HomeMy WebLinkAbout49599/17/20
Ned Lever
Digitally signed by Ned Lever
DN: C=US,
E=ned.lever@ci.bremerton.wa.us,
O=City of Bremerton,
OU=Engineering, CN=Ned Lever
Date: 2020.09.17 13:07:54-07'00'
DocuSign Envelope ID: D5629E57-1B18-4FFB-B855-3293FE072578
DocuSign Envelope ID: D5629E57-1B18-4FFB-B855-3293FE072578
DocuSign Envelope ID: D5629E57-1B18-4FFB-B855-3293FE072578
9/23/2020
9/25/2020
Mayor
Greg Wheeler
DocuSign Envelope ID: D5629E57-1B18-4FFB-B855-3293FE072578
DocuSign Envelope ID: D5629E57-1B18-4FFB-B855-3293FE072578
DocuSign Envelope ID: D5629E57-1B18-4FFB-B855-3293FE072578
Contract Number
Vendor:
Subject:
Department:
File Class:
Begin Date:
End Date:
Review Date:
Vault Date:
4959
CORRECT EQUIPMENT, INC.
Grinder Pump System Maintenance
Engineering
LEG 12-1
9/15/2010
9/14/2020
6/1/2020
Comments :
GRINDER PUMP SYSTEM
MAINTENANCE AGREEMENT
For Oftice Use Onlv
Vendor#
MUNIS Contract /PO
Ret. Contract /PO
ORG OBJ PRJ
Eng ❑ Vault ❑ Appl�cant �
THIS AGREEMENT FOR GRINDER PUMP SYSTEM MAINTENANCE (this "Agreement")
is entered into the date last below written between the City of Bremerton, a Washington state
municipal corporation (the "City") and Correct Equinment. Inc. (the "Contractor"), a Washington
state corporation, and consists of the following:
• Exhibit A— SCOPE OF WORK
• Exhibit B— FEES AND CHARGES
• Exhibit C— GRINDER PUMP SERVICE ACCOUNT
• Exhibit D— GRINDER PUMP MAINTENANCE RECORD (Reporting Form)
• Exhibit E— DOOR HANGER (Example Form)
• Exhibit F— CUSTOMER INFORMATION BROCHURE (Example Form)
• Exhibit G— GRINDER PUMP SERVICE AGREEMENT (Example Form Agreement
between City and Customer)
NOW, THEREFORE, in consideration of the mutual covenants, conditions, promises, and
agreements set forth herein, it is agreed by and between the City and the Contractor as follows:
l. SERVICES BY CONTRACTOR
The contractor shall do all work and furnish all tools, equipment, materials, parts, assemblies, and
supplies for Preventive Maintenance, Emergency Call Out Maintenance, and Planned Maintenance
as described in Exhibit A— Scope of Work for all properties listed in Exhibit C— Grinder Pump
Service Account with a GP System connected to City's sewer system. Preventive Maintenance shall
be performed on each active property listed in Exhibit C annually. If City and Contractor mutually
agree that the scope of work in this agreement fails to satisfactorily maintain GP Systems, or results
in costs or work efforts that have little or no substantive benefit, City and Contractor may by
amendment modify Exhibit A— Scope of Work.
2. ADDITIONAL GRINDER PUMP SYSTEM INSTALLATIONS
If City determines that Preventive Maintenance, Emergency Call Out Maintenance, and Planned
Maintenance is required for GP Systems not provided for in Section 1 of this Agreement, City and
Contractor may by an amendment to Exhibit C of this Agreement add additional properties that have
a connected GP System or add properties that have a high probability of connecting a GP System.
City shall each month provide to Contractor by email an update of Exhibit C as amended in
electronic format showing the current status of GP System connections to the City's sewer system.
3.
A.
:
PAYMENT
Contractor shall be reimbursed for and City shall pay all fees and charges in accordance with
and as described in Exhibit B— Fees and Charges. '
Contractor shall notify and shall receive City approval prior to performing any planned
-1-
maintenance on a single GP System that is expected to result in a billing amount exceeding
$500 (Five Hundred Dollars).
C. Contractor shall annually submit prior to the beginning of each Contract Year (as described
in Exhibit B) a Price List for equipment, parts, and assemblies to be used as a basis for the
invoicing of expenses incurred in the Contract Year, and the Contract Year Inflation
Adjustment Factor (as described in Exhibit B) in a format acceptable to City.
D. Contractor shall submit monthly invoices for fees and expenses incurred in a previous
calendar month in a format acceptable to City no later than the S (fifth) day of a month. A
copy of all Grinder Pump Maintenance Records (GPMRs) (as described in Section 11)
generated in the previous calendar month shall be submitted with receipts attached to each
GPMR documenting the purchase or lease of equipment, and the purchase of parts,
assemblies, and supplies not included in the Price List that individually exceed $25.
E. All invoices shall be paid by mailing a city check within sixty (60) days of receipt of a
proper �nvoice.
