HomeMy WebLinkAbout03/15/2023 CITY COUNCIL AGENDA PACKET______________________________________________________________
CITY COUNCIL 345 6th Street, Suite 100, Bremerton, WA 98337 - Phone (360) 473-5280
WEDNESDAY, MARCH 15, 2023
CITY COUNCIL HYBRID MEETING AGENDA
Most Council Members and staff will be participating in the meeting in-person, and the public is invited to
attend. Or beginning at 5:30 PM, the public may participate remotely through one of the following options:
To stream online only (via BKAT Feed, with no interaction possible):
https://bremerton.vod.castus.tv/vod/?live=ch1&nav=live
Members of the public are invited to join the Zoom Meeting by clicking on the link below:
https://us02web.zoom.us/j/83453360124?pwd=c21TQ29xR3dGOTRVNmhob2JTZHQvUT09
Or One tap mobile:
US: +12532050468,,83453360124#,,,,*173061# or +12532158782,,83453360124#,,,,*173061#
Or Telephone: Dial (for higher quality, dial a number based on your current location):
US: +1 253 215 8782 or +1 253 205 0468 or +1 669 444 9171 or +1 669 900 6833
Webinar ID: 834 5336 0124
Passcode: 173061
Public questions or comments may be submitted ahead of time to City.Council@ci.bremerton.wa.us
1.BRIEFING: 5:00 – 5:30 P.M. in COUNCIL CONFERENCE ROOM 603
A. Review of Agenda
B. General Council Business (Only as necessary…)
2.CALL TO ORDER: 5:30 P.M. in FIRST FLOOR CHAMBERS
3.MAYOR'S REPORT
4.CONSENT AGENDA
A.Claims & Check Register
B.Minutes of Meeting - March 1, 2023
C.Minutes of Study Session - March 8, 2023
D.Professional Services Agreement with Osborn Consulting, Inc., for Design of the Anderson
Creek Dam Removals Project
E.Purchase of a John Deere Backhoe, an Elgin Street Sweeper, and a Toro Contour Mower
F.Contract Modification Agreement No. 2 with Parametrix, Inc. for the Decommission Beach Sewer
in Manette (OF-4 to EB-2) Project
G.Ordinance No. 5469 to repeal and replace Section 9A.32.140 of the Bremerton Municipal Code
currently entitled “Cyberstalking”
5.PUBLIC RECOGNITION – This is an opportunity for attendees to address the Council on any City-
related item that is not already listed on the Agenda. Please line up at the podium or raise your Zoom
hand if viewing remotely and wait to be recognized by the Council President. Then, state your name
for the record, and limit your comments to under 3-minutes.
Continued on the next page…
Americans with Disabilities Act (ADA) accommodations provided upon request. Those requiring special
accommodations please contact the City Clerk at (360) 473-5323 at least 24 hours prior to the meeting.
6. PUBLIC HEARING
A. Public Hearing and Resolution No. 3356 to adopt the City’s share of the Kitsap County–City of
Bremerton HOME Consortium HOME/ARP Allocation Plan
7. GENERAL BUSINESS
A. Lease Modification No.1 with Wilwyn Properties, LLC
8. COUNCIL MEMBER REPORTS
9. EXECUTIVE SESSION
A. 20-Minutes to discuss Potential Litigation as allowed per RCW 42.30.110 (1) (i) Action is
anticipated…
10. ADJOURNMENT OF CITY COUNCIL BUSINESS MEETING
MAYOR’S REPORTMarch 15, 2023
Safe Routes to Schools – Speed Feedback Signs • Purpose is to address speeding conditions found in school walk zones adjacent to middle and elementary schools• Speed feedback signs to be installed at Armin JahrElementary School, Crownhill Elementary School, John D. “Bud” Hawk Elementary School, Mountain View Middle School, and Naval Avenue Elementary• Project is 100% grant funded• Timeline: In design and environmental permitting phase; design completion anticipated end of 2023; construction – 2nd Quarter 2024• Above picture is an example of speed feedback sign – eastbound Burwell to the west of State Street
Well 9 ReplacementScope: Preparing former City-owned Well 9 site to drill a new well to serve East Bremerton and urban growth areas north of the City. Well 9 has been out of operation since 2010 and new well will prepare for future population growth and diversify water supply. Contractor has been hired to prepare site, such as removing trees, demolishing existing building, etc.Status: Contract was awarded in August 2022. Project was deferred as City waited for permitting from Kitsap County. Contractor started preparing site in February 2023 and will begin constructing retaining walls within the next 2 to 3 weeks.The well drilling contract is currently being prepared and will be a separate project.
Ostrich Bay Creek Culvert Replacements ProjectStatus: • Previous three culverts on Ostrich Creek were fish barriers and had inadequate capacity. Project broken into two, one for the culvert at Kitsap Way just west of SR 3, and the second for both Price Road and Brentwood Drive.• Kitsap Way was completed in 2021, and the 1927 vintage 3’x3’ box culvert was replaced with a three-sided 17’ wide culvert.• Price and Brentwood were completed in 2022. Price Road was an undersized 24” concrete culvert and is now a 45’ bridge. Brentwood Drive was failing 60” corrugated metal pipe and is now a 57’ bridge.• The replacement Kitsap Way culvert and Price Road and Brentwood Drive bridges are all fish passable.
Quincy Square on 4th•Funding for the construction of Quincy Square is secured, and design is nearing completion•Permitting required by the federal grant is more complicated than expected; progress is being made on the permitting but we are still several months out from permit approval •Project team is now planning for construction in spring/summer of 2024•Project team will be reaching out to businesses on 4th Street to update them on the construction timeline so that they can plan their summer events
Hydroelectric Power Generation Feasibility Study • Study will look at feasibility of generating potential electricity at the City-owned CasadDam and transmission and distribution pipes• City is in process of evaluating 2nd round of proposals for feasibility study. (Due date for request for proposals was Monday, Mar. 13; a submitted proposal in 1st round was determined to exceed scope of study.) • Goal is to complete the study by the end of this year. Once completed, the next steps will be to consider any identified feasible projects.
AGENDA BILL
CITY OF BREMERTON
CITY COUNC IL
SUBJECT: Study Session Date: N/A
Claims & Check Register COUNCIL MEETING Date: March 15, 2023
Department: Legal Services
Presenter: Angela Hoover
Phone: (360) 473-5323
SUMMARY:
Approval of the following checks and electronic fund transfers:
1. Check Numbers 402050-402205 and Electronic Fund Transfers V36991-V37090 in the grand
total amount of $2,832,118.89
2. Regular Payroll for pay period ending February 28, 2023 in the amount of $978,867.87
3. Regular Payroll Payout for pay period ending February 28, 2023 in the amount of $3,880.06
ATTACHMENTS:
FISCAL IMPACTS (Include Budgeted Amount):
STUDY SESSION AGENDA: ☒ Limited Presentation ☐ Full Presentation
STUDY SESSION ACTION: ☒ Consent Agenda ☐ General Business ☐ Public Hearing
RECOMMENDED MOTION:
Move to approve the consent agenda as presented.
COUNCIL ACTION: Approve Deny Table Continue No Action
Form Updated 01/02/2018
4A
AGENDA BILL
CITY OF BREMERTON
CITY COUNCIL
SUBJECT: Minutes of Meeting – March 1,
2023
Study Session Date: N/A
COUNCIL MEETING Date: March 15, 2023
Department: City Council
Presenter: Council President
Phone: (360) 473-5280
SUMMARY: The Minutes of Meeting held on March 1, 2023 are attached.
ATTACHMENTS: Meeting Minutes
FISCAL IMPACTS (Include Budgeted Amount): None
STUDY SESSION AGENDA: ☒ N/A
STUDY SESSION ACTION: ☒ Consent Agenda ☐ General Business ☐ Public Hearing
RECOMMENDED MOTION:
Move to approve the March 1, 2023 Meeting Minutes as presented.
COUNCIL ACTION: Approve Deny Table Continue No Action
Form Updated 11/3/17
4B
2
DIGITAL RECORDING
CITY COUNCIL HYBRID MEETING MINUTES
Wednesday, March 1, 2023
The weekly meeting of the City Council of the City of Bremerton was called to order Wednesday,
March 1, 2023, at 5:00 PM in Council Conference Room 603 of the NORM DICKS GOVERNMENT
CENTER, 345 6th Street, Bremerton, Washington, with Council President Jeff Coughlin
presiding. Council Members present were Anna Mockler, Michael Goodnow, Denise Frey, and
Jennifer Chamberlin. At 5:30 PM, the meeting moved to the First Floor Meeting Chambers, when
Council Members Eric Younger and Quinn Dennehy joined the meeting remotely. Also present were
City Attorney Kylie Finnell; City Clerk Angela Hoover; Legislative Office Manager Lori Smith; and IT
Manager Dave Sorensen. Financial Services Director Mike Riley was absent.
President Coughlin announced the City Council is conducting the Council Meeting in-person with
an option for the public to join in person, participate via Zoom, or view on BKAT, because
Community involvement is encouraged.
MAYOR’S REPORT – Mayor Wheeler…
Provided an Update on the Kitsap Lake Renovation Project; the Lions Court Accessibility and
Resurfacing Project; and the upcoming Kitsap Energy Summit on March 30 from 4:30 to 6:00 PM
at the Kitsap Conference Center
CONSENT AGENDA
4A – Check Numbers 401893 through 402049 and Electronic Fund Transfers V36910 through
V36990 in the grand total amount of $2,243,243.17; Regular Payroll for pay period ending,
February 15, 2023 in the amount of $1,065,612.05; and Retiree Payroll for pay period
ending February 28, 2023 in the amount of $51,122.13
4B – Minutes of Meeting – February 15, 2023
4C – Minutes of Study Session – February 22, 2023
4D – Mutual Aid Agreement with Kitsap County Fire Agencies for the provision of Fire Protection
and Emergency Medical Services
4E – Second Amendment to the Park Use Agreement for Kiwanis Park with the Corporation of
the Catholic Archbishop of Seattle dba Our Lady Star of the Sea School
4F – 2023 Council Goals & Priorities
There were no questions or comments from the public…
5:35 PM M/S/C/U (Chamberlin/Frey) Move to approve the CONSENT AGENDA as presented.
PUBLIC RECOGNITION – Questions and comments from the public were submitted Mary Lou
Long; WSSEF Executive Director Caroline Stein; and Marwan Cameron…
GENERAL BUSINESS
6A – STREET FUND BUDGET ADJUSTMENT FOR THE PSE-OWNED STREETLIGHT LED
CONVERSION PROGRAM: Internal Service Manager Chris Mottner explained that the
Puget Sound Energy has established a new rebate program to convert high pressure sodium
(HPS) streetlights to LED. Staff have coordinated with PSE on the programmatic conversion of all
remaining HPS streetlights to LED – the conversion would be executed in small (120-light+/-)
contracts with the goal to execute four contracts each year. At this level of delivery all 1,578
remaining HPS streetlights would be converted to LED in approximately 3-years. No City Council
action is necessary to execute the conversion contracts; however, for 2023 a budget adjustment of
$70,000 is required in the Street Fund to allow the contracts to be executed.
City Council Reg. Mtg. Minutes
Wednesday, March 1, 2023
Page 2 of 3
Questions and comments from the public were received by Jane Rebelowski, with a response
provided by Mr. Mottner…
5:54 PM Main Motion was made by Chamberlin; and seconded by Goodnow… Questions and
comments were provided by Chamberlin; with responses provided by Mr. Mottner…
6:08 PM Amending Motion was made by Younger; and seconded by Chamberlin… Comments
were provided by Younger and Chamberlin…
6:19 PM A-M/S/F (Younger/Chamberlin) Move to increase the Street Fund budget by $70,000
using General Fund ending-fund-balance to fund the PSE-owned Streetlight LED Conversion
Program.
Vote in favor of Amending Motion: Younger, Chamberlin
Vote opposed to Amending Motion: Dennehy, Goodnow, Mockler, Frey, Coughlin
Amending Motion Failed: 2-Yes; 5-No
Questions and comments continued by Dennehy, Frey, Goodnow, Chamberlin, and Coughlin…
6:25 PM Main-M/S/C/U (Chamberlin/Goodnow) Move to increase in the Street Fund budget by
$70,000 to fund the PSE-owned Streetlight LED Conversion Program.
Vote in favor of Motion: Frey, Dennehy, Mockler, Younger, Chamberlin
Vote opposed to Motion: Goodnow
Abstained: Chamberlin
Motion Carried: 5-Yes;1-No; and 1-Abstention
COUNCIL MEMBER REPORTS
Jennifer Chamberlin shared that she is averaging more steps for fitness.
Denise Frey mentioned the Saint Vincent DePaul will be relocating to District 2 into the building
that was previously occupied by Henery Hardware.
Quinn Dennehy encouraged the community to participate in the last forum to select one of the 3
finalists for the Bremerton School District superintendent on Thursday, March 2 from 5:00 to 5:45
PM either by Zoom or in person at the Bremerton School District Office located on Marion Avenue.
Anna Mockler marked the one-year anniversary of her swearing in; invited the community to
attend her next District 6 Townhall Meeting on Monday, March 13 from 4:00 to 6:00 PM at the
Oyster Bay Public Works Facility for a presentation on “City Hall 101”; discussed her participation
in the AWC City Action Days Conference in Olympia with Council Chairs Coughlin and Chamberlin.
Jeff Coughlin provided an update on the WA State Ferries Service Restoration Plan; was excited
to announce that the NW Food Truck Fest will be moving to the Bremerton Boardwalk and to “save
the dates” for August 4 to 5; and expressed his gratitude to the Council, Mayor and City Staff for
their efforts in the process to finalize the Council’s Goals and Priorities, then shared a selection of
Goals from 2020 through 2022 that have been accomplished.
President Coughlin announced the next Study Session will be on Wednesday, March 8 beginning
at 5:00 PM in the First Floor Meeting Chambers of the Norm Dicks Government Center, and as
always, the public is welcome to attend.
With no further business, President Coughlin adjourned the Council Meeting at 6:40 PM.
City Council Reg. Mtg. Minutes
Wednesday, March 1, 2023
Page 3 of 3
Prepared and Submitted by:
______________________________
LORI SMITH
Legislative Office Manager
APPROVED by the City Council on the 15th day of March, 2023.
________________________________________
JEFF COUGHLIN, City Council President
Attest:
________________________________________
ANGELA HOOVER, City Clerk
JC:AH:ls:cg
AGENDA BILL
CITY OF BREMERTON
CITY COUNCIL
SUBJECT: Minutes of Study Session –
March 8, 2023
Study Session Date: N/A
COUNCIL MEETING Date: March 15, 2023
Department: City Council
Presenter: Council President
Phone: (360) 473-5280
SUMMARY: The Minutes of Study Session held on March 8, 2023 are attached.
ATTACHMENTS: Meeting Minutes
FISCAL IMPACTS (Include Budgeted Amount): None
STUDY SESSION AGENDA: ☒ N/A
STUDY SESSION ACTION: ☒ Consent Agenda ☐ General Business ☐ Public Hearing
RECOMMENDED MOTION:
Move to approve the March 8, 2023 Meeting Minutes as presented.
COUNCIL ACTION: Approve Deny Table Continue No Action
Form Updated 11/3/17
4C
2
CITY COUNCIL STUDY SESSION MINUTES
Wednesday, March 8, 2023
A Study Session of the City Council of the City of Bremerton was called to order on Wednesday,
March 8, 2023 at 5:00 PM in the First Floor Meeting Chambers of the Norm Dicks Government
Center at 345 6th Street, with Council President Jeff Coughlin presiding. Other Council Members
present were Eric Younger, Anna Mockler, Michael Goodnow, Quinn Dennehy, Denise Frey, and
Jennifer Chamberlin. Also present were City Attorney Kylie Finnell; Legislative Assistant Christine
Grenier; and Financial Services Director Mike Riley.
President Coughlin established that the Study Session is open for the public to attend in person or
view remotely, but there will be no opportunities for input, the content of these items is subject to
change, and no action is anticipated; announced that tonight’s agenda was amended to add Item B6
and the agreement under Item A5 was also updated; and further established that a recording will be
available online within a few days following the meeting; and any of the items approved for action by
the Council tonight, will be placed on the March 15, 2023 City Council Meeting Agenda…
A. BRIEFINGS on AGENDA BILL ITEMS
1. Lease Modification No. 1 with Wilwyn Properties, LLC General Business
2. Proposed Public Hearing and Resolution to adopt the City’s share of the Kitsap County–
City of Bremerton HOME Consortium HOME/ARP Allocation Plan
3. Professional Services Agreement with Osborn Consulting, Inc. for Design of the Anderson
Creek Dam Removals Project Consent Agenda
4. Purchase of a John Deere Backhoe, an Elgin Street Sweeper, and a Toro Contour Mower
Consent Agenda
5. Contract Modification Agreement No. 2 with Parametrix, Inc. for the Decommission Beach
Sewer in Manette (OF-4 to EB-2) Project Consent Agenda
6. Ordinance to repeal and replace Section 9A.32.140 of the Bremerton Municipal Code
currently entitled “Cyberstalking” Consent Agenda
President Coughlin called a brief break from 6:26 to 6:35 PM…
B. GENERAL COUNCIL BUSINESS
1. Audit Committee Briefing (Last Meetings 2/27/2023 & 3/6/2023) – Chair Anna Mockler
2. Finance, Investment & Parking Committee Briefing (Last Meeting 2/28/2023) – Chair Jennifer
Chamberlin
3. Public Safety Committee Briefing (Last Meeting 3/2/2023) – Chair Denise Frey
4. Regional and Other Committee/Board Briefings
5. Proposal to pursue new language for Chapters 20.14 entitled “Critical Areas” and Chapter
20.50 entitled “Landscaping” of the Bremerton Municipal Code – Council Member Anna
Mockler Discussion will continue at a future Study Session…
6. Information Only Briefing on Proposed Ordinance to Create Permanent Race Equity / DEI
Commission – Council Member Quinn Dennehy Discussion will continue at the March 22
Study Session…
7. Other General Council Business was briefly discussed including the Council participating in
the Saint Patrick’s Day Parade and the 23rd Legislative Town Hall Meeting in Bremerton.
City Council Study Session Minutes
Wednesday, March 8, 2023
Page 2 of 2
At 7:27 PM, President Coughlin announced that a 20-minute Executive Session would be held to
“discuss “Potential Litigation” as allowed under RCW 42.30.110 (1) (i); and that no action was
anticipated…
At 7:47 PM, President Coughlin called the meeting back to order…
President Coughlin provided a reminder that the next Council Meeting would be on Wednesday,
March 15 beginning at 5:30 PM in the First Floor Meeting Chambers, and that the public is invited to
attend in person or remotely.
With no further business, the Study Session was adjourned at 7:47 PM.
Prepared and Submitted by:
CHRISTINE GRENIER, Legislative Assistant
APPROVED by the City Council on the 15th day of March, 2023.
JEFF COUGHLIN, Council President
ATTEST:
______________________________
ANGELA HOOVER, City Clerk
JC:AH:ls:cg
AGENDA BILL
CITY OF BREMERTON
CITY COUNCIL
SUBJECT: Study Session Date: March 8, 2023
Professional Services Agreement with
Osborn Consulting, Inc., for Design of the
Anderson Creek Dam Removals Project
COUNCIL MEETING Date: March 15, 2023
Department: PW&U- Engineering
Presenter: Gunnar Fridriksson
Phone: (360) 473-5758
SUMMARY: The City constructed two earthen and concrete dams on both forks of Anderson Creek
to provide a surface water supply in the 1920’s. The dams were decommissioned in the 1960’s and
are rated by the Washington State Department of Fish and Wildlife (WSDFW) as fish passage
barriers.
A request for proposals utilizing the MSRC roster was sent out to five candidates. Of the five, three
submitted proposals. Osborn Consulting, Inc., (OCI) was selected based on qualifications. OCI will
provide permitting support and prepare bid ready Plans, Specifications, and an Engineer’s estimate
(PS&E) for the project for a contract amount not to exceed $502,074.32. The City has received a
Public Works Trust Fund loan in the amount of $2,000,000.00 for the project.
ATTACHMENTS: 1. Professional Services Agreement with OCI. 2. Vicinity map
FISCAL IMPACTS (Include Budgeted Amount): The Anderson Creek Dam Removals Project is
included in the 2023 budget and is funded by the Water fund.
STUDY SESSION AGENDA: ☒ Limited Presentation ☐ Full Presentation
STUDY SESSION ACTION: ☒ Consent Agenda ☐ General Business ☐ Public Hearing
RECOMMENDED MOTION:
Move to approve the Professional Services Agreement with Osborn Consulting, Inc., for Design of
the Anderson Creek Dam Removals Project in the amount of $502,074.32; and authorize the Mayor
to finalize and execute the agreement with substantially the same terms and conditions as presented.
COUNCIL ACTION: Approve Deny Table Continue No Action
Form Updated 01/02/2018
4D
Page 1 of 7
Bremerton/Osborn Consulting, Inc.
Anderson Creek Dam Removals
Rev. 09/2021
PROFESSIONAL SERVICES AGREEMENT
ANDERSON CREEK DAM REMOVALS PROJECT / #4571
The City of Bremerton (“City”) and Osborn Consulting, Inc. (“Consultant”), referred to
collectively as the “Parties,” enter into the following Agreement for professional services:
I.Scope: The Consultant agrees to perform the services more specifically described in the
Scope of Work, dated January 18, 2023, including any attachments thereto, attached hereto as
Exhibit A, which is incorporated by reference herein. The Scope of Work may be modified only
pursuant to Section VII.H of this Agreement. If the Scope of Work provides for unspecified
additional services such services shall only be performed upon the express written request of the
City. Consultant further represents that the services furnished under this Agreement will be
performed in accordance with generally accepted professional practices in effect at the time such
services are performed.
II.Term: The City and the Consultant agree that work will begin on the tasks described in
Exhibit A immediately upon execution of this Agreement. The parties agree that the work
described in Exhibit A is to be completed as provided for in the work schedule attached hereto as
Exhibit B; provided however, that additional time shall be granted by the City for excusable delays
or extra work as provided for in Section X.A of this agreement.
III.Compensation: In consideration of the services provided pursuant to this Agreement, the
City shall pay Consultant in an amount not to exceed $502,074.82. Consultant’s charges and bills
shall conform to the fee schedule attached hereto as Exhibit C and incorporated herein by this
reference.
The Consultant shall submit regular billing statements detailing work performed and
amount charged on each task or portion thereof. The descriptions shall conform to and fall within
the categories set out in the Scope of Work and/or Fee Schedule. Upon receipt of a conforming
billing statement, the City shall promptly process payment. PROVIDED, HOWEVER, the City
reserves the right to prioritize scoped work and accelerate and/or delay work tasks under the time
frame set forth in Section II herein. The Consultant's labor rates and billing fees shall be as
delineated in Exhibit C.
Consultant shall not perform work beyond the Scope of Work, nor shall be compensated
for such work, unless the Scope of Work or amount of compensation is modified pursuant to this
Agreement. Consultant shall only be compensated for additional services if requested pursuant to
Section I and, if not otherwise provided, such compensation shall be in accordance with Exhibit
C.
If a billing statement does not conform to this Agreement, the City may withhold payment
until the statement is brought into compliance. Such withholding does not relieve Consultant of
its obligations under this Agreement.
IV.Relationship of Parties: Consultant represents that it is skilled in the matters addressed
in the Scope of Work and is performing independent functions and responsibilities within its field
Page 2 of 7
Bremerton/Osborn Consulting, Inc.
Anderson Creek Dam Removals
Rev. 09/2021
of expertise. Consultant and its personnel are independent Consultants and not employees of the
City. Consultant and its personnel have no authority to bind the City or to control the City’s
employees and other Consultants. None of the benefits provided by the City to its employees,
including, but not limited to, compensation, insurance, and unemployment insurance are available
from the City to the employees, agents, representatives, or sub-consultants of the Consultant.
Consultant will be solely and entirely responsible for its acts and for the acts of Consultant's agents,
employees, representatives and sub-consultants during the performance of this Agreement. The
City may, during the term of this Agreement, engage other independent Consultants to perform
the same or similar work.
As an independent Consultant, Consultant is responsible for its own management. The
City’s administration and enforcement of this Agreement shall not be deemed an exercise of
managerial control over Consultant or its personnel.
As an independent Consultant, Consultant is responsible for payment of all taxes and
licensing fees necessary to perform its obligations under this Agreement. These taxes and fees
include but are not limited to State industrial insurance, Business & Occupation, State professional
licensing, and City business licensing. If any taxes or fees due the City have been declared
delinquent, the City may withhold the delinquent amount, plus any additional charges arising from
the delinquency, from any payments due Consultant.
V. Indemnification:
A. Consultant shall indemnify and hold the City, its officers, officials, employees,
agents and volunteers harmless from any and all claims, injuries, damages, losses or suits,
including all legal costs and attorney fees incurred by the City in defense, arising out of or resulting
from alleged negligent or wrongful acts, errors or omissions of the Consultant in performance of
this Agreement except for that portion of the injuries and damages caused by the City’s sole
negligence, unless Consultant is conducting work pursuant to Subsection B below.
The City's review or acceptance of any of the work when completed shall not be grounds
to avoid any of these covenants of indemnification.
B. Architects, Engineers and Any Other Professional Listed In and Performing
Services Defined in RCW 4.24.115. Should a court of competent jurisdiction determine that
Consultant’s services provided pursuant to this Agreement is subject to RCW 4.24.115, then, in
the event of liability for damages arising out of bodily injury to persons or damages to property
caused by or resulting from the concurrent negligence of the Consultant and the City, its officers,
officials, employees, agents and volunteers, the Consultant's liability hereunder shall be only to
the extent of the Consultant's negligence.
IT IS FURTHER SPECIFICALLY AND EXPRESSLY UNDERSTOOD THAT THE
INDEMNIFICATION PROVIDED HEREIN CONSTITUTES THE CONSULTANT'S WAIVER
OF IMMUNITY UNDER INDUSTRIAL INSURANCE, TITLE 51 RCW, SOLELY FOR THE
PURPOSES OF THIS INDEMNIFICATION. THE PARTIES FURTHER ACKNOWLEDGE
THAT THEY HAVE MUTUALLY NEGOTIATED THIS WAIVER.
Page 3 of 7
Bremerton/Osborn Consulting, Inc.
Anderson Creek Dam Removals
Rev. 09/2021
The provisions of this section shall survive the expiration or termination of this Agreement.
VI. Insurance: The Consultant shall procure and maintain for the duration of the Agreement,
insurance against claims for injuries to persons or damage to property which may arise from or in
connection with the performance of the work hereunder by the Consultant, its agents,
representatives, employees, sub-consultants or sub-contractors.
Before beginning work on the project described in this Agreement, the Consultant shall
provide a Certificate of Insurance evidencing:
1. Automobile Liability insurance with limits no less than $1,000,000 combined
single limit per accident for bodily injury and property damage; and
2. Commercial General Liability insurance written on an occurrence basis with
limits no less than $1,000,000 combined single limit per occurrence and general
aggregate for personal injury, bodily injury and property damage. Coverage shall
include but not be limited to: blanket contractual; products/completed
operations/broad form property damage; explosion, collapse and underground
(XCU) if applicable; and
3. Excess Liability insurance with limits not less than $1,000,000 limit per
occurrence and aggregate; and
4. Professional Liability insurance with limits no less than $1,000,000 limit per
occurrence/claim; and
5. Workers Compensation insurance as statutorily required by the Industrial
Insurance Act of the State of Washington, Title 51, Revised Code of Washington
and employer's liability with limits not less than $1,000,000.
Any payment of deductible or self-insured retention shall be the sole responsibility of the
Consultant.
All required policies shall be provided on an “occurrence” basis except professional
liability insurance (if required), which may be provided on a “claims-made” basis.
The City shall be named as an additional insured on the Commercial General Liability
insurance policy, as respects work performed by or on behalf of the Consultant and a copy of an
endorsement that is acceptable to the City, which names the City as an additional insured shall be
attached to the Certificate of Insurance. The City reserves the right to receive a certified copy of
all the required insurance policies and endorsements. The City further reserves the right to reject
any unacceptable policies and/or endorsements.
The Consultant's Commercial General Liability insurance shall contain a clause stating that
coverage shall apply separately to each insured against whom claim is made or suit is brought,
except with respects to the limits of the insurer's liability.
The Consultant's insurance shall be primary and non-contributory insurance as respects the
City and shall contain a waiver of subrogation against the City for claims arising out of any
operations, liabilities and obligations to which coverage applies. It shall be an affirmative
Page 4 of 7
Bremerton/Osborn Consulting, Inc.
Anderson Creek Dam Removals
Rev. 09/2021
obligation upon Consultant to advise the City’s Risk Manager by fax at (360) 473-5161, or by
certified mail, return receipt requested to City of Bremerton, Attn: Risk Management, 345 6th
Street, Suite 100, Bremerton, WA 98337 within two days of the cancellation, suspension or
substantive change of any insurance policy set out herein, and failure to do so shall be construed
to be a breach of this Agreement.
The City also reserves its unqualified right to require at any time and for any reason, proof
of coverage in the form of a duplicate of the insurance policy with all endorsements as evidence
of coverage.
In the event that the Consultant employs other consultants or contractors (sub-consultants
or sub-contractors) as part of the work covered by this Agreement, it shall be the Consultant’s
responsibility to require and confirm that each sub-consultant or sub-contractor meets the
minimum insurance requirements specified above. The Consultant shall, upon demand of the City,
deliver to the City copies of such policy or policies of insurance and the receipts for payment of
premiums thereon.
VII. General Conditions:
A. Reports and Information: When requested by the City, Consultant shall furnish
periodic reports and documents on matters covered by this Agreement. The reports and documents
shall be furnished in the time and form requested. Consultant shall maintain accounting records
in accordance with Generally Accepted Accounting Principles (“GAAP”) to substantiate all billed
amounts.
B. Ownership and Use of Records and Documents: Original documents, drawings,
designs and reports, including those in electronic format, developed under this Agreement are the
property of the City. All written information submitted by the City to the Consultant in connection
with the services performed by the Consultant under this Agreement will be safeguarded by the
Consultant to at least the same extent as the Consultant safeguards like information relating to its
own business. If such information is publicly available or is already in Consultant's possession or
known to it, or is rightfully obtained by the Consultant from third parties, Consultant shall bear no
responsibility for its disclosure, inadvertent or otherwise.
All data, documents and files created by Consultant under this Agreement may be stored
at Consultant's office in Bellingham, Washington. Consultant shall make such data, documents,
and files available to the City upon its request at all reasonable times for the purpose of editing,
modifying and updating as necessary until such time as the City is capable of storing such
information in the City's offices. Duplicate copies of this information shall be provided to the City
upon its request, and at reasonable cost.
