HomeMy WebLinkAbout10/11/2023 STUDY SESSION AGENDA PACKET______________________________________________________________
CITY COUNCIL 345 6th Street, Suite 100, Bremerton, WA 98337 Phone (360) 473-5280
WEDNESDAY, OCTOBER 11, 2023
CITY COUNCIL HYBRID STUDY SESSION AGENDA
Starting at 5:00 PM in Council Conference Room 603
Council Conference Room 603 will be open to the public to attend the Study Session in-person, but there
will be no opportunities for input. However, public questions or comments may be submitted at any time
to City.Council@ci.bremerton.wa.us. Please remember that the content of the Agenda Bill items is
subject to change; and no action at the Study Session is anticipated. If approved by the Council, these
items will be placed on the October 18, 2023 City Council Meeting Agenda, or as indicated…
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A. BRIEFINGS ON AGENDA BILL ITEMS
1. Update on the Parks and Recreation Commission Recommendations Information only
2. Renewal of Professional Services Agreement with Kitsap Humane Society for Animal Control
Services
3. Acceptance of Defense Communities Compatibility Account Grant for Construction of the
Quincy Square Project; and Capital Agreement with WA State Department of Commerce
4. Public Works Agreement with Precision Concrete Cutting, Inc. for the 2023-2025 Sidewalk
Trip Hazard Removal Unit Priced Contract
5. Resolution to approve the Extension of Wastewater Utility Services to the Fisher Plat located
within the East Bremerton Urban Growth Area
6. Update on the Warren Avenue Bridge Multimodal Project Information only
7. Update on Professional Services Agreement with Parametrix, Inc. for Oyster Bay Avenue
Site Preparation to Develop a Homeless Shelter Information only
8. Resolution to repeal Resolution No. 3349; and adopt updated Council Rules & Procedures
B. GENERAL COUNCIL BUSINESS
1. Discussion on Charter Section 18 relating to the City Auditor Information only
2. Discussion on Funding Options in Response to Homelessness Information only
3. Discussion on possible definitions for Livability relating to the Joint Transportation
Compatibility Plan Information only
4. Audit Committee Briefing (Last Meeting 9/29/2023) – Chair Anna Mockler
5. Public Safety Committee Briefing (Last Meeting 10/3/2023) – Chair Denise Frey
6. Regional and Other Committee/Board Briefings
7. Other General Council Business (As necessary, and as time allows...)
C. ADJOURNMENT OF STUDY SESSION
Americans with Disabilities Act accommodations provided upon request. Those requiring special accommodations
should contact the City Clerk’s Office at (360) 473-5323 at least 24 hours prior to the meeting.
Form Created 5/4/15
INFORMATION ONLY ITEM
CITY OF BREMERTON
CITY COUNCIL
SUBJECT: Update on the Parks and
Recreation Commission Recommendations
Study Session Date: October 11, 2023
Presenter: P. Dutky
Phone: 360-473-5280
SUMMARY: An Update on the Parks and Recreation Commission Recommendations will be
provided, so that Council may discuss in preparation for the upcoming 2024 Budget Workshops.
HANDOUTS: Recommendations from August 22, 2023 Parks and Recreation Commission Meeting
STUDY SESSION AGENDA: ☐ No Presentation ☒ Full Presentation
A1
From: City Council <City.Council@ci.bremerton.wa.us>
Sent: Friday, August 25, 2023 5:22 PM
To: City Council <City.Council@ci.bremerton.wa.us>
Cc: Paul Dutky <pdutky@gmail.com>; Greg Wheeler <Greg.Wheeler@ci.bremerton.wa.us>
Subject: FW: (Additional Information) Parks Commission Recommendation (Paul Dutky)
Attn: Council Members
**For informational purposes only. Do not reply to this email**
From: Paul Dutky pdutky@gmail.com
Sent: Friday, August 25, 2023 4:27 PM
To: City Council City.Council@ci.bremerton.wa.us
Subject: Park Commission Recommendation for the City Council and Mayor
Hello Lori,
Would you please pass the attached document on to the City Council and Mayor from the Bremerton
Parks Commission?
Please let me know if there is any difficulty opening the supplied links. If there is, I can supply these
documents another way.
Paul Dutky
Vice Chair, Bremerton Parks Commission
From: City Council
Sent: Thursday, August 24, 2023 6:50 PM
To: Paul Dutky pdutky@gmail.com
Cc: City Council City.Council@ci.bremerton.wa.us; Greg Wheeler Greg.Wheeler@ci.bremerton.wa.us
Subject: RE: Parks Commission Recommendation (Paul Dutky)
Mr. Dutky,
This is to acknowledge receipt of your email, with attachment, and to let you know that per your
request, it was forwarded to the Council Members and Mayor Wheeler.
Thank you,
Lori Smith
Legislative Office Manager
Bremerton City Council
(360) 473-5280
www.BremertonWA.gov
From: Paul Dutky <pdutky@gmail.com>
Sent: Wednesday, August 23, 2023 6:25 PM
To: City Council <City.Council@ci.bremerton.wa.us>
Subject: Parks Commission Recommendation
The Parks Commission has a duty (by ordinance) to convey recommendations to the City Council and
Mayor, as well as to the Parks and Recreation Department director. The Parks Commission passed the
below recommendation by unanimous vote at our Parks Commission meeting on August 22, 2023.
"The Parks Commission supports the concept of a safe non-motorized ADA compliant
shared use path between the NE corner of the Warren Avenue Bridge and Lebo Blvd
that runs inside the boundaries of Sheridan Park to the corner of Clare Avenue and
Juniper Street, and then to Lebo Blvd on a widened Clare Avenue sidewalk. This will
preserve forested areas and improve park infrastructure while enhancing multimodal
connectivity. The forest west of the Sheridan Community Center could support an
unpaved path from Lebo to the shared use path parallel to Juniper Street. We request
the Parks Commission Chair email this recommendation to the Bremerton City Council."
Please forward this information to the Council and Mayor, as well as the supporting document attached
to this email (which includes the recommendation).
Paul Dutky
Interim Chair, Parks Commission
To: Bremerton City Council, Mayor Greg Wheeler
Subject: Parks Commission recommendation
The Parks Commission has a duty (by ordinance) to convey recommendations to
the City Council and Mayor, as well as to the Parks and Recreation Department
director. The Parks Commission passed the following recommendation by
unanimous vote at our Parks Commission meeting on August 22, 2023.
"The Bremerton Parks Commission recommends the city
provide annual, dedicated funding for the Parks
department, sufficient to meet all of its responsibilities,
including maintenance of its forested properties and park
and plaza landscaping, as well as removal of invasive
species. We request the Parks Commission Chair email
this recommendation to the Bremerton City Council."
Supporting documentation:
1. Kitsap Sun article September 2013, regarding crisis underfunding at
Bremerton’s Parks and Recreation Department.
1. Kitsap Sun. 2013. Crisis underfunding at Parks
2. Excerpt from the July 25, 2023 Parks Commission Meeting Minutes (written
by staff).
2. Excerpt/ Minutes July 25, 2023
The Parks Commission has reviewed a handful of photo essays at recent
meetings regarding the current status of several Bremerton parks. Those listed
below offer support for our request that the Parks Department be given additional
funding. This recommendation is not made lightly. The parks department is so
understaffed that if one person calls in sick, they may not be able to fulfill even
their minimum responsibilities.
3. Forest Ridge Park
3. Forest Ridge Park.pdf
4. Sheridan Park
4. Sheridan Park Report.pdf
5. Harborside Fountain Park and Plaza Plant Care
5. Plaza Plant Care
Paul Dutky, Vice Chair, Parks Commission
Park paradox: Too many parks, not enough
people to maintain them in Bremerton
Kitsap Sun Sept 2013 Josh Farley
1
2
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3
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4
like A.
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5
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7
8
Excerpt from Parks Commission Meeting Minutes
July 25, 2023
Director Elevado: “Staffing needs have changed
drastically due to current circumstances/increased
demands. For example, staff now team up in pairs
to open/close restrooms due to safety concerns,
and there are more hours spent on repairs due to
vandalism and reporting/cleaning up
encampments”.
“Mr. Mutek (maintenance foreman) emphasized that
their job is 365 days/year, 7 days/week, from dawn
to dusk and they simply don’t have enough boots
on the ground to get to everything. Commissioner
Dutky asked how many people are needed now due
to increased demand. Director Elevado said it could
easily be 10, and although we need to hire more
staff, it needs to be sustainable, and the City needs
to maintain a fund balance. In the meantime, the
department is short staffed, current staff are burnt
out (3 employees left in the last 1.5 years, which is
unusual), staff are repairing items as they break, not
getting to deferred maintenance, and need to
prioritize projects as much as possible.”
The Parks Department made substantial improvements to
Forest Ridge Park in the days following this presentation.
The Commission remains concerned about the ability of
the Parks Department to sustainably maintain all their
parks at an acceptable level.
Roof maintenance? Downspout missing.
All images taken on January 13, 2023.
The parks department supplies park
volunteers with color-compatible paint
for the outside of the building.
Parks staff overspray graffiti inside the
building with color incompatible paint.
Bench near tennis court. The asphalt path and bench are in disrepair.
Tennis court surface is cracked. Weeds surround court.
This park road is a dead end, but
without a sign indicating this,
numerous motorists attempt to drive
through the park and are forced to
turn around.
The area where this car parks is not a parking area.
Vegetation is depressed due to ground compression.
There are no logs, rocks, or fence to prevent access.
Forest Ridge Park volunteers try to
keep ivy vines off of trees and remove
non-native plants like Holly, but it is a
task exceeding the abilities of the
volunteer park stewards.
Sheridan Park Clean-up Report
(following the April 29, 2023 volunteer activities)
Sheridan Park was heavily infested with invasive species blocking light into
the understory and damaging existing trees. A two-hour volunteer cleanup
effort made substantial progress in removing this vegetation, but more work
is needed, and recurrence of Holly, ivy and blackberry bushes will need to be
managed going forward. Without ongoing trail and forest management,
forested park properties undergo erosion from unwanted trail building and
ecological degradation.
The Parks Department lacks 6 to 10 FTE positions that are needed to
maintain the Bremerton parks system, including forested areas and trails.
Fortunately, there are a cadre of volunteers willing to help the Parks
Department do needed maintenance. Short term, a dedicated Parks
Department volunteer manager could boost the operational capacity of the
Parks Department and assist with maintenance and trail development at
Pendergast, Forest Ridge, Sheridan, and other city parks. Long term,
dedicated funding is needed, sufficient to cover at least a half million dollar
funding deficit.
Holly
Holly
Holly
Holly
Eng. Ivy
Eng. Ivy
Eng. Ivy
Eng. Ivy
English Ivy is non-native, invasive,
and is strangling the trees. Both
Holly and English Ivy block visibility.
Before Cleanup
Volunteers removed several truckloads of Holly trees.
Much more is needed.
Following removal of invasive plants in this area, tree trunks are stripped clean
of ivy and it is possible, after removing non-native underbrush, to see through
the understory.
Large pile of cut down
Holly trees awaiting
removal
Before
After
Before
AfterAfter
Residual concrete foundations from WWII remain on park
property. These structures were quickly built to provide
housing for shipyard workers. Wood uprights were
embedded into the concrete foundations, and house walls
were nailed to those uprights. Ivy has covered a majority of
what is left of these structures, creating trip and wound
hazards on park property. Stripping the ivy away from the
foundation reveals dangerously protruding nails and wire.
These residual above-ground structures should be entirely
removed and any remaining foundation buried.
Juni
p
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S
t
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t
Lebo
B
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Claire AvenueWarren AvenueResidual house foundations
Old building foundation walls are obscured
by ivy (dashed blue line) and create trip
hazards and risk of injury from protruding
nails and wire.
Before
After
Exposing hidden hazards
The poster below was shown June 12, 2023 at the Warren Ave. Bridge
Multimodal Improvements Project public open house. The lower image shows
the administration’s proposed switchback trail through Sheridan Park.
Juni
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Lebo
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dWarren AvenueClare Avenue22
That multimodal connection from
the NE corner of the Warren
Avenue bridge is shown below.
This concept would remove 20%
of the park forest, and drop
directly to Lebo Blvd.
Juni
p
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r
s
t
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e
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t
Lebo
B
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dWarren AvenueClare AvenueA shorter, safer concept that preserves the park’s trees is shown as a blue line.
If constructed, all residual housing foundations could be removed at the same
time. The path has less than a 3% incline as it moves through or alongside
forested areas to Clare Avenue. The narrow sidewalk on Clare could easily be
widened to ten feet, since the two lane road is 36 feet across in this location.
23
The green line is the
park property boundary.
Parks funding is limited - these improvements
could be funded with transportation dollars.
12-foot
s
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p
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h
Improved, widened sidewalk
Risk Management will not allow city employees or
volunteers to remove invasive species strangling trees that
stabilize the slope south of Sheridan Park. The resultant
dense vegetation seriously diminishes views of the bridge
and Narrows, diminishing the value and attractiveness of the
park. To maintain park property to the degree the
townhomes east of the park do will require the city to hire an
outside contractor that has its own L&I insurance. Parks
Dept. funding deficiencies make this unlikely.
Park’s Dept “Lay down” yard
Sheridan Park
Steep drop-off
Fenc
e
l
i
n
e
Steep drop-off
The Bridges
Townhomes
Steep drop-off
The two images that follow were taken from the location of the yellow star
The Bridge’s Townhomes: This hillside is free of invasive Holly and blackberry
vines. There is no ivy on the fence or trees. The Condo association maintains
good views of Port Washington Narrows and Bremerton’s two bridges.
This hillside is adjacent to the one shown previously - it is in Sheridan
Park: These hillside trees are being choked by ivy and blackberry vines
Thick stands of Holly, blackberries and ivy block views of the Narrows
from the grassy lawn in Sheridan Park. Volunteers are prohibited from
removing them, and the Parks Department would have to hire an
outside contractor to do so, but there are no funds available for that.
The Parks Department has a “laydown” or storage yard
adjacent to Sheridan Park. There is currently no visual
buffer between the yard and walkers on Lebo Boulevard
(this image was taken in March) The visual buffer between
Sheridan Park and the storage yard consists of Blackberry
vines and large blue ceramic containers. The park
environment could become more attractive by planting and
growing a visual plant buffer using appropriate species
outside the perimeter of the laydown yard.
Parks Department storage
yard as seen from Lebo Blvd
The Park’s Dept. Laydown yard is on the other side of the chain link fence.
Sheridan Park
Bremerton Parks and Recreation is responsible for maintaining trees and
vegetation along the city’s Streets and Greenways as well as Plaza landscapes.
The City’s Plazas include:
•1st Street Plaza
•Harborside Fountain Park
•Kitsap Conference Center Plaza
•Louis Mentor Boardwalk
•Memorial Plaza.
These downtown areas are the public face of the city. In a recent Parks
Commission meeting, Commissioner McDonald pointed out many of the potted
trees on the Kitsap Conference Center Plaza were in decline, and one was dead.
The parks department has no budget item to replace dead or dying trees, and the
Commission was told it would cost $27,000 to replace potted trees at the
Conference Center.
This presentation is a photo essay looking at the status of the City’s potted trees
and downtown vegetation. The Parks Department does what it can with the
budget it has. The focus here is on what it could do if it had dedicated yearly
funding sufficient to maintain Bremerton Parks year round.
Bremerton Plaza Plant Care
Photos taken May 29, 2023
Kitsap Conference Center Plaza
The recently reported dead potted tree has been removed, but not replaced.
Many of the other potted trees appear unhealthy
Kitsap Transit - Bremerton Transportation Center
(plant management here is a responsibility of Kitsap Transit, nonetheless,
dead plants reflect on the city of Bremerton)
Harborside Fountain Park
Trees adjacent to the
Naval Museum
Memorial Plaza
Conclusion:
The Bremerton Parks and Recreation Department
requires additional funding if it is to meet its obligations
to maintain its downtown landscapes.
The Parks Commission supports the concept of a safe non-motorized ADA
compliant shared use path between the NE corner of the Warren Avenue
Bridge and Lebo Blvd that runs inside the boundaries of Sheridan Park to
the corner of Clare Avenue and Juniper Street, and then to Lebo Blvd on a
widened Clare Avenue sidewalk. This will preserve forested areas and
improve park infrastructure while enhancing multimodal connectivity. The
forest west of the Sheridan Community Center could support an unpaved
path from Lebo to the shared use path parallel to Juniper Street. We
request the Parks Commission Chair email this recommendation to the
Bremerton City Council.
The Parks and Recreation Commission passed this motion by
unanimous vote, at their meeting on August 22, 2023
Junip
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Lebo
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dWarren AvenueClare AvenueThe Juniper St.- Clare Avenue multimodal bridge connector concept, submitted
to Public Works January 5, 2023, is shown as a blue line. From the SE corner of
Sheridan Park to the bridge it is shorter and much safer for bikes or other
wheeled conveyances than the concept presented to the public by the
administration on February 23, 2023. (enclosed by the light red line). The
Juniper St.- Clare Avenue concept preserves the park’s trees.
1
Twelve-fo
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Widened ten-foot sidewalkprope
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y
b
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Sheridan Park.
Removal of an old concrete foundation with protruding nails
and invasive plants will facilitate creation of an unpaved trail
through Sheridan Park’s forest. This trail can be built with
volunteer labor, as were the trails in Madrona Woods.
Numerous trails now crisscross this hillside. Building one
well-defined trail as an alternative connection to the bridge
should increase use of this part of the park and
simultaneously decrease encampments and undesired
paths.
Juni
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Lebo
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Claire AvenueWarren AvenuePaved shared use path
inside park perimeter
10-foot sidewalk
Unpaved trail through
existing forest.
Bldg foundation
from WWII has
protruding nails
AGENDA BILL
CITY OF BREMERTON
CITY COUNCIL
SUBJECT: Renewal of Professional
Services Agreement with Kitsap Humane
Society for Animal Control Services
Study Session Date: October 11, 2023
COUNCIL MEETING Date: October 18, 2023
Department: Financial Services
Presenter: Melinda Monroe
Phone: (360) 473-5306
SUMMARY: The Kitsap Humane Society provides animal control services to several regional
municipalities, including the City of Bremerton. The City of Bremerton and Kitsap Humane Society
have agreed to the renewal and extension of the current Animal Control Services Contract with a 2-
year term. Compensation will increase in 2024 by 8% and in 2025 by 5%. The agreement does
allow for an additional compensation review if reporting provided shows that service levels are
substantially increased. This change will go into effect January 1, 2024, through December 31,
2025.
ATTACHMENTS: 1) Kitsap Humane Society Animal Control Services PSA; 2) Animal Control
Services City of Bremerton - Executive Summary
FISCAL IMPACTS (Include Budgeted Amount: This item is included in the 2024 Non-
Departmental Budget.
STUDY SESSION AGENDA: ☒ Limited Presentation ☐ Full Presentation
STUDY SESSION ACTION: ☐ Consent Agenda ☐ General Business ☐ Public Hearing
RECOMMENDED MOTION: Move to approve the Animal Control Services Agreement between the
City of Bremerton and Kitsap Humane Society; and authorize the Mayor to finalize and execute the
agreement with substantially the same terms and conditions as presented.
COUNCIL ACTION: Approve Deny Table Continue No Action
Form Updated 01/02/2018
A2
RENEWAL OF PROFESSIONAL SERVICES AGREEMENT BETWEEN KITSAP
HUMANE SOCIETY AND CITY OF BREMERTON
2024-2025 City of Bremerton Animal Control Service Agreement 1
The City of Bremerton ("City") and the Kitsap Humane Society ("Contractor"), referred to
collectively as the Parties, enter into the following Agreement for professional services.
I. Scope: The Contractor shall provide the professional services defined in this
Agreement and as necessary to accomplish the Scope of Work (“Scope of Services”) attached
hereto as Exhibit A. The Scope of Services may be modified only pursuant to Section VII I,
subsection G of this Agreement. Contractor further represents that the services furnished
under this Agreement will be performed in accordance with generally accepted professional
practices in effect at the time such services are performed and pursuant to the provisions of
Chapter 7.10 of the Bremerton Municipal Code (“BMC”) entitled "Impoundment and
Quarantine," as currently enacted and hereinafter amended. Applicable fees and costs for
services are set forth in BMC Chapter 3.01, as currently enacted and hereinafter amended.
PROVIDED, HOWEVER, the City reserves the right to prioritize Scope of Work and
accelerate and/or delay work tasks under the time frame set forth in Section II herein.
II. Term: The term of this Agreement shall be two (2) years commencing on January 1,
2024 and terminating on December 31, 2025, unless otherwise earlier terminated in
accordance with Section IX of this Agreement.
III. Compensation: In consideration of the services provided pursuant to this
Agreement, the City shall pay Contractor the following Administrative Fee:
Year
2024 Annually:
$260,296.50
Or Monthly
$ 21,691.37
Automatic adjustments to the 2025 administrative fee compensation shall be adjusted at an increase
of 5% of the total Annual Administrative fee. Adjustments can be withheld if the Contractor does not
provide the City their reporting per Section 4 of the agreement.
In addition, the contractor shall retain all licensing fees pursuant to Section 8 of Exhibit A, and all
fees collected pursuant to BMC 7.10.010(e) unless otherwise agreed by the parties.
The City shall pay the Contractor for costs of impoundment of animals exceeding thirty (30)
days due to the Bremerton Municipal Court requiring the retention of evidence (animal s).
Such Boarding costs for impoundment beyond thirty (30) days shall be as set forth in Chapter
3.0l BMC. Cost for excessive Impoundment shall be billed as a reimbursement request and
include invoicing and supporting evidence showing the start date of the animal’s
impoundment, monthly associated costs and the termination date of the animal’s
impoundment. In the event the Contractor finds it necessary to board the animals at other
shelters for Court ordered impoundment beyond thirty (30) days, the City shall pay the
Contractor for additional expenditures for veterinarian costs including medicine and lab work
which will be billed separately at the Contractor's costs. The Contractor shall notify the City
on the twenty fifth (25th) day if it appears Court ordered impounded animals will be sheltered
for over thirty (30) days.
RENEWAL OF PROFESSIONAL SERVICES AGREEMENT BETWEEN KITSAP
HUMANE SOCIETY AND CITY OF BREMERTON
2024-2025 City of Bremerton Animal Control Service Agreement 2
The Contractor shall submit monthly invoices for services in a format acceptable to the City.
The City shall pay the Contractor by check within thirty (30) days of receipt of a supported
invoice.
If a billing statement does not conform to this Agreement, the City may withhold
payment until the statement is brought into compliance. Such withholding does not relieve
Contractor of its obligations under this Agreement.
IV. Reporting: The Contractor shall provide the City both performance reporting and
financial reporting.
A. The Contractor shall provide the City with quarterly performance reporting of
contracted services and tasks as listed below at a minimum. This reporting shall include pet
licensing data such as pets licensed, and animal control statistics such as number and type of
complaints received and investigated. Other specific data will be provided as requested. The
City reserves the right to withhold payment if reports are not submitted in a timely basis.
Performance Reporting shall include the following information at a minimum:
(i) Number of Animal Control Complaints investigated.
(ii) Number animals declared Potentially Dangerous (PDA) or Dangerous
(iii) Number of animals presented to KHS as strays from the City of Bremerton
jurisdiction.
(iv) Number of stray animals picked up by Kitsap Humane Society from the
City of Bremerton jurisdiction.
(v) Number of animal licenses issued to City of Bremerton residents by license
type
B. The Contractor shall provide annually Financial Reporting no later than May 30th
of the year following service. Reporting shall include: revenue collected, revenue distribution
to services for provision of the animal control contract, revenue and costs incurred in
administering the licensing program, a copy of Kitsap Humane Society’s fixed asset
depreciation, costs of delivering animal control services and allocation of that budget to the
City of Bremerton. Additionally, reporting shall include Performance reporting as listed in
item A above.
V. Relationship of parties: Contractor represents that it is skilled in the matters
addressed in the Scope of Services and is performing independent functions and
responsibilities within its field of expertise. Contractor and its personnel are independent
Contractors and not employees of the City. Contractor and its personnel have no authority to
bind the City or to control the City's employees and other Contractors. None of the benefits
provided by the City to its employees, including, but not limited to, compensation, insurance,
and unemployment insurance are available from the City to the employees, agents,
representatives, or sub-contractors of the Contractor. Contractor will be solely and entirely
RENEWAL OF PROFESSIONAL SERVICES AGREEMENT BETWEEN KITSAP
HUMANE SOCIETY AND CITY OF BREMERTON
2024-2025 City of Bremerton Animal Control Service Agreement 3
responsible for its acts and for the acts of Contractor's agents, employees, representatives and
sub-contractors during the performance of this Agreement. The City may, during the term of
this Agreement, engage other independent Contractors to perform the same or similar work.
As an independent contractor, Contractor is responsible for its own management. The City's
administration and enforcement of this Agreement shall not be deemed an exercise of
managerial control over Contractor or its personnel.
As an independent contractor, Contractor is responsible for payment of all taxes and licensing
fees necessary to perform its obligations under this Agreement. These taxes and fees include
but are not limited to State industrial insurance, Business & Occupation, State professional
licensing, and City business licensing. If any taxes or fees due the City have been declared
delinquent, the City may withhold the delinquent amount, plus any additional charges arising
from the delinquency, from any payments due Contractor.
VI. Indemnification: Contractor shall defend, indemnify and hold the City, its officers,
officials, employees, agents and volunteers harmless from any and all claims, injuries, damages,
losses or suits, including all legal costs and attorney fees, arising out of or in connection with the
performance of this Agreement, except for that portion of the injuries and damages caused
by the City's sole negligence.
The City's review or acceptance of any of the work when completed shall not be grounds to
avoid any of these covenants of indemnification.
Should a court of competent jurisdiction determine that this Agreement is subject to RCW
4.24.115, then, in the event of liability for damages arising out of bodily injury to persons or
damages to property caused by or resulting from the concurrent negligence of the Contractor
and the City, its officers, officials, employees, agents and volunteers, the Contractor's liability
hereunder shall be only to the extent of the Contractor's negligence.
IT IS FURTHER SPECIFICALLY AND EXPRESSLY UNDERSTOOD THAT THE
INDEMNIFICATION PROVIDED HEREIN CONSTITUTES THE CONTRACTOR'S
WAIVER OF IMMUNITY UNDER INDUSTRIAL INSURANCE, TITLE 51 RCW,
SOLELY FOR THE PURPOSES OF THIS INDEMNIFICATION. THE PARTIES
FURTHER ACKNOWLEDGE THAT THEY HAVE MUTUALLY NEGOTIATED THIS
WAIVER.
The provisions of this section shall survive the expiration or termination of this Agreement.
VII. Insurance: The Contractor shall procure and maintain for the duration of the
Agreement, insurance against claims for injuries to persons or damage to property which
may arise from or in connection with the performance of the work here under by the
Contractor, its agents, representatives, employees, or sub-contractors.
RENEWAL OF PROFESSIONAL SERVICES AGREEMENT BETWEEN KITSAP
HUMANE SOCIETY AND CITY OF BREMERTON
2024-2025 City of Bremerton Animal Control Service Agreement 4
Before beginning work on the project described in this Agreement, the Contractor shall
provide a Certificate of Insurance evidencing:
Automobile Liability insurance with limits no less than $1,000,000 combined single limit
per accident for bodily injury and property damage; and
Commercial General Liability insurance written on an occurrence basis with limits no
less than $1,000,000 combined single limit per occurrence and general aggregate for
personal injury, bodily injury and property damage. Coverage shall include but not be
limited to blanket contractual, products/completed operations/broad form property
damage, explosion, collapse and underground (XCU) if applicable; and
Workers Compensation insurance as statutorily required by the Industrial Insurance Act of
the State of Washington, Title 51, Revised Code of Washington and employer's liability
with limits not less than $1,000,000.
Any payment of deductible or self-insured retention shall be the sole responsibility of the
Contractor.
All required policies shall be provided on an "occurrence" basis except professional liability
insurance (if required), which may be provided on a "claims-made" basis.
The City shall be named as an additional insured on the Commercial General Liability
insurance policy, as respects work performed by or on behalf of the Contractor and a copy of
an endorsement that is acceptable to the City, which names the City as an addi tional insured
shall be attached to the Certificate of Insurance. The City reserves the right to receive a
certified copy of all the required insurance policies and endorsements. The City further
reserves the right to reject any unacceptable policies and/or endorsements.
The Contractor's Commercial General Liability insurance shall contain a clause stating that
coverage shall apply separately to each insured against whom claim is made or suit is brought,
except with respects to the limits of the insurer's liability.
The Contractor's insurance shall be primary insurance as respects the City and the City shall
be given thirty (30) days prior written notice by certified mail, return receipt requested, of any
cancellation, suspension or material change in coverage.
The City also reserves its unqualified right to require at any time and for any reason, proof of
coverage in the form of a duplicate of the insurance policy with all endorsements as evidence
of coverage.
VIII. General Conditions:
A. Reports, Audit and Information. The Contractor shall maintain all books,
RENEWAL OF PROFESSIONAL SERVICES AGREEMENT BETWEEN KITSAP
HUMANE SOCIETY AND CITY OF BREMERTON
2024-2025 City of Bremerton Animal Control Service Agreement 5
records, documents, and other evidence pertaining to the costs and expenses allowable under
this Agreement in accordance with generally accepted accounting principles (GAAP). All
such books and records required to be maintained by this Agreement shall be subject to
inspection and audit by representatives of the City and/or the Washington State Auditor at all
reasonable times, and the Contractor shall afford the proper facilities for such inspection and
Audit Representatives of the City and/or the Washington State Auditor may copy such books,
accounts, and records where necessary to conduct or document an audit. The Contractor shall
preserve and make available all such books of accounts and records fo r a period of three (3)
years after final payment under this Agreement. In the event that any audit or inspection
identifies any discrepancy in such financial records, the Contractor shall provide the City with
appropriate clarification and/or financial adjustments within thirty (30) calendar days of
notification of the discrepancy.
B. Ownership and Use of Records and Documents. Original documents, drawings,
designs and reports, including those in electronic format, developed under this Agreement are
the property of the City. All written information submitted by the City to the Contractor in
connection with the services performed by the Contractor under this Agreement will be
safeguarded by the Contractor to at least the same extent as the Contractor safeguards like
information relating to its own business. If such information is publicly available or is already
in Contractor's possession or known to it or is rightfully obtained by the Contractor from third
parties, Contractor shall bear no responsibility for its disclosure, inadvertent or otherwise.
All data, documents and files created by Contractor under this Agreement may be stored at
Contractor's office in Silverdale, Washington. Contractor shall make such data, documents,
and files available to the City upon its request at all reasonable times for the purpose of editing,
modifying and updating as necessary until such time as the City is capable of storing such
information in the City's offices. Duplicate copies of this information shall be provided to the
City upon its request, and at reasonable cost.
All documents, including all reports, drawings, specifications, computer software or other
items prepared or furnished by Contractor pursuant to this Agreement, are instruments of
service with respect to the project and are the property of the City. Any reuse by the City for
other than the specific purpose intended will be at City's sole risk.
C. Work Performed at Contractor's Risk. Contractor shall take all precautions
necessary and shall be responsible for the safety of its employees, agents, and sub-contractors
in the performance of the work hereunder and shall utilize all protection necessary for that
purpose. All work shall be done at Contractor's own risk, and Contractor shall be responsible
for any loss of or damage to materials, tools, or other articles used or held for use in connection
with the work.
D. Place of Work. The Contractor shall perform the work authorized under this
Agreement at its offices in Silverdale, Washington, and within the Bremerton City limits.
Meetings with the City staff as described in Exhibit A, Scope of Services, shall take place at
RENEWAL OF PROFESSIONAL SERVICES AGREEMENT BETWEEN KITSAP
HUMANE SOCIETY AND CITY OF BREMERTON
2024-2025 City of Bremerton Animal Control Service Agreement 6
the City's offices, or at locations mutually agreed upon by the parties.
E. Entire Agreement. This Agreement and its Exhibits constitutes the entire
agreement between the Parties, and the Parties acknowledge that there are no other
agreements, written or oral, that have not been set forth in the text of this Agreement.
F. Severability. Should any part of this Agreement be found void, the balance of
the Agreement shall remain in full force and effect.
G. Modification. This Agreement may only be modified by written instrument signed
by both Parties. If the annual reporting indicates that Dangerous Animal cases within the City of
Bremerton have exceeded more than 30% of the prior year's numbers, or stray and deceased
animal pick-up have increased more than 50% of the prior year's numbers; then the Cit y of
Bremerton and the Contractor may renegotiate the annual adjustment amount. Additionally, If
Kitsap 911 increases their annual service fee beyond the annual cost in place as of the signing of
this agreement, such increase will trigger allowance for modification and renegotiation of the
Annual Compensation Administrative fee. Regardless of the above changes in service or Kitsap
911 fees in any year, in no case, will the renegotiated additional adjustment amount exceed 6%.
H. Written Notices. All communications regarding this Agreement shall be sent
to the Parties at the addresses listed below by registered or 1st class mail, or by personal
service, and shall be deemed sufficiently given if sent to the addressee at the address stated in
this Agreement or such other address as may be hereafter specified in writing.
City of Bremerton
Contracts Administrator
City of Bremerton Financial
Services
345 6th Street, Suite 100
Bremerton, WA 98337-1873
Kitsap Humane Society
Executive Director
9167 Dickey Rd NW
Silverdale, WA 98383-8860
I. Waiver. Failure to enforce any provision of this Agreement shall not be deemed
a waiver of that provision. Waiver of any right or power arising out of this Agreement shall
not be deemed waiver of any other right or power.
J. Non-Waiver of Breach. The failure of the City to insist upon strict performance
of any of the covenants and agreements contained herein, or to exercise any option herein
conferred in one or more instances shall not be construed to be a waiver or relinquishment of
said covenants, agreements or options, and the same shall be and remain in full force and
effect.
K. Compliance with Laws. Contractor shall comply with all applicable Federal,
RENEWAL OF PROFESSIONAL SERVICES AGREEMENT BETWEEN KITSAP
HUMANE SOCIETY AND CITY OF BREMERTON
2024-2025 City of Bremerton Animal Control Service Agreement 7
State, and local laws in performing its obligations under this Agreement.
L. Choice of Law and Venue. This Agreement shall be interpreted according to
the laws of the State of Washington. Any Judicial action to resolve disputes arising out of this
Agreement shall be brought in Kitsap County Superior Court.
M. Attorneys' Fees. In the event of litigation to enforce any of the terms or
provisions herein, each party shall pay all its own costs and attorney's fees.
N. Assignment. Any assignment of this Agreement by the Contractor without the
written consent of the City shall be void.
O. Equal Employment Opportunity Statement. It is the policy of the City of
Bremerton to offer equal employment opportunity to all individuals. The City of Bremerton
will administer all actions with respect to employment practices in compliance with federal,
state and local laws, and will not discriminate in any employment practice on the basis of age
(40+), sex, race, creed, color, national origin, sexual orientation/gender identity, marital
status, military status, or the presence of any physical, mental or sensory disability.
P. ADA Statement. The City of Bremerton does not discriminate on the basis of
disability in programs and activities, which it operates pursuant to the requirements of the
Americans with Disabilities Act of 1990, and ADA Amendments Act. This policy extends
to both employment and admission to participation in the programs, services a nd activities
of the City of Bremerton. Reasonable accommodation for employees or applicants for
employment will be provided.
IX. Nondiscrimination: Contractor shall not discriminate in employment or services to
the public on the basis of race, color, national origin, sex, religion, age, marital status,
disability, or sexual orientation except for employment actions based on bona fide
occupational qualification.
X. Suspension & Debarment: For contracts involving Washington State and Federal
funding, Consultant hereby certifies, by signing this agreement, that neither it nor its principals
are presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily
excluded from participation in this transaction by any State or Federal department or
agency. Consultant shall provide immediate written notice to the City if at any time it learns that
it is or has become ineligible for certification. Should Consultant enter into a covered transaction
with another firm, Consultant agrees by signing this agreement that it will verify that the firm
with whom it intends to do business is not debarred, suspended, ineligible, excluded or
disqualified.
XI. Termination: This Agreement shall remain in force until terminated by written
instrument upon mutual consent, or by the City of Bremerton for convenience. This
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HUMANE SOCIETY AND CITY OF BREMERTON
2024-2025 City of Bremerton Animal Control Service Agreement 8
Agreement may be immediately terminated for cause by a Party if the other Party substantially
fails to perform through no fault of the terminating Party, and the non-performing Party does
not commence correction of the failure of performance within thirty (30) days of the
terminating Party's sending notice to the non-performing Party. Any Notice by Contractor
shall include a report showing the status of all items listed in the Scope of Work current
through the termination date.
A. Excusable Delays. The right of Contractor to proceed shall not be terminated
nor shall Contractor be charged with liquidated damages for any delays in the completion of
the work due to: 1) any acts of the federal government in controlling, restricting, or
requisitioning materials, equipment, tools, or labor by reason of war, national defense, or other
national emergency, 2) any acts of the City, its Contractors, or other public agencies causing
such delay, and 3) causes not reasonably foreseeable by the Parties at the time of the execution
of the Agreement that are beyond the control and without the fault or negligence of the
Contractor, including, but not restricted to, acts of God, fires, floods, strikes, or weather of
unusual severity. PROVIDED, HOWEVER, that the Contractor must promptly notify the City
within ten (10) calendar days in writing of the cause of the delay. If, on the basis of the facts
and the terms of this Agreement, the delay is properly excusable, the City shall, in writing,
extend the time for completing the work for a period of time commensurate with the period of
excusable delay.
B. Rights Upon Termination. In the event of termination, the City shall pay for all
services performed by the Contractor to the effective date of termination, as described on a
final invoice submitted to the City. After termination, the City may take possession of all
records and data within the Contractor's possession pertaining to this project which may be
used by the City without restriction. Any such use not related to the project which Contractor
was contracted to perform shall be without liability or legal exposure to the Contractor.
IN WITNESS WHEREOF the parties hereto have executed this Agreement the date and
year indicated.
