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HomeMy WebLinkAbout5343Contract Number: Vendor: Sub�ect: Department: File Class Begin Date: End Date: Review Date: Vault Date: Comments: 5343 KITSAP COUNTY ILA KC-435-13 West Sound Stormwater Outreach Group Water Resources LEG 12-1 1/13/2014 12/31/2016 6/1/2016 2016 KC-435-13 INTERLOCr4L AGREEMENT [� BETVNEEftI KITSAP COUNTY AIVD THE CITY OF BREMERTON FOR THE V!/EST SOURlD STORMV�ATER OUTREACH GROUP 1�.7 ; " ., : � �� G/ / � �V / � ` This Interlocal Agreement (hereafter "AGREEMENT") is by and between Kitsap County (hereafter "COUNTY") whose pnncipal offices are located at 614 Division Street, Port Orchard, WA, 98366 and the City of Bremerton (hereafter "C17Y") whose prEncipal o�ces are located at 345 6� Street, Suite 600, Bremerton, WA II. RECITALS Whereas, the Washington State Department of Ecology requires owners or operators of a municipal separate storm sewer system to obtain coverage under a Western Washington NPDES Phase I1 Municipal Stormwater Permit, and Whereas, mutua! benefits will accrue to the parties hereto and the people which each serves in the cooperative implementat�on of the West Sound Stormwater �utreach Group The Interiocal Cooperation Act, chapter 39 34 RCW, further authorizes the parties hereto to enter into this AGREEMENT, and Whereas, Permittees are required by Permit Section S5 C 1 to provide stormwater education and outreach programs designed to reduce or eliminate behaviors and practices that cause or contr�bute to adverse stormwater impacts, and Whereas, coordination among Permittees with ad�oining or shared geographic areas is encouraged by Washington State Department of Ecology and enhances access to � federal, state, and other financial and technicai support, and Whereas, West Sound residents share media sources and would benefit from consistent messaging across city and county boundar�es, and Whereas, mun�cipal resource efficiency is increased and cost savmgs are realized through sharing expertise, expenses, and staff t�me to gain econom�es of scale and avoid duplication, and Whereas, Kftsap County and the cities of Poulsbo, Bremerton, Port Orchard, Gig Harbor, Bainbndge Island and Port Angeles desire to continue working tagether as the West Sound Stormwater Outreach Group to coordinate �oint development and implementation of stormwater education and outreach programs N�W THEREFORE, the parties mutuaily agree as follows . �� � �� � a � ��.� '� S I � � , �� 4 1 � t �,� y I � � Y " 4 « ' 0 , , if �� �� t v �� KC-�35-13 II. AGREE�AENT A The Recitais set forth above are expressiy �ncorporated into the Agreement by th�s reference B This AGREEMENT consists of the foliowing documents 1 Interlocal Agreement 2 Exhibit A West Sound Stormwater Outreach Group Scope of Work and Budget C. Purpose: The purpose of the A�REEMENT is to provide a mechanism through wh�ch COUNTY and CITY voluntarily coilaborate in the development, implementat�an, and funding af stormwa#er educat�an and outreach messages, materials, activEties, and program assessment tools for the genera! publ�c, businesses, and other target audiences as required by the NPDES Phase II Permit D, Pavment and Fundinq: CITY wiil prov�de COUNTY funds in an amount not to exceed a fiotal of $14,680 pe� year for a total of $40,040 for the years 2014 to 2016 In accordance with Section i below, COUNTY agrees to send mvoices to CITY representative for reimbursement of alipwable expenses �ncurred as defined in Exhibit A E. Scope of Work: COUNTY and ClTY shali perform dut�es and serv�ces as are listed m Exhibi# A, attached hereto and mcorporated herein by this reference Said servlces sha(I be performed in accordance with the approved Scope of Work and budget specified in Exhibit A, and as provided for in Section I of this AGREEMENT F. COUNTY and CITY Administrators: The "Wes# Sound Stormwater Outreach Group" is a collect�ve of locai Junsdictions and is nat a separate (egal entity Accordingly, Jayna Er�cson, SSWM Outreach and Education Coordonator, 614 Division Street MS 26-A, Port Orchard WA 98366 shall represent COUNTY in all matters pertaming to the serv�ces rendered under this AGREEMENT Alf requirements af the CITY pertaining to the services and materials to be rendered under this AGREEMENT shall be caordinated �hrough the COUNTY representative Kathieen Cahall, Water Resaurces Manager, 3027 Olympus Dr�ve, Bremerton, WA 98310 shall represent the ClTY �n all matters pertaining to the serv�ces and materials to be rendered under this AGREEMENT Ali requirements of the COUNTY pertaining to the services or materials ta be rendered under #his AGREEMENT shall be coordinated thraugh the CfTY representative FoNow�ng a change of representative, COUNTY and CITY w�ll inform the other party m wr�tmg withm ten (14) workmg days � KC-435-13 G. Reportinct: By January 31 of each year this AGREEMENT is in effect, COUNTY and CITY will �ointly report the results of work conducted under this AGREEMENT in a manner