HomeMy WebLinkAbout5208 Contract Number: 5208
Vendor: DEPARTMENT OF ENTERPRISE SERVICES (DES)
Subject: ILA - Engery/Utility Conservation Project Mngmt Master
Agreement No. 2011-169
Department: Public Works
File Class: LEG 12-1
Begin Date: 9/27/2012
End Date: 12/31/2015
Review Date: 6/30/2015
Vault Date: 2016
Comments: CO #1 3/19/13; Energy Services Authorization No. 2013-
111 B (2) 4/22/14; Contract No. 2013-111 H(2-1)
10/20/14; Authorization No. 2013-111 B (2) 10/20/14
AGENDA BILL
CITY OF BREMERTON
CITY COUNCIL
SUBJECT: Contract with Trane, Inc. Study Session Date: October 8, 2014
for the Wastewater Treatment Plant COUNCIL MEETING Date: October 15, 2014
Phase II Energy Efficiency Project Department: PW&U/WWTP
Presenter: Pat Coxon
Phone: (360)473-5448
SUMMARY: RCW 39.35A provides a design-build process for constructing energy efficiency projects
on public facilities. Pursuant to this process, the Public Works Department completed Phase I and is
now working with Trane, Inc. an authorized energy services company, on Phase ll. Because the City
had already planned to replace the Return Activated Sludge (RAS) Pumps;Aeration Blower#4,
Biotower Odor Control Fan and Headworks Odor Control Fan in the 2015 CIP, and because the
State is offering a grant program for energy efficiency projects, an opportunity existed to pursue this
Phase II project. Trane and the State have worked with City staff to define the project and develop
the financial analysis. At this point, the Phase II project is ready for Council approval. We believe this
project is an excellent candidate to receive a $272,172 grant in addition to the PSE energy utility
incentive of$98,246. We will know about the grant in November 2014. Approval is needed now in
order to procure equipment and materials in time to complete construction by September 2015. The
projected project payback is 8 years with both grants and 14.5 years without the State grant.
ATTACHMENTS:
1. Summary Documents 4. Amendment#2, Interagency Agreement
2. Funding Approval for Construction 5. Construction Contract
3. Funding Approval for Design and Const. Mgt.
FISCAL IMPACTS (Include Budgeted Amount): Expected total project cost (with $272,172 grant and
PSE utility incentive of$98,246) is $1,715,499. Budgeted amount in 2015 is $1,745,000. In the event
that the energy services grant is not awarded, the needed revenue will be provided under the 2015
WWTP/Pump Station Improvement Program (budgeted at $350,000).
STUDY SESSION AGENDA: ❑x No Presentation ❑ Full Presentation
STUDY SESSION ACTION: ❑ Consent Agenda ❑x General Business ❑ Public Hearing
RECOMMENDED MOTION: Move to approve Amendment#2, Interagency Agreement with the
Department of Enterprise Services; Energy Services Authorization Amendment#1; Funding
Approvals for design and construction; and the Construction Contract for the Wastewater Treatment
Plant Phase II Energy Efficiency Project, and authorize the Mayor to finalize and execute these
documents with substantially the same terms and conditions as presented.
COUNCIL ACTION: ['Approve ❑ Deny ❑ Table ❑ Continue ❑ No Action
Form Updated 01/25/13
T.1 T
STATE OF WASHINGTON
DEPARTMENT OF ENTERPRISE SERVICES
1500 Jefferson St.SE,Olympia,WA 98501
PO Box 41476,Olympia,WA 98504-1476
September 29, 2014
TO: Chal Martin, City of Bremerton
FROM: Kim Obi, Contracts Specialist, (360) 407-8273
RE: Contract No. 2013-111 H (2-1)
Bremerton WWTP Upgrades - Phase 2
Trane U.S., Inc.
SUBJECT: Funding Approval
The Department of Enterprise Services, E&AS, requires funding approval for the above
referenced contract document. The amount required is as follows:
ESCO Contract Amount $ 1,221,104.00
Sales Tax (8.7%) $ 106,236.05
Contingency Amount(with Tax) $ 58,292.48
Total $ 1,385,632.53
In accordance with the provisions of RCW 43.88, the signature affixed below certifies to the
Facilities Division, Engineering & Architectural Services that the above identified funds
are appropriated, allotted or that funding will be obtained from other sources available to
the using client/agency. The using/client agency bears the liability for any issues related to
the funding for this project.
By C��-7 / 4
Name/Ti / Ay�� Date ld _7� Z019-
Please sign and return this form to E&AS. If you have any questions, please call me.
2013111 Hcontfundko
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STATE OF WASHINGTON
DEPARTMENT OF ENTERPRISE SERVICES
1500 Jefferson St.SE,Olympia,WA 98501
PO Box 41576,Olympia,WA 98504-1476
September 29, 2014
TO: Chal Martin, City of Bremerton
FROM: Kim Obi, Contracts Specialist, (360) 407-8273
RE: Authorization No. 2013-111 B (2)
Amendment No. 1
Project Title Bremerton WWTP Phase 2
Trane U.S., Inc.
SUBJECT: Funding Approval
The Department of Enterprise Services, E&AS, requires funding approval for the above
referenced contract document(s). The amount required is as follows:
Design & Implementation of Energy Conservation Measures $509,209.00
First Year Measurement & Verification $ 13,714.00
Sales Tax (8.7%) (includes tax on audit &proposal) $ 51,566.47
TOTAL $574,489.47
In accordance with the provisions of RCW 43.88, the signature affixed below certifies to the
Facilities Division, Engineering & Architectural Services that the above identified funds
are appropriated, allotted or that funding will be obtained from other sources available to
the using client/agency. The using/client agency bears the liability for any issues related to
the funding for this project.
By OA �Z 1012 01'Z'014
Name/ it /,��Q•S/al�. Date
Please sign and return this form to E&AS. If you have any questions,please call me.