Signatures on following page
KITSAP HUMANE SOCIETY
_____________________________ ___________________
RENEWAL OF PROFESSIONAL SERVICES AGREEMENT BETWEEN KITSAP
HUMANE SOCIETY AND CITY OF BREMERTON
2024-2025 City of Bremerton Animal Control Service Agreement 9
Jamie Nocula, Interim Executive Director Date
CITY OF BREMERTON:
____________________________ ___________________
Greg Wheeler, Mayor Date
Approved as to form:
______________________________
Kylie Finnell, City Attorney
Attest:
_____________________________
Angela Hoover, City Clerk
RENEWAL OF PROFESSIONAL SERVICES AGREEMENT BETWEEN KITSAP
HUMANE SOCIETY AND CITY OF BREMERTON
2024-2025 City of Bremerton Animal Control Service Agreement 10
EXHIBIT A
SCOPE OF SERVICES
The Contractor agrees to furnish all labor, materials, equipment, and facilities to perform the
duties and services required of the official Animal Control and Humane Society of the City.
Such duties and services shall include the following:
1.. Impounding Authority: The Contractor shall act as the Animal Control and
Impounding Authority for the City and shall provide impound services and facilities for all
animals for which impounding is authorized or ordered by the City pursuant to City
ordinances.
2. Enforcement of Ordinances: The Contractor is designated as the Animal Control
Authority and shall enforce all ordinances of the City including enforcement of Park Codes
in City Parks now in effect or hereinafter enacted relative to the care, treatment. control,
impounding, and licensing of animals and commercial animal facilities. The Contractor shall
investigate complaints of animal cruelty under RCW 16.52 and violations of BMC Title 7 and
refer appropriate complaints to the City for prosecution. The Chief of Police of the City shall
commission animal control officers of the Contractor over the age of twenty-one (21) years
as special police officers of the City with the power to enforce City Ordinances and
Washington State RCWs relating to animal control only. PROVIDED, that such commission
shall be conferred at the discretion of the Chief of Police and may be revoked at will by him.
All commissioned Animal Control Officers shall receive basic training in animal control
enforcement from the Animal Control Academy in Burien (or comparable training elsewhere).
Further, the Contractor shall assist City law enforcement officers for DUI/DWI stops and/or
traffic accidents involving dogs or cats.
3. Quarantine: A pet or livestock that bites and breaks the skin of any person may be
impounded by the animal control authority and, if impounded, shall be quarantined for ten calendar
days to determine if the animal is infected with a disease. The place of quarantine sh all be
established by the animal control authority. The animal control authority may, in its discretion,
allow the owner of the animal to maintain the quarantine. Any boarding fees incurred during the
quarantine shall be paid by the owner of the animal. During the quarantine, the animal shall not
have contact or access to any person or any other pet or livestock other than with the owner of the
animal or animal control authority employees. Relinquished animals may be euthanized if they
present a danger to Humane Society staff, as attested by the veterinarian and behavior
consultant. This provision shall not be interpreted as diminishing, reducing or eliminating any
person’s duties and liabilities otherwise provided by law.
4. Injured Animals: The Contractor, while on patrol or by request, shall pick up injured
domestic animals on City streets, roads, parks, and alleys. The Contractor shall provide
veterinary care for such animals and will make every attempt to locate the owner. If the owner
of such animal is unknown or unavailable, the Contractor shall make such disposition of said
RENEWAL OF PROFESSIONAL SERVICES AGREEMENT BETWEEN KITSAP
HUMANE SOCIETY AND CITY OF BREMERTON
2024-2025 City of Bremerton Animal Control Service Agreement 11
animal as it deems necessary or appropriate according to any applicable City, County, State
or other appropriate regulations.
5. Clearing of Livestock: The Contractor, on request, shall assist officers of the Bremerton
Police Department in clearing the City streets and roads of livestock or any other domestic animals
at large or deceased on said roads and streets. If an owner cannot be located by Police or the
Contractor, the Contractor will take in stray chickens, pigs and horses, but not cows. The
Contractor shall not be responsible for disposal of deceased livestock.
6. Animals brought to Shelter: The Contractor shall accept dogs, cats, and other small
pets brought to the Shelter by their owners or authorized persons, PROVIDED, such animals
shall have not bitten any person within the last ten (10) days so as to have broken the skin;
PROVIDED FURTHER, that disposition of said animal shall be at the disc retion of
the Contractor. Nothing herein contained shall be construed to prevent the Contractor from
charging the owner for euthanasia and/or cremation where such services are requested of the
Contractor or deemed necessary. When any domestic pet being surrendered by their owners
or authorized persons to the Kitsap Humane Society, the contractor may take into
consideration available shelter capacity prior to acceptance. Shelter vacancy at a rate of 5%
or less allows the contractor to refuse acceptance of the pet.
7. Assistance in Prosecution: The Contractor shall provide its animal control officers
the necessary courtroom training to present evidence and provide testimony in the prosecution
of all violations of any ordinance or statute pertaining to animals herein defined. The
Contractor shall assist all officers of the City in obtaining and presenting evidence in
connection with the prosecution of all violations of City ordinances pertaining to animals
covered by this Agreement. The Contractor will honor all Bremerton Municipal Court
Subpoenas.
8. Licensing, Marketing and Fees: The Contractor shall be responsible for issuing
licenses and collecting the fees therefore for all animals for which a license is required by City
ordinance, at no cost to the City. The Contractor shall be responsible for administering the
City's licensing program for all animals for which a license is required by the City. All
licensing fees collected by the Contractor from City of Bremerton pet owners shall be retained
by the Contractor and shall be used first to cover the cost of operating and marketing the
licensing program, then to help pay for the spaying and neutering of unclaimed stray pets from
the City of Bremerton before they are adopted out, and lastly to help subsidize a portion of
the cost of offering discounted spay or neuter surgery services to low-income residents of the
City. The licensing responsibilities of the Contractor shall include:
a. Issue licenses and collect fees.
b. Offer City of Bremerton residents both annual and lifetime pet licensing
options.
c. Offer City of Bremerton residents an on-line licensing registration option.
RENEWAL OF PROFESSIONAL SERVICES AGREEMENT BETWEEN KITSAP
HUMANE SOCIETY AND CITY OF BREMERTON
2024-2025 City of Bremerton Animal Control Service Agreement 12
d. Offer City of Bremerton residents chicken licenses on an annual basis and
renewal.
e. Send out renewal notices and reminders to pet and chicken owners via mail or
online.
f. Promote and market the licensing program to Bremerton residents.
g. Submit monthly or quarterly reports to the City detailing licenses issued and
fees collected; and
h. Submit an annual report to the City identifying the total number of licenses
issued; and the costs of administering the program.
9. Routine and Educational Services: The Contractor shall provide the following
services of a routine and educational nature to the citizens of Bremerton:
a. The Contractor shall take in all stray domestic animals found within the City of
Bremerton and provide those animals with kenneling and care, including inoculations
and flea treatments. Stray animals that are reported to the Contractor via the "911"
Central Communications system shall be retrieved by the Contractor; in the case of
multiple "911" calls, the Contractor may use its own criteria to prioritize its responses
to such calls. Stray animals brought to the Contractor by City residents shall be
accepted by the Contractor. The Contractor shall make reasonable attempts to contact
a stray animal's owner if identifying information is found on the animal, such as a
license tag, identification tag or microchip. The Contractor shall provide a redemption
system to enable owners to reclaim their lost pets.
b. Provide a twenty-four (24) hour lost and found pet information phone line and
develop, if possible, a web site with appropriate safeguards to view animals that have
been picked up as stray.
c. Provide education to the public on responsible pet ownership and other
animal welfare issues. Such education shall include signage showing regulatory
and violation reporting information to be posted at City Parks and other public
spaces.
d. Provide subsidized spay and neutering surgery programs for low-income
residents of the City.
e. At the request of an elderly or disabled/infirmed City resident and with the
permission of the property owner, the Contractor will set and retrieve trap(s)
necessary to impound stray or injured domestic dogs and/or cats.
f. Provide an adoption program that promotes responsible pet ownership as well
as securing the spaying or neutering of animals in order to reduce population.
g. Act as a resource facility for court-ordered community service .
h. The Contractor shall be responsible for the removal and disposal of all
dead domestic animals from the Bremerton streets, roads, sidewalks and
alleyways. If the owner of such animal is unknown or unavailable, and the
Contractor has made reasonable attempts to contact the animal's owner if
RENEWAL OF PROFESSIONAL SERVICES AGREEMENT BETWEEN KITSAP
HUMANE SOCIETY AND CITY OF BREMERTON
2024-2025 City of Bremerton Animal Control Service Agreement 13
identifying information is found on the animal, the Contractor shall make
disposition of the animal as it deems necessary or appropriate under the
circumstances.
10. Emergency and 24-Hour Services: The Contractor shall perform the Scope of
Services listed above during normal business hours of the Contractor; however the
clearing of livestock from roadways, impoundment of injured animals, and assistance to
City law enforcement officers and fire personnel during DUI/DWI stops, traffic accidents,
and structural fires shall be considered an "emergency" and responded to twenty-four (24)
hours a day, 365 days a year.
Further, in response to calls dispatched through CENCOM 911, the Contractor will
provide emergency services 24 hours a day, seven days a week, including:
a. Handling injured at-large animals, including animals injured in accidents.
b. Responding to unprovoked dog bites where the dog is still at large and a
threat to the public.
c. Providing assistance to law enforcement for search warrants, traffic stops,
accidents, evictions and other essential duties.
All "emergencies" shall be at the mutual discretion of the Contractor and the Bremerton
Police/Fire personnel. Nothing contained herein shall require the Contractor or its agents to
respond after the Contractor's normal business hours for routine animal complaints, pickups,
or patrols.
Animal Control Services Executive Summary
The 2024-2025 Animal Control Services agreement includes increase of 8% for 2024 and a flat 5% for
2025. This was agreed based on both increase service demands and increase costs as evidence by a CPI
increase of 9.1% for Pet Services nationwide. The Animal Control Services Agreement provides the City
the following services: response to dangerous or roaming animals; collection of stray animals; shelter
services, veterinary and adoption services for stray animals; charging of violations; and licensing
services. Below are statistics to show the volume of work performed by our Animal Control, Kitsap
Humane Society and across Kitsap County. Also included for your review are statistics to show the
continued increase from 2019 through August 2023 of animals that are entering the shelter as strays.
The City acknowledges that these demonstrated service demands warrant the first year increase, the
second year flat fee, and the shorter service term.
Animal Control Case Stats
Year to date case numbers 2021 compared to 2023.
1/1/21 to 8/1/21 - 360 Cases
1/1/23 to 8/1/23 - 432 Cases w/near 17% increase when compared to 2021 case totals.
Case Percentage Breakdown for 911 response services (2022)
City of Bremerton 22%
City of Poulsbo 5%
City of Bainbridge Island 4%
City of Port Orchard 5%
Unincorporated Kitsap County 60%
Other (tribal, Gig Harbor, office line) 1-4%
Bremerton Infractions issued:
2021- 6
2022- 6
2023 YTD- 9
Bremerton Potentially Dangerous/Dangerous Animals
2021- 3
2022- 3
Jurisdiction
2019 2020 2021 2022 2023
(1/1/23 to
08/01/23)
City of Bremerton 816 611 607 744 432
City of Poulsbo 194 116 114 167 121
City of Bainbridge
Island
232 132 115 152 119
City of Port Orchard 251 191 176 187 115
Unincorporated
Kitsap County
2920 2038 1853 1940 1143
Total Cases
(Includes other agencies
and non-Kitsap contracts)
4,457 3,107 2,932 3,237 1,930
Animal Control Services Executive Summary
2023 YTD- 4
Bremerton Cases Forwarded for Charges (Felony and Misdemeanor)
2021-1
2022-1
2023 YTD-0
Bremerton Strays Including Deceased Animals (coming to KHS via Admissions Dept. and Animal
Control)
2021-340
2022-479
2023 YTD-286
The above numbers represent animals processed through animal control as strays and animals
presented to KHS from the public as strays. There is nearly a 30% increase of animal intake when
comparing 2021 to 2022 stats. This data shows the rising intake of animals from City of Bremerton.
AGENDA BILL
CITY OF BREMERTON
CITY COUNCIL
SUBJECT: Study Session Date: October 11, 2023
Acceptance of Defense Communities
Compatibility Account Grant for Construction
of the Quincy Square Project; and Capital
Agreement with WA State Department of
Commerce
COUNCIL MEETING Date: October 18, 2023
Department: Public Works & Utilities
Presenter: Katie Ketterer
Phone: (360) 473-5334
SUMMARY:
The City has been awarded a Defense Communities Compatibility Account (DCCA) Grant for the
construction of the Quincy Square Project in the amount of $1,750,000. Quincy Square is a street
reconstruction project on 4th Street between Pacific Avenue and Washington Avenue. With this state
grant, and along with local and federal funds already committed to the project, the construction phase
of the project is fully funded.
ATTACHMENTS:
1) Grant Award Letter, 2) Site Plan Graphic, 3) Grant Agreement
FISCAL IMPACTS (Include Budgeted Amount): The project is included in the Capital
Improvement Program, budgeted in the Transportation Capital Fund. The total project cost is
estimated at $5,550,000.
STUDY SESSION AGENDA: ☐ Limited Presentation ☐ Full Presentation
STUDY SESSION ACTION: ☐ Consent Agenda ☐ General Business ☐ Public Hearing
RECOMMENDED MOTION:
Move to accept the grant for the Quincy Square Project approve the Grant Agreement with the
Washington Department of Commerce; and authorize the Mayor to finalize and execute the
agreement with substantially the same terms and conditions as presented.
COUNCIL ACTION: Approve Deny Table Continue No Action
Form Updated 11/09/2021
A3
STATE OF WASHINGTON
DEPARTMENT OF COMMERCE
1011 Plum Street SE PO Box 42525 Olympia, Washington 98504-2525 (360) 725-4000
www.commerce.wa.gov
June 1, 2023
City of Bremerton
345 6th Street STE 100
Bremerton, WA 98337
Delivered via Email to Katie Ketterer at katie.ketterer@ci.bremerton.wa.us
RE: Defense Community Compatibility Account (DCCA) Grant
Dear DCCA recipient:
I am pleased to inform you that the City of Bremerton has been awarded $1,750,000 in grant funds from the
Defense Community Compatibility Account grant program for the Quincy Square Civic Improvement
project. The 2023 Legislature created this grant program to facilitate the compatibility between military
installations and neighboring communities.
Funding for this program is provided from one account:
Funding comes from the Defense Community Compatibility Account (DCCA), Growth Management
Services (GMS), Washington State Department of Commerce Capital Budget. Project costs may
begin to be incurred on 1 July, 2023. Failure to utilize these funds in a timely manner may lead to the
Washington State Legislature to re-appropriate the funds at their discretion.
This grant will be administered by the Washington Department of Commerce, Growth Management Services
(GMS) unit. Before we disburse the funds, a contract with an agreed upon scope of work and budget will
need to be executed between your organization and the Department of Commerce.
All pre-contracting requirements must be met prior to executing a contract and before drawing down any
grant funds. If not already provided, these may include:
Proof of site control.
Documentation of consultation with Department of Archeology and Historic Preservation
(DAHP) and affected tribes has been completed and there is a plan for preservation of
archeological, historical and cultural resources (EO 21-02).
For requests for system development charges or fees, documentation of charges/fees waived by
the city or a letter of commitment from the city that the fees will be waived and the timeframe
for such waiver.
Commitment of other funds.
If applicable, state prevailing wages and documentation or attestation of strong labor standards.
Risk assessment survey, if requested.
Proof of insurance coverage, if requested by Commerce.
Any documents needed to respond to new federal guidance.
Once all pre-contracting requirements have been met, a contract will be prepared and sent to the applicant for
signature. The authorized representative will need to sign the contract and then return a scanned pdf copy to
the Commerce project manager. Then the project manager will route the contract for Commerce’s signature.
It generally takes two to four weeks to fully execute a contract. Once executed by Commerce, a fully
executed copy will be scanned and a pdf copy emailed to the jurisdiction and the grantee will have access to
their funds. This is a reimbursement-style grant, meaning no advance payments under any circumstances,
reimbursable costs are those that a grantee has already incurred.
Mike Cahill from GMS DCCA will be in touch with you to develop the contract(s) and answer any questions
you may have. His email is mike.cahill@commerce.wa.gov, and his phone number is 564-669-4931.
Sincerely,
Dave Andersen, AICP
Managing Director
Growth Management Services
cc: Mike Cahill, DCCA Program Manager, Growth Management Services
QUINCY SQUARE | DESIGN PROCESS AND COMMUNITY OUTREACH SUMMARY | JUNE 2022 4
QUINCY SQUARE SITE PLAN
PACIFIC AVE.ROXY
THEATER
HOTEL
COMMUNITY
MURAL
4TH STREET
QUINCY SQUARE | PUBLIC MEETING | JANUARY 2022
QUINCY SQUARE
DESIGN UPDATES
QUINCY SQUARE | PUBLIC MEETING | JANUARY 2022
QUINCY SQUARE
DESIGN UPDATES
STREET CLOSURE SIGNSINTERACTIVE ELEMENTS
AND FURNITURE
OUTDOOR STAGE
QUINCY JONES
FOCUSED SCULPTURE
ELEMENT
INTERPRETIVE
HISTORICAL SIGNAGE,
6 LOCATIONS
Capital Agreement with
City of Bremerton
through
Growth Management Services
Contract Number:
24-96724-107
For
DCCA 2023-24
Dated: Saturday, July 1, 2023
________________________________________________________________________________________________________
Page 2 of 24
Table of Contents
TABLE OF CONTENTS .............................................................................................................................................. 2
FACE SHEET ............................................................................................................................................................ 4
SPECIAL TERMS AND CONDITIONS ......................................................................................................................... 5
1. CONTRACT PERIOD OF PERFORMANCE ............................................................. ERROR! BOOKMARK NOT DEFINED.
2. CONTRACT MANAGEMENT ............................................................................................................................. 5
3. COMPENSATION .............................................................................................................................................. 5
4. BILLING PROCEDURES AND PAYMENT ............................................................................................................. 5
5. SUBCONTRACTOR DATA COLLECTION ............................................................................................................. 6
6. HISTORICAL OR CULTURAL ARTIFACTS ............................................................................................................ 6
7. INSURANCE ...................................................................................................................................................... 6
8. FRAUD AND OTHER LOSS REPORTING ............................................................................................................. 7
9. ORDER OF PRECEDENCE .................................................................................................................................. 7
GENERAL TERMS AND CONDITIONS ....................................................................................................................... 9
1. DEFINITIONS .................................................................................................................................................... 9
2. ALLOWABLE COSTS .......................................................................................................................................... 9
3. ALL WRITINGS CONTAINED HEREIN ................................................................................................................. 9
4. AMENDMENTS ................................................................................................................................................ 9
5. AMERICANS WITH DISABILITIES ACT (ADA) OF 1990, PUBLIC LAW 101-336, ALSO REFERRED TO AS THE “ADA” 28
CFR PART 35 ............................................................................................................................................................... 9
6. APPROVAL ..................................................................................................................................................... 10
7. ASSIGNMENT ................................................................................................................................................. 10
8. ATTORNEYS’ FEES .......................................................................................................................................... 10
9. CODE REQUIREMENTS ................................................................................................................................... 10
10. CONFIDENTIALITY/SAFEGUARDING OF INFORMATION................................................................................. 10
11. CONFORMANCE ............................................................................................................................................ 10
12. CONFLICT OF INTEREST .................................................................................................................................. 11
13. COPYRIGHT .................................................................................................................................................... 11
14. DISALLOWED COSTS ...................................................................................................................................... 11
15. DISPUTES ....................................................................................................................................................... 12
16. DUPLICATE PAYMENT .................................................................................................................................... 12
17. GOVERNING LAW AND VENUE ...................................................................................................................... 12
18. INDEMNIFICATION ........................................................................................................................................ 12
19. INDEPENDENT CAPACITY OF THE CONTRACTOR ........................................................................................... 13
20. INDUSTRIAL INSURANCE COVERAGE ............................................................................................................. 13
21. LAWS ............................................................................................................................................................. 13
22. LICENSING, ACCREDITATION AND REGISTRATION ......................................................................................... 13
23. LIMITATION OF AUTHORITY .......................................................................................................................... 13
24. LOCAL PUBLIC TRANSPORTATION COORDINATION ....................................................................................... 13
25. NONCOMPLIANCE WITH NONDISCRIMINATION LAWS ................................................................................. 13
26. PAY EQUITY .................................................................................................................................................... 13
27. POLITICAL ACTIVITIES .................................................................................................................................... 14
28. PREVAILING WAGE LAW ................................................................................................................................ 14
29. PROHIBITION AGAINST PAYMENT OF BONUS OR COMMISSION ................................................................... 14
30. PUBLICITY ...................................................................................................................................................... 14
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31. RECAPTURE.................................................................................................................................................... 14
32. RECORDS MAINTENANCE .............................................................................................................................. 15
33. REGISTRATION WITH DEPARTMENT OF REVENUE......................................................................................... 15
34. RIGHT OF INSPECTION ................................................................................................................................... 15
35. SAVINGS ........................................................................................................................................................ 15
36. SEVERABILITY ................................................................................................................................................. 15
37. SUBCONTRACTING ........................................................................................................................................ 15
38. SURVIVAL ....................................................................................................................................................... 16
39. TAXES ............................................................................................................................................................. 16
40. TERMINATION FOR CAUSE............................................................................................................................. 16
41. TERMINATION FOR CONVENIENCE ................................................................................................................ 16
42. TERMINATION PROCEDURES ......................................................................................................................... 16
43. TREATMENT OF ASSETS ................................................................................................................................. 17
44. WAIVER ......................................................................................................................................................... 18
ATTACHMENT A: SCOPE OF WORK....................................................................................................................... 19
ATTACHMENT B: BUDGET .................................................................................................................................... 21
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Face Sheet
Contract Number: 24-96724-107
Local Government Division Growth Management Services
Defense Community Compatibility Account
1. Contractor 2. Contractor Doing Business As (as applicable)
City of Bremerton
345 6th Street STE 100
Bremerton, WA
98337
N/A
3. Contractor Representative 4. COMMERCE Representative
Katie Ketterer
Project Manager
(360) 473-5334
Katie.ketterer@ci.bremerton.wa.us
Michael Cahill
DCCA Program Manager
(564) 669-4931
Mike.cahill@commerce.wa.gov
2001 6th Ave Suite 2600
Seattle, WA 98121
5. Contract Amount 6. Funding Source 7. Start Date 8. End Date
$1,750,000 Federal: State: Other: N/A: July 1, 2023 June 30, 2027
Contingent on
reappropriation, June
30, 2025 if funds are
not reappropriated
9. Federal Funds (as applicable)
N/A
Federal Agency:
N/A
ALN
N/A
10. Tax ID # 11. SWV # 12. UBI # 13. UEI #
91-600123 0022100 181-002-539 HV84RG6NYN64
14. Contract Purpose
Establish contract between the City of Bremerton and DCCA Program, Department of Commerce for the Quincy Square
civic improvement project. This project intends to improve economic vitality and livability for Bremerton residents, including
civilian DoD and enlisted Navy personnel who work at Naval Base Kitsap- Bremerton.
COMMERCE, defined as the Department of Commerce, and Contractor acknowledge and accept the terms of this Contract
and attachments and have executed this Contract on the date below to start as of the date and year referenced above. The
rights and obligations of both parties to this Contract are governed by this Contract and the following other documents
incorporated by reference: Contractor Terms and Conditions including: Attachment A – Scope of Work; Attachment B –
Budget
FOR CONTRACTOR FOR COMMERCE
Greg Wheeler
Mayor
Date
Mark K. Barkley, Assistant Director
Local Government Division
Date
APPROVED AS TO FORM ONLY
BY ASSISTANT ATTORNEY GENERAL
APPROVAL ON FILE
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Special Terms and Conditions
1. CONTRACT MANAGEMENT
The Representative for each of the parties shall be responsible for and shall be the contact person
for all communications and billings regarding the performance of this Contract.
The Representative for COMMERCE and their contact information are identified on the Face Sheet
of this Contract.
The Representative for the Contractor and their contact information are identified on the Face Sheet
of this Contract.
2. COMPENSATION
COMMERCE shall pay an amount not to exceed one million seven hundred fifty thousand dollars
($1,750,000) for the performance of all things necessary for or incidental to the performance of work
as set forth in the Scope of Work.
3. BILLING PROCEDURES AND PAYMENT
COMMERCE will pay Contractor upon acceptance of services provided and receipt of properly
completed invoices, which shall be submitted to the Representative for COMMERCE not more often
than monthly nor less than quarterly.
The invoices shall describe and document, to COMMERCE's satisfaction, a description of the work
performed, the progress of the project, and fees. The invoice shall include the Contract Number 24-
96724-107. If expenses are invoiced, provide a detailed breakdown of each type. A receipt must
accompany any single expenses in the amount of $50.00 or more in order to receive reimbursement.
Payment shall be considered timely if made by COMMERCE within thirty (30) calendar days after
receipt of properly completed invoices. Payment shall be sent to the address designated by the
Contractor.
COMMERCE may, in its sole discretion, terminate the Contract or withhold payments claimed by the
Contractor for services rendered if the Contractor fails to satisfactorily comply with any term or
condition of this Contract.
No payments in advance or in anticipation of services or supplies to be provided under this Agreement
shall be made by COMMERCE.
Invoices and End of Fiscal Year
Invoices are due on the 20th of the month following the provision of services.
Final invoices for a state fiscal year may be due sooner than the 20th and Commerce will provide
notification of the end of fiscal year due date.
The Contractor must invoice for all expenses from the beginning of the contract through June 30,
regardless of the contract start and end date.
Duplication of Billed Costs
The Contractor shall not bill COMMERCE for services performed under this Agreement, and
COMMERCE shall not pay the Contractor, if the Contractor is entitled to payment or has been or will
be paid by any other source, including grants, for that service.
Disallowed Costs
The Contractor is responsible for any audit exceptions or disallowed costs incurred by its own
organization or that of its subcontractors.
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COMMERCE may, in its sole discretion, withhold ten percent (10%) from each payment until
acceptance by COMMERCE of the final report (or completion of the project, etc.).
4. SUBCONTRACTOR DATA COLLECTION
Contractor will submit reports, in a form and format to be provided by Commerce and at intervals as
agreed by the parties, regarding work under this Contract performed by subcontractors and the portion
of Contract funds expended for work performed by subcontractors, including but not necessarily
limited to minority-owned, woman-owned, and veteran-owned business subcontractors.
“Subcontractors” shall mean subcontractors of any tier.
5.
HISTORICAL OR CULTURAL ARTIFACTS
Prior to approval and disbursement of any funds awarded under this Contract, Contractor shall
complete the requirements of Governor’s Executive Order 21-02, where applicable, or Contractor
shall complete a review under Section 106 of the National Historic Preservation Act, if applicable.
Contractor agrees that the Contractor is legally and financially responsible for compliance with all
laws, regulations, and agreements related to the preservation of historical or cultural resources and
agrees to hold harmless COMMERCE and the state of Washington in relation to any claim related to
such historical or cultural resources discovered, disturbed, or damaged as a result of the project
funded by this Contract.
In addition to the requirements set forth in this Contract, Contractor shall, in accordance with
Governor’s Executive Order 21-02 coordinate with Commerce and the Washington State Department
of Archaeology and Historic Preservation (“DAHP”), including any recommended consultation with
any affected tribe(s), during Project design and prior to construction to determine the existence of any
tribal cultural resources affected by Project. Contractor agrees to avoid, minimize, or mitigate impacts
to the cultural resource as a continuing prerequisite to receipt of funds under this Contract.
The Contractor agrees that, unless the Contractor is proceeding under an approved historical and
cultural monitoring plan or other memorandum of agreement, if historical or cultural artifacts are
discovered during construction, the Contractor shall immediately stop construction and notify the local
historical preservation officer and the state's historical preservation officer at DAHP, and the
Commerce Representative identified on the Face Sheet. If human remains are uncovered, the
Contractor shall report the presence and location of the remains to the coroner and local enforcement
immediately, then contact DAHP and the concerned tribe's cultural staff or committee.
The Contractor shall require this provision to be contained in all subcontracts for work or services
related to the Scope of Work attached hereto.
In addition to the requirements set forth in this Contract, Contractor agrees to comply with RCW 27.44
regarding Indian Graves and Records; RCW 27.53 regarding Archaeological Sites and Resources;
RCW 68.60 regarding Abandoned and Historic Cemeteries and Historic Graves; and WAC 25-48
regarding Archaeological Excavation and Removal Permit.
Completion of the requirements of Section 106 of the National Historic Preservation Act shall
substitute for completion of Governor’s Executive Order 21-02.
In the event that the Contractor finds it necessary to amend the Scope of Work the Contractor may
be required to re-comply with Governor's Executive Order 21-02 or Section 106 of the National
Historic Preservation Act.
.
6. INSURANCE
The Contractor shall provide insurance coverage as set out in this section. The intent of the required
insurance is to protect the State should there be any claims, suits, actions, costs, damages or
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expenses arising from any loss, or negligent or intentional act or omission of the Contractor or
Subcontractor, or agents of either, while performing under the terms of this Contract. Failure to
maintain the required insurance coverage may result in termination of this Contract.
The insurance required shall be issued by an insurance company authorized to do business within
the state of Washington. Except for Professional Liability or Errors and Omissions Insurance, the
insurance shall name the state of Washington, its agents, officers, and employees as additional
insureds under the insurance policy. All policies shall be primary to any other valid and collectable
insurance. The Contractor shall provide COMMERCE thirty (30) calendar days’ advance notice of any
insurance cancellation, non-renewal or modification.
The Contractor shall submit to COMMERCE within fifteen (15) calendar days of the Contract start
date a certificate of insurance which outlines the coverage and limits defined in this insurance section.
During the term of the Contract, if required or requested, the Contractor shall submit renewal
certificates not less than thirty (30) calendar days prior to expiration of each policy required under this
section.
The Contractor shall provide, at COMMERCE’s request, copies of insurance instruments or
certifications from the insurance issuing agency. The copies or certifications shall show the insurance
coverage, the designated beneficiary, who is covered, the amounts, the period of coverage, and that
COMMERCE will be provided thirty (30) days’ advance written notice of cancellation.
The Contractor shall provide insurance coverage that shall be maintained in full force and effect during
the term of this Contract, as follows:
GRANTEES and Local Governments that Participate in a Self-Insurance Program.
Self-Insured/Liability Pool or Self-Insured Risk Management Program – With prior approval from
COMMERCE, the GRANTEE may provide the coverage above under a self-insured/liability pool or
self-insured risk management program. In order to obtain permission from COMMERCE, the
GRANTEE shall provide: (1) a description of its self-insurance program, and (2) a certificate and/or
letter of coverage that outlines coverage limits and deductibles. All self-insured risk management
programs or self-insured/liability pool financial reports must comply with Generally Accepted
Accounting Principles (GAAP) and adhere to accounting standards promulgated by:
1) Governmental Accounting Standards Board (GASB), 2) Financial Accounting Standards Board
(FASB), and 3) the Washington State Auditor’s annual instructions for financial reporting.
GRANTEE’s participating in joint risk pools shall maintain sufficient documentation to support the
aggregate claim liability information reported on the balance sheet. The state of Washington, its
agents, and employees need not be named as additional insured under a self-insured
property/liability pool, if the pool is prohibited from naming third parties as additional insured.
GRANTEE shall provide annually to COMMERCE a summary of coverages and a letter of self-
insurance, evidencing continued coverage under GRANTEE’s self-insured/liability pool or self-
insured risk management program. Such annual summary of coverage and letter of self-insurance
will be provided on the anniversary of the start date of this Agreement.
7. FRAUD AND OTHER LOSS REPORTING
Contractor shall report in writing all known or suspected fraud or other loss of any funds or other
property furnished under this Contract immediately or as soon as practicable to the Commerce
Representative identified on the Face Sheet.
8. ORDER OF PRECEDENCE
In the event of an inconsistency in this Contract, the inconsistency shall be resolved by giving
precedence in the following order:
• Applicable federal and state of Washington statutes and regulations
• Special Terms and Conditions
• General Terms and Conditions
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• Attachment A – Scope of Work
• Attachment B – Budget
• Attachment C – Certification of Additional Funds
• Attachment D – Certification of Payment and Reporting of Prevailing Wages
• Attachment E – Additional Pre-Contracting Certifications
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General Terms and Conditions
1. DEFINITIONS
As used throughout this Contract, the following terms shall have the meaning set forth below:
A. “Authorized Representative” shall mean the Director and/or the designee authorized in writing
to act on the Director’s behalf.
B. “COMMERCE” shall mean the Washington Department of Commerce.
C. “Contract” or “Agreement” or “Grant” means the entire written agreement between
COMMERCE and the Contractor, including any Exhibits, documents, or materials incorporated
by reference. E-mail or Facsimile transmission of a signed copy of this contract shall be the
same as delivery of an original.
D. "Contractor" shall mean the entity identified on the face sheet performing service(s) under this
Contract, and shall include all employees and agents of the Contractor.
E. “Personal Information” shall mean information identifiable to any person, including, but not
limited to, information that relates to a person’s name, health, finances, education, business,
use or receipt of governmental services or other activities, addresses, telephone numbers,
social security numbers, driver license numbers, other identifying numbers, and any financial
identifiers and “Protected Health Information” under the federal Health Insurance Portability
and Accountability Act of 1996 (HIPAA).
F. “State” shall mean the state of Washington.
G. "Subcontractor" shall mean one not in the employment of the Contractor, who is performing all
or part of those services under this Contract under a separate contract with the Contractor. The
terms “subcontractor” and “subcontractors” mean subcontractor(s) in any tier.
2. ALLOWABLE COSTS
Costs allowable under this Contract are actual expenditures according to an approved budget up to
the maximum amount stated on the Contract Award or Amendment Face Sheet.
3. ALL WRITINGS CONTAINED HEREIN
This Contract contains all the terms and conditions agreed upon by the parties. No other
understandings, oral or otherwise, regarding the subject matter of this Contract shall be deemed to
exist or to bind any of the parties hereto.
4. AMENDMENTS
This Contract may be amended by mutual agreement of the parties. Such amendments shall not be
binding unless they are in writing and signed by personnel authorized to bind each of the parties.
5. AMERICANS WITH DISABILITIES ACT (ADA) OF 1990, PUBLIC LAW 101-336, also
referred to as the “ADA” 28 CFR Part 35
The Contractor must comply with the ADA, which provides comprehensive civil rights protection to
individuals with disabilities in the areas of employment, public accommodations, state and local
government services, and telecommunications.
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6. APPROVAL
This contract shall be subject to the written approval of COMMERCE’s Authorized Representative
and shall not be binding until so approved. The contract may be altered, amended, or waived only by
a written amendment executed by both parties.
7. ASSIGNMENT
Neither this Contract, nor any claim arising under this Contract, shall be transferred or assigned by
the Contractor without prior written consent of COMMERCE.
8. ATTORNEYS’ FEES
Unless expressly permitted under another provision of the Contract, in the event of litigation or other
action brought to enforce Contract terms, each party agrees to bear its own attorneys’ fees and costs.
9. CODE REQUIREMENTS
All construction and rehabilitation projects must satisfy the requirements of applicable local, state,
and federal building, mechanical, plumbing, fire, energy and barrier-free codes. Compliance with the
Americans with Disabilities Act of 1990 28 C.F.R. Part 35 will be required, as specified by the local
building Department.
10. CONFIDENTIALITY/SAFEGUARDING OF INFORMATION
A. “Confidential Information” as used in this section includes:
i. All material provided to the Contractor by COMMERCE that is designated as “confidential”
by COMMERCE;
ii. All material produced by the Contractor that is designated as “confidential” by
COMMERCE; and
iii. All Personal Information in the possession of the Contractor that may not be disclosed
under state or federal law.
B. The Contractor shall comply with all state and federal laws related to the use, sharing, transfer,
sale, or disclosure of Confidential Information. The Contractor shall use Confidential
Information solely for the purposes of this Contract and shall not use, share, transfer, sell or
disclose any Confidential Information to any third party except with the prior written consent of
COMMERCE or as may be required by law. The Contractor shall take all necessary steps to
assure that Confidential Information is safeguarded to prevent unauthorized use, sharing,
transfer, sale or disclosure of Confidential Information or violation of any state or federal laws
related thereto. Upon request, the Contractor shall provide COMMERCE with its policies and
procedures on confidentiality. COMMERCE may require changes to such policies and
procedures as they apply to this Contract whenever COMMERCE reasonably determines that
changes are necessary to prevent unauthorized disclosures. The Contractor shall make the
changes within the time period specified by COMMERCE. Upon request, the Contractor shall
immediately return to COMMERCE any Confidential Information that COMMERCE reasonably
determines has not been adequately protected by the Contractor against unauthorized
disclosure.
C. Unauthorized Use or Disclosure. The Contractor shall notify COMMERCE within five (5)
working days of any unauthorized use or disclosure of any confidential information, and shall
take necessary steps to mitigate the harmful effects of such use or disclosure.
11. CONFORMANCE
If any provision of this contract violates any statute or rule of law of the state of Washington, it is
considered modified to conform to that statute or rule of law.
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12. CONFLICT OF INTEREST
Notwithstanding any determination by the Executive Ethics Board or other tribunal, COMMERCE
may, in its sole discretion, by written notice to the Contractor terminate this contract if it is found after
due notice and examination by COMMERCE that there is a violation of the Ethics in Public Service
Act, Chapters 42.52 RCW and 42.23 RCW; or any similar statute involving the Contractor in the
procurement of, or performance under this contract.
Specific restrictions apply to contracting with current or former state employees pursuant to chapter
42.52 of the Revised Code of Washington. The Contractor and their subcontractor(s) must identify
any person employed in any capacity by the state of Washington that worked with the COMMERCE
program executing this Contract, including but not limited to formulating or drafting the legislation,
participating in procurement planning and execution, awarding contracts, and monitoring contract,
during the 24-month period preceding the start date of this Contract. Identify the individual by name,
the agency previously or currently employed by, job title or position held, and separation date. If it is
determined by Commerce that a conflict of interest exists, the Contractor may be disqualified from
further consideration for the award of a Contract.
In the event this contract is terminated as provided above, Commerce shall be entitled to pursue the
same remedies against the Contractor as it could pursue in the event of a breach of the contract by
the Contractor. The rights and remedies of Commerce provided for in this clause shall not be exclusive
and are in addition to any other rights and remedies provided by law. The existence of facts upon
which Commerce makes any determination under this clause shall be an issue and may be reviewed
as provided in the “Disputes” clause of this contract.
