HomeMy WebLinkAbout10/04/2023 CITY COUNCIL AGENDA PACKET______________________________________________________________
CITY COUNCIL 345 6th Street, Suite 100, Bremerton, WA 98337 - Phone (360) 473-5280
* * * A M E N D E D F I N A L * * *
WEDNESDAY, OCTOBER 4, 2023
CITY COUNCIL HYBRID MEETING AGENDA
Most Council Members and staff will be participating in the meeting in-person, and the public is invited to attend.
Or beginning at 5:30 PM, the public may participate remotely through one of the following options:
To stream online only (via BKAT Feed, with no interaction possible):
https://bremerton.vod.castus.tv/vod/?live=ch1&nav=live
Members of the public are invited to join the Zoom Meeting by clicking on the link below:
https://us02web.zoom.us/j/89694813320?pwd=Z0JvSXNhSFp1c0xhL1NxUjRhN20xUT09
Or One tap mobile:
US: +12532050468,,89694813320#,,,,*173061# or +12532158782,,89694813320#,,,,*173061#
Or Telephone: Dial (for higher quality, dial a number based on your current location):
US: +1 253 205 0468 or +1 253 215 8782 or +1 669 444 9171 or +1 669 900 6833
Webinar ID: 896 9481 3320
Passcode: 173061
Public questions or comments may be submitted ahead of time to City.Council@ci.bremerton.wa.us
1. BRIEFING: 5:00 – 5:30 P.M. in COUNCIL CONFERENCE ROOM 603
A. Review of Agenda
B. General Council Business (Only as necessary…)
2. CALL TO ORDER: 5:30 P.M. in FIRST FLOOR CHAMBERS
3. MAYOR'S REPORT
4. CONSENT AGENDA
A. Claims & Check Register
B. Minutes of Meeting – September 20, 2023
C. Minutes of Study Session – September 27, 2023
D. Agreement with Air Management Solutions, LLC for the Oyster Bay HVAC Replacement Project
E. Contract Modification Agreement No. 2 with SCJ Alliance for Construction Management Services
on the E. 11th Street & Perry Avenue Reconstruction Project Pulled down to General Business Item
7B
5. PUBLIC RECOGNITION
6. PUBLIC HEARING
A. Public Hearing for Acceptance of 2024 Edward Byrne Memorial Justice Assistance Grant
7. GENERAL BUSINESS
A. Professional Services Agreement with Parametrix, Inc. for the 2024 Transportation Comprehensive
Plan & Non-Motorized Plan Updates
B. Contract Modification Agreement No. 2 with SCJ Alliance for Construction Management Services
on the E. 11th Street & Perry Avenue Reconstruction Project
8. COUNCIL MEMBER REPORTS
9. EXECUTIVE SESSION
A. 10-Minutes to discuss Potential Litigation as allowed under RCW 42.30.110 (1) (i); With action
anticipated…(Item added)
10. ADJOURNMENT OF CITY COUNCIL BUSINESS MEETING
Americans with Disabilities Act (ADA) accommodations provided upon request. Those requiring special accommodations please contact
the City Clerk at (360) 473-5323 at least 24 hours prior to the meeting.
AGENDA BILL
CITY OF BREMERTON
CITY COUNC IL
SUBJECT: Study Session Date: N/A
Claims & Check Register COUNCIL MEETING Date: October 4, 2023
Department: Legal Services
Presenter: Angela Hoover
Phone: (360) 473-5323
SUMMARY:
Approval of the following checks and electronic fund transfers:
1. Check Numbers 404380-404461 and EFT Numbers V38348-V39410 in the grand total
amount of $1,694,409.22
2. Regular Payroll for pay period ending September 15, 2023 in the amount of $1,081,667.83
3. Regular Payroll payout for pay period ending September 15, 2023 in the amount of $6,053.24
4. Retiree Payroll for pay period ending September 30, 2023 in the amount of $35,647.23
ATTACHMENTS:
FISCAL IMPACTS (Include Budgeted Amount):
STUDY SESSION AGENDA: ☒ Limited Presentation ☐ Full Presentation
STUDY SESSION ACTION: ☒ Consent Agenda ☐ General Business ☐ Public Hearing
RECOMMENDED MOTION:
Move to approve the consent agenda as presented.
COUNCIL ACTION: Approve Deny Table Continue No Action
Form Updated 01/02/2018
4A
AGENDA BILL
CITY OF BREMERTON
CITY COUNCIL
SUBJECT: Minutes of Meeting –
September 20, 2023
Study Session Date: N/A
COUNCIL MEETING Date: October 4, 2023
Department: City Council
Presenter: Council President
Phone: (360) 473-5280
SUMMARY: The Minutes of Meeting held on September 20, 2023 are attached.
ATTACHMENTS: Meeting Minutes
FISCAL IMPACTS (Include Budgeted Amount): None
STUDY SESSION AGENDA: ☒ N/A
STUDY SESSION ACTION: ☒ Consent Agenda ☐ General Business ☐ Public Hearing
RECOMMENDED MOTION:
Move to approve the September 20, 2023 Meeting Minutes as presented.
COUNCIL ACTION: Approve Deny Table Continue No Action
Form Updated 11/3/17
4B
2
DIGITAL RECORDING
CITY COUNCIL HYBRID MEETING MINUTES
Wednesday, September 20, 2023
The weekly meeting of the City Council of the City of Bremerton was called to order Wednesday,
September 20, 2023, at 5:09 PM in Council Conference Room 603 of the NORM DICKS GOVERNMENT
CENTER, 345 6th Street, Bremerton, Washington, with Council President Jeff Coughlin
presiding. Council Members present were Jennifer Chamberlin, Denise Frey, Quinn Dennehy,
Michael Goodnow, Anna Mockler, and Eric Younger (remotely). Also present were City Attorney
Kylie Finnell; City Clerk Angela Hoover; Legislative Assistant Christine Grenier; and IT Manager
Dave Sorensen. At 5:30 PM, the meeting moved to the First Floor Meeting Chambers.
President Coughlin announced the City Council is conducting the Council Meeting in-person with
an option for the public to join in person, participate via Zoom, or view on BKAT, because
Community involvement is encouraged; and lastly, provided a reminder that now that it is election
season, to refrain from any comments on political campaigns or ballot measures.
MAYOR’S REPORT – Mayor Wheeler highlighted…
Kitsap Transit’s Sunday service starting on September 24;
Biosolids Program;
“Kudos” letter from a recent building permit applicant;
Tree Giveaway and Planting Demo on September 23;
Lower Washington Avenue sidewalk improvements; and
Port of Bremerton partnership; and
Everett’s Palisades Project (“pallet housing”)
CONSENT AGENDA
4A – Check Numbers 404222 through 404379 and Electronic Fund Transfers V38254 through
V38347 in the grand total amount of $2,983,062.75; Regular Payroll for pay period ending
August 31, 2023 in the amount of $1,152,104.40; and Regular Payroll (Payout) for pay
period ending August 31, 2023 in the amount of $2,777.09.
4B – Minutes of Meeting – September 6, 2023
4C – Minutes of Study Session – September 13, 2023
4D – Confirm Reappointment of Andre Henderson to the Bremerton Housing Authority Board of
Commissioners
4E – Acceptance of Local Records Grant Agreement with WA Office of Secretary of State,
Archives & Records Management Division
4F – Ordinance No. 5483 to add BMC Section 9A.36.020 entitled “Making or Possessing Motor
Vehicle Theft Tools”
Comments and questions were provided by Roy Runyon (Item 4F)… With a response provided by
City Attorney Kylie Finnell…
5:45 PM M/S/C/U (Dennehy/Frey) Move to approve the CONSENT AGENDA as presented.
PUBLIC RECOGNITION – Comments from the public were submitted by Mary Lou Long; Jane
Rebelowski; Zita Bennett; Erinn Hale; Anonymous; Dianne Iverson; Kelsey Stedman; Joanna
Hayes; Roy Runyon; Justin From WA; Christi Lyson; and Mike Simpson.
GENERAL BUSINESS
6A – REQUEST FOR BUDGET ADJUSTMENT TO PROVIDE ADDITIONAL SECURITY
SERVICES FOR BREMERTON MUNICIPAL COURT: Municipal Court Judge Tracy Flood
explained that the Bremerton Municipal Court has been experiencing an increase in security
City Council Reg. Mtg. Minutes
Wednesday, September 20, 2023
Page 2 of 4
incidents beginning in August 2023. The current security budget line item includes one guard; an
additional guard with Law Enforcement Officer status is estimated to be $60,000 through the end of
2023. Kyle Landry, WA Administrative Office of the Courts provided additional input. Melinda
Monroe, Contracts Administrator also provided follow-up to last week’s Study Session.
Comments and questions from the public were provided by Roy Runyon; Ken Buchanan; Mike
Simpson; Alex Hanson; Henry Wordsworth Longfellowship Shepherd; and Justin From
WA)…With responses provided by Mr. Landry…
6:41 PM Main Motion was made by Frey; and seconded by Mockler…
6:42 PM Motion to postpone was made by Chamberlin; and seconded by Coughlin…
Comments and questions on the Motion to Postpone were provided by Chamberlin, Dennehy, and
Frey…With responses provided by Judge Flood and Financial Services Director Mike Riley…
7:03 PM POSTPONE M/S/F (Chamberlin/Coughlin) Motion to postpone the Budget Adjustment to
the Bremerton Municipal Court to the September 27 Study Session.
Voted in Favor of Motion to Postpone: Younger, Chamberlin, Coughlin
Voted Opposed to Motion to Postpone: Dennehy, Goodnow, Mockler, Frey
Motion to Postpone Failed: 4-Yes; 3-No
Comments and questions on the Main Motion were provided by Goodnow, Younger, Chamberlin,
Coughlin…With responses provided by Judge Flood, City Attorney Kylie Finnell, and Police
Chief Tom Wolfe.
7:13 PM MAIN M/S/C/U (Frey/Mockler) Move to approve a budget adjustment to the
Bremerton Municipal Court 2023 budget for the purpose of providing additional security
services in the amount of $60,000 from existing reserves.
6B – ORDINANCE NO. 5482 TO AMEND BMC CHAPTER 9.32 ENTITLED “UNAUTHORIZED
CAMPING” : City Attorney Kylie Finnell summarized that the City Council included an update to
BMC Chapter 9.32 “Unauthorized Camping”, last updated in 2004, in the Council’s 2023 Goals and
Priorities; and outlined the proposed changes in the ordinance being considered by City Council.
Council discussed this issue at the Study Sessions on June 26th, July 12th, July 26th, August 9th,
August 23rd, and September 13th. Public comment was received at the Council Meetings on July
5th, July 19th, August 2nd, August 16th, and September 6th. Council has also received numerous
written comments and voicemails related to this issue. Several draft ordinances were presented
for consideration as Council discussed the many options available and accounted for public input.
The new draft ordinance below has the following updates to BMC Chapter 9.32 compared to the
2004 version.
Adds a clause that enforcement of the unauthorized camping ordinance is suspended when
there is no shelter space available to comply with recent federal case law.
o There is no map or list of areas, or any differentiation between areas that are
enforced at all times versus those only enforced when there is no shelter space
available. Enforcement is either possible city-wide, or suspended when there is no
available shelter space.
City Council Reg. Mtg. Minutes
Wednesday, September 20, 2023
Page 3 of 4
Provides a definition of available shelter space that includes public or private shelter,
transitional housing, or a permitted outdoor encampment, located either in the City, or in
Kitsap County if free transportation is available.
o Shelter is not considered available if there is discrimination against an individual or
family based on sex, familial or marital status, religious beliefs, disability, or length-
of-stay restrictions.
o Shelter is considered available if a person is unable to utilize an available overnight
shelter due to voluntary actions such as intoxication, drug use, assaultive behavior,
or violation of shelter rules.
Updates the penalty for violation to be a misdemeanor upon the first offense.
Other sections of the BMC unrelated to this ordinance prohibit conduct at locations within the City
which may also prohibit camping on certain properties at certain times (e.g., City Parks when they
are closed and certain environmental areas) and these ordinances will remain in effect at all times
and are not amended by this ordinance.
President Coughlin called a brief recess from 7:27 PM to 7:40 PM; and announced that tonight’s
Ordinance does not include a map or designated camping sites…
Questions and comments from the public were provided by Kelsey Stedman; Jane Rebelowski;
Dawn Wilson; Gale Reberri; Mary Trask; Ray Swain; Joslyn; Roy Runyon; Drake Evans;
Angela; Holly; Justin from WA; Joanna Hayes; Mary Lou Long; John Johansen; Amanda
Scott Thomas; James Addison; Adrian Wright; Debbie Svedt; Adrienne; Christi Lyson;
Patricia Morris; Maurie Johnson; Cindy Large; Yakari Evins; Leslie Jones; Ken Buchanan;
Mike Simpson; Terry Kesser; Jo Walter; Marwan Cameron; Brent Bush; Dave Cooper; Neil
Poley; Deborah Moore-Jackson; Kimmy Siebens; and Robert Parker
8:08 PM Main Motion was made by Frey; and seconded by Younger… Comments and questions
on the Main Motion were provided by Frey, Younger, Mockler, Chamberlin, Dennehy, Goodnow…
With responses and statement provided by Mayor Wheeler…
9:30 PM Motion to Postpone made by Goodnow; and seconded by Chamberlin…Comments and
questions on the Motion to Postpone were provided by Dennehy, Mockler, Younger, Coughlin…
With responses provided by Mayor Wheeler…
9:43 PM POSTPONE M/S/F (Goodnow/Chamberlin) Move to postpone consideration of this motion
to the October 4, 2023 Council Meeting.
Voted in Favor of Motion: Chamberlin, Goodnow
Voted Opposed to Motion: Mockler, Younger, Frey, Dennehy, Coughlin
Motion to Postpone Failed: 2-Yes; 5-No
A 2nd Round of comments on the Main Motion were provided by Goodnow and Chamberlin…
9:47 PM MAIN M/S/C (Frey/Younger) Move to pass Ordinance No. 5482 to update Bremerton
Municipal Code Chapter 9.32 entitled “Unauthorized Camping.”
Voted in Favor of Main Motion: Goodnow, Mockler, Younger, Chamberlin, Frey, Coughlin
Voted Opposed to Main Motion: Dennehy
Motion Carried: 6-Yes; 1-No
City Council Reg. Mtg. Minutes
Wednesday, September 20, 2023
Page 4 of 4
COUNCIL MEMBER REPORTS
Eric Younger acknowledged the feedback from the public; and looked forward to discussions on
solutions.
Anna Mockler invited everyone to attend the next District 6 Town Hall Meeting on Monday,
October 9 from 4:00 to 6:00 PM at the Public Works Facility; and appreciated civility in the
community.
Denise Frey appreciated different perspectives provided by the public; provided an update on a
multi-family housing project underway on Wheaton Way; and hoped for more communication in the
future.
Jennifer Chamberlin also appreciated concerns and perspectives shared by constituents at a
recent community meeting; and encouraged people to be empathetic to unhoused or mentally ill
individuals.
Jeff Coughlin echoed comments from Council Member Frey; commented on the pallet housing
project; highlighted a recent Bremerton Ferry Coalition Meeting; and provided an update on the
Council’s Goals and Priorities.
President Coughlin announced the next Study Session on Wednesday, September 27 beginning
at 5:00 PM will be held in the 6th Floor Council Conference Room of the Norm Dicks Government
Center, and the public is welcome and encouraged to attend.
With no further business, President Coughlin adjourned the Council Meeting at 10:01 PM.
Prepared and Submitted by:
______________________________
CHRISTINE GRENIER
Legislative Assistant
APPROVED by the City Council on the 4th day of October, 2023.
________________________________________
JEFF COUGHLIN, City Council President
Attest:
________________________________________
ANGELA HOOVER, City Clerk
JC:AH:ls:cg
AGENDA BILL
CITY OF BREMERTON
CITY COUNCIL
SUBJECT: Minutes of Study Session –
September 27, 2023
Study Session Date: N/A
COUNCIL MEETING Date: October 4, 2023
Department: City Council
Presenter: Council President
Phone: (360) 473-5280
SUMMARY: The Minutes of Study Session held on September 27, 2023 are attached.
ATTACHMENTS: Meeting Minutes
FISCAL IMPACTS (Include Budgeted Amount): None
STUDY SESSION AGENDA: ☒ N/A
STUDY SESSION ACTION: ☒ Consent Agenda ☐ General Business ☐ Public Hearing
RECOMMENDED MOTION:
Move to approve the September 27, 2023 Meeting Minutes as presented.
