HomeMy WebLinkAboutPOLICE 012423 (2) City of Bremerton Public Records Destruction Log
The purpose of this form is to document compliance and reasonable accountability by verifying that specific public records have met current,approved minimum retention periods
before being destroyed pursuant to RCW 40.14.070, WAC 434-610.070, and WAC 434.640.010, -020, and -030. Please fill out this form when destroying public records whose
minimum retention is other than"Retain until no longer needed for agency business then destroy"(such as records covered in the"Records with Minimal Retention Value"section
of the Local Government Records Retention Schedule(CORE)).
Legal Disposition Authority(taken from Records Retention Schedule) Agency Records
Date
Records Series Records Retention Description Minimum Method of
Records Series Title Minimum Retention Period , (Box/Item numbers, Dates Covered Destruction(See
DAN Schedule volume,etc.) Ret Yon examples below*)
MeConfidential LE14-01-01 Law Retain until termination of Informant Files 1/1/2011 through 12/31/2014 n/a Lemay Shredding
Informants Rev. 1 Enforcement confidential informant status
then destroy
Security GS2010-009 Local Retain until determined that Evidence Alarm 1/1/2019 through 1/1/2020 n/a Lemay Shredding
Monitoring— Rev. 1 Government no security incident has Code Reports
Routine Common occurred,then Destroy.
Records
Evidence Audits LE2013-006 Law Retain for 4 years after Quarterly 12/1/2004 through 12/31/2021 Lemay Shredding
Rev.0 Enforcement completion of auditor's evidence room 12/31/2017
report then Destroy. audits
*Examples of methods of destruction:electronic deletion,in-house OR outside contractor shredding,secure recycling,other(describe)
Statement: The public records listed above have met their minimum retention period(s), are not subject to ongoing or reasonably anticipated litigation or
public records requests, are not needed for audit or other agency business, and shall be destroyed.
The individual responsible for invent ' g the listed records must sign below prior to the Record's Manager approval:
Employee Signature: Printed Name: /iri>? /6Cc4 1G�j�'"t` Division: CGr>t''az7- .5-/'-Pe✓-ce5
The Records Manager mus sign the approval of this request prior to the destruction of the listed records:
taHatRecords Manager Signature: l/Xw I Printed Name:... \,&(r lam. i-l-CLV)' e-11 Date Approved: 10. 0 7, Z2-
The person/people responsible for the destruction of records must sign upon destruction of the listed records:
Employee Signature: '� 7 '!� Printed Name: /Y/'V Ile ` + W Date Records Destroyed: a2 Y
Vendor Business Name(if used): `E/'`}Y 56/AE & Phone:
Vendor Signature: , rC� Printed Name: y,.> !6C to Records Destroyed: `— y--,0--
Form Revised 05/06/2014 e-A 5 h 7.r v C