All documents, including all reports, drawings, specifications, computer software or other
items prepared or furnished by Consultant pursuant to this Agreement, are instruments of service
with respect to the project and are the property of the City. Any reuse by the City for other than
the specific purpose intended will be at City’s sole risk.
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C. Use of Photographs and Images. Consultant shall not use or distribute photographs
or images depicting City officials, personnel, property, or equipment whether prepared by
Consultant or provided by City without prior written consent of the City. The City will not
unreasonably withhold its consent.
D. Work Performed at Consultant's Risk: Consultant shall take all precautions
necessary and shall be responsible for the safety of its employees, agents, and sub-consultants in
the performance of the work hereunder and shall utilize all protection necessary for that purpose.
All work shall be done at Consultant's own risk, and Consultant shall be responsible for any loss
of or damage to materials, tools, or other articles used or held for use in connection with the work.
E. Place of Work: The Consultant shall perform the work authorized under this
Agreement at its offices in Bellingham, Washington. Meetings with the City staff as described in
Exhibit A, Scope of Work, shall take place at the City's offices, or at locations mutually agreed
upon by the parties.
F. Entire Agreement: This Agreement and its Exhibits constitutes the entire
agreement between the Parties, and the Parties acknowledge that there are no other agreements,
written or oral, that have not been set forth in the text of this Agreement.
G. Severability: Should any part of this Agreement be found void, the balance of the
Agreement shall remain in full force and effect.
H. Modification: This Agreement may only be modified by written instrument signed
by both Parties.
I. Written Notices: All communications regarding this Agreement shall be sent to the
parties at the addresses listed below by registered or 1st class mail, or by personal service, and
shall be deemed sufficiently given if sent to the addressee at the address stated in this Agreement
or such other address as may be hereafter specified in writing.
Notices to be sent to: Notices to be sent to:
CITY: CONSULTANT:
Attn: Gunnar Fridriksson Attn: Peter Wurden-Foster
City of Bremerton Osborn Consulting, Inc.
345 6th Street, Suite 100 1317 Commercial Street, Suite 201
Bremerton, WA 98337-1891 Bellingham, WA 98225
J. Waiver: Failure to enforce any provision of this Agreement shall not be deemed a
waiver of that provision. Waiver of any right or power arising out of this Agreement shall not be
deemed waiver of any other right or power.
K. Non-Waiver of Breach: The failure of the City to insist upon strict performance of
any of the covenants and agreements contained herein, or to exercise any option herein conferred
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Bremerton/Osborn Consulting, Inc.
Anderson Creek Dam Removals
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in one or more instances shall not be construed to be a waiver or relinquishment of said covenants,
agreements or options, and the same shall be and remain in full force and effect.
L. Compliance with Laws: Consultant shall comply with all applicable Federal, State,
and local laws in performing its obligations under this Agreement.
M. Choice of Law and Venue: This Agreement shall be interpreted according to the
laws of the State of Washington. Any judicial action to resolve disputes arising out of this
Agreement shall be brought in Kitsap County Superior Court.
N. Attorneys’ Fees: In the event of litigation to enforce any of the terms or provisions
herein, each party shall pay all its own costs and attorney’s fees.
O. Assignment: Any assignment of this agreement by the Contractor without the
written consent of the City shall be void.
VIII. Equal Employment Opportunity Statement: In the hiring of employees for the
performance of work under this Agreement, the Consultant, its subcontractors, or any person
acting on behalf of Consultant shall not discriminate in any employment practice on the basis of
age (40+), sex, race, creed, color, national origin, sexual orientation/gender identity, marital status,
military status, or the presence of any physical, mental or sensory disability.
IX. ADA Statement: The City of Bremerton does not discriminate on the basis of disability
in programs and activities, which it operates pursuant to the requirements of the Americans with
Disabilities Act of 1990, and ADA Amendments Act. This policy extends to both employment
and admission to participation in the programs, services and activities of the City of
Bremerton. Reasonable accommodation for employees or applicants for employment will be
provided.
X. Termination: This Agreement shall remain in force until completion and acceptance of
the services, terminated by written instrument upon mutual consent, or by the City of Bremerton
for convenience. This Agreement may be immediately terminated for cause by a Party if the other
Party substantially fails to perform through no fault of the terminating Party, and the non-
performing Party does not commence correction of the failure of performance within thirty (30)
days of the terminating Party’s sending notice to the non-performing Party. Any Notice by
Consultant shall include a report showing the status of all items listed in the Scope of Work current
through the termination date.
If the City receives reimbursement by any federal, state, or other source for work described
in Section I herein, and that funding is withdrawn, reduced or limited in any way, or the project is
cancelled or substantially reduced after the execution date of this Agreement and prior to the
completion of the work, the City may summarily terminate this Agreement.
A. Excusable Delays: The right of Consultant to proceed shall not be terminated nor
shall Consultant be charged with liquidated damages for any delays in the completion of the work
due to: 1) any acts of the federal government in controlling, restricting, or requisitioning materials,
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equipment, tools, or labor by reason of war, national defense, or other national emergency; 2) any
acts of the City, its consultants, or other public agencies causing such delay; and 3) causes not
reasonably foreseeable by the parties at the time of the execution of the Agreement that are beyond
the control and without the fault or negligence of the Consultant, including, but not restricted to,
acts of God, fires, floods, strikes, or weather of unusual severity. PROVIDED, HOWEVER, that
the Consultant must promptly notify the City within ten (10) calendar days in writing of the cause
of the delay. If, on the basis of the facts and the terms of this Agreement, the delay is properly
excusable, the City shall, in writing, extend the time for completing the work for a period of time
commensurate with the period of excusable delay.
B. Rights Upon Termination: In the event of termination, the City shall pay for all
services performed by the Consultant to the effective date of termination, as described on a final
invoice submitted to the City. After termination, the City may take possession of all records and
data within the Consultant's possession pertaining to this project which may be used by the City
without restriction. Any such use not related to the project which Consultant was contracted to
perform shall be without liability or legal exposure to the Consultant.
XI. Suspension & Debarment. For contracts involving Federal funding, Consultant hereby
certifies, by signing this agreement, that neither it nor its principals are presently debarred,
suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation
in this transaction by any Federal department or agency. Consultant shall provide immediate
written notice to the City if at any time it learns that it is or has become ineligible for certification.
Should Consultant enter into a covered transaction with another firm, Consultant agrees by signing
this agreement that it will verify that the firm with whom it intends to do business is not debarred,
suspended, ineligible, excluded or disqualified.
IN WITNESS WHEREOF, the parties below have executed this Agreement.
CITY: CONSULTANT:
CITY OF BREMERTON OSBORN CONSULTING, INC.
By: By:
Print Name: Greg Wheeler Print Name: Tarelle Osborn
Its: Mayor Its: President
Date: Date:
APPROVED AS TO FORM: ATTEST:
By: By:
Kylie J. Finnell, Bremerton City Attorney Angela Hoover, City Clerk
R:\Legal\Legal\Forms\FORMS ON COBWEB\Professional Services Agreement Rev. 09 2021.docx
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January 18, 2023
EXHIBIT A
SCOPE OF WORK
Project: City of Bremerton Anderson Creek Dam Removals
Prime Consultant: Osborn Consulting, Incorporated
Contract Number:
TABLE OF CONTENTS
Background ................................................................................................................................................... 2
General Assumptions .................................................................................................................................... 2
Scope of Services ......................................................................................................................................... 3
Task 100 . Project Management and Quality Assurance / Quality Control ............................................... 3
Task 200 : Data Gathering and Reconnaissance ..................................................................................... 3
Subtask 200.1 : Site Visit ....................................................................................................................... 3
Subtask 200.2 : Topographic Survey (N.L. Olson & Associates, Inc. (N.L. Olson)) .............................. 4
Subtask 200.3 : Wetland Delineation and OHW Determination (ICF International, Inc. (ICF)) ............. 4
Subtask 200.4 : Geotechnical Services (Aspect Consulting, Inc. (Aspect)) .......................................... 5
Task 300 : Hydrologic and Hydraulic Analysis .......................................................................................... 7
Subtask 300.1 : Hydrologic Analysis ..................................................................................................... 7
Subtask 300.2 : Hydraulic Analysis ....................................................................................................... 7
Task 400 : Design Documentation ............................................................................................................ 8
Subtask 400.1 : Hydrologic and Hydraulic Model Memorandum .......................................................... 8
Subtask 400.2 : Drainage Report .......................................................................................................... 9
Subtask 400.3 : Basis of Design Report and Alternative Analysis Presentation ................................... 9
Task 500 : Plans, Specifications, and Estimates....................................................................................... 9
Subtask 500.1 : 30% Design ............................................................................................................... 10
Subtask 500.2 : 60% Design ............................................................................................................... 10
Subtask 500.3 90% Design ................................................................................................................. 11
Subtask 500.4 100% / Ad-ready Design .............................................................................................. 12
Task 600 : Permitting and Environmental Review (ICF International, OCI) ............................................ 13
Subtask 600.1 : JARPA Application (ICF) ........................................................................................... 14
Subtask 600.2 : Hydraulic Project Approval ........................................................................................ 15
Subtask 600.3 : Endangered Species Act Compliance ....................................................................... 15
Subtask 600.4 : Construction Stormwater General Permit .................................................................. 16
Task 700 : Cultural Resources Report (ICF International) ...................................................................... 16
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January 18, 2023
Task 800 : Bid and Construction Support Services ................................................................................. 17
Subtask 800.1 : Bid Support Services ................................................................................................. 17
Subtask 800.2 : Construction Support Services .................................................................................. 18
Subtask 800.3 : Geotechnical Construction Support Services (Aspect Consulting) ........................... 19
Task 900 : Stakeholder Coordination and Public Outreach .................................................................... 19
BACKGROUND
Two concrete and earthen dams located on the east fork and west fork of Anderson Creek are full
barriers to fish passage. The City of Bremerton (City) is planning to remove both structures to restore fish
passage to the upstream reaches of Anderson Creek. The dams were constructed in the early 1900s and
later abandoned in the 1960s with the control boxes and valves left in the fully-open position.
The purpose of this Scope is to review existing data and collect new information from the field to create
hydrologic and hydraulic models which will be used to inform the development of 30%, 60%, 90%, and
100% Final Ad-ready design plans, specifications, and estimates to remove each dam and provide fish
passage. Survey, geotechnical, and environmental assessment efforts are included, along with bid and
construction support services.
GENERAL ASSUMPTIONS
If standards or criteria change from this agreement after the date the contract or agreement is signed, the
changes may be considered out-of-scope work. Osborn has relied on the accuracy of data furnished by
the client and others in developing this SOW.
The City will acquire an easement through the City of Port Orchard to facilitate access to the
project site during construction. As part of this effort, Osborn Consulting, Inc. (OCI) will provide
one exhibit as detailed under Task 800.
The City to waive fees associated with City permits and plan reviews required for this project.
The access road and staging areas used by the Contractor to access the dam sites will be
removed and the impacted areas restored by the Contractor at the conclusion of the project.
As-built documentation will not be required for this project.
Design standards
City of Bremerton Design and Construction Standards
Washington State Department of Fish and Wildlife (WDFW) 2013 Water Crossing Design
Guidelines
Washington State Administrative Code (WAC) Chapters 220-660-190 and 220-660-200
Washington State Department of Ecology 2019 Stormwater Management Manual for Western
Washington
Software applications
Drafting: AutoCAD Civil 3D 2022
Hydraulic modeling: HEC-RAS version 6.3.1
Hydrologic modeling
− Peak flows: MGS Flood continuous simulation hydrologic model version 4.57
− Seasonal flows during construction window: HEC-SSP version 2.2
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January 18, 2023
Previous studies
Stantec Consulting Services, Inc. 2017. Anderson Creek Dam Removal and Feasibility Planning
Report
SCOPE OF SERVICES
Task 100. Project Management and Quality Assurance / Quality Control
Objective: The objective of this task is to provide project administration including budget and schedule
management, internal quality assurance / quality control review of deliverables prior to submission,
maintenance of records and monthly progress reports, and project set-up and close-out. This task also
includes internal coordination between the project team members.
Assumptions
Design duration is 22 months, with the work occurring March 2023 through December 2024.
Construction duration is 6 months, with the work occurring June 2024 through December 2024.
There will be a project kickoff meeting between the City and up to three (3) OCI staff, lasting one
(1) hour.
There will be weekly coordination meetings between the City and up to three (3) OCI staff, lasting
thirty (30) minutes.
Deliverables
1. Monthly Progress Reports
2. Kickoff meeting with City Project Manager, held over Microsoft Teams. Include agenda and
minutes to be prepared by OCI.
3. Weekly meetings with City Project Manager, held over Microsoft Teams. Include agenda and
minutes to be prepared OCI.
Task 200: Data Gathering and Reconnaissance
Objective: The objective of this task is to collect site data which will establish a basis for the proposed
dam removal and stream restoration design.
Assumptions
The City will provide a key or access through the locked gates at each dam site for the field
efforts. It is anticipated that field staff will be on-site at three different times: the initial site visit by
OCI and ICF, geotechnical exploration, and site survey.
Subtask 200.1: Site Visit
OCI staff will document and photograph existing site conditions within 300 feet upstream and downstream
of the dams located on the east fork and west fork of Anderson Creek. Site visit attendees to include
three (3) OCI staff. Prior to performing the site visit, OCI will develop one (1) Field Map figure and review
the 2017 Anderson Creek Dam Removal Report provided by the City. The field team will collect up to four
(4) pebble counts, split between the investigated reaches on the east fork and west fork of Anderson
Creek. In addition, the field team will collect up to four (4) bankfull width measurements per site and
identify a reference reach at each site, if present, within the limits of site investigation. They will also
document large woody material presence, approximate the limits of sediment deposition upstream of
each dam, and document existing structures or natural features which may be detrimental to fish passage
or compromise habitat considerations.
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January 18, 2023
A Field Report will be completed documenting the results of the site visit including bankfull widths, pebble
count gradations, and reference reach locations.
Assumptions
The OCI site visit will be completed in a single day.
The City will provide a key or access through the locked gates located at each dam site.
The Field Report will be amended as needed to reflect the results of the concurrence meeting
held with the Suquamish Tribe and WDFW documented under Subtask 900.1.
Deliverables
Field Report (Draft and Final), in PDF format.
Subtask 200.2: Topographic Survey (N.L. Olson & Associates, Inc. (N.L. Olson))
See Attachment A.
Subtask 200.3: Wetland Delineation and OHW Determination (ICF International, Inc. (ICF))
In accordance with the state Water Pollution Control Act and federal Clean Water Act (CWA) (Section 401
and 404) any discharges or fill into federal or state waters and wetlands must be permitted by Ecology
and the US Corps of Engineers. Therefore, a wetland delineation and Ordinary High Water Mark (OHWM)
determination is required. Preliminary site work will include the determination of the ordinary high-water
mark (OHWM) and wetland delineation by an ICF professional wetland scientist. The stream channel
OHWM will be identified per Washington Department of Ecology’s Determining the Ordinary High Water
Mark for Shoreline Management Act Compliance in Washington State (October 2016). OHWM will be
marked by placement of flags and GPS points roughly 300 feet upstream of the dam sites and 50 feet
downstream. If wetland presence is confirmed, the ICF wetland scientist will flag the wetland extents with
flags and GPS points, as well as document with photos and descriptions. The wetland delineation will be
conducted using the 1987 United States Army Corps of Engineers (USACE) Wetland Delineation Manual
(Environmental Laboratory 1987) as updated by the 2012 Mountains, Valleys, and Coast regional
supplement. Wetland functions will be determined using the Washington State Wetland Rating System for
Western Washington (Ecology 2014). To ensure accuracy of flagging locations, a surveyor team will later
collect the pin flag locations for OHWM boundaries and all wetland sample plots and boundaries. A
Preliminary Wetland Delineation and OHWM Determination Report presenting identified wetlands and
OHW boundaries within or immediately adjacent to the project area and discussing the applicable federal,
state, and local requirements will be provided in Draft and Final form. A biologist or landscape architect
will be available to assist OCI in development of the Mitigation Planting Plan as required for tree removal
within a critical area or associated buffer per BMC 20.14.190.
Assumptions
Preliminary in-office desktop review of the project’s area will be necessary to determine
previously identified features and historical data. This will assist the biologists once they get into
the field and become familiar with the project’s boundaries and previously mapped wetlands and
waterways
Field time for two biologists is expected to require one, 8-hour day to complete the wetland
delineation and waterway determination. Travel expenses (mileage) to and from the project site in
Bremerton, Washington from ICF’s office in Seattle, Washington is also included. The site visit
will be coordinated with OCI and the City.
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January 18, 2023
The proposed project study area, as understood by ICF, is identified in the SOW. The extent of
the field work will not go beyond 300 feet upstream and 50 feet downstream of the existing dams
and 40-feet from creek channel. ICF will conduct a walking review of the project access area.
ICF will not delineate on private property without authorized access. If wetlands extend onto
property without access rights, ICF will note if wetlands extend off site and stop delineating.
Wetland delineation will require ICF to investigate up to 10 sample plots total.
Field work will require delineation of not more than 5 separate wetlands or Waters of the State
within 300 feet upstream and 50 feet downstream of proposed project activities.
There will be one-round of City comments on the Draft Preliminary Wetland Delineation and
OHWM Determination Report prior to finalization, respectively, by OCI and the City. Requested
changes to text will be submitted to OCI in a single Microsoft Word file using track changes and
or via a tracking form.
Deliverable revisions assume no additional fieldwork or analysis will be required to fully address
comments.
Deliverables
1. Preliminary Wetland Delineation and OHWM Determination Report (Draft and Final), in electronic
PDF and MS Word format.
2. Support for a Mitigation Plan for tree removal within a critical area or associated buffer per BMC
20.14.190.
Subtask 200.4: Geotechnical Services (Aspect Consulting, Inc. (Aspect))
Understanding
It is understood that this project will involve removal of two old existing dams, Dam 1 and Dam 2, along
the western and eastern arms, respectively, of Anderson Creek . These dams were originally constructed
in the 1900’s for drinking water storage. They are earthen dams with cast in place concrete walls and
spillway.
The western dam (Dam 1) is approximately 9.5 feet tall on the upstream face, and 60 feet wide, and it has
partially collapsed and has not been used for decades. Access to Dam 1 is from the east via a steeply
sloped and heavily overgrown access trail traversing the ravine slope. Groundwater seepages emanate
from the sideslopes along the access trail. A geotechnical engineering assessment is needed to evaluate
slope stability for construction equipment utilizing the access trail.
The eastern dam (Dam 2) is substantially larger than Dam 1; at 15 feet tall on the upstream face and
approximately 90 feet wide. The eastern arm of Anderson Creek flows under the dam’s concrete spillway
and a scour pool has developed just downstream of the spillway. Access to Dam 2 is via a wider and
more stable trail from the west. The ravine slopes at Dam 2 are steep and groundwater seepages exist.
A geotechnical engineering assessment is needed to evaluate slope stability and construction equipment
access.
Preliminary estimates documented in the 2017 Anderson Creek Dam Removal and Feasibility Planning
Report estimates 2,450 cubic yards of excavation. This does not trigger City requirements for Engineered
Grading, which would otherwise require a Soils Engineering Report, Engineering Geology Report, and
consideration for a liquefaction susceptibility evaluation. As such, these documents are not included in the
proposed scope work. Geotechnical findings will be documented in a Geotechnical Engineering Report.
Scope of Work
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January 18, 2023
Aspect will begin with a half-day geologic reconnaissance to observe and assess surface conditions,
geomorphic features, slopes, seepages, and trail access to Dams 1 and 2.
Aspect will schedule a return to the Site with a local earthwork subcontractor and suitably sized trackhoe
to traverse the access road and trails down to the near sides of Dams 1 and 2. The trackhoe will have a
thumbed excavator bucket which will be used to remove blown down trees and overgrown saplings along
the path. At targeted locations along the access road and paths, test pits will be excavated to evaluate
subsurface soil and groundwater conditions. The test pits will be dug to penetrate loose fill and
weathered material and will terminate in dense/hard material, test pit caving, or maximum excavator
reach, whichever comes first. Soil samples recovered from the test pits will be bagged and returned to
the Aspect laboratory for further examination and geotechnical testing. The test pits will be backfilled with
excavated material and tamped into place with the excavator bucket.
Selected soil samples will be identified for testing in the geotechnical laboratory to characterize index and
engineering properties.
Geotechnical engineering analyses will be completed with respect to slope stability, heavy construction
equipment access and haul road impacts, excavations, temporary shoring, stream bypass, etc.
A draft geotechnical engineering report will be prepared providing the results of the field investigation,
laboratory testing, engineering analyses, and providing conclusions and recommendations related to
construction Site access and dam removals and Site restoration. The report will address applicable City
of Bremerton requirements for engineering geology and soils engineering reports.
Aspect will participate in one meeting with the OCI and City team to review and discuss geotechnical
engineering issues and challenges, and any review comments in the draft geotechnical engineering
report. Aspect will then issue a Final Geotechnical Engineering Report, co-stamped by a professional
engineer (PE) and a professional geologist (PG or LEG), and suitable for inclusion in the contract
documents, if desired.
Assumptions
The dam removal work will not involve any proposed permanent structures such as culverts or
retaining walls.
Any needed construction haul route upgrades/improvements (such as quarry spalls and ecology
blocks) will be designed and built by the contractor.
The geologic Site reconnaissance will begin within three weeks of receiving notice-to-proceed.
The excavator test pit program will be organized to occur within two weeks of the geologic Site
reconnaissance. This program will be completed over the course of one work day. If Site or
access conditions are such that a second field day is necessary, this will be an additional work
item.
All access permits and permissions will be provided by the City of Bremerton at no cost to Aspect.
Geotechnical laboratory testing will be completed within two weeks of completion of the test pit
program.
Geotechnical engineering analyses and draft report preparation will occur over the following four
weeks. Therefore, in total, the draft report will be submitted within eleven (11) weeks of notice to
proceed.
Environmental sampling and analytical testing of suspected contaminated soil or groundwater is
not included.
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January 18, 2023
There will be one-round of City comments on the draft geotechnical engineering report prior to
submitting the Final Geotechnical Engineering Report.
All deliverables will be submitted electronically.
Deliverables
1.Draft Geotechnical Engineering Report
2.Final Geotechnical Engineering Report stamped and signed by a Professional Engineer in
Washington State.
Task 300: Hydrologic and Hydraulic Analysis
Objective: The objective of this task is to inform the development of the proposed design including
channel cross section geometry, sediment transport potential, vertical channel stability, and potential
downstream impacts. This task includes hydrologic and hydraulic modeling components. Hydrologic and
hydraulic model development will be documented jointly in Hydrologic and Hydraulic Model Memorandum
under Subtask 400.1.
Subtask 300.1: Hydrologic Analysis
An MGS Flood continuous simulation hydrologic model will be developed to calculate peak flows to be
used in design including the 2-year, 100-year, and 500-year return intervals. Seasonal flows used to
inform dewatering and temporary stream channel diversion efforts during construction will be calculated
using flow data from the AC - Anderson Creek stream gage operated by Kitsap Public Utility District
located downstream of the east fork and west fork on the main stem of Anderson Creek. This data will be
imported into HEC-SSP and used to calculate the 50-percent exceedance flow during the in-water work
window along with the 10-percent exceedance flow during the in-water work window as a contingency.
The flow data will be scaled based on the basin size at each dam site.
Assumptions
Landuse inputs in the MGS Flood model will assume full-build out condition based on the
following zoning data:
− Kitsap County zoning data from the Kitsap County GIS Data Download page, downloaded
upon receipt of Notice to Proceed
♦Maximum percent impervious areas sourced from Kitsap County Code Chapter 17.420
− City of Port Orchard 2021 Zoning Map
♦Maximum hard surface percentage sourced from City of Port Orchard Municipal Code
Chapters 20.34 and 20.35
The 2-year, 100-year, and 500-year return interval flows will be calculated using the MGS Flood
model and will be used to inform the proposed design.
The 50-percent and 10-percent exceedance flows will be calculated for the period spanning the
in-water work window using HEC-SSP and will be used to inform the temporary stream diversion
design.
Deliverables
1.MGS Flood model files
2.HEC-SSP model files
Subtask 300.2: Hydraulic Analysis
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January 18, 2023
A 1-dimensional HEC-RAS model will be developed to simulate the existing and proposed conditions at
the eastern and western dam sites, respectively. The limits of the hydraulic model will extend
approximately 300 feet upstream and 150 feet downstream of each dam site. The 2-year, 100-year, and
500-year return interval flows extracted from the MGS Flood model will be incorporated into the HEC-RAS
model using a steady state analysis. As part of this task, hydraulic model results will be used to perform
the following:
Streambed material sizing calculations
− Unit Discharge Bed Design (slopes > 5%) or Modified Shields Approach (slopes < 5%)
Large woody material quantity and volume calculations
− WSDOT Log Metrics Calculator, version 3
Large woody material stability calculations
− United States Forest Service Computational Design Tool for Evaluating the Stability of Large
Wood Structures, version 1.2.
Long-term degradation calculations
− Methodology provided in HEC 20: Stream Stability at Highway Structures
− Calculations to assume no upstream sediment source.
Assumptions
The hydraulic model will be developed using survey data and supplemented with LiDAR as
needed to adequately capture design flow inundation limits within the model domain defined
above.
Existing and Proposed conditions scenarios will be developed in HEC-RAS
One proposed condition simulation will be created
Proposed large woody material will be simulated using a composite roughness coefficient,
proposed wood placements will not be explicitly modeled in HEC-RAS.
Deliverables
1.Electronic files of the HEC-RAS model.
Task 400: Design Documentation
Subtask 400.1: Hydrologic and Hydraulic Model Memorandum
Objective: The objective of this subtask is to document the results of the hydrologic and hydraulic analysis
detailed under Task 300. Hydrologic and hydraulic modeling and calculation methods and results will be
documented in a Hydrologic and Hydraulic Model Memorandum.
Assumptions
There will be one round of City comments on the Draft Hydrologic and Hydraulic Model
Memorandum prior to finalization.
Deliverables
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January 18, 2023
1.Hydrologic and Hydraulic Model Memorandum (Draft and Final), in Microsoft Word and PDF
format. To include the following documents as appendices:
a. Long-term degradation calculations, in PDF format.
b.Large woody material quantity and volume calculations, in PDF format.
c.Large woody material stability calculations, in PDF format.
d.Streambed material sizing calculations, in PDF format.
Subtask 400.2: Drainage Report
Objective: The objective of this subtask is to develop a Drainage Report based on the requirements
outlined in the Washington State Department of Ecology 2019 Stormwater Management Manual for
Western Washington.
Assumptions
The project will trigger Minimum Requirements #1 through #5.
A Stormwater Pollution Prevention Plan (SWPPP) will be completed as part of this effort.
A downstream analysis will be completed as part of this effort.
There will be one round of City comments on the Draft Drainage Report prior to finalization. Final
report will be stamped and signed by a Professional Engineer in Washington State.
Deliverables
1.Drainage Report (Draft and Final), in Microsoft Word and PDF format.
Subtask 400.3: Basis of Design Report and Alternative Analysis Presentation
Objective: The objective of this subtask is to develop an Alternatives Analysis Presentation and Basis of
Design Report to document design decisions, summarize coordination with the City and other
stakeholders, and identify assumptions made in the design process. This subtask will include an
alternatives analysis to include two alternatives for the proposed design.
Assumptions
Alternatives Analysis Presentation to include assessment of two alternatives. Alternative 1 will
involve limiting the excavation at each site to the existing dam, leaving the aggraded sediments
located upstream in place. Alternative 2 will involve removing aggraded sediments from upstream
of each dam site. Profiles and plan view figures developed in MS Excel and Bluebeam,
respectively, will be used in the alternatives analysis. Presentation will be held during the Design
Coordination Meeting held prior to beginning 30% design.
Deliverables
1.Alternatives Analysis Presentation (Draft and Final), in Microsoft PowerPoint and PDF format.
2.Basis of Design Report (Draft and Final), in Microsoft Word and PDF format.
Task 500: Plans, Specifications, and Estimates
Objective: The objective of this task is to develop design plans, specifications, and estimates through a
bid-ready level of design.
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January 18, 2023
Assumptions:
Design will include no more than 200 linear feet of channel restoration upstream of each dam site
and no more than 50 linear feet of channel restoration downstream of each dam site.
Design will be completed in AutoCAD Civil 3D and use drawing templates provided by the City.
Design solution must provide fish passage (per WDFW).
Design solution shall limit impacts to critical areas and any requirement for offsite or associated
mitigation via an in-lieu fee program, to the extent possible.
Subtask 500.1: 30% Design
Objective: The objective of this task is to develop design plans and estimates through a 30% level of
design.
Assumptions
City staff will provide consolidated review comments on the 30% Design deliverable. A
consolidated list of comments screened for duplicates and conflicting edits will be provided to OCI
from the City. 30% Design review comments will be addressed as part of the 60% Design
deliverable (Subtask 500.2).
There will be one (1) Design Coordination Meeting prior to beginning the 30% design to discuss
the proposed design. This meeting will be held over Microsoft Teams.
Deliverables
1.30% Plan Sheets (Full Size, 22x34 Plan Sheets), in electronic PDF format.
a.COVER SHEET (1 sheet);
b.LEGEND AND ABBREVIATIONS (1 sheet);
c.EXISTING CONDITIONS (3 sheets, one per dam site and one for the primary access road);
d.SITE PREPARATION, TEMPORARY STREAM DIVERSION, AND TEMPORARY EROSION
AND SEDIMENT CONTROL PLAN (6 sheets, one per dam site and four for the primary
access road);
e.GRADING PLAN (2 sheets, one per dam site);
f.DRAINAGE PLAN (2 sheets, one per dam site);
g.STREAM CHANNEL PLAN (2 sheets, one per dam site);
h.STREAM CHANNEL PROFILE (2 sheets, one per dam site);
i.STREAM CHANNEL CROSS SECTIONS (1 sheet);
2.Cost Estimate, in electronic PDF and Excel format.
Subtask 500.2: 60% Design
Objective: The objective of this task is to develop design plans, special provisions, and estimates through
a 60% level of design.
Assumptions
City staff will provide consolidated review comments on the 60% Design deliverable. A
consolidated list of comments screened for duplicates and conflicting edits will be provided to OCI
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January 18, 2023
from the City. 60% Design review comments will be addressed as part of the 90% Design
deliverable (Subtask 500.3).
There will be one in-person Comment Resolution meeting to discuss responses to the 30%
design comments prior to beginning the 60% design. This meeting will include City staff and up to
two (2) OCI staff members.