2013111Bamdifundko
Contract Number: 5208
Vendor: DEPARTMENT OF ENTERPRISE SERVICES (DES)
Subject: ILA - Engegy /Utility Conservation Project Mngmt Master
Agreement No. 2011 -169
Department: Public Works
File Class: LEG 12 -1
Begin Date: 9/27/2012
End Date: 12/31/2015
Review Date: 6/30/2015
Vault Date 2015
Comments: CO #1 3/19/13; Energy Services Authorization No. 2013-
111 B (2) 4/22/14
6R -
-A
AGENDA BILL
CITY OF BREMERTON
CITY COUNCIL
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SUBJECT: Authorization for Investment Study Session Date: March 12, 2014
Grade Audit, Phase II for efficiency COUNCIL MEETING Date: March 19, 2014
improvements at the Wastewater Treatment Department: Public Works
Facility Presenter: Martin
Phone: 473 -5758
SUMMARY: The Energy Services Performance Contracting (ESPC) Program is a capital
improvement procurement process managed by the State Department of Enterprise Services for the
purpose of increasing energy efficiency of public facilities. In 2013, through this process, Bremerton
was able to tap grant funding and PSE energy rebate funding to replace the City's aging and
inefficient primary effluent pumps at the wastewater treatment plant. Additional funding is available
for this program in 2014. Our staff has been working with Trane, our ESPC company, and we have
defined a Phase II proposal involving five energy conservation measures outlined in the audit
proposal.
The ESPC process is initiated with an investment grade audit. The audit provides the foundational
information necessary to determine whether to proceed with the project, and also provides the basis
for grant funding. If the city subsequently decides not to pursue the project, this expense will not be
reimbursed. But the preliminary research indicates another good opportunity here.
ATTACHMENTS: 1. Audit Proposal
2. Funding Approval Letter, Department of Enterprise Services
3. Authorization to Proceed
FISCAL IMPACTS (Include Budgeted Amount): The cost of the investment grade audit is $69,795
plus applicable sales tax. Funding will come from the Wastewater Capital Fund, 2014 line item
'Wastewater Treatment Plant Improvement Program."
STUDY SESSION AGENDA: 0 No Presentation ❑ Full Presentation
STUDY SESSION ACTION: ® Consent Agenda ❑ General Business ❑ Public Hearing
RECOMMENDED MOTION:
Motion to authorize the Investment Grade Audit for energy efficiency improvements at the
wastewater treatment plant, and authorize the Mayor to finalize and execute the agreement with
substantially the same terms and conditions as presented.
COUNCIL ACTION: Approve ❑ Deny ❑ Table ❑ Continue ❑ No Action
Form Updated 01/25113
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STATE OF WASHINGTON
DEPARTMENT OF ENTERPRISE SERVICES
1500 Jefferson St SE, Olympia, WA 98501
PO. Box 41476, Olympia WA 98504 -1476,
March 4, 2014
TO: Chal Martin, City of Bremerton
FROM: Kim Obi, Contracts Specialist, (360) 407 -8273
RE: Agreement No. 2013 -111 B (2)
Bremerton WWTP Phase 2
Trane U.S., Inc.
SUBJECT: Funding Approval
The Department of Enterprise Services, E &AS, requires funding approval for the above
referenced contract document(s). The amount required is as follows:
Energy Audit and Energy Services Proposal $ 69,795.00
Total $ 69,795.00
In accordance with the provisions of RCW 43.88, the signature affixed below certifies to the
Facilities Division, Engineering & Architectural Services that the above identified funds
are appropriated, allotted or that funding will be obtained from other sources available to
the using client/agency. The using/client agency bears the liability for any issues related to
the funding for this project.
By W--9- D4 -,z —?ell
Name / it a Date
Please sign and return this form to E &AS. If you have any questions, please call me.
ENERGY SERVICES AUTHORIZATION NO. 2013-111 B (2)
Detailed Investment Grade Energy Audit & Energy Services Proposal
City of Bremerton
Waste Water Treatment Plant Phase 2
March 4, 2014
MASTER ENERGY SERVICES AGREEMENT NO. 2011 -169
The Owner and the Energy Services Company (ESCO) named below do hereby enter into this
Authorization under terms described in the following sections:
Authorization to Proceed Project Conditions
Compensation for Energy Services
1. AUTHORIZATION TO PROCEED:
Energy Services Company: Owner:
Trane U.S., Inc. City of Bremerton
Comprehensive Solutions Group acting through the
2333 158 Court NE Dept. of Enterprise Services, Facilities Division
Bellevue, WA 98008 Engineering and Architectural Services
Telephone No. (425) 586 -1618 PO Box 41476
Fax No. (425) 643 -4314 Olympia, WA 98504
E -Mail eric.manchion(a-trane.com Telephone No. (360) 902 -7272
By By
Name Name William J. Frare, P.E.
Title Title Public Works Administrator
Date Date
State of Washington Contractor's License No. TRANE * *934RE
State of Washington Revenue Registration No. 409 002 086
Federal Tax Identification No. 25- 0900465
MWBE Certification No.
II. COMPENSATION FOR ENERGY SERVICES:
Name of Facility COMPENSATION
Energy Audit and Energy Services Proposal $ 69,795.00
Design $ 0.00
Construction Management $ 0.00
Overhead and Profit $ 0.00
Measurement and Verification — Year 1 $ 0.00
Measurement and Verification — Years 2 through 3 $ 0.00
Grand Total (plus WSST as applicable) $ 69,795.00
Authorization No. 2013 -111 B (2) Page 1 of 2
III. PROJECT CONDITIONS:
The Project Conditions contained in the Master Energy Services Agreement will be used
unless specifically changed herein.
IV. SCOPE OF WORK:
Per the fee proposal dated February 24, 2014 conduct a Detailed Investment Grade Energy
Audit of City of Bremerton, Waste Water Treatment Plant, to identify cost effective energy
conservation measures and present a written Energy Services Proposal, including all energy
audit documentation. The ESCO shall prepare the final Energy Services Proposal, detailing the
actual energy services and ESCO equipment to be provided, energy savings and cost
guarantees, measurement and verification plans, and commissioning plans for the proposed
measures. Measures will include items that save energy, water and other resources. The Cost
Effectiveness Criteria for this project shall be as established in the Master Energy Services
Agreement or as modified in Section III above.
