Loading...
HomeMy WebLinkAbout5165Contract Number Vendor• Sub�ect. Department File Class: Begin Date End Date Review Date• Vault Date 5165 KITSAP COUNTY ILA KC - West Sound Stormwater Outreach Group Water Resources LEG 12-1 5/14/2012 12/31/2013 2015 Comments : KC-023-12 INTERLOCAL AGREEMENT ORIGINAL BETWEEN KITSAP COUNTY AND THE CITY OF BREMERTON TO FORM THE WEST SOUND STORMWATER OUTREACH GROUP I. PREAMBLE This Interlocal Agreement (hereafter "AGREEMENT") is by and between Kitsap County (hereafter "COUNTY") whose principal offices are located at 614 Division Street, Port Orchard, WA, 98366 and the City of Bremerton (hereafter "CITY") whose principal offices are located at 345 6 Street, Suite 600, Bremerton, WA II. RECITALS Whereas, the Washington State Department of Ecology requires owners or operators of a municipal separate storm sewer system to obtam coverage under a Western Washington NPDES Phase II Municipal Stormwater Permit, and Whereas, mutual benefits will accrue to the parties hereto and the people which each serves in the cooperative implementation of the West Sound Stormwater Outreach Group The Interlocal Cooperation Act, R C W 39 34, further authorizes the parties hereto to enter into this AGREEMENT, and Whereas, Permittees are required by Permit Section S5 C 1 to provide stormwater education and outreach programs designed to achieve measurable reductions in behaviors that cause or contribute to adverse stormwater impacts, and Whereas, coordination among Permittees with adJoining or shared geographic areas is encouraged by Washington State Department of Ecology and enhances access to federal, state, and other financial and technical support, and Whereas, West Sound residents share media sources and would benefit from consistent messaging across city and county boundaries, and Whereas, municipal resource efficiency is increased and cost savings are realized through sharing expertise, expenses, and staff time to gain economies of scale and avoid duplication, and Whereas, Kitsap County and the cities of Poulsbo, Bremerton, Port Orchard, Gig Harbor, Bainbridge Island and Port Angeles desire to form the West Sound Stormwater Outreach Group to coordinate �oint development and implementation of stormwater education and outreach programs NOW THEREFORE, the parties mutually agree as follows R\Public Works\Water Resources\StormwaterlClean Runoff Collaborative\ILA Bremerton - KC-023-12 doc KC-023-12 III. AGREEMENT A The Recitals set forth above are expressly incorporated into the Agreement by this reference B This AGREEMENT consists of the following documents 1 Interlocal Agreement 2 Exhibit A West Sound Stormwater Outreach Group Scope of Work and Budget C. Pu ose: The purpose of the AGREEMENT is to provide a mechanism through which COUNTY and CITY voluntanly collaborate in the development, impiementation, and funding of stormwater education and outreach messages, materials, activities, and program assessment tools for the general public, businesses, and other target audiences as required by the NPDES Phase II Permit D. Pavment and Fundin�: CITY will provide COUNTY funds in an amount not to exceed a total of $21,939.64 for the years 2012 to 2013 In accordance with Section I below, COUNTY agrees to send invoices to CITY representative for reimbursement of allowable expenses incurred as defined in Exhibit A E. Scope of Work: COUNTY and CITY shall perform duties and services as are listed in Exhibit A, attached hereto and incorporated herein by this reference Said services shall be perFormed in accordance with the approved Scope of Work and budget specified in Exhibit A, and as provided for in Section I of this AGREEMENT F. COUNTY and CITY Administrators: The "West Sound Stormwater Outreach Group" is a collective of local Jurisdictions and is not a separate legal entity Accordingly, the SSWM Outreach and Education Coordinator, 614 Division Street MS 26-A, Port Orchard WA 98366 shall represent COUNTY in all matters pertainmg to the services rendered under this AGREEMENT All requirements of the CITY pertaining to the services and materials to be rendered under this AGREEMENT shall be coordinated through the COUNTY representative The City of Bremerton Water Resources Manager, 3027 Olympus Drive, Bremerton, WA 98310 shall represent the CITY in all matters pertaining to the services and materials to be rendered under this AGREEMENT All requirements of the COUNTY pertainin� to the