Only one round of review is required (Draft and Final)
Deliverables
1. 60% Plan Sheets (Full Size, 22x34 Plan Sheets) (Draft and Final), in electronic PDF format.
a. COVER SHEET (1 sheet);
b. LEGEND AND ABBREVIATIONS (1 sheet);
c. SURVEY CONTROL AND ALIGNMENT PLAN (stamped by Surveyor);
d. EXISTING CONDITIONS (3 sheets, one per dam site and one for the primary access road);
e. SITE PREPARATION, TEMPORARY STREAM DIVERSION, AND TEMPORARY EROSION
AND SEDIMENT CONTROL PLAN (6 sheets, one per dam site and four for the primary
access road);
f. SITE PREPARATION, TEMPORARY STREAM DIVERSION, AND TEMPORARY EROSION
AND SEDIMENT CONTROL DETAILS (3 sheets);
g. GRADING PLAN (2 sheets, one per dam site);
h. DRAINAGE PLAN (2 sheets, one per dam site);
i. STREAM CHANNEL PLAN (2 sheets, one per dam site);
j. STREAM CHANNEL PROFILE (2 sheets, one per dam site);
k. STREAM CHANNEL CROSS SECTIONS (1 sheet);
l. STREAM CHANNEL AND LARGE WOODY MATERIAL DETAILS (2 sheets);
m. RESTORATION AND PLANTING PLANS (6 sheets, one per dam site and four for the
primary access road and staging areas);
n. RESTORATION AND PLANTING DETAILS (2 sheets)
o. TRAFFIC CONTROL PLAN (1 sheet)
2. Cost Estimate (Draft and Final), in electronic PDF and Excel format.
3. List of Special Provisions (Draft and Final), in electronic PDF and Word format.
Subtask 500.3 90% Design
Objective: The objective of this task is to develop design plans, special provisions, and estimates through
a 90% level of design.
Assumptions
City staff will provide consolidated review comments on the 60% Design deliverable. A
consolidated list of comments screened for duplicates and conflicting edits will be provided to OCI
from the City. 90% Design review comments will be addressed as part of the 100% Design
deliverable (Subtask 500.4).
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January 18, 2023
There will be one in-person Comment Resolution meeting to discuss responses to the 60%
design comments prior to beginning the 90% design. This meeting will include City staff and up to
two (2) OCI staff members.
Only one round of review is required (Draft and Final)
Deliverables
1.90% Plan Sheets (Full Size, 22x34 Plan Sheets) (Draft and Final), in electronic PDF format.
a.COVER SHEET (1 sheet);
b.LEGEND AND ABBREVIATIONS (1 sheet);
c.SURVEY CONTROL AND ALIGNMENT PLAN (stamped by Surveyor);
d.EXISTING CONDITIONS (3 sheets, one per dam site and one for the primary access road);
e.SITE PREPARATION, TEMPORARY STREAM DIVERSION, AND TEMPORARY EROSION
AND SEDIMENT CONTROL PLAN (6 sheets, one per dam site and four for the primary
access road);
f.SITE PREPARATION, TEMPORARY STREAM DIVERSION, AND TEMPORARY EROSION
AND SEDIMENT CONTROL DETAILS (3 sheets);
g.GRADING PLAN (2 sheets, one per dam site);
h.DRAINAGE PLAN (2 sheets, one per dam site);
i.STREAM CHANNEL PLAN (2 sheets, one per dam site);
j.STREAM CHANNEL PROFILE (2 sheets, one per dam site);
k.STREAM CHANNEL CROSS SECTIONS (1 sheet);
l.STREAM CHANNEL AND LARGE WOODY MATERIAL DETAILS (2 sheets);
m.RESTORATION AND PLANTING PLANS (6 sheets, one per dam site and four for the
primary access road);
n.RESTORATION AND PLANTING DETAILS (2 sheets)
o.TRAFFIC CONTROL PLAN (1 sheet)
2.Cost Estimate (Draft and Final), in electronic PDF and Excel format.
3. Specifications (Draft and Final), in electronic PDF and Word format.
Subtask 500.4 100% / Ad-ready Design
Objective: The objective of this task is to develop design plans, special provisions, and estimates through
a 100% / Ad-ready level of design.
Assumptions
City staff will provide consolidated review comments on the 100% / Ad-ready Design deliverable.
A consolidated list of comments screened for duplicates and conflicting edits will be provided to
OCI from the City. 100% / Ad-ready Design review comments will be addressed as part of this
deliverable (Subtask 500.5).
There will be one Comment Resolution meeting to discuss responses to the 90% design
comments prior to beginning the 100% / Ad-ready design. This meeting will be held over
Microsoft Teams and include City staff and up to four (4) OCI staff members.
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January 18, 2023
Only one round of review is required (Draft and Final)
Ad-ready set will be stamped and signed electronically by professional engineer in State of
Washington.
Deliverables
1.100% / Ad-ready Plan Sheets (Full Size, 22x34 Plan Sheets) (Draft and Final), in electronic PDF
format.
a.COVER SHEET (1 sheet);
b.LEGEND AND ABBREVIATIONS (1 sheet);
c.SURVEY CONTROL AND ALIGNMENT PLAN (stamped by Surveyor);
d.EXISTING CONDITIONS (3 sheets, one per dam site and one for the primary access road);
e.SITE PREPARATION, TEMPORARY STREAM DIVERSION, AND TEMPORARY EROSION
AND SEDIMENT CONTROL PLAN (6 sheets, one per dam site and four for the primary
access road);
f.SITE PREPARATION, TEMPORARY STREAM DIVERSION, AND TEMPORARY EROSION
AND SEDIMENT CONTROL DETAILS (3 sheets);
g.GRADING PLAN (2 sheets, one per dam site);
h.DRAINAGE PLAN (2 sheets, one per dam site);
i.STREAM CHANNEL PLAN (2 sheets, one per dam site);
j.STREAM CHANNEL PROFILE (2 sheets, one per dam site);
k.STREAM CHANNEL CROSS SECTIONS (1 sheet);
l.STREAM CHANNEL AND LARGE WOODY MATERIAL DETAILS (2 sheets);
m.RESTORATION AND PLANTING PLANS (6 sheets, one per dam site and four for the
primary access road);
n.RESTORATION AND PLANTING DETAILS (2 sheets)
o.TRAFFIC CONTROL PLAN (1 sheet)
2.Cost Estimate (Draft and Final), in electronic PDF and Excel format.
3.Specifications (Draft and Final), in electronic PDF and Word format.
Task 600: Permitting and Environmental Review (ICF International, OCI)
To support the City, the project team will support preparation of the following permit materials:
600.1 JARPA Application
600.2 Hydraulic Project Approval/Fish Habitat Enhancement Form
600.3 Endangered Species Act Compliance
600.4: Construction Stormwater General Permit
The ICF permitting lead will attend one either online or onsite permitting meeting with the City and WDFW
and representatives from Tribal Nations to review the comments before or after the submittal of the
permitting documents.
General Task Assumptions:
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January 18, 2023
OCI will prepare the Stormwater Pollution Prevention Plan.
All deliverables will undergo one round of review, respectively, by OCI and the City. For each
deliverable, requested changes to text will be submitted to the ICF in a single Microsoft Word file
using track changes and or via a tracking form.
Deliverable revisions assume no additional fieldwork or analysis will be required to fully address
comments.
ICF will support the City by addressing minor questions and clarifications posed by the regulatory
agencies, project redesign, additional elements or analysis.
ICF will provide up to eight (8) hours of support to the City related to response to agency
comments on application.
City Responsibilities:
Participation in coordination meetings, as necessary.
Review of deliverables.
Permit fees, if any, will be paid by the City.
Subtask 600.1: JARPA Application (ICF)
The JARPA application is used to secure Section 401 and 404 Clean Water Act Permits from Washington
State Department of Ecology (401) and US Army Corps of Engineers (404). ICF will complete all sections
of the JARPA form for the Project, not including signatures and other landowner / agent details. This Task
includes coordination with ICF and the City to prepare the Permit drawings, Project description, purpose
and need statement, and coordination to define volumes of material and areas of cut and fill anticipated in
or around the Project. This task includes one (1) agency coordination meeting.
Assumptions:
The level of detail described in the JARPA application will be commensurate with the complexity
of the Project work.
Corps 404 Individual permit will not be required and a NWP 27, Aquatic Habitat Restoration,
Enhancement, and Establishment Activities, will be acceptable.
All calculations of design quantities (ex. fill and excavation of materials below OHWM), and other
engineered dimensions necessary to complete JARPA section shall be provided by the OCI.
The 60% Plans will be modified for use as the JARPA drawings / Permit Plan set in accordance
with the USACE Drawing Checklist (DrawingChecklist-v20191209.pdf (army.mil)).
ICF to integrate the cultural resources report for the proposed project (Task 700) to comply with
Section 106 of the National Historic Preservation Act and Governors Executive Order 21-02.
City Responsibilities:
The City will be the primary contact for coordination with regulatory agencies.
The City will sign the JARPA application package for ICF submittal to permitting agencies.
Deliverables:
1. Engineering drawings, following USACE requirements, for submission with the JARPA application
(to be provided by OCI).
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January 18, 2023
2. Pre-filing meeting request to the Department of Ecology 30 days prior to JARPA submittal
3. Preparation of permit package for the JARPA (Draft and Final) in electronic format.
4. Submittal of the permit package for the JARPA to the regulatory agencies.
5. Attendance of one (1) agency coordination meeting held over Microsoft Teams by up to two (2)
ICF team members for a maximum of two (2) hours.
Subtask 600.2: Hydraulic Project Approval
Under the Washington State Hydraulic Code, a Hydraulic Project Approval (HPA) is required from WDFW
for any changes to a stream that may affect hydrology downstream (Washington Administrative Code
[WAC] 220‐660). ICF to submit the HPA or Fish Habitat Enhancement using the WDFW APPS online
system. Prior to online submittal, ICF to provide an electronic word document mirroring the APPs online
permit to OCI and the City for review. One (1) agency coordination meeting will be held to receive input
on project design and fish protection before online submittal.
Assumptions:
Information synthesized in the JARPA and other project documentation will be used to complete
the HPA ‐ streamlining level of effort needed to complete Task 600.2.
City Responsibilities:
The City will be the primary contact for coordination with WDFW.
Deliverables:
1. Preparation of permit package for the HPA or Fish Habitat Enhancement (Draft and Final), in
electronic format.
2. Submittal of an HPA or Fish Habitat Enhancement application through WDFW APPs
3. Attendance of one (1) agency coordination meeting held over Microsoft Teams by up to two (2)
ICF team members for a maximum of two (2) hours.
Subtask 600.3: Endangered Species Act Compliance
The dams are located along steep stream ravines. While the riparian corridor is largely undeveloped the
project is immediately adjacent to a dense residential development. Based on project vicinity, habitat for
marbled murrelet (Brachyramphus marmoratus), and yellow-billed cuckoo (Coccyzus americanus) are not
expected to be present and these species are not expected to occur. The creek where work will occur is a
fish-bearing perennial stream with documented occurrence of bull trout (Salvelinus confluentus) and
steelhead (Oncorhynchus mykiss), both threatened species under the ESA. Therefore, it is expected a
Biological Assessment will be required to document if ESA-listed species or critical habitat will be affected
either directly or indirectly by the project. ICF will draft a Biological Assessment describing the project
along with project affects on ESA-listed species. It is expected the proposed project construction and
operation will comply with the National Marine Fisheries Service and U.S. Fish and Wildlife Service
(USFWS) (joint biological opinion, WCR-2014-1857).
Assumptions:
OCI will provide a description of the proposed action from which to analyze project effects to
listed species.
OCI will provide GIS data files showing the project location and construction footprint including all
areas of ground disturbance.
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January 18, 2023
Consultation with federal and state agencies will be required.
Deliverables:
1. Biological Assessment for ESA‐listed species (Draft and Final) in electronic format.
2. Attendance of one (1) agency coordination meeting held over Microsoft Teams by up to two (2)
ICF team members for a maximum of two (2) hours.
Subtask 600.4: Construction Stormwater General Permit
Objective: The objective of this subtask is to compile and submit the Construction Stormwater General
Permit to the Washington State Department of Ecology .
Assumptions
Fees associated with permit and plan review will be waived by the City.
City to acquire necessary permits for work within City of Port Orchard limits.
There will be one round of City review on the Draft Construction Stormwater General Permit prior
to submittal to Ecology.
Deliverables
1. Construction Stormwater General Permit (Draft and Final) in electronic format.
Task 700: Cultural Resources Report (ICF International)
ICF cultural resources specialists will rely on the project descriptions to establish an area of potential
effects (APE) for each project location. ICF will then use the APE to perform a cultural resources records
review using the online Washington Information System of Archaeological and Architectural Resource
Database (WISAARD). Following review of WISAARD, ICF cultural resources specialists will perform an
archaeological survey and a historic built resource reconnaissance for each project site.
The archaeological survey will consist of walking across the APE to inspect the ground for surface
exposed archaeological deposits and features and excavating four shovel probes per dam removal site (8
shovel probes in total) to inspect for buried archaeological deposits in areas where ground disturbance is
proposed. Shovel probes are cylindrical holes that are approximately 18 inches wide and 40 inches deep.
ICF will document the contents of the shovel probes and then backfill them. The historic built resource
reconnaissance will consist of a cultural resources specialist inspecting both APEs to determine whether
historic built resources are present and document them if present. Historic built resource documentation
will include the completion of up to two (2) Washington State Department of Archaeology and Historic
Preservation’s (DAHP) Historic Property Inventory (HPI) forms and recommendations regarding eligibility
for the National Register of Historic Places. Associated research will include using City of Bremerton
internal documents, the Washington Information System for Architectural and Archaeological Records
Data (WISAARD), and any other sources that ICF identifies.
ICF shall prepare a cultural resources assessment report for the project consistent with DAHP standards.
The resources to be covered include prehistoric and historic archaeological sites, historic structures, and
traditional cultural properties. The cultural resources assessment report will include an executive
summary, introduction, description of the APE, regulatory context, environmental and cultural context,
records review, methods and findings, technical recommendations, and associated figures. The cultural
resources assessment report will be written in a way that complies with the documentation requirements
of Section 106 of the National Historic Preservation Act and Governors Executive Order 21-02.
Assumptions:
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January 18, 2023
Cultural Resources work to precede geotechnical borings and potholing.
Fieldwork will require one (1) ten-hour day for up to two (2) ICF cultural resources staff.
No archaeological deposits requiring further documentation or evaluation or human remains will
be discovered during archaeological investigation. If such deposits are identified, further
documentation and evaluation would need to occur under amendment.
ICF shall anticipate one round of City review prior to submittal to DAHP. Draft 1 will be reviewed
by the City. Draft 2 will be reviewed by DAHP. Final Technical Report will incorporate comments
on Draft 2 from DAHP.
Draft 1 HPIs shall be provided for track changes review in Microsoft Word format, final versions of
HPIs shall be uploaded to WISAARD as well as included as PDFs in an appendix to the Draft 2
and Final report.
City and DAHP’s comments on the draft cultural resources assessment report will be minor in
nature, requiring no more than 4 hours of effort to be completed by OCI.
Deliverable revisions assume no additional fieldwork or analysis will be required to fully address
comments
City Responsibilities:
ICF may request archival documents or data on the dams from the City. This may include photos,
original construction plans, GIS data, or other related archival materials pertaining to the dams
planning and construction.
Deliverables:
1. Preparation and submittal up to two HPI forms in electronic form to be included in the cultural
resources assessment report appendices.
2. Draft and final cultural resources assessment report and associated figures and appendices in
electronic format for each project.
Task 800: Bid and Construction Support Services
Objective: The objective of this task is to provide bid and construction support services to the City.
Subtask 800.1: Bid Support Services
Attend pre-bid meetings, answer bidder questions and evaluate substitution requests through City project
manager and prepare addenda as necessary. Subtask to include:
Preparation for and attendance of one (1) Pre-bid on site meeting
Through City Project Manager, answer questions from Bidders, including substitution requests
Prepare addenda
Assumptions
One (1) OCI staff member will prepare for and attend one (1) pre-bid on-site meeting.
The City will evaluate bids
Two (2) addenda will be necessary
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January 18, 2023
Two (2) digital meetings of 2 hours with 2 OCI staff
Deliverables:
1. Communication log of phone/email communication regarding bidders’ questions
2. Written answers to questions from bidders in the form of Addenda to provide information
clarification to bid documents.
3. Addenda
Subtask 800.2: Construction Support Services
OCI shall provide engineering services during construction, including:
Review of submittals,
Responses to RFIs
Attend construction meetings as requested
Develop design changes, as necessary
Review change orders, as necessary
Provide periodic site checks during clearing and grading, excavation, channel rough grading, final
channel grading and installation of in-stream elements including rocks, logs and gravel. Provide
on-site review of layout of plant materials prior to contractor installation
Review and comment on contractor submittals including stream construction plan, bypass
components, logs, bank stabilization systems, planting materials, geotextile materials, and
temporary crossing structures
Assumptions
OCI site visits are assumed as ten (10) visits of four (4) hours each by one (1) OCI staff,
including:
− construction meetings, as requested
− Punch list and final approval will not exceed 8 hours
− Field design required from unforeseen conflicts will not exceed 16 hours.
4 RFI’s are assumed
Submittal review and approval is estimated at 8 submittals
Construction will be six months
Deliverables
1. Submittal review shall be documented in Microsoft Word
2. RFI responses shall be documented in Microsoft Word
3. Design changes shall consist of the following:
a. Plans
b. Specifications, if necessary
c. Cost estimate
4. Change order comments, documented via email
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January 18, 2023
5. Punch List for OCI Design Elements of the Project
Subtask 800.3: Geotechnical Construction Support Services (Aspect Consulting)
Objective: The objective of this task is to confirm assumptions made and conclusions reached in Subtask
200.4: Geotechnical Services. Aspect will provide as-requested construction support services. This will
include review and response to three contractor RFI’s and/or submittals. It will include four half day site
visits during construction to observe and evaluate construction access work, dam removals, and general
site earthwork.
Assumptions
Deliverables
1. Responses to up to three RFI’s or Submittals, provided electronically
2. Field reports following each of up to four construction site visits.
Task 900: Stakeholder Coordination and Public Outreach
Objective: The objective of this task is to support coordination and outreach with project stakeholders
including the public, Suquamish Tribe, and WDFW.
Assumptions
OCI will attend two (2) site visits with the Suquamish Tribe and WDFW.
There will be one round of review for each of the deliverables listed below.
Deliverables
Suquamish Tribe and WDFW meetings
− Include agenda and minutes to be prepared by OCI (Draft and Final).
City of Port Orchard Easement Acquisition
− Exhibit developed from 30% plan set (1 figure)
Public Meetings
− Aerial Schematic (1 PDF figure)
− 30% Plan view (2 PDF figures, 1 per dam site)
− Conceptual sketch (1 PDF figure)
ID Task
Mode
Task Name Duration Start Finish Predecessors Resource Names
0 Anderson Creek Dam Removal Schedule 493 days Wed 2/8/23Fri 12/27/24
1 Notice to Proceed 0 days Mon 3/20/23Mon 3/20/23
2 200 Data Gathering and Site Reconaissance 75 days Mon
3/20/23
Fri 6/30/23
3 200.1 Site Visit 20 days Mon 3/20/23Fri 4/14/23
4 Existing Data Review and Field Map 5 days Mon 3/20/23Fri 3/24/23 1
5 Site Visit 5 days Mon 3/20/23Fri 3/24/23 1
6 Field Report 15 days Mon 3/27/23Fri 4/14/23 5
7 200.2 Topographic Survey 15 days Mon 4/10/23Fri 4/28/23
8 Topographic Survey 15 days Mon 4/10/23Fri 4/28/23 15
9 200.3 Wetland Delineation and OHW
Determination
55 days Mon
3/27/23
Fri 6/9/23
10 Site Investigation 1 day Mon 3/27/23Mon 3/27/234
11 Wetland Delination and OWHM
Determination Report
15 days Mon 5/1/23 Fri 5/19/23 8
12 City Review of Wetland Delineation and
OHWM Determination Report
10 days Mon
5/22/23
Fri 6/2/23 11
13 Final Wetland Delineation and OHWM
Determination Report
5 days Mon 6/5/23 Fri 6/9/23 12
14 200.4 Geotechnical Services 75 days Mon 3/20/23Fri 6/30/23
15 Geologic Site Reconaissance 15 days Mon 3/20/23Fri 4/7/23 1
16 Excavator Test Pit Program 10 days Mon 4/10/23Fri 4/21/23 15
17 Geotechnical Laboratory Testing 10 days Mon 4/24/23Fri 5/5/23 16
18 Geotechnical Engineering Analyses and
Report Preparation
20 days Mon 5/8/23 Fri 6/2/23 17
19 Submit Draft Geotechnical Report 0 days Fri 6/2/23 Fri 6/2/23 18
20 City review of Draft Geotechnical Report 15 days Mon 6/5/23 Fri 6/23/23 19
21 Prepare Final Geotechnical Report 5 days Mon 6/26/23Fri 6/30/23 20
22 Submit Final Geotechnical Report 0 days Fri 6/30/23 Fri 6/30/23 21
23 300 Hydrologic and Hydraulic Analysis 45 days Mon 3/20/23Fri 5/19/23
24 300.1 Hydrologic Analysis 15 days Mon 3/20/23Fri 4/7/23
25 Develop MGS Flood Model 15 days Mon 3/20/23Fri 4/7/23 1
26 Develop seasonal flows 15 days Mon 3/20/23Fri 4/7/23 1
27 300.2 Hydraulic Analysis 15 days Mon 5/1/23 Fri 5/19/23
28 HEC-RAS Model Development (Existing
and Proposed)
15 days Mon 5/1/23 Fri 5/19/23 8
29 400 Design Documentation 185 days Mon 4/17/23Fri 12/29/23
30 400.1 Hydrologic and Hydraulic Model
Memorandum
35 days Mon
5/22/23
Fri 7/7/23
31 Hydrologic and Hydraulic Model
Memorandum - Draft
15 days Mon
5/22/23
Fri 6/9/23 28
32 City Review of Hydrologic and Hydraulic
Model Documentation
15 days Mon
6/12/23
Fri 6/30/23 31
33 Hydrologic and Hydraulic Model
Memorandum - Final
5 days Mon 7/3/23 Fri 7/7/23 32
34 400.2 Drainage Report 40 days Mon 6/26/23Fri 8/18/23
35 Drainage Report - Draft 15 days Mon 6/26/23Fri 7/14/23 63FF
36 Internal Drainge Report QC 5 days Mon 7/17/23Fri 7/21/23 35
37 City review of Drainage Report 15 days Mon 7/24/23Fri 8/11/23 36
38 Drainage Report - Final 5 days Mon 8/14/23Fri 8/18/23 37
39 400.3 Basis of Design Report and
Alternatives Analysis Memorandum
185 days Mon
4/17/23
Fri 12/29/23
40 Draft Alternatives Analysis Presentation 9 days Mon
4/17/23
Thu 4/27/23 6
41 Internal Alternatives Analysis
Presentation QC
1 day Fri 4/28/23 Fri 4/28/23 40
42 Alternatives Analysis Presentation to City 1 day Mon 5/1/23 Mon 5/1/23 41
43 Draft Basis of Design Report 60%15 days Mon 6/26/23Fri 7/14/23 63FF
44 Internal 60% QC 5 days Mon 7/17/23Fri 7/21/23 43
45 60% BOD Review by City 15 days Mon 7/24/23Fri 8/11/23 44
46 Draft Basis of Design Report 90%15 days Mon 9/4/23 Fri 9/22/23 70FF
47 Internal 90% QC 5 days Mon 9/25/23Fri 9/29/23 46
48 90% BOD Review by City 15 days Mon 10/2/23Fri 10/20/23 47
49 Draft Basis of Design Report 100% /
Ad-ready
15 days Mon
10/30/23
Fri 11/17/23 77FF
50 Internal 100% / Ad-ready QC 5 days Mon 11/20/23Fri 11/24/23 49
51 100% / Ad-ready BOD Review by City 15 days Mon 11/27/23Fri 12/15/23 50
52 Basis of Design Report - Final 10 days Mon 12/18/23Fri 12/29/23 51
53 500 Plans, Specifications, and Estimates 225 days Mon 5/1/23 Fri 3/8/24
54 500.1 30% Design 30 days Mon 5/1/23 Fri 6/9/23
55 Design Coordination Meeting and
Alternatives Analysis Presentation
5 days Mon 5/1/23 Fri 5/5/23 8
56 Develop 30% Plans and Estimates 15 days Mon 5/1/23 Fri 5/19/23 8
57 Internal 30% QC 5 days Mon 5/22/23Fri 5/26/23 56
58 Submit 30% Design 0 days Fri 5/26/23 Fri 5/26/23 57
59 30% Design Review by City 10 days Mon 5/29/23Fri 6/9/23 58
60 500.2 60% Design 45 days Mon 6/12/23Fri 8/11/23
61 30% Comment Responses 5 days Mon 6/12/23Fri 6/16/23 59
62 Comment Resolution Meeting 5 days Mon 6/19/23Fri 6/23/23 61
63 60% Plans, Specifications, and Estimates 20 days Mon
6/19/23
Fri 7/14/23 61
64 Internal 60% QC 5 days Mon 7/17/23Fri 7/21/23 63
65 Submit 60% Design 0 days Fri 7/21/23 Fri 7/21/23 64
66 60% Design Review by City 15 days Mon 7/24/23Fri 8/11/23 65
67 500.3 90% Design 50 days Mon 8/14/23Fri 10/20/23
68 60% Comment Responses 5 days Mon 8/14/23Fri 8/18/23 66
69 Comment Resolution Meeting 5 days Mon 8/21/23Fri 8/25/23 68
70 90% Plans, Specifications, and Estimates 25 days Mon
8/21/23
Fri 9/22/23 68
71 Internal 90% QC 5 days Mon 9/25/23Fri 9/29/23 70
72 Submit 90% Design 0 days Fri 9/29/23 Fri 9/29/23 71
73 90% Design Review by City 15 days Mon 10/2/23Fri 10/20/23 72
74 500.4 100% / Ad-Ready Design 100 days Mon 10/23/23Fri 3/8/24
75 90% Comment Responses 5 days Mon 10/23/23Fri 10/27/23 73
76 Comment Resolution Meeting 5 days Mon 10/30/23Fri 11/3/23 75
77 100% Plans, Specifications, and
Estimates
15 days Mon
10/30/23
Fri 11/17/23 75
78 Internal 100% QC 5 days Mon 11/20/23Fri 11/24/23 77
79 Submit 100% / Ad-ready Design 0 days Fri 11/24/23 Fri 11/24/23 78
80 100% Design Review by City 15 days Mon 11/27/23Fri 12/15/23 79
81 Address City comments and JARPA
Comments
30 days Mon
12/18/23
Fri 1/26/24 80
82 Final Review by City 10 days Mon 1/29/24Fri 2/9/24 81
83 Submit Final 100% / Ad-ready set for bid 5 days Mon
2/12/24
Fri 2/16/24 82
84 Prepare Bid Package 15 days Mon 2/19/24Fri 3/8/24 83
85 600 Permitting and Environmental Review 109 days Mon 7/24/23Thu 12/21/23
86 600.1 JAPRA Application 109 days Mon 7/24/23Thu 12/21/23
87 Prepare JARPA Application 20 days Mon 7/24/23Fri 8/18/23 65
88 City Review of JARPA Application 10 days Mon 8/21/23Fri 9/1/23 87
89 Finalize Application Form for Agency
Submittal
5 days Mon 9/4/23 Fri 9/8/23 88
90 Ecology / USACE Review for Completion 45 edays Fri 9/8/23 Mon
10/23/23
89
91 Respond to Comments 5 days Tue 10/24/23Mon 10/30/2390
92 Ecology / USACE Final Review 45 edays Mon 10/30/23Thu 12/14/2391
93 Address Final Comments and Submit 5 days Fri 12/15/23 Thu 12/21/2392
94 401/404 Permit Issued 0 days Thu 12/21/23Thu 12/21/2393
95 600.2 Hydraulic Project Approval 66 days Mon 7/24/23Mon 10/23/23
96 Draft HPA Form 20 days Mon 7/24/23Fri 8/18/23 65
97 City Review of HPA Form 10 days Mon 8/21/23Fri 9/1/23 96
98 Finalize HPA Form 5 days Mon 9/4/23 Fri 9/8/23 97
99 Submit HPA Application using WDFW
APPS (City)
0 days Fri 9/8/23 Fri 9/8/23 98
100 WDFW Review 45 edays Fri 9/8/23 Mon 10/23/2399
101 Obtain HPA 0 days Mon 10/23/23Mon 10/23/23100
102 600.3 Endangered Species Act Compliance 35 days Mon
7/24/23
Fri 9/8/23
103 Draft Biological Assessment or No Effect
Letter
15 days Mon
7/24/23
Fri 8/11/23 65
104 City Review of Biological Assessment or
No Effect Letter
10 days Mon
8/14/23
Fri 8/25/23 103
105 Final Biological Assessment or No Effect
Letter
10 days Mon
8/28/23
Fri 9/8/23 104
106 600.4 Construction Stormwater General
Permit
108 days Mon
7/24/23
Wed
12/20/23
107 Construction Stormwater General Permit
(DOE)
15 days Mon
7/24/23
Fri 8/11/23 65
108 City Review of Construction Stormwater
General Permit
15 days Mon
8/14/23
Fri 9/1/23 107
109 Address City Comments 5 days Mon 9/4/23 Fri 9/8/23 108
110 Ecology Review of CSWGP 45 days Mon 9/11/23Fri 11/10/23 109
111 Address Ecology Comments and Submit 5 days Mon
11/13/23
Fri 11/17/23 110
112 Final Construction Stormwater General
Permit
1 day Mon
11/20/23
Mon
11/20/23
111
113 30 Day Public Review Period 30 edays Mon 11/20/23Wed 12/20/23112
114 700 Cultural Resources Survey and
Memorandum
65 days Mon
3/20/23
Fri 6/16/23
115 Field Work 20 days Mon 3/20/23Fri 4/14/23 1
116 Draft Report and Appendices 30 days Mon 4/17/23Fri 5/26/23 115
117 City Review 10 days Mon 5/29/23Fri 6/9/23 116
118 Finalize Report 5 days Mon 6/12/23Fri 6/16/23 117
119 800 Bid and Construction Support Services 210 days Fri 3/8/24 Fri 12/27/24
120 800.1 Bid Support Services 25 days Fri 3/8/24 Fri 4/12/24
121 Bid Advertisement 0 days Fri 3/8/24 Fri 3/8/24 84
122 Bid Support Services 25 days Mon 3/11/24Fri 4/12/24 121
123 Bid Award 0 days Fri 4/12/24 Fri 4/12/24 122
124 800.2 Construction Support Services 185 days Mon 4/15/24Fri 12/27/24
125 Contracting 46 days Mon 4/15/24Mon 6/17/24123
126 Notice to Proceed 0 days Mon 6/17/24Mon 6/17/24125
127 Construction Support Services 175 days Mon 4/15/24Fri 12/13/24 123
128 In-Water Work Window 66 days Mon 7/1/24 Mon 9/30/24
129 Project Closeout 10 days Mon 12/16/24Fri 12/27/24 127
130 800.3 Geotechnical Construction Support
Services
50 days Tue 6/18/24 Mon
8/26/24
131 Geotechnical Site Visits 50 days Tue 6/18/24 Mon 8/26/24126
132 900 Stakeholder Coordination and Public
Outreach
93 days Wed 2/8/23 Fri 6/16/23
133 900.1 Suquamish Tribe and WDFW Site
Visits
93 days Wed 2/8/23 Fri 6/16/23
134 Site visit 1 1 day Wed 2/8/23 Wed 2/8/23
135 Site Visit 2 5 days Mon 6/12/23Fri 6/16/23 59
136 900.2 City of Port Orchard Easement
Acquisition
5 days Mon
6/12/23
Fri 6/16/23
137 Exhibit developed from 30% Plan Set 5 days Mon
6/12/23
Fri 6/16/23 59
138 900.3 Public Meetings 5 days Mon 6/12/23Fri 6/16/23
139 Prepare material for public meeting 5 days Mon
6/12/23
Fri 6/16/23 59
3/20
6/2
6/30
5/26
7/21
9/29
11/24
12/21
9/8
10/23
3/8
4/12
6/17
Mar Apr May Jun Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
Qtr 2, 2023 Qtr 3, 2023 Qtr 4, 2023 Qtr 1, 2024 Qtr 2, 2024 Qtr 3, 2024 Qtr 4, 2024
Task Split Milestone Summary Project Summary Inactive Task Inactive Milestone Inactive Summary Manual Task Duration-only Manual Summary Rollup Manual Summary Start-only Finish-only External Tasks External Milestone Deadline Critical Critical Split Progress Manual Progress
Page 1
Project: Anderson Creek Dam R
Date: Wed 1/18/23
EXHIBIT B - SCHEDULE
Principal in
Charge QA/QC
Project
Manager
Project
Engineer
Project
Engineer
CADD
Manager
Landscape
Architect Administration Expenses Principal 1 Senior 2 Staff 2 Staff 2 Sr. CAD
Coordinator
2 Expenses
Mng
Consult Sr Consult I Sr Consult I
Assoc
Consult I
Assoc
Consult II
Assoc
Consult I
Assoc
Consult II
Mng
Consult
Assoc
Consult I
Assoc
Consult Pub Spec Expenses
Principal
Surveyor
Survey
Project
Manager
Project
Surveyor /
QC
Field Crew 2-
Person Admin Expenses
$ 245.53 $ 203.41 $ 197.06 $ 171.63 $ 160.51 $ 177.99 $ 133.49 $ 158.92 1 $ 289.00 $ 238.00 $ 148.00 $ 148.00 $157.00 $120.00 1 $ 236.90 $ 175.10 $ 175.10 $ 133.90 $ 159.65 $ 133.90 $ 159.65 $ 236.90 $ 133.90 $ 123.60 $ 103.00 1 $ 190.00 $ 145.00 $ 145.00 $ 210.00 $ 75.00 1
Project Management and Quality Assurance / Quality
Control
Monthly Status Reports and Invoicing 24 24
Project Admin 2 24
Subs Management 2 24 24
Project Kickoff 1 2 1
Weekly PM Meetings 8 40 20
SUBTOTAL 13 0 114 21 0 0 0 48 -$ 0 0 0 0 0 0 -$ 0 0 0 0 0 0 0 0 0 0 0 -$ -$ 36,889.12$ 196 7.3%36,890$
DATA GATHERING AND SITE RECONNAISSANCE
200.1 Site Visit
Existing Data Review and Field Map 2 4 4
Site Visit (includes travel)10 10 7 281.65$
Field Report 2 2 8 24
200.2 Topographic Survey (N.L. Olson & Associates)
Topographic Survey 2 2 4 5 30 5 80 2
200.3
Wetland Delineation and OHW Determination (ICF
International)
Wetland Delineation and OHW Determination 4 4 8 50 24 28 36 12 2 250.00$
200.4 Geotechnical Services (Aspect Consulting)
Geotechnical Services 4 4 22 23 29 42 5 9 3,500.00$
SUBTOTAL 0 2 24 32 28 4 7 0 281.65$ 22 23 29 42 5 9 3,500.00$ 8 50 0 24 28 0 0 0 36 12 2 250.00$ 5 30 5 80 2 -$ 92,824.34$ 495 18.5%92,830$
Hydrologic and Hydraulic Analysis
300.1 Hydrologic Analysis
Develop MGS Flood Model 2 4 20
Develop seasonal flows 2 4 12
300.2 Hydraulic Analysis
HEC-RAS Model Development (Existing and Proposed)4 4 8 32
Excel based calculations 8 2 4 12
SUBTOTAL 0 12 10 20 76 0 0 0 -$ 0 0 0 0 0 0 -$ 0 0 0 0 0 0 0 0 0 0 0 -$ -$ 20,042.88$ 118 4.0%20,050$
Design Documentation
400.1 Hydrologic and Hydraulic Model Memorandum
Hydrologic and Hydraulic Model Memorandum - Draft 4 4 8 32 4
Hydrologic and Hydraulic Model Memorandum - Final 2 2 4 8 2
400.2 Drainage Report
Drainage Report - Draft 4 4 12 40 4
Drainage Report - Final 2 2 4 8 2
400.3
Basis of Design Report and Alternatives Analysis
Presentation
Alternatives Analysis Presentation 2 4 8 16
Basis of Design Report 60%1 4 4 12 40 4
Basis of Design Report 90%1 4 4 4 16
Basis of Design Report - Final 1 2 2 4 8 2 2
SUBTOTAL 3 24 26 56 168 0 2 18 -$ 0 0 0 0 0 0 -$ 0 0 0 0 0 0 0 0 0 0 0 -$ -$ 50,446.49$ 297 10.0%50,450$
Plans, Specifications, and Estimates
500.1 30% Design
Design Coordination Meeting and Alternatives Analysis Presentation 1 2 2
Develop 30% Plans 2 16 40 80
Develop 30% Cost Estimate 4 12
Internal 30% QC 8
500.2 60% Design
30% Comment Responses 4 8 2
Comment Resolution Meeting 8 8 196.50$
60% Plans 4 24 60 100 16
60% Cost Estimate 8 16 4
60% Special Provisions 8 16 8
Internal 60% QC 8
500.3 90% Design
60% Comment Responses 4 8 2 196.50$
Comment Resolution Meeting 8 8
90% Plans 2 16 40 60 12
90% Cost Estimate 4 12 4
90% Special Provisions 4 12 8
Internal 90% QC 8
500.4 100% / Ad-Ready Design
90% Comment Responses 2 4 2
Comment Resolution Meeting 1 1 1 1
100% Plans 2 12 32 40 8
100% Cost Estimate 4 8 4
100% Special Provisions 4 12 4
Internal 100% QC 8
SUBTOTAL 12 32 133 299 0 280 75 0 393.00$ 0 0 0 0 0 0 -$ 0 0 0 0 0 0 0 0 0 0 0 -$ 0 0 0 0 0 -$ 147,223.78$ 831 29.3%147,230$
Permitting and Environmental Review
600.1 JARPA Application
Prepare JARPA Application 3 14 11 16 6
600.2 Hydraulic Project Approval
Prepare HPA 2 14 16 4
600.3 Endangered Species Act Compliance
Prepare ESA compliance 8 18 40 40 8 8 2
600.4 Construction Stormwater General Permit
Construction Stormwater General Permit 1 2 2 8
SUBTOTAL 0 1 2 2 8 0 0 0 -$ 0 0 0 0 0 0 -$ 13 46 40 67 16 0 0 0 8 18 2 -$ 0 0 0 0 0 -$ 35,390.87$ 203 7.0%35,400$
Cultural Resources Survey and Memorandum
Cultural Resources Survey and Memorandum
Survey and Memorandum 4 40 32 12 10 8 2 250.00$
SUBTOTAL 0 0 4 0 0 0 0 0 -$ 0 0 0 0 0 0 -$ 0 0 0 0 0 40 32 12 10 8 2 250.00$ 0 0 0 0 0 -$ 16,879.64$ 98 3.4%16,880$
Bid and Construction Support Services
800.1 Bid Support Services
Pre-bid on site meeting (1)10 196.50$
Coordination meetings (2)2 5
Communication log 1 2 8
Addenda 1 4 8
800.2 Construction Support Services
Submittal Review 1 2 8
EXHIBIT C
RATES AND FEES
800
300
500
600
700
Total Est.