F. If the services rendered do not meet the requirements of this Agreement, the Contractor shall
correct or modify the work to comply with this Agreement. The City may withhold payment
for such work until it meets the requirements of this Agreement.
4. PAYMENT FOR SERVICE AS A RESULT OF HOMEOWNER ERRORS
Homeowner or operator errors resulting in real or perceived GP System failures that incur a
Contractor labor, equipment, parts, or assemblies cost shall be reimbursed by City in accordance
with Section 3 of this Agreement. City shall be responsible for the final determination of
responsibility for costs incurred as a result of failures caused by homeowner or operator error, and
for collecting from the homeowner any and all fees as reimbursement for costs incurred as a result of
failures caused by homeowner or operator error.
5. MAINTENANCE AND WORK STANDARDS
Contractor shall maintain all GP Systems in accordance with federal, state and local laws and
regulations, City Engineering Design and Construction Standards, National Electric Code,
Washington State Plumbing Code, and Environment One Corporation maintenance standards and
procedures, as amended. Contractor shall perform all work in accordance with generally accepted
standards of practice for maintenance work of this type.
6. AGREEMENT FOR PROPERTY ACCESS
Contractor shall be responsible for knowing and understanding the rights and responsibilities of the
parties to the "Grinder Pump Service Agreement" attached as Exhibit G. Contractor shall use
reasonable care to avoid damage to landscaping, trees or other privately owned site improvements
where possible.
7. EQUIPMENT, PARTS, AND LABOR WARRANTIES
Contractor shall act on behalf of City in matters pertaining to warranties for all equipment, parts, and
assemblies installed in the first installation of a GP System. Contractor shall warranty all other labor
and equipment, parts, and assemblies, whether new or rebuilt, for a period of one year from the date
of maintenance or repair of operating GP Systems.
-2-
8. ANNUAL REVIEW
Each year within 30 days of the anniversary date of the execution of this Agreement, at least one
representative of the City and of the Contractor shall meet to discuss matters relating to this
Agreement including but not limited to issues concerning preventive maintenance, emergency call
out maintenance, and planned maintenance, significant or reoccurring equipment or GP System
failures, performance of work, emergency callout response, scope of work, costs and fees, record
keeping and reporting, and invoicing.
9. OTHER SERVICES
Contractor and homeowner may separately establish an understanding or agreement to perform other
work as benefits the homeowner. No understanding or agreement shall relieve Contractor of any
responsibility or liability under this Agreement notwithstanding City's knowledge or consent of such
understanding or agreement.
10. INSPECTION AND AUDIT
The Contractor shall maintain all books, records, documents and other evidence pertaining to the
costs and expenses allowable under this Agreement in accordance with generally accepted
accounting practices. All such books and records required to be maintained by this Agreement shall
be subject to inspection and audit by representatives of the City and/or the Washington State Auditor
at all reasonable times, and the Contractor shall afford the proper facilities for such inspection and
audit. Representatives of the City and/or the Washington State Auditor may copy such books,
accounts and records where necessary to conduct or document an audit. The Contractor shall
preserve and make available all such books of account and records for a period of three (3) years
after final payment under this Agreement. In the event that any audit or inspection identifies any
discrepancy in such financial records, the Contractor shall provide the city with appropriate
clarification and/or financial.adjustments within thirty (30) calendar days of notification of the
discrepancy.
11. REPORTING AND RECORD KEEPING
Contractor shall record and keep for the term of this Agreement records of all Preventive
Maintenance, Emergency Call-Out Maintenance, and Planned Maintenance performed on each GP
System using the Grinder Pump Maintenance Record ("GPMR") attached as Exhibit D and copy of
Door Hanger Exhibit E.
12. INDEPENDENT CONTRACTOR
A. The Contractor and the City understand and expressly agree that the Contractor is an
independent contractor in the performance of each and every part of this Agreement. The
Contractor expressly represents warrants and agrees that his status as an independent
contractor in the performance of the work and services required under this Agreement is
consistent with and meets the six-part independent contractor test set forth in RCW
51.08.195. The Contractor, as an independent contractor, assumes the entire responsibility
for carrying out and accomplishing the services required under this Agreement. The
Contractor shall make no claim of City employment nor shall claim any related employment
benefits, social security, and/or retirement benefits.
B. The Contractor shall be solely responsible for paying all taxes, deductions, and assessments,
including but not limited to federal income tax, FICA, social security tax, assessments for
-3-
unemployment and industrial injury, and other deductions from income which may be
required by law or assessed against either party as a result of this Agreement. In the event the
City is assessed a tax or assessment as a result of this Agreement, the Contractor shall pay
the same before it becomes due.
C. The Contractor shall obtain a business license and pay business and occupation taxes
pursuant to Title 5 of the Bremerton Municipal Code.
13. DISCRIMINATION AND COMPLIANCE WITH LAWS
A. The Contractor agrees not to discriminate against any employee or applicant for employment
or any other person in the performance of this Agreement because of race, creed, color,
national origin, marital status, sex, sexual orientation, age, disability, or other circumstance
prohibited by federal, state or local law or ordinance, except for a bona fide occupational
qualification.
