HomeMy WebLinkAbout11/15/2023 CITY COUNCIL AGENDA PACKET______________________________________________________________
CITY COUNCIL 345 6th Street, Suite 100, Bremerton, WA 98337 - Phone (360) 473-5280
WEDNESDAY, NOVEMBER 15, 2023
CITY COUNCIL HYBRID MEETING AGENDA
Most Council Members and staff will be participating in the meeting in-person, and the public is invited to
attend. Or beginning at 5:30 PM, the public may participate remotely through one of the following options:
To stream online only (via BKAT Feed, with no interaction possible):
https://bremerton.vod.castus.tv/vod/?live=ch1&nav=live
Members of the public are invited to join the Zoom Meeting by clicking on the link below:
https://us02web.zoom.us/j/89694813320?pwd=Z0JvSXNhSFp1c0xhL1NxUjRhN20xUT09
Or One tap mobile:
US: +12532050468,,89694813320#,,,,*173061# or +12532158782,,89694813320#,,,,*173061#
Or Telephone: Dial (for higher quality, dial a number based on your current location):
US: +1 253 205 0468 or +1 253 215 8782 or +1 669 444 9171 or +1 669 900 6833
Webinar ID: 896 9481 3320
Passcode: 173061
Public questions or comments may be submitted ahead of time to City.Council@ci.bremerton.wa.us
1. BRIEFING: 5:00 – 5:30 P.M. in COUNCIL CONFERENCE ROOM 603
A. Review of Agenda
B. General Council Business (Only as necessary…)
2. CALL TO ORDER: 5:30 P.M. in FIRST FLOOR CHAMBERS
A. Opening Flag Ceremony and Pledge of Allegiance led by Boy Scouts of America Troop 1506 and
Cub Scout Pack 4506
3. MAYOR'S REPORT
4. CONSENT AGENDA
A. Claims & Check Register
B. Amendment to Minutes of Meeting – September 20, 2023
C. Minutes of Meeting – November 1, 2023
D. Minutes of Special Meeting – November 2, 2023
E. Minutes of Study Session – November 8, 2023
F. Confirm Reappointment of Nick Wofford to the Bremerton Planning Commission
G. Confirm Reappointment of Ed Coviello to the Bremerton Planning Commission
H. Confirm Appointment of Angelica Nery to Lodging Tax Advisory Committee
I. Acceptance of FY-2022 State and Local Cybersecurity Grant
J. Supplemental Agreement No. 1 with SCJ Alliance for Design of the View Ridge Elementary –
Almira Drive Safe Routes to School Project
K. Superceding Interlocal Agreement for Emergency Management Services
Continued on next page…
Americans with Disabilities Act (ADA) accommodations provided upon request. Those requiring special
accommodations please contact the City Clerk at (360) 473-5323 at least 24 hours prior to the meeting.
5. PUBLIC RECOGNITION
6. PUBLIC HEARING
A. Final Public Hearing on Ordinance No. 5487 to approve and adopt the FY-2024 City of
Bremerton Budget
7. GENERAL BUSINESS – There are no General Business items tonight...
8. COUNCIL MEMBER REPORTS
9. ADJOURNMENT OF CITY COUNCIL BUSINESS MEETING
AGENDA BILL
CITY OF BREMERTON
CITY COUNC IL
SUBJECT: Study Session Date: N/A
Claims & Check Register COUNCIL MEETING Date: November 15, 2023
Department: Legal Services
Presenter: Angela Hoover
Phone: (360) 473-5323
SUMMARY:
Approval of the following checks and electronic fund transfers:
1. Check Numbers 404870-405021 and EFT Numbers V39632-V39752 in the grand total
amount of $3,953,565.32
2. Regular Payroll for pay period ending October 31, 2023 in the amount of $1,168,058.33
3. Regular Payroll for payouts ending October 31, 2023 in the amount of $23,303.64
ATTACHMENTS:
FISCAL IMPACTS (Include Budgeted Amount):
STUDY SESSION AGENDA: ☒ Limited Presentation ☐ Full Presentation
STUDY SESSION ACTION: ☒ Consent Agenda ☐ General Business ☐ Public Hearing
RECOMMENDED MOTION:
Move to approve the consent agenda as presented.
COUNCIL ACTION: Approve Deny Table Continue No Action
Form Updated 01/02/2018
4A
AGENDA BILL
CITY OF BREMERTON
CITY COUNCIL
SUBJECT: Study Session Date: November 8, 2023
Amendment to Minutes of Meeting -
September 20, 2023
COUNCIL MEETING Date: November 15, 2023
Department: City Council
Presenter: Council President
Phone: (360) 473-5280
SUMMARY: Council President Coughlin caught an error in the September 20, 2023 meeting
minutes on a vote tally and a councilmember’s roll call vote for Item 6B. After staff reviewed the
minutes, it was determined that there was another error for Item 6A where the Yes and No votes
were transposed. City Clerk reviewed the errors and determined the best option for correcting the
approved minutes would be to use a motion “Amend Something Previously Adopted” and modify the
words or text previously adopted. This motion would be used as a main motion and there is no time
limit on making the amendment to something previously approved.
ATTACHMENTS: Meeting Minutes September 20, 2023 with track changes.
FISCAL IMPACTS (Include Budgeted Amount): None
STUDY SESSION AGENDA: ☒ Limited Presentation ☐ Full Presentation
STUDY SESSION ACTION: ☒ Consent Agenda ☐ General Business ☐ Public Hearing
RECOMMENDED MOTION:
Move to amend the motion passed on October 4, 2023 to approve the September 20, 2023 meeting
minutes and amend the minutes to correct:
1. Item 6A – Motion to Postpone vote tally from 4-Yes and 3-No to 3-Yes and 4-No; and
2. Item 6B – Motion to Postpone Dennehy’s vote from a No vote to a Yes vote, and vote tally
from 2-Yes and 5-No to 3-Yes and 4-No.
COUNCIL ACTION: Approve Deny Table Continue No Action
Form Updated 01/02/2018
4B
DIGITAL RECORDING
CITY COUNCIL HYBRID MEETING MINUTES
Wednesday, September 20, 2023
The weekly meeting of the City Council of the City of Bremerton was called to order Wednesday,
September 20, 2023, at 5:09 PM in Council Conference Room 603 of the NORM DICKS GOVERNMENT
CENTER, 345 6th Street, Bremerton, Washington, with Council President Jeff Coughlin
presiding. Council Members present were Jennifer Chamberlin, Denise Frey, Quinn Dennehy,
Michael Goodnow, Anna Mockler, and Eric Younger (remotely). Also present were City Attorney
Kylie Finnell; City Clerk Angela Hoover; Legislative Assistant Christine Grenier; and IT Manager
Dave Sorensen. At 5:30 PM, the meeting moved to the First Floor Meeting Chambers.
President Coughlin announced the City Council is conducting the Council Meeting in-person with
an option for the public to join in person, participate via Zoom, or view on BKAT, because
Community involvement is encouraged; and lastly, provided a reminder that now that it is election
season, to refrain from any comments on political campaigns or ballot measures.
MAYOR’S REPORT – Mayor Wheeler highlighted…
Kitsap Transit’s Sunday service starting on September 24;
Biosolids Program;
“Kudos” letter from a recent building permit applicant;
Tree Giveaway and Planting Demo on September 23;
Lower Washington Avenue sidewalk improvements; and
Port of Bremerton partnership; and
Everett’s Palisades Project (“pallet housing”)
CONSENT AGENDA
4A – Check Numbers 404222 through 404379 and Electronic Fund Transfers V38254 through
V38347 in the grand total amount of $2,983,062.75; Regular Payroll for pay period ending
August 31, 2023 in the amount of $1,152,104.40; and Regular Payroll (Payout) for pay
period ending August 31, 2023 in the amount of $2,777.09.
4B – Minutes of Meeting – September 6, 2023
4C – Minutes of Study Session – September 13, 2023
4D – Confirm Reappointment of Andre Henderson to the Bremerton Housing Authority Board of
Commissioners
4E – Acceptance of Local Records Grant Agreement with WA Office of Secretary of State,
Archives & Records Management Division
4F – Ordinance No. 5483 to add BMC Section 9A.36.020 entitled “Making or Possessing Motor
Vehicle Theft Tools”
Comments and questions were provided by Roy Runyon (Item 4F)… With a response provided by
City Attorney Kylie Finnell…
5:45 PM M/S/C/U (Dennehy/Frey) Move to approve the CONSENT AGENDA as presented.
PUBLIC RECOGNITION – Comments from the public were submitted by Mary Lou Long; Jane
Rebelowski; Zita Bennett; Erinn Hale; Anonymous; Dianne Iverson; Kelsey Stedman; Joanna
Hayes; Roy Runyon; Justin From WA; Christi Lyson; and Mike Simpson.
GENERAL BUSINESS
6A – REQUEST FOR BUDGET ADJUSTMENT TO PROVIDE ADDITIONAL SECURITY
SERVICES FOR BREMERTON MUNICIPAL COURT: Municipal Court Judge Tracy Flood
explained that the Bremerton Municipal Court has been experiencing an increase in security
City Council Reg. Mtg. Minutes
Wednesday, September 20, 2023
Page 2 of 4
incidents beginning in August 2023. The current security budget line item includes one guard; an
additional guard with Law Enforcement Officer status is estimated to be $60,000 through the end of
2023. Kyle Landry, WA Administrative Office of the Courts provided additional input. Melinda
Monroe, Contracts Administrator also provided follow-up to last week’s Study Session.
Comments and questions from the public were provided by Roy Runyon; Ken Buchanan; Mike
Simpson; Alex Hanson; Henry Wordsworth Longfellowship Shepherd; and Justin From
WA)…With responses provided by Mr. Landry…
6:41 PM Main Motion was made by Frey; and seconded by Mockler…
6:42 PM Motion to postpone was made by Chamberlin; and seconded by Coughlin…
Comments and questions on the Motion to Postpone were provided by Chamberlin, Dennehy, and
Frey…With responses provided by Judge Flood and Financial Services Director Mike Riley…
7:03 PM POSTPONE M/S/F (Chamberlin/Coughlin) Motion to postpone the Budget Adjustment to
the Bremerton Municipal Court to the September 27 Study Session.
Voted in Favor of Motion to Postpone: Younger, Chamberlin, Coughlin
Voted Opposed to Motion to Postpone: Dennehy, Goodnow, Mockler, Frey
Motion to Postpone Failed: 43-Yes; 34-No
Comments and questions on the Main Motion were provided by Goodnow, Younger, Chamberlin,
Coughlin…With responses provided by Judge Flood, City Attorney Kylie Finnell, and Police
Chief Tom Wolfe.
7:13 PM MAIN M/S/C/U (Frey/Mockler) Move to approve a budget adjustment to the
Bremerton Municipal Court 2023 budget for the purpose of providing additional security
services in the amount of $60,000 from existing reserves.
6B – ORDINANCE NO. 5482 TO AMEND BMC CHAPTER 9.32 ENTITLED “UNAUTHORIZED
CAMPING” : City Attorney Kylie Finnell summarized that the City Council included an update to
BMC Chapter 9.32 “Unauthorized Camping”, last updated in 2004, in the Council’s 2023 Goals and
Priorities; and outlined the proposed changes in the ordinance being considered by City Council.
Council discussed this issue at the Study Sessions on June 26th, July 12th, July 26th, August 9th,
August 23rd, and September 13th. Public comment was received at the Council Meetings on July
5th, July 19th, August 2nd, August 16th, and September 6th. Council has also received numerous
written comments and voicemails related to this issue. Several draft ordinances were presented
for consideration as Council discussed the many options available and accounted for public input.
The new draft ordinance below has the following updates to BMC Chapter 9.32 compared to the
2004 version.
Adds a clause that enforcement of the unauthorized camping ordinance is suspended when
there is no shelter space available to comply with recent federal case law.
o There is no map or list of areas, or any differentiation between areas that are
enforced at all times versus those only enforced when there is no shelter space
available. Enforcement is either possible city-wide, or suspended when there is no
available shelter space.
City Council Reg. Mtg. Minutes
Wednesday, September 20, 2023
Page 3 of 4
Provides a definition of available shelter space that includes public or private shelter,
transitional housing, or a permitted outdoor encampment, located either in the City, or in
Kitsap County if free transportation is available.
o Shelter is not considered available if there is discrimination against an individual or
family based on sex, familial or marital status, religious beliefs, disability, or length-
of-stay restrictions.
o Shelter is considered available if a person is unable to utilize an available overnight
shelter due to voluntary actions such as intoxication, drug use, assaultive behavior,
or violation of shelter rules.
Updates the penalty for violation to be a misdemeanor upon the first offense.
Other sections of the BMC unrelated to this ordinance prohibit conduct at locations within the City
which may also prohibit camping on certain properties at certain times (e.g., City Parks when they
are closed and certain environmental areas) and these ordinances will remain in effect at all times
and are not amended by this ordinance.
President Coughlin called a brief recess from 7:27 PM to 7:40 PM; and announced that tonight’s
Ordinance does not include a map or designated camping sites…
Questions and comments from the public were provided by Kelsey Stedman; Jane Rebelowski;
Dawn Wilson; Gale Reberri; Mary Trask; Ray Swain; Joslyn; Roy Runyon; Drake Evans;
Angela; Holly; Justin from WA; Joanna Hayes; Mary Lou Long; John Johansen; Amanda
Scott Thomas; James Addison; Adrian Wright; Debbie Svedt; Adrienne; Christi Lyson;
Patricia Morris; Maurie Johnson; Cindy Large; Yakari Evins; Leslie Jones; Ken Buchanan;
Mike Simpson; Terry Kesser; Jo Walter; Marwan Cameron; Brent Bush; Dave Cooper; Neil
Poley; Deborah Moore-Jackson; Kimmy Siebens; and Robert Parker
8:08 PM Main Motion was made by Frey; and seconded by Younger… Comments and questions
on the Main Motion were provided by Frey, Younger, Mockler, Chamberlin, Dennehy, Goodnow…
With responses and statement provided by Mayor Wheeler…
9:30 PM Motion to Postpone made by Goodnow; and seconded by Chamberlin…Comments and
questions on the Motion to Postpone were provided by Dennehy, Mockler, Younger, Coughlin…
With responses provided by Mayor Wheeler…
9:43 PM POSTPONE M/S/F (Goodnow/Chamberlin) Move to postpone consideration of this motion
to the October 4, 2023 Council Meeting.
Voted in Favor of Motion: Chamberlin, Goodnow, Dennehy
Voted Opposed to Motion: Mockler, Younger, Frey, Dennehy, Coughlin
Motion to Postpone Failed: 23-Yes; 54-No
A 2nd Round of comments on the Main Motion were provided by Goodnow and Chamberlin…
9:47 PM MAIN M/S/C (Frey/Younger) Move to pass Ordinance No. 5482 to update Bremerton
Municipal Code Chapter 9.32 entitled “Unauthorized Camping.”
Voted in Favor of Main Motion: Goodnow, Mockler, Younger, Chamberlin, Frey, Coughlin
Voted Opposed to Main Motion: Dennehy
Motion Carried: 6-Yes; 1-No
City Council Reg. Mtg. Minutes
Wednesday, September 20, 2023
Page 4 of 4
COUNCIL MEMBER REPORTS
Eric Younger acknowledged the feedback from the public; and looked forward to discussions on
solutions.
Anna Mockler invited everyone to attend the next District 6 Town Hall Meeting on Monday,
October 9 from 4:00 to 6:00 PM at the Public Works Facility; and appreciated civility in the
community.
Denise Frey appreciated different perspectives provided by the public; provided an update on a
multi-family housing project underway on Wheaton Way; and hoped for more communication in the
future.
Jennifer Chamberlin also appreciated concerns and perspectives shared by constituents at a
recent community meeting; and encouraged people to be empathetic to unhoused or mentally ill
individuals.
Jeff Coughlin echoed comments from Council Member Frey; commented on the pallet housing
project; highlighted a recent Bremerton Ferry Coalition Meeting; and provided an update on the
Council’s Goals and Priorities.
President Coughlin announced the next Study Session on Wednesday, September 27 beginning
at 5:00 PM will be held in the 6th Floor Council Conference Room of the Norm Dicks Government
Center, and the public is welcome and encouraged to attend.
With no further business, President Coughlin adjourned the Council Meeting at 10:01 PM.
Prepared and Submitted by:
______________________________
CHRISTINE GRENIER
Legislative Assistant
APPROVED by the City Council on the 4th day of October, 2023.
________________________________________
JEFF COUGHLIN, City Council President
Attest:
________________________________________
ANGELA HOOVER, City Clerk
JC:AH:ls:cg
AGENDA BILL
CITY OF BREMERTON
CITY COUNCIL
SUBJECT: Minutes of Meeting – November
1, 2023
Study Session Date: N/A
COUNCIL MEETING Date: November 15, 2023
Department: City Council
Presenter: Council President
Phone: (360) 473-5280
SUMMARY: The Minutes of Meeting held on November 1, 2023 are attached.
ATTACHMENTS: Meeting Minutes
FISCAL IMPACTS (Include Budgeted Amount): None
STUDY SESSION AGENDA: ☒ N/A
STUDY SESSION ACTION: ☒ Consent Agenda ☐ General Business ☐ Public Hearing
RECOMMENDED MOTION:
Move to approve the November 1, 2023 Meeting Minutes as presented.
COUNCIL ACTION: Approve Deny Table Continue No Action
Form Updated 11/3/17
4C
2
DIGITAL RECORDING
CITY COUNCIL HYBRID MEETING MINUTES
Wednesday, November 1, 2023
The weekly meeting of the City Council of the City of Bremerton was called to order Wednesday,
November 1, 2023, at 5:09 PM in Council Conference Room 603 of the NORM DICKS GOVERNMENT
CENTER, 345 6th Street, Bremerton, Washington, with Council President Jeff Coughlin
presiding. Council Members present were Jennifer Chamberlin (remotely at 5:30 PM), Denise Frey,
Quinn Dennehy (remotely at 5:30 PM), Michael Goodnow (remotely at 5:30 PM), Anna Mockler, and
Eric Younger. Also present were City Attorney Kylie Finnell; Assistant City Attorney Brett Jette;
Finance Director Mike Riley; City Clerk Angela Hoover; Legislative Assistant Christine Grenier; and
IT Manager Dave Sorensen. At 5:30 PM, the meeting moved to the First Floor Meeting Chambers.
President Coughlin announced the City Council is conducting the Council Meeting in-person with
an option for the public to join in person, participate via Zoom, or view on BKAT, because
Community involvement is encouraged; that Consent Agenda Item 4B has been pulled from
tonight’s agenda; and lastly, provided a reminder that now that it is election season, to refrain from
any comments on political campaigns or ballot measures.
MAYOR’S REPORT – Mayor Wheeler highlighted…
West Kitsap Way Planning Study Online Open House from November 7 to 22 and Virtual
Presentation on Thursday, November 9 from 6:00 to 7:00 PM
Public Works is now on Facebook so updates on projects will be real time
Washington and 11th Street Project will be paused until February
Annual Salmon Tour on Saturday, November 4 from 10:00 AM to 2:00 PM at Jarstad Park
Bremerton has received a Creative Art District Certification from WA State Arts Commission
CONSENT AGENDA
4A – Check Numbers 404693 through 404869 and Electronic Fund Transfers V38590 through
V38592 and V39533 through V39631 in the grand total amount of $2,709,877.26; Regular
Payroll for pay period ending October 15, 2023 in the amount of $1,059,919.92; Retiree
Payroll for pay period ending October 31, 2023 in the amount of $35,647.23
4B – Corrections to Minutes of Meeting – September 20, 2023 Pulled
4C – Minutes of Meeting – October 18, 2023
4D – Minutes of Special Meeting – October 23, 2023
4E – Minutes of Study Session – October 25, 2023
4F – Minutes of Special Meeting – October 26, 2023
4G – Confirm Appointment of Kristen Sluiter to the Bremerton Parks & Recreation Commission
4H – Supplemental Agreement No. 1 with DKS Associates, Inc. for Pedestrian Crossing Safety
Project
4I – Goods & Services Agreement for Purchase of a Cummins Emergency Generator for Lift
Station CE-1
4J – Change Order No. 2 to Public Works Agreement with Utter Associates, Inc. for Design and
Installation of Audio-Visual Equipment at the Bremerton Municipal Court
4K – Ordinance No. 5484 to amend and re-establish City Rates & Fees for 2024
4L – Ordinance No. 5485 to amend and re-establish Utility Assessments, Rates, Fees &
Charges for 2024
4M – Ordinance No. 5486 to levy Property Taxes for Collection in 2024
City Council Reg. Mtg. Minutes
Wednesday, November 1, 2023
Page 2 of 5
Comments or questions from the public were provided by Roy Runyon (Items 4K, 4L, 4M); and
Christi Lyson…With a response provided by Public Works Director Tom Knuckey…
5:41 PM M/S/C/U (Younger/Mockler) Move to approve the CONSENT AGENDA as amended.
Motion carried unanimously.
President Coughlin read a statement about the impact of hate speech on Council Meetings
nationwide; and that for now, Council has agreed to not take public comment via Zoom during
Public Recognition, and that public comment on agenda items will continue to be accepted in
person or remotely.
PUBLIC RECOGNITION – Comments or questions from the public were submitted by Mary Lou
Long; Tony Ives; Rabbi Emily Katcher; Justin Pincus; Dianne Iverson; Unidentified; Jeff
Lawson; Michael Brehm; Bree Medley; Dan Elworth; Kate Wilson; Zach Mann; Nick; Lisa
Ganowski; Amy Waterman; Judith Krigsman; Brian Shaefer; Joey Hayes; Joslyn; Kelsey
Stedman; Michelle Wilson; Ryan; Molly Brooks; Adrian Wright; Adam Drul; Phil Babcock;
Ryan Anderson; Sanjay Stone; Shawn McKenzie; Eric Peterson; Doug Grimes; Paul Dutky;
Reama Schuldt; Beth Anderson; Jane Rebelowski; Justin from Manette; Brandon Johnson;
Jo Walter; Travis Merrigan; Jim Cline; Anthony Augello; and Sharon Bud.
Anna Mockler left the meeting at 7:31 PM and returned at 7:36 PM...
PUBLIC HEARINGS
6A – PUBLIC HEARING ON REVENUE SOURCES FOR THE PROPOSED FY-2024 CITY OF
BREMERTON BUDGET: Financial Services Director Mike Riley announced that the tonight’s
public hearing is to take comments on the revenue sources for the 2024 Proposed Budget. The
proposed budget anticipates property and EMS levy increases of the full 1% allowed by law, leaves
utility tax rates unchanged. The proposed budget also adjusts for the increase to the B&O tax
exemption rate to $1,040,000 and includes interfund transfers between funds where appropriate.
Overall, the revenue projections throughout all funds remain conservative.
President Coughlin explained the purpose of this Public Hearing is to accept public comment;
with no action anticipated tonight…
Comments or questions from the public were provided by Roy Runyon; Jane Rebelowski; and
Mary Lou Long…With a response provided by Mr. Riley…
With no further questions or comments by the public, President Coughlin closed the hearing to
the public….
6B – PUBLIC HEARING (1ST OF 2) ON THE PROPOSED FY-2024 CITY OF BREMERTON
BUDGET: Financial Services Director Mike Riley then announced that tonight’s public hearing is
held to take comments on the 2024 Proposed Budget. Budget workshops were held on October 23
and October 26 where an overview of the Mayor’s proposed budget was presented to Council.
Public comments will be taken into consideration before Council adopts a final ordinance.
President Coughlin explained the purpose of this Public Hearing is to accept public comment;
with no action anticipated tonight…
Comments or questions from the public were provided by Roy Runyon; Kelsey Stedman; Christi
Lyson; and Mary Lou Long… With responses provided by President Coughlin; Vice President
Chamberlin; and Mr. Riley…
City Council Reg. Mtg. Minutes
Wednesday, November 1, 2023
Page 3 of 5
With no further questions or comments by the public, President Coughlin closed the hearing to
the public…
President Coughlin called a brief break from 8:02 to 8:13 PM…
6C – PUBLIC HEARING ON RESOLUTION NO. 3368 TO APPROVE COMMUNITY
DEVELOPMENT BLOCK GRANT/HOME FUNDING RECOMMENDATIONS FOR INCLUSION IN
THE 2024 CDBG/HOME ACTION PLAN: CDBG Program Administrator Sarah Lynam explained
that on June 21, 2023 City Council approved the 2024 CDBG/HOME Policy Plan outlining the
CDBG and HOME funding allocation process. Based on that policy, the Project Review Committee
(PRC) has developed the 2024 funding recommendations for Council consideration and approval.