Hours
% of Total
Contract
Value
Rounded
Estimated Cost
200
400
Task
Sub Task
ID Task
N.L. Olson and Associates
Task
Estimated
Cost
AspectOsborn Consulting ICF
100
RFI Responses (4)1 2 8
Pre-construction on site meeting (1)10 196.50$
Develop Design Changes 4 4 12
Review change orders 1 4 8
Site visits 100 14 2,135.30$
Punchlist development 1 4 4
800.3 Geotechnical Construction Support Services
Geotechnical Construction Support Services 4 8 35 375.00$
SUBTOTAL 2 10 147 56 0 0 14 0 2,528.30$ 4 8 35 0 0 0 375.00$ 0 0 0 0 0 0 0 0 0 0 0 -$ -$ 54,084.30$ 276 10.8%54,090$
Stakeholder Coordination and Public Outreach
900.1 Suquamish Tribe and WDFW Site Visits (2)
Site visits (2)20 393.00$
900.2 City of Port Orchard Easement Acquisition
Exhibit developed from 30% plan set (1 figure)2 4
900.3 Public Meetings
Aerial schematic (1 PDF), 30% plan view(2 PDF), Conceptual Sketch 2 4 8
SUBTOTAL 0 24 8 0 0 8 0 393.00$ 0 0 0 0 0 0 -$ 0 0 0 0 0 0 0 0 0 0 0 -$ -$ 7,563.40$ 40 1.5%7,570$
Management Reserve
1000.1 Management Reserve 40,730.00$
SUBTOTAL 0 0 0 0 0 0 0 0 40,730.00$ 0 0 0 0 0 0 -$ 0 0 0 0 0 0 0 0 0 0 0 -$ -$ 40,730.00$ 0 8.1%40,730$
30 81 484 494 280 284 106 66 44,325.95$ 26 31 64 42 5 9 3,875.00$ 21 96 40 91 44 40 32 12 54 38 6 500.00$ 5 30 5 80 2 -$ 2554 2554 hours
7,366$ 16,476$ 95,377$ 84,785$ 44,943$ 50,549$ 14,150$ 10,489$ 44,326$ 7,514$ 7,378$ 9,440$ 6,216$ 785$ 1,080$ 3,875$ 4,975$ 16,810$ 7,004$ 12,185$ 7,025$ 5,356$ 5,109$ 2,843$ 7,231$ 4,697$ 618$ 500$ 950$ 4,350$ 725$ 16,800$ 150$ -$ 502,074.82$ 502,074.82$ fee est.
Fee Hours % Total
Osborn Consulting Labor Estimate 324,134.99$ 65%
Expenses 44,325.95$ 9%
Aspect 36,287.88$ 7%
N.L. Olson & Associates 22,975.00$ 5%
ICF 74,351.00$ 15%
TOTAL ESTIMATE 502,074.82$ 502,120$
OCI Design Fee (minus Management Reserve and Construction Services)282,229.52$
OCI and Subconsultant Fee (minus Management Reserve and Construction Services)407,260.52$
TOTAL ESTIMATE FOR ALL TASKS ($)
900
1000
TOTAL ESTIMATE FOR ALL TASKS (hrs)
AGENDA BILL
CITY OF BREMERTON
CITY COUNCIL
SUBJECT: Study Session Date: March 8, 2023
Purchase of a John Deere Backhoe, an
Elgin Street Sweeper, and a Toro Contour
Mower
COUNCIL MEETING Date: March 15, 2023
Department: PW&U
Presenter: Chris Mottner
Phone: (360) 473-2316
SUMMARY: The approved 2023 Budget includes the replacement of a Backhoe and Street
Sweeper. The approved 2022 Budget includes the replacement of a Contour Mower as described in
the attached summaries. These vehicles will be purchased using the Source Well Contract.
ATTACHMENTS: 1. Justification; 2. Vehicle Purchase List; 3. Quotes
FISCAL IMPACTS (Include Budgeted Amount): $713,450.94
Both the backhoe and sweeper were included in the Vehicle Purchase list in the 2023 budget, in the
amount of $500,500.00. The mower was included in the Vehicle Purchase list in the 2022 Budget in
the amount of $81,753.00. The remaining purchase amount will be funded by the ERR Fund 510.
STUDY SESSION AGENDA: ☒ Limited Presentation ☐ Full Presentation
STUDY SESSION ACTION: ☒ Consent Agenda ☐ General Business ☐ Public Hearing
RECOMMENDED MOTION:
Move to approve the purchase of a John Deere 320P backhoe, an Elgin Crosswind M-2 street
sweeper and a Toro 4500 Mower in the amount of $713,450.94; and authorize the Mayor to finalize
and execute the agreement with substantially the same terms and conditions as presented.
COUNCIL ACTION: Approve Deny Table Continue No Action
Form Updated 01/02/2018
4E
AGENDA BILL
CITY OF BREMERTON
CITY COUNCIL
SUBJECT: Study Session Date: March 8, 2023
Contract Modification Agreement No. 2
with Parametrix, Inc. for the
Decommission Beach Sewer in Manette
(OF-4 to EB-2) Project
COUNCIL MEETING Date: March 15, 2023
Department: PW&U - Engineering
Presenter: Bill Davis
Phone: (360) 473-2312
SUMMARY: Contract Modification Agreement No. 2 amends the Professional Services Agreement
with Parametrix, Inc. for engineering services provided for the Decommission Beach Sewer in Manette
(OF-4 to EB-2) Project. The contract is amended to include the following additional scope of work: 90
percent design review, design and permitting for improvements below the high tide line, cultural
resources permitting and support, electrical design to include instrumentation and control sheets, and
additional project management due to increased scope. The original contract amount was $412,208.
The current contract amount, which was increased by Contract Modification No. 1, is $479,957. This
current contract modification agreement increases the contract amount by $182,973 for an amended
contract amount of $662,930.
ATTACHMENTS:
1) Contract Modification Agreement No. 2 with Exhibits A, B, and C
FISCAL IMPACTS (Include Budgeted Amount): The project is included in the 2023 Wastewater CIP
and is funded by an Ecology Clean Water State Revolving Fund Loan in the amount of $2,300,000.
STUDY SESSION AGENDA: ☒ Limited Presentation ☐ Full Presentation
STUDY SESSION ACTION: ☒ Consent Agenda ☐ General Business ☐ Public Hearing
RECOMMENDED MOTION: Move to award Contract Modification Agreement No. 2 with Parametrix,
Inc. for the project Decommission Beach Sewer in Manette (OF-4 to EB-2) in the amount of
$182,973; and authorize the Mayor to finalize and execute the agreement with substantially the same
terms and conditions as presented.
COUNCIL ACTION: Approve Deny Table Continue No Action
Form Updated 01/02/2018
4F
Decommission Beach Sewer in Manette Page 1 of 2 February 2023
Contract Modification #2 with Parametrix
CONTRACT MODIFICATION AGREEMENT NO. 2
BETWEEN THE CITY OF BREMERTON AND PARAMETRIX, INC.
PROJECT: Decommission Beach Sewer in Manette (OF-4 to EB-2)
CONSULTANT: Parametrix, Inc.
DATE: February 27, 2023
THIS CONTRACT MODIFICATION AGREEMENT SPECIFICALLY AMENDS THE
Decommission Beach Sewer in Manette (OF-4 to EB-2) AGREEMENT (the "Contract")
entered into between the City of Bremerton and Parametrix, Inc. on December 30, 2021
and as modified by Contract Modification Agreement #1 on June 22, 2022.
All provisions in the Contract shall remain in full force and effect except as expressly modified
by this document.
For valuable consideration and by mutual consent of the parties, the modifications to the
Contract are as follows:
I.
Section I.Scope , is modified as follows: See Amended Scope of Work attached as
Exhibit A.
Section II. Term , is modified as follows:
The term of the contract is changed from December 31, 2023 to December 31, 2024. See Exhibit
B for updated schedule.
Section III. Compensation , is modified as follows:
The original contract amount was $412,208. The current contract amount, including all previous
amendments, is $479,957. The City shall pay the Consultant for the additional work described in
Exhibit A, based on time and materials, an amount not to exceed $$182,973, for a total amended
contract amount of $662,930, including this Contract Modification. See Exhibit C for fee
breakdown.
II.
Consultant accepts all requirements of this Contract Modification by endorsing below.
Consultant further agrees that this Contract Modification constitutes full and final
settlement of all of the Consultant’s claims for contract time and for all costs of any kind,
including without limitation, costs of delays related to any work either covered or affected
by this Contract Modification, claims related to on-site or home office overhead, or lost
profits. This Contract Modification does not limit the City’s right to bring a claim for past
performance.
Decommission Beach Sewer in Manette Page 2 of 2 February 2023
Contract Modification #2 with Parametrix
The undersigned consultant approves the foregoing Contract Modification as to the changes,
if any, in the contract price specified for each item, including any and all supervision costs
and other miscellaneous costs relating to the change in work, and as to the extension of time
allowed, if any, for completion of the entire work due to said Contract Modification.
This document will become a supplement of the contract and all provisions will apply hereto.
It is understood that this Contract Modification shall be effective when approved by the City
of Bremerton.
The parties whose names appear below warrant that they are authorized to enter into a
contract modification that is binding on the parties of this contract. In addition, Consultant
warrants that it has or will inform the surety of this change, and shall take appropriate action
to modify any bonds required under the contract to address this change.
IN WITNESS WHEREOF, the parties have executed this Contract Modification on the day
and year first written above.
City Engineer / Public Works Director approved to process _________________________ (Initials and Date)
CONSULTANT THE CITY OF BREMERTON
By: By:
Print Name: Print Name:
Its: Its:
Date: Date:
APPROVED AS TO FORM: ATTEST:
By: By:
KYLIE J. FINNELL, Bremerton City Attorney ANGELA HOOVER, City Clerk
NOTICES TO BE SENT TO: NOTICES TO BE SENT TO:
Attn: Cedar Simmons Attn: Angela Hoover
Parametrix, Inc. City of Bremerton
60 Washington Ave, Suite 390 345 6th Street, Suite 100
Bremerton, WA 98337 Bremerton, WA 98337-1891
R:\Legal\Legal\Forms\FORMS ON COBWEB\Contract Modification Rev. 09 2021.docx
Greg Wheeler
Mayor
Jenifer Young
EP&C Division Manager
Bremerton/Parametrix
Decommission Beach Sewer in Manette
February 2023
EXHIBIT A
SCOPE OF WORK for Decommission Beach Sewer in Manette
February 23, 2023
City of Bremerton 233-1896-179
Decommission Beach Sewer OF-4 to EB-2 1 February 2023
Contract Modification No. 2
EXHIBIT A - SCOPE OF WORK
City of Bremerton
Decommission Beach Sewer OF-4 to EB-2 | Contract Modification No. 2
PROJECT BACKGROUND
This project will protect Sinclair Inlet and the Port Washington Narrows by decommissioning an existing gravity beach
sewer located within the tidelands of the Port Washington Narrows. This project also includes the installation of small
municipal pump stations, individual grinder pump systems, and the low-pressure sewer mains and force mains
required to redirect flow from individual waterfront properties away from the beach sewer to an existing upland
sewer system. The proposed project will eliminate approximately 1,900 feet of gravity sewer, 13 side sewers
(laterals), and 5 manholes, all buried along the beach. The section of sewer main to be decommissioned is located
along the shoreline immediately north of the Manette Bridge, starting at Sewage Pump Station EB-2 and ending at a
new City Pump Station to be built near the current location of Combined Sewer Overflow Structure No. 4 (OF-4). The
overall goal of the project is to eliminate gravity sewer infrastructure in marine tidelands that is difficult to maintain
and potentially deleterious to the marine environment. This project is funded by a Clean Water State Revolving Fund
(CWSRF) Loan for $2,300,000 from the Washington State Department of Ecology (Ecology) that expires on
December 31, 2022 (Ecology Agreement).
CONTRACT MODIFICATION FOR ADDITIONAL SERVICES –WORK BREAKDOWN SUMMARY
This Contract Modification No. 2 is requested based on a number of significant changes to the scope of the project
over the past few months. A brief summary of the changes is provided below, with additional detail for each task
provided in the Detailed Work Breakdown section further below.
The bold tasks below indicate original tasks where additional scope is proposed within this Contract Modification. No
new tasks are proposed.
Task 1: Survey
Task 2: Preliminary Design (30%)
Task 3: Detailed Design (75%, 90%, 100%)
Task 4: Outreach
Task 5: Environmental Permitting
Task 6: Bidding Assistance
Task 7: Services During Construction
Task 8: Project Management
Task 9: Geotechnical Support
Task 10: Electrical Support
Task 11: Management Reserve
SCOPE OF WORK (continued)
City of Bremerton 233-1896-179
Decommission Beach Sewer OF-4 to EB-2 2 February 2023
Contract Modification No. 2
The below provides a summary of the task activities, followed by a detailed narrative.
Task 3: Detailed Design (75%, 90%, 100%)
· The City has requested a 90% submittal.
· Design changes requested after 75% submittal reflected in the 90% and 100% advancement include:
Changing the measurement and payment to be in Washington State Department of Transportation
(WSDOT) style (see Task 03 below).
The Munro property design has changed after 75% and has required significant additional effort to
support design, including
alternatives analysis
additional site visits
additional meeting effort
geocoastal analysis
additional coordination and strategizing with permitting
· OF-4 structure will stay in place after construction of new EB-7 pump station.
· City has requested Parametrix support full responsibility (engineering and drafting) for all General sheets.
Task 4: Outreach
· The City requested additional Public Outreach.
Task 5: Environmental Permitting
· The original scope of work assumed there would be no permanent impacts in aquatic areas, and therefore
included the assumption that no compensatory mitigation plan for impacts to aquatic areas would be
required (bullet point 6 under Subtask 5.1, Assumptions). Additional work with the permitting and design
teams has been required and is anticipated to incorporate analysis of permanent impacts into permitting
documents, and to develop a compensatory mitigation plan for permanent impacts as required by the WDFW
habitat biologist.
· Due to multiple design iterations of the grinder pump design on the Munro property, additional work has
been required and is anticipated.
· Cultural resources support by Willamette CRA authorized by management reserve on September 9, 2022, did
not include effort by Parametrix to support this ongoing and evolving effort. This contract modification
includes this effort, as well as additional effort from Willamette CRA for future phases of cultural resources
support.
· Prepare a response to November 16, 2022 letter from Ecology regarding the completeness of the City’s SERP
submittal.
Task 8: Project Management
Additional project management effort is required to manage the project’s design services, permit services, and
manage subconsultants, with respect to the addition of the requested scope and budget.
SCOPE OF WORK (continued)
City of Bremerton 233-1896-179
Decommission Beach Sewer OF-4 to EB-2 3 February 2023
Contract Modification No. 2
Task 10: Electrical Support
·The City has requested a 90% submittal.
·Change generators to natural gas instead of diesel.
Task 11: Management Reserve
The project encountered additional cultural resources permitting. Management Reserve was used to provide budget
for this effort on an interim basis (MR01 9/9/22). CM2 (1) replenishes Management Reserve to $50,000 and
(2) proposes to extend the reserve an additional $25,000 for a total of $75,000, as requested by the City.
DETAILED WORK BREAKDOWN
Task 3: Detailed Design (75%, 90%, 100%)
Subtask 3.05: Detailed Design (90% Submittal) – New Subtask
Objective
Provide a 90% submittal to advance design approval. The 90% submittal will include a substantially complete set of
bid documents with only minor coordination issues to resolve.
The original scope request was for 30%, 75%, and 100% design submissions. Due to design elements added to the
project and design changes after 75%, the City has requested a 90% submittal be provided. The additional submittal
requires effort for items such as submittal compilation, quality assurance/quality control (QA/QC), design review, and
response to comments.
Activities
1.Advance plans, specifications, and bid schedule to 90% design level based on 75% City review and comments,
additional design development as determined by Parametrix and the City, and discussions with the City via
email and meetings.
2.Perform internal QA/QC.
3.Hold one design review meeting with City after receiving comments to discuss any outstanding
questions/issues coming from comments.
4.Respond to City comments.
5.Change measurement and payment descriptions to be in WSDOT style.
6.Additional design effort and redesign at the Munro property.
7.Redesign related to OF-4 structure remaining in service.
Deliverables
1.90% design drawings as described in Attachment 1.
2.90% bidding and contract documents.
3.90% engineer’s opinion of probable construction cost (EOPCC) and draft bid schedule.
4.Final basis of design technical memorandum.
SCOPE OF WORK (continued)
City of Bremerton 233-1896-179
Decommission Beach Sewer OF-4 to EB-2 4 February 2023
Contract Modification No. 2
5.Comment response form (electronic).
Assumptions
1.Cultural resources coordination (see Task 5) will be advanced sufficiently for potholing and geotechnical
investigations to be conducted.
2.Cultural resources for environmental permitting requirements may not be fully known by the time 90%
submittal (or 100% submittal) is ready; therefore, the specifications may include force account or other
alternative bid items.
3.City’s review period for 90% submittal is 3 weeks.
4.Only minor updates between 90% and 100% will be requested by the City.
5.Parametrix will provide drafting for all sheets (City not responsible for any sheets after 75% submittal).
6.Specifications will be prepared based on the APWA/WSDOT format and supplemented with Construction
Specifications Institute (CSI) specification sections for mechanical and electrical components. Measurement
and payment of bid items will be described in APWA/WSDOT-format specifications.
7.Front end specifications (e.g. bidding, contract) will be provided by the City with minimal support from
Parametrix except Parametrix will develop the Bid Schedule.
8.No stormwater analysis or calculations will be completed for the Todd driveway restoration. The design will
include less than 2,000 square feet of replaced hard surfaces and be exempt from all permitting
requirements.
Subtask 3.05: Detailed Design (100% Submittal)
Activities/Deliverables/Assumptions
All activities, deliverables, and assumptions are identical as the original contract’s, with the exception that the
additional design elements noted above are not incorporated into the contract documents. This mainly includes the
additional effort required for the Munro property design development and the other minor design elements noted.
Task 4: Outreach
Objective
Support coordination between City Staff, individual property owners, and other stakeholders.
Activities
·Review outreach plan prepared by the City.
·Participate in up to one additional “neighborhood” outreach meeting. This meeting may be virtual or at a
public meeting place such as Bremerton Council Chambers. One outreach meeting has already been
completed. This amendment provides for one additional meeting by one Parametrix staff
·Prepare project board/graphic for outreach meeting upon request. No boards have been provided to date;
this contract modification allows for two boards/graphics total at a time to be determined by the City.
SCOPE OF WORK (continued)
City of Bremerton 233-1896-179
Decommission Beach Sewer OF-4 to EB-2 5 February 2023
Contract Modification No. 2
Deliverables
Two project boards total.
Assumptions
Same as original scope.
Task 5: Environmental Permitting
Objective
This amendment addresses increased permitting effort prompted by unanticipated permanent impacts to the beach
below HTL and additional analyses of permitting implications due to changing design for the grinder pump for the
Munro property at 1423 Marlow Ave. The original scope of work did not include a mitigation plan, because it was
assumed that there would be no permanent impacts below the high tide line (HTL). A mitigation plan is now required
to compensate for permanent impacts to aquatic areas and is to be submitted with the WDFW HPA application. This
amendment accounts for increased effort regarding addressing permanent impacts in the permitting documents and
a mitigation plan.
Subtask 5.1: Environmental Permit Support
Objective
Provide permitting services for the work outlined herein to comply with the City of Bremerton and other applicable
regulatory agencies’ permitting requirements. This subtask also provides permitting services by Parametrix to support
National Historic Preservation Act (NHPA) Section 106 review, which would have exceeded the amount authorized by
management reserve on September 9, 2022.
Activities
1. Complete rest of work activities outlined in the original scope.
2. Respond to agency comments on permitting documentation.
3. Respond to the Department of Ecology’s November 16, 2022 letter regarding the incompleteness of the City’s
SERP submittal.
a. Research accuracy/inaccuracy of Ecology’s conclusions
b. Draft a letter setting out the City’s response, including legal citations to SERP requirements, as
applicable
c. Respond to one round of consolidated City comments on the response
d. Prepare a final letter for the City’s signature and submittal to Ecology.
4. Munro property: The original scope and budget assumed that there would be no permanent impacts on the
beach below HTL. Furthermore, the grinder pump station has required an iterative design process with
analyses. This has delayed permit document completion and delivery.
a. Additional work was performed to incorporate permanent impacts calculations, descriptions, JARPA
figures and analyses into permitting documentation (JARPA and biological evaluation) prior to submittal
to the USACE. (Completed)
SCOPE OF WORK (continued)
City of Bremerton 233-1896-179
Decommission Beach Sewer OF-4 to EB-2 6 February 2023
Contract Modification No. 2
b. Additional work is required to incorporate latest design into multiple permitting documents. Where
necessary, this includes updating the project description, recalculating impact numbers and creating new
figures to the Joint Aquatic Resource Permit Application (JARPA) drawings.
c. If required by USACE, provide design update in the form of a letter to the U.S. Army Corps of Engineers
(USACE) for permitting documents that were submitted based on 30% design. The letter will not exceed
two pages and will include one figure showing the design update. These permitting documents to be
updated include the JARPA and the biological evaluation (BE). At a minimum, the additional JARPA
drawing figures will be submitted to USACE per email, without an accompanying letter.
5. Prepare a mitigation plan with accompanying figures. The mitigation plan will describe impacts and the steps
to take to follow mitigation sequencing (avoid, minimize, rectify, compensate). The mitigation plan will not
exceed four pages and will include up to two figures depicting impacts and on-site mitigation.
