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HomeMy WebLinkAbout5914AGENDA BILL CITY OF BREMERTON CITY COUNCIL SUBJECT: Professional Services Agreement with FCS Group for Engineering Division Workload Study Study Session Date: COUNCIL MEETING Date: Department: Presenter: Phone: January 9, 2019 J.....anu..a.y .1.....6. 2 019 Public Works .�_................e.eee ChalMartin 3473-5758 SUMMARY: This study will take a look at the Engineering Division's workload and provide recommendations. ATTACHMENTS: 1) Proposed Professional Services Agreement; 2) Scope of Work FISCAL IMPACTS (Include Budgeted Amount): Negotiated contract cost is $53,970. This study will be paid for from professional services line items budgeted for 2019 in the Water, Wastewater, Storm Water, and transportation funds. STUDY SESSION AGENDA: ❑x Limited Presentation ❑ Full Presentation STUDY SESSION ACTION: ® Consent Agenda ❑ General Business ❑ Public Hearing RECOMMENDED MOTION: Move to approve a Professional Services Agreement with FCS Group to conduct a workload analysis for the Public Works Engineering Division, and authorize the Mayor to finalize and execute the agreement with substantially the same terms and conditions as presented. COUNCIL ACTION: jApprove Form Updated 01/02/2018 ❑ Deny ❑ Table ❑ Continue ❑ No Action PROFESSIONAL SERVICES AGREEMENT City of Bremerton Public Works Department Engineering Group Workload Study The City of Bremerton ("City") and FCS Group ("Consultant"), referred to collectively as the "Parties," enter into the following Agreement for professional services: I. Scope: The Consultant agrees to perform the services more specifically described in the Scope of Work, dated October, 2018, including any attachments thereto, attached hereto as Exhibit A, which is incorporated by reference herein. The Scope of Work may be modified only pursuant to Section VII.H of this Agreement. If the Scope of Work provides for unspecified additional services such services shall only be performed upon the express written request of the City. Consultant further represents that the services furnished under this Agreement will be performed in accordance with generally accepted professional practices in effect at the time such services are performed. II. Term: The City and the Consultant agree that work will begin on the tasks described in Exhibit A immediately upon execution of this Agreement. The parties agree that the work described in Exhibit A is to be completed as provided for in the work schedule included in Exhibit A; provided however, that additional time shall be granted by the City for excusable delays or extra work as provided for in Section IX.A of this agreement. III. Compensation: In consideration of the services provided pursuant to this Agreement, the City shall pay Consultant in an amount not to exceed $53,970. Consultant's charges and bills shall conform to the fee schedule included in Exhibit A and incorporated herein by this reference. The Consultant shall submit regular billing statements detailing work performed and amount charged on each task or portion thereof. The descriptions shall conform to and fall within the categories set out in the Scope of Work and/or Fee Schedule. Upon receipt of a conforming billing statement, the City shall promptly process payment. PROVIDED, HOWEVER, the City reserves the right to prioritize scoped work and accelerate and/or delay work tasks under the time frame set forth in Section lI herein. The Consultant's labor rates and billing fees shall be as delineated in Exhibit A. Consultant shall not perform work beyond the Scope of Work, nor shall be compensated for such work, unless the Scope of Work or amount of compensation is modified pursuant to this Agreement. Consultant shall only be compensated for additional services if requested pursuant to Section I and, if not otherwise provided, such compensation shall be in accordance with Exhibit A. If a billing statement does not conform to this Agreement, the City may withhold payment until the statement is brought into compliance. Such withholding does not relieve Consultant of its obligations under this Agreement. IV. Relationship of Parties: Consultant represents that it is skilled in the matters addressed in the Scope of Work and is performing independent functions and responsibilities within its field Page 1 of 7 Bremerton/FCS Group Engineering Group Workload Study Rev. 07/2018 of expertise. Consultant and its personnel are independent Consultants and not employees of the City. Consultant and its personnel have no authority to bind the City or to control the City's employees and other Consultants. None of the benefits provided by the City to its employees, including, but not limited to, compensation, insurance, and unemployment insurance are available from the City to the employees, agents, representatives, or sub -consultants of the Consultant. Consultant will be solely and entirely responsible for its acts and for the acts of Consultant's agents, employees, representatives and sub -consultants during the performance of this Agreement. The City may, during the term of this Agreement, engage other independent Consultants to perform the same or similar work. As an independent Consultant, Consultant is responsible for its own management. The City's administration and enforcement of this Agreement shall not be deemed an exercise of managerial control over Consultant or its personnel. As an independent Consultant, Consultant is responsible for payment of all taxes and licensing fees necessary to perform its obligations under this Agreement. These taxes and fees include but are not limited to State industrial insurance, Business & Occupation, State professional licensing, and City business licensing. If any taxes or fees due the City have been declared delinquent, the City may withhold the delinquent amount, plus any additional charges arising from the delinquency, from any payments due Consultant. V. Indemnification: A. Consultant shall defend, indemnify and hold the City, its officers, officials, employees, agents and volunteers harmless from any and all claims, injuries, damages, losses or suits, including all legal costs and attorney fees, arising out of or in connection with the negligent performance of this Agreement except for that portion of the injuries and damages caused by the City's sole negligence, unless Consultant is conducting work pursuant to Subsection B below. The City's review or acceptance of any of the work when completed shall not be grounds to avoid any of these covenants of indemnification. B. Architects. Engineers and AU Other Professional Listed In and Performing Services Defined in RCW 4.24.115 Should a court of competent jurisdiction determine that Consultant's services provided pursuant to this Agreement is subject to RCW 4.24.115, then, in the event of liability for damages arising out of bodily injury to persons or damages to property caused by or resulting from the concurrent negligence of the Consultant and the City, its officers, officials, employees, agents and volunteers, the Consultant's liability hereunder shall be only to the extent of the Consultant's negligence. IT IS FURTHER SPECIFICALLY AND EXPRESSLY UNDERSTOOD THAT THE INDEMNIFICATION PROVIDED HEREIN CONSTITUTES THE CONSULTANT'S WAIVER OF IMMUNITY UNDER INDUSTRIAL INSURANCE, TITLE 51 RCW, SOLELY FOR THE PURPOSES OF THIS INDEMNIFICATION. THE PARTIES FURTHER ACKNOWLEDGE THAT THEY HAVE MUTUALLY NEGOTIATED THIS WAIVER. Page 2 of 7 Bremerton/FCS Group Engineerinp, Group Workload Study Rev. 07/2018 The provisions of this section shall survive the expiration or termination of this Agreement. VI. Insurance: The Consultant shall procure and maintain for the duration of the Agreement, insurance against claims for injuries to persons or damage to property which may arise from or in connection with the performance of the work hereunder by the Consultant, its agents, representatives, employees, sub -consultants or sub -contractors. Before beginning work on the project described in this Agreement, the Consultant shall provide a Certificate of Insurance evidencing: 1. Automobile Liability insurance with limits no less than $1,000,000 combined single limit per