If approved, these submissions will be sent to the Department of Housing and Urban Development
(HUD) in the City’s Annual Action Plan.
The following projects are recommended for CDBG funding: City of Bremerton Public Works
Department Pedestrian Priority Network improvements, Kitsap Community Resources
Weatherization and Minor Home Repair, and the Kitsap Community Resources BE$T program.
The following project is recommended for HOME funding: Bremerton Housing Authority –
Evergreen Bright Start Property.
President Coughlin explained the purpose of this Public Hearing is to accept public comment;
followed by Council action…
Comments or questions from the public were provided by Roy Runyon and Jane Rebelowski…
With no further questions or comments by the public, President Coughlin closed the hearing to
the public, and opened discussion to the Council…
8:29 PM Motion was made by Younger; and seconded by Chamberlin…Comments and questions
were provided by Younger; Chamberlin, Mockler, Frey, Coughlin… With a response provided by
Public Works Director Tom Knuckey.
8:35 PM M/S/C/U (Younger/Chamberlin) Move to pass Resolution No. 3368 approving the 2024
funding recommendations to be included in the 2024 Action Plan to HUD and authorize the Mayor
to finalize and execute the agency grant agreements with substantially the same terms and
conditions as presented.
Motion carried unanimously.
GENERAL BUSINESS
7A – RESOLUTION NO. 3367 TO AUTHORIZE THE EXTENSION OF WASTEWATER UTILITY
SERVICES TO THE FISHER PLAT LOCATED WITHIN THE EAST BREMERTON URBAN
GROWTH AREA: Managing Engineer Janelle Hitch summarized that an applicant has requested
wastewater service for properties that are outside of the City limits within the East Bremerton
Urban Growth Area (UGA) and within the City’s Sewer Service Area. The applicant has requested
an extension of City sewer service to this property and is proposing 189 single-family residences in
conformance with Kitsap County zoning.
Pursuant to the Bremerton Municipal Code (BMC) 15.03.040, properties located outside of the City
limits must annex to obtain wastewater services; however, per BMC 15.03.040(b) the City Council
can may approve service in certain circumstances, including when annexation is infeasible. Staff
have analyzed the subject properties and consider annexation infeasible at this time. The action
before the Council is to approve a Resolution for a Policy Exception to provide Wastewater service
City Council Reg. Mtg. Minutes
Wednesday, November 1, 2023
Page 4 of 5
within the East Bremerton UGA.
A Public Hearing was held during the October 18, 2023 Council Meeting.
Comments or questions from the public were provided by Kathie Lustig; Mr. Hoffer; Anthony
Augello; Christie Schultz; Sarah; Mike Simons; Wendy Rexin; Paul Simbeck; Judith
Krigsman; Eric Nemeth; Jane Rebelowski; Roy Runyon; Mr. Kohler; and Matt Rasmusson.
9:18 PM Motion (for wastewater service) was made and withdrawn by Younger…
9:19 PM Motion (for outside utility agreement) was made by Younger; and seconded by
Coughlin…Comments and questions were provided by Younger, Mockler, Chamberlin, Frey,
Goodnow, Dennehy, and Coughlin…With responses provided by Community Development
Director Andrea Spencer; City Engineer Ned Lever; Gary Anderson (connected to proposed
project); Matt Rasmusson (connected to proposed project); Ms. Hitch; and Mr. Riley.
10:07 PM M/S/C (Younger/Coughlin) Move to pass Resolution No. 3367 and authorize the Mayor
to execute the outside utility agreement in substantially the same form as presented in Exhibit B.
Voted in Favor of Motion: Younger, Goodnow, Chamberlin, Frey, Coughlin
Voted Opposed to Motion: Dennehy, Mockler
Motion carried: 5-Yes; 2-No
Anna Mockler left the meeting at 10:08 PM and did not return…
Michael Goodnow re-joined the meeting in-person at 10:14 PM…
COUNCIL MEMBER REPORTS
Jennifer Chamberlin commented on the Council’s response to recent hate speech, emphasized
the difficulty of decisions, especially on the camping issue and wanted the City’s policy on
encampments to be clear; believed we have a pretty walkable city; and hoped residents in the
Fisher Plat area end up with good neighbors.
Denise Frey really enjoyed Restaurant Lola, now open in District 2; also commented on the hate
speech and thanked President Coughlin for getting this quickly managed to protect us from that
kind of violence; and we need to work on our partnerships in the decision-making process to
address homeless crisis.
Quinn Dennehy pointed out that it was extremely disturbing to sit through hate speech; hoped this
isn’t his last meeting and it’s been a pleasure to serve District 4 and the City of Bremerton; and
thanked City Attorney Kylie Finnell and Legislative Office Manager Lori Smith for their support
during his time as a Council Member.
Michael Goodnow emphasized this is no place for hate speech; clarified on cutting commenters
off; and thanked Quinn for his time with the Council.
Eric Younger appreciated all of the input and hoped for suggestions or solutions along with the
complaints.
Jeff Coughlin again emphasized that “Bremerton Stands Against Hate”; thanked everyone for their
patience while we deal with the hate speech issue; thanked Bremerton Police Department and
Behavioral Navigators for outreach done along MLK Way and other areas with encampments;
reported on ferry issues and thanked Ferry Coalition; thanked City Staff for making Halloween happen
downtown and really enjoyed with his family; announced Kitsap Housing Summit on November 9;
City Council Reg. Mtg. Minutes
Wednesday, November 1, 2023
Page 5 of 5
shared a graphic for the Evergreen Pointe Project; and announced the Veterans Day Ceremony and
Program on Saturday, November 11 from 10:30 AM to 1:00 PM in the Kitsap Sun Pavilion at the
Kitsap County Fairgrounds.
At 10:28 PM, President Coughlin announced that a 15-minute Executive Session would be held to
“discuss “Potential and Pending Litigation” as allowed under RCW 42.30.110 (1) (i); and that action
was anticipated…
At 10:47 PM, President Coughlin called the meeting back to order…
The Motion was read into the record by Assistant City Attorney Brett Jette, so moved by Younger,
and seconded by Goodnow…
Comments or questions were provided by Roy Runyon …With a response provided by Mr.
Jette…
10:48 PM M/S/C/U (Younger/Goodnow) Move to authorize the City Attorney and Mayor to take the
necessary steps to exclude the City out of the In Re: Aqueous Film-Forming Foams Product
Liability Litigation class action settlements with Dupont de Nemours Inc., et al and 3M Company.
Voted in Favor of Motion: Goodnow, Younger, Chamberlin, Frey, Dennehy, Coughlin
Motion carried unanimously: 6-Yes
President Coughlin announced the (last of 3) Budget Workshops to discuss the 2024 Budget and
would be held on Thursday, November 2 beginning at 3:00 PM in the Meeting Chambers; and the
next Study Session on Wednesday, November 8 beginning at 5:00 PM will be held in the 6th Floor
Council Conference Room of the Norm Dicks Government Center, and the public is welcome and
encouraged to attend in-person or remotely via Zoom, but there will be no opportunity to comment.
Written comments are welcome anytime.
With no further business, President Coughlin adjourned the Council Meeting at 10:48 PM.
Prepared and Submitted by:
______________________________
CHRISTINE GRENIER
Legislative Assistant
APPROVED by the City Council on the 15th day of November, 2023.
________________________________________
JEFF COUGHLIN, City Council President
Attest:
________________________________________
ANGELA HOOVER, City Clerk
JC:AH:ls:cg
AGENDA BILL
CITY OF BREMERTON
CITY COUNCIL
SUBJECT: Minutes of Special Meeting –
November 2, 2023
Study Session Date: N/A
COUNCIL MEETING Date: November 15, 2023
Department: City Council
Presenter: Council President
Phone: (360) 473-5280
SUMMARY: The Minutes of the Budget Workshop held on November 2, 2023 are attached.
ATTACHMENTS: Meeting Minutes
FISCAL IMPACTS (Include Budgeted Amount): None
STUDY SESSION AGENDA: ☒ N/A
STUDY SESSION ACTION: ☒ Consent Agenda ☐ General Business ☐ Public Hearing
RECOMMENDED MOTION:
Move to approve the November 2, 2023 Special Meeting Minutes as presented.
COUNCIL ACTION: Approve Deny Table Continue No Action
Form Updated 11/3/17
4D
2
DIGITAL RECORDING
CITY COUNCIL BUDGET WORKSHOP MINUTES
Thursday, November 2, 2023
A Budget Workshop of the City Council of the City of Bremerton was called to order on
Thursday, November 2, 2023, at 3:00 PM in the First Floor Meeting Chambers of the Norm
Dicks Government Center at 345 6th Street, with Council President Jeff Coughlin presiding.
Council Members present were Eric Younger, Anna Mockler, Michael Goodnow, Denise Frey,
and Jennifer Chamberlin. Council Member Quinn Dennehy was absent. Legislative Assistant
Christine Grenier was available to provide staff support.
It was established that the City Council is conducting the Budget Workshop in-person with a
remote option also available, and that it is open for the public to attend, but there will be no
opportunities for input; the content of these items is subject to change; and no action is
anticipated.
Financial Services Director Mike Riley established that the Department presentations have now
concluded and summarized the presentations that were made over the last two Budget
Workshops. Financial Analyst Karen Wikle then provided highlights on the proposed changes
and updates made to date.
President Coughlin explained tonight’s final Budget Workshop is to provide Council Members
an opportunity for a continued review and discussion of the Mayor’s proposed 2024 Budget.
President Coughlin called brief breaks from 3:18 to 3:20 PM; and from 5:04 to 5:24 PM…
In conclusion, President Coughlin announced that the final Public Hearing on the proposed
2024 City of Bremerton Budget would be scheduled at the next Council Meeting on Wednesday,
November 15 beginning at 5:30 PM in the First Floor Meeting Chambers.
With no further business, President Coughlin adjourned the Budget Workshop at 7:15 PM.
Prepared and Submitted by:
______________________________
CHRISTINE GRENIER
Legislative Assistant
APPROVED by the City Council on the 15th day of November, 2023
______________________________
JEFF COUGHLIN, Council President
ATTEST:
______________________________
ANGELA HOOVER, City Clerk
JC:AH:ls:cg
AGENDA BILL
CITY OF BREMERTON
CITY COUNCIL
SUBJECT: Minutes of Study Session –
November 8, 2023
Study Session Date: N/A
COUNCIL MEETING Date: November 15, 2023
Department: City Council
Presenter: Council President
Phone: (360) 473-5280
SUMMARY: The Minutes of Study Session held on November 8, 2023 are attached.
ATTACHMENTS: Meeting Minutes
FISCAL IMPACTS (Include Budgeted Amount): None
STUDY SESSION AGENDA: ☒ N/A
STUDY SESSION ACTION: ☒ Consent Agenda ☐ General Business ☐ Public Hearing
RECOMMENDED MOTION:
Move to approve the November 8, 2023 Meeting Minutes as presented.
COUNCIL ACTION: Approve Deny Table Continue No Action
Form Updated 11/3/17
4E
S
2
CITY COUNCIL STUDY SESSION MINUTES
Wednesday, November 8, 2023
A Study Session of the City Council of the City of Bremerton was called to order on Wednesday,
November 8, 2023 at 5:00 PM in Council Conference Room 603 located in the Norm Dicks
Government Center at 345 6th Street, with Council President Jeff Coughlin presiding. Other Council
Members present were Eric Younger, Anna Mockler, Michael Goodnow, Quinn Dennehy (remotely
at 5:05 PM), Denise Frey (arrived at 5:01 PM), and Jennifer Chamberlin. Legislative Assistant
Christine Grenier provided staff support.
President Coughlin established that the Study Session is open for the public to attend in person
or view remotely, but there will be no opportunities for input, the content of these items is subject
to change, no action is anticipated…
He further established that a recording will be available online within a few days following the
meeting. And any of the items approved for action by the Council tonight, will be placed on the
November 15, 2023 City Council Meeting Agenda or as otherwise determined…
And lastly, provided reminders that the microphones are sensitive and do pick-up side
conversations and other sounds in the room…
A. BRIEFINGS ON AGENDA BILL ITEMS
1. Update on Kitsap County Housing and Homelessness – Doug Washburn, Director for the
Department of Human Services; and Carl Borg, Program Manager for the Housing and
Homelessness Division Information only
2. Update on Rejuvenation Community Day Center – Diana Sullivan, Director of Operations
for the Foundation for Homeless and Poverty Management Information only
3. Confirm Reappointment of Nick Wofford to the Bremerton Planning Commission Consent
Agenda
4. Confirm Reappointment of Ed Coviello to the Bremerton Planning Commission Consent
Agenda
5. Acceptance of FY-2022 State and Local Cyber Security Grant Consent Agenda
6. Supplemental Agreement No.1 with SCJ Alliance for Design of View Ridge Elementary –
Almira Drive Safe Routes to Schools Project Consent Agenda
President Coughlin called a brief recess from 6:23 to 6:35 PM…and then announced a
change in item order, so that Item 8 would be heard before Item 7…
7. Proposed Final Public Hearing on Ordinance to approve and adopt the FY-2024 City of
Bremerton Budget
8. Superceding Interlocal Agreement for Emergency Management Services – Jan Glarum,
Acting Director of Kitsap County Department of Emergency Management Consent
Agenda
9. Amendment to Minutes of Meeting – September 20, 2023 Consent Agenda
B. GENERAL COUNCIL BUSINESS
1. Discussion on Social Media Guidelines for Elected Officials December 8 Study Session
2. Public Safety Committee Briefing (Last Meeting 11/7/2023) – Chair Denise Frey
City Council Study Session Minutes
Wednesday, November 8, 2023
Page 2 of 2
3. Regional and Other Committee/Board Briefings
4. Other General Council Business (As necessary, and as time allows…)
President Coughlin established that the next Council Meeting would be on Wednesday, November
15, 2023 beginning at 5:30 PM in the First Floor Meeting Chambers of the Norm Dicks Government
Center, and that the public is invited to attend in person or remotely.
With no further business, the Study Session was adjourned at 8:32 PM.
Prepared and Submitted by:
______________________________
CHRISTINE GRENIER, Legislative Assistant
APPROVED by the City Council on the 15th day of November, 2023.
JEFF COUGHLIN, Council President
ATTEST:
______________________________
ANGELA HOOVER, City Clerk
JC:AH:ls:cg
AGENDA BILL
CITY OF BREMERTON
CITY COUNCIL
SUBJECT: Study Session Date: November 8, 2023
Confirm Reappointment of Nick Wofford to
the Bremerton Planning Commission
COUNCIL MEETING Date: November 15, 2023
Department: Executive
Presenter: Mayor Wheeler
Phone: (360) 473-5266
SUMMARY: Nick Wofford has been serving on the Planning Commission since February, 2014. Mr.
Wofford has been selected for reappointment to Position 4 of the Commission for an additional four
years, with a new term ending date of December 31, 2027.
ATTACHMENTS:
FISCAL IMPACTS (Include Budgeted Amount): No fiscal impacts
STUDY SESSION AGENDA: ☒ Limited Presentation ☐ Full Presentation
STUDY SESSION ACTION: ☒ Consent Agenda ☐ General Business ☐ Public Hearing
RECOMMENDED MOTION:
Move to confirm reappointment of Nick Wofford to Position 4 of the Planning Commission with a term
that will end on December 31, 2027.
COUNCIL ACTION: Approve Deny Table Continue No Action
Form Updated 01/02/2018
4F
AGENDA BILL
CITY OF BREMERTON
CITY COUNCIL
SUBJECT: Confirm Reappointment of
Ed Coviello to the Bremerton Planning
Commission
Study Session Date: November 8, 2023
COUNCIL MEETING Date: November 15, 2023
Department: Executive
Presenter: Mayor Wheeler
Phone: (360) 473-5266
SUMMARY: The Mayor is seeking confirmation for the reappointment of Ed Coviello to the Planning
Commission. Mr. Coviello was appointed to Position 3 of the Commission in May, 2022, and his
initial appointment was made into a partial unexpired term due to a commissioner’s resignation. The
reappointment of Mr. Coviello will allow him to serve his first full-term of four years on the Planning
Commission and his new term expiration date will be December 31, 2027.
ATTACHMENTS:
FISCAL IMPACTS (Include Budgeted Amount): No fiscal impacts
STUDY SESSION AGENDA: ☒ Limited Presentation ☐ Briefing/Full Presentation
STUDY SESSION ACTION: ☒ Consent Agenda ☐ General Business ☐ Public Hearing
RECOMMENDED MOTION:
Move to confirm reappointment of Ed Coviello to Position 3 of the Planning Commission with the term
expiring December 31, 2027.
COUNCIL ACTION: Approve Deny Table Continue No Action
Form Updated 01/02/2018
4G
AGENDA BILL
CITY OF BREMERTON
CITY COUNCIL
SUBJECT: Confirm Appointment of
Angelica Nery to the Lodging Tax Advisory
Committee
Study Session Date: N/A
COUNCIL MEETING Date: November 15, 2023
Department: Executive
Presenter: Mayor Wheeler
Phone: (360) 473-5266
SUMMARY: RCW 67.28 and BMC Chapter 2.38 outline membership requirements for the Lodging
Tax Advisory Committee as follows: two (2) members from organizations that support activities which
are authorized to be funded by hotel-motel tax revenue; two (2) members from businesses that
collect the hotel-motel tax; and an elected official (Council Member).
There is a vacancy on the Lodging Tax Advisory Committee due to the departure of Ashley Walchok,
Area General Manager for the Fairfield Inn & Suites.
The Mayor is seeking confirmation for the appointment of Angelica Nery, General Manager for the
Fairfield Inn & Suites to the Lodging Tax Advisory Committee.
The appointment of Ms. Nery relates to a committee position for businesses that collect the hotel-
motel tax within Bremerton; and is for the remainder of the unexpired term expiring on May 17, 2025.
ATTACHMENTS: Applications are available in the Mayor’s Office
FISCAL IMPACTS (Include Budgeted Amount): None.
STUDY SESSION AGENDA: ☐ Limited Presentation ☐ Full Presentation ☒ N/A
STUDY SESSION ACTION: ☒ Consent Agenda ☐ General Business ☐ Public Hearing
RECOMMENDED MOTION:
Move to confirm the appointment of Angelica Nery to the Lodging Tax Advisory Committee for the
remainder of the term expiring May 17, 2025.
COUNCIL ACTION: Approve Deny Table Continue No Action
Form Updated 01/07/15
4H
AGENDA BILL
CITY OF BREMERTON
CITY COUNCIL
SUBJECT: Study Session Date: November 8, 2023
Acceptance of FY-2022 State and Local
Cybersecurity Grant
COUNCIL MEETING Date: November 15, 2023
Department: Finance/IT
Presenter: D. Sorensen
Phone: (360) 473-5472
SUMMARY:
The SLCGP grant program enables the Department of Homeland Security (DHS) and the Federal
Emergency Management Agency (FEMA) to make targeted cybersecurity investments in State and
Local Governments. This grant will improve the city’s critical infrastructure and aid in the
development of a comprehensive Cybersecurity Program and Strategic Plan. The total grant amount
is $57,562.
ATTACHMENTS:
*NONE*
FISCAL IMPACTS (Include Budgeted Amount):
Firewall upgrades were budgeted for 2023, and will cover the 10% matching funds of 756.20,5$
STUDY SESSION AGENDA: ☒ Limited Presentation ☐ Full Presentation
STUDY SESSION ACTION: ☒ Consent Agenda ☐ General Business ☐ Public Hearing
RECOMMENDED MOTION:
Move to accept the FY 2022 State And Local Cybersecurity Grant; and authorize the Mayor to
finalize and execute the agreement with substantially the same terms and conditions as presented.
COUNCIL ACTION: Approve Deny Table Continue No Action
Form Updated 11/09/2021
4I
AGENDA BILL
CITY OF BREMERTON
CITY COUNCIL
SUBJECT: Study Session Date: November 8, 2023
Supplemental Agreement No. 1 with SCJ
Alliance for Design of the View Ridge
Elementary – Almira Drive Safe Routes to
School Project
COUNCIL MEETING Date: November 15, 2023
Department: PW&U-Engineering
Presenter: Nick Ataie
Phone: (360) 473-2306
SUMMARY:
The original contract with Shea, Carr & Jewell, Inc. (SCJ Alliance) was executed on April 26, 2023 in
the amount of $62,545.24 and included development of conceptual alternatives, refined project
estimates, and initial public outreach in advance of a planned contract modification which would
include formal engineering services. A public meeting was held on June 27, 2023 and an online
survey was provided to receive input on planned active transportation improvements in the vicinity of
View Ridge Elementary. Based on the public input received and coordination with project
stakeholders, this contract modification (in the amount of $871,839.76) includes development of
engineering design, right-of -way, bid, and construction engineering support services for the preferred
alternative. The estimated cost of the preferred alternative was determined to be similar to the
previously scoped improvements and generally includes construction of a shared use sidepath along
Almira Drive in lieu of on-street bike lanes. With approval of this supplement, engineering design will
commence in December 2023 with additional public outreach to occur in 2024. Based on funding
awarded from WSDOT, construction funding for the project will be available in late 2025.
ATTACHMENTS:
1) Project Location Map 2) Contract Modification (Supplemental Agreement) #01
FISCAL IMPACTS (Include Budgeted Amount): This project is in the Transportation Capital Fund;
no budget adjustment is required for Contract Modification #01.
STUDY SESSION AGENDA: ☒ Limited Presentation ☐ Full Presentation
STUDY SESSION ACTION: ☒ Consent Agenda ☐ General Business ☐ Public Hearing
RECOMMENDED MOTION:
Move to approve Supplemental Agreement No. 1 with SCJ Alliance for Design of the View Ridge
Elementary – Almira Drive Safe Routes to School Project; and authorize the Mayor to finalize and
execute the agreement with substantially the same terms and conditions as presented.
COUNCIL ACTION: Approve Deny Table Continue No Action
Form Updated 11/09/2021
4J
Supplemental Agreement
Number
Organization and Address
Phone:
Original Agreement Number
Project Number Execution Date Completion Date
Project Title New Maximum Amount Payable
Description of Work
The Local Agency of
desires to supplement the agreement entered in to with
and executed on and identified as Agreement No.
All provisions in the basic agreement remain in effect except as expressly modified by this supplement.
The changes to the agreement are described as follows:
I
Section 1, SCOPE OF WORK, is hereby changed to read:
II
Section IV, TIME FOR BEGINNING AND COMPLETION, is amended to change the number of calendar days
for completion of the work to read:
III
Section V, PAYMENT, shall be amended as follows:
as set forth in the attached Exhibit A, and by this reference made a part of this supplement.
If you concur with this supplement and agree to the changes as stated above, please sign in the Appropriate
spaces below and return to this office for final action.
By: By:
Consultant Signature Approving Authority Signature
Date
DOT Form 140-063
Revised 09/2005
City of Bremerton
Shea, Carr & Jewell, Inc. (dba SCJ Alliance)
04/26/2023 6525
Provide final Design, Right-of-Way, and Bid/Construction Phase Support Services for the Project
based on completion of initial concept design and public outreach as provided in Contract
Supplement No. 001/Amendment 1 Scope of Work Exhibit.
Contract Completion Date Extended to July 1, 2025
Increase in Maximum Amount Payable as attached in the amount of $ 871,839.76 for a new Maximum
Amount Payable of $ 934,385.00.
001
LA 10497; Bremerton Contract 6525
Shea, Carr & Jewell, Inc.