services or materials to be rendered under this AGREEMENT shall be coordinated through the CITY representative Following a change of representative, COUNTY and CITY will inform the other party m writing within ten (10) working days 2 KC-023-12 G Reportinq: By January 31 of each year this AGREEMENT is in effect, COUNTY and CITY will �ointly report the results of work conducted under this AGREEMENT in a manner that is mutually useful in the fulfiliment of NPDES Permit reporting requirements for public education activities, as specified in Permit Section S9E2c H. Responsibilities of the Parties: It is mutually understood that CITY will provide COUNTY with the following Up to $21,939 64 over the duration of this AGREEMENT for development of educationai materials, professional service fees, partial reimbursement of COUNTY administrative costs, and other expenses related to tasks as described in Exhibit A CITY will also contribute staff time to attend meetings, provide input, conduct pertinent research, and participate in program development It is mutually understood that COUNTY will provide CITY with the following COUNTY will provide administrative services and act as financial manager for this AGREEMENT and assoaated professional service contracts COUNTY will also contribute staff time to facilitate meetings, provide input, conduct pertinent research, and participate in program development I. Reimbursement: CITY shall reimburse COUNTY for actual incurred costs upon presentation of a properly executed invoice Costs shall be charged and funding reimbursed based upon appropriate program elements as defined in Exhibit A COUNTY may exceed line item amounts within individual program element budgets, but shall not exceed the total budget for each individual program element without written approval of CITY Reimbursement requests shall not be made to CITY more frequently than once a month CITY shall reimburse COUNTY within thirty (30) days of receipt of a properly executed COUNTY invoice J. Pro e: Title to property purchased by COUNTY, the cost of which COUNTY has been reimbursed as a direct item of cost under this AGREEMENT, shall pass to and vest to COUNTY Property purchased with funds delivered pursuant to this AGREEMENT may be used only for the performance of this AGREEMENT and shall be purchased in accordance with applicable state law and COUNTY purchasing policies K. Assi�nment: COUNTY may assign or subcontract any portion of the services provided within the terms of this AGREEMENT All terms and conditions of the AGREEMENT shall apply to any approved subcontract or assignment related to this AGREEMENT L. Indemni : Both COUNTY and CITY shall accept responsibility for any and all liability arismg from acts of its own officers, employees, agents and contractors to the extent prov�ded by law Additionally, each party agrees to indemnify, defend, and hold harmless the other party, and its officers, agents, and employees for all claims 3 KC-023-12 (including demands, suits, penalties, losses, damages or costs of any kind whatsoever) including costs, expenses and reasonable attorney's fees, to the extent such a claim arises or is caused by the indemnifying party's own negligence or that of its officers, agents, or employees m performance of this Agreement Nothing contained in this section of this Agreement shall be construed to create a liability or a nght of �ndemrnfication in any third party This section shall survive the expiration of this Agreement IW. Amendments: The parties hereby further agree that this AGREEMENT cannot be amended or modified without the written concurrence of both parties N. Termination: Either party to this AGREEMENT may elect to terminate this AGREEMENT for any reason by delivering a sixty (60) day written notice of intent to terminate to the other party In the event of such termination, COUNTY shall be compensated for the actual costs incurred prior to the time of written notification of contract termmation O. Duration: This AGREEMENT shall commence on the date of execution, and shall remain in effect through December 31, 2013 P Recordinq Pursuant to RCW 39 34 040, this Agreement shall be filed with the Kitsap County Auditor Q Waiver A failure by either party to exercise its rights under this agreement shall not preclude that party from subsequent exerc�se of such r�ghts and shall not constitute a waiver of any other rights under this Agreement unless stated