that is mutually useful in the fulfillment of NPDES Permit reporting requirements for public education activities, as specified in Permit Section S9E2c H. Responsibilities of the Parties: It is mutually understood that CITY will provide COUNTY w�th the followmg Up to $40,040 over the duration of this AGREEMENT for development of educational materials, professional service fees, partiai reimbursement of COUNTY administrative costs, and other expenses related to tasks as described in Exhibit A CITY will also contribute staff t�me to attend meet�ngs, provide input, canduct pertinent research, and particfpate in program development It is mutually understood that COUNTY wil! provide CITY with the following COUNTY will provide administrative services and act as financia! manager for th�s AGREEMENT and associated professional service contracts COUNTY will also contr�bute staff time to faalitate meetings, provide input, conduct pertinent research, and part�cipate in program development I. Reimbursement: CITY shall reimburse COUNTY for actual incurred costs upon presentation of a properly executed invoice Costs shall be charged and funding reimbursed based upon apprapriate program elements as defined in Exhibit A COUNTY may exceed line item amounts w�thin individual program element budgets, but shail not exceed the total budget for each indiv�dual program element w�thout written approval af CITY Reimbursement requests shall not be made to CITY more frequently than once a month CITY shail re�mburse C�UNTY within thirty (30) days of receipt of a properly executed COUNTY invoice J. Pro e: Title to property purchased by COUNTY, the cost of which COUtVTY has been reimbursed as a direct item of cost under this AGREEMENT, shall pass to and vest to COUNTY Praperty purchased w�th funds delivered pursuant to this AGREEMENT may be used only for the performance of this AGREEMENT and shall be purchased in accordance with applicable state law and COUNTY purchasing policies K. Assiqnment: COUNTY may assign or subcontract any portion of the services provEded within the terms of this AGREEMENT All terms and cond�tions of the AGREEMENT shall apply to any approved subcontract or assignment related to this AGREEMENT L. Indemni : Both COUNIY and CITY shali accept responsibility for any and al! liability ar�sing from acts of its own officers, employees, agents and contractors to the extent prov�ded by law Addit�onaily, each party agrees to �ndemnify, defend, and hoid harmless the other party, and its officers, agents, and empioyees for all ciaims 3 KC-435-13 (including demands, suits, penalties, losses, damages or costs of any kind whatsoever) inciuding costs, expenses and reasonable attorney's fees, to the extent such a claim arises ar is caused by the indemnifying party's own negligence or that of �ts officers, agents, or employees in perFormance of this Agreement Nothing contained in this section of this Agreement shall be construed to create a liability or a right af indemnification in any th�rd party This section shall survive the expiration of this Agreement I�i. Amendments: The parties hereby further agree that th�s AGREEMENT cannot be amended or modified without the wntten concurrence of both parties N. Termination: E�ther party to this AGREEMENT may eiect to terminate this AGREEMENT for any reason by delivering a sixty (60) day written notice of intent to terminate to the other party in the event of such termination, COUNTY shall be compensated for the actual costs incurred prior to the time of wntten notification of contract termination O. Duration: This AGREEMENT shall commence on the date of execution, and shali rema�n in effect through December 31, 2016 P Recording Pursuant to RCW 39 34 040, this Agreement shall be f�led with Kitsap County Auditor 4. Waiver: A failure by either party to exercise its rights under this agreement shall not preclude that party from subsequent exercise of such rights and shall not constitute a waiver of any other rights under this Agreement unless stated to be such in a writmg signed by an authonzed representative of the party and attached to the onginal Agreement R Governinq Law This Agreement shall be governed by and construed in accordance with the laws of the State of Washington S Venue The venue for any action to enforce or interpret this Agreement shall lie in the Supenor Court of Washmgton for Kitsap County, Washington T iVlultiple Oriqinals This Agreement may be executed in multiple copies, each of which shail be deemed an original U Severabilitv If any provision of this Agreement or any provision of any document incorporated by reference shall be heid invalid, such invalidity shall not affect the other provisions of this Agreement which can be given effect without the invalid provisian, if such remainder confarms to the requirements of applicable law and the fundamental purpose of this agreement, and to this end the provis�ons of this Agreement are declared to be severable 4 6CC-435-13 IN WITNESS WHEREOF, this Agreement was executed by the parties on the dates hereinafter indicated DATED/�day ofl�lG��-, 201� ClTY OF BREfi�ERTON Patty Le , ayor ATTEST �` City Clerk Approved as to From� DATED thisl3day of��201� BOARD OF COUftITY COt�NiISSIONERS KITSAP CUUNTY, �ilASHINGTON � �Charlotte Garndo, Chair �- - - � --- -- — ----- G�<� �� Lin a Streissguth, Comm ssioner � —�--�-- ---�-- e ; Robert Gelder, Commissioner \ � ' ATTEST � _ -- _ _ - — --- �� � . - D na Daniels, C(erk of the Board ,� GoM�,j� o °..