COUNCIL ACTION: Approve Deny Table Continue No Action
Form Updated 11/3/17
4C
2
CITY COUNCIL STUDY SESSION MINUTES
Wednesday, September 27, 2023
A Study Session of the City Council of the City of Bremerton was called to order on Wednesday,
September 27, 2023 at 5:00 PM in Council Conference Room 603 located in the Norm Dicks
Government Center at 345 6th Street, with Council President Jeff Coughlin presiding. Other Council
Members present were Eric Younger, Anna Mockler, Michael Goodnow, Quinn Dennehy
(remotely), Denise Frey (remotely), and Jennifer Chamberlin. Legislative Assistant Christine
Grenier provided staff support.
President Coughlin established that the Study Session is open for the public to attend in person
or view remotely, but there will be no opportunities for input, the content of these items is subject
to change, no action is anticipated…and that tonight’s Agenda was amended to pull Item D –
Exempt Closed Session.
He further established that a recording will be available online within a few days following the
meeting. And any of the items approved for action by the Council tonight, will be placed on the
October 4, 2023 City Council Meeting Agenda or as otherwise determined…
And lastly, provided reminders that the microphones are sensitive and do pick-up side
conversations and other sounds in the room; and that now that it is election season, to refrain from
any comments on political campaigns or ballot measures.
A. BRIEFINGS on AGENDA BILL ITEMS
1. Proposed Public Hearing for Acceptance of 2024 Edward Byrne Memorial Justice
Assistance Grant
2. Agreement with Air Management Solutions, LLC for the Oyster Bay HVAC Replacement
Project Consent Agenda
3. Contract Modification Agreement No. 2 with SCJ Alliance for Construction Management
Services on the E. 11th Street & Perry Avenue Reconstruction Project Consent Agenda
4. Professional Services Agreement with Parametrix, Inc. for the 2024 Transportation
Comprehensive Plan & Non-Motorized Plan Updates General Business
President Coughlin called a brief recess from 6:24 to 6:35 PM…
5. Resolution to repeal Resolution No. 3349; and adopt updated Council Rules & Procedures
October 11 Study Session
Due to technical difficulties, Council Member Quinn Dennehy left the meeting at 7:30 PM and
did not return…
B. GENERAL COUNCIL BUSINESS
1. Public Works Committee Briefing (Last Meeting 9/19/2023) – Chair Anna Mockler
2. Finance, Investment & Parking Committee Briefing (Last Meeting 9/26/2023) – Chair
Jennifer Chamberlin
3. Regional and Other Committee/Board Briefings
4. Other General Council Business was also briefly discussed.
President Coughlin established that the next Council Meeting would be on Wednesday, October
4, 2023 beginning at 5:30 PM in the First Floor Meeting Chambers of the Norm Dicks
Government Center, and that the public is invited to attend in person or remotely.
City Council Study Session Minutes
Wednesday, September 27, 2023
Page 2 of 2
With no further business, the Study Session was adjourned at 8:28 PM.
Prepared and Submitted by:
______________________________
CHRISTINE GRENIER, Legislative Assistant
APPROVED by the City Council on the 4th day of October, 2023.
JEFF COUGHLIN, Council President
ATTEST:
______________________________
ANGELA HOOVER, City Clerk
JC:AH:ls:cg
AGENDA BILL
CITY OF BREMERTON
CITY COUNCIL
SUBJECT: Study Session Date: September 27, 2023
Agreement with Air Management
Solutions, LLC for the Oyster Bay
HVAC Replacement Project
COUNCIL MEETING Date: October 4, 2023
Department: PW & Utilities
Presenter: Chris Mottner
Phone: (360) 473-2316
SUMMARY:
The City advertised to replace HVAC units #1 and #2 and associated system components at the
Public Works & Utilities Building administration section on 08/22/23. Two bids were received. Low
bid was from Air Management Solutions, LLC of Bremerton, WA. The Department requests approval
of the bid award to Air Management Solutions, LLC in the bid amount of $113,709.96
ATTACHMENTS:
1) Bid Proposal from Air Management Solutions, LLC
2) Agreement
3) Bid Tabulation Form
4) Supplemental Information
FISCAL IMPACTS (Include Budgeted Amount):
Bid amount is $113,709.96 including WA State Sales Tax. This project is included in the 2023 Water
Capital Improvement Fund.
STUDY SESSION AGENDA: ☒ Limited Presentation ☐ Full Presentation
STUDY SESSION ACTION: ☒ Consent Agenda ☐ General Business ☐ Public Hearing
RECOMMENDED MOTION: Move to award the contract with Air Management Solutions, LLC for the
Oyster Bay HVAC Replacement Project; and authorize the Mayor to finalize and execute the
agreement with substantially the same terms and conditions as presented.
Form Updated 11/09/2021
COUNCIL ACTION: Approve Deny Table Continue No Action
Form Updated 11/09/2021
4D
From: Chris Mottner <Chris.Mottner@ci.bremerton.wa.us>
Sent: Friday, September 29, 2023 9:26 AM
To: City Council <City.Council@ci.bremerton.wa.us>; Lori Smith <Lori.Smith@ci.bremerton.wa.us>;
Christine Grenier <Christine.Grenier@ci.bremerton.wa.us>; Greg Wheeler
<Greg.Wheeler@ci.bremerton.wa.us>
Cc: Thomas Knuckey <Thomas.Knuckey@ci.bremerton.wa.us>
Subject: FW: Bremerton Oyster Bay HVAC Replacement Project #4579
In response to Wednesday’s City Council inquiry of the Public Works & U�li�es administra�on sec�on at
the oyster bay facility, the actual square footage was checked and is 3,770 S/F. The areas served by
these units are all tall ceiling spaces of 10 �. high. The HVAC load and unit sizing calcula�ons were
based on this as well as staff occupancy of 23 persons, mul�ple appliances, copiers, and other
equipment, such as computers, office machines, printers, IT/ communica�on gear racks, ligh�ng,
etc. The load calcula�on and HVAC unit sizing report from Art Anderson Associates, Inc. is atached. I
have all of the originals of this professional services agreement # 6513 for further review if
needed. Addi�onal informa�on provided by Art Anderson was that one factor that typically differ
between sizing HVAC units for residen�al applica�ons from sizing units for office applica�ons is the
amount of outside ven�la�on air required. Office applica�ons generally require more outside
ven�la�on air than residen�al because of the higher density occupancy. This means that there is a
higher latent load for office spaces than there would be for residen�al situa�ons. The sizing of heat
pumps quoted by manufacturers is based on the total cooling capacity of the unit. The total capacity is
obtained by adding the latent capacity and sensible capacity together. So, a 5-ton heat pump system
has nominally a 60,000 BTUH total cooling capacity but only about 48,000 BTUH of the total is sensible
cooling capacity and the remaining 12,000 BTUH is latent cooling capacity. The sensible load is the heat
transmited through the building envelope as well as internal loads like lights, and computers. People
and outside air are the biggest contributors to latent hea�ng load for office buildings. Latent load
relates to the moisture put into the air that cooling system has to exhaust. In order to size a heat pump
properly the unit has to be able to sa�sfy both the sensible load and the latent load. For applica�ons
with higher density of people and higher outside ven�la�on loads the latent load can drive the selec�on
of the unit to a larger size. In residen�al applica�ons you don’t generally worry too much about latent
load because the occupancy density is so low.
Also, the project costs reflect the State Prevailing Wage Rates that do apply to this Public Work project,
and there are many trades to be involved with this, such as electricians, low voltage, sheet metal
workers, refrigera�on / air condi�oning mechanics, etc.
Atached are photographs of the two HVAC unit sets, as you can see this project is more complex than I
may have explained at the PWC and the Study Session presenta�on, I apologize that I did not relate that
beter.
These air handler units within the interior mezzanine a�c space are quite large and heavy, 500 lbs. each
or more. Each one requires removal for the new HVAC air handler units to be installed. There were only
a few unit removal op�ons offered to the contractors that atended the Pre-Bid conference to consider.
One op�on was through the removed ceiling grid system below, one was removal of interior doors to
the Water Maintenance crew office and out the second floor hallway, one would be removal of the
metal roof, insula�on and a sec�on of steel members and go up and out, and the one most preferred
and less disrup�ve was the removal of the exterior intake vent and metal panel siding (see photo of me
poin�ng at that loca�on) as required for the inside air handler unit removals and new inside equipment
installa�ons. The outside heat pump units are easier to access, and removal and installa�on is not as
complex as the inside equipment work.
The Administra�ve Sec�on HVAC system was designed at original construc�on by Rice Fergus Miller, and
their sub-contractor engineers, the space served by these two units are s�ll the same square footage
amount. The new system HVAC units as specified, have variable speed capability to conserve electricity
and to provide best unit opera�on, efficiency and prolong the equipment life expectancy.
The commercial HVAC es�mator’s cost for this project was $110,000.00 and the 2023 budget approved
amount was for $110,000.00. Air Management Solu�ons, LLC bid was for $104,130.00 NOT including
Wa. State sales tax, and the Capital Hea�ng & Cooling, Inc. bid was $108,420.00 NOT including Wa. State
sales tax. Public Works staff feels that the low bid is the best responsive bid for this required project.
Any ques�ons or addi�onal informa�on, or to personally view this project loca�on and work scope,
please let me know.
Thanks for your �me to let me elaborate on this,
Chris M.
Chris Mottner
Internal Services Manager
City of Bremerton Public Works & Utilities
Direct (360) 473-2316 | Fax (360) 473-5360
Email: Chris.Mottner@ci.bremerton.wa.us
AGENDA BILL
CITY OF BREMERTON
CITY COUNCIL
SUBJECT: Study Session Date: September 27, 2023
Contract Modification Agreement No. 2 with
SCJ Alliance for Construction Management
Services on the E. 11th Street & Perry
Avenue Reconstruction Project
COUNCIL MEETING Date: October 4, 2023
Department: PWU Engineering
Presenter: Vicki Grover
Phone: (360) 473-2317
SUMMARY:
The original contract with SCJ Alliance was executed on September 9, 2022, in the amount of
$ 719,312.22 for Construction Management Services for the East 11th Street & Perry Avenue
Reconstruction Project. Contract Modification (CM) #1 was executed on July 6, 2023, in the amount
of $ 56,569.27 for additional effort due to project delays. This was for additional working days to
match the additional working days granted to the contractor.
This Contract Modification (CM) #2 in the amount of $90,803.30 will accomplish two additional tasks
for the city. Task one is to have SCJ inspect and document the additional paving we will do on Perry
Avenue between East 11th Street and East 10th Street. This work is in addition to the original project
scope of work. Task two is for SCJ to assist the city in the close out documentation of the project.
ATTACHMENTS: Contract Modification #2
FISCAL IMPACTS (Include Budgeted Amount): This project is in the Transportation Capital Fund;
no budget adjustment is required for Contract Modification #02.
STUDY SESSION AGENDA: ☒ Limited Presentation ☐ Full Presentation
STUDY SESSION ACTION: ☒ Consent Agenda ☐ General Business ☐ Public Hearing
RECOMMENDED MOTION:
Move to approve Contract Modification #02 with SCJ Alliance for Construction Management Services
on the E. 11th & Perry Ave Reconstruction Project; and authorize the Mayor to finalize and execute
the agreement with substantially the same terms and conditions as presented.
COUNCIL ACTION: Approve Deny Table Continue No Action
Form Updated 11/09/2021
4E
Pulled down to
General Business 7B
Page 1 of 2
Contract Modification
Rev. 09/2021
CONTRACT MODIFICATION AGREEMENT NO. 02
to CITY CONTRACT # 6433
BETWEEN THE CITY OF BREMERTON AND SCJ ALLIANCE
PROJECT Construction Management Services for the East 11th & Perry Avenue
Reconstruction
CONSULTANT SCJ Alliance
DATE September 11, 2023
THIS CONTRACT MODIFICATION AGREEMENT SPECIFICALLY AMENDS THE
PROFESSIONAL SERVICES AGREEMENT (the "Contract") entered into between the
City of Bremerton and SCJ Alliance on September 9, 2022 and as modified on July 6, 2023
on Contract Modification #01.
All provisions in the Contract shall remain in full force and effect except as expressly modified
by this document.
For valuable consideration and by mutual consent of the parties, the modifications to the
Contract are as follows:
I.
Section I.Scope , is modified as follows:
See Amended Scope of Work attached as Exhibit A.
Section II. Term , is modified as follows:
The Consultant shall complete the work described in this Contract Modification Agreement by
June 30, 2024.
Section III. Compensation , is modified as follows:
The original contract amount was $ 719,312.22. The current contract amount, including all
previous amendments is $ 775,881.49 The City shall pay the Consultant for the additional work
described above, based on time and materials, an amount not to exceed $ 90,803.30 for a
total amended contract amount of $ 866,684.79, including this Contract Modification.
II.
Consultant accepts all requirements of this Contract Modification by endorsing below.
Consultant further agrees that this Contract Modification constitutes full and final
settlement of all of the Consultant’s claims for contract time and for all costs of any kind,
including without limitation, costs of delays related to any work either covered or affected
by this Contract Modification, claims related to on-site or home office overhead, or lost
profits. This Contract Modification does not limit the City’s right to bring a claim for past
performance.
Page 2 of 2
Contract Modification
Rev. 09/2021
The undersigned consultant approves the foregoing Contract Modification as to the changes,
if any, in the contract price specified for each item, including any and all supervision costs
and other miscellaneous costs relating to the change in work, and as to the extension of time
allowed, if any, for completion of the entire work due to said Contract Modification.
This document will become a supplement of the contract and all provisions will apply hereto.
It is understood that this Contract Modification shall be effective when approved by the City
of Bremerton.
The parties whose names appear below warrant that they are authorized to enter into a
contract modification that is binding on the parties of this contract. In addition, Consultant
warrants that it has or will inform the surety of this change, and shall take appropriate action
to modify any bonds required under the contract to address this change.
IN WITNESS WHEREOF, the parties have executed this Contract Modification on the day
and year first written above.
City Engineer / Public Works Director approved to process _________________________ (Initials and Date)
SCJ ALLIANCE THE CITY OF BREMERTON
By: By:
Print Name: Scott Sawyer Print Name: Greg Wheeler
Its: Principal Its: Mayor
Date: Date:
APPROVED AS TO FORM: ATTEST:
By: By:
KYLIE J. FINNELL, Bremerton City Attorney ANGELA HOOVER, City Clerk
NOTICES TO BE SENT TO: NOTICES TO BE SENT TO:
Attn: Daniel Clark Attn: Vicki Grover
SCJ Alliance City of Bremerton Engineering
8730 Tallon Lane NE, Suite 200 345 6th Street, Suite 100
Lacey, WA 98516 Bremerton, WA 98337
R:\Legal\Legal\Forms\FORMS ON COBWEB\Contract Modification Rev. 09 2021.docx
Ned Lever
Digitally signed by Ned Lever
DN: C=US, E=ned.lever@ci.bremerton.wa.us,
O=City of Bremerton, OU=Engineering,
CN=Ned Lever
Reason: I am approving this document
Date: 2023.09.12 13:13:31-07'00'
8730 Tallon Lane NE, Suite 200 Lacey, WA 98 516 Office 360.352.1465 Fax 360.352.1509 scjalliance.com
Construction Management Services
Contract Modification Agreement No. 02
East 11th Street & Perry Avenue Complete Streets Project
Prepared For: City of Bremerton, Vicki Grover, Project Manager
Prepared By: Daniel Clark, Construc�on Management Manager
Date Prepared: September 08, 2023
I.INTRODUCTION
This Contract Modification is being submitted as requested by City of Bremerton to compensate SCJ Alliance for
additional time and compensation for two separate issues. These issues are broken out in two parts below:
•Issue #01 - To assist the City and contractor to achieve project completion after Physical
Completion has been achieved. SCJ’s original contract is based on a project duration of 210
contract days to reach Physical Completion plus 10 days of startup with no provisions for close-
out of the project after Physical Completion is achieved. This contract modification will be an
extension for the resident engineer for an estimated additional 60 Working Days, 360 hours, 6
hours a day to work with the City and Contractor to achieve project completion. SCJ is
requesting an additional sixty working days which will require an additional $77,330.62.
•Issue #02 – During the course of the project the City of Bremerton issued a change order to the
Contractor to add five working days to pave Perry Avenue between 10th Street and 11th Street.
By extending the Contractor’s duration SCJ must realize a contract extension as well to
compensate for this added time. SCJ is submitting the Five Working Days will require an
additional $13,472.68.
General Assump�ons:
♦SCJ’s original level of service and fee is based on project dura�on of 210 working days to reach Physical
Comple�on and two weeks (10 days) startup. Contract Modifica�on No. 01 added 11 Working Days for
site changes for a total of 221 Working Days.