13. COPYRIGHT
Unless otherwise provided, all Materials produced under this Contract shall be considered "works for
hire" as defined by the U.S. Copyright Act and shall be owned by COMMERCE. COMMERCE shall
be considered the author of such Materials. In the event the Materials are not considered “works for
hire” under the U.S. Copyright laws, the Contractor hereby irrevocably assigns all right, title, and
interest in all Materials, including all intellectual property rights, moral rights, and rights of publicity to
COMMERCE effective from the moment of creation of such Materials.
“Materials” means all items in any format and includes, but is not limited to, data, reports, documents,
pamphlets, advertisements, books, magazines, surveys, studies, computer programs, films, tapes,
and/or sound reproductions. “Ownership” includes the right to copyright, patent, register and the ability
to transfer these rights.
For Materials that are delivered under the Contract, but that incorporate pre-existing materials not
produced under the Contract, the Contractor hereby grants to COMMERCE a nonexclusive, royalty-
free, irrevocable license (with rights to sublicense to others) in such Materials to translate, reproduce,
distribute, prepare derivative works, publicly perform, and publicly display. The Contractor warrants
and represents that the Contractor has all rights and permissions, including intellectual property rights,
moral rights and rights of publicity, necessary to grant such a license to COMMERCE.
The Contractor shall exert all reasonable effort to advise COMMERCE, at the time of delivery of
Materials furnished under this Contract, of all known or potential invasions of privacy contained therein
and of any portion of such document which was not produced in the performance of this Contract.
The Contractor shall provide COMMERCE with prompt written notice of each notice or claim of
infringement received by the Contractor with respect to any Materials delivered under this Contract.
COMMERCE shall have the right to modify or remove any restrictive markings placed upon the
Materials by the Contractor.
14. DISALLOWED COSTS
The Contractor is responsible for any audit exceptions or disallowed costs incurred by its own
organization or that of its Subcontractors.
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15. DISPUTES
Except as otherwise provided in this Contract, when a dispute arises between the parties and it cannot
be resolved by direct negotiation, either party may request a dispute hearing with the Director of
COMMERCE, who may designate a neutral person to decide the dispute.
The request for a dispute hearing must:
• be in writing;
• state the disputed issues;
• state the relative positions of the parties;
• state the Contractor's name, address, and Contract number; and
• be mailed to the Director and the other party’s (respondent’s) Contract Representative
within three (3) working days after the parties agree that they cannot resolve the dispute.
The respondent shall send a written answer to the requestor’s statement to both the Director or the
Director’s designee and the requestor within five (5) working days.
The Director or designee shall review the written statements and reply in writing to both parties within
ten (10) working days. The Director or designee may extend this period if necessary by notifying the
parties.
The decision shall not be admissible in any succeeding judicial or quasi-judicial proceeding.
The parties agree that this dispute process shall precede any action in a judicial or quasi-judicial
tribunal.
Nothing in this Contract shall be construed to limit the parties’ choice of a mutually acceptable
alternate dispute resolution (ADR) method in addition to the dispute hearing procedure outlined
above.
16. DUPLICATE PAYMENT
Contractor certifies that work to be performed under this contract does not duplicate any work to be
charged against any other contract, subcontract, or other source.
17. GOVERNING LAW AND VENUE
This Contract shall be construed and interpreted in accordance with the laws of the state of
Washington, and the venue of any action brought hereunder shall be in the Superior Court for
Thurston County.
18. INDEMNIFICATION
To the fullest extent permitted by law, the Contractor shall indemnify, defend, and hold harmless the
state of Washington, COMMERCE, agencies of the state and all officials, agents and employees of
the state, from and against all claims for injuries or death arising out of or resulting from the
performance of the contract. “Claim” as used in this contract, means any financial loss, claim, suit,
action, damage, or expense, including but not limited to attorney’s fees, attributable for bodily injury,
sickness, disease, or death, or injury to or the destruction of tangible property including loss of use
resulting therefrom.
The Contractor’s obligation to indemnify, defend, and hold harmless includes any claim by
Contractor’s agents, employees, representatives, or any subcontractor or its employees.
The Contractor’s obligation shall not include such claims that may be caused by the sole negligence
of the State and its agencies, officials, agents, and employees. If the claims or damages are caused
by or result from the concurrent negligence of (a) the State, its agents or employees and (b) the
Contractor, its subcontractors, agents, or employees, this indemnity provision shall be valid and
enforceable only to the extent of the negligence of the Contractor or its subcontractors, agents, or
employees.
The Contractor waives its immunity under Title 51 RCW to the extent it is required to indemnify, defend
and hold harmless the state and its agencies, officers, agents or employees.
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19. INDEPENDENT CAPACITY OF THE CONTRACTOR
The parties intend that an independent contractor relationship will be created by this Contract. The
Contractor and its employees or agents performing under this Contract are not employees or agents
of the state of Washington or COMMERCE. The Contractor will not hold itself out as or claim to be an
officer or employee of COMMERCE or of the state of Washington by reason hereof, nor will the
Contractor make any claim of right, privilege or benefit which would accrue to such officer or employee
under law. Conduct and control of the work will be solely with the Contractor.
20. INDUSTRIAL INSURANCE COVERAGE
The Contractor shall comply with all applicable provisions of Title 51 RCW. If the Contractor fails to
provide industrial insurance coverage or fails to pay premiums or penalties on behalf of its employees
as may be required by law, COMMERCE may collect from the Contractor the full amount payable to
the Industrial Insurance Accident Fund. COMMERCE may deduct the amount owed by the Contractor
to the accident fund from the amount payable to the Contractor by COMMERCE under this Contract,
and transmit the deducted amount to the Department of Labor and Industries, (L&I) Division of
Insurance Services. This provision does not waive any of L&I’s rights to collect from the Contractor.
21. LAWS
The Contractor shall comply with all applicable laws, ordinances, codes, regulations and policies of
local, state, and federal governments, as now or hereafter amended.
22. LICENSING, ACCREDITATION AND REGISTRATION
The Contractor shall comply with all applicable local, state, and federal licensing, accreditation and
registration requirements or standards necessary for the performance of this Contract.
23. LIMITATION OF AUTHORITY
Only the Authorized Representative or Authorized Representative’s designee by writing (designation
to be made prior to action) shall have the express, implied, or apparent authority to alter, amend,
modify, or waive any clause or condition of this Contract.
24. LOCAL PUBLIC TRANSPORTATION COORDINATION
Where applicable, Contractor shall participate in local public transportation forums and implement
strategies designed to ensure access to services.
25. NONCOMPLIANCE WITH NONDISCRIMINATION LAWS
During the performance of this Contract, the Contractor shall comply with all federal, state, and local
nondiscrimination laws, regulations and policies. In the event of the Contractor’s non-compliance or
refusal to comply with any nondiscrimination law, regulation or policy, this Contract may be rescinded,
canceled or terminated in whole or in part, and the Contractor may be declared ineligible for further
contracts with COMMERCE. The Contractor shall, however, be given a reasonable time in which to
cure this noncompliance. Any dispute may be resolved in accordance with the “Disputes” procedure
set forth herein.
The funds provided under this contract may not be used to fund religious worship, exercise, or
instruction. No person shall be required to participate in any religious worship, exercise, or instruction
in order to have access to the facilities funded by this contract.
26. PAY EQUITY
The Contractor agrees to ensure that “similarly employed” individuals in its workforce are
compensated as equals, consistent with the following:
A. Employees are “similarly employed” if the individuals work for the same employer, the
performance of the job requires comparable skill, effort, and responsibility, and the jobs are
performed under similar working conditions. Job titles alone are not determinative of whether
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employees are similarly employed;
B. Contractor may allow differentials in compensation for its workers if the differentials are based
in good faith and on any of the following:
i. A seniority system; a merit system; a system that measures earnings by quantity or quality
of production; a bona fide job-related factor or factors; or a bona fide regional difference
in compensation levels.
ii. A bona fide job-related factor or factors may include, but not be limited to, education,
training, or experience that is: Consistent with business necessity; not based on or derived
from a gender-based differential; and accounts for the entire differential.
iii. A bona fide regional difference in compensation level must be: Consistent with business
necessity; not based on or derived from a gender-based differential; and account for the
entire differential.
This Contract may be terminated by the Department, if the Department or the Department of
Enterprise Services determines that the Contractor is not in compliance with this provision.
27. POLITICAL ACTIVITIES
Political activity of Contractor’s employees and officers are limited by the State Campaign Finances
and Lobbying provisions of Chapter 42.17A RCW and the Federal Hatch Act, 5 USC 1501 - 1508.
No funds may be used for working for or against ballot measures or for or against the candidacy of
any person for public office.
28. PREVAILING WAGE LAW
The Contractor certifies that all contractors and subcontractors performing work on the Project shall
comply with state Prevailing Wages on Public Works, Chapter 39.12 RCW, as applicable to the
Project funded by this contract, including but not limited to the filing of the “Statement of Intent to Pay
Prevailing Wages” and “Affidavit of Wages Paid” as required by RCW 39.12.040. The Contractor shall
maintain records sufficient to evidence compliance with Chapter 39.12 RCW, and shall make such
records available for COMMERCE’s review upon request.
29. PROHIBITION AGAINST PAYMENT OF BONUS OR COMMISSION
The funds provided under this Contract shall not be used in payment of any bonus or commission for
the purpose of obtaining approval of the application for such funds or any other approval or
concurrence under this Contract provided, however, that reasonable fees or bona fide technical
consultant, managerial, or other such services, other than actual solicitation, are not hereby prohibited
if otherwise eligible as project costs.
30. PUBLICITY
The Contractor agrees not to publish or use any advertising or publicity materials in which the state
of Washington or COMMERCE’s name is mentioned, or language used from which the connection
with the state of Washington’s or COMMERCE’s name may reasonably be inferred or implied, without
the prior written consent of COMMERCE.
31. RECAPTURE
In the event that the Contractor fails to perform this Contract in accordance with state laws, federal
laws, and/or the provisions of this Contract, COMMERCE reserves the right to recapture funds in an
amount to compensate COMMERCE for the noncompliance in addition to any other remedies
available at law or in equity.
Repayment by the Contractor of funds under this recapture provision shall occur within the time period
specified by COMMERCE. In the alternative, COMMERCE may recapture such funds from payments
due under this Contract.
________________________________________________________________________________________________________
Page 15 of 24
32. RECORDS MAINTENANCE
The Contractor shall maintain books, records, documents, data and other evidence relating to this
contract and performance of the services described herein, including but not limited to accounting
procedures and practices that sufficiently and properly reflect all direct and indirect costs of any nature
expended in the performance of this contract.
The Contractor shall retain such records for a period of six years following the date of final payment.
At no additional cost, these records, including materials generated under the contract, shall be subject
at all reasonable times to inspection, review or audit by COMMERCE, personnel duly authorized by
COMMERCE, the Office of the State Auditor, and federal and state officials so authorized by law,
regulation or agreement.
If any litigation, claim or audit is started before the expiration of the six (6) year period, the records
shall be retained until all litigation, claims, or audit findings involving the records have been resolved.
33. REGISTRATION WITH DEPARTMENT OF REVENUE
If required by law, the Contractor shall complete registration with the Washington State Department
of Revenue.
34. RIGHT OF INSPECTION
At no additional cost all records relating to the Contractor’s performance under this Contract shall be
subject at all reasonable times to inspection, review, and audit by COMMERCE, the Office of the
State Auditor, and federal and state officials so authorized by law, in order to monitor and evaluate
performance, compliance, and quality assurance under this Contract. The Contractor shall provide
access to its facilities for this purpose.
35. SAVINGS
In the event funding from state, federal, or other sources is withdrawn, reduced, or limited in any way
after the effective date of this Contract and prior to normal completion, COMMERCE may suspend or
terminate the Contract under the "Termination for Convenience" clause, without the ten business day
notice requirement. In lieu of termination, the Contract may be amended to reflect the new funding
limitations and conditions.
36. SEVERABILITY
The provisions of this contract are intended to be severable. If any term or provision is illegal or invalid
for any reason whatsoever, such illegality or invalidity shall not affect the validity of the remainder of
the contract.
37. SUBCONTRACTING
The Contractor may only subcontract work contemplated under this Contract if it obtains the prior
written approval of COMMERCE.
If COMMERCE approves subcontracting, the Contractor shall maintain written procedures related to
subcontracting, as well as copies of all subcontracts and records related to subcontracts. For cause,
COMMERCE in writing may: (a) require the Contractor to amend its subcontracting procedures as
they relate to this Contract; (b) prohibit the Contractor from subcontracting with a particular person or
entity; or (c) require the Contractor to rescind or amend a subcontract.
Every subcontract shall bind the Subcontractor to follow all applicable terms of this Contract. The
Contractor is responsible to COMMERCE if the Subcontractor fails to comply with any applicable term
or condition of this Contract. The Contractor shall appropriately monitor the activities of the
Subcontractor to assure fiscal conditions of this Contract. In no event shall the existence of a
subcontract operate to release or reduce the liability of the Contractor to COMMERCE for any breach
in the performance of the Contractor’s duties.
Every subcontract shall include a term that COMMERCE and the State of Washington are not liable
for claims or damages arising from a Subcontractor’s performance of the subcontract.
________________________________________________________________________________________________________
Page 16 of 24
38. SURVIVAL
The terms, conditions, and warranties contained in this Contract that by their sense and context are
intended to survive the completion of the performance, cancellation or termination of this Contract
shall so survive.
39. TAXES
All payments accrued on account of payroll taxes, unemployment contributions, the Contractor’s
income or gross receipts, any other taxes, insurance or expenses for the Contractor or its staff shall
be the sole responsibility of the Contractor.
40. TERMINATION FOR CAUSE
In the event COMMERCE determines the Contractor has failed to comply with the conditions of this
contract in a timely manner, COMMERCE has the right to suspend or terminate this contract. Before
suspending or terminating the contract, COMMERCE shall notify the Contractor in writing of the need
to take corrective action. If corrective action is not taken within 30 calendar days, the contract may
be terminated or suspended.
In the event of termination or suspension, the Contractor shall be liable for damages as authorized
by law including, but not limited to, any cost difference between the original contract and the
replacement or cover contract and all administrative costs directly related to the replacement contract,
e.g., cost of the competitive bidding, mailing, advertising and staff time.
COMMERCE reserves the right to suspend all or part of the contract, withhold further payments, or
prohibit the Contractor from incurring additional obligations of funds during investigation of the alleged
compliance breach and pending corrective action by the Contractor or a decision by COMMERCE to
terminate the contract. A termination shall be deemed a “Termination for Convenience” if it is
determined that the Contractor: (1) was not in default; or (2) failure to perform was outside of his or
her control, fault or negligence.
The rights and remedies of COMMERCE provided in this contract are not exclusive and are, in
addition to any other rights and remedies, provided by law.
41. TERMINATION FOR CONVENIENCE
Except as otherwise provided in this Contract, COMMERCE may, by ten (10) business days’ written
notice, beginning on the second day after the mailing, terminate this Contract, in whole or in part. If
this Contract is so terminated, COMMERCE shall be liable only for payment required under the terms
of this Contract for services rendered or goods delivered prior to the effective date of termination.
42. TERMINATION PROCEDURES
Upon termination of this contract, COMMERCE, in addition to any other rights provided in this
contract, may require the Contractor to deliver to COMMERCE any property specifically produced or
acquired for the performance of such part of this contract as has been terminated. The provisions of
the "Treatment of Assets" clause shall apply in such property transfer.
COMMERCE shall pay to the Contractor the agreed upon price, if separately stated, for completed
work and services accepted by COMMERCE, and the amount agreed upon by the Contractor and
COMMERCE for (i) completed work and services for which no separate price is stated, (ii) partially
completed work and services, (iii) other property or services that are accepted by COMMERCE, and
(iv) the protection and preservation of property, unless the termination is for default, in which case the
Authorized Representative shall determine the extent of the liability of COMMERCE. Failure to agree
with such determination shall be a dispute within the meaning of the "Disputes" clause of this contract.
COMMERCE may withhold from any amounts due the Contractor such sum as the Authorized
Representative determines to be necessary to protect COMMERCE against potential loss or liability.
The rights and remedies of COMMERCE provided in this section shall not be exclusive and are in
addition to any other rights and remedies provided by law or under this contract.
________________________________________________________________________________________________________
Page 17 of 24
After receipt of a notice of termination, and except as otherwise directed by the Authorized
Representative, the Contractor shall:
A. Stop work under the contract on the date, and to the extent specified, in the notice;
B. Place no further orders or subcontracts for materials, services, or facilities except as may be
necessary for completion of such portion of the work under the contract that is not terminated;
C. Assign to COMMERCE, in the manner, at the times, and to the extent directed by the
Authorized Representative, all of the rights, title, and interest of the Contractor under the orders
and subcontracts so terminated, in which case COMMERCE has the right, at its discretion, to
settle or pay any or all claims arising out of the termination of such orders and subcontracts;
D. Settle all outstanding liabilities and all claims arising out of such termination of orders and
subcontracts, with the approval or ratification of the Authorized Representative to the extent
the Authorized Representative may require, which approval or ratification shall be final for all
the purposes of this clause;
E. Transfer title to COMMERCE and deliver in the manner, at the times, and to the extent directed
by the Authorized Representative any property which, if the contract had been completed,
would have been required to be furnished to COMMERCE;
F. Complete performance of such part of the work as shall not have been terminated by the
Authorized Representative; and
G. Take such action as may be necessary, or as the Authorized Representative may direct, for
the protection and preservation of the property related to this contract, which is in the
possession of the Contractor and in which COMMERCE has or may acquire an interest.
43. TREATMENT OF ASSETS
Title to all property furnished by COMMERCE shall remain in COMMERCE. Title to all property
furnished by the Contractor, for the cost of which the Contractor is entitled to be reimbursed as a
direct item of cost under this contract, shall pass to and vest in COMMERCE upon delivery of such
property by the Contractor. Title to other property, the cost of which is reimbursable to the Contractor
under this contract, shall pass to and vest in COMMERCE upon (i) issuance for use of such property
in the performance of this contract, or (ii) commencement of use of such property in the performance
of this contract, or (iii) reimbursement of the cost thereof by COMMERCE in whole or in part,
whichever first occurs.
A. Any property of COMMERCE furnished to the Contractor shall, unless otherwise provided
herein or approved by COMMERCE, be used only for the performance of this contract.
B. The Contractor shall be responsible for any loss or damage to property of COMMERCE that
results from the negligence of the Contractor or which results from the failure on the part of the
Contractor to maintain and administer that property in accordance with sound management
practices.
C. If any COMMERCE property is lost, destroyed or damaged, the Contractor shall immediately
notify COMMERCE and shall take all reasonable steps to protect the property from further
damage.
D. The Contractor shall surrender to COMMERCE all property of COMMERCE prior to settlement
upon completion, termination or cancellation of this contract.
E. All reference to the Contractor under this clause shall also include Contractor’s employees,
agents or Subcontractors.
________________________________________________________________________________________________________
Page 18 of 24
44. WAIVER
Waiver of any default or breach shall not be deemed to be a waiver of any subsequent default or
breach. Any waiver shall not be construed to be a modification of the terms of this Contract unless
stated to be such in writing and signed by Authorized Representative of COMM
________________________________________________________________________________________________________
Page 19 of 24
Attachment A: Scope of Work
________________________________________________________________________________________________________
Page 20 of 24
Milestones Anticipated Completion Time
NEPA Permit 8/1/2023
Bid Date 12/20/2023
Contract Award 1/10/2023
Substantial Construction Completion 11/30/2024
Grand Opening/Ribbon Cutting Fall 2024
Full Project Completion 2/28/2025
________________________________________________________________________________________________________
Page 21 of 24
Attachment B: Budget
Task/Deliverable Amount
Task 1: Construction
$1,570,000.00
Task 2: Art
$55,000.00
Task 3: Professional Services and
Management
$125,000.00
TOTAL
$1,750,000.00
________________________________________________________________________________________________________
Page 22 of 24
Attachment C: Certification of the Availability of Funds to Complete the Project
Non-State Funds Amount Total
Federal Grant
Federal Community Project Grant
$2,500,000
City of Bremerton
Local Funds
$800,000 $3,300,000
State Funds
State Capital Budget
DCCA
$1,750,000 $1,750,000
Total Non-State and State Sources $5,050,000
CERTIFICATION PERFORMANCE MEASURE
The GRANTEE, by its signature, certifies that project funding from sources other than those provided by
this contract and identified above has been reviewed and approved by the GRANTEE’s governing body
or board of directors, as applicable, and has either been expended for eligible Project expenses, or is
committed in writing and available and will remain committed and available solely and specifically for
carrying out the purposes of this Project as described in elsewhere in this contract, as of the date and
year written below. The GRANTEE shall maintain records sufficient to evidence that it has expended or
has access to the funds needed to complete the Project, and shall make such records available for
COMMERCE’S review upon reasonable request.
______________________________________
GRANTEE
______________________________________
TITLE
_____________________________________
DATE
________________________________________________________________________________________________________
Page 23 of 24
Attachment D: Certification of the Payment and Reporting of Prevailing Wages
CERTIFICATION PERFORMANCE MEASURE
The GRANTEE, by its signature, certifies that all contractors and subcontractors performing work on the
Project shall comply with prevailing wage laws set forth in Chapter 39.12 RCW, as applicable on the date
the Project appropriation becomes effective, including but not limited to the filing of the “Statement of
Intent to Pay Prevailing Wages” and “Affidavit of Wages Paid” as required by RCW 39.12.040. The
GRANTEE shall maintain records sufficient to evidence compliance with Chapter 39.12 RCW, and shall
make such records available for COMMERCE’S review upon request.
If any state funds are used by the GRANTEE for the purpose of construction, applicable State Prevailing
Wages must be paid.
The GRANTEE, by its signature, certifies that the declaration set forth above has been reviewed and
approved by the GRANTEE’s governing body as of the date and year written below.
______________________________________
GRANTEE
______________________________________
TITLE
_____________________________________
DATE
________________________________________________________________________________________________________
Page 24 of 24
Attachment E: Additional Pre-Contracting Certification Documents
Bremerton DAHP and Tribal Consultations.p
Bremerton LEED Form.pdf
Bremerton Site Control.pdf
•Project will reconstruct 4th Street from
Pacific to Washington into a festival
street
•$1.75 million grant awarded to
Bremerton for the construction of
Quincy Square
•Grant is managed by the Department of
Commerce
•Requesting the acceptance of grant and
approval for Mayor to execute grant
agreement
•Standard grant agreement with
Commerce
Quincy Square
State Defense Community Compatibility Account Grant
Quincy Square
Funding Summary (Design and Construction)
Funding Source Revenue Amount
Federal EDI Grant 2,500,000
State DCCA Grant 1,750,000
Transportation Capital 255,000
Stormwater 450,000
Water 100,000
State Appropriation (Design Phase)445,000
Total Revenue $5,500,000
*Project cost estimate is $5.5 million, so no funding
shortfall is anticipated at this time
•Quincy Jones
•NAACP Unit 1134
•NBK Command
•IFPTE Local 12 (NBK Engineer’s Union)
•4th Street Action Group
•Kitsap Transit
•Sound West Group
•Columbia Hospitality (for Kitsap Conference
Center)
•Bremerton Housing Authority
•Downtown Bremerton Association
•Bremerton Kiwanis
•Bremerton School District
•Music Discovery Center
•KEDA
•Bremerton Chamber of Commerce (now
Greater Kitsap Chamber)
•Olympic College Foundation
•Roxy Bremerton Foundation
Quincy Square
Community Support Acknowledgment
Quincy Square
Timeline Update
•NEPA permitting is complete
•Bid ready documents are being
completed now
•Bid late fall/early winter
•Award construction contract in early
2024
•Suspend construction contract for
material procurement
•Construction in summer 2024
•Ribbon cutting in fall 2024
•Art Committees are releasing calls for a
mural and a sculpture – selection of
artists early next year
•Creating an Operations and Activation
Plan (will include a public meeting)
•Convening a committee for the design
of interpretive signage (will include
public meetings)
•Contract for construction
management/construction engineering
(will include a plan for business
outreach during construction)
Quincy Square
Action Items
AGENDA BILL
CITY OF BREMERTON
CITY COUNCIL
SUBJECT:
Public Works Agreement with Precision
Concrete Cutting, Inc. for the 2023-2025
Sidewalk Trip Hazard Removal Unit Priced
Contract
Study Session Date: October 11, 2023
COUNCIL MEETING Date: October 18, 2023
Department: Public Works & Utilities
Presenter: Nick Ataie
Phone: (360) 473-2306
SUMMARY:
The project includes a multi-year (3 year, 2023-2025) unit priced contract which includes removal of
sidewalk trip hazards through concrete cutting at various locations throughout the City. The City bid
the project using the MRSC Small Public Works Roster, opening bids on September 14, 2023 and
one bid was received from Precision Concrete Cutting, Inc. (PCC). The bid from PCC was
determined to be responsive and responsible with a total bid price of $272,883.00, including sales
tax. Upon approval of this unit priced contract, annual work orders will be issued in 2023, 2024, and
2025 based on budgeted capital funds under the City’s Sidewalk Program (Trip Hazard Reduction).
Anticipated work locations for 2023 have been scoped (Attachment 2) and subsequent year scopes
will be developed by staff for 2024 and 2025.
ATTACHMENTS:
1) Public Works Agreement; 2) 2023 Work Locations; 3) Bid Tabulation Summary
FISCAL IMPACTS (Include Budgeted Amount):
This project is budgeted in the Transportation Capital Fund (Sidewalk Program).
STUDY SESSION AGENDA: ☒ Limited Presentation ☐ Full Presentation
STUDY SESSION ACTION: ☐ Consent Agenda ☐ General Business ☐ Public Hearing
RECOMMENDED MOTION:
Move to approve the Public Works Agreement with Precision Concrete Cutting, Inc. for the 2023-
2025 Sidewalk Trip Hazard Removal Unit Priced Contract; and authorize the Mayor to finalize and
execute the agreement with substantially the same terms and conditions as presented.
COUNCIL ACTION: Approve Deny Table Continue No Action
Form Updated 11/09/2021
A4
City of Bremerton August 2023
2023-2025 SIDEWALK TRIP HAZARD REMOVAL UNIT PRICED CONTRACT
PROJECT # 315057 Page 21
PUBLIC WORKS AGREEMENT
THIS AGREEMENT is entered into between the City of Bremerton, a Washington
Municipal Corporation (“City”), and (“Contractor”), whose mailing
address is .
The parties agree as follows:
1. CONTRACTOR SERVICES. The Contractor shall perform the following services for
the City: 2023-2025 SIDEWALK TRIP HAZARD REMOVAL UNIT PRICED CONTRACT
2. TIME OF COMPLETION. Contractor shall complete the work within the contract time
specified on the Work Order from the date of issuance of the City’s Notice to Proceed.
3. COMPENSATION. The City shall pay the Contractor for completion of the Work in
accordance with the Contract Documents. The City has established this contract as a Unit
Priced Contract for a three- (3) year period. Work under this contract will be authorized by
Work Order using a Work Order form that will describe the work including total quantities,
associated unit prices, and a total Work Order Price. Unit prices shall be based on the Bid
Schedule, including annual adjustment as described in the Proposal Form. Applicable
Washington State Retail Sales Tax on this contract shall be governed by WAC 458-20-171
and its related rules for the work contemplated in this agreement. The Contractor shall invoice
the City monthly. The City will pay for the portion of the work described in the invoice that has
been completed by the Contractor and approved by the City. The City payment shall not
constitute a waiver of the City’s right to final inspection and acceptance of the project.
A. Performance Bond. Pursuant to Chapter 39.08 RCW, the Contractor
shall provide the City a performance bond for the full contract amount
to be in effect until thirty (30) days after the date of final acceptance, or
until receipt of all necessary releases from the State Department of
Revenue and the State Department of Labor and Industries and until
settlement of any liens filed under Chapter 60.28 RCW, whichever is
later.
B. Retainage. The City shall hold back a retainage in the amount of five
percent (5%) of any and all payments made to contractor for a period
of thirty (30) days after the date of final acceptance, or until receipt of
all necessary releases from the State Department of Revenue and the
State Department of Labor & Industries and until settlement of any liens
filed under Chapter 60.28 RCW, whichever is later.
C. Defective or Unauthorized Work. The City reserves its right to withhold
payment from Contractor for any defective or unauthorized work.
Defective or unauthorized work includes, without limitation: work and
materials that do not conform to the requirements of this agreement;
and extra work and materials furnished without the City’s written
approval. If Contractor is unable, for any reason, to satisfactorily
complete any portion of the work, the City may complete the work by
contract or otherwise, and Contractor shall be liable to the City for any
additional costs incurred by the City. “Additional costs” shall mean all
reasonable costs, including legal costs and attorney fees, incurred by
City of Bremerton August 2023
2023-2025 SIDEWALK TRIP HAZARD REMOVAL UNIT PRICED CONTRACT
PROJECT # 315057 Page 22
the City beyond the maximum Contract price specified above. The City
further reserves its right to deduct the cost to complete the Contract
work, including any Additional Costs, from any and all amounts due or
to become due the Contractor.
D. Final Payment: Waiver of Claims. THE MAKING OF FINAL PAYMENT
(EXCLUDING WITHHELD RETAINAGE) SHALL PRECLUDE ALL
CLAIMS, EXCEPT THOSE PREVIOUSLY AND PROPERLY MADE
AND IDENTIFIED BY CONTRACTOR AS UNSETTLED AT THE TIME
REQUEST FOR FINAL PAYMENT IS MADE.
4. INDEPENDENT CONTRACTOR. Contractor is and shall be at all times acting as
an independent contractor and not as an employee of the City. The Contractor shall secure
at its expense, and shall be responsible for all payments of income tax, social security, state
disability insurance compensation, unemployment compensation, and all other payroll
deductions for the Contractor, officer, agents, employees and sub-contractors. The
Contractor shall also secure all applicable business licenses, if required, in connection with
the contract services, including all required licenses for Contractor's officers, agents,
employees and sub-contractors.
5. TERMINATION. The City may terminate this agreement for good cause. “Good
cause” shall include, without limitation, any one or more of the following events:
A. The Contractor’s refusal or failure to supply a sufficient number of
properly skilled workers or proper materials for completion of the
Contract work.
B. The Contractor’s failure to complete the work within the time specified
in this agreement.
C. The Contractor’s failure to make full and prompt payment to sub-
contractors or for material or labor.
D. The Contractor’s persistent disregard of federal, state or local laws,
rules or regulations.
E. The Contractor’s filing for bankruptcy or becoming adjudged bankrupt.
If the City terminates this agreement for good cause, the Contractor shall not receive
any further monies due under this agreement until the Contract work is completed.
6. PREVAILING WAGES. Contractor shall file a “Statement of Intent to Pay
Prevailing Wages” with the State of Washington Department of Labor & Industries prior to
commencing the Contract work. Contractor shall pay prevailing wages and comply with
Chapter 39.12 of the Revised Code of Washington, as well as any other applicable prevailing
wage rate provisions. Contractor will be required to pay Kitsap County Prevailing Wage Rates
current on the bid opening date. The Kitsap County rates are available at the Department of
Labor and Industries website.
7. CHANGES. The City may issue a written work change directive for any change in
the Contract work during the performance of this agreement. If the Contractor determines, for
any reason, that a change order is necessary, Contractor must submit a written change order
request to the City’s project manager within two (2) business days of the date the Contractor
City of Bremerton August 2023
2023-2025 SIDEWALK TRIP HAZARD REMOVAL UNIT PRICED CONTRACT
PROJECT # 315057 Page 23
knew or should have known of the facts and events giving rise to the requested change. If
the City determines that the change increases or decreases the Contractor’s costs or time for
performance, the City will make an equitable adjustment. The City will attempt, in good faith,
to reach agreement with the Contractor on all equitable adjustments. However, if the parties
are unable to agree, the City will determine the equitable adjustment as it deems
appropriate. The Contractor shall proceed with the change order work upon receiving a
written work change directive or change order from the City. If the Contractor fails to require
a change order within the time allowed, the Contractor waives its right to make any claim or
submit subsequent change order requests for that portion of the contract work. If the
Contractor disagrees with the equitable adjustment the Contractor must complete the change
order work; however, the Contractor may elect to protest the adjustment as provided below:
A. Procedure and Protest by the Contractor. If the Contractor disagrees
with anything required by a work change directive or change order,
including any direction, instruction, interpretation, or determination by
the City, the Contractor shall:
1. Immediately give a signed written notice of protest to the City;
2. Supplement the written protest within fourteen (14) calendar
days with a written statement that provides the following
information:
a. The date of the Contract’s protest.
b. The nature and circumstances that caused the protest.
c. The provisions in this agreement that support the
protest.
d. The estimated dollar cost, if any, of the protested work
and how that estimate was determined.
e. An analysis of the progress schedule showing the
schedule change or disruption if the Contractor is
asserting a schedule change or disruption.
The Contractor shall keep complete records of extra costs and
time incurred as a result of the protested work. The City shall
have access to any of the Contractor’s records needed for
evaluating the protest.
3. The City will evaluate all protests, provided the procedures in
this section are followed. If the City determines that a protest is
valid, the City will adjust payment for work or time by an
equitable adjustment. No adjustment will be made for an invalid
protest.
B. Contractor’s Duty to Complete Protested Work. In spite of any protest,
the Contractor shall proceed promptly with the work as the City has
ordered.
C. Contractor’s Acceptance of Changes. The Contractor accepts all
requirements of a change order by: (1) endorsing it, (2) writing a
separate acceptance, or (3) not protesting in the way this section
provides. A change order that is accepted by Contractor as provided
in this section shall constitute full payment and final settlement of all
City of Bremerton August 2023
2023-2025 SIDEWALK TRIP HAZARD REMOVAL UNIT PRICED CONTRACT
PROJECT # 315057 Page 24
claims for contract time and for direct, indirect and consequential costs,
including costs of delays related to any work, either covered or affected
by the change.
D. Failure to Protest Constitutes Waiver. By not protesting as this section
provides, the Contractor also waives any additional entitlement and
accepts from the City any written order (including directions,
instructions, interpretations, and determination).
E. Failure to Follow Procedures Constitutes Waiver. By failing to follow
the procedures of this section, the Contractor completely waives any
claims for protested work and accepts form the City any written order
(including directions, instructions, interpretations, and determination).
F. Liens. In the event that there are any liens on file against the City of
Bremerton, the City of Bremerton shall be entitled to withhold final or
progress payments to the extent deemed necessary by the City of
Bremerton to properly protect the outstanding lien claimants until
proper releases have been filed with the City Clerk
8. CLAIMS. The Contractor shall give written notice to the City of all claims other
than change orders within fourteen (14) calendar days of the occurrence of the events giving
rise to the claims. Any claim for damages, additional payment for any reason, or extension of
time, whether under this agreement or otherwise, shall be conclusively deemed to have been
waived by the Contractor unless a timely written claim is made in strict accordance with the
applicable provisions of this agreement; or, if (and only if) no such provision is applicable,
unless that claim is set forth in detail in writing and received by the City within seven (7)
calendar days from the date Contractor knew, or should have known, of the facts giving rise
to the claim. At a minimum, a Contractor’s written claim must include the information set forth
regarding protests in Section 7.A.2.a.-e.
FAILURE TO PROVIDE A COMPLETE, WRITTEN NOTIFICATION OF CLAIM
WITHIN THE TIME ALLOWED SHALL BE AN ABSOLUTE WAIVER OF ANY CLAIMS
ARISING IN ANY WAY FROM THE FACTS OR EVENTS SURROUNDING THAT CLAIM OR
CAUSED BY THAT DELAY.
Contractor must, in any event, file any claim or bring any suit arising from or connected
with this agreement within 120 calendar days from the date the contract work is complete.
9. WARRANTY. The Contractor shall correct all defects in workmanship and
materials within one year from the date of the City’s acceptance of the Contract work. When
defects are corrected, the warranty for that portion of the work shall extend for one year from
the date such correction is completed and accepted by the City. The Contractor shall begin
to correct any defects within seven (7) calendar days of its receipt of notice from the City of
the defect. If the Contractor does not accomplish the corrections within a reasonable time,
the City may complete the corrections and the Contractor shall pay all costs incurred by the
City in order to accomplish the correction.
10. INDEMNIFICATION. Contractor shall defend, indemnify and hold the City, its
officer, officials, employees, agents and volunteers harmless from any and all claims, injuries,
damages, losses or suits including all legal costs and attorney fees, arising out of or in
connection with the performance of this agreement, except for injuries and damages caused
by the City’s sole negligence.
City of Bremerton August 2023
2023-2025 SIDEWALK TRIP HAZARD REMOVAL UNIT PRICED CONTRACT
PROJECT # 315057 Page 25
The City’s inspection or acceptance of any of Contractor’s work when completed shall
not be grounds to avoid any of these covenants of indemnification.
Should a court of competent jurisdiction determine that this agreement is subject to
RCW 4.24.115, then, in the event of liability for damages arising out of bodily injury to persons
or damages to property caused by or resulting from the concurrent negligence of the
Contractor and the City, its officials, employees, agents and volunteers, the Contractor’s
liability hereunder shall be only to the extent of the Contractor’s negligence.
IT IS FURTHER SPECIFICALLY AND EXPRESSLY UNDERSTOOD THAT THIS
INDEMNIFICATION CONSTITUTES THE CONTRACTOR’S WAIVER OF IMMUNITY
UNDER INDUSTRIAL INSURANCE, TITLE 51 RCW, SOLELY FOR THE PURPOSE OF
THIS INDEMNIFICATION. THE PARTIES ACKNOWLEDGE THAT THEY HAVE MUTUALLY
NEGOTIATED THIS WAIVER.
The provisions of this section shall survive the expiration or termination of this
agreement.
11. INSURANCE. The Contractor shall procure and maintain for the duration of this
agreement insurance of the types and in the amounts described below against claims for
injuries to persons or damage to property which may arise from or in connection with the
performance of the work by the Contractor, its agents, representative, employees, sub-
consultants or sub-contractors.