2727 Hollycroft Street, Suite 230
Gig Harbor, WA 98335
253-201-0777
City Project 315055; HLP SR22(004)July 1, 2025
View Ridge Elementary - Almira Drive Safe Routes to School (Phase 1)$ 934,385.00
Provide Final Professional Engineering (PE) Phase Design, Right-of-Way, Bid, and Construction Phase
Engineering Services for the Project based on completion of initial concept design and public outreach. (See
Attachments)
Shea, Carr & Jewell, Inc. (dba SCJ Alliance)Mayor, City of Bremerton
2727 Hollycroft Street , Suite 230 Gig Harbor, WA 98335 Office 253.201.0777 Fax 360.352 .1509 scjalliance .com
AMENDMENT #1 – FINAL DESIGN
SCOPE OF WORK
for
View Ridge Elementary - Almira Drive
Safe Routes to School (Phase I)
City of Bremerton, WA
Project No. 315055
Prepared For: Nick Ataie, PE
City of Bremerton
345 6th Street
Bremerton WA 98337
Prepared By: Aaron Knight, PE
Date Prepared: October 6, 2023
Overview
The following Scope of Work outlines the effort required to prepare Plans, Specifications, and Engineer’s
Estimate (PS&E) for the View Ridge Elementary – Almira Drive Safe Routes to School Project (Phase 1). The
project generally includes multimodal improvements serving View Ridge Elementary along Spruce Avenue,
Sylvan Way, East 33rd Street, Almira Drive Alleyway, and Almira Drive as shown in Attachment 1 – Project
Location Map. In addition, the project will include a full-depth reconstruction of Almira Drive from Sylvan Way
to Ivy Road, and replacement of a water main and services along Almira Drive from Sylvan Way to Spruce
Avenue.
This scope of work includes delivering final Plans, Specifications, and cost Estimations for the preferred
alternatives of the conceptual designs prepared as part of the initial contract for this project.
City of Bremerton
View Ridge Elem. – Almira Drive SRTS, Phase I
October 6, 2023
Page ii
2727 Hollycroft Street , Suite 2 3 0 Gig Harbor , WA 98 335 Office 253.201.0777 Fax 360.352 .1509 scjalliance .com
Proposed Improvements
Design of improvements within the project limits are assumed as follows:
• Spruce Avenue, View Ridge Elementary to Sylvan Way
o Curb ramp and crosswalk modifications at the stairs to the main school entrance.
o Curb ramp and crosswalk modifications at the preschool crossing.
o Curb ramp and crosswalk modifications at E 33rd Street and Spruce Avenue. Crosswalks will be
located on the east and south legs of the intersection.
o Sidewalk widening (6 feet wide) on the east side of Spruce Avenue between East 33rd Street and
Sylvan Way.
o Shared-use path (10 feet wide) on the east side of Spruce Avenue from East 33rd Street to the
school playground gate entrance, approximately 200’ south of East 33rd Street. Existing sidewalk
south of the playground entrance will remain.
o One (1) driveway approach replacement on the east side of Spruce Avenue.
o Modifications to the existing stormwater conveyance system to accommodate proposed
improvements.
• Intersection of Spruce Avenue and Sylvan Way
o Curb ramp replacement on the southwest and northwest corners of the Spruce Avenue and
Sylvan Way intersection (coordinated to be compatible with proposed RRFB improvements on
the east leg of the intersection under design/contract by others).
o Pavement marking modifications.
• Sylvan Way (Spruce Avenue to Almira Drive)
o Up to five (5) driveway approach replacements which are not currently ADA compliant.
o Existing mid-block pedestrian crossing removal at the Kitsap Regional Library.
o Modification and/or spot replacement of existing sidewalk panels resulting from PSE Pole
relocates.
o RRFB Crossing, including curb ramp, splitter island, and crosswalk modifications at the
intersection of Sylvan Way and Almira Drive.
• E 33rd Street (Spruce Avenue to Almira Drive Alleyway)
o Shared use path (12 to 14 feet wide) on the south side of E 33rd Street.
• Maintain existing curb line and widen to the south of the existing sidewalk
o Corridor illumination (pedestrian and roadway lighting). This work may be included as an
additive bid dependent on project budget and estimated costs.
o Traffic calming at the intersection of E 33rd Street and Spruce Avenue for shared use path
crossing.
o Modifications to the existing stormwater conveyance system to accommodate proposed
improvements. This is limited to road crossings from proposed drainage structures to existing
drainage structures on the north side of the road and does not include a continuous system on
the south side of the road.
City of Bremerton
View Ridge Elem. – Almira Drive SRTS, Phase I
October 6, 2023
Page iii
2727 Hollycroft Street , Suite 2 3 0 Gig Harbor , WA 98 335 Office 253.201.0777 Fax 360.352 .1509 scjalliance .com
• Almira Drive Alleyway Area (Sylvan Way to East 33rd Street)
o Shared use path from the Sylvan Way RRFB location at Almira Drive to East 33rd Street.
• The City will provide the preferred alternative from the two alternatives considered
during the conceptual design phase prior to beginning of the 10% Design.
o Corridor illumination (pedestrian and roadway lighting). This work may be included as an
additive bid dependent on project budget and estimated costs.
o Connections to existing stormwater conveyance system to accommodate proposed
improvements.
• Almira Drive (Sylvan Way to Ivy Rd)
o Full width roadway corridor reconstruction or rehabilitation within the project limits on Almira
Drive.
o Roadway cross section includes:
• 10.5-foot travel lanes (each direction)
• 14-foot (10-foot + two 2-foot shoulders) shared use path, east side
• 6-foot sidewalk, west side
o Water main replacement between Sylvan Way and Spruce Avenue, including service
connections.
o Wastewater cleanouts, where not present, at existing wastewater service laterals.
o Traffic calming at the intersections of Spruce Avenue and Ivy Rd.
• Up to two (2) traffic calming alternatives will be presented at the open house for public
input. One (1) alternative will be advanced to 60% Design.
o City owned corridor illumination.
o Stormwater conveyance system design.
• Ivy Road (Almira Dr to Maple Ave)
o Replacement of existing ditch on the south side of the road with a stormwater conveyance
system. No improvements to the north side of the road are included.
• Curb and Gutter along the existing edge of pavement
• Driveways will be restored in-kind and will not include design of new driveway aprons.
• No other amenities such as sidewalks, planter strips lighting, etc. will be included in the
design.
• It is assumed that the conveyance system will connect to the existing conveyance
system at Maple Ave.
City of Bremerton
View Ridge Elem. – Almira Drive SRTS, Phase I
October 6, 2023
Page iv
2727 Hollycroft Street , Suite 2 3 0 Gig Harbor , WA 98 335 Office 253.201.0777 Fax 360.352 .1509 scjalliance .com
Assumptions
The following assumptions were made to establish a scope and budget for this project:
• Funding is provided by the State of Washington through the Safe Routes to School (state) program and
is administered by WSDOT for eligible work. FHWA or other external funding sources are not included.
Local funding by the City of Bremerton is included for local match requirements and for costs associated
with non-eligible work. Addition or changes of funding sources may modify permitting and/or approval
requirements, which may result in an amendment to this scope of work.
• WSDOT’s “Local Agency A&E Professional Services Cost Plus Fixed Fee Consultant Agreement” will be
used for the Consultant contract.
• Work will be based on City of Bremerton standards for design, permitting, and specifications.
• Project duration will be for eighteen (18) months following execution of the contract.
• The City will lead coordination with all utility providers, including all potholing activities and proposed
relocations.
• Modifications to existing sewer, water, and franchise utilities (outside of those explicitly described
herein) are not included in this scope of work. Should utility improvements be desired by the purveyor,
the design will be completed by the respective purveyor and provided to the CONSULTANT.
Incorporation of franchise utility improvements (outside of those explicitly described herein) is not
included in this scope of work and an amendment to this contract may be required.
• Modifications to existing sewer and water utilities due to conflicts with proposed improvements is not
included in this scope of work and an amendment to this contract will be required.
• It is assumed that all walls will be less than 4-foot high (including embedment). If proposed walls exceed
4 feet high, Geotechnical and/or Structural Engineering will be required as an amendment to this scope
of work.
• The City will complete all necessary SEPA permitting.
• Special Provisions will be developed based on the current version of the WSDOT Standard Specifications
at the time of first writing of project manual. Revisions to the Special Provisions due to annual update of
the Standard Specifications will require an amendment to this contract. Revisions to the Special
provisions due to periodic updates to the General Special Provisions (GSPs) by WSDOT or APWA will not
require an amendment to the contract.
• Cost estimates will be prepared using the following five (5) schedules.
o Schedule A - SRTS eligible work
o Schedule B - Roadway (SRTS non-eligible)
o Schedule C - Water utility (SRTS non-eligible)
o Schedule D - Storm utility (SRTS non-eligible)
o Schedule E - Wastewater utility (SRTS non-eligible)
• Temporary construction easements are not included in this scope of work.
• All field activities for geotechnical exploration will occur within the Right of Way (ROW) or on
City/County/School District owned parcels. Access to City/County/School District property will be
coordinated by the City. Right of entry onto private property is not included in this scope of work.
• This site requires greater than 5,000 SF of new impervious surface. However, surface water discharge
from the proposed project improvements discharges directly to the Puget Sound Receiving Water Body
via manmade conveyance, therefore flow control is not required. Water quality requirements for the
proposed project improvements will utilize a manufactured system.
City of Bremerton
View Ridge Elem. – Almira Drive SRTS, Phase I
October 6, 2023
Page v
2727 Hollycroft Street , Suite 2 3 0 Gig Harbor , WA 98 335 Office 253.201.0777 Fax 360.352 .1509 scjalliance .com
• The City of Bremerton adopted, effective July 1, 2019, Ecology’s Stormwater Management Manual for
Western Washington (SMMWW) as the guiding criteria for planning, design, and construction of
stormwater facilities in Bremerton.
• Existing downstream conveyance will be evaluated with the project’s stormwater reporting, using the
City’s GIS portal to identify existing pipe sizes. Design of replacement of existing stormwater conveyance
systems (pipes or open channel) downstream of the project limits, if insufficient capacity is identified
downstream, is not included in this scope of work.
• There are no critical areas, as defined in BMC 20.14, impacting the project site.
• Design of landscaping, planting, and irrigation systems are not included in this scope of work. Existing
private landscaping or irrigation systems within the Right of Way will be noted for removal by the
Contractor and salvage to the property owner. The City will coordinate with property owners for these
removals. Restoration of back of sidewalk will be limited to minor restoration of lawn or placement of
wood chip mulch.
• The City has previously determined that an RRFB should be installed at the intersection of Sylvan Way
and Almira Drive, and no additional engineering studies are required or included in this scope of work.
• The City will be responsible for all permit fees, which will be invoiced to the City directly outside of this
contract.
• Plans will be developed using AutoCAD 2022 Civil 3D using SCJ drafting standards.
• A Construction Stormwater General Permit, if required, will be completed by the CITY.
Information Provided by the City
• Available utility maps for all City utilities within the project area, including downstream path for the
stormwater system.
• Available As-built drawings for the project area.
• Roadway pavement structural cross section for each project area.
• Locations where new cleanouts are required for existing side sewer laterals.
City of Bremerton
View Ridge Elem. – Almira Drive SRTS, Phase I
October 6, 2023
Page vi
2727 Hollycroft Street , Suite 2 3 0 Gig Harbor , WA 98 335 Office 253.201.0777 Fax 360.352 .1509 scjalliance .com
Table of Contents
Phase 1: Management/Coordination/Administration .............................................. 1
Phase 2: 10% Design ................................................................................................ 2
Phase 3: Public Involvement .................................................................................... 3
Phase 4: 30% Design ................................................................................................ 4
Phase 5: 60% Design ................................................................................................ 6
Phase 6: 90% Design ................................................................................................ 9
Phase 7: 100% Design ............................................................................................. 12
Phase 8: Bid Documents .......................................................................................... 13
Phase 9: Survey and Right-of-Way Base Mapping (by MTN2Coast) ......................... 14
Phase 10: Geotechnical Engineering (by NV5) ........................................................... 16
Phase 11: Right of Way Acquisition (by Commonstreet Consulting) .......................... 17
Phase 12: Cultural Resources (by Tierra) ................................................................... 19
Phase 13: Engineering Support During Construction ................................................. 20
Additional Services ..................................................................................................... 20
Attachment 1: Project Location Map
Attachment 2: Survey Limits Exhibit
Attachment 3: Geotechnical Exploration Exhibit
City of Bremerton
View Ridge Elem. – Almira Drive SRTS, Phase I
Amendment #1 – Final Design
October 6, 2023
Page 1 of 20
2727 Hollycroft Street , Suite 2 3 0 Gig Harbor , WA 98 335 Office 253.201.0777 Fax 360.352 .1509 scjalliance .com
Phase 1: Management/Coordination/Administration
This task covers the effort required to manage the project. This Scope of Work assumes an 18-month
contract duration:
Task 1 Management
Task 1.1 Management: Manage the project by directing and supervising staff and reviewing
work for the duration of the project. This management is for the overall work rather than specific
tasks.
Task 1.2 Schedule: Develop a critical path project schedule to match the scope of work. Identify
task durations, predecessors, City reviews, deliverables, and milestones. Review and update the
schedule concurrent with milestone submittals with an additional allowance for additional schedule
updates as requested by the City (up to seven (7) schedule updates).
Task 2 Administration
Task 2.1 Progress Reports: Prepare and submit a monthly progress report. Progress reports will
show: (1) prior work performed, (2) current work planned, (3) schedule and budget status (including
a 3-line earned value chart), (4) a summary of scope changes/added value, and (5) items needed
from the CITY and/or others. Assume 18 progress reports.
Task 2.2 Progress Billings: Prepare a monthly progress invoice with progress reports attached.
Invoices will show staff hours for each phase (i.e., Phase 1: Project Management).
Task 3 Subconsultant Coordination
Task 3.1 Coordination with subconsultants for executing and administering subagreements,
reviewing monthly invoices, scheduling, exchanging files, and additional coordination as needed.
Task 4 Progress Meetings
Task 4.1 Kickoff Meeting: The CONSULTANT shall attend one (1) project Kickoff Meeting. Assume
two (2) CONSULTANT staff present at the meeting.
Task 4.2 Progress Meetings: The Consultant will host monthly virtual progress meetings. Assume
two (2) CONSULTANT staff for eighteen (18) meetings.
Assumptions
• Extension of the project timeframe may require an amendment to this scope of work.
• Delay of scheduled submittals due to outstanding information required from the City may
require an amendment to this scope of work.
• Progress billings and progress reports will be submitted monthly to the City.
• Timelines and milestones will be outlined in a master schedule using Microsoft Project and
will be updated for each progress billing.
• Budget for peer checks for quality control is included within budget for design tasks.
• Budget for milestone review meetings is included within the budget for design tasks.
City of Bremerton
View Ridge Elem. – Almira Drive SRTS, Phase I
Amendment #1 – Final Design
October 6, 2023
Page 2 of 20
2727 Hollycroft Street , Suite 2 3 0 Gig Harbor , WA 98 335 Office 253.201.0777 Fax 360.352 .1509 scjalliance .com
Deliverables
• Monthly Progress Report and billings submitted via email in PDF format. Assume 18.
• MS Project baseline and updated schedules submitted via email in PDF format.
• Meeting notes for the kickoff meeting and each progress meeting, submitted via email in MS
Word format.
Phase 2: 10% Design
This Phase will include preparation of 10% design scroll plots for the preferred alternatives determined
during the conceptual design phase. The design will begin following completion of the topographic
survey. Senior level QA/QC will be provided for all documents prior to submitting to the City.
Task 1 Data Collection
Task 1.1 Data Collection: Gather and review available background data, as-builts, and utility
provider system maps from the City.
Task 1.2 Site Review: Complete photo documentation of existing conditions and
observe/document morning drop-off and afternoon pick-up at View Ridge Elementary School.
Assume three (3) CONSULTANT staff present for one (1) site visit.
Task 2 Roadway 10% Design
Task 2.1 Draft Horizontal Layout
• Establish design centerlines within the project area.
• Develop 2-dimensional layouts for the improvements outlined in the “Proposed
Improvements” section of this scope of work.
o Curbline and limits of paving
o Sidewalk and/or shared-use paths
o Location of curb ramps and driveways
o Designated parking areas
o Channelization (excluding signing)
o Potential wall locations, however heights will not be determined.
• Show recent aerial imagery
Vertical design of improvements will not be specified on the exhibits.
A draft of the Horizontal Layout will be provided to the City for review and comment. Comments will
be incorporated as part of the next submittal.
Task 2.2 10% Design Review Meeting: The CONSULTANT shall attend one (1) Conceptual (10%)
Design Review Meeting. Assume three (3) CONSULTANT staff present at the meeting. This meeting
will occur following CITY review of the Draft layouts.
City of Bremerton
View Ridge Elem. – Almira Drive SRTS, Phase I
Amendment #1 – Final Design
October 6, 2023
Page 3 of 20
2727 Hollycroft Street , Suite 2 3 0 Gig Harbor , WA 98 335 Office 253.201.0777 Fax 360.352 .1509 scjalliance .com
Assumptions
• The roadway typical sections established as part of the conceptual design (original contract)
will not be modified as a result of subsequent review comments. Modifications to the typical
section may require an amendment to this scope of work.
• Layout of corridor elements not directly impacting the project footprint (e.g. stormwater
facilities, lighting, etc.) will not be designed during this task.
• Cost Estimation is not included with the 10% Design.
Deliverables
• One (1) 10% Design scroll plot, submitted via email in PDF format
• Meeting notes from the 10% Design Review Meeting, submitted via email in PDF format.
Phase 3: Public Involvement
This phase includes outreach to stakeholders, members of the public, and residents near the project:
Task 1 Public Open House
This task will offer to the community opportunities to provide comments on the selected design
alternative and ask questions through an open house. This outreach is anticipated to occur after
completion of the 30% Design.
Task 1.1 Public Open House: The City will host an open house located at View Ridge Elementary
or Kitsap Regional Library. Noticing and presentation materials for the open house will be posted by
the City. The Consultant will provide a roll plot of the 30% Design. Assume three (3) Consultant staff
for one (1) open house event.
Assumptions
• The City will host the project website and will complete all updates. The City may use materials
prepared as part of the completion of other tasks, however no specific materials will be prepared
by the Consultant for the website.
• All presentation materials for the open house, with the exception of a roll plot of the 30% design
will be provided by the City.
• Survey and comments forms for the open house will be prepared by the City.
Deliverables
• 30% Design Roll Plot for Open House
City of Bremerton
View Ridge Elem. – Almira Drive SRTS, Phase I
Amendment #1 – Final Design
October 6, 2023
Page 4 of 20
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Phase 4: 30% Design
The CONSULTANT shall prepare 30% Design Plans and Estimates for review by the CITY. Plans shall be
formatted to provide for field layout of proposed facilities. City standard details and WSDOT standard
plans and specifications will be supplemented with project specific details. The CONSULTANT will
provide senior level QA/QC review prior to submitting to the CITY.
Task 1 30% Design Plans
Task 1.1 Horizontal Layout: The CONSULTANT shall prepare 30% design horizontal layout based
on the 10% Design and City comments. The 30% submittal will include horizontal location of
improvements with the following level of detail:
• Construction limits / limits of grading
• Curbline and limits of paving
• Sidewalk and/or shared-use paths
• Location and types of curb ramps and driveways
• Designated parking areas
• Traffic calming
• Stormwater system layout
• Channelization (excluding signing)
• Potential utility impacts, required relocations, and recommended pothole locations
• Potential wall locations
• Water line layout
• RRFB layout
• Draft Right of Way acquisition and Temporary Construction Easement areas
Task 1.2 30% Design Plans: Prepare the following 30% Design Plans. In general, vertical location of
improvements will not be specified on the plans unless there are conflicts with existing utilities and/or
surface improvements.
The following plan sheets are anticipated. Some details, profiles, and grading will be omitted for the
30% Design.
Title
Estimated
Sheets
Cover Sheet 1
Legend, Abbreviations, General Notes 1
Survey Control Plan 2
Typical Sections 1
Roadway Plan 10
Drainage Plan 10
Waterline Plan 2
RRFB Plan 1
Channelization Plan 10
TOTAL 38
City of Bremerton
View Ridge Elem. – Almira Drive SRTS, Phase I
Amendment #1 – Final Design
October 6, 2023
Page 5 of 20
2727 Hollycroft Street , Suite 2 3 0 Gig Harbor , WA 98 335 Office 253.201.0777 Fax 360.352 .1509 scjalliance .com
Task 1.3 30% Design Review Meeting: The CONSULTANT shall attend one (1) 30% Design Review
Meeting. Assume two (2) CONSULTANT staff present at the meeting.
Task 2 Stormwater Modeling and Reporting
Task 2.1 Stormwater Model: Prepare a hydrologic model of the existing and proposed land use
conditions for the limits of disturbance to determine the water quality treatment requirements.
Determine preliminary type and location of facilities.
Task 2.2 Draft Stormwater Site Plan and Report: Prepare a draft technical stormwater site plan
describing the stormwater design, document major design decisions, and all applicable exhibits,
including locations of structures and storm drain, locations of water quality BMPs, and modifications
to downstream conveyance. Prepare a draft technical memorandum describing the stormwater
design, document major design decisions, and all applicable exhibits.
Task 3 30% Cost Estimate
Task 3.1 Cost Estimate: The CONSULTANT shall prepare 30% quantities and cost estimate for
review by the CITY.
Task 4 Design Report
Task 4.1 Design Report: Prepare an executive summary to describe work completed and
decisions made through 30% Design. Include technical memorandums prepared separately for
roadway design, stormwater design, and illumination design. Include preliminary plans and cost
estimates.
Assumptions
• Special provisions will not be included with the 30% Design submittal.
• City will request and provide available franchise utility records and will schedule and develop
agenda for initial virtual utility coordination meeting.
• Illumination system design will begin with the 60% Design Phase.
Deliverables
• Half Size Plans (11x17) submitted via email in PDF format
• Engineer’s Estimate submitted via email in Excel and PDF format
• Design Report including the following appendices in PDF via email:
o Preliminary Stormwater Report
• Meeting notes from the 30% Design Review Meeting, submitted via email in PDF format.
City of Bremerton
View Ridge Elem. – Almira Drive SRTS, Phase I
Amendment #1 – Final Design
October 6, 2023
Page 6 of 20
2727 Hollycroft Street , Suite 2 3 0 Gig Harbor , WA 98 335 Office 253.201.0777 Fax 360.352 .1509 scjalliance .com
Phase 5: 60% Design
The CONSULTANT shall provide 60% Design Plans, Specifications and Estimates for review by the CITY.
The design will include addressing City comments from the 30% Design submittal and additional level
of detail summarized herein. Senior level QA/QC will be provided for all documents prior to submitting
to the City.
Task 1 60% Design Plans
Task 1.1 Response to Comments: Respond to the City’s comments from the 30% Design. The City
will provide a comment response matrix.
Task 1.2 Horizontal Layout: Finalize the horizontal layout. Confirm Right of Way acquisition and
Temporary Construction Easement areas.
Task 1.3 Vertical Layout: Prepare the vertical design of the horizontal layout.
• Develop corridor vertical design including centerline, flow line, back of walk elevations, non-
structural walls, and cut/fill lines.
• Develop curb return profiles, intersection, and driveway grading.
• Design ADA ramps (type selection and preliminary grades) at intersections.
• Design stormwater conveyance system, including profiles.
Task 1.4 60% Plans: Prepare the following 60% Design Plans.
The following plan sheets are anticipated:
Bold sheet(s) are new to this milestone submittal
Title
Estimated
Sheets
Cover Sheet 1
Legend, Abbreviations, General Notes 1
Survey Control and Temporary Construction Easement Plan 5
Typical Sections 2
Site Preparation and TESC
5
Roadway Plan and Profile 10
Intersection Details 7
Drainage Plan and Profile 10
Waterline Plan and Profile 2
Wall Plan and Profile 2
Driveway Plan 8
Illumination Plan 10
Illumination Details 1
RRFB Plan and Details 2
Channelization and Signing Plan 10
TOTAL 76
City of Bremerton
View Ridge Elem. – Almira Drive SRTS, Phase I
Amendment #1 – Final Design
October 6, 2023
Page 7 of 20
2727 Hollycroft Street , Suite 2 3 0 Gig Harbor , WA 98 335 Office 253.201.0777 Fax 360.352 .1509 scjalliance .com
Task 1.5 60% Design Review Meeting: The CONSULTANT shall attend one (1) 60% Design Review
Meeting. Assume two (2) CONSULTANT staff present at the meeting.
Task 2 Stormwater Modeling and Reporting
Task 2.1 Collection and Conveyance: Update collection and conveyance system design to
address previous comments. Verify gutter spread calculations at catch basins.