♦This Contract Modifica�on No. 02 will add 60 working days for the resident engineer, inspector and
office engineer to assist the City and Contractor with achieving project comple�on, a�er Physical
Comple�on has been issued and the addi�onal 5 days for addi�onal paving. This will bring SCJ’s total
working days up to 286 Working Days.
♦The proposed project team will include part-�me resident engineer, part-�me documenta�on specialist,
full-�me inspector. Team also includes sub-consultants to provide services for materials tes�ng and public
outreach.
♦Added �me for part-�me resident engineer, inspector, and office engineer.
EXHIBIT A
East 11th Street & Perry Avenue Complete Streets Project
February 15, 2023
Page | 2
8730 Tallon Lane NE, Suite 200 Lacey, WA 98 516 Office 360.352.1465 Fax 360.352.1509 scjalliance.com
♦ SCJ will use the Record of Materials (ROM) developed by the city. This scope of services provides the
administra�on of the ROM and the scheduling of required materials tes�ng.
♦ No effect to this ac�vity.
♦ The City will review and execute insurance documents, bonds, payments to the contractor and the
Construc�on Contract.
♦ No effect to this ac�vity.
II. SCOPE OF WORK
Phase 1 Project Management
Provide overall project management, coordina�on with the city, progress repor�ng, and invoicing.
♦ Added �me of 65 Working Days adds approximately 3 months or 3 invoices to Project Management
scope which is included in the resident engineer hours.
Phase 2 Construction Inspection
The Consultant will provide one inspector during construc�on ac�vi�es and other tasks to monitor the progress
of the work. The Inspector will prepare the daily inspec�on reports and working days repor�ng on a weekly
basis.
♦ Addi�onal �me to inspect 5 Working Days granted to Contractor.
Phase 3 Construction Administration
♦ Added �me of 65 Working Days adds approximately 3 months or 3 invoices to this scope which is
included in the resident engineer hours.
Phase 4 Material Testing - Subconsultant
♦ No effect to this Phase
Phase 5 Public Outreach - Subconsultant
♦ No effect to this Phase
Phase 98 Management Reserve Fund
The Management Reserve shall be used only upon written authorization from City project manager. This reserve
shall only be used when original contract funds have been depleted and circumstances beyond the Consultant’s
control have extended contract time or the original scope of work has changed. The fee for Management Reserve
has been set at $20,000.00.
♦ No effect to this Phase
Phase 99 Expenses
Expenses include items such as mileage, plan reproduc�on, copies, etc.
♦ No effect to this Phase
AGENDA BILL
CITY OF BREMERTON
CITY COUNCIL
SUBJECT: Study Session Date: September 27, 2023
Public Hearing for Acceptance of 2024
Edward Byrne Memorial Justice
Assistance Grant
COUNCIL MEETING Date: October 4, 2023
Department: Police
Presenter: Lt Ryan Heffernan
Phone: (360) 473-5777
SUMMARY:
The Bremerton Police Department is applying for the local solicitation of the Edward Byrne Memorial
Justice Assistance Grant (JAG). For several years, funding has been used to help fund the salary for
the position in the Community Resources Unit. The grant will allow the City to continue with the Unit
and its crime prevention function and programs. The grant is from the Department of Justice. No
matching funds are required of the City. Bremerton PD will request $17,240 from the DOJ.
ATTACHMENTS: Edward Byrne Memorial Justice Assistance Grant Application
FISCAL IMPACTS (Include Budgeted Amount): None
STUDY SESSION AGENDA: ☒ Limited Presentation ☐ Full Presentation
STUDY SESSION ACTION: ☐ Consent Agenda ☐ General Business ☒ Public Hearing
RECOMMENDED MOTION:
Move to approve the Edward Byrne Memorial Justice Grant, and to authorize the Mayor to finalize
and execute the agreement with substantially the same terms and conditions as presented.
COUNCIL ACTION: Approve Deny Table Continue No Action
Form Updated 01/02/2018
6A
AGENDA BILL
CITY OF BREMERTON
CITY COUNCIL
SUBJECT: Study Session Date: September 27, 2023
Professional Services Agreement with
Parametrix, Inc. for the 2024 Transportation
Comprehensive Plan & Non-Motorized Plan
Updates
COUNCIL MEETING Date: October 4, 2023
Department: Engineering
Presenter: Vicki Grover
Phone: (360) 473-2317
SUMMARY: Staff have negotiated with Parametrix and two sub-consultants (a public outreach firm
and a transportation modeling company) to assist with the 2024 updates to the Transportation
Element of the Comprehensive Plan and associated Non-Motorized Transportation plan. Together,
these plans establish the vision for future improvements to transportation facilities in the City, and
outline resources needed to implement the vision.
ATTACHMENTS: 1. Proposed Agreement
2. Consultant’s Scope of Work and Cost Estimate Updated 10/2/23 at 12:38PM
FISCAL IMPACTS (Include Budgeted Amount): This project is included in the Transportation
Capital Projects fund.
STUDY SESSION AGENDA: ☒ Limited Presentation ☐ Full Presentation
STUDY SESSION ACTION: ☐ Consent Agenda ☒ General Business ☐ Public Hearing
RECOMMENDED MOTION:
Move to authorize the Professional Services Agreement with Parametrix, Inc. for the Transportation
Element of the Comprehensive Plan; and authorize the Mayor to finalize and execute the agreement
with substantially the same terms and conditions as presented.
COUNCIL ACTION: Approve Deny Table Continue No Action
Form Updated 01/02/2018
7A
Updated
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Bremerton/Parametrix
2024 Transportation Comprehensive Plan and Non-Motorized Plan Update
Rev. 09/2021
PROFESSIONAL SERVICES AGREEMENT
2024 Transportation Comprehensive Plan and Non-Motorized Plan Update
The City of Bremerton (“City”) and Parametrix, Inc. (“Consultant”), referred to
collectively as the “Parties,” enter into the following Agreement for professional services:
I.Scope: The Consultant agrees to perform the services more specifically described in the
Scope of Work, dated August 2023, including any attachments thereto, attached hereto as Exhibit
A, which is incorporated by reference herein. The Scope of Work may be modified only pursuant
to Section VII.H of this Agreement. If the Scope of Work provides for unspecified additional
services such services shall only be performed upon the express written request of the City.
Consultant further represents that the services furnished under this Agreement will be performed
in accordance with generally accepted professional practices in effect at the time such services are
performed.
II.Term: The City and the Consultant agree that work will begin on the tasks described in
Exhibit A immediately upon execution of this Agreement. The parties agree that the work
described in Exhibit A is to be completed as provided for by December 31, 2024; provided
however, that additional time shall be granted by the City for excusable delays or extra work as
provided for in Section X.A of this agreement.
III.Compensation: In consideration of the services provided pursuant to this Agreement, the
City shall pay Consultant in an amount not to exceed $ 528,851.60. Consultant’s charges and bills
shall conform to the fee schedule attached hereto as Exhibit B and incorporated herein by this
reference.
The Consultant shall submit regular billing statements detailing work performed and
amount charged on each task or portion thereof. The descriptions shall conform to and fall within
the categories set out in the Scope of Work and/or Fee Schedule. Upon receipt of a conforming
billing statement, the City shall promptly process payment. PROVIDED, HOWEVER, the City
reserves the right to prioritize scoped work and accelerate and/or delay work tasks under the time
frame set forth in Section II herein. The Consultant's labor rates and billing fees shall be as
delineated in Exhibit B.
Consultant shall not perform work beyond the Scope of Work, nor shall be compensated
for such work, unless the Scope of Work or amount of compensation is modified pursuant to this
Agreement. Consultant shall only be compensated for additional services if requested pursuant to
Section I and, if not otherwise provided, such compensation shall be in accordance with Exhibit
B.
If a billing statement does not conform to this Agreement, the City may withhold payment
until the statement is brought into compliance. Such withholding does not relieve Consultant of
its obligations under this Agreement.
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Bremerton/Parametrix
2024 Transportation Comprehensive Plan and Non-Motorized Plan Update
Rev. 09/2021
IV. Relationship of Parties: Consultant represents that it is skilled in the matters addressed
in the Scope of Work and is performing independent functions and responsibilities within its field
of expertise. Consultant and its personnel are independent Consultants and not employees of the
City. Consultant and its personnel have no authority to bind the City or to control the City’s
employees and other Consultants. None of the benefits provided by the City to its employees,
including, but not limited to, compensation, insurance, and unemployment insurance are available
from the City to the employees, agents, representatives, or sub-consultants of the Consultant.
Consultant will be solely and entirely responsible for its acts and for the acts of Consultant's agents,
employees, representatives and sub-consultants during the performance of this Agreement. The
City may, during the term of this Agreement, engage other independent Consultants to perform
the same or similar work.
As an independent Consultant, Consultant is responsible for its own management. The
City’s administration and enforcement of this Agreement shall not be deemed an exercise of
managerial control over Consultant or its personnel.
As an independent Consultant, Consultant is responsible for payment of all taxes and
licensing fees necessary to perform its obligations under this Agreement. These taxes and fees
include but are not limited to State industrial insurance, Business & Occupation, State professional
licensing, and City business licensing. If any taxes or fees due the City have been declared
delinquent, the City may withhold the delinquent amount, plus any additional charges arising from
the delinquency, from any payments due Consultant.
V. Indemnification:
A. Consultant shall defend, indemnify and hold the City, its officers, officials,
employees, agents and volunteers harmless from any and all claims, injuries, damages, losses or
suits, including all legal costs and attorney fees, arising out of or in connection with the
performance of this Agreement except for that portion of the injuries and damages caused by the
City’s sole negligence, unless Consultant is conducting work pursuant to Subsection B below.
The City's review or acceptance of any of the work when completed shall not be grounds
to avoid any of these covenants of indemnification.
B. Architects, Engineers and Any Other Professional Listed In and Performing
Services Defined in RCW 4.24.115. Should a court of competent jurisdiction determine that
Consultant’s services provided pursuant to this Agreement is subject to RCW 4.24.115, then, in
the event of liability for damages arising out of bodily injury to persons or damages to property
caused by or resulting from the concurrent negligence of the Consultant and the City, its officers,
officials, employees, agents and volunteers, the Consultant's liability hereunder shall be only to
the extent of the Consultant's negligence.
IT IS FURTHER SPECIFICALLY AND EXPRESSLY UNDERSTOOD THAT THE
INDEMNIFICATION PROVIDED HEREIN CONSTITUTES THE CONSULTANT'S WAIVER
OF IMMUNITY UNDER INDUSTRIAL INSURANCE, TITLE 51 RCW, SOLELY FOR THE
Page 3 of 8
Bremerton/Parametrix
2024 Transportation Comprehensive Plan and Non-Motorized Plan Update
Rev. 09/2021
PURPOSES OF THIS INDEMNIFICATION. THE PARTIES FURTHER ACKNOWLEDGE
THAT THEY HAVE MUTUALLY NEGOTIATED THIS WAIVER.
The provisions of this section shall survive the expiration or termination of this Agreement.
VI. Insurance: The Consultant shall procure and maintain for the duration of the Agreement,
insurance against claims for injuries to persons or damage to property which may arise from or in
connection with the performance of the work hereunder by the Consultant, its agents,
representatives, employees, sub-consultants or sub-contractors.
Before beginning work on the project described in this Agreement, the Consultant shall
provide a Certificate of Insurance evidencing:
1. Automobile Liability insurance with limits no less than $1,000,000 combined
single limit per accident for bodily injury and property damage; and
2. Commercial General Liability insurance written on an occurrence basis with
limits no less than $1,000,000 combined single limit per occurrence and general
aggregate for personal injury, bodily injury and property damage. Coverage shall
include but not be limited to: blanket contractual; products/completed
operations/broad form property damage; explosion, collapse and underground
(XCU) if applicable; and
3. Excess Liability insurance with limits not less than $1,000,000 limit per
occurrence and aggregate; and
4. Professional Liability insurance with limits no less than $1,000,000 limit per
occurrence/claim; and
5. Workers Compensation insurance as statutorily required by the Industrial
Insurance Act of the State of Washington, Title 51, Revised Code of Washington
and employer's liability with limits not less than $1,000,000.
Any payment of deductible or self-insured retention shall be the sole responsibility of the
Consultant.
All required policies shall be provided on an “occurrence” basis except professional
liability insurance (if required), which may be provided on a “claims-made” basis.
The City shall be named as an additional insured on the Commercial General Liability
insurance policy, as respects work performed by or on behalf of the Consultant and a copy of an
endorsement that is acceptable to the City, which names the City as an additional insured shall be
attached to the Certificate of Insurance. The City reserves the right to receive a certified copy of
all the required insurance policies and endorsements. The City further reserves the right to reject
any unacceptable policies and/or endorsements.
The Consultant's Commercial General Liability insurance shall contain a clause stating that
coverage shall apply separately to each insured against whom claim is made or suit is brought,
except with respects to the limits of the insurer's liability.
Page 4 of 8
Bremerton/Parametrix
2024 Transportation Comprehensive Plan and Non-Motorized Plan Update
Rev. 09/2021
The Consultant's insurance shall be primary and non-contributory insurance as respects the
City and shall contain a waiver of subrogation against the City for claims arising out of any
operations, liabilities and obligations to which coverage applies. It shall be an affirmative
obligation upon Consultant to advise the City’s Risk Manager by fax at (360) 473-5161, or by
certified mail, return receipt requested to City of Bremerton, Attn: Risk Management, 345 6th
Street, Suite 100, Bremerton, WA 98337 within two days of the cancellation, suspension or
substantive change of any insurance policy set out herein, and failure to do so shall be construed
to be a breach of this Agreement.
The City also reserves its unqualified right to require at any time and for any reason, proof
of coverage in the form of a duplicate of the insurance policy with all endorsements as evidence
of coverage.
In the event that the Consultant employs other consultants or contractors (sub-consultants
or sub-contractors) as part of the work covered by this Agreement, it shall be the Consultant’s
responsibility to require and confirm that each sub-consultant or sub-contractor meets the
minimum insurance requirements specified above. The Consultant shall, upon demand of the City,
deliver to the City copies of such policy or policies of insurance and the receipts for payment of
premiums thereon.
VII. General Conditions:
A. Reports and Information: When requested by the City, Consultant shall furnish
periodic reports and documents on matters covered by this Agreement. The reports and documents
shall be furnished in the time and form requested. Consultant shall maintain accounting records
in accordance with Generally Accepted Accounting Principles (“GAAP”) to substantiate all billed
amounts.
B. Ownership and Use of Records and Documents: Original documents, drawings,
designs and reports, including those in electronic format, developed under this Agreement are the
property of the City. All written information submitted by the City to the Consultant in connection
with the services performed by the Consultant under this Agreement will be safeguarded by the
Consultant to at least the same extent as the Consultant safeguards like information relating to its
own business. If such information is publicly available or is already in Consultant's possession or
known to it, or is rightfully obtained by the Consultant from third parties, Consultant shall bear no
responsibility for its disclosure, inadvertent or otherwise.
All data, documents and files created by Consultant under this Agreement may be stored
at Consultant's office in Seattle, Washington. Consultant shall make such data, documents, and
files available to the City upon its request at all reasonable times for the purpose of editing,
modifying and updating as necessary until such time as the City is capable of storing such
information in the City's offices. Duplicate copies of this information shall be provided to the City
upon its request, and at reasonable cost.
All documents, including all reports, drawings, specifications, computer software or other
items prepared or furnished by Consultant pursuant to this Agreement, are instruments of service
Page 5 of 8
Bremerton/Parametrix
2024 Transportation Comprehensive Plan and Non-Motorized Plan Update
Rev. 09/2021
with respect to the project and are the property of the City. Any reuse by the City for other than
the specific purpose intended will be at City’s sole risk.
C. Use of Photographs and Images. Consultant shall not use or distribute photographs
or images depicting City officials, personnel, property, or equipment whether prepared by
Consultant or provided by City without prior written consent of the City. The City will not
unreasonably withhold its consent.
D. Work Performed at Consultant's Risk: Consultant shall take all precautions
necessary and shall be responsible for the safety of its employees, agents, and sub-consultants in
the performance of the work hereunder and shall utilize all protection necessary for that purpose.
All work shall be done at Consultant's own risk, and Consultant shall be responsible for any loss
of or damage to materials, tools, or other articles used or held for use in connection with the work.
E. Place of Work: The Consultant shall perform the work authorized under this
Agreement at its offices in Seattle, Washington. Meetings with the City staff as described in
Exhibit A, Scope of Work, shall take place at the City's offices, or at locations mutually agreed
upon by the parties.
F. Entire Agreement: This Agreement and its Exhibits constitutes the entire
agreement between the Parties, and the Parties acknowledge that there are no other agreements,
written or oral, that have not been set forth in the text of this Agreement.
G. Severability: Should any part of this Agreement be found void, the balance of the
Agreement shall remain in full force and effect.