��PT E o S s. ��o �:• •.2 �� � .� . �'•.�i � ,��� Sq P C pv� KC-435-13 EXHIBIT A: WEST SOUND STORMWATER OUTREACH GROUP Scope of Work & Budget for 2014-2016 K�tsap County and the Cities of Poulsbo, Bremerton, Port Orchard, and Gig Harbor have been working to �ointly develop, implement, and fund NPDES Municipal Stormwater Perm�t-required outreach via interlocal agreements since 2008 With the add�tions of Bainbridge island and Port Angeles in 2012, the group assumed the name of West Sound Starmwater Outreach Group (WSSOG), to represent the regional scope and to align with other similar groups across Puget Sound under the Stormwater Outreach for Reg�anal Muniupalities (STORM) umbrella A. GOALS, OBJECTIVES, AiVD TASKS Goals 1 Work cooperat�vely to help meet the requirements for compliance with NPDES Phase II Municipal Stormwater Permit Sect�on S5 C 1, Public Education and Outreach, through the �mpfementation of "education and outreach program[s] designed to reduce or eliminate behaviors and practices that cause or contribute to adverse stormwater impacis and encourage the public to participate in stewardship activities i 2 Real�ze cost savings and increase mun�cipal resource efficiency by sharing expertise, expenses, and staff time to gain economies of scale and avoid duplication 3 Jointly work to help fulfill educat�on and outreach requ�rements of locai Total Maximum Daily Loads (TMDLs), also known as Water Pollution Cleanup Plans 4 Benefit citizens of the West Sound region by prov�ding consistent outreach and messaging 5 Gain enhanced access to federal, state, and other financia) and technical support through coordinat�on among Permittees with ad�oining or shared geographic areas �b�ectives & Tasks Ob�ective 1 Develop and adhere to an annual work plan for each year of this interlocal agreement Task 1 1 lointiy develop a work plan for each year by January 31 of 2014, 2015, and 2016 Ob�ect�ve 2 Butld on existing successful efforts by maintaining elevated awareness levels and environmenta{ly positive behavior trends for one audience and behavior selected during the previous Permit term Task 2 1 Review available survey results to determine impact of existing outreach efforts. 1 Washington State Department of Ecology, Western Washmgton Phase ll Munrc�pal Stormwater Permrt (2013) p 15 0 KC-435-13 Task 2 2 Continue to ach�eve sustained awareness and practice of proper pet waste management ■ Update the Education & Outreach Plan for Pet Waste �n Backyards, includ�ng a strategy for sustained awareness for the current Permit term a Update the Education & Outreach Plan for Pet Waste in Publ�c Places, including a strategy for continued awareness and behavior adoption for the current Permit term, leading to sus#ainable grawth and maintenance of the Mutt Mitt Program Ob}ective 3 Select one new behavior and target audience Review and prioritize the list of NPDES Permit audiences and practices ta be addressed by a behav�or change campaign Revise as necessary based on emerging issues, opportunities, and evaluation results Task 3 1 Assess practices that are most likely contributing to adverse stormwater impacts based on regional reports, studies, and knowledge of local pollution problems Consider the scope of the problems as identified by reports, water quality data, and inspection/investigation results Task 3 2 Evaluate behaviors targeted for social marketing campaigns using factors such as ■ Attitude and behavior survey data, such as the Puget Sound Partnership's General Opinion Survey and Sound Behavior Index results, � Applicability af the issue across the West Sound region, � Availability of existing, effective programs that can be modeled, a Oppartunities to collaborate wrth others involved in stormwater outreach programs, � Degree to which behaviors are single, simple, doable, and measurable, and ° Findings from Task 3 1 Ob�ective 4 Design or adopt a soaal marketing campaign with built-in evaluation protocols for the highest priority behavior from Ob�ect�ve 3 Task 41 Conduct formative research, which may include m Reviewing other program designs, management approaches, and evaluation strategies, ° Adopting a campa�gn approach that has been thoroughly evaluated and proven successful in a s�milar community, andJor � Ut�l�ze focus groups or other survey tools to garner in-depth information on attitudes and pract�ces relative to the behavior, and ident�fy barriers and benefits of the target audience adopting the