B. The Contractor shall comply with all federal, state and local laws and ordinances applicable
to the work to be done under this Agreement.
C. Violation of this Section 13 of this Agreement shall be a material breach of this Agreement
and grounds for cancellation, termination or suspension by the City, in whole or in part, and
may result in ineligibility for further work for the City.
14. TERM AND TERMINATION OF AGREEMENT
A. This Agreement shall become effective upon execution by both arties and shall continue in
full force for a period not to exceed ten (10) years beginning � ��
B. This Agreement may be terminated by either party without cause upon ninty (90) days
written notice to the other party. In the event of termination, all finished or unfinished
documents, reports, or other material or work of the Contractor pursuant to this Agreement
shall be submitted to the City, and the Contractor shall be entitled to just and equitable
compensation at the rate set forth in Section 3 for any satisfactory work completed prior to
the date of termination.
15. OWNERSHIP OF WORK PRODUCT
All data, materials, reports, memoranda and other documents developed under this Agreement
whether finished or not shall become the property ofthe City, shall be forwarded to the City in hard
copy and in digital format that is compatible with the City's computer software programs.
16. GENERAL ADMINISTRATION AND MANAGEMENT
The Director of Public Works & Utilities, or designee, shall be the City's representative, and shall
oversee and approve all services to be performed, coordinate all communications, and review and
approve all invoices, under this Agreement.
17. INDEMNIFICATION
Contractor shall defend, indemnify and hold the City, its officers, officials, employees, agents and
volunteers harmless from any and all claims, injuries, damages, losses or suits including all legal
costs and attorney fees, arising out of or in connection with the performance or non-performance of
this agreement, except for injuries and damages solely caused by the City's negligence.
-4-
The City's inspection or acceptance of any of Contractor's work when completed shall not be
grounds to avoid any of these covenants of indemnification.
Should a court of competent jurisdiction determine that this agreement is subject to RCW 4.24.115,
then, in the event of liability for damages arising out of bodily injury to persons or damages to
property caused by or resulting from the concurrent negligence of the Contractor and the City, its
officials, employees, agents and volunteers, the Contractor's liability hereunder shall be only to the
extent of the Contractor's negligence.
IT IS FURTHER SPECIFICALLY AND EXPRESSLY UNDERSTOOD THAT THIS
INDEMNIFICATION CONSTITUTES THE CONTRACTOR'S WAIVER OF IMMUNITY
UNDER INDUSTRIAL INSURANCE, TITLE 51 RCW, SOLELY FOR THE PURPOSE OF THIS
INDEMNIFICATION. THE PARTIES ACKNOWLEDGE THAT THEY HAVE MUTUALLY
NEGOTIATED THIS WAIVER.
The provisions of this section shall survive the expiration or termination of this agreement.
18. INSURANCE
The Contractor shall procure and maintain for the duration of this agreement, insurance against
claims for injuries to persons or damage to property that may arise from or in connection with the
performance of the Contract work by the Contractor, its agents, representatives, employees or
subcontractors.
Before beginning the work on the project described in this agreement, the Contractor shall provide a
Certificate of Insurance evidencing:
A. Automobile Liabilitv insurance with limits no less than $1,000,000 combined single limit per
accident for bodily injury and property damage; and
B. Commercial General Liabilitv insurance written on an occurrence basis with limits no less
than $1,000,000 combined single limit per occurrence and $2,000,000 aggregate for personal
injury, bodily injury and property damage. Coverage shall include but not be limited to:
blanket contractual; products/completed operations/broad form property damage; explosion,
collapse and underground (XCU) if applicable; and employer's liability.
Any payment of deductible or self insured retention shall be the sole responsibility of the Contractor.
The City reserves the right to receive a certified copy of all the required insurance policies.
The City, its officials, employees, agents and volunteers shall be named as an additional insured
on the insurance policy, as respects work and services, including completed work and services
performed by or on behalf of the Contractor and a copy of the endorsement naming the City as
additional insured shall be attached to the Certificate of Insurance
The Contractor's insurance shall contain a clause stating that coverage shall apply separately to
each insured against whom claim is made or suit is brought, except with respects to the limits of
the insurer's liability.
-5-
The Contractor's insurance shall be primary insurance as respects the City, and the City shall be
given thirty (30) calendar days prior written notice by certified mail, return receipt requested, of
any cancellation, suspension or material change in coverage.
19. SUBLETTING OR ASSIGNING CONTRACT
This Agreement, or any interest herein or claim hereunder, shall not be assigned or transferred in
whole or in part by the Contractor to any other person or entity without the prior written consent of
the City. In the event that such prior written consent to an assignment is granted, then the assignee
shall assume all duties, obligations, and liabilities of the Contractor as stated herein.
20. EXTENT OF AGREEMENT/MODIFICATION
This Agreement, together with attachments or addenda, represents the entire and integrated
Agreement between the parties and supersedes all prior negotiations, representations, or agreements,
either written or oral. This Agreement may be amended, modified or added to only by written
instrument properly signed by both parties.
