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Home My WebLink About1 - Original Submission_ Exhibit A, B & C- Parametrix, Inc. Change Order No. 4 Scope of Work, Schedu City of Bremerton 233-1896-174 Kitsap Lake Park Renovation Project 1 August 2022 Change Order 4 - Engineering Services During Construction and Additional Permitting Services EXHIBIT A SCOPE OF WORK City of Bremerton Kitsap Lake Park Renovation Project Change Order 4 - Engineering Services During Construction and Additional Permitting Services INTRODUCTION This document describes Parametrix’s proposed scope of work (SOW) for Change Order 4 under our existing contract. The purpose for Change Order 4 is to request budget for completion of the following additional services: 1. Engineering services during construction. 2. Preparation of a Biological Assessment meeting United States Army Corps of Engineers (USACE) requirements for a formal consultation with the National Marine Fisheries Service (NMFS). In addition to the items listed above, a budget supplement of $7,763.00 is requested for additional permitting services performed for the project to date. This additional permitting work was necessary to address unanticipated project complexities and delays, including 1) extra staff time for coordination with the assigned Washington Department of Fish and Wildlife (WDFW) representative, who is new to freshwater projects; 2) extra coordination with the USACE due to extended delays in permitting; and 3) additional coordination with WDFW over Tribal concerns regarding the presence of an active heron’s nest that could be potentially impacted by the project. A proposed schedule is included in this scope as Exhibit B and our proposed budget is attached as Exhibit C. SCOPE OF WORK Task 1 – Project Management and Meetings Objective Continue project management through the construction phase of the project. Activities The following activities will be performed as part of this task:  Manage and direct the project technical team.  Provide routine project management and communications (scope, schedule, budget, and invoicing).  Prepare monthly progress reports and progress billings and submit to the City for approval and payment. ATTACHMENT 1 DocuSign Envelope ID: A2BC3D97-17A8-4DCF-A3E3-AB55ED20D6DE SCOPE OF WORK (continued) City of Bremerton 233-1896-174 Kitsap Lake Park Renovation Project 2 August 2022 Change Order 4 - Engineering Services During Construction and Additional Permitting Services Deliverables The following deliverables are associated with this task:  Routine correspondence and monthly progress reports  Meeting agendas and notes Assumptions The following assumptions apply to this task:  The permitting process may take up to 24 months and construction will occur during the fish window of 2025. Thus, project duration will be 37 months through construction (September 2022 through October 2025). The original project schedule assumed the project would be completed in September 2021.  Project management will require 1 hour per month for the Parametrix project manager (PM) through submittal of the Final biological assessment (BA) (2 months). There will likely be periods without significant project activity during the permitting process and after the project is bid but before construction starts. For this reason, it is assumed the Parametrix PM will require an average of 3/4 hour per month following the BA submittal (35 months). Task 02 – Permitting Objective Provide additional permitting services to assist the City in obtaining the USACE Nationwide permit. Activities The following activities will be performed as part of this task:  Prepare a BA using the previously-prepared Biological Evaluation (BE) for the project. Relevant data from the BE will be copied and pasted into the BA document. New work for the BA is summarized below. BA Section Additional effort (beyond copy-and-paste) Est. Level of Effort (hours) I. Background/History Update project history, correspondence 8 II. Action, Action Area Update and expand, including description of ongoing boat use. Identify Interrelated and Interdependent Actions. Expand description of extent of action area. 16 III. Species and Critical Habitat Expand discussions of biological requirements, factors in population declines, and population trends. 24 IV. Environmental Baseline Include state, Tribal, local, and private actions already affecting the species or that will occur contemporaneously with the consultation in progress. 16 DocuSign Envelope ID: A2BC3D97-17A8-4DCF-A3E3-AB55ED20D6DE SCOPE OF WORK (continued) City of Bremerton 233-1896-174 Kitsap Lake Park Renovation Project 3 August 2022 Change Order 4 - Engineering Services During Construction and Additional Permitting Services BA Section Additional effort (beyond copy-and-paste) Est. Level of Effort (hours) V. Effects of the Action Expand stormwater analysis, new analysis of boating impacts. 24 VI. Cumulative Effects Detail all non-federal actions reasonably certain to occur in the action area in the foreseeable future. 12 VII. Other Communicate and coordinate with City, USACE, and NMFS 16 VIII. QC 6 TOTAL 122 Deliverables The following deliverables are associated with this task:  Draft and final BA in electronic format  Documentation for files and email correspondence with USACE and NMFS. Assumptions The following assumptions apply to this task:  The stormwater analysis will continue to be qualitative with no additional modelling required.  