accident for bodily injury and property damage; and 2. Commercial General Liability insurance written on an occurrence basis with limits no less than $1,000,000 combined single limit per occurrence and general aggregate for personal injury, bodily injury and property damage. Coverage shall include but not be limited to: blanket contractual; products/completed operations/broad form property damage; explosion, collapse and underground (XCU) if applicable; and 3. Excess Liability insurance with limits not less than $1,000,000 limit per occurrence and aggregate; and 4. Professional Liability insurance with limits no less than $1,000,000 limit per occurrence/claim; and 5. Workers Compensation insurance as statutorily required by the Industrial Insurance Act of the State of Washington, Title 51, Revised Code of Washington and employer's liability with limits not less than $1,000,000. Any payment of deductible or self-insured retention shall be the sole responsibility of the Consultant. All required policies shall be provided on an "occurrence" basis except professional liability insurance (if required), which may be provided on a "claims -made" basis. The City shall be named as an additional insured on the Commercial General Liability insurance policy, as respects work performed by or on behalf of the Consultant and a copy of an endorsement that is acceptable to the City, which names the City as an additional insured shall be attached to the Certificate of Insurance. The City reserves the right to receive a certified copy of all the required insurance policies and endorsements. The City further reserves the right to reject any unacceptable policies and/or endorsements. The Consultant's Commercial General Liability insurance shall contain a clause stating that coverage shall apply separately to each insured against whom claim is made or suit is brought, except with respects to the limits of the insurer's liability. The Consultant's insurance shall be primary and non-contributory insurance as respects the City and shall contain a waiver of subrogation against the City for claims arising out of any Page 3 of 7 Bremerton/FCS Group Engineering --Group Workload Study Rev. 07/2018 operations, liabilities and obligations to which coverage applies. It shall be an affirmative obligation upon Consultant to advise the City's Risk Manager by fax at (360) 473-5161, or by certified mail, return receipt requested to City of Bremerton, Attn: Risk Management, 345 6a' Street, Suite 100, Bremerton, WA 98337 within two days of the cancellation, suspension or substantive change of any insurance policy set out herein, and failure to do so shall be construed to be a breach of this Agreement. The City also reserves its unqualified right to require at any time and for any reason, proof of coverage in the form of a duplicate of the insurance policy with all endorsements as evidence of coverage. VII. General Conditions: A. Reports and Information: When requested by the City, Consultant shall furnish periodic reports and documents on matters covered by this Agreement. The reports and documents shall be furnished in the time and form requested. Consultant shall maintain accounting records in accordance with Generally Accepted Accounting Principles ("GAAP") to substantiate all billed amounts. B. Ownership and Use of Records and Documents: Original documents, drawings, designs and reports, including those in electronic format, developed under this Agreement are the property of the City. All written information submitted by the City to the Consultant in connection with the services performed by the Consultant under this Agreement will be safeguarded by the Consultant to at least the same extent as the Consultant safeguards like information relating to its own business. If such information is publicly available or is already in Consultant's possession or known to it, or is rightfully obtained by the Consultant from third parties, Consultant shall bear no responsibility for its disclosure, inadvertent or otherwise. All data, documents and files created by Consultant under this Agreement may be stored at Consultant's office in Redmond, Washington. Consultant shall make such data, documents, and files available to the City upon its request at all reasonable times for the purpose of editing, modifying and updating as necessary until such time as the City is capable of storing such information in the City's offices. Duplicate copies of this information shall be provided to the City upon its request, and at reasonable cost. All documents, including all reports, drawings, specifications, computer software or other items prepared or furnished by Consultant pursuant to this Agreement, are instruments of service with respect to the project and are the property of the City. Any reuse by the City for other than the specific purpose intended will be at City's sole risk. C. Use of Photographs and Images. Consultant shall not use or distribute photographs or images depicting City officials, personnel, property, or equipment whether prepared by Consultant or provided by City without prior written consent of the City. The City will not unreasonably withhold its consent. Page 4 of 7 Bremerton/FCS Group Engineering Group Workload Study Rev. 07/2018 D. Work Performed at Consultant's Risk: Consultant shall take all precautions necessary and shall be responsible for the safety of its employees, agents, and sub -consultants in the performance of the work hereunder and shall utilize all protection necessary for that purpose. All work shall be done at Consultant's own risk, and Consultant shall be responsible for any loss of or damage to materials, tools, or other articles used or held for use in connection with the work. E. Place of Work: The Consultant shall perform the work authorized under this Agreement at its offices in Redmond, Washington. Meetings with the City staff as described in Exhibit A, Scope of Work, shall take place at the City's offices, or at locations mutually agreed upon by the parties. F. Entire Agreement: This Agreement and its Exhibits constitutes the entire agreement between the Parties, and the Parties acknowledge that there are no other agreements, written or oral, that have not been set forth in the text of this Agreement. G. Severability: Should any part of this Agreement be found void, the balance of the Agreement shall remain in full force and effect. H. Modification: This Agreement may only be modified by written instrument signed by both Parties. I. Written Notices: All communications regarding this Agreement shall be sent to the parties at the addresses listed below by registered or 1st class mail, or by personal service, and shall be deemed sufficiently given if sent to the addressee at the address stated in this Agreement or such other address as may be hereafter specified in writing. Notices to be sent to. CITY: Attn: Chal Martin City of Bremerton 3456 th Street, Suite 100 Bremerton, WA 98337-1891 Notices to be sent to: CONSULTANT: Attn: Ben Hoffman FCS Group 7525 166th Ave NE, Ste D-215 Redmond, WA 98052 J. Waiver: Failure to enforce any provision of this Agreement shall not be deemed a waiver of that provision. Waiver of any right or power arising out of this Agreement shall not be deemed waiver of any other right or power. K. Non -Waiver of Breach: The failure of the City to insist upon strict performance of any of the covenants and agreements contained herein, or to exercise any option herein conferred in one or more instances shall not be construed to be a waiver or relinquishment of said covenants, agreements or options, and the same shall be and remain in full force and effect. Page 5 of 7 Bremerton/FCS Group Engineering Group Workload Study Rev. 07/2018 L. Compliance with Laws: Consultant shall comply with all applicable Federal, State, and local laws in performing its obligations under this Agreement. M. Choice of Law and Venue: This Agreement shall be interpreted according to the laws of the State of Washington. Any judicial action to resolve disputes arising out of this Agreement shall be brought in Kitsap County Superior Court. N. Attorneys' Fees: In the event of litigation to enforce any of the terms or provisions herein, each party