V. SCHEDULE FOR COMPLETION
Final completion of the Energy Audit within 75 calendar days after Authorization to Proceed.
2013111Bagrko
Authorization No. 2013 -111 B (2) Page 2 of 2
UAW City of Bremerton, WA. Phase RIGA Proposal
February 24, 2014
Mr. Doug Kilpatrick
Department of Enterprises Services
1500 Jefferson Street SE
PO Box 41476
Olympia, WA 985041476
SUBJECT: Detailed Investment Grade Audit Fee Proposal
The City of Bremerton — Phase II Wastewater Treatment Facility
Dear Doug,
We are pleased to submit this Investment Grade Audit Proposal for Energy Efficiency
and Operational Improvements at the City of Bremerton Wastewater Treatment Facility.
TRANE will provide Investment Grade Audit (IGA) level engineering services, project
development, cost estimating including contractor proposals, energy savings
calculations, pre - retrofit measurements and verification, coordination with the utility
provider for available incentives, coordination with Commerce if grant programs are
applicable and coordination with the City of Bremerton for the subject project in
accordance with the following:
TRANS will undertake a detailed IGA of the Facility. The primary focus of the IGA
Includes the elements listed below to assemble a project that achieves the operational
and financial goals of the City of Bremerton, and assists with local utility provider and
Commerce grant applications.
Primary IGA FocuslScoce of Work
1. Scope of Work
a. Procure and manage sub - consultant
b. Provide approximately 30% design drawings for each Energy Conservation
Measure (ECM) that locates proposed equipment, shows preliminary
equipment selections and communicates project intent. Anticipated 30%
design documents to be produced are:
1. Site plan with existing equipment locations
ii. Mechanical, Electrical, Structural demolition and installation plans
iii. Preliminary P81D diagrams
iv. Electrical one -line diagrams
c. ECM -1 Replace Return Activated Sludge (RAS) Pumps & Eddy Current
Drives. The intent of this ECM is to accomplish the following:
L Replace (3) existing. 50HP RAS Pumps and Eddy Current Drives with
(3) new 35HP Flygt submersible pumps complete with bases, VFDs
and modifications to the MCC.
ii. Revise pipe headers, piping connections, add control valves,
automation and flow meters as required.
City of Bremerton, WA. Phase RIGA Proposal
Ili. Update controls programming and graphics, remove the existing control
cabinet to accommodate the new VFDs.
ECM-2 Replace Aeration Blower AB or AB4
The intent of this ECM is to accomplish the following:
i. Replace (1) existing 200HP Blower with (1) 100HP Neuros Turbo
Blower to give the City the operational flexibility to vary airflow based
on aeration demand.
ii. Revise pipe headers, piping connections, add control valves,
automation and flow meters as required.
Iii. Update controls programming and graphics.
ECM-3 Replace Headworks Fan
The intent of this ECM is to accomplish the following:
i. Replace (1) existing 50HP Centrifugal fan with (1) 20HP Direct Drive
Fan and VFD to provide system redundancy.
ii. Update controls programming and graphics
ECM-4 Replace Bio-Filter Fan
The intent of this ECM is to accomplish the following:
Ili. Replace (1) existing 25HP Centrifugal fan for (1) 10HP Direct Drive
1 Fan and VFD to provide system redundancy.
! iv. Update controls programming and graphics
f
ECM -5
The Intent of this ECM is to accomplish the following:
{ i. Replace (1) existing 10HP Sludge Loading Pump with (2) new sludge
loading pumps to provide better mixing in the digesters. This will
create more methane and will keep more grit in suspension.
ii. Update controls programming and graphics
2. Energy Savings Calculations, Incentive/Grant Coordination
a. Calculate energy savings for each of the ECMs
b. Create pre- and post - retrofit measurement and verification (M &V) plans
c. Implement pre - retrofit M &V activities (measurements and trending)
d. Coordinate with local utility provider regarding applicable Incentives .
e. Coordinate project development with applicable Commerce grant timelines
and support the City of Bremerton's grant submission
3. Cost Estimating
a. Coordinate subcontractor site visit, supplement 30% design documents as
required
b. Create RFP documents as required, receive and review proposals, determine
costing per trade
City of Bremerton, WA. Phase RIGA Proposal
4. Pre - Construction
a. Subcontractor /vendor coordination post - Energy Services Proposal and in
advance of the Notice to Proceed
b. Develop construction schedule with the City of Bremerton
c. Contract creation and routing
d. Review construction logistics with the City of Bremerton, create temporary
services/outage plan, obtain necessary permits, create disconnect/
installation plan, new equipment rigging, rentals /crane picks, etc.
e. Develop preliminary safety plan and Identify safety requirements for the RFP
5. Financial Analysis Review of project scenarios with the City of Bremerton, TRANE
and DES. The intent is to review first cost, confirm cash flow inputs (energy/
operational savings, capital cost avoidance, other) and operational impact of the
total scope.
6. Regular check -in and design review meetings with the DES and the City of
Bremerton as required.
TRANE will present to the City of Bremerton a written Energy Services Proposal (ESP),
including the IGA Documentation. The Energy Services Proposal will set forth at least
the following:
1. A description of the Facility and a description of those buildings and systems
which will receive TRANE - provided Equipment andior TRANE- provided Services.
2. The Cost Effective ECM(s) to be installed or caused to be installed by TRANE
under the cost effectiveness criteria of generating a positive cash flow within the
life of the equipment. The cost effectiveness calculation will be (Total GMAX
Project Cost — Capital Avoidance — Utility Incentives — Commerce Grant) /
(Annual Energy + Operational Savings)
3. The scope of work documents created during the IGA phase for the Cost
Effective ECM(s) to be installed or caused to be installed by TRANE and a
description of the ECM(s) analyzed but disqualified by the City of Bremerton.
4. The services that TRANE will perform on or in the Facility, or surrounding
Facilities, including but not limited to engineering, construction management, the
operations and maintenance procedures for use on TRANS- provided Equipment,
training for Facility personnel, providing warranty service, and equipment
maintenance.
5. The Maximum Allowable Project Cost
6. Recommendations for replacement of Existing Equipment, along with
recommendations for improvements to Existing Equipment and Operating
Conditions.