The duration of the permitting process for the USACE permit will be 24 months from submittal of the BA.  Additional effort for coordination and preparation of a mitigation plan (if required by NMFS) will be performed under a future contract amendment.  The heron nesting issue has been resolved and will not require additional Parametrix effort for permitting. Task 4 – 60%,90%, 100%, and Final Plans, Specifications, and Estimates (PS&E) Objective Update current project PS&E documents for bidding in 2024. Activities The following activities will be performed as part of this task:  Update cost estimate using bid tabulations from recent projects and as published by the Washington State Department of Transportation (WSDOT). DocuSign Envelope ID: A2BC3D97-17A8-4DCF-A3E3-AB55ED20D6DE SCOPE OF WORK (continued) City of Bremerton 233-1896-174 Kitsap Lake Park Renovation Project 4 August 2022 Change Order 4 - Engineering Services During Construction and Additional Permitting Services  Compare general special provisions (GSPs) with 2025 WSDOT and American Public Works Association (APWA) GSPs and update as needed. Deliverables The following deliverables are associated with this task:  Final stamped PS&E for bidding Assumptions The following assumptions apply to this task:  The only required changes to the current PS&E documents will be updated GSPs and EOPC.  Additional design effort for project mitigation (if required by NMFS) will be performed under a future contract amendment. Task 4 – Engineering Services During Construction Objective Provide engineering support during the construction phase of the project. Activities The following activities are associated with this task:  Attend construction meetings as requested.  Review Contractor’s submittals for compliance with the specifications.  Respond to applicable Contractor’s Requests for Information (RFIs) and requests for change orders and make recommendations to the City.  Attend site walks at the request of the City.  Revise design documents in response to changes encountered during construction.  Respond to unanticipated issues related to heron nesting or other unanticipated issues affecting project permits. Deliverables The following deliverables are associated with this task:  Hard copies and electronic copies of responses to material submittals, cut sheets, shop drawing review, RFI responses, and revised design documents Assumptions The following assumptions apply to this task: DocuSign Envelope ID: A2BC3D97-17A8-4DCF-A3E3-AB55ED20D6DE SCOPE OF WORK (continued) City of Bremerton 233-1896-174 Kitsap Lake Park Renovation Project 5 August 2022 Change Order 4 - Engineering Services During Construction and Additional Permitting Services  Parametrix will review and respond to shop drawing submittals and engineering calculations at an estimated 4 hours each, material submittals at an estimated 1 hour each, and RFIs at an estimated 1 hour each. It is assumed that a total of 4 shop drawings/engineering calculations submittals, 16 materials submittals, and 4 RFIs will be reviewed (36 hours).  The Parametrix PM and/or one lead staff will attend up to 4 site meetings at 2 hours each (16 hours).  The Parametrix permitting lead will respond to issues related to heron nests or other unanticipated issues affecting project permits (8 hours).  Hours for support are 12 hours for the Parametrix PM, 24 hours for the project landscape architect, 8 hours for the project planner, and 16 hours for the project structural engineer for a total of 60 technical staff hours. DocuSign Envelope ID: A2BC3D97-17A8-4DCF-A3E3-AB55ED20D6DE SCOPE OF WORK (continued) City of Bremerton 233-1896-174 Kitsap Lake Park Renovation Project 6 August 2022 Change Order 4 - Engineering Services During Construction and Additional Permitting Services EXHIBIT B - SCHEDULE Work Element Completed By Notice to Proceed September 1, 2022 Draft BA (6 weeks) October 14, 2022 Final BA (2 weeks) October 28, 2022 Permits Received (24 months) October 28, 2024 Construction October 31, 2025 DocuSign Envelope ID: A2BC3D97-17A8-4DCF-A3E3-AB55ED20D6DE PARAMETRIX EXHIBIT C - BUDGET 8/12/2022 Kitsap Lake Park Renovation - Change Order 04 City of Bremerton Public Works TOTAL TOTAL Task Subtask 3.00 Billing Rate $250.44 $178.47 $173.07 $126.27 $226.59 $121.68 $127.14 $97.50 HOURS COST 1 Project Management and Meetings PM (September 2022 through October 2025 = 37 months) 28 28 28 84 $13,302 Subtotal 28 28 28 84 $13,302 2 Permitting Additional Permitting Services to Date (lump sum) $7,763 Prepare Biological Assessment for Formal Consultation 116 4 120 $21,189 Coordination and QC 2 6 8 $1,539 Subtotal 2 116 6 4 128 $30,492 3 60%, 90%, 100%, and Final PS&E Update Contract Provisions per 2025 WSDOT Std Specifications 1 4 5 $737 Update Eng. Opinion of Prob. Costs (EOPC) 2 8 10 $1,511 Subtotal 3 8 4 15 $2,248 4 Engineering Services During Construction Engineering Services During Construction 12 8 24 16 60 $11,089 Subotal 12 8 24 16 60 $11,089 $2,444 CHANGE ORDER 04 TOTAL 45 124 6 32 16 8 28 28 287 $59,575 Salary Escalation 3% average annual salary increases effective on 10/1/22, 10/1/23, and 10/1/24 PC S. Harris PA K. Hale LA J.Ceralde Project: STAFFPMX #BILLING MULT.: PM D. Dinkuhn Client: 233-1896-174 WP A. Lucas Str. Eng. S. Wagner Sr Sci. M. Hall Sr. Sci. T. Schwager 8/12/2022 FINAL CO4 Kitsap Lake Budget 081222.xlsx DocuSign Envelope ID: A2BC3D97-17A8-4DCF-A3E3-AB55ED20D6DE