6. Attend meetings as requested by the City to support permitting activities.
7. Support the Cultural Resources permitting activities described in the management reserve request authorized
on September 9, 2022. The total level of effort for the additional cultural resources scope exceeded the
management reserve limit. This contract modification provides the additional scope and budget needed to
support our subconsultant, WillametteCRA.
a. Conduct a cultural resources kick-off meeting with the City and WillametteCRA for Subtask 5.3
(completed)
8. The following activities have already been completed but are not included in the original scope:
a. Due to the discovery of intact shell middens at the archeological site, additional work was required
(completed)
i. Communication between the City, Ecology, and cultural resources subconsultants to determine
requirements for performing ground disturbing work and outline approach to NHPA Section 106
consultation process.
ii. Coordination with Parametrix design team, Ecology, subconsultants, and the City to obtain approval
by Ecology to perform a geotechnical boring at the E 16th Street location.
Deliverables
·If required, letter detailing changes in design and impacts to aquatic areas (e.g., below high tide line) on the
Munro property, including updating JARPA figures, to be submitted to USACE (draft and final versions).
·Draft and Final letter in response to Ecology, regarding the completeness of the City’s SERP submittal.
·Mitigation plan and figure, (draft and final versions) which will be attached to the HPA application.
Up to three pages including one figure
Includes description of mitigation sequencing, the proposed mitigation, goals and objectives
Figure will be developed by Parametrix using data obtained by fieldwork performed by City.
Assumptions
1. This task assumes 12 months of permitting support for activities described above.
2. Up to 16 hours for responding to agency comments (excluding Ecology’s comments on the City’s SERP
submittal).
3. Up to 20 hours for responding to Ecology’s November 16, 2022, letter regarding the City’s SERP submittal.
SCOPE OF WORK (continued)
City of Bremerton 233-1896-179
Decommission Beach Sewer OF-4 to EB-2 7 February 2023
Contract Modification No. 2
4. The City will provide one round of consolidated comments on a draft response letter, prior to preparation of a
final draft for submittal to Ecology.
5. This contract modification assumes no additional work by Parametrix on the SERP submittal, beyond
preparation of a response letter. If additional work on the SERP submittal is required, an additional contract
modification will be required.
6. For the mitigation plan, the City has provided GPS-located and estimated area and volume of rubble to be
removed. The City has provided the GIS shapefiles for Parametrix to incorporate in the mitigation plan
figure(s).
7. One round of review of the Munro property letter by the City.
8. One round of review of the mitigation plan by the City.
9. Permit applications will be supported by the information and deliverables contained in the preliminary design
and new design on the Munro Property. Copies of drawings, supporting calculations, and other technical
information will be developed under Task 5 and be provided in the format and quantities necessary to
support each application.
10. The City will review and approve all submittals prior to submission.
11. The City will pay all permitting fees.
12. All other permitting that may be needed for project completion is excluded.
13. Additional permit meetings and consultations with permitting agencies will include:
a. One 1-hour virtual meeting with WDFW habitat biologist regarding the potential mitigation plan ,
attended by two Parametrix staff and City staff.
b. One 1-hour virtual meeting with Ecology regarding Clean Water Act Section 401 Water Quality
Certification, if requested by Ecology, attended by two Parametrix staff and City staff.
14. Conduct a cultural resources kick-off meeting with the City and WillametteCRA for Subtask 5.3. (Already
completed).
Subtask 5.2 Cultural Resources – Cultural Resources Consultants (Closed)
Work under this subtask has been completed by the sub, Cultural Resources Consultants. This subtask is closed.
Subtask 5.3 Cultural Resources – WillametteCRA
Work under this subtask is described in Exhibit C – Willamette CRA Scope and Fee.
Task 8: Project Management
Subtask 8.01: Project Management
Objective
Provide oversight, communications, and management of the additional work. The additional project management
scope required is for the additional management of the tasks requested within this contract modification.
Same deliverables, assumptions, activities apply as original contract.
SCOPE OF WORK (continued)
City of Bremerton 233-1896-179
Decommission Beach Sewer OF-4 to EB-2 8 February 2023
Contract Modification No. 2
The original scope of work included 24 months of project management services. The overall project duration with this
contract modification is assumed to extend to 30 months in total. Project Management services are extended for an
additional 6 months.
Task 10: Electrical Support
Subtask 10.1: Electrical Design (90% Submittal)
Objective
Supply electrical design advancement in support of a 90% submittal to advance design approval.
Activities
·Advance drawings for multifamily residential sites to a 90% design level, including incorporation of City review
comments from the 75% design.
·Advance drawings for the EB-7 Pump Station to a 90% design level, including incorporation of City review
comments from the 75% design drawings.
·Advance Division 26 Technical Specifications to a 90% design level, including incorporation of City review
comments from the 75% specifications.
Technical specifications cover both the multifamily residential sites and the EB-7 Pump Station.
Incorporating natural gas generators into specifications.
Deliverables
·11 Electrical sheets for five multifamily residential sites
·3 Electrical sheets for the EB-7 Pump Station
·9 Instrumentation/Control sheets for the Pump Station Control Panel
·13 Specification Sections covering the multifamily residential sites and the EB-7 Pump Station
·Updated EOPCC
Assumptions
·All generators will be natural gas.
·EB-7 Pump Station Control Panel will be designed based on City preferences as exemplified in the Eagle
Pointe as-built drawings.
Task 11: Management Reserve
The project encountered additional cultural resources permitting. Management Reserve was used to provide budget
for this effort on an interim basis (MR01 9/9/22). CM2 will (1) replenish Management Reserve to a total of $20,000 to
be used for unforeseen required professional services.
Attachment A
Decommission Beach Sewer from OF-4 to EB-2 Sheet List
Sheet #Dwg #Drawing Title 75%90%100%
1 G1.1 Drawing Index, Vicinity Map, and Location Map x x x
2 G1.2 General Notes x x x
3 G1.3 Legend and Abbreviations x x x
4 G2.1 Erosion and Sediment Control Notes and Details x x x
5 G3.1 Horizontal Control x x
6 C1.1 Site Key Map x x x
7 C1.2 Manette Shoreline Grinder Pump Installation Plan and Beach Sewer Lateral Abandonment x x x
8 C1.3 1423/1425 Marlow Ave Grinder Pump Installation Plan and Beach Sewer Lateral Abandonment x x x
9 C1.4 Narrows East Grinder Pump Installation Plan and Beach Sewer Lateral Abandonment x x x
10 C1.5 Marlow & E 13th Grinder Pump Installation Plan and Beach Sewer Lateral Abandonment x x x
11 C1.6 Manette Shores Grinder Pump Installation Plan and Beach Sewer Lateral Abandonment x x x
12 C1.7 Sunset Shores Grinder Pump Installation Plan and Beach Sewer Lateral Abandonment x x x
13 C1.8 Shore Drive Beach Sewer Lateral Abandonment x x x
14 C1.9 1423/1425 Marlow Ave Pump Station Details x x x
15 C2.1 Site Key Map x x x
16 C2.2 East 16th Street Plan and Profile x x x
17 C2.3 Marlow Ave Low Pressure Sewer Plan and Profile x x x
18 C2.4 Marlow Ave and E 13th Low Pressure Sewer Plan and Profile x x x
19 C2.11 EB-7 Pump Station Site Plan x x x
20 C2.20 Civil Details x x
21 C3.1 Surface Restoration - 16th Street x x
22 C3.2 Surface Restoration - Marlow Ave and E 13th Street x x
23 C3.4 Surface Restoration Details x x
24 S1.01 Structural Notes x x x
25 S2.11 EB-7 Pump Station Weather Cover Details x x x
26 M2.01 Mechanical Legend and Abbreviations x x x
27 M2.11 EB-7 Pump Station Plan x x x
28 M2.12 EB-7 Pump Station Section x x x
29 M2.13 EB-7 Pump Station Access and Venting Plan x x x
30 M2.14 Mechanical Details 1 x x x
31 M2.15 Mechanical Details 2 x x x
32 E1.01 ELECTRICAL LEGEND AND ABBREVIATIONS x x x
33 E1.02 ELECTRICAL DIAGRAMS x x x
34 E1.21 MANETTE SHORELINE GRINDER PUMP INSTALLATION ELECTRICAL SITE PLAN x x x
35 E1.22 MANETTE SHORELINE ONE-LINE DIAGRAM, DETAIL AND LOAD CALCS x x x
36 E1.31 NARROWS EAST GRINDER PUMP INSTALLATION ELECTRICAL SITE PLAN x x x
37 E1.32 NARROWS EAST ONE-LINE DIAGRAM, DETAIL AND LOAD CALCS x x x
38 E1.41 MANETTE SHORES AND SHORES EAST GRINDER PUMP STATION INSTALLATION ELECTRICAL SITE PLAN x x x
39 E1.42 MANETTE SHORES AND SHORES EAST ELECTRICAL ONE-LINE DIAGRAM AND LOAD CALCS x x x
40 E1.43 MANETTE SHORES AND SHORES EAST DETAILS x x x
41 E1.51 SUNSET SHORES GRINDER PUMP INSTALLATION ELECTRICAL SITE PLAN x x x
42 E1.52 SUNSET SHORES ELECTRICAL ONE-LINE DIAGRAM, DETAIL AND LOAD CALCS x x x
43 E2.11 PUMP STATION ELECTRICAL SITE PLAN x x x
44 E2.12 PUMP STATION ONE-LINE DIAGRAM AND DETAILS x x x
45 E2.13 PUMP STATION EQUIPMENT RACK LIGHTING PLAN AND DETAILS x x
46 E2.14 PUMP STATION PUMP CONTROL PANEL ELEVATIONS x x x
47 E2.15 PUMP STATION CONTROL PANEL POWER WIRING x x x
48 E2.16 PUMP STATION MOTOR CONTROL ELEMENTARY DIAGRAM x x x
49 E2.17 PUMP STATION INSTRUMENTATION WIRING DIAGRAM x x
50 E2.18 PUMP STATION INSTRUMENTATION WIRING DIAGRAM x x
51 E2.19 PUMP STATION INSTRUMENTATION WIRING DIAGRAM x x
52 E2.20 PUMP STATION INSTRUMENTATION WIRING DIAGRAM x x
53 E2.21 PUMP STATION INSTRUMENTATION WIRING DIAGRAM x x
54 E2.22 PUMP STATION INSTRUMENTATION WIRING DIAGRAM x x
55 E2.23 LOAD CALCS AND PANELBOARD SCHEDULES x x x
Bremerton/Parametrix Contract Modification #2
Decommission Beach Sewer in Manette
February 2023
EXHIBIT B
SCHEDULE for Decommission Beach Sewer in Manette
The schedule has been updated to reflect the increase in contract time caused by cultural
resources impacts, design modifications, and environmental permitting.
Notice to Proceed January 4, 2022
Alternatives Analysis 30 days from NTP
Design Completion October 2023
Permitting** 12 months from NTP
Bidding Assistance 3-month duration
Anticipated start: October 1, 2023
Services During Construction 8-month duration
Anticipated start: January 2024
Anticipated Construction Completion September 2024
Contract Completion December 2024
** Most permits will be obtained during the design period. The Nationwide Permit from the
USACE Army Corp of Engineers may take up to 18 months or longer.
Bremerton/Parametrix Contract Modification #2
Decommission Beach Sewer in Manette
February 2023
EXHIBIT C
COMPENSATION
for Decommission Beach Sewer in Manette
AGENDA BILL
CITY OF BREMERTON
CITY COUNCIL
SUBJECT: Study Session Date: March 8, 2023
Ordinance No. 5469 to repeal and replace
Section 9A.32.140 of the Bremerton
Municipal Code currently entitled
“Cyberstalking”
COUNCIL MEETING Date: March 15, 2023
Department: Legal
Presenter: Kylie Finnell
Phone: (360) 473-2345
SUMMARY: The current provisions of Section 9A.32.140 of the Bremerton Municipal Code relating
to Cyberstalking are no longer in compliance with legal requirements. Additionally, there are various
sections of RCW 9A.90 (the Washington Cybercrime Act) that are classified as gross misdemeanor
crimes. The City Council desires to update or revise provisions relating to cyberstalking in order to
bring Chapter 9A.32 of the Bremerton Municipal Code into compliance with updated state laws, as
well as adopt the gross misdemeanor crimes and definitions contained within RCW 9A.90.
ATTACHMENTS: Ordinance No. 5469
FISCAL IMPACTS (Include Budgeted Amount): None
STUDY SESSION AGENDA: ☒ Limited Presentation ☐ Full Presentation
STUDY SESSION ACTION: ☒ Consent Agenda ☐ General Business ☐ Public Hearing
RECOMMENDED MOTION:
Move to approve Ordinance No. 5469 repealing and replacing Section 9A.32.140 of the Bremerton
Municipal Code previously entitled “Cyberstalking.”
COUNCIL ACTION: Approve Deny Table Continue No Action
Form Updated 01/02/2018
4G
Page 1 of 2
BMC 9A.32.140
Cyberstalking
ORDINANCE NO. 5469
AN ORDINANCE of the City Council of the City of
Bremerton, Washington, repealing and replacing Section 9A.32.140
of the Bremerton Municipal Code, currently entitled
“Cyberstalking.”
WHEREAS, the City Council desires to repeal and replace Section 9A.32.140
currently entitled “Cyberstalking” and add sections of RCW 9A.90 entitled “Washington
Cybercrime Act” in order to adopt gross misdemeanor crimes under the Washington Cybercrime
Act and to bring Chapter 9A.32 of the Bremerton Municipal Code into compliance with updated
state laws; NOW THEREFORE,
THE CITY COUNCIL OF THE CITY OF BREMERTON, WASHINGTON,
DOES HEREBY ORDAIN AS FOLLOWS:
SECTION 1. Section 9A.32.140 of the Bremerton Municipal Code currently
entitled "Cyberstalking" is hereby amended to read as follows:
9A.32.140 WASHINGTON CYBERCRIME ACTCYBERSTALKING
The following sections of Chapter 9A.90 RCW 9.61.260, with the exception of those
provisions contained therein for which a violation constitutes a felony crime, areis hereby
adopted by reference as currently enacted and as hereinafter amended from time to time, and
shall be given the same force and effect as if set forth herein in full.
RCW 9A.90.030 Definitions
RCW 9A.90.070 Spoofing
RCW 9A.90.090 Electronic data tampering in the second degree
RCW 9A.90.120 Cyber harassment
RCW 9A.90.130 Cyberstalking
SECTION 2. Corrections. The City Clerk and codifiers of this ordinance are
authorized to make necessary corrections to this ordinance including, but not limited to, the
correction of scrivener, clerical, typographical, and spelling errors, references, ordinance
numbering, section/subsection numbers and any references thereto.
SECTION 3. Severability. If any one or more sections, subsections, or sentences
of this ordinance are held to be unconstitutional or invalid, such decision shall not affect the
validity of the remaining portion of this ordinance and the same shall remain in full force and
effect.
SECTION 4. Effective Date. This ordinance shall take effect and be in force ten
(10) days from and after its passage, approval and publication as provided by law.
Page 2 of 2
BMC 9A.32.140
Cyberstalking
PASSED by the City Council the day of , 20 .
JEFF COUGHLIN, Council President
Approved this day of , 20 .
GREG WHEELER, Mayor
ATTEST: APPROVED AS TO FORM:
ANGELA HOOVER, City Clerk KYLIE J. FINNELL, City Attorney
PUBLISHED the day of , 20 .
EFFECTIVE the day of , 20 .
ORDINANCE NO. .
R:\Legal\Legal\Ordinances\Legal\2023.03.03 Ordinance - BMC 9A.32.140 - Cybercrime act.docx
AGENDA BILL
CITY OF BREMERTON
CITY COUNCIL
SUBJECT: Study Session Date: March 8, 2023
Public Hearing and Resolution No. 3356
to adopt the City’s share of the Kitsap
County–City of Bremerton HOME
Consortium HOME/ARP Allocation Plan
COUNCIL MEETING Date: March 15, 2023
Department: CDBG
Presenter: Sarah Lynam
Phone: (360) 473-5375
SUMMARY:
The action before Council is adoption of the City’s share of the Kitsap County – City of Bremerton
HOME Consortium HOME-ARP Allocation Plan. The Kitsap County-City of Bremerton HOME
Consortium has received $2,653,349 of HOME-American Rescue Plan funds from the US Dept. of
Housing and Urban Development (HUD) to address the need for housing and supportive services for
families who are homeless, at risk of homelessness, or in other vulnerable populations. The City of
Bremerton will receive $822,538 of the total allocation. The allocation plan details the populations to
be served, eligible activities, consultations with housing and service providers, needs assessment,
and how funds will be distributed.
ATTACHMENTS:
1. Staff Memo
2. Resolution No. 3356
3. Exhibit A - Kitsap County – City of Bremerton HOME Consortium HOME-ARP Allocation Plan
4. Exhibit B - HOME-ARP Funding Breakdown
5. Exhibit C - Comments Received through February 28th
FISCAL IMPACTS (Include Budgeted Amount): No fiscal impact to the City.
STUDY SESSION AGENDA: ☐ Limited Presentation ☒ Full Presentation
STUDY SESSION ACTION: ☐ Consent Agenda ☐ General Business ☒ Public Hearing
RECOMMENDED MOTION: Move to approve Resolution No. 3356 adopting the City’s share of the
Kitsap County – City of Bremerton HOME Consortium HOME-ARP Allocation Plan and authorize the
Mayor to finalize and execute the agreement with substantially the same terms and conditions as
presented.
COUNCIL ACTION: Approve Deny Table Continue No Action
Form Updated 11/09/2021
6A
To: Bremerton City Council
From: Sarah Lynam
Date: February 27, 2023
Re: Public Hearing to adopt the City’s share of the Kitsap County – City of Bremerton HOME
Consortium HOME-ARP Allocation Plan.
What is the HOME- ARP Allocation Plan?
The Kitsap County-City of Bremerton HOME Consortium has received $2,653,349 of HOME-American
Rescue Plan funds from the US Dept. of Housing and Urban Development (HUD) to address the need
for housing and supportive services for families who are homeless, at risk of homelessness, or in other
vulnerable populations. The City of Bremerton will receive $822,538 of the total allocation. The
allocation plan details the populations to be served, eligible activities, consultations with housing and
service providers, needs assessment, and how funds will be distributed.
Bremerton’s Allocation – For Council Action
Together the City of Bremerton and Kitsap County will set-aside funds for BHA to undertake a housing
counseling program to assist households in using Housing Choice Vouchers to secure permanent
housing countywide. The City’s remaining funds will be used in partnership with BHA on a rental
development in Bremerton.
Consultation and Public Participation
In accordance with requirements of Notice CPD-21-10 Requirements for the Use of Funds in the
HOME-American Rescue Plan Program, Kitsap County and the City of Bremerton consulted with the
Kitsap Housing and Homelessness Coalition (Kitsap’s Continuum of Care), as well as other housing and
service providers that address the needs of the qualifying populations and organizations that address
fair housing, civil rights and the needs of people with disabilities.
Date of public notice: A Legal ad was published in the Kitsap Sun on February 13, 2023, and the plan
made available on the Kitsap County and City of Bremerton websites.
Public comment period: February 13th through February 28th, 2023
Dates of public hearings: Kitsap County Board of Commissioners Public Hearing, March 13th, 2023,
5:30 pm. City of Bremerton City Council Study Session March 8th, 2023, at 5:00pm, City of Bremerton
City Council Public Hearing March 15th, 2023, at 5:30pm. (Exhibit A – pages 1-5).
DEPARTMENT OF
COMMUNITY DEVELOPMENT
MEMORANDUM
1
RESOLUTION NO. 3356
A RESOLUTION of the City Council of the City of
Bremerton, Washington, approving adoption of the City’s share of
the Kitsap County – City of Bremerton HOME Consortium HOME-
ARP Allocation Plan.
WHEREAS, the City of Bremerton is an entitlement community which receives a
Community Development Block Grant (“CDBG”) each year from the Department of Housing
and Urban Development (“HUD”), and also receives funding from HUD’s Home Investment
Partnerships (“HOME”) program through its participation in the Kitsap County HOME
Consortium; and
WHEREAS, the Kitsap County – City of Bremerton HOME Consortium has
received an allocation of HOME-American Rescue Plan funds from the US Dept. of Housing
and Urban Development (HUD) in the amount of $2,653,349 to address the need for housing and
supportive services for families who are homeless, at risk of homelessness, or in other vulnerable
populations.
WHEREAS, the City of Bremerton will receive an allocation of $822,538 for
projects within the City including; development and support of affordable rental housing,
provision of supportive services, acquisition and development of non-congregate shelter, and/or
Tenant Based Rental Assistance.
WHEREAS, the Kitsap County - City of Bremerton HOME Consortium, in order
to receive it’s funding is required to develop a HOME-ARP Allocation Plan
WHEREAS, the HOME – ARP Allocation Plan must include; consultations with
agencies who serve the qualifying populations, a public participation process, an assessment of
unmet needs and gaps in housing and shelter inventory, homeless assistance and services, and
homelessness prevention service delivery system, and a summary of the planned use of HOME-
ARP funds for eligible activities based on the unmet needs.
WHEREAS, the City of Bremerton Block Grant staff on Monday, February 13th,
2023, posted the HOME- ARP Allocation Plan to the City of Bremerton’s website and advertised
in the Kitsap Sun a 15-day written public comment period commencing February 13th and
concluding February 28th, 2023; and
WHEREAS, public comments were received and recorded in Appendix B of the
HOME-ARP Allocation Plan; and
WHEREAS, legal ads were placed in the Kitsap Sun on February 13th and March
3rd, 2023, advertising the City of Bremerton Public Hearing adopting the funding
recommendations on March 15th,2023; and
2
WHEREAS, the Department of Community Development CDBG/HOME staff
presents the Kitsap County – Bremerton HOME Consortium HOME-ARP Allocation Plan to the
City Council for adoption; NOW THEREFORE,
THE CITY COUNCIL OF THE CITY OF BREMERTON, WASHINGTON,
DOES HEREBY RESOLVE AS FOLLOWS:
SECTION 1. The recitals and findings of fact set forth in this resolution are
hereby incorporated as if fully set forth herein.
SECTION 2. The Kitsap County – City of Bremerton HOME Consortium
HOME ARP Allocation Plan attached hereto as Exhibits A and B, is hereby adopted.
SECTION 3. Severability. If any one or more sections, subsections, or sentences
of this Resolution are held to be unconstitutional or invalid, such decision shall not affect the
validity of the remaining portion of this Resolution and the same shall remain in full force and
effect.
SECTION 4. Effective Date. This Resolution shall take effect and be in force
immediately upon its passage.
PASSED by the City Council of the City of Bremerton, Washington this _____
day of __________________, 2023.
_________________________________
JEFF COUGHLIN, Council President
APPROVED AS TO FORM: ATTEST:
__________________________________ ________________________________
KYLIE FINNELL, City Attorney ANGELA HOOVER, City Clerk
1 February 13, 2023
Kitsap County – City of Bremerton HOME Consortium
HOME-ARP Allocation Plan
Introduction
To address the need for homelessness assistance and supportive services, Congress
appropriated American Rescue Plan (ARP) funds to be administered through HOME to perform
activities that must primarily benefit qualifying individuals and families who are homeless, at risk
of homelessness, or in other vulnerable populations. The eligible activities include:
•Development and support of affordable housing,
•Tenant-based rental assistance,
•Provision of supportive services; and
•Acquisition and development of non-congregate shelter units.
ARP defines qualifying individuals or families as those that are:
•Homeless, as defined in section 103(a) of the McKinney-Vento Homeless Assistance Act,
•At risk of homelessness, as defined in section 401 of McKinney-Vento,
•Fleeing, or attempting to flee domestic violence, dating violence, sexual assault,
stalking, or human trafficking.
•Part of other populations where providing supportive services or assistance would
prevent a family’s homelessness or would serve those with the greatest risk of housing
instability; or
•Veterans and families that include a veteran family member that meet the criteria of one of
the above.
HUD allocated HOME-ARP funds to grantees that qualified for an allocation of HOME funds in
Fiscal Year 2021 using the HOME formula established at 24 CFR 92.50 and 92.60. The HOME-
ARP allocation to the Kitsap County-City of Bremerton HOME Consortium is $2,653,349 with a
City of Bremerton share of $822,538 and the remaining $1,830,811 for Kitsap County including
the cities of Bainbridge Island, Poulsbo and Port Orchard.
Consultation
In accordance with requirements of Notice CPD-21-10 Requirements for the Use of Funds in the
HOME-American Rescue Plan Program, Kitsap County and the City of Bremerton consulted
with the Kitsap Housing and Homelessness Coalition (Kitsap’s Continuum of Care), as well as
other housing and service providers that address the needs of the qualifying populations and
organizations that address fair housing, civil rights and the needs of people with disabilities.
A presentation was made at the May 18, 2022 regular meeting of the Kitsap Housing and
Homelessness Coalition (Continuum of Care). Staff used a Power Point presentation to present
information on HOME-ARP funds and feedback was encouraged from coalition members.
Exhibit A
2 February 13, 2023
Additional outreach was conducted via email in July 2022 to homeless service providers,
domestic violence service providers, veteran’s groups, the two housing authorities in Kitsap
County, agencies that address the needs of the qualifying populations and organizations that
address fair housing, civil rights and the needs of persons with disabilities. Organizations were
asked to respond to the following questions:
• In thinking about the populations your organization serves, what are the most urgent
housing needs?
• What are the most urgent service needs related to housing the population you serve?
• What are the gaps in our current system in Kitsap County?
• Considering there are limited resources, what do you think the top priority for investment
of limited funds should be?
The following table lists the organizations contacted and feedback. Feedback received has been
included in a table and attached to the end of this document in Appendix A.
Agency/Org
Consulted Type of Agency/Org Method of
Consultation Feedback
Agape Unlimited Non-profit substance abuse
treatment
Email No response
Kitsap County Division
on Aging and Long-
Term Care
County Human Services –
Elderly
Email Feedback received –
see Appendix A
Bremerton Housing
Authority
Housing Authority Email &
Meeting
Feedback received –
see Appendix A
Catholic Community
Services
Non-profit homeless services Email No response
Catholic Housing Non-profit homeless housing
provider
Email No response
Coffee Oasis Non-profit – services and
shelter for homeless youth
Email No response
Communitas Non-profit – housing for
developmentally disabled
adults
Email No response
Community Frameworks Non-profit housing provider Email Feedback received –
see Appendix A
Fair Housing Center of
Washington
Non-profit - Fair Housing
Services
Email No response
Housing Kitsap Housing Authority Email Feedback received –
see Appendix A
Housing Resources
Bainbridge
Non-profit housing provider Email Feedback received –
see Appendix A
Kitsap Community
Resources
Non-profit housing provider Email Feedback received –
see Appendix A
Kitsap County
Developmental
Disabilities
County Human Services –
Developmental Disabilities
Email Feedback received –
see Appendix A
3 February 13, 2023
Kitsap Housing and
Homelessness Coalition
Continuum of Care Meeting
Email
Feedback received –
see Appendix A
Kitsap County Housing
& Homelessness
Division
County Human Services -
Homeless
Meetings
Email
Feedback received –
data and narrative
provided for plan
Kitsap Homes of
Compassion
Non-profit housing provider Email Feedback received –
see Appendix A
Kitsap Immigrant
Assistance Center
Non-profit services for
immigrant community
Email No response
Kitsap Legal Services Non-profit legal services Email No response
Kitsap Mental Health
Services
Non-profit services and
housing –homeless and those
with mental illness
Email Feedback received –
see Appendix A
Kitsap Rescue Mission Non-profit services & shelter -
homeless
Email No response
Kitsap Veterans
Assistance
County Human Services -
Veterans
Email Feedback received –
see Appendix A
League of Women
Voters
Non-profit Email No response
NAACP Bremerton Unit
1134
Non-profit civil rights Email No response
NW Justice Project Non-profit – fair housing &
civil rights
Email No response
Olive Crest Non-profit -foster care Email No response
Salvation Army Non-profit homeless services Email Feedback received –
see Appendix A
St. Vincent de Paul Non-profit homeless services Email Feedback received –
see Appendix A
Weaver Foundation Non-profit homeless shelter Email No response
West Sound Treatment Non-profit substance abuse
treatment and housing
Email No response
YWCA Non-profit domestic violence
services and housing
Email Feedback received –
see attached appendix
North Kitsap Fishline Non-profit Food Bank Email No response
Helpline House Non-profit Food Bank Email No response
Central Kitsap Food
Bank
Non-profit Food Bank Email No response
South Kitsap Helpline Non-profit Food Bank Email No response
Bremerton Foodline Non-profit Food Bank Email Feedback received –
see Appendix A
Kitsap Public Health
District
Public Health District Email Feedback received –
see Appendix A
Kingston Cares Non-profit Food Bank Email No response
There was widespread consensus that the most urgent housing need is for more units of deeply
affordable housing and supportive housing units. The most urgent service needs included case
management, mental and behavioral health counseling, transportation services, more housing
4 February 13, 2023
navigators to help people navigate the housing system and remain housed as well as financial
assistance for housing such as deposits and first month’s rent. Some of the gaps identified
included lack of affordable housing, including accessible units and lack of supportive housing
units for those coming out of homelessness or with barriers. Also noted were the limited number
of shelter beds, challenging housing referral system, lack of housing and services for the most
seriously mentally ill and those with barriers like poor credit, criminal record and poor rental
history. When asked what the top priority for limited funds should be, the most common answer
was investment in more affordable housing units.
In addition to the urgent need for more housing units, conversations with the Bremerton Housing
Authority point to the need for housing counselors to assist households with utilization of
housing choice vouchers. Currently the housing voucher system is under-utilized in Kitsap
County. Many households who qualify for vouchers struggle to complete the necessary steps to
secure housing. A housing navigator is needed to assist households with the process. This
would better utilize existing housing resources for many vulnerable households including
HOME-ARP qualifying populations.
Conversations with homeless housing providers as indicate temporary shelter units are also
needed in Kitsap County. Some non-congregate shelter units were opened during the pandemic
and funded from COVID relief funds. As these funds expire new funding is being sought to
preserve these units for the long term.
Based on feedback and conversations with providers, as well as data from the needs
assessment and gap analysis, funds will be prioritized as follows:
• Kitsap County: Funds will be prioritized for creation of new units of rental housing,
including new construction or acquisition (with or without rehabilitation) in unincorporated
Kitsap County and the cities of Bainbridge Island, Poulsbo and Port Orchard. The units
must be made available to households in all the qualifying populations defined in the
HOME-ARP Notice.
• City of Bremerton: Funds will be prioritized for creation of new rental housing units open
to all qualifying populations to be developed in the City of Bremerton.
• A portion of funds will be set-aside for housing counseling services to assist households
with Housing Choice Vouchers throughout Kitsap County including the City of
Bremerton.
Preferences for certain qualifying populations will not be utilized. In Kitsap County the Housing
Solutions Center is our coordinated entry system for those who are homeless or at risk of
becoming homeless. This system will be utilized to refer people to HOME-ARP housing.