7. The Baseline Energy Consumption for the Facility, including the data,
methodology and variables used to compute the Baseline, and the Baseline
calendar period which will not be less than twelve (12) months.
3
TRANS' City of Bremerton, WA. PhaseHIGA Proposal
8. The estimated Energy Savings and Energy Cost Savings that are expected to
result from the installation of TRANE- provided Equipment and from TRANE-
provided Service and an explanation of the method used to make the estimate.
9. The method by which Energy Savings and Energy Cost Savings will be
calculated during the term of the Energy Services Agreement
10. A description of how the Energy Cost Savings will be guaranteed by TRANS
11. A description of how TRANE proposes to be compensated
12. The term of the Energy Services Agreement
13. The Termination Value for each year during the term of the Energy Services
Agreement
14. The schedule for project completion
City of Bremerton Reauirgments;
1. Provide access to record drawings, O&M data, submittals, startup/TAB reports,
etc. as required in order to allow TRANS to fully develop the baseline operation
of the existing systems to be studied.
2. Provide access to 36 months of historical utility data
3. Provide access to staff with knowledge of history and operation of the systems to
be studied as part of this IGA
4. Provide access to the site, buildings and systems to be studied as required
5. Provide access to the City of Bremerton stakeholders during the IGA phase
Terms and Fee for IonMent Grade Audit Services:
Fixed Fee for IGA Services: $69,795 + taxes
The cost of this Investment Grade Audit will be rolled into the final cost of the project
should the City of Bremerton proceed with implementation of the subject project. Should
TRANE complete the IGA scope outlined above and identify a scope of work that meets
the Cost Effectiveness requirements identified above, and the City of Bremerton
chooses not to implement subject project with TRANE, the City of Bremerton will
reimburse TRANE the entire IGA fee within 60 days after the submission of the Energy
Services Proposal (ESP). If TRANE is unable to identify a scope of work that meets the
identified Cost Effectiveness requirements (cash flow positive within the life of the
equipment), the City of Bremerton will not be financially obligated to TRANE for this
Investment Grade Audit.
Cost Effectiveness Criteria:
The cost effectiveness criteria for this IGA Is divided Into two categories, Technical and
Financial. Trane will provide the following to the City of Bremerton as part of the IGA
and future construction of selected ECM's.
1. Technical: Use vendors and equipment specified by the City, risk transfer to
Trane, guaranteed maximum price and minimum energy savings identified prior
4
TIIILW' City of Bremerton, WA. Phast RIGA Proposal
to construction start, replace aging infrastructure, improve plant operation and
reduce maintenance burden.
2. Financial: Reduce energy cost, achieve positive cash flow within expected
equipment life using capital avoidance, applicable incentives /grants, and energy
and operational savings.
For reference, the cost effectiveness calculation will be (Total GMAX Project Cost --
Capital Avoidance — Utility Incentives — Commerce Grant) / (Annual Energy +
Operational Savings).
Schedule for ISA Services:
Substantial completion of all portions of the IGA will be within 75 days of Notice to
Proceed from the DES, to allow for full completion by the next Dept. of Commerce Grant
Application deadline (to be announced) in order to assist the City of Bremerton in
submitting the Department of Commerce Grant application.
We at TRANE appreciate the opportunity to provide these services. If this proposal for
Audit Services is satisfactory, please forward contract documents.
incerely, ��nn
f9L
Angi stey
Comprehensive Solutions Account Manager
TRANE
2333158th Court NE
Bellevue, WA 98008
s
Contract Number 5208
Vendor: DEPARTMENT OF ENTERPRISE SERVICES (DES)
Subject ILA - Engery /Utility Conservation Project Mngmt
Department Public Works
File Class: LEG 12 -1
Begin Date. 9/27/2012
End Date 12/31/2015
Review Date 6/30/2015
Vault Date 2018
Comments CO #1 3/19/13
ti INTERAGENCY Amendment Department ofE Trpasa Saaar-es
Date February 4, 2013 RECEIVED
Agreement No K1186
Project No 2013 -111 MAR 2 2 2013
Amendment No 1
'3 P t,/^ Interagency Agreement Between the PUBLIC WORKS S
UTILITIES DEPARTMENT
S Department of Enterprise Services
rr $w� And the
b,,(Vi City of Bremerton
Ift The parties to this Agreement, the Department of Enterprise Services, Facilities Division,
Engineering & Architectural Services, hereinafter referred to as "DES ", and the City of
Bremerton, hereinafter referred to as the "CITY ", hereby amend the Agreement as follows
1. Statement of Work
DES shall furnish the necessary personnel and services and otherwise do all things
necessary for or incidental to the performance of the work set forth in Attachment "A"
and Attachment "C ", attached hereto and incorporated herein by reference Unless
otherwise specified, DES shall be responsible for performing all fiscal and program
responsibilities as set forth in Attachment "A" and Attachment "C"
Energy/Utility Conservation projects shall be authorized by Amendment to this
Agreement
1.1 Bremerton Wastewater Treatment Plant Upgrades outlined in the Trane U.S.
Inc. Energy Services Proposal dated January 30, 2013.
3. Period of Performance
Subject to its other provisions, the period of performance of this Agreement shall
commence on September 27, 2012, and be completed on December 31, 2015 unless
altered or amended as provided herein
4. Consideration
Compensation under this Agreement shall be by Amendment to this Agreement for each
authorized project Each Amendment will include a payment schedule for the specific
project
For Project Management Services provided by DES under Attachment "A" of this
Agreement, the CITY will pay DES a Project Management Fee for services based on the
total project value per Project Management Fees Schedule set forth in Attachment `B"
If the CITY decides not to proceed with an Energy/Utility Conservation project that
meets the CITY's cost effective criteria, then the CITY will be charged a Termination
Fee per Attachment "B" The Termination Fee will be based on the estimated Total
Interagency Agreement No K1186 Page 1 of 2
Project Value outlined in the Energy Audit and Energy Services proposal prepared by the
` Energy Services! Company (ESCO)
If monitoring and verification services are requested by the CITY and provided by DES
und&e Xttachment "C" of this Agreement, the CITY will pay DES $2,000 00 annually for
each year of monitoring and verification services requested
Compensation for services provided by the ESCO shall be paid directly to the ESCO by
the CITY, after DES has reviewed, approved and sent the invoices to the CITY for
payment
4.1 Energy Project Management Fee for Wastewater Treatment Plant Upgrades is
$60,000.00. Anticipated billing date for this Amendment is December 31, 2013.