Task 2.2 Treatment Facilities: Design and placement of water quality facilities.
Task 2.3 Temporary Erosion and Sediment Control (TESC): Design TESC Best Management
Practice (BMP) applications for the project area.
Task 2.4 60% Design Stormwater Report: Update the Preliminary Stormwater Report based on
City comments and design revisions. Report will be included as an appendix to the Design Report.
Task 3 Lighting
Task 3.1 Illumination Model: Prepare a model using AGi32 software and perform a lighting
analysis of the corridor to review the existing lighting levels and prepare the following layout:
• Continuous City owned decorative LED luminaires lighting along Almira Dr, Almira Alleyway,
and E 33rd St, within the project limits.
Task 3.2 Illumination Report: The analysis will be compiled in an Illumination Design Report that
will include summary of lighting design standards, existing lighting levels and proposed lighting
levels.
Task 3.3 Electrical Connection: Coordinate power sources with Puget Sound Energy.
Task 3.4 Line Loss: Perform line loss (voltage drop) calculations.
Assumptions
• Additional lighting layouts (such as new luminaires on existing PSE owned poles) will require an
amendment to this scope of work. Lighting along Sylvan Way will not be required.
• This scope of work assumes two electrical connections will be required. Additional electrical
connections will require an amendment to this scope of work.
Task 4 Design Report
Task 4.1 Design Report: Update the design report to include work completed and decisions
made through 60% Design. Include technical memorandums prepared separately for roadway
design, stormwater design, and illumination design. Include plans and cost estimates.
Task 5 60% Design Cost Estimate
Task 5.1 60% Design Cost Estimate: Develop a construction cost estimate based on the 60%
design.
City of Bremerton
View Ridge Elem. – Almira Drive SRTS, Phase I
Amendment #1 – Final Design
October 6, 2023
Page 8 of 20
2727 Hollycroft Street , Suite 2 3 0 Gig Harbor , WA 98 335 Office 253.201.0777 Fax 360.352 .1509 scjalliance .com
Task 6 60% Design Specifications
Task 6.1 60% Design Specifications: The 60% design specifications will include a Special Provision
outline and measurement and payment sections for each Special Provision bid item listed in the Cost
Estimate.
Assumptions
• The Survey Control plan will illustrate proposed Right of Way acquisitions and Temporary
Construction Easements and be used as the basis for preparation of legal descriptions and
exhibits.
Deliverables
• Responses to the City 30% Comments in the City’s comment response matrix, submitted via email
in Excel and PDF format
• 60% Design Half Size Plans (11x17) submitted via email in PDF format
• Design Report including the following appendices in PDF via email
o 60% Design Stormwater Report
o Lighting Design Report
o Lighting calculations
• 60% Design Engineer’s Estimate submitted via email in Excel and PDF format
• 60% Specification outline submitted via email in Word and PDF format
• Meeting notes from the 60% Design Review Meeting, submitted via email in PDF format
City of Bremerton
View Ridge Elem. – Almira Drive SRTS, Phase I
Amendment #1 – Final Design
October 6, 2023
Page 9 of 20
2727 Hollycroft Street , Suite 2 3 0 Gig Harbor , WA 98 335 Office 253.201.0777 Fax 360.352 .1509 scjalliance .com
Phase 6: 90% Design
The CONSULTANT shall provide 90% Design Plans, Specifications and Estimates for review by the CITY.
The design will include addressing City comments from the 60% Design submittal and additional level
of detail summarized herein. Senior level QA/QC and constructability review will be provided for all
documents prior to submitting to the City.
Task 1 90% Design Plans
Task 1.1 Response to Comments: Respond to the City’s comments from the 60% Design
Task 1.2 Horizontal and Vertical Layout: Revise layout based on City comments. Develop final
Driveway approach and ADA ramp grading.
Task 1.3 90% Plans: Prepare the following 90% Design Plans.
The following plan sheets are anticipated:
Bold sheet(s) are new to this milestone submittal
Task 1.4 90% Design Review Meeting: The CONSULTANT shall attend one (1) 90% Design Review
Meeting. Assume two (2) CONSULTANT staff present at the meeting.
Title
Estimated
Pages
Cover Sheet 1
Legend, Abbreviations, General Notes 1
Survey Control and Temporary Construction Easement Plan 5
Typical Sections 2
Typical Details 1
Site Preparation/TESC Plan
10
TESC Details 1
Roadway Plan and Profile 10
Intersection Details 7
Drainage Plan and Profile 10
Drainage Details 2
Waterline Plan and Profile 2
Wall Plan and Profile 2
Driveway Plan and Profiles 8
Illumination Plan 10
Illumination Details 1
RRFB Plan and Details 2
Channelization & Signing Plan 10
Construction Staging Plans 8
TOTAL 93
City of Bremerton
View Ridge Elem. – Almira Drive SRTS, Phase I
Amendment #1 – Final Design
October 6, 2023
Page 10 of 20
2727 Hollycroft Street , Suite 2 3 0 Gig Harbor , WA 98 335 Office 253.201.0777 Fax 360.352 .1509 scjalliance .com
Task 2 Stormwater
Task 2.1 Final Stormwater Report: Update the 60% Design Stormwater Reports based on City
comments and design revisions. Reports will be included as an appendix to the Design Report.
Task 2.2 SWPPP: Prepare a Stormwater Pollution Prevention Plan per the Depart of Ecology’s
2019 SMMWW.
Task 3 Construction Staging and Traffic Control
Task 3.1 Construction Staging: Develop a construction staging strategy based on critical project
elements such as utility construction and impacts to school and local traffic. Staging plans will
identify work zone limitations and vehicle/pedestrian routes during construction. Temporary cross
sections will be developed as part of the Construction Staging Plan. Work zones include closures
that cannot be vacated daily. Assume two (2) stages of construction on Almira Drive.
Task 4 Design Report
Task 4.1 Design Report: Update the design report to include work completed and decisions
made through 90% Design. Include technical memorandums prepared separately for roadway
design, stormwater design, and illumination design. Prepare Maximum Extent Feasible (MEF)
documentation. Include plans and cost estimates. This will be the final submittal for the Design
Report.
Task 5 90% Design Cost Estimate
Task 5.1 90% Design Cost Estimate: Prepare 90% Design quantities and opinion of probable cost
for review and approval by the City.
Task 6 90% Design Project Manual
Task 6.1 90% Project Manual: Prepare the 90% Design Project Manual including City provided
front end bidding documents, WSDOT & APWA General Special Provisions (GSPs), project specific
special provisions, and appendices.
Assumptions
• The CITY will provide the CONSULTANT front-end bidding documents and a special provisions
template or recent project example in Word format.
• The 90% Design submittal will be provided to WSDOT for review. A PS&E Checklist will not be
required. All WSDOT comments will be confirmed by the CITY prior to incorporation by the
CONSULTANT. If requested, resubmittal to WSDOT will occur with the 100% Design Submittal.
Additional submittals to WSDOT will require an amendment to this scope of work.
City of Bremerton
View Ridge Elem. – Almira Drive SRTS, Phase I
Amendment #1 – Final Design
October 6, 2023
Page 11 of 20
2727 Hollycroft Street , Suite 2 3 0 Gig Harbor , WA 98 335 Office 253.201.0777 Fax 360.352 .1509 scjalliance .com
Deliverables
• Responses to the City 60% Comments submitted via email in Excel and PDF format
• 90% Design Half Size Plans (11x17) submitted via email in PDF format
• Design Report including the following appendices in PDF via email:
o Final Stormwater Report
o SWPPP
o Lighting Design Report
o Lighting calculations
• 90% Design Cost Estimate submitted via email in Excel and PDF format
• 90% Design Project Manual submitted via email in Word and PDF format
• Meeting notes from the 90% Design Review Meeting, submitted via email in PDF format
City of Bremerton
View Ridge Elem. – Almira Drive SRTS, Phase I
Amendment #1 – Final Design
October 6, 2023
Page 12 of 20
2727 Hollycroft Street , Suite 2 3 0 Gig Harbor , WA 98 335 Office 253.201.0777 Fax 360.352 .1509 scjalliance .com
Phase 7: 100% Design
The CONSULTANT shall provide 100% Design Plans, Specifications and Estimates for review by the CITY.
This will be the final review before issuance of Bid Documents.
Task 1 100% Design Plans
Task 1.1 Response to Comments: Respond to City and WSDOT comments from the 90% Design.
Task 1.2 100% Design Plans: Update the plans per City and WSDOT comments. No additional
plan sheets are anticipated with this submittal.
Task 1.3 100% Design Review Meeting: The CONSULTANT shall attend one (1) 100% Design
Review Meeting. Assume two (2) CONSULTANT staff present at the meeting.
Task 2 100% Design Cost Estimate
Task 2.1 100% Design Cost Estimate: Prepare the construction cost estimate based on the 100%
design.
Task 3 100% Design Project Manual
Task 3.1 100% Design Project Manual: Prepare the 100% Design Project Manual, including
addressing all City and WSDOT comments on the previous submittal.
Assumptions
• 90% Design comments from the City and/or WSDOT are assumed to be related to new information
provided with the 90% Design milestone and will not include comments which could have
reasonably been provided and resolved during prior milestone reviews. Any such comments
which impact the horizontal geometry, vertical design and/or the stormwater conveyance design
and exceed the budgeted hours for this task will require an amendment to this scope of work.
• Revision of project elements due to franchise utility designs will require an amendment to this
scope of work.
Deliverables
• 100% Design Half Size Plans (11x17) submitted via email in PDF format
• 100% Project Manual submitted via email in Word and PDF format
• 100% Design Engineer’s Estimate submitted via email in Excel and PDF format
• Responses to the City 90% Comments submitted via email in Excel and PDF format
• Meeting notes from the 100% Design Review Meeting, submitted via email in PDF format.
City of Bremerton
View Ridge Elem. – Almira Drive SRTS, Phase I
Amendment #1 – Final Design
October 6, 2023
Page 13 of 20
2727 Hollycroft Street , Suite 2 3 0 Gig Harbor , WA 98 335 Office 253.201.0777 Fax 360.352 .1509 scjalliance .com
Phase 8: Bid Documents
The CONSULTANT shall prepare final BID Design Plans, Specifications, and Estimates for advertisement by
the CITY.
Task 1 BID Document Plans, Specifications & Estimate
Task 1.1 Bid Document Plans, Specifications & Estimate: The CONSULTANT shall prepare Final
Bid Documents (Plans, Specifications and Cost Estimate) for advertisement by the CITY. The
CONSULTANT will provide senior level QA/QC prior to submitting to the CITY. The final bid
documents will address comments received from the 100% Design review submittal.
Task 1.2 Response to Comments: Respond to the City’s comments from the 100% Design.
Assumptions
• 100% Design comments from the City and/or WSDOT are assumed to be related to new
information provided with the 100% Design milestone and will not include comments which could
have reasonably been provided and resolved during prior milestone reviews. Any such comments
which impact the horizontal geometry, vertical design and/or the stormwater conveyance design
and exceed the budgeted hours for this task will require an amendment to this scope of work.
• Revision of project elements due to franchise utility designs will require an amendment to this
scope of work.
Deliverables
• Bid Document Half Size Plans (11x17) submitted via email in PDF format
• Bid Document Project Manual submitted via email in Word and PDF format
• Bid Document Engineer’s Estimate submitted via email in Excel and PDF format
• Responses to the City 100% Comments submitted via email in Excel and PDF format
• All project related AutoCAD Files
Task 2 Assistance during Bidding
Task 2.1 Bid Addendum: Prepare an addendum and respond to bidders’ questions relayed
through the CITY. It is assumed that the CONSULTANT will prepare one (1) addendum.
City of Bremerton
View Ridge Elem. – Almira Drive SRTS, Phase I
Amendment #1 – Final Design
October 6, 2023
Page 14 of 20
2727 Hollycroft Street , Suite 2 3 0 Gig Harbor , WA 98 335 Office 253.201.0777 Fax 360.352 .1509 scjalliance .com
Phase 9: Survey and Right-of-Way Base Mapping (by MTN2Coast)
Task 1 Boundary Survey
Complete the necessary research and field surveying to determine the Right-of-way in the areas as
shown in Attachment 2 – Survey Limits Exhibit. Determine the ROW of the side streets within the
project limits. The property lines of adjacent lots will only be approximated per adjacent platting
and county GIS.
Order and review two (2) title reports for parcels (3972-000-001-0502 & 3972-000-007-0209) to
confirm existing easements and to confirm ownership for Right of Way acquisition.
Task 2 Topographic Survey
Complete a topographic survey of the site as shown on the attached Survey Limits Exhibit. The
topographic survey will include the following:
• One-foot contours with tops, toes, and breaks.
• Other visible improvements such as curbs, mailboxes, light poles, etc.
• Hard surfaces such as concrete, pavement and gravel.
• Trees 2” and larger diameter (dbh) with diameter and species measured.
• Hire and coordinate a utility locator service to paint the buried conductible utilities. Field map the
utilities paint marks.
• Open and measure storm and sewer structures and measure pipe sizes, types, and invert
elevations.
• Open water valve boxes and measure top of water valve.
The Survey will be completed on the Washington State Plane Coordinate System, North Zone and
NAVD 88 vertical datum. WSDOT BM18303-17 will be used for vertical and horizontal control.
Assumptions
• Road mapping extents includes full right-of-way only.
• Typical mapping at Intersection will extend ±50’ beyond the intersection.
• Right-of-entry permits need (if any) will be provided by the client.
Deliverables
• ROW and Topographic Survey Map in pdf form.
• ACAD electronic drawing file of the project by email.
Task 3 Right of Way Acquisitions
Prepare legal descriptions and map exhibits for each parcel requiring a Right of Way (ROW)
Acquisition and/or Temporary Construction Easement. It is assumed that there will be two (2)
parcels requiring acquisitions and four (4) requiring easements. Additional field work (outside of
above Boundary Survey) is not anticipated to complete the descriptions.
City of Bremerton
View Ridge Elem. – Almira Drive SRTS, Phase I
Amendment #1 – Final Design
October 6, 2023
Page 15 of 20
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Deliverables
• Two (2) Right of Way Acquisition legal descriptions and exhibit maps, submitted via email in PDF
format.
• Four (4) Temporary Construction Easement legal descriptions and exhibit maps, submitted via
email in PDF format.
City of Bremerton
View Ridge Elem. – Almira Drive SRTS, Phase I
Amendment #1 – Final Design
October 6, 2023
Page 16 of 20
2727 Hollycroft Street , Suite 2 3 0 Gig Harbor , WA 98 335 Office 253.201.0777 Fax 360.352 .1509 scjalliance .com
Phase 10: Geotechnical Engineering (by NV5)
Task 1 Review Existing Conditions
Task 1.1 Review available, existing preliminary plans and geotechnical, geological, and
environmental reports for the immediate area to help evaluate subsurface conditions.
Task 2 Field Exploration
Task 2.1 Utility Locates: Mark exploration locations and request public utility locates. A separate
trip to the site will be necessary to mark the exploration locations in order to conduct utility locates,
and a second trip will be necessary to observe locates and either verify that no conflicts exist or to
select an alternate exploration location.
Task 2.2 Permitting: ROW permit acquisition, including traffic control plan, obtaining street-use
right-of-way (ROW), and lane closure permits from the City. A street-use ROW application and ROW
permit will be required. Traffic control plans will be required at the exploration location.
Task 2.4 Boring: Subsurface conditions will be explored by drilling one (1) borings at the location
specified on the attached geotechnical exploration exhibit. The boring will be drilled to a depth of
approximately 20 feet below ground surface with a small track- or trailer-mounted drill rig to
minimize our footprint within the ROW. Borings will be drilled using hollow-stem auger techniques.
Our representative will collect samples from the borings and log the subsurface conditions
encountered. Samples will be collected via SPT at approximately 2.5-foot intervals for the initial 15
feet and then at 5-foot intervals thereafter.
Task 3 Laboratory Analysis
Task 3.1 Perform geotechnical laboratory analyses on disturbed soil samples collected from the
exploration, including the following:
• Up to two (2) moisture content determinations
• Up to two (2) particle-size analyses
Task 4 Engineering Analysis
Evaluate the existing slope stability and the impacts to the slope stability of the proposed
improvements within the ROW along the top of the slope.
Task 5 Reporting
Task 5.1 Draft Report: Prepare a draft report (in PDF format) summarizing our findings,
conclusions, and recommendations related to the following:
• Subsurface soil and groundwater conditions and results of laboratory testing.
• Slope stability evaluation and proposed impacts on slope stability
• Methods to mitigate impacts on slope stability
Task 5.2 Final Report: Prepare a final report that incorporates requested revisions.
City of Bremerton
View Ridge Elem. – Almira Drive SRTS, Phase I
Amendment #1 – Final Design
October 6, 2023
Page 17 of 20
2727 Hollycroft Street , Suite 2 3 0 Gig Harbor , WA 98 335 Office 253.201.0777 Fax 360.352 .1509 scjalliance .com
Phase 11: Right of Way Acquisition (by Commonstreet Consulting)
The CONSULTANT will facilitate the City’s acquisition of Right of Way (ROW) to include acquisition of
permanent property or property rights from no more than two (2) parcels and Temporary Easement
rights from no more than four (4) parcels.
Task 1 Right of Way Project Management
Tasks include client and stakeholder communications, state compliance oversight of right of way
processes, and schedule and budget controls. Tasks included management of sub-consultant
appraiser or appraisal process.
Task 2 Title Review and Conveyance Documents
Tasks include reviewing title reports for all affected parcels, establishing ownership data, identifying
clearance items and drafting all conveyance documents, vouchers and other necessary
documentation. Further includes either setting up client payment accounts or facilitating execution
of all conveyance documents, payment vouchers and closing data.
Task 3 Appraisal Services
Tasks include gathering of comparable sales data, field inspection of comparable sales, market and
valuation analysis and preparation of up to four (4) Administrative Offer Summaries (AOS). Tasks
also include coordination of site inspections and providing reasonable opportunity for
representatives of properties being valued with narrative appraisals to meet with the appraiser as
required by RCW 8.26.180. , gathering of comparable sales data, field inspection of comparable
sales, market and valuation analysis and preparation of Appraisals according to WSDOT Right of Way
Manual and LAG Manual where applicable.
Task 4 Negotiations/Administrative Settlements
Includes project file set-up, reviewing of all Appraisal and compensation data, delivering offer
packages, negotiating settlements, securing property owner signatures on all acquisition documents
and preparing City and administrative justification documentation.
Task 5 Project Close-Out
Facilitating payment, title clearance and facilitating recording processes with the City’s
accounting departments and/or escrow companies for the acquisitions. In addition, tasks
include project file close out and finalizing of physical and electronic files for the
acquisitions in compliance with City policy and State guidelines.
Assumptions
• Acquisitions required will not displace any property or property owners and will not require
relocation services.
• Payments will be made to property owners directly by the City.
• All escrow and closing costs to be paid by the City.
• The City will record all conveyance documents.
City of Bremerton
View Ridge Elem. – Almira Drive SRTS, Phase I
Amendment #1 – Final Design
October 6, 2023
Page 18 of 20
2727 Hollycroft Street , Suite 2 3 0 Gig Harbor , WA 98 335 Office 253.201.0777 Fax 360.352 .1509 scjalliance .com
• Assumes no design changes affecting right of way acquisitions will occur after appraisal
assignment begun.
• Assumes all offers will be made under imminent threat of the City’s exercise of its right of eminent
domain.
• Assumes that Just Compensation for all offers can be determined by two (2) narrative appraisals
and four (4) Administrative Offer Summaries (AOS). In particular, it is assumed that Just
Compensation can be set with 4 AOS, which are noncomplex acquisitions of a value under
$25,000.
• Assumes no federal funding is in any part of the project and certification of the right of way is not
required. Assumes that the funding source does not require review appraisals.
• Up to three (3) meaningful contacts with each property owner.
• All Offer Packages will be presented to property owners by mail
Deliverables
• Two (2) Fee Acquisition Offer Packages
• Two (2) Appraisals
• Four (4) Administrative Offer Summaries
• Four (4) TCE Offer Packages
City of Bremerton
View Ridge Elem. – Almira Drive SRTS, Phase I
Amendment #1 – Final Design
October 6, 2023
Page 19 of 20
2727 Hollycroft Street , Suite 2 3 0 Gig Harbor , WA 98 335 Office 253.201.0777 Fax 360.352 .1509 scjalliance .com
Phase 12: Cultural Resources (by Tierra)
Task 1 Project Management and Agency Coordination
The Consultant will informally coordinate with the DAHP and the Tribes, while providing Tribes the
opportunity for site visits during fieldwork. Other items under this task include project management,
team meetings, and billing.
Task 2 Background Research and Records Review
The consultant will conduct a review of soils and geomorphological information, development
history of the project area, historical maps (e.g., General Land Office [GLO], Metsker, etc.), DAHP’s
Washington Information System for Architectural and Archaeological Records Data (WISAARD)
database for previous sites and surveys within one mile of the APE, and other pertinent
environmental and historical sources.
Task 3 Archaeological Review and IDP (Inadvertent Discovery Plan)
The consultant will conduct the necessary background research to complete a desktop review that
will include an Inadvertent Discovery Plan.
Task 4 Reporting and Deliverables
The consultant will prepare a technical report summarizing the results of the review that reflects the
professional standards for format and content as expressed in the guidelines prepared by DAHP. The
technical report will include methods and results of all background research as well as an IDP which
includes: maps, photographs, and inventory forms for any recorded archaeological resources.
Tierra will submit a draft report to the City for review. Any comments will be addressed and a
revised report (pdf format) including, a DAHP cover sheet, resource forms, and any additional
attachments, will be provided for final submittal to DAHP and any concerned Tribes.
Assumptions
• Project plans, detailed project description, shapefiles, and previous communication with agencies
and the Tribes will be provided to Tierra upon award.
• The City of Bremerton will conduct formal consultation with DAHP and the Tribes.
• This project consists of a professional desktop review and analysis of the proposed project’s
activities and their potential impacts and or effects to any historic properties.
• Client will be notified immediately of any potential out of scope work and Tierra will not proceed
until an agreement has been reached concerning any and all revisions to the original scope.
City of Bremerton
View Ridge Elem. – Almira Drive SRTS, Phase I
Amendment #1 – Final Design
October 6, 2023
Page 20 of 20
2727 Hollycroft Street , Suite 2 3 0 Gig Harbor , WA 98 335 Office 253.201.0777 Fax 360.352 .1509 scjalliance .com
Phase 13: Engineering Support During Construction
Provide support from the project design team to assist the City’s construction administration and
inspection.
Task 1 Engineering Support During Construction
Task 1.1 Preconstruction Meeting: Review the City-provided preconstruction meeting
agenda and attend the preconstruction meeting. Assume one (1) staff for one (1) in-person meeting.
Task 1.2 Materials Submittals: Support the City with material submittal reviews for non-QPL
products. This task is limited to 40 hours.
Task 1.3 Requests for Information: Provide review support for Requests for Information (RFI)
submitted by the Contractor. This task is limited to 30 hours.
Task 1.4 Field Changes and Change Orders: Provide design services for field changes or change
orders requested by the City. Assume up to two (2) minor field changes or change orders. This task is
limited to 40 hours.
Task 1.5 Site Visits: SCJ staff will be available to attend on-site meetings as requested by the City.
This task is limited to 30 hours.
Task 1.6 Record Drawings: Provide a set or record drawings based on Contractor/City provided
markups. The drawings will be limited to the markups provided and not include a site review or
surveying.
Additional Services
The CITY may require additional and/or modified services of the CONSULTANT. These additional and/or
modified services will be authorized under management reserve and/or a future contract amendment
where services are not included in this scope of work whether expressly stated or implied. The
CONSULTANT shall provide a scope of work and a budget for any additional and/or modified services.
The CONSULTANT shall not proceed with the work until the CITY has authorized the work and issued a
notice to proceed.