Because HOME-ARP funded rental housing is open to all qualifying populations, including those
who may already be housed but are at risk of losing their existing housing, rental housing
projects will be required to maintain a waitlist and conduct outreach to ensure all households are
5 February 13, 2023
aware of the property and types of units available. Projects will be required to complete HUD’s
Affirmative Fair Housing Marketing Plan (Form HUD-935.2A).
Public Participation
Date of public notice: A Legal ad was published in the Kitsap Sun on February 13, 2023, and
the plan made available on the Kitsap County and City of Bremerton websites.
Public comment period: February 13th through February 28th, 2023
Dates of public hearings:
• Kitsap County Board of Commissioners Public Hearing, March 13th, 2023, 5:30 pm.
• City of Bremerton City Council Study Session March 8th, 2023, at 5:00pm, City of
Bremerton City Council Public Hearing March 15th, 2023, at 5:30pm.
Describe the public participation process:
Kitsap County and the City of Bremerton posted the HOME-ARP Allocation Plan to their
respective websites on February 13, 2023. A legal ad was published on this same date to notify
the public of the plan’s availability and 15-day written comment period. Electronic notification
was sent out to all subscribers of the County and City’s electronic notification systems. A public
hearing is scheduled for March 13, 2023, with the Kitsap County Board of Commissioners. A
separate hearing is scheduled with the City of Bremerton City Council on March 15, 2023.
Describe efforts to broaden public participation:
In addition to posting information to the County and City websites and sending out electronic
notification to subscribers, information was disseminated over social media platforms and
through an interested party’s email list. Public comments on the plan are accepted by mail or
email and the public hearings with the County and City are held in the evening in fully
accessible buildings that can be easily reached by public transportation. The public hearings are
also broadcast on BKAT public access television and can be attended virtually via Zoom.
Summarize the comments and recommendations received through the public
participation process either in writing, or orally at a public hearing:
TBD
Summarize any comments or recommendations not accepted and state the reasons why:
TBD
Needs Assessment and Gaps Analysis
Housing Needs Inventory and Gap Analysis
In 2019 Kitsap County and the City of Bremerton commissioned an affordable housing study to examine
the current supply of housing, understand current trends and project future need. Some of the findings of
the report include:
6 February 13, 2023
• Kitsap County has not been building enough housing to meet the needs of its residents. Over the
2010 to 2017 time period, it only built 42 new housing units for every 100 new households formed.
This is one of the main drivers behind recent home price and rent increases seen in the past
decade.
• Across all of Kitsap County, about 3,790 units were produced between 2010 and 2017. This
translates to 541 units per year. The County will need to almost triple their annual housing
production to accommodate the new 25,147 units needed in the next 17 years.
• As of 2013-2017, Kitsap County had a shortage of 5,782 units of rental housing
affordable to its extremely low-income renter households (those earning less than 30%
of the median family income.
• During the 2013-2017 period, about 50% of all Kitsap County renter households were
cost burdened, paying more than 30% of their income on housing costs.
The following data is from the final report published in March 2020.
1. Total Rental Units (# of units) – 33,407 units
2. Rental Units Affordable to Households at or below 30% Area Median Income - 2,488
units
3. Rental Units Affordable to Households at or below 50% Area Median Income -
12,782 units
Homeless Needs Inventory and Gap Analysis
Homeless
Current Inventory Homeless Population Gap Analysis
Family Adults Only Vets Family
HH (at
least 1
child)
Adult
HH
(w/o
child)
Vets Victims
of DV
Family Adults Only
# of
Beds
# of
Units
# of
Beds
# of
Units
# of
Beds
# of
Beds
# of
Units
# of
Beds
# of
Units
Emergency
Shelter 45 11 225 24 4
Transitional
Housing 106 29 70 67 60
Permanent
Supportive
Housing
60 25 74 55 5
Other Permanent
Housing 153 50 146 127 107
Sheltered
Homeless 125 255 71 24
Unsheltered
Homeless 5 177 9 14
Current Gap 21 -6 -137
7 February 13, 2023
Homeless as defined in 24 CFR 91.5
Data used to describe this qualifying population per section 103(a) of the McKinney Vento
Homeless Assistance Act is reported from the Kitsap County Coordinated Entry Program,
known as the Kitsap County Housing Solutions Center. Data used for this element is based on
the 2021 Annual Report, which provides detailed client demographic information for individuals
and households seeking housing assistance between the dates of Jan 1st, 2021 to Dec 31st
2021.
The data available consists of 2 subpopulations which include:
A. Category 1 Literally Homeless per At a Glance Criteria and Recordkeeping
Requirements for Definition of Homeless (hudexchange.info):
(1) Individual or family who lacks a fixed, regular, and adequate nighttime residence,
meaning:
(i) Has a primary nighttime residence that is a public or private place not meant
for human habitation;
(ii) Is living in a publicly or privately operated shelter designated to provide
temporary living arrangements (including congregate shelters, transitional
housing, and hotels and motels paid for by charitable organizations or by federal,
state and local government programs); or
(iii) Is exiting an institution where (s)he has resided for 90 days or less and who
resided in an emergency shelter or place not meant for human habitation
immediately before entering that institution
PLUS
B. Category 2 Imminent Risk of Homelessness a per At a Glance Criteria and
Recordkeeping Requirements for Definition of Homeless (hudexchange.info)
a. Individual or family who will imminently lose their primary nighttime residence,
provided that:
(i) Residence will be lost within 14 days of the date of application for homeless
assistance;
(ii) No subsequent residence has been identified; and
(iii) The individual or family lacks the resources or support networks needed to
obtain other permanent housing
Based on the data collected by the Kitsap Community Resources Housing Solutions Center
(HSC), the Coordinated Entry System for Kitsap County, there was a total of 1,778 non-
duplicated households meeting the homeless definition seeking housing or shelter assistance.
The HSC has offices located throughout the county, and a mobile outreach team. Most
households seeking assistance were from the Bremerton area (1259 households), the largest
city within the county. Following enrollments in Bremerton, the mobile outreach team had the
most contacts for housing assistance (780 households).
8 February 13, 2023
During intake for assistance heads of households self-reported characteristic information, such
as background, disabilities, and income. Of self-reported characteristics, 65% of heads of
household report mental illness, 46% report substance use disorders, 35% have a chronic
health condition, 35% are domestic violence survivors, and 27% have long-term physical
disabilities. Head of household ages range from 16 to 85, with a median of 39 years of age.
When examining the household composition type, the majority of households seeking
assistance consist of single men or single women (81% combined), with couples, single parent
families with children, two parent families with children, youth, or other household types making
up the remainder of households. Household incomes are low, with 43% having no sources of
income, and 85% having income that is less than 100% of the federal poverty level for 2021.
Racial minority households are disproportionally impacted by homelessness. Racial minority
households at coordinated entry represent 23.5% of households seeking assistance at
coordinated entry, but represent only 17.9% of the Kitsap County population, based on the 2021
Kitsap County Census data.
Literally Homeless Households
1111 (62%)
At Imminent Risk of Losing Housing
Households
667 (38%)
1,778 Non-Duplicated Homeless Households Seeking Housing
Assistance in Kitsap County 2021
Kitsap Community Resources Housing Solutions Center (Coordinated Entry),
Kitsap County HMIS 2021
1259
780
168
117
25
20
Bremerton
Outreach
North Kitsap
South Kitsap
Youth CE
Bainbridge Island
Households Served by Coordinated Entry Location or Mobile
Outreach (duplicated)
Kitsap Community Resources Housing Solutions Center (Coordinated Entry),
Kitsap County HMIS 2021
9 February 13, 2023
At Risk of Homelessness as defined in 24 CFR 91.5
At-Risk of homelessness as defined is not collected at CE (per definition 401 of The McKinney-
Vento Homeless Assistance Act As Amended by S.896 The Homeless Emergency Assistance
and Rapid Transition to Housing (HEARTH) Act of 2009 (hud.gov), however these households
would map to the group definition of unstably housed. Households that are unstably housed are
not provided intake into the Homeless Crisis Response System through our Coordinated Entry
known as the Housing Solutions Center. These households are provided informational sessions
and handouts about housing assistance in the county. Furthermore, during the COVID-19
pandemic in addition to informational sessions many of these households have been assisted
through the US Treasury COVID Rental Assistance Program funding.
Kitsap County received funding from WA State Dept of Commerce and directly from the US
Dept of Treasury to distribute pandemic rental assistance from multiple sources under the
program Kitsap Eviction Prevention Assistance (KEPA). This program assists households that
and are at risk of losing their housing due to unpaid rent, are under 50% AMI, and prioritizes
households that are unemployed to pay rent, rental arrears, and utilities payments directly to 2.4%1.7%1.1%5.5%9.2%3.1%7.5%6.6%3.3%1.0%76.5%
82.1%
0%10%20%30%40%50%60%70%
Homeless Households
2021 Kitsap Census
2021 Homeless Racial Disparity Comparison
Kitsap Community Resources Housing Solutions Center (Coordinated Entry), Kitsap County HMIS 2021
American Indian or Alaska Native Asian
Black or African American Multi-racial
Native Hawaiian or Other Pacific Islander White
10 February 13, 2023
landlords and utility providers. The majority of households assisted by this program were at or
below 30% AMI, have insufficient means to immediately attain available housing, are unable to
pay rent and would be evicted but for the Washington State Eviction Moratorium, or live in
places such as motels, low-income housing developments, overcrowded housing, or other
characteristics associated with instability and increased risk of homelessness. In addition to
allowing households to apply directly for assistance, the County contracted and worked closely
with 6 community organization to perform outreach and education about the program to racial
and ethnic minorities, immigrants & refugees, youth, people with disabilities, and American
Indians. These groups are disproportionately impacted by the pandemic and housing instability
in Kitsap County.
When examining the data for these households meeting the definition of At-Risk of
Homelessness, 1,741 were counted seeking assistance to prevent homelessness. These
households were more likely (66%) to be headed by female heads of households. Youth heads
of households ages 18-24 or unaccompanied youth 16-17 years of age data was incomplete
(not collected by some programs), but where this information was collected 10% of households
were headed by youth. For funding provided through Washington State Dept of Commerce,
program performance goals were provided as benchmarks to promote equitable distribution of
rental assistance to low-income racial minority households and other populations that have
been historically underserved by these types of programs. Benchmarks were determined based
on the racial background of households in poverty from the US Census data for Kitsap County.
Kitsap County exceeded the goals of this program to promote racial equity and assistance to
underserved populations.
980 310 451
1,741 Households At-Risk of Homelessness that are at or below
30% AMI Assisted by Pandemic Eviction Prevention Programs
Kitsap Eviction Prevention Assistance (KEPA) Program, Kitsap County 2021
WA State Emergency Rent Assistance Program (ERAP)
WA State Treasury Assistance Program (T-RAP)
US Treasury Direct Emergency Rental Assistance Program (ERA)
11 February 13, 2023
1143, (66%)
66%
575, (33%)
33%
Count
%
Count %
Female 1143 66%
Male 575 33%
Transgender or Gender Non-Conforming 6 0%
Not collected/Refused/Client doesn't
know 17 1%4.5%1.7%2.1%5.5%19.2%3.1%8.7%6.6%4.9%1.0%54.6%
82.1%
At-risk Households
2021 Kitsap Census
2021 At-risk of Losing Housing Racial Disparity Comparison
Kitsap Eviction Prevention Assistance (KEPA) Program, Kitsap County 2021
American Indian or Alaska Native Asian
Black or African American Multi-racial
Native Hawaiian or Other Pacific Islander White
Median Age Head of
Household, 38
0
2
4
6
8
10
12
14
15 20 25 30 35 40 45 50 55 60 65 70 75 80Count
Age
2021 Fleeing DV Head of Household Age
Distribution
Kitsap Community Resources Housing Solutions Center (Coordinated Entry),
Kitsap County HMIS 2021
12 February 13, 2023
Fleeing, or Attempting to Flee, Domestic Violence, Dating Violence, Sexual
Assault, Stalking, or Human Trafficking, as defined by HUD in the Notice
Data used to describe this qualifying population per section 103(b) of the McKinney Vento
Homeless Assistance Act is reported from the Kitsap County Coordinated Entry Program,
known as the Kitsap County Housing Solutions Center. Data used for this element is based on
the 2021 Annual Report, which provides detailed client demographic information for individuals
and households seeking housing assistance between the dates of January 1, 2021 to
December 31, 2021.
The data available consists of 2 subpopulations which include:
Category 4 Fleeing/Attempting to Flee DV per At a Glance_Criteria and Recordkeeping
Requirements for Definition of Homeless (hudexchange.info)
(4) Any individual or family who: (i) Is fleeing, or is attempting to flee, domestic violence; (ii) Has
no other residence; and (iii) Lacks the resources or support networks to obtain other permanent
housing
Based on the data collected by the Kitsap Community Resources Housing Solutions Center
(HSC), the Coordinated Entry System for Kitsap County, there was a total of 278 non-duplicated
households meeting the homeless definition seeking housing or shelter assistance and reported
that they were fleeing/attempting to flee DV. The HSC has offices located throughout the
county, and a mobile outreach team. Most households seeking assistance were from the
Bremerton area (196 households), the largest city within the county. Following enrollments in
Bremerton, the mobile outreach team had the most contacts for housing assistance (87
households).
During intake for assistance heads of households self-reported characteristic information, such
as background, disabilities, and income. Of self-reported characteristics, 71% of heads of
household report mental illness, 33% report substance use disorders, 39% have a chronic
health condition, and 18% have long-term physical disabilities. Head of household ages range
from 16 to 79, with a median of 38 years of age. When examining the household composition
type, most households seeking assistance consist of single women and women with children
Literally Homeless Households
157(56%)
At Imminent Risk of Losing Housing
Households
121 (44%)
278 Non-Duplicated Households Fleeing Domestic Violence,
Seeking Housing Assistance in Kitsap County 2021
Kitsap Community Resources Housing Solutions Center (Coordinated Entry),
Kitsap County HMIS 2021
13 February 13, 2023
(82% combined), with other household types making up the remainder of households.
Household incomes are low, with 32% having no sources of income, and 85% having income
that is less than 100% of the federal poverty level for 2021. Racial minority households are
disproportionally impacted by homelessness due to fleeing domestic violence situations. Racial
minority households at coordinated entry represent 20.8% of households seeking assistance at
coordinated entry due to fleeing domestic violence, but represent only 17.9% of the Kitsap
County population, based on the 2021 Kitsap County Census data.
7
278
75
49
26
109
197
93
84
33
242
2
3%
100%
27%
18%
9%
39%
71%
33%
30%
12%
87%
1%
Veteran
Domestic Violence Survivor
Physical Disability (Long Term)
Developmental Disability
Co-occuring Physical/Developmental Disability
Chronic Health Condition (Long Term)
Mental Illness
Substance Use Disorder
Co-occuring Mental Illness & Substance Use
Male HoH
Female HoH
Transgender HoH
Head of Household Fleeing Domestic Violence Self-Reported
Characteristics
Kitsap Community Resources Housing Solutions Center (Coordinated Entry),
Kitsap County HMIS 2021
14 February 13, 2023
Other populations requiring services or housing assistance to prevent
homelessness and other populations at greatest risk of housing instability, as
defined by HUD in the Notice
HUD defines “Other” qualifying populations as follows:
(1) Other Families Requiring Services or Housing Assistance to Prevent Homelessness is
defined as households (i.e., individuals and families) who have previously been qualified
as “homeless” as defined in 24 CFR 91.5, are currently housed due to temporary or
emergency assistance, including financial assistance, services, temporary rental
assistance or some type of other assistance to allow the household to be housed, and
who need additional housing assistance or supportive services to avoid a return to
homelessness.
Data used for this element is based on data from Kitsap County HMIS, which provides detailed
client demographic information for individuals and households enrolled in housing assistance
between the dates of January 1, 2021 to December 31, 2021.
The data available consists of households in 2021 that are enrolled into PH – Housing Only, PH
– Permanent Housing with services (no disability required), PH – Permanent Supportive
Housing (disability required), PH – Rapid Re-housing programs, and Other project types which
provide permanent housing not meeting the definition of the prior project types, where the head
of household was qualified as homeless (entering from place not meant for habitation,
emergency shelter, or actively fleeing domestic violence) at the time of enrollment:
Based on the data collected from Kitsap County HMIS, there was a total of 264 non-duplicated
households were enrolled in a permanent housing program and qualified as homeless upon
program entry. Of these households, 41 entered into a variety of permanent housing without a 0.7%2.4%1.7%1.1%1.1%5.5%9.7%9.2%3.1%7.4%7.5%6.6%1.9%3.3%1.0%79.2%
76.5%
82.1%
0%10%20%30%40%50%60%70%
Households Fleeing DV
All Client Households
2021 Kitsap Census
2021 Households Fleeing Domestic Violence Racial Disparity
Comparison
Kitsap Community Resources Housing Solutions Center (Coordinated Entry), Kitsap County HMIS 2021
American Indian or Alaska Native Asian
Black or African American Multi-racial
Native Hawaiian or Other Pacific Islander White
15 February 13, 2023
disability requirement, 35 entered into permanent supportive housing with a disability
requirement, and 188 households entered into a rapid re-housing program.
During enrollment heads of households self-reported characteristic information, such as
background, disabilities, and income. Of self-reported characteristics, 72% of heads of
household report mental illness, 52% report substance use disorders, 40% have a chronic
health condition, and 35% have long-term physical disabilities. Head of household ages range
from 18 to 72, with a median of 40 years of age. When examining the household composition
type, the majority of households entering permanent housing programs consist of single men or
single women (86% combined), with other household types making up the remainder of
households. Household incomes are low, with 34% having no sources of income, and 85%
having income that is less than 100% of the federal poverty level for 2021. Racial minority
households represent 23.5% of households seeking assistance at coordinated entry, but Other
qualifying households as defined represent only 19.2% populations housed in these permanent
housing programs in 2021 Kitsap County.
Permanent
and Other
Housing, 41
Permanent
Supportive
Housing, 35
Rapid Re-Housing,
188
264 Other Qualifying Households Enrolled in Permanent
Housing Options in Kitsap County 2021
Kitsap County HMIS 2021
22
84
87
62
39
99
178
129
103
142
102
6
9%
34%
35%
25%
16%
40%
72%
52%
42%
57%
41%
2%
Veteran
Domestic Violence Survivor
Physical Disability (Long Term)
Developmental Disability
Co-occuring Physical/Developmental Disability
Chronic Health Condition (Long Term)
Mental Illness
Substance Use Disorder
Co-occuring Mental Illness & Substance Use
Male HoH
Female HoH
Transgender HoH
Other Qualifying Head of Household Self-Reported
Characteristics
Kitsap County HMIS 2021
16 February 13, 2023
(2) At Greatest Risk of Housing Instability is defined as household who meets either
paragraph (i) or (ii) below:
(i) has annual income that is less than or equal to 30% of the area median
income, as determined by HUD and is experiencing severe cost burden (i.e., is
paying more than 50% of monthly household income toward housing costs); or
(ii) has annual income that is less than or equal to 50% of the area median
income, as determined by HUD, AND meets one of the conditions from
paragraph (iii) of the “At risk of homelessness” definition established at 24 CFR
91.5.
Data for this element is from the 2021-2025 Kitsap County and City of Bremerton Consolidated
Plan which identified 13,063 households who are experiencing severe cost burden (i.e., paying
more than 50% of monthly household income toward housing costs). There are 18,539
households who are cost burdened (i.e. paying more than 30% of monthly household income
towards housing costs). More recent data and anecdotal evidence suggests the numbers are
17 February 13, 2023
even higher today. Rents have risen significantly since 2019 putting many of these households
at risk of homelessness.
Kitsap County does not have data to track most of the conditions from paragraph (iii) of the “At
risk of homelessness” definition established at 24 CFR 91.5.
Identify and consider the current resources available to assist qualifying
populations, including congregate and non-congregate shelter units, supportive
services, TBRA, and affordable and permanent supportive rental housing:
Kitsap County has limited resources to address the needs of qualifying populations, both in
terms of funding and organizational capacity. Rapidly increasing costs to develop new housing
and shelter units means the County has been unable to keep up with the need for new units.
Temporary funding brought on by the COVID-19 pandemic has allowed some additional units of
shelter to be created and it has prevented many more households from becoming homeless due
to rental assistance. However, creating new units of rental housing remains challenging.
Describe the unmet housing and service needs of qualifying populations:
Homeless as defined in 24 CFR 91.5
Based on the data in the Homeless Needs Inventory and Gap Analysis Table at the
beginning of this section, Kitsap County has a gap of 137 shelter beds for adults and 6
shelter units for homeless families, based on the 2021 Coordinated Entry data compared
with the number of current homeless shelter beds. However, 150 of the current shelter beds
are being funded with COVID-19 specific funds, which are slated to expire in 2023. Kitsap
County is working to develop a new 75-bed shelter that will replace ½ of these beds but will
still leave a net loss of 75 beds from current levels, bringing the unmet need to 212 shelter
beds for adults and 6 shelter units for families specifically by the end of 2023.
Coordinated Entry data for calendar year 2021 indicates that 153 households were unable
to receive immediate shelter due to lack of shelter beds and spent an average of 48 days on
the waitlist for shelter.
Additionally, the Washington State Department of Commerce recently released a Housing
for All Planning Tool (HAPT) in November 2022, which is intended to assist local counties in
planning for sufficient affordable housing units and shelter beds to meet the needs of
projected population growth through 2044. According to this projection, Kitsap County will
need to produce an additional 1,598 shelter beds by 2044 in order to meet the needs of the
population at that time. This would constitute a 93% increase over 22 years from the number
of current shelter beds in operation.
The HAPT projection indicates a need for an additional 1,787 permanent supportive housing
(PSH) units by 2044. These units would provide permanent housing for people with long-
term behavioral and physical health needs in order to stay stably housed.
18 February 13, 2023
At Risk of Homelessness as defined in 24 CFR 91.5
Prior to the COVID-19 pandemic, households who are at-risk of homelessness were
identified only when they met the criteria to receive the limited amount of rental assistance
that is available or qualified for a housing-authority-administered voucher program or public
housing. Many people at risk of homelessness were not able to be served by the limited
resources and were therefore not identified specifically. However, as described above,
during the pandemic, a large volume of eviction prevention rental assistance was made
available by US Treasury and the WA legislature.
To date, 69% of households served with this funding had incomes at or below 30% of Area
Median Income. Most of the households that were served were unable to pay their rent
before the pandemic and this funding temporarily alleviated that burden during the pandemic
and allowed landlords to recoup this rent in arrears. However, after this temporary
pandemic funding expires, these households will again struggle to make up the gap
between their incomes and the cost of rental housing. Current other resources to provide
rental assistance are a fraction of what was available during the pandemic and will only be
able to serve a small sub-section of this very low-income population.
The HAPT projects that between now and 2044, Kitsap County as a whole will need to
produce 13,219 units of new housing that is affordable to households at or below 50% AMI
and an additional 4,697 of units affordable to households with incomes between 50% and
80% AMI. This represents a 36% increase from the current stock in housing units affordable
to households under 80% AMI
Fleeing, or Attempting to Flee, Domestic Violence, Dating Violence, Sexual Assault,
Stalking, or Human Trafficking, as defined by HUD in the Notice
Kitsap County has one shelter that is specifically serving people who are fleeing DV, though
other shelters that serve women or women with children also shelter people who are
survivors of DV. These clients are entered anonymously into HMIS, so it is more difficult to
ensure un-duplicated statistics for this population. In addition, DV-affected individuals are
often referred from outside Kitsap County or DV-affected individuals in Kitsap are referred to
programs outside of Kitsap County – this adds to the complexity of projecting the need
within the county.
The DV-specific shelter did not run at capacity during 2021, with beds available during most
of the year. A DV-specific permanent housing program housed 15 households in 10 units in
2021 and ran at full capacity during that year, indicating a need for additional permanent
units of this type.
In analyzing statistics through the coordinated entry system and HMIS, people reporting DV
as a characteristic had a 43.6% rate of exits to permanent housing, which is better than the
overall shelter-leaver population.
19 February 13, 2023
Other populations requiring services or housing assistance to prevent homelessness
and other populations at greatest risk of housing instability as defined by HUD in the
Notice
The unmet housing and services for this population include additional rental assistance to
replace the assistance that will go away once the COVID rental assistance runs out. More
permanent rental units, especially low barrier or supportive units for people exiting
institutions or suffering from disabling conditions. Housing counseling to help people utilize
housing vouchers.
Identify any gaps within the current shelter and housing inventory as well as the
service delivery system:
While current shelter providers and the limited permanent supportive housing units that are
in current operation are working hard to provide low-barrier shelter, there are several
populations that are not able to be served by current shelter services or current PSH
programs. These include: 1) people with chronic and/or severe physical health conditions,
including incontinence, that exceed the capacity of shelter or PSH staff to care for, 2) people
with socially disruptive mental health conditions, 3) people who are still in active addiction
that leads to disruptive behaviors, 4) people with deteriorated or diminished cognitive
function (including Alzheimer’s, Parkinson’s, and dementia), and 5) people who are unable
to perform their own activities of daily living (ADLs), such as bathing, toileting, dressing, etc.
People who have any combination of the previous conditions are also not able to be
accommodated in current shelter and PSH programs. In order to be able to care for people
with these conditions, extremely intensive (and expensive) shelter programs and permanent
supportive housing units would need to be created that include a high level of on-site
supportive services.
Kitsap County opened one permanent supportive housing building in 2022, with 72 units.
However, as indicated above, there is a need for both a significant number of additional
units, as well as units that can serve people with much higher needs.
Under Section IV.4.2.ii.G of the HOME-ARP Notice, a PJ may provide additional
characteristics associated with instability and increased risk of homelessness in
their HOME-ARP allocation plan. These characteristics will further refine the
definition of “other populations” that are “At Greatest Risk of Housing
Instability,” as established in the HOME-ARP Notice. If including these
characteristics, identify them here:
Kitsap County has not identified additional characteristics.
Identify priority needs for qualifying populations:
Kitsap County has identified new units of rental housing as the single biggest priority need,
followed by new units of shelter.
20 February 13, 2023
Explain how the PJ determined the level of need and gaps in the PJ’s shelter and
housing inventory and service delivery systems based on the data presented in the plan:
We analyzed data from the coordinated entry program, the local HMIS data set, the Point in
Time County, and the Housing For All Planning Tool (a population-based projection of housing
need through 2044), the Affordable Housing Study completed by ECONorthwest in 2020 and
data from the 2021-2025 Kitsap and City of Bremerton Consolidated Plan. We looked at the
current available stock of shelter, permanent supportive housing and subsidized housing
compared to the current and projected need to come up with the resulting gaps.
HOME-ARP Activities
Describe the method(s)that will be used for soliciting applications for funding and/or
selecting developers, service providers, subrecipients and/or contractors:
Kitsap County will utilize a Request for Proposal (RFP) process to solicit applications for specific
rental housing projects to utilize HOME-ARP funding. The projects funded must be open to all
the Qualifying Populations outlined in the HOME-ARP Notice and meet additional requirements
set forth in the Notice for HOME-ARP funds. Projects must also meet HOME requirements
detailed in Kitsap County’s 2024 CDBG/HOME Policy Plan.
The City of Bremerton, continuing its partnership with Bremerton Housing Authority (BHA), will
allocate it’s share of HOME-ARP to an existing rental development project in Bremerton.
A portion of the County and City of Bremerton’s share ($402,977) will be set-aside for BHA to
undertake a rental housing counseling program to assist households in using Housing Choice
Vouchers to secure permanent housing county-wide.
Describe whether the PJ will administer eligible activities directly:
Kitsap County and the City of Bremerton will not administer activities directly. Funds will be
awarded to owner/sponsor/developers for eligible rental housing development activities. The
County and City of Bremerton will also set-aside a portion of funds to be used for housing
counseling undertaken by the Bremerton Housing Authority who will act as a subrecipient.
If any portion of the PJ’s HOME-ARP administrative funds are provided to a subrecipient
or contractor prior to HUD’s acceptance of the HOME-ARP allocation plan because the
subrecipient or contractor is responsible for the administration of the PJ’s entire HOME-
ARP grant, identify the subrecipient or contractor and describe its role and
responsibilities in administering all of the PJ’s HOME-ARP program:
Not applicable
In accordance with Section V.C.2. of the Notice (page 4), PJs must indicate the amount of
HOME-ARP funding that is planned for each eligible HOME-ARP activity type and
21 February 13, 2023
demonstrate that any planned funding for nonprofit organization operating assistance,
nonprofit capacity building, and administrative costs is within HOME-ARP limits.
Use of HOME-ARP Funding
Funding Amount Percent of the
Grant
Statutory
Limit
Supportive Services $ 402,977.41
Acquisition and Development of Non-
Congregate Shelters $ 0
Tenant Based Rental Assistance
(TBRA) $ 0
Development of Affordable Rental
Housing $ 2,117,704.14
Non-Profit Operating $ 0 0 % 5%
Non-Profit Capacity Building $ 0 0 % 5%
Administration and Planning $ 132,667.45 5 % 15%
Total HOME ARP Allocation $ 2,653,349
Describe how the PJ will distribute HOME-ARP funds in accordance with its priority
needs identified in its needs assessment and gap analysis:
The needs assessment and gap analysis identify gaps in permanent rental housing for
households with income below 30% AMI and for those. Funds will be prioritized for projects that
create new units, either through construction or acquisition/rehabilitation, and made available to
all qualifying populations. Projects must not violate fair housing and civil rights requirements and
cannot limit eligibility based on a protected class (e.g., single-sex rental housing, single adults-
only shelter, etc.).
Describe how the characteristics of the shelter and housing inventory, service delivery
system, and the needs identified in the gap analysis provided a rationale for the plan to
fund eligible activities:
Kitsap County’s housing inventory shows a significant gap between the housing currently
available and what is needed. Households are continuing to struggle to obtain affordable rental
units, and certain populations with higher needs are unable to secure supportive housing. There
is also a significant need for more shelter beds, particularly for people with high needs that are
not a good fit for the current shelter system, however there are currently no organizations with
capacity to take on development of a non-congregate shelter project. The County does not have
significant funding for capital housing. This is the rationale for the plan to prioritize funding for
creation of new units of rental housing, including supportive housing.
The County currently has several on-going funding streams that are used to fund services
including funds prioritized for homeless populations and those with mental and behavioral health
challenges. The HOME-ARP funds will not be prioritized for services with the exception of a set-
aside of funds for rental housing counseling for the Housing Choice Voucher program
administered by the Bremerton Housing Authority.
22 February 13, 2023
Funds will not be used for Tenant-based Rental Assistance. The current housing voucher
system is under subscribed and additional tenant based rental assistance is a low priority.