shall pay all its own costs and attorney's fees. O. Assignment: Any assignment of this agreement by the Contractor without the written consent of the City shall be void. VIII. Nondiscrimination: Consultant shall not discriminate in employment or services to the public on the basis of race, color, national origin, sex, religion, age, marital status, disability, or sexual orientation except for employment actions based on bona tide occupational qualification. IX. Termination: This Agreement shall remain in force until completion and acceptance of the services, terminated by written instrument upon mutual consent, or by the City of Bremerton for convenience. This Agreement may be immediately terminated for cause by a Party if the other Party substantially fails to perform through no fault of the terminating Party, and the non- performing Party does not commence correction of the failure of performance within thirty (30) days of the terminating Party's sending notice to the non-performing Party. Any Notice by Consultant shall include a report showing the status of all items listed in the Scope of Work current through the termination date. If the City receives reimbursement by any federal, state, or other source for work described in Section I herein, and that funding is withdrawn, reduced or limited in any way, or the project is cancelled or substantially reduced after the execution date of this Agreement and prior to the completion of the work, the City may summarily terminate this Agreement. A. Excusable Delays: The right of Consultant to proceed shall not be terminated nor shall Consultant be charged with liquidated damages for any delays in the completion of the work due to: 1) any acts of the federal government in controlling, restricting, or requisitioning materials, equipment, tools, or labor by reason of war, national defense, or other national emergency; 2) any acts of the City, its consultants, or other public agencies causing such delay; and 3) causes not reasonably foreseeable by the parties at the time of the execution of the Agreement that are beyond the control and without the fault or negligence of the Consultant, including, but not restricted to, acts of God, fires, floods, strikes, or weather of unusual severity. PROVIDED, HOWEVER, that the Consultant must promptly notify the City within ten (10) calendar days in writing of the cause of the delay. If, on the basis of the facts and the terms of this Agreement, the delay is properly excusable, the City shall, in writing, extend the time for completing the work for a period of time commensurate with the period of excusable delay. B. Rights Upon Termination: In the event of termination, the City shall pay for all services performed by the Consultant to the effective date of termination, as described on a final Page 6 of 7 Bremerton/FCS Group Engineering Group Workload Study Rev. 07/2018 invoice submitted to the City. After termination, the City may take possession of all records and data within the Consultant's possession pertaining to this project which may be used by the City without restriction. Any such use not related to the project which Consultant was contracted to perform shall be without liability or legal exposure to the Consultant. X. Suspension & Debarment. For contracts involving Federal funding, Consultant hereby certifies, by signing this agreement, that neither it nor its principals are presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation in this transaction by any Federal department or agency. Consultant shall provide immediate written notice to the City if at any time it learns that it is or has become ineligible for certification. Should Consultant enter into a covered transaction with another firm, Consultant agrees by signing this agreement that it will verify that the firm with whom it intends to do business is not debarred, suspended, ineligible, excluded or disqualified. IN WITNESS WHEREOF, the parties below have executed this Agreement. CITY: CITY OF BREMERTON By: Print Nam . reg Wheeler Its: Mayor Date: 1 I2L1 1-2o%ct APPROVED AS TO FORM: l By: Roger A. Lubovich, remerton ty Attorney CONSULTANT: FCS Group By:_L2 Print N Its: Date: ATTEST: By: 6A3q� Ut�l-) Angela Woo6s, City Clerk R:\Legal\Legal\Forms\FORMS ON COBWEBTrofessional Services Agreement Rev. 07 2018.dmx Page 7 of 7 Bremerton/FCS Group Engineering Group Workload Study Rev. 07/2018 CITY OF BREMERTON Engineering Group Workload Study October, 2018 page 1 EXHIBIT A: SCOPE OF WORK CITY OF BREMERTON — PUBLIC WORKS DEPARTMENT ENGINEERING GROUP WORKLOAD STUDY The FCS GROUP team will meet, interview, collect necessary data and produce a Draft and Final Recommendations Report that will document workload requirements and select business processes in the Engineering Group along with recommendations for an optimal balance of internal and external resources required to provide necessary services and on time project execution. FCS GROUP proposes the following scope of work: Task 100 - Project Initiation FCS GROUP will meet with Chal Martin, Tom Knuckey, Milenka Hawkins -Bates, Shane Weber, Ned Lever, Wayne Hamilton, Pat Coxon, Cami Apfelbeck, Andrea Spencer and a Personnel Department representative (the Project Group) to walk through the scope of the project and discuss the timeline for interviews, data requests, and other information relevant to the current business model. The FCS GROUP team will discuss project goals and expectations at this time. As part of this process the group will produce a list of overall goals and objectives of the Engineering Group that will be used as a benchmark for later tasks. Following the Kick-off Meeting Jason Mumm (FCS GROUP) will meet with the Executive Team for one on one interviews. The Executive Team include: Chal Martin, Tom Knuckey, and Mike Riley. Ben Hoffman and David Gordon will meet with Shane Weber and Ned Lever. Deliverables: ■ Meeting summaries and minutes ■ Project goals and expectations ■ Program goals and objectives Task 200 - Workload Assessment In coordination with the Project Group, the FCS GROUP team will conduct an initial assessment of the workload requirements for the engineering group. The FCS GOUP team will interview all Engineering employees to gain initial information related to workload tasks, the nature and extent of deferred work, and perceived gaps in workload requirements and day-to-day tasks related to overall group objectives. Also, "Engineering Customers" — City staff will also be interviewed as to the products and services requested from the Engineer group. Workload assessment will be split in to two initiatives; an initial assessment of workload tasks via four main service areas and then individual staff meetings to discuss overall workload and day-to-day tasks ■ Workload Task Assessment by Service Area The FCS GROUP team will hold four meetings to determine general tasks and the overall level of workload for the engineering group. Meetings will be based on major ���� FCS GROUP xvwyy.Fcsgroup.com CITY OF BREMERTON October, 2018 Engineering Group Workload Study page 2 workload categories. These can be changed upon project initiation though this scope assumes the groups will include: • Capital Project Delivery • Water, Wastewater, and Stormwater Operations Support • Transportation Operations Support • Development The result of this analysis will be an assessment of overall engineering group workload based on major tasks as well as a list of major tasks performed by the group. We will involve engineering customer representatives in these initial group meetings to contribute to the work assessment conversation. This list of major tasks will then be used in the development of a workload survey for individual staff. During these conversations a list of initial "gaps" will be developed that identify preliminary gaps in processes. ■ Individual Engineering Staff Workload Assessment The FCS GROUP team will utilize the results of the workload task assessment to create a workload survey for individual staff members. All 16 engineering staff members will fill out this survey. The FCS GROUP team will then meet with people individually to discuss results of their individual survey. This will provide the team with three