City of Bremerton
View Ridge Elem. – Almira Drive SRTS, Phase I
Amendment #1 – Final Design
October 6, 2023
2727 Hollycroft Street, Suite 230 Gig Harbor, WA 98335 Office 253.201.0777 Fax 360.352 .1509 scjalliance .com
ATTACHMENT 1
PROJECT LOCATION MAP
City of Bremerton
View Ridge Elem. – Almira Drive SRTS, Phase I
Amendment #1 – Final Design
October 6, 2023
2727 Hollycroft Street, Suite 230 Gig Harbor, WA 98335 Office 253.201.0777 Fax 360.352 .1509 scjalliance .com
ATTACHMENT 2
SURVEY LIMITS EXHIBIT
SYLVAN WAYALMIRA DR.ALMIRA DR.SPRUCE AVE.SPRUCE AVE.IVY RD.IVY RD.NOME DR.SPRUCE AVE.E 32ND ST.MAPLE AVE .E 33RD ST.JOB No.:DRAWING FILE No.:DATE:HORIZONTAL SCALE:EXHIBIT No:SHEET No:8730 TALLON LANE NE, SUITE 200, LACEY, WA 98516P: 360.352.1465SCJALLIANCE.COM1"=150'SEPT 12, 202322-P000922VIEW RIDGE ELEMENTARY - ALMIRA DR SRTSSURVEY LIMITSSCALE IN FEET0150300Oct 2, 2023
City of Bremerton
View Ridge Elem. – Almira Drive SRTS, Phase I
Amendment #1 – Final Design
October 6, 2023
2727 Hollycroft Street, Suite 230 Gig Harbor, WA 98335 Office 253.201.0777 Fax 360.352 .1509 scjalliance .com
ATTACHMENT 3
GEOTECHNICAL EXPLORATION EXHIBIT
Consultant Labor Hour Estimate
SCJ Alliance
Client:City of Bremerton Template Version:2/13/2023
Project:View Ridge Elementary Almira Dr SRTS Contract Type:Custom LAG No. of Sheets: No. of Sheets: 0 N/A
Job #:22-000922 No. of Lots: No. of Lots: 0 N/A
File Name: 2023-1005 Bremerton View Ridge SRTS_Amend 1_Fee.xlsm 110 79 56 51 43 34 71 41 0 $0.00
Phase &
Task No.Principal
Senior
Project
Manager
E4 Engineer E3 Engineer E2 Engineer E1 Engineer
Senior
Project
Manager
Project
Accountant
Total Direct
Labor Hours &
Cost
Total Cost
PHASE 01
Task 01
1 78.0 4.0 82.0 18,685.41$
2 16.0 16.0 3,734.11$
Subtotal Hours: 0.0 94.0 0.0 0.0 0.0 0.0 0.0 4.0 98.0
22,419.52$
Task 02
1 27.0 27.0 6,301.31$
2 18.0 27.0 45.0 7,451.85$
Subtotal Hours: 0.0 45.0 0.0 0.0 0.0 0.0 0.0 27.0 72.0 13,753.16$
Task 03
1 54.0 26.0 80.0 15,733.19$
Subtotal Hours: 0.0 54.0 0.0 0.0 0.0 0.0 0.0 26.0 80.0 15,733.19$
Task 04
1 3.0 2.0 5.0 1,030.92$
2 27.0 18.0 45.0 9,278.26$
Subtotal Hours: 0.0 30.0 20.0 0.0 0.0 0.0 0.0 0.0 50.0
10,309.18$
Total Phase Hours:0.0 223.0 20.0 0.0 0.0 0.0 0.0 57.0 300.0 300.0
Total Phase Direct Labor: $0.00 $17,512.08 $1,113.00 $0.00 $0.00 $0.00 $0.00 $2,309.36 $20,934.43 62,215.04$
PHASE 02
Task 01
1 4.0 8.0 12.0 2,256.62$
2 6.0 6.0 6.0 18.0 3,166.80$
Subtotal Hours: 0.0 10.0 14.0 0.0 6.0 0.0 0.0 0.0 30.0 5,423.42$
Task 02
1 2.0 24.0 84.0 110.0 220.0 34,340.67$
3 4.0 4.0 933.53$
Subtotal Hours: 2.0 28.0 84.0 0.0 110.0 0.0 0.0 0.0 224.0 35,274.20$
Total Phase Hours:2.0 38.0 98.0 0.0 116.0 0.0 0.0 0.0 254.0 254.0$
Total Phase Direct Labor: $219.89 $2,984.12 $5,453.70 $0.00 $5,036.43 $0.00 $0.00 $0.00 $13,694.14
40,697.62$
PHASE 03
Task 01
1 8.0 8.0 4.0 20.0 3,589.57$
Subtotal Hours: 0.0 8.0 8.0 0.0 0.0 4.0 0.0 0.0 20.0 3,589.57$
Total Phase Hours:0.0 8.0 8.0 0.0 0.0 4.0 0.0 0.0 20.0 20.0$
Total Phase Direct Labor: $0.00 $628.24 $445.20 $0.00 $0.00 $134.40 $0.00 $0.00 $1,207.84 3,589.57$
Public Involvement
Roadway 10% Design
Draft Horizontal Layout
Administration
Public Open House
Subconsultant Coordination
Coordination with Subconsultants
Progress Meetings
Kickoff Meeting
Monthly Progress Meetings (assume 18)
Public Open House
Phase & Task Title
Management
Management/Coordination/Administration
Management
Progress Reports (assume 18)
10% Design Review Meeting
Data Collection
Site Review
Schedule
Progress Billings (assume 18)
10% Design
Data Collection
1 of 5 10/6/2023
Consultant Labor Hour Estimate
SCJ Alliance
Client:City of Bremerton Template Version:2/13/2023
Project:View Ridge Elementary Almira Dr SRTS Contract Type:Custom LAG No. of Sheets: No. of Sheets: 0 N/A
Job #:22-000922 No. of Lots: No. of Lots: 0 N/A
File Name: 2023-1005 Bremerton View Ridge SRTS_Amend 1_Fee.xlsm 110 79 56 51 43 34 71 41 0 $0.00
Phase &
Task No.Principal
Senior
Project
Manager
E4 Engineer E3 Engineer E2 Engineer E1 Engineer
Senior
Project
Manager
Project
Accountant
Total Direct
Labor Hours &
Cost
Total CostPhase & Task Title
PHASE 04
Task 01
1 2.0 20.0 68.0 10.0 88.0 188.0 29,438.81$
2 4.0 8.0 60.0 20.0 130.0 222.0 32,904.56$
3 4.0 4.0 8.0 1,595.07$
Subtotal Hours: 6.0 32.0 132.0 30.0 218.0 0.0 0.0 0.0 418.0 63,938.44$
Task 02
1 4.0 24.0 28.0 4,573.27$
2 2.0 4.0 6.0 44.0 56.0 9,252.21$
Subtotal Hours: 2.0 8.0 6.0 68.0 0.0 0.0 0.0 0.0 84.0
13,825.48$
Task 03
1 1.0 2.0 14.0 44.0 61.0 8,786.35$
Subtotal Hours: 1.0 2.0 14.0 0.0 44.0 0.0 0.0 0.0 61.0
8,786.35$
Task 04
1 4.0 16.0 4.0 16.0 40.0 6,250.85$
Subtotal Hours: 0.0 4.0 16.0 4.0 16.0 0.0 0.0 0.0 40.0
6,250.85$
Total Phase Hours:9.0 46.0 168.0 102.0 278.0 0.0 0.0 0.0 603.0 603.0$
Total Phase Direct Labor: $989.51 $3,612.36 $9,349.20 $5,205.06 $12,070.07 $0.00 $0.00 $0.00 $31,226.19 92,801.12$
PHASE 05
Task 01
1 2.0 4.0 8.0 14.0 2,160.57$
2 6.0 24.0 8.0 20.0 58.0 9,163.46$
3 24.0 48.0 84.0 76.0 232.0 36,085.28$
4 8.0 50.0 134.0 94.0 316.0 602.0 91,474.75$
5 4.0 4.0 8.0 1,595.07$
Subtotal Hours: 8.0 86.0 214.0 186.0 420.0 0.0 0.0 0.0 914.0 140,479.13$
Task 02
1 2.0 48.0 50.0 7,746.25$
2 2.0 36.0 38.0 5,926.38$
3 2.0 20.0 22.0 3,499.88$
4 2.0 36.0 38.0 5,926.38$
Subtotal Hours: 0.0 8.0 0.0 140.0 0.0 0.0 0.0 0.0 148.0
23,098.90$
Task 03
1 20.0 24.0 44.0 5,704.26$
2 2.0 8.0 16.0 26.0 3,387.55$
3 8.0 8.0 1,323.09$
4 4.0 12.0 16.0 1,859.82$
Subtotal Hours: 0.0 2.0 40.0 0.0 0.0 52.0 0.0 0.0 94.0 12,274.72$
Task 04
1 4.0 16.0 4.0 8.0 32.0 5,218.59$
Subtotal Hours: 0.0 4.0 16.0 4.0 8.0 0.0 0.0 0.0 32.0 5,218.59$
Task 05
1 1.0 2.0 22.0 44.0 69.0 10,109.44$
Subtotal Hours: 1.0 2.0 22.0 0.0 44.0 0.0 0.0 0.0 69.0 10,109.44$
Task 06
1 4.0 24.0 60.0 88.0 16,831.33$
Subtotal Hours: 4.0 24.0 60.0 0.0 0.0 0.0 0.0 0.0 88.0
16,831.33$
Total Phase Hours:13.0 126.0 352.0 330.0 472.0 52.0 0.0 0.0 1,345.0 1,345.0$
Total Phase Direct Labor: $1,429.29 $9,894.72 $19,588.80 $16,839.90 $20,493.06 $1,747.20 $0.00 $0.00 $69,992.97 208,012.10$
30% Design
30% Design Plans
Horizontal Layout
Temporary Erosion and Sediment Control
60% Design Stormwater Report
Design Report
Illumination Report
30% Design Plans
60% Design Specifications
60% Design Cost Estimate
60% Design Cost Estimate
Design Report
30% Design Review Meeting
Stormwater Modeling and Reporting
Stormwater Model
Vertical Layout
60% Design Review Meeting
Treatment Facilities
Draft Stormwater Site Plan and Report
Collection and Conveyance
Lighting
Illumination Model
Electrical Connection
Line Loss
60% Design Specifications
Design Report
60% Plans
Design Report
60% Design
60% Design Plans
Response to Comments
Horizontal Layout
Stormwater Modeling and Reporting
30% Cost Estimate
Cost Estimate
2 of 5 10/6/2023
Consultant Labor Hour Estimate
SCJ Alliance
Client:City of Bremerton Template Version:2/13/2023
Project:View Ridge Elementary Almira Dr SRTS Contract Type:Custom LAG No. of Sheets: No. of Sheets: 0 N/A
Job #:22-000922 No. of Lots: No. of Lots: 0 N/A
File Name: 2023-1005 Bremerton View Ridge SRTS_Amend 1_Fee.xlsm 110 79 56 51 43 34 71 41 0 $0.00
Phase &
Task No.Principal
Senior
Project
Manager
E4 Engineer E3 Engineer E2 Engineer E1 Engineer
Senior
Project
Manager
Project
Accountant
Total Direct
Labor Hours &
Cost
Total CostPhase & Task Title
PHASE 06
Task 01
1 2.0 4.0 4.0 8.0 18.0 2,767.19$
2 24.0 44.0 68.0 9,646.70$
3 8.0 44.0 110.0 80.0 110.0 8.0 360.0 59,089.36$
4 4.0 4.0 8.0 1,595.07$
Subtotal Hours: 8.0 50.0 142.0 84.0 162.0 0.0 8.0 0.0 454.0
73,098.32$
Task 02
1 4.0 28.0 32.0 4,907.91$
2 2.0 8.0 18.0 28.0 3,866.61$
Subtotal Hours: 0.0 0.0 6.0 36.0 18.0 0.0 0.0 0.0 60.0 8,774.52$
Task 03
1 2.0 20.0 24.0 8.0 54.0 8,559.31$
Subtotal Hours: 0.0 2.0 20.0 0.0 24.0 0.0 8.0 0.0 54.0 8,559.31$
Task 04
1 4.0 16.0 4.0 8.0 32.0 5,218.59$
Subtotal Hours: 0.0 4.0 16.0 4.0 8.0 0.0 0.0 0.0 32.0 5,218.59$
Task 05
1 1.0 2.0 16.0 34.0 53.0 7,826.79$
Subtotal Hours: 1.0 2.0 16.0 0.0 34.0 0.0 0.0 0.0 53.0 7,826.79$
Task 06
1 4.0 40.0 80.0 4.0 128.0 24,717.18$
Subtotal Hours: 4.0 40.0 80.0 0.0 0.0 0.0 4.0 0.0 128.0
24,717.18$
Total Phase Hours:13.0 98.0 280.0 124.0 246.0 0.0 20.0 0.0 781.0 781.0$
Total Phase Direct Labor: $1,429.29 $7,695.89 $15,582.00 $6,327.72 $10,680.71 $0.00 $1,420.00 $0.00 $43,135.61 128,194.71$
PHASE 07
Task 01
1 2.0 4.0 4.0 8.0 18.0 2,767.19$
2 4.0 20.0 48.0 40.0 76.0 4.0 192.0 30,629.89$
3 4.0 4.0 8.0 1,595.07$
Subtotal Hours: 4.0 26.0 56.0 44.0 84.0 0.0 4.0 0.0 218.0
34,992.16$
Task 02
1 1.0 2.0 4.0 8.0 15.0 2,487.32$
Subtotal Hours: 1.0 2.0 4.0 0.0 8.0 0.0 0.0 0.0 15.0
2,487.32$
Task 03
1 4.0 20.0 40.0 8.0 72.0 14,278.11$
Subtotal Hours: 4.0 20.0 40.0 0.0 0.0 0.0 8.0 0.0 72.0
14,278.11$
Total Phase Hours:9.0 48.0 100.0 44.0 92.0 0.0 12.0 0.0 305.0 305.0$
Total Phase Direct Labor: $989.51 $3,769.42 $5,565.00 $2,245.32 $3,994.41 $0.00 $852.00 $0.00 $17,415.66 51,757.59$
PHASE 08
Task 01
1 8.0 24.0 24.0 12.0 64.0
132.0 22,262.36$
2 2.0 4.0 8.0 14.0 2,160.57$
Subtotal Hours: 8.0 26.0 28.0 12.0 72.0 0.0 0.0 0.0 146.0
24,422.93$
Task 02
1 2.0 4.0 8.0 12.0 26.0 4,458.50$
Subtotal Hours: 2.0 4.0 8.0 0.0 12.0 0.0 0.0 0.0 26.0
4,458.50$
Total Phase Hours:10.0 30.0 36.0 12.0 84.0 0.0 0.0 0.0 172.0 172.0$
Total Phase Direct Labor: $1,099.46 $2,355.89 $2,003.40 $612.36 $3,647.07 $0.00 $0.00 $0.00 $9,718.17 28,881.43$
100% Design Project Manual
100% Design Project Manual
Design Report
Design Report
90% Design Cost Estimate
100% Design Plans
90% Design Cost Estimate
Construction Staging and Traffic Control
Construction Staging
90% Plans
90% Design Project Manual
BID Document Plans, Specifications and Estimate
Assistance During Bidding
Bid Addendum (Assume 1)
100% Design Plans
Response to Comments
100% Design Review Meeting
100% Design Cost Estimate
100% Design Cost Estimate
Response to Comments
Horizontal and Vertical Layout
90% Design Review Meeting
90% Design Project Manual
Stormwater
Bid Documents
BID Document Plans, Specifications and Estimate
Response to Comments
100% Design
Final Stormwater Report
SWPPP
90% Design
90% Design Plans
3 of 5 10/6/2023
Consultant Labor Hour Estimate
SCJ Alliance
Client:City of Bremerton Template Version:2/13/2023
Project:View Ridge Elementary Almira Dr SRTS Contract Type:Custom LAG No. of Sheets: No. of Sheets: 0 N/A
Job #:22-000922 No. of Lots: No. of Lots: 0 N/A
File Name: 2023-1005 Bremerton View Ridge SRTS_Amend 1_Fee.xlsm 110 79 56 51 43 34 71 41 0 $0.00
Phase &
Task No.Principal
Senior
Project
Manager
E4 Engineer E3 Engineer E2 Engineer E1 Engineer
Senior
Project
Manager
Project
Accountant
Total Direct
Labor Hours &
Cost
Total CostPhase & Task Title
PHASE 09
1 0.0 -$
Subtotal Hours: 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 -$
Total Phase Hours:0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 -$
Total Phase Direct Labor: $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 -$
PHASE 10
1 0.0 -$
Subtotal Hours: 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0
-$
Total Phase Hours:0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 -$
Total Phase Direct Labor: $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 -$
PHASE 11
1 0.0 -$
Subtotal Hours: 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 -$
Total Phase Hours:0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 -$
Total Phase Direct Labor: $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 -$
PHASE 12
1 0.0 -$
Subtotal Hours: 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0
-$
Total Phase Hours:0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 -$
Total Phase Direct Labor: $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 -$
PHASE 13
Task 01
1 6.0 6.0 1,400.29$
2 4.0 12.0 24.0 40.0 6,014.94$
3 20.0 8.0 28.0 5,990.73$
4 2.0 4.0 8.0 16.0 30.0 4,974.63$
5 20.0 10.0 30.0 6,321.50$
6 4.0 8.0 20.0 32.0 4,837.27$
Subtotal Hours: 2.0 58.0 46.0 0.0 60.0 0.0 0.0 0.0 166.0 29,539.35$
Total Phase Hours:2.0 58.0 46.0 0.0 60.0 0.0 0.0 0.0 166.0 166.0$
Total Phase Direct Labor: $219.89 $4,554.71 $2,559.90 $0.00 $2,605.05 $0.00 $0.00 $0.00 $9,939.55 29,539.35$
Total Hours All Phases 58.0 675.0 1,108.0 612.0 1,348.0 56.0 32.0 57.0 3,946.0 3946.0
Total Direct Labor Estimate All Phases $6,376.84 $53,007.41 $61,660.20 $31,230.36 $58,526.79 $1,881.60 $2,272.00 $2,309.36 $217,264.56 645,688.54$
Indirect Costs
Subconsultants:
MTN2Coast $68,021.89
NV5 $18,627.75
Commonstreet Consulting $54,943.68
Tierra $4,866.40
Subconsultant Subtotal:146,459.72$
Subconsultant Markup:-$
Subconsultant Total:146,459.72$
Reimbursable Expenses:
Copies, Printing, etc.-$
Open House Printed Materials 100.00$
Mileage 332.50$
Expenses Subtotal:432.50$
Expenses Markup:-$
Expenses Total:432.50$
-$
Management Reserve (10%):79,259.00$
-$
Total Indirect Costs:226,151.22$
Total: 871,839.76$
Record Drawings
Cultural Resources (By Tierra)
See Subconsultants
See Subconsultants
See Subconsultants
Preconstruction Meeting
Site Visits
Field Changes and Change Orders
Requests for Information
Material Submittals
Engineering Support During Construction
Engineering Support During Construction
Right of Way Acquisition (by Commonstreet Consulting)
See Subconsultants
Geotechnical Engineering (by NV5)
See Subconsultants
See Subconsultants
Survey and Right of Way Base Mapping (by MTN2Coast)
See Subconsultants
See Subconsultants
4 of 5 10/6/2023
SCJ Alliance
Client:
Project:
Job #:Template Version:
File Name: 2023-1005 Bremerton View Ridge SRTS_Amend 1_Fee.xlsm Contract Type:
Consultant Fee Determination
DIRECT SALARY COST
Classification Hours Direct Hourly Rate Amount
Principal 58.0 $109.95 $6,376.84
Senior Project Manager 675.0 $78.53 $53,007.41
E4 Engineer 1,108.0 $55.65 $61,660.20
E3 Engineer 612.0 $51.03 $31,230.36
E2 Engineer 1,348.0 $43.42 $58,526.79
E1 Engineer 56.0 $33.60 $1,881.60
Senior Project Manager 32.0 $71.00 $2,272.00
Project Accountant 57.0 $40.52 $2,309.36
Total Direct Salary Cost $217,264.56
OVERHEAD
Overhead Rate: 166.19% Direct Salary Cost:$217,264.56 Overhead Cost $361,071.97
FIXED FEE
Fixed Fee Rate: 31% Direct Salary Cost:$217,264.56 Fixed Fee Cost $67,352.01
TOTAL SALARY COST Total Salary Cost $645,688.54
SUBCONSULTANTS Yes
$68,021.89
$18,627.75
$54,943.68
$4,866.40
x
Subconsultant Fee Subtotal:$0 $146,459.72
Q Subconsultant Markup:0%$0.00
REIMBURSABLE EXPENSES
Copies, Printing, etc. 0.0% of the Direct Salary Costs $0.00
Open House Printed Materials $100
Mileage 500 miles at $0.665 per mile $332.50
Expenses Subtotal: $432.50
Expenses Markup:0%$0.00
SUBTOTAL (SALARY, SUBCONSULTANTS AND EXPENSES)
Subtotal (Salary, Subconsultants and Expenses)$792,580.76
MANAGEMENT RESERVE FUND (MRF)
Management Reserve (10%): $79,259 $79,259.00
Total Estimated Budget: $871,839.76
Consultant Fee Determination Summary - Exhibit D-1
View Ridge Elementary Almira Dr SRTS
2/13/202322-000922
Tierra PHASE 12 Cultural Resources (By Tierra)
Commonstreet Consulting PHASE 11 Right of Way Acquisition (by Commonstreet Consulting)
NV5
Custom LAG
City of Bremerton
MTN2Coast PHASE 09 Survey and Right of Way Base Mapping (by MTN2Coast)
Roll Plot
PHASE 10 Geotechnical Engineering (by NV5)
10/6/2023 Page 5
July 6, 2023
Shea, Carr & Jewell, Inc. (dba SCJ Alliance)
8370 Tallon Lane NE, Suite 200
Lacey, WA 98516-6642
Subject: Acceptance FYE 2022 ICR – CPA Report
Dear Heather Seago:
We have accepted your firms FYE 2022 Indirect Cost Rate (ICR) of 166.19% of direct
labor (rate includes 0.28% Facilities Capital Cost of Money) based on the “Independent
CPA Report,” prepared by Stambaugh Ness. This rate will be applicable for WSDOT
Agreements and Local Agency Contracts in Washington only. This rate may be subject
to additional review if considered necessary by WSDOT. Your ICR must be updated on
an annual basis.
Costs billed to agreements/contracts will still be subject to audit of actual costs, based
on the terms and conditions of the respective agreement/contract.
This was not a cognizant review. Any other entity contracting with the firm is
responsible for determining the acceptability of the ICR.
If you have any questions, feel free to contact our office at (360) 704-6397 or via email
consultantrates@wsdot.wa.gov.
Regards;
SCHATZIE HARVEY, CPA
Contract Services Manager
SH:BJO
Exhibit C
SubConsultant Labor Hour Estimate
MTN2COAST, LLC
Client:City of Bremerton
Project:View Ridge Elementary - Almira Drive SRTS
Job #:22-000922
Phase & Task
No.
Senior
Surveyor Surveyor -LSIT Senior Survey
Tech - Office
Survey
Technician -
Field Lead
Jr Survey
Technician -
Chainmen
80.00$ 48.08$ 32.00$ 30.00$ 24.00$
120.00%96.00$ 57.70$ 38.40$ 36.00$ 28.80$
31.00%24.80$ 14.90$ 9.92$ 9.30$ 7.44$
200.80$ 120.68$ 80.32$ 75.30$ 60.24$
PHASE 09
Task 01
1 22.0 30.0 55.0 32.0 32.0 171.0 16,792.90$
22.0 30.0 55.0 32.0 32.0 171.0
Task 02
1 16.0 30.0 64.0 140.0 140.0 390.0 30,949.30$
16.0 30.0 64.0 140.0 140.0 390.0
Task 03
1 8.0 16.0 0.0 24.0 3,537.29$
2 12.0 32.0 44.0 6,271.39$
20.0 48.0 0.0 0.0 0.0 68.0
22.0 30.0 55.0 32.0 32.0 171.0
57,550.89$
Reimburseable Expenses:
Mileage 2,040 miles @ $0.655 per mile 1,179.00$
Title Reports 6 reports @ $500/report 3,000.00$
Locator Service 6,292.00$
Expenses Total:10,471.00$
Total:68,021.89$
Phase & Task Title
Boundary Survey
Boundary Survey and Right-of-Way
Survey and Right of Way Determination (by Mtn2Coast)
Total Labor
Hours Total Cost
Total Hours
Total Labor Estimate
Direct Rate
WSDOT OH Rate
Negotiated Profit
Billing Rate
Subtotal Hours:
Topographic Survey
Topographic Survey
Subtotal Hours:
Right of Way Acquisitions
Right of Way Acqusistions x2
Subtotal Hours:
Temporary Construction Easements x4
1 of 1 10/6/2023
September 7, 2022
MTN2COAST, LLC
2320 Mottman Road SW, Suite 106
Tumwater, WA 98512
Subject: Acceptance FYE 2021 ICR Audit Office Review
Dear Jessica Prigge:
21 Indirect Cost Rate (ICR) of 77.49% of direct labor. This rate will be
applicable for WSDOT Agreements and Local Agency Contracts in Washington only.