Before beginning work on the project described in this agreement, the Contractor shall
provide a Certificate of Insurance evidencing:
A. Automobile Liability insurance with limits no less than $1,000,000
combined single limit per accident for bodily injury and property
damage; and
B. Commercial General Liability insurance written on an occurrence basis
with limits no less than $1,000,000 combined single limit per
occurrence and $2,000,000 general aggregate for personal injury,
bodily injury and property damage. Coverage shall include but not be
limited to: blanket contractual; products/completed operations/broad
form property damage; explosion, collapse and underground (XCU);
and
C. Excess Liability insurance with limits not less than $1,000,000 per
occurrence and aggregate; and
B. Workers Compensation insurance as statutorily required by the
Industrial Insurance Act of the State of Washington, Title 51, Revised
Code of Washington and employer's liability with limits not less than
$1,000,000.
Any payment of deductible or self-insured retention shall be the sole responsibility
of the Contractor.
The City, its officials, employees, agents and volunteers shall be named as an
additional insured on the insurance policy, as respects work performed by or on behalf of the
City of Bremerton August 2023
2023-2025 SIDEWALK TRIP HAZARD REMOVAL UNIT PRICED CONTRACT
PROJECT # 315057 Page 26
Contractor and a copy of the endorsement naming the City as additional insured shall be
attached to the Certificate of Insurance.
The Contractor’s insurance shall contain a clause stating that coverage shall apply
separately to each insured against whom claim is made or suit is brought, except with respects
to the limits of the insurer’s liability.
The Consultant's insurance shall be primary and non-contributory insurance as
respects the City and shall contain a waiver of subrogation against the City for claims arising
out of any operations, liabilities and obligations to which coverage applies. It shall be an
affirmative obligation upon Consultant to advise the City’s Risk Manager by fax at (360) 473-
5161, or by certified mail, return receipt requested to City of Bremerton, attn: Risk
Management, 345 6th Street, Suite 100, Bremerton, WA 98337 within two days of the
cancellation, suspension or substantive change of any insurance policy set out herein, and
failure to do so shall be construed to be a breach of this Agreement.
The City reserves the right to receive a certified copy of all the required insurance
policies. In the event that the Contractor employs other contractors (sub-contractors) as part
of the work covered by this Agreement, it shall be the Contractor’s responsibility to require
and confirm that each sub-contractor meets the minimum insurance requirements specified
above. The Contractor shall, upon demand of the City, deliver to the City copies of such policy
or policies of insurance and the receipts for payment of premiums thereon.
12. MISCELLANEOUS.
A. Equal Employment Opportunity Statement. In the hiring of employees for
the performance of work under this Agreement, the Contractor, its subcontractors, or any
person acting on behalf of Contractor shall not discriminate in any employment practice on
the basis of age (40+), sex, race, creed, color, national origin, sexual orientation/gender
identity, marital status, military status, or the presence of any physical, mental or sensory
disability.
B. ADA Statement. The City of Bremerton does not discriminate on the basis
of disability in programs and activities, which it operates pursuant to the requirements of the
Americans with Disabilities Act of 1990, and ADA Amendments Act. This policy extends to
both employment and admission to participation in the programs, services and activities of the
City of Bremerton. Reasonable accommodation for employees or applicants for employment
will be provided.
C. Compliance with Laws. Contractor shall comply with all federal, state and
local laws, rules and regulations throughout every aspect in the performance of this
agreement.
D. Work Performed at Contractor’s Risk. Contractor shall take all precautions
necessary and shall be responsible for the safety of its employees, agents, and subcontractors
in the performance of this agreement. All work shall be done at Contractor’s own risk, and
Contractor shall be responsible for any loss of or damage to materials, tools, or other articles
used or held for use in connection with the work.
E. Nonwaiver of Breach. The failure of the City to insist upon strict
performance of any of the terms and rights contained herein, or to exercise any option herein
conferred in one or more instances, shall not be constructed to be a waiver or relinquishment
of those terms and rights and they shall remain in full force and effect
City of Bremerton August 2023
2023-2025 SIDEWALK TRIP HAZARD REMOVAL UNIT PRICED CONTRACT
PROJECT # 315057 Page 27
F. Governing Law. This agreement shall be governed and construed in
accordance with the laws of the State of Washington. If any dispute arises between the City
and Contractor under any of the provisions of this agreement, resolution of that dispute shall
be available only through the jurisdiction, venue and rules of the Kitsap County Superior Court,
Kitsap County, Washington.
G. Attorney’s Fees. To the extent not inconsistent with RCW 39.04.240, in
any claim or lawsuit for damages arising from the parties’ performance of this agreement,
each party shall be responsible for payment of its own legal costs and attorney’s fees incurred
in defending or bringing such claim or lawsuit; however, nothing in this subsection shall limit
the City’s right to indemnification under Section 10 of this agreement.
H. Written Notice. All communications regarding this agreement shall be sent
to the parties at the addresses listed on the signature page of this agreement, unless
otherwise notified. Any written notice shall become effective upon delivery, but in any event
three (3) calendar days after the date of mailing by registered or certified mail, and shall be
deemed sufficiently given if sent to the addressee at the address stated on this agreement.
I. Assignment. Any assignment of this agreement by the Contractor without
the written consent of the City shall be void.
J. Modification. No waiver, alteration, or modification of any of the provisions
of this agreement shall be binding unless in writing and signed by a duly authorized
representative of the City and Contractor.
K. Severability. If any one or more sections, sub-sections, or sentences of
this agreement are held to be unconstitutional or invalid, that decision shall not affect the
validity of the remaining portion of this agreement and the remainder shall remain in full force
and effect.
L. Entire Agreement. The written provisions and terms of this agreement,
together with any attached Exhibits, supersede all prior verbal statements by any
representative of the City, and those statements shall not be construed as forming a part of
or altering in any manner this agreement. This agreement and any attached Exhibits contain
the entire agreement between the parties. Should any language in any Exhibit to this
agreement conflict with any language contained in this agreement, the terms of this agreement
shall prevail.
M. Mutually Bound. Contractor and Subcontractor are mutually bound by the
terms of this agreement. Terms of this agreement will apply to the work of any subcontractor.
The Contractor shall assume toward the subcontractor all obligations and responsibilities the
Owner, under this agreement, assumes toward the Contractor, and the Subcontractor shall
assume toward the Contractor all obligations and responsibilities which the Contractor, under
this agreement, assumes towards the Owner.
N. Suspension & Debarment. For contracts involving Washington State and Federal
funding, Contractor hereby certifies, by signing this agreement, that neither it nor its
principals are presently debarred, suspended, proposed for debarment, declared ineligible,
or voluntarily excluded from participation in this transaction by any State or Federal
department or agency. Contractor shall provide immediate written notice to the City if at any
time it learns that it is or has become ineligible for certification. Should Contractor enter into
a covered transaction with another firm, Contractor agrees by signing this agreement that it
City of Bremerton August 2023
2023-2025 SIDEWALK TRIP HAZARD REMOVAL UNIT PRICED CONTRACT
PROJECT # 315057 Page 28
will verify that the firm with whom it intends to do business is not debarred, suspended,
ineligible, excluded or disqualified.
O. Solicitation of Minority Business. Per RCW 35.22.650, Contractor agrees
that the contractor shall actively solicit the employment of minority group members. Contractor
further agrees that the contractor shall actively solicit bids for the subcontracting of goods or
services from qualified minority businesses. Contractor shall furnish evidence of the
contractor's compliance with these requirements of minority employment and solicitation.
Contractor further agrees to consider the grant of subcontracts to said minority bidders on the
basis of substantially equal proposals in the light most favorable to said minority businesses.
The contractor shall be required to submit evidence of compliance with this section as part of
the bid.
IN WITNESS WHEREOF, the parties below have executed this agreement.
CONTRACTOR THE CITY OF BREMERTON
Print Name: Print Name: Greg Wheeler
Title: Title: Mayor
DATE DATE
Notices to be sent to: Notices to be sent to:
CONTRACTOR: CITY OF BREMERTON:
Engineering: Attn Nick Ataie
345 6th Street, Suite 100
Bremerton, WA 98337
(360) 473-2306
APPROVED AS TO FORM:
Kylie J. Finnell
Bremerton City Attorney
ATTEST:
Angela Hoover, City Clerk
R:\Legal\Legal\Forms\FORMS ON COBWEB\Public Works Agreement (short form) Rev. 04 2023.doc
END OF PUBLIC WORKS AGREEMENT
2023 - 2025 SIDEWALK TRIP HAZARD REMOVAL UNIT PRICED CONTRACT
Project # 315057
Sidewalk Trip Hazard Removal Scope of Work
** Note: The following scope/locations of work are provided for
informational purposes only and actual work locations will be subject to
Work Order(s) issued under this contract and in accordance with
8-26.3(1).
Work Locations **
BID OPENING DATE: Thursday, September 14, 2023
BID OPENING TIME: 11:00 AM
BIDS OPENED BY: Nick Ataie
BID OPEN LOCATION: City of Bremerton Engineering
345 6th Street, Suite 520
Bremerton, WA 98337
(Opened via Zoom)
NAME OF BIDDER
Proposal
Signature
Page
Proposal
Bond
Required
Forms *UNIT PRICE SUBTOTAL TOTAL BID PRICE
Precision Concrete Cutting Y Y Y 69.97$ 90,961.00$ 272,883.00$
70.00$ 91,000.00$ 273,000.00$
272,883.00$
N/A
N/A
Red text indicates a correction in bid amounts based on calculated bid tabulation.
CITY OF BREMERTON
2023-2025 SIDEWALK TRIP HAZARD REMOVAL UNIT PRICED CONTRACT
CITY PROJECT NO. 315057
SECOND LOW BIDDER
THIRD LOW BIDDER
BID SUMMARY
LOW BIDDER SUMMARY
APPARENT LOW BIDDER
ENGINEER'S ESTIMATE
* Required forms verified after bid opening in accordance with BIDDER'S CHECKLIST per project contract documents.
AGENDA BILL
CITY OF BREMERTON
CITY COUNCIL
SUBJECT: Study Session Date: October 11, 2023
Resolution to approve the Extension of
Wastewater Utility Services to the Fisher
Plat located within the East Bremerton
Urban Growth Area
COUNCIL MEETING Date: October 18, 2023
Department: Public Works
Presenter: Janelle Hitch
Phone: (360) 473-5285
SUMMARY:
An applicant has requested wastewater service for properties that are outside of the City limits within
the East Bremerton Urban Growth Area (UGA) and within the City’s Sewer Service Area. The
applicant has requested an extension of City sewer service to this property and is proposing 189
single-family residences in conformance with Kitsap County zoning.
Pursuant to the Bremerton Municipal Code (BMC) 15.03.040, properties located outside of the City
limits must annex to obtain wastewater services; however, per BMC 15.03.040(b) the City Council
can may approve service in certain circumstances, including when annexation is infeasible. Staff
have analyzed the subject properties and consider annexation infeasible at this time. The action
before the Council is to approve a Resolution for a Policy Exception to provide Wastewater service
within the East Bremerton UGA.
ATTACHMENTS: Resolution No. _____, Staff Memorandum
FISCAL IMPACTS (Include Budgeted Amount): There are no fiscal impacts associated with this
request.
STUDY SESSION AGENDA: ☒ Limited Presentation ☐ Full Presentation
STUDY SESSION ACTION: ☐ Consent Agenda ☐ General Business ☐ Public Hearing
RECOMMENDED MOTION:
Move to pass Resolution No. _____ to allow the Fisher Plat properties to receive wastewater service
from the City of Bremerton pursuant to BMC Section 15.03.040.
COUNCIL ACTION: Approve Deny Table Continue No Action
Form Updated 11/09/2021
A5
Page 1 of 2
Resolution Document Reference
Rev. 01/2023
RESOLUTION NO. ________
A RESOLUTION of the City Council of the City of
Bremerton, Washington, authorizing the extension of wastewater
utility services to the Fisher Plat properties, located outside the
City limits by within the East Bremerton Urban Growth Area.
WHEREAS, the City of Bremerton has established a general policy for providing
City utility services beyond city limits in Bremerton Municipal Code (BMC) 15.03.040 per
Ordinance 5306 passed on August 17, 2016; and
WHEREAS, Section 15.03.040 of the BMC established a general policy that
properties located outside the City limits seeking wastewater utility services to said property
must first annex into the City; and
WHEREAS, Subsection 15.03.040(b) of the BMC identifies policy exceptions in
which the City Council, in its sole and absolute discretion, may provide City wastewater utility
service to properties outside the City limits without annexation; and
WHEREAS, Subsection 15.03.040(b)(1) allows an exception for cases where the
City Council determines that annexation of a property located within the City’s urban growth
area (UGA) is not currently feasible; and
WHEREAS, the subject properties (tax parcels 072402-2-107-2007 & 072402-2-
104-2000), are located within the East Bremerton UGA; and
WHEREAS, per annexation provisions set forth in Chapter 35.13 RCW, the City
may only annex properties that are contiguous to the city limits; and
WHEREAS, the subject properties are not currently adjacent to City limits, and
thus would require a larger area to be annexed to make annexation feasible; and
WHEREAS, to annex, through the petition methods of annexation as codified in
Chapter 35.13 RCW, a larger area would be difficult to annex at this time, as the City does not
have sufficient annexation agreements in place for this to be successful; and
WHEREAS, the owner of the subject properties has agreed to construct
wastewater infrastructure in and near the properties and connect to existing City infrastructure;
and
WHEREAS, the Director of Public Works & Utilities finds the proposed
extension of the wastewater utility services consistent with the Wastewater Comprehensive Plan
for the East Bremerton Urban Growth Area; NOW THEREFORE,
THE CITY COUNCIL OF THE CITY OF BREMERTON, WASHINGTON,
DOES HEREBY RESOLVE AS FOLLOWS:
Page 2 of 2
Resolution Document Reference
Rev. 01/2023
SECTION 1. Recitals Incorporated. The recitals set forth above in this
resolution are hereby incorporated by reference and adopted herein.
SECTION 2. Based on the findings set forth in the recitals above, the City
Council shall exercise its discretion as authorized pursuant to BMC 15.03.040, and the City will
provide wastewater utility services to the properties at the Fisher Plat (tax parcels 072402-2-107-
2007 & 072402-2-104-2000), located outside the City limits but within the East Bremerton
Urban Growth Area. A vicinity map of the subject property is shown as Exhibit A. This service
will be provided as annexation of the property located within the City’s urban growth area is not
currently feasible. Service to this property is provided conditioned upon the owner of the
property for which service is authorized execute an Outside Utility Agreement with the City
which grants the City of Bremerton a limited power of attorney to include owner’s consent to
annexation of the property as part of any notice of intent or petition for annexation presented to
the City of Bremerton.
SECTION 3. Severability. If any one or more sections, subsections, or
sentences of this Resolution are held to be unconstitutional or invalid, such decision shall not
affect the validity of the remaining portion of this Resolution and the same shall remain in full
force and effect.
SECTION 4. Effective Date. This Resolution shall take effect and be in force
immediately upon its passage.
PASSED by the City Council of the City of Bremerton, Washington this _____
day of __________________, 20____.
JEFF COUGHLIN, Council President
APPROVED AS TO FORM: ATTEST:
KYLIE J. FINNELL, City Attorney ANGELA HOOVER, City Clerk
R:\Legal\Legal\Forms\FORMS ON COBWEB\Resolution Rev. 01 2023.doc
To: City Council
From: Janelle Hitch, Managing Engineer – Development, of Public Works and Utilities
Date: 9/15/2023
Re: Fisher Plat Request for Utility Services outside the City of Bremerton City Limits
Request: The Applicant, John Fisher and Shawna Epp, have requested City wastewater utility
services for a proposed 189-lot subdivision in the Enetai neighborhood. The Fisher Plat is
proposed for tax parcels 072402-2-107-2007 & 072402-2-104-2000 overlooking Port Orchard
Narrows (the water body) to the east and bounded by the following streets: Hillside Drive NE, NE
30th Street and NE Enetai Beach Road (see Exhibit 1 Site Map).
City Council’s Decision: Pursuant to Bremerton Municipal Code (BMC) 15.03.040, “It is the
general policy of the City of Bremerton that properties located outside the City limits annex into
the City before wastewater utility services are provided to those properties. For the purpose of
this section, “service” means extension of and/or service connections to City wastewater utilities
to property located outside City limits.” The City Council may, in its sole and absolute discretion,
provide wastewater utility services to properties outside of the City limits if certain conditions
are met. The relevant exception for the Council to allow wastewater utility services without
annexation falls under BMC 15.03.040 (b) (1) "Annexation Not Feasible.”
Department of Community Development (DCD) Analysis of Annexation: Pursuant to Bremerton
Municipal Code (BMC) 15.30.040 when an owner of a property located outside the City limits
requests extension of utility service, the City Council may provide wastewater utility services to
those properties if annexation is not feasible. This portion of this document summarizes why
annexation for tax parcels 072402-2-107-2007 & 072402-2-104-2000 (the subject parcels) is not
considered feasible at this time.
Exhibit 2, attached, shows the location of the potential annexation request in Enetai. The figure
shows the city limits of Bremerton and the Kitsap County jurisdiction.
Per state law and Kitsap Countywide Planning Policies, you may annex property if it is contiguous
to City of Bremerton limits. As the subject properties are not contiguous to the City limits, the
City could not annex this property alone. To make annexation possible, more propertie s would
DEPARTMENT OF
PUBLIC WORKS, UTILITIES
& ENGINEERING
MEMORANDUM
need to be included into the annexation area to make this area contiguous to the City of
Bremerton limits.
When reviewing a larger possible annexation area (identified as the Annexation Study Area in
Exhibit 1), annexation analysis using the Petition Method of Annexation was performed. This
commonly used annexation method requires the signatures of property owners representing
60% of the total assessed property value of the area to be in support of the proposed annexation.
This proposed annexation area does not have the required 60% of the total assessed property
value as illustrated here:
Proposed Area includes:
~350 acres; see the Annexation Exhibit for the proposed annexation area.
o 483 parcels;
o Assessed property value of $169,023,410
60% of the total property value needed to finalize the process = $101,414,046
In order to make this annexation viable, the City needs to obtain annexation agreements or
petition signatures with the property owners within this area which equates to about $100
million in assessed property value.
Therefore, if the City received a Petition to Annex from the property owner, this request will
not be successful as the City does not currently have the support of 60% of the total assessed
property values for the properties proposed to be annexed. With the requester petitioning the
City to annex, the City would have 7.2% of the total assessed property values in the area
proposed to be annexed.
Proposed Wastewater Service Extension: In order for the City to provide wastewater service to
the Fisher Plat, the developer will be required to extend the existing sewer service. Per the 2014
Wastewater Comprehensive Plan Update, the project area is within the Trenton Avenue Sewer
Basin service area (“TRT-1”). The preliminary design of the extension that would service the
Fisher Plat is in accordance with the Comprehensive Plan and sized to accommodate future
development. The extension would include approximately 4,000 feet of 6 -inch force main and
a lift station. Capacity analysis of the existing system suggests that there is capacity in the system
to handle the additional flow at full future build-out.
Fiscal impacts of not providing utility service are:
Not receiving the system extension.
Loss of revenue of approximately $1.5 million in General Facility Charges; and
Loss of approximately $250,000 annually in usage charges.
Summary: As demonstrated in the DCD Annexation Analysis, a significant number of additional
properties are needed to support annexation of this area. As such, Public Works staff consider
annexation as currently infeasible. The City Council must decide in its sole and absolute
discretion whether to provide wastewater service to this property in accordance with BMC
15.03.040 (b)(1) - Annexation Not Feasible.
Exhibit 1: Site Map
Exhibit 2 – Annexation Study
Published for
October 11
Study Session
ITEM A5 – Public Comments
From: Janelle Hitch <Janelle.Hitch@ci.bremerton.wa.us>
Sent: Friday, October 6, 2023 2:14 PM
To: Blake Hoffer <blakejhoffer@gmail.com>
Cc: City Council <City.Council@ci.bremerton.wa.us>
Subject: RE: Fisher Plat Project
Good Afternoon,
Thank you for your message. I have copied the City Council to inform them on the community interest
in this matter.
The owners of the Fisher Property have requested wastewater service for the proposed
development. The property is outside City Limits but withing the East Bremerton Urban Growth Area
(UGA) which is a designated wastewater service area. The City’s 2014 Wastewater Comprehensive Plan
Update can be found at: https://www.bremertonwa.gov/DocumentCenter/View/1972/2014-
Wastewater-Comprehensive-Plan-PDF?bidId= this document contains information about the East
Bremerton UGA and the conceptual plans for providing service to this area.
To provide wastewater service to the Fisher Plat, an extension of service would be required to be
designed, installed, and funded by the developer if the City Council agrees to provide service. The
constructed sewer main and pump station would be transferred to the City for operation and
maintenance. The developer has provided a Sanitary Sewer Capacity Analysis (attached) completed by
Team4 Engineering with a conceptual design for the extension. The proposed system is designed to
include a contributing area beyond the proposed plat boundary so that property owners in the vicinity
could connect to the service if needed in the future.
Attached is a copy of our standard Outside Utility Agreement per your request.
Sincerely,
Janelle Hitch, P.E.
Managing Engineer – Development
Public Works & Utilities – Engineering
(360) 473-5285
Janelle.hitch@ci.bremerton.wa.us
From: Blake Hoffer <blakejhoffer@gmail.com>
Sent: Wednesday, October 4, 2023 9:46 PM
To: Janelle Hitch <Janelle.Hitch@ci.bremerton.wa.us>
Subject: Fwd: Fisher Plat Project
Please see email below.
Blake Hoffer
---------- Forwarded message ---------
From: Blake Hoffer <blakejhoffer@gmail.com>
Date: Wed, Oct 4, 2023 at 8:33 PM
Subject: Fisher Plat Project
To: <mark@team4eng.com>, <tim@team4eng.com>
CC: Garrett Jackson <Garrett.Jackson@ci.bremerton.wa.us>
Good evening-
I am writing to inquire about the subject development project in Kitsap County. It is my understanding
that the local survey to annex the project property, as well as the surrounding area, into Bremerton
failed to yield the developer’s desired result. Other attempts to force the annexation have also failed, so
now it is up to the Bremerton City Council to subvert the will of the community and potentially provide
utilities to support the development of the property.
Reading through Bremerton Municipal Code 15.03.040, providing utilities in this manner would only be
allowed if the City Council determines it is necessary or appropriate due to the previous failed
annexation efforts. On what grounds is the developer basing the necessity of this utility connection that
would be an exception to general policy per the previously mentioned code? Additionally, per the code,
in order to receive the City of Bremerton utility service, the property owner must execute an Outside
Utility Agreement with the City. Can you please share this agreement? Can you also please share any
plans of feasibility? From my understanding of the developer’s plan, the development will require a
pump station and long connection runs to existing City lines. If the development is not annexed into
Bremerton, who pays to install, operate, and maintain these systems? Furthermore, as a property owner
adjacent to the development area, how am I affected by Bremerton Municipal Code 15.03.050? This
property development plan appears to directly impact my neighbors and me in many negative ways.
Blake Hoffer
Enetai - Fisher Plat Sanitary Sewer Feasibility Report
Team4 Engineering Page i 9/12/2023
Table of Contents
I. Introduction .................................................................................................................. 1
II. Project Location............................................................................................................ 1
III. Proposed Design Flows ................................................................................................ 2
A. Contributing Area ...................................................................................................... 2
B. Proposed Design Flows ............................................................................................. 4
C. Recommended Design Flows .................................................................................... 4
IV. Baseline Data ............................................................................................................... 5
D. Baseline Service Areas and Flows ............................................................................ 6
E. Baseline Flow Data.................................................................................................. 11
Bremerton General Commercial (GC) Zone ....................................................... 11
Existing Dwelling Units ...................................................................................... 12
Baseline Flows 12
F. SSA Model of Baseline Data ................................................................................... 13
Baseline at Minimum Flows ............................................................................... 13
Baseline at Average Flows ................................................................................ 13
Baseline at Maximum Flows .............................................................................. 13
G. Recommended Baseline Flows ............................................................................... 13
V. Force Main Route Alternatives ................................................................................... 13
A. Route 1: NE 30th Street & Perry Avenue ................................................................ 14
B. Route 2: NE Fruitland Street & Perry Avenue ......................................................... 15
C. Route 3: NE Stone Way & Perry Avenue ................................................................ 16
D. Route 4: Cascade Trail & Perry Avenue ................................................................. 17
E. Recommended Force Main Route ........................................................................... 18
VI. Perry Avenue Sanitary Sewer Capacity Analysis ........................................................ 18
A. Proposed Pumping Station Design Flows at Maxmimum Denisty ............................ 18
B. Baseline Flows at Maxmimum Denisty .................................................................... 18
C. Baseline and Pumping Station Flows at Maxmimum Denisty ................................... 18
VII. Pump Station Sizing ................................................................................................... 19
A. Wet Well .................................................................................................................. 19
B. Electrical Service ..................................................................................................... 19
C. Force Main Pipe Size .............................................................................................. 19
D. Pump Sizing ............................................................................................................ 20
VIII. Conclusions and Recommendations .......................................................................... 20
Enetai - Fisher Plat Sanitary Sewer Feasibility Report
Team4 Engineering Page ii 9/12/2023
Appendicies
Appendix A Pre-Submittal Report BP21 00148
Appendix B City of Bremerton Engineering Department Contributing Area Request
Appendix C Baseline Flow SSA Analysis – Minimum Density
Appendix D Baseline Flow SSA Analysis - Average Density
Appendix E Baseline Flow SSA Analysis - Maximum Density
Appendix F Baseline + Pumping Station Flow SSA Analysis - Maximum Density
Appendix G Force Main Sizing Check
Appendix H Wet Well, Force Main, Pump Sizing, and Pump Curve
List of Figures and Tables
Figure 1 – Vicinity Map .......................................................................................................... 1
Figure 2 – Trenton Sewer Basin and Total Contributing Area ................................................ 2
Figure 3 – Contributing Area ................................................................................................. 3
Figure 4 – Perry Ave Sanitary Service Basin NE Riddell Road to E 18th Bypass .................. 5
Figure 5 – MH#2 Zoning ....................................................................................................... 6
Figure 6 – MH#12 Zoning ..................................................................................................... 7
Figure 7 – MH#13 Zoning ..................................................................................................... 7
Figure 8 – MH#14 Zoning ..................................................................................................... 8
Figure 9 – MH#15 Zoning ..................................................................................................... 8
Figure 10 – MH#16 Zoning ................................................................................................... 8
Figure 11 – MH#17 Zoning ................................................................................................... 9
Figure 12 – MH#18 Zoning ................................................................................................... 9
Figure 13 – MH#19 Zoning ................................................................................................... 9
Figure 14 – MH#20 Zoning ................................................................................................. 10
Figure 15 – MH#21 Zoning ................................................................................................. 10
Figure 16 – Bremerton GC Zone Density ............................................................................ 11
Figure 17 – Route 1 – Plan & Profile ................................................................................... 14
Figure 18 – Route 2 – Plan & Profile ................................................................................... 15
Figure 19 – Route 3 – Plan & Profile ................................................................................... 16
Figure 20 – Route 4 – Plan & Profile ................................................................................... 17
Table 1 – Proposed Pumping Station Flows by Area and Density ......................................... 4
Table 2 – Baseline Flows .................................................................................................... 12
Table 3 – Summary of Results ............................................................................................ 18
Table 4 – Force Main Pipe Size .......................................................................................... 19
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I. INTRODUCTION
As discussed in pre-submittal conference between the property owners and the City of Bremerton
(City), the proposed project is to include an approximately 189 lot subdivision. A summary of the
topics discussed has been recorded in Pre-Submittal Report BP21 00148 (BP148). The full report
is provided in Appendix A.
BP148 states a study and report are required before the City can make a determination about the
sanitary sewer utility availability. As requested in BP148 page 3, this report addresses the
following topics:
Contributing Area
Pump Station Sizing
Sanitary Sewer Capacity Perry Avenue
This report has been prepared to provide the City with the background and information to make
the determination about the sanitary sewer utility availability.
II. PROJECT LOCATION
The proposed project is located within the East Bremerton Urban Growth Area but has not been
annexed into the City of Bremerton and remains in unincorporated Kitsap County (County). This
area is known as the Enetai neighborhood, just northeast of the city boundary of the City of
Bremerton, overlooking Port Orchard (the water body) to the east, and bounded by the following
streets: Hillside Drive NE, NE 30th Street and NE Enetai Beach Road, see Figure 1.
Figure 1 – Vicinity Map
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III. PROPOSED DESIGN FLOWS
BP148 defines the contributing area as follows: provide a graphic showing the maximum
contribution area that the pump station will provide service for, including low pressure sewer
systems serving properties to the east and downslope.
A. Contributing Area
The contributing area of the proposed project includes areas served by gravity sanitary
sewer and low-pressure sewer systems. Per the 2014 Wastewater Comprehensive Plan
Update (Comp Plan), the project area is within the Trenton Avenue Sewer Basin service
area TRT-1. Per a request from the City of Bremerton Engineering Department (see
Appendix B), the gravity portion of the proposed service area has been requested to also
include the adjacent areas within TRT-2, TRT-3, and TRT-4 that will flow by gravity to the
proposed project Pumping Station location. The low-pressure areas were determined by
estimating the capabilities of E-One individual pumping stations that will generally allow
up to 100 feet of lift with approximately ¼ mile of pressure pipe from the proposed pumping
station. The total area of the contributing area boundary is 105.0 acres. The Trenton
Sewer Basin and contributing area boundary are shown in Figure 2.
Figure 2 – Trenton Sewer Basin and Total Contributing Area
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The final contributing area has been reduced by excluding certain critical areas and
community roads. Steep or un-buildable slopes (generally 30% or greater) were
determined by the Kitsap GIS website and include erosion and landslide hazards. The
critical areas within the contributing area total 54.0 acres. This remaining area has been
further broken down into the current Zoning by Kitsap County, 55.1 acres is within the
Kitsap Urban Restricted Zone (UR) and 33.0 acres are within the Kitsap Urban Low Zone
(UL), see Figure 3.
Figure 3 – Contributing Area
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B. Proposed Design Flows
The proposed sanitary pumping station will convey wastewater from the proposed
pumping station and the adjacent properties within the contributing area as described in
Section III-A above. For the remainder of this analysis and report, full build-out conditions
have been assumed on all contributing adjacent properties, while the proposed plat
assumes the proposed number of dwelling units. The number of design dwelling units
were then used to calculate average daily flow and peak design flow per the Criteria for
Sewage Works Design, August 2008 (Orange Book). The calculations are based on the
following assumptions: estimated flow of 71 gallons per person per day (gpd/person), an
average of 2.4 people per dwelling unit (DU), and a peaking factor of 4. The calculations
and results have been provided in Table 1 below with the Peak Design Flow at 247 gallons
per minute (gpm).
Table 1 – Proposed Pumping Station Flows by Area and Density
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IV. BASELINE DATA
Upon request by Team 4 Engineering, City engineering staff provided the Perry Avenue sanitary
sewer service basin from NE Riddell Rd to the East 18th St bypass. Team 4 has expanded this
general service area by further dividing the area by City/County Zoning (see Figure 4 below).
Figure 4 – Perry Ave Sanitary Service Basin NE Riddell Road to E 18 th Bypass
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Based on the contributing area and dwelling unit density of each zone in the basin, the proposed
design flows have been estimated at the minimum, average, and maximum densities. The
densities were then used to calculate average daily demand, maximum daily demand, and peak
hourly demand. Figures 5 – 16 provide a detailed view of each service area and the receiving
manhole.
C. Baseline Service Areas and Flows
The sewer service basin to MH#2 at NE 30th Street and Perry Avenue and the zone are
shown in Figure 5 below.
Figure 5 – MH#2 Zoning
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The sewer service basin to MH#12 at Sheridan Rd and Perry Avenue and the zone are
shown in Figure 6 below.
Figure 6 – MH#12 Zoning
The sewer service basin to MH#13 located north of NE Fruitland Street and Perry Avenue
and the zone are shown in Figure 7 below.
Figure 7 – MH#13 Zoning
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The sewer service basin to MH#14 at Sunset Lane and Perry Avenue and the zone are
shown in Figure 8 below.
Figure 8 – MH#14 Zoning
The sewer service basin to MH#15 located north of NE Stone Way and Perry Avenue and
the zone are shown in Figure 9 below.
Figure 9 – MH#15 Zoning
The sewer service basin to MH#16 at NE Stone Way and Perry Avenue and the zone are
shown in Figure 10 below.
Figure 10 – MH#16 Zoning
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The sewer service basin to MH#17 located east of Fir Court at Perry Avenue and the zone
are shown in Figure 11 below.
Figure 11 – MH#17 Zoning
The sewer service basin to MH#18 at Holman Street and Perry Avenue and the zone are
shown in Figure 12 below.
Figure 12 – MH#18 Zoning
The sewer service basin to MH#19 at Parker Place and Perry Avenue and the zone are
shown in Figure 13 below.
Figure 13 – MH#19 Zoning
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The sewer service basin to MH#20 at Cascade Trail and Perry Avenue and the zone are
shown in Figure 14 below.
Figure 14 – MH#20 Zoning
The sewer service basin to MH#21 at E 18th Street and Perry Avenue and the zone are
shown in Figure 15 below.
Figure 15 – MH#21 Zoning
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D. Baseline Flow Data
Based on the contributing area and dwelling unit density of each zone in the basin, the
proposed design flows have been estimated at the minimum, average, and maximum
densities. The densities were then used to calculate average daily demand, maximum
daily demand, and peak hourly demand per the Orange Book.
The Department of Ecology approximates Infiltration and Inflow (I&I) via a peaking factor
and a flow value of 100 gallons per day per person. The City of Bremerton states an
average flow value of 71 gallons per day per person from the 2014 Wastewater
Comprehensive Plan. The proposed project has utilized the City of Bremerton’s sewer
flow rate in conjunction with the peaking factor, with the understanding from City staff that
I&I will be drastically reduced in this sewer basin via City cure-in-place-pipe (CIPP)
methods as well as a small number of existing sewer connections upstream of the force
main connection point.
The calculations are based on the following assumptions: estimated flow of 71 gallons per
person per day (gpd/person), an average of 2.4 people per dwelling unit (DU), and a
peaking factor of 4.
Bremerton General Commercial (GC) Zone
The City of Bremerton requires the GC Zone density to be based on the estimated number
of people rather than the number of dwelling units per acre. The narrative below provides
justification to match the Bremerton GC Zone to the County Zoning min/max densities.
The zone includes the Perry Avenue Mall and surrounding area (see Figure 16
below). The zone includes an area of 10.5 acres and currently has 470 parking spaces
surrounding nine single, and one two story building. The buildings are mixed use including
a gas station, grocery store, barber shop, retail, and office space.
Figure 16 – Bremerton GC Zone Density
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At the Kitsap County GC min density of 10 DU/acre = 252 people (= 10 DU/acre x 10.5
acres x 2.4 people/DU). Assuming 1.6 people per vehicle and a 1/3 full lot, the number of
people would be 251 (= 1.6 x 470 spaces x 1/3 full). At the Kitsap County GC max density
of 30 DU/acre = 756 people (= 30 DU/acre x 10.5 acres x 2.4 people/DU). Assuming 1.6
people per vehicle and a full lot, the number of people would be 752 (= 1.6 x 470 spaces).
Therefore, we have estimated the City GC densities of 10 and 30 DU/acre are reasonable
for the proposed analysis which match the Kitsap County GC densities.
Existing Dwelling Units
The existing dwelling units have been estimated in each zone to gain a general
understanding of the current density in each zone. In each Zone area, as shown in Figures
5 – 15, the dwelling units were counted based on the June 2022 imagery of Google Earth.
Baseline Flows
Using the zone areas, the minimum, average, and maximum densities, and calculations;
the baseline results are a minimum flow of 696 gpm, an average flow of 1,126 gpm, and
a maximum flow of 1,556 gpm. The existing dwelling unit data, at an estimated 596 gpm,
indicates the total baseline area is less than the anticipated flows at minimum density.
The full data has been provided in Table 2 below.
Table 2 – Baseline Flows
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E. SSA Model of Baseline Data
The minimum, average, and maximum baseline data was input into AutoCAD Storm and
Sanitary Analysis 2021 (SSA) software. This serves as the baseline model to which the
proposed contributing area flows have been added for analysis in Section VI of this report.
Baseline at Minimum Flows
The SSA model at minimum baseline flows does not show any pipes at capacity or any
surcharges within the analyzed system. See Appendix C for the full analysis.
Baseline at Average Flows
The SSA model at maximum baseline flows show the pipes between MH#2 to MH#1A and
MH#1 to MH#12 are at capacity. All other pipes within the system are under capacity.
See Appendix D for the full analysis.
Baseline at Maximum Flows
The SSA model at maximum baseline flows show the pipes between MH#2 to MH#1A and
MH#1 to MH#12 are at capacity. The analysis also shows a slight surcharge of the pipe
between MH#1A to MH#1, which is slightly over the 8-in pipe depth at 0.67 feet. All other
pipes within the system are under capacity. See Appendix E for the full analysis.
F. Recommended Baseline Flows
As shown in Table 2 and described in Section IV-C, the estimated existing flow conditions
for the system are well below the baseline flows at minimum density. Although, for the
remainder of this analysis and report, we recommend using the baseline flow at maximum
density data. This provides a worst-case scenario of the baseline area under current
zones conditions.
V. FORCE MAIN ROUTE ALTERNATIVES
BP148 guided the design team to connect to the City sanitary sewer system along Perry Avenue.
We have laid out four proposed force main routes. The proposed connection points have been
identified as follows:
1. NE 30th Street & Perry Avenue
2. NE Fruitland Street & Perry Avenue
3. NE Stone Way & Perry Avenue
4. Cascade Trail & Perry Avenue
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A. Route 1: NE 30th Street & Perry Avenue
This proposed force main route will pump sanitary sewage north through the proposed
plat then west along NE 30th Street to Perry Avenue (see Figure 17 below). The existing
sanitary sewer pipe at this location 8-in PVC.
Figure 17 – Route 1 - Plan & Profile
The pros and cons of this route include:
Pros
The route travels through public right of ways.
The total static elevation change is 204 feet.
Cons
The existing sanitary sewer pipe at the proposed connection point 8-in PVC, which
is already at capacity under the maximum baseline scenario.
The route is 4,920 feet long.
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B. Route 2: NE Fruitland Street & Perry Avenue
This proposed force main route will pump sanitary sewage west through the proposed plat
then west along NE Helm and NE Fruitland Streets to Perry Avenue (see Figure 18 below).
Figure 18 – Route 2 - Plan & Profile
The pros and cons of this route include:
Pros
The existing sanitary sewer pipe at the proposed connection point 12-in concrete.