H. Modification: This Agreement may only be modified by written instrument signed
by both Parties.
I. Written Notices: All communications regarding this Agreement shall be sent to the
parties at the addresses listed below by registered or 1st class mail, or by personal service, and
shall be deemed sufficiently given if sent to the addressee at the address stated in this Agreement
or such other address as may be hereafter specified in writing.
Notices to be sent to: Notices to be sent to:
CITY: CONSULTANT
Attn:Vicki Grover Attn: Michael Horntvedt
City of Bremerton Parametrix, Inc.
345 6th Street, Suite 100 719 2nd Avenue, Suite 200
Bremerton, WA 98337-1891 Seattle, WA 98104
J. Waiver: Failure to enforce any provision of this Agreement shall not be deemed a
waiver of that provision. Waiver of any right or power arising out of this Agreement shall not be
deemed waiver of any other right or power.
Page 6 of 8
Bremerton/Parametrix
2024 Transportation Comprehensive Plan and Non-Motorized Plan Update
Rev. 09/2021
K. Non-Waiver of Breach: The failure of the City to insist upon strict performance of
any of the covenants and agreements contained herein, or to exercise any option herein conferred
in one or more instances shall not be construed to be a waiver or relinquishment of said covenants,
agreements or options, and the same shall be and remain in full force and effect.
L. Compliance with Laws: Consultant shall comply with all applicable Federal, State,
and local laws in performing its obligations under this Agreement.
M. Choice of Law and Venue: This Agreement shall be interpreted according to the
laws of the State of Washington. Any judicial action to resolve disputes arising out of this
Agreement shall be brought in Kitsap County Superior Court.
N. Attorneys’ Fees: In the event of litigation to enforce any of the terms or provisions
herein, each party shall pay all its own costs and attorney’s fees.
O. Assignment: Any assignment of this agreement by the Contractor without the
written consent of the City shall be void.
VIII. Equal Employment Opportunity Statement: In the hiring of employees for the
performance of work under this Agreement, the Consultant, its subcontractors, or any person
acting on behalf of Consultant shall not discriminate in any employment practice on the basis of
age (40+), sex, race, creed, color, national origin, sexual orientation/gender identity, marital status,
military status, or the presence of any physical, mental or sensory disability.
IX. ADA Statement: The City of Bremerton does not discriminate on the basis of disability
in programs and activities, which it operates pursuant to the requirements of the Americans with
Disabilities Act of 1990, and ADA Amendments Act. This policy extends to both employment
and admission to participation in the programs, services and activities of the City of
Bremerton. Reasonable accommodation for employees or applicants for employment will be
provided.
X. Termination: This Agreement shall remain in force until completion and acceptance of
the services, terminated by written instrument upon mutual consent, or by the City of Bremerton
for convenience. This Agreement may be immediately terminated for cause by a Party if the other
Party substantially fails to perform through no fault of the terminating Party, and the non-
performing Party does not commence correction of the failure of performance within thirty (30)
days of the terminating Party’s sending notice to the non-performing Party. Any Notice by
Consultant shall include a report showing the status of all items listed in the Scope of Work current
through the termination date.
If the City receives reimbursement by any federal, state, or other source for work described
in Section I herein, and that funding is withdrawn, reduced or limited in any way, or the project is
cancelled or substantially reduced after the execution date of this Agreement and prior to the
completion of the work, the City may summarily terminate this Agreement.
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Bremerton/Parametrix
2024 Transportation Comprehensive Plan and Non-Motorized Plan Update
Rev. 09/2021
A. Excusable Delays: The right of Consultant to proceed shall not be terminated nor
shall Consultant be charged with liquidated damages for any delays in the completion of the work
due to: 1) any acts of the federal government in controlling, restricting, or requisitioning materials,
equipment, tools, or labor by reason of war, national defense, or other national emergency; 2) any
acts of the City, its consultants, or other public agencies causing such delay; and 3) causes not
reasonably foreseeable by the parties at the time of the execution of the Agreement that are beyond
the control and without the fault or negligence of the Consultant, including, but not restricted to,
acts of God, fires, floods, strikes, or weather of unusual severity. PROVIDED, HOWEVER, that
the Consultant must promptly notify the City within ten (10) calendar days in writing of the cause
of the delay. If, on the basis of the facts and the terms of this Agreement, the delay is properly
excusable, the City shall, in writing, extend the time for completing the work for a period of time
commensurate with the period of excusable delay.
B. Rights Upon Termination: In the event of termination, the City shall pay for all
services performed by the Consultant to the effective date of termination, as described on a final
invoice submitted to the City. After termination, the City may take possession of all records and
data within the Consultant's possession pertaining to this project which may be used by the City
without restriction. Any such use not related to the project which Consultant was contracted to
perform shall be without liability or legal exposure to the Consultant.
XI. Suspension & Debarment. For contracts involving Federal funding, Consultant hereby
certifies, by signing this agreement, that neither it nor its principals are presently debarred,
suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation
in this transaction by any Federal department or agency. Consultant shall provide immediate
written notice to the City if at any time it learns that it is or has become ineligible for certification.
Should Consultant enter into a covered transaction with another firm, Consultant agrees by signing
this agreement that it will verify that the firm with whom it intends to do business is not debarred,
suspended, ineligible, excluded or disqualified.
IN WITNESS WHEREOF, the parties below have executed this Agreement.
CITY: CONSULTANT:
CITY OF BREMERTON PARAMETRIX, Inc.
By: By:
Print Name: Print Name:
Its: Its:
Date: Date:
APPROVED AS TO FORM: ATTEST:
By: By:
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Bremerton/Parametrix
2024 Transportation Comprehensive Plan and Non-Motorized Plan Update
Rev. 09/2021
Kylie J. Finnell, Bremerton City Attorney Angela Hoover, City Clerk
R:\Legal\Legal\Forms\FORMS ON COBWEB\Professional Services Agreement Rev. 09 2021.docx
CITY OF BREMERTON
TRANSPORTATION ELEMENT AND ACTIVE TRANSPORTATION
PLAN
SCOPE OF WORK
City of Bremerton 554-1896-8CQ
Transportation Element and Active Transportation Plan i August 2023
Scope of Work
TABLE OF CONTENTS
Introduction ................................................................................................................................................................ 1
Task 01 – Project Management .................................................................................................................................. 1
Task 02 – Internal and External Community Outreach ............................................................................................... 2
Task 03 – Inventory and Model Existing Conditions .................................................................................................... 9
Task 04 – Review Land Use and Housing Policies......................................................................................................14
Task 05 – Evaluate Future Transportation System (6 year/20 year) .........................................................................14
Task 06 – Conceptual design and Cost Estimates .....................................................................................................16
Task 07 – Update Funding and Concurrency Program ..............................................................................................17
Task 08 – Develop Transportation Element ..............................................................................................................19
Task 09 – Active Transportation Plan Update ...........................................................................................................21
City of Bremerton 554-1896-8CQ
Transportation Element and Active Transportation Plan 1 August 2023
Scope of Work
INTRODUCTION
The purpose of this scope of work is to provide transportation planning and related services to the City of
Bremerton (City) to update the Transportation Element and Active Transportation Plan (formerly the Non-
motorized Plan) for inclusion with the City’s 2024 Comprehensive Plan update.
Project Background
As part of the City of Bremerton’s 2024 Comprehensive Plan Update, the Transportation Element, and Active
Transportation Plan must also be updated to reflect the revised vision for the future of Bremerton. New
transportation facilities and improvements may be needed to support future development, maintain concurrency
with City standards, and achieve the City’s vision as a thriving city with multimodal access. The location and type
of future transportation investments must align with the City’s philosophy for a balanced, fully-integrated
multimodal transportation system necessary to maintain concurrency and sufficient revenue to implement
necessary improvements.
General Assumptions:
• This contract will have a 16-month duration that will begin immediately after council approval and
terminate December 31, 2024.
• City staff will have 10 working days to review deliverables unless otherwise noted in the schedule or by
agreement with the City Project Manager.
• All final electronic files will be submitted at the end of the contract or upon request from the City.
• City staff will be responsible for requesting review from department staff within the City and for collecting
comments.
• All City comments will be consolidated, and any internal conflicts in comments will be resolved prior to
submitting to Parametrix (Consultant) to address.
• Meetings will be virtual using Teams or Zoom unless otherwise noted in the scope.
• The Consultant will submit electronic copies of all deliverables and supporting analyses at the end of the
project.
• One hard copy of all final deliverables will be submitted to the City of Bremerton.
TASK 01 – PROJECT MANAGEMENT
Objectives
The objective of this task is to provide overall project management of the Consultant contract.
The Consultant will:
• Develop a Project Management Plan (PMP) that, at a minimum, will include:
➢ Initial project schedule and monthly updates.
➢ Project budget.
➢ Work breakdown structure.
➢ Organization chart.
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Scope of Work
• Lead bi-weekly Project Management Team (PMT) meetings: The City and Consultant Project Managers
will meet bi-weekly to review the status of work in progress and deliverables, schedule, budget, and risk
items. Meetings will also include discussions of technical topics or review of draft deliverables as
applicable. The Consultant will draft the meeting agenda and notes.
• Track the project budget to verify that progress is keeping pace with spending.
• Monitor subconsultant work for adherence to the scope, schedule, budget, and quality of deliverables.
• Prepare a monthly progress report and invoice for Consultant services in a format approved by the City.
• Facilitate a project kickoff meeting that includes City and Consultant team members. The purpose of the
meeting will be to review study goals, objectives, scope, and schedule. Discussion items will include:
➢ Milestones and timeline for deliverables.
➢ Roles and responsibilities and communication protocol.
➢ Data sources/data needs delivery.
➢ Key deliverables.
• Maintain all project files on an online project site, such as SharePoint or Teams, that is hosted by the
Consultant. Materials shall be hosted on this site and made available to all project team members. Access
to this service will be limited to project team members and outside agencies as determined acceptable by
the City.
Deliverables
Deliverables for this task include:
• Project Management Plan.
• Meeting agendas and notes.
• Monthly progress reports and invoices.
Assumptions
Assumptions for this task include:
• Project duration is 16 months and includes 30 bi-weekly PMT meetings.
• Bi-weekly PMT meetings are 30 minutes in duration.
• Kickoff meeting will be up to 1 hour in duration and will be attended by up to six Consultant team staff.
TASK 02 – INTERNAL AND EXTERNAL COMMUNITY OUTREACH
Objectives
The objective of this task is to support the City in community outreach efforts associated with the Transportation
Element and Active Transportation Plan updates and communications with the Planning Commission and City
Council.
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Transportation Element and Active Transportation Plan 3 August 2023
Scope of Work
Assumptions
Assumptions for this task include:
• City will host and manage the project website; Consultant will prepare content and provide project
materials to include on the website.
• Consultant will provide monthly website content updates (or as needed) and up to three (3) infographics
for the project website.
• The team will conduct up to two rounds of review for all materials.
• All web-based material for public review will be 508 compliant.
• Consultant will provide a survey link for City to post on project website. The paper survey will not be
mailed but will be distributed at events and by community-based organizations.
• City will print and distribute all paper copies of materials.
• City to host the two virtual and one in-person open house meetings. The virtual meetings will use Zoom
Video Webinar. Consultant will provide content.
• Virtual open house meetings will be accessible for people who use American Sign Language (ASL) and
languages other than English.
• Consultant will participate in one study session and public hearing with the City Council. One Consultant
staff member will be in attendance at the hearing. Consultant will participate in up to two public works
committee meetings (Complete Street and ADA) with up to two Consultants.
• City will coordinate and pay for any interpretation for any event including ASL interpretation.
• Consultant will develop all virtual open house materials in English, Spanish, and Tagalog.
• One Consultant staff member will support the City and attend up to four Planning Commission (or
department) Briefings.
Subtask 02-01 – Public Participation Plan
The Consultant will review and support the Department of Community Development (DCD) public participation
plan (PPP). The Consultant will confirm that the Transportation Element and Active Transportation Plan process is
included in the DCD PPP.
Deliverables
Deliverables for this task include:
• Consultant will review and provide a summary of comments on DCD’s PPP.
Subtask 02-02 – Virtual Citywide Open House Meeting
Virtual public involvement has emerged to augment community outreach practices as it enhances and broadens
the reach of public engagement efforts by making participation more convenient, affordable, an d enjoyable for
greater numbers of people.
The Consultant will plan and create content for two virtual open house meetings (hosted by the City on its Zoom
Webinar Platform) to allow for public comment on analysis of growth strategies and draft plan. The open house
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Scope of Work
will be a website that visitors can walk through, plus a narrated PowerPoint presentation, to offer virtual
comments during a 3-week period.
The first open house will be used to outline the Transportation Master Plan and Active Transportation Plan update
approach, provide a high-level schedule, identify how the public can provide input, summarize findings from the
Public Survey, and describe how public input will be considered through the process. The second open house will
take place after the team has developed a set of needs and range of solutions that could address the needs.
During this second open house, the team will provide a cross-walk from the public input, technical data
evaluations, and possible solutions. Public input will be gathered and assessed for any updates to the draft plans.
The in-person open house will be in conjunction with one of the virtual meetings and mirror the content. The
preference for the in-person is to have as the first open house, however depending on the health situation this
fall/winter it may be moved to the second open house. The in-person open house will not include consultant staff
participation.
See Subtask 02-07 for details on the survey that will be incorporated into the open house. Consultant will
incorporate survey findings into the open house content and design questions/input opportunities to further
inform the 2024 Comprehensive Plan and fill any gaps in information. Tasks associated with this effort include:
• Consultant and the City meeting to determine what information is needed from the open house and what
is most important to share with the public for meaningful engagement in the 2024 Comprehensive Plan.
• Draft an open house event plan with clear roles and responsibilities for Consultant and the City.
• Create a PowerPoint (PPT) template and open house content; support the City to record a narrated PPT
to post online or record during the live open house. Coordinate with the City on a Spanish translation of
the PPT and the open house website.
• Work with the City to create a comment portal and a reporting database.
• Summarize the comments and report how they will be used in the 2024 Comprehensive Plan. Post a brief
summary and feedback loop on the website. Incorporate the feedback loop message into the response to
comments.
• Coordinate response to comments.
Deliverables
Deliverables for this task per each open house include:
• One (1) event plan with agenda and discussion guide.
• One (1) PowerPoint slide deck.
• One (1) event summary.
• One (1) comment summary, comments and themes, comment database.
• Coordination of response to comments.
Subtask 02-03 – Outreach Materials and Messages
Draft content and graphics for City’s 2024 Comprehensive Plan Project Website. Consultant will use the City’s
template and add-in features. The Consultant will coordinate with City staff to complement other materials
developed and shared by the 2024 Comprehensive Plan engagement effort.
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Transportation Element and Active Transportation Plan 5 August 2023
Scope of Work
• Up to three (3) infographics to explain the 2024 Comprehensive Plan will be used on the website.
• Up to two (2) written stories to be shared in the City Newsletter and Email Listserv.
• One (1) 2024 Comprehensive Plan Fact Sheet that the City can translate into English, Spanish, and
Tagalog, and use to introduce the 2024 Comprehensive Plan update project.
Social Media
Up to three (3) unique social media posts to promote the Transportation Element and Active Transportation Plan
update, the virtual open house, and council hearing – each posted on the City’s online media (three posts, posted
three times each for a total of nine posts). The Consultant will provide the City with a PDF flyer that can be posted
to the web page. City staff will post the PDF to its site.
• City website.
• Facebook.
City’s email list and social media platforms.
Deliverables:
Deliverables for this task include:
• Final infographics.
• Final written stories.
• Final fact sheet.
Subtask 02-04 – Briefings
Consultant will support City staff to keep Planning Commission and other city agencies/departments engaged and
updated on the Transportation Element and Active Transportation Plan updates. These briefing decks can be
easily modified for briefings of neighborhood and other community-based organizations.
• One (1) Foundation PowerPoint briefing slide deck.
• Up to four (4) updated PowerPoint briefing slide decks.
Subtask 02-05 – Public Meetings
Plan and participate in City Council Study Session and Public Hearing to allow for public comment on draft
updates to Transportation Element and Active Transportation Plan.
• Consultant to develop slides for study session and participate in presenting material to council staff
during the study session. Consultant will take notes for discussion with the City staff to determine next
steps for the public hearing.
• Consultant to update slides, meeting materials, and will present project at City Council meeting.
Consultant will review hearing notes as taken by Council staff.
• Consultant to review meeting video and develop a memorandum summarizing comments.
• Consolidate comments with overall project public comment database.
• Coordination of response to comments.
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Transportation Element and Active Transportation Plan 6 August 2023
Scope of Work
• Participate in up to two (2) Public Works committee meetings.