This rate may be subject to additional review if considered necessary by WSDOT. Your
ICR must be updated on an annual basis.
Costs billed to agreements/contracts will still be subject to audit of actual costs, based
on the terms and conditions of the respective agreement/contract.
This was not a cognizant review. Any other entity contracting with your firm is
responsible for determining the acceptability of the ICR.
If you have any questions, feel free to contact our office at (360) 705-7019 or via email
consultantrates@wsdot.wa.gov.
Regards;
ERIK K. JONSON
Contract Services Manager
EKJ:ah
Exhibit C
SubConsultant Labor Hour Estimate
NV5
Client:City of Bremerton
Project:View Ridge Elementary - Almira Drive SRTS
Job #:22-000922
Phase & Task
No.Principal Senior
Associate
Project
Manager I Staff III CAD
Senior Project
Assistant
Project
Assistant
69.71$ 69.71$ 45.25$ 38.45$ 40.88$ 30.29$ 36.00$
139.49%97.24$ 97.24$ 63.12$ 53.63$ 57.02$ 42.25$ 50.22$
31.00%21.61$ 21.61$ 14.03$ 11.92$ 12.67$ 9.39$ 11.16$
188.56$ 188.56$ 122.40$ 104.01$ 110.58$ 81.94$ 97.38$
PHASE 10
Task 01
1 1.0 1.0 0.5 0.5 3.0 400.62$
1.0 0.0 1.0 0.0 0.0 0.5 0.5 3.0
Task 02
1 3.0 4.0 7.0 783.24$
2 Permitting 3.0 3.0 367.20$
3 Boring 2.0 14.0 16.0 1,700.94$
0.0 0.0 8.0 18.0 0.0 0.0 0.0 26.0
Task 03
1 1.0 1.0 122.40$
0.0 0.0 1.0 0.0 0.0 0.0 0.0 1.0
Task 04
1 4.0 6.0 2.0 1.5 13.5 1,798.59$
4.0 0.0 6.0 0.0 0.0 2.0 1.5 13.5
Task 05
1 4.0 12.0 3.0 4.0 2.0 25.0 3,077.30$
2 Final Report 2.0 3.0 2.0 7.0 908.20$
6.0 0.0 15.0 0.0 3.0 6.0 2.0 32.0
11.0 0.0 31.0 18.0 3.0 8.5 4.0 75.5
9,158.49$
Reimburseable Expenses:
Mileage 492 miles @ $0.655 per mile 322.26$
NV5 Field Truck 75.00$
Laboratory Testing 372.00$
OUTSIDE SERVICES
Driller 5,000.00$
Traffic Control Permit 300.00$
Traffic Control Services 3,100.00$
Portable Restroom 300.00$
Expenses Total:9,469.26$
Total: 18,627.75$
Draft Report
Subtotal Hours:
Total Hours
Total Labor Estimate
Direct Rate
WSDOT OH Rate
Negotiated Profit
Billing Rate
Reporting
Subtotal Hours:
Engineering Analysis
Engineering Analysis
Subtotal Hours:
Field Exploration
Utility Locates
Subtotal Hours:
Laboratory Analysis
Laboratory Analysis
Subtotal Hours:
Phase & Task Title
Review Existing Conditions
Review Existing Conditions
Geotechnical Engineering (by NV5)
Total Labor
Hours Total Cost
1 of 1 9/20/2023
Exhibit E
SubConsultant Labor Hour Estimate
Commonstreet Consulting
Client:City of Bremerton
Project:View Ridge Elementary - Almira Drive SRTS
Job #:22-000922
Phase & Task
No.Principal Senior Project
Manager
Senior ROW
Agent
Senior Project
Constrols
Specialist
ROW Agent
120.19$ 88.94$ 73.03$ 60.10$ 44.23$
102.57%123.28$ 91.23$ 74.91$ 61.64$ 45.37$
31.00%37.26$ 27.57$ 22.64$ 18.63$ 13.71$
280.73$ 207.74$ 170.58$ 140.38$ 103.31$
Phase 11
Task 01
1 4.0 10.0 14.0 3,200.32$
4.0 10.0 0.0 0.0 0.0 14.0
Task 02
1 18.0 12.0 30.0 3,766.56$
0.0 0.0 0.0 18.0 12.0 30.0
Task 03
1 48.0 48.0 8,187.84$
0.0 0.0 48.0 0.0 0.0 48.0
Task 03
1 180.0 180.0 30,704.40$
0.0 0.0 180.0 0.0 0.0 180.0
Task 04
1 12.0 12.0 1,684.56$
0.0 0.0 0.0 12.0 0.0 12.0
4.0 10.0 180.0 30.0 12.0 236.0
47,543.68$
Reimburseable Expenses:
Travel 350.00$
Printing, Mailing 50.00$
Appraisal Services 7,000.00$
Expenses Total:7,400.00$
Total: 54,943.68$
Phase & Task Title
Right of Way Project Management
Right of Way Project Management
Right of Way Acquisition (by Commonstreet Consulting)
Total Labor
Hours Total Cost
Total Labor Estimate All Tasks
Direct Rate
WSDOT OH Rate
Negotiated Profit
Billing Rate
Project Close-Out
Negotiations/Administrative Settlements
Negotiations/Administrative Settlements
Subtotal Hours:
Title Review and Conveyance Documents
Title and Document Preparations
Subtotal Hours:
Appraisal Services
Subtotal Hours:
Provide four (4) Administrative Offer Summaries
Subtotal Hours:
Payment Processing/Title Clearance/Project Close-Out
Subtotal Hours:
Total Hours Tasks
1 of 1 10/6/2023
March 24, 2023
Commonstreet Consulting, LLC
100 S King Street, Ste. 100
Seattle, WA 98104
Subject: Acceptance FYE 2022 ICR Risk Assessment Review
Dear Kelly Skove:
Assessment review of your Indirect Cost Rate (ICR), we have accepted your proposed
FYE 2022 ICR of 102.57%. This rate will be applicable for WSDOT Agreements and
Local Agency Contracts in Washington only. This rate may be subject to additional
review if considered necessary by WSDOT. Your ICR must be updated on an annual
basis.
Costs billed to agreements/contracts will still be subject to audit of actual costs, based
on the terms and conditions of the respective agreement/contract.
This was not a cognizant review. Any other entity contracting with your firm is
responsible for determining the acceptability of the ICR.
If you have any questions, feel free to contact our office at (360) 705-7019 or via email
consultantrates@wsdot.wa.gov.
Regards;
SCHATZIE HARVEY, CPA
Contract Services Manager
SH:ah
Exhibit E
SubConsultant Labor Hour Estimate
Tierra
Client:City of Bremerton
Project:View Ridge Elementary - Almira Drive SRTS
Job #:22-000922
Phase & Task
No.
Project
Manager
44.23$
144.05%63.71$ -$
31.00%13.71$ -$
121.66$ -$
PHASE 12
Task 01
1 5.0 5.0 608.30$
5.0 0.0 5.0 608.30$
Task 02
1 5.0 5.0 608.30$
5.0 0.0 5.0 608.30$
Task 03
1 10.0 10.0 1,216.60$
10.0 0.0 10.0 1,216.60$
Task 04
1 20.0 20.0 2,433.20$
20.0 0.0 20.0 2,433.20$
40.0 0.0 40.0
4,866.40$
Total: 4,866.40$
Total Hours
Total Labor Estimate
Direct Rate
WSDOT OH Rate
Negotiated Profit
Billing Rate
Subtotal Hours:
Reporting and Deliverables
Reporting and Deliverables
Subtotal Hours:
Background Research and Records Review
Background Research and Records Review
Subtotal Hours:
Archaeological Review and IDP
Archaeological Review and IDP
Subtotal Hours:
Phase & Task Title
Project Management and Agency Coordination
Project Management and Agency Coordination
Cultural Resources (by Tierra)
Total Labor
Hours Total Cost
1 of 1 9/20/2023
November 9, 2022
Tierra Right of Way Services, Ltd.
1575 E River Road, Ste 201
Tucson, AZ 85718
Subject: Acceptance FYE 2021 ICR Risk Assessment Review
Dear Keith Ganske:
Assessment review of your Indirect Cost Rate (ICR), we have accepted your proposed
FYE 2021 ICR of 144.05% (rate includes 0.14% Facilities Capital Cost of Money). This
rate will be applicable for WSDOT Agreements and Local Agency Contracts in
Washington only. This rate may be subject to additional review if considered necessary
by WSDOT. Your ICR must be updated on an annual basis.
Costs billed to agreements/contracts will still be subject to audit of actual costs, based
on the terms and conditions of the respective agreement/contract.
This was not a cognizant review. Any other entity contracting with your firm is
responsible for determining the acceptability of the ICR.
If you have any questions, feel free to contact our office at (360) 705-7019 or via email
consultantrates@wsdot.wa.gov.
Regards;
SCHATZIE HARVEY, CPA
Contract Services Manager
SH:ah
AGENDA BILL
CITY OF BREMERTON
CITY COUNCIL
SUBJECT: Superceding Interlocal
Agreement for Emergency Management
Services
Study Session Date: November 8, 2023
COUNCIL MEETING Date: November 15, 2023
Department: Executive
Presenter: Mayor Wheeler
Phone: (360) 473-5266
SUMMARY:
This is an updated interlocal agreement between the Cities of Bremerton, Port Orchard, and Poulsbo,
and Kitsap County. This Emergency Management Services Agreement is intended to supersede and
replace Interlocal Agreement for Emergency Management Services KC-496-13, which was originally
executed in 2013. The purpose of this agreement is to contract with the County for coordination of
emergency management services and multiply and combine personnel, equipment, expertise, and
other resources in order to provide emergency management services.
Acting Director of Kitsap County Department of Emergency Management (KCDEM) Jan Glarum will
be providing a brief presentation regarding the changes to this agreement. Included within these
changes is a decrease in the City’s annual contribution (previously $106,930 now decreasing to
$84,049) due to calculation formerly being based on per capita model and now transitioning to
square miles model. Other changes include the Mayor appointing a representative in order to
collaborate with KCDEM and the Emergency Management Council function changing to an advisory
role.
ATTACHMENTS: 1) Interlocal Agreement; 2) Overview of presentation from KCDEM Acting Director
Jan Glarum
FISCAL IMPACTS (Include Budgeted Amount): The City will be contributing an annual amount of
$84,049 over a three (3) year period for a total amount of $252,147 from the General Fund.
STUDY SESSION AGENDA: ☒ Limited Presentation ☐ Full Presentation
STUDY SESSION ACTION: ☒ Consent Agenda ☐ General Business ☐ Public Hearing
RECOMMENDED MOTION:
Move to approve Superseding Interlocal Agreement for Emergency Management Services; and
authorize the Mayor to finalize and execute the agreement with substantially the same terms and
conditions as presented.
COUNCIL ACTION: Approve Deny Table Continue No Action
Form Updated 01/02/2018
4K
1
6.15.2023
KC ______________
SUPERSEDING
INTERLOCAL AGREEMENT FOR
EMERGENCY MANAGEMENT SERVICES
THIS SUPERSEDING INTERLOCAL AGREEMENT FOR EMERGENCY MANAGEMENT
SERVICES (“Agreement”) is between the City of Bremerton, the City of Port Orchard, and the
City of Poulsbo, all Washington state municipal corporations, (individually referred to as a “City”
and collectively as the “Cities”), and Kitsap County, a Washington state political subdivision
(“County”). All collectively referred to as the “Parties” and individually as a “Party”.
RECITALS
WHEREAS, the Interlocal Cooperation Act, chapter 39.34 RCW, allows public agencies to enter
into agreements for joint and cooperative action more efficiently within their jurisdictions.
WHEREAS, County has established a Comprehensive Emergency Management Plan pursuant to
chapter 38.52 RCW; and
WHEREAS, chapter 38.52 RCW, the Emergency Management Act, empowers local governmental
entities to establish a program to respond to and manage emergencies and specifically authorizes
two or more entities to join together to establish such a program;
WHEREAS, the Cities desire to contract with the County for coordinated emergency management
services to augment, not supplant, the Cities’ responsibilities and obligations under chapter 38.52
RCW.
WHEREAS, the Parties desire to join together to execute this Emergency Management Services
Agreement to multiply and combine their personnel, equipment, expertise, and other resources to
provide coordinated emergency management services, subject to the terms and conditions of this
Agreement.
WHEREAS, the Parties desire to enter into this new Emergency Management Services Agreement,
to supersede and replace Interlocal Agreement for Emergency Management Services KC-46-13
and all amendments thereto, subject to the terms and conditions herein.
AGREEMENT
NOW, THEREFORE, in consideration of the foregoing recitals, which are incorporated herein by
reference, and the mutual promises and covenants, the Parties agree as follows:
1. DEFINITIONS. The following definitions provided herein and as defined in RCW
38.52.010 shall apply unless otherwise provided in the Agreement.
2
6.15.2023
A. “Agreement” means this Superseding Emergency Management Services Agreement
which includes Attachment A and B, and any subsequent amendments, all which are
incorporated by reference.
B. “Catastrophic incident” means any natural or human caused incident, including
terrorism and enemy attack, that results in extraordinary levels of mass casualties,
damage, or disruption severely affecting the population, infrastructure, environment,
economy, or government function as further defined and subsequently amended by
RCW 38.52.010(6).
C. “Catastrophic Event Playbook” means the Kitsap County DEM field guide for
volunteers and emergency management personnel which provides guidelines to help
survivors establish and support life-sustaining services in the event of a disaster.
D. “Cities” means the cities of Bremerton, Port Orchard, and Poulsbo.
E. “Comprehensive Emergency Management Plan” or “CEMP” means the preparation for
and the carrying out of all emergency functions, to mitigate, prepare for, respond to,
and recover from emergencies and disasters, and to aid victims suffering from injury
or damage resulting from disasters caused by all hazards, whether natural,
technological, or human caused, and to provide support for search and rescue
operations for persons and property in distress as provided in RCW 38.52.010.
F. “Core Capabilities” means distinct critical elements essential for the execution of each
mission area: prevention, protection, mitigation, response, and recovery.
G. "Council" means the Kitsap County Emergency Management Council.
H. "Department" means the Kitsap County Department of Emergency Management
responsible for performing local emergency management functions in incorporated
and unincorporated Kitsap County.
I. "Director" means the Director of the Department of Emergency Management or
designee.
J. “Disaster Recovery Framework” means the response to all types of disasters and
emergencies built on a scalable, flexible, and support activities.
K. “Duty Officer” means the Kitsap County Department of Emergency Management
staff member that is assigned on a two-week rotational basis to attend to
administrative tasks and incidents that require attention regardless of the time of day.
L. "Emergency or disaster" means an event or set of circumstances which: (i) demands
immediate action to preserve public health, protect life, protect public property, or to
provide relief to any stricken community overtaken by such occurrences, or (ii)
reaches such a dimension or degree of destructiveness as to warrant the governor
declaring a state of emergency pursuant to RCW 43.06.010.
3
6.15.2023
M. "Emergency Management" means the preparation for and carrying out of all
emergency functions, other than functions for which the military forces are primarily
responsible, to mitigate, prepare for, respond to, and recover from emergencies and
disasters, and to aid victims suffering from injury or damage resulting from disaster
caused by all hazards, whether natural, technological, or human-caused, and to
provide support for search and rescue operations for persons and property in
distress.
N. “EOC” means the Kitsap County Emergency Operations Center.
O. “EOP” means an Emergency Operations Plan.
P. “FEMA” means the Federal Emergency Management Agency.
Q. “KCC” means the Kitsap County Code.
R. “KCDEM” means Kitsap County Department of Emergency Management.
S. “NIMS” means the National Incident Management System.
T. "Search and Rescue" means the acts of searching for, rescuing, recovering by means
of ground, marine, or air activity any person who becomes lost, injured, or is killed
while outdoors or as a result of a natural, technological, or human-caused disaster,
including instances involving searches for downed aircraft when ground personnel are
used.
U. “Services” means the emergency management services provided Kitsap County
Department of Emergency Management to the Cities that have executed this
Agreement and paid all fees due pursuant to the terms and conditions of this
Agreement.
V. “Whole Community” means an approach that attempts to engage the full capacity of
the private and nonprofit sectors, including businesses, faith-based and disability
organizations, and the general public, in conjunction with the participation of local,
tribal, state, and federal governmental partners.
2. PURPOSE: The purpose of this Agreement is to provide an economical mechanism for
administration and coordination of the County’s and Cities’ Emergency Management
Services to protect the public peace, health, and safety and preserve the lives and property
of the people of the County and Cities; identify persons responsible for administering the
Services; and define the Parties responsibilities as contemplated in RCW 39.34.030.
3. ORGANIZATION. No separate legal or administrative entity is created by this Agreement
nor do the Parties intend to create through this Agreement a separate legal or administrative
entity subject to suit.
4
6.15.2023
4. ADMINISTRATOR. Each Party shall designate an individual “Administrator”, by title or
position, to oversee and administer that Party’s participation in this Agreement. Each Party
shall communicate the identity of their respective Administrator to the Director, who is the
Administrator for the County. No Party is intending to assume responsibility or liability
for the actions, or failures to act, of the other party and/or their respective employees. Each
Party may change their designated Administrator at any time by delivering written notice
of their new Administer to the other Parties.
5. EFFECTIVE DATE/DURATION. This Agreement shall be effective when at least two
Parties have executed this Agreement and shall remain in effect for three (3) years from
that date, unless terminated or extended by the Parties. Should fewer than all named Parties
execute this Agreement, the Agreement when filed as provided herein, will be effective
between the County and the Parties that have executed the Agreement to the same extent
as if no other Party had been named.
6. SERVICES. The Department will provide the Cities those Services identified in this
Agreement and Attachment A in accordance with chapter 38.52 RCW, subject to the
availability of County resources. All Services are provided without warranty of any kind,
including without limitation the sufficiency and adequacy of the actions of the Parties in
response to a catastrophic incident or disaster. Cities shall remain responsible for the
provision of those items identified in Attachment B, and other services the Cities are
required to provide by law.
7. ANNUAL FEES. The amount due from each City is based the square mile land mass of
that City’s boundaries. In calculating the per capita charge, the total square miles of each
City (numerator) are divided by the total square miles of the County (minus Bainbridge
Island) (denominator) and that percentage is multiplied by the Department budget. The
assessment amount for the County is identically determined by multiplying the square mile
percentage of the unincorporated portion of the County by the budget amount. City
assessments shall be paid on an annual basis. This section will be adjusted when the land
mass allocation for any Party is changed, or new cities are incorporated.
8. INVOICE. The County send an invoice to the Cities in January for the annual service
charge for the Services described in Attachment A. Cities shall make complete and timely
payment of the amount invoiced regardless of whether the City opts to participate in all
Services within 30 days of the invoice date.
9. FILING. Prior to entry into force, this Agreement will be filed with the Kitsap County
Auditor’s Office or, alternatively, listed by subject on a public agency’s web site or other
electronically retrievable public source in compliance with RCW 39.34.040.
10. TERMINATION. Any Party may terminate their participation in this Agreement with 30-
days prior notice to the other Parties. The annual service fee will not be refunded in the
event of termination. A terminated Party assumes no responsibility for the acts or omissions
5
6.15.2023
occurring after the termination effective date but will remain liable for acts or omissions
occurring prior to the termination effective date.
11. PROPERTY. The Parties do not anticipate the acquisition of property for the performance
of this Agreement and any property acquired by a Party during this Agreement shall be
held by and remain the property of the acquiring Party.
12. EMERGENCY MANAGEMENT COUNCIL
A. The Kitsap County Emergency Management Council is established as an advisory
board to make recommendations to the Department and Board of County
Commissioners. The Council will provide strategic guidance, assist in the continuous
evaluations of objectives, assessment of outcomes, and proactively recommend
changes.
B. Composition. The Council shall be composed of: (a) one county commissioner, and (b)
the mayors of each participating City or a participating City mayor’s designee.
C. Meetings. The Council will meet on a quarterly basis and at additional times as
needed.
D. Open Meeting. The business and other matters that come before the Council shall
be conducted during an open public meeting as required by law. Meetings may be
scheduled at regular times or may be called as a special meeting on an as-needed
basis. The chairperson, vice- chairperson, or the Director is authorized to call for a
meeting.
E. Quorum. A quorum shall exist when at least: (a) one (1) county commissioner,
and (b) a majority of the other members of the Council or their designee(s) are
present. Business may be conducted by majority vote of the quorum unless
otherwise provided in this Agreement.
F. Election. At the first meeting of each calendar year, the Council shall elect a
chairperson. The chairperson shall serve for the remainder of the calendar year or
until a successor is elected.
G. Minutes. The Director, or designee, shall keep the minutes of all meetings.
H. Rules. Council meetings shall be conducted in accordance with Robert's Rules of
Order unless otherwise stated in the bylaws.
I. Notice. Prior to conducting and holding special meetings, each member of the
Council shall be given 48- hours advance notice of the meeting and public notice shall
be provided as required by state law.
13. HOMELAND SECURITY AND EMERGENCY MANAGEMENT PERFORMANCE
GRANT. The Parties acknowledge the importance of sustaining Department staff and
projects currently funded by federal grants. The County will provide prompt notice to the
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Cities in the event the County’s federal funding may be cut jeopardizing the Department’s
ability to provide the Services outlined in this Agreement. Following receipt of such
notice, the Parties agree to discuss the need to reassess the Services and annual service
charge.
14. EMERGENCY WORKER COMPENSATION. Persons registered as emergency workers
for the County under a mission number issued by the state may be eligible to be
compensated for injuries or death, for economic harm including personal property damage
or loss, for expenses incurred for transportation, telephone, or other methods of
communication, and for the use of personal supplies, when such injuries, death, economic
harm, and or expenses are suffered or incurred as a result of participation in emergency
management activities as provided in chapter 38.52 RCW and implementing regulations.
15. INDEPENDENT CAPACITY
A. Each Party will act as an independent contractor and its respective employees or agents
will continue to be the employees or agents of that Party, which will be solely and
exclusively responsible for their employees and agents. Employees and agents of one
party will not be considered for any purpose whatsoever under this Agreement to be
employees or agents of another Party to this Agreement. No Party will have the
authority to bind another Party, absent a written agreement of the Parties, nor the
authority to control the employees, agents, or contractors of another Party to this
Agreement. All rights, duties and obligations of the employer will remain with the
employing Party.
B. Each Party shall be solely and exclusively responsible for the compensation, benefits,
training expenses, and all other costs and expenses for its employees. Each Party will
be responsible for ensuring compliance with all applicable laws, collective bargaining
agreements, and civil service rules and regulations regarding its own employees.
16. INSURANCE. Each Party shall maintain in good standing during the term of this
Agreement adequate general liability insurance to protect against losses and risks arising
out of or related to the Services provided under this Agreement in such amounts as are
prudent and customary for the jurisdiction.
17. LIABILITY. Liability for emergency management operations shall be limited as provided
by chapter 38.52 RCW.
18. HOLD HARMLESS. To the extent not covered under chapter 38.52 RCW, each Party shall
defend, indemnify, and hold harmless all other Parties from any and all claims arising out
of the Party’s negligent performance of this Agreement.
19. DISPUTE RESOLUTION. In the event of a dispute between the Parties regarding the
terms and condition, or performance, of this Agreement, the Parties shall use their best
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efforts to resolve those difference on an informal basis.
20. NOTICE. All notices will be delivered in writing to the named Administrator for each
Party. Notice mailed by regular post (including first class) shall be deemed to have been
given on the third business day following the date of mailing, if properly mailed and
addressed. For all types of mail, the postmark affixed by the United States Postal Service
shall be conclusive evidence of the date of mailing.