The new total Agreement value is $60,000.00.
All sections above have been fully amended and are shown in their entirety
All other terms and conditions of this Agreement remain in full force and effect The
requirements of RCW 39 34 030 are satisfied by the underlying Agreement and are incorporated
by reference herein
Each party signatory hereto, having first had the opportunity to read this Amendment and discuss
the same with independent legal counsel, in execution of this document hereby mutually agree to
all terms and conditions contained herein, and as incorporated by reference in the original
Agreement
City of Bremerton Department of Enterprise Services
Facilities Division
Engine g & A hitectural Services
6 l
Bill Phillips, P E
EA &S Program Manager -
Title Date Title Date
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Interagency Agreement No K 1186 Page 2 of 2
Contract Number
Vendor
Sub�ect
Department
File Class•
Begin Date:
End Date:
Review Date:
Vault Date
5208
DEPARTMENT OF ENTERPRISE SERVICES (DES)
ILA - Engery/Utility Conservation Pro�ect Mngmt
Public Works
LEG 12-1
9/27/2012
6/30/2014
1/1/2014
�II�:�
Comments :
lnteragency Agn�ement
Date: � 6. 2012
Department of Enterpri�e Servk�s
�ES Interagiet�y Agnoemeat No: 11
BBtAS No. �13-SO8
Inte�'agencs' Agreement Betweep the
Depsrtment a� Enterprise 3ervloes
and
C�ly ot Breme�on
'd'his Ag�reement, pursuant to Chapter 39.34 RCW, is made and enter+ed into by and between the
Department of Bn�eerprise Services, Pacilides Division, Sngineering 8t /�nchitecc�urai Services,
hereinafter cefen�eid to as "DES", and City of Bremerton, f�inafter refened to as the `�CI1'Y".
The purpose of this Ag�eement is to establish a vehicle for DFS to p�+ovide fuqu�e gr�ergy/Utility
Consenradon Project Management and Monit�ing Servioes to d�e CTI'y ar�d tfl suq�ize the
development of the enecgy services proposal.
Now the,c�f�e, in oonsideration of the terms and condidons contair�ed hea�in, or attached and
incorporatsd by �r.ference and made a part hereof, tl� above-name� parties muqialty a�oe as
follows:
1. s�� oewo��
DES sha11 furnish the necessery pecsonnel and services and �herwise do aU things necessary
for or incidenta! to the pecformance of the work set forth i� Attachment "A" and Aaachment
"C", attached hereto and inc�otporated I�c�ein by refere�ce. Unless otherwise specified, DBS
shall be raponsible for pe�rformiag ail fiscal and progcam c�sponsibilides as s� forth in
Att�chm�tt "A" at�d Auachment "C".
B�rBY/Utility Coaservatlon pt�njects shall be authaiud by Amendment � this Agneemen�
2. Terms and Coaditlons
AIl rights and obligadons of the parties to this Agreement shall be subject Go and govetned by
the tenns and oonditions contai�d in the �ext of this A�+eement
The C1TY shall prnvide the Sr�ergy Services ComPanY (BSCO) with any addidonal ca�tiact
langua�e necessary► �o comply with the t+e�quic�emmeents established under �eral grants. t1�
American Recovery dt Reinvesm�eat Act of 2009 (ARRA) and the B�rgy F.t'ticlency and
Catseavation Biock Grant (EP,CBG). The ESCO and tlteir suboontractors are requined t�
oomply wlth a11 applicable federal reguladons and e�eporttng procoduc�es.
3. P�erlod a[ P�erfbrmanoe
Subject t� its other pmvisions, the period of performance of this master Agc�eern�t shetl
commence when this Agt+een�nt is Pi''oP�Y �8�d, and � completed on dane 30, Z014
unless at� or amended as provide� he�ein.
DES 1�u,y Ag�t Np� K1186
Ps�e 1 of S
�
4. Cons�lersUoa
Compensation under this Ag�ment sha11 be by Amer�ment to this Ag�+eemenl for each
aud�orized project F.�h Amendment wi11 include a paynient schedule for the specific
P�J�
For Project Management Services p�ovided by DBS under Attachment "A" of this
Agreement, the CITY will pay DBS a Ptoject Mana,gement Ree for services based on the total
project value per Projoct Mana,gemant Fees Schedu� set forth in Attachment "B".
If the C1TY da:ides �at t4 proceed witfi an Bnergy/Ublity Conservation project that meets
CTfY's oost effecdve crioeria tt�n tl� Cl'TY will be charged a Terminadon Fee per
Auachment "B". The Tecmination Fee will be based on the esamated Total Project Value
outlined in the Bnerg�► Audit and Energy Services Proposal pr�ar�d by the BSCO.
If motit�ing and verificadon servioes at,e reyuested by the CpEy and pmvided by DES
under Att�chment "C" of this Ag�+eement, ti�e C1TY will pay DES $2,O�.pO annually for
each year of monitoring and verificad� s�^vices �quested,
Compensabon for s�vices provlded by the BSCO shall be paid directly to the FSCp by the
CtTY� af�er DBS has c+eviewed, approved and sent the invoices to d�e C11'Y for p�ymen�
5. Bjlling pt�cedw�e
DES shall submit a single invoice o� the CTfY at substantial completia� of each authorized
Pro;ect. ualess tl�e Cl'TY cequests a Special Billing Conditton in the Amendment Subatanqai
compiedoa of the project vvill include the delivery and aoceptanc�e of closeout documents and
commencement of energy savings noaficaaa�. F,ach invoioe wilI indica�e clearly that it is
for the servica rendec�ed in performanoe of this Agc�een�ent and shaU �+eflect both the
Agceement and amendment number.