• Consultant to provide slides, meeting materials, and review notes as taken by Public Works staff.
Deliverables
Deliverables for this task include:
• Final public hearing presentation.
• Final Public Works meeting materials.
• Final response to comments from public hearing.
Subtask 02-06 – Community Engagement Report
Document public comments, comment responses, and overall outreach for the Transportation Element and
Active Transportation Plan in a Community Engagement Report to include in the Transportation Element
appendix.
Deliverables
Deliverables for this task include:
• Draft Community Engagement Report for City Comment.
• Final Community Engagement Report for City Comment.
Subtask 02-07 – Public Survey
Survey Design
The Consultant will design a survey instrument. Consultant will design recruitment materials that work for
channels identified in the recruitment plan; i.e., a cover letter for a household mailing and/or a flyer or social
media post for outreach. Consultant will perform data cleaning and statistical analysis suitable to the data
collected. Consultant will summarize survey results in a brief report. In addition to summarizing responses to
survey questions with accessible data visualizations, the report will include key findings and recommendations.
Consultant will close out the project with a meeting with Consultant and the City to review project successes,
challenges, lessons learned, and recommendations for future research into this topic.
Implement Survey
Consultant will conduct an online survey with City of Bremerton residents about behaviors, attitudes, barriers,
and opportunities related to future transportation investments by the City, with an emphasis on active
transportation investments.
Survey Kickoff and Work Plan
At the start of the survey phase, Consultant will hold a survey planning/kickoff meeting to identify research
objectives and priority audiences for the survey, and to align with the City on schedule. Likely timing of survey
launch will be January 2024.
• Hold kickoff meeting with City to get better understanding of survey objectives (including analysis needs
and how data will be used, audiences, other considerations to develop questions that measure what is
intend to be measure).
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Transportation Element and Active Transportation Plan 7 August 2023
Scope of Work
• Draft work plan laying out schedule and activities, including touch points for City review. Hold one round
of review with Consultant and the City simultaneously.
• Draft the survey in Microsoft Word and then revise after Consultant and the City share feedback. Use
regular client check-ins to talk through edits/revisions.
• Coordinate with a vendor to create paper layout, review, and ensure it matches the programmed version.
Coordinate with Consultant and the City around review. Paper survey used during the City’s outreach.
Recruitment
• Develop recruitment plan to guide outreach strategy, materials, tactics, and schedule.
➢ Assuming the survey launches in January, the City would be doing outreach in December/January.
➢ With the City staffing outreach, Consultant recommends meeting with City to coordinate around the
plan and division of responsibilities and logistics. This will avoid miscommunication and inadvertent
redundancy and ensures everyone is clear on roles and responsibilities.
➢ Coordinate one targeted household mailing with a link to the online survey (one touchpoint).
➢ Conduct outreach at local events (Winter 2024) – scan QR code to online survey; City to provide
paper surveys:
▪ Holiday Gift and Food Fair at Kitsap County Fairgrounds and Events Center (November 17
through 19).
▪ Pacific Northwest Holiday Market, Kitsap Conference Center (November 25 and 26).
▪ Farmer’s Market every Thursday May through October. Focus on 2024 (timing may not align).
▪ First Friday’s Art Walks to be attended by city staff.
➢ Social media – three outlets (as described above).
➢ Community-based organizations (CBO) (five [5]) – to reach target audience, Consultant recommends
City outreach specialists partner with five CBOs to educate constituents and share the 2024
Comprehensive Plan survey.
• Outreach in English with room for a mix of digital and in-person tactics depending on outreach team
recommendations. Extra effort to recruit the target audiences (outside of influential special interest
groups).
• Draft recruitment materials (postcard, flyer, social media, etc.) and coordinate with Consultant and the
City on review.
• Revise recruitment materials and work with design team on graphics (light touch here). Coordinate with
Consultant and the City on final approval.
• Work with sub-consultant to pull sample of addresses for household mailing. Manage sub-consultant
negotiations and invoicing. Oversampling step requires additional calculations based on Census data.
• Work with vendor to print/mail household mailing. Consultant reviews proofs and contact lists.
Coordinate with Consultant and the City on final approval. Invite residents to take an online survey with
oversampling based on income.
• Incentivize survey participation with a form of compensation for completing the survey.
SCOPE OF WORK (continued)
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Transportation Element and Active Transportation Plan 8 August 2023
Scope of Work
Survey Instrument
• Draft questions after consultation with the City and Consultant . Consultant and City to send a list of
example questions for the survey. Research team will evaluate and report back.
• Add demographic questions (gender, age, race/ethnicity, income, employment, zip, etc.). Give context for
the key questions or help guide people through the survey (travel frequency, mode choice, etc.) and/or
disqualify ineligible people. Add a few questions (zip) to identify and remove bad actors and/or bots
which have been seen in recent surveys. Saves a lot of labor hours cleaning the dataset after closing the
survey.
• Create a contact form for the incentive.
• Draft an online survey in English and a paper option only available for the City’s outreach.
• City translates Spanish survey and recruitment materials if desired.
Survey Programming
• Program the English questionnaire in Alchemer, a professional survey software.
• Conduct internal review of the programming and then coordinate with Consultant and the City on its
review. Check any edits against the paper version to ensure consistency across modes.
• Conduct internal pre-testing to ensure people outside the project team understand the questions and
respond as intended. This helps ensure measuring what is intend to be measured. Sometimes there are
additional edits to clarify questions.
• Create distribution links for recruitment channels (QR codes, bitly links, etc.)
Analysis and Reporting
• Draft brief analysis plan to guide analysis and reporting. This step ensures the team is aligned with City on
objectives and deliverables. Conduct a brief meeting between City core project team to review successes,
lessons learned, recommendations for future research to include in the summary report.
• Draft summary report in Microsoft Word, as close to Joint Compatibility Transportation Plan (JCTP)
example as possible, focused on key research objectives:
➢ Describe methods, key findings, recommendations.
➢ Survey responses summarized in basic charts or tables, to be informed by research objectives and
data collected – accompanied by narrative summaries as needed.
➢ Statistical analysis on key questions that address research objectives.
• Download data and perform standard data cleaning – review for bot activity and/or low-quality responses
(partial completes, speeders, straight-line answers, etc.), transform data as needed to perform statistical
testing, etc. Use code for this step.
• Run analysis, interpret results. Ensure dataset and analysis goes through full internal review. Use code for
this step.
• Draft report, including summarizing findings and creating charts and/or graphics. Do internal review
within research team and then with QA team. Coordinate with City on its review and incorporate
feedback.
SCOPE OF WORK (continued)
City of Bremerton 554-1896-8CQ
Transportation Element and Active Transportation Plan 9 August 2023
Scope of Work
• Compile supporting documentation including final survey instrument, recruitment materials, dataset files,
etc.
• Coordinate with Consultant and the City on its final approval.
Review Assumptions:
• One round of review on materials each for City (two touch points total); reviewers send one consolidated
set of feedback within 3 business days.
• Reduced scope and budget reflect survey report in Microsoft Word to include charts and graphs.
Survey Assumptions
Consultant will have the opportunity to review deliverables and send to the City for one coordinated review; see
deliverables list below:
• Consultant will report on households who have completed the survey for compensation.
• Consultant will send monthly updates.
• Consultant will administer the household mailing and electronically scan returned paper surveys using
preferred vendors.
• City staff will determine what households will receive a targeted survey request. If any actual mailings are
necessary, City will coordinate and complete the mailings.
Deliverables
Deliverables for this task include:
• Kickoff agenda.
• Work plan with schedule.
• Recruitment plan, including key findings from the demographic analysis.
• Draft survey instrument (in English).
• Final programmed survey (English and Spanish).
• Draft recruitment materials (in English).
• Final recruitment materials (English and Spanish).
• Draft and final report in Microsoft Word.
TASK 03 – INVENTORY AND MODEL EXISTING CONDITIONS
Objectives
The objective of this task is to collect, model, evaluate, and document the existing conditions of the City’s
transportation system.
Subtask 03-01 – Data Collection and Methodology
The Consultant will assimilate data needed to analyze the City’s existing transportation conditions. The Consultant
will develop a methodology memorandum that documents how the existing and future (6-year and 20-year)
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Transportation Element and Active Transportation Plan 10 August 2023
Scope of Work
traffic model will be developed; how bicycle and pedestrian levels of stress will be assessed; and how existing
conditions will be evaluated and documented. The Consultant will identify all data needs for updating the
Transportation Element and Active Transportation Plan and request that the City collect all data not already
available.
Deliverables
Deliverables for this task include:
• Traffic Modeling Methodology memorandum.
• Supplemental data not provided by the City.
Assumptions
Assumptions for this task include:
• At the Consultant’s request, the City will provide all available data, such as traffic counts, signal timing
plans, pedestrian and bicycle counts, collision/safety data, and transportation infrastructure inventories.
• All inventory data received from the City will be 2018 data or newer, and this contract assumes the
Consultant will collect data not available from the City to not exceed the direct expenses budget.
• For estimating purposes, intersection turning movement counts will be collected by the Consultant at up
to 20 intersections during the 2-hour PM peak period (4 PM to 6 PM). Consultant to confirm locations
with City prior to collecting data. Consultant to request pedestrian/bicycle crossings as part of the
intersection count data.
• The AM peak hour model will include intersection turning movement counts collected by the Consultant
at up to 50 intersections during the 2-hour AM peak period (7 AM to 9 AM). Consultant to confirm
locations with City prior to collecting data. Consultant to request pedestrian/bicycle crossings as part of
the intersection count data.
• The Consultant will collect Average Daily Traffic (ADT) counts (72 hour) at up to 20 locations.
Subtask 02-02 – Develop Existing PM Peak Hour Traffic Model
The Consultant will develop the existing conditions model to evaluate traffic operations and conditions in the city
during the PM peak hour. The Consultant will:
Travel Demand
• Gather and review traffic data. Identify locations for traffic data collection of weekdays 4 PM to 6 PM
intersection turning movement counts and weekday 48-hour tube counts. Intersection counts will be
compared to 2019 counts, and 2019 counts will be adjusted as necessary to supplement 2023 count
coverage including bicycle and pedestrian counts.
• Verify and update the City’s existing PTV Vissim travel demand model to current housing and employment
inventory to reflect 2023 conditions.
• Refine the 2023 travel demand model trip generation, trip distribution, network inputs, connector
loadings, and other model inputs as needed to fit the best available intersection turning movement
counts.
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Transportation Element and Active Transportation Plan 11 August 2023
Scope of Work
• Develop 2023 intersection level of service (LOS) models based on best available intersection turning
movement counts and 2019 intersection operations models. Intersection LOS model development will
involve updating existing 2019 models to reflect current traffic counts, recent transportation
improvement projects (TIP), and current signal timing.
• Confirm long-range land use targets. Long-range land use targets will include housing and employment
targets for each modeled transportation analysis zone and each modeled land use category.
• Calculate long-range trip generation growth based on land use targets and regional growth trends. Apply
trip generation forecast and any baseline (fiscally constrained) transportation improvement projects to
long-range travel demand model to calculate baseline long-range travel demand forecast. Fiscally
constrained projects are those that are identified in the City TIP that are funded or can be considered as
likely to be constructed prior to the year of analysis. Export travel demand forecast and implement
baseline transportation improvement projects to intersection operations models.
• Identify intersections that are forecasted to operate below LOS standards defined in the City’s 2024
Comprehensive Plan.
Traffic Operations
• Compare traffic data collected in Subtask 02-01 to historic prepandemic traffic data and balance and
validate existing data as needed.
• Calculate existing PM peak-hour LOS in the City at the study intersections.
• Identify intersections that operate below a newly recommended LOS standard.
• Calculate roadway segment LOS on primary arterials, minor arterials, and collector streets.
• Analysis will be based on methodologies described in the Highway Capacity Manual (HCM) and
Washington State Department of Transportation (WSDOT) Synchro and Sidra protocols.
• Consultant will develop a recommended roadway segment LOS policy for discussion purposes. The
Consultant will use other jurisdiction approaches as templates to guide recommendations for the City.
Deliverables
Deliverables for this task include:
• Draft Roadway Segment LOS Policy Technical Memorandum.
• Final Roadway Segment LOS Policy Technical Memorandum.
Assumptions
Assumptions for this task include:
• PM peak hour LOS will be calculated at up to 75 intersections.
• Roadway LOS will be calculated for up to 10 segments on highways, major arterials, minor arterials, and
collector streets within the city limits with exact locations to be discussed with the City prior to analysis.
• Conduct the analysis using Highway Capacity Software (HCS) (v 7) and Synchro (v 11).
• Roundabouts will be analyzed using Sidra.
• The existing 2023 travel demand model will be based on existing network conditions.
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Transportation Element and Active Transportation Plan 12 August 2023
Scope of Work
• Existing travel demand model will be validated to 2023 data.
• All analysis documentation will be provided in Subtask 02-03 as appendices to the Transportation Element
and Active Transportation Plan update.
• The City will provide confirmation on the latest adopted land use accepted by Puget Sound Regional
Council (PSRC).
• The travel demand model will not use the HCM-based assignment process.
Subtask 03-03 – Develop Existing AM Peak Hour Traffic Model
The Consultant will develop a supplemental existing conditions model to evaluate traffic operations in the City
during the AM peak hour. The Consultant will:
Travel Demand
• Gather and review traffic data. Identify locations for traffic data collection of weekdays 7 AM to 9 AM
intersection turning movement counts and weekday 48-hour tube counts. Intersection counts will be
compared to 2019 counts, and 2019 counts will be adjusted as necessary to supplement 2023 count
coverage including bicycle and pedestrian counts.
• Develop and calibrate 2023 AM travel demand model trip generation, trip distribution, network inputs,
connector loadings, and other model inputs as needed to fit the best available intersection turning
movement counts.
• Develop 2023 AM intersection LOS models based on best available intersection turning movement counts
and 2023 PM intersection operations models. Intersection LOS model development will involve updating
existing 2023 models to reflect current traffic counts and current signal timing.
• Calculate long-range trip generation growth based on land use targets and regional growth trends. Apply
trip generation forecast and any baseline (fiscally constrained) transportation improvement projects to
long-range travel demand model to calculate baseline long-range travel demand forecast. Export travel
demand forecast and implement baseline transportation improvement projects to intersection
operations models.
• Identify intersections that are forecast to operate below LOS standards defined in the City’s 2024
Comprehensive Plan.
• Output segment volume to capacity ratio for evaluation.
Traffic Operations
• Calculate existing AM peak hour LOS in the City at the study intersections.
• Identify intersections that operate below City’s LOS standard.
• Analysis will be based on methodologies described in the HCM and WSDOT Synchro and Sidra protocols.
Deliverables
Deliverables for this task include:
• Draft Roadway Segment LOS Policy Technical Memorandum.
• Final Roadway Segment LOS Policy Technical Memorandum.
SCOPE OF WORK (continued)
City of Bremerton 554-1896-8CQ
Transportation Element and Active Transportation Plan 13 August 2023
Scope of Work
Assumptions
Assumptions for this task include:
• AM peak hour LOS will be calculated at up to 75 intersections.
• Conduct the analysis using HCS (v 7) and Synchro (v 11).
• Roundabouts will be analyzed using Sidra.
• The 2023 AM travel demand model will be based on existing network conditions.
• Existing travel demand model will be validated to 2023 AM data.
• All analysis documentation will be provided in Subtask 02-03 as appendices to the Transportation Element
and Active Transportation Plan update.
• The travel demand model will be based on the model procedures and architecture used by the calibrated
2023 PM peak hour travel demand model.
Subtask 03-04 – Develop Existing Conditions Section of the Transportation Element
The Consultant will document the findings of Subtask 02-02 as well as all other aspects of the City’s transportation
system and prepare an update to the Existing Conditions section of the Transportation Element, the content of
which will be incorporated into the final Transportation Element (Task 7). The updated section will include a
description of all aspects of the existing transportation system in the City, including:
• Roadway Functional Classification.
• General Purpose Traffic, including traffic volumes and existing level of service.
• Safety.
• Freight.
• Nonmotorized.
• Transit.
• Air.
• Ferry loading and off-loading. This includes vehicle and pedestrian.
• Planned transportation improvements by other agencies.
Deliverables
Deliverables for this task include:
• Draft Existing Conditions section for the Transportation Element.
• Responses to comments in comment tracking spreadsheet.
Assumptions
Assumptions for this task include:
• Comments and responses to comments will be shared with the client for concurrence, but edits to the
section will be saved for the final Transportation Element documentation.
SCOPE OF WORK (continued)
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Transportation Element and Active Transportation Plan 14 August 2023
Scope of Work
TASK 04 – REVIEW LAND USE AND HOUSING POLICIES
Objectives
The objective of this task is to review and update the goals, objectives, and policies of the existing Transportation
Element.