21. SEVERABILITY
A. If a court of competent jurisdiction holds any part, term or provision of this Agreement to be
illegal or invalid, in whole or in part, the validity of the remaining provisions shall not be
affected, and the parties' rights and obligations shall be construed and enforced as if the
Agreement did not contain the particular provision held to be invalid.
B. If any provision of this Agreement is in direct conflict with any statutory provision of the
State of Washington, that provision which may conflict shall be deemed inoperative and null
and void insofar as it may conflict, and shall be deemed modified to conform to such
statutory provision.
22. FAIR MEANING
The terms of this Agreement shall be given their fair meaning and shall not be construed in favor of
or against either party hereto because of authorship. This Agreement shall be deemed to have been
drafted by both of the parties.
23. NON-WAIVER
A waiver by either party hereto of a breach by the other party hereto of any covenant or condition of
this Agreement shall not impair the right of the party not in default to avail itself of any subsequent
breach thereof. Leniency, delay or failure of either party to insist upon strict performance of any
agreement, covenant or condition of this Agreement, or to exercise any right herein given in any one
or more instances, shall not be construed as a waiver or relinquishment of any such agreement,
covenant, condition or right.
�
24. NOTICES
Unless stated otherwise herein, all notices and demands shall be in writing and sent or hand-
delivered to the parties at their addresses as follows:
To the City: City of Bremerton
Attn: Paul Wandling
Public Works & Utilities - Engineering
3027 Olympus Drive
Bremerton, WA 98310
To the ContraCtor: Correct Equipment, Inc.
14576 NE 95th Street
Redmond, WA 98052
425-869-1233
or to such addresses as the parties may hereafter designate in writing. Notices and/or demands shall
be sent by registered or certified mail, postage prepaid, or hand-delivered. Such notices shall be
deemed effective when mailed or hand-delivered at the addresses specified above.
25. SURVIVAL
Any provision of this Agreement which imposes an obligation after termination or expiration ofthis
Agreement shall survive the term or expiration of this Agreement and shall be binding on the parties
to this Agreement.
26. GOVERNING LAW
This Agreement shall be governed by and construed in accordance with the laws of the State of
Washington.
27. VENUE
The venue for any action to enforce or interpret this Agreement shall lie in the Superior Court of
Washington for Kitsap County, Washington.
28. COUNTERPARTS
This Agreement may be executed in one or more counterparts, each of which shall be deemed an
original, but all of which shall constitute one and the same Agreement.
-7-
IN WIT'NESS WHEREOF, the parties have executed this Agreement as of , ` r�S
2010
COMPANY NAME
By �drf c'�-� �uv� �J i'� e'KT
Name Vr1C-, 1 V� ���
Title �
CITY OF BREMERTON
By �
Patty Le , ayor
Tax I.D. # �/ 'r�� � / 9 J
City Bus. Lic. #
��vrdv�Cf�Qs� �Urm -��
�
Attes :
�
Carol Et n, City Cler
-8-
EXHIBIT A- SCOPE OF WORK
A Grinder Pump System ("GP SYSTEM") shall include all mechanical equipment, assemblies, sub-
assemblies, and components from the grinder pump inlet to and including the isolation ball valve
upstream of the pressure main; and shall include all electrical equipment and components beginning
with and including the alarm panel and ending with and including all electrical equipment and
components within the grinder pump assembly as shown in current City of Bremerton Sanitary
Sewer Standards.
1. Preventive Maintenance. Preventive maintenance shall be performed on each grinder pump
system annually and shall include the following tasks:
a. Electrical
i. Clean and inspect electrical alarm panel and upper motor housing. Check for loose
connections, burnt wires, and faulty components.
ii. Perform pump down test. Check for unusual noises or vibrations.
iii. Test emergency alarm and level control sensors.
iv. Check current draw and ensure readings are within normal operating range.
b. Mechanical
i. Inspect check valves for leakage.
ii. Operate isolation valves at the grinder pump unit and the valve box at the right of way.
Ensure valves operate freely.
c. Inspect for "Grinder Pump Service Agreement" conformance
2. Emer�ncv Call Out Maintenance. Emergency Call Out Maintenance shall be performed as
required and shall include the following tasks:
a. Respond to all notifications from a homeowner, homeowner's representative, or the City
("Requestor") as a result of a real or perceived malfunction in the operation of the GP
SYSTEM. Contractor shall make contact with the Requestor within 1 hour and
i. Make a site visit to perform any necessary maintenance or repairs within 4 hours of the
initial notification if instructions to the Requestor fail to correct a malfunction which
could result in a health, safety or environmental problem("Critical Problem"), or
ii. Make a site visit to perform any necessary maintenance or repairs within 48 hours of the
initial notification if instructions to the Requestor fail to correct any other malfunction or
problem not classified as a Critical Problem.
b. Inspect for "Grinder Pump Service Agreement" conformance
Planned Maintenance. Planned Maintenance shall include the following tasks:
a. Perform maintenance on the GP SYSTEM to correct known problems or potential system or
equipment failures that could result in Emergency Call Out Maintenance.
b. Perform additional inspection for "Grinder Pump Service Agreement" conformance during
Planned Maintenance activity.