HOME-ARP Production Housing Goals
Estimate the number of affordable rental housing units for qualifying populations that the
PJ will produce or support with its HOME-ARP allocation:
Funds will be used to support the creation of 30 units of new affordable rental housing. Nine
units will be developed in the City of Bremerton and 21 units in Kitsap County, outside the City
of Bremerton. The units will be for all four of the qualifying populations outlined in the HOME-
ARP Notice. Projects may include acquisition with or without rehabilitation and new
construction. Acquisition of vacant land or demolition may be undertaken only with respect to a
HOME-ARP project for which construction is expected to start within 12 months of commitment.
Describe the specific affordable rental housing production goal that the PJ hopes to
achieve and describe how the production goal will address the PJ’s priority needs:
The Needs Assessment and Gaps Analysis portion of this plan demonstrates a great need for
more units of housing affordable for very low-income household in Kitsap County and the City of
Bremerton. As of 2013-2017, Kitsap County had a shortage of 5,782 units of rental housing
affordable to its extremely low-income renter households (those earning less than 30% of the
median family income. During the same period, about 50% of all Kitsap County renter
households were cost burdened, paying more than 30% of their income on housing costs.
Housing which is low barrier or supportive units for people exiting institutions or suffering from
disabling conditions are especially needed.
Development of this type of housing will require significant funding for capital development and
on-going operations so the number of units HOME-ARP can support is limited, however it is
expected that projects will have other funding sources to fill the gap. Based on previous projects
developed in Kitsap County and the City, 30 new units is a reasonable goal. While modest
compared to the number of units needed, it represents a significant increase in the affordable
housing stock available for households with very-low incomes.
Identify whether the PJ intends to give preference to one or more qualifying populations
or a subpopulation within one or more qualifying populations for any eligible activity or
project:
All projects funded with HOME-ARP funds will be available to all qualifying populations. Kitsap
County and the City of Bremerton will not give preference to one or more qualifying population
or subpopulation.
If a preference was identified, explain how the use of a preference or method of
prioritization will address the unmet need or gap in benefits and services received by
23 February 13, 2023
individuals and families in the qualifying population or subpopulation of qualifying
population, consistent with the PJ’s needs assessment and gap analysis:
Not applicable
Describe whether the PJ intends to limit eligibility for a HOME-ARP rental housing or
NCS project to a particular qualifying population or specific subpopulation of a qualifying
population identified in section IV.A of the Notice:
Kitsap County will not limit eligibility to a particular Qualifying Population (QP) or specific
subpopulations. All projects funded with HOME-ARP will be open to all qualifying populations.
Appendix A: HOME-ARP Agency Consultations – Feedback
(next page)
Appendix A: HOME-ARP Agency Consultations - Feedback
Agency
In thinking about the populations your organization serves, what are the most urgent housing
needs?What are the most urgent service needs related to housing the population you serve? What are the gaps in our current system in Kitsap County?
Considering there are limited resources, what do you think the top
priority for investment of limited funding should be?
Housing Resources
Bainbridge
All populations and groups have an urgent need for housing. That being said we see a big need for
housing for low income that comes with project based vouchers. Case management and mental health counseling and services.. wrap around support for residents. Not enough housing, not enough vouchers, not enough mental health services In capital housing projects
Kitsap Community
Resources
The most urgent need for the populations we serve is permeant supportive housing for families and
individuals that are experiencing chronically homelessness. The private market cannot handle the
challenges that these clients present and they need supportive serves and landlords that have a
mission to keep them housed. We need another 500 units to really make a dent in chronic
homelessness. Followed closed behind are subsidized units that don't rise to the level of PSH, but are
affordable for households that are exiting homelessness. So many clients would stabilize with
affordable housing that was operated by an organization with a housing mission (BHA, HK, KCR, KMHS,
etc). We need more than 2,000 of these types of units to make a real dent.
The most urgent serve needs that the population that we serve needs are integrated Behavorial Health
Therapists within our case management team. We have this model already on a small scale that is
funded through the One Tenth Grant and it works! So many of our clients now have comorbidities that
makes serving them incredibly complex and require the need of multiple specialists, but the traditional
doctor's office model does not work for our folks.
We need more high barrier shelters, more permanent supportive housing, and services for
clients that are chronically unhoused. We also have a huge shortage of housing units that are
affordable for low income renters.
Priority: PSH beds, Affordable Housing Units, Low Barrier Shelter
Community Frameworks
Populations served by CF and CF’s partners in Kitsap County, including KMHS and Bremerton Housing
Authority, need more housing and more housing options. Studio and one-bedroom units for 1-2
person households are in critically short supply. However, affordable units of all sizes, including 2- and
3-bedroom family units, would meet urgent needs in the community.
Populations served by our clients often have mental health and substance use issues and need high-
touch, wraparound services to be successful. However, there are many avenues to fund those services,
including other County grants, State grants, and even rental assistance subsidies. The most urgent
priority for new housing-focused money coming into the County should be on the production of new
units.
Kitsap County doesn’t have enough units, regardless of affordability, to house the County’s
population. Affordable units for low-income households is the largest gap in the County.
The top priority should be more housing. Our understanding is that
the Housing Authority (and potentially other providers) have rental
support funds that go unused because recipients can’t find units that
meet the requirements and will accept the rental support. More units
is the most urgent need.
Bremerton Housing
Authority
Just a thought it seems like maybe a 80- 100 TBRA units (average/location) in every primary community
is a need. It would be great to also have a currently homeless priority on these units.
I do have some service gaps ideas that I wanted to share and that I hope we can use to develop a
successful and innovative response from our local and regional agencies. Driving this for me is the need
to respond to familites that are living in RVs or cars on-street and not being able to help them or the
local neighborhood. Areas that could be increased include ongoing transportation services and drug
rehabilitation.
Vehicle and asset disposal and/or storage services. Rapid rehousing outreach and referral
process possibly throught BPD and KC Community Resource Specialists and also community
referral line - APP that is open to the public - maybe coordinated through 911? Foster families
and/or individual case managers - an adult version ofCASA strongly linked to temporary and
permanent housing.
Bremerton Housing
Authority
BHA has 1892 vouchers, have only been able to utilize 1300-1500 vouchers. Reasons – payment
standard was lower than area rent. The FMR has was raised this year, which quadrupled the number
of units that would qualify, but there is still a shortage of housing available for voucher holders.
Second barrier is people have challenges that require understanding by landlords. Some households
have poor credit history, criminal record, no rental history etc. BHA is working on relationships with
landlords to add landlords to their portfolio. They just opened the wait list, they know at least 2300
maybe 2500 people on the list. This year everyone who got on the list will stay on the list until they get
housing.
Jill indicated there is a huge need for people coming out of chronic homelessness but BHA does
not do permanent supportive housing. They would do a housing project for homeless
individuals that do not need wrap around services and those at 30% AMI and below but do not
need wrap around services. BHA cannot rent to those with $0 income
Cont. of Care Member
Jeff
Bremerton: Significantly more low income housing, especially for elderly living on social security, our
disabled neighbors and other people who can’t come up with $3,000 down payments for rent.
The situation on ML King Way has got to be treated like the humanitarian emergency that it is. Our
citizens that are suffering downtown need emergency help. In other countries we would be setting up
refugee centers with medical professionals, toilets, laundry facilities , showers, FOOD and WATER, basic
shelter… Something has got to be done this year.
A voting class that is making a fortune off the rising cost of land and the rest of us who are
being squeezed out. It’s a political gap not an ability to serve needs gap.Setting up the equivalent of a red cross level refugee center in
downtown Bremerton. We have got to stop the unnecessary suffering.
Kitsap Mental Health
Services
Supported affordable housing They need a type of subsidy.Our population has limited skills so they need life skills and other forms of skill building.Permanent supported housing
Kitsap County Veterans
Assistance Program
Typically, indigent veterans require shelter space. When local resources have been fully occupied we
use VAF funds to purchase motel vouchers. Safe parking areas for RVs would help bridge housing gaps
for some. More RV dump stations would help some remain off of public assistance and improve
hygiene among those who must live in their RV. Transportation assistance between the RV, job, and
social services would help.
Transitional housing that helps the veteran move from a shelter to permanent housing. Temporary
lodging that provides a safe and secure place while job and house hunting activities are needed. Many
of our most vulnerable receiving VAF assistance are having trouble paying higher utility bills especially
propane and electricity. Inflationary pressure on gas prices is impacting the ability of people to finance
their transportation to and from home, work, and support services needs some help. Most Kitsap
Transit buses have much more capacity than passengers. Most of our low wage earners do not have
the ability to work from home.
I think one of our strengths is also a gap. The good news is there are several agencies working
to help resolve housing issues and from what I can see doing the best they can. The bad news
in my opinion is that they are separate entities, all doing the same thing, but little “islands.”
How about creating a one stop shop for all housing issues. Combine KCR, Kitsap County
Housing and Homelessness, Catholic Community Resources, Shelters, Motels, and the others
dealing with housing issues and bring them all under one umbrella at one place. As it is the
support an indigent veteran receives depends heavily on the referral received. Another gap is
the fact that much of the activity we see today on the housing front is funded through
temporary money that as you point out in your attachment is expected to go away. We need a
longer term strategy with sustainable funding. I don’t think the system emphasizes work and
skill development as a condition of assistance enough nor does it incentivize work enough as it
should in order to encourage self-sufficiency. A person’s disability rating or medical diagnosis
is not necessarily an accurate indicator of an individual’s capability to contribute to the
community through meaningful work.
It is clear to me and many others that the lack of “affordable” and
subsidized housing is contributing to homelessness. Building more low
cost housing should be a priority now in order to help stem
homelessness later. It will attract businesses to the county as well.
Housing those who are least able to care for themselves using public
funds should also be considered as well. Build as much as you can
while the funds are available. Develop new and meaningful work
incentives for those who can and should contribute.
DSHS - Developmental
Disability Admin.
Urgent need to for accessible affordable housing for those clients who do not work and only have
social security income. Units should be built for individual and families
Accessible transportation services is needed to any affordable unit being built along with access to
services such as medical and mental health. Mental Health services are needed for DD population who
are experiencing homelessness as well.
One of the largest gaps is not enough accessible affordable housing with accessible
transportation especially for those clients who are employed. One other gap is clients being
able to access care coordination so they can access their medical and mental health services
through their insurance. Many of our homeless clients are unable to connect with their
insurance care coordinator so services do not get provided.
To serve the needs of the residents of Kitsap County, investment in
accessible affordable housing that has services built into their
program to assist residents in accessing transportation, medical and
mental health services and make referrals to services and support
already in place in the community. Housing is health care. It offers
people stability while they access other services to meet their needs.
When people have a safe place to live crime rates drops as the
opportunities to commit crimes diminish.
Kitsap Homes of
Compassion
The population we serve are destitute due to their mental and physical disabilities. The population we
serve live on only SSI disability, which is so meager it forces them into homelessness. They desperately
need affordable housing combined with mental health services. There are not enough section 8
vouchers, and many who have them can’t find appropriate housing, so remain homeless. The answer is
permanent supportive housing – that is affordable housing combined with social services, case
management, and mental health services. Until Kitsap County can physically build enough supportive
housing apartment buildings, a stop-gap measure is to lease homes and provide supportive housing
services to them, and rent rooms to the homeless on SSI.
KHOC needs additional funding from the County to keep KHOC solvent due to rising rent cost on the
homes we lease. We require donations of $15,000 per month to made of the difference between our
home rental and utility costs and the revenue we receive from the residents (which they pay from their
SSI). Due to increased rentals rate costs on the homes we lease, we have used up our emergency
reserves, and we are close to insolvency without financial assistance. Also, we need additional funding
to pay for social worker services. In 2023 we will not be receiving grant funding for paying for our social
workers, so we will need $400,000 in 2023 for those services.
There are many major gaps in Kitsap County’s system. . Relating to mental health services and
housing for the most seriously mentally ill, the situation is appalling. There are two major
problem areas: (1) Housing for the most serious mentally ill, and (2) Mental Health Services for
the most severely mentally ill. First, regarding housing: there needs to be a continuum of care
and level of care combined with housing for those with severe mental disabilities. Some people
only need a social worker to check up on them weekly. Others need a higher level of care, with
live-in house help in the group homes. If the County would provide the finances, KHOC could
open up many more shared homes and house 80% of all the chronically homeless in the
County. The remaining 20% need a higher level of care than KHOC can provide at this point, as
that 20% need 24/7 supervision and mental health care. Since WA state has closed down 97%
of all its psychiatric hospitals and residential care facilities for the most seriously mentally ill,
we now have the current situation. The County should fund a psychiaric residential care facility
for those who are too sick to live in any of the existing housing. These are human beings we are
talking about, not dogs or cats. Second, regarding services to help the seriously mentally ill:
Many with severe schizophrenia or untreated bipolar disorder find 5 day respite from their
condition at the K.M.H. crisis triage center, and then are discharged back to the street with a
sleeping bag given to them on the way out as a gift. This is a disgraceful neglect of human lives.
These people need a higher level of care, but are discharged to the street because Kitsap
County has no permanent supportive housing facilities for them.
First, KHOC needs immediate funding so that it does not become
insolvent (unable to pay the rent on its 27 group homes), which would
create 117 more chronically homeless back on the streets of the
County. Second, with additional funding new group homes could be
rented, new social work staff hired and many who are mentally
disabled could be housed. Third, for the long-term, KHOC will need to
purchase and own the homes so the rents do not continue to go up.
This will make the organization more financially stable and
sustainable.
Community Frameworks
Populations served by CF and CF’s partners in Kitsap County, including KMHS and Bremerton Housing
Authority, need more housing and more housing options. Studio and one-bedroom units for 1-2
person households are in critically short supply. However, affordable units of all sizes, including 2- and
3-bedroom family units, would meet urgent needs in the community.
Populations served by our clients often have mental health and substance use issues and need high-
touch, wraparound services to be successful. However, there are many avenues to fund those services,
including other County grants, State grants, and even rental assistance subsidies. The most urgent
priority for new housing-focused money coming into the County should be on the production of new
units.
Kitsap County doesn’t have enough units, regardless of affordability, to house the County’s
population. Affordable units for low-income households is the largest gap in the County.
The top priority should be more housing. Our understanding is that
the Housing Authority (and potentially other providers) have rental
support funds that go unused because recipients can’t find units that
meet the requirements and will accept the rental support. More units
is the most urgent need.
Kitsap County Aging &
Long-Term Care
Reference the Area Plan community survey results. Lack of available low-income safe housing units.
Lack of section 8 vouchers and units fully ADA accessible for seniors to age in place. Landlords
increasing rent to unaffordable levels for individuals on fixed incomes, rental assistance to maintain
housing. Organizations or volunteers to help with physical act of moving/relocating. Supportive housing
for special populations, such as individuals served through mental health or aging, that provide case
managment, transportation, caregiving.
Reference the Area Plan community survey results. Organizations or volunteers to help with physical
act of moving/relocating. Workforces shortages of in-home caregivers to provide services so individuals
can remain in their homes, such as light housekeeping, yardwork, bathing and meal prep. Reinstating
the CHORE program.
Reference the Area Plan community survey results. Lack of available low-income safe housing
units/apartments. Lack of enough wrap-around/supportive services included in existing low-
income senior housing to ensure they have the services they need to live independently.
Individuals served through Kitsap Aging report inconsistent communication between housing
teams and clients (per client reports). Lack of section 8 vouchers and units. Assistance with
extensive home modifications necessary for people with mobility issues, such as building a
ramp or shower remodel. Requirement for credit report for individuals with disabilities - there
is no/limited credit history. Utility assistance (heat/cooling, water, garbage)
Increase staff or streamlining of the utility assistance applications
(there is a backlog). Increase safe transportation options. Increase
Housing first options: Create more safe and affordable low income
housing. Limit the max amount of yearly rental increases or subsidize
the rent increases to landlords for individuals on fixed incomes.
Address the need for home repairs and accessibility needs to assist
with aging in place or transition home from hospital or facility. Funds
used to subcontract with organziation to cover staff, supplies, and
building subontractors would meet a community need.
Housing Kitsap
There has historically been a gap between the very low income and low income populations. While
some programs serve both, many are restricted and those that are over income cannot access services
and affordability of housing programs. This creates housing instability, in that there can frequently be
hard choices between rent and other necessities. Some broader range of affordability options to assist
those in the “gap” income categories. Maybe even “gap” assistance? Also feedback from staff is that
there seems to be a shortage of one bedroom units.
Services for those who are “just barely” housed. These would be residents who are housed but are
not abiding by the terms of their lease for various reasons: crime, mental illness, substance abuse.
These situations create a fragile housing ecosystem in that there will likely be legitimate reasons for
eviction, which is necessary to preserve the peaceful enjoyment of other residents. BAM, now there is
another homeless individual or family. Frequently when a client who has been homeless obtains
housing, there are needed life skills that the new renter may not possess. These can be as
fundamental as cleaning house. I have always thought a successful renter’s program would be a very
valuable tool for not only getting folks housed but keeping them housed.
I confess I have not been here long enough to comment on this myself. However, as is the case
all over the country, additional affordable units need to be built according to staff input I
received.For those who have been issued a Housing Choice Voucher, the competition with the
Naval ships docking in the county has a huge impact. Private landlords, from my experience,
would be much more likely to rent to military personnel than a low-income individual or family
with a voucher. Various landlord incentives might be a solution to this problem ( are there any
in Kitsap County?). These could be as simple as help with Security Deposits, or an amount for
damage done to the unit by an assisted renter.
I do think services are needed that are focused on keeping those that
are “just barely” housed in place. It is not the most visible or sexy, but
it is a preventative measure that could have a huge impact, I think. It
is much easier to keep a person housed than to get them re-housed
after an unsuccessful tenancy.
Bremerton Foodline
Affordable housing, both rental and purchase Price is a large factor. Must people in our county can’t afford the rent prices with one bed room units
averaging over $1,000, this makes it hard for even people not in crisis to afford housing and pushes
them towards homelessness. Even shipyard workers are having a hard time finding housing they can
afford.
Limited shelter beds, and the process to even get on the list is . Family shelters are much
needed. As well as shelters that are run by secular organizations.
Kitsap Public Health
District
Environmental Health impacts include improper disposal of solid waste as well as sewage releases due
to substandard or lack of housing. More subsidized housing options along with help for deposits and
funds for crisis assistance. Housing assistance that doesn’t ebb and flow with the date of the month.
Availability of affordable small units, studios and 1bd. The majority of our clients live on a very small,
fixed income and do not have flexibility in where they can live. They live on their own.
More shelter options for people without housing with an improved pathway to stable, low-income
housing units as they become available. Staffing: Housing solutions is unable to really get to people in
quickly, it makes people who are in crisis have additional stress. Sometimes it takes several phone
calls/ voicemails to get a hold of staff to get updates, get started on intake, etc. Adding to the issue
noted above, sometimes when housing seekers finally connect with someone, the money is
gone. Broadened scope of assistance methods (currently, assistance waffles between eviction
prevention and support for people who are literally homeless). Obtaining emergency funding especially
during the colder months. There are some programs that are available in our county that can provide
emergency assistance to pay back rent or utilities (heating during the winter) but getting in contact
with any of these programs is almost impossible, which makes assisting clients with funding very
challenging. Rental caps would also be helpful, we have clients who have lived in their homes for 15
years, their building is purchased by an investor and their rent goes up $500.00, or the new landlord
wants everyone out so they can renovate and then charge more. This displacement pushes clients to
other counties because there is no available housing here, these clients then have to find new health
services, navigate new public transportation, etc. Consistent funding for operations for supportive
housing case management costs. Consistent eviction prevention and homeless funding that doesn’t
change depending on the time of the month
Lack of available low –income housing stock. Need for more sites in areas including Bremerton.
It would be helpful to have more access points in the further reaches of the county. Language
support. Housing for those who have felonies or misdemeanors on their records. For example,
we have a client who has a gross misdemeanor and they keep getting rejected from apartments
because of this, this client has already paid their fines and this charge is very old. This client
won’t be rejected until they have already paid the $45.00 application fee. This constant
payment and rejection is very discouraging and prevents clients from being able to secure
housing even if they can afford it. If this client didn’t have a caring family to take care of them
and their children, this client would be homeless with two kids. This also occurs for those who
have drug charges from their past but have been sober for years now.
Either the City should develop housing units or create incentive for
developers to create true low-income housing units, not using the
current standard for what is considered “low-income”. Top priority
would be expanding housing assistance, especially if it’s local funding,
especially for folks who otherwise wouldn’t qualify (undocumented
families). Another top priority is funding case management and
operations costs. Landlords are more willing to take what are
perceived as “riskier” renters if there is intensive case management
attached and someone aside from the tenant they can call with issues.
Ultimately, there is such scarcity of available units and the success of
Pendleton place in West Bremerton, it would make sense to see what
kind of affordable housing could be built. To incentivize investors who
have purchased many of the complexes in Kitsap, and surrounding
counties, with supplemental income so they can drop the price of their
monthly rent rates. Funding to renovate empty commercial buildings
or master lease local hotels into additional permanent supportive
housing units, similar to Pendelton Place, including costs for
operations
St. Vincent de Paul
Low-income housing units and housing units. 1st priority- TBRA, 2nd priority-additional NCS's paired
with supportive services. Shelters currently have huge wait lists.
Funds to support non-traditional behavioral health services and other supportive services, capacity
building funds to provide adequate wages that will attract and retain staff
Respite care for those exiting hospitals and emergency rooms, affordable housing units for low-
income individuals and families, additional shelter units paired with stabilizing services so folks
are able to sustain permanent housing once secured.
Tenant based rental assistance for low-income individuals and families
Salvation Army
Low income, mental health, and medical supportive housing Respite care, mental health assistance People who are unable to stay at shelters because of medical, substance abuse, or mental
health conditions that are above our level of care. The hospital will not keep them and they can
be a source of violence and health safety issues at the shelter. Also, some people in the EMS
system treat many of our guests with contempt and are rude to them.
Mental health support
YWCA Kitsap County
1. Although we need 4 bedroom apartments from time to time, our most significant need at the
ALIVE emergency shelter right now is studio apartments for single women and 3 bedroom apartments
for women with 1 to 3 children. All of these clients request our tangible and support services. 2. We
also need rental assistance funds. KCR has some of these funds, but they are often out or waiting on
funding.
1. We need funding for move-in (deposits, first month’s rent) and emergency section 8 vouchers.
2. We also need funds for relocation (gas vouchers, bus tickets) when it is not safe for a client and
family to stay in Kitsap County.
1. Flexible funds.
2. Eviction prevention funds.
3. Communication could be better concerning the funding process. It is unclear whether the
funder does or does not have funds, and when they do, the process takes too long. Energy
Assistance takes months to qualify. It did not use to take this long.
As we said above, more assistance for singles and smaller families,
more funding for eviction prevention, and greater availability of move-
in funding—flexibility in the use of funds would be a great help.
Kitsap County Share (69%) City of Bremerton Share (31%)*TotalTotal1,830,811.00822,538.002,653,349.00Admin**91,540.5441,126.91132,667.45Housing Counseling201,488.71201,488.71402,977.42Rental Houisng1,537,781.75579,922.382,117,704.13*City of Bremerton share is based on the HOME Corsortium Percentage ReportBREAKDOWN OF HOME‐ARP FUNDING**HUD already allocated $132,667.45 of admin funds to use for planning purposes. This amount is split between Kitsap and Bremerton using the percentages (69% Kitsap and 31% Bremerton) and deducted from the amount available for projects and will be used for ongoing planning and administration of the funds, including contract management. The remaining amount HUD has designated for administration ($265,334.90) will be included in the Rental Housing amounts.Exhibit B
1
Sarah Lynam
From:Shannon Bauman <SBauman@kitsap.gov>
Sent:Thursday, February 23, 2023 9:10 AM
To:Lynette Ackman
Cc:Sarah Lynam; Bonnie Tufts
Subject:RE: HOME-ARP Allocation Plan
CAUTION: This email originated from outside of the organization. Do not click links or open attachments unless you recognize
the sender and know the content is safe.
Lynette,
Thank‐you so much for your thoughtful comments on the HOME‐ARP Allocation Plan. Your comments have been noted
and will be included in the written comment record for the plan.
Thanks again,
Shannon Bauman
Block Grant Program Analyst
Kitsap County Dept. of Human Services
Block Grant Program
345 6th Street, Suite 400
Bremerton, WA 98337
sbauman@kitsap.gov
Until further notice I am working remotely.
The best way to reach me is by email.
From: Lynette Ackman <lynetteackman@gmail.com>
Sent: Monday, February 20, 2023 12:01 PM
To: Shannon Bauman <SBauman@kitsap.gov>
Subject: HOME‐ARP Allocation Plan
[CAUTION: This message originated outside of the Kitsap County mail system. DO NOT CLICK on links or open
attachments unless you were expecting this email. If the email looks suspicious, contact the Helpdesk immediately at
360‐337‐5555, or email at Helpdesk@kitsap.gov]
Hi, Shannon.
I’d like to make a few recommendations regarding the affordable housing allocation plan. I have limited experience with
homelessness, having fortunately never been homeless myself. However I have friends and family that have
experienced/are experiencing homelessness. I also volunteer with a severe weather shelter and try to help in small
ways where I can. So my suggestions come from that perspective.
1)Restroom facilities: The #1 complaint I hear from residents of Kitsap county about encampments is the garbage and
human excrement. What do we expect when the homeless have nowhere to urinate/defecate? The complaints often
lead to encampment “clean up”, which can leave the homeless worse off as now some or all of their belongings have
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Exhibit C
2
been disposed of… and they’ve still nowhere to live. The county may give them temporary housing, but that’s not a
permanent solution.
A homeless woman I spoke to recently noted she wanted to use a portable toilet, but it was padlocked. Then she was
threatened with arrest if she urinated in public.
So I’d like to see public restrooms for *anyone*, homeless, those waiting for the ferry, anyone that needs a
toilet. Ideally, there would be sinks and showers (with soap dispensers), and the facilities would be clean and safe.
2) Garbage facilities: Related to #1 above, if people do not have a place to put their garbage what can we expect in
regard to litter? The availability of public trash receptacles that are maintained and not overflowing is pivotal ‐ again for
the homeless and for others. This helps prevent accumulation of trash in the garbage, along streets, etc. Ideally, trash
and recycling bins, but at least trash.
3) Affordable housing: This is obvious. The permanent solution to homelessness is housing. The most common person
*I* see that is homeless is someone age 55+ on social security, perhaps with a pension. I’ve spoken repeatedly with one
severe weather guest that gets social security and a pension. However, it’s not enough to afford anywhere to live in this
area, so he lives in his vehicle. He’s asked me how much I paid for my place. When someone gets only $1500 a month,
what are they supposed to do? I have other friends and neighbors that are on social security and they manage to rent
small apartments with that and a state voucher and savings, but know at some point their savings will run out ‐
especially as landlords continue to increase rent and the vouchers *don’t* increase so they have to foot the entire
increase themselves.
I have friends that are a family of two adults and one teenager ‐ one of the adults is on disability, and they became
homeless when the other adult lost his job due to his employer’s closing. They currently have the ability to stay with
friends… those same friends are housing at least two other adults. This isn’t an answer.
Another friend is a fully employed adult with a fully employed adult child, who both live (along with the adult child’s
child) with her mother. I’m glad some have family and friends that can help out, but it’s still not ideal obviously ‐ and
what about all those that don’t have anyone to help?
I know many of the homeless have issues with mental health and/or addiction. Honestly, anyone regardless of
health/addiction, deserves to be fed and housed in my very biased opinion. I also see homeless recently out of prison,
with mental health issues, etc. They are still human beings deserving of essentials.
In Lawrence, Kansas they’ve been experimenting with an encampment monitored by local police. It’s also far from
ideal. For one, they have an encampment resident doing most of the work, unpaid. Which feels like taking advantage,
obviously. But it’s SOMETHING!
Sorry this was so lengthy, but I implore the county to think of those three essentials:
* Restrooms
* Garbage
* Housing
Thank you.
Lynette Ackman
Kingston, WA
LynetteAckman@gmail.com
1
Sarah Lynam
From:Shannon Bauman <SBauman@kitsap.gov>
Sent:Thursday, February 23, 2023 9:05 AM
To:twalker
Cc:Sarah Lynam; Bonnie Tufts
Subject:RE: Feedback on Housing Shortage
CAUTION: This email originated from outside of the organization. Do not click links or open attachments unless you recognize
the sender and know the content is safe.
Teresa,
Thank‐you for taking the time to provide comment on the HOME‐ARP Allocation Plan. Your comments have been noted
and will be included in the written comment record for the plan.
Thanks again,
Shannon Bauman
Block Grant Program Analyst
Kitsap County Dept. of Human Services
Block Grant Program
345 6th Street, Suite 400
Bremerton, WA 98337
sbauman@kitsap.gov
Until further notice I am working remotely.
The best way to reach me is by email.
From: twalker <twalker_72@comcast.net>
Sent: Saturday, February 18, 2023 10:17 AM
To: Shannon Bauman <SBauman@kitsap.gov>
Subject: Feedback on Housing Shortage
[CAUTION: This message originated outside of the Kitsap County mail system. DO NOT CLICK on links or open
attachments unless you were expecting this email. If the email looks suspicious, contact the Helpdesk immediately at
360‐337‐5555, or email at Helpdesk@kitsap.gov]
I wish to submit a suggestion re: the funds allocation plan and regarding the critical housing shortage. The City of
Bremerton and Kitsap County need to allow and fund many more RV parks as a transitional step to permanent housing.
There are only a few RV parks in the area, which has driven‐up the cost of renting even a tiny trailer or motorhome
space to $600 ‐ $1,000 a month!! This is not “affordable” as families attempt to save up enough to move into better
housing.
Thank you for considering this input.
Sincerely,
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2
Teresa G. Walker
P.O. Box 2786
Bremerton, WA 98310
AGENDA BILL
CITY OF BREMERTON
CITY COUNCIL
SUBJECT: Study Session Date: March 8, 2023
Lease Modification No.1 with Wilwyn
Properties, LLC
COUNCIL MEETING Date: March 15, 2023
Department: Water Administration
Presenter: Melinda Monroe
Phone: (360) 473-5306
SUMMARY:
In 2021 the Wynn Group, d/b/a Wilwyn properties, LLC entered into a short-term agreement with the
City for lease of the parcel adjacent their leased building at 1921 Wheaton Way. Wilwyn Properties
would like to extend their lease through 2032. The proposed lease modification would support the
use of commercial parking and adjacent building use. Wilwyn properties, LLC has also submitted a
site plan update and plan building renovations which are both under review by the City.
ATTACHMENTS:
Original lease number 6202; Lease Amendment 1; Proposed Parking Plans Added
FISCAL IMPACTS (Include Budgeted Amount): $2,774.40 annually in lease revenue to the Water
Administration and subject to annual CPI increase.
