
City of Bremerton Public Records Destruction Log
1.8 Legal Affairs —
GS53-02-05
Local Retain until no longer
Electronic Files:
Closed 2012
Until No
Electronic deletion
Legal Advice,
Rev. 1
Government needed.
2012
Longer
on 12/22/23.
Analysis, and
CORE
Bankruptcy
Needed
Opinions —
Secondary Copies
1.9 Local
GS5O-01-25
Local
Retain for 3 years after
File No. 97
Closed 2018
12/31/22
Secure Recycling
Government
Rev. 1
Government
approval or decision not to
on 2/27/24.
Legislation —
CORE
proceed then destroy.
Ordinances &
Resolutions
(Development)
1.5 Contracts and
GS2O11-169
Local
Retain for 6 years after
File No. 825
Closed 2012
12/31/22
Secure Recycling
Agreements—
Rev. 2
Government
completion of transaction
on 2/27/24.
Capital Assets (Non-
CORE
then destroy.
Real Property
1.5 Contracts and
GS2O11-169
Local
Retain for 6 years after
Electronic File:
Closed 2012
12/31/22
Electronic deletion
Agreements—
Rev.2
Government
completion of transaction
Mundy Jo
on 12/22/23.
Capital Assets (Non-
CORE
then destroy.
Holdings, LLC
Real Property
4.2 Employee
GS2O17-007
Local
Retain for 3 years after end
I File No. 98
Closed 2018
12/31/22
Secure Recycling
Benefits — Benefit
Rev. 0
Government
of calendar year and no
on 2/27/24.
Programs
CORE
longer needed for agency
Administration
business then destroy.
*Examples of methods of destruction: electronic deletion, in-house OR outside contractor shredding, secure recycling, other (describe)
Statement: The public records listed above have met their minimum retention period(s), are not subject to ongoing or reasonably anticipated litigation or
public records requests, are not needed for audit or other agency business, and shall be destroyed.
The individual responsible for inventorying the listed records must sign below prior to the Record's Manager approval:
�/
Employee Signature: � Printed Name: Stephanie Olson Division: City, Attornev's Office - Le¢aI
The Records Manager must sign the approval of this request prior to the destruction of the listed records:
Records Manager Signature: Printed Name:_ Stephanie Olson Date Approved: 2/27/24
The person/people responsible for the destruction of records must sign upon destruction of the listed records:
Employee Signature: 3W4L&44_ Printed Name: Stephanie Olson Date Records Destroyed: 12/22/23 & 2/27/24
Vendor Business Name (if used): Phone:
Vendor Signature: Printed Name: Date Records Destroyed:
The retention and disposition action for this Public Records Destruction Log is "Retain for the life of the agency' pursuant to CORE series GS50-09-06,
Form Revised OS/06/2014