4. Notification of Action Items. Contractor shall upon completion of a preventive maintenance,
emergency callout maintenance, or planned maintenance work effort leave with the homeowner
or current tenant a Door Hanger report attached as Exhibit E containing action items required to
correct any errors in operation or any use or modification of the areas that are in violation of the
"Grinder Pump Service Agreement", and a Customer Information Brochure attached as Exhibit
F.
EXHIBIT B- FEES AND CHARGES
Fees and Charges — Terms
Base Year
The Base Year shall be defined as the first year of the contract beginning on
No Later Than 1/1/2011 and ending on 1 year later
Contract Year
A Contract Year shall be defined as beginning on the date of execution of this agreement
and ending on the anniversary date of the following year.
Contract Year Inflation Adjustment Factor
The Contract Year Inflation Adjustment Factor shall be established as the Engineering News-
Record ("ENR") Seattle Construction Cost Index for the beginning of the Contract Year.
Fees and Charges — Preventive Maintenance Work
Preventive Maintenance Billable Charges
The Preventive Maintenance Billable Charge for performing Preventive Maintenance Work
on an individual GP SYSTEM in accordance with Exhibit A— Scope of Work during the
Base Year shall be $ S75 . The Preventive Maintenance Billable Charge for
performing Preventive Maintenance Work on an individual GP SYSTEM in accordance with
Exhibit A— Scope of Work on an individual GP SYSTEM in any Contract Year following
the Base Year shall be an amount established as the product of multiplying the previous
Contract Year Preventive Maintenance Billable Charge and the Contract Year Inflation
Adjustment Factor.
Preventive Maintenance Monthly Billable Charges
Preventive Maintenance Monthly Billable Charges shall be the summation of Individual GP
SYSTEM Preventive Maintenance Billable Charges in any calendar month.
Fees and Charges — Emergency Callout Maintenance
Emergency Callout Billable Rates and Charges
Billable rates and charges for performing Emergency Callout Maintenance Work in
accordance with Exhibit A— Scope of Work shall be reimbursed by City as follows:
Labor — Emergency Callout Billable Rates for labor during the Base Year shall be
$ $125 per hour. Emergency Callout Billable Rates for labor in any Contract
Year following the Base Year shall be an amount established as the product of
multiplying the previous Contract Year Billable Rate and the Contract Year Inflation
Adjustment Factor.
Parts, assemblies, and subassemblies — Emergency Callout Billable Charges for parts,
assemblies, and subassemblies shall be reimbursed at the Price List amount plus 10% or
at invoice amount plus 10%.
Equipment Rental — Emergency Callout Billable Charges for equipment rental shall be
reimbursed at invoice amount plus 10%.
Travel Time — Travel time of 1(one) hour shall be allowed per Emergency Callout
Maintenance incident.
Emergency Callout Monthly Billable Charges
Emergency Callout Monthly Billable Charges shall be the summation of Emergency Callout
Billable Charges in any calendar month.
Fees and Charges — Planned Maintenance
Planned Maintenance Billable Rates and Charges
Billable rates and charges for performing Planned Maintenance Work in accordance with
Exhibit A— Scope of Work shall be reimbursed by City as follows:
Labor — Planned Maintenance Billable Rates for labor during the Base Year shall be
$ $�s per hour. Planned Maintenance Billable Rates for labor in any Contract
Year following the Base Year shall be an amount established as the product of
multiplying the previous Contract Year Billable Rate and the Contract Year Inflation
Adjustment Factor.
Parts, assemblies, and sulbassemblies — Planned Maintenance Billable Charges for
parts, assemblies, and subassemblies shall be reimbursed at the Price List amount plus
10% or at invoice amount plus 10%.
Equipment Rental — Planned Maintenance Billable Charges for equipment rental shall
be reimbursed at invoice amount plus 10%.
Travel Time — Travel time of 1(one) hour shall be allowed for each day that planned
maintenance is performed.
Planned Maintenance Monthly Billable Charges
Planned Maintenance Monthly Billable Charges shall be the summation of Planned
Maintenance Billable Charges in any calendar month.
EXHIBIT C
EXHIBIT D- GRINDER PUMP MAINTENANCE RECORD
WO#
Service Type
Service Address
Service Description
Start Date/Time
Emergency
Customer Action Required
Billing Charges
End Date/Time
Planned Preventive
Date Charge Description Site Labor Total Equip Parts Subcont Total
Labor r
Total
Billing Information
Technician Certification
❑ Warrantee ❑ Lump Sum
❑ Bill to Customer ❑ Bill to City
Signature Print Name Date
EXHIBIT E - DOOR HANGER
City of Bremerton
Grinder Pump System Maintenance
Notification
Dear Customer:
This notice is to inform you that a site visit has been
made to perform maintenance on the grinder pump
system at this address.
provides this service under contract to the City of
Bremerton.
