HomeMy WebLinkAboutHUMAN RESOURCES 030723
ection
below*)
Shredding
Method of
Destruction (See
examples
Secure ShreddingSecure ShreddingSecure ShreddingSecure ShreddingSecure Secure Shredding
ion Value” s
2
14
Met
Date
Minimum
Retention
12/31/20212/31/201312/31/202212/31/202112/31/202112/31/20
and 2019
Agency Records
2018
ve met current, approved minimum retention periods
Dates Covered
7
2017,
200
-
2016, 2006201920182016, 2017 and 20182003
030. Please fill out this form when destroying public records whose
-
1
)
.
-
7
;
of of
r
8 boxes
ne
020, and
-
Description
es
volume, etc
(Box/Item numbers,
Closed recruitments and eliminated candidates, boxHeaveInvestigation, binder, 1 CD and 64 cassette tapes 10 backgrounds and 4 CDsfailed job candidates13 backgrounds and 4 CDsfailed job
candidatesLeave Request/ Authorization Forms, LTD Jefferson Pilot, 1 file; Cypress Claims Data, 1 box2007 Fire CoPays, 1 file
40.010,
then
tion of appeal period
610.070, and WAC 434.6
Minimum Retention Period
-
).Retain for 3 years after position filled/ recruitment effort terminated Destroy.Retain for 6 years after matter resolved/final determination of case and no longer needed for agency
business then Destroy.Retain for 3 years after position filled/recruitment effort terminated then DestroyRetain for 3 years after position filled/recruitment effort terminated then
DestroyRetain for 3 years after end of calendar year and no longer needed for agency business then DestroyRetain for 6 years after termination of contract/lapse of coverage or withdrawal
from participation or separation from agency, whichever is sooner and 6 years after the expirafor any/all claims filed then Destroy
City of Bremerton Public Records Destruction Log
Schedule
Records Retention
Local Government Common Records Local Government Common Records Local Government Common Records Local Government Common Records Local Government Common Records Local Government Common
Records
03
22
03
-
---
-
“Retain until no longer needed for agency business then destroy” (such as records covered in the “Records with Minimal Retent
007
-
04D
04B04E04B04B
-----
DAN
Rev. 1Rev. 1
--
Records Series
GS50Rev. 1GS50Rev. 2GS5022GS5022GS2017Rev. O GS50Rev. 1
other than
Benefits
Legal Disposition Authority (taken from Records Retention Schedule)
Local Government Records Retention Schedule (CORE)
Records Series Title
Recruitment/HiringEmployee Complaints and GrievancesRecruitment/HiringRecruitment/HiringEmployee Employee Benefits
The purpose of this form is to document compliance and reasonable accountability by verifying that specific public records habefore being destroyed pursuant to RCW 40.14.070, WAC 434minimum
retention is of the Form Revised 05/06/2014
below*)
Method of
Destruction (See
examples
Secure shreddingSecure shredding
17
06.
-
Met
Date
09
-
Minimum
Retention
1401803134
12/31/20
23042029
8605
Human Resources
-
Date Approved:
(360) 486
2014
-
Agency Records
Division:Date Records Destroyed:Phone:Date Records Destroyed:
2011
Dates Covered
2009,
-
2007
3125
)
.
6 boxes
Description
volume, etc
(Box/Item numbers,
RFP Self Insurance Medical Program, 1 boxDeferred compensation records,
period(s), are not subject to ongoing or reasonably anticipated litigation or
Log is “Retain for the life of the agency” pursuant to CORE series GS50
house OR outside contractor shredding, secure recycling, other (describe)
-
or
Debbie Klinefelter
prior to the Record’s Manager approval:
year and
ars after
Destruction
Printed Name:Printed Name:
needed
calendar
nger
Minimum Retention Period
Printed Name:Printed Name:
Retain for 4 years after end of fiscal year then Destroy.Retain for 3 yeend of no loagency business
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2019.01.29 Destruction Log.docx
City of Bremerton Public Records Destruction Log
\\
Schedule
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Records Retention
Local Government Common Records Local Government Common Records
Lemay, Inc.
-
007
-
Records Destruction Log
\\
08A
Dibsmpuuf!Ofmtpo
-
0
DAN
*Examples of methods of destruction: electronic deletion, in
Records Series
GS5011 Rev. 1GS2017Rev.
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The retention and disposition action for this Public Records
–
Human Resources
\\
HR
\\
Benefits
Legal Disposition Authority (taken from Records Retention Schedule)
Employee Signature: Records Manager Signature:Employee Signature:Vendor Business Name (if used):Vendor Signature:
Records Series Title
R Management
Human Resources
PurchasingHEmployee
\\
Statement: The public records listed above have met their minimum retention public records requests, are not needed for audit or other agency business, and shall be destroyed.The individual
responsible for inventorying the listed records must sign below The Records Manager must sign the approval of this request prior to the destruction of the listed records: The person/people
responsible for the destruction of records must sign upon destruction of the listed records: R:Form Revised 05/06/2014