The URL can be used to link to this page

Home My WebLink About4915Contract Number: Vendor: Subject: Department: File Class: Begin Date: End Date: Review Date: Vault Date: 4915 KITSAP COUNTY ADMINISTRATIVE SERVICES LEOFF 1 Pension Payment Processing City Clerk LEG 12 05/24/2010 05/23/2015 02/O1/2015 Comments : K� �.5�..-�O . INTERLOCAL AGREEMENT BETWEEN THE CITY OF BREMERTON AND KITSAP COUNTY FOR CITY OF BREMERTON LEOFF 1 MEMBER MEDICAL PAYMENTS I. RECITALS WHEREAS, pursuant to the Revised Code of Washington Chapters 41.16, 41.18, 41.20, 41.26 and Washington Administrative Code Chapter 415-105, the City of Bremerton is responsible for the payment of certain medical expenses for members of the Law Enforcement Officers and Fire Fighters 1(LEOFF 1) Retirement System, and WHEREAS, the City provides for the payment and reimbursement of such medical expenses in part, through a self-funded reimbursement plan; and WHEREAS, Kitsap County also has the responsibility of payment for certain medical expenses for its LEOFF 1 members, and . WHEREAS, Kitsap County has expressed an interest in managing the payment of the City of Bremerton's LEOFF 1 medical expenses, and WHEREAS, the parties agree that it is in the public interest and consistent with policies of the two jurisdictions to cooperate to provide efficiency in the processing of LEOFF 1 member medical expenses, and WHEREAS, RCW Ch. 39.34 provides authority for jurisdictions to enter into interlocal agreements; follows: NOW, THEREFORE, the City of Bremerton and Kitsap County agree as II. AGREEMENT A. Parties. The Parties to this agreement are the City of Bremerton ("City") and Kitsap County ("County"). The Parties agree as follows. B. Relationship of the Parties. The City delegates to the County only those powers and responsibilities with respect to support services which are specifically enumerated in this Agreement. Any function not specifically delegated to and assumed by the County in writing pursuant to this Agreement shatl remain the sole responsibility of the City. C. Services Provided — Payment of Medical Expenses. The Parties agree that the County will process routine medical expense payments for the City's LEOFF 1 Members, which for the purposes of this Agreement includes payments authorized by the City of Bremerton Pension Boards for medical procedures, physician services, prescriptions, clinic and hospital services, and long-term in- home and care facility services. The County agrees that it will refer any non- 1 LEOFF 1 MEDICAL PAYMENTS routine medical payment requests to the Pension Board Secretary (City Clerk) for review and disposition. The County may communicate with the City's LEOFF 1 members about payment requests made by the LEOFF 1 members. D. Fee. In 2010 City agrees to pay the County $4,000 annually plus $10 per claim as a fee for providing the payment services. The County and City will work together to create a system wherein the County receives the funding necessary to pay the medical expenses. The parties shall re-negotiate the fee structure annually for this Agreement as long as the annual contract amount falls within the departmental contract authority granted by the City Council and Board of County Commissioners. The services will be billed by invoice from the County on a quarterly basis and be due 30 days from receipt. E. Implementation, Term, and Miscellaneous Provisions. 1. Contacts. City of Brernerton City Clerk 345 6th St., Suite 600 Bremerton, WA 98337 Kitsap County Kitsap County Risk Manager 614 Division St. MS-7 Port Orchard, WA 98366 2. Effective Date. This Agreement shall be effective from the date that it is (a) executed by the Parties and (b) recorded in the County Auditor's office or, alternatively, listed by subject on a public agency's web site or other electronically retrievable public source. The Mayor and County Commissioners shall execute the Agreement pursuant to authorization by the legistative bodies of the two jurisdictions. 3. Term. The term for this Agreement shall be for five years, through December 2015, unless either party wishes to withdraw from the Agreement. Either party wishing to terminate the Agreement must provide a 90- day written notice to the other party. 4. Amendment. This Agreement may be amended by the express written agreement of both Parties, which will require authorization by the legislative bodies of the two jurisdictions. 5. Indemnification. County shall defend, indemnify and hold City, its officers, officials, employees and volunteers harmless from any and all claims, injuries, damages, losses or suits including attorney fees, arising out of or resulting from the acts, errors or omissions of County, its agents, employees, or sub-contractors in performance of this Agreement, except for injuries and damages caused by the sole negligence of the City. This indemnification and hold harmless shall apply regardless of whether the claim is brought pursuant to the Worker's Compensation Act, RCW Title 51, or otherwise, and County waives any immunity whatsoever with respect to such indemnification. 2 LEOFF 1 MEDICAL PAYMENTS City shall defend, indemnify and hold County, its ofFicers, officials, employees and volunteers harmless from any and all claims, injuries, damages, losses or suits including attorney fees, arising out of or resulting from the acts, errors or omissions of the City, its agents, employees, or sub-contractors in performance of this Agreement, except for injuries and damages caused by the sole negligence of County. This indemnification and hold harmless shall apply regardless of whether the claim is brought pursuant to the Worker's Compensation Act, RCW Title 51, or otherwise, and City waives any immunity whatsoever with respect to such indemnification. Neither party assumes responsibility to the other party for the consequences of any act or admission of any person, firm or corporation not a party to this agreement. 6. Confidential Information. County acknowledges that it will handle confidential information while performing its responsibilities under this Agreement and agrees that it will comply with the provisions of State and Federal law as it relates to the handling and disclosure of confidential information provided to the County by the City. 7. Policies and Regulations. The provisions of this Agreement are not intended to and do not amend other City and County Policies. Other policies shall be interpreted and applied consistent with the terms of this Agreement. The City or the LEOFF 1 Pension Boards may adopt additional policies or regulations affecting the payment of LEOFF 1 medical claims. The City will immediately notify the County of any changes to policy that may affect medical expense payments. 8. Attorneys Fees. In the event either of the Parties defaults on the performance of any terms of this Agreement or either party places the enforcement of this Agreement in the hands of an attorney, or files a lawsuit, each Party shall pay all its own attorneys fees, costs and expenses. 9. Counterparts. This Agreement may be signed in counterparts, which taken together shall constitute the entire agreement. Signature by parties transmitted via facsimile or electronically shall be acceptable and binding. IN WITNESS THEREOF, the Parties have executed this Agreement. CITY OF BREMERTON, a Washington municipal cor� By :� Patty n , Mayor Date : /,lii�.t�f r�,� �i�� KITSAP COUNTY BOARD OF ion COMMI SIONERS _ BY' � � Josh Brown, Chair _ Date: C J ' �-Y- ATTES : r'' � T By: � ,�� B ��- � Y� Commissioner LEOFF 1 MEDICAL PAYMENTS City Clerk Date: � App� m: g y � / — City Atto ey Date : 1 z� . --. Y '� e \�� `\'. L/ � � ° ' � �/o � /� �+�✓ � R � : ,;. .� ,�. . 4� � ��' ''\ !% ' 7 � �'� ''` °-V \y �' ��;�t�� d�.,� y� ;,:•,� ��..��.. ,�� ,�,. :��:i�, � , �' . .� �, .- ��?.`•' �J � 1,.•.�ut�e,.,;f'�"'�;: ; � f � i� Q 4• S, �� y � 1��'�,.,• •� � �... l. ��C —` � l.'' � � �� , Date : � �� : ��,. _,i !r'I!,� . . - �. - �>i� . �/ 1 ATTEST: By : V✓ o lerk to the Board Date : � d U Approved as to form: By: Sr. Deputy Prosecuting Attorney Date : � � � LEOFF 1 MEDICAL PAYMENTS