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AGENDA BILL 5J
CITY OF BREMERTON
CITY COUNCIL
SUBJECT: Approval of Use and Study Session Date: August 24, 2016
Maintenance Agreement with CENCOM for COUNCIL MEETING Date: September 7, 2016
MCT's for the Fire and Police Departments Department: Fire
Presenter: Chief Duke
Phone: (360) 473-5380
SUMMARY: Use and Maintenance Agreement between the City of Bremerton and CENCOM. This
agreement will allow the City of Bremerton to make payment to CENCOM who has purchased 35
MCT's for the Fire and Police Departments. It will also allow the transfer of the assets to CENCOM
who will provide the maintenance for the life of the equipment.
ATTACHMENTS: Use and Maintenance Agreement
FISCAL IMPACTS (Include Budgeted Amount): $172,093.55 which has been budgeted in the
Information Services budget.
STUDY SESSION AGENDA: N No Presentation ❑ Full Presentation
STUDY SESSION ACTION: Consent Agenda ❑ General Business ❑ Public Hearing
RECOMMENDED MOTION:
Move to approve the Use and Maintenance Agreement between the City of Bremerton and
CENCOM; and authorize the Mayor to finalize and execute the agreement with substantially the
same terms and conditions as presented.
COUNCIL ACTION: L7 Approve ❑ Deny ❑ Table ❑ Continue ❑ No Action
Form Updated 01/07/15
USE AND MAINTENANCE AGREEMENT
This Agreement is entered into on the date fully executed below,between THE CITY
OF BREMERTON, a municipal corporation, (hereinafter referred to as "The City"),and
KITSAP COUNTY CENCOM,an emergency communication system of Kitsap County,
(hereinafter referred to as "CENCOM").
WHEREAS, CENCOM is the sole provider for providing both emergency and non-
emergency dispatch services to the entire Kitsap County; and
WHEREAS, CENCOM purchased Mobile Computer Terminals("MCT'S") for all police
and fire agencies in Kitsap County; and
WHEREAS, CENCOM purchased 35 MCT's and accessories for use by both the City's
Fire Department and Police Department in the amount of$172,093.55; and
WHEREAS,the City has determined it to be in the best interests of its citizens and in the
best interest of both parties that CENCOM maintain ownership of the MCT's during the City's
use of the equipment; and
WHEREAS,the City has further determined it to be in the best interests of its citizens
and in the best interest of both parties that CENCOM provide maintenance of the equipment
during the City's use of the same; and
WHEREAS,the City agrees to reimburse CENCOM for its purchase of the MCT's in
exchange for CENCOM's purchase and maintenance of the MCT's for the use and benefit of the
City;
NOW,THEREFORE,the City and CENCOM agree as follows:
1) USE AND MAINTENANCE OF MCT'S. CENCOM agrees to provide to the
City the 35 MCT's it purchased for the City's benefit and use. CENCOM further agrees to
provide maintenance of the MCT's during the City's use of the equipment. CENCOM will
maintain ownership of the MCT's. The City will possess and use the MCT's for their intended
purpose. CENCOM will provide and maintain the MCT's until the MCT's have reached the end
of its useful life or the repairs out weight the cost of a new MCT as determined by both parties.
2) PAYMENT. The City hereby agrees to pay $172,093.55 to CENCOM in
exchange for its purchase and maintenance of the MCT's for the use and benefit of the City as
provided herein.
3) ASSIGNMENT. The City acknowledges that CENCOM is undergoing
reorganization and will become a separate legal entity under Washington law, known as"Kitsap
911." The City further acknowledges and agrees that the County will assign this Contract to
Kitsap 911 at midnight(12 a.m.)on December 31,2016 without further notice and/or approval
1 CENCOM MCT"S
from the City. If any payment is made after December 31,2016, such payment shall be remitted
to"Kitsap 911".
IN WITNESS WHEREOF,the parties have executed this agreement on the day and
year indicated below.
CITY OF BREMERTON CENCOM
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' Or: p(
By: Patty t y: Richard Kirton,
Its: Mayo Its: Cue,-'7 tic D,74 trail
DATE: a7 01-C DATE: 2- 5r T 212/6
R:\Legal\Legal\Contracts\FIRE\CENCOM-MCT Agreement 2016 8-24-16.docx
2 CENCOM MCT"S