The route is 3,960 feet long (shortest route).
The route travels through public right of ways.
The total static elevation change is 169 feet (lowest).
The route has adequate capacity at maximum baseline data.
This route is also the proposed watermain route to connect the subdivision to
Trenton Ave.
Cons
N/A
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C. Route 3: NE Stone Way & Perry Avenue
This proposed force main route will pump sanitary sewage southwest through the
proposed plat then south along NE Enetai Beach Road and west to NE Stone Way and
Perry Avenue (see Figure 19 below).
Figure 19 – Route 3 - Plan & Profile
The pros and cons of this route include:
Pros
The existing sanitary sewer pipe at the proposed connection point 15-in concrete.
The route is 4,320 feet long.
Cons
The route travels through many private parcels.
The route goes through a deep ravine which complicates maintenance.
The total static elevation change is 225 feet.
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D. Route 4: Cascade Trail & Perry Avenue
This proposed force main route will pump sanitary sewage southwest through the
proposed plat then south along NE Enetai Beach Road and west along Cascade Trail and
Cascade View to Cascade Trail and Perry Avenue (see Figure 20 below).
Figure 20 – Route 4 - Plan & Profile
The pros and cons of this route include:
Pros
The existing sanitary sewer pipe at the proposed connection point 15-in concrete.
Cons
The route is 6,850 feet long.
The route travels through many private parcels.
The route goes through a deep ravine which complicates maintenance.
The total static elevation change is 265 feet.
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E. Recommended Force Main Route
Based on the pros and cons of each route, Routes 3 and 4 are eliminated for consideration
due to the deep ravine. Routes 1 and 2 are both technically feasible. Comparing Routes
1 and 2, Route 2 is shorter by almost 1000 feet, has a lower static elevation change by 35
feet, and the connection point is into a 12-inch pipe rather than an 8-inch pipe. Both the
length and the static elevation differences combine to require a smaller pump in the
proposed pumping station. Therefore, Route 2 is the recommended alternative and will
be used in the analysis in Section VI below.
VI. PERRY AVENUE SANITARY SEWER CAPACITY ANALYSIS
BP148 defines the sewer capacity analysis as follows: the capacity of the Perry Avenue sanitary
sewer main will be analyzed; potential upsizing may be required.
A. Proposed Pumping Station Design Flows at Maximum Denisty
In Section III of this report, the proposed subdivision pumping station design flows were
analyzed. The worst-case baseline flows were recommended to be at maximum density.
B. Baseline Flows at Maximum Denisty
In Section IV of this report, the baseline flows were analyzed. The worst-case baseline
flows were recommended to be at maximum density.
C. Baseline and Pumping Station Flows at Maximum Denisty
Since the pumping station flows at maximum density were added to the baseline system
at MH#13 (per Route #2), the upper section of the baseline analysis remains unchanged.
The SSA model at maximum baseline plus the maximum pumping station flows show all
pipes downstream of the connection point (MH#13 at NE Fruitland St and Perry Avenue)
are under capacity. See Appendix F for the full analysis and a summary of the results is
provided in Table 3 below.
Table 3 – Summary of Results
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VII. PUMP STATION SIZING
BP148 defines the pump station to be sized as follows: the proposed pump station shall be sized
for this contribution area and will dictate sizing for the wet well, force main pipe, and the electrical
service while the pumps can be initially sized for the current development only.
A. Wet Well
The final wet well size is dependent on the peak hourly demand for the contributing area.
In general, based on the largest peak hourly demand (i.e. the maximum density per Table
1) and the recommended force main route (Route 2), the proposed wet well is anticipated
to be approximately 10-feet in depth and 8-foot diameter with a 3.3-foot depth for an
operating volume of approximately 1241 gallons. See Appendix G for the full analysis.
Due to the remote location of this pump station, it is anticipated the final design will be
using a portable engine generator for back up service. Per the Orange Book, this scenario
recommends an overflow capacity of a minimum of one hour at peak flow conditions.
Under the preliminary wet well sizing, 15,000 gallons of overflow storage is recommended.
B. Electrical Service
The required electrical service is anticipated to be 3-phase power.
C. Force Main Pipe Size
The force main pipe size is based on the selected force main route and the peak hourly
demand for the contributing area. Based on the peak design flow (per Table 1), the
recommended Route 2, and the force main pipe size is estimated to be 6-inches in
diameter. See Table 4 below. A minimum flow required to achieve 2 ft/s in the 6-inch
diameter force main is 176 gpm.
Table 4 – Force Main Pipe Size
As a general check of the calculated force main size, we compared the friction losses in
various pipe diameters to estimate the approximate optimal size force main required. At
the peak design flow, recommended Route 2, and nominal pipe sizes; the total head for a
4-inch pipe is 130 ft, a 6-inch pipe is 18 ft, and an 8-inch pipe is 4 ft (see Appendix G). A
higher the dynamic head loss increases the size of the required pump. In this case, a 4-
inch dynamic head loss of 130 ft is very high, a 6-inch of 18 ft is moderate, and 4 ft is very
low. Therefore, a nominal 6-inch force main is appropriately sized.
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D. Pump Sizing
The submersible pump is initially sized to meet the proposed development only and the
minimum flow rate to meet a minimum of 2.5 ft/s in the force main pipe. Setting the initial
target parameters at 250 gpm at a duty point of 200 ft of total dynamic head with the static
head at 169 ft, there are four pumps that were selected for further review. Of the four
proposed pumps, we recommend a Flygt 1330S-4X.263.S78.230 30Hp, three phase, 230-
volt pump. The performance duty point of the recommended pump is 250 gpm at 200 ft
of total head at 45.5% efficiency. See Appendix H for the full analysis and pump curve.
VIII. CONCLUSIONS AND RECOMMENDATIONS
Through this report, we conclude that the Perry Avenue baseline area and downstream of MH#13
near NE Fruitland Street and Perry Avenue have the capacity to add the proposed Fisher Plat
subdivision sanitary sewer flows. Therefore, we request a sanitary sewer utility availability letter
from the City.
APPENDIX A
Presubmittal Report – BP21 00148
Page 1 of 4
Department of Community Development
345 6th Street, Suite 600
Bremerton, WA 98337-1873
Telephone: 360-473-5289
Fax: 360-473-5278
_______________________________________________________________________________
PRE-SUBMITTAL REPORT – BP21 00148
Distribution: Mark Kuhlman mark@team4eng.com
John Fisher john@fisherohana.com
It is our understanding that you are proposing the annexation of property located adjacent to
Hillside Drive (parcel # 072402-2-107-2007) in the East Bremerton Urban Growth Area, and
once annexation in completed to subdivide that property. Based on your proposal, the following
is a summary of the major points discussed at the pre-application meeting held Wednesday,
October 6, 2021, and follow up meeting held January 18, 2022.
Land Use:
1. ANNEXATION. The City requires annexation prior to providing an application for
subdivision. The property owner will have to petition the City in order to begin the
annexation process. You should plan an approximate minimum time of six to eight month
to complete annexation. Annexation approval is a City Council decision. To learn more
about annexation, please visit our City webpage:
http://www.ci.bremerton.wa.us/170/Annexation.
UGA CONNECTING TO CITY SEWER
ANNEXATION REQUEST EXEMPTION
Applicant sends request to join annexation effort to all property owners within the
geographical area identified at the end of this report. Please provide a draft of the proposed
notice to the City for concurrence prior to mailing.
Results feasible to create geographical
area supporting 10% or greater
Result not near 10%
Petition City Council for annexation.
Form attached, at which point staff will
further engage. See attached flowchart.
Proceed with annexation exemption process.
2. ZONING. If annexed, the proposed subdivision would be located in the Low Density
Residential (R-10) zone per BMC 20.60.
3. SUBDIVISION. Subdivisions of 10 or more lots are considered a Formal Subdivision per
BMC 20.12.080(b) and requires a Type III Hearings Examiner decision. Division of land
will be processed per BMC 20.12 and BMC 20.60.065. All survey materials must be
prepared by a qualified professional. Each of the listed permits must be completed in the
following order:
i. Preliminary Formal Subdivision (Type III Hearings Examiner Decision)
ii. Site Development Permit (Type I Administrative Decision)
iii. Final Subdivision (Type I Administrative Decision)
iv. Building Permits for individual homes (Type I Administrative Decision)
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Presubmittal Report – BP21 00148
Page 2 of 4
4. RESIDENTIAL CLUSTER DEVELOPMENT (RCD). As critical areas are found onsite,
the applicant may want to consider a RCD, which is a specialty type of subdivision
regulated per BMC 20.58.060. By setting aside certain areas for open space, including any
unbuildable critical areas, additional flexibility is provided to the applicant in terms of
setbacks, parking configurations, and townhomes are permitted with RCDs.
5. CRITICAL AREAS.
• CATEGORY I CRITICAL AQUIFER. Per Kitsap County Critical Areas maps, the
site contains critical aquifers. A Hydrogeological Assessment consistent with BMC
20.14.440 is required with the submittal for subdivision.
• GEOLOGICALLY HAZARDOUS AREAS. Per Kitsap County Critical Areas maps,
highly geologically hazardous areas exist onsite. Any proposed subdivision would
need to conform to standards found in BMC 20.14.600, including providing a report
from a geotechnical engineer. BMC 20.14.660(h), third-party geotechnical review of
the applicants submitted report may be required to protect public health, safety and
welfare; it is not known at this time if third-party review would be required.
• STREAMS. Per Kitsap County Critical Areas maps, the site contains non-fish bearings
streams. Please coordinate early with the Washington State Department of Fish &
Wildlife (DFW) to ensure this stream typing is appropriate. It has been common DFW
to change the type of such streams which could increase buffers and effect project
configuration; early coordination could help avoid substantial revisions.
6. DEVELOPMENT STANDARDS.
To contact the Land Use Division call Garrett Jackson
(360) 473-5279, or email Garrett.Jackson@ci.bremerton.wa.us
Building Department:
1. An accessible route shall be provided within the site to and from the sidewalks, public
streets, public transportation stops, accessible parking, accessible loading zones and
accessible building entrances. The accessible route shall be provided by means of
walkways, sidewalks and ramps that will comply with A117.1 Accessible and Usable
Buildings and Facilities. The slope and cross slope of the finished elevations of all
walkways, sidewalks, and ramps that are required and intended to be used as part of the
accessible route shall comply with a cross slope of not more than 2% and the slope of a
walkway or ramp shall comply with the standards for accessibility.
To contact the Building Department call Stuart Anderson the main at (360) 473-5270
or email Stuart.Anderson@ci.bremerton.wa.us
Front yard setback 15 feet Development Coverage 60 percent
Side Yard Setback 5 feet Maximum Driveway Width 20 feet
Rear Yard Setback 15 feet Minimum Driveway Width 8 feet
Maximum Height 35 feet Parking 2 spaces per unit
BMC 20.48.060(a) Driveways and areas used for loading, parking and maneuvering motorized vehic les
shall have a paved surface.
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Presubmittal Report – BP21 00148
Page 3 of 4
Engineering Department:
1. Due to the nature of this project, no Utility Availability Letter was sent to the applicant
and instead a letter describing the required sewer infrastructure improvements necessary to
serve this Project was delivered, followed by a meeting between the City and the
applicant. The proposed pump station location presented was agreed upon.
From this meeting the following items will need to be addressed with further coordination
between the applicant and the City:
a. A graphic showing the maximum contributing area that the pump station will
provide service for, including low pressure sewer systems serving properties to the
east and downslope.
b. Pump station shall be sized for this contribution area and will dictate sizing for the
wet well, force main pipe, and the electrical service while pumps can be sized for
the current development.
c. Perry Ave. sewer main capacity is a concern and will need to be analyzed;
potential upsizing may be required.
2. Project transportation design and aspects should be designed to City of Bremerton
Standards if the plat in Kitsap County will dedicate the roads as public due to the potential
of the City taking ownership of these roads if this area were to annex in the future. The
City is less inclined to accept ownership of roads platted as private within the UGA if this
area is ever annexed. Water design and aspects shall be governed by North Perry Water
District.
3. City of Bremerton will comment on the need for a Traffic Impact Analysis during the
project’s SEPA comment period with Kitsap County permit submittal.
4. Annexation process will be coordinated between the applicant, Public Works & Utilities,
and Department of Community Development.
ENGINEERING DEPARTMENT – Staff Contact: Robert Endsley, (360) 473-2348 or
Robert.Endsley@ci.bremerton.wa.us or call the main office at (360) 473-5270.
Fire Department:
1. No comments at this time.
To contact the Bremerton Fire Marshal's office: (360) 473-5386 or
Michael.Six@ci.bremerton.wa.us
These comments are based on information provided prior to and at the pre-submittal meeting.
The pre-submittal application conference is not intended to be an exhaustive review of all
potential issues and the discussions shall not be binding or prohibit the enforcement of applicable
laws. If you have any further questions, please contact the individual departments or the
Department of Community Developments main line at (360) 473-5275.
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Presubmittal Report – BP21 00148
Page 4 of 4
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Annexation Process – Petition Method
There are eight methods of annexation available for the City of Bremerton to utilize.
The likely method that could be used in the annexation of territory in SKIA would be
the “Petition Method.” This would require a petition of the owners of at least 60 per-
cent of the assessed property value in the area to agree to petition to the city. In brief,
diagrammed below are the steps that would be followed if a petition is submitted from
the property owners for the City’s consideration. Please see the following pages for a
written discussion of the process.
PETITION SUBMITTED
(Only 10% of owners required)
COUNCIL MEETING WITH
PETITIONERS
Reject—Accept—Modify Proposal
ACCEPT/MODIFY?
Initiating party must gather
signatures from 60% of owners
SUBMISSION OF 60%
PETITION
BOUNDARY REVIEW BOARD
Reviews proposal
REJECT?
No further action
CITY COUNCIL PUBLIC MEETING
Pass ordinance for effective date of
annexation
PETITION REVIEWED FOR
LEGAL SUFFICIENCY BY COUNTY
ASSESSOR
CITY COUNCIL PUBLIC HEARING
Council passes resolution showing
intent to annex
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________________________________________________________________________________
Public Works & Utilities │ 345 6th Street Suite 100 Bremerton, WA 98337 * Phone (360) 473-5920 * Fax (360) 473-5398
Working for and with our residents to establish Bremerton as Puget Sound’s most beautiful and livable waterfront city!
November 16, 2021
Attn: FISHER JOHN C & EPP SHAWNA L
6964 WING POINT RD NE
BAINBRIDGE ISLAND WA, 98110-2986
Re: Fisher Plat – BP21 00148
Mr. Fisher,
The City of Bremerton Department of Public Works & Utilities – Engineering has
reviewed the submittal package for the Fisher Residential Plat for the
presubmittal permit BP21 00148 for the meeting held on October 20, 2021. The
Department has also reviewed the contents of the email from Mark Kulhman
sent on October 25, 2021.
In response to the presubmittal meeting and the email correspondence, City
staff are reluctant to draft a Conditional Utility Availability Letter for the project
for the following reasons:
• There is no close or feasible sewer infrastructure available.
• The current 2021-2026 Capital Improvement Program (Six year CIP) does
not account for any of the sewer improvements required for the Project as
listed in the City’s 2014 Wastewater Comprehensive Plan (WWCP). The
2014 WWCP has been attached for reference.
The Developer has the option to explore the route of providing sewer service via
septic systems in accordance with Kitsap Public Health District’s requirements. If
the Developer would like to pursue City sewer service, then the following
improvements and alternatives with estimated dollar amounts are available per
the 2014 WWCP, and will need to be funded and constructed fully by the
Developer:
Enetai - Fisher Plat: Sanitary Sewer Capacity Analysis Appendix A: 6 of 8
________________________________________________________________________________
Public Works & Utilities │ 345 6th Street Suite 100 Bremerton, WA 98337 * Phone (360) 473-5920 * Fax (360) 473-5398
Working for and with our residents to establish Bremerton as Puget Sound’s most beautiful and livable waterfront city!
Alternative #1
CIP ID# and Description
Infrastructure
Improvements Details
Estimated
Cost with
Prevailing
Wages
NS-5C:
Construct pump station TA-3 at along
low point of NE Enetai Beach Rd. to
convey sewer flow from sub-basin TRT-1.
Additionally, install force main along NE
Enetai Beach Rd. and Holman St. to
convey flow to Perry Ave.
• 3,300-gallon wet
well with capacity
of 900-gpm at
230-ft TDH
• 3,900-ft of 8-in
force main
$ 6.00
million
NS-5E
Construct gravity sewer from 30th St.
along NE Enetai Beach Rd. to proposed
pump station TA-3 and along Holman St.
from Trenton Ave. to NE Enetai Beach
Rd.
• 4,200-ft of 8-in
gravity sewer
$ 1.63
million
Alternative #2
CIP ID# and Description
Infrastructure
Improvements Details
Estimated
Cost with
Prevailing
Wages
NS-5B (Partial):
Construct pump station TA-2 in the
vicinity of NE Helm St. and Trenton Ave.
to convey sewer flow from sub-basins
TRT-4,5, and 6. Wet well to be sized for
full buildout conditions with pumps sized
for current contribution flows.
Additionally, install force main along
Sheridan Rd. to discharge into Cherry
Ave. Basin in the vicinity of Schley Blvd.
• 5,000-gallon wet
well with capacity
of 1,350-gpm at
210-ft TDH
• 3,900-ft of 10-in
force main
$ 9.48
million
(This
includes
gravity
sewer
costs not
required)
Project-Specific Pump Station
Construct pump station to convey sewer
flow for the proposed development.
Install force main from project pump
station to pump station TA-2.
• Wet well to be
sized for
development
• Force main sized
for development
N/A
Enetai - Fisher Plat: Sanitary Sewer Capacity Analysis Appendix A: 7 of 8
________________________________________________________________________________
Public Works & Utilities │ 345 6th Street Suite 100 Bremerton, WA 98337 * Phone (360) 473-5920 * Fax (360) 473-5398
Working for and with our residents to establish Bremerton as Puget Sound’s most beautiful and livable waterfront city!
Right-of-way acquisition, obtaining easements for access and utilities, obtaining
permits from the applicable jurisdictions for both permitting and construction shall
be the responsibility of the Developer. All sewer infrastructure shall adhere to the
City of Bremerton Engineering Standards and shall adhere to the Bremerton
Municipal Code.
If you would like to explore this further please feel free to reach out to me for
discussion or to set up a follow up meeting.
Sincerely,
Robert Endsley
City of Bremerton, Engineering Division
Enetai - Fisher Plat: Sanitary Sewer Capacity Analysis Appendix A: 8 of 8
APPENDIX B
Enetai - Fisher Plat: Sanitary Sewer Capacity Analysis Appendix B: 1 of 2Enetai - Fisher Plat: Sanitary Sewer Capacity Analysis Appendix B: 1 of 2
City Exhibit
Enetai - Fisher Plat: Sanitary Sewer Capacity Analysis Appendix B: 2 of 2
APPENDIX C
Enetai - Fisher Plat: Sanitary Sewer Capacity Analysis Appendix C: 1 of 1
APPENDIX D
Enetai - Fisher Plat: Sanitary Sewer Capacity Analysis Appendix D: 1 of 1
APPENDIX E
Enetai - Fisher Plat: Sanitary Sewer Capacity Analysis Appendix E: 1 of 1
APPENDIX F
APPENDIX G
Force Main Sizing Check
Problem:determine the total head loss, system curve, and pump curves
Given:Input Fields in Blue/Highlighted
Assume:maximum flow
Solution:
Head Loss - using Hazen-Williams formula with various flows
HL=(10.44)*L*Q1.85/(Ch
1.85*d4.8655)
LS fittings Equiv. Length of Pipe
4"6"8"
(pump)
90 Elbow 10.1 15.2 20
90 Elbow 10.1 15.2 20
Check Valve 33.6 50.5 33.3
Gate Valve 2.4 3.5 4.5
90 Elbow 10.1 15.2 20
Tee 20.1 30.3 39.9
Gate Valve 2.4 3.5 4.5
Meter 2.4 3.5 4.5
(force main)
91.2 136.9 146.7
Original
Length of
Pipe =3960
Total L(ft) =4096.9
Input Fields
Upper
Range
of
Output
Table
Static Head
(ft)
L (ft) Q (gpm) Ch Nominal ID
(in)
169 4096.9 250 150 4
6
L= length (ft)8
Q=flow (gpm)
Ch= roughness coefficient
d=pipe inside diameter (in)
1 of 3
Enetai - Fisher Plat: Sanitary Sewer Capacity Analysis Appendix G: 1 of 3
Force Main Sizing Check
System Curves for various size force mains
Output Fields
Q (gpm)
Dynamic
HL (ft)
Static
HL (ft)
Total HL
(ft)
0 0.00 169 169.00
25 1.83 169 170.83
50 6.59 169 175.59
75 13.96 169 182.96
100 23.77 169 192.77
125 35.92 169 204.92
150 50.33 169 219.33
175 66.94 169 235.94
200 85.70 169 254.70
225 106.56 169 275.56
250 129.50 169 298.50
Nomimal ID (in)4
Output Fields
Q (gpm)
Dynamic
HL (ft)
Static
HL (ft)
Total HL
(ft)
0 0.00 169 169.00
25 0.25 169 169.25
50 0.92 169 169.92
75 1.94 169 170.94
100 3.31 169 172.31
125 5.00 169 174.00
150 7.00 169 176.00
175 9.31 169 178.31
200 11.92 169 180.92
225 14.82 169 183.82
250 18.01 169 187.01
Nominal ID (in)6
0
50
100
150
200
250
300
350
0 100 200 300Head (ft)Flow (gpm)
Design System Curve
168
170
172
174
176
178
180
182
184
186
188
0 100 200 300Head (ft)Flow (gpm)
Design System Curve
2 of 3
Enetai - Fisher Plat: Sanitary Sewer Capacity Analysis Appendix G: 2 of 3
Force Main Sizing Check
Output Fields
Q (gpm)
Dynamic
HL (ft)
Static
HL (ft)
Total HL
(ft)
0 0.00 169 169.00
25 0.06 169 169.06
50 0.23 169 169.23
75 0.48 169 169.48
100 0.82 169 169.82
125 1.23 169 170.23
150 1.73 169 170.73
175 2.30 169 171.30
200 2.94 169 171.94
225 3.66 169 172.66
250 4.44 169 173.44
Nomimal id (in)8
169
169
170
170
171
171
172
172
173
173
174
174
0 100 200 300Head (ft)Flow (gpm)
Design System Curve
3 of 3
Enetai - Fisher Plat: Sanitary Sewer Capacity Analysis Appendix G: 3 of 3
APPENDIX H
Problem:determine the total head loss, system curve, and pump curves
Given:Input Fields in Blue/Highlighted, Calculated values in Red
Assume:Peak flow
Solution:
Head Loss - using Hazen-Williams formula with various flows
HL=(10.44)*L*Q1.85/(Ch
1.85*d4.8655)
LS fittings Equiv. Length of Pipe*
4"6"8"
(pump)
90 Elbow 10.1 15.2 20
90 Elbow 10.1 15.2 20
Check Valve 33.6 50.5 33.3
Gate Valve (open)2.4 3.5 4.5
90 Elbow 10.1 15.2 20
Tee 20.1 30.3 39.9
Gate Valve (open)2.4 3.5 4.5
Meter 2.4 3.5 4.5
(force main)
91.2 136.9 146.7
Original Length of Pipe =3960
Total L(ft) =4096.9
* Source =
IPS - Pipe Size OD Size Wall Thickness Pressure / Rating Ave. ID
4" 4.500 0.409 SDR 11, 160 psi 3.682
4" 4.500 0.265 SDR 17, 100 psi 3.970
6" 6.625 0.602 SDR 11, 160 psi 5.421
6" 6.625 0.390 SDR 17, 100 psi 5.845
8" 8.625 0.784 SDR 11, 160 psi 7.057
8" 8.625 0.507 SDR 17, 100 psi 7.611
10" 10.750 0.997 SDR 11, 160 psi 8.756
10" 10.750 0.632 SDR 17, 100 psi 9.486
Input Fields
Upper Range
of Output
Table
Static Head (ft) L (ft) Q (gpm)
Ch id (in)
169 4096.9 400 150 5.421
L= length (ft)6"
Q=flow (gpm)SDR 11, 160 psi
Ch= roughness coefficient
d=pipe inside diameter (in)
Handbook of PVC Pipe Design & Construction
Table 9.1 and Figure 9.2
Enetai - Fisher Plat: Sanitary Sewer Capacity Analysis Appendix H: 1 of 9
System Curve
Output Fields
Q (gpm) Dynamic HL (ft)Static HL (ft)Total HL (ft)
0 0.00 169 169.00
40 0.99 169 169.99
80 3.58 169 172.58
120 7.59 169 176.59
160 12.92 169 181.92
200 19.53 169 188.53
240 27.36 169 196.36
280 36.39 169 205.39
320 46.59 169 215.59
360 57.93 169 226.93
400 70.39 169 239.39
Pump Curve - Input Data from manufacturers Literature
Pump:Flygt 1330S-4X.263.S78.230
30 Hp three phase, 230 volt
x-axis y-axis Crv 2 x-axis
Q (gpm) Total Head (ft) Q (gpm)
1.0 249.0 2.0
150.0 220.0 300.0
250.0 200.0 500.0
350.0 178.0 700.0
Input Fields
0
50
100
150
200
250
300
0 100 200 300 400 500
Design System Curve
0
50
100
150
200
250
300
0 200 400 600 800
Pump Curve
Enetai - Fisher Plat: Sanitary Sewer Capacity Analysis Appendix H: 2 of 9
System & Pump Curve - Pump Data from manufacturers Literature
Input Fields
Upper Range
of Output
Table
Static Head (ft) L (ft) Q (gpm)
Ch id (in)
169 4096.9 400 150 5.421
Pump:Flygt 1330S-4X.263.S78.230
30 Hp three phase, 230 volt
Pipe:6" SDR 11, 160 psi
Velocity: Note:
Single Pump Optimum Flow 250 gpm Flow needed to maintain
(from above curves)3.0 ft / s
Velocity =3.48 ft / s 216 gpm
Dual Pumps Optimum Flow 325 gpm
(from above curves)
Velocity =4.52 ft / s
0
50
100
150
200
250
300
0 100 200 300 400 500 600 700 800Head Loss (ft)Flow (gpm)
System & Pump Curve
System Curve Pump 2 Pump 1
Enetai - Fisher Plat: Sanitary Sewer Capacity Analysis Appendix H: 3 of 9
Pump Station Sizing Fisher Plat 12-Sep-23
Design Criteria
Septage Flows
Peak Flow 247 gpm
Average Daily Flow 62 gpm
Lift Station
Target Operating Volume
Operating Volume (V) = t x Q / 4 per Orange Book
V = 625 gal
where:
Time Between Starts (t)10 min per City staff
Pump Output Flow (1 pump) (Q)250 gpm
Design Wet Well Sizing
Diameter - I.D.8 ft per City staff
Operating Depth 3.3 ft
Operating Volume 1241 gal exceeds target volume
Pump Data (1 pump)Lead Pump only
Pump Output Flow (1 pump)250 gpm
Pump Run Time
w/o inlet flow 5.0 min
Combined Pump Data (2 pumps)Lead + Lag Pumps
Pump Output Flow 325 gpm
Pump Run Time
w/o inlet flow 3.8 min
Peak Hour Flow Rate Lead Pump only
Peak Flow 247 gpm
Pump Run Time
w/ inlet flows 446.6 min
LS Fill Time 5.02 min
Pump Run Frequency 6.01 runs / hr
Average Daily Flow Rate Lead Pump only
Average Daily Flow 62 gpm
Pump Run Time
w/ inlet flows 6.6 min
LS Fill Time 20.08 min
Pump Frequency 2.40 runs / hr
Two Pumps Running at Peak Flow Rate Lead + Lag Pumps
Peak Flow 247 gpm
Pump Run Time
w/ inlet flows 16.0 min
LS Fill Time 5.02 min
Pump Frequency 2.86 runs / hr
One cycle every 21.0 min
0.35 hr
Enetai - Fisher Plat: Sanitary Sewer Capacity Analysis Appendix H: 4 of 9
69.0 - 5/15/2023 (Build 33)
Program version Data vers ion
8/23/2023 9:00 A8P8
Us er group(s )
Xylem: USA - EXT
S ubmersible pumps for sewage and surface wa ter within municipal
and commercial building a pplications. Non-clog im pellers a re
desig ned to m aintain reliable performance a t susta ined efficiency .
Head
S78 192mm
65.8%
0
10
20
30
40
50
60
70
80
90
100
110
120
130
140
150
160
170
180
190
200
210
220
230
240
250
[ft]
0 100 200 300 400 500 600 700 800 [US g.p.m.]
1 3 3 0 S-4 X.2 6 3 .S7 8.2 3 0
192 mm
Numbe r of blade s
2
T echnic a l s pec ifica tion
Wet well k it
C onfigur at ion
4 inch
Impelle r diame te r
192 mm
Disch arge diameter
4 inc h
Moto r numbe r Installation type
K1330.181 25-18-2Z A-W 30hp
Inle t diame te r
Maximum ope rating
spe ed3540 rpm
Mat e rials
Grey cast iron
Stator housing mate rial
Curv es according to:
Pum p inform at ion
Disch arge diameter
Impelle r diame te r
Impelle r
Grey cast iron
W ater, pure [100%],39.2 °F ,62.43 lb/ft³,1.6888E-5 ft²/s
Curv e: ISO 9906
Nomi nal (mean) data shown. Under- and over-performance from this data shoul d
be expected due to standard manufacturi ng tolerances.
Please consult your local Flygt representative for performance guarantees.
0
Xy lect-21129287 9/13/2023Last update
Create d on 9/13/2023
M att RasmussonCreated byProject
Block
Enetai - Fisher Plat: Sanitary Sewer Capacity Analysis Appendix H: 5 of 9
69.0 - 5/15/2023 (Build 33)
Program version Data vers ion
8/23/2023 9:00 A8P8
Us er group(s )
Xylem: USA - EXT
1 3 3 0 S-4 X.2 6 3 .S7 8.2 3 0
T echnic a l s pec ifica tion
Mot or - Ge ne r al
Freque ncy Rate d voltage
Rate d pow erRated spee d
Rate d current
230 V
30 hp3540 rpm
67 A
3~K1330.181 25-18-2Z A-W 30hp
Phases
Total moment of inertia
1.6 lb ft²
Power factor - 1/1 Load
0.90
0.86
0.78
91.6 %
92.1 %
91.6 %
Moto r numbe r
ATEX approved
60 Hz
Numbe r of pole s
2
Stator variant
9
Insulation class
F
Type of D uty
Mot or - Te chnical
Power factor - 3/4 Load
Power factor - 1/2 Load
Moto r e fficie ncy - 1 /1 Load
Moto r e fficie ncy - 3 /4 Load
Moto r e fficie ncy - 1 /2 Load
Starting curre nt, direct starting
Starting curre nt, star-de lta
585 A
195 A
S 1
Starts per hour max.
15
No
0
Xy lect-21129287 9/13/2023Last update
Create d on 9/13/2023
M att RasmussonCreated byProject
Block
Enetai - Fisher Plat: Sanitary Sewer Capacity Analysis Appendix H: 6 of 9
69.0 - 5/15/2023 (Build 33)
Program version Data vers ion
8/23/2023 9:00 A8P8
Us er group(s )
Xylem: USA - EXT
1 3 3 0 S-4 X.2 6 3 .S7 8.2 3 0
Performance curve
Dut y point
200 ft250 US g.p.m.
He adFlow
Curv es a ccording to:
Head
Efficiency
Overall Efficiency
Power input P1
Shaft power P2
S78 192mm
65.8%
200 ft
48.3 %
44.2 %
26.2 hp
250 US g.p.m.
28.6 hp
250 US g.p.m.
S78 192mm
200 ft
48.3 %
44.2 %
26.2 hp
250 US g.p.m.
28.6 hp
250 US g.p.m.
S78 192mm
200 ft
48.3 %
44.2 %
26.2 hp
250 US g.p.m.
28.6 hp
250 US g.p.m.
S78 192mm (P2)
200 ft
48.3 %
44.2 %
26.2 hp
250 US g.p.m.
28.6 hp
250 US g.p.m.
S78 192mm (P1)
200 ft
48.3 %
44.2 %
26.2 hp
250 US g.p.m.
28.6 hp
250 US g.p.m.
0
10
20
30
40
50
60
70
80
90
100
110
120
130
140
150
160
170
180
190
200
210
220
230
240
250
[ft]
0
5
10
15
20
25
30
35
40
45
50
55
60
65
[%]
0
4
8
12
16
20
24
28
32
[hp]
0 50 100 150 200 250 300 350 400 450 500 550 600 650 700 750 800 850 [US g.p.m.]
W ater, pure [100%],39.2 °F ,62.43 lb/ft³,1.6888E-5 ft²/s
Curve: ISO 9906Nominal (mean) data shown. Under- and over-performance from this data should be expected due to standard manufacturing tolerances.
Please consult your local Flygt repres entative for performance guarantees.
0
Xy lect-21129287 9/13/2023Last update
Cre ate d on 9/13/2023
M att RasmussonCreated byProject
Block
Enetai - Fisher Plat: Sanitary Sewer Capacity Analysis Appendix H: 7 of 9
69.0 - 5/15/2023 (Build 33)
Program version Data vers ion
8/23/2023 9:00 A8P8
Us er group(s )
Xylem: USA - EXT
Pumps /Flow He ad Shaft powe r Flow He ad Shaft powe r Hydr.e ff.Specific NPSHre
Sys te ms Ene rgy
1 250 US g.p.m.200 ft 26.2 hp 250 US g.p.m.200 ft 26.2 hp 48.3 %1420 k Wh/US M G
1 3 3 0 S-4 X.2 6 3 .S7 8.2 3 0
Duty Anal ys i s
Curv es a ccording to:W ater, pure [100%] ; 39.2°F ; 62.43lb/ft³; 1.6888E-5ft²/s
Head
S78 192mm
65.8%
200 f t
250 US g.p.m.
0
10
20
30
40
50
60
70
80
90
100
110
120
130
140
150
160
170
180
190
200
210
220
230
240
250
[f t]
0 100 200 300 400 500 600 700 800 [US g.p.m.]
O pe r at ing char act e rist ics
Nominal (mean) data shown. Under- and over-performance from this data should be expected due to standard manufacturing toler ances.
Please consult your local Flyg t representative for performance guarantees.
Xy lect-21129287
9/13/2023Last update
Create d on 9/13/2023
M att RasmussonCreated byProject
Block
Enetai - Fisher Plat: Sanitary Sewer Capacity Analysis Appendix H: 8 of 9
69.0 - 5/15/2023 (Build 33)
Program version Data vers ion
8/23/2023 9:00 A8P8
Us er group(s )
Xylem: USA - EXT
1 3 3 0 S-4 X.2 6 3 .S7 8.2 3 0
Di mens ional dra wi ng
34516Ø4"
Weight Pump Stand
lbs 613 117Outlet center lineRef. line
Scale Date
RevisionDrawing number
S uction
inlet
P ump inlet
P ump outlet
Discharge
outletKP1330SHNon-clog
Wet-well
Ø4"
Ø4"1:20 190827
8179000 3
183
433
8
49
16
153491612582" Guide bars
213
16
77831516913
16
41"
301
8
81
16
811681164151611
16
213
16 41316913
16
3078Z-Z
Z Z
0
Xy lect-21129287
9/13/2023Last updateCreated on 9/13/2023
M att RasmussonCreated byProject
Block
Enetai - Fisher Plat: Sanitary Sewer Capacity Analysis Appendix H: 9 of 9
Page 1 of 5
Outside Utilities Agreement
Rev. 09/2021
Return Address: City Clerk
City of Bremerton
345 Sixth Street, Suite 100
Bremerton, WA 98337
AUDITOR/RECORDER’S INDEXING FORM
Document Title(s): 1. Outside Utilities Agreement
Reference Number(s) of Documents assigned or released: N/A
Grantor(s): 1.
Additional names on page of document.
Grantee(s): 1. The City of Bremerton
Additional names on page of document.
Legal Description:
(abbreviated)
Additional legal is on page of document.
Assessor’s Property Tax Parcel/Account Number:
Project Name:
OUTSIDE UTILITIES AGREEMENT
WHEREAS the Bremerton Municipal Code requires property outside the city boundaries to
support annexation to the City of Bremerton as a condition for receiving City utilities (BMC
15.02.040 and 15.03.040); and
WHEREAS the City of Bremerton has a primary obligation to its citizens to allocate limited
service resources for adequate growth and development within the City; and
Page 2 of 5
Outside Utilities Agreement
Rev. 09/2021
WHEREAS the undersigned, as owner of a parcel outside the City of Bremerton, has made
application for city utilities;
NOW, THEREFORE, the undersigned owner (hereinafter "Owner") of real property located
in Bremerton, Kitsap County, Washington, (hereinafter "Property"), legally described as:
SEE ATTACHED EXHIBIT A
and the City of Bremerton (hereinafter "City"), in consideration of the mutual covenants set forth
herein including the furnishing of utility services by the City of Bremerton, do hereby promise and
agree as follows:
1. Services Provided. City of Bremerton shall provide utility services consistent with
service areas defined by the City comprehensive utility plans as amended, and terms and conditions
of a current Letter of Availability from the Bremerton Utilities Department.
2. Rates and Charges. Owner shall pay when due all connection charges, assessments,
and rates established for city utility services by City ordinance for the Owner's user class.
3. Use. Development of the property described above shall comply with the uses and
development standards of City of Bremerton comprehensive land use plan adopted pursuant to RCW
35.13.177 and any adopted subdivision and street standards of the City of Bremerton.
4. Utility Improvements.
5. Annexation. Owner, by signing below, grants to the City of Bremerton a Limited
Power of Attorney to include this Agreement as Owner's consent to the annexation of the Property as
part of any Notice of Intent or Petition for Annexation presented to the City of Bremerton.
The annexation petition supported by this Power may include proportional assumption of the
City indebtedness by the area to be annexed. The petition shall require the concurrent adoption of
land uses designated in any urban fringe comprehensive plan approved for the annexation area
pursuant to RCW 35.13.177, or if none has been adopted, the land uses for annexed property as set
forth in the Bremerton Zoning Code as amended.
This Power of Attorney is nonrevocable.