crucial pieces of information: • The type of work that takes the majority of staff time Gaps between desired focus areas and where time is spent • An initial delta between the capacity to perform work and the amount of work required Deliverables: ■ Meeting summaries ■ Initial gap list for discussion of low hanging fruit ■ Workload assessment survey and survey results Task 300 — Workload and Process Gap Assessment Using information gained from Task 200, the FCS GROUP project team will develop an initial workload and process gap assessment. The gap assessment will identify two items: ■ First, the delta between work required and work accomplished for major work categories ■ Next, major gaps in processes, policies, staffing, and technology that prevent the team from meeting its goals. ��� FCS GRAC) TP www.fcsgroup.com CITY OF BREMERTON Engineering Group Workload Study October, 2018 page 3 We will take the results of this initial assessment and meet with the core team to review gaps, discuss low hanging fruit, as well as strategies for closing these gaps. Gaps can be closed in a number of different ways: ■ People — more staff or additional training can be provided to allow for work to be accomplished at the quantity and quality desired ■ Processes changes in business processes may be required to streamline work, improve quality, and create overall savings to ensure work can get done ■ Technology sometimes technology provides the appropriate solution to the gaps identified. This could involve a new piece of software or use of existing software to streamline operations. Deliverables: ■ Initial Gap assessment and categorization Task 400 - Final Gap Report with Initial Recommendations After gaps are finalized, the FCS GROUP team will produce a draft and final gap report with initial recommendations for closing these gaps. Depending on the level of detail provided for various gaps, we will assess whether we recommend the gaps are closed through solutions of people, processes, technology, or some combination. We will use this report to provide a roadmap of next steps on how to further assess and close the gaps identified. The Final Gap Report will be the final deliverable. Deliverables: ■ Draft and Final Gap Report FCS GROUP TEAM The FCS GROUP Team includes: Jason Mumm (Executive Consultant), Ben Hoffman (Asset Management Practice Leader) and David Gordon (Utility Management Consultant II — Blue Cypress Consulting). •:; FCS GROUP ,ywv�.l'csgroup.con, CITY OF BREMERTON October, 2018 COST ESTIMATE Engineering Group Workload Study page 4 Per request from Mr. Martin, $5,000 is added for directed services to provide flexibility to respond to aread needing further research, if identified over the course of the study. This brings the total cost estimate to $53,970. Meetings and Deliverables Task 100 - Project Initiation Meetings ■ Kickoff ■ Executive Team (Jason M. Interviewer) ■ Shane and Ned (Ben H. and David G. Interviewers) Deliverables ■ Meeting summaries and minutes ■ Project goals and expectations ■ Program goals and objectives Task 200 — Workload Assessment Meetings ■ 4 Groups (2 hours each) ■ 16 Individual (0.5 hours each) ■ Core Team — Low hanging fruit (2 hours) •:; FCS GROUP www.fcsgroup.com CITY OF BREMERTON Engineering Group Workload Study October, 2018 page 5 Deliverables ■ Meeting summaries ■ Initial gap list for discussion of low hanging fruit ■ Workload assessment survey and survey results Task 300 - Gap Assessment Meetings ■ Discuss gaps 1 (2 hours) ■ Discuss gaps 2 (1 hour) Deliverables ■ Initial Gap assessment and categorization Task 400 - Final Report Meetings ■ Draft ■ Final presentation and delivery Deliverables ■ Draft and Final Gap Report Thank you, , -- qq� Ben Hoffman Asset Management Practice Leader ♦+*P FCS GROUP www.fcsgroup.com ACORDM CERTIFICATE OF LIABILITY INSURANCE DATE(MM,DD/YYYY) 1/15/2019 PRODUCER THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION SHINSTROM & NORMAN INC ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR PO Box 638 ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. Kirkland, WA 98083 (425) 827-6200 INSURERS AFFORDING COVERAGE NAIC# INSURED FINANCIAL CONSULTING SOLUTIONS INSURER A: LIBERTY MUTUAL INS. CO. j GROUP INC. INSURER B r 7525 166TH AVENUE NE , STE #D-215 INSURER C REDMOND, WA 98052 INSURER - �- I '....,--INSURER E. COVERAGES THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED, NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES, AGGREGATE LIMITS SHOWN MAYHAVE BEEN REDUCED BY PAID CLAIMS. 1 LTR �4 0o L IINSRD TYPEOFINSURANCE POLICY NUMBER POLICY EFFECTIVE POLICY EXPIRATION DATEWM1DDNY) '. DATE(MM/DD/YYI UFATS � GENERAL LIABILITY t EACH OCCURRENCE is 1,000 000' X COMMERCIAL GENERAL LIABILITY 111 PREMISES EaEoccurence) $ , 1,000 000 CLAIMS MADE EX OCCUR I . ME D EXP (Any one person) $ , 15 , 000_ ABKW58035312 09/20/18 ' 09/20/19 PERSONAL &ADV INJURY $ 1,000,000; GENERAL AGGREGATE r $ 2,000 GEN'L AGGREGATE LIMIT APPLIES PER PRODUCTS -COMP/OP AGG. $ _. 2,000, X I POLICY �...,: JECOT 17 LOC AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT $ 1 OOO OOO ANYAUTO (Eaaccident) i ALL OWNED AUTOS BODILYINJURY ! j SCHEDULED AUTOS (Perperson) A , X I HIRED AUTOS BAA58035312 09/20/18 09/20/19 _ BODILYINJURY .. $ X NON-OWNEDAUTOS ('Peraccident) 1 PROPERTY DAMAGE $ (Peraccident) GARAGE LIABILITY AUTO ONLY-EAACCIDENT$ ANYAUTO ',. 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COMMERCIAL GENERAL LIABILITY EXTENSION This endorsement modifies insurance provided under the following: COMMERCIAL GENERAL LIABILITY COVERAGE PART INDEX SUBJECT PAGE NON -OWNED AIRCRAFT 2 NON -OWNED WATERCRAFT 2 PROPERTY DAMAGE LIABILITY - ELEVATORS 2 EXTENDED DAMAGE TO PROPERTY RENTED TO YOU (Tenant's Property Damage) 2 MEDICAL PAYMENTS EXTENSION 3 EXTENSION OF SUPPLEMENTARY PAYMENTS - COVERAGES A AND B 3 ADDITIONAL INSUREDS -BY CONTRACT, AGREEMENT OR PERMIT 3 PRIMARY AND NON-CONTRIBUTORY- ADDITIONAL INSURED EXTENSION 5 ADDITIONAL INSUREDS -EXTENDED PROTECTION OF YOUR "LIMITS OF INSURANCE" 6 WHO IS AN INSURED - INCIDENTAL MEDICAL ERRORS/MALPRACTICE AND WHO IS AN INSURED - FELLOW EMPLOYEE EXTENSION - MANAGEMENT EMPLOYEES 6 NEWLY FORMED OR ADDITIONALLY ACQUIRED ENTITIES 7 FAILURE TO DISCLOSE HAZARDS AND PRIOR OCCURRENCES 7 KNOWLEDGE OF OCCURRENCE, OFFENSE, CLAIM OR SUIT 7 LIBERALIZATION CLAUSE 7 BODILY INJURY REDEFINED 7 EXTENDED PROPERTY DAMAGE 8 WAIVER OF TRANSFER OF RIGHTS OF RECOVERY AGAINST OTHERS TO US - 8 WHEN REQUIRED IN A CONTRACT OR AGREEMENT WITH YOU © 2013 Liberty Mutual Insurance CG 88 10 04 13 Includes copyrighted material of Insurance Services Office, Inc., with its permission. Page 1 of 8 With respect to coverage afforded by this endorsement, the provisions of the policy apply unless modified by the endorsement. A. NON -OWNED AIRCRAFT Under Paragraph 2. Exclusions of Section t - Coverage A - Bodily Injury And Property Damage Liability, exclusion g. Aircraft, Auto Or Watercraft does not apply to an aircraft provided: 1. It is not owned by any insured; 2. It is hired, chartered or loaned with a trained paid crew; 3. The pilot in command holds a currently effective certificate, issued by the duly constituted authority of the United States of America or Canada, designating her or him a commercial or airline pilot; and 4. It is not being used to carry persons or property for a charge. However, the insurance afforded by this provision does not apply if there is available to the insured other valid and collectible insurance, whether primary, excess (other than insurance written to apply specifically in excess of this policy), contingent or on any other basis, that would also apply to the loss covered under this provision. B. NON -OWNED WATERCRAFT Under Paragraph 2. Exclusions of Section I - Coverage A - Bodily Injury And Property Damage Liability, s Subparagraph (2) of exclusion g. Aircraft, Auto Or Watercraft is replaced by the following: This exclusion does not apply to: (2) A watercraft you do not own that is: (a) Less than 52 feet long; and (b) Not being used to carry persons or property for a charge. C. PROPERTY DAMAGE LIABILITY -ELEVATORS 1. Under Paragraph 2. Exclusions of Section I - Coverage A - Bodily Injury And Property Damage Liabil- ity, Subparagraphs (3), (4) and (6) of exclusion j. Damage To Property do not apply if such "property damage" results from the use of elevators. For the purpose of this provision, elevators do not include vehicle lifts. Vehicle lifts are lifts or hoists used in automobile service or repair operations. 