DBS will invoioe for any r�maining services with;n 6p days of the oe�mination of this
Agceement.
6. P�p►ment Procedure
'1'be CTTY shal! pay all iavoices neoeived fiom DBS within 90 days of rec:eipt of pmpecly
execu�od invoaoe vou�chers. The C1TY shail no�t�r DES ip writing if t� C1TY cannot pay a�t
invoicx within 90 days.
7. Non-Discriminstlo�t
1n the performance of this Agc+eement, DBS sha11 comply with d�e provisions of'Iide VI of
d�e Civil Rights Act of 1964 (42 USC 200d)� Section SO4 of the Rehabilicaqon Act of 1973
(Z9 USC 744), and Chapter 49.60 RCW. as now or hereat'�r amended, pgS sha1I not
discrimina�e on die grounds of race, color� national odgin, sex. religion, marital status, a,ge,
creed. �etnam-Bra and Disebled Veteraas staws, or the pc+esence of aay �ry. mental, �
phys�al disability in:
DBS Ime�ency Agnae�t 1Vo. Rt t96
Page 2 ot3
s) Any oerans or conditi�s of employment to lnclude taking affirmative action �oessary to
�mplish the objectives of this part and
b) Dea�ying an individual the opporqinity to participate in anY ProB� P�� by tbis
Agr�nent throngh the provision of services, or otherwise affonded otl�rs,
1n the event of DBS's non-c�oanpliance or refusal to oomply with the above provisioas, this
Ageement may be rescincbd, canceled, or te�minaeed in whole or in part, and DES declered
ir�eligible for fiuther A�reement with tl� CTfY. DBS shall, however, be given a reasonable
dme ia which oo cure this noncompliance. Any dispute may be resolved in acoordance with
the "Disputes" �ure set forth ther�ein.
8. Reco�rds Maintenanve
Z1te CTTY and DBS shall each maintain bobks, rocords, documents, and other evidence that
sufficiendy and properly neflect all dic�ect and iadirect c�sts expende� by either party in the
performance of the services descr�bed herein. These c�ecords shail be suhject to inspection,
neview� or audit by persomnel of both p�rties. od�er persunnel duly au� by either perty,
the Office of the Sta�e Auditor, and federat of�icials so auth�ized by law. DPS will �etain all
boolcs. �+eoords, documents, and other ma�erial �+elevant to this �roemeut for six yeers a#�er
expication; and the Office of the State Auditor, fe�ral auditors� ar�d any �sons duly
authorized by the p�Kies st�all have fup acoess and the right t� exami� any of these
meteiials during this period.
9. Contract ll�ene�t
a 11�e CTTY Reprrsentative on this Agreerr�ent shall be:
Chal Mardn, P.E.
(�ity of Bremerton
100 Oyster Bay Avenue North
Bt�emerton, WA 98312-3455
Telephone (360) 473-5315
Zlie Representadve shall !x �esponsible for woridng vvfth DBS, appraving billing� arM
expenses subm�tted by DBS, and acceptin8 anY c�eports from DFS.
b. The DBS Project Manager on this Agreement shall be:
D�g Kilpatrick, P.S.
Departrnent of Snteiprlse $ervices
Faciliqes Division
Engi�ering and An;hirecturel Services
PO Box 4I012
Olympia, WA 98504-I012
Telephone (�60) 407-9380
Doug Kil�trick will be tt� ea�tact person for all communicetions reganding tl� conduct
of work undec this Agreeme�.
DES l�era,geocy Agreement Na K 1186
PI�'e 3 of S
10. Hold Hara�less
Bach paety �u this Agreement shall be �+esponsible for its own acts and/ar omissions and th�e
of its of�c�rs, employees and a�ents. No party to this Agc+eement shall be responsible for d�e
acls and/or omissions of enbdes or individuals �t a party to this Agreemen�
11. Agi�eemeat Alteradons and Ameadments
The CI'fY and DES may mutually amend this Agreemen� Such Amendments shall not be
binding unless they are in writing and signed by personnel authorized to bind tt�e CPfY and
DBS oc theia re�specave c�legates.
1Z. Terminado�
Bxcept as otherwise p�+ovide� in this Agreemeat, either party may �enninate this A�t
upon thirty (30) days wrltten nodfic�don. If this Ag�+eeme�t is so terminated� the oertninating
perty shall be liable only for performa�e in acxocdanoe with the terms of this Agreement for
perfornmance �endered prior to the effecave date of termination.
13. �spntes
If a disput� arises under this Agr+e�nent, it shall be de�rmir�d in the following maaner: The
C1TY sha11 appoint a member to the Dispute Board. The pirector of pgS sha118ppoint a
member to the Dispute Boerd. 'I1te CITY and DE3 shall joindy appoint a thic�d member to
the Dispute Board. The Diapube Board shall evaluate the dispute e�i malce a�ination
of the dispu�e. The deO�iminadon of the Dispute Boand shall be final and bindir�g on the
perdies hereto.
14. Order o� Precedence
ln the event of an inconsisc�ency in this Agreement, unless othe�wise provided t�ein, t1�
inconsistency shall be �esolved by glving pneoeder�ce in d� following or�r:
a) Applicable Federal and State Statutes and Regulations
b) Tenms and�Conditions
c) Attachment •�A••� Project Management 3oope of Work; Att�c6ments "B", Project
Management Fees; and Attachanent "C"� Motitflring Servioes Scope of Work, and
d) Any other pr�ovisions of the Agc�ement inco�porated by r+eference,
D8S I�cy Agreeto�nt lVp, K1186
�4otS
All Writln�s Conteined Hereia
This Agneement contains aq the tsrms and coqdidons agr+eed upon by the p�rties. No other
understandin$s, otal or othe�rrwise, regarding the subject matter of this A�r+eement shatl be
deemod to exist or to bind any of the pa�tia hereto.
AUTHOR�►TION TO PItOC�ED
Agceed to and signed by:
t�q► o� Bremerton
Z
S�gnemc+e
�� � T �
1'� �e G ti✓�sY�C S�1 c+r+��B`+�
'D'itle
� (
Date
D�epsrtment of Entecprise 3ervloes
I�"acgitl�s Divisfoa
EagmeerL�g � Archit�odured 3ervices
,��. i iJ.. i�!