21. NONDISCRIMINATION. No Party will discriminate against any person on the basis of
race, color, creed, religion, national origin, age, sex, marital status, sexual orientation,
veteran status, disability, or other circumstance prohibited by federal, state, or local law,
and shall comply with Title VI of the Civil Rights Act of 1964, P.L. 88-354 and Americans
with Disabilities Act of 1990 in the performance of this Agreement.
22. LEGAL ADVICE AND REPRESENTATION. The Kitsap County Prosecuting
Attorney's Office may provide legal advice and legal representation to the Kitsap
County Emergency Management Council. Each City may obtain independent legal
advice and representation from its City Attorney.
23. COMPLIANCE WITH LAWS. The Parties shall comply with all applicable laws, rules,
and regulations pertaining to them in connection with the Services provided and matters
covered in the Agreement, including but not limited to applicable regulations of the
Washington Department of Labor and Industries, including WA-DOSH Safety
Regulations, and all relevant state and federal workplace safety requirements.
24. IMPLIED CONTRACT TERMS. Each provision of law and any terms required by law to
be in the Agreement are made a part of the Agreement as if fully stated in it.
25. PUBLIC RECORDS ACT. Notwithstanding any provisions of this Agreement to the
contrary, to the extent any record, including any electronic, audio, paper or other media, is
required to be kept or indexed as a public record in accordance with Washington state law,
each Party agrees to maintain all records constituting public records and to produce or assist
the other Party in producing such records, within the time frames and parameters set forth
in state law.
26. NO JOINT VENTURE. Nothing contained in this Agreement shall be construed as creating
any type or manner of partnership, joint venture, or other joint enterprise between the
Parties.
27. SEVERABILITY. The provisions of this Agreement are severable. Any term or condition
of this Agreement or application thereof deemed to be illegal, invalid or unenforceable, in
whole or in part, shall not affect any other terms or conditions of the Agreement and the
Parties’ rights and obligations will be construed and enforced as if the Agreement did not
contain the particular provision.
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28. SURVIVAL. Those provisions of the Agreement that by their sense and purpose should
survive expiration or termination of the Agreement shall so survive. Those provisions
include, without limitation, the respective responsibilities of each Party, compensation, and
indemnification.
29. HEADINGS. Headings of this Agreement are for convenience only and shall not affect
the interpretation of this Agreement.
30. ENTIRE AGREEMENT. The Parties acknowledge the Agreement is the product of
negotiation between the Parties and represents the entire agreement of the Parties with
respect to its subject matter. All previous agreements and representations, whether oral or
written, entered into prior to this Agreement are hereby revoked and superseded by the
Agreement.
31. AMENDMENT. This Agreement may be amended from time to time as deemed
appropriate by the Parties, provided, any such amendment will not become effective unless
written and signed by all Parties to this Agreement with the same formality as this
Agreement.
32. DISCLAIMER. Nothing in this Agreement will be construed in any manner that would
limit a Party’s authority or powers under law.
33. NO THIRD-PARTY BENEFICIARIES. This Agreement is intended to be solely between
the Parties. No part of this Agreement shall be construed to add, supplement, or amend
existing rights, benefits, or privileges of any third-party. Nothing in this Agreement will be
construed as giving any benefits, rights, remedies, or claims to any other person, firm,
corporation, or other entity including, without limitation, the public or any member thereof,
or to authorize anyone not a Party to this Agreement to maintain a suit for breach of
contract, personal injuries, property damage, or any other relief in law or equity in
connection with this Agreement.
34. ASSIGNMENT. The rights or obligations under this Agreement, and any claims arising
thereunder, are not assignable or delegable by any Party, without the prior written consent
of the Parties. Any attempt to assign this Agreement in violation of this provision shall be
void and constitute a default in this Agreement.
35. NO WAIVER. A failure by any Party to exercise its rights under this Agreement shall not
preclude that Party from subsequent exercise of such rights and shall not constitute a waiver
of any other rights under this Agreement unless stated to be such in a writing signed by an
authorized representative of the Party.
36. GOVERNING LAW, VENUE, FEES. The Agreement will be governed in all respects by
the laws of the State of Washington, both as to interpretation and performance, without
regard to conflicts of law or choice of law provisions. Any action arising out of or in
connection with the Agreement may be instituted and maintained only in a court of
competent jurisdiction in Kitsap County, Washington or as provided by RCW 36.01.050.
Should any Party bring any legal action, each Party in such action shall bear the cost of its
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own attorney’s fees and court costs.
37. COUNTERPARTS, ELECTRONIC SIGNATURE. The Agreement may be executed in
several counterparts, each of which will be deemed an original, but all of which together
will constitute one and the same agreement. A facsimile, email, or other electronically
delivered signatures of the Parties shall be deemed to constitute original signatures and
deemed to constitute duplicate originals.
38. AUTHORIZATION. Any authorizations, actions required or permitted to be taken, and
any document required or permitted to be executed under this Agreement will be taken
or executed only by a duly authorized representative of the Party. Each Party warrants
and represents to the other that the person signing below has been properly authorized
and empowered to execute this Agreement on behalf of the Party for whom they sign.
DATED this ______ day of __________________, 2023
__________________________________
JAN GLARUM, Acting Director
DATED or ADOPTED this ____ day of _____________________, 2023.
BOARD OF COUNTY COMMISSIONERS
KITSAP COUNTY, WASHINGTON
__________________________________
CHARLOTTE GARRIDO, Chair
__________________________________
CHRISTINE ROLFES, Commissioner
__________________________________
KATHERINE T. WALTERS, Commissioner
ATTEST:
_____________________________
Dana Daniels, Clerk of the Board
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DATED this ______ day of __________________, 2023
CITY OF BREMERTON
_____________________________
GREG WHEELER, MAYOR
APPROVED AS TO FORM: ATTEST:
________________________________ _____________________________
KYLIE FINNELL, City Attorney ANGELA HOOVER, City Clerk
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DATED this ______ day of __________________, 2023
CITY OF PORT ORCHARD
_____________________________
ROBERT PUTAANSUU, MAYOR
APPROVED AS TO FORM ATTEST
__________________________________ _________________________________
CHARLOTTE ARCHER, City Attorney BRANDY RINEARSON, City Clerk
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DATED this ______ day of __________________, 2023.
CITY OF POULSBO
__________________________
BECKY ERICKSON, MAYOR
APPROVED AS TO FORM ATTEST
________________________________ ___________________________________
, City Attorney RHIANNON FERNANDEZ, City Clerk
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ATTACHMENT A
KITSAP COUNTY
DEPARTMENT OF EMERGENCY MANAGEMENT SERVICES
Kitsap County agrees to provide Services, through the Kitsap County Department of Emergency
Management, to the Cities. The Services includes those items provided below.
1. GENERAL. KCDEM will maintain an emergency management organization that complies
with state and federal guidelines. This organization will implement the concepts of NIMS
and incorporate best practices of emergency management into its operations, such as: (i)
developing and sustaining Core Capabilities across all mission areas; (ii) developing
disaster management relationships with partners throughout the County and region, and
(iii) incorporating the Whole Community perspective into all programs.
2. PLANNING. KCDEM will assist Cities in the development of executable disaster-related
plans. KCDEM will maintain emergency management plans in accordance with applicable
state and federal law, regulations, and guidance. KCDEM will use, and encourage the use
of, systematic planning processes that engage the Whole Community.
A. KCDEM will maintain the County Comprehensive Emergency Management Plan
and provide technical assistance (e.g., templates, meeting facilitation, and plan
review) to Cities to assist the Cities in maintaining an EOP, as either a standalone
plan or as an annex to the County's EMP, as provided in RCW 38.52.030 and WAC
118-30-060 (Emergency Plan). Plans will include an analysis of the natural,
technological, or human caused hazards that could affect the County or a City,
respectively. Plans will also describe a NIMS compliant incident management
structure for use during multiagency and multijurisdictional operations and include
the procedures to be used during emergencies for coordinating local resources, as
necessary, and the resources of County agencies, departments, commissions, and
boards.
B. KCDEM will maintain the County Natural Hazards Mitigation Plan, a FEMA-
approved multi-jurisdictional hazard mitigation plan that complies with the
Disaster Mitigation Act of 2000 and 44 CFR §201.6 (Local Mitigation Plan). Upon
request, KCDEM will provide technical assistance (e.g., templates, meeting
facilitation, and plan review) to the Cities to maintain an annex to the County's
FEMA-approved hazard mitigation plan that meets the requirements of law.
C. KCDEM will maintain the County Disaster Recovery Framework. Upon request,
KCDEM will provide technical assistance (e.g., templates, meeting facilitation, and
plan review) to the Cities desiring to develop a jurisdictional Disaster Recovery
Framework.
D. KCDEM will maintain standard procedures for an emergency operations center.
Upon request, KCDEM will provide technical assistance (e.g., templates, meeting
facilitation, and document review) to the Cities to assist in the development of
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complementary procedures for their respective local emergency operations centers.
E. KCDEM will participate in regional and state level planning efforts, representing
the County and, unless otherwise specified, the Cities within the County. Examples
of such efforts include the Statewide Catastrophic Incident Planning Team, and
State Emergency Response Commission. The Cities have the option to participate.
3. TRAINING AND EXERCISE. KCDEM will assist the Cities to develop, maintain, or
expand their emergency management capabilities. The prioritized capabilities to train and
exercise are operational coordination, operational communications, situational assessment,
logistics, public information, and planning. Each party will bear the cost of participating in
training opportunities.
A. KCDEM will conduct an annual training and exercise planning workshop to
develop a coordinated training and exercise calendar. KCDEM will also send
representatives on behalf of the County and Cities to the State's annual Integrated
Preparedness Planning Workshop.
B. KCDEM will maintain a multi-year training and exercise plan that describes the
outcomes of the exercise. KCDEM will produce and electronically distribute a
monthly training and exercise calendar to the Cities.
C. KCDEM will maintain a training program that adheres to state and federal
guidance, including the NIMS training plan and FEMA's Core Capability
development sheets. This training program includes:
1. KCDEM will assist the Cities in the development of a jurisdiction-specific
NIMS compliance plan. This includes assistance in determining applicable
courses and identifying online and in-person resources that can provide
compliance-related courses. Cities retain the responsibility to track the
individual training of their staff members and submit NIMS compliance reports
per the State's policy.
2. KCDEM will facilitate the delivery of two ICS-300 (Intermediate ICS for
Expanding Incidents) courses and two ICS-400 (Advanced ICS for Complex
Incidents) courses each year countywide.
3. KCDEM will facilitate the delivery of one G19l (Emergency Operations
Center/Incident Command System Interface) workshops each year, or as
requested.
4. KCDEM will facilitate the delivery of the Catastrophic Event Playbook, micro-
island concept and use of Neighborhood Gathering Sites and Community Points
of Distribution, as requested.
5. KCDEM will deliver ICS-402 (ICS Overview for Executives/Senior Officials)
or its equivalent to each requesting Cities in order to educate the Cities policy
makers and to help them meet NIMS requirements as requested.
6. On behalf of each City, KCDEM will process applications to host training
opportunities available through FEMA's Emergency Management Institute
and/or the National Disaster Preparedness Consortium. Cities requesting such
courses will be responsible for identifying a location and any costs associated
with course delivery, such as refreshments and the like.
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D. KCDEM will maintain an exercise program that adheres to state and federal
guidance, including the Homeland Security Exercise and Evaluation Program and
applicable grant requirements. Unless otherwise specified, the intent of KCDEM’
s exercise program is to evaluate established plans and/or procedures and identify
ways to improve those plans and/or procedures. The exercise program includes,
without limitation:
1. Every three (3) years KCDEM will conduct a countywide functional exercise
that evaluates the County's EMP, the procedures used in the EOC and the ability
to coordinate with jurisdictions throughout the County. KCDEM strongly
encourages all Cities to participate in that exercise and will provide technical
assistance in the development of an exercise plan.
2. Countywide, KCDEM will facilitate two (2) tabletop exercises per year. These
exercises will evaluate the Cities’ response plans and capabilities against
various hazards that threaten the County.
3. Countywide, KCDEM will facilitate four (4) stop the bleed courses per year.
4. KCDEM will facilitate jurisdiction EOC workshops as requested. These
workshops will be used to develop or update the scheduled Cities’ EOC
procedures.
5. KCDEM will facilitate Jurisdiction EOC drills as requested. These drills will
be used to validate the scheduled Cities EOC procedures.
6. Countywide, KCDEM will conduct monthly communications drills with the
Cities to ensure the viability of the disaster communication systems.
4. COORDINATING DISASTER RESPONSE ACTIVITIES. KCDEM and the Cities will
coordinate their emergency response activities in order to endeavor to minimize death,
injury, and damages to property, the economy, and the environment during natural,
technological or human-caused disasters.
A. KCDEM will maintain a 24-hour per day Duty Officer, who will serve as the
primary point of contact to address emergency management-related requests on
behalf of the Cities. The Duty Officer is available through direct phone call, or by
request through Kitsap 911.
B. KCDEM will utilize multiple means of communication to notify, warn, and/or
provide information and instruction to the general public regarding impending or
occurring disasters, subject to available resources.
C. KCDEM will maintain and, when necessary, activate the EOC and implement the
County CEMP and applicable procedures. The EOC may activate in anticipation
of, or immediately after, catastrophic incidents or disasters. The EOC may also
activate to provide support during pre-planned events or at the approved request of
a City. Requests to activate the EOC will be made to the Director. The decision to
activate the EOC, and at what level, is made by the Director.
D. KCDEM will maintain and, when necessary, facilitate the County Joint Information
Center (JIC) and applicable procedures. The JIC may activate in anticipation of, or
immediately after, disasters or emergency or to provide support during pre-planned
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events or at the request of a City. Requests to activate the JIC will be made via the
Duty Officer. The decision to activate the JIC, and at what level, is made by the
Director.
E. When activated, the EOC will coordinate resource requests among affected
jurisdictions within the County. The EOC will also make available the County's
emergency resources not required for use elsewhere during emergencies, the use of
which shall be determined and prioritized by EOC. When necessary, KCDEM will
request state and federal resources on behalf of the Cities through Washington's
established emergency management protocols. Cities agree that the County shall
remain harmless in the event of non-availability or non-performance of requested
resources.
F. When activated, the EOC will coordinate situational awareness among affected
jurisdictions within the County with its regional and state partners.
G. When activated, the EOC shall coordinate the delivery public information and
messaging about critical lifesaving and life-sustaining information as necessary to
expedite the delivery of emergency services and aid the public to take protective
actions. Cities will identify appropriate points of contact with whom the EOC will
communicate to form the information network commonly referred to as the JIC.
H. The Director may, in his/her discretion, deploy a liaison to one or more City to
directly assist with incident management, technical support and assistance, and/or
use of mobile assets. During activation of the EOC, KCDEM may request that the
Cities deploy liaisons to the County EOC to enhance communication between the
EOC and the incident site(s).
I. In the event, or anticipation, of a catastrophic incident or disaster, the Director may
issue a proclamation of emergency or disaster anywhere within unincorporated
Kitsap County, to be confirmed or rescinded by the board of county commissioners.
KCC 2.104.090. Cities may do the same and should provide KCDEM with a copy
of their respective proclamation as soon as practicable.
5. COORDINATING DISASTER RECOVERY ACTIVITIES. KCDEM and the Cities will
coordinate their disaster recovery activities in order to endeavor to restore critical serves
and establish a new normal for the affected area(s) as quickly as possible.
A. KCDEM, in conjunction with the State's Emergency Management Division and
FEMA will coordinate the formal post-disaster Preliminary Damage Assessment
Cities will be responsible for tracking and reporting activities potentially
reimbursable by federal and/or state disaster assistance programs. Each City
remains solely responsible for the payment of all costs and expenses the City incurs
when responding to, or related to, an emergency event in the City and reimbursing
for the same the other Party(ies) to this Agreement for the same in the event
assistance is provided.
B. In the aftermath of a catastrophic incident or disaster, KCDEM will initiate the
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transition of disaster response to disaster recovery. This includes implementing the
County disaster recovery framework and establishing the recovery support
functions found therein. When requested, the Cities will identify points of contact
to be integrated into this process.
6. VOLUNTEER/EMERGENCY WORKER MANAGEMENT.
A. KCDEM will maintain an emergency volunteer program that augments disaster and
emergency response efforts. DEM will register volunteer emergency workers in
accordance with the Washington State Emergency Workers' Program and maintain
a central database of these volunteers. The KCDEM will provide to the Cities a list
of the volunteers living within each jurisdiction's respective boundaries.
B. KCDEM will work in collaboration with the Cities to develop volunteer capabilities
that augment the Cities local disaster response efforts; specifically, disaster
assistance response teams and/or the Kitsap Auxiliary Radio Service (KARS).
C. Cities will identify potential KARS volunteers. The KCDEM will facilitate their
registration as emergency workers in accordance with the Washington State
Emergency Workers' Program and maintain a central database of these volunteers.
The KCDEM will maintain a list of KARS volunteers living within each
jurisdiction's respective boundaries.
D. KCDEM will provide oversight to the county auxiliary communications service
function, which provides redundant emergency communications services to
KCDEM, its Cities, and stakeholders and partners as requested. KCDEM will
assign trained KARS volunteers to augment the Cities' EOCs.
E. Volunteers used for activities outside of the scope of their intended purpose and/or
training places them outside of the scope of RCW 38.52.180, chapter 118-04 WAC,
and this Agreement cannot be afforded protection under the Washington State
Emergency Workers Program. Cities desiring to expand the use of volunteers
beyond the scope established by KCDEM are required to provide coverage in
accordance with L & I industrial Insurance regulations.
7. OUTREACH AND EDUCATION. KCDEM will work in conjunction with the Cities to
provide disaster-related outreach and education to improve overall community resilience.
A. KCDEM will develop, promote, and make available to the Cities preparedness
materials related to the County's identified hazards of concern, and procure and
make available FEMA produced preparedness materials. The amount of
preparedness materials provided will be made on a case-by-case basis and based
upon available supply.
B. KCDEM will develop and promote individual preparedness messages to be
delivered via its affiliation with local radio and TV stations, and across social media
platforms.
C. KCDEM will deliver preparedness presentations on behalf of the Cities, upon
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request and when practicable. Such requests should be made at least 30-days prior
to the presentation. Cities are responsible for providing an adequate facility and
incurs any extraordinary costs associated with such events (e.g., refreshments, room
rental costs, etc.)
D. KCDEM will produce a quarterly report that summarizes its major activities for the
previous quarter.
8. KCDEM RESOURCES. KCDEM maintains a number of resources that, when practicable,
will be made available to the Cities. Requests for their deployment shall be made to the
KCDEM duty officer or, when activated, the EOC. These resources include but are not
limited to the items below. This is not intended to be an exhaustive list. Other services
and/or resources may be available upon request.
A. Mobile Command Vehicle (“MCV”). A command vehicle provides a motorized,
self-contained, climate-controlled capability to augment incident management.
Upon request of the MCV, KCDEM provides the MCV, and as needed, a pilot car
to assist in routing the MCV to the requested ICP location.
B. Communications support.
C. Mobile emergency response trailer. This trailer provides a towed capability that can
be used to augment community points of distribution, volunteer reception centers,
or emergency operations centers.
D. Alert Warning System. KCDEM will manage and maintain an alert warning system
that provides alerts and warnings to County residents. Access to this system for
local alerting will be through the Duty Officer. Use of the system for wireless
emergency alerts or other IPAWS protocols, is available only through the Duty
Officer.
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ATTACHMENT B
RESPONSIBILITIES OF THE CITIES
The Services provided by KCDEM are intended to augment the services provided internally by
the Cities. This Attachments outlines some, but not all, of the areas for which the Cities retain
primary responsibility. Fulfillment of the specific responsibilities of the Expectations of the Cities
will be commensurate with and appropriate for each individual jurisdiction.
1. GENERAL
A. Each City will appoint an Administrator who will serve as that City’s primary point
of contact for KCDEM.
B. Each City mayor shall be a member of the Kitsap County Emergency Management
Council and may appoint one designee representative as an alternate, in accordance
with KCC 2.104.060, to attend meetings. The name of and contact information for
the mayor’s designee shall be provided to the Director prior to February 1 of each
calendar year, and as soon as possible following the designation of a new
representative. The Council shall advise the Director of Emergency Management
in matters such as: emergency management plans and programs, the Department's
budget, rate schedules for emergency management service charges paid by
contracting agencies, and other matters as requested by the Director and as provided
in the Agreement.
2. PLANNING
A. Cities will develop and maintain continuity of government and continuity of
operations (COG/COOP) plans for their respective jurisdictions. Plans will include,
at a minimum: for the preservation, maintenance, and/or reconstitution of the
jurisdiction's government accomplished through succession of leadership; for the
continued performance of minimal essential functions; and the necessary plans,
procedures, and provisions for alternate facilities, personnel, resources,
interoperable communications, and vital records/databases.
B. Cities will maintain an EOP that describes a NIMS-compliant incident management
structure for use during multiagency/multijurisdictional operations and includes the
procedures to be used during emergencies for coordinating that jurisdiction's
resources.
C. Cities will identify a primary and alternate point of contact for each planning effort.
Cities will convene work groups and provide meeting space as necessary to
facilitate the development of plans including the jurisdiction's emergency
operations plan, hazard mitigation plan, functional emergency management plans,
and the like, as applicable.
3. TRAINING AND EXERCISE
A. Cities will develop jurisdiction-level NIMS compliance plans, with assistance from
the KCDEM. Cities are responsible for tracking the training of their staff members.
B. Cities desiring to schedule specific training and exercise opportunities should do so
by sending a representative to the annual training and exercise planning workshop.
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Facilitating training and exercise opportunities not scheduled during the annual
workshop shall be at the discretion of the Director.
4. DISASTER RESPONSE ACTIVITIES
A. Cities will coordinate their emergency response activities with and through
KCDEM in order to endeavor to minimize death, injury, and damages to property,
the economy, and the environment during natural, technological or human-caused
disasters.
B. During, or in anticipation of, catastrophic incident or disaster, the Cities will
activate their incident management structure and emergency operations plan and
notify KCDEM as soon as practicable.
C. When activated, the Cities will request County, state and/or federal resources
through established emergency management protocols (i.e., from the KCDEM to
the Washington State Emergency Operations Center). The Cites agree that the
County shall remain harmless in the event of non-availability or non-performance
of requested resources.
D. Cities are responsible for the costs of response services provided specifically to
their jurisdiction. The jurisdiction will participate in negotiating those costs with
the vendor or service provider at time of request and prior to any expenditure. There
is no expectation or responsibility implied by this agreement that a jurisdiction
would subsidize the response costs of another jurisdiction.
E. Cities shall submit incident-related information to the KCDEM and the KCDEM
shall develop and provide comprehensive situation reports to the Cities, as well as
to regional and state partners.
F. Cities will identify appropriate points of contact with whom the KCDEM will
communicate to form the information network. In the event both the Cities and the
County EOC are activated for a major event, the Cities will ensure liaisons are
assigned to coordinate information sharing.
G. When requested and practicable, the Cities will deploy liaisons to the County EOC
to enhance communication between the KCDEM and the incident site(s).
H. Upon determining that a catastrophic incident or disaster has occurred or is
imminent, the Cities will, under the provisions of applicable code, initiate through
the Cities’ appropriate authority a Proclamation of Emergency for their jurisdiction.
Cities will notify KCDEM as soon as practicable of their intent to proclaim a
disaster and provide KCDEM with a copy of the proclamation as soon as
practicable.
5. COORDINATING DISASTER RECOVERY ACTIVITIES
A. KCDEM and the Cities will coordinate their disaster recovery activities in order to
endeavor to restore critical services and establish a new normal for the affected
area(s) as quickly as possible.
B. Cities will be responsible for tracking and reporting activities potentially
reimbursable by federal and/or state disaster assistance programs. Each City
remains responsible for the costs it incurs.
C. In the aftermath of a catastrophic incident or disaster, KCDEM will initiate the
transition of disaster response to disaster recovery. When requested, the Cities will
identify points of contact to be integrated into this process.