Subtask 04-01 – Review Land Use and Housing Elements
• Coordinate with the City to understand land use and housing element updates that will affect the
transportation modeling and operations.
Deliverables
Deliverables for this task include:
• Meeting Summary.
Assumptions
Assumptions for this task include:
• Up to one 2-hour meeting.
• City staff will send invitations to the staff desired for attendance.
TASK 05 – EVALUATE FUTURE TRANSPORTATION SYSTEM (6 YEAR/20 YEAR)
Objectives
The objective of this task is to evaluate the future traffic operations and demands on the City transportation
system for both the 6-year and 20-year planning horizons and develop a list of possible solutions to maintain
consistency with the City’s adopted LOS standards.
Subtask 05-01 – Develop Future Conditions Model
The Consultant will identify the demands placed on existing facilities by new development and overall growth in
background traffic. This task includes recalibration and updates to the City’s travel demand and intersection
operations models to reflect a 2023 base year and updated long-range forecasting horizon based on updated
housing and employment targets.
Deliverables
Deliverables for this task include:
• Year 2030 AM and PM peak hour LOS results for study intersections with proposed improvements,
including summary tables and maps.
• Year 2044 AM and PM peak hour LOS results for study intersections with proposed improvements,
including summary tables and maps.
SCOPE OF WORK (continued)
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Scope of Work
Assumptions
Assumptions for this task include:
• Future conditions modeling will use existing conditions models as a base.
• Traffic forecasts will be based on the City’s 2030 and 2044 land use forecasts and growth assumed in
Kitsap County’s and PSRC travel demand models. The Consultant will use a straight-line growth estimate
unless otherwise directed by the City to assume specific growth milestones.
• Consultant will coordinate with DCD and, if needed, coordinate with PSRC to reach agreement on any
modifications to land use growth allocations within the City.
• One growth forecast for the year 2044 is assumed.
• Discussion about infrastructure modifications for future electronic vehicles will be considered in the
evaluation and discussed in the Transportation Element.
• Calculate Year 2030 PM peak hour LOS at the study area intersections and study area roadways with
Capital Improvement Plan (CIP) projects.
• Calculate Year 2044 PM peak hour LOS at the study area intersections and study area roadways with CIP
projects.
Subtask 05-02 – Identify Infrastructure Needs to meet Concurrency
Based upon the demands placed on existing facilities by new development and background traffic growth, the
Consultant will identify the projects required to maintain intersection LOS standards defined in the City’s current
Comprehensive Plan as well as long-term projects to achieve the City’s Transportation Vision. The Consultant will:
• Develop a list of improvements to meet concurrency requirements for the 6-year planning horizon to be
included in the CIP.
• Develop a list of other improvements to achieve the Transportation Vision for the 6- and 20-year planning
horizons and a ranking criteria.
• Recommended changes, if any, to the existing functional classification of roads.
• Consideration of adjustments based on a recommended change in LOS standards based on segment LOS
and recommended concurrency guidelines.
• Electronic vehicle (EV) charging needs will be mentioned at a high level, and the Consultant will make a
recommendation for a future detailed study that would assess future forecast EV needs, city
infrastructure needs, and possible county/citywide electric grid updates.
Deliverables
Deliverables for this task include:
• Tabulated list of recommended improvements for the 6-year planning horizon/CIP.
• Tabulated list of recommended improvements for the 20-year planning horizon.
SCOPE OF WORK (continued)
City of Bremerton 554-1896-8CQ
Transportation Element and Active Transportation Plan 16 August 2023
Scope of Work
Assumptions
Assumptions for this task include:
• Proposed improvements will incorporate findings from the State Route (SR) 303 Corridor Study, JCTP, and
the SR 16 Congestion Study as well as any new projects identified in this evaluation.
• Up to two 2-hour meetings will take place with up to four Consultant staff participating. The first will be
used to present and refine recommended projects. The second will be used to review any changes and
finalize the recommendations. The Consultant will prepare agendas, materials, and notes for the two
meetings.
• Infrastructure needs for one set of concurrency and LOS standards will be moved forward to design and
cost estimating.
TASK 06 – CONCEPTUAL DESIGN AND COST ESTIMATES
Objectives
The objective of this task is to develop conceptual engineering and cost estimates for projects identified in
Task 05 for both the 6-year and 20-year planning horizon, using a vetted cost estimating methodology to provide
accurate cost estimates.
Subtask 06-01 – Develop Cost Estimating Methodology
The Consultant will prepare a methodology that details how cost estimates for the Transportation Element and
CIP will be developed. The methodology will identify appropriate planning-level cost estimate assumptions, typical
bid items or a bid item breakdown, and contingencies. The Consultant will coordinate with City staff to review any
available information on recent projects constructed by the City. Prior to development of the methodology, the
Consultant will meet with the City to discuss required elements for incorporation into the methodology.
Deliverables
Deliverables for this task include:
• Cost Estimating Methodology.
Assumptions
Assumptions for this task include:
• The City will provide available information on recent projects constructed by the City.
Subtask 06-02 – Develop Conceptual Designs and Cost Estimates for Concurrency Projects
The Consultant will develop planning-level cost estimates based on conceptual engineering for the 6-year and
20-year planning horizon improvements. The Consultant will:
• Complete conceptual engineering of proposed improvements.
• Develop a cost estimating spreadsheet to document planning-level cost estimates.
SCOPE OF WORK (continued)
City of Bremerton 554-1896-8CQ
Transportation Element and Active Transportation Plan 17 August 2023
Scope of Work
Deliverables
Deliverables for this task include:
• 6-year and 20-year Cost Estimate Summaries.
• Conceptual engineering figures of the 20-year projects proposed improvements.
• Include project summary sheets.
Assumptions
Assumptions for this task include:
• Planning-level costs will be developed for the 6-year and 20-year planning horizon.
• Up to 15 improvements will be estimated for each of the 6-year and 20-year planning horizon.
• The Consultant will provide the City with a list of 6-year projects (concurrency projects). The City will
provide the engineer estimates for all 6-year projects, including concurrency projects. The Consultant will
update the estimates for the new planning horizon.
• Conceptual engineering design will be based on City-provided and/or publicly available GIS data and aerial
imagery.
Subtask 06-03 – Prioritize Projects
The Consultant will develop an evaluation framework to prioritize the identified transportation improvements for
the 6-year and 20-year planning horizons. The framework will be based on the updated Transportation Element
goals, policies, and objectives. The Consultant will prioritize transportation improvements for both the 6 -year and
20-year planning horizons using the evaluation framework.
Deliverables
Deliverables for this task include:
• Evaluation Criteria and Framework.
• Prioritization Spreadsheet.
• Maps/graphics showing prioritized improvements.
Assumptions
• N/A
TASK 07 – UPDATE FUNDING AND CONCURRENCY PROGRAM
Subtask 07-01 – Transportation Concurrency Management Support
The objective of this task is to establish a transportation concurrency management system and “state of the
system” concurrency report for the City. The Consultant will:
• Meet with City staff to discuss the efficacy of the City’s existing concurrency program to determine if a
modified or revised program should be examined. Meeting topics will include identification of areas
where modifications may be needed to improve implementation or efficiency of the existing program, as
SCOPE OF WORK (continued)
City of Bremerton 554-1896-8CQ
Transportation Element and Active Transportation Plan 18 August 2023
Scope of Work
well as needed transportation improvements to meet concurrency requirements and how they may
inform potential changes to the concurrency program.
• Work with City staff to confirm the location, type, and quantity of permitted pipeline development, and to
identify approved trip generation forecasts, if applicable
• Apply pipeline development and any near-term (fiscally constrained) transportation improvement
projects to the travel demand and intersection operations models. Calculate pipeline LOS forecasts and
identify any segment and/or intersection LOS deficiencies.
• Develop draft municipal code revisions, as applicable, to support implementation of a transportation
concurrency management system. Code revisions will be reviewed by City staff and revised as needed.
• Develop a revised fee schedule which identifies concurrency review fees based on land use type and size.
The fee schedule will be designed by the Consultant and will be shared with the public to provide cost and
schedule certainty to the development community.
• Attend meetings in support of the adoption of a concurrency management system. This may include in-
person attendance at planning commission, City Council, or other public meetings.
Deliverables
Deliverables for this task include:
• Draft Transportation Element chapter for concurrency.
• Response to comments in a comment tracking sheet.
• Draft Bremerton Municipal Code (BMC) updates.
• Final BMC updates.
Assumptions
Assumptions for this task include:
• Project team meetings will be held remotely.
• Up to one1-hour preparation session will be assumed for each in person meeting event.
• Meetings will be 2 hours in duration.
• The Consultant will submit the draft and then address comments in a comment tracking sheet. All final
comments will be incorporated into Chapter 7 deliverables.
Subtask 07-02 – Impact Fee Rate Study
This task includes the development of a transportation impact fee rate study and the support of its adoption by
City. The Consultant will:
• Review project list, cost estimates, and service areas with City staff. Planning-level project cost estimates
will be provided by Consultant staff. Consultant will discuss benefits and risks of impact fee service areas
with City staff. Confirm impact-fee eligible projects and assumptions for local versus developer versus
grant share of transportation improvement costs.
• Calculate growth share of project costs based on long-range travel demand growth forecast and the
anticipated share of added capacity which will be used by new (growth) trips.
SCOPE OF WORK (continued)
City of Bremerton 554-1896-8CQ
Transportation Element and Active Transportation Plan 19 August 2023
Scope of Work
• Develop impact fee rate options based on eligible project costs and number of new trips anticipated
countywide by 2036. A menu of rate options will be presented with varying levels of local funding
assumptions. Rate options will be documented in a series of 1-page worksheets which will be provided to
City staff. Review impact fee rate with City staff and refine as needed.
• Attend working group and public meetings. Up to two Consultant staff will present study findings and
recommendations at up to four (4) modeling working group meetings and up to two (2) public/council
meetings. For public meetings, Consultant will prepare presentation slides and material as necessary,
acting as subject-matter experts.
• Summarize findings and recommendations in rate study report. The report will include a tax increment
financing rate schedule for a wide range of typical land uses, based on the current Institute of
Transportation Engineers (ITE) Trip Generation Manual. A draft report will be submitted to City staff for
review before finalizing. The report will outline limitations and issues surrounding the existing approach
to funding necessary capacity improvement projects outlined in BMC Title 3. Also included will be a
recommended update to BMC Title 3 to adopt Revised Code of Washington (RCW) 36.70A.070(6)(b) (the
new RCW all other jurisdictions use).
Deliverables
Deliverables for this task include:
• Draft Impact Fee Report.
• Final Impact Fee Report.
Assumptions
Assumptions for this task include:
• Land use categories will be consistent with the ITE Trip Generation Manual (11th Edition, ITE).
TASK 08 – DEVELOP TRANSPORTATION ELEMENT
Objectives
The objective of this task is to develop a draft and final Transportation Element update for inclusion in the 2024
City of Bremerton Comprehensive Plan as well as a draft and final CIP.
Subtask 08-01 – Develop Transportation Element
The Consultant will develop a Transportation Element document that includes all required information with text,
maps, graphics, and tables. This subtask will integrate the applicable content of deliverables developed in
previous tasks and be prepared in a manner that is accessible and useful to a broad audience. The Consultant will
update any goals, policies, or objectives as needed, and identify funding sources for transportation
improvements.
Deliverables
Deliverables for this task include:
• Preliminary updated 2024 Comprehensive Plan Transportation Element.
• Draft updated 2024 Comprehensive Plan Transportation Element.
• Final updated 2024 Comprehensive Plan Transportation Element.
SCOPE OF WORK (continued)
City of Bremerton 554-1896-8CQ
Transportation Element and Active Transportation Plan 20 August 2023
Scope of Work
Assumptions
Assumptions for this task include:
• The preliminary version of the Transportation Element will be reviewed by City staff.
• The draft version of the Transportation Element will be reviewed by external reviewers like the Complete
Streets Committee members, council members, Planning Commission, and the Mayor.
• City staff will resolve conflicting comments from the final review and consolidate into a single set of
comments prior to submitting to the Consultant.
• The final version of the Transportation Element will incorporate the final consolidated comments.
• Will need to be reviewed by Kitsap County, Kitsap Transit, and WSDOT.
• There will be up to four response periods for the Consultant to finalize the Transportation Element.
Subtask 08-02 – Prepare SEPA Checklist
The Consultant will prepare a State Environmental Policy Act (SEPA) checklist for the updated Transportation
Element and CIP.
Deliverables
Deliverables for this task include:
• SEPA Checklist.
Assumptions
Assumptions for this task include:
• The checklist will be prepared assuming issuance of a Determination of Nonsignificance.
• The City will issue notifications associated with the SEPA process.
Subtask 08-03 – Prepare PSRC Certification Materials
The Consultant will prepare materials required for PSRC certification of the updated Transportation Element and
CIP.
Deliverables
Deliverables for this task include:
• Materials for PSRC certification.
Assumptions
Assumptions for this task include:
• Up to two rounds of review to respond to PSRC comments.
• The City will submit the materials for certification.
SCOPE OF WORK (continued)
City of Bremerton 554-1896-8CQ
Transportation Element and Active Transportation Plan 21 August 2023
Scope of Work
TASK 09 – ACTIVE TRANSPORTATION PLAN UPDATE
Objectives
The objective of this task is to update the 2007 Active Transportation Plan. The Consultant will develop a series of
technical memoranda that will be assembled into the updated plan. City staff will have one round of review for
each draft technical memorandum and provide a single set of consolidated comments. The Consultant will work
with City staff to resolve any contradictory comments.
Subtask 09-01 – Existing Conditions Analysis
The Consultant will develop an understanding of the planning context, completeness and quality of existing
network, and user needs. This task will inform recommendations and project prioritization.
The Consultant will:
• Request data, previous planning documents, and other relevant information.
• Review existing planning documents to identify opportunities to update vision, goals, and policies for the
Bremerton Active Transportation Plan.
• Compile all project lists provided by the City to prepare a consolidated list of projects that resolves and
reconciles conflicts in previous planning documents.
• Facilitate a workshop meeting with City staff to identify opportunities to resolve conflicts in project lists
and discuss updates to vision, goals, and policies.
• Conduct a citywide Bicycle Level of Traffic Stress (BLTS) and Pedestrian Level of Traffic Stress (PLTS)
analysis on arterial streets and selected collector streets. This GIS-based analysis relies on methodologies
developed by the Minnesota Transportation Institute. The output will be a map and narrative that
evaluates the suitability of network segments for people of all ages and abilities.
• Conduct a network completeness analysis for the transportation network. This GIS analysis will identify
gaps in the bicycle and pedestrian network.
• Conduct equity and demand analysis for the City. This GIS-based analysis will use available data to identify
locations of higher equity needs. Data inputs may include demographics, public health, safety, and
destinations.
Deliverables
Deliverables for this task include:
• Workshop meeting with City staff.
• Draft and Final Technical Memorandum: Existing Conditions Analysis.
Assumptions
Assumptions for this task include:
• City will provide previous planning documents, relevant project information, and project lists.
SCOPE OF WORK (continued)
City of Bremerton 554-1896-8CQ
Transportation Element and Active Transportation Plan 22 August 2023
Scope of Work
• GIS analyses will rely on data provided by the City or from sources approved by the City, including
updated GIS to include bicycle facilities:
➢ Level of Traffic Stress analysis will focus on arterials and collectors.
➢ Demand analysis will help to identify areas where there is a relatively higher demand for
infrastructure improvements for walking and bicycling. The demand analysis will not yield quantities
of expected users.
• Workshop meeting will be in-person with up to two (2) representatives from Consultant team in
attendance.
• City to provide historical community comments regarding active transportation projects.
Subtask 09-02 – Plan Recommendations
The Consultant will develop a set of recommendations for developing a long-term vision for active transportation
in Bremerton. Recommendations may include policy updates, projects, facility types, and corridors for future
study.
The Consultant will:
• Develop updates to vision, goals, and policies.
• Using the analysis results from Task 9.01, the Consultant will identify the priority networks for pedestrian
and bicycle infrastructure.
• Identify a suite of pedestrian and bicycle facility types that meet the vision and goals of the future
network.
• Identify corridors requiring future study.
• Develop an evaluation framework in consultation with City staff to prioritize the identified transportation
improvements for the 6-year and 20-year planning horizons. The Consultant will prioritize transportation
improvements for both the 6-year and 20-year planning horizons using the evaluation framework.
• Develop a technical memorandum that includes a narrative, set of maps, and a visual guide to pedestrian
and bicycle facility types.
Deliverables
Deliverables for this task include:
• Draft and Final Technical Memorandum: Plan Recommendations.