Page 3 of 5
Outside Utilities Agreement
Rev. 09/2021
6. Enforcement. Violation of this Agreement may result in the immediate termination
of utility services to the above-described property as well as other remedies provided by law.
7. Covenants. The undersigned further agrees that this Agreement and the promise made
herein constitute a covenant running with the land and shall be binding upon the undersigned and his
heirs, successors, and assigns, and that this Agreement shall be filed for record in the office of the
Kitsap County Auditor.
OWNER(S):
DATED: BY:
Owner
BY:
STATE OF WASHINGTON )
) ss
COUNTY OF KITSAP )
On this day, before me, the undersigned, a Notary Public in and for the State of Washington,
personally appeared ____________________________________________________, to me known
to be the individual(s) described in and who executed the within and foregoing instrument, and
acknowledged that he/she/they signed the same as his/her/their free and voluntary act and deed, for
the uses and purposes therein mentioned.
GIVEN under my hand and official seal this _____ day of _____________________,
20_____.
Notary Public in and for the State of Washington,
residing at:
My appointment expires:
Page 4 of 5
Outside Utilities Agreement
Rev. 09/2021
CITY OF BREMERTON
DATED: BY:
Greg Wheeler, Mayor
DEPARTMENTAL APPROVAL:
Thomas Knuckey
Director of Public Works and Utilities
APPROVED AS TO FORM:
Kylie J. Finnell, Bremerton City Attorney
Angela Hoover, City Clerk
R:\Legal\Legal\Forms\FORMS ON COBWEB\Outside Utilities Agreement Rev. 09 2021.docx
Page 5 of 5
Outside Utilities Agreement
Rev. 09/2021
EXHIBIT A
From: Sarah Palama-Hoffer <sarahpalama@gmail.com>
Sent: Monday, October 9, 2023 5:41 PM
To: Janelle Hitch <Janelle.Hitch@ci.bremerton.wa.us>
Cc: City Council <City.Council@ci.bremerton.wa.us>; Ned Lever <Ned.Lever@ci.bremerton.wa.us>;
Thomas Knuckey <Thomas.Knuckey@ci.bremerton.wa.us>
Subject: Re: Fischer property sewer proposal
Hello(again),
Reading through your email I would also like clarification on your statement that reads, “if the city
decides annexation is not feasible”…….
The community has already been polled and rejected the idea of annexation. It’s not that this is “not
feasible”, it’s more than the community has overwhelmingly rejected the idea already so saying it’s “not
feasible”, is incorrect. The developer is trying to use a municipal code exception because annexation is
not an option.
Also, you said “rates will be adjusted” to pay for the cost and maintenance of this new system. By
“adjusted” do you mean “increased” for City of Bremerton residents?? So COB residents will have to pay
higher rates to cover maintenance costs for a system that doesn’t even serve COB property??!! You
stated the extension is also for the “benefit” of surrounding areas…How would this benefit any of us if
we were forced to pay into sewer because of septic failure, home renovations, etc. I doubt anyone has
large amounts of extra funding laying around for tapping into city sewer.
Hoping for clarification on these questions and the questions I emailed earlier today. Thank you.
Sarah Palama-Hoffer
On Mon, Oct 9, 2023 at 3:30 PM Janelle Hitch <Janelle.Hitch@ci.bremerton.wa.us> wrote:
Ms. Palama-Hoffer,
Please see my responses below in red. I have copied the City Council to inform them on the community
interest in this matter.
Thanks,
Janelle Hitch, P.E.
Managing Engineer – Development
Public Works & Utilities – Engineering
(360) 473-5285
Janelle.hitch@ci.bremerton.wa.us
From: Sarah Palama-Hoffer <sarahpalama@gmail.com>
Sent: Saturday, October 7, 2023 7:16 AM
To: Janelle Hitch <Janelle.Hitch@ci.bremerton.wa.us>
Subject: Re: Fischer property sewer proposal
I realized after I sent my original email, my email chose to not populate the first portion of my email so I
will re-write it below. Feel free to disregard the original email I sent. Thanks so much!
Hello Janelle,
Kathie Lustig has been informing me of all of the communications she has received from you but I
would love clarification on a few more things regarding this proposal for sewer in a non annexed/ non
city maintained part of Bremerton.
1. If the city will be responsible to own and maintain this system, including pump stations and the
additional impact to the wastewater treatment plant, will this essentially fall all on the backs of
the City of Bremerton rate payers? If so, are they aware of this development attempting to get
sewer put in? The non-annexed folks using this system have to pay 50% more then City rate
payers...but where is the cost breakdown to show that this 50% surcharge is enough to cover
the costs and long term maintenance of this massive extension, pump stations, etc? I find it
troubling that as a neighborhood we have not seen any documentation regarding feasibility. Will
families paying the city tax be informed of this project?
The City will own the sewer main, sewer laterals and pump station that are proposed. Rate
studies are completed regularly and rates are adjusted to ensure adequate funding for
operation and maintenance of facilities. The rate studies evaluate the general facility charges
(GFCs) for connections to the wastewater system as well as ongoing service fees. The
Comprehensive Plans that the City utilizes are the initial documentation regarding
feasibility. The City did establish in the feasibility of serving the East Bremerton UGA in the
Comprehensive Plan.
2. How will the wet well, pumps, and overflow storage be accessed and maintained by the City. It
appears the location is in a critical area. What size will the vault be for overflow storage. In the
event of an overflow beyond the storage, how will downstream neighboring properties and the
associated downstream critical areas be impacted?
If the City Council agrees that annexation is not feasible, the location of the pump station will be
evaluated as the design progresses. The City will require an accessible pump station and sewer
main within City or County ROW or easements. Assessment of critical areas would be under the
jurisdiction of Kitsap County. To ensure adequate capacity, systems are designed with
redundancy of infrastructure. In addition, emergency power is required at all pump stations.
3. What is the annual and lifetime cost for the City of Bremerton to own, operate, and maintain
this system, whose sole purpose is to serve a single, non-annexed residential development?
How will actual City tax payers have to bear the cost for properties that aren’t paying taxes into
the City? Local City residents should in no way have to bear this cost for non-annexed property
or for a development outside of city limits. It seems the ordinance they are referring to reads as
if this is for a singular home hoping to access sewer lines already in place. Not a subdivision
seeking new piping.
These costs are not readily available. There are no anticipated costs to other tax payers with the
extension of systems through development. As was indicated above the developer pays for
design and construction of the proposed facilities. The city evaluates and adjusts the GFCs and
service fees regularly to cover the costs of operation and maintenance. The proposed system is
being designed to accommodate not only the proposed subdivision but also surrounding area
taking into account the larger plan of serving the entire East Bremerton UGA. The City will
require any new system that is built to meet current design standard.
4. How does this sewer extension benefit the City? Why hasn’t the developer explored septic and
reduced the number of lots to achieve minimum density? Extending sewer to a non-annexed
development appears to be the last solution after all others have been explored and their report
is not reading that way considering it was written so recently by the same firm that is working
with the developer to get this subdivision built.
UGAs are intended to support urban growth and density and require systems to support
that. Extension of sewer support the UGA growth. The City has taken into account the zoning of
the UGA when anticipating the capacity of the proposed system. An assessment of capacity for
the City’s entire system, both existing and yet unserved areas is completed with each
Comprehensive Plan.
5. If accessing sewer was not feasible in 2021 per the documentation supplied to Kathie, why is the
city even entertaining this idea for the developer. If anything, the pricing he was given for the 2
other options has certainly inflated.
Please clarify your question.
As I am sure you know, we are on a massive time crunch so a prompt reply would be greatly appreciated
Sarah Palama-Hoffer
2753 hillside dr ne
On Fri, Oct 6, 2023 at 5:20 PM Sarah Palama-Hoffer <sarahpalama@gmail.com> wrote:
Kathie Lustig has been informing me of all of the communications she has received from you but I
would love clarification on a few more things regarding this proposal for sewer in a non annexed/ non
city maintained part of Bremerton.
1. If the city will be responsible to own and maintain this system, including pump stations and the
additional impact to the wastewater treatment plant, will this essentially fall all on the backs of the City
of Bremerton rate payers? If so, are they aware of this development attempting to get sewer put in? The
non-annexed folks using this system have to pay 50% more then City rate payers...but where is the cost
breakdown to show that this 50% surcharge is enough to cover the costs and long term maintenance of
this massive extension, pump stations, etc? I find it troubling that as a neighborhood we have not seen
any documentation regarding feasibility. Will families paying the city tax be informed of this project?
2. How will the wet well, pumps, and overflow storage be accessed and maintained by the City.
It appears the location is in a critical area. What size will the vault be for overflow storage. In the
event of an overflow beyond the storage, how will downstream neighboring properties and the
associated downstream critical areas be impacted?
3. What is the annual and lifetime cost for the City of Bremerton to own, operate, and maintain
this system, whose sole purpose is to serve a single, non-annexed residential development?
How will actual City tax payers have to bear the cost for properties that aren’t paying taxes into
the City? Local City residents should in no way have to bear this cost for non-annexed property
or for a development outside of city limits. It seems the ordinance they are referring to reads as
if this is for a singular home hoping to access sewer lines already in place. Not a subdivision
seeking new piping.
3. How does this sewer extension benefit the City? Why hasn’t the developer explored septic
and reduced the number of lots to achieve minimum density? Extending sewer to a non-
annexed development appears to be the last solution after all others have been explored and
their report is not reading that way considering it was written so recently by the same firm that is
working with the developer to get this subdivision built.
4. If accessing sewer was not feasible in 2021 per the documentation supplied to Kathie, why is
the city even entertaining this idea for the developer. If anything, the pricing he was given for the
2 other options has certainly inflated.
As I am sure you know, we are on a massive time crunch so a prompt reply would be greatly appreciated
Sarah Palama-Hoffer
2753 hillside dr ne
From: kathie.lustig@icloud.com <kathie.lustig@icloud.com>
Sent: Saturday, October 7, 2023 1:50 PM
To: City Council <City.Council@ci.bremerton.wa.us>
Cc: KWalters@kitsap.gov; APresson@kitsap.gov
Subject: Public Comment: Extension of Sewer to Fisher Plat in UGB 10/11 and 10/18
Dear Bremerton City Council,
I am contacting you about the Developer’s Request to Extend City Sewer outside the sitting of
Bremerton but within the UGB (urban growth boundary) that you will be discussing at a study session on
October 11th. I have read the published packet and pages 154-164 (A-5) generated by the Bremerton
Public Works & Development Department
My name is Kathie Lustig and I am a resident of Kitsap County residing in the area of Rozewood Estates
accessed via Trenton Ave. I have been active in our neighborhood as a community organizer around
issues related to opening up ROW at the end of our subdivision, as well as brought to light the
misleading annexation attempt made by Team4Engineering for their client and developer, Mark Fisher.
See attached letter that went out to a select group of residents about annexation in March 2022. This
language was approval by the City planning department. The letter failed to disclose the true purpose
of the inquiry, which was their client to get his property annexed to the City so he could get sewer
hookup to maximize density and profits for his proposed subdivision of 200+ houses.
The City’s Public Works Department Memo dated Sept 15th to City Council fails to accurately represent
the significant public outcry that occurred when this annexation attempt occurred when residents found
the real purpose behind the annexation attempt. It was overwhelmingly rejected my residents by
approximately 99.9%. The annexation attempt failed. The memo lists ONE person under public
comments and misrepresents the shear number of people opposed to this.
Team4Engineering then moved towards circumventing the will of the people by submitting a pre-
submittal permit BP21 00148 requesting a Conditional Utility Availability. The City issued a letter dated
November 16, 2021 (see attached) that determined there is "no close or feasible sewer infrastructure
available.” Options were given to pursue city sewer at the sole cost of the developer. The developers
analysis appears to have rejected those options and chose their own. Those options are before the City
Council to review. Keep in mind, the cost to developer to construct a sewer line, will not just be the
developers burden. It will be passed on to residents whom will be forced to hookup to it when our
septics failed and ultimately residents of the City of Bremerton. Their preference to use Helm/Fruitland
from Perry Avenue to bring sewer to their proposed development does not consider, among other
things, the critical habitat of Enetai Creek that State Fish & Wildlife lists as having salmon that would be
dug up and disturbed by the proposed sewer line. These environmental impacts should be a
consideration by the City Council BEFORE it approves sewer hookup.
Albeit the County DCD would review other permitting related to this potential development, the City
Council cannot turn a blind eye to Critical Areas and animal habitat on this parcel. Development of this
parcel at such high density will have devastating impact to wildlife and all the residents surrounding it.
The traffic alone will overwhelm our neighborhoods due to its location that is at a dead end. This is not
an appropriate location for a high density subdivision of this type that sits at a dead end. The developer
intends to discharge run off from the developemnt into the Puget Sound waters. It is well known the
area consists of significant geological hazards and prone to soil instability. Recent earthquake research
data put a fault line just to the north in Illahee that shows the location at extreme risk of slide and
upheaval. It simply is not safe to have so many homes on such unstable ground and discharge run off in
such a manner.
Washington State mandates how annexation is handled to protect the rights of the citizens and to
keep it a democratic one (RCW Ch. 35.13). Information about what has transpired between
Team4Engineering, the developer Mark Fisher and the Department of Public Works, Utilities and
Engineering has been held behind a veil of secrecy to the public and particularly from the residents
whom are impacted by the City agreeing to allow a wastewater utility service. My attempts to
communicate to city council members about this matter have been ignored. The public has not been
allowed to have any input into this process and it appears that “City Council may, in it’s sole and
absolute discretion, provide wastewater utility services to properties outside the city limits if certain
conditions are met.” "Certain conditions' don't appear to include public comment or opinion.
The public has been given 7-days notice of this review and decision making by the City Council. Is the
City Council going to protect the rights of its citizens or use its sole authority and absolute discretion to
circumvent the will and the rights of the people for one developer? We at a minimum should be allowed
to have more input and time to review the developers sewer analysis. I sincerely hope the City Council
will give this thorough review and take into consideration that no resident in the surrounding
neighborhood wants this. To ignore our opinions, and move forward with an approval is not what I call a
democratic process and certainly will not be protecting the rights to all of its citizens.
I appreciate you taking the time to consider my thoughts and opinions, many that are shared by the
overwhelming majority of residents around me. The entire Rozewood Estates neighborhood, as well as
the subdivision to the north of 30th adjacent are against this. Many down at Enetai Beach community
oppose it as well. I implore the City Council to deny this request for utility hookup. The request is
premature and should not be considered until all SEPA review is done related to proposed sewer line(s)
options.
Sincerely,
Kathie Lustig
Community Organizer
2811 Rozewood Drive
From: Garrett Jackson <Garrett.Jackson@ci.bremerton.wa.us>
Subject: City of Bremerton, Pending Enetai Utility Service Request
Date: October 3, 2023 at 4:57:19 PM PDT
To: Garrett Jackson <Garrett.Jackson@ci.bremerton.wa.us>
Cc: Greg Wheeler <Greg.Wheeler@ci.bremerton.wa.us>, City Council
<City.Council@ci.bremerton.wa.us>, Andrea Spencer <Andrea.Spencer@ci.bremerton.wa.us>,
Thomas Knuckey <Thomas.Knuckey@ci.bremerton.wa.us>, Ned Lever
<Ned.Lever@ci.bremerton.wa.us>, Janelle Hitch <Janelle.Hitch@ci.bremerton.wa.us>
Interested Citizen - I’m sending you this message because you have shared your contact information
with me as an interested party related to annexation and extension of utilities in the Enetai area and
there is a pending action that you may be interested in knowing more about. Please see the information
below
BACKGROUND: In 2022 a property owner in the Enetai area spoke with staff at the City of Bremerton
regarding the potential to either annex their property into the City or the potential to connect to the city
sewer without annexation. Enetai is located within an Urban Growth Area (UGA), and with this
designation it is anticipated that the area will annex to the City at some point in time. In addition to the
area being within Bremerton’s UGA, Enetai is also in the City’s sewer service area. It is the general policy
of the City of Bremerton that properties located outside the City limits annex into the City before sewer
utility services are extended outside of City limits. However, the City’s adopted policies allow the City
Council to review proposals for extension of sewer without annexation if it is infeasible to annex.
ANNEXATION FEASIBILITY: The property owner in Enetai engaged in a public outreach process in the
Spring of 2022 (?) to determine if neighboring properties were interested in joining them in annexation,
and during that process they were unable to gain enough support to make annexation feasible. Having
shown that no other individuals wanted to join their annexation bid, the property owner is now seeking
to obtain sewer service from the City without annexation and is following the process outlined in the
City’s regulations under Bremerton Municipal Code (BMC 15.03.040(b)).
SEWER EXTENSION WITHOUT ANNEXATION: Following the demonstration that annexation is infeasible
a property owner can obtain sewer service if it can be demonstrated that providing sewer service to the
properties is technically possible and the City Council agrees to approve the extension without
annexation. Since the Spring of 2022 the property owner and the City Engineering Division have been
analyzing whether providing sewer service to their property was feasible, and it has been determined
that it is possible to provide sewer service to their property. The property owner has now submitted
a formal request to the Bremerton City Council to approve extension of sewer service without
annexation, and the City Council will soon be reviewing the applicant’s request.
BREMERTON CITY COUNCIL PROCESS & DECISION: The City Council is expected to discuss the proposed
extension of utilities without annexation at a Study Session next Wednesday October 11th , with a formal
decision potentially anticipated at the regular City Council meeting on Wednesday October 18th . Please
note that all Council meetings are open to the public and conducted in a hybrid format that allows
attendees to participate either in-person or by zoom. The Council study sessions (in this case October
11) are for the Council to receive information from staff regarding proposals. At study sessions there are
no decisions made by the Council and there is also not an opportunity for public comment. The City
Council will be encouraging public comments at their October 18th regular meeting regarding this
request for extension of sewer service.
BREMERTON CITY COUNCIL MEETING INFORMATION & CONTACT: The City Council staff updates the
Council webpage with all meeting information, please see their webpage here for
updates::https://meetings.municode.com/PublishPage/index?cid=BREM&ppid=d33416d7-25d1-44e6-
9d32-55b97fa53824&p=-1 . The meeting packets are typically first published the Friday before the
meetings, so check that link to obtain the meeting packet information. If you would like to provide
public comment to the City Council please use the following email City.Council@ci.bremerton.wa.us .
BREMERTON ENGINEERING CONTACT: If you have questions about proposed sewer service, please
contact Manager of Development Engineering Janelle Hitch, 360-473-
5285, Janelle.Hitch@ci.bremerton.wa.us.
DEVELOPMENT PERMITTING - KITSAP COUNTY DCD: Please note, the proposal before the Bremerton
City Council is limited to a sewer extension request. The City of Bremerton is not the permitting
authority for this potential development, it is within the jurisdiction of Kitsap County. If you have
questions about the development application status you can contact Kitsap County Community
Development at: 360-337-5777, email help@kitsap1.com.
Garrett Jackson
Planning Manager
(360) 473 - 5289
Mailing Address: 345 6th Street, Suite 100
Physical Address: 345 6th Street, Suite 600
Bremerton, WA 98337
________________________________________________________________________________
Public Works & Utilities │ 345 6th Street Suite 100 Bremerton, WA 98337 * Phone (360) 473-5920 * Fax (360) 473-5398
Working for and with our residents to establish Bremerton as Puget Sound’s most beautiful and livable waterfront city!
November 16, 2021
Attn: FISHER JOHN C & EPP SHAWNA L
6964 WING POINT RD NE
BAINBRIDGE ISLAND WA, 98110-2986
Re: Fisher Plat – BP21 00148
Mr. Fisher,
The City of Bremerton Department of Public Works & Utilities – Engineering has
reviewed the submittal package for the Fisher Residential Plat for the
presubmittal permit BP21 00148 for the meeting held on October 20, 2021. The
Department has also reviewed the contents of the email from Mark Kulhman
sent on October 25, 2021.
In response to the presubmittal meeting and the email correspondence, City
staff are reluctant to draft a Conditional Utility Availability Letter for the project
for the following reasons:
• There is no close or feasible sewer infrastructure available.
• The current 2021-2026 Capital Improvement Program (Six year CIP) does
not account for any of the sewer improvements required for the Project as
listed in the City’s 2014 Wastewater Comprehensive Plan (WWCP). The
2014 WWCP has been attached for reference.
The Developer has the option to explore the route of providing sewer service via
septic systems in accordance with Kitsap Public Health District’s requirements. If
the Developer would like to pursue City sewer service, then the following
improvements and alternatives with estimated dollar amounts are available per
the 2014 WWCP, and will need to be funded and constructed fully by the
Developer:
________________________________________________________________________________
Public Works & Utilities │ 345 6th Street Suite 100 Bremerton, WA 98337 * Phone (360) 473-5920 * Fax (360) 473-5398
Working for and with our residents to establish Bremerton as Puget Sound’s most beautiful and livable waterfront city!
Alternative #1
CIP ID# and Description
Infrastructure
Improvements Details
Estimated
Cost with
Prevailing
Wages
NS-5C:
Construct pump station TA-3 at along
low point of NE Enetai Beach Rd. to
convey sewer flow from sub-basin TRT-1.
Additionally, install force main along NE
Enetai Beach Rd. and Holman St. to
convey flow to Perry Ave.
• 3,300-gallon wet
well with capacity
of 900-gpm at
230-ft TDH
• 3,900-ft of 8-in
force main
$ 6.00
million
NS-5E
Construct gravity sewer from 30th St.
along NE Enetai Beach Rd. to proposed
pump station TA-3 and along Holman St.
from Trenton Ave. to NE Enetai Beach
Rd.
• 4,200-ft of 8-in
gravity sewer
$ 1.63
million
Alternative #2
CIP ID# and Description
Infrastructure
Improvements Details
Estimated
Cost with
Prevailing
Wages
NS-5B (Partial):
Construct pump station TA-2 in the
vicinity of NE Helm St. and Trenton Ave.
to convey sewer flow from sub-basins
TRT-4,5, and 6. Wet well to be sized for
full buildout conditions with pumps sized
for current contribution flows.
Additionally, install force main along
Sheridan Rd. to discharge into Cherry
Ave. Basin in the vicinity of Schley Blvd.
• 5,000-gallon wet
well with capacity
of 1,350-gpm at
210-ft TDH
• 3,900-ft of 10-in
force main
$ 9.48
million
(This
includes
gravity
sewer
costs not
required)
Project-Specific Pump Station
Construct pump station to convey sewer
flow for the proposed development.
Install force main from project pump
station to pump station TA-2.
• Wet well to be
sized for
development
• Force main sized
for development
N/A
________________________________________________________________________________
Public Works & Utilities │ 345 6th Street Suite 100 Bremerton, WA 98337 * Phone (360) 473-5920 * Fax (360) 473-5398
Working for and with our residents to establish Bremerton as Puget Sound’s most beautiful and livable waterfront city!
Right-of-way acquisition, obtaining easements for access and utilities, obtaining
permits from the applicable jurisdictions for both permitting and construction shall
be the responsibility of the Developer. All sewer infrastructure shall adhere to the
City of Bremerton Engineering Standards and shall adhere to the Bremerton
Municipal Code.
If you would like to explore this further please feel free to reach out to me for
discussion or to set up a follow up meeting.
Sincerely,
Robert Endsley
City of Bremerton, Engineering Division
Robert Endsley
Digitally signed by Robert Endsley
DN: C=US,
E=Robert.Endsley@ci.bremerton.wa.us,
O=City of Bremerton, OU=Public Works &
Utilities, CN=Robert Endsley
Date: 2021.11.16 10:47:34-08'00'
From: Meredith Sobolesky <meredithsobolesky@gmail.com>
Sent: Tuesday, October 10, 2023 9:57 AM
To: City Council <City.Council@ci.bremerton.wa.us>
Subject: Concerns for Sewer Extension Request
Mr. Jeff Coughlin,
I am a resident of the Manette area and it was recently brought to my attention that the city council will
be reviewing a service request for sewer hookup by Mark Fisher in regards to his proposed 200+
subdivision development. I had a few concerns as a city resident to allow a non city development use
and access to city utilities.
1. What are the environmental impacts of a proposed sewer extension of this magnitude to areas such
as Enetai Creek?
2. If such a connection would be approved, who would own the sewer line installed by the developer?
3. Who would maintain the portion of the sewer line including the pump stations required?
4. How would impacts to the current City of Bremerton wastewater treatment plant be impacted by
allowing such a utility hookup?
5. What information was used determining the feasibility of providing the sewer service to the property?
6. How will this impact current City of Bremerton residents in the future for taxes funds, and staff
required to maintain non annexed properties?
Thank you for representing Manette.
Sincerely,
Meredith Sobolesky
From: John & Kathy Park <jkpark506@yahoo.com>
Sent: Tuesday, October 10, 2023 12:44 PM
To: City Council <City.Council@ci.bremerton.wa.us>
Subject: Please listen to those most impacted
I will start by saying I was born in Bremerton in
the mid 40s and have lived here my whole life. My
family home was off Trenton Avenue and now I live
in NW E Bremerton.
I have heard about this possible development and
I have a friend who lives off Keel on the edge of
this property.
When several homes were built in the early 2000s
at the end of Keel off Hillside Drive the water run
off issues negatively impacted homes on the N side
of Keel. I can see more issues should this acreage
be allowed to move forward.
These small residential streets weren't meant for
lots of traffic.
The impact on wildlife will be devastating. "We"
are taking down their homes and pushing them
into neighborhoods because there is no place for
them to go.
I have driven up 30th and looked at the property.
So many trees would be lost.
There would have to be so much fill in areas to
make it even accessible let alone viable for building
homes.
PLEASE - look at this proposal and the property
involved and think of the residents around
it. There are other properties better suited for this
type of development.
Thank you for your time.
From: Robin Smith <moet2@comcast.net>
Sent: Monday, October 9, 2023 7:27 PM
To: KWalters@kitsap.gov
Cc: City Council <City.Council@ci.bremerton.wa.us>
Subject: Proposed Fisher Development
Hello- My message is regarding developer John Fisher and his
pursuit of putting 200 homes on 50 acres of forested land
bordering 30th Ave, east of Trenton, the east border of Rozewood
Estates and the community of Enetai Beach. My home and property
are adjacent to the Fisher acreage.I consider myself a steward
of my property. I feel that at present there is an abundance of
housing being built in this county.The parcel in question here
is home to a significant amount of wildlife. I see deer, eagles,
hawks daily from my house. In March of 2022, I received a letter
about annexing into the City of Bremerton sent out by Mr
Fisher's engineers (Team4Engineers).I feel that this letter was
not transparent regarding their true goal. Regardless, they
didn't break any laws and I believe that this is, in general,
how large developers conduct themselves. I do realize that money
talks and the government runs on tax dollars. My hope is that
our Kitsap County government values our ever shrinking forested
habitat and sees fit to not let every square inch of it be
destroyed.This isn't a case of "not in my backyard". My backyard
just happens to be an important part of the habitat and
ecosystem that makes Kitsap County and Washington State one of
the most wonderful places in the world.
Sincerely- Robin Smith
From: Carly Rhaburn <carly@gracepointkitsap.com>
Sent: Tuesday, October 10, 2023 8:40 PM
To: City Council <City.Council@ci.bremerton.wa.us>
Subject: Enetai
To Whom It May Concern,
My name is Carly Rhaburn and I am the Children's Ministry Director of GracePoint Church in Bremerton,
WA. I've lived here almost my entire life--32 years now. My father is a retired homicide detective from
the Kitsap County Sheriff's Department. I've lived here long enough to see scores of trees that
majestically lined our landscape cut down to build walmarts, starbucks', what it seems like a billion
walgreens...
������ The last 15, I've resided in Enetai off of 30th across from a beautiful parcel of cherished
forest-land of old-growth trees that houses an incredible amount of wildlife, as it's a destination for deer
coming from the Illahee Preserve.
A developer from Bainbridge Island is pushing to squeeze 200 houses into this small piece of land by
circumventing the wishes of everyone who lives around it, and the many people who enjoy walking this
very loved block.
I have 3 small children and the more traffic coming through this road is already worrisome, and now this
would completely change the landscape and safety of where we live.
Someone once told me "class" was when you know when to say "no" to something; the wisdom to know
when to preserve and when to pursue, whether it comes to fashion, architecture, or any decision, really.
When will Bremerton have the class to say enough is enough, and preserve the beauty we have?
This just makes me so sad and I wish that there could be a willingness to discuss the cons to this, and
make sure this is the right thing to do.
I'm sure the people wanting to build this a) wouldn't want to live there themselves b) wouldn't want
someone cutting down a forest of trees to build 200 tiny cookie cutter homes across from where they
live c) be forced to hookup to sewer if they don't want to
�������
My neighbors and I just don't know what to do to have our voices heard.
Thanks for your time.
Carly Rhaburn
Carly@gracepointkitsap.com
360-550-5652
From: Judy McDonald <judymc90@gmail.com>
Sent: Tuesday, October 10, 2023 10:29 PM
To: City Council <City.Council@ci.bremerton.wa.us>
Subject: Fwd: Fisher Plat service extension
---------- Forwarded message ---------
From: Judy McDonald <judymc90@gmail.com>
Date: Tue, Oct 10, 2023 at 5:26 PM
Subject: Fisher Plat service extension
To: <citycouncil@ci.bremerton.wa>
Dear City Council members,
Please consider the uniqueness of the Fisher Plat property that will be destroyed by approving the
extension of wastewater service. This area has deep ravines, old growth trees, Enetai Creek and its own
population of wild life.
Don’t look at this strictly from a financial position but instead consider the loss of this natural asset to
the community. Please visit the property yourself to see how approval the proposed extension will
impact both people and animals. Vote for keeping this area natural versus having it become another
housing development.
Sincerely,
Judy McDonald
Manette
From: Larry Beal <beallarry@comcast.net>
Sent: Wednesday, October 11, 2023 9:08 AM
To: City Council <City.Council@ci.bremerton.wa.us>
Subject: Sewer Line Extension
Dear Bremerton City Council,
We are very concerned about a proposal by a developer to extend city sewer up to a parcel
directly across the street from our home on the corner of NE 30th and Hillside Drive. My
understanding is that the purpose of the request before the City Council will allow for the
developer to ultimately seek to build 200 homes on the acreage of untouched heavily wooded
land that we view daily from the front window of our home.
Please don’t approve the request from the developer to put in a city connected sewer system.
The developer would then be able to create high-density housing which would negatively affect
the traffic in
our rural area.
Please consider your decisions carefully and consciously as they have severe ramifications
further down the development line.
Thank you for your consideration,
Jill and Larry Beal
Homeowners of 40 Years at 3048 NE 30th Street
From: leenrach@juno.com <leenrach@juno.com>
Sent: Wednesday, October 11, 2023 11:04 AM
To: City Council <City.Council@ci.bremerton.wa.us>
Cc: rachnlee@juno.com
Subject: Fisher Development East Bremerton
City Council Members,
I want to express my opposi�on to the 200 home development being planned for East Bremerton in the
area south of 30th street. I live on Viewcrest Drive.
1) The area in on a steep slope that has a history of sliding.
2) 200 homes is too dense of a development for the neighborhood, the roads cant support the traffic.
3) I don't want to be forced, now or in the future, to to hook up to public sewer. I just installed a new
sep�c system at great expense.
Lee Parsons
From: Tamma Farra <trfarra@colorsonsilk.com>
Sent: Wednesday, October 11, 2023 8:18 AM
To: City Council <City.Council@ci.bremerton.wa.us>
Subject: Proposed grant to extend sewer service to development
City Council Members,
I was alarmed to read the editorial in this mornings paper by Katy Lus�g regarding the development of a
50 acre parcel just south of Illahee State Park.
The points she made were well taken.
The public did not want this annexa�on.
As it seems to me, the developer and perhaps the City Council are set to bypass public opinion on this as
they meet today to talk about allowing sewer extension.
Please allow more �me and include the public before this decision is made.
Tamma Farra
District 3
trfarra@colorsonsilk.com
From: Rebecca Chappell <rebellen22@gmail.com>
Sent: Wednesday, October 11, 2023 1:19 PM
To: City Council <City.Council@ci.bremerton.wa.us>
Cc: kathie.lustig@icloud.com
Subject: Proposed subdivision off 30th in Bremerton
I would like to express my opposition to the proposed development of the 50 acres off of 30th in
Bremerton. It appears that the city is more influenced by deep pockets than by the citizens they
represent. I feel that this subdivision does not follow the same requirements that the homeowners in
this area have to meet to build. This development seems like a case of a big builder buying their way
around the codes. They are being given a green light despite the opposition of and impact on the
existing neighborhood. The proposed density is much higher than the surrounding neighborhoods. This
new subdivision will completely destroy an untouched forest. Has there been studies done on the
effects of removing all the trees on runoff and erosion? Has the city reviewed the plans for this
development to determine if they fit, or if they will just be an eyesore and damaging to the surrounding
neighborhood? What is been done to mitigate the impact of increased traffic? This development is not a
good fit for this area!
--
Sincerely, Rebecca
From: Judy McDonald <judymc90@gmail.com>
Sent: Wednesday, October 11, 2023 1:45 PM
To: City Council <City.Council@ci.bremerton.wa.us>
Subject: Fisher parcel Wildlife examples
This property is a sanctuary to many deer as well other wildlife that make this their home. Where will
they go if Bremerton assists the owner to profit from its destruction?
Judy McDonald
From: Roberta Steen <bellagranny4@gmail.com>
Sent: Wednesday, October 11, 2023 1:47 PM
To: City Council <City.Council@ci.bremerton.wa.us>
Subject:
No way should we allow more developers to circumvent what is the best for the neighborhood over
the reach of the hunt for mighty dollar we have too many developers wanting to put more high density
apts an houses in neighborhoods that ruin the reason we settled in those areas I for one will fight it if it
gets any worse in my neighborhood
From: Anita <poodlegirl1961@gmail.com>
Sent: Wednesday, October 11, 2023 3:40 PM
To: City Council <City.Council@ci.bremerton.wa.us>
Subject: Fisher Development bordering E. 30th East Bremerton
Please DO NOT permit this development.
Access roads cannot support this development.
With 200 additional homes (with 2-car garages, and on-street parking) there will be at a minimum 400
additional vehicles traveling E. 30th street (Main entrance of development) on a daily basis. There are no
bike lanes or sidewalks to support this development on any of the roads servicing this development, and
all roads are just 2-lane roads – one lane each direction. E. 30th has a steep incline to the immediate
west of the entrance of this proposed development which also limits visibility – so another safety
concern when accessing the proposed site.
The nearest Kitsap Transit bus stop (serviced only on weekdays – 3 times a day to Bremerton
Transportation Center, 6 times a day to Wheaton Way Transit Center) is located approximately 1 mile
away.
Unless the Developer (Fisher) is willing to upgrade the public road system for vehicular, bicycle and
pedestrian traffic to support this additional burden please do not allow this development.
Also, forcing the public to purchase a sewer hookup (if needed) from a private entity (Fisher) does not
appear to be within the scope of the city’s comprehensive plan
Please do not push this decision off on Kitsap County to correct your error AFTER you greenlight this
project. This would be a waste of taxpayer time and dollars as county residents will not support this
action.
Signed,
Anita Banks, Impacted Resident of Kitsap County
Sent from Mail for Windows
Form Created 5/4/15
INFORMATION ONLY ITEM
CITY OF BREMERTON
CITY COUNCIL
SUBJECT: Update on the Warren Avenue
Bridge Multimodal Project
Study Session Date: October 11, 2023
Presenter: Shane Weber
Phone: 360-473-2354
SUMMARY: This item is providing City Council with a status update of the Warren Avenue Bridge
Multimodal Project.
HANDOUTS:
STUDY SESSION AGENDA: ☐ No Presentation ☒ Full Presentation
A6
City Council Study Session
Wednesday, October 11, 2023
WARREN AVENUE BRIDGE MULTIMODAL
PROJECT – PROJECT UPDATE
Bremerton Project No. 315032
AGENDA BILL DATE(S)
N/A – Informational Update Only
PRESENTERS
Shane Weber – COB Engineering Manager
Steve Roark – WSDOT Olympic Region Admin.
Bryan McConaughy – BMC Consulting
Introductions and Presentation Overview
•Shane Weber
•WAB Project Manager / Transportation Capital Projects Engineering Manager
•Steve Roark
•WSDOT Olympic Region Administrator
•Bryan McConaughy
•BMC Consulting
Introductions
Presentation Overview
Background / What have we been doing?
Legislative Update
Under Bridge Inspection Truck Update
Bridge Load Rating Update
Project Cost / Budget Update
Schedule Update
Next Steps & Unresolved Issues/Challenges
Questions
Background / What have we been doing?
•On August 2nd, 2023 City Council passed resolution No. 3363 approving a bridge configuration, which
includes:
•12’ clear width pathway east side of bridge
•8’ clear width pathway west side of bridge (or wider if budget is available)
•Overlooks west side of bridge (if budget is available)
Council Selected Alternative – Alternative X
Bridge Alternatives Feasibility Study
Contracting – SCJ, WSDOT
•SCJ completed draft report
•Under review
•Negotiating scope and fee with civil consultant (SCJ) for civil design of the project.
•WSDOT scope and fee needs to be updated for design Alternative X.
Other Items
•Re-baseline project schedule and update costs
•Coordinating with WSDOT on UBIT inspection and load ratings
•Reprogramming construction funding.
Legislative Update
•Upcoming session key dates
•Short session - Jan 8
th – March 7
th
•AWC City Action Days – Jan 24-25
th (AWC Legislative
Priorities provided)
•Supplemental Budget
•Corrections and minor additions to operating, capital
and transportation budgets
•Primary Focus
•Capital budget item to support homelessness – TBD
•Reprogram Warren Ave Bridge Move Ahead WA project
funding
•Transportation Budget constraints
•The 2023-2025 biennium total transportation revenue
forecast of $7.0 billion is down -$49.5 million, or -0.7
percent, when compared to the March 2023 “Baseline”
forecast, which the Legislature used to inform the 2023-
25 biennial Transportation Budget (Transportation
Revenue Forecast Council – September 2023)
•Cost Escalation Impacts on Current WSDOT Projects –
inflation, workforce shortage, fewer contractors bidding
on projects, and material cost increases
Legislative Update
Under Bridge Inspection Truck (UBIT) Update
•WSDOT’s UBIT can inspect 10’ wide paths on other bridges, but the deep girders on this bridge do not make this feasible
•On October 23, WSDOT will conduct a field test on the Warren Avenue Bridge using their current UBIT
•The field test will evaluate and verify the width of sidewalk that can be inspected specifically on the Warren Ave. Bridge
Existing UBIT A62 – WSDOT Field Test
New Aspen A62-T UBIT – Inspection Limitations
•The Warren Avenue Bridge has existing steel spans that are considered “fracture critical”
•Fracture critical members are classified by federal regulations and require special inspection and
maintenance.