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6. VOLUNTEER/ EMERGENCY WORKER MANAGEMENT. KCDEM will work in
collaboration with the Cities to develop volunteer capabilities that augment the Cities' local
disaster response efforts.
7. OUTREACH AND EDUCATION. KCDEM will work in conjunction with the Cities to
provide disaster-related outreach and education in order to improve overall community
resilience. Cities desiring presentations will make such requests to the Director at least 60
days prior to the proposed presentation date.
Jan Glarum
Acting Director
Kitsap County
Department of
Emergency Management
www.kitsapdem.com
Bremerton City
Council Meeting
Changes to Interlocal
Agreement (ILA)
Contributions
Adjusted annually
2023
$106,930 annual
contribution under
the per capita
model
Stable for three
years
2024
$84,049 annual
contribution under
the new square
miles model
What else changes?
Mayor appoints a representative, someone who can
collaborate with KCDEM. The person in this role can be
changed as necessary.
Emergency Management Council function changed to an
advisory role. The City of Bremerton’s representative will:
Participate in long-range strategic planning
Evaluation of program objectives
Assess outcomes
The ILA provides a clear statement of expectations from both
KCDEM and the cities who sign the new ILA.
KCDEM
Program
Structure
Emergency
Management
Program
Support Systems
Stakeholder Readiness
Operations and Operational Readiness
Community Resilience
The Kitsap County Comprehensive Emergency
Management Plan (CEMP) requires a robust emergency
management program to address local threats and
hazards.
The program must be able to mitigate against, prepare for,
respond to, and recover from the emergencies that can
harm the people, property, economy, and environment of
the region.
A comprehensive emergency management program
consists of four foundational areas:
Budget, grants, and finance
Facilities and equipment
Technology
Example: Community Warning System (CWS)
Polices, procedures, and processes
Staff training and professional development
Support Systems include administration and
technological processes and systems that support the
remaining three areas - Stakeholder Readiness,
Operations, and Community Resilience. In addition to
human capital and program strategy, this includes:
Support Systems
Training and exercise activities
Program support
Continuity of Operations planning and other
planning support for all phases of emergency
management (preparedness, mitigation, response
and recovery).
Stakeholder readiness includes anything that ensures
the preparedness of the local emergency and disaster
response organizations. This includes the development
and maintenance of a CEMP and plans, annexes that
contribute towards a coordinated response and
recovery effort for any disaster that may occur or
threaten each local entity.
Stakeholder Readiness also consists of:
Stakeholder Readiness
Response: Response is event-driven and includes field
operations and incident support, 24/7 Duty Officer watch,
resource acquisition (Logistics), and information
coordination through the Emergency Operations Center
Joint Information Center.
Recovery: Actions taken to return the community to normal
or near-normal conditions, including the restoration of
basic services, and the repair of physical, social, and
economic damages. This includes the coordination of state
and federal resources and emergency worker volunteer
efforts, as well as documentation and the development of a
recovery plan.
For emergency management, Operations includes two areas:
Operations
Public outreach and education activities
Capacity building
Sustainable development
Advocacy and public policy
Community Resilience includes both the preparedness
of individuals, families, and institutions, as well as the
overall local capacity to respond to and recover from a
disaster. Hazard mitigation, which is any effort to
reduce the threat or impact of a disaster, is part of
community resilience.
Other areas of focus include:
Community Resilience
Stakeholder Readiness
35%
Community Resilience
30%
Support Systems
25%
Operations
10%
Example of desired
distribution of
effort applied against
local threats & hazards
Questions?
AGENDA BILL
CITY OF BREMERTON
CITY COUNCIL
SUBJECT: Final Public Hearing on
Ordinance No. 5487 to approve and adopt
the FY-2024 City of Bremerton Budget
Study Session Date: November 8, 2023
COUNCIL MEETING Date: November 15, 2023
Department: Financial Services
Presenters: Karen Wikle
Phone: (360) 473-5296
SUMMARY: Tonight’s public hearing is to take comments on the 2024 Proposed Budget. Budget
workshops were held on October 23, October 26, and November 2 where an overview of the Mayor’s
proposed budget was presented to Council. Public comments will be taken into consideration before
Council adopts a final ordinance.
This is the second of two public hearings on the budget; the first public hearing was held on
November 1, 2023. The attached ordinance represents the final proposed 2024 Fiscal Budget.
If adopted, this ordinance would become effective January 1, 2024.
ATTACHMENTS:
1) Ordinance No. 5487; and 2) Exhibit A
Updated 4:26 PM
FISCAL IMPACTS (Include Budgeted Amount):
Total proposed general fund expenditures, without ending fund balance, is $59,608,442. With ending
fund balance, total general fund expenditures are $69,832,036. Total proposed expenditures city
wide, without ending fund balance, is $177,255,848. With ending fund balance, total expenditures
city wide is $228,012,747.
STUDY SESSION AGENDA: ☒ No Presentation ☐ Full Presentation - Budget Workshops
STUDY SESSION ACTION: ☐ Consent Agenda ☐ General Business ☒ Public Hearing
RECOMMENDED MOTION:
Move to pass Ordinance No. 5487 to approve and adopt the City of Bremerton Budget for fiscal year
2024, and appropriating the amounts set forth in each fund in accordance with RCW 35.33.075.
COUNCIL ACTION: Approve Deny Table Continue No Action
Form Updated 01/07/15
6A
Updated
1
2024 Annual Budget
ORDINANCE NO. 5487
AN ORDINANCE of the City Council of the City of
Bremerton, Washington, approving and adopting the budget for the
City of Bremerton for the fiscal year 2024, and appropriating the
amounts set forth in each fund in accordance with RCW 35.33.075.
WHEREAS, Pursuant to Chapter 35.33 RCW, the City of Bremerton (“City”) is
required to adopt an annual budget and provides procedures for the filing of estimates, a
preliminary budget, deliberations, public hearings, and final fixing of the budget; and
WHEREAS, a proposed annual budget for the fiscal year 2024 has been prepared
and filed in the Office of the City Clerk for the City; public hearings have been held for the
purposes of fixing the final City budget; and the City Council, during its November 2, 2023 Budget
Workshop meeting, deliberated and made adjustments and changes to the proposed budget deemed
necessary and proper; NOW THEREFORE,
THE CITY COUNCIL OF THE CITY OF BREMERTON, WASHINGTON,
DOES HEREBY ORDAIN AS FOLLOWS:
SECTION 1. The proposed 2024 annual budget for the City, as amended by the
City Council during its November 2, 2023, Budget Workshop meeting, (“2024 Annual Budget”),
on file in the office of the City Clerk, is hereby incorporated herein by this reference.
SECTION 2. The 2023 Annual Budget, covering the period from January 1,
2024, through December 31, 2024, establishing;
1) authorized positions for employment,
2) the City-wide Capital Improvement Program, and
3) fund balances as set forth in Exhibit A, attached hereto and incorporated
herein by this reference, including regular revenues and unencumbered fund balances of
$228,012,747.00 expenditures, and ending fund balances of $228,012,747.00, and funding of
category groups pursuant to BMC 3.02.010,
is hereby adopted and approved, and the totals for these funds as noted in Exhibit
A are hereby appropriated for the fiscal year 2024.
SECTION 3. Certain revenues received by the City shall be transferred to
specific funds as follows:
(a) The administrative fee, less the costs of administering the contract, received by
the City from the “Agreement for Garbage, Recycling and Compostable Organics Collection,
and Disposal” between the City of Bremerton and Waste Management of Washington, Inc. shall
be allocated and transferred to fund No. 315, the Transportation Capital Fund, for street
improvements, unless otherwise allocated by motion or other action of the City Council.
2
2024 Annual Budget
(b) All rent and other revenues received by the City from the telecommunication
tower “Option and Lease Agreement” between the City of Bremerton and Vertical Bridge
Development, LLC shall be allocated and transferred to fund No. 310, the Park Facilities
Construction Fund, for capital improvements, for park capital improvements, unless otherwise
allocated by motion or other action of the City Council.
(c) Accelerating tax exemption amounts for business and occupation taxes pursuant
to BMC 3.48.050(2)(c) as follows:
For the year 2024, the tax exemption for business and occupation taxes is accelerated
to $1,040,000.
SECTION 4. Nothing contained herein shall be construed to require the City or
its officers to fill any vacancy in any of the positions established by this ordinance resulting from
the discharge, resignation or retirement of such employee. Nothing herein contained shall require
the City or its officers to pay the maximum amount budgeted for any position shown therein.
SECTION 5. Severability. If any one or more sections, subsections, or sentences
of this Ordinance are held to be unconstitutional or invalid, such decision shall not affect the
validity of the remaining portion of this Ordinance and the same shall remain in full force and
effect.
SECTION 6. Effective Date. This ordinance shall take effect and be in force ten
(10) days from and after its passage, approval and publication as provided by law.
PASSED by the City Council the___________ day of ___________________________, 2023
_________________________________
JEFF COUGHLIN, Council President
Approved this ________ day of ________________________, 2023
_________________________________
GREG WHEELER, Mayor
ATTEST: APPROVED AS TO FORM:
__________________________________ ________________________________
ANGELA HOOVER, City Clerk KYLIE FINNELL, City Attorney
PUBLISHED the________ day of ______________________, 2023
EFFECTIVE the_________day of ______________________, 2023
ORDINANCE NO.______.
BEG LIC. INTER- CHARGES FINES 2024
FUND AND GOV'T FOR AND OTHER TOTAL
FUND BAL. TAXES PERMITS REVENUE SERVICE FORFEITS REVENUE BUDGET
General Fund
General Government:
City Council 00 0176,032 00176,032
Executive 00 0220,208 00220,208
Financial Services 00 0893,686 00893,686
Legal 00 0742,670 00742,670
Human Resources 00 0353,819 00353,819
Community Development 3,265,000 1,250,750 75,000 679,550 20,000 0 5,290,300
Municipal Court 00183,000 189,260 146,550 10,300 529,110
City Auditor 00 057,133 0057,133
Law Enforcement 0 3,910 888,151 357,500 1,000 20,000 1,270,561
Fire/Emergency Medical 2,200,000 800 800,554 650,150 003,651,504
Police & Fire Pension 00100,671 00 0100,671
General Facilities 00 0194,442 0 677,500 871,942
Parks 00 0184,200 0 70,000 254,200
Engineering 0 100,000 0 3,111,501 003,211,501
Non-Departmental 31,751,715 32,000 1,834,270 257,838 700,000 837,000 35,412,823
Beginning Fund Balance 16,795,876 16,795,876
Total General Fund 16,795,876 37,216,715 1,387,460 3,881,646 8,067,989 867,550 1,614,800 69,832,036
Special Revenue Funds:
Street 387,953 780,000 0 820,000 98,000 0 1,522,000 3,607,953
Contingency Reserve 1,951,802 00000160,000 2,111,802
Lodging Tax 823,487 755,000 000015,000 1,593,487
Parking System 381,892 0000410,500 1,613,358 2,405,750
Comm. Dev. Block Grant 212,000 00500,000 5,000 0 90,500 807,500
Abatement Revolving Fund 444,783 000050,000 15,000 509,783
Police Special Projects 763,562 0000020,000 783,562
Public Access Television 497,991 0 230,000 0 162,521 0 81,500 972,012
Gift & Donations Fund 95,160 000005,000 100,160
Trial Improvement 103,362 0022,000 003,000 128,362
One Percent for Arts 8,393 00000100 8,493
Conference Center Oper 218,267 00 01,225,588 0 460,000 1,903,855
Total Spec. Rev. Funds 5,888,651 1,535,000 230,000 1,342,000 1,491,109 460,500 3,985,458 14,932,718
Debt Service Fund:
2010 UTGO 94,865 900,000 00003,000 997,865
Government Center LTGO 87,393 00000332,000 419,393
2015 Public Safety Bond 240,853 550,000 00007,000 797,853
2019 Refunding LTGO 67,717 330,000 0 3,500 00147,000 548,217
Total Debt Service Fund 490,827 1,780,000 0 3,500 0 0 489,000 2,763,327
Capital Improvement Funds:
General Govt Capital Improv. 6,229,098 1,500,000 0000250,000 7,979,098
Park Facilities Construction 367,065 00000137,000 504,065
Residential Street & Sidewalk Fund 0 000000 0
Transportation Projects Fund 1,551,029 1,850,900 175,000 7,183,963 002,263,269 13,024,161
Fire Public Safety Capital 6,385 0000006,385
Affordable Housing Capital Fund 79,791 001,100,000 00303,000 1,482,791
Total Capital Improv. Funds 8,233,368 3,350,900 175,000 8,283,963 0 0 2,953,269 22,996,500
Total General Gov't Funds 31,408,722 43,882,615 1,792,460 13,511,109 9,559,098 1,328,050 9,042,527 110,524,581
2024 REVENUE - ALL FUNDS
BEG LIC. INTER- CHARGES FINES 2024
FUND AND GOV'T FOR AND OTHER TOTAL
FUND BAL. TAXES PERMITS REVENUE SERVICE FORFEITS REVENUE BUDGET
2024 REVENUE - ALL FUNDS
Enterprise Funds:
Water Utility 2,278,981 00 016,069,040 13,000 606,000 18,967,021
Water Capital 10,740,300 000005,222,561 15,962,861
Wastewater Utility 2,459,405 00 018,650,500 15,000 27,000 21,151,905
Wastewater Capital 12,109,408 00127,933 008,643,856 20,881,197
Stormwater Utility 805,303 0040,000 6,248,500 6,000 81,000 7,180,803
Stormwater Capital 6,174,189 00550,000 001,310,000 8,034,189
Utility Debt Reserve 1,712,238 0000001,712,238
Gold Mountain Golf Complex 2,576,072 00 06,351,792 0 66,000 8,993,864
Total Enterprise Funds 38,855,896 0 0 717,933 47,319,832 34,000 15,956,417 102,884,078
Internal Service Funds:
Risk Management 582,915 000003,864,844 4,447,759
Employment Security 317,717 0000041,000 358,717
Accumulated Leave Liability 1,185,949 00000382,000 1,567,949
ER&R Operations & Maint. (47,795)00 02,297,107 0 1,950 2,251,262
ER&R Equipment Reserve 1,819,298 000001,456,308 3,275,606
Information Services 511,673 00 02,155,821 0 35,300 2,702,794
Total Internal Service Funds 4,369,757 0 0 0 4,452,928 0 5,781,402 14,604,087
Total Business Type Funds 43,225,654 0 0 717,933 51,772,760 34,000 21,737,819 117,488,165
Total All Funds 74,634,376 43,882,615 1,792,460 14,229,042 61,331,858 1,362,050 30,780,346 228,012,747
Beginning Fund
Balance
$74,634,376
33%
Taxes
$43,882,615
19%
Licenses & Permits
$1,792,460
1%
Intergovernmental
$14,229,042
6%
Charges for Service
$61,331,858
27%
Fines & Forfeits
$1,362,050
1%Other Revenue
$30,780,346
13%
Revenue Sources - All Funds
1/0/1900
2024
SUPPLIES & DEBT CAPITAL ENDING TOTAL
FUND PERSONNEL SERVICES SERVICE OUTLAY TRANSFERS FUND BAL. BUDGET
General Fund
General Government:
City Council 396,492 44,967 000 441,459
Executive 474,226 78,020 000 552,246
Financial Services 1,385,371 351,475 000 1,736,846
Legal Department 1,671,654 298,572 000 1,970,226
Human Resources 562,124 325,197 000 887,321
Community Development 2,231,243 966,673 0080,000 3,277,916
Municipal Court 1,270,505 759,150 000 2,029,655
City Auditor 136,649 6,630 000 143,279
Law Enforcement 12,350,974 2,515,501 000 14,866,475
Fire/Emergency Medical 12,830,007 1,598,079 000 14,428,086
Police & Fire Pension 1,205,400 477,700 000 1,683,100
General Facilities 558,757 1,579,322 0 120,000 0 2,258,079
General Parks 2,575,881 891,741 000 3,467,622
Engineering 3,821,039 443,181 000 4,264,220
Non-Departmental 744,500 5,324,411 001,533,000 7,601,911
Ending Fund Balance 10,223,595 10,223,595
Total General Fund 42,214,822 15,660,620 0 120,000 1,613,000 10,223,595 69,832,036
Special Revenue Funds:
Street 1,571,042 1,842,132 000194,779 3,607,953
Contingency Reserve 000002,111,802 2,111,802
Lodging Tax 0 505,000 00250,000 838,487 1,593,487
Parking System 0 1,336,141 577,033 20,000 70,000 402,576 2,405,750
Comm. Dev. Block Grant 144,717 119,181 00273,000 270,602 807,500
Abatement Revolving Fund 0 355,100 000154,683 509,783
Police Special Projects 0 256,596 000526,966 783,562
Public Access Television 471,382 78,466 0 77,000 0 345,164 972,012
Gift & Donations Fund 0 2,500 00097,660 100,160
Trial Improvement 0 37,000 00091,362 128,362
One Percent for Arts 0 8,000 000493 8,493
Conference Center Oper 0 1,745,988 28,050 80,000 0 49,817 1,903,855
Total Spec. Rev. Funds 2,187,141 6,286,103 605,083 177,000 593,000 5,084,391 14,932,718
Debt Service Fund:
2010 UTGO 00855,625 00142,240 997,865
Government Center LTGO 00330,863 0088,530 419,393
2015 Public Safety Bond 00502,800 00295,053 797,853
2019 Refunding LTGO 00533,834 0014,383 548,217
Total Debt Service Fund 0 0 2,223,122 0 0 540,206 2,763,327
Capital Improvement Funds:
General Govt Capital Improv.00003,311,269 4,667,829 7,979,098
Park Facilities Construction 00000504,065 504,065
Residential Street & Sidewalk Fund 0000000
Transportation Projects Fund 0 1,370,000 0 10,354,093 495,000 805,068 13,024,161
Fire Public Safety Capital 000006,385 6,385
Affordable Housing Capital Fund 0 1,400,000 00082,791 1,482,791
Total Capital Improv. Funds 0 2,770,000 0 10,354,093 3,806,269 6,066,138 22,996,500
Total General Gov't Funds 44,401,963 24,716,723 2,828,204 10,651,093 6,012,269 21,914,329 110,524,581
2024 EXPENDITURES - ALL FUNDS
1/0/1900
2024
SUPPLIES & DEBT CAPITAL ENDING TOTAL
FUND PERSONNEL SERVICES SERVICE OUTLAY TRANSFERS FUND BAL. BUDGET
2024 EXPENDITURES - ALL FUNDS
Enterprise Funds:
Water Utility 5,180,452 8,762,165 727,228 0 2,600,000 1,697,175 18,967,021
Water Capital 0 2,048,000 0 7,679,186 0 6,235,675 15,962,861
Wastewater Utility 4,070,865 10,365,153 1,758,025 0 3,175,000 1,782,862 21,151,905
Wastewater Capital 0 1,250,000 0 10,937,672 60,000 8,633,525 20,881,197
Stormwater Utility 1,931,207 3,377,642 730,513 0 475,000 666,441 7,180,803
Stormwater Capital 0 275,000 0 6,102,000 0 1,657,189 8,034,189
Utility Debt Reserve 000001,712,238 1,712,238
Gold Mountain Golf Complex 11,516 5,570,921 432,915 002,978,512 8,993,864
Total Enterprise Funds 11,194,040 31,648,881 3,648,681 24,718,858 6,310,000 25,363,618 102,884,078
Internal Service Funds:
Risk Management 625,000 3,514,638 000308,121 4,447,759
Employment Security 40,000 0000318,717 358,717
Accumulated Leave Liability 500,000 00001,067,949 1,567,949
ER&R Operations & Maint 636,097 1,575,893 0 35,000 0 4,272 2,251,262
ER&R Equipment Reserves 0 10,496 0 1,515,000 0 1,750,110 3,275,606
Information Services 1,261,612 1,411,400 00029,782 2,702,794
Total Internal Service Funds 3,062,709 6,512,427 0 1,550,000 0 3,478,951 14,604,087
Total Business Type Funds 14,256,749 38,161,308 3,648,681 26,268,858 6,310,000 28,842,569 117,488,165
Total All Funds 58,658,712 62,878,031 6,476,885 36,919,951 12,322,269 50,756,898 228,012,747
Personnel
$58,658,712
26%
Supplies & Services
$62,878,031
28%
Debt Service
$6,476,885
3%
Capital Outlay
$36,919,951
16%
Transfers
$12,322,269
5%
Ending Fund Balance
$50,756,898
22%
Expenditures - All Funds
Published for
November 15
Council Meeting
ITEM 6A – Public Comments
From: dianne iverson <diverson1950@gmail.com>
Sent: Wednesday, November 15, 2023 1:54 PM
To: City Council <City.Council@ci.bremerton.wa.us>; Jeff Coughlin <Jeff.Coughlin@ci.bremerton.wa.us>;
Jennifer Chamberlin <Jennifer.Chamberlin@ci.bremerton.wa.us>; Denise Frey
<Denise.Frey@ci.bremerton.wa.us>; Quinn Dennehy <Quinn.Dennehy@ci.bremerton.wa.us>; Michael
Goodnow <Michael.Goodnow@ci.bremerton.wa.us>; Anna Mockler
<Anna.Mockler@ci.bremerton.wa.us>; Eric Younger <eric.younger@ci.bremerton.wa.us>
Subject: Thank you!
Council President Coughlin and Council-members Chamberlin, Frey, Dennehy, Goodnow, Mockler, and
Younger,
I am Dianne Iverson, resident of district 7 in Bremerton. I would prefer to thank you in person tonight at
Council meeting but I came down with covid this week. So at this time, this email will have to do.
Thirtyseven years ago, I served on a city council in a small rural town in Central Oregon. I learned a lot
from that experience. One of the most important lessons for me was it is a lot of work to be an effective
city council member. In addition to the work-load, for me it was a high learning curve. There's a lot to
learn and very little training and time to help you, especially if you're working full time.
The entire Bremerton City Council has my utmost admiration. You work hard and you care a lot about
Bremerton. I admire your values and your determination and your respectful dialogue with each other,
and with the community.
This budget cycle has been a difficult one. Our city is changing, and to prioritize spending is necessary,
but you already know that and have struggled with the task at hand. Tonight you vote on your final
budget.
Specifically, I want to thank you for your support of the 6th street road diet, and the investment of
planning and design that is needed to make it a successful project. If done correctly and in partnership
with the community, it will transform and connect the small business district of Charleston, 6th street,
and downtown. It not only will make this a safer east/west route for bikes and pedestrians, but research
shows, small businesses will begin to thrive.
I look forward to 2024 and our commitment to a more livable community, one that welcomes and
supports all of our residents. Thank you again for all the work that you do for Bremerton.
Dianne Iverson
district 7
Published for
November 15
Council Meeting
Item 3 – Mayor’s Report
MAYOR’S REPORT
November 15, 2023
Shelter Opening and Encampment Removal
•On Nov. 1, Salvation Army opened its winter low-barrier walk-up shelter
•With availability of the shelter for those in need, City was able to begin enforcement of
City’s new non-camping ordinance
•As part of these efforts:
•City conducted outreach and communicated to encampment occupants in October
about opening of shelter on Nov. 1 and upcoming ordinance enforcement
•On Nov. 1, began posting notices of encampment removal to begin after 3 days;
notices provided in subsequent neighborhoods over next several days
•City began removing and cleaning up encampments after 72 hours of notice
•City worked with our Bremerton Police Department Navigators, Kitsap’s HEART
Team, REAL Team and other volunteers to provide assistance as part of effort
Shelter Opening and Encampment Removal
Totals
•Total garbage disposed of: 27.95 tons.
•Valuables recovered awaiting owners to reclaim: two bicycles, one wheelchair,
one walker
•No encampment occupants were forcibly removed during encampment removal
On-going Operations
•City staff are observing past encampment locations to ensure they do not recur
and monitoring other areas for encampments
Update on Shelter Capacity
Kitsap Rescue Mission
•170-person waiting list
•Must go through background checks prior to being on waitlist
•Additional background check and screening process once at top of waiting list
Benedict House (Men’s Shelter) – 30-person waiting list
Georgia’s House (Women and Children) - Currently full
St. Vincent de Paul – Approximately 13 beds open for women and children
Bremerton Library Building Project
Before After
Bremerton Library Building Project
Before After
Published for
November 15
Council Meeting
Item 8 – Council Reports