�a � ,.
Ro_, �r Wi�field P � �
Name
�'♦ .ir� '�.r:.ii. �1_ _�i.._ 'i�
/
�:
The Dep�artment of Enteiprise Services provides equal acoess for aU people without regatd to
race, cc+e�d, color, religion, naponei origin, age, �ender. seac, marital status, � disability.
Contract infamation is available in aloernadve formats. For more infor�ma�on. ple�c call Sddie
Miller at (360) 407-9363.
�� �_�
DBS I�ers,eac�r Ag�eenrat No, Kl t g6 P�e S of S
�
ATTACHMENT A
Scope of Work
Energy/Utility Conservation Projects
Management Services
Statewide Energy Performance Contracdng Program
Master Energy Services Agreement No. 2011-169
DBS will provide tl� following pcoject man�gement services For e�ch spe�ific project for the
C1TY. Bach individual project shall be authorized by Amendment to this Agneement
1. Assist the C1TY in the selection of en Fne�r Service Company (BSCO) consisrent with the
nequirements of RCW 39.35A for local govenuments; or 39.35C for state agencies and sd400l
districts.
2. Assist in idendfying potential energy/uhlity oonservation measures and esdmated cost
savings.
3. l�gotiate scope of vvork and fee for BSCO audit of the facility(s).
4. Assist in idenafyin8 aPProP�� Project fundi�g souc+ces end assist with obtaining pmject
f�unding.
5. Negoaate the �echnical. financiat and legal issues associated with the BSCp�s gnqgy
Servlces Proposal.
6. Review and recomrt�nd appc+�val of BSCO enexgy/utility audits and Bnergyr Services
Pc+oposals.
7. Provide assistar�ce during the cksign, construction and commissioning processes.
8. Review and approve the ESCO invace vouchers for payment,
9. Assist with flnai project acceptance.
10. Provide ott�r services as nequirod to compleoe a successful energy perfonr�ance contr�t.
DBS I�erageacy A�t No, Kl 186
ATTACHMENT B
Fee Sc�hedule
20l 1-13 Interage�cy Reimburserr�ent Costs
for Project Manage�nt Fees to Administer
8nergy/Utility Conservation Projects
PROJECT
V MANAG�IVIENT FEB TBRiVDNATION
5.�,001..... .6,000,000 ................................. $66,000...............................
4,�,001.. ....S.00O,Q� .................................. 65,000 ...............................
3 ,000.001. . . . ..4.000,000 .................................. 64.000 ...............................
2,000.001.... ..3,000,0� .................................. 60,p00 ...............................
1,500.�1.... ..2,000,000 .................................. 56.0� ...............................
1,000,001. ... ..1,500,000 .................................. 49,500 .................
..............
9�,001. . . . . 1,Q�,OQO .................................. 42�000 ...............................
800 ,001... ... ..900,000 .................................. 39,6� ...............................
700,001. . . . . .. . �.000 .................................. 36,800 ...............................
6�,001... . . .. .700,000 .................................. 35�000 ...............................
500,001. .. . . .. .600,000 .................................. 32,400 ...............................
400 .OQ1...... ..SOD�000 .................................. 29,000 ...............................
300,001. . . . . .. .400,000 .................................. 24,800 ...............................
200 .001....... ,300,000 .................................. 19,800 ................................
100.001. . . . . .. . 200,000 .................................. 13,800 ................................
50 ,001....... .100,000 .................................... 7,50Q ................................
20,001.. . ..... ..Sa�O .................................... 4�OQ0 ................................
0....... ...20,0� ................................... 2,�0................................
25,700
25,400
25,000
23A00
21,800
19,300
16.400
15,400
14,400
13,700
12,600
11,300
9,700
7,700
5,400
3,500
2,000
1,000
The project mana�ment fee � projects over $5,0�,000 is l.l �6 of the project co�t The
maximum DBS t�xmipaaon fee is $25,700.
1. These fees covet project mana�ement services tor en�r/utility conservadon prajeds managed
bY DES's Bnergy Program.
2. Ternunation f�ees cover the selection and project mana,gement costs associated wlth managin8
d�e BSCO's investrn�t grade audlt and proposal d�at idendfies cost effective oonservation
measures if the CiTY decides not to proceed with d�e project thmugh DBS.
3. If die project meets the CPfY's oost effecave�ss crite�ria and the C1TY decides not to move
�orwae+d with a project� t� dze CITy will be invoiced p� Attachment B Termination or
$25,700.00 which�.wer is less. If the CTTY decides to prncoed with the projact dien the
Agreement wi11 be arnended per Attachment B for Project Man�emem Fee.
4. If the audit fails to produce a pmject that mcets the CPt'Y's esteblished Cost Effectiveness
4riteaia, then tt�re is no cost to the CiTY and �o further oblig�tion by the CPI'Y.
DhS Jme�ency Ag�een�atNo. K1186
Revised 3/1?JZOIZ
�
ATTACH[MENT C
scope of work
Energy/Utility Conservation Projects
Monitoring• Services
Statewide Energy Perforn�ance Conaacting Program
Master Bnergy Services Agreement No. ZOl 1-169
I� oe� DES will provide the following monitoring scrvices for eech specific project to� the
ARonitor actua! e�ergy use and dollar costs, oompaae with the BSCO's annual Measu�ement
aad Verificah'on (M�tV) c+eport and any FSCO guaran�oe, �+esolve differences� if �eded, aed
approve any vouchers for paymen�
2. Monimr �acility operations including any changes in opera�ing hours� chan�es in square
, foot�e, addidonal ener�r oonsuming equipment and neg�otiate chang�es in b�eseline energy
use which may impa�t energy savings.
3. Piovide annual leuer �+eport describing the PSCO's performance, equipment �nance and
operaaon, energy savings and additional opporwnities, if eny, to reduce energy costs.