to be such in a writing signed by an authorized representative of the party and attached to the original Agreement R Governin� Law This Agreement shall be governed by and construed in accordance with the laws of the State of Washington S Venue The venue for any action to enforce or interpret this Agreement shall lie in the Superior Court of Washington for Kitsap County, Washington T Multiple Originals This Agreement may be executed in multiple copies, each of which shall be deemed an original U Sever�bility If any provision of this Agreement or any provision of any document incorporated by reference shall be held invalid, such invalidity shall not affect the other provisions of this Agreement which can be given effect without the invalid provision, if such remamder conforms to the requirements of applicable law and the fundamental purpose of this agreement, and to this end the provisions of this Agreement are declared to be severable n KC-023-12 IN WITNESS WHEREOF, this Agreement was executed by the parties on the dates hereinafter indicated DATED this � �"c�ay of P/L�L 2012 DATED this I`� F�ay of f.l ,2012 CITY OF BREMERTON i' � � �,� - - W n: . ATTEST � � City Clerk Approved as to Form BOARD OF COUNTY COMMISSIONERS KITSAP COUNTY, WASFLINGTON a �� Robert elder Chair � � %���. osh Brown, Commissioner C arlotte Garrido, Commissioner ATTEST City � orney Dana Daniels, Clerk of the Board G� O�•;�p E O,r• ����� �� p� � �� � � •' � �C���� #'..e_ .. � `_A P �C KC-023-12 EXHIBIT A. WEST SOUND STORMWATER OUTREACH GROUP Scope of Work & Budget for 2012-2013 Since 2008, Kitsap County and the Cities of Poulsbo, Bremerton, Port Orchard, and Gig Harbor have been working as the Kitsap Peninsula Clean Runoff Collaborative to �ointly develop, implement, and fund Permit-required outreach via interlocai agreements With the add�tions of Bainbridge Island and Port Angeles, the group has agreed to assume the name of West Sound Stormwater Outreach Group (SOG), to better represent the regional scope and to align with other similar groups across Puget Sound under the Stormwater Outreach for Regional Municipalities (STORM) outreach umbrella A GOALS, OBJECTIVES, AND TASKS Goals 1 Design and implement stormwater education and outreach programs to achieve measurable reductions in behaviors that cause or contribute to adverse stormwater impacts 2 Realize cost savings and increase municipal resource efficiency by sharing expertise, expenses, and staff time to gain economies of scale and avoid duplication �3 Benefit citizens of the West Sound region by providing consistent outreach and messaging � 4 Gain enhanced access to federal, state, and other financial and technical support through coordination among Permittees with ad�oining or shared geographic areas 5 Obtain compliance with NPDES Phase II Municipal Stormwater Permit requirements for Section S5 C 1, Public Education and Outreach 6 Fulfill education and outreach requirements of local Total Maximum Daily Loads (TMDLs), also known as Water Pollution Cleanup Plans The West Sound Stormwater Outreach Group is comm�tted to ach�evmg the followmg ob�ectives by December 31, 2013 Obiective 1 Build on existing successful efforts by maintaining elevated awareness levels and environmentally positive behavior trends Task 1 1 Review October 2011 survey results to determine impact of existing outreach efforts Task 1 2 Develop efficient methods to achieve sustained awareness and practice of proper pet waste management ■ Use partnerships and associated opportunities where available; � KC-023-12 ■ Continue 1 pet waste mailer per year, ■ Continue growing and maintaining the Mutt Mitt Program Ob�ective 2 Review the list of prioritized audiences and practices to be addressed by behavior-change campaigns and revise as necessary based on emergmg issues, opportunities, and evaluation results Task 2 1 Assess practices that are most likely contribut�ng to adverse stormwater impacts based on Ecolog�s latest Toxic Loading Study and knowledge of local pollution problems Consider the scope of the problems as identi�ed by reports, water quality data, and inspection/investigation results Task 2 2 Re-prioritize practices to be addressed by social marketing campaigns us�ng ` factors including but not limited to ■ Updated attitude and behavior survey results, ■ Applicability of the issue across the West Sound region, ■ Presence/absence of existing local programs that address the behavior