2. The following is added to Section IV - Commercial General Liability Conditions, Condition 4. Other Insurance, Paragraph b. Excess Insurance: The insurance afforded by this provision of this endorsement is excess over any property insurance, whether primary, excess, contingent or on any other basis. D. EXTENDED DAMAGE TO PROPERTY RENTED TO YOU (Tenant's Property Damage) If Damage To Premises Rented To You is not otherwise excluded from this Coverage Part: 1. Under Paragraph 2. Exclusions of Section I - Coverage A - Bodily Injury and Property Damage Liability: a. The fourth from the last paragraph of exclusion j. Damage To Property is replaced by the follow - Ing: Paragraphs (1), (3) and (4) of this exclusion do not apply to "property damage" (other than damage by fire, lightning, explosion, smoke, or leakage from an automatic fire protection system) to: (i) Premises rented to you for a period of 7 or fewer consecutive days; or (ii) Contents that you rent or lease as part of a premises rental or lease agreement for a period of more than 7 days. Paragraphs (1), (3) and (4) of this exclusion do not apply to "property damage" to contents of premises rented to you for a period of 7 or fewer consecutive days. A separate limit of insurance applies to this coverage as described in Section III - Limits of Insurance. © 2013 Liberty Mutual Insurance CG 88 10 04 13 Includes copyrighted material of Insurance Services Office, Inc., with its permission. Page 2 of 8 b. The last paragraph of subsection 2. Exclusions is replaced by the following: Exclusions c. through n. do not apply to damage by fire, lightning, explosion, smoke or leakage from automatic fire protection systems to premises while rented to you or temporarily occupied by you with permission of the owner. A separate limit of insurance applies to Damage To Premises Rented To You as described in Section III - Limits Of Insurance. 2. Paragraph 6. under Section III - Limits Of Insurance is replaced by the following: 6. Subject to Paragraph 5. above, the Damage To Premises Rented To You Limit is the most we will pay under Coverage A for damages because of "property damage" to: a. Any one premise: (1) While rented to you; or (2) While rented to you or temporarily occupied by you with permission of the owner for damage by fire, lightning, explosion, smoke or leakage from automatic protection sys- tems; or b. Contents that you rent or lease as part of a premises rental or lease agreement. 3. As regards coverage provided by this provision D. EXTENDED DAMAGE TO PROPERTY RENTED TO YOU (Tenant's Property Damage) - Paragraph 9.a. of Definitions is replaced with the following: 9.a. A contract for a lease of premises. However, that portion of the contract for a lease of premises that indemnifies any person or organization for damage by fire, lightning, explosion, smoke, or leakage from automatic fire protection systems to premises while rented to you or temporarily occupied by you with the permission of the owner, or for damage to contents of such premises that are included in your premises rental or lease agreement, is not an "insured contract". E. MEDICAL PAYMENTS EXTENSION If Coverage C Medical Payments is not otherwise excluded, the Medical Payments provided by this policy are amended as follows: Under Paragraph 1. Insuring Agreement of Section I - Coverage C - Medical Payments, Subparagraph (b) of Paragraph a. is replaced by the following: (b) The expenses are incurred and reported within three years of the date of the accident; and F. EXTENSION OF SUPPLEMENTARY PAYMENTS - COVERAGES A AND B 1. Under Supplementary Payments - Coverages A and B, Paragraph 1.b. is replaced by the following: b. Up to $3,000 for cost of bail bonds required because of accidents or traffic law violations arising out of the use of any vehicle to which the Bodily Injury Liability Coverage applies. We do not have to furnish these bonds. 2. Paragraph 1.d. is replaced by the following: d. All reasonable expenses incurred by the insured at our request to assist us in the investigation or defense of the claim or "suit", including actual loss of earnings up to $500 a day because of time off from work. a ° G. ADDITIONAL INSUREDS - BY CONTRACT, AGREEMENT OR PERMIT 1. Paragraph 2. under Section II - Who Is An Insured is amended to include as an insured any person or organization whom you have agreed to add as an additional insured in a written contract, written agreement or permit. Such person or organization is an additional insured but only with respect to liability for "bodily injury", "property damage" or "personal and advertising injury" caused in whole or in part by: a. Your acts or omissions, or the acts or omissions of those acting on your behalf, in the performance of your on going operations for the additional insured that are the subject of the written contract or written agreement provided that the "bodily injury" or "property damage" occurs, or the "per- sonal and advertising injury" is committed, subsequent to the signing of such written contract or written agreement; or © 2013 Liberty Mutual Insurance CG 88 10 04 13 Includes copyrighted material of Insurance Services Office, Inc., with its permission. Page 3 of 8 b. Premises or facilities rented by you or used by you; or c. The maintenance, operation or use by you of equipment rented or leased to you by such person or organization; or d. Operations performed by you or on your behalf for which the state or political subdivision has issued a permit subject to the following additional provisions: (1) This insurance does not apply to "bodily injury", "property damage", or "personal and ad- vertising injury" arising out of the operations performed for the state or political subdivision; (2) This insurance does not apply to "bodily injury" or "property damage" included within the "completed operations hazard". (3) Insurance applies to premises you own, rent, or control but only with respect to the following hazards: (a) The existence, maintenance, repair, construction, erection, or removal of advertising signs, awnings, canopies, cellar entrances, coal holes, driveways, manholes, marquees, hoist away openings, sidewalk vaults, street banners, or decorations and similar expo- sures; or (b) The construction, erection, or removal of elevators; or (c) The ownership, maintenance, or use of any elevators covered by this insurance. However: 1. The insurance afforded to such additional insured only applies to the extent permitted by law; and 2. If coverage provided to the additional insured is required by a contract or agreement, the insur- ance afforded to such additional insured will not be broader than that which you are required by the contract or agreement to provide for such additional insured. With respect to Paragraph 1.a. above, a person's or organization's status as an additional insured under this endorsement ends when: (1) All work, including materials, parts or equipment furnished in connection with such work, on the project (other than service, maintenance or repairs) to be performed by or on behalf of the additional insured(s) at the location of the covered operations has been completed; or (2) That portion of "your work" out of which the injury or damage arises has been put to its intended use by any person or organization other than another contractor or subcontractor engaged in performing operations for a principal as a part of the same project. With respect to Paragraph 1.b. above, a person's or organization's status as an additional insured under this endorsement ends when their written contract or written agreement with you for such premises or facilities ends. With respects to Paragraph 1.c. above, this insurance does not apply to any "occurrence" which takes place after the equipment rental or lease agreement has expired or you have returned such equipment to the lessor. The insurance provided by this endorsement applies only if the written contract or written agreement