The type of maintenance performed as well as any
additional customer action required is noted in the
check boxes below.
� Preventive Maintenance
❑ Planned Maintenance
❑ Emergency Maintenance
❑ Customer Action Required
Date: Time:
A further explanation of the maintenance performed
and any customer action required is provided on the
back of this form.
For additional information, please refer to the
Grinder Pump Customer Information brochure or
contact .
EXHIBIT E - DOOR HANGER
Customer Actions Requires:
Service Descri tp ion:
Service Technician Si nature
C�rindcr Pump Syst�m Operahng'l'ips
Your familiarity with thc precautions outlu�cd bclow is
important to thc rcliablc operahon of your gnndcr pump
sy,tcm.
• Bccomc familiat with thc gc•ncral funcUon, layout,
and ltmitations of thc systcm
• Know thc locatfon of thc pump bastn and amtrol
pancl outsidc your homc and thc location of thc
},mndcr pum� systcm arcuit brcakcr wrthin ��our
homc
• I�c� nc�t flush };lass, metal, shclls, rucks, d�apcn, ra�,�:,
cluth, samtary na�kms, tamperos, Platitic, },�asolinc,
motor oil, Qa�nmablc matcnal, or cxplusrvcs tnto thc
systcm
• Kcc� thc pump basin and control pancl casily
acccssiblc at al] tlmcs
• Kec� thc top c�f d�c Pump basin 2-3" abcwc ground
Icvcl
• Do not drvn hot tubs or add cxccssivc flow ta thc
systcm
• I)o not cl��; w�thout first �dcndfyin}� thc Icxahon uf
buricd undcr�,�round cicctrical cablcs and pipmg
• I,tmit watcr usc dunnk a powcr ouhagc — without
powcr thc pwnP bastn can only� hold 5 to 10 tutict
flushcs bc;forc �t ov�Yflow,
• If }'��u havc an emcr�,n�ncy gc-'ncrator that }'ou plan to
usc for thc grindcr pump sy�stcm bc famtltar wtth
your gcncrator and thc grrndcr pump systcm transfcr
switch bcforc a rowcr outa},�c occurs
• In casc of rump failure or systcxn alarrn, m�mmizc
watcr u�a€,rc; and contact thc C�nndcr Pump ticwicc
1�4aintcnancc Rcprescntanvc
• if your residcncc is lc& unoccupicd for morc than a
couplc of wccks purgc thc systcm Uy runnmg dcar�
watcr intu thc unit until thc pump acrivazes, shut off
thc watcr and d�cn allow thc pump to run until tt
sl�uts aff automaTically
'1'hank you for your attcnricm to thcsc dc�uls. W�th proper
carc and attcnncm }'otu },•rindcr pump sy�tc.m should
provtdc many ycars of troublc frcc scxvrcc.
EXHIBIT F- CUSTOMER INFORMATION BROCHURE
�' ' �'� ` r' r, f' (3
� E'J r r� ^t'^ "��*. �
��°�a����r��� �n�� �-��+`�;
City of Bremerton Public Works & Utilities
�� ; t y r �� � r;
�
°���� � ����`��,I,�; Zr�� �)� ���
100 Oyster Bay Avenue N
Bremerton, VU� 98312
Grinder Pump S}�stem
Customer Information
EXHIBIT F- CUSTOMER INFORMATION BROCHURE
Dear Customer:
This iniormation is being provided to you because the residence at this
address is equipped with a residential grinder pump system. This system
takes liquid waste from your home and pumps the waste to the City's
sewage conveyance system located in the public right of way. The
residential grinder pump system at this residence includes a pump, pump
basin, piping, and electrical controls.
The system is owned by the City of Bremerton and as the homeowner or
tenant you are responsible for its proper usage. It is essential that cerfain
precautions be observed at all hmes to insure safe and reliable operation
of the system. Improper care or misuse of the system could cause a
failure that may result in a sewage back up into the residence as well as
costly repairs being billed directly to you. This information is provided 1) to
all new residents or tenanis, 2) each year as annual customer reeducation,
and 3) dunng each maintenance site visit.
Maintenance ot the system is performed by
under a service contract to the City of Bremerton.
is responsible for preventive maintenance,
planned corrective maintenance, and 24 hr/day emergency maintenance.
Under normal circumstances the fees for these services are included in
the monthly sewer bill. However, all costs incurred by the City ot
Bremerton as a result of customer misuse oi ihe system will be billed to
the customer. Additional fees may also be billed to the customer it
maintenance access to the system is denied or restricted.
The contractor's maintenance service representative for your residential
grinder pump system is . If you have any questions
about your system or need to report an emergency he can be reached at
. Your call will be retumed within one hour and if necessary
to resolve an emergency, a site wsit will be made within four hours. If you
need additional assistance you may contact
. For addihonal information please review
the Frequently Asked �uestions.