•WSDOT must have all parts of steel members within arms reach
Typical Bridge Section – Warren Avenue Bridge (Steel Section)
Fracture Critical: Steel members or components of
members that are subject to tensile stress and whose
failure may cause the collapse of the structure or
prevent it from performing its function.
Under Bridge Inspection Truck (UBIT) Update
New Aspen A62-T UBIT – Inspection Limitations
•Deep girder beam supports at Bridge Pier’s 6 and 7 cannot be inspected by the A62-T UBIT w/ 12’ clear width
walkway and meet inspection requirements
Cross Section A62T Inspection Deep Girder (Aspen Aerials)View of Deep Girder – Pier 6 Looking Southbound
Girder: A large iron or steel beam or compound structure
used for building bridges and the framework of large
buildings
Bridge Load Rating Update & Seismic Criteria
•WSDOT completed a load rating of the Warren Avenue Bridge in 2013
•The 2013 load rating assumed different combinations of vehicle loads, which is typical for existing bridges
•The feasibility study assumed the same load rating assumptions for what was done in the 2013 load rating
•WSDOT is currently considering the impact of pedestrian live loadings on the new bridge configuration
•The addition of pedestrian live loads could result in the need to strengthen bridge superstructure members
Bridge Load Rating Criteria
Bridge Load Rating: A procedure to evaluate the adequacy
of various structural components to carry predetermined live
loads.
•The project is only allowed a 10% increase in overall structure weight before a seismic retrofit is required
•A seismic retrofit due to the age of the structure and height above the water would be extremely costly
•Alternative X adds weight for the following improvements:
•Increased sidewalk width, including lighting, pedestrian rail, barrier, sidewalk material (lightweight)
•Center safety barrier
•Any other components that add weight to the bridge (i.e. catwalks) that were not previously evaluated could
potentially put the project at risk for a seismic retrofit
Seismic Retrofit Criteria
Project Cost Update
•Feasibility Study Cost (Inc. City and Consultant): $520K (ENCUMBERED COST)
•City Administration: $140K
•WSDOT Structural Design & Geotech: $850K (Original Contract $315)
•Differing width sidewalks on either side of the bridge resulted in increased design effort
•Civil Design and Env. Permitting: $860K (Currently being negotiated)
•TOTAL ESTIMATED Cost to Complete: $2.37M ($1.5M Project Design Budget)
Preliminary Engineering – $2.37M (see note below)
Under Bridge Inspection Truck (UBIT) A62-T - $1.18M
•The capital cost to purchase a new UBIT is budgeted at $1.18M (assuming purchase in 2025).
•Mitigation costs (i.e. training, staffing, operation and maintenance costs) will be budgeted by WSDOT.
•City Management and Administration: $110K
•WSDOT Construction Engineering: $150K
•Consultant Civil Engineering: $100K
•Construction Management and Inspection: $2.7M
•Construction Contract (including overlooks): $21.6M
•SUBTOTAL CONSTRUCTION: $24.66M
Construction – $24.66M (see note below)
Cost Subtotal (see note below) = $28.21M
Inspection Modifications (catwalks, etc) = $TBD
Total Budget = $26.5M
Note: Estimates do not include costs necessary to
inspect the bridge that are un-inspectable by the
A62-T UBIT (catwalks, etc.).
Project Schedule Update
Updated Project Schedule
2021 2022 2023 2024 2025 2026 2027 2028 2029 2030
$1.5M
We are here
$25M
Construction Funding Needed Here
Funding Programmed
Feasibility Analysis
Public Outreach
Design / Permitting
Construction
•New project baseline schedule has project advertising early 2026
Next Steps & Unresolved Issues/Challenges
Next Steps
WSDOT
Field test existing UBIT
Continue to work with Aspen Aerials on limitations of new A62-T UBIT to inspect Warren Avenue Bridge
Determine the scope and timing of evaluating a new UBIT into WSDOT’s current fleet
Determine criteria for vehicle and pedestrian load ratings with Alternative X
City of Bremerton
Complete feasibility study
Scope and fee negotiations with civil consultant
Scope and fee update with WSDOT
Continue to work with legislature and WSDOT to reprogram construction funding
Closing the funding gap on the design and construction phase overages
Unresolved Issues / Challenges
Understanding solutions that provide the means to fully inspect Alternative X in accordance
with federal/state standards and determining the cost for additional inspection modifications
required (catwalks, etc.)
Determine appropriate load rating of the bridge and determine if strengthening will be required
Adding additional weight to the structure while keeping underneath threshold for seismic
retrofit
Questions
Published for
October 11
Study Session
ITEM A6 – Public Comments
From: Jeff Coughlin <Jeff.Coughlin@ci.bremerton.wa.us>
Sent: Wednesday, October 11, 2023 2:13 PM
To: City Council <City.Council@ci.bremerton.wa.us>
Cc: Thomas Knuckey <Thomas.Knuckey@ci.bremerton.wa.us>
Subject: Fw: Request for UBIT Rental Information for the City Council of Bremerton, WA
Council, please see info in attached documents and the response to questions below regarding
the cost and possibility of renting an A-62T UBIT for the Warren Ave Bridge Discussion.
Jeff
This e-mail and further communication may be subject to public disclosure, if requested under the Washington Public Records Act (RCW 42.56).
From: Jim Bunch <JimBunch@bridgeaccessspecialties.com>
Sent: Tuesday, October 10, 2023 5:39 AM
To: Jeff Coughlin <Jeff.Coughlin@ci.bremerton.wa.us>
Subject: RE: Request for UBIT Rental Information for the City Council of Bremerton, WA
See reply in red below.
Jim Bunch
General Manager
Bridge Access Specialties
jimbunch@bridgeaccessspecialties.com
541-232-5385
From: Jeff Coughlin <Jeff.Coughlin@ci.bremerton.wa.us>
Sent: Monday, October 9, 2023 10:48 PM
To: Jim Bunch <JimBunch@bridgeaccessspecialties.com>
Subject: Request for UBIT Rental Information for the City Council of Bremerton, WA
Importance: High
Hello Jim Bunch,
I am Jeff Coughlin, President of the Bremerton City Council here in Washington state. For the
past 18 months I have been serving on the Warren Avenue Bridge Multi-Modal Improvement
Project Stakeholders Committee. In August our City Council voted to support a multi-modal
bridge upgrade that includes an 8-foot sidewalk on the west side, and a 12-foot shared-use
path on the east side of the bridge. We're very excited about this future bridge improvement.
The issue before the council this week is whether we as a city need to purchase an A-62T UBIT,
or whether we negotiate with WSDOT to be able to rent an A-62T when needed every two
years for bridge inspection. It appears that it would be less expensive for us to rent an A-62T
UBIT from your business in Springfield, Oregon than it would be for us to purchase an A-62T for
the state fleet.
I apologize for the urgency, but would you be able to send me an e-mail by end of day today,
Tuesday, October 10th, verifying the following information if possible?
1) Does Bridge Access Specialties rent UBITs to jurisdictions in Oregon and Washington?
Yes, but we rent using our operators only.
2) Does Bridge Access Specialties own and rent an A-62T UBIT?
Yes
3) In today's dollars, how much would it cost for Bremerton to rent a UBIT to inspect the
Warren Avenue Bridge? It is my understanding it would take 1 day of driving to Bremerton, 1
day of driving back to Springfield, and 1 day of inspecting the bridge. Would that be
approximately $15,000 to $20,000 for an inspection depending on how far the UBIT must travel
to get to Bremerton? Or a different rough dollar amount?
See attached Quote. BAS would operate our unit but you will need to supply the inspector. If you need
one I would recommend either Sargents of Ficket Engineering, both out of Olympia WA
4) Is an A-62T UBIT capable of inspecting a 12 foot clear width path? It appears so from
every technical document I've inspected (and in fact up to 14 feet), but an expert
opinion is appreciated.
Yes, See attached info, unit will clear a 17’ walkway.
Please give me a call if you need more information or clarification on any of my questions.
Thank you so much,
Jeff Coughlin
360-362-7569
--
This e-mail and further communication may be subject to public disclosure, if requested under the Washington Public Records Act (RCW 42.56).
To:10.10.23
320 Ron lee Lane, NW
Phone:
Email
jimbunch@BridgeAccessSpecialties.com
www.bridgeaccessspecialties.com
Bridge Access Specialties
P. O. Box 786 Springfield, OR 97477
Cell: (541) 232-5385
Office: (541) 228-3210
Fax: (541) 736-7234
By:________________________________________________
Title:_______________________________________________
Date:______________________________________________
Note: Any Sales/Use Taxes due State/Local agencies
will be added to the final invoice and payable to BAS
Accepted and Agreed:________________________________
Bridge Access Specialties UBIT's have been specially designed with safety in mind. Our units have been fitted with an
isolation switch so that boom #1 cannot be moved into the opposing lane of traffic unintentionally. Our UBITs have been
fitted with lanyard tie off points through out the back deck and bucket and are mandatory to use 100% of the time while
using the UBIT. The operator can move the vehicle if desired from the platform while the boom is deployed under a bridge
utilizing the Hydraulic Creep Drive System. BAS also carries a R500 Rollgliss Fall Retrieval system in the event of an
emergency.
Length of Job:Estimated 1 day
Estimated cost of two week rental: $31,700 Plus WA Tax due
Safety is First with Bridge Access Specialties
Jim Bunch, General Manager
1 day, 8hr minimum charge: $5,000
Any Time over a 8hr day will be charged out at $625hr
Estimated Start Date: May / June 2024
Per Diem: $225 per day per operator for all days associated with contract
Mob from Nashville TN: $12,000
De-Mob back to Nashville TN: $12,000
Rates Include:A-62T UBIT with 2 operators
Bridge Access Specialties is pleased to quote Bremerton City Council for the rental of our A-62T UBIT with 2 operatorsto
supply aaccess for bridge inspection of the Warren Avenue Bridge in Bremerton WA. Below are our rates based on a one
day rental for the 2023 season and wth the consideration that the UBIT is stationed in the Nashville TN area.
jeff.coughlin@ci.bremerton.wa.us
360-362-7569
Bremerton City Council
Jeff Coughlin
Job Quote #
Access…...A hydraulically telescoping Boom #1 provides extended reach to deploy
over your widest sidewalks and tallest fences. This, in conjuction with two rotating
turntables plus multiple articulating and telescoping booms allow the 40”x 60”
rotating platform personnel to gain full access on all of your structures.
Stabilization…...Outriggers are not required and all counterweights stay
within the width of the truck body. A hydraulically sliding counterweight
is installed under the truck bed and operates to either side while
the Aspen A-62T is deployed to the opposite side. In the
transport mode, the counterweight stays in the center
of the truck for improved road handling. A torsion
box subframe and hydraulic axle locks
unitize the chassis and truck axles,
allowing the vehicle to travel
while the unit is fully deployed.
Bridge Inspection Unit
Telescoping & Rotating Platform Adjustable Turntable Advanced Control System
Turntable no. 2 comes equipped with an
automatic leveling system, providing smooth
platform movement. In addition, the opera-
tor can make manual adjustments of +/- 5
degrees to compensate for the slope of the
bridge. With the elimination of the leveling
arms, the Aspen A-62T has the most vertical
clearance to get over high fences.
180 degree rotating platform
Telescoping 4th boom
Over 13’ vertical reach
As the most advanced microprocessor con-
trol system available, the “Plus 1” Graphical
Terminal Interface includes a color display
depicting unit operation and individual
function performance while monitoring the
unit’s parameters, hydraulics and enabling
simple troubleshooting. Wireless controls
are included at both operator stations.
17’
15’
Telescoping 4th boom
The Aspen A-62T has the
capability of providing
inspectors with over
14’ (4.26m) of vertical
working reach. This fully
hydraulic feature will enable
you to get up and behind your
deepest girders for a close-up
inspection.
Aspen Aerials, Inc.
4303 West 1st Street
Duluth, MN 55807
Phone: 218-624-1111
Toll Free: 800-888-2773
Fax: 218-624-1714
Web site: www.aspenaerials.com
Horizontal Underbridge Reach 61’-9” / 18.8m
Vertical Reach Down 69’ / 21m
Vertical Reach Up 53’ / 16.1m
Boom no. 1 movement +30 to - 35 degrees
Boom no. 2 movement + 0 to -105 degrees
Boom no. 3 movement +90 to - 60 degrees
Boom no. 4 movement +90 to - 36 degrees
Space Required on Bridge 102” / 2.5m
Basket Capacity 600 lbs. / 272 kg.
Basket Size 40” x 60” x 42”
1010mm x 1520mm
Overall Length 41’ / 12.5m *
Overall Height 13’ / 3.96m *
* May vary depending on chassis
Specifications Platform
Features
Available Options:
Air Compressor and air line in platform
Generator with electrical outlet in platform
Platform Heaters & Floodlights
Remote Controls
Rotating Platform
The added flexibility of a 180
degree rotating platform
makes maneuvering into
working positions easy,
increasing productivity and
efficiency.
Various chassis configurations available
Flight
Diagram
Standard Equipment
Plus 1 Graphic Terminal Interface
Hydraulically adjustable turntable
Automatic leveling platform: 40" x 60"
(1016mm x 1524mm), 600lb. (272kg.)
capacity w/access gate
2 sets of controls: one set in the platform
and one set at the pedestal
4 articulating booms (1st, 3rd & 4th booms
telescope); 2 rotating turrets, rotating
platform
Stability interlocks with monitoring system
Two power systems: power take-off from
the truck’s transmission and a back-up
diesel power unit
12-volt intercom system between platform,
driver's compartment and pedestal
Form Created 5/4/15
INFORMATION ONLY ITEM
CITY OF BREMERTON
CITY COUNCIL
SUBJECT: Update on Professional
Services Agreement with Parametrix, Inc.
for Oyster Bay Avenue Site Preparation to
Develop a Homeless Shelter
Study Session Date: October 11, 2023
Presenter: Katie Ketterer/Tom
Knuckey
Phone: 360-473-5334
SUMMARY: The administration has executed a Professional Services Agreement with Parametrix,
Inc., to complete 30% design and permitting for grading and utilities on 3 undeveloped acres of
property adjacent to its Public Works Offices at 100 Oyster Bay Avenue North. Staff will update
Council on this contract, and next steps associated with this development.
HANDOUTS: Professional Services Agreement
STUDY SESSION AGENDA: ☐ No Presentation ☒ Full Presentation
A7
SITE DEVELOPMENT
FOR EMERGENCY
SHELTER
City Council Study Session
Info Only Briefing
10/11/2023
Agenda
•Outline how a site was selected for development
•Review fast track process to develop site
•Preview shelter options that the City is evaluating
•Next steps
This presentation focuses on site selection and site preparation; however,
other important work is happening in parallel that is generally not covered in
this presentation. That work includes:
•Determine shelter type, facilities and amenities,
•Establish budget and timeline for shelter development,
•Pursue grants for construction and operations,
•Coordinate with others to operate the shelter
Site Evaluation Criteria
Criteria used to evaluate site feasibility:
•Ownership - owned by City
•Size - Useable area of 1 acre, minimum
•Existing use
•Zoning – must allow the use
•Critical Area Review
•Readiness - What improvements are needed to prep the site?
•Access - Is the site accessible from an existing right of way?
•Transit/Transportation and Resource Accessibility
•Timing - How quickly can the site be ready?
One site met this criteria
Site Evaluation – Property north of PW&U Facility
•Large enough (at least 1 acre)
•Appropriate zoning
•Adjacent to KT route and within walking
distance of several routes on Kitsap Way
•Near other resources such as health care
and food
•Grading and site preparation needed for
shelter development and access
•Grading is forward compatible with future
use of site by Public Works & Utilities
•Site not needed for PW&U expansion in
the immediate future
Contract executed with Parametrix
for 30% design and permitting for
site grading and utilities.
Grading is fast tracked for spring
construction. The 30% design
accommodates all shelter
alternatives.
Contract includes:
•Site development coordination
•30% design, and cost estimates
•Permits
Parametrix Contract
Contract modification expected in January +/- once shelter type is selected. The
modification will add:
•Final design with bid ready documents available by March +/-. Contract will
include a budget adjustment
•May need - coordination with sub-consultants with expertise in shelter design
•May need - added design tasks for additional utilities (power), building pad
design, security and lighting design, permitting for building and/or site use,
public outreach
Next Steps for Parametrix Contract
S helter Options
The City is considering three emergency
shelter approaches (from top left):
•Regulated Outdoor Encampment*
•Pallet Community - temporary tiny
home site
•Sprung Structure - temporary
shelter building
Shelter & related facilities to be
contracted separately
*limited to 183 days under BMC 20.46.090 for
temporary encampment permits
Potential Costs
*Order of magnitude costs, not budgetary
Design
30% Design Contract - $85k
100% Design Contract - $50 - $200k (cost range reflects uncertainty about shelter type)
Construction - Site Grading, Access, and Utilities
$1.2 - $1.75 million
Shelter – design & construction (range reflects uncertainty about shelter type)
$250,000 - $2.75 million
TOTAL COST
Design and Construction - $1.6M - $4M
Operations - TBD
Timeline and Next Steps
Site Grading Development
•Complete 30% site design – Oct - Dec
•Modify Parametrix contract for 100% site design - Jan
•Complete design and permitting – Jan – March +/-
•Bid/Award construction contract for site grading (may include other
shelter prep) – April/May
•Complete site grading and prep – May – July +/-
Shelter Development
•Select shelter type – ASAP, Dec at latest
•Define budget; secure revenue and establish partners – Dec
•Contract/Bid/Award for shelter and amenities – timeline varies depending
on option selected
Questions?
Site Pictures
– Oyster Bay
North
Site Pictures – Oyster Bay North
Site Pictures
– Oyster Bay
North
Public Works Effort – Homeless Encampments
Public Works is mitigating the impacts of encampments on the City in
several ways:
•Cleaning up trash within the right-of-way across the City
•Cleaning up trash at established encampments on MLK and Broadway
•Returning shopping carts
•Responding to environmental issues such as RV’s dumping sewage into
storm drains
•Fielding calls on encampments, trash, and parking concerns from
citizens
•Repairing damage from encampments and things like cut fences
•Additional trespassing at critical sites
Public Works has tracked approx. $50k of costs on this effort (as of Sept
30th), however this underrepresents the true cost as not all efforts above
are able to be tracked accurately.
AGENDA BILL
CITY OF BREMERTON
CITY COUNCIL
SUBJECT: Study Session Date: October 11, 2023
Resolution to repeal Resolution No. 3349;
and adopt updated Council Rules &
Procedures
COUNCIL MEETING Date:
October 18, 2023
Department:
City Council
Presenter:
Council President
Jeff Coughlin
Phone:
(360) 473-5280
SUMMARY:
The Council Rules & Procedures were last updated by Resolution No. 3349 on May 18, 2022.
Discussion on this item has been continued from Study Sessions held previously on June 28, July
12, July 26, August 23, and September 27.
ATTACHMENTS:
1) Resolution No. with Exhibit A Council Rules & Procedures Updated 10/10/23 8:21 AM
FISCAL IMPACTS (Include Budgeted Amount): None.
STUDY SESSION AGENDA: ☒ Limited Presentation ☐ Full Presentation
STUDY SESSION ACTION: ☐ Consent Agenda ☐ General Business ☐ Public Hearing
RECOMMENDED MOTION:
Move to approve Resolution No. _____ to repeal Resolution No. 3349; and adopt new Bremerton
City Council Rules & Procedures.
COUNCIL ACTION: Approve Deny Table Continue No Action
Form Updated 11/09/2021
A8
RESOLUTION NO.
A RESOLUTION of the City Council of the City of
Bremerton, Washington, repealing Resolution No. 3349 and adopting
new Rules & Procedures for the City Council to conduct its business.
WHEREAS, the City Council adopted Resolution No. 3349 on May 18, 2022, which
adopted Rules & Procedures for the City Council to conduct its business; and
WHEREAS, the City Council desires to update the Rules & Procedures for the City Council;
NOW THEREFORE,
THE CITY COUNCIL OF THE CITY OF BREMERTON, WASHINGTON, DOES
HEREBY RESOLVE AS FOLLOWS:
SECTION 1. Resolution No. 3349 is hereby repealed in its entirety.
SECTION 2. The Bremerton City Council Rules & Procedures attached hereto as Exhibit A
are hereby adopted and shall become effective upon passage of this resolution.
SECTION 3. Severability. If any one or more sections, subsections, or sentences of this
Resolution are held to be unconstitutional or invalid, such decision shall not affect the
validity of the remaining portion of this Resolution and the same shall remain in full force
and effect.
SECTION 4. Effective Date. This Resolution shall take effect and be in force immediately
upon its passage.
PASSED by the City Council of the City of Bremerton, Washington this day of
, 2023.
JEFF COUGHLIN, Council President
APPROVED AS TO FORM: ATTEST:
KYLIE FINNELL, City Attorney ANGELA HOOVER, City Clerk
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Resolution No. 3349XXXX
Bremerton City Council
Rules & Procedures
Rules & Procedures
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Resolution No. 3349XXXX
CONTENTS
RULE 1 - MEETINGS ....................................................................................................................................... 3
RULE 2 - PRESIDING OFFICER - DUTIES .............................................................................................. 5
RULE 3 - COUNCIL MEMBERS .................................................................................................................... 6
RULE 4 - AGENDA CONTROL ...................................................................................................................... 6
RULE 5 - REGULAR COUNCIL MEETINGS - ITEMS OF BUSINESS ............................................. 7
RULE 6 - DEBATES ........................................................................................................................................ 8
RULE 7 - PARLIAMENT ARY PROCEDURE .......................................................................................... 8
RULE 8 - ORDINANCES - RESOLUTIONS ............................................................................................ 98
RULE 9 - MISCELLANEOUS ........................................................................................................................ 9
RULE 10 - COUNCIL EXPENSE REIMBURSEMENT ......................................................................... 11
RULE 11 - QUASI-JUDICIAL HEARINGS .............................................................................................. 11
RULE 12 - CLOSED RECORD HEARINGS ............................................................................................ 12
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Resolution No. 3349XXXX
RULE 1 - MEETINGS
1. Regular Meetings: The City Council shall meet in accordance with Rule 5, except as
follows:
Thanksgiving.
(a) There shall be no regular meeting of the City Council during the week of
(b) If at any time any regular meeting of the City Council falls on a legal holiday,
then pursuant to RCW 42.30.070 such regular meeting shall be held on the next business day.
i. Upon a motion, and majority vote, the Council may recess from a
meeting to a certain time and place set forth in the motion.
ii. Meetings may be relocated to accommodate special needs or
circumstances.
2. Special Meetings: Special Meetings or any change in the time or location of a regular
meeting shall be called by the Council President, or a majority of the members of the City Council,
by delivering personally or by mail or e-mail, written notice to each member of the Council; and to
each local newspaper of general circulation, and to each local radio or television station which has
on file with the City a written request to be notified of such Special Meeting or of all Special
Meetings. The notice must be delivered personally or by mail, or e-mail at least twenty-four hours
before the time of the meeting as specified in the notice. The call and notice shall specify the time
and place of the Special Meeting and the business to be transacted. Final disposition shall not be
taken on any other matter at such meetings. Written notice may be dispensed with:
(a) If a member, prior to the convening of the meeting, files waiver of notice
with the City Clerk, either written or by e -mail; or
(b) If a member is actually present at the time the meeting convenes; or
(c) If the Special Meeting is called to deal with an emergency involving injury or
damage to persons or property, or the likelihood of such, where these requirements would increase
the likelihood of such injury or damage. (RCW 42.30.080).
3. Quorum: Four Council Members shall constitute a quorum for the transaction of business
and in the absence of a quorum the members present may adjourn the meeting to a later date.
4. Open Public Meetings Act: All Council meetings shall be conducted in conformity with
the Open Public Meetings Act (RCW 42.30).
5. Appearance of Fairness/Conflict of Interest: In all its dealings, the Council and its
individual members shall be governed by RCW 42.36 (Appearance of Fairness Doctrine); RCW
42.20 (Misconduct of Public Officers) and RCW 42.52 (Ethics in Public Service) and Chapter
2.96 BMC (Code of Ethics).
6. Executive Sessions: The Council may hold Executive Sessions during a regular or Special
Meeting to consider matters allowed under RCW 42 .30.110 as it now exists or is hereafter
amended including:
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Resolution No. 3349XXXX
(a) consideration of acquisition or sale of real property if public knowledge
would adversely affect the price;
(b) discussion with legal counsel of City enforcement actions or potential or
pending litigation in which the City is, or is likely to become, a party;
(c) to receive and evaluate complaints against a public employee, unless the
employee requests the consideration to be held in an open meeting;
(d) evaluate the performance of an employee or qualifications of an applicant for
City employment, so long as the final decision to hire and terms of employment, and decisions to
terminate or discipline, are taken in an open meeting;
(e) to review negotiations on the performance of publicly bid contracts when
public knowledge regarding such consideration would cause a likelihood of increased costs; and
(f) to evaluate the qualifications of a candidate for appointment to elective
office.
See RCW 42.30.110 for complete itemization of Executive Session topics.
Before convening in Executive Session, the presiding officer shall announce the purpose of the
session and the anticipated length of such session, and whether further action is anticipated. Should
the session require more time, a public announcement shall be made that the session will be
extended. The Council will return to the open meeting, as applicable, for Adjournment of the
meeting. Confidential discussions during Executive Sessions shall not be disclosed by any Council
Member or City official in attendance to any person unless confidentiality is waived by a majority
of the Council. Violation of confidentiality may result in a censure motion by the Council during a
regular meeting.
7. Remote Appearance: Council Members may appear remotely at a Council Meeting under
limited circumstances. Remote appearances are for the benefit of the City of Bremerton and not for
the benefit of an individual Council Member. Remote appearances may occur as follows:
(a) The Council President may approve a Council Member's remote appearance
at a Council Meeting when one or more of the following circumstances exists:
i. Due to fire, flood, earthquake, or other emergency, there is a need for
action by a governing body to meet the emergency; or
ii. A vote of the council of the whole is required for action; or
iii. A unanimous vote of the whole council is required for passage of a
measure; or
iv. On a case-by-case basis.
(b) In the event that subsection 7(a) of Rule 1 of the Bremerton City Council
Rules & Procedures has been satisfied and more than one Council Member is absent, reasonable
efforts shall be given to provide all absent members an opportunity to appear remotely. In no event
shall the Council President approve a Council Member's remote appearance unless satisfactory
equipment is available. Satisfactory equipment shall at a minimum, mean equipment that allows all
participants and attendees to hear each other simultaneously and allows the remote Council
Members to participate to the same extent as if they were present.
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Resolution No. 3349XXXX
(c) During any meeting that a Council Member is attending remotely, the Council
President or presiding Council Member shall state for the record that a particular Council Member is
attending remotely and the reasons for such attendance.
(d) Council members appearing remotely may participate and vote during the
meeting as if they were physically present at the meeting.
(e) Council Members appearing remotely shall comply with all rules and
procedures as if they were physically present at the meeting.
RULE 2 - PRESIDING OFFICER - DUTIES
1. Conduct of Meeting: The presiding officer at all meetings of the Council will be the President
of the Council, or in the absence of the President, the Vice President of the Council, who shall conduct
the business and deliberations of the Council under these rules. Reference herein to Council President
shall also apply to the Council Member acting in the Council President's place as presiding officer. The
President/mayor pro tempore and Vice President shall be elected by a majority of the Council Members
at the start of the first meeting of each year, or at the next Council Meeting following a vacancy. If both
the President and Vice President are absent and a quorum is present, the Chair of the Finance,
Investment, & Parking Committee shall act as Presiding Officer. If the Chair of that Committee is
unavailable, the Chair of the Public Works Committee shall act as presiding officer.
The Council President shall:
(a) Preserve order and decorum during meetings; and
(b) Observe and enforce all rules adopted by the Council for its government; and
(c) Decide all questions on order, in accordance with these rules, subject to a
challenge as provided in Rule 6 Subsection 4, below; and
(d) Recognize members of the Council in the order in which they request the floor
except priority may be given to Committee Chairs to which the item under discussion originated. No
member shall be recognized and given the floor to speak on the same matter more than once until all
other members of the Council have had an opportunity to be recognized and be heard; and
(e) The presiding officer, as a member of the Council, shall have only those
rights, and shall be governed in all matters and issues by the same rules and restrictions as other
Council Members.
2. Check Register: The Council President shall be assigned the responsibility for signing off on
the Check Register, following Council approval.
3. Council Committees: The Council President shall make all committee assignments, as well
as Intergovernmental Representative assignments. To the degree possible, assignments will be
consistent with special skills, interests, and time constraints. Assignments will be made to the
following:
(a) Standing Committees:
i. Committee of the Whole consisting of the full council membership,
with the Council President as chair, to serve the 2nd and 4th Wednesday as a regularly scheduled Study
Session in the Council Conference Room, or other times and locations as designated, to hear
matters to be placed on the regular Council Meeting agendas and other council business; and
ii.i. Finance, Investment & Parking Committee to serve as directed by
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Resolution No. 3349XXXX
the Council President; and
iii.ii. Public Works Committee to serve as directed by the Council
President; and
iv.iii. Public Safety Committee to serve as directed by the Council
President; and
v.iv. Audit Committee per the City Charter and Chapter 2.18 BMC; and
vi.v. Lodging Tax Advisory Committee per Chapter 67.28 RCW and
Chapter 3.64 BMC.
The above listed standing committees may be restructured or reorganized as authorized and
approved by the City Council without formal amendment of these rules and procedures.
(b) Special and Ad Hoc Committees - May be established for a specific purpose or
a specific time frame to serve as authorized by the Council President.
(c) Intergovernmental Committees, Commissions, and Boards - Established
committees, e.g., Kitsap Regional Coordinating Council.
RULE 3 - COUNCIL MEMBERS
1. Comments: Council members shall address all comments to the Council President, except
when a member moves to adopt a resolution, or when a member seconds a motion.
2. Leaving Place: No member shall leave his or her place while a question is being put or a
count is being taken.
3. Voting: A vote on any matter shall be taken by roll call and any member may abstain from
voting.
4. Questioning: Any member of the Council, including the Council President, shall have the
right to question any individual, or staff member, on matters germane to the issue before the
Council. Such questioning shall not be conducted so as to ridicule or denigrate the individual being
questioned.
5. Information Requests: A Council member may seek clarification or additional information
before voting on an issue. If such request delays consideration to another date, approval of a
majority of the Council is required.
RULE 4 - AGENDA CONTROL
1. Agenda ControlAdministration Initiated Legislation: Consideration of any subject, matter, or
communication by the Council may be initiated by the Mayor or any Council Member in accordance with
the Agenda Bill Policy. All written materials supplementing an agenda bill should be filed with the City
Clerk and presented to the Council Legislative Office Manager for distribution to the Council Members. The
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Resolution No. 3349XXXX
Council President may reject any agenda item not complying with this procedurethe policy, or allow items
to be added with exceptions granted on a case-by-case basis. Upon presentation at a Study Session, the
Council as a whole may (a) decline further consideration, or (b) request information or changes before
further consideration , or (c) place the item on a Regular Business meeting agenda with or without
requested changes .
2. Council Initiated Legislation: To promote the orderly development and consideration of proposed
legislation and the efficient use of staff and Council time, Council will initiate legislation as follows: at the
joint request of two or more Council Members, they may seek confidential legal advice from the City
Attorney for them to draft an outline of their proposed legislation for consideration at a Council Study
Session. Upon submission to the Legislative Office Manager, the Council President shall place the item on
the next scheduled Study Session agenda that is at least five (5) business days from the time of submission.
Following Council discussion at Study Session, the City Attorney will prepare a draft ordinance or resolution
if a request is made by three or more Council Members, and the item does not violate State law or the City
Charter. Once the legislation has been prepared, the Council President will place it on the next scheduled
Council Study Session agenda that is at least five (5) business days from the time of preparation. Upon
presentation at a Study Session, the Council as a whole may (a) decline further consideration, (b) request
information or changes before further consideration, or (c) place the item on a Regular Business meeting
agenda with or without requested changes.
2.3. Removing Items: At the Briefing, or at any time prior to the start of a meeting, any item may be
removed from the Agenda for any reason upon the request of any Council Member. However, two
Council Members may demand the item be reinstated to the Agenda. The item shall be brought before the
Council as regular business on the Agenda and only tabled, continued , or rejected by majority vote.
RULE 5 - REGULAR COUNCIL MEETINGS - ITEMS OF BUSINESS
1. Regular Business Meeting: A Council Briefing to discuss the Agenda and/or General
Council Business may be held at 5:00 PM in the Council Conference Room unless a different
location is designated. The Council Meeting -shall meet-in the designated First Floor Meeting
Chambers, unless a different location is so designated, on the 1st and 3rd Wednesday of each month
at 5:30 PM or at such other day and time as designated by ordinance. The Council Meeting may
consist of the following items with the sequence and any other items added or removed as
determined by the Council President:
(a) Call to Order
- Pledge of Allegiance (for special occasions)
(b) Mayor's Report (per §19(5) of City Charter)
(c) Consent Agenda
(d) Public Recognition (may continue after General Business)
(e) Public Hearings
(f) General Business
(f)(g) Council Member Reports (5 minutes max per Councilmember)
(g)(h) Adjournment
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Resolution No. 3349XXXX
2. Study Session: The Study Session shall meet in the designated Council Conference Room,
unless a different location is so designated, on the 2nd and 4th Wednesday of each month at 5:00 PM
or at such other day and time as designated by ordinance. The Study Session shall consist of the
following items with the sequence and any other added items as determined by the Council
President:
(a) Briefings on Agenda Items
(b) Other General Council Business as authorized by the Council President
(c) Adjournment
3. Executive Session/Recess: The agenda may be interrupted for a stated time to adjourn to
Executive Session or recess at the prerogative of the Council President, unless overruled by Council
majority.
4. Consent Agenda Items: Any Council member may request a Consent Agenda Item be
moved to the regular agenda, for which no second is required.
5. Agenda Rearrangement: The Council President may rearrange, change the sequence, or
add to or remove items from the Agendas outlined in Rule 5, Subsections (1) and (2) above.
6. Regular Council Meetings Televised: The Regular Council meetings shall be televised
unless otherwise directed by Council.
RULE 6 - DEBATES
1. Interruption: No member, including the Council President, shall interrupt or argue with
any other member while such member has the floor.
2. Courtesy: All speakers, including Council Members, during comments, discussion , or
debate of any issue, shall address their comments to the Council President with courtesy and proper
deportment. Comments shall not contain personalities, derogatory remarks, or insinuations toward
any member of the Council, Staff , or and Public, but shall be confined to facts that are germane
and relevant to the issue.
3. Transgression: Upon transgression of these rules, the Council President shall call such
person to order, in which case that person shall be silent except to continue in order. If the Council
President transgresses these rules, or fails to call a transgressor to order, any other member of the
Council may, under a point of order, call the transgressor to order.
4. Challenge to Ruling: Any member of the Council shall have the right to challenge any
action or ruling of the Council President, or member, as the case may be, in which case the decision
of the majority of the members of the Council present, including the Council President, shall
govern.
RULE 7 - PARLIAMENT ARY PROCEDURE
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Resolution No. 3349XXXX
Procedure Guide: Robert's Rules of Order shall be used as a guide to govern the conduct of
business of the City Council while in Legislative session. However, the Council President shall
have the authority to make a final ruling on all issues of procedure, subject to Rule 6, Subsection 4
of these Rules.
RULE 8 - ORDINANCES - RESOLUTIONS
1. Actions: Any action of the Council shall be by ordinance, resolution or motion and shall be
conducted only in open public meetings unless otherwise provided by law. Such action shall be
deemed approved by an affirmative vote of a majority of those Council members present, unless
otherwise provided by law. Any such action shall contain only a single subject matter and may not
be amended to include a different subject.
2. Submittal: No ordinance shall be submitted to the Council for consideration until approved
as to form and legality by the City Attorney and copies have been furnished to Council Members
and the City Clerk. No such ordinance shall contain any interlineations or marginal notes.
3. Presentations: Reading of ordinances and resolutions at all Council meetings shall be
deemed sufficient by the reading of a brief synopsis of the title of the ordinance or the purpose of
the resolution. The full text of an ordinance or resolution under consideration by the Council will be
provided to any member of the public upon request.
4. Reading of Ordinances: Every ordinance shall have one reading except that, upon a
request of a Council Member, an ordinance shall have two or more readings unless otherwise
directed by the Council.
RULE 9 - MISCELLANEOUS
1. Agenda: By direction of the Council President, the Legislative Office Manager shall prepare
the Agenda for each session of the Council in regular order in accordance with these rules, which
order shall not be departed from, except as provided in these rules. Such Agenda shall include all
resolutions, ordinances and matters requested by any Council Member, or the Mayor, with no items
deleted from the Agenda except as provided in Rule 4 of these rules.
2. Public Comment on Agenda Items: Any person is provided an opportunity to comment on
any Agenda item at the time the item is discussed and prior to a vote by the Council. Public
Comment may also be accepted when an amending motion is made by a member of Council and
seconded, at the discretion of the Council President. Such remarks must be confined to those that
are germane and relevant to the item being discussed and shall be subject to a time limit. If
numerous speakers are addressing the issue, the Council President may further restrict speaker time.
Written comments shall, to all intents and purposes, be considered the same as oral comments.
3. Public Recognition: Any member of the public is provided an opportunity to address the
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Resolution No. 3349XXXX
Council and the Mayor on issues not on the Agenda. No member of the public shall engage in
discussion or comment which a) is obscene, indecent , or libelous; b) promotes the sale of products
or services; c) promotes any lottery or contest which offers prizes dependent in whole or in part
upon lot or chance. It is suggested that questions from the public posed to the Council that cannot be
answered at the Council meeting should be put in writing in order to receive a written response from
the appropriate party or parties within a reasonable time. Letters addressed to City officials will not
be read in Public Recognition unless an exception is granted by Council President based upon
exceptional circumstances. Argumentative Rebuttal is not permitted during Public Recognition.
