HomeMy WebLinkAboutFINANCE 100323City of Bremerton Public Records Destruction Log
The purpose of this form is to document compliance and reasonable accountability by verifying that specific public records have met current, approved minimum retention periods
before being destroyed pursuant to RCW 40.14.070, WAC 434-610.070, and WAC 434.640.010, -020, and -030. Please fill out this form when destroying public records whose
minimum retention is other than "Retain until no longer needed for agency business then destroy" (such as records covered in the "Records with Minimal Retention Value" section
of the Locol Government Records Retention Schedule (CORE)).
Legal Disposition Authority
(taken from Records
Retention Schedule)
Agency Records
Records Retention
Schedule
Minimum Retention Period
Dates Covered
Date
Minimum
Retention
Records Series
Records Series Title
Description
(Box/Item numbers,
Method of
Destruction (See
DAN
volume, etc.)
Met
examples below*)
Banking GS2011-185
SHRED
CORE 3.3
6 YEARS
BANK
1/1/2016—12/31/2016
1/1/2023
STATEMENTS
Accounting GS2011-184
6 YEARS
ANNUAL
SHRED
CORE 3.3
1/1/2016—12/31/2016
1/1/2023
REPORT- IFT
JOURNAL ENTRY
1/1/2016 - 3/31/2016
4/1/2016 - 6/30/2016
Accounting
GS2011-184
CORE 3.3
6 YEARS
DAILY RECEIPTS
1/1/2023
SHRED
GS2011-184
CORE 3.3
6 YEARS
DAILY RECEIPTS
1/1/2023
SHRED
Accounting
Accounting
GS2011-184
CORE 3.3
CORE 3.3
6 YEARS
DAILY RECEIPTS
7/1/2016 - 9/30/2016
1/1/2023
SHRED
SHRED
Accounting
GS2011-184
6 YEARS
DAILY RECEIPTS
10/1/2016 - 12/31/2016
1/1/2023
Purchasing
i 1/1/2016—12/31/2016
1/1/2023
Accounting
GS50-088-06
CORE 3.3
6 YEARS
SHRED
GS2011-184
Requisitions
1/1/2016—12/31/2016
1/1/2023
Accounting
CORE 3.3
6 YEARS
GBS REPORTS
SHRED
Accounting
CORE 3.3
GBS RECEIPTS &
1/1/2016—12/31/2016
SHRED
GS2011-184
6 YEARS
1/1/2023
CORE 3.3
6 YEARS
INVOICES
SHRED
Banking
GS2011-185
BANK SPINDLE,
1/1/2016—12/31/2016
1/1/2023
GM&CC
RECONS; NSF'S
Form Revised 05/06/2014
City of Bremerton Public Records Destruction Log
*Examples of methods of destruction: electronic deletion, in-house OR outside contractor shredding, secure recycling, other (describe)
Statement: The public records listed above have met their minimum retention period(s), are not subject to ongoing or reasonably anticipated litigation or
public records requests, are not needed for audit or other agency business, and shall be destroyed.
The individual responsible for inventorying the listed records must sign below prior to the Record's Manager approval:
Employee Signature: klfaPrinted Name: JUDIE CARLSON _ Division: FINANCIAL SERVICES
The Records Manager mus ign the approval of this request prior to the destruction of the listed records:
il-Ir-
Records Manager Signatu Printed Name: �dwn Date Approved: 10/3/2023
The person/people responsible for the destruction of records must sign upon destruction of the listed records:
Employee Signature:
Vendor Business Name (if used):
Vendor Signature:
Printed Name:
Phone:
Printed Name:
Date Records Destroyed: t V ( M 7"y
Date Records Destroyed: 10/3/2023
The retention and disposition action for this Public Records Destruction Log is "Retain for the life of the agency' pursuant to CORE series GS50-09-06.
Form Revised 05/06/2014