Why should 1 be famdiar with the grinder pump system�
Some problems can be inadvertently caused by the property owners or
their tenants because of their lack of understanding of their gnnder pump
system. Circuit breakers can be left off, too much flow can be added to
the system, mamtenance access can be obstructed, or prohibited
substances can be flushed mto the system. Simply taking ihe time to
become familiar with the system can help to avoid many costly mistakes.
Remember, your grinder pump serves only your property, what you do
directly affects its operation. Any costs incurred as a result of customer
misuse, either intentional or unintentional, will be charged to the customer.
What are my responsibilfties?
• As the homeowner or tenant you are responsible for (1) the graviry
sewer from the building to the grinder pump basin inlet, (2) for the
pressure sewer pipe from the pump valve box to the system point
of connection at the property line, and (3) for the power distribution
system including the emergency transfer switch (if installed) from
the building to the grinder pump alarm panel.
. The Service Maintenance Representative is responsible from the
pump basin inlet, through the pump, to the pump valve box and tor
the electncal equipment from the pump panel to the pump motor.
• City is responsible from the point of connection to the sewer main
at the right of way to the treatment plant.
What services are covered 6y my monthly gnnder pump sewer charges?
Your grinder monthly grinder pump sewer charges cover preventahve
maintenance, repair of normal wear and tear, and 24f1 emergency stand
by response capabilihes. Customer misuse of equipment, damage caused
by operator error, or providing power during an electrical power outage is
not covered by monthly grinder pump sewer charges.
What consti�utes misuse of the gnnder pump system�
• Flushing prohibited substances into the grinder pump system.
• Constructing unauthorized alterations around the pump basin or
alarm panel.
What are prohibited substances?
Prohibited Substances that must not be Flushed into lhe grinder pump
system include glass, metal, shells, rocks, diapers, rags, cioth, sanitary
napkins, tampons, plastic, gasolines, motor oil, flammable material, or
explosives. The grinder pump must grind all solids into small pieces before
they can be pumped into the ciry sewer. These prohibited substances can
cause premature wear on the pump, plug the pipe lines, or cause the
system to explode. These substances can also cause costly problems to
the downstream infrastructure and treatment works. Customers will be
charged for any damage caused by flushing prohibited substances into the
grinder pump system.
Why must the gnnder pump 6asin 6e above ground level?
First, maintenance personnel must have access to the pump basin at all
times. Second, the system is designed to handle household waste only,
ground water must not be allowed to enter the pump basin.
What if my home is going to 6e lelt unoccupied for longer than a couple of
weeks?
During long periods of inactivity solids can harden and plug both the
gnnder pump and grinder pump forcemain. To prevent this from
happening the system must be purged with clean water prior to being left
inactive. Using the following procedure should help avoid any problems.
• Run clean water into the unit until the pump ac6vates.
• Shut off the water and allow the grinder pump to run until the
system shuts off automatically
• Caution• Do not disconnect power to the unit
What should I do before 1 dig?
Your grinder pump system includes buried piping and electrical systems
located on your property. Before digging near any area that may have
these buried utility systems refer to the Easement Area Sketch included in
your Easement Agreement tor general system layout Ii you determine that
buried utility systems may be in the area where you will be digging you
should then call 1-500-424-5555 and a qualified technician will be
scheduled to make a site visit to assist in locating the underground utili6es
on your property. For non emergency work allow 3-5 working days for
service.
What should 1 do in an emergency�
First cut your water use back to a minimum and then call your
Maintenance Service Representa6ve. He will call back within one hour.
Many times he will be able to help you troubleshoot and corcect the
problem without reqwring a site visit. This is where your understanding
and tamiliarity with the system will come in handy. If necessary he will
make a site visit to correct an emergency within four hours.
What should 1 do in an elechical power outage�
Your residential grinder pump system will not work without power. Neither
the Maintenance Service provider nor the City are responsible for
providing power to your system during a power outage. Most power
interruptions are of a short duration and are oi little concem. Simply
limiting your water use during this time will avoid any problems. Typically
your system will have reserve capaary for 5-10 toilet Flushes. For longer
duration power interruptions the grinder pump system can be supplied
power through a manual electrical transier switch, if one is installed. This
is a procedure that requires close attenhon to detail that should be
practiced before an emergency occurs. Any damage caused to the grinder
pump system by improper operahon wili be charged directly to the
customer.
EXHIBIT G- GRINDER PUMP SERVICE AGREEMENT
Filed for Record at Request of:
When Recorded Return to:
City Clerk
City of Bremerton
345 Sixth Street, Suite 600
Bremerton, WA 98337
AUDITOR/RECORDER'S INDEXING FORM
Document Title(s): �, Grinder Pump Service�Agreement
Reference Number(s) of Documents assigned or released: N/A
Grantor(s)/ �
Declarant:
❑ Additional names on page of document.
Grantee(s): �. City of Bremerton, a Municipal Corporation
❑ Additional names on page of document.
Legal Description:
(abbreviated)
❑ Additional legal is on page of document.
