HomeMy WebLinkAbout6000MEMORANDUM OF UNDERSTANDING
WASHINGTON TRAFFIC SAFETY COMMISSION
6218" Ave SE, Suite 409, PO Box 40944, Olympia WA 98504-0944
THIS AGREEMENT is made and entered into by and between:
(Agency Name)
Hereinafter referred to as "CONTRACTOR" and the WASHINGTON TRAFFIC SAFETY
COMMISSION, hereinafter referred to as "WTSC."
IT IS THE PURPOSE OF THIS AGREEMENT to provide overtime funding to law enforcement
agencies who have certified Drug Recognition Experts (DRE) to conduct the following activities:
• Respond in person to radio calls when no other DRE is available on duty and requiring a
response in `overtime status' from list of registered DREs.
• Cover shift extension `overtime' when completing a drug evaluation or covering a
request for a DRE
• Court testimony as a result of performing drug evaluations due to these call outs and shift
extensions when overtime is required. (Not responsible for overtime generated from
cases/arrests during normal employment or assignment)
• On an overtime basis, participate in DRE sponsored emphasis patrols, allied agency
DRE -related requests, or other DRE programs such as teaching and training deemed
necessary and pre -approved by the State DRE Program Coordinator between July 1,
2019 through June 30, 2021.
IT IS, THEREFORE, MUTUALLY AGREED THAT:
I. All contractor DREs will be maintained and available for callout by Washington State Patrol
(WSP) communications in their individual regions. DREs will notify WSP
Communications of their availability when they sign into service. Contractor DREs are
responsible to insure that WSP Communications has their correct contact information as part
of this agreement. WSP Communications has assigned a special roster of DREs that assists
in finding those that are available under these MOUS.
2. Contractor will provide a certified DRE on an "overtime" basis (not to exceed 1.5 times
contracted salary and benefits) to perform drug evaluation activities as specified. No other
commissioned personnel will be funded.
3. The period of activity will begin on July 1, 2019 and extend through June 30, 2021.
4. Drug evaluation performance standards for certified and funded DREs must meet the
standards of the International Association of Chiefs of Police (IACP).
5. DREs will maintain good standing with Drug Evaluation Classification Program; i.e.
paperwork, rolling logs, and resumes. (Contractor and DRE will be notified if DRE is not
eligible for availability and removed from WSP roster -30 day notice given.)
6. Disputes arising under this agreement shall be resolved by a panel consisting of one
representative of the WTSC, one representative from Contractor agency and one
representative from the DECP. The dispute panel shall thereafter decide the dispute with the
majority prevailing.
MOU ®RE Program 2019-2021 (06/2019) page 1 of 2
7. Either party may terminate this agreement upon (30 days) written notice to the other party. In
the event of termination of this agreement, the terminating party shall be liable for the
performance rendered prior to the effective date of termination.
8. WTSC Termination — This project agreement may be terminated or fund payments
discontinued or reduced by WTSC at any time upon written notice to the Contractor due to
non-availability of funds, failure of the Contractor to accomplish any of the terms herein, or
from any change in the scope or timing of the project.
9. The WTSC will monitor and track the availability of DRE Callout funds. Expenditure
tracking will be shared with WSP quarterly to ensure DRE Callout funding is being fully
utilized.
FISCAL RESPONSIBILITY:
1. For all DRE overtime activities to be billed against this MOU, any projected overtime amount
greater than $5,000 must get prior written approval from WTSC.
2. Contractor must submit the billings and supporting documents to the WTSC at PO Box
40944, Olympia, WA 98504-0944 or emailed at mmedalen@wtse.wa.gov for approval and
reimbursement not more than 30 days after the last day of the month in which the
overtime is worked. Billings and supporting documents submitted later than the 30 day
cutoff will be reviewed on a case by case basis. Contractor must ensure that reimbursement
being requested is not for on -duty time, but for call out and shift extension overtime only.
Billings will include:
• Completed and signed invoice Voucher, A19 -1A Form (attached). Your agency must
be identified as the "Claimant" and Federal Tax ID # and an original signature of the
agency head, command officer or contracting officer must be provided on the A19 -
1A form.
• Payment documentation (overtime slips, payroll documents, etc.)
• DRE Request Form showing all pertinent information. If for court case, evidence it
came from a prior MOU overtime situation must be provided with the A-19 1A form.
IN WITNESS WHEREOF, PARTIES HAVE EXECUTED THIS AGREEMENT.
APPROVED/DISAPPROVED
(Agency) (Date) Washington Traffic Safety Commission (Date)
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Contracting Agent Title & NAME (print/type name)
(Signature)
Please return this signed form (mail or email) to:
Washington Traffic Safety Commission
Attn: Marls Medalen
PO Box 40944
Olympia, WA 98504
MOU DRE Program 2019-2021 (06/2019) page 2 of 2