Assumptions
Assumptions for this task include:
• The visual guide to pedestrian and bicycle facility types will rely on photographs of representative
facilities.
Subtask 09-03 – Implementation and Capital Improvement Plan
The Consultant will develop a strategy for implementing the recommended revised CIP, including
recommendations for early “first win” projects in the 6-year planning horizon and focus on actionable steps for
SCOPE OF WORK (continued)
City of Bremerton 554-1896-8CQ
Transportation Element and Active Transportation Plan 23 August 2023
Scope of Work
implementing the plan. One-page project summaries will include conceptual design strategy, funding strategy,
planning-level cost estimates, and phasing.
Deliverables
Deliverables for this task include:
• Draft and Final Technical Memorandum: Implementation Plan and Prioritized Projects.
Assumptions
Assumptions for this task include:
• Up to ten (10) 1-page project summaries.
• Conceptual design strategy may include sections, plan diagrams, or photographs of similar projects.
Subtask 09-04 – Bremerton Active Transportation Plan
The Consultant will address comments to develop the final Active Transportation Plan. We anticipate up to five (5)
rounds of comments received from City staff, commission meetings, council meetings, and the public. After each
of these rounds are complete, Consultant will track comments in a matrix and confirm a response to each prior to
making revisions in the document. It is anticipated the City will require two rounds of review for this final
document. The final Active Transportation Plan will be written as a stand-alone document, and it will be included
as an appendix to the Transportation Element.
Deliverables
Deliverables for this task include:
• Draft and Final Bremerton Active Transportation Plan.
Assumptions
Assumptions for this task include:
• Electronic version of a draft and final Active Transportation Plan that includes text, figures, and maps.
Editable versions of graphics, maps and GIS files will be submitted at the end of the process.
Published for
September 27
Study Session
ITEM A4 – Public Comments
From: Thomas Knuckey <Thomas.Knuckey@ci.bremerton.wa.us>
Sent: Wednesday, September 27, 2023 9:18 AM
To: Anna Mockler <Anna.Mockler@ci.bremerton.wa.us>
Cc: City Council <City.Council@ci.bremerton.wa.us>; Ned Lever <Ned.Lever@ci.bremerton.wa.us>;
Gunnar Fridriksson <Gunnar.Fridriksson@ci.bremerton.wa.us>; Vicki Grover
<Vicki.Grover@ci.bremerton.wa.us>; Greg Wheeler <Greg.Wheeler@ci.bremerton.wa.us>
Subject: RE: Transportation Comp Plan & Council Questions
Good morning Councilor – please see my responses below in green.
Tom Knuckey, P.E.
Director of Public Works & Utilities
City of Bremerton
Desk (360) 473-2376/Cell (360) 710-0039
thomas.knuckey@ci.bremerton.wa.us
From: Anna Mockler <Anna.Mockler@ci.bremerton.wa.us>
Sent: Tuesday, September 26, 2023 12:50 PM
To: Thomas Knuckey <Thomas.Knuckey@ci.bremerton.wa.us>; City Council
<City.Council@ci.bremerton.wa.us>
Cc: Ned Lever <Ned.Lever@ci.bremerton.wa.us>; Gunnar Fridriksson
<Gunnar.Fridriksson@ci.bremerton.wa.us>; Vicki Grover <Vicki.Grover@ci.bremerton.wa.us>; Greg
Wheeler <Greg.Wheeler@ci.bremerton.wa.us>
Subject: Re: Transportation Comp Plan & Council Questions
Thank you, Director Knuckey et al., for your thoughtful, thorough response to my questions.
In sum, the focus of the TE (Transportation Element) of the Comp Plan is to plan for the most
efficient movement of traffic through Bremerton along higher-volume arterials and (major)
collectors.
No, that’s not true. The TE is the overarching planning document that helps identify priorities, establish
the vision, and outline the resources required to deliver on that vision with regard to transportation
improvements in the City.
You say that "We do not evaluate residential streets here."
Why is that? Many constituents' major concern is traffic safety on residential streets,
specifically speeding. The 2016 Comp Plan stated that Bremerton's residential streets are low-
volume and low-speed, so pedestrian infrastructure (sidewalks, crosswalks, etc.) is not needed.
Following that premise of sparse, slow traffic, traffic calming like speed cushions is also not
needed. This premise is not supported by most residents' experience -- witness the many asks
for sidewalks and speed cushions.
Why and how was this focus on major corridors chosen? I suggest to Council that the TE
address traffic safety over traffic capacity, especially on residential streets. As one of seven, I
absolutely understand that this is a matter for Council as a whole to determine.
The referenced comment regarding residential streets was in response to your previous question of
which intersections will be included in our traffic model. Traffic models focus on arterials and collectors
as those roadways are the major corridors used by the traveling public, and traffic models typically do
not get sufficiently granular to include residential streets in that analysis. A note that as a general
comment, residential streets are evaluated on a case-by-case basis in regard to traffic calming, condition
and other issues.
I don’t recall the statement you reference regarding the value of sidewalks in our current
comprehensive plan. That said, our TE update has specific scope to evaluate and review multimodal
improvements (including sidewalks) citywide, and all text will be updated.
Below is a heat map of collisions in my District -- an overview and one close-up. Most are
between moving vehicles, some between moving vehicles and unmoving objects, like retaining
walls. As you can see, there are many opportunities for traffic calming on these residential
streets. I am sure that other Districts have many "hot spots" as well -- thanks to Joe Sexton for
providing these maps.
The TE will consider collision history when prioritizing capital improvements.
Thank you again, especially for so courteously pointing out that the TE is not dependent upon
the JCTP, and I look forward to seeing my critique of that addressed. As to the other errors --
give me another 40 years and I may end up half as knowledgeable as you. In the meantime,
please accept my gratitude for your continuing education of
Anna
Anna Mockler
Bremerton City Councilor, District Six
Chair, Public Works and Audit Committees
From: Thomas Knuckey <Thomas.Knuckey@ci.bremerton.wa.us>
Sent: Tuesday, September 26, 2023 8:41 AM
To: Anna Mockler <Anna.Mockler@ci.bremerton.wa.us>; City Council
<City.Council@ci.bremerton.wa.us>
Cc: Ned Lever <Ned.Lever@ci.bremerton.wa.us>; Gunnar Fridriksson
<Gunnar.Fridriksson@ci.bremerton.wa.us>; Vicki Grover <Vicki.Grover@ci.bremerton.wa.us>; Greg
Wheeler <Greg.Wheeler@ci.bremerton.wa.us>
Subject: RE: Transportation Comp Plan & Council Questions
Councilor Mockler – the attached responses to your questions below were coordinated with
Engineering.
Tom Knuckey, P.E.
Director of Public Works & Utilities
City of Bremerton
Desk (360) 473-2376/Cell (360) 710-0039
thomas.knuckey@ci.bremerton.wa.us
Preliminary Comments on the Transportation Comprehensive Plan (TCP) (Comments from
email on 9-15-23)
1. It is based in part on the Joint Compatibility Transportation Plan (p.16, TCP), which has
not yet been presented to or approved by Council, though its schedule called for that
9/13. I forwarded questions on it to Katie Ketterer, the JCTP project manager, Dir.
Knuckey & Council, on September 6th. I've had no reply. I've pasted the text of that
email at the end of this one, and my fuller review as an attachment. Using an
unapproved Plan as the basis for an unreviewed & thus unapproved plan seems
unusual.
Councilor Mockler’s comments on the JCTP have been addressed separately.
The comprehensive plan (specifically the Transportation Element, or TE) is not based on
any other planning documents. The TE stands alone as the top, overarching planning
document for transportation in the city. All other planning documents (JCTP, SR 303
Corridor Study, sub-area plans etc.) are to be “coordinated” with the TE; meaning we
should be consistent in our message/vision and projects with all other planning
documents adopted by the city. The JCTP and other planning documents other than the
TE have a specific focus. JCTP looks at how the shipyard operations and traffic affect
COB, for example.
2. Serious question about the underlying assumption on pp. 10 and 12, Subtasks 02.02 and
03.03, Developing PM and AM Peak Hour Traffic Model. This calls for modeling 4-6pm
and 7-9am. These are normal rush hours in most places. People who live in Bremerton
know that rush hours are driven by shipyard shifts. One major shift is from 7am-4:02pm.
Another starts earlier and ends 2:30-3pm. Actual peak hours should be determined by
empirical observation.
When we get to this task, we will look at the “standard” rush hour time frame as well as
impacts of the shipyard traffic on traffic patterns. This will be considered and discussed
with the traffic engineer that maintains and operates the city’s model (TDM). We will
change this language to AM and PM and leave out the time frame to be determined
later.
3. Throughout, the TCP references 75 intersections that will be studied. It does not provide
a map of them to enable full review.
The exact intersections will be established in coordination with the traffic engineer as
part of this work effort. The number is based on the number of intersections we
collected data for during the initial build of our Traffic Demand Model in 2018, and we
need to collect new data to calibrate the model to current conditions. The studies will
be at arterials and collectors with signalized or stop controlled intersections. We do not
evaluate residential streets here. It is not typical to provide maps in a scope of work for
a comp plan.
4. Task 5 calls for evaluating the 6-year future transportation system. Is this the same as
the 6-year TIP that Council reviewed this summer?
No, Task 5 is an evaluation for capacity and verifies concurrency at the 6 year mark for
projected traffic. If elements fail the level of service standard, then a project will be
added to the list of projects to address the issue. The TIP is a much broader and more
comprehensive document that incorporates non-capacity related projects.
5. The TCP is written throughout in obfuscatory jargon, very difficult to understand. We all
use the language of our specialties, but a document intended for review by the public
should strive to translate jargon into plain language to expedite and facilitate review.
Here is a sample, from the first subtask under Task 7: "Meet with City staff to discuss the
efficacy of the City’s existing concurrency program to determine if a modified or revised
program should be examined. Meeting topics will include identification of areas where
modifications may be needed to improve implementation or efficiency of the existing
program, as well as needed transportation improvements to meet concurrency
requirements and how they may inform potential changes to the concurrency program."
While the document is intended for Council approval through a public process, it is a technical
scope of work that is not intended for public review. The language used in the Scope of Work is
typical in these types of documents, and it is not standard for the public to review an
engineering scope of work for content. Staff will be happy to explain the intent of any of the
various scope tasks that are unclear.
6. Virtual Open Houses are called for, whereas Council has repeatedly requested Public
Works hold in-person Open Houses.
Both formats have merit, and staff are not aware that Council had a strong preference for in-
person open houses. Virtual open houses were identified for the following reasons:
• Better attendance which ties into equity. Residents have more flexibility to attend, do not
need to drive, arrange day-care, etc.
• Better record of the event as it is recorded and can be posted as part of the record for the
project.
• Ability for everyone to hear the same message, not having multiple conversations where a
comment may be missed.
• Ability for persons unable to attend to listen to the message and post comments at a later
date.
A clear consensus from the Council would be appreciated, and either in-person or virtual open
houses can be provided.
7. Public outreach at local events (Subtask 2.07, p. 7 of the TCP) appears to ignore City's
efforts to increase diversity and inclusion.
Public outreach is an essential part of this process. The city is already receiving public
comments regarding transportation on the city’s comprehensive plan website. This
website has been collecting comments since the beginning of the year.
8. Online surveys can be completed anonymously, though TCP laudably notes efforts to
filter out bots (p.8) Anonymous responses lack the saliency of mailings to all Bremerton
residences, which will likely yield better Bremerton-specific results Especially since TCP
is based on JCTP, whose Community Sounding Board, which conducted public outreach,
included no Bremerton organizations and only two known Bremerton residents: Mayor
Wheeler and Garrett Jackson of DCD.
As stated, the Transportation Element to the Comprehensive Plan is not based on the
JCTP. Mailings are included in the Scope of Work.
9. The underlying assumption expressed by Mayor Wheeler during our 9/13 meeting is
contrary to most anecdotal experience: fast-moving arterials do NOT reduce speed on
residential streets. Drivers turning off Kitsap Way onto Callow, or 13th, or Marine Drive,
or other residential streets, are typically still moving at 35mph or more. Please provide
peer-reviewed evidence of this assumption.
This is not a comment on the Scope of Work. No action taken.
10. Why are pedestrians, bikers, strollers, scooters, etc. not considered traffic? On the many
City roads that lack sidewalks, some with posted speeds of 35mph, e.g., National Ave, all
of these move within and adjacent to motorized lanes.
Vehicles, trucks, buses are termed “traffic” and pedestrians, bikers, strollers etc. are
termed “multi-modal”. This will be addressed when considering the LOS for the various
modes of travel, specifically in this effort it will be vehicles, bikes, and pedestrians.
From: Anna Mockler <Anna.Mockler@ci.bremerton.wa.us>
Sent: Friday, September 15, 2023 12:25 PM
To: City Council <City.Council@ci.bremerton.wa.us>
Cc: Ned Lever <Ned.Lever@ci.bremerton.wa.us>; Thomas Knuckey
<Thomas.Knuckey@ci.bremerton.wa.us>; Gunnar Fridriksson
<Gunnar.Fridriksson@ci.bremerton.wa.us>; Vicki Grover <Vicki.Grover@ci.bremerton.wa.us>
Subject: Re: Transportation Comp Plan & Council Questions
Preliminary Comments on the Transportation Comprehensive Plan (TCP)
1. It is based in part on the Joint Compatibility Transportation Plan (p.16, TCP), which has
not yet been presented to or approved by Council, though its schedule called for that
9/13. I forwarded questions on it to Katie Ketterer, the JCTP project manager, Dir.
Knuckey & Council, on September 6th. I've had no reply. I've pasted the text of that
email at the end of this one, and my fuller review as an attachment. Using an
unapproved Plan as the basis for an unreviewed & thus unapproved plan seems
unusual.
2. Serious question about the underlying assumption on pp. 10 and 12, Subtasks 02.02 and
03.03, Developing PM and AM Peak Hour Traffic Model. This calls for modeling 4-6pm
and 7-9am. These are normal rush hours in most places. People who live in Bremerton
know that rush hours are driven by shipyard shifts. One major shift is from 7am-4:02pm.
Another starts earlier and ends 2:30-3pm. Actual peak hours should be determined by
empirical observation.
3. Throughout, the TCP references 75 intersections that will be studied. It does not provide
a map of them to enable full review.
4. Task 5 calls for evaluating the 6-year future transportation system. Is this the same as
the 6-year TIP that Council reviewed this summer?
5. The TCP is written throughout in obfuscatory jargon, very difficult to understand. We all
use the language of our specialties, but a document intended for review by the public
should strive to translate jargon into plain language to expedite and facilitate review.
Here is a sample, from the first subtask under Task 7: "Meet with City staff to discuss the
efficacy of the City’s existing concurrency program to determine if a
modified or revised program should be examined. Meeting topics will include
identification of areas
where modifications may be needed to improve implementation or efficiency of the
existing program, as
well as needed transportation improvements to meet concurrency requirements and
how they may
inform potential changes to the concurrency program."
6. Virtual Open Houses are called for, whereas Council has repeatedly requested Public
Works hold in-person Open Houses.
7. Public outreach at local events (Subtask 2.07, p. 7 of the TCP) appears to ignore City's
efforts to increase diversity and inclusion.
8. Online surveys can be completed anonymously, though TCP laudably notes efforts to
filter out bots (p.8) Anonymous responses lack the saliency of mailings to all Bremerton
residences, which will likely yield better Bremerton-specific results Especially since TCP
is based on JCTP, whose Community Sounding Board, which conducted public outreach,
included no Bremerton organizations and only two known Bremerton residents: Mayor
Wheeler and Garrett Jackson of DCD.
9. The underlying assumption expressed by Mayor Wheeler during our 9/13 meeting is
contrary to most anecdotal experience: fast-moving arterials do NOT reduce speed on
residential streets. Drivers turning off Kitsap Way onto Callow, or 13th, or Marine Drive,
or other residential streets, are typically still moving at 35mph or more. Please provide
peer-reviewed evidence of this assumption.
10. Why are pedestrians, bikers, strollers, scooters, etc. not considered traffic? On the many
City roads that lack sidewalks, some with posted speeds of 35mph, e.g., National Ave, all
of these move within and adjacent to motorized lanes.
11. These are just some preliminary questions. I hope to add more by the morning of
Tuesday, 9/19.
Text and attachments of 9/6/2023 email sent by Anna Mockler to Katie Ketterer. Cc'd: Dir
Tom Knuckey, City Council.
230815__JCTP PWC Presentation.pdf
Good morning, Katie. I apologize for the delay in getting back to you. Thank you for the
information on public comments, also available on City website on JCTP page:
https://www.bremertonwa.gov/1228/Joint-Compatibility-Transportation-Plan. I've attached
your August presentation to PWC Committee, which contains the projects I refer to below.