Assessor's Property Tax Parcel/Account Number:
GRINDER PUMP SERVICE AGREEMENT
This Agreement is made this day of , 20 between the
CITY OF BREMERTON, a municipal corporation ("City") and
("Owner").
SECTION 1: RECITALS
1.01 The City owns and operates a sewer system in Kitsap County Washington. Owner
owns that certain real property legally described in Exhibit "A" attached hereto and by this reference
incorporated herein ("Property") and is in need of sewer service to the Property. In addition to
compliance with all the City rules and regulations and the payment of all fees and charges for
connection to the City's sewer system, the installation of a grinder pump unit upon Owner's
Property is necessary to facilitate City sewer service to the property. Such grinder pump unit has or
will be installed on Owner's Property pursuant to this agreement which shall be owned by the City.
1.02 In consideration of the City's ownership, operation and maintenance of the grinder
pump unit on the Property, the Owner agrees to the certain terms and conditions relating to the
grinder pump unit as set forth below.
SECTION 2: TERMS AND CONDITIONS
2.01 Owner shall provide the City and its employees or authorized agents and
representatives continuous access to the grinder pump unit on the Property suitable for the operation
and maintenance of the grinder pump unit which may include lifting, removing and replacing such
unit or any part thereof. No landscaping, trees or shrubs shall be planted and maintained in the area
of the grinder pump unit which would interfere with access thereto nor shall any construction or any
other activity be undertaken in the area of the grinder pump unit which would interfere with such
access. Any landscaping, trees or shrubs on the Property shall be maintained by Owner to provide
continuous access to the grinder pump unit. Owner shall maintain continuous access to the top ofthe
grinder pump unit and shall maintain the top of such unit with a clearance of at least two inches
above the yard subgrade whether such unit is located in a soil, grass, bark or other area upon the
Property. If such unit is not accessable due to landscaping, trees or shrubbery, parked vehicles
located over the unit or any other restriction, the Owner shall be assessed actual costs to the City to
obtain access to the grinder pump unit
2.02 Owner shall provide and pay the cost of power for the grinder pump unit.
2.03 Owner shall pay sewer bills from the Ciry which will include a maintenance charge
for the grinder pump unit as established by City ordinance. Owner shall also pay any assessed costs
pursuant to Sections 2.01 and 2.04 which shall be assessed and processed with the sewer bill.
2.04 Owner shall be assessed actual costs of repair, as determined by the City, in the event
of damage to the grinder pump unit caused by Owner's, tenant's or resident's activities and/or
misuse of such unit. Misuse shall be defined by rules and regulations which have or will be adopted
by the City and shall include but not be limited to the prohibition of glass, metal, plastic, paint,
motor oil, rocks, ceramics and other materials in the grinder pump unit. Misuse shall also include
unauthorized, use, damage of and/or tampering with City control panels or grinder pump tanks or
other activity as may be established by rule or regulation. In the event of damage to the grinder
pump unit, the City shall determine the cause of such damage and assess any charges for Owner's,
tenant's or resident's activities and/or misuse of the unit and the cost of repair or replacement
associated or relating thereto in its sole judgment and discretion.
2.05 Owner shall indemnify, defend and hold the City harmless and not responsible for
damages to Owner or any third party arising out of any damage to personal or real property caused
by the grinder pump unit for any reason including overflow, power failure, and/or temporary loss of
service or from any liability for any personal injury or property damage relating in any way to the
grinder pump station including its installation, operation, repair and maintenance, and from any
power failure resulting in inoperation of the grinder pump unit for any period of time, except due to
the sole negligence of the City. Further, Owner hereby releases the City from any damage to trees,
shrubs, grass and any other type of landscaping relating to the grinder pump unit and the City will
use reasonable care to avoid any such damage.
2.06 Enforcement of this agreement shall be by any proceeding at law or in equity against
any person or persons violating or attempting to violate any term or condition herein, either to
restrain violation or recover damages. Failure by the City, or any successor thereto, to enforce any
term or condition contained herein shall in no event be deemed a waiver of right to do so thereafter.
2.07 All terms, conditions and provisions herein shall be covenants running with the land
described in Exhibit "A" attached hereto and shall be binding upon the parties' successors, heirs and
assigns. The City shall record this agreement following its signature by the Owner and the City with
Kitsap County Office of Records and Elections.
:
:
("Owner")
("Owner")
(Notary Acknowledgement on Next Page)
STATE OF WASHINGTON
COUNTY OF KITSAP
I certify that I know or have satisfactory evidence that is
the person (s) who appeared before me, and said person (s) acknowledged that
signed this instrument and acknowledged it to be free
and voluntary act for the uses and purposes mentioned in the instrument.
Dated
Notary Public in and for the State of
Washington, residing at
My Appointment Expires
ACCEPTED THIS day of , 20
CITY OF BREMERTON
By
Its
R:\Legal\Legal\Contracts\PUBLIC WORKS\Grinder Pump Service Agreementl 5-14-09.doc