4. Ballot Issues: During the election period, beginning on the deadline for elective office or
ballot issues, or from the time an individual announces candidacy, whichever comes first, through
the November General Election, all announcements or advertising concerning candidates are
prohibited. Discussion of ballot issues is prohibited after the issue has qualified for the ballot.
Meetings for political parties may be announced, with the exception of fundraising events (e.g.,
dinners, drawings, etc.) or meetings where the title of the function expresses support or opposition
for any candidate, political party, or issue.
5. Public Hearings: The Council President may allocate the time allotted to Public Hearing
equally among the members of the public who wish to speak.
6. Complaints: Personal complaints, especially those of a derogatory nature against any
official or employee of the City shall not be discussed at a Council meeting. Citizens wishing to
make such complaints shall be instructed that the same should be first processed and handled
through the Mayor's office. Then, if the citizen feels appropriate action has not been taken, it shall
be proper for the complaint to be communicated in writing to the members of the Council.
Complaints against a Council Member shall be submitted to the Council President. If the complaint
is against the Council President, the complaint shall be submitted to the Vice-President.
Acceptance by the Council of a written complaint shall not, however, give rise to public discussion
thereon. The City Attorney should be consulted regarding confidentiality, rights to privacy and
other legal concerns.
7. Amendments to Rules & Procedures: Amendments to these rules shall be made by
resolution of the Council.
8. The City Clerk: The City Clerk, or duly authorized representative, shall attend all business
meetings of the City Council and maintain a permanent journal of its proceedings. All votes shall be
recorded by calling the names of each member on a positional rotation basis with Council President's
vote called last.
9. Maintain Record: All of the regular and special meetings of the City Council and each and
every part thereof shall be recorded electronically. These records shall be maintained for a period in
conformance with Chapter 40.14 RCW.
10. Prepare Minutes: Subsequent to each meeting, the Legislative Office Manager shall
prepare brief and concise action minutes of all Council meetings and submit the same to the Council
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Resolution No. 3349XXXX
for approval. Such minutes shall contain an accurate resume of official Council actions, with
reference to all matters before it.
11. Verbatim Transcript: No member of the Council, nor any member of the administrative
staff of the City, shall be empowered or authorized to require the Legislative Office Manager to
insert in said official minutes any verbatim transcript of all or any part of the proceedings. Verbatim
transcripts shall be made a part of the minutes only when authorized by a majority vote of the entire
Council, made at the meeting wherein such verbatim request is made.
12. Non-Compliance with rules and Waiver: Failure of a Council member to challenge the
non-compliance of Council proceedings with any rule or procedure herein, prior to the vote or
other action taken on the item under consideration, shall constitute a waiver and such non -
compliance shall not affect the outcome of any action taken by the Council unless such compliance
is required by law.
13. Council Comments: No Council Member may advertise or promote a private business or
enterprise during Council meetings except that Council Members may make announcements to
welcome a new business or announce special events regarding a private business or enterprise.
RULE 10 - COUNCIL EXPENSE REIMBURSEMENT
Members of the City Council shall observe the Expense Reimbursement Claim Policies that have been
established by ordinance or resolution. Reimbursement for travel by any member of the Council outside
the State of Washington shall be made only with the prior approval of the majority of the Council. All
Council Member expenses shall be subject to approval by the Council President.
RULE 11 - QUASI-JUDICIAL HEARINGS
1. Quasi-Judicial Body: In hearing matters requiring application of law and determination of
facts which predominantly affect particular parties rather than the public generally or a class or
group, the Council sits as a Quasi-Judicial body. It will conduct the hearing in accordance with Rule
11 and 12.
(a) Council President convenes hearing.
(b) Item is introduced by City Clerk.
(c) Council President inquires:
i. "All Council Members should now give consideration as to whether
they have: 1) a demonstrated bias or prejudice for or against any party to the proceedings; 2) a
direct or indirect monetary interest in the outcome of the proceedings; 3) a prejudgment of the issue
prior to hearing the facts on the record; or 4) ex parte contact with any individual, excluding
administrative staff, with regard to an issue prior to the hearing. If any Council member should
answer in the affirmative, then the Council member should state the reason for their answer at this
time so that the Chair may inquire of the City Attorney as to whether a violation of the Appearance
of Fairness Doctrine or a Conflict of Interest exists."
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Resolution No. 3349XXXX
ii. "If any member of the public believes any Council member should
excuse themselves due to a conflict with the Appearance of Fairness doctrine, or for another
concern, please state the reasons now."
(d) Council President calls upon Administrative Staff to present the
recommendation or decision of the Administrative Hearing Examiner, or other applicable
commission or board, to provide a general background and to answer Council questions.
(e*) Council President designates the length of argument to afford a fair hearing
of the issues. Correspondence is read and testimony taken from proponents, then opponents and
those neutral. Council may ask questions of those testifying.
(f*) Limited questioning of opposing witnesses on technical matters by either side
may be allowed in the discretion of the Council President. The City Attorney will advise the
Council President when such questioning may be a lawful requirement of the hearing.
(g*) President closes the public testimony portion of the hearing. Council deliberates
and may ask questions of the presenters.
(h) A decision by motion is made. The Council may accept, reject, or modify a
recommendation or decision based upon its application of code criteria and appropriate findings.
(i) No motion to rescind or reconsider the initial quasi-judicial decision may be
brought by any Council member following close of the meeting.
* Not applicable to closed record hearing.
RULE 12 - CLOSED RECORD HEARINGS
1. Hearing Procedure:
(a) Closed record hearings on land use applications shall be conducted in
accordance with this rule. The provisions of Rule 11 are applicable to closed record hearings except as
otherwise noted therein. After the appearance of fairness inquiry, the President or staff will announce
that the decision will be based on materials received in evidence at the previous open record hearing
of the Administrative Hearing Examiner or other applicable commission or board; minutes of the prior
hearing; and the recommendation or decision from the open record hearing.
(b) The Council may consider the following limited evidence not set forth in the
record:
i. The Council may take official notice of information such as any law,
ordinance, resolution, rule or other fact generally known and verifiable from reliable sources.
ii. Council Members may view the area in dispute, but shall note the
time, manner and circumstances of such view on the record.
iii. Council deliberates and may ask questions of the staff.
iv. A motion incorporating the decision is made. The Council may
accept, reject, or modify the Administrative Hearing Examiner's recommendation based upon its
application of code criteria and appropriate findings.
Dated this 18th day of MayJulyOctober, 20222023
_________________________
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Resolution No. 3349XXXX
Michael GoodnowJeff Coughlin
2022 2023 City Council President
Published for
July 12, 2023
Study Session
Item B6 – Public Comments
From:
To:
Cc:
Subject:
Date:
Jeff Coughlin
Robin Henderson
City Council; Kylie Finnell
Re: Limiting public comments
Monday, July 10, 2023 2:10:11 PM
Hi Robin,
That is not accurate.
Study sessions have been and will continue to be available to the public to attend in-person or
view remotely via Zoom or the recording. I have not heard nor seen any proposal to change
this. While not legally required, Council and IT staff worked hard this past year to set up
Zoom/remote capability in our conference room because the Council wanted to expand access
and transparency.
Public comment is not only continually encouraged, but legally required via the WA Open
Public Meetings Act, on any action the Council considers during general meetings.
The only possibly related proposals up for discussion are:
1) To add clarifying language (it's already allowed) that in the rare case we have a large
number of folks who want to speak at Public Recognition --- which are comments on things
not on the agenda --- we can take a break after say 30 minutes and then continue it at the end
of the meeting, to ensure we are able to get to the items on the agenda in a timely manner.
2) Make public comments to items on the consent agenda (routine, non-controversial items
that have unanimous Council support at a Study Session) due by Noon the day of the general
meeting they are to be voted on. This would be to ensure that if there is any substantial public
comment on any consent agenda item, Council has the ability to pull it to general business for
extra discussion and public input.
Thanks for checking in and helping combat misinformation.
I'm CC-ing Councilmembers and our City Attorney for awareness.
Cheers,
Jeff
--
This e-mail and further communication may be subject to public disclosure, if requested under the Washington Public Records Act (RCW
42.56).
From: Robin Henderson Sent: Monday, July 10, 2023 1:21 PMTo: Jeff Coughlin Subject: Limiting public comments
CAUTION: This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe.
Jeff,
I just watched a Facebook video from Kimmy Siebens where she references a letter from city Council and says that you intend to propose changes to council rules limiting remote access to study sessions and public comment during meetings. Is this accurate?
RobinSent from my iPhone
Form Created 5/4/15
INFORMATION ONLY ITEM
CITY OF BREMERTON
CITY COUNCIL
SUBJECT: Discussion on City Charter
Section 18 relating to the City Auditor
Study Session Date: October 25, 2023
Presenter: Kylie Finnell
Jeff Coughlin
Phone: (360) 473-2345
SUMMARY: Review and discussion of Section 18 of the City Charter relating to the City Auditor and
staffing.
Section 18 City Auditor:
There shall be an Auditing Committee consisting of two Council members and an independent
Certified Public Accountant to be designated by Council, and two Bremerton residents selected by
the designated members of the Auditing Committee. The Auditing Committee shall appoint a City
Auditor who shall serve at the pleasure of the Committee. The City Auditor shall only be removed by
the majority vote of the entire membership of the Committee sitting as a whole.
HANDOUTS: N/A
STUDY SESSION AGENDA: ☐ No Presentation ☐ Full Presentation
From: The Conduit <marwancameron@gmail.com>
Sent: Saturday, September 23, 2023 12:08 PM
To: City Council <City.Council@ci.bremerton.wa.us>; Greg Wheeler
<Greg.Wheeler@ci.bremerton.wa.us>; Legal <Legal@ci.bremerton.wa.us>
Subject: Porta Potty Invoice
Bremerton City Council
Mayor
City Attorney
345 6th Street, Suite 600
Bremerton, WA 98337
Subject: Reimbursement and Continued Support for Porta Potties on MLK
Dear Members of the Bremerton City Council, Mayor, City Attorney
I hope this letter finds you in good health and high spirits. I am writing to you today on behalf of
Gather Together Grow Together, Rock the Block, and in collaboration with several other
dedicated entities and individuals who have worked to address a pressing issue within our
community.
Firstly, I would like to express our gratitude for your attendance and support at the Gather
Together Grow Together Pancake Breakfast held on October 26, 2022. Your presence was
greatly appreciated, and it demonstrated your commitment to our community's welfare. The
event served as a catalyst for positive change, bringing together various stakeholders, including
Councilman Coughlin, the Foundation for Homeless and Poverty Management, the Lived
Experience Coalition, Salvation Army, Living Life Leadership, PCHS, KPHD, Resilient
Ecosystems, G2 Housing, Bailey Tupai, KCR, BHA, Kitsap County (Kirsten Jewell), the HEART
Program, Surviving Change, NW Hospitality, Food not Bombs, and many others. If you wish to
revisit the event, you can watch the video here: Pancake Breakfast Workgroup.
During this event, the City Council took decisive action by earmarking $10,000 for the
installation of porta potties on Martin Luther King Jr. Way (MLK). This allocation was a
significant step toward addressing the pressing needs of our unhoused neighbors and
enhancing public health and sanitation in the area.
However, as you are aware, the journey to establish these porta potties faced numerous
challenges and delays. It was only on August 31st, 2023, that G2 Housing successfully
delivered and installed the porta potties on MLK, thanks in part to the collaboration and efforts of
Rock the Block and other dedicated partners. I am pleased to report that since their installation,
the porta potties have been in operation without incident.
Providing a porta potty for the homeless benefits both the unhoused individuals and the broader
community in several ways. Firstly, it enhances the dignity and well-being of homeless
individuals by offering them access to a clean and safe restroom facility, helping to maintain
their basic hygiene and health.
Moreover, businesses, homeowners, and renters benefit as well, as it reduces the likelihood of
public urination and defecation in public spaces, which can otherwise lead to unpleasant and
unsanitary conditions. This, in turn, helps maintain property values and preserves the quality of
life for residents and business owners alike.
B2
For children in the community, having accessible porta potties contributes to a cleaner and more
hygienic environment, reducing potential exposure to health hazards. It also presents a valuable
opportunity for parents to teach their children about empathy, compassion, and community
engagement by emphasizing the importance of helping those less fortunate.
In essence, providing porta potties for the homeless is a win-win solution that promotes the well-
being and dignity of the unhoused while fostering a healthier, more harmonious community for
all its members.
At present, the expenses associated with this initiative amount to $1,604.40 until October 10,
2023, with subsequent monthly costs estimated at $929.40 monthly. Enclosed with this letter,
you will find the relevant expense documents for your review and consideration.
We kindly request that the Bremerton City Council honor the original intention of the $10,000
allocation by reimbursing the current expenses and committing to cover future costs until the
allocated funds are exhausted. Furthermore, we seek your commitment to sustaining this
essential service for our unhoused neighbors beyond the initial funding period.
By taking responsibility for the porta potties on MLK, you would not only fulfill the intended
purpose of the funds but also demonstrate your dedication to improving the lives of those in our
community who are most vulnerable.
We eagerly await your response and look forward to working collaboratively with you to ensure
that this vital service continues. Together, we can make a lasting and positive impact on the
lives of our fellow residents who rely on this service daily.
Thank you for your attention to this matter, and please do not hesitate to reach out if you require
any further information or clarification.
Respectfully,
Marwan Cameron
Executive Director, Gather Together Grow Together
Rock the Block Member
Marwan Cameron
Executive Director
Gather Together Grow Together
gather2grow@g2g2.org
g2g2.org
The Conduit Network
marwancameron@gmail.com
360-990-6387 cell (text preferred)
Website: theconduitnetwork.org
Cashapp:
$TheConduitMC
Paypal: marwancameron
Venmo: marwancameron
501c3 Tax Id 82 4275 446
Marawan Cameron
Marawan Cameron 821 TOILET
821 Doctor Martin Luther King Way
Bremerton, Washington 98337
Document #200133083
Account #ACC8491
Terms 30 Days Net
Invoice of Date 9/14/2023
Due date 10/14/2023
Service Description - Portable Restrooms QTY RATE Price
Service Site: Marawan Cameron 821 TOILET (ACC8491 - 8539CP1)
821 Doctor Martin Luther King Way Bremerton, Washington 98337
CO Standard - Two Times Per Week - Rent/Advance Service
9/13/2023 To 10/10/2023 2 300.00 PS-Rental 600.00
Order Number: OR47351 Subtotal of Job # Rental 600.00
Marawan Cameron 821 TOILET Subtotal
excluding taxes and surcharges 600.00
Invoice Totals
Subtotal 600.00
F.I.C.29.40
Current Charges 629.40
Current Outstanding Balance 629.40
Payments to:
DTG Recycle
P.O. Box 14203
Mill Creek, WA 98082
ACC8491
(Please cut along the line and return with your payment)
"
Customer Number:
Invoice Number:
Invoice Total:
Balance Due:
Remitted
Check #:
Invoice Address:Marawan Cameron
Marawan Cameron 821 TOILET
821 Doctor Martin Luther King Way, Bremerton
Kitsap County, Washington 98337
DTG Recycle
P.O. Box 14203
Mill Creek, WA 98082
Payments To:
200133083
629.40
629.40
DOC# 200133083
ACC8491
Page 1 of 1
InvoiceDTG Recycle
P.O.Box 14203
Mill Creek, WA 98082
(425) 549-3000
Invoice
Date
9/5/2023
Invoice #
8807
Bill To
Marwan Cameron
419 Park Ave
Bremerton, WA 98337
Ship To
8521 Dr Martin Luther King Way
Bremerton
Moran's Portable Restrooms Inc
P. O. Box 1883
Poulsbo, WA 98370
P.O. No.Terms
Upon Receipt
Due Date
9/5/2023
360-994-9544 moransportablerestrooms@gmail.com
Total
Balance Due
Payments/Credits
Description Quantity Rate Amount
Customer Owned Unit - On-Call Cleaning 2 100.00 200.00
Off-Route Fee 1 50.00 50.00
DAMAGE WAIVER DECLINATION AGREEMENT
If you wish to decline coverage at this time. Please sign on the line below, deduct the coverage
charge from you bill & mail a copy of the invoice with your payment. By signing below and
deducting the fee; you are agreeing to take full responsibility for the unit(s) that you have rented.
_______________________________________ - I wish to decline coverage at this time.
$250.00
$0.00
-$250.00
From: Kelsey S <kelsey.e.stedman@gmail.com>
Sent: Saturday, September 23, 2023 10:03 AM
To: City Council <City.Council@ci.bremerton.wa.us>; Greg Wheeler
<Greg.Wheeler@ci.bremerton.wa.us>; dm.wilson@soxbox.org; Marwan Cameron
<gather2grow@g2g2.org>; kim siebens <kimmysiebens@yahoo.com>
Cc: Doug Washburn <dwashburn@kitsap.gov>
Subject: Request to fund encampment work, Oct-Dec 2023
Hello Bremerton City Council and Mayor Wheeler,
With the passing of the unauthorized camping ordinance last week, Rock the Block wants to offer our
support in continuing with outreach and relocation efforts for the folks experiencing homelessness on
MLK and Broadway. We have a draft budget that we would like to present for consideration that would
offset the costs of this work, which have been funded mainly by the volunteers of Rock the Block and
your constituents living in Bremerton. I have been involved in grant coordination and budget oversight
for over seven years, but have not worked directly with the City before, so I am looking for guidance on
how to best go about this.
I attempted to connect with the City Planner on Friday but was unable to reach her and did not get a
return call before the end of the day. I know we are on a short timeline, but I am hoping if this budget
would need to go before council, could our budget proposal be on the agenda for the next study
session on Wednesday, September 27th?
Our request to the City would be for approximately $50,000 to fund a portion of our current efforts, as
well as support to expand these efforts between now and December 31, 2023, especially for those who
cannot or will not access shelter services.
Not only have we seen local successful outcomes but the techniques we utilize, including Intensive Case
Management, Assertive Outreach and Collective Impact, are evidence-based. To date, we have helped
22 individuals get off the streets within seven weeks, and only one has returned to the streets as of
writing this email. This includes the family with two children, who had no resources immediately
available to them despite our team trying all community resources, including KCR, CPS, HEART, BPD,
KRM, etc. We ended up getting them housed temporarily in a motel with a generous voucher through
Salvation Army (that they pulled from their own reserves to fund) and transportation of the family
and their belongings through G2G2, in-kind. One parent is already in detox (again transported in kind
by G2G2), and the other plans to go into treatment once the first parent gets out. We are continuing
to work with the previously named partners for a longer-term plan.
Our methods work.
We are also reaching out to the county for additional support, as our request to the City would not cover
all the costs associated with this work, and many services would still be covered in-kind. We are trying to
follow the requests of the city and get support at both the City and County level. Initial conversations
with the County have been encouraging!
Please let us know if this size of request can go directly to the Mayor, or needs to come through City
Council, and what our next steps need to be.
B2
For example, do you need a draft contract as well, and if so, can you send us a template to work from?
Otherwise, we have a generic contractor contract we can be ready to submit, along with the budget, by
end of day, Monday the 25th, if not sooner. This proposal will come through an already established non-
profit, likely SoxBox, as a sub-program of that organization.
Thank you for the consideration, we look forward to hearing from you.
Best,
Kelsey Stedman, RN
360.908.6751
Executive Summary:Request for Funding
PURPOSE
The purpose of the current funding request is to support a portion of the Rock the Block (RTB)
efforts from October 1,2023 through December 31,2023.This funding would allow us to
effectively address the time-sensitive needs of individuals in downtown Bremerton to connect
any individual interested and able to exit homelessness to do so.The current work is not
sustainable without financial support.
OVERVIEW
RTB volunteers currently provide daily intensive case management and evidence-based
Assertive Outreach dedicated to 1)support individuals and families to exit unsheltered
homelessness in downtown Bremerton and 2)support individuals and families to meet their basic
needs while living unsheltered.
WHAT WE’VE ACCOMPLISHED (August 1,2023 -October 8,2023)
Portable Toilets:
●The RTB volunteers,in collaboration with G2G2,Bremerton Homeless Community
Coalition,Kitsap County Human Services,Salvation Army,and a local community
volunteer,successfully installed two portable toilets and fencing in a rented parking space
(privately-owned)within 30 days,which are still in operation.Funding to date has mostly
come from personal donations and online fundraisers through the Bremerton Homeless
Community Coalition and RTB Facebook groups.
Service Outcomes:
●Over 80 unique individuals have been provided consistent engagement,supplies &
services in just over 60 days.
●30 individuals successfully entered in inpatient drug detox,treatment and/or housing
placements in that same time frame.
○26 of those individuals (87%)have not returned to homelessness in downtown
Bremerton
Overview and Budget Proposal :City of Bremerton
October 2023
PURPOSE
The purpose of the current funding request is to support a portion of the Rock the Block (RTB)
efforts from October 1,2023 through December 31,2023.This funding would allow us to more
effectively address the time-sensitive needs of individuals in downtown Bremerton to connect
any individual interested and able to exit homelessness to do so.The current work is not
sustainable without financial support.
The current proposal would be housed under the non-profit 501(c)(3),SoxBox,while RTB works to
apply for 501(c)(3)status and pursue longer term strategies for this work.All the RTB members
have experience in budgeting,contracts,grant writing,and/or program management.RTB would
also be interested in applying for human services funding in 2024 through the City of Bremerton,
should funding become available.
BACKGROUND
According to Maslow’s Hierarchy of Needs,human beings require that their basic needs are met
(food,water,shelter,sanitation,safety,belonging)in order to have the capacity to address other
issues such as mental health,substance use,or housing.We must help people to survive before
they can thrive.Isolation and lack of social integration are as harmful as smoking according to
national and international data.The US Surgeon General recently released a national framework
to address loneliness and isolation as a national crisis,and highlights these factors as key
components of physical health,mental health issues and substance use disorders.Recent
research shows that relationships can either precipitate or ameliorate homelessness and
substance use disorders.Positive connection and hope are key components to exiting
homelessness,stopping substance use,and maintaining sobriety.Furthermore,the physical
health consequences of poor or insufficient connection include a 29%increased risk of heart
disease,a 32%increased risk of stroke,and a 50%increased risk of developing dementia for
older adults.Additionally,lacking social connection increases risk of premature death by more
than 60%.
Engagement and rapport building takes time in individuals who have been harmed by systemic
failures.The consistent,dependable connection created between RTB volunteers is the
foundational first step towards change.
1
OVERVIEW
RTB volunteers currently provide daily intensive case management and evidence-based
Assertive Outreach dedicated to 1)support individuals and families to exit unsheltered
homelessness in downtown Bremerton and 2)support individuals and families to meet their basic
needs while living unsheltered.
Our main goals are to provide consistent,reliable,support to all people experiencing
homelessness in downtown Bremerton.RTB volunteers also know systematic change is integral
to truly making a difference in the homelessness issues and advocate for evidence-based
policies and programs to be funded at the city,county,and state-level.
Members:
RTB is currently composed of the following volunteers.Please note,if they have a non-profit
affiliation,it is listed.However,currently all staff time for RTB efforts is unpaid work.Some
volunteers also support RTB through their non-profits 501(c)(3)for services,which are currently
covered through personal or community donations,and not reimbursable through their
non-profits.Exceptions to this are included in the proposed budget.
●Anton Preisinger,Northwest Hospitality
●Bailey Tupai,God’s Broken Home University
●Christi Lyson,Independent volunteer
●Dawn Michele Wilson,SoxBox
●Joslyn LaMadrid,Bremerton Prayer Walk
●Kelsey Stedman,Volunteer Nurse
●Kimmy SIebens,Their Voice,Bremerton Homeless Community Coalition
●Marwan Cameron,Gather Together Grow Together (G2G2)
Partnerships:
RTB frequently coordinates with many agencies outside those listed above to support unhoused
individuals in the downtown Bremerton area.This list is not exhaustive,but represents examples
of the collaborative work happening in the area:
●BOOST Mobile
●Bremerton Police Department
●Kitsap County Human Services -HEART Team
2
●Kitsap Community Resources -Housing Solutions Center &Foundational Community Support
●Kitsap Recovery Center -Persons in Need (PINS)Program
●Kitsap Rescue Mission (KRM)-Access to Mental Health and Substance Use Disorder Providers
●New Day Ministries
●Peninsula Community Health Services
●REAL Teams -Agape Unlimited,back-up support from West Sound Treatment Center
●Salvation Army
●Seattle Community Outreach Program and Engagement (SCOPE)Team
●And many other organizations,churches,and individual community members who bring
food and donations,often coordinated through RTB.Success is not possible without
them.
WHAT WE’VE ACCOMPLISHED (August 1,2023 -October 8,2023)
Many of these outcomes are the result of collaboration with the other agencies listed above,and
more.Here are some of the ways RTB has helped individuals both survive and thrive in the past
two months alone.
Portable Toilets:
●RTB volunteers outreached to multiple private business owners along MLK and held
multi-agency meetings to discuss options for portable toilets after being told by city
officials that the City had no public property options that would not violate existing codes
or ordinances.
●OUTCOME:The RTB volunteers,in collaboration with G2G2,Bremerton Homeless
Community Coalition,Kitsap County Human Services,Salvation Army,and a local
community volunteer,successfully installed two portable toilets and fencing in a rented
parking space (privately-owned)within 30 days,that are still in operation.
○G2G2:Holds the contract with servicing company,DTG,for emptying 3x/week,
and carries the liability insurance.
○KITSAP COUNTY HUMAN SERVICES:Lends county-owned portable toilets at no
charge.A current contract between the County and G2G2 for Severe Weather
Shelter transportation services is being amended to allow invoicing for portable
toilet servicing charges.
○BREMERTON HOMELESS COMMUNITY COALITION:Advocates publicly for this
need to be filled and created an online fundraiser specific to this cause.
3
○SALVATION ARMY:Provides sharps containers and sharps disposal at no charge.
○NORTHWEST HOSPITALITY:Provides small portable sink with soap dispenser.
○SCOPE:Provides toilet paper to RTB,as needed.
○RTB AND INDIVIDUALS LIVING OUTSIDE:Oversee general cleanliness,re-stocks
toilet paper,addresses issues,maintains sharps containers,and refills water and
soap in sink,on an as-needed basis (nearly daily).
Service Outcomes:
●Over 80 unique individuals have been provided consistent engagement,supplies
(clothing,tents,tarps,food,etc)&services in just over 60 days.
○Engagement:A RTB volunteer has been on-site in the encampments on a nearly
daily basis to provide consistent connection and maintains rapport,trust,and
linkages to care for people experiencing homelessness.Our continuous presence
has also helped reverse overdoses through naloxone use,de-escalate potential
assaults,reduced 911 calls,and prevent crime,prostitution,and open-air drug
dealing and drug use.
○Meals:The Salvation Army graciously provides breakfast and lunch 5 days a week
so RTB has coordinated with other organizations and individual volunteers to try
and ensure a meal is provided for dinner every day of the week and on weekends.
RTB provides a community meal every Monday between 2-4pm.These meals are
all based on donations,mainly through food donations and online fundraising
through Bremerton Homeless Community Coalition.We have provided over 1,200
meals since August 1st through these meals,alone.
○Transportation:RTB and G2G2 have transported individuals to detox and
treatment far outside Kitsap County,including Kelso,Bellingham,Everett,and
Longview,at all hours of the day and night,seven days a week.This is in addition
to driving to pick up donations and transporting individuals to pick up medications,
drive children experiencing homelessness to school,to and from medical and
behavioral health appointments,and rides and advocacy to access services such
as DSHS,KCR,DOL,etc.
○Medical Care:Volunteer medical services,including wound care and care
coordination,provided 2-3 days/week.
●30 individuals successfully entered in inpatient drug detox,treatment and/or housing
placements in that same time frame.
4
○To date,26 of those individuals (87%)have not returned to homelessness in
downtown Bremerton
■Three minors (all under 16 years old)
■One pregnant female returned to family,who were unaware she was
pregnant or experiencing homelessness
■Three provided care coordination and advocacy while hospitalized
●Two discharged to Benedict House,one has guardianship pending
and continues to need daily intensive advocacy and support due to
his cognitive impairments and a life-threatening illness
●One went into Crisis Triage Center for 5 days,then returned to the
street
Collaboration:
●RTB facilitated the first of many collaboration meetings with 25 attendees on October 5th
to discuss services,and service barriers,to helping those experiencing homelessness in
Bremerton.Agencies in attendance included:Agape,Bremerton Police Department,
Bremerton Prayer Walk,Catholic Community Services,G2G2,HEART team,KCR,Kitsap
County Human Services,Kitsap Recovery Center,SoxBox,West Sound Treatment,
Salvation Army Scarlet Road,and SCOPE.
●RTB was the only entity present able to commit to consistent daily engagement and
linkage-to-care services for any individual living unhoused in downtown.
A Case Study:
Mark is a male in his 30’s who became homeless after a death in the family and began
using meth and fentanyl as a result.Mark started living on MLK about 9 months ago,was dealing
drugs,and well-known to two of the RTB advocates.
After about 3 weeks of intensive Assertive Outreach work with RTB,Mark decided he
wanted to change.RTB coordinated to get Mark the required Substance Use Disorder
Assessment through PCHS.Mark completed the assessment and was given a list of potential
treatment options,but had no phone,and was unable to coordinate this on his own.RTB found
placement for him,facilitated the intake,and transported him to a medical detox program in
Longview,WA.From there,Mark went into a 28-day treatment program in Kelso,WA.He was not
successful in that program,and walked two miles in 102 degree heat,to access a phone and
5
called RTB.He had not relapsed.RTB then coordinated an emergency admit through KRC’s
Person in Need program,who accepted him into treatment.G2G2 drove to Kelso and transported
Mark to KRC,where he secured a bed at an Oxford House for after treatment,and was within
days of graduating.
Then,KRC had a COVID outbreak,and Mark was discharged early because the facility
closed as a result of the outbreak.Mark had contracted COVID during the outbreak and was
unable to move into his Oxford home as a result.Mark’s family agreed to pay for a hotel room
until Mark was out of isolation and could move into Oxford.RTB provided food and medicine
while he was in the hotel.He did not use any substance through all of this.He recently
celebrated 60 days substance-free,volunteers with RTB,and is successfully employed and
reunited with his family.He is now employed part-time by one of the RTB agencies,and RTB
continues to communicate with him daily to support his continued success.
Currently,RTB is helping Mark to apply for funding to continue his clean and sober
housing.This requires him to provide an ID,lease,pay-or-vacate,and other various documents,
then stand outside from 5am to 8am,to determine if he is eligible,and if funding is available.This
has created a lot of anxiety and uncertainty for Mark,and he has had to choose between
attending an evening NA meeting and getting little sleep,or miss his NA meeting so he can
ensure he gets enough rest to access housing support.
OTHER FUNDING STRATEGIES BEING PURSUED
●Our main support is provided through donated time and services,and funding through
online fundraisers and the RTB volunteers themselves.
●In contract negotiations with Kitsap County Human Services for additional transportation
funding for RTB services.This funding,if secured,will only cover client transportation
one-way.
●Costco Warehouse Grant
●Kroger Co.Foundation
●Salish Behavioral Health Organization
6
PROPOSED SCOPE OF WORK
1.A RTB member will be on-site in downtown Bremerton to connect with individuals and
link them to needed services on a daily basis,seven days a week.Outreach efforts will
focus on individuals living on Broadway,MLK,or 8th St with the goal of linking them to
housing and behavioral health services.The main on-site individual will be the Assertive
Outreach Lead Case Manager,with support from other RTB volunteers,mainly on the
evenings and weekends.
2.RTB team will create a “line by”list of all individuals living unhoused in the above
mentioned areas (with their consent)to:
a.Coordinate needs with other agencies such as HEART team for individual needs
and shelter placement and housing support through their KCR employee,REAL
teams for crisis stabilization around SUD,KRC Person in Need progam,NW
Hospitality and Bremerton Prayer walk for clothing and trash control,G2G2 for
transportation,etc.T
b.The line will determine which individuals plan to access Salvation Army shelter
on Nov.1.
i.If currently banned from Salvation Army,they will coordinate with
Salvation Army staff to determine if they will be eligible to access shelter
starting Nov.1.
ii.If unable or not planning to enter Salvation Army shelter,RTB will focus
efforts on a housing plan for these individuals with the goal of
implementation by Nov.1
3.RTB will provide at least one meal a week to individuals experiencing homelessness in
and around downtown Bremerton.
4.RTB will purchase items needed for stabilization as payor of last resort.This would
include clothing,food,hygiene supplies,gas cards for individuals with vehicles to access
services on their own if able,gas cards for RVs to drive to dump station for proper
sewage disposal,dump fees ($5),county dump fees,etc.RTB will track all receipts and
gift cards and submit invoices in the format required by the City.
5.RTB will coordinate trash clean-up with NW Hospitality,RTB volunteers,and citizen
volunteers to place trash in designated areas for Public Works and Waste Management
pick-up at least once per week.
6.RTB will pursue storage item options with community partners for individuals to store
small personal effects above and beyond that allowable by Salvation Army shelter or
other shelter options.
7.RTB will subcontract transportation services to G2G2.Transportation will be utilized to
get people to detox/treatment if the REAL teams are unavailable,or if the individual
declines REAL team services.Reimbursable transportation costs shall also include to
and from service agencies such as DSHS,KCR,DOL,BHA,PCHS,St.Michael’s
Medical Center,etc.Transportation charges may include gas and staff time for trips to
purchase needed items for individuals,pick up medications or needed documents for
housing,behavioral health,etc.Portable toilet site and emptying fees will be
reimbursable to G2G2 with supporting invoices.
7
8.RTB will subcontract administrative oversight to Northwest Hospitality to track outcomes,
meet contracting requirements,etc.
8
ATTACHMENT E
Rock the Block
October - December 2023
Agency Name: Sox Box
Project: Rock the Block
Enter the estimated costs assoicated October 1-December 31, 2023
with your project/program City Request County In-Kind Total
Personnel
Assertive Outreach Lead Case Manager ($17,500.00) Partial FTEs of HEART Team ($- ) ($17,500.00)
Other Outreach Staff ($- ) ($191,638.00) ($191,638.00)
Total Benefits ($3,675.00) ($- ) ($57,491.40) ($61,166.40)
SUBTOTAL ($21,175.00) ($- ) ($249,129.40) ($270,304.40)
Supplies & Equipment
Equipment ($300.00) ($- ) ($- ) ($- )
Office & Field Supplies ($- ) ($150.00) ($- )
Other: trash bags, disinfecting wipes, hand
sanitizer, etc ($500.00) ($- ) ($1,500.00) ($- )
SUBTOTAL ($800.00) ($- ) ($1,650.00) ($- )
Administration
Advertising/Marketing ($- ) ($- ) ($- ) ($- )
Audit/Accounting ($- ) ($- ) ($- ) ($- )
Communication ($- ) ($- ) ($- ) ($- )
Insurance/Bonds TBD ($- ) ($- ) ($- )
Postage/Printing ($- ) ($- ) ($- ) ($- )
Transportation (Subcontract to G2G2)($7,500.00) In neg. Approx. $7,500 ($- ) ($15,000.00)
Legal Services ($- ) ($- ) ($- ) ($- )
Fees and Taxes ($- ) ($- ) ($- ) ($- )
SUBTOTAL ($7,500.00) ($7,500.00) ($- ) ($15,000.00)
Ongoing Operations & Maintenance
Janitorial Service ($- ) ($- ) ($- ) ($- )
Maintenance Contracts ($- ) ($- ) ($- ) ($- )
Maintenance of Existing Landscaping ($- ) ($- ) ($- ) ($- )
Repair of Equipment and Property ($- ) ($- ) ($- ) ($- )
Utilites ($- ) ($- ) ($- ) ($- )
Other: Food ($3,000.00) ($- ) ($3,000.00) ($3,000.00)
Other: Client incidentals (med co-pays, OTC meds,
clothing, IDs, personal supplies needed for
detox/treatment, body wipes, OTC wound care
supplies)($9,000.00) ($- ) ($4,500.00) ($9,000.00)
Other: Emergency Housing Support ($4,500.00) ($- ) ($- ) ($4,500.00)
SUBTOTAL ($16,500.00) ($- ) ($7,500.00) ($16,500.00)
Sub-Contracts
G2G2: Portable toilets (Servicing and rental space
fees for *SEPT*-DEC)($2,000.00) ($2,000.00) ($- ) ($- )
Organization: Northwest Hospitality 10% Indirect ($4,797.50) ($- ) ($- ) ($4,797.50)
Organization:($- ) ($- ) ($- ) ($- )
Organization:($- ) ($- ) ($- ) ($- )
SUBTOTAL ($6,797.50) ($2,000.00) ($- ) ($6,797.50)
Other
($- ) ($- ) ($- ) ($- )
SUBTOTAL ($- ) ($- ) ($- ) ($- )
Total Project Budget ($52,772.50) ($9,500.00) ($258,279.40) ($308,601.90)
From: Anna Mockler <Anna.Mockler@ci.bremerton.wa.us>
Sent: Wednesday, October 11, 2023 12:24 PM
To: Jennifer Chamberlin <Jennifer.Chamberlin@ci.bremerton.wa.us>; Denise Frey
<Denise.Frey@ci.bremerton.wa.us>; Jeff Coughlin <Jeff.Coughlin@ci.bremerton.wa.us>; Quinn Dennehy
<Quinn.Dennehy@ci.bremerton.wa.us>; Michael Goodnow <Michael.Goodnow@ci.bremerton.wa.us>;
Eric Younger <eric.younger@ci.bremerton.wa.us>
Subject: Livability (Agenda Item B3)
Good afternoon, all.
Let's spend 20 minutes tonight defining Livability in relation to Transportation.
The Transportation Element documents contain a number of references to "Livability". When
Council visited the shipyard last year, we were asked if the focus should be on Accessibility
(Capacity) or Livability. Our strong consensus was Livability.
My constituents define Livability as it affects residential streets. Not one person has asked for
faster arterials. Here's what they've said they want: slow down speeders, install speed cushions
(speed bumps), add crosswalks, add sidewalks, more 4-way stops, add Sunday service, do the
6th St Road Diet, pave roads so edges are safe for bikes to travel in bike lanes.
What do your constituents want? We're reviewing the Joint Compatibility Transportation Plan
soon, which states that its focus is on Livability. It would be good to have a better handle on the
term before then.
That's all from me. See you tonight,
Anna
Anna Mockler
Bremerton City Councilor, District Six
B3