STUDY SESSION AGENDA: ☒ Limited Presentation ☐ Full Presentation
STUDY SESSION ACTION: ☐ Consent Agenda ☒ General Business ☐ Public Hearing
RECOMMENDED MOTION:
Move to approve the modification to the lease with Wilwyn Properties, LLC and authorize the Mayor
to finalize and execute the agreement with substantially the same terms and conditions as presented.
COUNCIL ACTION: Approve Deny Table Continue No Action
Form Updated 11/09/2021
7A
Page 1 of 3
Lease Modification Between City of Bremerton and Wilwyn Properties, LLC
Rev. 09/2021
LEASE MODIFICATION NO. 1
BETWEEN THE CITY OF BREMERTON AND WILWYN PROPERTIES,
LLC, LEASE NUMBER 6202
Effective: January 1, 2023
THIS LEASE MODIFICATION SPECIFICALLY AMENDS THE
LEASE (the "Lease") entered into between the City of Bremerton and Wilwyn Properties,
LLC on February 2nd, 2021.
All provisions in the Lease shall remain in full force and effect except as expressly modified by
this document.
WHEREAS, the parties wish to extend the lease term as defined in Section 3 of the lease and
update the lease payment per Section 4 of the lease; now, therefore,
For valuable consideration and by mutual consent of the parties, the parties modify the Lease as
follows:
I.
Section 3. Term , is modified as follows:
The Lease termination date is extended from December 31, 2022 to December 31, 2032. All other
terms and condition of section 3 remain unchanged.
Section 4. Compensation , is deleted in its entirety and replaced with
the following:
4.1 Monthly Payment. The original Lease amount was Two Hundred Dollars ($200 .00)
plus applicable leasehold tax monthly. Lessee shall pay to the City the new lease amount of
Two Hundred Dollars ($200.00) plus a monthly amount of the Seattle area CPI-U increase
from October 2021 to October 2022 or 2.4% or ($204.80) plus applicable Lease hold tax of
12.84% on a monthly basis, for a total monthly payment of Two Hundred Thirty-one Dollars
and ten cents ($231.10), effective upon the first of the month of full execution, __________,
2023.
4.2 Payment Place. Payment is to be made to the City of Bremerton, Attn: Financial
Services, 345 6th Street, Suite 100, Bremerton, Washington 98337.
4.3 Leasehold Excise Tax. Lessee agrees to pay the leasehold excise tax on the Lease
Payment pursuant to Chapter 82.29A RCW currently in the amount of 12.84 percent (12.84%)
and as may be adjusted pursuant to Ch. 82.29A RCW. In addition, Lessee agrees to pay when
due, the leasehold excise tax, or any additional assessments thereto, with respect to any payment
or obligation hereunder, which is deemed by the State of Washington to be taxable rent under
said chapter and to indemnify and hold the City harmless from the same.
Lessee shall pay the amount of the leasehold tax owing with the Lease Payment to the City
or as otherwise required by the State of Washington. Lessee may prepay these quarterly payments
on a semi-annual or annual basis or as otherwise approved by the City.
Page 2 of 3
Lease Modification Between City of Bremerton and Wilwyn Properties, LLC
Rev. 09/2021
4.4 Proof of Payment. Lessee shall, if required by the City, furnish to the City receipts
or other appropriate evidence establishing the payment of any amounts required to be paid under
the terms of this Lease.
4.5 Late Charge. If any rental payment is not received by the City within ten (10) days of the
date due, Lessee shall pay to the City a late charge equal to four percent (4%) of the amount of the
Lease to defray the overhead expenses of the City incident to the delay.
4.6 No Counterclaim, Setoff, or Abatement of Rent. Except as expressly set forth
elsewhere in this Lease, rent and all other sums payable by Lessee pursuant to this Lease shall be
paid without the requirement that the City provide prior notice or demand, and shall not be subject
to any counterclaim, setoff, deduction, defense or abatement.
4.7 Annual Adjustments. Automatic adjustments to compensation shall be limited to
an annual basis effective on the anniversary of the Commencement Date of the Lease. Payment
shall be adjusted by 100% of the Consumer Price Index for All Urban Consumers: CPI-U ("CPI")
Seattle Tacoma Index (1984-87=100) as published by the Bureau of Labor Statistics for the
September for which statistics were posted prior to the annual anniversary of the effective date of
this Lease.
II.
Lessee accepts all requirements of this Lease Modification by endorsing below. Lessee
further agrees that this Lease Modification constitutes full and final settlement of all and any
Lessee claims. This Lease Modification does not limit the City’s right to bring a claim for
rent past due or other amounts owing from Lessee to City.
This document will become a supplement of the Lease and all provisions will apply hereto.
It is understood that this Lease Modification shall be effective when approved by the City of
Bremerton.
The parties whose names appear below warrant that they are authorized to enter into a Lease
modification that is binding on the parties of this Lease. In addition, Lessee warrants that it
has or will inform the surety of this change, and shall take appropriate action to modify any
bonds required under the Lease to address this change.
IN WITNESS WHEREOF, the parties have executed this Lease Modification effective as of
January 1, 2023.
WILWYN PROPERTIES, LLC THE CITY OF BREMERTON
By: By:
Print Name: Print Name:
Its: Its:
Date: Date:
APPROVED AS TO FORM: ATTEST:
Page 3 of 3
Lease Modification Between City of Bremerton and Wilwyn Properties, LLC
Rev. 09/2021
By: By:
KYLIE J. FINNELL, Bremerton City Attorney ANGELA HOOVER, City Clerk
R:\Legal\Legal\Forms\FORMS ON COBWEB\Lease Modification Rev. 09 2021.docx
LEASE AGREEMENT
THIS LEASE AGREEMENT (hereinafter "Lease") is between the City of Bremerton, a
municipal corporation of the State of Washington, with offices located at 345 6th Street, Suite
100, Bremerton, Washington 98337 (hereinafter "City"), and Wilwyn Properties, LLC
hereinafter "Lessee").
RECITALS
WHEREAS, the City now owns certain land legally described in Exhibit A; and
WHEREAS, it is the parties' desire to enter into a two (2) year lease; and
NOW, THEREFORE, the City and Lessee agree as follows:
AGREEMENT
1. PROPERTY.
1.1 Property Defined. The City leases to Lessee and Lessee leases from the City the
real property described in Exhibit A, attached hereto and incorporated herein by this reference,
together with all the rights of the City, if any, to improvements on and easements benefiting the
property but subject to the exceptions and restrictions set forth in this Lease (collectively the
Property" or "Leased Property"). The current compensation is based on a plan for four (4)
parking stalls, adjustments to the number of parking stalls shall allow parries mutually to request
with 30 days written notice an adjustment to compensation. The specific location of the parking
spaces shall be mutually agreed between the parties and may be changed as thereafter agreed by
the plan modifications and updated in Exhibit B.
1.2 Survey, Maps, and Plans. Lessee is not relying upon and the City is not making
any representations about any survey, plat, diagram, and/or legal description provided by the
City.
1.3 Inspection. The City makes no representation regarding the condition of the
Property, or the improvements located on the Property.
2. USE.
2.1 Permitted Use. Lessee shall use the Property as outlined in Exhibit A for a
satellite parking facility adjacent to the business located at 1921 Wheaton Way, Bremerton (the
Permitted Use") and for no other business or purpose, without the prior written consent of the
City. The Property shall not be used for illegal purposes. It is agreed that this Lease shall not be
construed as the City's waiver of land use or building code provisions that would otherwise
apply to any improvements or uses of the site.
2.2 Conformance with Laws. Lessee shall, at all times, keep current and comply with
all conditions and terms of any permits, licenses, certificates, regulations, ordinances, statutes,
and other government rules and regulations regarding its use or occupancy of the Property.
2.3 Liens and Encumbrances. Lessee shall keep the Property free and clear of any
liens and encumbrances arising out of or relating to its use or occupancy of the Property.
Lease Agreement - 1
Between City of Bremerton and Wilwyn Properties)
j1,-J I-6
3. TERM.
3.1 Term Defined. The term of this Lease is two (2) years (the "Term"), beginning
on the 1st day of January, 2021 (the "Commencement Date") and ending on the 31 st day of
December, 2022 (the "Termination Date"), unless terminated sooner under the terms of this
Lease
3.2 Right to Terminate Earl.. The City or Lessee may terminate the Lease, without
cost or penalties, at any time during the Term upon giving 90 days prior written notice of
termination.
3.3 End of Term. Upon the expiration or termination of the Lease, as applicable,
Lessee shall surrender the Property to the City in the same or better condition as existed on the
Commencement Date, reasonable wear and tear excepted.
3.4 Hold Over. If Lessee remains in possession of the Property after the Termination
Date, the occupancy shall not constitute an extension or renewal of the Term. The occupancy
shall be a month -to -month tenancy, on terms identical to the terms of this Lease, which may be
terminated by either party on 30 days written notice. The monthly rent during the holdover shall
be the same rent which would be due if the Lease were still in effect and all adjustments in rent
were made in accordance with its terms. If the City provides a notice to vacate the Property in
anticipation of the termination of this Lease or at any time after the Termination Date and Lessee
fails to do so within the time set forth in the notice, then Lessee shall be a trespasser and shall
owe the City all amounts due under applicable law.
4. LEASE PAYMENT.
4.1 Monthly Payment. Lessee shall pay to the City a monthly payment of Two -
hundred dollars ($200.00), plus the leasehold tax of 12.84 percent (12.841/o) as set forth in
Section 4.3 for a total monthly payment of Two -hundred and twenty-five dollars and sixty-eight
cents ($225.68) ("Lease Payment'). The first installment shall be due and payable on or before
the Commencement Date, and subsequent installments shall be due and payable on or before the
same day of each month thereafter.
4.2 Payment Place. Payment is to be made to the City of Bremerton, Attn: Financial
Services, 345 6t' Street, Suite 100, Bremerton, Washington 98337.
4.3 Leasehold Excise Tax. Lessee agrees to pay the leasehold excise tax on the Lease
Payment pursuant to Chapter 82.29A RCW currently in the amount of 12.84 percent (12.84%)
and as may be adjusted pursuant to Ch. 82.29A RCW. In addition, Lessee agrees to pay when
due, the leasehold excise tax, or any additional assessments thereto, with respect to any payment
or obligation hereunder, which is deemed by the State of Washington to be taxable rent under
said chapter and to indemnify and hold the City harmless from the same.
Lessee shall pay the amount of the leasehold tax owing with the Lease Payment to the
City or as otherwise required by the State of Washington. Lessee may prepay these quarterly
payments on a semi-annual or annual basis or as otherwise approved by the City.
4.4 Proof of Pa„ ent. Lessee shall, if required by the City, furnish to the City
receipts or other appropriate evidence establishing the payment of any amounts required to be
paid under the terms of this Lease.
4.5 Late Charge. If any rental payment is not received by the City within ten (10)
days of the date due, Lessee shall pay to the City a late charge equal to four percent (4%) of the
amount of the Lease to defray the overhead expenses of the City incident to the delay.
Lease Agreement - 2
Between City ofBremerron and i11wyn Properties)
wiiwyen
Properties LLC,
DATE
w 2.1 z 1-44
COB,DATE
4.6 No Counterclaim. Setoff, or Abatement of Rent. Except as expressly set forth
elsewhere in this Lease, rent and all other sums payable by Lessee pursuant to this Lease shall be
paid without the requirement that the City provide prior notice or demand, and shall not be
subject to any counterclaim, setoff, deduction, defense or abatement.
4.7 Annual Adjustments. Automatic adjustments to compensation shall be limited to
an annual basis effective on the anniversary of the Commencement Date of the Lease. Payment
shall be adjusted by 100% of the Consumer Price Index for All Urban Consumers: CPI-U
CPI") Seattle Tacoma Index (1984-87=100) as published by the Bureau of Labor Statistics for
the September for which statistics were posted prior to the annual anniversary of the effective
date of this Lease.
5. IMPROVEMENTS.
5.1 City Authorization and Consent. Prior to commencing any improvements, the
Lessee shall obtain the written consent of the City.
5.2 Construction. Prior to Lessee commencing any construction, alteration,
replacement, removal or major repair of any improvements, including utility connections, Lessee
shall submit to the City plans and specifications which describe the proposed activity.
Construction shall not commence until the City has approved those plans and specifications in
writing and Lessee has obtained a performance and payment bond in an amount equal to 100%
of the estimated cost of construction. The performance and payment bond shall be maintained
until the costs of construction, including all laborers and material persons, have been paid in full.
Upon completion of construction, Lessee shall promptly provide the City with as -built plans and
specifications. The City's consent and approval shall not be required for any routine
maintenance or repair of improvements made by the Lessee pursuant to its obligation to maintain
the Property in good order and repair that does not result in the construction, alteration,
replacement, removal, or major repair of any improvements on the Property. The provisions of
this section do not obviate any permit requirements that may apply to the proposed activity. As-
builts shall be added to this Lease and incorporated as Exhibit B: Site configuration.
5.3 Unauthorized Improvements. Improvements made on the Property without the
City's prior consent pursuant to Subsection 5.2 or which are not in conformance with the plans
submitted to and approved by the City ("Unauthorized Improvements") shall immediately
become the property of the City, unless the City elects otherwise. Regardless of ownership of
Unauthorized Improvements, the City may, at its option, require Lessee to sever, remove, and
dispose of them, charge Lessee rent for the use of them, or both. If Lessee fails to remove an
Unauthorized Improvement upon request, the City may remove it and charge Lessee for the cost
of removal and disposal.
5.4 Removal of Improvements. Lessee at is sole expense shall remove its
improvements and restore the Premises to grade and to its condition prior to this Agreement and
shall perform all obligations under this Agreement, including without limitation the payment of
Rent at the rate in effect upon the expiration or termination of this Agreement. City may allow
Lessee, by written agreement, to abandon its property in place, but the City shall not be obligated
to compensate Lessee for the abandoned property or any value derived therefrom. If City does
not allow abandonment and lessee does not remove its property, Lessee must reimburse City for
its reasonable costs in having the property removed and the Premises restored.
Lease Agreement - 3
Between City of Bremerton and Wilwyn Properties)
5.5 Utility Connections. Connection to utilities shall require City's consent and shall
be the sole responsibility of the lessee. Connections shall be included in as builts and the final
site configuration.
5.6 Notice required upon private property. Nothing in this Lease shall permit the
Lessee to unlawfully enter or construct improvements upon the property or premises of another.
6. ASSIGNMENT AND SUBLETTING.
6.1 City Consent Required. Lessee shall not sell, convey, mortgage, assign, pledge,
sublet, or otherwise transfer or encumber all or any part of Lessee's interest in this Lease or the
Property without the City's prior written consent. In the event of such consent, each permitted
transferee shall assume all obligations under this Lease, including the payment of rent. No
assignment, sublet, or transfer shall release, discharge, or otherwise affect the liability of Lessee.
6.2 Rent Payments Following Assignment. The acceptance by the City of the
payment of rent following an assignment or other transfer shall not constitute consent to any
assignment or transfer.
7. INDEMNITY.
7.1 The City shall not be liable for any injury to any person or for any loss of or
damage to any property (including property of Lessee) occurring in or about the leased Property
or the buildings thereon and caused by or resulting from any act or omission by Lessee any
officer, agent, employee, guest, invitee, or visitor of Lessee; and, during the full term hereof,
Lessee agrees and covenants to indemnify, defend, and hold harmless the City and those persons
who were, now are, or shall be duly elected or appointed officials or members or employees or
agents thereof, against and from any loss, damage, costs, charge, expense, liability, claim,
demand, or judgments of whatsoever kind or nature whether to persons or property, to the extent
arising on said Property, in or on said building(s), or on any areas adjoining the same, which is
under the control or use of Lessee pursuant to this Lease and arising out of or in connection with
Lessee's use and occupancy of said Property. City agrees and covenants to indemnify, defend,
and hold harmless the Lessee, its officers, employees, and agents thereof, against and from any
loss, damage, costs, charge, expense, liability, claim, demand, or judgment of whatsoever kind or
nature whether to persons or property, arising out of or in connection with the City's negligence
in its performance under this Lease.
7.2 Should a court of competent jurisdiction determine that this Lease is subject to
RCW 4.24.115, then, in the event of liability for damages arising out of bodily injury to persons
or damages to property caused by or resulting from the concurrent negligence of Lessee and the
City, its officers, officials, employees, and volunteers, the Lessee's liability hereunder shall be
only to the extent of the Lessee's negligence. IT IS FURTHER SPECIFICALLY AND
EXPRESSLY UNDERSTOOD THAT THE INDEMNIFICATION PROVIDED HEREIN
CONSTITUTES THE LESSEE'S WAIVER OF IMMUNITY UNDER INDUSTRIAL
INSURANCE, TITLE 51, RCW_, SOLELY FOR THE PURPOSES OF THIS
INDEMNIFICATION. This waiver has been mutually negotiated by the parties. The provisions
of Section 10 shall survive the expiration or termination of this Lease.
8. INSURANCE.
8.1 General Commercial Liability Insurance. Lessee agrees to procure and maintain
in force during the Term of this Lease and any extension thereof, at its expense, general
Lease Agreement - 4
Between City of Bremerton and Wilwyn Properties)
tk I is
commercial general liability insurance. This insurance shall be adequate to protect against
liability for damage claims through public use of or from accidents or other liability arising out
of Lessee's use or occupancy of the Property and buildings thereon. This insurance shall be in a
minimum amount of $1,000,000 combined single limit per occurrence and $2,000,000 aggregate
for bodily injury, personal injury and property damage which may be covered under a blanket
policy. Lessee agrees that, if such insurance policies are not kept in force during the Term of this
Lease and any extension thereof, the City may procure the necessary insurance, pay the premium
therefor, and that such premium shall be repaid to the City on demand. The City shall be named
as an additional insured as to liability arising out of the Property and buildings thereon and the
insurance of Lessee shall be the primary insurance as to said liability.
8.2 Certificate of Insurance. Lessee shall provide to the City documentary evidence,
certified by the insurer, of all insurance(s) required in this Lease.
8.3 Subro agtion. The City shall not be liable to Lessee (by way of subrogation or
otherwise) or to any insurance company insuring the other party for any loss or damage to any
building, structure, or other tangible property, or any resulting loss of income, or losses under
worker's compensation laws and benefits, if any such loss or damage is covered by insurance
benefiting the party suffering such loss or damage or was required to be covered by insurance
pursuant to this Lease. Lessee shall, upon obtaining the policies of insurance required give
notice to the insurance carrier or carriers that the foregoing mutual waiver of subrogation is
contained in this Lease.
9. MAINTENANCE AND REPAIR.
9.1 The City's Repairs. The City shall not be required to make any alterations,
maintenance, replacements, or repairs in, on, or about the Property, or any part thereof, during
the Term.
9.2 Lessee's Repairs, Alteration, Maintenance and Replacement.
a) Lessee shall, at its sole cost and expense, keep and maintain the Property
and all improvements (regardless of ownership) in good order and repair, in a clean, attractive,
and safe condition.
b) Lessee shall, at its sole cost and expense, make any and all additions,
repairs, alterations, maintenance, replacements, or changes to the Property or to any
improvements on the Property which may be required by any public authority.
c) All additions, repairs, alterations, replacements or changes to the Property
and to any improvements on the Property shall be made in accordance with, and ownership shall
be governed by, Section 5, above.
10. DAMAGE OR DESTRUCTION.
10.1 In the event of any damage to or destruction of the Property or any improvements,
Lessee shall promptly give written notice to the City.
10.2 Unless this Lease is terminated, there shall be no abatement or reduction in rent
due to any damage or destruction of the Property.
11. DEFAULT AND REMEDIES.
11.1 Acts Constituting Default_. Lessee shall be in default of this Lease on the
occurrence of any of the following:
a) Failure to pay Rent or other expenses when due;
Lease Agreement - 5
Between City ofBremerton and Wilwyn Properties)
I+ ilI I jw
b) Failure to comply with any law, regulation, policy, or order of any lawful
governmental authority;
c) Failure to comply with any other provision of this Lease;
d) Failure to cure a default pursuant to Section 11.2 below; or
e) Proceedings are commenced by or against Lessee under any bankruptcy
act or for the appointment of a trustee or receiver of Lessees' property.
11.2 Failure to Cure. A default shall become an event of default ("Event of Default")
if Lessee fails to cure the default within thirty (30) days after the City provides Lessee with
written notice of default, which specifies the nature of the default
11.3 City's Remedies Upon Default. Upon an Event of Default, the City may
terminate this Lease and remove Lessee by summary proceedings or otherwise. The City shall
not be construed to have elected to terminate this Lease or cause a forfeiture of rents or other
charges to be paid during the balance of the Term, unless the City gives a written notice of
termination to Lessee or termination is decreed by legal proceedings.
12. ACCESS. The City shall have the right to enter the Property at any reasonable hour to
inspect for compliance with the terms of this Lease upon 24 hours notice.
12.1 Emergency Removal or Relocation of Facilities. The City retains the right and
privilege to remove any facilities located within the public ways of the City and upon City
property, as the City may determine to be necessary, appropriate, or useful in response to any
public health need or safety emergency. The City shall not liable to the Lessee or any other party
for any direct, indirect or any other such damages suffered by any person or entity of any type as
a direct or indirect result of the City's actions under this section.
13. NOTICE. Any notices required or permitted under this Lease may be personally
delivered, delivered by facsimile machine, or mailed by certified mail, return receipt requested,
to the following addresses or to such other places as the parties may direct in writing from time
to time:
The City: City of Bremerton
Attn: Melinda Monroe, Contracts Administrator
345 6'b Street, Suite 100
Bremerton, Washington 98337
Lessee: Wilwyn Properties LLC
11505 Burnham Dr NW #201
Gig Harbor, WA 98332
A notice shall be deemed given and delivered upon personal delivery, upon receipt of a
confirmation report if delivered by facsimile machine, or three (3) days after being mailed as set
forth above, whichever is applicable.
14. MISCELLANEOUS.
14.1 Authority. Lessee and the person or persons executing this Lease on behalf of
Lessee represent that Lessee is qualified to do business in the State of Washington, that Lessee
Lease Agreement - 6
Between City of Bremerton and Wilwyn Properties)
j "I,
has full right and authority to enter into this Lease, and that each and every person signing on
behalf of Lessee is authorized to do so.
14.2 Successors and Assigns. This Lease shall be binding upon and inure to the
benefit of the parties, their successors and assigns.
14.3 Entire Agreement. This Lease, including the exhibits and addenda, if any,
contains the entire agreement of the parties. All prior and contemporaneous agreements,
promises, representations, and statements relating to this transaction or to the Property, if any,
are merged into this Lease.
14.4 Waiver. The waiver by the City of any breach or default of any term, covenant,
or condition of this Lease shall not be deemed to be a waiver of such term, covenant, or
condition; of any subsequent breach or default of the same; or of any other term, covenant, or
condition of this Lease. The City's acceptance of a rental payment shall not be construed to be a
waiver of any preceding or existing breach other than the failure to pay the particular rental
payment that was accepted.
14.5 Cumulative Remedies. The rights and remedies of the City under this Lease are
cumulative and in addition to all other rights and remedies afforded to the City by law or equity
or otherwise.
14.6 Time is of the Essence. TIME IS OF THE ESSENCE as to each and every
provision of this Lease.
14.7 Invalidi . If any provision of this Lease shall prove to be invalid, void, or illegal,
it shall in no way affect, impair, or invalidate any other provision of this Lease.
14.8 Applicable Law and Venue. This Lease shall be interpreted and construed in
accordance with the laws of the State of Washington. Any reference to a statute shall mean that
statute as presently enacted or hereafter amended or superseded. Venue for any action arising
out of or in connection with this Lease shall be in the Superior Court for Kitsap County,
Washington.
14.9 Modification. Any modification of this Lease must be in writing and signed by
the parties. The City shall not be bound by any oral representations or statements.
14.10 Survival of Covenants. The covenants contained herein survive the termination or
expiration of the Lease for the applicable statute of limitation periods.
14.11 Quiet Enjoyment. The City covenants and agrees that Lessee, upon performing
the terms and conditions of the Lease, may peacefully hold and enjoy the Property during said
term without any interruption by the City, its successors or assigns. City will use its best efforts
not to interfere with Lessee's business or right of access to and from the Property during the
Term of this Lease.
14.12 First Right of Refusal. Lessee shall have the option to purchase the Property if it
becomes available for purchase and a decision made by Lessee within 30 days of notice given.
14.13 Recording of Short Form Lease. Neither the City nor Lessee may record this
Lease without the other's prior approval, but the parties will at any time at the request of either
party promptly execute duplicate originals of an instrument, in recordable form, which will
constitute a short form of this lease, setting forth a description of the Property, the terms of this
lease and other provisions hereof, except the rental and other provisions as either party may
request, which may be recorded.
14.14 Duplicate Originals. This Lease may be executed in duplicate originals.
14.15 Standards of Revocation or Lesser Sanctions. If the City Council determines that
a Lessee willfully violated or failed to comply with any of the provisions of this Lease after
Lease Agreement - 7
Between City of Bremerton and Widwyn Properties)
notice is given to the Lessee by the City under the provisions of this Lease, then the Lessee shall
forfeit all rights conferred hereunder and the Lease may by revoked or annulled by the City. The
City may elect, in lieu of the above and without any prejudice to any of its legal rights and
remedies, to pursue other remedies and to recover damages and costs incurred by the City by
reason of Lessee's failure to comply.
14.16 Safety Requirements. The Lessee, in accordance with applicable federal, state,
and local safety requirements shall, at all times, employ ordinary care and shall install and
maintain and use commonly accepted methods and devices for preventing failures and accidents
which are likely to cause damage, injury or nuisance to the public and/or workers. All structures
and all lines, equipment and connections in, over, under, and upon the streets, sidewalks, alleys,
and public ways or places of a Lease area wherever situated or located, shall at all times be kept
and maintained in a safe, suitable condition, and in good order and repair. The City reserves the
general right to see that the facilities of the Lessee is constructed and maintained in a safe
condition.
THIS LEASE requires the signature of all parties and is executed as of the date of the
last signature below.
CITY OF BREMERTON
W
By: Wheeler
Its: Mayor
Date: 2 `2 l -.L %
APPROVED AS TO FORM:
Roger . Lubovi , City Attorney
Lease Agreement - 8
Between City of Bremerton and Wilwyn Properties)
WILWYN PROPERTIES,LLC
By:
Its:
Date: J t
ATTEST:
fir
Angela Hoover, City Clerk
Notaries on Next Page
STATE OF WASHINGTON )
COUNTY OF KITSAP )
I certify that I know or have satisfactory evidence that Greg Wheeler is the person who
appeared before me, and acknowledged that he signed this instrument, on oath stated that he was
authorized to execute the instrument, and acknowledged it as Mayor of the City of Bremerton to
be the free and voluntary act of such City for the uses and purposes mentioned in the instrument.
W`l, O+IiJ,pjy hand and seal this ?AJ` day of ItjZA LL A
EXP. 0g 2 4 r •
Nix='
inkg iC O NO A PUBLIC in and for the State of
7 f ti Washington, residing at IG SGr,p',bu n
9j ti•
iy 1 •. My commission expires 40 /2p>30i ••...«••
of,,F'W
STATE OF WASHINGTON )
COUNTY OF KITSAP )
I certify that I know or have satisfactory evidence that K.6g lly- G il';&A is the
person who appeared before me, and acknowledged that (s)he signed t1iis instrument, on oath
stated that (s)he was authorized to execute the instrument, and acknowledged it to be the free and
voluntary act for the uses and purposes mentioned in the instrument.
WITNESSETH my hand and seal this ' day of l cxJrlxtr , 20 2 0
CHRISTOPHER MILES ANDERSON -
Notary Public
State of Washington NOTARY PUBLIC in and for the State of
Commission # 147941
Washington, residin at
My Comm. Expires Augug92022 ... My commission expires Vf--7 Lease
Agreement - 9 Between
City of Bremerton and Wilwyn Properties)
EXHIBIT A: Premise
Legal description: 1931 Wheaton Way parcel number: 3976-030-005-0006
LOTS 5 & 6 BLK 30 ALSO LOTS 67 & 68 BLK 30
Lease Agreement - 10
Between City of Bremerton and Wilwyn Properties)
Exhibit B: Site Configuration
t' Y 1 •w.. Rnrx1 5- n.l
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Lease Agreement - 11
Between City of Bremerton and Wilwyn Properties)
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CL9'CL9'9'5'-4"8'-6"8"
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8'-5"
CL
9'
CL
9'8'-8"6'
CL
9'
57'-2"42'-5"43'-5"10'29'-1"5'-4"51'-11"
existing sign board
new handicap parking stall(s)
new planting + vegetation
(per owner's spec's)
new concrete curb
existing sidewalkexisting sidewalk
wheaton way
existing
driveway existingconcreteretaining wallexisting
parking
(adding road
markings +
handicap
markings)
parking bollard
new 6"h concrete sidewalk
to entrance
(verify height onsite)
new custom built-in planters per owner's spec's new ramp to (e) deckreplacing existing fence surround new vegetation - plantingnew landing
existing deck
tenant improvement office
new exterior SIGNAGE
front entrance
new parking area
(w/ new ashpalt + road parking markings)property linetop of bank
top of bank
property line property lineterrain lines
terrain lines
terrain li nes
TAX ID#: 3976-030-003-0008the wynn group1921 wheaton waybremerton, wa 98310SHEET:
SCALE:
DATE:the wynn group: interior remodel A-14
09.26.2022PROPOSEDPARKING PLAN1" = 5'-0"
proposed parking plan
SCALE: 1" = 5'-0"
E1E1
E14E14
8"
CL
8'-5"
CL
9'
CL
9'8'-8"6'
CL
9'
51'-11"
existing
sign
board
new handicap parking stall(s)
new concrete curb
existing sidewalk
wheaton way
existing
driveway existingconcreteretaining wallexisting
parking
(adding road
markings +
handicap
markings)
parking bollard
new 6"h concrete sidewalk
to entrance
(verify height onsite)
new custom built-in planters per owner's spec's new ramp to (e) decknew vegetation - plantingnew landing
existing deck
tenant improvement office
new exterior SIGNAGE
front entranceproperty linetop of bank
property line property lineterrain lines
terrai n lines
slope up
to
entrance
up
up up
existing gravel lot TAX ID#: 3976-030-003-0008the wynn group1921 wheaton waybremerton, wa 98310SHEET:
SCALE:
DATE:the wynn group: interior remodel A-4
09.26.2022PROPOSEDPARKING PLAN1" = 5'-0"
proposed parking plan
SCALE: 1" = 5'-0"