DBS rmaagencr Agreen�eac Na RI t86
��Q 6TATg
O p � �
� �
S r
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y �'� lAA9 1 '� y
STATE OF WASHfNGTON
DEPARTMENT OF ENTERPRISE SERVICES
9500 JeBerson Street SE, Olympia. WA 98501
September 28, 20l 2
Chal Martin, P.E
City of Bremerton
100 Oyster Bay Avenue North
Bremerton, WA 98312-3455
RE: Intecagency Agreement No. K1186
Energy Conservation Project Management Services
City of Bremerton
I�IOTICE TO PROCEED
This is your official notice that we will proceed with the work of our Interagency Agreement.
Enclosed is your executed copy of our Interagency Agreemen�
Should you have any questions or concerns, please call me at (360) 407-9380.
Sincerely,
�.��=�� � .''vi/`
� ' Dou Kil atrick P.E. ����
8 P �
Enecgy Engineer
DKem
Enclosure
\ .��
ENERGY 3ERVICES AUTHORIZATION NO. 2013-111 A(1)
Detailed Investment Grade Energy Audit 8t Energy Seivices Proposal
City of Bremerton
Waste Water Treatment Plant
November 16, 2012
MASTER ENERGY SERVICES AGREEMENT NO. 2011-169 M(13)
The Owner aad the Energy Services Compaay (ESCO) named below do hereby enter into tbis
Authorization uader tdms described in ihe following sections:
Authorization tn Pmcxed Pmject Conditions
Compensation for Energy Services
I. AU1'SOWZATION TO PROCEED:
Ener�► Se�vic�s Compaay:
Trane U.S. �nc.
Comprehensive Solutia�s Group
2021 15Z Avenue NE
Redmond, WA 98052
Telephone No. (425� 586-1618
Fax No. (42S) 643-43 t4
&Mail
$y
Name
Title
I)ate
Ownec
City of Bc�merton
acdng through the
D�parlment of EMerprise Services,
Facilides Division,
Engineering and Amhitechusl Seivicea
PO Box 41012
Olympis, WA 98504
Te . (360) 902-7272
N e
Tide P� Man _
� ?� I�
State of Washiagton Contractor's License No.
State of Washington Revenue Registration No.
Fedeial Tax Identificxttion No.
MWBE Certification No.
����' ' ' -�_
. ir i i � :,.
..�ri�:!� �
Authorization No. 2013-111 A(1) Page 1 of 2
II. COMPENSATION FOR ENERGY SERVICES:
III. PROJECT CONDITIONS:
The Project Conditions oontained in the Master Energy Services Agreement will be
uaed unless specifically changed hereia
IV. SCOPE OF WOYtK:
Per the fee pmposal dated October 29, 2012 condnct a Detailed Investment Grade
Energy Audit of the City of Bremerton Waste Wa�eer Treatment Plant, to identify cost
ef�ecdve energy conservation measures and present s written Energyr Services Ptaposal,
including all energy audit documentation. The ESCO shall prepare the final Energy
Services Proposal, detsiling the actual eaergy services and ESCO equipment tio be
Pro�� ��Y ��� �� 6uarant�. measurement aad veri5cation plans, and
commissioning plaas for the proposed measures. Meas�ur.s wiU inchide items that save
energy, watcr and other resow+ces. The Cost Effectiveness Critieria Sor this project shall
be as established in the Master Energ�► Services Agreement or as modiSed in Section
III above.
V. SCBEDULE FOR COIVIPLETION
Final completion of the Energy Audit and Energy Sen+ices Proposal within 60 calendar
days after Authorization to Proceed.
2013111Aeod�mn
Authorization No. 2013-111 A(1) Page 2 of 2
� s�r�r,� .�
v
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s
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r �
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STATE OF WASHINGTON
DEPARTMENT C)F ENTERPRISE SERVICES
f500 Jelfersan S#reret SE, Otympia, WA 88501
February 4, 2013
TO
FROM
RE
SUBJECT
Chal Martm, City of Bremerton
Eddie Miller, Contracts Specialist, (360) 407-9363
Contract No 2013-111 G (1-1)
Wastewater Treatment Plant Upgrades
Trane U S Inc
Funding Approval
The Department of Enterprise Services, E&AS, requires fundmg approval far the above
referenced contract document The amount required is as follows
ESCO Contract Amount $1,946,151 00
Sales Tax (8 6%) $ 167,368 99
Contmgency Amount (with Tax) $ 140,986 61
Total $ 2,254,506.60
In accordance with the provisions of RCW 43.88, the signature affixed below certifies to the
Facilities Division, Engineering & Arcbitectural Services that the above identified funds
are appropriated, allotted, and that the using/client agency bears the liability for any issues
related to the funding for this project.
B � I�1 02 oZ--��/3
Name Title Date
Please sign and return this form to E&AS If you have any questions, please call me
�,�, sr�ra� .�
A
�� `'�'
a t, ° �
"gx �'
�� �
� t8S9 ���
STATE OF WASHI(dGTC�N
DEPARTMENT OF ENTERPRISE SERV{CES
i500 Jeffesson Sttoet SE, Otymple, WA 8$5Q1
February 4, 2013
TO
FROM
RE
SUBJECT
Chal Martin, City of Bremerton
Eddie Miller, Contracts Specialist, (360) 407-9363
Authorization No 2013-111 A (1)
Amendment No 1
Pro� ect No
Pro� ect Trtle
Trane U S Inc
Fundmg Approval
2013-111 G (1-1)
Wastewater Treatment Plant Upgrades
The Department of Enterprise Services, E&AS, requires fundmg approval for the above
referenced contract document(s) The amount required is as follows
Design & Implementation of Energy Conservation Measures $ 647,602 00
Measurement and Venfication — Year 1 $ 3,299 00
Sales Taa� (8 6%) (mcludes tax on audrt & proposal) $ 58,127 40
TOTAL $ 709,028.40
In accordance with the provisions of RCW 43.88, the signature affixed below certifies to
the Facilities Division, Engineering & Arc6itectural Services that the above identified
funds are appropriated, allotted, and that the using/cGent agency bears the liability for
any assues related to the funding for this project.
BY � � �� 0.�
Na Title
� r � I �
Date
Please sign and return this form to E&AS If you have any questions, please call me