and effectiveness of those programs (to avoid dupl�cation); ■ Availability of existing programs with proven effectiveness that can be modeled, and ■ Degree to which identified behaviors are single, simple, doable, and ' measurable. ■ Findings from Task 2 1 Ob�ective 3 Design or adopt a social marketing campaign with built-in evaluation protocols for the highest priority behavior Task 3 1 Conduct formative researches on the highest priority behavior, which may include ■ Reviewing other program designs, management approaches, and evaluation strategies, ■ Adopting a campaign approach that has been thoroughly evaluated and proven successful in a similar community, and/or ■ Using focus groups or other survey tools to garner in-depth information on attitudes and practices relative to the behavior, identify barriers and benefits of the target audience adopting the behavior, and get ideas for potential campaign strategies Task 3 2 Develop a campaign strategy based on barrier/bene�t research that includes an � evaluation plan with specific, measurable, and achievable outcomes Obiective 4 Implement social marketing campaign for the highest priority behavior. 7 KC-023-12 Task 4 1 Test the campaign strategy on a small segment of the population, using focus groups and/or pilot studies to refine and reevaluate the strategy Task 4 2 Implement the campaign across the community, assessing effectiveness at proper �ntervals, documentmg progress, and changing the campaign strategy as necessary to achieve defined outcomes Task 4 3 Continue the program at an appropriate level once measurements indicate increased adoption of the behavior in the target audience Obiective 5 Ob�ective 6 As resources are available, implement additional campaigns using a phased approach for each prioritized behavior and associated target audience Use adaptive management to refine programs and direct education and outreach resources most effectively Task 6 1 Take advantage of mutually beneficial outreach opportunities that fall within the Permit-required scope of audiences and behaviors, regardless of priorit�zation ranking Task 6 2 Seek opportunities to share among member �urisdictions the existing outreach efforts to audiences not prioritized within the West Sound SOG activities, such that these efforts are beneficial to all members Ob�ective 7 Continue to support the development and implementation of the regional Puget Sound Starts Here campaign through participation in STORM Task 7 1 Continue to invest staff time in supporting the infrastructure of a regional awareness campaign supported by coordinated on the ground local behavior change programs Task 7 2 Participate in the selection and development of the next suite of behaviors targeted for outreach under the Puget Sound Starts Here campaign Task 7 3 Promote capacity building among STORM members to raise the caliber of collective outreach in the region Obiective 8 Track and maintain records of education and outreach activities Publish an annuat activ�ties report Obiective 9 Pursue grants and other funding opportunities as available and appropriate 8 . , .. KC-023-12 Obiective 10 Continue to strengthen partnerships through coordinated messages and activities with other entities involved in stormwater education and outreach programs This may include non-permitted ent�ties such as the Puget Sound Partnership, local ECO Networks, Kitsap County Health District, Kitsap Conservation District, Washington SeaGrant, WSU Extension, Chambers of Commerce, Local Source Control Specialists, professional associations, and non- profit environmental organizations B. BUDGET Table 1 shows the annual budget for years 2012 and 2013 Included in the budget for each year is 0 5 FTE of County staff time ($43,417 92) and $40,000 in outreach program costs for an annual total of $83,417 92 The West Sound SOG will make every effort to minimize actual costs by selecting competitive bids for professional services, and by pursuing grants and other funding sources as available and appropriate Table 1. Annual bud et for all ro m elements Cost per Population Relative Jurisdiction Jurisdiction (2010) Population per Year Unincorporated KC 168,900 614% $51,196 54 Bremerton 36,190 13 2% $10,969 82 Port Orchard 10,910 4 0% $3,307 01 Poulsbo 8,920 3 2% $2,703 81 Gig Harbor 7,520 2 7% $2,279 44 Port Angeles 19,380 7 0% $5,874 42 Bainbridge Island 23,380 8 5% $7,086 89 TOTAL 275,200 100 0% $83,417 92 0