HomeMy WebLinkAboutFINANCE 07052022 (2) City of Bremerton Public Records Destruction Log
The purpose of this form is to document compliance and reasonable accountability by verifying that specific public records have met current,approved minimum retention periods
before being destroyed pursuant to RCW 40.14.070, WAC 434-610.070, and WAC 434.640.010, -020, and -030. Please fill out this form when destroying public records whose
minimum retention is other than"Retain until no longer needed for agency business then destroy"(such as records covered in the"Records with Minimal Retention Value"section
of the Local Government Records Retention Schedule(CORE)).
Legal Disposition Authority(taken from Records Retention Schedule) I Agency Records
Date
Description Method of
Records Series Records Retention Minimum
Records Series Title DAN Schedule Minimum Retention Period (Box/Item numbers, Dates Covered Retention Destruction(See
volume,etc.) Met examples below*)
Banking GS2011-185 CORE 3.3 6 YEARS BANK 1/1/2015—12/31/2015 1/1/2022 SHRED
STATEMENTS
Accounting GS2011-183 CORE 3.3 6 YEARS BOND,GRANT, 1/1/2015—12/31/2015 1/1/2022 SHRED
LEVY PROJECTS
Accounting GS2011-184 CORE 3.3 6 YEARS DAILY RECEIPTS 1/1/2015-3/31/2015 1/1/2022 SHRED
GS2011-184 CORE 3.3 6 YEARS DAILY RECEIPTS 4/1/2015-6/12/2015 1/1/2022 SHRED
Accounting
Accounting GS2011-184 CORE 3.3 6 YEARS DAILY RECEIPTS 6/15/2015-8/31/2015 1/1/2022 SHRED
Accounting GS2011-184 CORE 3.3 6 YEARS DAILY RECEIPTS 9/1/2015-11/13/2015 1/1/2022 SHRED
Accounting GS2011-184 CORE 3.3 6 YEARS DAILY RECEIPTS 11/16/2015-12/31/2015 1/1/2022 SHRED
MISC RECEIPTS 1/1/2015—12/31/2015
Accounting GS2011-184 CORE 3.3 6 YEARS GBS REPORTS 1/1/2015—12/31/2015 1/1/2022 SHRED
Accounting GS2011-184 CORE 3.3 6 YEARS GBS RECEIPTS& 1/1/2015—12/31/2015 1/1/2022 SHRED
INVOICES
Banking GS2011-185 CORE 3.3 6 YEARS BANK SPINDLE, 1/1/2015—12/31/2015 1/1/2022 SHRED
GM&CC
RECONS; NSF'S
Form Revised 05/06/2014
City of Bremerton Public Records Destruction Log
Accounting GS2011-184 CORE 3.3 6 YEARS i ANNUAL 1/1/2015—12/31/2015 1/1/2022 SHRED
REPORT-IFT ,
JOURNAL ENTRY
Accounting GS2011-183 CORE 3.3 6 YEARS Closed Grant 1/1/2012—12/31/2012 1/1/2018 SHRED
Projects
Accounting GS2011-183 CORE 3.3 6 YEARS Closed Grant 1/1/2015—12/31/2015 1/1/2022 SHRED
Projects-
Accounting GS50-088-06 CORE 3.3 6 YEARS Purchasing 1/1/2015—12/31/2015 1/1/2022 SHRED
Requisitions •
*Examples of methods of destruction:electronic deletion,in-house OR outside contractor shredding,secure recycling,other(describe)
Statement: The public records listed above have met their minimum retention period(s), are not subject to ongoing or reasonably anticipated litigation or
public records requests, are not needed for audit or other agency business, and shall be destroyed.
The individual responsible for inventorying the listed records must sign below prior to the Record's Manager approval:
Employee Signature: et—A)-7P----- Printed Name: JUDIE CARLSON Division: FINANCIAL SERVICES
The Records Manager must sign the approval of this request prior to the destruction of the listed records:
Records Manager Signature: Printed Name: Date Approved:
The person/people responsible forth struction of records must sign upon destruction of the listed records:
-Lk
Employee Signature: ljv k-�. d Printed Name: Fd`° a 13r-oWo Date Records Destroyed: -1/ " 22_
Vendor Business Name(if used): Phone:
Vendor Signature: Printed Name: Date Records Destroyed:
The retention and disposition action for this Public Records Destruction Log is"Retain for the life of the agency"pursuant to CORE series GS50-09-06.
Form Revised 05/06/2014