behavior. Task 4 2 Develop a campaign strategy based on research from Task 4 1 that includes an evaluat�on plan with specific, measurable, and achievable outcomes 7 � KC-435-'i 3 Ob�ective 5 implement a social marketing campaign for the highest prrority behavior. Task 5.1 Test the campaign strategy on a smal) segment of the populat�on, using focus groups and/or pilot studies to refine and reevaluate the strategy. Task 5 2 impiement the campaign across the community, assessing effectiveness at proper intervals, documenting progress, and changing the campaign stra#egy as necessary to achieve defined outcomes Task 5 3 Cont�nue the program at an appropnate levei once measurements �ndicate increased adoption of the behavior �n the target audience Obiective 6 As resources and consensus of the group are available, implement additional campa�gns using a phased approach for each prioritized behaviar and associated target audience Task 6 1 Pursue grants and other funding opportunities as available and appropriate Obiective 7 Use adaptive management to refine programs and direct education and outreach resources most effectively Task 7 1 Take advantage of mutually benefic�al outreach opportunities that fall w�thin the NPDES Permit-required scope of audiences and behaviors, regardless of prioritization ranking Task 7 2 Seek opportun�ties to share among member�urisdictions the existing outreach efforts to audiences not prioritized within the WSSOG actwities, such that these efforts are beneficial to all members �biective 8 Represent the WSSOG on larger regional stormwater autreach efforts through partiupation as a Core member of STORM and the Puget Sound Starts Here (PSSN) campaign development team Task 8 1 Help implement the STORM Strategic Plan and annual Work Plan to achieve results of use and benefit tv the WSSOG Task 8 2 Promate capacity building among STORM and WSSOG members to raise the caliber of collective outreach in the region Task 8 3 Support development and implementation of the PS5H awareness campaign in con�unction with on the ground local behavior change programs Obiect�ve 9 Track and maintain recards of education and outreach activrties Publish an annual summary of activities that is suitable for use in NPDES reporting � KC-435-13 �. � Table 1 shows the annual budget for years 2414 through 2016 The annuai Staff Time budget of $43,720 is for 0 5 F7E of a Kitsap County Education & Outreach Coardinatar's time to administer the Interlacai Agreement and manage outreach programs �dent�fied in the annua! work plan on behaif of the WSSOG This fundmg also �ncludes cnordination with STORM, the Puget Sound Starts Here campaign development team, ECO Nets, and all assaciated travel expenses; as wel) as admrnistrat�ve dut�es such as frnancral #rack�ng and mar�agement The annual staff time budget w�l! be shared by all WSSOG �urisdictions in proportion to their relative populat�on s�ze, as shown in Table 1 The annual Qutreach Base Programs budget of $65,020 wilf be used to implement �ornt programs prior�tized by the group and agreed upon for �nclusion in the WS50G annual work plan This may incfude actFVities such as the Mutt Mitt Pragram, backyard pet waste outreach, reporting hotirne promotion, advertis�ng, business outreach, local implementation of the Puget Sound Starts Here campa�gn, newsletters and literature develapment, priority behavior change programs, member capaaty building, and evaluation/surveys. The WSSOG wifl make every effort to minim�ze actual costs by selecting competitrve bids for profess�onal services, and by pursuing grants and other funding sources as availabte and appropriate. The annual Supplemental Programs Budget was added ta accommodate several �urisd�ctions that expressed a desire for additiana( outreach support This allows flexibil�ty for �urisdictions to custom�ze a suite of outreach options to meet the needs of their communities Rates for elementary classroom lessons were based on County staff time for lesson preparation, teach�ng tFme, and travel C�nema ad rates were based on real charges incurred for s�milar advertising in 2012 Table 1. Annual budget for alt program elements. Population RelatFVe Staff gase Supplemental Annual Cost lurisdiction Pragrams Programs per t2013) Populatian Time gudget Budget Jurisdiction Unrncorporated KC 170,505 60 7% $26,540 $39,460 N/A $66,000 Bremerton 37,$50 13 5% $5,900 $8,780 $p $14,680 Bainbr�dge Island 23,190 8 3% $3,630 $5,400 $p $9,030 Port Angeles 19,120 6 8% $2,970 $4,420 $900 $8,290 Port Orchard 12,870 4 6% $2,p1� $2,990 $g60 $5,860 Poufsbo 9,585 3 4� $1,490 $2,210 $1,650 $5,350 G�g Harbor 7,670 2 7% $1,180 $1,760 $2,70p $5,640 70TAL 280,790 100 0% $43,720 $65,020 $4,660 $114,850 Z includes fundmg for 2 months af cmema ads in Port Angeles 3 Includes 4 elementary schaol classroom lessons at $215 each ° Includes 6 elementary schaol classroom lessons at $275 each 5 includes fund�ng for 2 months of cinema ads at the Galaxy Uptown Theatre in Gig Harbor 0