Well done you all on $75K City match to $675K DOD.
Where is the info on phasing, prioritization, costs per sub-project? The scope is vague on some
of these, like C29 and AT1. Where is a key to the sub-projects' code, e.g., what kind of project is
AT?
How is livability defined? Very clear how 6th St Road Diet & Naval Ave re-channelization
contribute to Bremertonians' livability, also the residential parking permits. Less clear on many
other sub-projects. Often it seems that commuters' drives being fast & smooth are called
livability.
There are many adaptive signals specifically called out, and SR 303 study (C29) calls for many.
WSDOT's own website says they “work best at high-volume intersections that have variable or
unpredictable traffic patterns and require multiple signal timing solutions.” That doesn’t appear
to be the case here. WSDOT goes on to talk about cost: “Adaptive signals represent the
highest cost of any signal coordination solution because it relies on a significant level of
technology to measure the current traffic conditions and make timing decisions in real-
time. It also requires dedicated staffing and funds to operate the system.” This sounds
very, very pricey. NACTO prefers fixed signals for urban roads: "Fixed, rather than actuated, signals are preferable in urban areas to increase the predictability of the urban environment and ensure consistent opportunities for pedestrian crossings and cross traffic.”
The Community Sounding Board, which developed the JCTP, and apparently conducted the
Public Outreach, doesn't appear to include any representatives of Bremerton community. Why
were none included?
Thank you and all involved for a long, complicated job of work. And thank you in advance for
educating me about transportation planning. I truly appreciate.
Yours,
Anna
Anna Mockler
Bremerton City Councilor, District Six
Chair, Public Works and Audit Committees
The Joint Compatibility Transportation Plan Review by Anna Mockler SUMMARY
• The JCTP is $675K from DOD and $75K from COB, a favorable City match.
• Phasing and prioritization of projects are not stated. Costs are not included. Scope is often vague (C29, AT1, etc.).
• Most importantly, the JCTP favors capacity – cars moving fast and smoothly – over livability – walkers, wheelchairs, bikes, strollers getting to where they need to go. Livability is the quality of life of people who live here. Not the quality of commuters’ drives.
• The Community Sounding Board, with no representatives from Bremerton community, chose these projects. I think we should review these projects very carefully before approving the JCTP. DISCUSSION The choice here is between livability and capacity/accessibility. For PSNS, getting workers to and from the shipyard as fast as possible is the goal. Council clearly said that a livable, walkable Bremerton is important to the people we represent. We chose livability, and the JCTP says it prioritizes it. However, many parts of the JCTP favor accessibility. SPECIFICS Some sub-projects, like 6th St Road Diet, and Naval Ave re-channelization, turn 4 lane roads into 3-lane roads with bike lanes. That’s a win for multi-modal transportation. Still no shade trees, though. Requiring residential permits to park in neighborhoods near PSNS is a win for livability. Most projects don’t clearly foster livability. Some, like C29, state outright that their intent is to build capacity, per the SR303 study (2022), which recommends many adaptive signals. ADAPTIVE SIGNALS BAD FOR NON-MOTORIZED TRAFFIC Adaptive signals, which WSDOT says “work best at high-volume intersections that have variable or unpredictable traf�ic patterns and require multiple signal timing solutions.” That doesn’t appear to be the case here. WSDOT goes on to talk about cost: “Adaptive signals represent the highest cost of any signal coordination solution because it relies on a signi�icant level of technology to measure the current traf�ic conditions and make timing decisions in real-time. It also requires dedicated staf�ing and funds to operate the system.” That sounds really, really pricey. Adaptive signals, which The Urbanist says discourage pedestrians, especially those with mobility issues, and prioritize moving cars over non-motorized transport. NACTO (Nat’l Assn of City Transportation Of�icials) dislikes adaptive signals in cities: “Fixed, rather than actuated, signals are preferable in urban areas to increase the predictability of the urban environment and ensure consistent opportunities for pedestrian crossings and cross traf�ic.” (https://tsmowa.org/category/intelligent-transportation-systems/adaptive-signals-coordination-integration-timing). (https://www.theurbanist.org/2018/09/06/eleven-ways-adaptive-signals-frustrate-discourage-and-endanger-people-who-walk/) https://nacto.org/publication/urban-street-design-guide/intersection-design-elements/traf�ic-signals/signalization-principles/ There are several adaptive signal sub-projects in the JCTP: C-35, adaptive signals at 19 intersections along Kitsap Way, 6th and 11th St. C-38 calls for adaptive signals along Burwell. C26 is a Traf�ic Mgmt Ctr with cloud-based IT infrastructure.
From: jane Rebelowski <janerebelowski@yahoo.com>
Sent: Tuesday, September 19, 2023 1:57 PM
To: Anna Mockler <Anna.Mockler@ci.bremerton.wa.us>; Michael Goodnow
<Michael.Goodnow@ci.bremerton.wa.us>; Eric Younger <eric.younger@ci.bremerton.wa.us>; Thomas
Knuckey <Thomas.Knuckey@ci.bremerton.wa.us>
Subject: Proposed Parametrix contract
CAUTION: This email originated from outside of the organiza�on. Do not click links or open atachments
unless you recognize the sender and know the content is safe.
I am extremely concerned with the contract as nego�ated by staff with Parametrix for the Trasporta�on
element including the update for Ac�ve Transporta�on.
Although there are numerous elements of the contract I disagree with the public par�cipa�on element is
the most egregious.
In the recent past ( example Warren Ave Bridge) survey ques�ons were extremely leading. It appeared
staff had concluded what solu�ons they preferred and lead survey respondents to staff preferences.
“Local events” as described in outreach plan are regional in nature, not local. I have lived in Bremerton
for 25 years, never once have I or even 25% of Bremerton residents atended the Holiday Gi� and Food
Fair or an expensive holiday market at the conference center. Bremerton residents atend Art Walks in
Manete, Charleston and downtown. We go to local coffee shops and obviously we do not go to the
Farmers Market during your outreach period in the winter months.
As evident by return to face-to-face Council mee�ng atendance, zoom only “Open House” does not
improve public par�cipa�on. We have seen a tremendous increase in public par�cipa�on once in person
mee�ngs were reestablished.
It appears by this nego�ated contract that city staff do not want par�cipa�on. I will be asking council
and the general public to not approve this contract as “negociated” by staff.
Jane Rebelowski
Sent from my iPhone
AGENDA BILL
CITY OF BREMERTON
CITY COUNCIL
SUBJECT: Study Session Date: September 27, 2023
Contract Modification Agreement No. 2 with
SCJ Alliance for Construction Management
Services on the E. 11th Street & Perry
Avenue Reconstruction Project
COUNCIL MEETING Date: October 4, 2023
Department: PWU Engineering
Presenter: Vicki Grover
Phone: (360) 473-2317
SUMMARY:
The original contract with SCJ Alliance was executed on September 9, 2022, in the amount of
$ 719,312.22 for Construction Management Services for the East 11th Street & Perry Avenue
Reconstruction Project. Contract Modification (CM) #1 was executed on July 6, 2023, in the amount
of $ 56,569.27 for additional effort due to project delays. This was for additional working days to
match the additional working days granted to the contractor.
This Contract Modification (CM) #2 in the amount of $90,803.30 will accomplish two additional tasks
for the city. Task one is to have SCJ inspect and document the additional paving we will do on Perry
Avenue between East 11th Street and East 10th Street. This work is in addition to the original project
scope of work. Task two is for SCJ to assist the city in the close out documentation of the project.
ATTACHMENTS: Contract Modification #2
FISCAL IMPACTS (Include Budgeted Amount): This project is in the Transportation Capital Fund;
no budget adjustment is required for Contract Modification #02.
STUDY SESSION AGENDA: ☒ Limited Presentation ☐ Full Presentation
STUDY SESSION ACTION: ☐ Consent Agenda ☒ General Business ☐ Public Hearing
RECOMMENDED MOTION:
Move to approve Contract Modification #02 with SCJ Alliance for Construction Management Services
on the E. 11th & Perry Ave Reconstruction Project; and authorize the Mayor to finalize and execute
the agreement with substantially the same terms and conditions as presented.
COUNCIL ACTION: Approve Deny Table Continue No Action
Form Updated 11/09/2021
7B
Page 1 of 2
Contract Modification
Rev. 09/2021
CONTRACT MODIFICATION AGREEMENT NO. 02
to CITY CONTRACT # 6433
BETWEEN THE CITY OF BREMERTON AND SCJ ALLIANCE
PROJECT Construction Management Services for the East 11th & Perry Avenue
Reconstruction
CONSULTANT SCJ Alliance
DATE September 11, 2023
THIS CONTRACT MODIFICATION AGREEMENT SPECIFICALLY AMENDS THE
PROFESSIONAL SERVICES AGREEMENT (the "Contract") entered into between the
City of Bremerton and SCJ Alliance on September 9, 2022 and as modified on July 6, 2023
on Contract Modification #01.
All provisions in the Contract shall remain in full force and effect except as expressly modified
by this document.
For valuable consideration and by mutual consent of the parties, the modifications to the
Contract are as follows:
I.
Section I.Scope , is modified as follows:
See Amended Scope of Work attached as Exhibit A.
Section II. Term , is modified as follows:
The Consultant shall complete the work described in this Contract Modification Agreement by
June 30, 2024.
Section III. Compensation , is modified as follows:
The original contract amount was $ 719,312.22. The current contract amount, including all
previous amendments is $ 775,881.49 The City shall pay the Consultant for the additional work
described above, based on time and materials, an amount not to exceed $ 90,803.30 for a
total amended contract amount of $ 866,684.79, including this Contract Modification.
II.
Consultant accepts all requirements of this Contract Modification by endorsing below.
Consultant further agrees that this Contract Modification constitutes full and final
settlement of all of the Consultant’s claims for contract time and for all costs of any kind,
including without limitation, costs of delays related to any work either covered or affected
by this Contract Modification, claims related to on-site or home office overhead, or lost
profits. This Contract Modification does not limit the City’s right to bring a claim for past
performance.
Page 2 of 2
Contract Modification
Rev. 09/2021
The undersigned consultant approves the foregoing Contract Modification as to the changes,
if any, in the contract price specified for each item, including any and all supervision costs
and other miscellaneous costs relating to the change in work, and as to the extension of time
allowed, if any, for completion of the entire work due to said Contract Modification.
This document will become a supplement of the contract and all provisions will apply hereto.
It is understood that this Contract Modification shall be effective when approved by the City
of Bremerton.
The parties whose names appear below warrant that they are authorized to enter into a
contract modification that is binding on the parties of this contract. In addition, Consultant
warrants that it has or will inform the surety of this change, and shall take appropriate action
to modify any bonds required under the contract to address this change.
IN WITNESS WHEREOF, the parties have executed this Contract Modification on the day
and year first written above.
City Engineer / Public Works Director approved to process _________________________ (Initials and Date)
SCJ ALLIANCE THE CITY OF BREMERTON
By: By:
Print Name: Scott Sawyer Print Name: Greg Wheeler
Its: Principal Its: Mayor
Date: Date:
APPROVED AS TO FORM: ATTEST:
By: By:
KYLIE J. FINNELL, Bremerton City Attorney ANGELA HOOVER, City Clerk
NOTICES TO BE SENT TO: NOTICES TO BE SENT TO:
Attn: Daniel Clark Attn: Vicki Grover
SCJ Alliance City of Bremerton Engineering
8730 Tallon Lane NE, Suite 200 345 6th Street, Suite 100
Lacey, WA 98516 Bremerton, WA 98337
R:\Legal\Legal\Forms\FORMS ON COBWEB\Contract Modification Rev. 09 2021.docx
Ned Lever
Digitally signed by Ned Lever
DN: C=US, E=ned.lever@ci.bremerton.wa.us,
O=City of Bremerton, OU=Engineering,
CN=Ned Lever
Reason: I am approving this document
Date: 2023.09.12 13:13:31-07'00'
8730 Tallon Lane NE, Suite 200 Lacey, WA 98 516 Office 360.352.1465 Fax 360.352.1509 scjalliance.com
Construction Management Services
Contract Modification Agreement No. 02
East 11th Street & Perry Avenue Complete Streets Project
Prepared For: City of Bremerton, Vicki Grover, Project Manager
Prepared By: Daniel Clark, Construc�on Management Manager
Date Prepared: September 08, 2023
I.INTRODUCTION
This Contract Modification is being submitted as requested by City of Bremerton to compensate SCJ Alliance for
additional time and compensation for two separate issues. These issues are broken out in two parts below:
•Issue #01 - To assist the City and contractor to achieve project completion after Physical
Completion has been achieved. SCJ’s original contract is based on a project duration of 210
contract days to reach Physical Completion plus 10 days of startup with no provisions for close-
out of the project after Physical Completion is achieved. This contract modification will be an
extension for the resident engineer for an estimated additional 60 Working Days, 360 hours, 6
hours a day to work with the City and Contractor to achieve project completion. SCJ is
requesting an additional sixty working days which will require an additional $77,330.62.
•Issue #02 – During the course of the project the City of Bremerton issued a change order to the
Contractor to add five working days to pave Perry Avenue between 10th Street and 11th Street.
By extending the Contractor’s duration SCJ must realize a contract extension as well to
compensate for this added time. SCJ is submitting the Five Working Days will require an
additional $13,472.68.
General Assump�ons:
♦SCJ’s original level of service and fee is based on project dura�on of 210 working days to reach Physical
Comple�on and two weeks (10 days) startup. Contract Modifica�on No. 01 added 11 Working Days for
site changes for a total of 221 Working Days.
♦This Contract Modifica�on No. 02 will add 60 working days for the resident engineer, inspector and
office engineer to assist the City and Contractor with achieving project comple�on, a�er Physical
Comple�on has been issued and the addi�onal 5 days for addi�onal paving. This will bring SCJ’s total
working days up to 286 Working Days.
♦The proposed project team will include part-�me resident engineer, part-�me documenta�on specialist,
full-�me inspector. Team also includes sub-consultants to provide services for materials tes�ng and public
outreach.
♦Added �me for part-�me resident engineer, inspector, and office engineer.
EXHIBIT A
East 11th Street & Perry Avenue Complete Streets Project
February 15, 2023
Page | 2
8730 Tallon Lane NE, Suite 200 Lacey, WA 98 516 Office 360.352.1465 Fax 360.352.1509 scjalliance.com
♦ SCJ will use the Record of Materials (ROM) developed by the city. This scope of services provides the
administra�on of the ROM and the scheduling of required materials tes�ng.
♦ No effect to this ac�vity.
♦ The City will review and execute insurance documents, bonds, payments to the contractor and the
Construc�on Contract.
♦ No effect to this ac�vity.
II. SCOPE OF WORK
Phase 1 Project Management
Provide overall project management, coordina�on with the city, progress repor�ng, and invoicing.
♦ Added �me of 65 Working Days adds approximately 3 months or 3 invoices to Project Management
scope which is included in the resident engineer hours.
Phase 2 Construction Inspection
The Consultant will provide one inspector during construc�on ac�vi�es and other tasks to monitor the progress
of the work. The Inspector will prepare the daily inspec�on reports and working days repor�ng on a weekly
basis.
♦ Addi�onal �me to inspect 5 Working Days granted to Contractor.
Phase 3 Construction Administration
♦ Added �me of 65 Working Days adds approximately 3 months or 3 invoices to this scope which is
included in the resident engineer hours.
Phase 4 Material Testing - Subconsultant
♦ No effect to this Phase
Phase 5 Public Outreach - Subconsultant
♦ No effect to this Phase
Phase 98 Management Reserve Fund
The Management Reserve shall be used only upon written authorization from City project manager. This reserve
shall only be used when original contract funds have been depleted and circumstances beyond the Consultant’s
control have extended contract time or the original scope of work has changed. The fee for Management Reserve
has been set at $20,000.00.
♦ No effect to this Phase
Phase 99 Expenses
Expenses include items such as mileage, plan reproduc�on, copies, etc.
♦ No effect to this Phase
Published for
October 4
Council Meeting
Item 3 – Mayor’s Report
MAYOR’S REPORT
October 4, 2023
Public Safety -Downtown Lighting Improvement
4-year program began in
2020
Lighting analyzed using
software to help identify the
watts required at each light
fixture
Approx. 300 fixtures
replaced to improve lighting
according to lighting
standards for
streets/sidewalks
Completed project in
September 2023, one year
early!
Project Scope
Public Safety -Downtown Lighting Improvement
The approx. 300 fixtures were
replaced on 150 poles with higher
output LED. Cost was $550,000
Project Cost
Catalog cut of
replacement fixture
Published for
October 4
Council Meeting
Item 5 – Public Recognition
Published for
October 4
Council Meeting
Item 7 – Council Reports