HomeMy WebLinkAboutPOLICE RECORDS 10182022 City of Bremerton Public Records Destruction Log
The purpose of this form is to document compliance and reasonable accountability by verifying that specific public records have met current,approved minimum retention periods
before being destroyed pursuant to RCW 40.14.070, WAC 434-610.070, and WAC 434.640.010, -020, and -030. Please fill out this form when destroying public records whose
minimum retention is other than"Retain until no longer needed for agency business then destroy"(such as records covered in the"Records with Minimal Retention Value"section
of the Local Government Records Retention Schedule(CORE)).
Legal Disposition Authority(taken from Records Retention Schedule) Agency Records
Date Method of
Records Series Title Records Series Records Retention Minimum Retention Period Description(Box/Item Dates Covered Minimum Destruction(See
DAN Schedule numbers,volume,etc.) Retention
Met examples below')
Financial GS2O11-184 Law Retain for six years after the Propertyroom.com 5/8/15 through 9/15/15 09/16/21 Lemay Shredding
Management—3.1 Enforcement end of the fiscal year and auction records—
Accounting then destroy Paper documents
for the listed dates
Financial GS50-03F-01 CORE Retain for six years Imprest 10/1/2009 through 10/1/2013 10/2/2019 Lemay Shredding
Management-3.2 fund/petty cash
Auditing , audits—Paper
documents for the
listed dates
*Examples of methods of destruction:electronic deletion,in-house OR outside contractor shredding,secure recycling,other(describe)
Statement: The public records listed above have met their minimum retention period(s), are not subject to ongoing or reasonably anticipated litigation or
public records requests, are not needed for audit or other agency business, and shall be destroyed.
The individual responsible for inventor 'ng the listed records must sign below prior to the Record's{/ Manager approval:
Employee Signature: yOf Printed Name: �r�fr{/ 17C��F/adh Division: 5'vtw, T 5*�RVi--- C Z
The Records Manager must sign the approval Hof this request prior to the destruction off the listed records:
Records Manager Signature: CJ 1 Printed Name: 1°' /le CLAAS 6 Date Approved: 't'1 g-2 Z
The person/people responsible for th des r tionLof records must sign upon destruction of the f listed records: / �/
Employee Signature: / l�� Printed Name: �yAki ` ` � Date Records Destroyed: !^°2!
Vendor Business Name(if used : 4 E'u41v. 5//1( YC Phone: C r / —179'C)/r/'
Form Revised 05/06/2014