is signed prior to the "bodily injury" or "property damage". We have no duty to defend an additional insured under this endorsement until we receive written notice of a "suit" by the additional insured as required in Paragraph b. of Condition 2. Duties In the Event Of Occurrence, Offense, Claim Or Suit under Section IV - Commercial General Liability Condi- tions. © 2013 Liberty Mutual Insurance CG 88 10 04 13 Includes copyrighted material of Insurance Services Office, Inc., with its permission. Page 4 of 8 2. With respect to the insurance provided by this endorsement, the following are added to Paragraph 2. Exclusions under Section I - Coverage A - Bodily Injury And Property Damage Liability: This insurance does not apply to: a. "Bodily injury" or "property damage" arising from the sole negligence of the additional insured. b. "Bodily injury" or "property damage" that occurs prior to you commencing operations at the location where such "bodily injury" or "property damage" occurs. c. "Bodily injury", "property damage" or "personal and advertising injury" arising out of the render- ing of, or the failure to render, any professional architectural, engineering or surveying services, including: (1) The preparing, approving, or failing to prepare or approve, maps, shop drawings, opinions, reports, surveys, field orders, change orders or drawings and specifications; or (2) Supervisory, inspection, architectural or engineering activities. This exclusion applies even if the claims against any insured allege negligence or other wrongdoing in the supervision, hiring, employment, training or monitoring of others by that insured, if the "occur- rence" which caused the "bodily injury" or "property damage", or the offense which caused the "personal and advertising injury", involved the rendering of, or the failure to render, any professional architectural, engineering or surveying services. d. "Bodily injury" or "property damage" occurring after: (1) All work, including materials, parts or equipment furnished in connection with such work, on the project (other than service, maintenance or repairs) to be performed by or on behalf of the additional insured(s) at the location of the covered operations has been completed; or (2) That portion of "your work" out of which the injury or damage arises has been put to its intended use by any person or organization other than another contractor or subcontractor engaged in performing operations for a principal as a part of the same project. e. Any person or organization specifically designated as an additional insured for ongoing operations .by a separate ADDITIONAL INSURED -OWNERS, LESSEES OR CONTRACTORS endorsement is- sued by us and made a part of this policy. 3. With respect to the insurance afforded to these additional insureds, the following is added to Section III - Limits Of Insurance: If coverage provided to the additional insured is required by a contract or agreement, the most we will pay on behalf of the additional insured is the amount of insurance: a. Required by the contract or agreement; or b. Available under the applicable Limits of Insurance shown in the Declarations; whichever is less. This endorsement shall not increase the applicable Limits of Insurance shown in the Declaratio ns. H. PRIMARY AND KION -CONTRIBUTORY ADDITIONAL INSURED EXTENSION I This provision applies to any person or organization who qualifies as an additional insured under any form or endorsement under this policy. Condition 4. Other Insurance of SECTION IV - COMMERCIAL GENERAL LIABILITY CONDITIONS is amend- ed as follows: a. The following is added to Paragraph a. Primary Insurance: If an additional insured's policy has an Other Insurance provision making its policy excess, and you have agreed in a written contract or written agreement to provide the additional insured coverage on a primary and noncontributory basis, this policy shall be primary and we will not seek contribution from the additional insured's policy for damages we cover. © 2013 Liberty Mutual Insurance CG 88 10 04 13 Includes copyrighted material of Insurance Services Office, Inc., with its permission. Page 5 of 8 b. The following is added to Paragraph b. Excess Insurance: When a written contract or written agreement, other than a premises lease, facilities rental contract or agreement, an equipment rental or lease contract or agreement, or permit issued by a state or political subdivision between you and an additional insured does not require this insurance to be primary or primary and non-contributory, this insurance is excess over any other insurance for which the addi- tional insured is designated as a Named Insured. Regardless of the written agreement between you and an additional insured, this insurance is excess over any other insurance whether primary, excess, contingent or on any other basis for which the additional insured has been added as an additional insured on other policies. I. ADDITIONAL INSUREDS - EXTENDED PROTECTION OF YOUR "LIMITS OF INSURANCE" This provision applies to any person or organization who qualifies as an additional insured under any form or endorsement under this policy. 1. The following is added to Condition 2. Duties In The Event Of Occurrence, Offense, Claim or Suit: An additional insured under this endorsement will as soon as practicable: a. Give written notice of an "occurrence" or an offense that may result in a claim or "suit" under this insurance to us; b. Tender the defense and indemnity of any claim or "suit" to all insurers whom also have insurance available to the additional insured; and c. Agree to make available any other insurance which the additional insured has for a loss we cover under this Coverage Part. d. We have no duty to defend or indemnify an additional insured under this endorsement until we receive written notice of a "suit" by the additional insured. 2. The limits of insurance applicable to the additional insured are those specified in a written contract or written agreement or the limits of insurance as stated in the Declarations of this policy and defined in Section III - Limits of Insurance of this policy, whichever are less. These limits are inclusive of and not in addition to the limits of insurance available under this policy. J. WHO IS AN INSURED -INCIDENTAL MEDICAL ERRORS/ MALPRACTICE WHO IS AN INSURED - FELLOW EMPLOYEE EXTENSION - MANAGEMENT EMPLOYEES Paragraph 2.a.(1) of Section II - Who Is An Insured is replaced with the following: (1) "Bodily injury" or "personal and advertising injury": (a) To you, to your partners or members (if you are a partnership or joint venture), to your members (if you are a limited liability company), to a co -"employee" while in the course of his or her employ- ment or performing duties related to the conduct of your business, or to your other "volunteer a workers" while performing duties related to the conduct of your business; (b) To the spouse, child, parent, brother or sister of that co -"employee" or "volunteer worker" as a consequence of Paragraph (1) (a) above; (c) For which there is any obligation to share damages with or repay someone else who must pay damages because of the injury described in Paragraphs (1) (a) or (b) above; or (d) Arising out of his or her providing or failing to provide professional health care services. However, if you are not in the business of providing professional health care services or providing profes- sional health care personnel to others, or if coverage for providing professional health care ser- vices is not otherwise excluded by separate endorsement, this provision (Paragraph (d)) does not apply. Paragraphs (a) and (b) above do not apply to "bodily injury" or "personal and advertising injury" caused by an "employee" who is acting in a supervisory capacity for you. Supervisory capacity as used herein means the "employee's" job responsibilities assigned by you, includes the direct supervision of other "employ- ees" of yours. However, none of these "employees" are insureds for "bodily injury" or "personal and © 2013 Liberty Mutual Insurance CG 88 10 04 13 Includes copyrighted material of Insurance Services office, Inc., with its permission. Page 6 of 8 advertising injury" arising out of their willful