HomeMy WebLinkAboutLEGAL 022724City of Bremerton Public Records Destruction Log
The purpose of this form is to document compliance and reasonable accountability by verifying that specific public records have met current, approved minimum retention periods
before being destroyed pursuant to RCW 40.14.070, WAC 434-610.070, and WAC 434.640.010, -020, and -030. Please fill out this form when destroying public records whose
minimum retention is otherthan "Retain until no longer needed for agency business then destroy" (such as records covered in the "Records with Minimal Retention Value" section
of the Local Government Records Retention Schedule (CORE)).
Legal Disposition Authority (taken from Records Retention Schedule)
Records Series Title Records Series Records Retention Minimum Retention Period
DAN Schedule
Asset Forfeiture Files LE2010-058 Law Retain for 7 years after
Rev. 0 Enforcement case closed.
Records
Retention
Schedule
Asset Forfeiture Files LE2010-058 Law Retain for 7 years after
Rev. 0 Enforcement case closed.
Records
Retention
Schedule
Asset Forfeiture Files
LE2010-058
Law
Retain for 7 years after
Rev. 0
Enforcement
case closed.
Records
Retention
Schedule
Litigation Case Files
GS53-02-04
Local
Retain for 10 years after
Rev. 2
Government
case closed (Archival
CORE
Appraisal Required)
Litigation Case Files GS53-02-04 Local Retain for 10 years after
Rev. 2 Government case closed (Archival
CORE Appraisal Required)
1.8 Legal Affairs— GS53-02-05 Local Retain until no longer
Legal Advice, Rev. 1 Government needed.
Analysis, and CORE
Opinions —
Secondary Copies
Form Revised 05/06/2014
Description
(Box/item numbers,
File No. 901
File Nos. 837,
902, 903, 906,
925, 929, 930,
933, 938, 941,
944, 945-947,
951
Closed 2014
"Forfeiture"
Files (14 total)
File Nos. 64,
546, 613, 623,
693, 703, 707,
738, 756, 761,
774
Closed 2011
"Litigation"
Files
(10 total)
File Nos. 643
and 714.
Dates Covered
Closed 2013
Closed 2014
Records
Date Minimum
Retention Met
12/31/21
Method of Destruction
(See examples below*)
Secure Recycling
on 2/27/24.
12/31/21 Secure Recycling
on 2/27/24.
Closed 2014 12/31/21 Electronic deletion
on 12/22/23.
Closed 2011
Closed 2011
Closed 2011
MAR 01 2024
OFFICE OF THE
CITY CLERK
12/31/21 Secure Recycling
on 2/27/24.
12/31/21 Electronic deletion
on 12/22/23.
Until No Secure Recycling
Longer on 2/27/24.
City of Bremerton Public Records Destruction Log
1.8 Legal Affairs —
GS53-02-05
Local
Retain until no longer
Electronic Files:
Closed 2011
Until No
Electronic deletion
Legal Advice,
Rev. 1
Government
needed.
2011
Longer
on 12/22/23.
Analysis, and
CORE
Bankruptcy
Needed
Opinions —
And
Secondary Copies
KCCHA
Contingent Loan
GS2010-014
Local
Agreement
S.4 Public Disclosure
Retain for 2 years after
File No. 82
Closed 2018
12/31/21
Secure Recycling
— Records Requests
Rev. 3
Government
public records request
on 2/27/24.
CORE
fulfilled then destroy.
*Examples of methods of destruction: electronic deletion, in-house OR outside contractor shredding, secure recycling, other (describe)
Statement: The public records listed above have met their minimum retention period(s), are not subject to ongoing or reasonably anticipated litigation or
public records requests, are not needed for audit or other agency business, and shall be destroyed.
The individual responsible four, inventorying the listed records must sign below prior to the Record's Manager approval:
Employee Signature: �GP�ILCUZG2 0&w7 Printed Name: Stephanie Olson Division: City Attorney's Office - Legal _
The Records Manager must sign the approval of this request prior to the destruction of the listed records:
Records Manager Signature: -7�A /I�io l/� oo, Printed Name: Stephanie Olson Date Approved: 2/27/24
tl
The person/people responsible for the destruction of records must sign upon destruction of the listed records:
Employee Signature: _��rBX. Printed Name: Stephanie Olson Date Records Destroyed: 12/22/23 & 2/27/24
Vendor Business Name (if used): _
Vendor Signature: Printed N
Form Revised 05/06/2014
Phone:
Date Records Destroyed:
The retention and disposition action for this Public Records Destruction Log is "Retain for the life of the agency" pursuant to CORE series GS50-09-06.