conduct, which is defined as the purposeful or willful intent to cause "bodily injury" or "personal and advertising injury", or caused in whole or in part by their intoxica- tion by liquor or controlled substances. The coverage provided by provision J. is excess over any other valid and collectable insurance available to your "employee". K. NEWLY FORMED OR ADDITIONALLY ACQUIRED ENTITIES Paragraph 3, of Section If - Who Is An Insured is replaced by the following: 3. Any organization you newly acquire or form and over which you maintain ownership or majority interest, will qualify as a Named Insured if there is no other similar insurance available to that organization. However: a. Coverage under this provision is afforded only until the expiration of the policy period in which the entity was acquired or formed by you; b. Coverage A does not apply to "bodily injury" or "property damage" that occurred before you acquired or formed the organization; and c. Coverage B does not apply to "personal and advertising injury" arising out of an offense committed before you acquired or formed the organization. d. Records and descriptions of operations must be maintained by the first Named Insured. No person or organization is an insured with respect to the conduct of any current or past partnership, joint venture or limited liability company that is not shown as a Named Insured in the Declarations or qualifies as an insured under this provision. L. FAILURE TO DISCLOSE HAZARDS AND PRIOR OCCURRENCES Under Section IV - Commercial General Liability Conditions, the following is added to Condition 6. Repre- sentations: Your failure to disclose all hazards or prior 'occurrences" existing as of the inception date of the policy shall not prejudice the coverage afforded by this policy provided such failure to disclose all hazards or prior 'occurrences" is not intentional. M. KNOWLEDGE OF OCCURRENCE, OFFENSE, CLAIM OR SUIT Under Section IV -Commercial General Liability Conditions, the following is added to Condition 2. Duties In The Event of Occurrence, Offense, Claim Or Suit: Knowledge of an 'occurrence", offense, claim or "suit' by an agent, servant or "employee" of any insured shall not in itself constitute knowledge of the insured unless an insured listed under Paragraph 1. of Section II - Who Is An Insured or a person who has been designated by them to receive reports of "occurrences", offenses, claims or "suits" shall have received such notice from the agent, servant or "employee". N. LIBERALIZATION CLAUSE If we revise this Commercial General Liability Extension Endorsement to provide more coverage without additional premium charge, your policy will automatically provide the coverage as of the day the revision is effective in your state. O. BODILY INJURY REDEFINED Under Section V - Definitions, Definition 3. is replaced by the following: 3. 'Bodily Injury" means physical injury, sickness or disease sustained by a person. This includes mental anguish, mental injury, shock, fright or death that results from such physical injury, sick- ness or disease. © 2013 Liberty Mutual Insurance CG 88 10 04 13 Includes copyrighted material of Insurance Services Office, Inc., with its permission. Page 7 of 8 P. EXTENDED PROPERTY DAMAGE Exclusion a. of COVERAGE A. BODILY INJURY AND PROPERTY DAMAGE LIABILITY is replaced by the following: a. Expected Or Intended Injury "Bodily injury" or "property damage" expected or intended from the standpoint of the insured. This exclusion does not apply to "bodily injury" or "property damage" resulting from the use of reasonable force to protect person§ or property. Q. WAIVER OF TRANSFER OF RIGHT4,-OF RECOVERY AGAINST OTHERS TO US - WHEN REQUIRED IN A CONTRACT OR AGREEMENT WITH YOU Under Section IV - Commercial General Liability Conditions, the following is added to Condition 8. Trans- fer Of Rights Of Recovery Against Others To Us: We waive any right of recovery we may have against a person or organization because of payments we make for injury or damage arising out of your ongoing operations or "your work" done under a contract with that person or organization and included in the "products -completed operations hazard" provided: 1. You and that person or organization have agreed in writing in a contract or agreement that you waive such rights against that person or organization; and 2. The injury or damage occurs subsequent to the execution of the written contract or written agree- ment. © 2013 Liberty Mutual Insurance CG 88 10 04 13 Includes copyrighted material of Insurance Services Office, Inc., with its permission. Page 8 of 8 CONTRACT MODIFICATION AGREEMENT NO. 1 BETWEEN THE CITY OF BREMERTON AND FCS GROUP PROJECT En 'neering Division Workload Stud CONSULTANT FCS Grou DATE 8/14/2019 THIS CONTRACT MODIFICATION AGREEMENT SPECIFICALLY AMENDS THE Engineering Division Workload Stud AGREEMENT (the "Contract") entered into between the City of Bremerton and FCS Grain, Inc., on January 16, 2019. All provisions in the Contract shall remain in full force and effect except as expressly modified by this document. For valuable consideration and by mutual consent of the parties, the modifications to the Contract are as follows: I. Section I. Scone . is modified per the attached Exhibit A. Section IT. Term , is modified as follows: No change in term - the Consultant shall complete the work by December 31, 2019. Section III. Compensation _, is modified as follows: The original contract amount was Fif -Three Thousand Nine Hundred Seventy Dollars (653,97LO-0 . The City shall pay the Consultant for the additional work described above, based on time and materials, an amount not to exceed F -Four Thousand Nine Hundr d Ninety Dollars 644 9911,00) for a total amended contract amount of Ninety-Eialit Thousand Nine Hundred Sixty Dollars ($99.960.00), including this Contract Modification. II, Consultant accepts all requirements of this Contract Modification by endorsing below. Consultant further agrees that this Contract Modification constitutes full and final settlement of all of the Consultant's claims for contract time and for all costs of any kind, including without limitation, costs of delays related to any work either covered or affected by this Contract Modification, claims related to on-site or home office overhead, or lost profits. This Contract Modification does not limit the City's right to bring a claim for past performance. Contract Modification Pale I of 2 Rev. 47118 The undersigned consultant approves the foregoing Contract Modification as to the changes, if any, in the contract price specified for each item, including any and all supervision costs and other miscellaneous costs relating to the change in work, and as to the extension of time allowed, if any, for completion of the entire work due to said Contract Modification. This document will become a supplement of the contract and all provisions will apply hereto. It is understood that this Contract Modification shall be effective when approved by the City of Bremerton. The parties whose names appear below warrant that they are authorized to enter into a contract modification that is binding on the parties of this contract. In addition, Consultant warrants that it has or will inform the surety of this change, and shall take appropriate action to modify any bonds required under the contract to address this change. IN WITNESS WHEREOF, the parties have executed this Contract Modification on the day and year first written above. T�fz�/dam City Engineer / Public Works Director approved to pros initia4s and Date) CONSULTANT By: Print Name`:. its: --y, I L_ - la tet ►1 Date: APPROVED AS TO FORM: BY- q, 3074 ROGER A. LU O ICH, Breme on City Attorney NOTICES TO BE SENT TO: RA Legal\ Lcgah FormsWORMS ON COBWE—MContract Modification 1tev. 07 2018.docx Contract Modification Page 2 of 2 Rev. 07118 THE CITY OF BREMERTON By: W Print NaAA- G+' Its: o r Date: % 317 2401 at ATTEST: By:ndl �� ANGELA UDS, City Clerk NOTICES TO BE SENT TO: Mr./Mrs. 1 rrn KvlN[�Lt Title i i �Ce.Ckp,r a f- P%Ab Lr C-40r1C,S City of Bremerton Engineering Dept. Address I l o o Ola , - f �� Address 2 ,r rv�,rl I � 01B�'1-L Phone/Fax (3Lto) 4. -JS —.PLS -1 CITY OF BREMERTON Engineering Group Workload Study October of 2018 - Amended July of 2019 page 1 EXHIBIT A: SCOPE OF WORK - AMENDED CITY OF BREMERTON — PUBLIC WORKS DEPARTMENT ENGINEERING GROUP WORKLOAD STUDY This scope of work reflects an amendment to the original Public Works Department Engineering Group Workload Study. FCS GROUP proposes the following additions to the contracted scope of work: Task 250 - Benchmarking Analysis In order to place current staffing levels and strategies in context with other models at similar cities, the FCS GROUP team will perform a benchmarking analysis. The analysis will explore the five following cities: e Olympia, WA • Vancouver, WA • Everett, WA • Bellingham, WA ■ Renton, WA In this benchmarking analysis the team will perform the following tasks: ■ Create a draft benchmarking survey and comparison table. a Review benchmarking survey with Bremerton staff and update per comments received and approval prior to contact. Public Works Director and or the City Engineer will need to make the initial contact with the selected Cities to initiate the Survey engagement. Follow-up by the Public Works Director and or City Engineer may be required and will be addressed on a case by case basis. w Benchmark above cities based on survey via one to two (1-2) hr. telephone interview and associated email correspondence' If the team is unable to reach a particular city, that city will be swapped with another comparable city or if an adequate replacement is not found then the number of benchmarked cities will decrease +�+ FCSGI `C)UP www.tcsgrDup.[om CITY OF BREMERTON October of 2018 - Amended July of 2619 Engineering Group Workload Study page 2 With the survey results the team will analyze the data and report out on the results to the City via a brief memo. The focus of the FCS GROUP analysis will include- s Engineering staff numbers including; number of staff, utilities supported, development services supported, and capital projects delivered (number and value). a Strategy regarding consultant support. im Nature of additional support work such as operations support, ■ Insights into other workload issues or solutions to workload issues. w Insights from organization chart information as available. The focus of the benchmarking analysis will not be just on how Hauch of something exists but rather how similar issues at other cities are solved. Deliverables: e Benchmarking survey ■ Summary of benchmarking analysis (memo) Task 270 -Public Works Staff Augmentation Analysis The Engineering group at the City provides operational support to public works staff. Public Works staff provide capital project delivery support to the Engineering group. The trading of staff support impacts the overall workload needs of Engineering. As a result, it is important to understand how Public Works staff time is augmented for and. by Engineering.. In order to understand this dynamic, the FCS GROUP project team will: • Perform additional assessment of capital works project support performed by operations staff. The Engineering group will provide a list of staff and activities outside of the Engineering group that provide capital works project support, • Perform additional assessment, as required, of operational work support provided by the Engineering group, Dellverables: a Augmented workload assessment per Task 200 The goal of this task is to understand the total FTE, equivalent required for capital delivery from the Department. Task 350 - Contractor Resources The Engineering group currently bridges a workload gap for project delivery by contracting out certain capital project delivery functions to consulting teams. In many cases, contracted work is more expensive than work performed by the City, However, it can serve an important purpose in filling workload gaps and delivering specialized projects. The City may decide to continue down this path or, instead, hire additional engineering support to bridge the delivery gap. To inform this decision-making process, the FCS GROUP team will review and analyze the prior two to three years of capital project data and document the use of contractors to :� FCS GROUP www.tcsgroup.com CITY OF BREMERTON October of 2018 - Amended July of 2019 Engineering Group Workload Study page 3 handle excess or specialized engineering workload. We will review and analyze the reasons and the "why". This assessment will include: w Assessment of the nature and overall capital delivery workload supported by contractors. ■ Our analysis will separate out the type of work performed by contractors in order to distinguish work outsourced due to specialization needs, workload gaps, or other drivers, e Contractor cost assessment e Through our analysis we will also collect contractor cost information including contractor fees and City time to manage contracts. ■ Overall contractor use assessment ■ Based on the analysis of the data gathered above, the FCS GROUP team will assess how the City currently uses contractors and consider cost implications through time. Our team will summarize the assessment including the risks and benefits of the current approach both quantitatively (through costs) and qualitatively (through observations of current use). Deliverobles: ■ Analysis results presentation FCS GROUP TEAM The FCS GROUP Team includes: Angie Sanchez (Principal -In -Charge) Jason Mumm (Executive Consultant), Ben Hoffman (Asset Management Practice Leader), Paul Quinn (Senior Analyst) and David Gordon (Utility Management Consultant II - Blue Cypress Consulting). * +� FCS GlDkQUP www.fcsgraup.cam CITY OF BREMERTON October of 2018 - Amended July of 2049 COST ESTIMATE (AMENDED) Engineering Group Workload Study page 4 Thank you, Ben Hoffman Asset Management Practice Leader ••+*► FCS GROUP www.fvsgroup.coni DATE ACOR 1/15i201 - CERTIFICATE OF LIABILITY INSURANCE M,D iis9 !PRODUCER THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION I Shinstrom & Norman Inc. ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR i P.O. BOX 638 ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. Kirkland, WA 98083 251 827-6�0 INSURERS AFFORDING COVERAGE !4 _ INSURED FINANCIAL CONSULTING SOLUTIONS _ INSURERA: STARSTONE NAZI INSURANCE CQ_� GROUP, INC. INSURER B _ NAT : 254 9 6 3 3 7525 166TH AVE. NE, SUITE D-215 INSURER REDMOND, WA 98052 INSURER -- r I - ___.. INSURER E: COVERAGES - ' . �, `- r I, THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FCR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFjCATJL.1AY 6E IPSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXC[ USION$Ar16 CONDITIONS OF SUCH POLICIES AGGREGATE LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR' - POLICY EFFECTIVE POLI Y EXPIRATION LTR TYPE OF INSURANCE - POLICY NUMBER DATE(MMIDD/YYI DATE (MM/DD/YY) LIMITS GENERAL LIABILITY EACH OCCURRENCE $ COMMERCIAL GENERAL LIABILITY FIRE DAMAGE (Any one fire) $ .mm _ CLAIMS MADE LI OCCUR MED EXP (Any one person) 5 PERSONAALLB— ADV GEN'L AGGREGATE LIMIT APPLIES PER -INJURY GENERAL AGGREGATE PRODUCTS-COMP/OPAGG —� $ POLICY PE� n LOC AUTOMOBILE LIABILITY �I COMBINED SINGLE LIMIT $ { ANY AUTO ( (Ea accident) I ALL OWNED AUTOS BODILY INJURY ,$ SCHEDULED AUTOS (Per person) I HIRED AUTOS ' BODILY INJURY 1 h NON -OWNED AUTOS (Per accident) $ __---__- PROPERTY DAMAGE (Per accident) $ GARAGE LIABILITY AUTO ONLY - EA ACCIDENT $ ANY AUTO. I OTHER THAN EA ACG $ AUTO ONLY. AGG J$ EXCESS LIABILITY 'I I _ EACH OCCURRENCE $ OCCUR ECLAIMS MADE AGGREGATE $ I DEDUCTIBLE IsI RETENTION $ $ WORKERS COMPENSATION AND VVC S,A LJ-iOTH- TORY LIMITS I ER EMPLOYERS' LIABILITY [ '.. E L. EACH ACCIDENT $ j j ] I E L. DISEASE - EA EMPLOYEE $ E L. DISEASE - POLICY LIMfT ( $ A OTHER $2,000,000 EACH CLAIM .PROFESSIONAL 09550B187APL 09/20/18 ;69/20/19 $4,000,002 AGGREGATE ,gABILITY CLATMS MADF. FORM f S 5.000 DEDUCTIBLE RETROACTIVE DATE: 7/26/1988 CERTIFICATE HOLDER j ADDITIONAL INSURED; INSURER LETTER: CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION CITY OF BREMERTON - DATE THEREOF, THE ISSUING INSURER WILL ENDEAVOR TO MARL Ory_ DAYS WRITTEN 345 - 6TH ST., SUITE 100 NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE LEFT, BUT FAILURE TO DO SO SHALL BREMERTON , WA 98 337 IMPOSE NO OBLIGATION OR LIABILITY OF ANY KIND UPON THE USURER, ITS AGENTS OR D ACORD 25-S (7/97) © ACORD WRPORATION 1988